1 00:00:00,028 --> 00:00:07,086 They got their hip with the buttons on. I'd like to call uh um Public Works and 2 00:00:07,086 --> 00:00:15,059 Safety October 5th, 2026 to order roll call. Mayor Dan Eckstein here. Mr. Matt Barnes 3 00:00:15,059 --> 00:00:21,066 here. Ms. Pam Weisman here. City Attorney Tyler Rothstein here. Clerk Treasurer Dana 4 00:00:21,066 --> 00:00:22,029 Watley here. 5 00:00:26,058 --> 00:00:32,097 For the uh short agenda. Motion to approve the agenda is submitted. 6 00:00:35,051 --> 00:00:35,052 So 7 00:00:38,001 --> 00:00:45,099 OK. Pam Wisman. I'm sorry, I was calling for a roll call. Yes, Matt Barnes, Dan Eckstein, 8 00:00:46,036 --> 00:00:47,014 yes, 30. 9 00:00:50,064 --> 00:00:58,006 Minutes from September 21, 2026. Any questions? Did you have any questions? 10 00:00:58,073 --> 00:01:04,092 No, I got a chance to look him over. You did? OK. I would make a motion. We approve 11 00:01:04,092 --> 00:01:11,062 the minutes as submitted. September 21st. OK. I will second that. 12 00:01:14,001 --> 00:01:21,049 Pam Wiesman, yes, Dan Eckstein, yes, Matt Barnes, yes. You and this one yeah. 13 00:01:29,000 --> 00:01:30,083 Approval of the claims. 14 00:01:35,015 --> 00:01:36,045 Do you not have any questions? 15 00:01:40,086 --> 00:01:45,046 It's The only thing I was curious about on page 8. 16 00:01:52,052 --> 00:02:00,032 71 cents for pika. That seemed awful low to me. Payroll, it's a payroll thing, 17 00:02:00,037 --> 00:02:01,012 page 8. 18 00:02:03,013 --> 00:02:04,004 The 5th item down. 19 00:02:09,065 --> 00:02:12,092 3rd quarter for taxes, it says it's 71 cents. 20 00:02:17,002 --> 00:02:22,087 Oh no, no, no, that's, that is the um 941 payroll taxes. That's how much we were 21 00:02:22,087 --> 00:02:25,058 off, so that's why I had to pay the 71%. 22 00:02:29,011 --> 00:02:29,086 Works for me. 23 00:02:33,071 --> 00:02:40,015 Anything else? Nope. Entertain the motion. Motion. 24 00:02:42,073 --> 00:02:47,045 OK. Payne Wiseman? Yes, Matt Barnes, Dan Eckstein, yes. 25 00:02:49,083 --> 00:02:57,003 They're all business. I am on New business Was 26 00:02:57,011 --> 00:03:04,072 the. Um So the sick leave that was presented for you in front of you, you think you 27 00:03:04,072 --> 00:03:12,023 have that. From No set dates. The September 28 00:03:12,023 --> 00:03:19,064 18th through September 25th. Yeah. Any questions? No. 29 00:03:21,028 --> 00:03:28,045 OK, I would entertain the motion. I'll make the motion. 2nd. OK, Pam Wisman, Matt 30 00:03:28,045 --> 00:03:30,065 Barnes, Dan Eckstein, for you. 31 00:03:36,037 --> 00:03:38,004 Any uh board comment? 32 00:03:40,019 --> 00:03:47,003 I'm good. OK. Sherry have Whenever it's my turn, I'll. 33 00:03:48,026 --> 00:03:49,005 You wanna do, OK. 34 00:03:52,005 --> 00:03:59,033 I'll be due both times and council too. Yeah, OK, so briefly, um, the Hartford City, 35 00:03:59,046 --> 00:04:04,009 Montpelier, and the county are all applying for an Okra grant for owner-occupied 36 00:04:04,009 --> 00:04:07,057 rehab. We've talked about this for several years and we're finally gonna be able 37 00:04:07,057 --> 00:04:13,081 to move forward with it. So what it would do is allow, uh, low-income residents who 38 00:04:13,081 --> 00:04:21,047 qualify. To apply for funding for either a roof repair or HVAC, um, 39 00:04:21,008 --> 00:04:27,027 or I believe a, a ramp, an ADA ramp from the outside of the home to the, just to 40 00:04:27,027 --> 00:04:33,063 the porch area. So it's, it's up to $25,000 max. Uh, there's, there's a process, 41 00:04:33,072 --> 00:04:38,096 there's a lot involved here, but it's gonna be a If we receive the funding, it's 42 00:04:38,096 --> 00:04:43,088 gonna be a really great opportunity for the homeowners who will be able to take advantage 43 00:04:43,088 --> 00:04:49,012 of this. There's no cost to the homeowners at all, so that it'll be fully funded 44 00:04:49,012 --> 00:04:57,000 for them. And um questions. The entire grant's $25,000 per homeowner. No, I'm sorry, 45 00:04:57,004 --> 00:05:03,035 it's a $500,000 grant. OK, that's not gonna go very far. $25,000 isn't gonna do anything. 46 00:05:03,049 --> 00:05:10,099 OK. The max is up to what's the match per household match is, uh, let's see, the 47 00:05:10,099 --> 00:05:17,017 match will be split between the entities I talked about. So Hartford City $25,000 48 00:05:17,041 --> 00:05:23,078 Montpellier $25,000 County $50,000. Economic development 25,000. So, OK, so last 49 00:05:23,009 --> 00:05:28,074 meeting council approved 25,000 for the OOR. That's for all, all of these grants 50 00:05:28,074 --> 00:05:33,027 or just the one? I thought it was just our part of the whole grant, OK, because I 51 00:05:33,027 --> 00:05:37,027 thought it was just for the county's part of the grant last when it was, it's our 52 00:05:37,027 --> 00:05:41,019 part for the whole grant. OK, good. OK, good. That's what I wanna make sure a minimum 53 00:05:41,019 --> 00:05:48,007 of a 10% match. So, OK, that's fine. I, I knew we'd approved 25,000 last meeting, 54 00:05:48,009 --> 00:05:53,046 and I was like. That's our portion of the match, but every entity is putting in at 55 00:05:53,046 --> 00:06:00,062 least 25,000, so they're we're all. Everyone's partnering together to bring this 56 00:06:00,062 --> 00:06:04,056 program to the county. So if we get funding this time and we're expecting a pretty 57 00:06:04,056 --> 00:06:09,046 big turnout, we'll see, or, you know, pretty big application pool. So we'll see how 58 00:06:09,046 --> 00:06:13,093 that goes. If it goes well, we can turn around and apply again, provided, of course, 59 00:06:13,095 --> 00:06:17,079 there's funding for a match. But once you complete a round, you can turn around and 60 00:06:17,079 --> 00:06:21,009 apply again. Okra has some stipulations that you can only apply, have one project 61 00:06:21,009 --> 00:06:26,025 open at a time, but this is a little bit. Different than that, so there is an opportunity 62 00:06:26,025 --> 00:06:31,057 if it goes really well that we could go back and try again. So explain that grant 63 00:06:31,057 --> 00:06:34,082 again because I guess I didn't hear that part initially. I just, I heard you say 64 00:06:34,082 --> 00:06:42,071 that we had a $500,000 grant, but it, the city matches $25,000. So no, we, 65 00:06:42,078 --> 00:06:49,004 uh, it's a $500,000 grant. We need at least 10% from whatever entity applies. The 66 00:06:49,004 --> 00:06:56,071 city, the county, Montpelier, and economic development all pooled their money to 67 00:06:56,071 --> 00:07:02,056 put up a match. Now our match is gonna exceed the 10%. Our match will be about 125%, 68 00:07:02,087 --> 00:07:06,074 but right now that's a competitive rate to go in at because you say ours, you mean 69 00:07:06,074 --> 00:07:12,096 Hartford City. The 125 total from total from the entity so we're we're it'll be one 70 00:07:12,096 --> 00:07:18,052 application so the county's doing the application am I correct on that. Well, that's 71 00:07:18,052 --> 00:07:22,056 what it was last the county's, it's under the county's round. OK, that's what I thought 72 00:07:22,056 --> 00:07:25,008 the county was doing the application. I just wanna make sure I'm clear. Yeah, I'm 73 00:07:25,008 --> 00:07:29,007 sorry I got confused. Yeah, you, yeah, you, it's not, it's not a city, right, right, 74 00:07:29,093 --> 00:07:35,009 OK, well, I, I thought I'm gonna have to change my minutes for council if I like 75 00:07:35,021 --> 00:07:40,057 circumference. It is a county. It'll go against under their okra, OK, OK, but it 76 00:07:40,057 --> 00:07:46,035 will apply to, to all entities. So there will also be an effort to split because 77 00:07:46,035 --> 00:07:50,036 everybody put in equally. There'll be an effort to split with Montpelier County and 78 00:07:50,036 --> 00:07:54,044 Hartford City as far as number of applicants that receive funding for this round, 79 00:07:54,082 --> 00:08:02,067 and at 25,000 apiece and um we figure 20-25 houses, so it's. It's a nice amount. 80 00:08:02,082 --> 00:08:06,096 You start breaking that down. It's not the amount we wish it was, but we know what 81 00:08:06,096 --> 00:08:11,053 everything costs. So are we doing any type of vetting process for the contractors 82 00:08:11,053 --> 00:08:18,048 doing the work? Yes. And Dan, maybe you can speak more to that. Well, that's something 83 00:08:18,048 --> 00:08:23,064 on the grant, um, the administrator will kind of lead that. Um, Klein Peter will 84 00:08:23,085 --> 00:08:30,089 actually go through the steps, um. Of each part of the grant, which will be a part 85 00:08:30,089 --> 00:08:35,021 of the, the contractor, so he did announce this morning, if you can remember this, 86 00:08:35,026 --> 00:08:41,061 and I don't remember the stipulation, but to apply to be a contractor, you had to 87 00:08:41,061 --> 00:08:46,062 be registered with the state, is that correct? registered through Okra. There was 88 00:08:46,062 --> 00:08:50,038 some registration that he encouraged contractors to go ahead and do upfront. I'm 89 00:08:50,038 --> 00:08:53,038 sorry, I don't have that information. I just want to make sure because I mean we're 90 00:08:53,038 --> 00:08:57,093 doing this to improve the community's. Housing situation and if you're just having 91 00:08:57,093 --> 00:09:02,072 a cousin do the work and they're taking a chunk and then the house is left in shambles 92 00:09:04,038 --> 00:09:10,007 there are very because it's through Opra there are very particular um and stringent 93 00:09:10,046 --> 00:09:15,013 boundaries around that. Is it an income qualification? It is an income qualification, 94 00:09:15,026 --> 00:09:15,061 yes. 95 00:09:19,008 --> 00:09:25,059 And, and you gave us these. I gave you um letters of support and I also gave you, 96 00:09:25,061 --> 00:09:29,075 and I'm gonna give everyone these. I gave, um, this is a survey that's turning the 97 00:09:29,075 --> 00:09:33,095 surveys in with the application helps our chances. So if everybody could fill out 98 00:09:33,095 --> 00:09:38,083 a survey for us, it's a quick 6 questions that you circle answers to and there's 99 00:09:38,083 --> 00:09:41,077 a 7th if you want to give information, but certainly you don't have to, everyone, 100 00:09:41,008 --> 00:09:47,019 I'm synonymous. So it takes what, a minute and a half, Travis? Doesn't take very 101 00:09:47,019 --> 00:09:54,012 long. Okra loves community involvement. So any, any more, as much documentation as 102 00:09:54,012 --> 00:10:01,076 you can get. From community, um, residents that just, you get more points. 103 00:10:02,018 --> 00:10:08,069 And same thing with bigger the match. Financially, you get more points too, so. Um 104 00:10:09,023 --> 00:10:13,022 These questions are for us personally though, not for our community, right? You know 105 00:10:13,022 --> 00:10:16,094 what, I was a little bit confused to how they were written there. They are for you 106 00:10:16,094 --> 00:10:22,022 personally, but then when you get to the last one, it's like, well, I think it's 107 00:10:22,022 --> 00:10:28,059 just in general, how can we improve the community. So it is, it is personally, but 108 00:10:29,055 --> 00:10:37,051 OK, yeah. Yeah, Got you. Thanks. Thanks, 109 00:10:37,006 --> 00:10:37,093 Sherry. 110 00:10:40,001 --> 00:10:46,043 Last thing I have is this Saturday is citywide cleanup, um. From 9:00 a.m. until 111 00:10:46,043 --> 00:10:53,078 noon, it's supposed to be. Nice. Supposed to be in the, in the low 60s and it's gonna 112 00:10:53,078 --> 00:10:55,089 heat up. So, um, 113 00:10:58,048 --> 00:11:02,069 This is where we need everybody to step up and come out in a couple of hours and 114 00:11:03,058 --> 00:11:10,006 Help clean up and um There's gonna be uh donuts initially, and there's gonna be some 115 00:11:11,001 --> 00:11:18,069 hotdogs and chips, um, that will be cooked. So 9:00 a.m. 116 00:11:18,088 --> 00:11:23,073 to noon this Saturday. Where are you meeting at Wyler Plaza, yeah, good. 117 00:11:25,074 --> 00:11:26,017 OK. 118 00:11:28,086 --> 00:11:31,000 Gotcha. They have anything? 119 00:11:34,097 --> 00:11:36,004 OK. OK. 120 00:11:38,033 --> 00:11:43,038 OK. Thank you, we're adjourned. Give me a second. 121 00:11:51,003 --> 00:11:54,023 I'll grab the wall too. I just dropped it just too.