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Mr. Chair, we are ready to go. Okay. Great. Welcome, everyone, to the Arts and Culture Commission meeting. On August 26, roll call. Mr. Chair, we'll note that commissioners were out of and commissioner Harris, both informed us they were not able to make tonight's meeting. Okay. Let's stand for the pledge of allegiance.

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Do we have

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any changes or deletions to the agenda? Mr. Chair,

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Here we have one change.

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We were going to plan a committee update under the Arts for All Committee report with Mr.

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Jake Messing, but Mr. Jake Messing is actually on at the beginning of the meeting, and

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so we'd like to include that under announcements and presentations.

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Okay.

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So it'll be first, the Hillsburg Arts Festival, and then second, we'll be Mr. Messing.

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All right.

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Okay.

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Next is the approval of minutes, approval of December 3rd, 2025.

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So on the December minutes, paragraph 1, the sentence should read that the arts education

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form was co-sponsored by the City of Heelsburg's Community Services Department with HUSD in partnership

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membership with the 222.

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So it was a it was a co-sponsored event.

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Okay. Thanks.

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Okay. Do we have a motion to approve the minutes with those changes?

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I motion to approve. I second. All in favor?

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All right.

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All right. Moving on to the City Council Liaison report. Welcome.

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Good evening commissioners. This is Ariel Kelly. Your council liaison from the City Council.

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I have a couple of exciting items to share with you.

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So you may have heard that March Avenue is getting a very long-awaited redo.

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So the paving, which is the final step of the project, is happening now through, I think

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end of day today or next week and should be completely wrapped up soon and hopefully will

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help sustain good, smooth pavement for years to come.

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We also have a pedestrian crossing at Powell and Johnson Street, and that construction starts on September 8th.

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This is more than just a crosswalk. It's a major investment in enhanced pedestrian safety on a major corridor near a school.

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So look forward to having that path across Powell completed this fall.

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We also have the Bell Deluna Community Center painting project happening now, and so you may have seen or heard from folks in the community that the colors, the vibrant colors are up and please share with folks who are curious about what's happening there.

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It's a great opportunity to educate our community about the multicultural center project and the months and months of community engagement that led us to this point.

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The Hudson Senior Living Project, which is a plan development on Hudson Street, where the

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former home of the Healdsburg lumber company was. They were approved by the Planning Commission

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and that commission decision has been appealed. That appeal is now scheduled to be heard on October 5th

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at the city council. There are a lot of questions in the community about the project and the city's

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authorities and so for anyone who's interested to learn more about that senior housing project

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to check out the staff report from the August 11th Planning Commission meeting which is a really

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good place to start in terms of understanding the the lay of the land on that project. We have a

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couple great events coming up. So the fast, the annual fast,

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create cleanup will take place on September 19th, a Saturday,

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September 19th at the Abel de Luna Community Center. And then we

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also have a repair fair, which is an opportunity for folks in

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the community who have items that need to be repaired instead of

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throwing them away. This is a zero waste event. People can bring

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those items to the repair fair and have them repaired for free. Also taking place on Saturday,

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September 19th at the Abel Delina Community Center. So come for the cleanup, bring your broken

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vacuum, leave feeling good about yourself, and having something fixed, hopefully. We also were

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starting restarting something that we did a long time ago before COVID. And these are these community

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conversations with our residents. So we started the Community Conversations series. We're going to

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do five meetings and the intent is that we do one in all of the city council districts

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that have been established. So we had our first one last week in the river's neighborhood

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rivers Bend area and a lot of the questions and feedback and it's really intended to just

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be a community conversation, no formal presentation or agenda where residents can come and ask questions

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of city staff and it's kind of led by the city manager and department heads. So we had lots

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a feedback about Badger Park, River Access, Public Safety, the Dog Park, etc. And we intend to do

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five of these per year and moving around to different locations around town and to hear from our

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community what the issues are. So please help us spread the word about future ones that will be

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coming up. And then we are going to be getting an update on the Smart Train last week. The Smart

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board of directors voted to approve a stop in Geyserville, and so the train phases will be segmented

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into instead of a Healdberg to Cloverdale segment, it will be Healdberg to Geyserville, Geyserville to

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Cloverdale. The ultimate goal still be getting to Cloverdale, but the smart board of directors actually

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feel strongly that and smart staff feel strongly that having those two segments to be applied for

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separate grants and different opportunities will help it get to Cloverdale sooner by being

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able to have that stop in Cloverdale. And it's likely that smart, we'll have a smart

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update coming to the Hillsburg City Council in either late September or October date TBD.

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That's it. Any questions for me, Gina? Or Commissioner Reiner, sorry.

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All right.

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Well, I want to ask, is the repair fair going to be ongoing?

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Yes, so zero waste Sonoma, which is a JPA that we're a part of, does a repair fair.

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I think once a month in a different city around the county.

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And so this is Healdsburg's option.

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But if you go on the zero waste Sonoma website, you can see all of the dates that are out there.

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This is I think so I actually could be completely wrong on this, but I think this is what it is

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That you can go on their website and see other repair fairs happening winds or coverdale

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And you can take your broken item to any of those places, and they also look for volunteers to to help

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Staff it so if there's people who have a special skill set your mechanical you know how to sew you can volunteer for those events as well

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Okay, and then I

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Should know this but

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but the old train station, the dilapidated building,

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the smart on that?

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It's owned by the city.

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Oh, okay.

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Yes, there's two buildings.

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One is most likely not gonna be able to stay standing

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very much longer, and then the other one potentially

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could be rehabbed, but there's no funding identified for it

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and no plan for use of the facility.

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And if you've rode the smart train

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or you know someone who's seen it, there is no station.

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It's just a concrete pad platform and a kiosk machine where you buy a ticket or you tap with your phone

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So they will not be I'm doing anything to build a building because they have no need for it. Okay, and then

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I was just thinking down the line. It'd be really cool to have it rehabbed and

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Adaptive reuse because like for example in Petaluma

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the train station is the Petaluma art center, I think or an art gallery and

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I think that would be cool.

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And then the other thing is, you may not know this,

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but at the entrance to town when you exit Central Healtzburg,

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the pavement is really rough.

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And now the great harvest, great harvest vehicles

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are coming through.

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And it's like, what a noise.

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And I was just curious if City Council had plans

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to address that in the near future or so we don't currently have that on it's a it would be a

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major road rehab project we do currently patch those bottles out the ongoing basis it's pretty

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obvious that it's there and it's a problem okay we do have a long term plan to completely

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reinvision that entry into town with a roundabout. And so that is something that is forecasted to

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happen sometime in the next decade, but it's just funding dependent. Right. Okay. All right. Thank you. Yeah.

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Great. Thanks so much. Thank you.

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Okay. Moving on to announcements and presentations.

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First up, we have the Hillsburg Arts Festival update.

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Welcome.

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Good evening, Council members.

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Thank you for having me here.

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Do we have the things on the screen?

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We have two slides.

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We have this one and we have the actual layout.

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Okay.

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Well, I'm going to do a little introduction first

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and then we'll go to the map right there.

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I'm going to thank you for allowing me to speak

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in front of you for getting things all put together

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for the arts festival. It always takes longer than you think it will. We chose to hold the festival

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on Center Street this year as the board thought we needed a year to see how the fully family

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pavilion operated. And because we've had experience on having several art after-dark events on Center

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the board felt that that was a more comfortable way to get rude getting to know the pavilion.

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So let's look at the map. You can see the on your screen.

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Okay. Pause the street is at the top of the map, north at the bottom.

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And where you see the red barriers, that's the footprint of the art festival.

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We are, we have been allowed to use the parking lot, where it says parking lot, which is Eric Drew's property.

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And in there, we will have our stage for entertainment and two food vendors.

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There are already food outlets in Heelsburg.

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And we wanted to make sure we didn't overdo it with too many food vendors.

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So the local vendors could have some cut in the eating habits of our guests.

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The artist said, donating art for our raffle, so far we have 15 original art pieces,

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and everything is on display in the gallery right now.

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We'll have a raffle table in front of the gallery, you see that.

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Green, where, that's, that's Hillsborough gallery, art gallery, and the two blue areas in front are the raffle table and information booth. And we've made one alteration to the map. And we did that yesterday afternoon, so we didn't have time to change it for tonight's presentation. But on your map, it shows.

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wine sales in the parking lot. And we've moved that to in front of the Heelsburg

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Center for the Arts. So there will be only food vendors there and also some

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of the art vendors in there. But we thought it was better to have things more

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localized where tickets are being sold and all that kind of stuff. And it

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and freeze up that parking lot to people getting food and then out on North Street where the blue circles are.

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That's where tables will be so people can eat out there and it's shady. Hopefully, I mean, they're trees there.

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So theoretically, if she's shady, we will have music.

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There are three different performance groups that are going to be putting on their shows.

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And then we'll have some ambient music going the entire time.

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And yes, all the businesses are going to be or have been notified what's going on.

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And so they won't be surprised by the onslaught of people and other vendors.

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So Whiskey, you can see, I think we have 36 different artists and crafts people who are

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going to be all along the center street, then across North Street and along North Street

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and there's two also on the corners by the toy store and by single thread.

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I don't know what

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else I can tell you except that we're looking forward to it. We have great vendors and they're all

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looking forward to that. This is happening after me at the same time as the farmer's market is going on.

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So hopefully we'll get some people coming from the farmer's market drifting through and seeing

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that we're there to.

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We are in collaboration with the Raven Church Film Festival, and normally we share advertising

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and have a gala at our gallery for them.

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This year we're not doing the gala, but we are sharing the polls in the plaza to hang

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our banners. So if you could take a look at the banner, which is another slide,

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there it

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is. So, well, I think we have six banners and one side has the arts festival. The other

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side has the Raven Short Film Festival. So we're collaborating in that way. We do that frequently

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with them, they're a really good partner and we appreciate their support for us.

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So do you have any questions?

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Yes. Thank you so much.

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Do you have an image that we could use to share on our personal social media accounts?

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Yes, and I will send one to you.

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Okay.

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I just advertise it.

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Thank you.

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And is there if somebody wanted to look at the map or learn more?

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Is there a website available or is this?

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Yes on our website.

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Everything is on there, including an app or signing up to volunteer if you'd like to volunteer.

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And that is signup.com.

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But the link is on our website, which is Heelsburg Center for the Arts.org.

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and the list of artists, the list of artists are on the list of artists, is also on there and

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also samples of their work. So each one has an individual picture of their work and their name.

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Okay, this is something that we hadn't done before but I think it's a really nice

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Great. And then the last question is, how much are the raffle tickets?

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Five dollars for one and twenty dollars for five. And everything is already up in the gallery

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so you can go in and see all the paintings and the jewelry and the ceramics that are on a per raffle.

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and then we'll have photographs of them on the raffle table with the boxes you can put your

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raffle tickets in. Have you already started posting that on social media? Yes. So like I could

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go there and share it. Yes. Okay. Thank you so much. Anything else? Good luck. I'm sorry.

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I didn't have a more question. What are the hours of that? It's from 10 until 6.

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Okay. Thank you. There will be street closures and people setting up starting at 730 or 8. So that's it.

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I have a question about the artist. So what is the process for recruiting artists or selecting artists? Do they apply and?

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Yes, we started advertising in February and we have on a website and social media and also a

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link called platform called Entry thingy and people sign up there and they have to post samples

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of their work. We have a jury that goes through all of the entrants, entries and we choose who we

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want it. They pay $40 to enter and that covers, that helps cover advertising in the time

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and everything else. And then the booth charges this year are $160 for a 10 by 10 space.

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So if you don't get in, you just pay $40, but if you do get in, it's basically $200.

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We do not share the proceeds and the vendors keep everything that they own.

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Anything else?

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I hope we see you all there.

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Great. Thank you.

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Thank you.

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Okay, so next we have our second presentation from the amended agenda.

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Yes, wonderful. Good evening, members of the commission.

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Tonight we are happy to welcome artist Jake Messing,

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who is a recipient of the 2026 City of Healdsburg Arts

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for All Public Art Ground Award, which provided support

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for his recently completed River of Dreams mural

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at the Russian River Keeper Building

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at 139 Healdsburg Avenue.

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Jake, thank you for being here tonight

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and for sharing more information about this project.

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Thank you for having me, Teran.

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Thank you for the kind introduction.

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Thank you commissioners.

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hosting this and thank you again for your support and selecting my submission to be applied

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and to help beautify our beautiful town.

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I think yeah just to give like a short background,

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I know a few of you are there and we're able to hear the presentation and the speech,

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But I guess just to give a short background on the actual process of painting the wall

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just to begin with,

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I guess first and foremost, I just want to say it feels like a real

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heart project being able to paint this concept on the Russian River Keepers building.

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So, you know, it really felt like the concept and the location really came together in a beautiful way.

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More so than maybe any other location that I had previously proposed would have.

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So, it feels really good to give back to Russian riverkeepers in that specific location.

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And I think it's a nice exit out of our town.

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and a nice location.

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That's dead.

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As far as the process goes,

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I did ensure that the wall,

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the original substrate was very clean.

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I was pressured.

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I pressure-washed it,

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and then scrubbed it with a kind of essentially

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an outdoor cleaning solution

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to make sure the substrate was clean

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clean and well prepped for the medium. From there, the image was transferred onto the wall.

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I ended up using a projector this time, which was very helpful, and it kind of expediated the entire process.

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And then from there, it was just paint to canvas, or paint to concrete in this case.

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and I started on the left side and kind of worked my way to the right.

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As I was

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working there are some things that kind of weren't in the original design or

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original rendering that came to me as part of the process and that's always an

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enjoyable moment for me to kind of let the creativity come through.

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And yeah, I, let's see. I mean,

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as far as the iconography and imagery goes, obviously it's all located and centered around

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our beautiful Russian River Rot watershed.

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You know, during my speech, I kind of went more into

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detail around all of that and the specific animals that were chosen and the details

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around it. I don't know if I can spare you that right now. But yeah it was a it was a

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complete joy to paint. It's a complete honor to have been selected for this and to have

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my artwork, you know, grace, grace the walls of our beautiful town. And let's see.

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What are

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the bullet points where we're talking about here? Hold on one sec.

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Oh yeah, as far as feedback

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goes. So since, well, while I was working on the project and then since completing, I've

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in a lot of positive feedback. So while I was working on the wall, a lot of people would

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stop their cars. They would pull over, pull into the parking lot, talk to me, and give

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some very kind compliments on the work, and saying it had been a delight to actually

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watch the mural evolve as I was working. A lot of people that live on the south end of

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town. We're able to kind of see that progress on a daily basis. So there was a lot of enjoyment,

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a lot of support around that. And then since having finished it, those same sentiments have been

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resounding. I keep meeting people on the street or the gallery shows, I've got phone calls,

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I've got emails about it. So there's been a lot of really kind words around this specific

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mural and that always feels nice to hear as an artist and it feels nice to hear

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from the support of our community.

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So I guess yeah I feel like that's that's my

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piece and I would open it up to any questions that you guys have.

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Certainly the

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commission has any questions for Jake about the process. Oh sorry about that if

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the commission has any questions at this time Jake is more than happy to to

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provide information about the symbolism, the process and anything else that you're curious about.

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Thank you. Jake, how long did it take you to do this mural?

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It's hard to say exactly. I was working on some other projects simultaneously but I think it was

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around three weeks. Okay. And then I just want to note for the record because Chair Jepsen couldn't be

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there. And so I stepped in to say a few words about the Arts

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for All Grant program. And so while Jake was speaking across

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the street, there was a great heron, blue heron, that flew by it

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first flew behind the redwood trees and then in front of the

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redwood trees. As if the heron was gossiping, I mean, listening,

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you know, to what we were saying. So I don't know, I just thought

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that was amazing. Thank you.

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So I have a question, Jake. So I was not on this particular committee,

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right, for the arts for all. Can you give us some feedback as an artist on how this process was

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and how we could, you know, make it improve it?

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Yeah, as far as the process, when it seemed pretty

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stream line on on my end of it.

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You're approval after that. And then from there, it was there was a bit of back and forth as far as the location goes. There was a timeline around that, which was a bit of a scramble to, you know, finalize the location. But we had a lot of great options. There's a few locations kind of on the north end of town in the, in the new evening.

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no mad district that were potentials and and then this location on Russian river keepers and

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this just seemed to fit the bill conceptually and let me think as far as as far as the rest of the

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I was I coordinated directly with the with the business owner who was very kind and gracious to open up her wall and trust me with this project and that conversation between myself and her and Terran to kind of coordinate with the city and any approval in that regard was pretty streamlined and seamless.

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Yeah, everything I think went went pretty smooth. There was no hiccups.

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as well executed as far as I'm concerned.

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All right, thank you.

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I think it's a real triumph.

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Any other questions?

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Okay.

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Thank you for your time.

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Thank you.

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Appreciate it.

301
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Yeah, thanks for the mural.

302
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Absolutely.

303
00:31:58,040 --> 00:31:58,980
Thank you so much, sir.

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To follow up on that, too,

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like there was any additional feedback.

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Since this was one of the first arts for all grants

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under our new program,

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And if you think about any feedback or improvements or how we can make sure that this is accessible to all artists in town, we'd love to have that as well.

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Absolutely. Yeah, thank you so much, commissioners, appreciate it.

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Okay, moving on to public comments on non-agenda items.

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So this at times had a side to receive comments from public regarding matters of journal interest, not on the agenda but related to commission business.

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I presume to the Brown Act, however, the Arts and Culture Commission cannot consider any

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issues or act on any request during this comment period.

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So I'd like to welcome anyone from the public on non-added items.

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I'm Holly Hoods from the Healtzburg Museum, and I have a few things to say.

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First of all, I would like to compliment the commission on all your hard work and all the

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trying to put into action and I'm really impressed. I have been watching the meetings from home

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and I thought this was, I really wanted to say this in person and I also just wanted to update a

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little bit on the Hillsburg Museum. Last night we were fortunate to be sponsored by the city.

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The museum is celebrating our 50th anniversary this year and with the city we were the

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co-sponsors of the concert in the plaza last night. It was super fun, super diamond, and

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because we're celebrating our 50th anniversary, we're all about the 70s. So currently at the museum,

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our exhibition is Healdsburg in the 70s. It's going to be up through October 25th.

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After that, in November, we'll be doing our annual holiday toy exhibition this year,

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We're also continuing in the 70s.

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It's going to be a very boomer holiday with toys from the 50s, 60s and 70s.

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And we're going to be doing a holiday home store, five vintage homes in December on December

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6th, the Mary Healds per weekend.

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So we're going to be announcing stuff about that soon.

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Then just one more thing, not so positive.

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Which is, I watched the discussion about the mural, the last, I think it was the last meeting and I was distressed.

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I didn't feel, how can I say, I felt bad for the artist.

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I felt that they came in good faith and I want them to be encouraged and I want this commission

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to continue to be positive in its encouragement of the arts, and I thought that the muralists

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got kind of beaten up, and I think they were trying to go through a process, and I think it

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was especially hard on Blanca Molina, and I think she's a wonderful artist, and a very sensitive

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person who was hurt by what was said by the commission. And I would like you to please be mindful

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That what you say has real impact and especially when it comes to encouraging young artists

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Please do your best to encourage them the best you can

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I love that there's arts education that you're trying to encourage and I think so many of the things this

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Commission is trying to do is wonderful. So

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I guess let's please stay positive and

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encourage the arts and promote the arts, which I know is what you want to do, so I just like to ask you to keep that in mind that your words really matter.

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Thank you.

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Thank you.

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Any other public comments?

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Okay. Moving on to business items.

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Wonderful.

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Thank you. Good evening, Mr. Chair and members of the commission.

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This business item is Fiscal Year 2026-27, Arts and Culture Commission Work Plan, Finalization and Adoption.

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And this item asks the Commission to consider two actions.

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First, to adopt the Fiscal Year 2026-27, Arts and Culture Commission Work Plan.

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And second, to confirm committee assignments for the initiatives being approved.

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Next slide, please.

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This

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work plan is the result of several months of commission review.

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On May 27th, 2026, the commission looked at its active initiatives and was briefed

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on two new City Council goals for the fiscal year, establishing an artist of the year recognition

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program and supporting a community-led application to the California Cultural Districts program.

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On June 24th, the commission reviewed a full list of initiatives grouped into three categories,

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those nearing completion, those continuing from the prior fiscal year and the new proposed

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items, and the Commission gave general support for a focus list of initiatives.

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Next slide please.

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At its special meeting on August 10, the Commission continued its discussion of the proposed

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work plan and added one new initiative, repurposing decommissioned components of the Russian River Railroad

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Bridge.

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This may include using reclaimed materials from the bridge in future public art or cultural

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infrastructure projects.

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Separately, staff confirmed that the state's fiscal year, 2020-26 through 27 budget, did

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not include funding for the California Cultural District's designation program, and that

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no reopening date had been set.

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As a result, the Commission agreed to move that initiative to its long-term goals list

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to be revisited once the state program resumed.

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Next slide please.

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This slide shows the initiatives that are closest to completion and just two quick

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notes here that we inadvertently swap the committees with these two goals in the staff report

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and many apologies we omitted the E in Commissioner Davies last name so many apologies for that.

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The first initiative here is the Arts for All Public Art Installations with a grant committee made

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a comprised of Commissioner's Conclin, Davey and Reiner.

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The second is the Fully Family Community Pavilion Public Art Project

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with a committee comprised of commissioners Davey, Frank, and Harris.

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Next slide, please.

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Moving to this fiscal year's proposed focus areas.

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The first initiative is the Artist of the Year Recognition Program,

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which is a city council goal with a committee comprised of commissioners Davey,

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Rauda, and Reiner.

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The second is the Percent for Arts Program Development, with a committee of commissioners

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Harris and Chair Jebson.

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Next slide, please.

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That brings us to the dedicated Arts and Culture website and branding and identity initiative.

391
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This will be developed by the Communications and Community Partnerships Committee, made

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00:40:15,500 --> 00:40:19,040
of commissioners Conklin, Chair Jebson and Commissioner Reiner.

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The grants and external funding opportunities goal will be led by the grants committee,

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made up of commissioners' conglomerate and Harris.

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Next slide, please.

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Next, the Arts and Culture Summit will incorporate arts,

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arts education initiatives, and will involve a partnership

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00:40:39,430 --> 00:40:41,390
with the Heelsburg Unified School District.

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We'll be led by the Arts Education Committee,

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comprised of Davy, commissioners Davy, router, and Riner,

401
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and the repurposing of the Russian River Railroad Bridge

402
00:40:51,410 --> 00:40:54,230
components initiative will be developed by the Arts

403
00:40:54,230 --> 00:41:00,670
for all grant committee made of commissioners Conklin, Davey, and Chair Jepsen. Next slide please.

404
00:41:02,450 --> 00:41:08,630
This slide includes the two long-term goals. The first is support for the California Cultural

405
00:41:08,630 --> 00:41:13,270
District designation program, the City Council goal, that will remain on hold pending

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00:41:13,270 --> 00:41:18,970
resumption of the state program. The second is the Public Art Policy Update. Next slide please.

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00:41:18,970 --> 00:41:20,070
This

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00:41:22,660 --> 00:41:27,880
slide reviews the items nearing completion, this year's focus areas, and long-term goals,

409
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shown with assigned committee members. This is intended as a single reference for the full

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00:41:32,900 --> 00:41:35,120
proposed work plan. Next slide please.

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And this table introduces that funding may be associated

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with certain items. The items nearing completion do not require additional funding, and the funding

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00:41:48,070 --> 00:41:54,110
for several of the focus area items is still to be determined. Both long-term goals are currently

414
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budget is zero, and the total proposed funding for the fiscal year is $60,000.

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Next slide, please.

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At this time, the commission may choose to adopt the fiscal year

417
00:42:09,150 --> 00:42:14,670
2026 through 27 arts and culture commission work plan and confirm the committee assignments

418
00:42:14,670 --> 00:42:19,750
for the proposed initiatives. Staff is available for any questions you may have, and we thank you.

419
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Okay. And I think during our work session, work planning meeting, we kind of came to alignment

420
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and on a lot of these recently, so this is a good recap.

421
00:42:33,950 --> 00:42:37,790
Are there any committee assignments that need to be adjusted

422
00:42:38,830 --> 00:42:41,350
and kind of starting in that place, or?

423
00:42:43,330 --> 00:42:47,390
Yeah, so I was not able to attend that work section, but

424
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I would like to be put on the grant and

425
00:42:52,410 --> 00:42:54,510
external funding opportunities committee.

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00:42:54,510 --> 00:42:55,570
the policy,

427
00:43:00,190 --> 00:43:02,670
so I'll bring that back up just one second.

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00:43:03,310 --> 00:43:04,970
I'm going to edit as we go.

429
00:43:25,240 --> 00:43:26,320
Any other updates?

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00:43:27,580 --> 00:43:32,680
I don't think we can. All the other ones are fully staffed.

431
00:43:32,680 --> 00:43:34,640
Does anybody want to be removed from one of these committees?

432
00:43:43,060 --> 00:43:46,640
Okay, so these committees are assigned to some of these,

433
00:43:47,760 --> 00:43:52,220
some of these goals, then I think this open it up to the goals in general.

434
00:43:52,220 --> 00:44:00,640
are there any goals on here that our goals that we've discussed that are not on here that need to be added?

435
00:44:01,160 --> 00:44:08,220
Any other items up for discussion around the goals itself and then we can get into prioritization after that?

436
00:44:08,860 --> 00:44:20,560
I think at some point we need to have a discussion, I don't know if it's a goal, but a discussion as a commission about what our AI policy is.

437
00:44:20,560 --> 00:44:46,120
because as we know, AI has a huge impact on artists in general and creators and I think we need to, you know, come to some sort of agreement as to what our, you know, guidelines are, what our policy is in terms of accepting works of art or, you know, even written material that's been generated by AI.

438
00:44:46,120 --> 00:44:53,180
I don't know where that falls in this but public art policy seems like it would be included

439
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in that.

440
00:44:54,020 --> 00:44:56,980
But it could be a lot more than that, right?

441
00:45:00,340 --> 00:45:29,740
I'm wondering if the city of Heelsburg has some direction on A.I. Not yet, but I understand it is something that our public information officer Ray Hawley is going to work on. And so I think in that communications meeting that we're going to have, if you can help remember to bring that up, I think that would be really good time. Yeah. I think it would be important to align it with absolutely. Right. Yes. Yeah. So that might then fall.

442
00:45:29,740 --> 00:45:34,540
but then the Arts Culture website branding identity,

443
00:45:34,780 --> 00:45:36,420
which we're calling the Communications Committee.

444
00:45:36,620 --> 00:45:38,100
Right, because we have the tool kit

445
00:45:38,100 --> 00:45:41,160
that's gonna be, you know, kind of an outreach situation.

446
00:45:41,160 --> 00:45:41,800
So yeah.

447
00:45:42,280 --> 00:45:45,320
Start under there and then see how it aligns after that.

448
00:45:45,540 --> 00:45:48,240
Right, but it will definitely affect the public art committee.

449
00:45:48,920 --> 00:45:49,220
Yeah.

450
00:45:54,430 --> 00:45:56,790
So I'm wondering, Commissioner Davey,

451
00:45:57,460 --> 00:46:02,230
would you be interested in maybe stepping down

452
00:46:02,230 --> 00:46:08,470
from the Railroad Bridge Component Committee and allowing me to join that committee?

453
00:46:11,210 --> 00:46:13,010
I mean, if you really want to.

454
00:46:14,750 --> 00:46:16,490
You just, you want to be on another committee?

455
00:46:16,710 --> 00:46:17,050
No, no.

456
00:46:17,230 --> 00:46:21,450
I mean, I just, that is something that has been, been pretty interesting to me.

457
00:46:22,830 --> 00:46:24,530
So I don't want to step on your toes.

458
00:46:24,750 --> 00:46:28,250
I'm just making it, just asking a question.

459
00:46:28,730 --> 00:46:29,030
Of course.

460
00:46:29,390 --> 00:46:29,690
It's okay.

461
00:46:29,850 --> 00:46:30,430
I can be flexible.

462
00:46:30,830 --> 00:46:31,210
Is that okay?

463
00:46:31,470 --> 00:46:31,630
Yeah.

464
00:46:31,630 --> 00:46:35,290
We're on a lot of identities, so I thought you might be happy.

465
00:46:36,130 --> 00:46:36,830
Yeah, it's all good.

466
00:46:37,250 --> 00:46:37,370
Okay.

467
00:46:38,230 --> 00:46:38,370
All right.

468
00:46:38,970 --> 00:46:42,810
Well, then yeah, I would like to join the Railroad Bridge

469
00:46:42,810 --> 00:46:45,290
components, repurposing the committee.

470
00:46:45,690 --> 00:46:46,090
That'd be great.

471
00:46:51,070 --> 00:46:55,910
And then I think this might be more when

472
00:46:55,910 --> 00:46:59,650
it comes to the distribution of the budget discussion,

473
00:46:59,650 --> 00:47:12,630
But as part of the website and or communications and community involvement committee, I think

474
00:47:12,630 --> 00:47:20,170
we need to consider the fact that we might have to pay someone to do some of our social media.

475
00:47:20,870 --> 00:47:24,430
I think social media is really critical these days.

476
00:47:24,430 --> 00:47:33,530
And you know, unless we can take it on personally, I think we might have to actually allocate something in the budget for that.

477
00:47:36,580 --> 00:47:38,760
Would that be attached to the website?

478
00:47:46,710 --> 00:47:50,110
So I wanted to talk about arts education.

479
00:47:50,590 --> 00:47:58,810
I'm still kind of confused about why staff recommended not to have arts education as an ongoing goal.

480
00:47:58,810 --> 00:48:06,450
since arts education is a major component of the master plan for art and culture.

481
00:48:07,150 --> 00:48:13,930
And within arts education is youth forces and so if we don't have that as an ongoing goal,

482
00:48:14,530 --> 00:48:25,410
then we're telling it's a message to youth that they won't be seated at the table represented

483
00:48:25,410 --> 00:48:29,130
in planning and recommendations for education.

484
00:48:30,110 --> 00:48:34,490
And so I have never, I asked questions,

485
00:48:34,490 --> 00:48:35,890
I think a couple of meetings ago,

486
00:48:36,050 --> 00:48:41,090
but I never understood Terrin why you recommended

487
00:48:41,690 --> 00:48:45,750
to take arts education off as an ongoing goal,

488
00:48:46,090 --> 00:48:49,130
especially since it's so important in the master plan

489
00:48:49,290 --> 00:48:50,550
for arts and culture.

490
00:48:50,550 --> 00:49:00,990
and then I met with the Arts Education Committee recently and I'm still unclear of whether

491
00:49:00,990 --> 00:49:05,230
we, if we don't have the goal, then do we still have the Arts Education Committee?

492
00:49:05,630 --> 00:49:12,390
Because we had drafted some priorities and none of the priorities are related to events

493
00:49:12,910 --> 00:49:18,890
except a component within the Arts and Culture Summit, which is very appropriate.

494
00:49:18,890 --> 00:49:30,910
But, you know, one thing that we're working on is the completion of an arts education resource directory and developing an action plan for the next three years.

495
00:49:31,210 --> 00:49:39,450
We're taking a long-term view and then establishing an arts education network with teaching artists, schools, nonprofits.

496
00:49:39,450 --> 00:49:48,830
And then we also wanted within our arts education committee to research for this

497
00:49:48,830 --> 00:49:54,730
coming year, research arts education, financial assistance program that

498
00:49:54,730 --> 00:50:03,630
Commissioner Davey had suggested, and then the other initiative is obviously youth

499
00:50:03,630 --> 00:50:10,170
voice, H-U-S-D students, youth organizations, and then develop some kind of framework

500
00:50:10,590 --> 00:50:17,910
that would measure success for arts education. So yes, if I could get some insight.

501
00:50:18,970 --> 00:50:24,350
Maybe I could jump in, Taren, that's okay. Just nice. So the committee lives on.

502
00:50:25,330 --> 00:50:30,250
What our understanding was, is that the committee's focus was going to be towards this

503
00:50:30,250 --> 00:50:34,630
arch-and-culture summit. We had our work session on August 10th. None of those other things

504
00:50:34,630 --> 00:50:43,250
came up. It was the summit. So there's two different things. This is the focus areas,

505
00:50:43,850 --> 00:50:49,750
which was the arch-and-culture summit, and this is the committee that would carry that forward.

506
00:50:50,270 --> 00:50:55,210
You are certainly welcome, and this is the reason why we're having this review, to expand

507
00:50:55,210 --> 00:51:01,450
the focus area to be on the arts and culture summit but you'll need to give us some wording on how

508
00:51:01,450 --> 00:51:06,310
that would be worded with all the things that you just talked about. And it seems like especially

509
00:51:06,310 --> 00:51:13,970
after the summit is complete the committee is still there to continue with these opportunities.

510
00:51:14,870 --> 00:51:23,650
Is it? Yes. Okay. So let me just say that I was confused. I'm too. And you're confused? Yeah. Oh.

511
00:51:23,650 --> 00:51:32,410
Well, it sounds as though the focus area is not necessarily just the arts and culture summit.

512
00:51:33,290 --> 00:51:43,010
It's arts education and the summit will fall under that, with other initiatives, and that is totally fine.

513
00:51:43,490 --> 00:51:48,950
And then, especially because when I mentioned we are working on the arts education resource directory,

514
00:51:48,950 --> 00:51:53,470
you expressed, what did you express?

515
00:51:55,630 --> 00:51:59,330
You're happy about it. You said that would be awesome because

516
00:51:59,330 --> 00:52:08,710
this is the infrastructure work and our committee met recently to talk about we don't want to be as

517
00:52:08,710 --> 00:52:16,490
event focused. We want to set up infrastructure and take a long-term view from like, you know,

518
00:52:16,490 --> 00:52:27,370
So the next three years, like 27 to 30, that's what we want, I guess, our legacy to be

519
00:52:27,370 --> 00:52:35,390
as an inaugural, I'll speak for myself, but that I would hope that the commission would

520
00:52:35,390 --> 00:52:42,530
take that on too, that as a part of the long-term view of the next three years, that we would

521
00:52:42,530 --> 00:52:49,630
have it nailed down regarding arts education because there are so many gaps, there are so

522
00:52:49,630 --> 00:52:56,010
many barriers to access, and we're just starting to incorporate the youth voice.

523
00:52:56,270 --> 00:53:04,470
And I know that's been really important for our community, the community of Hillsburg,

524
00:53:04,470 --> 00:53:13,330
and then the schools, because the schools know very well about these barriers to access.

525
00:53:13,950 --> 00:53:23,830
They know where the gaps are, and so our number one thing to do before we jump into planning

526
00:53:23,830 --> 00:53:29,810
for the Art and Culture Summit is the Arts Education Resource Guide.

527
00:53:29,810 --> 00:53:49,450
Okay, and then the other thing is regarding the arts and culture summit, I think that should be a partnership with the arts education committee and the communications and community partnerships committee and I don't know what you guys think about that.

528
00:53:50,790 --> 00:54:00,290
Yeah, sir. I mean, yeah, we have a plan for that to move forward. And that's the great way we can both, if these different committees can work together on this similar goal.

529
00:54:01,910 --> 00:54:19,920
Whenever we're looking at here, is this better wording, not to expand that, to make sure that we are, you know, kind of writing down that arts education as a goal and where it's inclusive of the cultural, the arts and culture summit.

530
00:54:19,920 --> 00:54:23,380
but also some of the other partnerships and other initiatives?

531
00:54:25,780 --> 00:54:26,300
Yes,

532
00:54:29,850 --> 00:54:32,870
is that possible that two committees could work together?

533
00:54:33,210 --> 00:54:36,330
Absolutely, that's really kind of the details that you work out.

534
00:54:36,490 --> 00:54:40,190
I think what we're trying to capture here is what are the focus areas?

535
00:54:40,850 --> 00:54:45,770
And we had it reversed, so we talked about the arts and culture summit versus arts education.

536
00:54:46,430 --> 00:54:50,730
So what's proposed here is flipping those two to be more comprehensive.

537
00:54:51,330 --> 00:54:53,590
And I don't think we have to list all those initiatives as a committee.

538
00:54:53,590 --> 00:54:58,990
you continue to work on it? No, I just thought I'd give you a little inkling. Yeah, no, that's great.

539
00:54:59,290 --> 00:55:06,810
That's great. Does this wording work? Is that what you're expecting? I think so. I think it's

540
00:55:07,890 --> 00:55:15,830
more inclusive in the sense that it allows us to continue other opportunities beyond just the

541
00:55:15,830 --> 00:55:20,090
the summit, which the summit is done, whereas, yeah, that's all I think is perfect.

542
00:55:20,670 --> 00:55:23,550
Okay, let me jump back then to the main list.

543
00:55:23,970 --> 00:55:27,730
So what I've done here is just highlight arts education.

544
00:55:28,910 --> 00:55:31,590
This is a high level summary of each of the initiatives.

545
00:55:32,350 --> 00:55:33,950
So arts education lives on,

546
00:55:36,550 --> 00:55:37,930
yeah, that's one of our-

547
00:55:37,930 --> 00:55:38,790
Okay, thank you for that clarification.

548
00:55:39,190 --> 00:55:44,030
One of our focus goals, and then the arts and culture summit would be a program under

549
00:55:44,030 --> 00:55:45,830
that arts education for the next year.

550
00:55:48,800 --> 00:55:53,940
I'd like to comment, too, that I really think that putting together a database for our

551
00:55:53,940 --> 00:55:57,480
education can definitely be something that we would want to put in the website.

552
00:55:59,980 --> 00:56:00,500
Absolutely.

553
00:56:01,100 --> 00:56:02,200
It's being planned.

554
00:56:03,080 --> 00:56:03,200
Okay,

555
00:56:13,840 --> 00:56:19,320
do we have any other adjustments that is to this list of goals?

556
00:56:24,600 --> 00:56:31,900
Okay, do we want to discuss assigning some funding or ranges of funding to each of these

557
00:56:31,900 --> 00:56:43,660
As it goes tonight, we can proceed that way, we can identify numbers, we can also adopt the goals without adopting the budget and the funding right now.

558
00:56:44,860 --> 00:56:52,400
It might be helpful as the first step of the budgeting process to establish priorities.

559
00:56:53,140 --> 00:56:58,060
So we sort of know where the bulk of the funding should be placed.

560
00:57:00,240 --> 00:57:01,100
I agree.

561
00:57:05,820 --> 00:57:12,900
We know as the website committee, the website, I think has been high on our goals for a while.

562
00:57:13,240 --> 00:57:18,280
And we are still moving in that direction to get the numbers, to get some data information.

563
00:57:19,300 --> 00:57:21,080
So I think that's high on our list.

564
00:57:22,300 --> 00:57:28,100
Yeah, and if you look at some of the others, they're not going to require that much funding,

565
00:57:28,460 --> 00:57:35,740
right? Like, well, grants and external funding is probably going to require a grant writer at some point.

566
00:57:36,060 --> 00:57:38,680
That's not tens of thousands of dollars.

567
00:57:39,820 --> 00:57:44,920
But I do think it is a high priority to be able to bring in additional funding.

568
00:57:44,920 --> 00:57:54,120
Yes. And last year we did not have enough funding or signed or we had five thousand dollars because we had other priorities.

569
00:57:54,600 --> 00:57:59,600
Right. So if we are saying it's a higher priority this year then we should dedicate funding to that initiative.

570
00:58:01,940 --> 00:58:11,800
So would we be hiring a grant writer to go after a specific grant or are we hiring someone to be on staff to?

571
00:58:12,600 --> 00:58:21,200
I think that we as a committee are going to try to identify possible grants for grant writing.

572
00:58:21,540 --> 00:58:27,760
And then I was thinking that we would then hire like a freelance grant writer, as opposed to getting having someone on staff.

573
00:58:29,060 --> 00:58:35,380
There's a company who's really interested in firm, it's really interesting meeting with us.

574
00:58:35,660 --> 00:58:41,080
They're called California Consulting and I get multiple emails a week about grant opportunities.

575
00:58:41,080 --> 00:59:02,240
I don't know if they have an arts focus, but there are entities out there that I think both can track grants and write grants and help guide the city on what and the commission on what opportunities might live and be realistic to apply for.

576
00:59:02,240 --> 00:59:07,400
So to answer your question, I think that there are people like there are firms that can do both.

577
00:59:08,020 --> 00:59:12,560
But you definitely want someone with that expertise that knows where the funding is.

578
00:59:12,720 --> 00:59:12,800
Right.

579
00:59:13,840 --> 00:59:15,260
Does the city contract?

580
00:59:15,580 --> 00:59:22,560
I'm thinking about, I think there was a group called the M group that the city contracts with and they provide services for the city.

581
00:59:23,080 --> 00:59:24,680
Do they also provide grant writing?

582
00:59:24,860 --> 00:59:25,520
Do we know that?

583
00:59:26,020 --> 00:59:27,380
I don't know the answer to that.

584
00:59:27,500 --> 00:59:31,540
The M group does planning work like they're contracted planner for the city of Petaluma.

585
00:59:31,540 --> 00:59:57,040
We use some sparingly, we have one contract planner, her name is Linda Ruffing, who does a lot of our more complex projects, and so I don't, I don't, that, that doesn't sound familiar and I know this conversation about grant writing comes up periodically in the city executive management team meeting about, you know, one, our socioeconomic status, unfortunately disqualifies us for.

586
01:00:00,000 --> 01:00:11,040
Figure out what those are. So I think this would be a great task for the grant committee to work with us on, like, what are the options? Who's out there? We keep talking about it. We just need to sit down and do it.

587
01:00:13,450 --> 01:00:31,170
And the repurposing of the Russian River Railroad Bridge. I don't think we know enough about what that's going to entail, and I'm fulfilling it's going to involve fundraising. Yeah, I think it could, but I think it's also a partnership with another organization.

588
01:00:31,170 --> 01:00:40,950
And so we may not need to designate any funds to that and it's more of a committee doing research identifying grants that could be applied for.

589
01:00:43,210 --> 01:00:43,670
Yeah.

590
01:00:44,670 --> 01:00:51,010
And no one thing to you, you don't have to make any allocations. The money is not going to get spent on anything else.

591
01:00:51,010 --> 01:00:55,470
It will sit there until you know, for example, the direction of the website.

592
01:00:55,710 --> 01:00:56,950
What is the best approach?

593
01:00:57,250 --> 01:01:01,230
And then you can come back to the commission and say, this is going to be a $25,000 project

594
01:01:01,230 --> 01:01:03,810
are you comfortable with that kind of investment.

595
01:01:04,410 --> 01:01:05,730
So same thing with our education.

596
01:01:06,970 --> 01:01:10,710
We can also assign money and then move it or adjust it if we need to.

597
01:01:10,830 --> 01:01:15,050
So it's not locked in if we wanted to assign a starting number tonight.

598
01:01:15,050 --> 01:01:20,810
and then there was a higher priority that we need to adjust for we can do

599
01:01:20,810 --> 01:01:26,390
that too. I almost feel like I like the priority idea personally just sort

600
01:01:26,390 --> 01:01:29,670
of being like okay clearly the website is going to need funding and the

601
01:01:29,670 --> 01:01:33,950
grants an external like number one number two maybe here here but like we

602
01:01:33,950 --> 01:01:37,470
haven't even started these those have been started like the website's been

603
01:01:37,470 --> 01:01:42,210
started so that's obvious but everything else hasn't really been started so you

604
01:01:42,210 --> 01:01:47,370
know I don't know I feel like maybe next month we can come back and be like this is where we're at

605
01:01:47,370 --> 01:01:50,910
now this is what we're thinking this is what the program looks like or blah blah blah you know

606
01:01:50,910 --> 01:01:57,830
kind of establish something there but if you know some you mean in order to um allocate funding

607
01:01:57,830 --> 01:02:03,930
yeah before yeah chunking it away and I realize it's not it can be fluid still but once the numbers

608
01:02:03,930 --> 01:02:11,090
are up there it feels a little more serious so how does everyone feel about putting the

609
01:02:11,090 --> 01:02:14,430
The website is number one.

610
01:02:16,580 --> 01:02:17,120
Yes, I agree.

611
01:02:17,600 --> 01:02:17,680
Yes.

612
01:02:18,140 --> 01:02:23,520
Yes, and I would be comfortable putting a number to it tonight,

613
01:02:23,680 --> 01:02:28,600
even if it's just holding a number so that we know we can work with.

614
01:02:28,980 --> 01:02:34,260
What do we feel comfortable with as a commission spending, you know,

615
01:02:34,380 --> 01:02:38,020
half of our funding towards this website, a quarter of our funding to the website?

616
01:02:38,020 --> 01:02:54,060
We know if we need to go raise some additional funds for it, we can do that, but it would help guide the website committee in its budgeting process to know what the commission is comfortable with.

617
01:02:56,570 --> 01:03:01,410
So we don't have to prioritize things that don't involve any money, right?

618
01:03:02,450 --> 01:03:07,290
So for the percent for arts program development, that's not going to require any funding, is

619
01:03:07,290 --> 01:03:07,430
it?

620
01:03:08,330 --> 01:03:12,030
So we don't have to consider that as a zero.

621
01:03:12,030 --> 01:03:12,990
We can put that as a zero.

622
01:03:13,030 --> 01:03:18,810
We could put the rest and river bridge probably as a zero today.

623
01:03:20,170 --> 01:03:23,930
The same thing like the long term, those are what zeros as they are there.

624
01:03:28,490 --> 01:03:37,210
If the community, the communications and community partnership committee needs a little funding

625
01:03:37,210 --> 01:03:44,210
for some communication tools, some of it I think could be done in-house, but there

626
01:03:44,210 --> 01:03:50,270
might be a couple of things that we'd probably want funding for, and I think when we meet

627
01:03:50,270 --> 01:03:56,270
with a public information officer, we'll get probably a better handle on how we would divide

628
01:03:56,270 --> 01:04:05,890
that up. Okay, because I, that's another infrastructure initiative. And for example,

629
01:04:06,010 --> 01:04:15,550
director, themick was at the river of dreams unveiling. And he realized, oh, we don't have anything

630
01:04:15,550 --> 01:04:22,750
about like the arts for all grant program and so maybe you know some of our initiatives like

631
01:04:22,750 --> 01:04:30,910
especially that one we might like get a rat card something he put together a one page flyer

632
01:04:30,910 --> 01:04:39,720
but thank goodness because it was least something right so I definitely think we should

633
01:04:39,720 --> 01:04:45,660
and allocate some budget for some marketing communication pieces.

634
01:04:45,840 --> 01:04:51,400
But that's going to fall under the overall arts and culture website number.

635
01:04:51,900 --> 01:04:53,560
So it's just going to be one number.

636
01:04:53,660 --> 01:04:58,020
And then we're going to have to allocate it according to the costs involved.

637
01:04:58,020 --> 01:05:00,760
Okay, so then we'll put it under that category.

638
01:05:01,180 --> 01:05:09,220
Does anyone have any idea like the magnitude of what it costs to get, you know, grant writing?

639
01:05:10,920 --> 01:05:13,140
I did some information about that.

640
01:05:13,220 --> 01:05:13,620
Yeah, that would be great.

641
01:05:14,380 --> 01:05:15,440
Yeah, of course.

642
01:05:15,740 --> 01:05:19,360
So typically the amount that it costs

643
01:05:19,360 --> 01:05:22,500
to secure grant order services is affiliated

644
01:05:22,500 --> 01:05:26,660
with the amount that the grant award is.

645
01:05:27,040 --> 01:05:30,820
So that can be anywhere from 3 to 5%.

646
01:05:30,820 --> 01:05:35,520
Typically, so if you are targeting a $100,000 grant,

647
01:05:36,140 --> 01:05:38,540
typically the minimum fee will be somewhere around

648
01:05:38,540 --> 01:05:45,160
$4 to $5,000 at this stage. It may be a little bit more than that, but it really depends on

649
01:05:45,160 --> 01:05:50,640
the grant that is being sought out. So, of course, there are many—there are grant writers

650
01:05:50,640 --> 01:05:56,320
that provide as an additional service the possibility of, you know, scanning and seeking out grants

651
01:05:56,320 --> 01:06:05,420
that would be—that would apply to our purposes or to your purposes. However, once say the committee

652
01:06:05,420 --> 01:06:11,720
identifies a grant that they're interested in pursuing, the service fee would be

653
01:06:11,720 --> 01:06:20,360
related to the total award. And can a grant award cover the fees? Sometimes

654
01:06:20,360 --> 01:06:23,920
I've seen that that's excluded, but sometimes it's included. Is it just

655
01:06:23,920 --> 01:06:31,280
depend on the grant? In my most recent research, that's typically prohibited.

656
01:06:34,240 --> 01:06:35,040
So

657
01:06:35,040 --> 01:06:43,520
regardless of whether or not the grant award was received and I think that in several states,

658
01:06:43,520 --> 01:06:48,740
I have to check about California, but in several states, it's illegal for the grant writing

659
01:06:48,740 --> 01:06:55,720
fee to actually come out of the award if it's received. Okay, so it would be a fee out of our

660
01:06:56,480 --> 01:06:59,000
funds to pursue the... Right.

661
01:07:01,260 --> 01:07:04,780
I have a question about the budget. Okay, so I'm seeing

662
01:07:04,780 --> 01:07:07,680
I think that $60,000 at the very bottom there.

663
01:07:08,100 --> 01:07:09,360
That's for both years.

664
01:07:11,180 --> 01:07:15,440
No, that's for one year, the 20th, the 27th, okay.

665
01:07:15,740 --> 01:07:15,960
Thank you.

666
01:07:16,120 --> 01:07:18,340
And I just combine, we have two allocations.

667
01:07:18,660 --> 01:07:21,340
One in contract is services, one in operational expense.

668
01:07:22,080 --> 01:07:24,520
It just combined at all can be moved between the third of those.

669
01:07:25,480 --> 01:07:25,960
Thank you.

670
01:07:26,820 --> 01:07:31,040
I think we should probably spend about 50% of our budget

671
01:07:31,040 --> 01:07:33,380
on the website, at least.

672
01:07:34,780 --> 01:07:41,080
Because if you look at a lot of the other line items, they're not really going to require hardly any money like if we put

673
01:07:42,180 --> 01:07:45,380
You know 10 in grants and external funding

674
01:07:45,380 --> 01:07:51,600
And 30 in the website that's 40 so then we still have 20 left

675
01:07:54,640 --> 01:07:57,220
Yeah, and I think yeah, I think

676
01:07:58,560 --> 01:08:03,260
Chair japs and makes a really good point. We're basically earmarking at this point, right? So we're just

677
01:08:04,000 --> 01:08:11,000
But I think it would give that committee information that they could use in, you know, designing

678
01:08:11,000 --> 01:08:15,160
and hiring contractors and that type of thing to know that they have that.

679
01:08:20,420 --> 01:08:27,140
Any comment or feedback on the arts education initiatives for funding that might be required

680
01:08:27,140 --> 01:08:30,240
for some of the things you're talking about?

681
01:08:31,480 --> 01:08:39,580
some funding for the arts and culture summit summit right how much did the

682
01:08:39,580 --> 01:08:52,860
forum cost nominal I know that HUSD probably put in 500 and then I think the

683
01:08:52,860 --> 01:08:57,900
city it was under 500 was under 500 so was it like a thousand dollars well

684
01:08:57,900 --> 01:09:06,900
roughly probably not but let's say that 800 to a thousand are you going to have to get a space

685
01:09:07,760 --> 01:09:14,500
for a fee for the arts and culture yeah summit for the summit well uh or no

686
01:09:15,240 --> 01:09:23,740
it that hasn't been discussed because we really haven't um met about it

687
01:09:23,740 --> 01:09:33,820
And to me, it'd be really nice if a downtown hotel that has a conference room, so it could be within walking distance.

688
01:09:37,010 --> 01:09:43,010
I have two, when I talked with Mr. Lancaster previously, we had targeted the villa.

689
01:09:43,270 --> 01:09:53,430
And both the city and the school district have rental free payment, rental free rents, I don't know, something like that at the villa.

690
01:09:53,430 --> 01:09:57,410
We also have the Fully Family Community Pavilion with a community center that has the

691
01:09:57,410 --> 01:09:59,250
multi-purpose room and breakout rooms.

692
01:09:59,610 --> 01:10:00,730
So there's a number of options.

693
01:10:01,270 --> 01:10:06,190
I think the facility cost would be nominal for that, and you could potentially tie into

694
01:10:06,190 --> 01:10:06,530
a hotel.

695
01:10:06,730 --> 01:10:06,890
Right.

696
01:10:08,270 --> 01:10:14,290
I'm not thinking that we'll have a problem, especially if we involve the community in this

697
01:10:14,290 --> 01:10:20,830
arts and culture summit, and we can kind of take a survey on the available resources, events

698
01:10:20,830 --> 01:10:29,090
space and well so what do you think two thousand dollars yeah it would be your ideal like for our

699
01:10:29,090 --> 01:10:33,930
education for the for the year going forward there are some cultures somewhat but maybe any other

700
01:10:35,630 --> 01:10:42,590
resource guides or anything else that needs to be produced and conjunction with this if I like

701
01:10:42,590 --> 01:10:51,970
that $5,000 estimate. And it might, it'd probably come under, but it'd be nice to have. And you know,

702
01:10:52,010 --> 01:10:58,170
if we do have a speaker, you know, that could, that money could also cover on an on our area.

703
01:11:01,980 --> 01:11:05,900
Have you identified a date for the summit? Yes, actually.

704
01:11:05,900 --> 01:11:14,980
We've been talking to a lot of people, talked to Director Thiemig and talked to Mr. Lankaster.

705
01:11:17,040 --> 01:11:22,240
We think that the best day would be mid-April.

706
01:11:22,460 --> 01:11:25,680
I believe that's Sunday, April 18.

707
01:11:30,130 --> 01:11:30,570
Thank you.

708
01:11:30,570 --> 01:11:47,870
as O, and PS, that it would be a major initiative between the city and HUSD during April's

709
01:11:48,610 --> 01:11:55,370
culture creativity celebration, but that would be a really great time before the social

710
01:11:55,370 --> 01:12:03,830
season starts in end of May and Hillsburg with that 5,000 you could you can produce flyers handouts

711
01:12:03,830 --> 01:12:12,790
things that you need for a summit. Yes and if I and I also kidn raised money for that too if

712
01:12:12,790 --> 01:12:22,090
necessary so I think that would be my first choice is to try to reach out to some particular donors,

713
01:12:22,090 --> 01:12:27,210
donors, patrons, supporters of arts education in the community.

714
01:12:27,750 --> 01:12:30,890
I don't think I'd have any problem raising $5,000 actually.

715
01:12:32,970 --> 01:12:33,310
Okay.

716
01:12:33,810 --> 01:12:33,910
Yeah.

717
01:12:34,290 --> 01:12:37,130
Do we have a mechanism for receiving donations?

718
01:12:39,810 --> 01:12:41,030
Directly, that makes sense.

719
01:12:41,030 --> 01:12:43,490
That really, I mean, anyone can donate to the city.

720
01:12:44,430 --> 01:12:48,470
It depends on their tax, their particular situations.

721
01:12:48,470 --> 01:12:57,430
So in some situations, a contribution, a donation to a city as tax exempt for individuals, in some cases it is not.

722
01:12:57,930 --> 01:13:03,530
The fully-family charitable foundation could not donate directly to the city.

723
01:13:03,730 --> 01:13:06,810
It had to go through a nonprofit, so that was the community foundation.

724
01:13:08,010 --> 01:13:14,890
some cases it can. There's other nonprofits like QBARTS that's formed to be the recipient

725
01:13:14,890 --> 01:13:19,370
of charitable contribution to fund arts and culture initiatives. So there's different

726
01:13:19,370 --> 01:13:21,230
mechanisms, it would just depend on the donor.

727
01:13:21,670 --> 01:13:27,390
And we've actually been doing some research into this because of the website committee,

728
01:13:27,590 --> 01:13:33,630
because we're, you know, possibly trying to get some donations for that. So we do have a number

729
01:13:33,630 --> 01:13:40,310
physical sponsor options which could take in money for you know all sorts of

730
01:13:40,310 --> 01:13:40,790
initiatives.

731
01:13:43,750 --> 01:13:47,170
Do we not think there's any will need any money for the Russian

732
01:13:47,170 --> 01:13:52,550
River Bridge? I mean we're gonna need money but like if for instance we want to

733
01:13:52,550 --> 01:13:56,510
do fundraising by you know making little paper weights or something of small

734
01:13:56,510 --> 01:14:00,290
pieces of the bridge. Yeah it could be. And the same thing with the

735
01:14:00,290 --> 01:14:05,910
The artist of the year program was saying nominal, but what is nominal is nominal for $1,000?

736
01:14:06,610 --> 01:14:06,750
Yes.

737
01:14:07,610 --> 01:14:11,330
Maybe we should put $1,000 in for the artist of the year.

738
01:14:11,670 --> 01:14:15,110
A thousand to 1500 max, so we could always go under.

739
01:14:15,590 --> 01:14:16,450
Just put a thousand.

740
01:14:16,570 --> 01:14:18,690
Having a little something would be nice.

741
01:14:19,750 --> 01:14:25,330
My thinking is that for the repurposing of the Russian River of Railroad Components, it's

742
01:14:25,330 --> 01:14:30,570
going to be mostly R&D this year, trying to figure out what that might be, how we get

743
01:14:30,570 --> 01:14:30,970
there.

744
01:14:31,190 --> 01:14:32,670
It's happening in the spring, though.

745
01:14:33,050 --> 01:14:33,250
They're taking it down in the spring.

746
01:14:33,250 --> 01:14:34,250
They're actually on in the spring.

747
01:14:34,710 --> 01:14:36,130
Yeah, they're taking it down in the spring.

748
01:14:36,350 --> 01:14:36,570
Okay.

749
01:14:36,710 --> 01:14:37,610
Then that's more urgent.

750
01:14:37,970 --> 01:14:38,070
Yeah.

751
01:14:38,210 --> 01:14:42,170
There's something around, if there is a campaign that we are partnering with a nonprofit

752
01:14:42,170 --> 01:14:48,750
with, or somebody, right, it's, there would be some, some publicity work, probably.

753
01:14:48,890 --> 01:14:50,750
So maybe we should put some money there.

754
01:14:51,710 --> 01:14:52,970
So how much do we have?

755
01:14:52,970 --> 01:14:54,710
We have 45, we have 46.

756
01:15:00,180 --> 01:15:01,920
So there's nine left.

757
01:15:04,550 --> 01:15:07,630
So just add a little bit to everything else. Let me have a buffer.

758
01:15:10,610 --> 01:15:34,770
Do we say 35 to the website? Yeah, and then and so then we have four left. Put it to the bridge bridge. Yeah, let's put four in the bridge. So then that takes us to 60, right? 45. Yeah. Yeah, that's it. That's it. Spreads it out.

759
01:15:34,770 --> 01:15:41,450
And then that to gives us a starting starting working budget for right and we can move it around if we need to

760
01:15:42,790 --> 01:15:47,750
Yeah, I mean with the the railroad bridge and we might even want to you know

761
01:15:49,090 --> 01:15:56,230
Identify an artist and do a you know called artist and have a right I think we do yeah, right? So that will be

762
01:15:56,230 --> 01:15:58,430
And then yeah, I think we should have a

763
01:15:59,250 --> 01:16:03,310
You know like fully or like the Fitch Mountain situation

764
01:16:03,910 --> 01:16:09,470
Yeah, what was I know we had separate budgets for fully family community

765
01:16:09,470 --> 01:16:15,350
Pavilion art last year, but the arts for all program was 20,000 and that was

766
01:16:15,910 --> 01:16:20,170
all the money was distributed. There wasn't any money going to admin or

767
01:16:21,510 --> 01:16:23,070
publicity part of it.

768
01:16:28,020 --> 01:16:29,960
Well, look at us. I think we got a budget. Okay.

769
01:16:35,680 --> 01:16:36,800
Great. Okay. So

770
01:16:36,800 --> 01:16:46,320
So any other comments on the goals or the budget, and if not, we can take an action item

771
01:16:46,320 --> 01:16:47,800
to approve this,

772
01:16:52,660 --> 01:16:53,040
thank you.

773
01:16:55,020 --> 01:16:59,260
Okay, so then we're going to open it up to public comment on this item.

774
01:17:00,920 --> 01:17:03,980
I'm sorry, are we going to vote on the work plan?

775
01:17:04,180 --> 01:17:08,340
Yeah, we're going to open it up for public comment on this topic for the work plan and then

776
01:17:08,340 --> 01:17:09,620
we'll come back and take a vote.

777
01:17:11,090 --> 01:17:17,390
Hello, thank you for the clarification on the Arts Education Committee in the summit.

778
01:17:19,590 --> 01:17:27,530
From the last working meeting following that, I felt that it was pretty clear that our

779
01:17:27,530 --> 01:17:37,530
proposal for the continuation of the committee involved are being ready and able to do the

780
01:17:37,530 --> 01:17:43,830
work to get the summit put together and run, but hopefully also that we're acknowledging

781
01:17:43,830 --> 01:17:49,970
that the role of the education committee, the youth voices, and the other things are

782
01:17:50,610 --> 01:17:58,710
additionally important and that those things are part of our ongoing work as they will be.

783
01:17:58,710 --> 01:18:08,390
I wanted to give an update about the summit and symposium from HUSD's perspective.

784
01:18:08,690 --> 01:18:19,890
So we had initially talked about the villa as a venue and the timing that we had initially

785
01:18:19,890 --> 01:18:26,050
proposed was in October and of course as there has been uncertainty about the continuation

786
01:18:26,050 --> 01:18:29,810
of the committee, the months have gone by, that's getting very close.

787
01:18:30,030 --> 01:18:35,110
So I think that the decision to push the summit back to April is a good one.

788
01:18:36,390 --> 01:18:42,830
However, from the district's perspective, there were youth voices and

789
01:18:42,830 --> 01:18:44,810
student led conferences are concerned.

790
01:18:45,230 --> 01:18:50,330
We also need to be running events like this on a somewhat more regular basis.

791
01:18:50,550 --> 01:18:55,210
Part of the reason for part of the logic of doing it in October was that we wanted to

792
01:18:55,210 --> 01:19:00,710
to make sure that not a full year had gone by before we had some follow-up event.

793
01:19:01,350 --> 01:19:05,130
And in comparison to the summit, these can be a little bit more casual.

794
01:19:05,130 --> 01:19:11,110
They're a little bit more student-led, and they're not meant to eclipse the summit,

795
01:19:11,250 --> 01:19:16,090
or to take its place, or whatever, but rather to act as a segue, so

796
01:19:16,090 --> 01:19:20,030
that students are involved in the planning process and are part of it.

797
01:19:22,710 --> 01:19:39,670
So initially the district, I had approached the villa for that event, and they came back and said that they had that date that we had requested, but they would not waive the $500 administrative fee and the district didn't want to pay it.

798
01:19:39,670 --> 01:19:50,270
So I went back to the 2-2-2 where we held the education forum and ask if they would be willing to host it again, they have said yes, but they don't know what that date would be.

799
01:19:50,850 --> 01:19:54,730
So that is potentially a possibility.

800
01:19:55,650 --> 01:20:03,330
In the meantime, if we run a smaller, more informal student-led conference that is more of a district event,

801
01:20:03,330 --> 01:20:11,310
and it may be at the 222 now that we have funding for the villa if that's where we decide

802
01:20:11,310 --> 01:20:17,810
to do it. Also, if you have not been to the new Escavel Hall on campus, it's really a

803
01:20:18,450 --> 01:20:24,150
very, very nice venue for an event like this. Of course, it feels more professional to do

804
01:20:24,150 --> 01:20:29,170
it off campus, but that's a possibility as well. Also, I'm not sure about the technicalities

805
01:20:29,170 --> 01:20:35,250
of this, but if the city is partnering directly with the district on this, it might be possible

806
01:20:35,250 --> 01:20:40,470
for the district to act as a recipient of donations and there would be no administrative fee.

807
01:20:40,770 --> 01:20:46,210
It does limit some of the ways in which those fees were spent, but perhaps it's possibility.

808
01:20:47,210 --> 01:20:49,270
So anyway, thank you again for the clarification.

809
01:20:49,670 --> 01:20:51,930
I'm looking forward to getting this work done.

810
01:20:51,930 --> 01:21:02,710
There will be a student led symposium at some point prior to the summit.

811
01:21:03,150 --> 01:21:10,330
I don't know when, but it will be, again, more informal, and you would either at the 222 or likely on campus.

812
01:21:10,530 --> 01:21:14,230
And of course, I'll keep everyone informed and the invitations will go out.

813
01:21:14,710 --> 01:21:15,450
So thank you.

814
01:21:25,880 --> 01:21:27,120
Good evening, Mark McMullen.

815
01:21:28,520 --> 01:21:38,520
And I had sent a public comment earlier to you and you pretty much covered everything that I was wanting to about arts education and the summit.

816
01:21:38,920 --> 01:21:47,920
The one thing that I would request that you add would be you change the name to arts education and then the arts and culture summit.

817
01:21:47,920 --> 01:21:57,240
But I would say if you could just add the word initiatives, so arts education initiatives and the summit, I think that just gives a much round or feel to what you're trying to do.

818
01:21:57,520 --> 01:21:57,780
Thank you.

819
01:22:02,360 --> 01:22:03,780
Any other comment?

820
01:22:07,160 --> 01:22:07,660
Thank you.

821
01:22:08,760 --> 01:22:09,280
Okay,

822
01:22:12,510 --> 01:22:15,910
do we have any other further discussion on this work plan or budget?

823
01:22:28,360 --> 01:22:34,320
All right, if we are ready to adopt this, the wording and budget, we can.

824
01:22:37,120 --> 01:22:45,960
under the focus areas it's percent for arts program development that's just my

825
01:22:47,520 --> 01:22:51,580
modifications email that I sent with all the changes that I think we need to

826
01:22:51,580 --> 01:22:58,890
make to the program is that it I'm not sure oh that's percent for arts program

827
01:22:58,890 --> 01:23:03,510
development okay sorry oh you're thinking arts for all yeah okay and

828
01:23:11,160 --> 01:23:12,020
do we have a

829
01:23:12,020 --> 01:23:19,540
I'm motion to adopt a work plan and confirm committee assignments and

830
01:23:22,260 --> 01:23:24,960
what preliminary funding allocation.

831
01:23:25,300 --> 01:23:27,240
And yes, the preliminary funding allocation.

832
01:23:29,680 --> 01:23:35,440
I move that we make that, we vote on that my second.

833
01:23:37,250 --> 01:23:38,470
Okay, all in favor?

834
01:23:39,150 --> 01:23:39,770
Yes, I know.

835
01:23:44,640 --> 01:23:45,120
Thank you.

836
01:23:48,120 --> 01:23:49,300
Great, we have a work plan.

837
01:23:54,680 --> 01:23:58,340
Okay. Our second business item is the Arts and Culture website map.

838
01:24:01,570 --> 01:24:02,370
We can, all right,

839
01:24:02,530 --> 01:24:09,270
our website committee is going to leave this topic. So, as some of the other fellow commissioners

840
01:24:09,270 --> 01:24:17,070
on the committee commented, we are reviewing some next steps for the website. As part of

841
01:24:17,070 --> 01:24:25,830
that process the website committee initially developed a site map to identify the types

842
01:24:25,830 --> 01:24:30,850
of content that we wanted to include on the website but also help guide the development

843
01:24:30,850 --> 01:24:32,150
in the direction of the website.

844
01:24:33,130 --> 01:24:35,870
So this was our initial draft.

845
01:24:36,090 --> 01:24:44,590
We started with a lot of ideas, kind of a long word document format and then it went into

846
01:24:44,590 --> 01:24:54,810
more of this broken-out site map that identifies some of our key goals and priorities for how

847
01:24:54,810 --> 01:25:02,090
the website could be laid out. So we can take a minute to look through it, but I can walk

848
01:25:02,090 --> 01:25:09,510
over and through it, and would love to have additional comments for items that are not included

849
01:25:09,510 --> 01:25:15,890
or that are included, but we think are not a priority, but also just approval from the

850
01:25:15,890 --> 01:25:22,970
commission to move forward in this direction if everything looks good.

851
01:25:23,630 --> 01:25:29,310
So we'll start with the home page at the top, so the general home page for this is just

852
01:25:29,310 --> 01:25:37,550
having some imagery, welcoming messages, banners, and some quick links to both the internal

853
01:25:37,550 --> 01:25:44,710
documents, opportunities, but also links back to the City of Healdsburg's website for important documents.

854
01:25:45,370 --> 01:25:51,150
We do want to include a sign-up for the Eden newsletter, potentially including an

855
01:25:51,150 --> 01:25:57,530
Eden newsletter in our process so that we have a way to disseminate information to subscribers.

856
01:25:58,610 --> 01:26:04,970
And then our five different topic areas, which would be either separate web pages or tabs.

857
01:26:05,850 --> 01:26:13,910
First one is about which really covers the commission itself, commissioners, commission goals,

858
01:26:14,330 --> 01:26:22,710
vision, some of our ongoing initiatives, some of the staff directory contact names so that

859
01:26:22,710 --> 01:26:25,610
people can get in touch and learn about what's going on with the commission.

860
01:26:26,910 --> 01:26:31,100
We will have a meetings link so that people can get involved and look at the agendas that

861
01:26:31,100 --> 01:26:37,180
would go back to the city's agenda portal, not be hosted on this website.

862
01:26:38,080 --> 01:26:43,560
But we would also have a place to include any reports and policies either linking back

863
01:26:43,560 --> 01:26:48,680
to the city or including them in this place so that it's a more of a resource center.

864
01:26:49,780 --> 01:26:53,900
And then the sign up for the newsletter again.

865
01:26:54,140 --> 01:26:59,340
So we've kind of duplicated some of these outreach opportunities throughout the website so

866
01:26:59,340 --> 01:27:01,120
so that people have plenty of opportunities

867
01:27:01,120 --> 01:27:02,260
to sign up for the newsletter.

868
01:27:03,360 --> 01:27:05,960
An events calendar is an important component

869
01:27:05,960 --> 01:27:09,800
of the website, so we want to include a fully events calendar

870
01:27:10,620 --> 01:27:13,680
of arts and culture events throughout Hieldsburg.

871
01:27:14,540 --> 01:27:18,880
These would be submitted by arts and nonprofit organizations,

872
01:27:19,840 --> 01:27:22,880
but also could include other galleries

873
01:27:22,880 --> 01:27:25,520
or other arts events throughout the city.

874
01:27:26,440 --> 01:27:28,700
Those would be filterable, so people could search,

875
01:27:28,700 --> 01:27:34,780
understand what's going on, where they have this ongoing calendar and the list of events.

876
01:27:35,660 --> 01:27:37,820
And then there will be a form for submitting the events.

877
01:27:38,540 --> 01:27:44,340
So ideally, this could be a self-service portal, a organization or business could go onto

878
01:27:44,340 --> 01:27:48,320
this website, submit their event, and then it is uploaded to this events calendar.

879
01:27:49,500 --> 01:27:54,480
And then there is the city partnership types of events, so

880
01:27:54,480 --> 01:27:57,720
there would be link and information on that and how people could

881
01:27:57,720 --> 01:28:00,400
partner with the city for other types of events.

882
01:28:01,840 --> 01:28:09,400
Public art section is an overall statement about public art in Heelsburg, but also all

883
01:28:09,400 --> 01:28:10,560
the public art listings.

884
01:28:11,220 --> 01:28:16,540
So we feel that this is a strong component of this website being able to identify public

885
01:28:16,540 --> 01:28:23,440
art around town that people can visit and experience, whether that's through a listing or a map.

886
01:28:24,220 --> 01:28:33,440
also cultural points of interest, but then also listing opportunities for current art projects in the city.

887
01:28:34,140 --> 01:28:44,700
And then also archiving past projects, so featuring previous awardees for the arts for all grants or for other initiatives that have taken place in the city.

888
01:28:46,240 --> 01:28:52,880
Opportunities section is really the resource center for an artist or somebody who wants to get involved with art.

889
01:28:52,880 --> 01:28:58,900
in town, so this is grant opportunities, the arts for all grants, different types of

890
01:28:58,900 --> 01:29:07,420
requirements for that process, but also lists of opportunities that other organizations could

891
01:29:07,420 --> 01:29:11,740
post on here, if they have their own grant, if they have different scholarships related

892
01:29:11,740 --> 01:29:20,420
to arts, they could, through this website, host them on this website, and then also opportunities

893
01:29:20,420 --> 01:29:24,940
These are ways that people can report on their public art projects if they are a grant

894
01:29:24,940 --> 01:29:25,520
awardee.

895
01:29:25,860 --> 01:29:30,460
They're submitting a report back for the Arts Royal Grant, if how it was accomplished, and

896
01:29:30,460 --> 01:29:31,240
how it's documented.

897
01:29:32,360 --> 01:29:38,260
And then the last section is the directories, so this is where we would have a non-profit

898
01:29:38,260 --> 01:29:44,580
organization, organizational list, but then also a for-profit gallery list, thinking of

899
01:29:44,580 --> 01:29:56,380
how we organize that to make sure that this is a directory of artists, arts related organizations and other services that support arts in town.

900
01:30:00,000 --> 01:30:29,840
Turn it over to Commissioner Reiner as well to add a few other items. So we have some, we've been talking about some additional updates to this site map, but we wanted you to see it in whole right now before we added them. But I could see in under public art that we would have the cultural asset inventory list. And then under the directory page, that's where we could house the arts

901
01:30:29,840 --> 01:30:34,020
education directory, which would be really valuable for the community,

902
01:30:36,570 --> 01:30:37,650
that's all I had.

903
01:30:41,550 --> 01:30:46,590
And then just kind of wrap up, the footer statement right, we make sure we are including

904
01:30:46,590 --> 01:30:50,770
all of our accessibility and inclusion statements, language translation, we want to make sure

905
01:30:50,770 --> 01:30:58,690
that this website is both English and Spanish throughout, and then include social media icons

906
01:30:59,170 --> 01:31:04,510
which is a component that we will need to focus on and understand how we develop the social

907
01:31:04,510 --> 01:31:07,110
media presence and then contact us button.

908
01:31:10,800 --> 01:31:16,880
Are there any items, any ones, big items that are missing that you think are critical

909
01:31:16,880 --> 01:31:24,140
for this first phase, we kind of distilled this down thinking what is critical for this

910
01:31:24,140 --> 01:31:28,920
first launch if we have to phase it, depending on funding, making sure that we can include

911
01:31:28,920 --> 01:31:33,140
a component of all these or at least set up the framework for all these sections, knowing

912
01:31:33,140 --> 01:31:38,520
that we can expand and add more things to the website. But we want to have a strong start

913
01:31:38,520 --> 01:31:40,200
and a strong launch for this.

914
01:31:43,910 --> 01:31:47,590
I have. This is a very comprehensive. Go ahead. Oh, it's okay.

915
01:31:47,990 --> 01:31:55,590
Go ahead. I was wondering if we could maybe not for right now, but I was thinking maybe a

916
01:31:55,590 --> 01:32:02,370
a link to resources for artists like art supplies and places to get materials and

917
01:32:02,370 --> 01:32:06,150
you know, studio, rental, that type of thing.

918
01:32:06,890 --> 01:32:10,290
I think that could be really useful.

919
01:32:12,260 --> 01:32:13,820
Right, under opportunities, right?

920
01:32:15,260 --> 01:32:17,440
Yeah, so like, or directory.

921
01:32:17,960 --> 01:32:22,960
So businesses and arts related, arts adjacent directories.

922
01:32:24,820 --> 01:32:26,420
So I understand there could be like,

923
01:32:26,500 --> 01:32:28,580
ecology opportunities, something you know,

924
01:32:28,640 --> 01:32:31,080
that they have, you know, giveaways and things like that.

925
01:32:31,080 --> 01:32:34,420
and it just would be great to be able to highlight those kind of things.

926
01:32:37,370 --> 01:32:42,350
Well, I'm curious what the timeline for this. I know you're trying to phase it out.

927
01:32:42,430 --> 01:32:47,270
I know it's funny for me to ask that, but because it depends on the funding and everything,

928
01:32:47,470 --> 01:32:51,310
but you're talking about kind of asking what should go on there first.

929
01:32:51,550 --> 01:32:55,430
Is that typical? I don't know about websites. Is that typical for when you're launching a website

930
01:32:55,430 --> 01:32:59,670
that you don't launch it all at once, but that there's portions that go?

931
01:33:00,590 --> 01:33:03,550
Well, ideally we would launch it with everything that's on here.

932
01:33:03,710 --> 01:33:10,850
It would also kind of, there's a responsibility on us as commissioners to provide this content.

933
01:33:11,170 --> 01:33:16,650
Right, develop this content if we don't have the listings, we have to do some work behind it.

934
01:33:16,770 --> 01:33:27,790
So even if it's not on there, if it doesn't make it for day one, maybe the full list of arts adjacent businesses don't make it for day one.

935
01:33:27,790 --> 01:33:31,750
but the nonprofit list makes it for day one or the gallery.

936
01:33:31,890 --> 01:33:32,770
This makes it for day one.

937
01:33:32,990 --> 01:33:35,770
We want to at least have a cell and a framework for it.

938
01:33:36,230 --> 01:33:40,590
And I think once the site is the structure of it is built,

939
01:33:40,890 --> 01:33:44,130
it is easy to add things pretty soon afterwards.

940
01:33:44,410 --> 01:33:48,410
If we come up with an idea and we say we want a different topic

941
01:33:48,410 --> 01:33:50,110
to live under the events calendar.

942
01:33:50,430 --> 01:33:51,430
We can easily add it.

943
01:33:51,870 --> 01:33:54,970
It's more about like this functional functionality of it.

944
01:33:54,970 --> 01:34:04,020
are we hitting on these these five high-level topics a good coverage of what we want to represent

945
01:34:04,800 --> 01:34:11,300
for you know arts and culture in Hillsburg. I love all the content and I can't wait to see

946
01:34:11,300 --> 01:34:18,100
how it will all be displayed because that's like the other portion to you know like how it flows

947
01:34:18,100 --> 01:34:22,580
and how accessible and how easy to navigate it all is but this I mean this is everything that I

948
01:34:22,580 --> 01:34:23,920
I would like to look up somewhere.

949
01:34:24,480 --> 01:34:27,040
The other thing is once we launch this,

950
01:34:27,640 --> 01:34:30,800
I think we can invite the community to contribute.

951
01:34:31,460 --> 01:34:35,000
So like if they know about this little public art thing

952
01:34:35,000 --> 01:34:36,580
that we've completely overlooked

953
01:34:36,580 --> 01:34:39,740
or the artist can say, wait a minute, you forgot me,

954
01:34:40,680 --> 01:34:42,780
we can invite them in to the process.

955
01:34:43,900 --> 01:34:45,760
Yeah, for example, like public art,

956
01:34:46,100 --> 01:34:49,940
there was, we wanted to include the list of fairy doors

957
01:34:49,940 --> 01:34:59,300
around town. There are cultural resources that the Hillsburg Museum may have. They may

958
01:34:59,300 --> 01:35:04,360
already have publications on their website that they want to also share on our website or

959
01:35:04,360 --> 01:35:07,880
this website to its community accessible.

960
01:35:11,000 --> 01:35:14,560
But is there a timeline goal? I'm genuinely curious.

961
01:35:18,130 --> 01:35:20,490
It depends on the approach we take, but

962
01:35:20,490 --> 01:35:29,590
But we're thinking if we get enough funding and we decide on the structure and approaches

963
01:35:29,590 --> 01:35:34,690
a website final strategy, then I mean, three months, right?

964
01:35:35,330 --> 01:35:40,130
Yeah, and ones we've talked to typically are three months to build from start to finish

965
01:35:40,130 --> 01:35:44,550
and then we would be developing content as the design is being built there.

966
01:35:44,950 --> 01:35:50,190
So we'll definitely reach out to everybody, all the commissioners to help fill in the

967
01:35:50,190 --> 01:35:54,030
some of this content and help us build this out when we know a lot.

968
01:35:54,910 --> 01:36:00,110
And maybe we could ask some of the nonprofit executive directors to weigh in

969
01:36:01,930 --> 01:36:04,830
because it's going to be for them too in their organizations.

970
01:36:08,090 --> 01:36:11,670
I'm thinking about it would be nice to have something where artist

971
01:36:11,670 --> 01:36:14,330
could connect with each other too.

972
01:36:15,350 --> 01:36:18,210
And I don't know exactly how that would work.

973
01:36:22,660 --> 01:36:35,820
But yeah, how you can connect with other artists, you know, if you're a potter, how you can connect with other potters or whatever, you know, maybe form alliances or groups or, you know, have little meetings or something like that.

974
01:36:36,080 --> 01:36:45,420
Could be just in the directory you could, like it says, list of artists, you could make it almost live like where you could somehow post your own self as a contact or something.

975
01:36:45,420 --> 01:36:59,500
You know, I'm thinking something a little bit more interactive like a meeting room where people could you know, I guess social media, maybe there's different channels or different opportunities on the social media.

976
01:37:00,000 --> 01:37:10,000
But to your point on the directory, you know, like creative Sonoma on their website artists can go up there, go on, upload their own portfolio.

977
01:37:10,000 --> 01:37:13,900
We know what they do, what their background is, what their area of interest is.

978
01:37:14,520 --> 01:37:20,100
So we could, as we're building this, categorize the different types of artists or the different

979
01:37:20,100 --> 01:37:26,580
types of organizations, so that they can be grouped by interest or by subject or by media,

980
01:37:27,340 --> 01:37:29,080
perhaps to, or searchable.

981
01:37:37,860 --> 01:37:43,240
Like, census that the City of Yoltsberg puts out to the residents.

982
01:37:43,560 --> 01:37:47,560
Wouldn't it be interesting to find out how many people consider themselves artists,

983
01:37:47,560 --> 01:37:49,140
here and what type.

984
01:37:51,700 --> 01:37:55,340
We did that with our cultural master plan, right? We did reach out and

985
01:37:55,820 --> 01:38:02,760
and we did a we looked at there have been different surveys of residents and yeah how many

986
01:38:02,760 --> 01:38:07,820
considered themselves artists and how many arts organizations are actually located in the city.

987
01:38:08,100 --> 01:38:14,460
It's pretty dated at this point. It would be cool to be cool to revisit that. And then have it on the

988
01:38:14,460 --> 01:38:19,880
website also. Yes. As like, you know, this is who we are here kind of thing.

989
01:38:20,200 --> 01:38:26,620
Right. So include some stats maybe of what, who, how many artists are working, how many galleries,

990
01:38:26,840 --> 01:38:31,800
how many nonprofits could be able to do it? I love that. I think

991
01:38:35,230 --> 01:38:36,930
that would really help with

992
01:38:36,930 --> 01:38:40,830
the cultural arts designation as well. Yeah. So great

993
01:38:49,020 --> 01:38:49,900
feedback. Thank you.

994
01:38:51,240 --> 01:38:53,700
We'll come back to you for more feedback as it develops.

995
01:38:53,700 --> 01:38:55,160
Cool. Good job, you guys.

996
01:38:55,600 --> 01:38:58,540
Just wanted to share our progress and they open it up for all comments.

997
01:38:58,840 --> 01:39:01,940
Yeah, it's amazing. Yeah, really, really great.

998
01:39:04,540 --> 01:39:07,120
Okay, so we'll give you an update as this evolves.

999
01:39:07,920 --> 01:39:12,280
And as we have more direction now that we've got some budget kind of set aside for this as well.

1000
01:39:13,660 --> 01:39:17,100
Is there any public comment on the Arts and Culture website map?

1001
01:39:25,190 --> 01:39:28,410
Hi, Hollywood's again. I love it. Thank you.

1002
01:39:29,510 --> 01:39:30,170
Thank you.

1003
01:39:34,890 --> 01:39:43,770
Okay. Great. Moving on to committee updates. And the work committees are the process of evolving

1004
01:39:43,770 --> 01:39:49,770
and changing, but are there any current committee updates that you wouldn't like to volunteer

1005
01:39:49,770 --> 01:39:52,530
or provide information on?

1006
01:39:57,140 --> 01:40:01,980
So for the artist of the year program, we've gathered preliminary

1007
01:40:02,500 --> 01:40:06,320
research. Oh, yeah. I mean, are we doing the new committee updates?

1008
01:40:06,320 --> 01:40:07,060
Because there were so many.

1009
01:40:07,060 --> 01:40:07,240
Oh, sorry.

1010
01:40:07,460 --> 01:40:08,880
I thought it was the order.

1011
01:40:09,120 --> 01:40:09,300
The new.

1012
01:40:09,920 --> 01:40:10,080
Yeah.

1013
01:40:10,200 --> 01:40:11,980
Which committees are really updating on?

1014
01:40:12,600 --> 01:40:12,940
Yeah, I know.

1015
01:40:13,080 --> 01:40:15,400
Like, we have, we have, we officially have new committees.

1016
01:40:15,460 --> 01:40:15,620
Yeah.

1017
01:40:15,740 --> 01:40:16,520
We voted on that.

1018
01:40:18,940 --> 01:40:21,180
Mark, which committees are we updating on right now?

1019
01:40:22,280 --> 01:40:24,920
Um, your agenda has one thing.

1020
01:40:25,100 --> 01:40:27,600
And the presentation has another side to say, just roll with it.

1021
01:40:27,680 --> 01:40:28,600
Whatever updates you have.

1022
01:40:28,800 --> 01:40:28,840
Okay.

1023
01:40:28,840 --> 01:40:34,440
If there are any committees in formation or working on projects that we need to alert us to.

1024
01:40:34,440 --> 01:40:37,900
I'm interested in what the timing is on the fully mural.

1025
01:40:41,460 --> 01:40:41,640
I know.

1026
01:40:42,100 --> 01:40:42,520
Teran.

1027
01:40:46,560 --> 01:40:47,200
Yes.

1028
01:40:48,640 --> 01:40:50,440
Sorry, forgive the slight delay.

1029
01:40:51,500 --> 01:40:54,240
Yes, I'm currently working with Jake.

1030
01:40:55,660 --> 01:41:00,180
And our next step will be to touch base with him.

1031
01:41:00,320 --> 01:41:03,120
So basically, we were just waiting for him to move through

1032
01:41:03,120 --> 01:41:06,400
the arts for all mural completion.

1033
01:41:06,400 --> 01:41:13,300
And so now given that he's had a substantial amount of interaction with the public at the

1034
01:41:13,300 --> 01:41:15,680
farmers market for several events.

1035
01:41:16,480 --> 01:41:22,080
He is working on integrating that feedback into one or two additional options.

1036
01:41:22,740 --> 01:41:30,820
And I'll be reaching out to the committee soon to figure out availability for perhaps a follow-up

1037
01:41:30,820 --> 01:41:32,380
meeting to touch base.

1038
01:41:32,380 --> 01:41:50,260
And then Jake is also working on working together to provide a revised timeline, so as you heard he does work quickly, but getting that next iteration of the mural design will is his next goal.

1039
01:41:50,800 --> 01:41:54,820
So we don't have a distinct timeline just yet, but we are working on that.

1040
01:41:55,720 --> 01:41:56,560
Thank you.

1041
01:41:56,560 --> 01:42:01,200
And then at some point it still needs to be ratified by the City Council on correct.

1042
01:42:02,440 --> 01:42:04,460
Yeah, this could be question-tare, right?

1043
01:42:04,640 --> 01:42:07,780
It needs to come back to the Commission and to the City Council.

1044
01:42:07,980 --> 01:42:09,360
The final design, is that correct?

1045
01:42:10,440 --> 01:42:10,880
Correct.

1046
01:42:12,680 --> 01:42:13,720
Thank you very much.

1047
01:42:14,160 --> 01:42:15,380
Did it answer your question?

1048
01:42:16,100 --> 01:42:17,360
Yes, thank you very much.

1049
01:42:19,940 --> 01:42:25,620
And can you provide a reminder for the percent for arts ordinance?

1050
01:42:26,360 --> 01:42:31,660
The next steps for that and when it is going in front of city council for the next review?

1051
01:42:36,380 --> 01:42:42,280
So currently and director of the make if if there's anything of any additional points

1052
01:42:42,280 --> 01:42:49,220
that you'd like to contribute, just definitely chime in, but we're basically working with

1053
01:42:49,220 --> 01:42:55,220
the city attorney's office to look at some of the requests that were made or some of the direction

1054
01:42:55,220 --> 01:43:04,260
that was given during the velocity council meeting and looking at the timeline as to when that

1055
01:43:04,260 --> 01:43:09,040
will come back to the commission and then that will dictate when it can go back to city council but

1056
01:43:09,040 --> 01:43:15,540
there is still work ahead to do. So it would come to the commission first and then go to the council.

1057
01:43:15,540 --> 01:43:34,540
So, yeah, Taren and I met this week and reviewed the council meeting, the discussion, and then kind of narrowed down on the deal points, but the components of it that the city attorney will need to work on drafting into the ordinance.

1058
01:43:38,910 --> 01:43:39,670
Thank you.

1059
01:43:40,210 --> 01:43:41,010
Thank you.

1060
01:43:41,010 --> 01:43:41,110
Yeah,

1061
01:43:44,070 --> 01:43:47,090
we were about to talk about the artists of the year.

1062
01:43:47,530 --> 01:43:52,690
Oh, so yeah, basically there's like preliminary information is being gathered and the

1063
01:43:52,690 --> 01:43:57,090
main thing that we need to do next really is create sort of like a reverse timeline so

1064
01:43:57,090 --> 01:44:03,770
we could figure out when we need to collect nominations and work from there and then how should

1065
01:44:03,770 --> 01:44:07,010
the nominations be collected, we should probably chat with you.

1066
01:44:08,230 --> 01:44:13,230
I did a little bit of research on a youth component there, like how to include or nominate

1067
01:44:13,230 --> 01:44:20,210
youth and there's a San Diego program that was pretty well established where they have like professors

1068
01:44:20,210 --> 01:44:26,030
and instructors nominate mostly high school but I think we could do a version of that within schools

1069
01:44:26,890 --> 01:44:33,110
and then beyond as well for the youth but really the main thing I think is just going to be

1070
01:44:33,110 --> 01:44:39,470
how to get the information out to people and then how to also collect the nominations. The nominations

1071
01:44:39,470 --> 01:44:45,270
For the youth was done purely by email, which I don't know you guys would particularly want a bunch of email

1072
01:44:45,790 --> 01:44:53,390
Yeah, so we'll have to figure out some kind of a system to collect all that information. Right a process because this will probably be ongoing, right?

1073
01:44:53,770 --> 01:44:57,090
Yeah, I think that's the intent. We do have the ability to do

1074
01:45:00,000 --> 01:45:28,820
People to submit information. They're not super sexy forms, but there they do work. So. Long as you're willing to help out with that. And is the goal, you're saying you're working back, working on a back, like, work back schedule. Yeah, would the goal be like April during our culture creativity month. That's the goal. And then there's always the holidays come into play potentially, depending on how far back or how long we're going to take, you know, it just depends. And we'll probably.

1075
01:45:30,660 --> 01:45:36,680
coordinate with H-U-S-D regarding the youth one? Well, all schools, really.

1076
01:45:36,820 --> 01:45:42,720
All, excuse me. All schools, right. That's just one. We're talking about the

1077
01:45:42,720 --> 01:45:44,120
artist's recognition program.

1078
01:45:46,770 --> 01:45:50,130
So this will be available for all ages. Yes, there'll

1079
01:45:50,130 --> 01:45:56,110
be a youth, you know, ours in the year. Oh, are you gonna have two? Yeah, that's what

1080
01:46:01,930 --> 01:46:03,490
So I

1081
01:46:06,210 --> 01:46:13,810
think you heard enough from me already about arts education initiative moving forward.

1082
01:46:14,990 --> 01:46:23,450
We had the recent meeting and talked about getting infrastructure in place and the priority being

1083
01:46:23,450 --> 01:46:25,170
in the Arts Education Directory,

1084
01:46:29,440 --> 01:46:31,020
and planning for the Arts and Culture Summit

1085
01:46:31,020 --> 01:46:35,380
with the Communications and Community Partnership Committee.

1086
01:46:38,800 --> 01:46:39,020
Yeah.

1087
01:46:41,570 --> 01:46:42,630
No other website updates.

1088
01:46:42,870 --> 01:46:44,530
We've book a lot about the website tonight,

1089
01:46:44,530 --> 01:46:46,910
so we'll give you more as it evolves.

1090
01:46:49,610 --> 01:46:53,730
All right, next item is the Community Services Activities

1091
01:46:53,730 --> 01:46:54,230
report.

1092
01:47:04,580 --> 01:47:05,640
Miss Nicole, do you want to take that?

1093
01:47:05,740 --> 01:47:06,380
So, do you want me to?

1094
01:47:09,190 --> 01:47:09,930
Hi, I'm so sorry.

1095
01:47:10,030 --> 01:47:13,130
I'm having a little bit of a delay here.

1096
01:47:13,130 --> 01:47:24,610
I apologize. But yes, we have a, we're moving swiftly towards the next City Council meeting

1097
01:47:24,610 --> 01:47:30,490
that will have an Earth's initiative brought to the City Council for consideration. That will

1098
01:47:30,490 --> 01:47:38,970
be the Bell D'Aluna Community Centre Multicultural Project Murals review. So look out for that

1099
01:47:38,970 --> 01:47:48,750
on September 8th. And then at our next commission meeting we're working towards providing an update

1100
01:47:48,750 --> 01:47:53,870
on the percent for art program. So taking into account the feedback and direction that we receive

1101
01:47:53,870 --> 01:47:59,610
from council as well as additional research and information that we've been able together working

1102
01:47:59,610 --> 01:48:08,630
with the city attorney's office about those various components. So September will be a busy

1103
01:48:08,630 --> 01:48:16,090
month with lots of progress, and we look forward to reporting back about the City Council

1104
01:48:16,090 --> 01:48:18,290
meeting at your next commission meeting.

1105
01:48:20,930 --> 01:48:26,290
Two other quick updates, sweet Caroline, if anyone was at the Tuesday concert last night,

1106
01:48:26,490 --> 01:48:27,290
wrapped up the season.

1107
01:48:27,510 --> 01:48:33,590
It was a great season for us, and next week, if you notice activity at the fully pavilion,

1108
01:48:34,390 --> 01:48:38,450
we've been able to recruit our first corporate use of the site.

1109
01:48:39,230 --> 01:48:51,410
Sunday, Monday, not Tuesday because the farmer's market Wednesday and Thursday, Jeep Corporation will be doing their media unveiling of their new EV renegade vehicle.

1110
01:48:51,890 --> 01:48:59,230
They'll start here, do a presentation, and then they take off and they go up for wheeling up in Booneville area, something like that.

1111
01:48:59,230 --> 01:49:09,070
It is an area that has potential to help support the pavilions operation and are highly subsidized

1112
01:49:09,070 --> 01:49:11,230
operation for a lot of our nonprofits.

1113
01:49:12,290 --> 01:49:18,350
So we're excited for them to be, to welcome them to the pavilion.

1114
01:49:19,010 --> 01:49:21,350
We're interested to see how this goes.

1115
01:49:21,710 --> 01:49:23,450
We think it's going to be a great venue for them.

1116
01:49:23,530 --> 01:49:27,130
And we hope that attracts others in the future as we move forward.

1117
01:49:27,130 --> 01:49:31,870
because we do need to figure out a way to recover our operational costs for the

1118
01:49:31,870 --> 01:49:36,570
pavilion. So if you see them there, it is a private event. They will have

1119
01:49:36,570 --> 01:49:42,610
exclusive use. They will have security and they will have several vehicles. So

1120
01:49:42,610 --> 01:49:48,330
Tuesday, Sunday is the dry run, set up, and then Monday, Wednesday, and Thursday

1121
01:49:48,330 --> 01:49:53,020
and they're bringing the media from around the world and also there's the you know

1122
01:49:53,020 --> 01:49:56,140
key social media influencers who focus on automotive,

1123
01:49:56,560 --> 01:49:57,160
kinds of things.

1124
01:49:58,100 --> 01:49:58,980
So it should be interesting.

1125
01:49:59,480 --> 01:50:01,700
Is there a published price list for that

1126
01:50:01,700 --> 01:50:03,160
or is it negotiated?

1127
01:50:04,020 --> 01:50:06,360
This one's negotiated because we actually don't have

1128
01:50:06,360 --> 01:50:09,360
the tier two phase two operational plan yet.

1129
01:50:09,620 --> 01:50:11,380
Before council, we're working on that right now.

1130
01:50:11,480 --> 01:50:12,720
It's going to council on,

1131
01:50:13,160 --> 01:50:14,860
it's going to the parks and rec commission in September

1132
01:50:14,860 --> 01:50:15,800
and council on October,

1133
01:50:16,280 --> 01:50:17,940
well right now, October 5th.

1134
01:50:19,240 --> 01:50:21,940
It's a little different when you have a corporate event

1135
01:50:21,940 --> 01:50:27,520
like that. So we have different categories of use. We have our city events and then city partnered

1136
01:50:27,520 --> 01:50:33,300
and then nonprofit fundraiser type events and then private events and the corporate events

1137
01:50:33,300 --> 01:50:41,080
like this fall kind of outside of that framework. And so it's likely negotiated on a per event basis.

1138
01:50:42,260 --> 01:50:47,500
To be honest, a higher rate than what a private individual would pay. That makes sense.

1139
01:50:47,500 --> 01:50:54,280
Yeah. Thank you. You're welcome. Otherwise, busy, busy month, busy summer, we're wrapping it up.

1140
01:50:55,780 --> 01:51:00,460
Oh, and if you haven't been by, the Abeldon Luna Community Center,

1141
01:51:00,580 --> 01:51:05,440
you heard Council Member Kelly mentioned it. The painting is still ongoing.

1142
01:51:05,800 --> 01:51:10,980
They're wrapping it up this week, I think. And we've had lots of comments on it.

1143
01:51:12,180 --> 01:51:13,040
I'll leave it there.

1144
01:51:13,040 --> 01:51:13,040
there.

1145
01:51:16,120 --> 01:51:21,360
That concludes our report. Great, thank you for the report. Okay, are there any

1146
01:51:21,900 --> 01:51:25,780
last item, any commission reports on matters of interest this evening?

1147
01:51:26,200 --> 01:51:37,340
I just wanted to say that I went to see a play at the Raven, Gabriel Friara is the play

1148
01:51:37,340 --> 01:51:50,100
right and it was who will dance with Panchovia and it was on the audience was on the stage like

1149
01:51:50,100 --> 01:51:56,860
in a circle so it was very intimate and you know I was really moved by this play I mean as a

1150
01:51:56,860 --> 01:52:04,620
white person I know I can never fully understand what it means what it's like to be Mexican or Mexican

1151
01:52:04,620 --> 01:52:15,120
American and you know what they go through the micro aggression, the racism, the feeling

1152
01:52:15,120 --> 01:52:22,360
that they're never enough and these are all themes that the play covered and I just saw

1153
01:52:22,360 --> 01:52:28,100
things, I felt things in a different way and I realized I left the theater thinking you

1154
01:52:28,100 --> 01:52:35,040
know and I'm still thinking about it and thinking that you know are you know

1155
01:52:35,040 --> 01:52:39,960
not only does it like gather people you know it's a mechanism to tell

1156
01:52:39,960 --> 01:52:49,600
stories but it also helps encourage empathy and understanding across

1157
01:52:49,600 --> 01:52:57,200
different cultural experiences and you know place like that it gives voice

1158
01:52:57,200 --> 01:53:06,880
and visibility to stories that some of us might, you know, never might encounter.

1159
01:53:07,580 --> 01:53:16,720
And so, I hope, as an art and culture commission, we continue to support art that reflects our diverse community

1160
01:53:16,720 --> 01:53:23,260
and just helps us see the world, you know, through someone else's eyes. That was what I got out of it.

1161
01:53:23,260 --> 01:53:26,940
And so, I just wanted to show them.

1162
01:53:31,590 --> 01:53:37,550
I wanted to talk about the Scarecrow Festival, which is coming up again this year, sponsored

1163
01:53:37,550 --> 01:53:38,710
by Hartesons.

1164
01:53:39,940 --> 01:53:48,950
She is a test-assetant, who's heading up Hartesons, scheduling some building workshops in September

1165
01:53:48,950 --> 01:53:56,870
September and early October, then the scarecrows will go on display, and they will be auctioned

1166
01:53:56,870 --> 01:54:00,110
off for a charitable organization.

1167
01:54:00,810 --> 01:54:05,010
So I'm not going to try and get into all the specifics right now, but I wanted to encourage

1168
01:54:05,010 --> 01:54:10,890
you to go to heartesons.org to get more information about signing up and making a scarecrows.

1169
01:54:11,150 --> 01:54:16,830
The scarecrows will again be placed around town, downtown, and it's a really, really great

1170
01:54:16,830 --> 01:54:19,350
opportunity to interact with your community.

1171
01:54:21,770 --> 01:54:24,910
Too bad we don't have the website to post all that information on.

1172
01:54:26,270 --> 01:54:29,910
But perhaps they could do a presentation the next September meeting.

1173
01:54:30,470 --> 01:54:33,830
Or give an update so we can reach out and see if there's-

1174
01:54:33,830 --> 01:54:35,270
I will check it. I will check on that.

1175
01:54:38,300 --> 01:54:41,840
I think in a meeting that we had recently,

1176
01:54:42,300 --> 01:54:47,120
we had a discussion about the makeup of our committees.

1177
01:54:50,310 --> 01:54:57,590
Yeah, that was one of the topics that came up and having committees and having non-commissioners

1178
01:54:57,590 --> 01:55:02,590
be part of your committee. And one of the kind of feedback that I got from City Manager

1179
01:55:02,590 --> 01:55:09,250
K was that, you know, the council appointed the commission to be the recommending body

1180
01:55:09,250 --> 01:55:13,850
on certain things and make those decisions. And so, as you look at your committee formation,

1181
01:55:13,850 --> 01:55:19,570
I think it's important to think about the, and I'll use the fully family community

1182
01:55:19,570 --> 01:55:26,450
provision as an example, we had a review panel that had experts that the committee didn't

1183
01:55:26,450 --> 01:55:32,030
necessarily have expertise that the committee didn't necessarily have, but the actual recommendation

1184
01:55:32,030 --> 01:55:37,070
on the art came from the committee, which are commissioners.

1185
01:55:37,070 --> 01:56:00,010
I think that's a really effective tool to engage community members in the work you do but still recognize that your role as commissioners is to make those recommendations and those recommendations shouldn't shouldn't should be informed by community members but not necessarily the recommendation is from those community members make sense.

1186
01:56:00,010 --> 01:56:12,890
I think it was a good, yeah it does, yeah so do you think about your committee work, it's great to involve subject matter experts in your work but remember that you are the appointed person to make those recommendations.

1187
01:56:13,490 --> 01:56:20,930
True, but I do think it's really important to engage the community in our committees, whatever format that can take.

1188
01:56:24,150 --> 01:56:31,130
resource panel review panels what we use there resource panel is a great example to some framework

1189
01:56:31,130 --> 01:56:36,790
like that. Yeah, I think even an even like an at large resource panel or a list so that any

1190
01:56:36,790 --> 01:56:43,050
if any of these committees need to tap into a certain subject matter expert we could go to them.

1191
01:56:44,230 --> 01:56:50,290
They may not be on the committee full time, but they are available to support the committees.

1192
01:56:50,290 --> 01:56:54,070
Yeah, or maybe even like a focus group, you know, something that you could take, you know,

1193
01:56:54,210 --> 01:56:57,430
you take it to a certain point and then you take it out to the community and say, and

1194
01:56:57,430 --> 01:56:58,050
get their feedback.

1195
01:56:58,290 --> 01:57:02,250
And then you make those, you maybe incorporate some of the recommendations so that the

1196
01:57:02,250 --> 01:57:07,030
commission is still making the decisions, but you are taking into account the wishes of

1197
01:57:07,030 --> 01:57:08,390
the community, which is our job.

1198
01:57:09,750 --> 01:57:20,150
This is actually a modification that we recommended for the Arts for All program is having a pool

1199
01:57:20,150 --> 01:57:27,750
of community members who are subject matter experts in various arts, and we would select

1200
01:57:27,750 --> 01:57:34,330
from them to review the artist's submissions as opposed to the last-minute scramble that

1201
01:57:34,330 --> 01:57:41,390
we had to do this last round, just have a set pool of people. People can move in and

1202
01:57:41,390 --> 01:57:48,430
out of it, but at least we know that we have people who can lend their expertise to looking

1203
01:57:48,430 --> 01:57:49,070
at the art.

1204
01:57:49,070 --> 01:57:58,890
Also to clarify, there's, you know, there's the difference between having committees where people join versus having like with fully, we chose the other community members as well.

1205
01:57:58,990 --> 01:58:01,010
So it's like sort of like a little filter through.

1206
01:58:01,950 --> 01:58:03,550
We had like 10 people.

1207
01:58:03,890 --> 01:58:05,830
There was a lot, but it was also.

1208
01:58:06,630 --> 01:58:08,330
It wasn't totally random.

1209
01:58:08,770 --> 01:58:14,170
You know, it was like, oh, this person because of this and this person because of this and this person's in this world.

1210
01:58:14,170 --> 01:58:17,550
and so it was you know structure. I think it worked really well and then yeah

1211
01:58:17,550 --> 01:58:22,150
just came back to the to the three of us in an end but so in that case they

1212
01:58:22,150 --> 01:58:27,430
were they were selected they weren't just volunteer committee members it was

1213
01:58:27,430 --> 01:58:31,110
more of a selection process. Mm-hmm. They're going to engage in these but these

1214
01:58:31,110 --> 01:58:34,950
people because they have different qualifications and skills. Yeah and then also

1215
01:58:34,950 --> 01:58:41,590
during the meetings we invited a variety of people in like based on similar

1216
01:58:41,590 --> 01:58:45,610
things because we were like oh this person can have this view on this and this person can have this

1217
01:58:45,610 --> 01:58:50,950
view on this so it was like we were including a lot of people but also like not exclusively but

1218
01:58:50,950 --> 01:58:56,270
selectively like there's a purpose because we wanted specific opinions and information it wasn't

1219
01:58:56,910 --> 01:59:02,910
and now I actually feel like even more is the full community involvement portion where there's all

1220
01:59:02,910 --> 01:59:08,570
of those sessions that Jake has been holding that's like the real feedback and it almost makes more

1221
01:59:08,570 --> 01:59:15,930
since now to just have that. Otherwise, you're inviting so many people to. I mean, it's a lot of

1222
01:59:15,930 --> 01:59:22,850
opinions early on. Yeah, and I would like to make a point. They're not beating down our doors to

1223
01:59:22,850 --> 01:59:24,330
join these committees.

1224
01:59:30,470 --> 01:59:31,890
Okay, any other reports?

1225
01:59:34,990 --> 01:59:38,410
No, all right. Thank you, everyone. Meeting is adjourned.