1 00:00:48,470 --> 00:00:50,490 [clears throat] 2 00:01:16,479 --> 00:01:20,119 Who miss a chair? 3 00:01:22,720 --> 00:01:26,040 » That's right. 4 00:01:28,320 --> 00:01:32,200 I guess started 5 00:01:32,400 --> 00:01:37,720 I guess we can get started need something then we can 6 00:01:37,920 --> 00:01:44,960 » All right. Good evening everyone. It is Tuesday, February 3rd, 2026. It's 7 p.m. 7 00:01:43,600 --> 00:01:47,840 We're in council chambers. I ask the clerk to call the role. 8 00:01:46,720 --> 00:01:49,759 » Councilman Haycraft >> here. 9 00:01:48,479 --> 00:01:51,439 » Councilwoman Azitea >> here. 10 00:01:50,479 --> 00:01:52,960 » Councilman Cohen >> here. 11 00:01:51,920 --> 00:01:54,320 » Councilman Leers >> here. 12 00:01:53,360 --> 00:01:55,759 » Council Fleetwood >> here. 13 00:01:54,640 --> 00:01:58,560 » Mayor Poten Munger >> here. and Mayor McCoy 14 00:01:56,960 --> 00:02:05,240 » here. There being a quorum, I call the meeting to order. Uh, Mayor Pro tent 15 00:02:01,280 --> 00:02:05,240 Munger, you release an invocation. 16 00:02:06,880 --> 00:02:14,480 » Father God, we just come before you and we ask for your guidance in this 17 00:02:11,920 --> 00:02:17,920 meeting. Give us wisdom and be with us, Lord. But Lord, most of all, we thank 18 00:02:16,319 --> 00:02:22,400 you. We thank you for all that you continue to do in this place. Keep us 19 00:02:20,239 --> 00:02:24,720 safe. Keep us well. It's in Jesus name we pray. Amen. 20 00:02:23,760 --> 00:02:29,599 » Amen. Will you lead us in the pledge, please? 21 00:02:26,959 --> 00:02:35,280 » I pledge algiance to the flag of the United States of America and to the 22 00:02:32,160 --> 00:02:40,239 republic for which it stands, one nation under God, indivisible, with liberty and 23 00:02:38,560 --> 00:02:44,640 justice for all. >> Thank you. [clears throat] 24 00:02:43,280 --> 00:02:47,519 All right, council. First item on the agenda is the approval of tonight's 25 00:02:46,640 --> 00:02:49,280 agenda. >> So moved. 26 00:02:48,640 --> 00:02:53,120 » Second. >> Have a motion and a second to approve. 27 00:02:50,879 --> 00:02:54,560 Any other discussion? Hearing none. All those in favor say I. 28 00:02:54,239 --> 00:02:59,200 » I. >> Opposed. Motion carries. Next item is 29 00:02:57,440 --> 00:03:03,120 approval of the regular minutes from the regular scheduled council meeting 30 00:03:00,720 --> 00:03:05,440 January 20th, 2026. >> So moved. 31 00:03:04,640 --> 00:03:08,879 » Second. >> Motion a second to approve. Any other 32 00:03:07,040 --> 00:03:10,159 discussion? Hearing none. All those in favor say I. 33 00:03:09,680 --> 00:03:14,319 » I. >> Opposed. Motion carried. Next item is 34 00:03:13,040 --> 00:03:17,040 approval of payroll and claims for the second half of January 2026. 35 00:03:16,159 --> 00:03:19,599 » So moved. >> Second. 36 00:03:17,840 --> 00:03:22,800 » Have a motion to second. Any other discussion? Hearing none. All those in 37 00:03:21,440 --> 00:03:28,800 favor say I. I >> opposed. Motion carried. 38 00:03:25,920 --> 00:03:32,080 » Nobody for public comments tonight. Next item is under my name. Uh approval for 39 00:03:30,879 --> 00:03:36,000 reappointment to the police and fire pension board. This is a second reading 40 00:03:34,319 --> 00:03:40,760 uh for John Dean for an appointment for a term to expire in December of 2028. 41 00:03:45,680 --> 00:03:48,879 » Just a motion. >> Need a motion? 42 00:03:48,400 --> 00:03:51,760 » Yep. >> I'll make that 43 00:03:50,159 --> 00:03:54,640 » second. I have a motion a second to approve the second reading for John Dean 44 00:03:53,280 --> 00:03:57,280 for police and fire pension board. Any other discussion? Hearing none. All 45 00:03:56,400 --> 00:03:58,799 those in favor say I. >> I. 46 00:03:57,760 --> 00:04:01,200 » Oppos. >> Motion carried. Thank you. 47 00:04:00,319 --> 00:04:05,599 » Mr. Mayor, y >> if I could interrupt just a moment. Of 48 00:04:02,720 --> 00:04:07,920 course I missed last meeting. >> Appreciate you 49 00:04:07,040 --> 00:04:12,239 » covering me there. >> Yeah. 50 00:04:08,319 --> 00:04:15,920 » Um I did watch it on YouTube >> and the first part of the meeting 51 00:04:14,000 --> 00:04:19,280 especially I couldn't hardly hear anyone speak. So, I just wanted to remind 52 00:04:17,440 --> 00:04:24,080 everyone, make sure your microphone is on. When you speak, lean in. Don't sit 53 00:04:22,479 --> 00:04:27,360 back and share. >> It's not the microphone isn't picking up 54 00:04:25,840 --> 00:04:31,600 real well. So, for the benefit of those watching online. 55 00:04:28,880 --> 00:04:35,440 » Okay. Thanks for sharing. >> All righty. [clears throat] Next item. 56 00:04:33,280 --> 00:04:39,120 Uh, couple looks like for Andy Dorian, city manager. 57 00:04:36,479 --> 00:04:43,440 » Thank you, mayor. Um, I know this is under my name, but I'm going to have uh 58 00:04:40,639 --> 00:04:49,199 Bianca, our finance director, Eric and John, our IT administrators, and then 59 00:04:45,680 --> 00:04:54,880 Melissa as part of this. Um, so this has been a 60 00:04:51,199 --> 00:05:00,720 multi mult multipleyear uh process um to get to where we are. Um, these four and 61 00:04:57,440 --> 00:05:06,240 several other U city staff have had months and months of meetings and 62 00:05:03,680 --> 00:05:11,280 interviews and I can't name the amount of things that they've done to get us to 63 00:05:07,759 --> 00:05:15,360 this point to where um um we're able to present these two contracts tonight. The 64 00:05:13,360 --> 00:05:19,759 overall goal of what we're trying to do the city is to connect every aspect 65 00:05:17,840 --> 00:05:23,680 together. Right now we have multiple multiple platforms that don't speak to 66 00:05:21,840 --> 00:05:28,800 each other that make the processes diff different difficult. And so what this 67 00:05:25,759 --> 00:05:33,600 this new software system will do um is everybody will be connected. So accounts 68 00:05:31,039 --> 00:05:37,680 payable, accounts receivable, payroll, um IT, business licenses, you name it. 69 00:05:35,919 --> 00:05:42,320 Um street department, parks department, police, fire, will all be connected, 70 00:05:40,320 --> 00:05:47,520 speaking together. And so when you look at the next 5 to 10 years, um the way we 71 00:05:45,919 --> 00:05:50,880 do business here at the city is going to be completely different. It'll be 72 00:05:49,039 --> 00:05:55,199 revolutionized. So, I really want to kind of turn it over to these four um to 73 00:05:53,759 --> 00:05:59,680 kind of let them talk about it and then I don't know Melissa if you want to 74 00:05:56,400 --> 00:06:04,160 start um on the importance of this. >> Uh yeah, and I I think we've discussed 75 00:06:02,160 --> 00:06:08,240 this a lot of times. I know that I've discussed it. I'm not sure how much the 76 00:06:05,680 --> 00:06:15,039 public knows, but definitely the council and the staff know. Um we use some very 77 00:06:11,520 --> 00:06:23,360 very old software. are um scheduling is kind of done. Some some 78 00:06:20,160 --> 00:06:30,479 use uh spreadsheets. Uh a couple of the departments have some um least 79 00:06:27,680 --> 00:06:35,520 inexpensive scheduling software, that kind of stuff. But we do not have any 80 00:06:32,560 --> 00:06:39,520 cohesive scheduling software for um all of the departments together. And this 81 00:06:37,039 --> 00:06:46,800 will allow us to do that as well as timekeeping um and putting kind of the 82 00:06:42,639 --> 00:06:54,960 control of PTO time and and uh requested time off and stuff back in the um hands 83 00:06:50,800 --> 00:06:59,599 of the employee where they can have um up to- moment information on how much 84 00:06:57,199 --> 00:07:03,039 PTO day time they have or requesting days off and things. That's not stuff 85 00:07:01,360 --> 00:07:08,880 something we do right now. our timekeeping um and payroll is done by uh 86 00:07:06,400 --> 00:07:13,360 paper time cards um that are filled out by each employee. Then they're entered 87 00:07:10,960 --> 00:07:17,360 into a spreadsheet by somebody in the different departments and then it's um 88 00:07:15,599 --> 00:07:21,039 the information is entered by them, put into a spreadsheet, the information is 89 00:07:19,120 --> 00:07:24,240 sent to the clerk's office. We go over that spreadsheet, we go over the paper 90 00:07:22,560 --> 00:07:30,319 time cards, then we enter that information again into another system. 91 00:07:26,560 --> 00:07:37,360 Um and so this is something that is badly needed for the for the city for um 92 00:07:34,000 --> 00:07:43,520 the employees and the staff um and the taxpayers. So this will allow us to have 93 00:07:40,240 --> 00:07:48,000 one scheduling system that will will all departments will be able to use. This 94 00:07:45,759 --> 00:07:52,720 will allow us to have one timekeeping system that all employees will be able 95 00:07:50,000 --> 00:07:58,240 to use um and again access keep time of their uh keep their time uh view their 96 00:07:55,520 --> 00:08:04,800 W2s, view their paycheck stubs. We still print out paycheck subs on pieces of 97 00:08:00,720 --> 00:08:09,199 paper. Um so, uh this will really really uh bring us all like Andy said very most 98 00:08:07,599 --> 00:08:14,080 importantly cohesive where every department is using the same software um 99 00:08:12,319 --> 00:08:19,520 and that we're utilizing the software which saves us money plus makes this 100 00:08:15,919 --> 00:08:23,919 very cohesive cohesive and hopefully cut down the time. It takes about three days 101 00:08:21,520 --> 00:08:29,120 to do a payroll now. Uh hopefully this will cut that down to about a day and 102 00:08:25,919 --> 00:08:32,640 save manpower and hours and error by individual three different individuals 103 00:08:31,039 --> 00:08:38,080 inputting information and stuff. So so badly needed, very important. Um I'm 104 00:08:35,680 --> 00:08:43,680 very happy like Andy said, hours and hours and hours of work and demos and 105 00:08:41,760 --> 00:08:48,160 looking over these companies and researching and make sure they're going 106 00:08:45,279 --> 00:08:51,920 to work for fire who has all of these things they do and police has all these 107 00:08:49,920 --> 00:08:55,839 things they do and and parks and things like that. So, a lot of time, effort put 108 00:08:54,160 --> 00:09:01,680 into this. I we have done our due diligence. I feel very comfortable with 109 00:08:58,080 --> 00:09:06,560 the um with the decisions that we've made with the companies um that we've 110 00:09:04,160 --> 00:09:09,839 chosen that this is really, like Andy said, really going to push us forward 111 00:09:07,920 --> 00:09:14,160 into the future. Five, 10 years, we will not have to worry about this this um 112 00:09:11,920 --> 00:09:18,160 software. Hopefully, this is going to end us up where business license can be 113 00:09:16,480 --> 00:09:21,120 renewed online. I know we've talked about that. I promise this is one of 114 00:09:19,760 --> 00:09:25,440 those steps we have to take to get there. um where building inspector's 115 00:09:23,839 --> 00:09:28,640 office will be able to speak with the clerk's office and we can look at 116 00:09:26,959 --> 00:09:34,880 business license and we when they're doing um uh going and doing uh the fire 117 00:09:32,560 --> 00:09:39,120 is doing their inspections and and building inspectors doing their 118 00:09:36,320 --> 00:09:43,440 inspections saving that business um owner time and and effort because we'll 119 00:09:41,920 --> 00:09:47,120 be able to speak to each other. will be able to communicate with each other and 120 00:09:45,120 --> 00:09:50,240 I'll know that business building inspectors done their inspection and 121 00:09:48,640 --> 00:09:52,959 that fire has done their inspection and they're ready for me to issue a business 122 00:09:51,680 --> 00:09:59,040 license. This is really going to revolutionize change the operation of 123 00:09:55,360 --> 00:10:04,480 the city make it so much more um beneficial for again the employees but 124 00:10:01,279 --> 00:10:08,160 the citizens um and the taxpayers b business owners and everybody kind of 125 00:10:06,320 --> 00:10:14,959 below. So I'm super excited. This is going to be a ton of work um but I I 126 00:10:11,920 --> 00:10:19,279 can't wait to see this uh get uploaded, get implemented. We hopefully plan to 127 00:10:17,680 --> 00:10:23,680 have the scheduling timekeeping implemented maybe within six months. Um 128 00:10:22,000 --> 00:10:29,462 and then the rest of the software hopefully within 12 to 14 months. So, 129 00:10:27,360 --> 00:10:32,320 » did Melissa leave you guys anything? [laughter] 130 00:10:29,760 --> 00:10:37,279 » She covered it all. >> Thank you. 131 00:10:33,600 --> 00:10:42,240 » Yes, I have a couple of questions. Um I think this is very much needed. I'm 132 00:10:39,120 --> 00:10:46,480 all for it. Uh the first one, Andy, my typical question. Is this in the budget? 133 00:10:44,720 --> 00:10:50,560 » I'll turn that over to Bianca. >> Okay. [clears throat] 134 00:10:48,160 --> 00:10:55,120 » Um this is actually kind of cut into two 135 00:10:52,399 --> 00:11:00,000 parts. You have the implementation and training cost, which between the two 136 00:10:57,120 --> 00:11:05,440 programs is going to run about 250,000. The reason it is that much is it does 137 00:11:02,880 --> 00:11:10,640 take over a year for them to set up our general ledger. All the accounts, which 138 00:11:08,320 --> 00:11:14,160 last time I looked was over 1,500 different accounts that we have at the 139 00:11:12,000 --> 00:11:20,560 city. A lot more internal accounts that you don't see in the budget just for the 140 00:11:16,160 --> 00:11:26,000 accounting purposes. Um >> it takes a long time and there's a lot 141 00:11:23,200 --> 00:11:31,760 of work involved and that covers the training. they are going to come on site 142 00:11:28,720 --> 00:11:35,040 » and spend time here. Uh I think they have us slotted for several weeks in 143 00:11:33,519 --> 00:11:38,800 some cases depending on what module you're going to use. It may not come to 144 00:11:37,120 --> 00:11:41,279 that much. If we catch on quick and everything's working well, they won't 145 00:11:40,079 --> 00:11:47,600 have to spend that much time and that will cut down the cost. If you look at 146 00:11:43,760 --> 00:11:54,640 the um annual cost, we will actually be saving $5,000 a year. This program is 147 00:11:51,519 --> 00:11:59,600 all-incclusive and we are able to get rid of seven other programs that don't 148 00:11:57,519 --> 00:12:03,440 talk to each other. So, this will bring everything in and once we get through 149 00:12:01,760 --> 00:12:07,040 the implementation, we will actually save money. 150 00:12:04,240 --> 00:12:10,959 » Yeah. So, so where this works is um we do have a pot um budgeted for this year. 151 00:12:09,440 --> 00:12:15,920 It'll kind of see [clears throat] where where the invoices come in um between 152 00:12:13,519 --> 00:12:21,120 now and July 1st. Um because like I said, this is a 12 to 14month period. 153 00:12:17,839 --> 00:12:25,600 So, we should be good. um for this year and like I said we'll budget when budget 154 00:12:23,279 --> 00:12:28,720 workshops comes up for the next portion um after July 1. So 155 00:12:28,320 --> 00:12:32,240 » yep >> Melissa is there something like 156 00:12:30,800 --> 00:12:35,200 » it's the heater. >> Oh okay. I'm like I keep hearing like 157 00:12:34,240 --> 00:12:36,959 static. >> It's the heater. 158 00:12:36,399 --> 00:12:39,153 » Um >> the plate 159 00:12:37,600 --> 00:12:40,800 » that's a different budget item. [laughter] 160 00:12:39,360 --> 00:12:42,880 » I'm like I keep hearing static comes somewhere. 161 00:12:41,200 --> 00:12:46,639 » That's the boiler. very much. So, >> I also have a couple questions just 162 00:12:44,399 --> 00:12:51,680 because I know that like steampunk week you guys were in training for whatever 163 00:12:49,920 --> 00:12:54,639 program that is and I might be speaking too soon but I know there's been a 164 00:12:52,880 --> 00:12:59,680 little discrepancy there with that in training. Um, so provided this has 165 00:12:58,000 --> 00:13:02,399 worked and I am like all for this with today's technology. I am like 166 00:13:00,959 --> 00:13:06,079 dumbfounded we haven't done this sooner. Just the amount of time it goes in like 167 00:13:03,839 --> 00:13:09,120 Melissa said three days like this is what is in the best interest of the 168 00:13:07,440 --> 00:13:13,519 taxpayers. is going to take so much stress off of so many different 169 00:13:10,240 --> 00:13:18,560 departments, but provided um we run into issues like we did with the company. Um 170 00:13:16,800 --> 00:13:24,079 Melissa, I'm sorry, I can't think of the name of the company. So, yes. So, is 171 00:13:21,600 --> 00:13:28,000 there some type of >> um I know you said that there's like a 172 00:13:26,079 --> 00:13:31,200 10-year um we don't have to worry about any 173 00:13:29,360 --> 00:13:35,120 issues. So, provided there are issues with this company, have they like 174 00:13:33,440 --> 00:13:39,839 discussed with you guys what we can do to fix that? is I mean worst case 175 00:13:37,440 --> 00:13:42,959 scenario we could go back to how we're doing it now until we find one but if 176 00:13:41,360 --> 00:13:46,800 there's issues like we had then I just want to make sure that we're covered. 177 00:13:44,480 --> 00:13:49,760 » I Okay, so again >> it's a good question. Yeah, 178 00:13:47,839 --> 00:13:55,440 » it it really is a good question and we knew it was going to come up and and me 179 00:13:51,920 --> 00:14:00,480 and Bianca are ready. Um so we did go with a uh operation software called 180 00:13:58,079 --> 00:14:06,800 Cassell. Here's what I'll say to you. Cassell did not perform what it said it 181 00:14:03,040 --> 00:14:12,959 would. Um, the training, the setup, the implementation was not there. Um, I I'll 182 00:14:10,720 --> 00:14:18,480 be honest with you guys, I with the exception of barely kind of using it for 183 00:14:16,240 --> 00:14:21,680 payroll. I'm not using it in the clerk's office at all. I'm not using it for 184 00:14:20,000 --> 00:14:27,120 business license. We're still on the old system. Um, I'm not using it for gross 185 00:14:24,480 --> 00:14:33,120 tax receipts. Um, uh, most of those things. We are using it in the financial 186 00:14:29,360 --> 00:14:38,800 department. Um and and it it it is a struggle. I'm talking it is it is by the 187 00:14:36,560 --> 00:14:43,839 grace of very hardworking individuals like Bianca and I candy googlyon. I 188 00:14:41,440 --> 00:14:49,279 cannot say enough about her. Um just forcing it to work for what we needed to 189 00:14:45,920 --> 00:14:54,160 do. Um here's what I will say. We have put hours and hours of work into these 190 00:14:52,240 --> 00:14:58,560 two companies. Bianca and I went to Palara who imple has this system. uh 191 00:14:56,880 --> 00:15:03,360 spent a whole afternoon up there watching them implement the payroll and 192 00:15:01,680 --> 00:15:08,720 uh some of the financials and things like that. Um we sat in hours and hours 193 00:15:05,920 --> 00:15:15,360 of demos. We had the fire chief. We had the police chief. We had all of these 194 00:15:11,519 --> 00:15:20,959 individuals. We had anybody that Mark, um, uh, Trisha, everybody that would 195 00:15:18,800 --> 00:15:25,040 have something that had would have a stake in this new software, we had them 196 00:15:23,199 --> 00:15:29,120 in these meetings and we had we were asking a million questions and we were 197 00:15:27,199 --> 00:15:33,040 watching what they were saying and we turned down some really good companies 198 00:15:30,880 --> 00:15:37,760 because it wasn't going to work or these kind of things. We put a lot of hard 199 00:15:35,040 --> 00:15:44,160 work, dedication, and hours of research and everybody being involved. Everybody, 200 00:15:40,639 --> 00:15:50,399 Andy, every chief, the uh deputy chief Dne was in the meetings, I think. Um um 201 00:15:48,800 --> 00:15:55,279 Alex Grody was in the meetings. I'm talking to everybody that has a stake in 202 00:15:53,199 --> 00:16:00,560 the operations, was in these meetings, asked questions, watched the demos, and 203 00:15:57,759 --> 00:16:04,000 we are truly truly confident that this is the software that will take us into 204 00:16:02,320 --> 00:16:08,560 the future, will allow us to do what we want to do. Um, we would not come to you 205 00:16:06,560 --> 00:16:15,360 to spend this kind of money or that kind of thing unless we were all 100% sure 206 00:16:11,279 --> 00:16:20,560 this is the way to move forward. Castell was, I will say, a hard lesson to learn. 207 00:16:18,959 --> 00:16:23,120 The problem with Cassell >> taught us a lot. 208 00:16:21,759 --> 00:16:26,880 » Yes, we've learned a lot. The problem with Cassell is I think they truly 209 00:16:24,800 --> 00:16:29,759 believe they could handle the complexity of our books. Um, 210 00:16:28,720 --> 00:16:34,560 » that's what I was getting ready to ask. >> And the complexity of our payroll and 211 00:16:32,079 --> 00:16:38,959 the timekeeping and they could not. >> So, this company can [clears throat] 212 00:16:36,720 --> 00:16:42,480 accommodate the capacity as far as as many accounts and everything. And they 213 00:16:40,560 --> 00:16:46,480 have worked with other companies or municipalities that have as much 214 00:16:44,959 --> 00:16:49,360 workload as we're going to be putting on them. 215 00:16:47,040 --> 00:16:53,519 » Yes. the the the crux of the problem on the timekeeping side was they could not 216 00:16:50,880 --> 00:16:58,880 handle the complexity of fire and police and basic office workers and street 217 00:16:56,560 --> 00:17:03,199 there was no flexibility for what we needed it to do. Um as far as general 218 00:17:00,959 --> 00:17:09,280 ledger is concerned we have multiple multiple funds. We use a pulled account 219 00:17:05,600 --> 00:17:12,400 to pay bills mostly as a protection um because we only move the money that 220 00:17:10,799 --> 00:17:16,880 we're going to actually pay out into that account. We've had several 221 00:17:14,640 --> 00:17:21,280 fraudulent checks try to come through on that account. So, we're limiting our 222 00:17:18,959 --> 00:17:28,160 liability that way. We keep the rest of it safe. Um, that adds level of 223 00:17:24,559 --> 00:17:30,640 complexity that we feel is necessary in this day and age. 224 00:17:29,120 --> 00:17:34,240 » And the other thing too is these two were not involved. I mean, you weren't 225 00:17:32,640 --> 00:17:37,520 here. Um, but they weren't involved in the last process. I mean, I wasn't 226 00:17:35,679 --> 00:17:41,039 involved in the last process. I don't think the the police or fire chief. when 227 00:17:39,440 --> 00:17:44,480 I asked him to vet it, then I asked him to vet it the second time, then a third 228 00:17:42,400 --> 00:17:47,679 time, then a fourth time. Um, it has been um 229 00:17:46,240 --> 00:17:50,559 » Well, and the issue with Cassell, by no means do I think it's your guys' fault, 230 00:17:48,960 --> 00:17:53,919 but I don't want to waste your guys' time again because I know you guys went 231 00:17:51,760 --> 00:17:57,679 through extensive training. Like I think it was the 232 00:17:55,600 --> 00:18:01,200 » week of steampunk and the like weeks leading up. Like to me, time is money 233 00:17:59,520 --> 00:18:06,480 and it's at the expense of the taxpayer. So, I don't want to waste the taxpayers 234 00:18:04,640 --> 00:18:10,640 money, but also your guys' time because it is valuable. We have learned a lot 235 00:18:08,960 --> 00:18:12,640 from this first implementation that >> mistakes happen. 236 00:18:11,440 --> 00:18:17,280 » Yeah. >> So is there any uh digital record 237 00:18:15,280 --> 00:18:20,240 component to this software that can be plugged in at a later? 238 00:18:18,400 --> 00:18:25,200 » Yes. So on the general ledger side, we will have electronic invoicing so that 239 00:18:23,120 --> 00:18:30,240 each department can enter their invoices electronically. All the approvals will 240 00:18:27,280 --> 00:18:37,440 be electronic. We can upload images of all of the invoices. Um any grant 241 00:18:33,600 --> 00:18:42,799 documentation that we have uh we can attach to the grant module. Um 242 00:18:41,380 --> 00:18:47,440 [clears throat] asset management. We can uh upload the 243 00:18:45,679 --> 00:18:51,440 invoices, bill of sale, all of that stuff right in there. Will help with our 244 00:18:49,440 --> 00:18:56,160 audit tremendously. >> Say it with me. 245 00:18:53,760 --> 00:18:59,600 » Document management. >> I got a quick question while you're 246 00:18:57,360 --> 00:19:02,400 speaking about that data management. Is that cloud-based or is it internal 247 00:19:01,520 --> 00:19:04,240 based? >> Cloud. 248 00:19:02,880 --> 00:19:08,000 » Is there a way to reassure it that you still have access to that and be able to 249 00:19:05,679 --> 00:19:10,799 retain that data that is uploaded if by chance it doesn't work out with that 250 00:19:10,080 --> 00:19:12,400 company? >> Yes. 251 00:19:11,360 --> 00:19:16,640 » Because I've learned the hard way with the European system and it's not fun. 252 00:19:14,640 --> 00:19:21,840 » So like currently is it the city has to keep records for seven years? Is it 253 00:19:19,919 --> 00:19:25,919 » depends on what you're asking me? >> You got to keep payroll forever. 254 00:19:24,000 --> 00:19:30,320 » I got to keep employee records for a certain amount every Well, this was elim 255 00:19:27,679 --> 00:19:34,720 this will eliminate um the very organized so nice basement that 256 00:19:33,118 --> 00:19:37,600 [laughter] is like full of like it's going to eliminate that but 257 00:19:36,393 --> 00:19:39,919 [clears throat] we're still going to be able to access 258 00:19:39,039 --> 00:19:44,320 » yes all that >> this implementation includes um 259 00:19:42,160 --> 00:19:45,760 uploading five years of our history >> okay 260 00:19:44,799 --> 00:19:48,720 » into the system >> and I'm going to add another thing too 261 00:19:47,120 --> 00:19:52,640 because councilman Azatha and I have been working on this is it's also going 262 00:19:51,200 --> 00:19:55,760 to be heavily involved on the building inspector and the code enforcement side 263 00:19:54,400 --> 00:20:00,559 so that if a councilman calls up and says Hey, I got a question on blah blah 264 00:19:57,520 --> 00:20:03,360 blah street verse what we do now is well let's send an email and then we'll get 265 00:20:01,760 --> 00:20:06,240 an answer back. Everything should be live. We should be able to pop it up and 266 00:20:04,640 --> 00:20:10,720 go okay here's everything right now. Everything will be tracked. No more on 267 00:20:08,000 --> 00:20:15,679 paper. No more so up to-date live information for you guys so that you can 268 00:20:12,720 --> 00:20:19,360 give to your cons constituents. So >> you chosen to go five years in the rear 269 00:20:18,160 --> 00:20:23,760 to >> scan your documents and get them in. 270 00:20:21,200 --> 00:20:30,000 What are we going to do with the others? >> Have a bonfire. [laughter] They're 271 00:20:26,320 --> 00:20:34,480 they're currently backed up by ACS. Um ACS is I I you guys have probably heard 272 00:20:32,720 --> 00:20:38,400 us say that or Avenue called it. We don't know what they changed their name 273 00:20:35,760 --> 00:20:43,120 quite a bit, but um that was it's kind of our current system but prior to 274 00:20:40,480 --> 00:20:47,760 Cassell and all of that data was backed up. So um we should be able to get that. 275 00:20:45,760 --> 00:20:51,760 But again, another important thing is this is a going to bring us hopefully, 276 00:20:49,600 --> 00:20:55,919 and I'll let John and Eric uh speak to this, but this is going to bring us one 277 00:20:53,200 --> 00:20:59,840 step closer to that uh digitizing the records that I talk about all the time 278 00:20:57,440 --> 00:21:04,000 as the custodian. At some point, we have to start we we have to start somewhere 279 00:21:02,000 --> 00:21:08,720 and start, okay, from this date forward, we're we're going to only have digital 280 00:21:06,240 --> 00:21:12,320 records and not file after file after file, a piece of paper. And this is 281 00:21:10,240 --> 00:21:16,720 going to bring us definitely one step closer to that because of the document 282 00:21:14,159 --> 00:21:23,440 management that will be available um on this side of it. And then um with John 283 00:21:20,159 --> 00:21:27,840 working um very hard like dragging us kicking and screaming on getting to the 284 00:21:25,520 --> 00:21:31,840 cloud base with uh one drive and things like that. So, we're working very hard 285 00:21:29,840 --> 00:21:38,320 and it's I know it's one of Andy's preached goals to us and um uh he might 286 00:21:35,679 --> 00:21:43,520 be a little eager than I, but it's one of our huge goals to to find that date 287 00:21:40,640 --> 00:21:48,159 and say from this point forward, we're not printing 75 pieces of paper no more. 288 00:21:46,080 --> 00:21:52,400 Um you know, uh we're not printing 500 pieces of paper for payroll. We're going 289 00:21:49,679 --> 00:21:57,919 to have payroll. So, this will bring us so much closer to doing that. um which 290 00:21:56,000 --> 00:22:03,760 in the end will make my job easier because digital records are much rather 291 00:22:00,720 --> 00:22:09,039 are much easier to supply to a citizen that's asking than me digging for three 292 00:22:06,000 --> 00:22:12,000 days through um files of paperwork which >> won't help with sunshine law requests 293 00:22:10,880 --> 00:22:16,880 too. >> Oh, I bet your office is really excited 294 00:22:14,080 --> 00:22:22,640 about that. [laughter] >> All right, council. Any other questions? 295 00:22:18,320 --> 00:22:25,679 » Yes, my second question. [laughter] You [clears throat] mentioned that each 296 00:22:23,760 --> 00:22:29,440 department can get in and check on things that are pertaining to other 297 00:22:27,360 --> 00:22:36,240 departments. I'm sure there's a a 298 00:22:32,400 --> 00:22:39,360 um safety built into that. So Mark, if he's checking on something and say, "Oh, 299 00:22:37,919 --> 00:22:44,080 you haven't had the firefighter sign off on this. I'll just fill this in." He 300 00:22:41,600 --> 00:22:48,240 cannot do that. He can only input stuff related to his department and not other 301 00:22:46,559 --> 00:22:52,559 departments. he can look and see what other departments have put in. But not 302 00:22:50,799 --> 00:22:54,159 that Mark would ever do that. >> I'm sure John could. 303 00:22:53,840 --> 00:22:58,640 » Yeah. >> John, could you put something in the 304 00:22:55,520 --> 00:23:02,799 back end as far as like um access to who can like sign off on stuff and Yeah. 305 00:23:01,520 --> 00:23:06,159 » Yeah. That's all part of that that implementation period where we're paying 306 00:23:04,640 --> 00:23:09,840 all this money to have them come in and professionally set this up with us. So 307 00:23:07,760 --> 00:23:12,720 all those workflows will be set up in conjunction with them and and we can 308 00:23:11,120 --> 00:23:16,799 modify them as time goes on. We're not stuck there. But that's that's a big 309 00:23:14,960 --> 00:23:20,480 part of that process is saying that Melissa's going to approve 310 00:23:19,120 --> 00:23:23,600 business licenses at the end of the workflow, but everybody else has to 311 00:23:22,240 --> 00:23:26,159 check their box and then the system's going to automatically notify her, hey, 312 00:23:24,880 --> 00:23:31,440 this one's been checked by building a spectrum fire. Um, and so each each 313 00:23:29,200 --> 00:23:35,679 stage has a list of approvers that can say, "Yes, I've done my part." 314 00:23:33,520 --> 00:23:40,159 » So, especially with like new hires, like they're going to have to go through like 315 00:23:37,600 --> 00:23:43,360 a checklist with certain departments, everything before 316 00:23:41,280 --> 00:23:48,000 » Yeah. direct set up. [laughter] Yeah, license on file, on file, all that can 317 00:23:45,360 --> 00:23:51,440 be tracked uh in that onboarding system. >> Awesome. 318 00:23:48,720 --> 00:23:58,559 » I think one thing that I found out was that when I was the parameters, 319 00:23:55,440 --> 00:24:04,240 » it actually prevents it'll actually prevent you issuing a permit without a 320 00:24:01,679 --> 00:24:08,400 getting it getting paid and then it'll also prevent not having a business 321 00:24:06,240 --> 00:24:10,159 license. So, I like those parameters, right? 322 00:24:08,799 --> 00:24:13,360 » Very consistent >> and [clears throat] it keeps us out of 323 00:24:11,279 --> 00:24:15,360 trouble. And it keeps it fair for everybody. 324 00:24:15,039 --> 00:24:19,360 » Yes. >> Mark went to Palm too to look over the 325 00:24:17,360 --> 00:24:22,559 system. We got to go play with it, watch over the system. But 326 00:24:20,880 --> 00:24:29,919 » yeah. >> Yeah, it's great. Uh I mean uh it won't 327 00:24:25,919 --> 00:24:34,000 allow uh John. Well, you're a bad example. [laughter] 328 00:24:31,120 --> 00:24:39,520 It won't allow Trisha to come in and look at my human resource. you know, it 329 00:24:36,720 --> 00:24:43,600 won't allow, you know, it it will be uh very protected. The different department 330 00:24:41,440 --> 00:24:46,960 information would be very, you know, protected and you would have access to 331 00:24:45,520 --> 00:24:49,760 what you needed access to. >> Exactly. 332 00:24:47,440 --> 00:24:53,760 » Uh approving time cards, approving time off, like we have lieutenants that will 333 00:24:52,080 --> 00:24:59,760 be able to do that. I mean, everybody will be very specific on what they're 334 00:24:56,159 --> 00:25:04,159 approved and what their um job is within the system. And hopefully it all works 335 00:25:01,600 --> 00:25:08,000 together and makes a perfect operating system. Well, the parameters 336 00:25:05,919 --> 00:25:10,799 are set up there. That's wasn't my major concern. 337 00:25:10,000 --> 00:25:13,120 » Anything else, Bob? >> Okay. No, thank you, 338 00:25:12,080 --> 00:25:16,320 » council. >> Congratulations. 339 00:25:13,919 --> 00:25:18,960 » Um, Andy, is that good enough for both those resolutions? Then that covers both 340 00:25:17,840 --> 00:25:23,840 those. Okay. >> So, council, that'll be two separate 341 00:25:20,960 --> 00:25:27,679 resolutions, number 2590-26 and resolution 2591-26, 342 00:25:25,840 --> 00:25:31,679 both to follow for approval. >> One quick question. Why two separate 343 00:25:29,440 --> 00:25:35,360 companies? Another one thing is looks like just timekeeping only and the other 344 00:25:34,080 --> 00:25:39,279 one is basically everything else. >> Yeah. Uh because one software does not 345 00:25:37,360 --> 00:25:42,320 do timekeeping. They only do the business side of it only. They don't 346 00:25:40,559 --> 00:25:44,799 have a timekeeping piece. So we had to find a system that would work to do 347 00:25:43,760 --> 00:25:48,320 timekeeping with them >> because nobody's trying to do 348 00:25:46,159 --> 00:25:51,840 timekeeping for police and fire. >> Nobody likes it. It's not fun. They're 349 00:25:50,640 --> 00:25:55,200 difficult. >> They got a lot of parameters you got to 350 00:25:53,440 --> 00:26:00,480 work around. And the good thing, and this was the big part of this, was 351 00:25:57,120 --> 00:26:06,000 Andrews is a preferred um contractor for uh BSNA. That was the big thing. So that 352 00:26:02,240 --> 00:26:08,640 that those two um are they they >> they've actually partnered. 353 00:26:06,960 --> 00:26:14,080 » They partner together. So um >> so they're APIs that dump the directly. 354 00:26:12,640 --> 00:26:17,760 » That was a key to that. >> Right into payroll or you click a button 355 00:26:15,840 --> 00:26:21,919 and payroll. >> Okay. Thanks. Thank you. You want to 356 00:26:20,080 --> 00:26:25,200 stay? I think your next your next step on the list 357 00:26:25,840 --> 00:26:35,840 Every year we adjust the bid limits for the sealed bids per charter and we use 358 00:26:32,559 --> 00:26:40,559 the CPI set by the Bureau of Labor Statistics. This year that percent is 359 00:26:38,960 --> 00:26:46,080 3.00 and the ordinance that I have prepared 360 00:26:43,120 --> 00:26:52,480 will allow us to make those changes. >> Council any questions for Bianca? 361 00:26:49,520 --> 00:26:55,760 If not, that's bill number 26-002. follow for a first reading. 362 00:26:53,760 --> 00:26:59,760 » Thanks, Bianca. >> Eric, I should have just had you stay. 363 00:26:57,440 --> 00:27:04,559 She was quick. Next up, Eric Graham, our IT director. Uh surplus of IT equipment. 364 00:27:02,720 --> 00:27:09,520 » Good evening. I'm coming before the council to get approval to surplus a 365 00:27:07,120 --> 00:27:14,480 rather large list of electronic items. Uh these list, this list comes from the 366 00:27:11,679 --> 00:27:18,320 entire city, uh with a bulk coming from city hall, which the basement, if you've 367 00:27:16,240 --> 00:27:22,559 ever been down there, has quite a large collection of old electronic equipment. 368 00:27:20,320 --> 00:27:27,360 Uh PD has quite a bit, but we also have some from fire, uh some from the 369 00:27:24,640 --> 00:27:31,600 airport. These are all items that are no longer usable by anybody. Uh we've 370 00:27:29,919 --> 00:27:35,360 actually have a company down in St. Louis that will come up and pick those 371 00:27:33,039 --> 00:27:41,039 up free of charge to the city. Won't cost us a dime for them to come pick it 372 00:27:36,960 --> 00:27:44,240 up and dispose of it properly for us. >> You just need that surplus so you can 373 00:27:43,440 --> 00:27:47,520 make that happen. >> Yes. Yes. 374 00:27:45,840 --> 00:27:51,120 » There's no data on them? >> No. Everything that would have had data 375 00:27:49,360 --> 00:27:57,279 has been wiped. >> Okay. Most of it's old keyboards and old 376 00:27:54,880 --> 00:28:01,919 » Yeah. We have monitors, printers. >> The 90s it's quite old. 377 00:28:00,320 --> 00:28:06,000 » Yeah. But any hard drive, anything that had a hard drive in it or any sort type 378 00:28:04,000 --> 00:28:09,520 of storage has been wiped clean. So there's no data down there anywhere. 379 00:28:09,264 --> 00:28:11,120 [snorts] >> Okay. 380 00:28:10,240 --> 00:28:14,000 » There's no other questions. I'd entertain a motion to approve. 381 00:28:12,559 --> 00:28:16,720 » So moved to second. >> Have a motion to second. Any other 382 00:28:15,200 --> 00:28:20,720 discussion? Hearing none. All those in favor say I. I oppos. Motion carried. 383 00:28:19,360 --> 00:28:24,960 » Thank you, Mayor. I want to add one thing on this. Um, so Eric is working on 384 00:28:23,679 --> 00:28:29,120 a separate program with this same company um that we're still kind of 385 00:28:27,279 --> 00:28:32,720 finalizing dates and times, but in April, this company is going to come up 386 00:28:30,880 --> 00:28:37,279 to Hannibal. I think we're going to look at hosting at the Armory and it will be 387 00:28:35,360 --> 00:28:42,159 a free drop off >> for all for the for the community. Um, 388 00:28:40,080 --> 00:28:47,679 there will be a charge on some things. >> Yeah. like old CRT monitors, CRT TVs, uh 389 00:28:45,600 --> 00:28:50,880 projection TVs, the old TVs, anything old like that, they'll have a small 390 00:28:49,039 --> 00:28:53,120 charge for the >> will be a free drop off for the entire 391 00:28:52,320 --> 00:28:57,520 community. And >> can can you find out what that charge 392 00:28:54,960 --> 00:29:01,440 is? I I happen to have quite a few. >> Yeah. Um we once we get dates and 393 00:29:00,320 --> 00:29:04,159 everything set, we'll be putting out information and that information will 394 00:29:02,799 --> 00:29:05,840 include that, but we'll send it out to all 395 00:29:04,399 --> 00:29:08,080 » we're going to assist with marketing it. Yeah. And getting it out to the whole 396 00:29:07,200 --> 00:29:10,559 community. So, >> perfect. Good opportunity. Y 397 00:29:10,000 --> 00:29:14,760 » thank you guys. >> Thank you. All right, 398 00:29:15,420 --> 00:29:20,480 [laughter] next item on the agenda. Trisha Shelter, 399 00:29:18,720 --> 00:29:23,640 tourism director. Let's get a couple for us tonight. 400 00:29:24,399 --> 00:29:32,559 People will wear that. Good evening. Um, the first thing I have 401 00:29:28,799 --> 00:29:37,200 for you guys is um the contract for the special edition of 402 00:29:35,279 --> 00:29:44,880 Music Under the Stars that we're doing in celebration of America's 250 and the 403 00:29:42,159 --> 00:29:51,600 150year um celebration of Mark Twain publishing The Adventures of Tom Sawyer. 404 00:29:47,760 --> 00:29:58,080 Um, so we are um looking to do that on June 11th and it 405 00:29:55,279 --> 00:30:04,000 is a contract for the Feuding Hillbillies to come and play that music 406 00:30:00,640 --> 00:30:08,240 under the stars for 2 and 1/2 hours. Um, on the stage everything will look like 407 00:30:05,600 --> 00:30:13,600 it normally does, but this is our part of that special event to pay for. 408 00:30:12,399 --> 00:30:16,399 » I've [snorts] not heard of the feuding hillbillies, but it sounds like 409 00:30:15,039 --> 00:30:20,880 something that we should all go see. Back in my younger days, uh when I was 410 00:30:18,880 --> 00:30:27,120 the chairman for National Tom Swear Days, uh we had them come and open for 411 00:30:23,200 --> 00:30:30,960 Dylan Scott, um and it was the biggest, uh show we had had to date. So, they 412 00:30:29,520 --> 00:30:36,640 definitely bring a crowd. They're from Illinois. They have a really good uh 413 00:30:33,840 --> 00:30:40,399 following regionally, so I expect it to be a big crowd. 414 00:30:38,000 --> 00:30:43,360 » They weren't in deliverance or anything, were they? 415 00:30:42,080 --> 00:30:47,440 » No, >> they're a little too young, I think, for 416 00:30:45,039 --> 00:30:51,360 that. Why this special contract for it? Why is it just like any other? 417 00:30:49,039 --> 00:30:56,559 » Uh because the Mark Twain Museum pays for all of the music under the stars. Um 418 00:30:54,000 --> 00:31:00,960 and so in partnering with them, we wanted to do a special concert just 419 00:30:58,720 --> 00:31:02,799 dedicated to those two items happening in 2026. 420 00:31:02,159 --> 00:31:08,240 » Gota. >> So they're providing the place and the 421 00:31:06,159 --> 00:31:14,799 sound and we're providing the band. >> Gotcha. who who does the um like the 422 00:31:12,000 --> 00:31:16,960 food vendors and the drink vendors down there. 423 00:31:15,039 --> 00:31:21,679 » So that is done through the museum. They take um people who are interested in 424 00:31:19,679 --> 00:31:25,520 having their civic organizations make money or whatever they apply to be a 425 00:31:24,159 --> 00:31:29,679 food vendor or a drink vendor down there. Someone just recently asked me 426 00:31:27,520 --> 00:31:38,559 again about in, you know, the oh so muddy clear um open container. Um and 427 00:31:35,760 --> 00:31:44,240 I apparently that's something that we're going to have to um touch base on again 428 00:31:41,840 --> 00:31:48,640 just to make sure covered because I don't want the city if this wouldn't 429 00:31:46,559 --> 00:31:54,240 come back on the city. Correct. >> No, we're we are not saying anything 430 00:31:51,760 --> 00:31:58,880 about drinks, beverages, anything. We are just providing the concert. 431 00:31:56,240 --> 00:32:04,559 » Okay, perfect. >> And we want everyone to obey the laws, 432 00:32:01,200 --> 00:32:08,240 whatever those are. >> Any other questions on that? 433 00:32:06,720 --> 00:32:12,399 » If there's none, that'll be resolution 2589-26 434 00:32:09,919 --> 00:32:19,039 to follow for approval. >> Uh, next one. Is it the website? 435 00:32:16,320 --> 00:32:23,600 » Okay. So, this is uh the time of year that we come or I come before you every 436 00:32:21,279 --> 00:32:29,919 year to ask um for the mayor to be able to sign the website maintenance 437 00:32:26,799 --> 00:32:36,480 agreement between our agency that is through the state division of tourism um 438 00:32:33,360 --> 00:32:42,080 to maintain any issues that we might have or changes we need to our website. 439 00:32:39,200 --> 00:32:47,360 They run the contract on a calendar year, not a fiscal year, but um I think 440 00:32:45,039 --> 00:32:52,399 it went up like $200 for this fiscal year. So, this is um basically a 441 00:32:49,440 --> 00:32:56,799 resolution asking for permission for the mayor to sign the contract in the amount 442 00:32:54,480 --> 00:33:03,600 of $3,425 for the year, calendar year. 443 00:33:01,600 --> 00:33:09,039 » Questions on that, council? If not, that's resolution 2588-26 444 00:33:06,240 --> 00:33:14,799 to follow. And last item. >> All right, last item. This one is really 445 00:33:11,760 --> 00:33:20,240 exciting. Um, it's not every day that you get uh a big sponsorship like this 446 00:33:17,440 --> 00:33:23,760 coming in, but this is a resolution basically for the mayor to sign a 447 00:33:22,080 --> 00:33:30,799 contract with the Missouri Division of Tourism's um director to give us a 448 00:33:28,000 --> 00:33:35,279 $35,000 sponsorship for our events for next year that we're planning. 449 00:33:33,440 --> 00:33:39,760 This includes the drone show, which everybody's super excited about. and I 450 00:33:37,600 --> 00:33:45,039 got a sneak peek this week, so we're working on that. But it will help us pay 451 00:33:41,760 --> 00:33:50,799 for the advertising and um some of the expenses and it's just in exchange for 452 00:33:48,000 --> 00:33:55,120 having their logo a part of it um and having some booth space and information 453 00:33:52,399 --> 00:33:59,519 and stuff. So, it's um it's a great thing for us to get some support because 454 00:33:56,880 --> 00:34:05,840 there's a lot of focus on FIFA, which is not our area, and on Route 66 next year, 455 00:34:03,360 --> 00:34:09,440 which is also not our area. So, by doing these events, we're we're be able to get 456 00:34:08,000 --> 00:34:12,960 some attention on this side of the state. 457 00:34:11,679 --> 00:34:16,399 » Good job. >> Thank you. 458 00:34:13,679 --> 00:34:20,879 » Any questions on that item? If not, resolution 2587-26 459 00:34:18,560 --> 00:34:24,159 to follow for approval. Thanks, >> thank you. 460 00:34:22,079 --> 00:34:28,520 » Next item is Matt Muninger, director of operations, Hannibal Board Public Works. 461 00:34:28,720 --> 00:34:35,200 » Good evening. I'm here seeking approval of change order number three for phase 462 00:34:32,399 --> 00:34:39,040 one of North Street uh project. Um this is near the end of the project. We're 463 00:34:36,960 --> 00:34:43,440 just tidying up uh the quantities installed versus the quantities bid. Um 464 00:34:41,839 --> 00:34:46,440 it would change the contract by 56,197.37 465 00:34:47,119 --> 00:34:54,480 which then would be submitted to um the state for reimbursement through the ARPA 466 00:34:52,800 --> 00:35:00,240 grant that was received to complete the project. So 467 00:34:56,159 --> 00:35:04,320 » is this still going on? Yes, [laughter] >> there there has been some change in in 468 00:35:01,839 --> 00:35:07,839 personnel with with the company and and we're seeing more responsiveness with 469 00:35:06,320 --> 00:35:10,160 with the people involved now, >> right? 470 00:35:08,240 --> 00:35:13,119 » And so hopefully we're trying to get phase one closed out so we can move to 471 00:35:12,000 --> 00:35:15,760 phase >> but no work has been done in like seven 472 00:35:14,640 --> 00:35:19,280 or eight months, right? >> Um they've come up and done some punch 473 00:35:17,520 --> 00:35:23,599 list items. Um some what >> punch list items, ceiling stuff, stuff 474 00:35:21,680 --> 00:35:29,720 that was found uh during the final walkthroughs. They report some 475 00:35:25,680 --> 00:35:29,720 sidewalks, fix some curbs. 476 00:35:30,560 --> 00:35:36,800 » Anything else for Matt? >> Not. I'd entertain a motion to approve 477 00:35:34,400 --> 00:35:39,280 uh change order number three to North Street. Your project phase one. 478 00:35:38,640 --> 00:35:41,200 » So moved. >> Second. 479 00:35:40,000 --> 00:35:44,240 » A motion to second. Any other discussion? 480 00:35:42,240 --> 00:35:48,000 » Hearing none. All those in favor say I. >> Oppos. Motion carried. Thanks, Matt. 481 00:35:46,400 --> 00:35:51,599 » Thank you. >> All right, council. Next up, we have 482 00:35:49,119 --> 00:35:55,280 bill number 26-001. I need a motion to have the clerk give this bill a second 483 00:35:52,960 --> 00:35:57,359 and final reading. So moved. >> Second. 484 00:35:56,000 --> 00:35:59,680 » A motion to second. Any other discussion? Hearing none. All those in 485 00:35:58,960 --> 00:36:02,320 favor say I. >> I. 486 00:36:00,240 --> 00:36:06,160 » Oppos? Motion carries. >> Bill 26-00001, 487 00:36:04,480 --> 00:36:10,320 an ordinance of the city of Hannibal, Missouri, reinstating the city's police 488 00:36:07,920 --> 00:36:14,240 and fire, sorry, restating the city's police and firemen retirement plan 489 00:36:12,079 --> 00:36:19,040 document to incorporate previously improved amendments, including most 490 00:36:16,640 --> 00:36:23,040 current amendment to section 4.05, 05 chief of the department retirement 491 00:36:20,640 --> 00:36:27,599 provisions along with mandatory updates is necessary to maintain the plan's 492 00:36:25,280 --> 00:36:31,359 compliance with the internal revenue service second and final reading. 493 00:36:30,079 --> 00:36:33,839 Councilman Haycraft, >> yes. 494 00:36:32,400 --> 00:36:35,119 » Councilwoman Azitea, >> yes. 495 00:36:34,160 --> 00:36:36,480 » Councilman Cohen, >> yes. 496 00:36:35,440 --> 00:36:37,920 » Councilman Leers, >> yes. 497 00:36:36,800 --> 00:36:39,440 » Councilman Fleetwood, >> yes. 498 00:36:38,240 --> 00:36:42,640 » Mayor Poten Munger, >> yes. 499 00:36:40,160 --> 00:36:47,440 » Now declare bill number 26-001 duly approved and adopted on this day. 500 00:36:44,800 --> 00:36:49,920 Next, we have bill number 26-002. I need a motion to have the clerk give this 501 00:36:48,560 --> 00:36:51,520 bill a first reading. >> So moved. 502 00:36:50,960 --> 00:36:54,960 » Second. >> I have a motion in a second. Any other 503 00:36:53,040 --> 00:36:58,240 discussion? Hearing none. All those in favor say I. 504 00:36:56,240 --> 00:37:02,560 » Oppos. Motion carried. >> Bill number 26-002, 505 00:37:01,040 --> 00:37:07,920 an ordinance of the city of Hannibal amending the annual bid limits in 506 00:37:04,640 --> 00:37:11,200 accordance with section 9.13b of the city of Hannibal charter. First 507 00:37:09,760 --> 00:37:14,320 reading. >> All right. Next item is resolution 508 00:37:12,640 --> 00:37:17,760 2587-26. I need a motion to have the clerk give 509 00:37:15,599 --> 00:37:20,000 this resolution uh and call the role for adoption. 510 00:37:18,480 --> 00:37:23,200 » So moved. >> I have a motion and a second. Any other 511 00:37:21,680 --> 00:37:24,480 discussion? Hearing none. All those in favor say I. 512 00:37:24,000 --> 00:37:29,839 » I. >> Oppos. Motion carried. 513 00:37:26,720 --> 00:37:35,680 » Resolution 2587-26, a resolution supporting the 2026 animal 514 00:37:33,760 --> 00:37:40,160 events and authorizing the sponsorship agreement with the Missouri Department 515 00:37:37,280 --> 00:37:41,920 of Tourism. Councilman Haycraft. >> Yes. 516 00:37:40,560 --> 00:37:43,920 » Councilwoman Aseta. >> Yes. 517 00:37:42,320 --> 00:37:45,200 » Councilman Cohen. Yes. >> Councilman Leers, 518 00:37:44,880 --> 00:37:46,640 » yes. >> Councilman Fleetwood, 519 00:37:46,320 --> 00:37:48,320 » yes. >> Mayor Poten Munger, 520 00:37:47,839 --> 00:37:52,960 » yes. >> I declare resolution 2587-26 521 00:37:50,880 --> 00:37:56,806 duly approved and adopted on this day. Next, we have resolution 2588-26. I need 522 00:37:55,839 --> 00:37:59,440 a motion to have the clerk read [clears throat] this resolution and call 523 00:37:57,839 --> 00:38:00,960 the role for adoption. >> So moved. 524 00:38:00,320 --> 00:38:05,280 » Second. >> Motion a second. Any other discussion? 525 00:38:03,119 --> 00:38:10,160 Hearing none. All those in favor say I. >> Opposed. Motion carried. Resolution 526 00:38:08,240 --> 00:38:13,920 2588-26, a resolution of the city of Hatable 527 00:38:11,920 --> 00:38:19,359 authorizing the mayor to execute an agreement with Osborne Bar and Paramore 528 00:38:17,040 --> 00:38:23,119 for website maintenance services for the calendar year of 2026. 529 00:38:21,920 --> 00:38:24,880 » Councilman Hcraft, >> yes. 530 00:38:23,520 --> 00:38:26,079 » Councilwoman Aseta, >> yes. 531 00:38:25,200 --> 00:38:27,359 » Council Cohen, >> yes. 532 00:38:26,400 --> 00:38:28,640 » Councilman Leers, >> yes. 533 00:38:27,680 --> 00:38:30,480 » Councilman Fleetwood, >> yes. Mayor Poten Mugger, 534 00:38:30,079 --> 00:38:35,440 » yes. >> Now declare resolution 2588-26, duly 535 00:38:33,119 --> 00:38:39,119 approved adopted on this day. Next we have resolution 2590-26. 536 00:38:37,680 --> 00:38:41,119 I need a motion to have the clerk read this resolution and call the role for 537 00:38:40,480 --> 00:38:42,560 adoption. >> So move 538 00:38:41,839 --> 00:38:45,040 » second. >> Motion in a second. Any other 539 00:38:43,839 --> 00:38:50,160 discussion? >> Hearing none. All those in favor say I. 540 00:38:47,200 --> 00:38:54,000 » Opposed. Motion carried. Resolution 2590-26, 541 00:38:52,160 --> 00:38:59,760 a resolution authorizing the mayor to execute a $11,550 542 00:38:57,440 --> 00:39:04,800 software and services contract between the city of Hannibal and Andrews 543 00:39:01,599 --> 00:39:10,000 Technology HMS Incorporated for the implementation service support of a 544 00:39:07,680 --> 00:39:14,960 municipal and public safety scheduling, timekeeping, and attendance attendance 545 00:39:12,480 --> 00:39:17,119 solution. Councilman Hcraft, >> yes. 546 00:39:15,760 --> 00:39:18,800 » Councilwoman Aseta, >> yes. Yes. Councilman Cohen, 547 00:39:18,480 --> 00:39:20,079 » yes. >> Councilman Leaders, 548 00:39:19,760 --> 00:39:21,440 » yes. >> Councilman Fleetwood, 549 00:39:21,119 --> 00:39:23,359 » yes. >> Admirer, 550 00:39:22,880 --> 00:39:28,320 » yes. >> And I declare resolution 2590-26 duly 551 00:39:26,079 --> 00:39:32,240 approved and adopted on this day. Next, we have resolution 2591-26. 552 00:39:30,880 --> 00:39:34,640 And need a motion to have the clerk read this resolution and call the role for 553 00:39:33,520 --> 00:39:37,760 adoption. >> Moved. Second. 554 00:39:36,240 --> 00:39:40,400 » Have a motion and a second. Any other discussion? Hearing none. All those in 555 00:39:39,599 --> 00:39:43,040 favor say I. >> I. 556 00:39:40,960 --> 00:39:47,599 » Oppos. Motion carried. >> Resolution 2591-26. 557 00:39:45,680 --> 00:39:53,040 A resolution authorizing the mayor to execute a $32,635 558 00:39:50,720 --> 00:39:58,480 software and service contract agree contract between the city of Hannibal 559 00:39:55,040 --> 00:40:04,560 and BSNA software for the implementation service and support of a municipal 560 00:40:00,560 --> 00:40:06,960 resource planning software suite. >> Councilman Hcraft, 561 00:40:06,000 --> 00:40:08,720 » yes. >> Councilwoman Azitea, 562 00:40:08,320 --> 00:40:10,079 » yes. >> Councilman Cohen, 563 00:40:09,760 --> 00:40:11,440 » yes. >> Councilman Leers, 564 00:40:11,119 --> 00:40:12,800 » yes. >> Councilman Fleetwood, 565 00:40:12,480 --> 00:40:17,280 » yes. >> Mayor Potim Mugger, 566 00:40:14,000 --> 00:40:22,560 » yes. I now declare resolution 2591-26 duly approved and adopted on this day. 567 00:40:19,680 --> 00:40:25,359 Next, we have resolution 2589-26. I need a motion to have the clerk read 568 00:40:24,160 --> 00:40:26,560 this resolution and call the role for adoption. 569 00:40:25,839 --> 00:40:28,640 » So moved. >> Second. 570 00:40:27,119 --> 00:40:31,680 » Motion and a second. Any other discussion? Hearing none. All those in 571 00:40:30,320 --> 00:40:36,800 favor say I. I. >> Opposed. Motion carried. Resolution 572 00:40:34,880 --> 00:40:40,240 2589-26, a resolution authorizing the mayor to 573 00:40:38,560 --> 00:40:45,200 execute a contract with the Hannibal Convention and Visitors Mural for a 574 00:40:43,119 --> 00:40:48,000 special edition of Music Under the Stars. 575 00:40:46,640 --> 00:40:50,240 » Councilman Haycraft, >> yes. 576 00:40:48,880 --> 00:40:51,599 » Councilwoman Neta, >> yes. 577 00:40:50,560 --> 00:40:53,040 » Councilman Cohen, >> yes. 578 00:40:52,000 --> 00:40:54,400 » Councilman Leers, >> yes. 579 00:40:53,359 --> 00:40:55,839 » Councilman Fleetwood, >> yes. 580 00:40:54,720 --> 00:40:58,800 » And member, >> yes. 581 00:40:56,160 --> 00:41:04,480 » I now declare resolution 2589-26 duly approved and adopted on this day. 582 00:41:02,960 --> 00:41:06,800 Move to adjurnn. >> Second. 583 00:41:05,119 --> 00:41:10,160 » Have a motion and a second to adjurnn. Any other discussion? 584 00:41:08,400 --> 00:41:11,760 » Hearing none. All those in favor say I. >> I. 585 00:41:10,640 --> 00:41:15,160 » Oppos. >> Motion carried. 586 00:41:15,920 --> 00:41:21,359 » Thanks. Thank you everyone. >> That would have been a lot shorter if I 587 00:41:20,400 --> 00:41:25,920 didn't talk so much. >> I wasn't going to say that, but 588 00:41:24,160 --> 00:41:29,440 » All right. I said it would have been a lot shorter if I wouldn't have talked so