For February 5th, 2019,
just we have a few people in the audience. So I just want to mention that we don't take questions during our work session.
We have some questions. You can talk to the staff afterwards and figure it out for you.
First order of business. Is there any questions or clarifications on anything on the agenda for tonight?
Okay, so we're going to start off with applications for our council appointment and I'll turn it over to Mr.
Thank you.
So Council, you're aware the city received 15 eligible applicants during the open application period, which ended Friday.
We share those by email and also send out a revised packet with all the applications within it.
I believe it's the desire of the council to narrow down the list to a manageable amount.
So for interviews, and so Tom's going to, or Mayor Ellis is going to talk about that process a little bit.
And so I think what I'll do is I'll turn it over to you, Mayor.
But now we all got a list with all the applicants names on it, and a yes or no.
So if you put yes next to a name, that means you think they should move on to the interview process.
If you put no, that means you don't think they should move on to the interview process.
And what's going to happen after you get done is Mr. Tucker is going to tell him up.
Three or more knows on an applicant. They're out. They're gone.
Three or more yeses, they will move on to the application process or the interview process.
If we get a tie, which is likely, we're going to put the nose to one side.
We're going to put the yeses to the other side.
We're going to take the ties and we're going to have to discuss it and see if we can get it down.
I'd like to get this down to five applicants.
That way it gives us time and a work session or a meeting to interview all of five at one time.
So that's the goals you can't do that for some reason, then we may have to go with more.
But the goal, I think, is five is a manageable number that we can work with.
So, right now that the interviews are scheduled for work session on February 19 and or March
the if necessary.
So, everybody wants to fill theirs out, looks like everybody's pretty nice.
So, for Councilor Voluby.
You're done?
Okay.
So, hand those in and Mr. Tucker will take a little break here while he tellies that up and then
we'll see where we're at.
I do want to say, while he's doing that,
that I feel the applicants we got were a great
group of people.
I mean, I'm very appreciative that we had this group apply for this very important position
and we will give a careful consideration because these are some really good people.
Hopefully, they obviously only one is going to be picked, so the rest of them will continue
to volunteer or do whatever they do for the city or if they don't volunteer, they would,
because I think it's a really good group of people, thank you, too.
them.
It's
going to take one.
Do you want to talk to me?
No, it's not on the agenda.
Do you want to talk to me?
Okay.
It's the second.
Yeah.
Okay.
I don't want to go off.
I can't go off.
Okay.
I want to start.
One under vote, so far.
One under vote?
I guess someone didn't mark a yes or no one in the half of the council, but I don't think it's going to be that.
Okay.
I think we'd have any under votes.
I have voted.
Mayor, let's question for you.
Do you remember the last time, was it the last time we went to this process?
Hey, here's a good day.
And do you remember how many people we got at that point, how many?
I think there was 27.
I think that was in the 20s.
Did you get narrowed down the street?
They narrowed down the street and we all came in for interviews.
I think twice.
And then they obviously didn't go to the building.
They narrowed it down and it was me and you, yeah.
And that's in the open.
And then sitting on the side of the street, yep.
So according to what Mary else was talking about,
it appears we have 1, 2, 3, 4, 5, 6, 7, 8 applicants
that had more than two and three or four.
So we have eight, yes, we have any ties.
No, no ties.
Okay, surprisingly.
So we've got four.
So do you want to redo the threes, Tom?
Mr. Meal.
You could do that.
I mean, there's really no set protocol for that.
So this is pretty much subjective on it,
however we want to do it.
So if we want to leave the fours in to say, since we all agreed on those, they're automatically
in.
I mean, I'm staying.
I've got to read it there.
Mr. Thomas.
Now I'm going to call in the question.
I'm asking.
We're going to do a second counter.
Do a second counter.
This one is reversed.
All right.
We want to make sure it's right.
We want to be fair.
In three.
Another set of things, I think I got it right now.
You should have, yeah, I think I'm going to take a quick look.
But if you wanted to take the fours, which we were all unanimous on and say those are anatomatically,
and then look at the ones that were three to one or two to two or whatever and say,
you know, because it would be nice if we could get down there to five people,
but everybody's stuck, then we're going to have to maybe do them all,
I'd rather not, but is that okay with everybody if we just leave the fours in and then
talk about the rest of them?
Okay, we'll wait till they get down and then we'll, so we'll, but the fours over here, we'll
put the others over here and then keep the other ones in the middle and we'll talk about them.
And we have another, yeah, voting around, voting to do one, those two.
Okay, just the ones that were three and one.
Yeah, yeah, that sounds good.
I will
say I found it very difficult to make a binary decision, because it's very subjective.
We brought a lot of really good skills, a lot of diversity going to this background.
Really hard to kind of try to get it down on the answer.
I agree.
So far so good?
All right.
This is the final one.
I suppose the numbers.
Leak down is going well.
It's not good.
No, it's very difficult decisions.
Yeah, this is probably one of the most difficult decisions,
I think we'll probably ever have to make on council.
It's really hard, because they're all good people.
Oh, no, no, no, no.
I've read through these applications like five times.
Well, I believe that there are a lot of quality volunteers
But when we sent them to continue to volunteer for the city or
or volunteer for the city to get more experience,
we're more of a kind of thing to want to buy and save the men
in two years in the open division here,
I'm seeing one that I'm not like it.
Yeah.
What do you say?
More in the center.
Oh, yeah.
No.
3.3 N' dos.
Yeah.
Just on a little side, and we're gonna go up the sub of works guys.
I think they're gonna do that.
I guess.
Right?
Yeah.
Good to do a great job.
The road's plenty of road street.
It's good.
That's a good job.
It's good.
You're going to have to figure out one staff should be here
which we have to figure out here.
You have to figure out whether it's coming.
Oh, you're right.
I heard a lot of compliments for good job.
I'll have to do that.
Absolutely.
Good.
Because I did good job up in my mind.
It's good.
It's a normal day.
I think we're saying that and we're going to have this bill.
I don't know about the next round.
I don't know.
You correct that one.
Okay.
One other error.
I think it's just got a little easier for us.
Okay.
Thank you so much.
I'll see you about that one.
He's counting on the light.
I don't wish I had to say.
So we just have two trees that we need to talk about.
Or you can decide to interview six.
I don't know.
How do we put that in and what if you want to discuss?
Let's talk about it.
Councillor Dre?
I wouldn't say you can use this six.
Councillor Scherner?
I don't.
I think I'm still manageable.
We're going to do five, I'll see any problem with doing six.
Okay, I'm going to do six.
We're done.
All right.
Okay.
Good job.
That was a lot easier.
I thought it was going to be a process for determining the order.
It's we're going to take names.
And I'm going to piece paper.
Draw them out of a hat, that way.
It's just a random.
It'll be a little awkward because it's a public meeting.
So all the applicants can sit and listen.
We could always ask them, hey, it's up to you, if you want to sit here and listen if you want to wait in the lobby, but it is public meetings, so they want to sit in the meeting link in here.
As far as the questions to ask them, I was thinking of pulling off questions that were part of the application process, so maybe five questions, the more pertinent questions, pull those off the application, and I can,
or you can give me your input about which questions you would like asked.
Rather than coming up with a new set of questions.
I think we should get answered asked, excuse me, the same questions.
And then follow up by counselors and then if you want to ask something a little different you can.
But I think to be fair, everybody should get the same question.
I don't think it's fair if everybody gets different questions.
So, Councillor Bolvin, we're going to go ahead and we're going to
refinish with your statement.
I noticed on our list, final people, that we have a lot of people that are currently
serving non-council positions or have been on council positions.
And one of the things that I value about our city councils, we're all always here, I mean
barring some vacations here and there.
As we have had a lot of these that made the second round,
that are, you know, have some history, would it be OK
if we saw attendance records of people on committees?
I'll ask a question.
Do we take attendance at committee meetings?
So just like we do a council meeting, there's a roll call.
And I don't, I mean, it's public record, so I don't see a problem with that.
Do you see any issues with that?
Nice advice.
Take a little bit.
I don't have a problem with that.
It's important to me, and I think it's counsel that we, we understand how committed people have been in the past as we make.
I agree 100%.
So we'll, thank you.
We'll get the council.
Just a clarification question.
So people are serving on current committees.
We're going to take the attendance.
Is that what you're referring to?
Yeah, people that we have the records of their attendance.
And we're going to go back how far, one year, two years, one year?
I think.
I think one year would probably give you an idea of whether they come or whether they don't.
So can we say a year?
Is that okay with everybody?
Because all of the applicants has gone down to me for a year.
Right.
Absolutely.
You know, would not be held again.
I just want to, for the audio record, do you mind about
the name the, who you're finalist of?
No, go ahead.
Go ahead and go ahead.
So the essence who we're going to interview on us to reach,
David Amami, Jennifer Brownley,
Jody Bailey, Joshua Callahan, and Michael Morrell.
Thank you.
Okay, so we'll go back and...
We are on the attendance, and Mr. Tucker, one of the staff will get us a report on that, but between now and the next, again, for the 19th, you will have that. Any other comments on this process, or before we move on?
Councillor Greg?
Just a thought. I don't know if we think of other questions. Do you want to submit those? Something is not clarifying.
Because I noticed the questions in there, sometimes they're a little brawl, and I don't
know if we sometimes want to narrow those down a little bit.
Because some of the question is exactly the experience of government.
A lot of people have some very experienced government.
How many people have experienced municipal government?
Because that's what we are.
So I don't know if that's something we want to do or not.
Just apply.
So here's a thought to that.
It could be difficult coming up with another list in between now and when we're going to do the interviews.
As you can imagine, let's say you submitted four or five questions and each counselor does that,
but then you don't agree on the questions.
You need a forum to be able to work through that.
We're not going to have the opportunity unless we schedule this ever meet.
What I would offer is give me feedback on the questions that have already been asked.
There was, I think, 12 questions that were asked in the interview process.
And then as the mayor mentioned, you could ask additional information,
clarifying information.
You just handed it to get a little bit deeper view.
Yeah, because you will be allowed to follow up questions.
Okay.
I'm good.
Thank you.
Okay.
Yeah.
Good any.
Are you going to read the most?
Oh yeah.
All six.
No, I mean.
Are we going to do all six on the 19 or four people?
I do.
Because we have the March 5th as well that you want to do three and three or six.
I think we have one person that can't read here on the 19.
And in all fairness, I think we should allow that person to be back on the 19.
I mean the fifth.
We could also, we could ask their preference to the applicants.
Yeah.
Council President Chairman.
Are we still looking to make the decision on the fifth?
That's how I have it scheduled.
That's good.
Okay.
Let's go.
In theory, we're going to split it up with the hearing.
One, two, up to three, you're up to five, I guess.
the first date and then one to three on the second date and then making the decision at that point.
Okay.
I think about that.
You know, I mean, in a perfect world, I think it'd be better to do them all at one
meeting, but, you know, all fairness, if someone can't make it, I don't think we should
not move them forward, just because they can't make it on a certain date.
I think we need to keep it fair.
So we have two dates available, so if they can't make it on one, they can make it on the
other.
So, that's my thought anyway.
I guess, you know, just if we can,
the more than we can do on the first date, I would feel more comfortable.
Just easier.
Kind of think through that process.
We're just trying to spin up to the end three and three.
Well, I suppose, you could ask them to be here on the 19th.
Can you see what?
There's lots of people here.
The one we have, we have a more than one that can't make it on the 19th.
Yeah.
We can risk it.
Of course.
We'll kind of leave it up to them.
Okay, move on to the rotary all abilities play ground project and have that over to.
So this is an exciting new project.
Rotary has approached a city and has been working with Chris Randall on a new playground
park and all abilities park.
They have already done some fundraising in about 50,000.
This project could end up being upwards of $80,000.
The partnership we would have with them is that we would do the ground dig out and put a curb around there.
They would do all they would do.
Set up.
They do want to reach out to the community very soon.
Looking for additional sponsorship opportunities or fundraising opportunities.
But what I want to do is come to the Council first and say, hey, is this a project you want done in your park before getting them all excited and have to pull the full.
the other thing is, it first they wanted to need the playground after the main sponsor lasted
as fuller, Tim Fuller, they have a company down off to 12, they do tire, big tires, and so
they, that person or that family don't need $10,000 already, so they were considering naming
forward part. The problem with that is we start getting into policies about naming parks and facilities
which we don't have yet. At some point we need to get a facility naming policy in place,
but we just don't have time right now. So I went to them and I asked them if they would accept
an alternative, which would be essentially something like this, all abilities, playground,
brought to you by rotary and donors of fullware, whatever name, whatever, and they said perfect,
that's great, they like it. So they're also doing a potentially a brick, fundraiser, a number
of different levels to do that.
So I'll turn over to Chris, I don't know if you have a dish.
I don't know.
The only thing I can add is this has been kind of an exciting process.
It started as Jason got me in touch with Joe Mobiley and said, hey, meet with this guy
and talk about an ADA walking path, a connection to our boardwalk.
I'm so I met with him and said, yeah, that's great, Chris.
And he slid the paper back to me and goes, I want to build something bigger.
I'm like, well, how big are you thinking?
And so it morphed into, I want to spend $20 to $25,000 on something.
And then that morph to the next meeting where, you know, I think we're going to 50, you know, 25 to 50.
So the whole time we can salt in this, trying to put renderings together and show them what they can build.
The last meeting I had with them, they're like, we think 80 is very achievable. We'd like to look at that.
And then we want the option of adding up to $150,000 and making it the all-terf weather turf rubberizing underneath the playground structure.
So, the idea right now is chips, but if they get enough to this donation process, they're
going to quickly go to a, you know, an all-weather under the underlainment is what it amounts
to.
So, it's been exciting to watch it go.
Then, so, I don't have a, I tend more to add it in the process, and I know that you guys
will see a formal design once it's done, and one of our parts of Azure Committee.
So, that will happen prior to final approval.
Is that what you look at the view of the direction?
Or, I just want to head nod that we're heading down the right path.
There we go.
Thank you.
I have a question.
How's that a great question?
Where are you planning to put this in the happy building?
Yeah, that's a good question.
So, you guys can see the proposal, but the idea is to put it down in the lower end of the
park right by the merry-go-round that exists right now, there and right around it.
So maybe include that piece of the as an element and add stuff around it in that general
area.
So you'll see a formal design here coming up.
But that's definitely conceptual talk so far.
Okay.
Sounds great.
I think it is a real good idea. I really feel that it's a very positive thing for our community.
It's just been changing so quickly. This is the first time I've heard of this.
I thought I wanted to get with the manager talk and start visiting about these more
because they don't want to send this information out to the community and see what kind of interests they'll get
and how much more donations they'll get so they can finalize their project.
So, thank you, Mr. Randall.
Thank you.
We've got some time left.
So we went through the application process.
Anyway, Councilor Drake.
Point of order.
You're going to read off the names because this is on the story.
I did it.
You did it.
And you wrote it down.
I did it.
Right.
Okay.
I need more sugar.
Yeah.
Okay.
Would you like to do your submitted research?
First thing I would like to think
our public works team and code enforcement team and our police.
They did an awesome job in this recent snow event.
They always get our streets to a safe place.
And I know we hear from time to time from residents that all
it's amazing driving on our streets.
And as soon as we leave the city, we know we're
not incorporated a clock on this county or another jurisdiction.
So I just wanted to sing their praises a little bit.
And we've got to keep that here a bunch more.
to know it's coming.
I really job to your team and code enforcement.
Reminder the first meeting of the urban renewal working group is tomorrow,
so Mayor Ellis and Kelts President Sherman are going to be there at that meeting,
and that'll be the first of three.
So looking forward to kicking that off.
I think I sent an email on this or you might have received it from the North
Clack and Clack and the Serving Watershed Councils have an a tree planting event at
Happy Valley Heights on February 9th, 8.45 to 1.
So if you're interested, let us know what you can put in contact of when to be there and watch
the weather.
Actually, finally, the city's dinner is hosted by us in February, it is February 28th.
We're going to have it at the Stoneclif Inn, there'll be a no-ho social and we'll provide some appetizers in the main presentation.
We'll be the Plus-Ballied North Carver Company.
Good.
That's all I have.
Okay.
Thank you.
Councillor Concerringer's comments.
Councillor Gobe, would you like to start?
Plus a couple of weeks between a couple of work things and sickness I have not attended any additional meetings and
Looking at the calendar coming up until our next meeting. I don't have anything on my schedule
And I too would like to echo the sentiment of
Terminist job as always you guys do phenomenal job
I hear from lots and lots of people including my technicians who are on the roads all across town and they come into happy Valley and they're like
I don't know what you guys are doing but you're doing it right
So the only complaint I have is my guys have to take their chains off when they're coming to Happy Valley.
So far from that, great job.
Thank you.
Councillor Greg.
Several things are coming up.
We attended the wastewater, elected form.
We were there.
This was there.
And the mayor was there.
So we've got an also attended the West Advisory Committee meeting.
A few weeks back, so there's two parallel processes going on with the sewer, and we let
us form in the U.S. advisory committee.
And the U.S. advisory committee is mainly talking about capital and permit projects.
The statistics are doing a lot of that is fixing up the telepathy.
There are a lot of problems in fixing a couple of the pump stations.
So they're looking on that, and then some point we should probably
have the work session talking about some of these
sort of related issues.
And I've got a C4 coming up Thursday night.
I've got, oh gosh, couple of things coming up.
Oh, traffic public safety next week.
And then we have, after that, we have the equity group
is meeting again.
come up with a name and get that name out to everybody,
and the equity director of the
director of equity inclusion at Clarkton's County is going to come to the group meeting
and speak. I talked about the process and things the group should be looking at and I
kind of think as they've done this for years, so it'll be very helpful. So that's coming up.
So I think that's about it. Thank you Councillor Greg. Councillor President.
I'll see a past couple of weeks I attend the Public Art Committee, also attend the
Ryan Wyden Town Hall at the Camp of the Cum, a couple of that NCC drive the outreach
meetings that we're retaining as always, part of advisement committee, and then coming up tomorrow
about urban rural workgroup, and I'll probably attend one of the first reading of the proposed
VFR or just here what the feedback is on that, because I'm assuming they're taking public
to come into front points, so should be also a great interesting.
It's a lot of fun.
Okay.
Thank you.
Let's see.
I attended Seaport Metro Subcommittee on the 16th.
I met with a student manager,
talked with another back superintendent of the schools.
On the 18th.
I have two words of the sort of land of 20 second, which is very interesting and very
important.
I'm going to have four.
We've picked it down into the lower dimension of that place, and it's a very interesting.
I've done it.
I think you hear the old house on the 20 second, HBBA, on the 23rd, LLC, City Day,
and
I went to the west selected officials forum.
That's not it.
So, that counts the whole question.
You're meeting with Superintendent Otterback,
was that in regards to anything in particular?
No, it was not at school now, it was more of a general meeting, had some to do with equity and inclusion, was the main topic.
I think about school.
Thank you.
Hey, is there anything else?
We're early, we'll take a break.
Can we meet up in the club?