[0:00] Good to go.
[0:10] Okay. Good evening. I'd like to welcome
everybody to the February 18th Planning
[0:14] Commission meeting. Uh we'll have a call
to order
[0:22] and move right in. Um
we're going to have our pledge of
[0:27] allegiance by Rebecca Howell. if you
would come forward and we all
[0:33] stand up and give honor to the flag.
[0:40] I pledge allegiance to the flag of the
United States of America and to the
[0:46] republic for which it stands, one nation
under God, indivisible, with liberty and
[0:53] justice for all.
>> Thank you very much, Rebecca.
[1:07] We have a full panel. We'll move on. Are
there any conflicts of interest?
[1:12] » No.
>> No.
[1:14] » Okay.
Uh, we need a motion, a second, and an
[1:18] approval for the minutes of the January
21st uh, commission meeting.
[1:23] » I'll make a motion to approve item 3.4.
I'll
[1:27] » second.
Heather makes the motion. And I'm sorry
[1:30] I didn't catch who did Forest did the
second.
[1:35] » All in favor?
>> I
[1:39] » Okay, let's uh move down to the
administrative items. Item 4.1, review
[1:43] and consideration
uh review and consider approval of
[1:47] residential plat amendments within
Hidden Oak subdivision. And Mike, you
[1:52] have this one.
>> Yes. And uh with the chair's permission,
[1:55] I'm going to remain seated.
due to a recent knee surgery. [laughter]
[2:00] » Yeah.
>> Uh and so Mitch, if you'll advance these
[2:04] uh PowerPoint images,
[2:08] [clears throat]
so this is a uh on for a public hearing.
[2:13] Um although this is an unusual um
formality, an unusual situation, and
[2:19] I'll kind of go through uh uh what is
happening here. This is what we call
[2:24] Hidden Oaks pods 17 and 18. That's I
always think it's interesting to realize
[2:29] that a pod is just an acronism for phase
of development. This is a development
[2:33] that we are well familiar with as a
city. Um was approved by the city
[2:38] council uh in early 2018
>> and uh Ivory and Perry Holmes are both
[2:45] uh development partners within this
project.
[2:48] » Um next slide.
[2:54] This is just the vicinity map within the
city u where this project is located. It
[3:00] is a larger master development agreement
um within the city. Next slide.
[3:13] And just looking a little bit closer.
This was the map that was shown on the
[3:17] um public hearing notice outlining both
these two pods. Pod 171 18. You can see
[3:22] it crosses Haramman Main Street, part of
it. Uh, pod 17 is on the north side. Pod
[3:28] 18 is on the south side.
Next slide.
[3:34] So, here here's the background on this
project. Um, the planning commission had
[3:38] approved preliminary plat uh for these
pods back in June 2022. That approval
[3:44] letter was attached in your packet for
reference. Uh the master developer,
[3:50] which is Ivory Homes, after they
acquired um the the rest of the property
[3:55] in this in this project, appeared before
the city council and petition the
[3:59] council for an amendment to the Hidden
Oaks master development agreement. Uh
[4:04] and Brad Mackey from Ivory can um
discuss that in more detail if if the
[4:09] commission has any questions or anything
maybe that the members of the audience
[4:14] might want additional information on. So
that amendment was approved.
[4:20] Ivory Holmes then uh made adjustments to
those preliminary plans that were
[4:26] previously approved by the planning
commission. Met with our engineering
[4:30] department. Engineering approved those
plans and then they proceeded to
[4:36] construct those plans. Again, all with
city engineering approval uh complying
[4:42] with the terms of the MDA and our city
standards.
[4:46] Um, and I just put down Brad as an
estimate. Essentially, Ivory is now
[4:52] completed with those construction plans.
And in order to start selling uh lots
[4:59] within these phases, they now need to
record the final plat. Unfortunately,
[5:06] with all of these changes and the
timeline of doing development, that
[5:11] planning planning commission preliminary
approval had expired and there wasn't a
[5:17] an extension requested. Uh, which really
is a formality and we I don't think I
[5:24] ever recall the city ever denying a
request for an extension. Um, but that
[5:29] just didn't occur. Now, in discussing
what to do about this situation,
[5:35] subdivisions built
built with city review and approval, but
[5:40] the planning commission approval had
expired. Commission is is obligated by
[5:46] city code to sign the plat. And so, it
was my recommendation that we simply
[5:52] have the applicant reappear before the
planning commission and and renew
[5:58] essentially your prior approval. Now,
there have been a few minor changes to
[6:02] the pods again based on what was
approved by the city council in the MDA.
[6:08] Um, so as we do require a public hearing
for preliminary plats in the city, uh,
[6:15] we did send out that notice. I did
receive one public comment um, over the
[6:21] phone and it is from, uh, Mr. and Mrs.
Doxy who own property adjacent to this
[6:26] prop um, to this development. And I'll
show you in this um the next slide,
[6:31] Mitch.
Um they are had negotiated an agreement
[6:37] with Ivory to secure a private easement
through lot 1719 here in phase se um pod
[6:45] 17 phase one for a sewer um line
easement. Uh I was told that it's along
[6:52] the east property line of 1719. And I
apologize, this is the exhibit that went
[6:57] out in your packet, but the city does
currently have in its in its um we have
[7:04] right now here in city hall the final
plat with the easement. It's a 10 foot
[7:09] wide easement um in favor of the doxies
uh that runs north and south. Um I'm
[7:16] I've been told by Ivory that the uh
sewer line stub has been brought to the
[7:21] property line. There's no um pipe or
anything in that in that uh easement
[7:27] currently. That'll be the responsibility
of the private party to construct that.
[7:31] But they have facilitated that that
could be an outfall for sewer uh if and
[7:37] when the doxies ever choose to pursue
additional development where they would
[7:40] need a a sewer outfall. Um so that was
the one comment that I had received. Uh
[7:46] I had contacted Ivory and just verified
that that was still
[7:51] their intent and again we verified that
that is on the final myar that the city
[7:57] is holding uh pending the planning
commission review. The next slide is
[8:02] just pod 18. Again this is u was placed
in your packet. U and then the next
[8:09] slide is our recommendations.
These recommendations are the same that
[8:14] were published in the report except for
number three. This is kind of belt and
[8:18] suspenders. Again, this has been
verified by the applicant. Um, and we we
[8:23] verified again on the on the myar, but
uh just just to put it on the record
[8:28] that as a condition of approval that the
final plat um includes a 10- foot wide
[8:33] private easement along the east property
line of lot 1719 in pod 17 phase one for
[8:39] that future sewer connection.
[8:43] Thank you, Michael. Um,
is the applicant here? And could you
[8:48] come forward, please? Just state your
name and who you're representing.
[8:54] Brad Mackey with Ivory Development. Glad
to be here kind of. Um, it's this is a
[8:59] weird one because we went through so
many hearings and meetings and
[9:04] everything along the way and I guess um
this was just missed along the way. So,
[9:10] um, unfortunate, but it's built and and
it's good. And Adam was asking me
[9:16] earlier if we were doing any halfacre
lots, and I forgot both of these phases
[9:22] have halfacre lots. So, um, pod 18 is
all halfacre lots. It's probably the
[9:30] coolest piece of property, um, that we
have in the south south end of the
[9:38] valley. I think it's pretty cool. If you
drive up there, the views are
[9:42] unbelievable. Um, and then Pod 17 also
um has some halfacre lots as well. And
[9:49] and the views down that little valley
are unbelievable. So, it's a great it's
[9:55] a great project. Beautiful piece of
land, and we're excited to start
[9:59] selling. So, if there's any questions
you have of me, I'm glad to answer them.
[10:07] » I don't have any.
Thank you very much.
[10:10] » Thank you. Thanks, Brad.
>> Okay, this is a public hearing open for
[10:13] public hearing. Um,
I'll read a statement uh describing the
[10:18] public hearings. The purpose of the
public comment policy is to allow
[10:23] citizens to address items on the agenda.
Citizens requesting to address the
[10:28] commission will be asked to complete a
written comment form and present it to
[10:32] the uh deputy city recorder. In general,
the chair will allow an individual three
[10:38] minutes to address the commission. A
spokesperson recognized as representing
[10:42] a group in attendance may be allowed up
to five minutes. This policy applies to
[10:49] all public hearings. So, public hearing
is now open.
[10:58] Are there any online?
[11:03] Okay. Okay. Well, seeing none, hearing
none. Um,
[11:08] » I'll make a motion to close the public
hearing.
[11:10] » Second.
>> Okay. Motion by Adam, second by Preston.
[11:14] All in favor?
>> I.
[11:18] » Public hearing is closed.
>> All right. Let's open it up for
[11:22] discussion between the commission
members. So,
[11:26] or for a motion.
>> And there's nothing different than what
[11:31] we already approved earlier. I I I think
this is a easy one, but
[11:38] » just for clarification, there are a few
changes. You may recall that there was
[11:43] originally in the MDA a plan to do some
um some senior style homes that would be
[11:52] um I think it was single level on
without basement, right?
[12:00] And anyway, but again, this was at a a
>> they were pad lots.
[12:04] » Yeah.
>> And now they're just large lots and we
[12:08] we are actually down seven units, I
think.
[12:14] » Okay.
>> I remember them changing.
[12:15] » Yep. Me, too.
[12:20] » All right. Uh
>> I'm ready to make a motion.
[12:22] » Let's get a motion going.
>> I move to approve item 4.1 with staff's
[12:27] three recommendations.
I'll second
[12:30] » motion by Adam, second by Brody.
>> Uh, Brody,
[12:34] » yes.
>> Jackson,
[12:37] » yes.
>> Heather,
[12:38] » yes.
>> Adam,
[12:40] » yes.
>> Preston,
[12:42] » yes.
>> Forest,
[12:43] » yes.
>> Seeing everyone voted in the
[12:46] affirmative, the motion passes.
[12:54] The next item
chair and commission comments.
[13:01] » I don't have any.
>> Uh thank you for following procedure.
[13:10] » Hearing no comments. Future meetings.
The next meeting is scheduled next city
[13:14] council meeting scheduled for February
25th, 2026. The next planning commission
[13:20] meeting March 4, 2026.
Um,
[13:26] move to dismiss.
>> Motion to dismiss or to end the meeting.
[13:31] [laughter]
>> Second.
[13:34] » I don't think it's dismiss. What is it?
>> To adjourn.
[13:37] » Motion to adjurnn. That's what it is.
>> Flip the page to read it.
[13:41] » Motion to adjurnn. Made by Preston.
Second by
[13:44] » me. Adam.
>> Adam.
[13:46] » All in favor?
>> All in favor?
[13:48] » I.
>> We're dismissed. Good job.