[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.] [0:00] For February 5th, 2019, [0:05] just we have a few people in the audience. So I just want to mention that we don't take questions during our work session. [0:10] We have some questions. You can talk to the staff afterwards and figure it out for you. [0:16] First order of business. Is there any questions or clarifications on anything on the agenda for tonight? [0:25] Okay, so we're going to start off with applications for our council appointment and I'll turn it over to Mr. [0:34] Thank you. [0:36] So Council, you're aware the city received 15 eligible applicants during the open application period, which ended Friday. [0:45] We share those by email and also send out a revised packet with all the applications within it. [0:52] I believe it's the desire of the council to narrow down the list to a manageable amount. [0:58] So for interviews, and so Tom's going to, or Mayor Ellis is going to talk about that process a little bit. [1:07] And so I think what I'll do is I'll turn it over to you, Mayor. [1:11] But now we all got a list with all the applicants names on it, and a yes or no. [1:18] So if you put yes next to a name, that means you think they should move on to the interview process. [1:25] If you put no, that means you don't think they should move on to the interview process. [1:31] And what's going to happen after you get done is Mr. Tucker is going to tell him up. [1:36] Three or more knows on an applicant. They're out. They're gone. [1:41] Three or more yeses, they will move on to the application process or the interview process. [1:50] If we get a tie, which is likely, we're going to put the nose to one side. [1:56] We're going to put the yeses to the other side. [1:58] We're going to take the ties and we're going to have to discuss it and see if we can get it down. [2:04] I'd like to get this down to five applicants. [2:06] That way it gives us time and a work session or a meeting to interview all of five at one time. [2:13] So that's the goals you can't do that for some reason, then we may have to go with more. [2:19] But the goal, I think, is five is a manageable number that we can work with. [2:27] So, right now that the interviews are scheduled for work session on February 19 and or March [2:34] the if necessary. [2:38] So, everybody wants to fill theirs out, looks like everybody's pretty nice. [2:41] So, for Councilor Voluby. [2:43] You're done? [2:43] Okay. [2:45] So, hand those in and Mr. Tucker will take a little break here while he tellies that up and then [2:51] we'll see where we're at. [2:59] I do want to say, while he's doing that, [3:03] that I feel the applicants we got were a great [3:07] group of people. [3:08] I mean, I'm very appreciative that we had this group apply for this very important position [3:15] and we will give a careful consideration because these are some really good people. [3:20] Hopefully, they obviously only one is going to be picked, so the rest of them will continue [3:23] to volunteer or do whatever they do for the city or if they don't volunteer, they would, [3:28] because I think it's a really good group of people, thank you, too. [3:33] them. [3:35] It's [3:59] going to take one. [4:00] Do you want to talk to me? [4:02] No, it's not on the agenda. [4:04] Do you want to talk to me? [4:05] Okay. [4:07] It's the second. [4:08] Yeah. [4:09] Yeah. [4:11] Okay. [4:12] I don't want to go off. [4:13] I don't want to go off. [4:14] I can't go off. [4:15] Okay. [4:21] I want to start. [4:39] One under vote, so far. [4:41] One under vote? [4:42] I guess someone didn't mark a yes or no one in the half of the council, but I don't think it's going to be that. [4:53] Okay. [4:53] I think we'd have any under votes. [4:56] I have voted. [5:17] Mayor, let's question for you. [5:19] Do you remember the last time, was it the last time we went to this process? [5:23] Hey, here's a good day. [5:25] And do you remember how many people we got at that point, how many? [5:28] I think there was 27. [5:31] I think that was in the 20s. [5:35] Did you get narrowed down the street? [5:36] They narrowed down the street and we all came in for interviews. [5:39] I think twice. [5:43] And then they obviously didn't go to the building. [5:44] They narrowed it down and it was me and you, yeah. [5:47] And that's in the open. [5:48] And then sitting on the side of the street, yep. [5:51] So according to what Mary else was talking about, [5:55] it appears we have 1, 2, 3, 4, 5, 6, 7, 8 applicants [6:00] that had more than two and three or four. [6:07] So we have eight, yes, we have any ties. [6:11] No, no ties. [6:12] Okay, surprisingly. [6:22] So we've got four. [6:24] So do you want to redo the threes, Tom? [6:27] Mr. Meal. [6:30] You could do that. [6:31] I mean, there's really no set protocol for that. [6:34] So this is pretty much subjective on it, [6:37] however we want to do it. [6:38] So if we want to leave the fours in to say, since we all agreed on those, they're automatically [6:45] in. [6:45] I mean, I'm staying. [6:48] I've got to read it there. [6:50] Mr. Thomas. [6:51] Now I'm going to call in the question. [6:54] I'm asking. [6:56] We're going to do a second counter. [6:59] We're going to do a second counter. [7:00] We're going to do a second counter. [7:00] Do a second counter. [7:00] Do a second counter. [7:01] This one is reversed. [7:03] All right. [7:03] We want to make sure it's right. [7:04] We want to be fair. [7:05] In three. [7:10] Another set of things, I think I got it right now. [7:13] You should have, yeah, I think I'm going to take a quick look. [7:17] But if you wanted to take the fours, which we were all unanimous on and say those are anatomatically, [7:23] and then look at the ones that were three to one or two to two or whatever and say, [7:28] you know, because it would be nice if we could get down there to five people, [7:31] but everybody's stuck, then we're going to have to maybe do them all, [7:35] I'd rather not, but is that okay with everybody if we just leave the fours in and then [7:40] talk about the rest of them? [7:42] Okay, we'll wait till they get down and then we'll, so we'll, but the fours over here, we'll [7:46] put the others over here and then keep the other ones in the middle and we'll talk about them. [7:52] And we have another, yeah, voting around, voting to do one, those two. [7:57] Okay, just the ones that were three and one. [8:00] Yeah, yeah, that sounds good. [8:02] I will [8:07] say I found it very difficult to make a binary decision, because it's very subjective. [8:16] We brought a lot of really good skills, a lot of diversity going to this background. [8:21] Really hard to kind of try to get it down on the answer. [8:29] I agree. [8:33] So far so good? [8:34] All right. [8:36] This is the final one. [8:37] I suppose the numbers. [8:39] Leak down is going well. [8:40] It's not good. [8:44] No, it's very difficult decisions. [8:47] Yeah, this is probably one of the most difficult decisions, [8:50] I think we'll probably ever have to make on council. [8:53] It's really hard, because they're all good people. [8:56] Oh, no, no, no, no. [8:59] I've read through these applications like five times. [9:05] Well, I believe that there are a lot of quality volunteers [9:08] But when we sent them to continue to volunteer for the city or [9:14] or volunteer for the city to get more experience, [9:17] we're more of a kind of thing to want to buy and save the men [9:20] in two years in the open division here, [9:27] I'm seeing one that I'm not like it. [9:32] Yeah. [9:38] What do you say? [9:39] More in the center. [9:40] Oh, yeah. [9:41] No. [9:45] No. [9:46] No. [9:50] I did a great job. [9:58] There were young groups treated. [10:00] It was good. [10:00] It would be a good job. [10:07] I heard a lot of compliments, like we did all of a sudden. [10:16] Because I did good job up the moon. [10:18] It's good. [10:20] Which one will we all do now? [10:23] And what we're saying is that we're going to have to still. [10:31] Okay, [10:33] one other error, I think it's just got a little easier for us. [10:39] Okay. [10:39] So, [10:43] thank you so much. [10:45] I'll see you about that one. [10:46] It's counting on like, I don't wish I had to say. [10:51] About two, [10:54] three, three, three, three, four. [10:59] So we just have two trees that we need to talk about, or you can decide to interview [11:07] six. [11:08] I don't know. [11:08] I don't know. [11:09] I wouldn't say you didn't use the six. [11:18] I don't. [11:19] I think I'm so manageable on the other side of the property. [11:22] I don't know. [11:22] We're going to do five. [11:23] I don't see any problem. [11:24] Okay, I'm going to do six. [11:27] So we're done. [11:29] All right. [11:30] Okay. [11:31] Good job. [11:31] That was a lot easier. [11:32] I thought it was going to be a process for determining the order. [11:35] It's we're going to take names. [11:38] And I'm going to piece paper. [11:40] Draw them out of a hat, that way. [11:42] It's just a random. [11:45] It'll be a little awkward because it's a public meeting. [11:48] So all the applicants can sit and listen. [11:50] We could always ask them, hey, it's up to you. [11:53] If you want to sit here and listen, if you want to wait in the lobby, but it is public meeting [11:57] so they want to sit in the meeting in the can. [12:01] As far as the questions to ask them, I was thinking of pulling off questions that were part [12:09] of the application process, so maybe five questions, the more pertinent questions, pull those [12:15] off the application, and I can, or you can give you your input about which questions you [12:21] like asked, rather than coming up with a new set of questions, I think we should get answered [12:31] ask, excuse me, the same questions, and then follow up by counselors and then if you want [12:37] to ask something a little different you can, but I think to be fair, everybody should get [12:41] the same question. [12:42] I don't think it's fair if everybody gets different questions, it's a good one. [12:45] So, Councillor Bolvin? [12:49] You go ahead. [12:49] We'll go ahead. [12:50] We'll re-finish with your statement. [12:52] I noticed on our list, final people that we have, a lot of people that are currently serving [12:58] on council positions or have been on council positions. [13:04] And one of the things that I value about our city council is we're all always here. [13:08] I mean, barring some vacations here and there. [13:12] As we have had a lot of these that made the second round that are, you know, have some history, would it be okay if we saw attendance records of people on committees? [13:26] May I ask a question. [13:27] Do we take attendance at committee meetings? [13:30] So just like we do a council meeting, there's a role call. [13:37] I don't, I mean, it's public record, so I don't see a problem with that. [13:41] Do you see any issues with that? [13:43] Ice dice. [13:44] Take a little bit. [13:45] I don't have a problem with that. [13:46] It's important to me, and I think it's counsel that we, we understand how committed people have been in the past as we make. [13:53] I agree 100%. [13:54] 100%. [13:54] So we'll, thank you. [13:56] We'll get the calculator. [13:56] Just a clarifying question. [13:59] So people are serving on current committees. [14:02] We're going to take the attendance. [14:03] Is that what you're referring to? [14:04] Yeah, people that we have the records of their attendance. [14:07] And we're going to go back how far, one year, two years, one year? [14:11] I think. [14:12] I think one year would probably give you an idea of whether they come or whether they don't. [14:20] So can we say a year? [14:22] Is that okay with everybody? [14:24] Because all of the applicants has gone down to me for a year. [14:27] Right. [14:28] Absolutely. [14:28] You know, would not be held again. [14:31] I just want to, for the audio record, do you mind about [14:34] the name the, who you're finalist of? [14:37] No, go ahead. [14:38] Go ahead and go ahead. [14:39] So the essence who we're going to interview on us to reach, [14:44] David Amami, Jennifer Brownley, [14:48] Jody Bailey, Joshua Callahan, and Michael Morrell. [14:55] Thank you. [14:56] Thank you. [14:57] Okay, so we'll go back and... [15:00] We are on the attendance, and Mr. Tucker, one of the staff will get us a report on that, but between now and the next, again, for the 19th, you will have that. Any other comments on this process, or before we move on? [15:17] Councillor Greg? [15:18] Just a thought. I don't know if we think of other questions. Do you want to submit those? Something is not clarifying. [15:26] Because I noticed the questions in there, sometimes they're a little brawl, and I don't [15:33] know if we sometimes want to narrow those down a little bit. [15:36] Because some of the question is exactly the experience of government. [15:40] A lot of people have some very experienced government. [15:43] How many people have experienced municipal government? [15:46] Because that's what we are. [15:48] So I don't know if that's something we want to do or not. [15:51] Just apply. [15:52] So here's a thought to that. [15:54] It could be difficult coming up with another list in between now and when we're going to do the interviews. [16:04] As you can imagine, let's say you submitted four or five questions and each counselor does that, [16:11] but then you don't agree on the questions. [16:13] You need a forum to be able to work through that. [16:17] We're not going to have the opportunity unless we schedule this ever meet. [16:21] What I would offer is give me feedback on the questions that have already been asked. [16:27] There was, I think, 12 questions that were asked in the interview process. [16:31] And then as the mayor mentioned, you could ask additional information, [16:38] clarifying information. [16:40] You just handed it to get a little bit deeper view. [16:43] Yeah, because you will be allowed to follow up questions. [16:46] Okay. [16:47] I'm good. [16:48] Thank you. [16:49] Okay. [16:50] Yeah. [16:50] Good any. [16:51] Are you going to read the most? [16:53] Oh yeah. [16:54] All six. [16:55] No, I mean. [16:55] Are we going to do all six on the 19 or four people? [17:00] I do. [17:00] Because we have the March 5th as well that you want to do three and three or six. [17:03] I think we have one person that can't read here on the 19. [17:07] And in all fairness, I think we should allow that person to be back on the 19. [17:13] I mean the fifth. [17:15] We could also, we could ask their preference to the applicants. [17:23] Yeah. [17:23] Yeah. [17:26] Council President Chairman. [17:28] Are we still looking to make the decision on the fifth? [17:32] That's how I have it scheduled. [17:34] That's good. [17:34] Okay. [17:35] Let's go. [17:37] In theory, we're going to split it up with the hearing. [17:41] One, two, up to three, you're up to five, I guess. [17:43] the first date and then one to three on the second date and then making the decision at that point. [17:49] Okay. [17:49] I think about that. [17:50] You know, I mean, in a perfect world, I think it'd be better to do them all at one [17:54] meeting, but, you know, all fairness, if someone can't make it, I don't think we should [18:00] not move them forward, just because they can't make it on a certain date. [18:04] I think we need to keep it fair. [18:06] So we have two dates available, so if they can't make it on one, they can make it on the [18:10] other. [18:12] So, that's my thought anyway. [18:14] I guess, you know, just if we can, [18:17] the more than we can do on the first date, I would feel more comfortable. [18:21] Just easier. [18:22] Kind of think through that process. [18:23] We're just trying to spin up to the end three and three. [18:25] Well, I suppose, you could ask them to be here on the 19th. [18:30] Can you see what? [18:31] There's lots of people here. [18:32] The one we have, we have a more than one that can't make it on the 19th. [18:35] Yeah. [18:35] We can risk it. [18:36] Of course. [18:37] We'll kind of leave it up to them. [18:41] Okay, move on to the rotary all abilities play ground project and have that over to. [18:51] So this is an exciting new project. [18:53] Rotary has approached a city and has been working with Chris Randall on a new playground [18:59] park and all abilities park. [19:02] They have already done some fundraising in about 50,000. [19:09] This project could end up being upwards of $80,000. [19:14] The partnership we would have with them is that we would do the ground dig out and put a curb around there. [19:20] They would do all they would do. [19:21] They would do all they would do. [19:24] Set up. [19:26] They do want to reach out to the community very soon. [19:32] Looking for additional sponsorship opportunities or fundraising opportunities. [19:38] But what I want to do is come to the Council first and say, hey, is this a project you want done in your park before getting them all excited and have to pull the full. [19:51] the other thing is, it first they wanted to need the playground after the main sponsor lasted [20:00] as fuller, Tim Fuller, they have a company down off to 12, they do tire, big tires, and so [20:10] they, that person or that family don't need $10,000 already, so they were considering naming [20:16] forward part. The problem with that is we start getting into policies about naming parks and facilities [20:25] which we don't have yet. At some point we need to get a facility naming policy in place, [20:33] but we just don't have time right now. So I went to them and I asked them if they would accept [20:39] an alternative, which would be essentially something like this, all abilities, playground, [20:46] brought to you by rotary and donors of fullware, whatever name, whatever, and they said perfect, [20:56] that's great, they like it. So they're also doing a potentially a brick, fundraiser, a number [21:05] of different levels to do that. [21:08] So I'll turn over to Chris, I don't know if you have a dish. [21:10] I don't know. [21:10] The only thing I can add is this has been kind of an exciting process. [21:13] It started as Jason got me in touch with Joe Mobiley and said, hey, meet with this guy [21:18] and talk about an ADA walking path, a connection to our boardwalk. [21:23] I'm so I met with him and said, yeah, that's great, Chris. [21:26] And he slid the paper back to me and goes, I want to build something bigger. [21:29] I'm like, well, how big are you thinking? [21:30] And so it morphed into, I want to spend $20 to $25,000 on something. [21:34] And then that morph to the next meeting where, you know, I think we're going to 50, you know, 25 to 50. [21:39] So the whole time we can salt in this, trying to put renderings together and show them what they can build. [21:44] The last meeting I had with them, they're like, we think 80 is very achievable. We'd like to look at that. [21:49] And then we want the option of adding up to $150,000 and making it the all-terf weather turf rubberizing underneath the playground structure. [22:00] So, the idea right now is chips, but if they get enough to this donation process, they're [22:05] going to quickly go to a, you know, an all-weather under the underlainment is what it amounts [22:10] to. [22:10] So, it's been exciting to watch it go. [22:13] Then, so, I don't have a, I tend more to add it in the process, and I know that you guys [22:17] will see a formal design once it's done, and one of our parts of Azure Committee. [22:20] So, that will happen prior to final approval. [22:24] Is that what you look at the view of the direction? [22:26] Or, I just want to head nod that we're heading down the right path. [22:29] There we go. [22:31] Thank you. [22:32] I have a question. [22:32] How's that a great question? [22:34] Where are you planning to put this in the happy building? [22:36] Yeah, that's a good question. [22:37] So, you guys can see the proposal, but the idea is to put it down in the lower end of the [22:42] park right by the merry-go-round that exists right now, there and right around it. [22:46] So maybe include that piece of the as an element and add stuff around it in that general [22:51] area. [22:52] So you'll see a formal design here coming up. [22:54] But that's definitely conceptual talk so far. [22:56] Okay. [22:57] Sounds great. [22:57] I think it is a real good idea. I really feel that it's a very positive thing for our community. [23:08] It's just been changing so quickly. This is the first time I've heard of this. [23:12] I thought I wanted to get with the manager talk and start visiting about these more [23:16] because they don't want to send this information out to the community and see what kind of interests they'll get [23:21] and how much more donations they'll get so they can finalize their project. [23:24] So, thank you, Mr. Randall. [23:27] Thank you. [23:28] We've got some time left. [23:29] So we went through the application process. [23:32] Anyway, Councilor Drake. [23:34] Point of order. [23:35] You're going to read off the names because this is on the story. [23:38] I did it. [23:39] You did it. [23:40] And you wrote it down. [23:42] I did it. [23:43] Right. [23:45] Okay. [23:45] I need more sugar. [23:47] Yeah. [23:48] Okay. [23:49] Would you like to do your submitted research? [23:52] First thing I would like to think [23:54] our public works team and code enforcement team and our police. [23:57] They did an awesome job in this recent snow event. [24:01] They always get our streets to a safe place. [24:05] And I know we hear from time to time from residents that all [24:09] it's amazing driving on our streets. [24:11] And as soon as we leave the city, we know we're [24:13] not incorporated a clock on this county or another jurisdiction. [24:16] So I just wanted to sing their praises a little bit. [24:21] And we've got to keep that here a bunch more. [24:23] to know it's coming. [24:27] I really job to your team and code enforcement. [24:33] Reminder the first meeting of the urban renewal working group is tomorrow, [24:37] so Mayor Ellis and Kelts President Sherman are going to be there at that meeting, [24:43] and that'll be the first of three. [24:45] So looking forward to kicking that off. [24:48] I think I sent an email on this or you might have received it from the North [24:53] Clack and Clack and the Serving Watershed Councils have an a tree planting event at [24:57] Happy Valley Heights on February 9th, 8.45 to 1. [25:03] So if you're interested, let us know what you can put in contact of when to be there and watch [25:09] the weather. [25:10] Actually, finally, the city's dinner is hosted by us in February, it is February 28th. [25:17] We're going to have it at the Stoneclif Inn, there'll be a no-ho social and we'll provide some appetizers in the main presentation. [25:26] We'll be the Plus-Ballied North Carver Company. [25:31] Good. [25:31] That's all I have. [25:32] Okay. [25:33] Thank you. [25:35] Councillor Concerringer's comments. [25:37] Councillor Gobe, would you like to start? [25:39] Plus a couple of weeks between a couple of work things and sickness I have not attended any additional meetings and [25:46] Looking at the calendar coming up until our next meeting. I don't have anything on my schedule [25:50] And I too would like to echo the sentiment of [25:54] Terminist job as always you guys do phenomenal job [25:58] I hear from lots and lots of people including my technicians who are on the roads all across town and they come into happy Valley and they're like [26:06] I don't know what you guys are doing but you're doing it right [26:08] So the only complaint I have is my guys have to take their chains off when they're coming to Happy Valley. [26:13] So far from that, great job. [26:15] Thank you. [26:17] Thank you. [26:17] Councillor Greg. [26:20] Several things are coming up. [26:22] We attended the wastewater, elected form. [26:27] We were there. [26:28] This was there. [26:30] And the mayor was there. [26:31] So we've got an also attended the West Advisory Committee meeting. [26:37] A few weeks back, so there's two parallel processes going on with the sewer, and we let [26:43] us form in the U.S. advisory committee. [26:46] And the U.S. advisory committee is mainly talking about capital and permit projects. [26:53] The statistics are doing a lot of that is fixing up the telepathy. [26:57] There are a lot of problems in fixing a couple of the pump stations. [27:02] So they're looking on that, and then some point we should probably [27:06] have the work session talking about some of these [27:09] sort of related issues. [27:11] And I've got a C4 coming up Thursday night. [27:15] I've got, oh gosh, couple of things coming up. [27:20] Oh, traffic public safety next week. [27:23] And then we have, after that, we have the equity group [27:27] is meeting again. [27:28] come up with a name and get that name out to everybody, [27:32] and the equity director of the [27:34] director of equity inclusion at Clarkton's County is going to come to the group meeting [27:38] and speak. I talked about the process and things the group should be looking at and I [27:43] kind of think as they've done this for years, so it'll be very helpful. So that's coming up. [27:49] So I think that's about it. Thank you Councillor Greg. Councillor President. [27:54] I'll see a past couple of weeks I attend the Public Art Committee, also attend the [27:59] Ryan Wyden Town Hall at the Camp of the Cum, a couple of that NCC drive the outreach [28:04] meetings that we're retaining as always, part of advisement committee, and then coming up tomorrow [28:11] about urban rural workgroup, and I'll probably attend one of the first reading of the proposed [28:16] VFR or just here what the feedback is on that, because I'm assuming they're taking public [28:21] to come into front points, so should be also a great interesting. [28:25] It's a lot of fun. [28:26] Okay. [28:26] Thank you. [28:28] Let's see. [28:29] I attended Seaport Metro Subcommittee on the 16th. [28:35] I met with a student manager, [28:37] talked with another back superintendent of the schools. [28:41] On the 18th. [28:43] I have two words of the sort of land of 20 second, which is very interesting and very [28:49] important. [28:50] I'm going to have four. [28:52] We've picked it down into the lower dimension of that place, and it's a very interesting. [29:00] I've done it. [29:00] I think you hear the old house on the 20 second, HBBA, on the 23rd, LLC, City Day, [29:12] and [29:16] I went to the west selected officials forum. [29:29] That's not it. [29:31] So, that counts the whole question. [29:33] You're meeting with Superintendent Otterback, [29:36] was that in regards to anything in particular? [29:40] No, it was not at school now, it was more of a general meeting, had some to do with equity and inclusion, was the main topic. [29:51] I think about school. [29:52] Thank you. [29:53] Hey, is there anything else? [29:55] We're early, we'll take a break. [29:57] Can we meet up in the club?