[0:04] Okay, whenever you're ready.
[0:22] Good. Okay. Uh, good evening council.
Being 6:40, we will call the standing
[0:28] committee of council to order. September
8th, 2026th.
[0:33] Um,
just uh to note, we do not have video
[0:37] available this evening, but there is
audio. So, ask council to uh please
[0:41] still use your microphones.
Uh, looking for Oh, sorry. We have two
[0:45] um amendments to the agenda. We'll add
Mayor Jameson to 7E for an excused
[0:51] absence and the in camera this evening
will be removed from the agenda.
[0:57] Uh looking for a motion to adopt the
agenda as amended. Councelor Willows
[1:02] seconded by Councelor Wall. Um any
questions to the motion?
[1:08] All in favor? Thank you. Motion carries.
Any declarations of interest this
[1:12] evening?
Right. Seeing none, we will move on to
[1:16] announcements, awards, ceremonies, and
presentations. Anything from council?
[1:21] Councelor Lusta.
>> Uh, thank you, Deputy Mayor. Uh, just um
[1:28] just a notice that the museum society is
receiving uh the fish for sale caboose
[1:33] from Prince of Wales. It is now touring
the South Slave and it'll be on our site
[1:38] for permanent placement uh likely on
October 10th. Uh the museum will be
[1:44] closed at that point, but we'll be
receiving it and um it's uh could be a
[1:47] permanent exhibit at our site. Thank you
very much.
[1:52] » Thank you, councelor Lusta. Anything
further from council?
[1:56] Seeing nothing. Anything from
administration?
[1:59] Right. Nothing. Uh moving on. Nothing
for information. Uh move on to
[2:04] administrative inquiry inquiries. We'll
turn it over to acting. Um Blair.
[2:12] Uh thank you deputy mayor and
counselors. Uh we'll start our
[2:15] administrative inquiries tonight with
the director of infrastructure and
[2:18] planning.
[2:24] » Um not much to add to last month's
reports a short week. As you probably
[2:29] noticed the airport road is somewhat
open. They are it is being used
[2:34] officially. It has not turned over. They
haven't met.
[2:38] So it still is a construction zone.
[2:43] on our skid steering accessories that
should be arriving
[2:48] clean as well as
preparation.
[2:58] » Thank you. Any questions from council?
Seeing none, we'll turn it back to
[3:03] acting as Okay, moving on to the acting
director of protective services.
[3:12] Thank you, acting uh deputy mayor
councel. Uh no new um additions to uh
[3:17] besides last month's report. Um just an
update for our current call volume. Uh
[3:23] to date we are 23 medical calls and two
fire. Um two of those days of the month
[3:29] were six or more calls in one day.
That's all I have. Thank you.
[3:38] » Thank you. Any questions from council?
Seeing nothing, we'll turn it back to
[3:43] acting.
>> Okay. Thank you. And now on to our
[3:46] director of uh recreation and community
services.
[3:52] » Uh thank you, deputy mayor. Good
evening, everyone. Uh just like to bring
[3:56] to council's attention that uh
department is in the fall shoulder
[4:01] season.
um moving from summer activities to
[4:07] towards winter activities or ice season
activities. Uh so the aquatic center is
[4:11] shut down now as part of annual
preventive maintenance activities.
[4:16] Uh bit more as far as mechanical
preventive maintenance this year uh as
[4:22] part of our uh asset management software
that we have in place and having new
[4:26] eyes look at the equipment, everything.
So uh still expecting it to to be a
[4:31] month shutdown per usual. Uh but some
additional uh maintenance activities
[4:36] being performed by our facility
maintainers and and that team. Um uh
[4:42] green space maintenance has slowed uh
typical of this time of year and we're
[4:46] scheduling completing final preventive
maintenance activities at some of the
[4:49] green spaces. Uh some green spaces such
as Port Landing Fisherman's Wararf and
[4:55] the Fisherman's Wararf are um are
expected to remain in operational
[5:00] through September. Um we have SK
tentative date scheduled to close those
[5:06] uh facilities, but it's always a little
bit dependent on the weather and people
[5:10] are happy to continue to use them as we
have nice days. Um,
[5:16] seasonal shutdowns are also allowing
facility improvements at at some of our
[5:20] uh some of our parks and green spaces.
So, at Keith Broadhead Park, we're doing
[5:26] uh some improvements to both ball
diamonds. Uh these are small
[5:31] improvements. Uh might seem small for
for the general public and even for the
[5:35] users, but on a uh they will facilitate
and make maintenance of the those ball
[5:42] diamonds more efficient uh easier and
and reduce cost in the long run also. So
[5:48] we're happy we're completing those. Uh
they were they were
[5:53] uh improvements we were hoping to do
over the last few years and and we've
[5:56] got to it this year. Happy to
Uh ice season planning is underway as
[6:02] well as communications regarding that
ice season. So ice plant startup is
[6:06] scheduled for September 25th.
Uh our contractor from Edmonton uh will
[6:11] be here. Usually takes about a day and a
half for them to start up the ice plant.
[6:15] Uh takes about uh seven to nine days or
so to get the ice ready. So we have
[6:22] October 5th as a target date uh for for
uh everybody to get back on the ice. Uh
[6:30] we have ongoing communications with ice
user groups and those are the skating
[6:34] groups for the skating ice surface as
well as the current club for their own
[6:38] uh ice surface that they maintain. Uh
wck rates review uh is being prepared
[6:45] and should be coming to the or going to
the wreck committee for review as well
[6:50] as council's finance committ. the next
uh meeting of the finance committee. Uh
[6:55] as was brought to council last year or
suggested to council last year
[6:59] informally uh and to the rec committee
um we are anticipating uh
[7:05] recommendations for increase of rates uh
to recognize inflationary effects. Uh
[7:11] rates have not gone up since 2018. Uh so
those communications we've tried to give
[7:16] heads up both to council uh as well as
the ICE user groups. Uh but more
[7:21] information will come in in that report
that that will eventually come to
[7:24] council.
Um healthy community community
[7:29] activities. So we have our quarterly
meeting scheduled tomorrow at lunch. Uh
[7:33] that's for the membership of the healthy
community committee. We also have a
[7:36] public meeting uh scheduled for next
Wednesday evening. Both of those
[7:41] meetings are being facilitated by the uh
contractor Planet North uh who uh we've
[7:48] hired as the orordinator of the healthy
community committee. Uh the public
[7:54] meeting uh next week will be to present
the 2025 um year and review document
[8:02] uh Planet North's role uh through the
committee and to bring to the uh to the
[8:08] public's attention, residents attention
a lot of the activities that the
[8:11] committee uh has undertaken over the
last year year and a half. Uh and we
[8:17] will have a public facing document which
will on the town's website and will be
[8:21] presented to the public to to to show
how those activities are being tracked
[8:26] and and uh ensure we are meeting the
communications transparency and
[8:31] accountability
um uh goals uh for the committee. Uh
[8:36] those are my updates. Thank you.
>> Thank you. Any questions from council?
[8:44] » Seeing nothing, we'll turn it back to
acting.
[8:47] » Okay. Thank you. So I have uh my update
and then also after I'm done I have uh
[8:52] the update from the office of the as
well. So for my update for corporate
[8:56] services first of all uh for financial
statements and our audit we have
[9:02] received our first draft of the
financial statements and we're doing our
[9:05] uh administration review currently we
will we will be presenting them to
[9:09] finance committee next week so we're
glad to have that on on the agenda.
[9:15] Uh the new summer water rate program has
now been completed. That was from June
[9:19] through to August and the program
provided approximately $10,400 in
[9:24] automatic relief to eligible residents.
So that's good to see and nice to have
[9:28] that program underway. Look forward to
having that perhaps next year as well.
[9:34] For uh property taxes, the uh property
tax sale auction in August went well.
[9:40] One property was sold. Regulatory
procedures are now in place with the
[9:45] current owner having a specified period
of time to pay the rears to avoid the
[9:49] sale. Haven't received any notice of
that as of yet and the period ends next
[9:53] week
for some of our projects. An update for
[9:59] you regarding the water treatment plant.
So the the SAO and director of uh IPS
[10:05] and myself we continue to work with
Deote on the first phase of the
[10:09] financial procurement project delivery
analysis. We have completed a couple of
[10:13] workshops and are looking at different
approaches. What would be the best one
[10:17] that
considering affordability, the market up
[10:21] here, construction, cost, certainty,
risk, town capacity, all those sort of
[10:26] things and then also we are considering
the long-term operation of the facility.
[10:31] Um so the idea and the hope with this is
that we will actually get something that
[10:37] works for Hay River while using their
experience in other water treatment
[10:41] plants across the country. Uh they are
now developing the financial model
[10:46] including long-term operating
maintenance and major asset replacement
[10:49] costs. Uh we have been providing more
detail to them to be able to support
[10:53] that work and our next meeting is
scheduled for next week as we continue
[10:57] to work through the options and we are
hope to have a for finance committee
[11:01] next week, but if not, then we will have
one to you here as soon as possible.
[11:08] I just want to update council as well on
that final claims have been submitted
[11:12] for fire and flood related items. So,
all claims that we have submitted have
[11:16] been approved. For fire related, we got
approved for approximately $276,000,
[11:22] which we have been paid for. for flood
uh it's 141,000 for several different um
[11:29] projects lift station one which was a
big one
[11:33] has approved to cover the difference
between the cost of the project and our
[11:37] insurance payout and so so far
everything but the holdbacks have been
[11:40] approved for payment we're still looking
to get approval to continue work on the
[11:45] Miron drive storm outlets but we are yet
to hear back on that one
[11:51] and for um the lands and leases. We have
been working with housing NWT on
[11:59] completing the sale of our leaseold
interest in the singles apartment. So
[12:04] that uh has been completed the
documentation I should say or the legal
[12:09] documents have been executed and we are
the closing date is this week. So we're
[12:13] expecting payment uh later on this week
and we will let you know once that has
[12:17] been completed.
And finally for our finance committee um
[12:22] it's been mentioned several times but we
do we are scheduling it for next week.
[12:25] The agenda items include but not an
exhaustive list but the 2025 financial
[12:31] statements and audit as mentioned by our
rec director recreate review report from
[12:35] deote and will also include it's that
time of year again the budget schedule
[12:38] for 2027 for the next round. And that's
my update for public services.
[12:46] » Thank you. Any questions from council?
Uh start down at the end. Uh councelor
[12:51] Bushart.
>> Yeah. Just you indicated the the uh
[12:55] water relief cost 10,400. What was our
estimate on that cost? Did we meet that
[13:01] or under it or
>> we had we had originally estimated it to
[13:05] be about 15 between 15 to 20,000. Um
July was quite was the bigger month. A
[13:10] lot of consumption. The consumption
actually went down during July and
[13:14] August. So that's what led to that. But
the total that um I was able to look at
[13:20] today was 10,400.
>> Okay. Anything further? Councelor
[13:25] Buchard?
>> Nope. Councelor Lusta.
[13:29] » Thank you, Deputy Mayor. Um just a uh
review. So what I heard was that lift
[13:34] station one, the repairs lift station
one was covered by both insurance and
[13:38] MAC total. So insurance paid part of it,
then MAC is going to top up. What was
[13:43] the total cost of that?
about 5.8 million. Thank you very much.
[13:52] » Thank you. Anything further from
council?
[13:55] Right. Seeing nothing, uh we'll turn it
back over to acting.
[14:00] » Okay. So, I'll uh I'll read the update
that the SEO gave me and then if there
[14:05] are any questions, we'll be back and
answer it when he's when he's back.
[14:10] So from the SAO uh from the office of
the SEO the flood policy with uh
[14:14] council's recent adoption of a new of
new flood development standards in the
[14:18] zoning and building bylaw. We've been
working on a public communications plan
[14:21] and content to support informing the
public and various stakeholders about
[14:25] the impacts of the changes. We will use
this opportunity to also provide updates
[14:30] on community flood mitigation projects
and other related planning work. So,
[14:34] look for communications on the town
website, social media channels, and
[14:37] likely through traditional media over
the next week or so.
[14:42] Industry days, uh, Mayor Jameson, Wally
Schuman, and the SEAO are in Yellow
[14:46] Knife at this time to attend the G&WT's
industry days. They will also be joined
[14:51] by a candidate for economic development
and communications manager. We expect
[14:55] representatives from some local
businesses and organizations that will
[14:59] also be in attendance. These are
important economic development meetings
[15:03] that continue to prepare government and
industry for expected major Arctic
[15:07] sovereignty related investment.
The Canada Public Transit Fund. Last
[15:13] week, the SEO prepared and submitted an
expression of interest for funding to
[15:16] the Canada Public Transit Fund to
support what was phrased as the Woodland
[15:20] Drive Active Transportation Corridor
Project. The application was to support
[15:25] the design and construction of sidewalks
along the northern portion of Woodland
[15:28] Drive, estimated at approximately
$800,000.
[15:33] The sidewalks are part of a larger scope
of work associated with roadway and
[15:37] underground replacement for the Woodland
Drive area identified in future years of
[15:41] the town's 10-year capital plan.
[15:46] For housing, a fair amount of housing
related activity occurred over the last
[15:49] week or so in an effort to spur uptake
on the town's residential housing grant
[15:54] and meet deadlines associated with our
funding agreement with CMHC. Some policy
[15:58] changes are submitted to council in this
week's package. The mayor and the SEO
[16:02] had a face-to-face meeting with housing
minister Cupana and the president of the
[16:07] housing NWT exhaur.
This followed the breaking ground
[16:12] ceremony housing NWT held for the new 30
bed singles housing development Major
[16:17] Jameson participated in. So our agenda
included one the H River strategic
[16:23] housing plan where the town progress
update update and a request for plan
[16:28] execution support. They reiterated
council's concern around the lack of
[16:33] engagement with the town on planning
around housing development which is a
[16:36] key element of the joint housing plan.
And so housing NWT provided a commitment
[16:41] to meet more regularly with council and
with the town and and to share with
[16:45] capital planning documents.
Um on the public housing waiting list,
[16:51] apparently there's 46 on the list,
mostly bachelor type demands.
[16:56] There is active discussion around
establishing transitional housing in Hay
[17:00] River.
And there was also an indication the
[17:03] town was looking for solutions to deal
with vacant apartment buildings in the
[17:07] community. And request was that housing
consult on those options for future
[17:11] housing needs. The town suggested that
we may be able to partner with available
[17:15] CH CMHC funding.
And finally, for housing manufacturing,
[17:20] the town emphasized that Hay River has
strategic advantages for housing
[17:24] manufacturing in the community,
including those linked to supply chain
[17:27] and transportation routes. We pointed to
the success of Metan and the over 80
[17:31] houses they are currently constructing
in town. We suggested that Hay River
[17:36] makes sense for future housing supply.
And then finally on the long-term care
[17:42] facility, a meeting was held today with
the Department of Infrastructure to
[17:45] discuss the pending contribution
agreement between the town and the GNWT
[17:49] for land development associated with the
new long-term care facility. Both
[17:53] parties are hoping to finalize it so
that the town engineering and
[17:56] procurement work can be completed this
winter ahead of construction in 2027.
[18:01] The G&WT is in town this week as part of
public engagement surrounding the
[18:04] project and a public presentation was to
be held today at 5:30 p.m. at the
[18:08] meeting. And that concludes the update
from the office of the
[18:14] Thank you. Any questions from council
that we can relay to the SAO?
[18:20] Anything? Oh, council. Go ahead.
[18:29] Thank you, Deputy Mayor. Uh to be on the
public housing meeting uh with parents
[18:34] and others. Uh and you indicate there 45
names on the waiting list um for housing
[18:40] in a river. Uh in a lot of communities,
these things are public private
[18:45] partnerships or local developers getting
the active assist with these things. Has
[18:50] there been any conversation with housing
or that that this could be shared
[18:55] projects? developers.
>> Thank you. Probably
[19:00] » not going to be able to ask, but we can
take it back to the SEO.
[19:03] » Yeah.
>> All right. Thank you. Uh, anything
[19:05] further from council.
>> Seeing nothing. We can turn it back uh
[19:11] to acting if there's anything further.
>> Nope. That's all the That's all for
[19:15] administrative inquiries.
>> Okay. Then we will move on to new
[19:18] business. Uh 7A infrastructure and
planning services monthly report for
[19:24] August. Looking for a mover. Councelor
Walt.
[19:32] » Thank you, Deputy Mayor. I move the
recommendation that the council of town
[19:35] of Hay River accepts the infrastructure
and planning services monthly report for
[19:39] August 2026 as presented.
>> Thank you. Seconded by councelor Dford.
[19:44] Any questions to the motion?
Councelor Lusta, go ahead.
[19:50] » Thank you, Deputy Mayor. Um, if we could
turn ourselves to page two to three, the
[19:56] bottom of page two, top of page three.
[20:03] There's
golf course upgrades. Um, you go to the
[20:08] top of street,
the scope for HVAC installation
[20:12] supporting the kitchen, ventilation, and
fire suppression systems finalized
[20:16] design work to support operations. Um my
question is um can somebody explain the
[20:23] relationship between the town and the
and the golf club because I I had
[20:28] brought up the golf club in an earlier
meeting and told that the two
[20:30] organizations are separate. Thank you.
[20:36] » Go ahead.
>> Yeah, I think I can speak a little bit
[20:38] to that. So the town has u has interest
in the buildings there. We actually have
[20:43] that on our insurance. Um we paid the
insurance for that. But as far as the
[20:47] running of the club, there is an
agreement that is between the town and
[20:52] the golf club and then there's a
separate one between the golf club and
[20:54] the ski club to help run things out
there. As far as this project is
[20:59] concerned, um the town assisted the golf
club to be able to receive funding from
[21:04] federal sources such as Canor uh to be
able to fund most of it and then there
[21:08] was some other funding that went through
the town uh for uh G&WT. I believe it
[21:13] was in infrastructure fund as well as
there was MAC to help support through
[21:18] fire fire relief and then the G club
itself was
[21:23] responsible for
the last portion of the project to fund
[21:28] it themselves.
[21:33] » Thank you, Deputy Mayor. Um so the the
funding the golf course is receiving
[21:37] right now for the improvements that
they've done over the last year and a
[21:40] half um are coming from other sources.
federal I think was mentioned um does
[21:45] the town have any liability in the use
of those funds or is that entirely
[21:48] liability
[21:54] the town does not has not had any
we don't have any liability in the funds
[22:01] the funds are for the P code themselves
we were just assisting them to be able
[22:05] to get it we helped with the reporting
requirements of it provided some project
[22:09] management those kind of things but the
town has not any money into it
[22:13] whatsoever any of our funds other than
in kind resources.
[22:19] » Thank you. Anything further?
>> Oh, well our director
[22:22] » Oh, sorry. Uh, yeah.
>> A little bit.
[22:26] I think the only thing I'd add is that
um the town given that the remaining
[22:32] matching funds were a requirement of the
golf club uh to meet and to match the
[22:38] town had a contribution agreement in
place with the golf club confirming that
[22:43] it was their responsibility and that the
town was only facilitating and securing
[22:47] the funds and and helping with some
inind project management.
[22:54] » Thank you. Anything further?
[22:58] Go ahead.
[23:01] » Thank you, Deputy Mayor. Um, on page
five,
[23:10] I think it's called water meter program
[23:15] as I'm reading through this. Um, it got
me thinking about um how much water we
[23:22] run through and whether we meter the
truck water that comes through our
[23:28] pipes. Thank you.
>> I will declare an interest here if
[23:32] somebody wants to take the chair.
[23:38] » Sure. Go ahead.
So yes, all all the water that comes out
[23:43] of our system is metered. Um whether it
be through the meters that are in the
[23:48] houses that measure how much goes into
each residence or whether it be at the
[23:52] fill stations where the water trucks
fill up, it is metered. Yes.
[24:02] » Just for clarification. So uh a water
truck comes to a fill station and it
[24:07] fills itself up with water. Is it
metered at that point or is it metered
[24:12] when that truck then delivers it
somewhere and then it gets written up as
[24:16] x amount of water has gone into a
certain residence?
[24:19] » I guess I'm unclear as to what's happen
>> both both. Okay. Thank you very much.
[24:25] Any further questions
concerning uh works?
[24:35] Not seeing any.
Do we have we have a mover and a second?
[24:40] Agreed to move forward.
[24:44] Please note deputy mayor do not
participate due to
[24:54] Thank you. Um
where are we? 7B right
[25:00] community services monthly report.
Looking for a movers. Councelor Dford.
[25:06] Thank you, Deputy Mayor. I'll move that
the council of the town of the Pay River
[25:10] accepts the report entitled Recreation
and Community Services Monthly Report
[25:14] for August 2026 as presented.
>> Thank you. Seconded by Councelor
[25:20] Bushard.
Uh questions to the motion? Councelor.
[25:27] » Thank you, Deputy Mayor. Um I guess uh
just one addition to the upcoming events
[25:32] on page 22.
[25:41] And that's
what I mentioned earlier on the upcoming
[25:45] fish for sale on October 10th
[25:55] as well
[25:58] being hosted by museum society.
[26:02] Uh thank you. Noted. Um any further
agreed to take forward. Thank you.
[26:12] Forward. Uh 7C emergency services
monthly report for August. Looking for a
[26:17] mover. Councelor Wall. Go ahead.
[26:22] » Thank you, Deputy Mayor. I move the
recommendation that the council of the
[26:26] town of Hay River approves the emergency
services activity report for August 2026
[26:31] as presented.
>> Thank you, councelor Wall, seconded by
[26:36] councelor Dford. Uh, any questions to
the motion?
[26:40] Councelor Custa, go ahead.
>> Thank you, Deputy Mayor. Um, on page 29,
[26:50] » it talks about something called Second
paragraph says, "Implementation of the
[26:54] first due department management system
remained a significant priority
[26:57] throughout August. Staff continued
working with first due program
[27:01] specialist to configure individual
modules to meet the department's
[27:04] operational needs. Um I personally as a
counselor haven't heard of this first D
[27:09] before. Um I so I I did look it up and
um I guess uh it appears to be a a
[27:16] command module to help with fire and EMS
management. Um, can we get a
[27:21] presentation on it at some point? I'm
just curious as to what's engaged or
[27:26] maybe the uh the acting director can
maybe speak to that a little bit and how
[27:31] much uh how it's used and what are the
costs associated with us getting this.
[27:38] Thank you.
>> Acting.
[27:41] » Okay. Well, perhaps do you have anything
to say, acting director of public
[27:45] protective services?
>> Sure. Uh I can't uh comment on the costs
[27:50] right now. I don't have uh those numbers
with me. Um the director will have those
[27:55] numbers. I'm sure he can get them
available. Uh the purpose of the system
[27:59] is to uh streamline all of our
operations whether it's maintenance,
[28:04] inspection, uh response. Uh it helps
create um easier access to
[28:12] uh building plans uh pre-plans so that
we can be more efficient uh at our
[28:19] response um in saving lives, saving
structures
[28:23] um increasing our our response
capability
[28:27] um with people who are maybe not aware
of um the best routes to go or available
[28:35] services whether it's hydrants
um or dangers in the area. So, that's
[28:40] part of of uh first due um including
uh there's electronic reporting uh which
[28:48] makes uh administrative work uh less
taxing where it's all in one system and
[28:53] cuts down on administrative hours from
our staff and and other um individuals
[28:59] that are helping us as well. So, uh,
these are all things that help with, uh,
[29:05] if if you wanted reports as to very
specifics, um, the first due system
[29:11] keeps track of a lot of that. Um, and,
uh, one of the big ones that is part of
[29:16] it is an electronic PCR for
transferring that kind of information
[29:22] and paperwork to the hospital and as
well as billing. um almost immediate
[29:28] transfer of of billing um requirements
so that we can get those moved on and it
[29:34] doesn't have to wait almost a whole two
weeks to a month.
[29:40] Thank you. Anything further?
Uh agreed to take forward
[29:47] 7D municipal enforcement monthly report
for August. Looking for a mover.
[29:52] Councelor Dford, go ahead.
Thank you, Deputy Mayor. I'll move the
[29:56] recommendation that the council of the
town of paper accepts the municipal
[30:00] enforcement report for August 2026 as
presented.
[30:07] » Yeah, we'll uh we'll amend that to 26
unless we want an update from last year.
[30:14] Uh seconded by councelor Wall. Um any
questions to the motion?
[30:22] Nothing noted. agreed to take forward.
7E excused absence.
[30:29] Councelor Wall, go ahead.
[30:33] Thank you, Deputy Mayor. Uh, I move the
recommendation that the council of the
[30:36] town of Hay River excuses councelor G
and Mayor Jameson from the standing
[30:40] committee meeting of council on Tuesday,
September 8th, 2026.
[30:46] » Thank you. Seconded by councelor Dford.
Any questions to the motion? Agreed to
[30:51] take forward.
[30:55] 7F parking variance for housing NWT
looking for a mover.
[31:03] Councelor Lusta
[31:12] follows that the council
I'm sorry I move that the council of the
[31:18] town of H River resolves as follows.
One, that council received the housing
[31:22] NWT request dated August 18, 2026, as
amended by the housing NWT letter dated
[31:28] September 3rd, 2026, requesting approval
of 26 off- streetet parking stalls for
[31:34] the 30 unit residential building at 46
Woodland Drive, lots 629 and 630, plan
[31:41] 365.
that council endorsed the development
[31:45] officer imposing as a condition of
development permit D25097
[31:51] under section 3.8
-6 of bylaw 2469
[31:57] uh PS25
that not fewer than 26 off streetet
[32:02] parking stalls including the two
barrierfree stalls be constructed prior
[32:08] to occupancy of the new building and
three that approval be further
[32:12] conditional upon the applicant
submitting a revised sheet A101
[32:18] prior to permit issuance showing the 226
stalls dimension to section 8.2, the
[32:25] relocated snow storage area, the
driveway entrance not exceeding 8 meters
[32:30] at the street, section 5.3 sub one, or
where the foregoing cannot be achieved,
[32:36] an al alternative layout providing not
fewer than 26 stalls to the satisfaction
[32:42] of the development officer.
>> Thank you. Seconded by councelor
[32:47] Buchard. Um, questions to the motion?
Councelor Bushard, go ahead.
[32:55] » Yeah, my only when I read this, I was
just wondering what the situation will
[32:59] change once the the existing building
gets torn down. Is that are they going
[33:03] to be able to meet a better standard of
of stalls and indication just thinking
[33:09] that building will make a lot of room
for them? So, just wondering if that's
[33:13] been considered or not.
>> Thank you, counselor. And that's my
[33:16] understanding is that if there um is a
further need for for stalls, they'll uh
[33:21] once that building once the current
building is demolished that they'd have
[33:25] that space, but uh acting could direct
me on that.
[33:29] » I believe that's the case too. I don't
know if our director of IPS has anything
[33:32] to add to that or [clears throat]
thank you councelor Bart for the
[33:36] question. As part of this development
process review, that was a concern that
[33:42] the streets would be overloaded. So you
go down Option B at the bottom you
[33:48] notice there's a it kind of addresses
that
[33:52] option B takes their word and puts it
into legal stance. So it gives us the
[33:57] authority to force the additional
current with current discussions with
[34:04] housing
[34:07] that use type of occupancy. We did put
it in as an option if council was
[34:13] concerned they could use option
which would have the same conv
[34:26] councelor Busher. Go ahead.
>> Yeah, my only concern is uh President
[34:30] you're and I understand it's single
housing and it's it's a government
[34:34] building, but it's just if another
developer wants to build a building and
[34:37] wants to limit the amount of parking
stalls he has, what's the uh what's
[34:42] their situation when we deal with that?
We're dealing with G&W. We're dealing
[34:46] with single uh single family housing
type thing. But um and some of those
[34:51] people most likely don't have vehicles,
but yeah, just concerned going forward
[34:54] of how we deal with other developers
when they request to reduce the parking
[34:59] requirements that we set out.
>> Thanks, uh councelor Buchard. Yeah, I I
[35:05] don't want to weigh too far into it as
the chair, but I I kind of agreed uh on
[35:09] that. But I I guess looking into it, um
this is within an allowable variance.
[35:13] Their their initial request, they wanted
to go down to like 17 stalls. Um I think
[35:19] administration went back and and just
stated that that's not within our our
[35:24] ability to even allow that. Um as as
council. So um again if we were to find
[35:31] another variance similar to this it
would it would again have to come back
[35:35] to council and that we
say set a precedent but it's uh kind of
[35:40] one of those situations where it's case
by case but uh acting could fill me fill
[35:46] us in on any more technical side of
that. I personally don't have the the uh
[35:52] details of that but that is my
understanding as well. What you say?
[35:59] » Anything further from council? Councelor
Lusta, go ahead.
[36:03] » Uh yeah, thank you, Deputy Mayor. Uh I
guess I'm a little confused as to what
[36:10] why it's important to have 17
26 or 35 stalls. Um, how many units are
[36:18] we talking about here? Are we talking
about 36 people needing cars, which
[36:23] would tell me we're talking about 70 or
80 people? So, I'm just curious as to
[36:28] why why the interest in the number of
stalls for this particular development.
[36:34] Thank you.
>> Uh, just as part of our uh development
[36:38] bylaw um on any of these types of
buildings, you would have a a
[36:43] requirement for the amount of parking.
So, we're talking, I believe, 30 units.
[36:48] So, 30 singles units. So, you'd be 30
people um uh essentially in the
[36:52] building. And then there was a a
requirement in the bylaw for um the
[36:58] amount you you need one stall basically
four unit plus I think it's every five
[37:02] units or four units you need an extra
for like visitor stalls typically in the
[37:07] bylaw. So, what this does is it allows a
variance uh down to uh 26 stalls total
[37:14] for the building, which probably isn't
going to be an issue based on occupancy
[37:20] of the current uh facility. Like, I
mean, if you go there, go by there right
[37:23] now, there's probably five vehicles in
the parking lot. Um, but that's so it's
[37:28] just it's part of the development bylaw
that uh that's why we're that's why
[37:31] we're here and that's why the variance
was requested. Councelor Bushard, go
[37:35] ahead.
>> Yeah. And the other note is if you don't
[37:38] make those minimum requirements then you
have 10 vehicles parked on the streets
[37:42] in front of the building steady which
you know congest traffic and stuff like
[37:46] that. So it's a standard in the bylaw
like you indicated but yes if you don't
[37:51] make enough parking stalls that it
basically becomes a difficulty
[37:54] traffic wise and congestion out front.
So yeah I don't think that's going to be
[37:59] an issue with this building but yeah
thanks.
[38:02] » Thank you. Anything further?
agree to take forward.
[38:07] Thank you. Uh 7G setback variance uh
relaxation looking for a mover.
[38:13] Councelor Willows, go ahead.
Mayor, I move council town river
[38:18] pursuant to section 3.9 of zoning and
building bylaw number 2469
[38:24] IPS/25
in respect of development permit
[38:28] application number T25
088 for lot 17769112
[38:37] in parentheses 44B Woodland Drive one
approves a relaxation of the minimum
[38:42] rear yard the existing building
containing
[38:45] and two residential from 7.5
[38:51] ft to 1.2 m 4 limited to the building
footprint shown on the surveyed site
[38:57] plan and directs that the relaxation be
subject to the conditions set out in
[39:02] this report.
Thank you councelor Bow seconded by
[39:07] councelor squirrel. Any questions to the
motion?
[39:13] Seeing nothing, agree to take forward.
[39:19] 7H, changes to the residential housing
grant policy. Looking for a mover.
[39:25] Councelor Squirrel, go ahead.
Masicho, Deputy Mayor, uh, I move the
[39:31] recommendation that the council of the
town of Hay River approves the amendment
[39:34] to the residential development grants
policy as with changes blacklined in the
[39:40] attached amended residential development
grant policy.
[39:45] » Thank you, councelor. Well, seconded by
councelor Dford. Any questions to the
[39:49] motion?
>> Councelor Bushard, go ahead.
[39:52] » Sorry, I just uh I found the report a
little confusing. Can you just get a
[39:56] kind of a basic overlay of what we're
what we're changing here? Is that
[40:00] basically opening it up to um some
people that have applied that don't meet
[40:05] the current standards? I'm just Yeah,
>> go ahead.
[40:10] So, after we're in the third year of a
four-year contribution agreement with
[40:17] with the Canon Mortgage and Housing
Corporation, as of right now, there's
[40:21] been one check that's been written um
for this fund.
[40:28] And so the in conjunction with CMHC, one
of the things that are considered is
[40:35] because this was looking to do like more
smaller projects. This new policy or I
[40:40] shouldn't say new policy update to this
policy actually allow for bigger
[40:44] projects. Uh I believe part of the
report talks about large dwelling units
[40:48] meaning 10 or more individual units. So
to perhaps attract some developers who
[40:53] would like who would be able to um take
advantage of this of this fund. The
[41:01] concern is that if we don't do something
like this, then we'll have to pay the
[41:04] money back and we don't want to do that.
So, allowing perhaps some more
[41:09] individuals to be able to apply would
potentially do that. One of the things
[41:15] that uh is
looking to be improved on or not
[41:19] improved on but different is that one of
the things that
[41:25] was part of the policy was that they
paid half up front and then half upon
[41:30] completion. So this is looking to allow
a payment of full the full amount of
[41:37] full full allocation. Uh obviously still
some conditions on there and some
[41:42] ability to claw claw that back if if
necessary, but again to more incentivize
[41:48] the projects actually happening.
[41:52] further
agree to take forward.
[41:59] All right. No notices of motion. Um in
camera was removed. Councelor Willows
[42:05] motion to
>> Thank you.