1
00:00:15,600 --> 00:00:42,030
Good evening everyone and welcome to our september 9th regular board meeting. Please join me in the pledge. I pledge allegiance to the flag of the united states of america and sri lanka for which it stands one nation under god.

2
00:00:42,030 --> 00:01:13,530
it is not just >> the hairstyle in broad strives to enhance the quality of life, protect the environment and maintain economic stability for the residents of their community. We have some minutes to approve august 12th regular board minutes >> so move second >> motion a second all in favor.

3
00:01:13,530 --> 00:01:39,830
I pose motion carried august 24th work session minutes motion to approve record motion a second all in favor I opposed motion carried I do not have any additions or corrections other than a few of the claims >> in the bill list. Okay everyone should have those add ons that their. >> but their claims illustrate >> a motion to approve a second >> motion a second to approve the additions. All in favor? >> I opposed motion carried. Business from the floor.

4
00:01:39,830 --> 00:02:03,930
who is your presenter? Come on up to the podium and you could state your name and address. >> hello, my name is angie cagle and I'm actually from bovey and I come representing the itasca pride itasca >> pride has been blessed with a >> wonderful grant from the dnr to plant some trees and

5
00:02:03,930 --> 00:02:21,500
some shrubs. Last year we did it at the war school the northern light school planters and trees over there. This year we contacted both the deer river school and the bigfork school and neither >> of them really seemed interested so we as a board got together and came up with some places that we really

6
00:02:21,500 --> 00:02:39,600
enjoy in the community and. Crystal lake or crystal springs park was one of them and >> I reached out and spoke with peggy and came with a >> whole bunch of information about trees and shrubs that we would like to plant >> at the park.

7
00:02:39,600 --> 00:03:01,800
we'd love to have >> a big event with a bunch of community. With food utilizing >> the grills and utilizing the space we love to bring music and a whole >> line of people to come help and plant some trees and shrubs. Our >> budget is about $4,000 that we have to go towards trees, shrubs >> and you know supplies labor not labor but supplies and food.

8
00:03:01,800 --> 00:03:19,770
and last year we worked with bloomers >> and we've been working closely with them again this >> year we have everything that I have photographed and printed out here that I can share with you. Is from >> boomers and they're all native species to >> minnesota per the dnr they want to have native >> species.

9
00:03:19,770 --> 00:03:39,070
there's a few trees that they don't want to plant >> more of like maple and apple but all of these photographed and I have to can I pass these on to you? You >> can.

10
00:03:39,070 --> 00:03:58,500
so what we request from you the >> board is what plants and trees and shrubs would you like where would you like them >> and would >> you be willing to participate in a big fun community day of making your park just a little bit more beautiful with adding some shrubbery? >> okay.

11
00:03:58,500 --> 00:04:20,970
well first of all I want to thank you for your presentation and you know, once the board has any questions the board will take this into consideration with business from the floor. So >> great. One >> time constraint our dnr grant does expire at the end of this month so we do need to get something on the calendar soon any weekend coming up we could get the manpower together and >> make this happen.

12
00:04:20,970 --> 00:04:39,200
so yes, yeah we do have some events going on at the crystal park right now and so yeah, I'm glad that you gave me that. That timeline and stuff but really I appreciate you coming forward and thank you for the presentation and the board will take into consideration.

13
00:04:39,200 --> 00:05:06,330
feel free to keep the pictures and just let me know if there's anything that interests you. Okay. Thank you so much. Thank you. Oh yes. Okay. If another member of the board comes up. Go ahead. >> my name is aaron schnauzer. I'm from balsam park.

14
00:05:06,330 --> 00:05:25,200
per the grant one of the conditions is that their retreats are watered on once a week where there isn't at least I mentioned rainfall during the summer months at least. So if that is something. If you would like us to take care of or if you would like to take care of that just I want you to be aware of that. So >> okay. Yes.

15
00:05:25,200 --> 00:05:57,870
and we will take all of this the information was great. A lot of very detailed information and stuff. So >> thank you so much. Put this right here so I can look at it. Okay. Moving forward we have a consent agenda.

16
00:05:57,870 --> 00:06:19,400
we have >> zoning land use permits which is 5assts permits by b we have an anderson buyback cemetery deed five c and an anderson cemetery deed of five d and I will need a motion in a second to approve the consent agenda >> so okay. Motion a second. All in favor >> by those motion carry >> rhodes jim no march >> they're >> pretty good.

17
00:06:19,400 --> 00:06:39,900
they were all graded as I mentioned we might have a slight washout if you are on bayview that I'm working on. No. And when go park road is slowly but surely getting finished up throughout. Doing shouldering and some driveway place here today yesterday and today I believe they were having some trouble with their milling machine for that one spot in front of your place and that's supposed to happen

18
00:06:39,900 --> 00:07:00,730
midweek next week and then striping will probably be I'm guessing by the end of the month. Okay everything's getting well. Okay, great. Thank you. We do not have any items under recreation in and so we'll move forward to correspondence. We have the itasca county township association minutes of august 10th that is informational.

19
00:07:00,730 --> 00:07:22,600
and eight b is a demos variance which the planning commission and board of adjustment met on the 12th and unanimously approve the above variance had set forth in the findings of fact conclusion of laws order and resolution within the following conditions of completing the mitigation plan approved by the s w c d.

20
00:07:22,600 --> 00:07:46,000
and comply with the best management practices. Dan did you have anything you'd like to add? >> you got it. Okay. Okay. Thank you. We also do not have any items under all business or will move forward to new business. We have the veterans memorial quotes. Jim >> there's two quotes in front of you one from lease and one from yeti.

21
00:07:46,000 --> 00:08:10,330
leases was 40,000 yet he was at 45. The bulk basically do not exceed number so they won't be willing to do it by the hour because there are some variables out there that would be able to save us some money if things went really well so >> I guess that's all I have.

22
00:08:10,330 --> 00:08:29,830
if anybody had any questions I will be glad to answer them basically it's just removing what's there and replacing it with what's there. Brushing it up because a lot of the granite tiles are starting to pop loose and the flagpole is tipped and it would be straightening flag and all of that and then I know mike and I also also

23
00:08:29,830 --> 00:08:49,330
discussed maybe doing a walkway to tie in the monument part to the blacktop so you're not going to cross gap grass for like veterans with wheelchairs and walkers and stuff so they wouldn't have that area of grass to walk across and do that in pavers rather than the granite.

24
00:08:49,330 --> 00:09:17,200
it would be a little bit cheaper plus the monument portion would still remain the monument portion with like a walkway going into it that would look a little bit different that would tie together though. So I see both courts are asking for a 50% film which is I think is pretty normal standard. You.

25
00:09:17,200 --> 00:09:39,570
okay what is the board's pleasure? I would say I'd make a motion to go with the cheaper of the two which is least landscaping at the $40,000 there second I'll second that motion >> a second to approve least landscaping for the veterans memorial. All in favor? Hi posed madam chair. I'm going to abstain >> just because it is kind of my former employer. Great. Okay.

26
00:09:39,570 --> 00:10:13,030
thank you. Motion carried. Okay. What you >> have in front of you also is item ten b is the 2027 here's township fire contract. It >> looks like our 2012 and.

27
00:10:13,030 --> 00:10:38,800
contract is 142,003 93 I did look back on last year and it was 94,007 92 was a 47,601 higher >> then I did notice >> our fire calls went way up to yes 25 calls and I shouldn't say fire. I guess it's all responses that they respond to within the township but that's 40 $46,000 right on its rate.

28
00:10:38,800 --> 00:11:19,870
but I do notice that they broke it down with their >> in the final fire budget contract rental inspections collected the per call back in 2000 2026. It was $1,390.50 per call and it's up to $1,858.78 per call. You know and of course the fire calls go back one year. So we're looking at for for the 2027 we're looking at >> some >> 2025 fire calls .

29
00:11:19,870 --> 00:11:55,700
I'll make a motion to approve it also look at that motion a second. All in favor I >> oppose motion carried. Okay. We have a resolution >> just attached here. Resolution 2020 601 >> seven eight which is the I. Triple r b grant application.

30
00:11:55,700 --> 00:12:17,130
this is an amended resolution from the 2020 6-0017 that we approved in august and we amended it to include that name of the project was which is when local park trail projects so I will read that resolution. This is a resolution supporting an application to the minnesota department of natural iron range resources and rehabilitation regional trails grant program.

31
00:12:17,130 --> 00:12:39,700
whereas here is township supports the grant applications submitted to the I triple r b regional trails grant program for the purpose of developing and or improving the window go park trail project within harris township and where as the proposed window goal park trail project will enhance outdoor recreation opportunities, improve local connectivity and provide long term public benefits to residents and visitors.

32
00:12:39,700 --> 00:13:05,100
and whereas that if harris township is awarded a grant by the minnesota department of iron ranger resources, harris township agrees to accept the grant award and may enter into an agreement with the minnesota department of iron range resources and rehabilitation for the winter park trails project.

33
00:13:05,100 --> 00:13:25,200
harris township will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement whereas the hairstyling board approves of the application for the regional trail grant project whereas the harris tom board agrees to accept funding for the underlying project if approved by the I triple r b no therefore it be resolved that the town board of harris township designates the following individual as the fiscal agent for the winter park trail project and it

34
00:13:25,200 --> 00:13:46,870
would be myself peggy clayton madam chair supervisor. Now therefore be it further resolved that harris township hereby assures that the trail facility constructed or approved through this project will be maintained for a period of no less than 20 years consistent with program requirements. I will do roll call. Yes. Yes. >> yes.

35
00:13:46,870 --> 00:14:15,400
and the chair says yes and I will lead a motion in a second. So second. A motion a second to approve resolution 2020 6-0178 all in favor. All right. >> those motion carried. Next up is a resolution 2020 6-018 regarding the adopted labor levy for 2027 >> a resolution adopting the levy collectible and 2026.

36
00:14:15,400 --> 00:14:36,300
whereas the voters of harris township met at their annual meeting held on march 10th 2026 and voted to approve the levies. And. Whereas, the hairs town board concurred with the voters in the proposed levies as presented at the annual meeting.

37
00:14:36,300 --> 00:15:07,370
therefore be it resolved the harris town board adopted the following levies collectible in 2027 the total levy collectible in 2027 is 1,225,000. I will need a motion and a second to approve this >> so. Second >> motion second to approve resolution 2020 6-018 all in favor I opposed motion carried our last resolution is the 2026 019a resolution requesting a speed study on when to go park road.

38
00:15:07,370 --> 00:15:30,070
whereas when you go park road located in harris township is 2.87 miles in length and is an extremely busy roadway whereas when you go park road better known as county road 67 begins at river road which is county road three and intersects at the southbound landry of sunny beach road which would bring the total length of winslow park road to 2.91 miles.

39
00:15:30,070 --> 00:15:52,730
whereas residents on when to go park road have expressed concerned about the traffic speed which is currently posted a 45 mile per hour speed zone and a 35 mile per hour speed zone and excessive speeding on the road whereas the harris town board under minnesota statutes 169 dot 14 subdivision two has the authority to establish speed

40
00:15:52,730 --> 00:16:14,130
limits for an urban district, rural residential district or residential roadways if the road meets the established criteria. Whereas the harristown board has determined that window park road does not meet the criteria of any district for which the town board can designate at a reduced speed limit.

41
00:16:14,130 --> 00:16:34,970
whereas if the hare's town board believes a speed limit on one of its rolls is greater or lesser than is reasonable or safe under existing conditions, it may request minnesota department of transportation to conduct an engineering and traffic investigation better known as a speed study that may determine if a different speed is appropriate now therefore be it resolved.

42
00:16:34,970 --> 00:16:56,670
the town board requests the minnesota department of transportation to conduct an engineering and traffic investigation speed study on when to go park road county roads 67 which begins at river road county road three and intersects at the south boundary of sally beach road. I will do roll call >> when we need a correction.

43
00:16:56,670 --> 00:17:16,400
yeah yeah when go park road is not county road 67 oh when you go when you go road when you go road okay let's remove that I will do that before we sign it. Thank you. Supervisor kelly for bringing that up. I've got two areas that I need to remove that from rock roll call yes. Yes, yes.

44
00:17:16,400 --> 00:17:42,700
and the chair says yes and only a motion a second >> thought some second >> motion a second to approve resolution 22 017 with the corrected of removing county road 67 all in favor I opposed >> motion carried.

45
00:17:42,700 --> 00:18:06,200
our last item under new business is to schedule a close work session regarding maintenance staff I would like to suggest we do have a township association meeting on september 14th >> at seven and normally we all attend that if we were available and I would like to suggest holding the closed session before the 7 p.m.

46
00:18:06,200 --> 00:18:35,170
meeting here at the town hall >> for me in order for me to work that works for you 14 yes but then but 530 >> okay on need a motion a second so both >> motions >> second to approve hauling disclose closed work session regarding maintenance staff on at 530 on september 14th all in favor I right >> motion carried our clerk proposed that >> okay we're moving on to treasurer's

47
00:18:35,170 --> 00:19:34,030
report okay so >> you should have the august 31st treasurer's report summaries >> and as of august 31st our combined account balances were >> $1,978,249.64 our year to date earnings on those accounts is $38,375.83 >> are are our schedule one a report behind the bank statements I provided for your reference is >> $1,949,607.85.

48
00:19:34,030 --> 00:20:14,000
>> so when adjusting for our outstanding checks which the list has been provided outstanding checks of $28,641.79 that >> brings us in line with our adjusted bank statement balance amount looking >> at outstanding checks we have the april donation amount of which you are all aware that's still outstanding and then we just have one from late july

49
00:20:14,000 --> 00:20:42,670
otherwise everything is from august mainly the august 27th and pnd meeting so there's nothing stale dated to research that isn't already on and I did contact first call for help and they were going to check to see where the contract is.

50
00:20:42,670 --> 00:21:03,230
I know they've got quite a few and if they're unable to locate it I did tell them to contact me and I would provide them another copy so we can get that signed and we can get them their check. Okay.

51
00:21:03,230 --> 00:21:33,870
>> and while you're looking through the reports, another thing I just wanted to note as you know looking at our checking and savings balance is and knowing we have crack repair to pay coming up soon and additional road work to pay, I intend to transfer some funds over from the four fund >> since we will be depositing the next county disbursement until late november maybe december.

52
00:21:33,870 --> 00:21:59,470
so and even still we would potentially need some of those funds so I'll transfer something over and if we once we're >> in once we have the county funds in hand, we can decide in december whether we have an amount we want to transfer back into the form fund at that time >> because that's our that's our town hall addition fund yeah. Yes.

53
00:21:59,470 --> 00:22:40,830
so the last we'll look at the schedule one eight here so that has our year to date receipts and disbursements year to date receipts are $844,844.89 and then we have year to date disbursements of $1,365,467.25 and at the back of the packets you should have the cash >> control statement that is just our august activity with receipts of $56,195 and $0.

54
00:22:40,830 --> 00:23:16,830
97 in the month of august and our disbursements in august were $524,119.61 bringing us to that ending balance of $1,949,607.85 per hour. Schedule one a >> I do have a question regarding the 4 a.m.

55
00:23:16,830 --> 00:23:45,470
fund and taking it out of the the $37,918 and 71 for interest are you taking a write out of the four m fund >> it would come out of the account balance of the forum fund >> the actual transferring the okay the dollars not >> from the earnings that we received of 37,918 that are sitting in the all edition. >> I won't be moving anything out of our capital fund. I'll just be moving things between bank accounts. Okay. So the $37,918.

56
00:23:45,470 --> 00:24:09,170
71 is just part of that account balance and so we'll just move whatever >> how much are you anticipating? I >> I'll look at what I mean. We know pretty accurately what will be paying bargain and I know what's open on the rest of the pay request activity for the road project and I'll just look at other bills we're

57
00:24:09,170 --> 00:24:34,100
normally still paying this time of year. I >> would speculate it will be about $600,000. Okay. Okay. >> and then again we can just move some funds back. Right. And that will be next year's fund that we won't have is because we're doing two years worth of paid.

58
00:24:34,100 --> 00:25:01,070
yeah >> I just kind of want a little bit of a clarification about the dollar balances in our capital the way the balances in our capital fund will stay unchanged. Okay, that makes a lot of sense.

59
00:25:01,070 --> 00:25:33,330
thank you >> . Make a motion to approve the treasurer's report. I'll second that. All in favor? All right. I propose motion carried. Okay. So with the claims list everyone should have three add on claims that weren't in the printed packet.

60
00:25:33,330 --> 00:25:54,900
>> one is a pay request and then >> one is the payment to the city for the peg and franchise fees I copy to be items that we deposited from paul bunyan and from media com so that I can drop a check off to the city office tomorrow

61
00:25:54,900 --> 00:26:27,930
so for today we have claims 22 for 72 through 22 two for 94 and then we have lefty's 909 26 so one through three >> I did make a >> correction to the pair a claim from our f t on the 827 meeting the approved claim amount at that meeting was $150.

62
00:26:27,930 --> 00:26:53,670
49 but the corrected amount >> is 133 84 I had had to waive the para contribution for an election judge payroll but then >> I when I went to pay para I noticed the distribution report I had printed was still factoring in the employer contribution so nothing was withheld from someone's pay but it was calculating unnecessarily and employer

63
00:26:53,670 --> 00:27:34,000
contribution. So I corrected that in status and then the distribution report so the correct amount went to the para payment >> so that >> total amount for today is then $22,779 and five sense when factoring in that adjustment. So anybody have any questions regarding the claims list? I'm good. Okay.

64
00:27:34,000 --> 00:28:05,730
I would like to make a motion to approve the claims 22 for 72 through 22 for 94 it's 9092 6 or 1 through two 6 or 3 empties fta 8272 6 or 7 in the amount of $22,779.05.

65
00:28:05,730 --> 00:28:26,830
second motion a second all in favor opposed motion carried >> do we have a public input? Okay moving on to upcoming events and meetings we have our september 14th itasca county township association meeting at 7 p.m. September 23rd. We have our pnd meeting at 7:30 p.m. At the town hall october 12th we have the itasca county township association meeting at 7 p.m. At the town hall october 14th regular board meeting at 7:30 p.m.

66
00:28:26,830 --> 00:28:26,830
at the town hall and we have a closed work session on september 14th at 5:30 p.m. At the town hall. Are there any other upcoming events or meetings bush major and none >> we should do that motion >> a second approve at 758 thank you for joining us this evening and have a great