[0:48] [clears throat]
[1:16] Who miss a chair?
[1:22] » That's right.
[1:28] I guess started
[1:32] I guess we can get started need
something then we can
[1:37] » All right. Good evening everyone. It is
Tuesday, February 3rd, 2026. It's 7 p.m.
[1:43] We're in council chambers. I ask the
clerk to call the role.
[1:46] » Councilman Haycraft
>> here.
[1:48] » Councilwoman Azitea
>> here.
[1:50] » Councilman Cohen
>> here.
[1:51] » Councilman Leers
>> here.
[1:53] » Council Fleetwood
>> here.
[1:54] » Mayor Poten Munger
>> here. and Mayor McCoy
[1:56] » here. There being a quorum, I call the
meeting to order. Uh, Mayor Pro tent
[2:01] Munger, you release an invocation.
[2:06] » Father God, we just come before you and
we ask for your guidance in this
[2:11] meeting. Give us wisdom and be with us,
Lord. But Lord, most of all, we thank
[2:16] you. We thank you for all that you
continue to do in this place. Keep us
[2:20] safe. Keep us well. It's in Jesus name
we pray. Amen.
[2:23] » Amen.
Will you lead us in the pledge, please?
[2:26] » I pledge algiance to the flag of the
United States of America and to the
[2:32] republic for which it stands, one nation
under God, indivisible, with liberty and
[2:38] justice for all.
>> Thank you. [clears throat]
[2:43] All right, council. First item on the
agenda is the approval of tonight's
[2:46] agenda.
>> So moved.
[2:48] » Second.
>> Have a motion and a second to approve.
[2:50] Any other discussion? Hearing none. All
those in favor say I.
[2:54] » I.
>> Opposed. Motion carries. Next item is
[2:57] approval of the regular minutes from the
regular scheduled council meeting
[3:00] January 20th, 2026.
>> So moved.
[3:04] » Second.
>> Motion a second to approve. Any other
[3:07] discussion? Hearing none. All those in
favor say I.
[3:09] » I.
>> Opposed. Motion carried. Next item is
[3:13] approval of payroll and claims for the
second half of January 2026.
[3:16] » So moved.
>> Second.
[3:17] » Have a motion to second. Any other
discussion? Hearing none. All those in
[3:21] favor say I. I
>> opposed. Motion carried.
[3:25] » Nobody for public comments tonight. Next
item is under my name. Uh approval for
[3:30] reappointment to the police and fire
pension board. This is a second reading
[3:34] uh for John Dean for an appointment for
a term to expire in December of 2028.
[3:45] » Just a motion.
>> Need a motion?
[3:48] » Yep.
>> I'll make that
[3:50] » second. I have a motion a second to
approve the second reading for John Dean
[3:53] for police and fire pension board. Any
other discussion? Hearing none. All
[3:56] those in favor say I.
>> I.
[3:57] » Oppos.
>> Motion carried. Thank you.
[4:00] » Mr. Mayor, y
>> if I could interrupt just a moment. Of
[4:02] course I missed last meeting.
>> Appreciate you
[4:07] » covering me there.
>> Yeah.
[4:08] » Um I did watch it on YouTube
>> and the first part of the meeting
[4:14] especially I couldn't hardly hear anyone
speak. So, I just wanted to remind
[4:17] everyone, make sure your microphone is
on. When you speak, lean in. Don't sit
[4:22] back and share.
>> It's not the microphone isn't picking up
[4:25] real well. So, for the benefit of those
watching online.
[4:28] » Okay. Thanks for sharing.
>> All righty. [clears throat] Next item.
[4:33] Uh, couple looks like for Andy Dorian,
city manager.
[4:36] » Thank you, mayor. Um, I know this is
under my name, but I'm going to have uh
[4:40] Bianca, our finance director, Eric and
John, our IT administrators, and then
[4:45] Melissa as part of this. Um, so this has
been a
[4:51] multi mult multipleyear uh process um to
get to where we are. Um, these four and
[4:57] several other U city staff have had
months and months of meetings and
[5:03] interviews and I can't name the amount
of things that they've done to get us to
[5:07] this point to where um um we're able to
present these two contracts tonight. The
[5:13] overall goal of what we're trying to do
the city is to connect every aspect
[5:17] together. Right now we have multiple
multiple platforms that don't speak to
[5:21] each other that make the processes diff
different difficult. And so what this
[5:25] this new software system will do um is
everybody will be connected. So accounts
[5:31] payable, accounts receivable, payroll,
um IT, business licenses, you name it.
[5:35] Um street department, parks department,
police, fire, will all be connected,
[5:40] speaking together. And so when you look
at the next 5 to 10 years, um the way we
[5:45] do business here at the city is going to
be completely different. It'll be
[5:49] revolutionized. So, I really want to
kind of turn it over to these four um to
[5:53] kind of let them talk about it and then
I don't know Melissa if you want to
[5:56] start um on the importance of this.
>> Uh yeah, and I I think we've discussed
[6:02] this a lot of times. I know that I've
discussed it. I'm not sure how much the
[6:05] public knows, but definitely the council
and the staff know. Um we use some very
[6:11] very old software. are um
scheduling is kind of done. Some some
[6:20] use uh spreadsheets. Uh a couple of the
departments have some um least
[6:27] inexpensive scheduling software, that
kind of stuff. But we do not have any
[6:32] cohesive scheduling software for um all
of the departments together. And this
[6:37] will allow us to do that as well as
timekeeping um and putting kind of the
[6:42] control of PTO time and and uh requested
time off and stuff back in the um hands
[6:50] of the employee where they can have um
up to- moment information on how much
[6:57] PTO day time they have or requesting
days off and things. That's not stuff
[7:01] something we do right now. our
timekeeping um and payroll is done by uh
[7:06] paper time cards um that are filled out
by each employee. Then they're entered
[7:10] into a spreadsheet by somebody in the
different departments and then it's um
[7:15] the information is entered by them, put
into a spreadsheet, the information is
[7:19] sent to the clerk's office. We go over
that spreadsheet, we go over the paper
[7:22] time cards, then we enter that
information again into another system.
[7:26] Um and so this is something that is
badly needed for the for the city for um
[7:34] the employees and the staff um and the
taxpayers. So this will allow us to have
[7:40] one scheduling system that will will all
departments will be able to use. This
[7:45] will allow us to have one timekeeping
system that all employees will be able
[7:50] to use um and again access keep time of
their uh keep their time uh view their
[7:55] W2s, view their paycheck stubs. We still
print out paycheck subs on pieces of
[8:00] paper. Um so, uh this will really really
uh bring us all like Andy said very most
[8:07] importantly cohesive where every
department is using the same software um
[8:12] and that we're utilizing the software
which saves us money plus makes this
[8:15] very cohesive cohesive and hopefully cut
down the time. It takes about three days
[8:21] to do a payroll now. Uh hopefully this
will cut that down to about a day and
[8:25] save manpower and hours and error by
individual three different individuals
[8:31] inputting information and stuff. So so
badly needed, very important. Um I'm
[8:35] very happy like Andy said, hours and
hours and hours of work and demos and
[8:41] looking over these companies and
researching and make sure they're going
[8:45] to work for fire who has all of these
things they do and police has all these
[8:49] things they do and and parks and things
like that. So, a lot of time, effort put
[8:54] into this. I we have done our due
diligence. I feel very comfortable with
[8:58] the um with the decisions that we've
made with the companies um that we've
[9:04] chosen that this is really, like Andy
said, really going to push us forward
[9:07] into the future. Five, 10 years, we will
not have to worry about this this um
[9:11] software. Hopefully, this is going to
end us up where business license can be
[9:16] renewed online. I know we've talked
about that. I promise this is one of
[9:19] those steps we have to take to get
there. um where building inspector's
[9:23] office will be able to speak with the
clerk's office and we can look at
[9:26] business license and we when they're
doing um uh going and doing uh the fire
[9:32] is doing their inspections and and
building inspectors doing their
[9:36] inspections saving that business um
owner time and and effort because we'll
[9:41] be able to speak to each other. will be
able to communicate with each other and
[9:45] I'll know that business building
inspectors done their inspection and
[9:48] that fire has done their inspection and
they're ready for me to issue a business
[9:51] license. This is really going to
revolutionize change the operation of
[9:55] the city make it so much more um
beneficial for again the employees but
[10:01] the citizens um and the taxpayers b
business owners and everybody kind of
[10:06] below. So I'm super excited. This is
going to be a ton of work um but I I
[10:11] can't wait to see this uh get uploaded,
get implemented. We hopefully plan to
[10:17] have the scheduling timekeeping
implemented maybe within six months. Um
[10:22] and then the rest of the software
hopefully within 12 to 14 months. So,
[10:27] » did Melissa leave you guys anything?
[laughter]
[10:29] » She covered it all.
>> Thank you.
[10:33] » Yes, I have a couple of questions. Um
I think this is very much needed. I'm
[10:39] all for it. Uh the first one, Andy, my
typical question. Is this in the budget?
[10:44] » I'll turn that over to Bianca.
>> Okay. [clears throat]
[10:48] » Um
this is actually kind of cut into two
[10:52] parts. You have the implementation and
training cost, which between the two
[10:57] programs is going to run about 250,000.
The reason it is that much is it does
[11:02] take over a year for them to set up our
general ledger. All the accounts, which
[11:08] last time I looked was over 1,500
different accounts that we have at the
[11:12] city. A lot more internal accounts that
you don't see in the budget just for the
[11:16] accounting purposes. Um
>> it takes a long time and there's a lot
[11:23] of work involved and that covers the
training. they are going to come on site
[11:28] » and spend time here. Uh I think they
have us slotted for several weeks in
[11:33] some cases depending on what module
you're going to use. It may not come to
[11:37] that much. If we catch on quick and
everything's working well, they won't
[11:40] have to spend that much time and that
will cut down the cost. If you look at
[11:43] the um annual cost, we will actually be
saving $5,000 a year. This program is
[11:51] all-incclusive and we are able to get
rid of seven other programs that don't
[11:57] talk to each other. So, this will bring
everything in and once we get through
[12:01] the implementation, we will actually
save money.
[12:04] » Yeah. So, so where this works is um we
do have a pot um budgeted for this year.
[12:09] It'll kind of see [clears throat] where
where the invoices come in um between
[12:13] now and July 1st. Um because like I
said, this is a 12 to 14month period.
[12:17] So, we should be good. um for this year
and like I said we'll budget when budget
[12:23] workshops comes up for the next portion
um after July 1. So
[12:28] » yep
>> Melissa is there something like
[12:30] » it's the heater.
>> Oh okay. I'm like I keep hearing like
[12:34] static.
>> It's the heater.
[12:36] » Um
>> the plate
[12:37] » that's a different budget item.
[laughter]
[12:39] » I'm like I keep hearing static comes
somewhere.
[12:41] » That's the boiler. very much. So,
>> I also have a couple questions just
[12:44] because I know that like steampunk week
you guys were in training for whatever
[12:49] program that is and I might be speaking
too soon but I know there's been a
[12:52] little discrepancy there with that in
training. Um, so provided this has
[12:58] worked and I am like all for this with
today's technology. I am like
[13:00] dumbfounded we haven't done this sooner.
Just the amount of time it goes in like
[13:03] Melissa said three days like this is
what is in the best interest of the
[13:07] taxpayers. is going to take so much
stress off of so many different
[13:10] departments, but provided um we run into
issues like we did with the company. Um
[13:16] Melissa, I'm sorry, I can't think of the
name of the company. So, yes. So, is
[13:21] there some type of
>> um I know you said that there's like a
[13:26] 10-year
um we don't have to worry about any
[13:29] issues. So, provided there are issues
with this company, have they like
[13:33] discussed with you guys what we can do
to fix that? is I mean worst case
[13:37] scenario we could go back to how we're
doing it now until we find one but if
[13:41] there's issues like we had then I just
want to make sure that we're covered.
[13:44] » I Okay, so again
>> it's a good question. Yeah,
[13:47] » it it really is a good question and we
knew it was going to come up and and me
[13:51] and Bianca are ready. Um so we did go
with a uh operation software called
[13:58] Cassell. Here's what I'll say to you.
Cassell did not perform what it said it
[14:03] would. Um, the training, the setup, the
implementation was not there. Um, I I'll
[14:10] be honest with you guys, I with the
exception of barely kind of using it for
[14:16] payroll. I'm not using it in the clerk's
office at all. I'm not using it for
[14:20] business license. We're still on the old
system. Um, I'm not using it for gross
[14:24] tax receipts. Um, uh, most of those
things. We are using it in the financial
[14:29] department. Um and and it it it is a
struggle. I'm talking it is it is by the
[14:36] grace of very hardworking individuals
like Bianca and I candy googlyon. I
[14:41] cannot say enough about her. Um just
forcing it to work for what we needed to
[14:45] do. Um here's what I will say. We have
put hours and hours of work into these
[14:52] two companies. Bianca and I went to
Palara who imple has this system. uh
[14:56] spent a whole afternoon up there
watching them implement the payroll and
[15:01] uh some of the financials and things
like that. Um we sat in hours and hours
[15:05] of demos. We had the fire chief. We had
the police chief. We had all of these
[15:11] individuals. We had anybody that Mark,
um, uh, Trisha, everybody that would
[15:18] have something that had would have a
stake in this new software, we had them
[15:23] in these meetings and we had we were
asking a million questions and we were
[15:27] watching what they were saying and we
turned down some really good companies
[15:30] because it wasn't going to work or these
kind of things. We put a lot of hard
[15:35] work, dedication, and hours of research
and everybody being involved. Everybody,
[15:40] Andy, every chief, the uh deputy chief
Dne was in the meetings, I think. Um um
[15:48] Alex Grody was in the meetings. I'm
talking to everybody that has a stake in
[15:53] the operations, was in these meetings,
asked questions, watched the demos, and
[15:57] we are truly truly confident that this
is the software that will take us into
[16:02] the future, will allow us to do what we
want to do. Um, we would not come to you
[16:06] to spend this kind of money or that kind
of thing unless we were all 100% sure
[16:11] this is the way to move forward. Castell
was, I will say, a hard lesson to learn.
[16:18] The problem with Cassell
>> taught us a lot.
[16:21] » Yes, we've learned a lot. The problem
with Cassell is I think they truly
[16:24] believe they could handle the complexity
of our books. Um,
[16:28] » that's what I was getting ready to ask.
>> And the complexity of our payroll and
[16:32] the timekeeping and they could not.
>> So, this company can [clears throat]
[16:36] accommodate the capacity as far as as
many accounts and everything. And they
[16:40] have worked with other companies or
municipalities that have as much
[16:44] workload as we're going to be putting on
them.
[16:47] » Yes. the the the crux of the problem on
the timekeeping side was they could not
[16:50] handle the complexity of fire and police
and basic office workers and street
[16:56] there was no flexibility for what we
needed it to do. Um as far as general
[17:00] ledger is concerned we have multiple
multiple funds. We use a pulled account
[17:05] to pay bills mostly as a protection um
because we only move the money that
[17:10] we're going to actually pay out into
that account. We've had several
[17:14] fraudulent checks try to come through on
that account. So, we're limiting our
[17:18] liability that way. We keep the rest of
it safe. Um, that adds level of
[17:24] complexity that we feel is necessary in
this day and age.
[17:29] » And the other thing too is these two
were not involved. I mean, you weren't
[17:32] here. Um, but they weren't involved in
the last process. I mean, I wasn't
[17:35] involved in the last process. I don't
think the the police or fire chief. when
[17:39] I asked him to vet it, then I asked him
to vet it the second time, then a third
[17:42] time, then a fourth time. Um, it has
been um
[17:46] » Well, and the issue with Cassell, by no
means do I think it's your guys' fault,
[17:48] but I don't want to waste your guys'
time again because I know you guys went
[17:51] through extensive training. Like I think
it was the
[17:55] » week of steampunk and the like weeks
leading up. Like to me, time is money
[17:59] and it's at the expense of the taxpayer.
So, I don't want to waste the taxpayers
[18:04] money, but also your guys' time because
it is valuable. We have learned a lot
[18:08] from this first implementation that
>> mistakes happen.
[18:11] » Yeah.
>> So is there any uh digital record
[18:15] component to this software that can be
plugged in at a later?
[18:18] » Yes. So on the general ledger side, we
will have electronic invoicing so that
[18:23] each department can enter their invoices
electronically. All the approvals will
[18:27] be electronic. We can upload images of
all of the invoices. Um any grant
[18:33] documentation that we have uh we can
attach to the grant module. Um
[18:41] [clears throat]
asset management. We can uh upload the
[18:45] invoices, bill of sale, all of that
stuff right in there. Will help with our
[18:49] audit tremendously.
>> Say it with me.
[18:53] » Document management.
>> I got a quick question while you're
[18:57] speaking about that data management. Is
that cloud-based or is it internal
[19:01] based?
>> Cloud.
[19:02] » Is there a way to reassure it that you
still have access to that and be able to
[19:05] retain that data that is uploaded if by
chance it doesn't work out with that
[19:10] company?
>> Yes.
[19:11] » Because I've learned the hard way with
the European system and it's not fun.
[19:14] » So like currently is it the city has to
keep records for seven years? Is it
[19:19] » depends on what you're asking me?
>> You got to keep payroll forever.
[19:24] » I got to keep employee records for a
certain amount every Well, this was elim
[19:27] this will eliminate um the very
organized so nice basement that
[19:33] [laughter] is like full of like it's
going to eliminate that but
[19:36] [clears throat] we're still going to be
able to access
[19:39] » yes all that
>> this implementation includes um
[19:42] uploading five years of our history
>> okay
[19:44] » into the system
>> and I'm going to add another thing too
[19:47] because councilman Azatha and I have
been working on this is it's also going
[19:51] to be heavily involved on the building
inspector and the code enforcement side
[19:54] so that if a councilman calls up and
says Hey, I got a question on blah blah
[19:57] blah street verse what we do now is well
let's send an email and then we'll get
[20:01] an answer back. Everything should be
live. We should be able to pop it up and
[20:04] go okay here's everything right now.
Everything will be tracked. No more on
[20:08] paper. No more so up to-date live
information for you guys so that you can
[20:12] give to your cons constituents. So
>> you chosen to go five years in the rear
[20:18] to
>> scan your documents and get them in.
[20:21] What are we going to do with the others?
>> Have a bonfire. [laughter] They're
[20:26] they're currently backed up by ACS. Um
ACS is I I you guys have probably heard
[20:32] us say that or Avenue called it. We
don't know what they changed their name
[20:35] quite a bit, but um that was it's kind
of our current system but prior to
[20:40] Cassell and all of that data was backed
up. So um we should be able to get that.
[20:45] But again, another important thing is
this is a going to bring us hopefully,
[20:49] and I'll let John and Eric uh speak to
this, but this is going to bring us one
[20:53] step closer to that uh digitizing the
records that I talk about all the time
[20:57] as the custodian. At some point, we have
to start we we have to start somewhere
[21:02] and start, okay, from this date forward,
we're we're going to only have digital
[21:06] records and not file after file after
file, a piece of paper. And this is
[21:10] going to bring us definitely one step
closer to that because of the document
[21:14] management that will be available um on
this side of it. And then um with John
[21:20] working um very hard like dragging us
kicking and screaming on getting to the
[21:25] cloud base with uh one drive and things
like that. So, we're working very hard
[21:29] and it's I know it's one of Andy's
preached goals to us and um uh he might
[21:35] be a little eager than I, but it's one
of our huge goals to to find that date
[21:40] and say from this point forward, we're
not printing 75 pieces of paper no more.
[21:46] Um you know, uh we're not printing 500
pieces of paper for payroll. We're going
[21:49] to have payroll. So, this will bring us
so much closer to doing that. um which
[21:56] in the end will make my job easier
because digital records are much rather
[22:00] are much easier to supply to a citizen
that's asking than me digging for three
[22:06] days through um files of paperwork which
>> won't help with sunshine law requests
[22:10] too.
>> Oh, I bet your office is really excited
[22:14] about that. [laughter]
>> All right, council. Any other questions?
[22:18] » Yes, my second question. [laughter]
You [clears throat] mentioned that each
[22:23] department can get in and check on
things that are pertaining to other
[22:27] departments.
I'm sure there's a a
[22:32] um safety built into that. So Mark, if
he's checking on something and say, "Oh,
[22:37] you haven't had the firefighter sign off
on this. I'll just fill this in." He
[22:41] cannot do that. He can only input stuff
related to his department and not other
[22:46] departments. he can look and see what
other departments have put in. But not
[22:50] that Mark would ever do that.
>> I'm sure John could.
[22:53] » Yeah.
>> John, could you put something in the
[22:55] back end as far as like um access to who
can like sign off on stuff and Yeah.
[23:01] » Yeah. That's all part of that that
implementation period where we're paying
[23:04] all this money to have them come in and
professionally set this up with us. So
[23:07] all those workflows will be set up in
conjunction with them and and we can
[23:11] modify them as time goes on. We're not
stuck there. But that's that's a big
[23:14] part of that process is saying that
Melissa's going to approve
[23:19] business licenses at the end of the
workflow, but everybody else has to
[23:22] check their box and then the system's
going to automatically notify her, hey,
[23:24] this one's been checked by building a
spectrum fire. Um, and so each each
[23:29] stage has a list of approvers that can
say, "Yes, I've done my part."
[23:33] » So, especially with like new hires, like
they're going to have to go through like
[23:37] a checklist with certain departments,
everything before
[23:41] » Yeah. direct set up. [laughter] Yeah,
license on file, on file, all that can
[23:45] be tracked uh in that onboarding system.
>> Awesome.
[23:48] » I think one thing that I found out was
that when I was the parameters,
[23:55] » it actually prevents it'll actually
prevent you issuing a permit without a
[24:01] getting it getting paid and then it'll
also prevent not having a business
[24:06] license. So, I like those parameters,
right?
[24:08] » Very consistent
>> and [clears throat] it keeps us out of
[24:11] trouble.
And it keeps it fair for everybody.
[24:15] » Yes.
>> Mark went to Palm too to look over the
[24:17] system. We got to go play with it, watch
over the system. But
[24:20] » yeah.
>> Yeah, it's great. Uh I mean uh it won't
[24:25] allow uh John. Well, you're a bad
example. [laughter]
[24:31] It won't allow Trisha to come in and
look at my human resource. you know, it
[24:36] won't allow, you know, it it will be uh
very protected. The different department
[24:41] information would be very, you know,
protected and you would have access to
[24:45] what you needed access to.
>> Exactly.
[24:47] » Uh approving time cards, approving time
off, like we have lieutenants that will
[24:52] be able to do that. I mean, everybody
will be very specific on what they're
[24:56] approved and what their um job is within
the system. And hopefully it all works
[25:01] together and makes a perfect
operating system. Well, the parameters
[25:05] are set up there. That's wasn't my major
concern.
[25:10] » Anything else, Bob?
>> Okay. No, thank you,
[25:12] » council.
>> Congratulations.
[25:13] » Um, Andy, is that good enough for both
those resolutions? Then that covers both
[25:17] those. Okay.
>> So, council, that'll be two separate
[25:20] resolutions, number 2590-26 and
resolution 2591-26,
[25:25] both to follow for approval.
>> One quick question. Why two separate
[25:29] companies? Another one thing is looks
like just timekeeping only and the other
[25:34] one is basically everything else.
>> Yeah. Uh because one software does not
[25:37] do timekeeping. They only do the
business side of it only. They don't
[25:40] have a timekeeping piece. So we had to
find a system that would work to do
[25:43] timekeeping with them
>> because nobody's trying to do
[25:46] timekeeping for police and fire.
>> Nobody likes it. It's not fun. They're
[25:50] difficult.
>> They got a lot of parameters you got to
[25:53] work around. And the good thing, and
this was the big part of this, was
[25:57] Andrews is a preferred um contractor for
uh BSNA. That was the big thing. So that
[26:02] that those two um are they they
>> they've actually partnered.
[26:06] » They partner together. So um
>> so they're APIs that dump the directly.
[26:12] » That was a key to that.
>> Right into payroll or you click a button
[26:15] and payroll.
>> Okay. Thanks. Thank you. You want to
[26:20] stay? I think your next your next step
on the list
[26:25] Every year we adjust the bid limits for
the sealed bids per charter and we use
[26:32] the CPI set by the Bureau of Labor
Statistics. This year that percent is
[26:38] 3.00
and the ordinance that I have prepared
[26:43] will allow us to make those changes.
>> Council any questions for Bianca?
[26:49] If not, that's bill number 26-002.
follow for a first reading.
[26:53] » Thanks, Bianca.
>> Eric, I should have just had you stay.
[26:57] She was quick. Next up, Eric Graham, our
IT director. Uh surplus of IT equipment.
[27:02] » Good evening. I'm coming before the
council to get approval to surplus a
[27:07] rather large list of electronic items.
Uh these list, this list comes from the
[27:11] entire city, uh with a bulk coming from
city hall, which the basement, if you've
[27:16] ever been down there, has quite a large
collection of old electronic equipment.
[27:20] Uh PD has quite a bit, but we also have
some from fire, uh some from the
[27:24] airport. These are all items that are no
longer usable by anybody. Uh we've
[27:29] actually have a company down in St.
Louis that will come up and pick those
[27:33] up free of charge to the city. Won't
cost us a dime for them to come pick it
[27:36] up and dispose of it properly for us.
>> You just need that surplus so you can
[27:43] make that happen.
>> Yes. Yes.
[27:45] » There's no data on them?
>> No. Everything that would have had data
[27:49] has been wiped.
>> Okay. Most of it's old keyboards and old
[27:54] » Yeah. We have monitors, printers.
>> The 90s it's quite old.
[28:00] » Yeah. But any hard drive, anything that
had a hard drive in it or any sort type
[28:04] of storage has been wiped clean. So
there's no data down there anywhere.
[28:09] [snorts]
>> Okay.
[28:10] » There's no other questions. I'd
entertain a motion to approve.
[28:12] » So moved to second.
>> Have a motion to second. Any other
[28:15] discussion? Hearing none. All those in
favor say I. I oppos. Motion carried.
[28:19] » Thank you, Mayor. I want to add one
thing on this. Um, so Eric is working on
[28:23] a separate program with this same
company um that we're still kind of
[28:27] finalizing dates and times, but in
April, this company is going to come up
[28:30] to Hannibal. I think we're going to look
at hosting at the Armory and it will be
[28:35] a free drop off
>> for all for the for the community. Um,
[28:40] there will be a charge on some things.
>> Yeah. like old CRT monitors, CRT TVs, uh
[28:45] projection TVs, the old TVs, anything
old like that, they'll have a small
[28:49] charge for the
>> will be a free drop off for the entire
[28:52] community. And
>> can can you find out what that charge
[28:54] is? I I happen to have quite a few.
>> Yeah. Um we once we get dates and
[29:00] everything set, we'll be putting out
information and that information will
[29:02] include that, but we'll send it out to
all
[29:04] » we're going to assist with marketing it.
Yeah. And getting it out to the whole
[29:07] community. So,
>> perfect. Good opportunity. Y
[29:10] » thank you guys.
>> Thank you. All right,
[29:15] [laughter]
next item on the agenda. Trisha Shelter,
[29:18] tourism director. Let's get a couple for
us tonight.
[29:24] People will wear that.
Good evening. Um, the first thing I have
[29:28] for you guys is um the
contract for the special edition of
[29:35] Music Under the Stars that we're doing
in celebration of America's 250 and the
[29:42] 150year um celebration of Mark Twain
publishing The Adventures of Tom Sawyer.
[29:47] Um, so we are um
looking to do that on June 11th and it
[29:55] is a contract for the Feuding
Hillbillies to come and play that music
[30:00] under the stars for 2 and 1/2 hours. Um,
on the stage everything will look like
[30:05] it normally does, but this is our part
of that special event to pay for.
[30:12] » I've [snorts] not heard of the feuding
hillbillies, but it sounds like
[30:15] something that we should all go see.
Back in my younger days, uh when I was
[30:18] the chairman for National Tom Swear
Days, uh we had them come and open for
[30:23] Dylan Scott, um and it was the biggest,
uh show we had had to date. So, they
[30:29] definitely bring a crowd. They're from
Illinois. They have a really good uh
[30:33] following regionally, so I expect it to
be a big crowd.
[30:38] » They weren't in deliverance or anything,
were they?
[30:42] » No,
>> they're a little too young, I think, for
[30:45] that. Why this special contract for it?
Why is it just like any other?
[30:49] » Uh because the Mark Twain Museum pays
for all of the music under the stars. Um
[30:54] and so in partnering with them, we
wanted to do a special concert just
[30:58] dedicated to those two items happening
in 2026.
[31:02] » Gota.
>> So they're providing the place and the
[31:06] sound and we're providing the band.
>> Gotcha. who who does the um like the
[31:12] food vendors and the drink vendors down
there.
[31:15] » So that is done through the museum. They
take um people who are interested in
[31:19] having their civic organizations make
money or whatever they apply to be a
[31:24] food vendor or a drink vendor down
there. Someone just recently asked me
[31:27] again about in, you know, the oh so
muddy clear um open container. Um and
[31:35] I apparently that's something that we're
going to have to um touch base on again
[31:41] just to make sure covered because I
don't want the city if this wouldn't
[31:46] come back on the city. Correct.
>> No, we're we are not saying anything
[31:51] about drinks, beverages, anything. We
are just providing the concert.
[31:56] » Okay, perfect.
>> And we want everyone to obey the laws,
[32:01] whatever those are.
>> Any other questions on that?
[32:06] » If there's none, that'll be resolution
2589-26
[32:09] to follow for approval.
>> Uh, next one. Is it the website?
[32:16] » Okay. So, this is uh the time of year
that we come or I come before you every
[32:21] year to ask um for the mayor to be able
to sign the website maintenance
[32:26] agreement between our agency that is
through the state division of tourism um
[32:33] to maintain any issues that we might
have or changes we need to our website.
[32:39] They run the contract on a calendar
year, not a fiscal year, but um I think
[32:45] it went up like $200 for this fiscal
year. So, this is um basically a
[32:49] resolution asking for permission for the
mayor to sign the contract in the amount
[32:54] of $3,425
for the year, calendar year.
[33:01] » Questions on that, council? If not,
that's resolution 2588-26
[33:06] to follow. And last item.
>> All right, last item. This one is really
[33:11] exciting. Um, it's not every day that
you get uh a big sponsorship like this
[33:17] coming in, but this is a resolution
basically for the mayor to sign a
[33:22] contract with the Missouri Division of
Tourism's um director to give us a
[33:28] $35,000 sponsorship for our events for
next year that we're planning.
[33:33] This includes the drone show, which
everybody's super excited about. and I
[33:37] got a sneak peek this week, so we're
working on that. But it will help us pay
[33:41] for the advertising and um some of the
expenses and it's just in exchange for
[33:48] having their logo a part of it um and
having some booth space and information
[33:52] and stuff. So, it's um it's a great
thing for us to get some support because
[33:56] there's a lot of focus on FIFA, which is
not our area, and on Route 66 next year,
[34:03] which is also not our area. So, by doing
these events, we're we're be able to get
[34:08] some attention on this side of the
state.
[34:11] » Good job.
>> Thank you.
[34:13] » Any questions on that item? If not,
resolution 2587-26
[34:18] to follow for approval. Thanks,
>> thank you.
[34:22] » Next item is Matt Muninger, director of
operations, Hannibal Board Public Works.
[34:28] » Good evening. I'm here seeking approval
of change order number three for phase
[34:32] one of North Street uh project. Um this
is near the end of the project. We're
[34:36] just tidying up uh the quantities
installed versus the quantities bid. Um
[34:41] it would change the contract by
56,197.37
[34:47] which then would be submitted to um the
state for reimbursement through the ARPA
[34:52] grant that was received to complete the
project. So
[34:56] » is this still going on? Yes, [laughter]
>> there there has been some change in in
[35:01] personnel with with the company and and
we're seeing more responsiveness with
[35:06] with the people involved now,
>> right?
[35:08] » And so hopefully we're trying to get
phase one closed out so we can move to
[35:12] phase
>> but no work has been done in like seven
[35:14] or eight months, right?
>> Um they've come up and done some punch
[35:17] list items. Um some what
>> punch list items, ceiling stuff, stuff
[35:21] that was found uh during the final
walkthroughs. They report some
[35:25] sidewalks, fix some curbs.
[35:30] » Anything else for Matt?
>> Not. I'd entertain a motion to approve
[35:34] uh change order number three to North
Street. Your project phase one.
[35:38] » So moved.
>> Second.
[35:40] » A motion to second. Any other
discussion?
[35:42] » Hearing none. All those in favor say I.
>> Oppos. Motion carried. Thanks, Matt.
[35:46] » Thank you.
>> All right, council. Next up, we have
[35:49] bill number 26-001. I need a motion to
have the clerk give this bill a second
[35:52] and final reading. So moved.
>> Second.
[35:56] » A motion to second. Any other
discussion? Hearing none. All those in
[35:58] favor say I.
>> I.
[36:00] » Oppos? Motion carries.
>> Bill 26-00001,
[36:04] an ordinance of the city of Hannibal,
Missouri, reinstating the city's police
[36:07] and fire, sorry, restating the city's
police and firemen retirement plan
[36:12] document to incorporate previously
improved amendments, including most
[36:16] current amendment to section 4.05, 05
chief of the department retirement
[36:20] provisions along with mandatory updates
is necessary to maintain the plan's
[36:25] compliance with the internal revenue
service second and final reading.
[36:30] Councilman Haycraft,
>> yes.
[36:32] » Councilwoman Azitea,
>> yes.
[36:34] » Councilman Cohen,
>> yes.
[36:35] » Councilman Leers,
>> yes.
[36:36] » Councilman Fleetwood,
>> yes.
[36:38] » Mayor Poten Munger,
>> yes.
[36:40] » Now declare bill number 26-001
duly approved and adopted on this day.
[36:44] Next, we have bill number 26-002. I need
a motion to have the clerk give this
[36:48] bill a first reading.
>> So moved.
[36:50] » Second.
>> I have a motion in a second. Any other
[36:53] discussion? Hearing none. All those in
favor say I.
[36:56] » Oppos. Motion carried.
>> Bill number 26-002,
[37:01] an ordinance of the city of Hannibal
amending the annual bid limits in
[37:04] accordance with section 9.13b
of the city of Hannibal charter. First
[37:09] reading.
>> All right. Next item is resolution
[37:12] 2587-26.
I need a motion to have the clerk give
[37:15] this resolution uh and call the role for
adoption.
[37:18] » So moved.
>> I have a motion and a second. Any other
[37:21] discussion? Hearing none. All those in
favor say I.
[37:24] » I.
>> Oppos. Motion carried.
[37:26] » Resolution 2587-26,
a resolution supporting the 2026 animal
[37:33] events and authorizing the sponsorship
agreement with the Missouri Department
[37:37] of Tourism. Councilman Haycraft.
>> Yes.
[37:40] » Councilwoman Aseta.
>> Yes.
[37:42] » Councilman Cohen. Yes.
>> Councilman Leers,
[37:44] » yes.
>> Councilman Fleetwood,
[37:46] » yes.
>> Mayor Poten Munger,
[37:47] » yes.
>> I declare resolution 2587-26
[37:50] duly approved and adopted on this day.
Next, we have resolution 2588-26. I need
[37:55] a motion to have the clerk read
[clears throat] this resolution and call
[37:57] the role for adoption.
>> So moved.
[38:00] » Second.
>> Motion a second. Any other discussion?
[38:03] Hearing none. All those in favor say I.
>> Opposed. Motion carried. Resolution
[38:08] 2588-26,
a resolution of the city of Hatable
[38:11] authorizing the mayor to execute an
agreement with Osborne Bar and Paramore
[38:17] for website maintenance services for the
calendar year of 2026.
[38:21] » Councilman Hcraft,
>> yes.
[38:23] » Councilwoman Aseta,
>> yes.
[38:25] » Council Cohen,
>> yes.
[38:26] » Councilman Leers,
>> yes.
[38:27] » Councilman Fleetwood,
>> yes. Mayor Poten Mugger,
[38:30] » yes.
>> Now declare resolution 2588-26, duly
[38:33] approved adopted on this day. Next we
have resolution 2590-26.
[38:37] I need a motion to have the clerk read
this resolution and call the role for
[38:40] adoption.
>> So move
[38:41] » second.
>> Motion in a second. Any other
[38:43] discussion?
>> Hearing none. All those in favor say I.
[38:47] » Opposed. Motion carried. Resolution
2590-26,
[38:52] a resolution authorizing the mayor to
execute a $11,550
[38:57] software and services contract between
the city of Hannibal and Andrews
[39:01] Technology HMS Incorporated for the
implementation service support of a
[39:07] municipal and public safety scheduling,
timekeeping, and attendance attendance
[39:12] solution. Councilman Hcraft,
>> yes.
[39:15] » Councilwoman Aseta,
>> yes. Yes. Councilman Cohen,
[39:18] » yes.
>> Councilman Leaders,
[39:19] » yes.
>> Councilman Fleetwood,
[39:21] » yes.
>> Admirer,
[39:22] » yes.
>> And I declare resolution 2590-26 duly
[39:26] approved and adopted on this day. Next,
we have resolution 2591-26.
[39:30] And need a motion to have the clerk read
this resolution and call the role for
[39:33] adoption.
>> Moved. Second.
[39:36] » Have a motion and a second. Any other
discussion? Hearing none. All those in
[39:39] favor say I.
>> I.
[39:40] » Oppos. Motion carried.
>> Resolution 2591-26.
[39:45] A resolution authorizing the mayor to
execute a $32,635
[39:50] software and service contract agree
contract between the city of Hannibal
[39:55] and BSNA software for the implementation
service and support of a municipal
[40:00] resource planning software suite.
>> Councilman Hcraft,
[40:06] » yes.
>> Councilwoman Azitea,
[40:08] » yes.
>> Councilman Cohen,
[40:09] » yes.
>> Councilman Leers,
[40:11] » yes.
>> Councilman Fleetwood,
[40:12] » yes.
>> Mayor Potim Mugger,
[40:14] » yes. I now declare resolution 2591-26
duly approved and adopted on this day.
[40:19] Next, we have resolution 2589-26.
I need a motion to have the clerk read
[40:24] this resolution and call the role for
adoption.
[40:25] » So moved.
>> Second.
[40:27] » Motion and a second. Any other
discussion? Hearing none. All those in
[40:30] favor say I. I.
>> Opposed. Motion carried. Resolution
[40:34] 2589-26,
a resolution authorizing the mayor to
[40:38] execute a contract with the Hannibal
Convention and Visitors Mural for a
[40:43] special edition of Music Under the
Stars.
[40:46] » Councilman Haycraft,
>> yes.
[40:48] » Councilwoman Neta,
>> yes.
[40:50] » Councilman Cohen,
>> yes.
[40:52] » Councilman Leers,
>> yes.
[40:53] » Councilman Fleetwood,
>> yes.
[40:54] » And member,
>> yes.
[40:56] » I now declare resolution 2589-26
duly approved and adopted on this day.
[41:02] Move to adjurnn.
>> Second.
[41:05] » Have a motion and a second to adjurnn.
Any other discussion?
[41:08] » Hearing none. All those in favor say I.
>> I.
[41:10] » Oppos.
>> Motion carried.
[41:15] » Thanks. Thank you everyone.
>> That would have been a lot shorter if I
[41:20] didn't talk so much.
>> I wasn't going to say that, but
[41:24] » All right. I said it would have been a
lot shorter if I wouldn't have talked so