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Good to go.

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Okay. Good evening. I'd like to welcome
everybody to the February 18th Planning

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Commission meeting. Uh we'll have a call
to order

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and move right in. Um
we're going to have our pledge of

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allegiance by Rebecca Howell. if you
would come forward and we all

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stand up and give honor to the flag.

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I pledge allegiance to the flag of the
United States of America and to the

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republic for which it stands, one nation
under God, indivisible, with liberty and

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justice for all.
>> Thank you very much, Rebecca.

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We have a full panel. We'll move on. Are
there any conflicts of interest?

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» No.
>> No.

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» Okay.
Uh, we need a motion, a second, and an

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approval for the minutes of the January
21st uh, commission meeting.

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» I'll make a motion to approve item 3.4.
I'll

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» second.
Heather makes the motion. And I'm sorry

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I didn't catch who did Forest did the
second.

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» All in favor?
>> I

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» Okay, let's uh move down to the
administrative items. Item 4.1, review

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and consideration
uh review and consider approval of

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residential plat amendments within
Hidden Oak subdivision. And Mike, you

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have this one.
>> Yes. And uh with the chair's permission,

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I'm going to remain seated.
due to a recent knee surgery. [laughter]

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» Yeah.
>> Uh and so Mitch, if you'll advance these

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uh PowerPoint images,

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[clears throat]
so this is a uh on for a public hearing.

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Um although this is an unusual um
formality, an unusual situation, and

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I'll kind of go through uh uh what is
happening here. This is what we call

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Hidden Oaks pods 17 and 18. That's I
always think it's interesting to realize

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that a pod is just an acronism for phase
of development. This is a development

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that we are well familiar with as a
city. Um was approved by the city

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council uh in early 2018
>> and uh Ivory and Perry Holmes are both

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uh development partners within this
project.

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» Um next slide.

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This is just the vicinity map within the
city u where this project is located. It

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is a larger master development agreement
um within the city. Next slide.

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And just looking a little bit closer.
This was the map that was shown on the

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um public hearing notice outlining both
these two pods. Pod 171 18. You can see

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it crosses Haramman Main Street, part of
it. Uh, pod 17 is on the north side. Pod

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18 is on the south side.
Next slide.

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So, here here's the background on this
project. Um, the planning commission had

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approved preliminary plat uh for these
pods back in June 2022. That approval

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letter was attached in your packet for
reference. Uh the master developer,

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which is Ivory Homes, after they
acquired um the the rest of the property

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in this in this project, appeared before
the city council and petition the

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council for an amendment to the Hidden
Oaks master development agreement. Uh

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and Brad Mackey from Ivory can um
discuss that in more detail if if the

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commission has any questions or anything
maybe that the members of the audience

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might want additional information on. So
that amendment was approved.

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Ivory Holmes then uh made adjustments to
those preliminary plans that were

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previously approved by the planning
commission. Met with our engineering

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department. Engineering approved those
plans and then they proceeded to

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construct those plans. Again, all with
city engineering approval uh complying

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with the terms of the MDA and our city
standards.

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Um, and I just put down Brad as an
estimate. Essentially, Ivory is now

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completed with those construction plans.
And in order to start selling uh lots

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within these phases, they now need to
record the final plat. Unfortunately,

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with all of these changes and the
timeline of doing development, that

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planning planning commission preliminary
approval had expired and there wasn't a

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an extension requested. Uh, which really
is a formality and we I don't think I

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ever recall the city ever denying a
request for an extension. Um, but that

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just didn't occur. Now, in discussing
what to do about this situation,

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subdivisions built
built with city review and approval, but

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the planning commission approval had
expired. Commission is is obligated by

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city code to sign the plat. And so, it
was my recommendation that we simply

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have the applicant reappear before the
planning commission and and renew

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essentially your prior approval. Now,
there have been a few minor changes to

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the pods again based on what was
approved by the city council in the MDA.

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Um, so as we do require a public hearing
for preliminary plats in the city, uh,

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we did send out that notice. I did
receive one public comment um, over the

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phone and it is from, uh, Mr. and Mrs.
Doxy who own property adjacent to this

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prop um, to this development. And I'll
show you in this um the next slide,

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Mitch.
Um they are had negotiated an agreement

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with Ivory to secure a private easement
through lot 1719 here in phase se um pod

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17 phase one for a sewer um line
easement. Uh I was told that it's along

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the east property line of 1719. And I
apologize, this is the exhibit that went

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out in your packet, but the city does
currently have in its in its um we have

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right now here in city hall the final
plat with the easement. It's a 10 foot

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wide easement um in favor of the doxies
uh that runs north and south. Um I'm

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I've been told by Ivory that the uh
sewer line stub has been brought to the

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property line. There's no um pipe or
anything in that in that uh easement

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currently. That'll be the responsibility
of the private party to construct that.

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But they have facilitated that that
could be an outfall for sewer uh if and

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when the doxies ever choose to pursue
additional development where they would

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need a a sewer outfall. Um so that was
the one comment that I had received. Uh

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I had contacted Ivory and just verified
that that was still

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their intent and again we verified that
that is on the final myar that the city

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is holding uh pending the planning
commission review. The next slide is

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just pod 18. Again this is u was placed
in your packet. U and then the next

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slide is our recommendations.
These recommendations are the same that

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were published in the report except for
number three. This is kind of belt and

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suspenders. Again, this has been
verified by the applicant. Um, and we we

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verified again on the on the myar, but
uh just just to put it on the record

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that as a condition of approval that the
final plat um includes a 10- foot wide

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private easement along the east property
line of lot 1719 in pod 17 phase one for

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that future sewer connection.

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Thank you, Michael. Um,
is the applicant here? And could you

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come forward, please? Just state your
name and who you're representing.

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Brad Mackey with Ivory Development. Glad
to be here kind of. Um, it's this is a

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weird one because we went through so
many hearings and meetings and

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everything along the way and I guess um
this was just missed along the way. So,

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um, unfortunate, but it's built and and
it's good. And Adam was asking me

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earlier if we were doing any halfacre
lots, and I forgot both of these phases

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have halfacre lots. So, um, pod 18 is
all halfacre lots. It's probably the

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coolest piece of property, um, that we
have in the south south end of the

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valley. I think it's pretty cool. If you
drive up there, the views are

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unbelievable. Um, and then Pod 17 also
um has some halfacre lots as well. And

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and the views down that little valley
are unbelievable. So, it's a great it's

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a great project. Beautiful piece of
land, and we're excited to start

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selling. So, if there's any questions
you have of me, I'm glad to answer them.

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» I don't have any.
Thank you very much.

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» Thank you. Thanks, Brad.
>> Okay, this is a public hearing open for

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public hearing. Um,
I'll read a statement uh describing the

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public hearings. The purpose of the
public comment policy is to allow

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citizens to address items on the agenda.
Citizens requesting to address the

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commission will be asked to complete a
written comment form and present it to

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the uh deputy city recorder. In general,
the chair will allow an individual three

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minutes to address the commission. A
spokesperson recognized as representing

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a group in attendance may be allowed up
to five minutes. This policy applies to

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all public hearings. So, public hearing
is now open.

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Are there any online?

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Okay. Okay. Well, seeing none, hearing
none. Um,

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» I'll make a motion to close the public
hearing.

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» Second.
>> Okay. Motion by Adam, second by Preston.

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All in favor?
>> I.

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» Public hearing is closed.
>> All right. Let's open it up for

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discussion between the commission
members. So,

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or for a motion.
>> And there's nothing different than what

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we already approved earlier. I I I think
this is a easy one, but

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» just for clarification, there are a few
changes. You may recall that there was

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originally in the MDA a plan to do some
um some senior style homes that would be

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um I think it was single level on
without basement, right?

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And anyway, but again, this was at a a
>> they were pad lots.

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» Yeah.
>> And now they're just large lots and we

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we are actually down seven units, I
think.

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» Okay.
>> I remember them changing.

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» Yep. Me, too.

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» All right. Uh
>> I'm ready to make a motion.

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» Let's get a motion going.
>> I move to approve item 4.1 with staff's

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three recommendations.
I'll second

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» motion by Adam, second by Brody.
>> Uh, Brody,

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» yes.
>> Jackson,

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» yes.
>> Heather,

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» yes.
>> Adam,

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» yes.
>> Preston,

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» yes.
>> Forest,

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» yes.
>> Seeing everyone voted in the

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affirmative, the motion passes.

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The next item
chair and commission comments.

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» I don't have any.
>> Uh thank you for following procedure.

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» Hearing no comments. Future meetings.
The next meeting is scheduled next city

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council meeting scheduled for February
25th, 2026. The next planning commission

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meeting March 4, 2026.
Um,

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move to dismiss.
>> Motion to dismiss or to end the meeting.

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[laughter]
>> Second.

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» I don't think it's dismiss. What is it?
>> To adjourn.

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» Motion to adjurnn. That's what it is.
>> Flip the page to read it.

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» Motion to adjurnn. Made by Preston.
Second by

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» me. Adam.
>> Adam.

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» All in favor?
>> All in favor?

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» I.
>> We're dismissed. Good job.