Is everybody ready? 601.
mr. Smith, you ready? Yes. You're good. Thank you, Sir. I want to welcome to the henrico county
board of supervisors meeting for january the 27th. As we continue to address the challenges of This weekend's storm.
and out of abundance of caution for the Safety of our residents and our employees,
tonight's meeting is being conducted with Only essential staff present here in the
boardroom. We know that many of our staff are Participating in the meeting online,
and we hope that our residents and our other Community members are watching the meeting through the live stream or through webex.
I want to take a moment to thank our staff, Who are here to make the broadcast of tonight's meeting possible. And I also want To thank all of our county employees who have
been working nonstop for several days to do All they can to keep our residents safe.
I want to thank mr. Terrell hughes and our Entire department of public works for their
hard work during this storm. All of our dpw and ben shepherd and Communications team for social media updates,
faqs, and other ways that we have kept our Residents and business communities informed,
all while braving the cold and safety risks.
I want to thank all first responders for all Of your hard work and commitment.
it makes us proud to live and work in Henrico, and we also want to thank all those mechanics Who are constantly on standby to keep the
plows and the equipment running. For everyone who is watching on the public Comments portion of tonight's meeting will be
conducted through webex. If you're watching the live stream on the County website,
you can give your comments remotely. Go to the board of supervisors web Page@henrico.gov.
backslash supervisors. Click on guidance for the board of Supervisors meeting.
scroll down and click on the webex event.
a moderator will let you in and let you know When to turn to speak. Thank you. We will start with our pledge of Allegiance,
followed by invocation given this evening by Chaplain for elko county police division.
I pledge allegiance to the flag of the united States of america for which it stands.
one nation under god, Indivisible, with liberty and justice for
all. Father god, we thank you for this time As we come together.
thank you for the hard work and dedication That our board and our county puts.
lord, just to help us as citizens to protect Us in this time of inclement weather.
lord, thank you for the workers who are out During this time and provide them safety as a
continued work is needed throughout this Week. Praying for the first responders who are Responding to the emergencies happening
within our county. Give them protection. And lord, as this is happening throughout the Entire county,
give protection and wisdom to those who may Be out, can be safe in their homes and using Discretion in that.
lord, I thank you for this time. We get to gather. Thank you for the board, The sacrifice and time they put in to make
henrico the greatest county that it is for The blessing. It is just to be here and the blessing it is From you that we are able to know what life
is and life abundant through you. And we pray, amen. Amen.
colleagues, I will now accept the motion for The regular and special meeting minutes from
january 13th, 2026. Meeting so moved. It moved by miss roundtree, Seconded by mr.
rogers. All in favor, Say aye. Those opposed? The ayes have it. Mr. Manager, Do you have any comments tonight?
I do. Mister chair, members of the board. As you can see most of our agency heads and Employees are online this evening.
we do have that capability and certainly hope That residents of the county have taken
advantage of it as well tonight. So the chair did cover some of the and Express thanks for employees that work to
storm. And mister chair members of the board, I want to thank you for your continued support. I do want to just touch on a couple Of things from the storm that we experienced.
so this was a different type of storm and That we have not had ice like this and
avoided significant power outages simply by The fact that the storm shifted.
but we had significant preparations underway In the county.
emergency planning began last week. We were in constant contact with the national Weather service and dominion,
who were both predicting significant snow and Ice and widespread power outages.
a state of emergency was declared in the County on saturday. I will ask the board at the end of the normal Meeting to act via unanimous consent to lift
that state of emergency. Saturday morning, the county officially Opened its emergency operations center to
coordinate emergency preparedness and Responses across all county agencies.
the eoc was staffed in shifts of 22 Professionals working around the clock.
all of the deputy county managers Participated as well. And many of the agency heads.
countless more staff participated in regular Meetings with the eoc throughout the storm in
its aftermath. All county agencies work Together to protect our community during
emergencies from police and fire. 911 center and the sheriff logistics on this Storm were simply off the charts,
and that we had to think of how do we get 911 Operators to work their shifts when they in
fact could not, would not be able to drive In.
and a number of logistical efforts were put Underway. But I want to I want to highlight a few Agencies that really went over and above the
department of public works had 300 employees That were working 24 over seven,
110 pieces of equipment. Recreation and parks stepped up, Deployed 13 vehicles to deliver food and
personnel for the 911 center and other county Agencies.
those vehicles were staffed in shifts around The clock. Department of general services.
if you came in as you came in. Mr. Chair, members of the board to the county Complex.
all county complexes are complex. Libraries, parking lots cleared.
that is not the case. Everywhere in the Region with public facilities.
the departments of social services, Mental health, and our sports and entertainment authority Worked exhaustively to prepare that facility
for shelter operations in the event of power Outages, with staffing assembling over 150 cots and Thousands of meals.
should they be necessary? We actually obtained a generator for the Sports and event center that came in on a
flatbed truck. We had never wired that Facility to run on generator power.
that was a herculean undertaking, Required a number of tests in order to make
sure that the equipment in there was not Damaged by generator power.
our emergency operations provided over 1000 Meals to public works equipment operators to
minimize downtime for road crews who worked Clearing streets throughout the day and
night. Finance department secured hotel rooms To be available if roads became impassable
for members of the public who needed shelter Because they were medically vulnerable to
power outages in cold weather.
the county is open for normal operations Tomorrow.
and I will say this, you know, When primaries and secondaries are cleared
the subdivisions are going to be more Difficult and that we do have ice
accumulation and there is simply mechanically Very little that we can do with snowplows and
ice. So I ask that residents in those Subdivisions simply use caution before they
get to the secondaries and then primaries, And then for all staff and members of the
public, please do not let your guard down, Because more snow is forecast for saturday
and sunday this weekend. So we will go through and do it once again.
again, mister chair, members of the board, I want to thank you for the for the,
the resources that you provide our county Employees because we had equipment ready that
other localities did not to fight this storm. And you know, the, I think you could see if You drove around the region,
just the the difference that our crews were Able to make for our residents and
businesses. And with that, Mister chair, I share your note of thanks and
have no other comments this evening. Thank You so much, mr. Manager. Colleagues, any comments from you all?
just say ditto to your comments and to the Manager's comments.
I think, you know, most of our residents see The herculean effort put in by our team to
try to make sure that our communities are as Safe as possible. So it does. I mean, we cannot say thank you Enough for the work that has been put
forward. So I just want to say thank you as Well. Thank you so much, rev nelson. Mr.
manager, mr. Chair. We do have one Presentation this morning and that is a
proclamation for human trafficking awareness Month. For this item, I'd ask our vice chair, Misty roundtree,
to present the proclamation to mike male, Deputy county manager for public safety.
I am honored to be chosen to present this Proclamation,
because I firsthand have the opportunity to See the work that is being done and has been
done for some time by henrico folks and mr. Fineman and shelly schuman johnson, And just all of the the people that have
really treated human trafficking the way that It should be, which is not to treat victims
as criminals and to try to get folks the help That they need and to hold people accountable
in this very important area. So it is my, my honor to present this Proclamation on behalf of our board,
proclamation of the board of supervisors of Henrico county, virginia human trafficking awareness month, January 2026.
whereas, the inalienable rights of all Virginians are vital to the happiness,
prosperity, and well-being of the communities Of the commonwealth. And. Whereas, human trafficking is a form of Modern day slavery that relies on a regime of
criminal conduct, including fraudulent Recruiting, illegal transporting, Coerced compliance, violence and kidnaping
for the purpose of stealing individuals hopes For the future, the fruits of their own labor, Their well-being,
and their family relationships. And whereas thousands of men, Women and children are exploited by human
traffickers in the united states and abroad, And including urban areas, small communities, schools and neighborhoods In virginia.
and whereas human trafficking is the largest And fastest growing criminal industry in the
world, which has established a foothold in Virginia in the form of organized criminal
gangs, illicit massage businesses, And labor trafficking. And whereas many grassroots and nonprofit Organizations exist that help in the fight
against human trafficking through education And prevention. And whereas the conviction of human Traffickers,
empowerment of survivors, And prevention of others from becoming victims are top public safety priorities for The commonwealth.
and whereas henrico county law enforcement Has for the past 14 years prioritized
enforcement of human trafficking laws and has Worked with multiple community partners to
support and empower survivors of human Trafficking in what has become a model
approach for the commonwealth and the nation. Now, therefore, be it proclaimed that the Board of supervisors of henrico county,
virginia, hereby recognizes january as human Trafficking awareness month and calls this
observance to the attention of all henrico Residents. Signed roscoe d cooper, The third chair, board of supervisors,
attested tanya and bracket clerk. January 27th, 2026. Thank you.
just real quickly, mr. Roundtree, Thank you very much for the kind words, mister chair. Members of the board.
I want to point out, I'd be remiss if I Didn't point out something in aspect with
these charge. As the manager was talking About the efforts of last week leading up to
the storm. On thursday, We had a very amazing day where approximately
50 county leaders came together. Even juggling all that they were juggling With preparing for the storm,
and were trained by an expert in the field, A lady by the name of deepa patel,
who is online. She runs an organization Called trauma and hope, and she is working with county workers to Train on this issue.
our goal, and something we hope to accomplish By the end of the year in conjunction with
efforts of police, are to train every county Employee for what to look for in the area of
human trafficking and who to tell when they See warning signs. So I can't speak enough how amazing that Event was on thursday.
the training was fantastic, But also the fact that we had so many county leaders give up their time in dealing with Everything else they were dealing with,
to come together and strategize on developing This, this response. So thank you so much for for This proclamation and the support for all
that we do in this area. And we're going to do something really Amazing with the county this year in this
area. Mr. Manager, before we proceed with the Agenda,
are there any members of the media here? So could you just acknowledge yourself?
all right. If you're watching online, Thank you so much for covering our meeting tonight, mr. Manager. Mr.
chair, members of the board, You move into public hearings, rezoning cases and provisional use permit.
first case out of tuckahoe. 255-25 is a conditional rezoning request Coming forward from main street homes of
virginia to rezone from a1 to r3, Ac.
several parcels containing 7.25 acres located At the southwest intersection of church road
and covey run drive, the applicant proposes Single family homes. Mr. Emerson. Thank you, Mr.
manager. As as you mentioned, This case has been on the agenda several
times. It was deferred from the november 12th Meeting as a decision only just as a quick
recap of the case. The site is 7.25 acres.
it is located at the intersection of church Run and church road and covey run drive.
the request is to rezone from r3ac1 family Residential district,
r2r3ac1 family residential district to Construct up to 14 single family homes.
it's it's from a one to r3ac. The adjacent development is r three, But the reason for the r3ac is the
environmental features that are evident in This conceptual layout.
cause some of the lots not to be able to to Conform with the true r three lot.
so the r3ac for those particular lots allow Them to be a little more flexible.
all the proffers that have been provided in This case make it consistent with the
existing homes on the opposite side of covey Run.
the only other thing that I would mention in Regards to this case is an update,
is that the existing bmp, Which had been in question as to ownership,
has transferred to the existing covey run Homeowners association.
and with that, if you have any questions, I'll be happy to try and answer them.
colleagues. Any questions? Thank you, Mr. Emerson. I know this is a decision only, So this is not open for public hearings.
I just want to cover just a few things, Just because it's been 60 days since we last
heard the case. And primarily, We did defer it for two reasons.
we wanted to get a little bit more Information on the school side. We also, as you alluded to, We're talking about the bmp just to the south
of the property. There was a question of the Ownership of that bmp. It has transferred over to the covey run hoa.
so giving us that 60 days, I think to wait was very, very beneficial for that case.
so I just want to reiterate for folks that Might be watching, watching, we did have two community meetings Where the applicant reduced from 18 to 14
homes. After the first meeting. They also proposed the the lot width to be 85ft.
they also removed a shared driveway that Attached to directly to church road,
and they assured that any wetlands that were There would be in a in a c1 conservation.
after the second community meeting, They also increased the minimum house size
from 2000 to 2350. They changed the Construction hours to from 7 to 7 to 8 to 6
p.m. They removed the asphalt driveway and They also created a ten foot buffer on the
western side behind each of the lot. So lastly, I think they proffered no Connection between boughton road,
which is very important to some of the folks On london retrievers ridge. So appreciative of the applicant doing those Things for the community.
after those two meetings, I do want to spend just a second on the
schools because I did do a little research. As my colleague did on, On one of her cases this,
this particular property is zoned for gatton, pocahontas and godwin.
I think gatton was probably the largest Concern with many of the residents. And I just want to make sure that everyone Got this from the school's website.
but, you know, across the county, We have at least 4100 empty elementary school
seats. I know we have an expansion at long And jackson davis that will add about 150
each. And there's also a new elementary School that our former colleague from fairfield is building in fairfield.
so that will add some additional capacity as Well. And so plenty of elementary. Elementary school capacity around the county.
obviously, we're worried about gating, Particularly when I look at gating.
it's showing from schools that 93% capacity.
599 is the actual enrollment functional Capacity.
644 when you actually look at some of that And there was some there was some email
traffic because the parents found a number of 621 on the enrollment that included some
pre-k kids. And so there were some pre-k Classes inside that school.
the actual capacity at gatton is like 680, Which means there's about room for 81 kids at
gatton elementary school. So I know that there are there are people That are watching that will say gatton is
over capacity. And there's some there's some Capacity issues there, and it may just be that programing will be Adjusted over the years,
but the building itself looks like there's Plenty of capacity from what I'm seeing.
I don't know if, mr. Emerson, You have anything on that, but the last thing
that I'll that I'll read sort of from folks Is I did get a letter from the hoa president
or an email. I apologize from the hoa President from covey run hoa,
which is just to the east of this proposed. It's on the eastern side of this of the Street.
he I'll shorten it, but basically said that Being said, we wanted to thank you.
he was sending this to mr. Roguish myself. That being said, we want to thank you and the Other board of supervisors for your patience
as our covey run hoa work through this. The being the claim to the to the bnp and let You know that we support the approval of msh
main street homes plan covey run west Development. So the hoa seems to be supportive of this at This point.
whether or not they will join that hoa that's To be determined in the plan development.
they'll have to figure that out. So just real Quick and we'll get get moving here.
the comp plan does call for residential here. Is that correct? Yes sir. So it checks the box for comp plan.
it looks like schools are supporting it. Traffic police basically general government Is supporting this.
yes, sir. Planning commission has recommended Approval. Approval staff supports it as well.
so from my perspective then I look at the Hoa. The hoa across the street is supporting it.
I have neighborhood support. I also think that in this case the applicant Has done everything within reason.
they've closed the road, They've settled the bmp, they've addressed hours of construction, Etc.
so I want to thank the applicant on this for That as well. So with that long winded response, Mr.
chair, I move that we follow the Recommendation of the planning commission and
approve rez 2025 ten 1470 main street homes Of virginia incorporated.
it's been moved by mr. Rogers, seconded by miss rountree. All in favor, say aye. Aye aye.
those opposed? Ayes have it approved. Next, mr. Chair out of the verona district, 249-25.
elder homes corporation has a conditional Rezoning request. Mr. Emerson, I understand that this at the Request of the applicant,
is being deferred to march the 10th. Yes, sir. That is, the request is a deferral.
there are still it was deferred before, As you'll recall, for additional drainage work that that needed To be done.
soils analysis and overall development Questions.
there are still many outstanding questions Regarding the work that's been submitted thus
far. Public works environmental raised Several issues that need to be addressed.
they're contained in the staff report. So staff recommended deferral.
the applicant I advised the applicant of That. So they requested a deferral to march the 10th.
and that's that's the request.
reverend nelson mr. Newby, So I can go straight into the motion.
right. No, sir. I would call for public Hearing, mr. Chair, on the deferral request.
all right. So this is a public hearing. If there are persons online that would like To speak to this item.
no, sir. Excuse me. Sorry. No one to speak on this item. Thank you so Much. All right,
mr. Chair, I move that rez 2025 101722 elder Homes corp be deferred to the march 10th,
2026 meeting at the request of the applicant. Second, it's been moved by reverend nelson, Second by miss roberts. All in favor, say
aye. Aye. Those opposed? The ayes have it. Motion approved.
next. Mr. Chair, members of the board out of The tuckahoe district, 32-26 cannon wash,
llc, with a request for provisional use Permit under chapter 24 of the code of the
county to allow car wash on a parcel located At the northwest intersection of patterson
avenue and quail lane. Mr. Emerson thank you, Mr. Manager. Mr. Chair, members of the board.
this is a request for a provisional use Permit to allow the operation of a car wash
on a 0.945 acre b2c zoned site at the Northeast intersection of patterson avenue
and quail lane. Surrounding uses include Office and business to the east and west,
as well as single family residential Neighborhoods adjacent to the north.
an apartment community and retail strip Center are located across patterson.
the property was previously a kentucky fried Chicken restaurant and was rezoned from b1 to
b2 c in 2002. The proper conditions approved With the rezoning remain in effect would not
conflict with the proposed use. The applicant has indicated the existing Building would be removed if the site is
redeveloped as proposed. With this request is shown on this concept Plan.
the proposed car wash would be positioned in The center of the site, with 12 vacuums along the structure's eastern Wall facing the office building,
cars would enter from quail q along the Western side of the building,
exit to the north towards residential Properties,
and then turn where drying blowers would be Located, and then and then move southerly towards Patterson.
existing vegetation would be retained in Several locations along the site's perimeter
in the northern masonry wall would remain Supplemental. Landscaping would be added in several spots In the height of the existing brick panel
wall on the eastern property line would be Increased to eight feet.
we do have some elevations, And if you've seen tommy's carwash,
you've seen these these elevation depict the Brick.
the building's trademark appearance with a Mixture of exterior materials and colors,
including brick, glass and metal finishes With the 14 recommended conditions.
staff believe the proposed use could be Reasonably compatible infill.
in keeping with the character and development Along this segment of paterson avenue.
staff supports this application and the Planning commission at their december 11th
meeting recommended approval with the Conditions contained in the staff report.
if you have any questions, I'll be happy to try and answer them. This is
a public hearing. Is there anyone online to Speak to this item?
no, sir, there is not. Thank you. Colleagues. I have a question.
mr. Emerson. Can you just explain to me this Was a kfc drive through?
yes, sir. Now a car wash, Basically drive through. What is the reasoning that exactly we're Doing?
well, it's it's a provisional use permit. And car washes are considered a more intense Use that aren't necessarily compatible in
some areas. If you, if you're surrounded by a Great deal of residential or maybe some other
issues, I recall one on staples mill road Where the planning commissioner was concerned
about the distance between the car wash exit And when it was entering staples mill,
just because of the water that comes, Comes out with the cars. So provisional use permit gives the planning Commission and the board of supervisors an
opportunity to look, look at these types of Operations and see what kind of additional
requirements may be necessary, Necessary, or if they're appropriate for the
location at all. And in the public hearing For the planning commission.
were there negative comments? I know I've seen a dozen or so positive Responses on supporting the car wash.
is there any concerns that we have from from Residents? The only concern that that was raised, As I recall,
regarding the hours of operation on saturdays And sundays.
and there was a there was an adjacent Resident who whose wife worked late hours and
asked that the the hours of operation be be Changed in the mornings on saturday and
sunday. The commission did did change the Hours on sunday, but not on saturday. Is there anything to add From the applicant?
mister rogers? I did no one. Online. Online. Mr. Chairman, I move that we follow the recommendation of
the planning commission and approve pup20 2510 2591 canon watch,
llc with the recommended conditions listed in The staff report. Is there a second? Second.
moved by mr. Rogen, seconded by mr. Smith. All those in favor say aye. Aye. Those opposed? The ayes have it.
it's approved. Next, mr. Chair, members of the board 33-26 out of the Verona district is a east west communities
with a proposal for conservation area one Acre located at the west line of wilson road
near its intersection with newmarket road. Mr. Emerson thank you, Mr.
manager. Mr. Chair, members of the board. This request is to conditionally rezone one Acre from smpd suburban mixed use planned
development district to c1c conservation District conditional.
this request is made to comply with proffer Number 20 of rez 2022 00026,
which committed to rezone areas within the 100 year floodplain to c1 prior to
subdivision plat recordation. Future sections of arcadia will be subject to Proffer number 20 as well,
adding another level of protection to the Floodplain.
the 2026 comprehensive plan designates the Majority of the site environmental protection
area, so it is compliant with the with the Comprehensive plan.
staff supports the request. The planning commission recommended approval At their december 11th meeting.
this is very consistent with actions you see On on zoning cases.
it's a a standard proffer that adds an Additional level of of protection to these
environmental features on sites. What you see in front of you is the the Ultimate master plan for arcadia and the area
that this this rezoning to c one is is Impacting lives right in the general area.
my cursor coming out to wilson road.
so it's just another level of protection. And one of our standard operating procedures.
we asked for this proffer quite a bit when Applicants come in with large cases.
if you have any questions, I'll be happy to try and answer them. Question, mister chair?
yes, sir. So in layman's terms again, Mr.
emerson, we are. What are we doing here? Case has already been the property has been Rezoned,
etcetera. So just tell me in layman's terms What what's what's happening?
sure. Proffer number 20 required the Environmental features, in this case, floodplain.
the 100 year floodplain be resumed after Final engineering was done.
as they moved through the process, They bring that back to rezone it to c1 to
add just that extra level of protection to That floodplain area.
okay, so is this the only time this is going To happen or this will happen more?
as they continue to develop it, More will, will they come back and put more
in the conservation or what? They'll come back and put more in Conservation as they move forward with with
plans for the development in the other Sections, any time that they have this 100 year Floodplain feature,
they will need to come back and comply with Proper number 20. So you'll probably see this several more Times on this case.
and this parcel is how large this parcel.
let's see if I've got that right. One acre. Okay. Oh, the parcel itself.
yes, sir. Is one acre. I thought you were Talking about parcel.
alright. That's all I had. Mr.. Mr. Chair. So much for nelson.
this is a public hearing. Is anyone online to speak to this item?
no, sir. No one to speak to this item. Thank You sir. Colleagues, any questions or comments from Nelson?
all right, mr. Chair. I move that we follow The recommendations of the planning commission and approve rez20251024 for east West communities.
it's been moved by nelson. Is there a second? Second. Second by mr. Rogers. All in favor say aye.
aye. Those opposed? Ayes have it. Approved. Next, mr. Chair, Members of the board,
you move into public hearings. Other items. Agenda item 34-26 is an ordinance that would Change the polling place from the sandstone
precinct in the verona district, From the sandstone baptist church to
sandstone elementary school. By amending and reordain section 9-2 of the County code.
mr. Coakley thank you, Mr. Manager. Mr. Chair, members of the board.
this board paper would move the polling place From in the sandstone precinct in varena
district, from sorenson baptist church to Sorenson elementary school.
the sorenson baptist church no longer is able To accommodate a polling place.
the board previously set the public comment Period for the proposed ordinance from
december 29th, 2025 through february 2nd, 2026.
at the conclusion of the public comment Period, the code of virginia requires a 30 day wait Period before the polling place changes can
take effect. Just for some information, There's two 2480 voters at this precinct,
and it ranks number 54 of 90 of all the Polling places in henrico.
I'll be glad to answer any questions you have At this time. Thank you. Colleagues. Any questions? Mr. Coakley, You said we're moving it again.
why? We're moving from samson baptist church Because it can no longer accommodate us as a
polling place due to acquire in day school That they have there.
thank you. This is a public hearing. Is there anyone online to speak to this item?
no, sir. No one to speak to this item. Thank You. Is there a motion? Is there a been moved
by reverend nelson, second by mr.. All in Favor, say aye. Those opposed? Ordinance approved. Next.
mr. Chair, 35-26. I'm going to ask mr. Newby to cover from the dais.
yes, sir. So this is a board paper, Mr. Chair. Members of the board that authorizes The exchange of real property between the
county and the islamic center of henrico. The property is in the brooklyn district. The County owns 13.5 acres of undeveloped land at
7200 galaxy road. The adjoining landowner, Which is the islamic center,
has asked the county to convey roughly 0.6 Acres of the county's property in exchange
for a little over an acre from the center. The county would hold the additional land for Future recreational use,
while the islamic center would use the Property exchange from the county for egress and only egress onto galaxy road.
the director of real property recommends Approval. The county manager concurs. I'd be happy to answer any questions.
colleagues. Any questions? I have a few. Mr. Chair, if we could handle the public Hearing first,
though. Yes, sir. This is a public hearing. Are there any persons present online to speak To this item?
no, sir. No one to speak to this item. Thank You, sir. Mr. Smith. Thank you, mr. Chair. I appreciate the work.
I know this went back for additional work. So just a few cleanup questions. You mentioned one way exiting only.
will they be required to sign that or will The county sign the do not enters and those
types of things off of galaxy. The deed itself will prevent anything other Than exit onto galaxy road.
as far as signage, I would expect the Property owner would be required to install that signage and enforcement of that.
what are our legal rights to enforce if they Use it for inbound? It's a private property, Right?
it's in the deed. So we could sue to enforce The deed. Gotcha. Do they have to pave it?
can they use it unimproved? I don't have that information, Sir. All right.
I guess they likely would be able to. I would imagine yes I would, I would imagine they will improve it.
and I don't know if mr. Hughes or mr. Emerson shop when they review This will require to be paved.
is there could you tell me what the would There be a substantial damage incurred by the
county if we, if we delayed this to get some Of that information to enhance the ability
for us to ensure. I'll tell you why I'm a Little a little curious about if they don't
improvement the mud and dirt and such coming Out on galaxy. And then I want to make sure they use it in The manner that it is intended.
so am I. Are we under a time constraint that Would be damaging to the county or the the
end user for this. This is the request of the Islamic center.
see mr. Emerson rising. I wonder if he has answered to whether They'll be required to pave the egress onto
galaxy road as part of planning and dpw Review. They would be required to to pave the.
the entry, but I don't think there's a Pressing need to move it forward tonight.
if you'd like to get a development agreement Or something in place that gives you that
extra layer of of protection that we might Be.
my next question is that possible to is there Another level of guarantees that is possible
in this land swap? From a legal perspective, Mr. Newby, or from a plan of development, Do they have to come back?
is there is there another level of protection We could get? I'd like for it not to be muddy and rutted.
and you said they've paved the entry, But I'm guessing that's just a few feet. And then signs that ensure to residents on galaxy That they won't use it as an in and out,
that they can't park on it. That has to be maintained. Fire, Fire truck with for access.
all those things that I just like to ensure And I can schedule a time on this.
I know we've already spent. And thank you all for going back on this. I think I delayed it once and it's just, It's an uncomfortableness for me to make sure
it's used correctly because I know the Impact. I know the reason this is important.
that's because the one side causes us some Public safety issues with parking and all kinds of things, and resident inconveniences.
and this exit is helpful, Sure, but is it possible to get further
assurances? Legally? There is. So we have an exchange agreement for the Property. I can speak to my side so we can
obviously draft into the deed, Into the exchange agreement requirements that the property be paved and that it be signed Appropriately by the property owner as
opposed to the county. There's already a Provision here that there's no parking on that egress, and it can't be used for any Commercial purposes or anything, frankly,
other than egress. It also ensures that a Buffer be maintained between the egress and
the existing residential. But we can add the two items signage, Paving and actually a third item fire truck
with markings. Anything that we can do to Ensure and and I'll publicly state that my
apologies to both your team, Mr. Newby, and yours. Mr. Emerson, You have gone back at this 2 or 3 times now,
and you asked me a week ago if I was all Right with it,
and I think my answer was yes, And I know my answer was yes. I just have these lingering things that are That are bothering me on it.
and I just I'm not I'm not fully convinced That we're not going to look back.
and once this property doesn't belong to us And it's owned by a different landowner, very
limited protections I can put in place for The neighboring residents. And I want to make sure I do every single Thing possible.
sure. Well, many, many of the items that you Mentioned are covered under the plan of
development, but they're, They're administrative actions and the widths
and the paving to a certain extent, But there are certain exceptions that are
granted to different types of uses based on Their ability to accomplish development
sometimes. So I think a development agreement Before you transfer might be your better
avenue if the if the attorney concurs. But what I could suggest to you, If you if you were worried about time at all,
is you could approve it tonight on condition That those three items be addressed.
or you could take more time to think if You're fully satisfied. I guess that's good input.
I guess I'd like guidance on how to defer Action on this item and then spend some time
on even a call with mr. Hughes. You guys from a public safety Perspective,
I just, I, I just fear that we will lose once This,
once this exchange and this deeds are done. We don't own the land anymore.
and fearful of our ability to ensure.
adequate use. So, mr. Schmidt.
why don't we just a suggestion based on your Comments.
we could withdraw the paper and bring it back At a time that it's ready.
that you feel comfortable. We've gone over it with public safety, Mr. Hughes. But if we withdraw the paper, Then we can just bring it back.
and and that way there's no fixed. You know, you've got to do this in 30 days.
we'll do it right. Everyone is comfortable With it and we'll put it on an agenda,
a future agenda. That'd be fine, Mr. Manager. And I'd just like to to re restate The fact that it comes with my apologies,
mr. Manager. Staff did staff and I discussed It earlier.
I wasn't comfortable they fixed it. They got it in good shape.
I just doesn't feel right. And I just want to continue to revisit it.
all right. So, mr. Newby, Withdrawal requires no action by the board.
correct. If staff is withdrawing the paper, We will redraft it and re-advertise it when
we're ready. Correct, Sir. Yes, sir. Thank you, mr. Newby. Mr. Emerson, Mr. Hughes, if you're listening, Mr. Manager, thank you for the extra time on
that. My apologies for the extended delay. Yes, sir. So the next item, Agenda item 36-26 is a resolution.
this is for condemnation for right of way, An easement for the fall line trail.
this is 1725 vale street in the fairfield District.
mr. Newby, the condemnation comes about as a Result of.
yes, sir. Mr. Chair, members of the board, This is what we might call a friendly condemnation. We have an agreement with the Property owner on the value of the take and
the amount of money the county would pay for The property. However, we need the lender sign off.
in other words, the mortgage company sign Off, and for whatever reason, the red tape there has been quite sticky.
and so staff's perspective is if we authorize This condemnation, we'll be able to cut through that tape and Execute the deal with the property owner.
thank you, mr. And mrs. Newby. This is a public hearing.
is there anybody present online to speak to This item? No, sir. No one to speak to this item.
are there any questions, Colleagues?
if not, I move that the resolution for the Commendation be approved.
second. Motion by myself. Seconded by miss roundtree. All in favor, Say aye. Those opposed?
the ayes have it. It's approved. Thank you, mr. Chairman. Members of the Board, 37-26 is a resolution for signatory
authority. This is an easement agreement with Vdot for intersections of patterson avenue
and borden road, west parkway and sweetbriar Road. All of these in the tuckahoe district.
mr. Newby? Yes, sir. Mr. Chairman, members of the board. This board Paper would authorize an agreement with vdot
for temporary construction easements across County property at the intersections of patterson borden road, Western parkway and sweetbriar in connection
with the project to extend sidewalk along Patterson on the south side between sweetbriar and horsepen.
so if you can imagine it, Borden, west ham and sweetbriar are all county roads. So as they cross those roads, They need land from us.
and that's what this paper would do. Be happy To answer any questions. Thank you so much,
mr. Newby. This is a public hearing. Is there any person present online to speak To this item?
no, sir. No one online. Thank you sir. Colleagues. Any questions? Comments? Mr.
rogers? No. No comments.
I'll move the resolution 3726 second. Been moved by mr. Rogers, Second by reverend nelson.
all in favor, say aye. Aye. Opposed? Ayes have it. The resolution is approved. Next, Mr.
chair. 38-26 is a resolution for signatory Authority.
this is an agricultural lease to engels farms For 97.
20 malvern hill lane, Which is in the verona district. Mr. Newbie? Yes, sir. Mr.
chairman, members of the board. This board Paper authorizes the county manager to
execute a lease of 113.76 acres of farmland At malvern hill farm,
two eagle farms. The initial lease will begin On january 31st of this year and end next
year, with options to renew year to year for Up to six years. I'd be happy to answer any questions. Thank You so much,
miss newby. This is a public hearing. Anybody president like to speak to this Particular item? No,
sir. No one to speak to this item. Thank you So much, colleagues. Are there any comments or Questions? So,
eagle. This group has been farming their land For a while.
yes, sir. Okay. So moved resolution been Moved by reverend nelson.
is there a second? Second by miss rogers. All in favor? Aye. Opposed?
the ayes have it. The resolution is approved. Thanks, mr. Chair. Moving to public comments. Kenny, do we have anyone on webex that wishes
to address the board? No, Sir, there is not. Okay. And no one here obviously present.
so, mr. Chair, you'd move into the general Agenda. First item is 39-26 is a resolution for award Of contract.
this is an annual contract for structural Demolition services, where prior hauling a company that we have Done business with for many years is the low
bid on this item. And this item is Recommended by the director of building
inspections, a purchasing director, And recommended by yours truly. Thank you. Mr.. Thank you, Mr. Manager and colleagues. Is there a
motion? So moved. Second. Second. Moved by miss roundtree.
second by nelson. All in favor? Say aye. Aye. Those opposed? Ayes have it. Approved.
resolution approved. Next. Mr. Chair, 40-26 is a resolution for award of Contract.
these are public safety, Cancer screenings and effort that we started a number of years ago.
a recommendation is that based on interviews, united diagnostic services, Llc be awarded this negotiated unit rate
schedule for cancer screenings. Mr. Chair, mr. Manager, Thank you so much, colleagues. Are there any
comments or questions? If not, Is there a motion by reverend nelson?
is there a second? Second. Second by rowntree. All those in favor say Aye.
opposed? Ayes have it. The resolution is approved. Next. Mr. Chair, 41-26 is a resolution for Signatory authority.
this is for a lease for the division of fire At 2263 dabney road.
this is in the brooklyn brooklyn district, 9217ft² of office and warehouse space at that
facility. The lease will be used by the County's division of fire at a fixed rent of
$16,000 during the first year, With an annual escalator.
escalator annually thereafter. Mr. Chair. Thank you, Mr. Manager. Any questions or comments, Colleagues? If not,
mr. Smith. So moved. Moved by mr. Smith. Is there a second? Second by mr. Rogers. All in favor, Say aye.
aye. Opposed? Ayes have it. Resolution is approved. 42-26. Mr. Newby, I'm going to ask for some Help on this.
a resolution for signatory authority. This is acquisition of real property drainage And flood mitigation.
2715 bolles lane in the fairfield district. That's correct, mr. Manager. Members of the Board. This board paper authorizes the
acquisition of that property for drainage and Flood mitigation. The owner, miss norton, Has agreed to sell the property for $316,500.
this adds to the county's growing portfolio Of properties purchased for drainage and
flood mitigation for the benefit of property Owners and neighbors in the county.
thank you, mr. Newby. Colleagues, Are there any questions or comments? If not
so moved. Moved by myself. Seconded by mr. Rogers.
all in favor, say aye. Aye. Opposed? Ayes have it. Resolution is approved.
next. Mr. Chair. At this time, I would ask the board to add an item to the
agenda by unanimous consent. I refer to it in the opening.
this item would concur in the declaration of Emergency that was signed but doesn't lift
it. That will come later. I've labeled this item 43-26.
the item is titled resolution declaration of Local emergency winter storm firm.
mr. Newby will provide the overview. Yes, sir. Mr. Manager.
mr. Chair, members of the board. This board Paper confirms the declaration of local emergency made by the county manager at 11 A.m.
on january 23rd, and recognition of the Effects of a significant snow and ice event
known as winter storm fern, The chief of the department of emergency management and workplace safety, Recommends approval, and the county manager
concurs. This is required by state law. Declaring a local emergency provides much Flexibility to county staff to address issues
that come up during the emergency, Including procurement challenges. Be happy to answer any questions. Thank you So much, mr. Newby. Any questions or
discussions from my colleagues? I'll just make a point.
actually, this I guess, Could have come after adding it to. But I just wanted to note that this Emergency,
this declaration of local emergency, Opened the door for the ability for us to do
things as a county very quickly, Right? From a procurement standpoint. Yes, Ma'am. Right. And so things that we had
discussed but didn't end up needing were Things like opening up the sports and event
center and making other options available. And I just, even though we didn't need it, I want to point out that our eoc team,
and you noted it at the beginning, Really started planning in advance for a week
or so in advance and wanted to have all Options on the table. And the fact that we ended up not needing Those doesn't negate the fact that if it had
gone a different way, That the pieces were all in place, to be able to move very quickly to, To get folks what was needed in that time.
so again, I probably should have waited until After we added it to the agenda, but I didn't want to miss the opportunity to Note that this is just an example of using
the tools that we have in our toolbox to act Very quickly as the situation requires.
and I think we're all grateful we ended up Not needing half of those tools, but they were there. Thank you, Miss roundtree,
for sharing those sentiments that all of us Concur with. Is there a motion to add resolution 43-26 to The agenda?
mr. Chair, I move we add resolution 4326 to The agenda.
second, it's been moved by mr. Rogas, seconded by reverend nelson. All in favor, say aye. Aye.
all those opposed? We have unanimous consent, and resolution 43-26 is added to the agenda.
I'll now entertain a motion to approve Resolution 43-26.
I move, we approve resolution 4326. Second, it's been moved by mr.
rogas. Second, by reverend nelson. Any discussion on the motion?
if not, all in favor, Say aye. Aye. All opposed? Ayes have it.
the resolution 43-26 is approved.
mr. Chair, I have no other items this Evening. Colleagues in the comments. Seeing none.
thank you so much. This meeting is adjourned.