[0:00] this work session to order. Um, Monday
[0:03] night, we'll review payment of bills, go
[0:05] over the minutes.
[0:07] We'll start with resolution 875326
[0:10] approving alcohol license for Rebar
[0:12] Group doing business as Oak and L. Uh,
[0:16] Miss Dickerson, any issues with this?
[0:19] » Okay, this uh license is um for a one
[0:23] zero
[0:25] uh a 010 lounge retail liquor. This is a
[0:29] new application for the entity. There
[0:31] was no issues from the police department
[0:34] and I believe Michael will need to
[0:36] speak.
[0:38] » No issues.
[0:39] » No issues on this case.
[0:40] » Very well. Any comments or questions on
[0:42] this item?
[0:44] » Seeing none, we'll move on to resolution
[0:46] number 875426
[0:48] approving account information for
[0:49] Regions Bank and Wells Fargo Bank. Miss
[0:52] Dickerson,
[0:53] » This is updating the um the
[0:56] authorizations on the bank accounts uh
[0:59] and updating it with the chief financial
[1:01] officer and then also placing uh titles
[1:05] in there in lie of names and that way if
[1:07] anytime there's an update we can change
[1:10] that bank account information.
[1:12] » Very good. Any comments or questions
[1:14] regarding that item?
[1:16] Seeing none, resolution number 875526
[1:20] authorizing the mayor to execute a
[1:21] professional services contract with
[1:24] hospitality business solutions to
[1:26] promote and coordinate programs and the
[1:28] development of tourism. Mr. Munger,
[1:35] » Good evening. Uh much in the same vein
[1:37] as the contract that was presented for
[1:40] tourism and promotional materials at the
[1:42] last meeting, this item was also
[1:44] included in the operational budget with
[1:47] funding to come from the $2 hospitality
[1:50] room tax that is levied and that the
[1:52] city originally pledged to go towards
[1:54] developing further tourism activities in
[1:57] the community. This professional
[1:58] services contract uh is uh starting in
[2:02] fe February running through the end of
[2:04] the year rate of $5,000 per month
[2:06] non-renewing uh unless consented to by
[2:09] the council. So this obligation is only
[2:11] for this fiscal year and there are
[2:13] sufficient funds in the operating budget
[2:15] to cover this expense.
[2:17] » Very good. Any comments or questions
[2:18] regarding this?
[2:19] » Mr. President Brian, this this would go
[2:22] through the end of September and not
[2:24] through the end of December, correct?
[2:26] » Yes, sir. fiscal year.
[2:28] » Thank you,
[2:29] » Brian. Can you tell me how this differs
[2:31] from the NAROM contract?
[2:34] » Yes, sir. So, the NAROM contract is
[2:36] largely uh video, audio, and photography
[2:40] based, like sort of like the videos that
[2:42] we've used in some of our development
[2:44] efforts recently and on our social
[2:46] media. They're helping on that side of
[2:48] things. This professional services
[2:49] contract is to support Miss Lynch's
[2:52] efforts to interface mostly with Aldrich
[2:55] Gardens uh and the Hoover Randall House
[2:57] and to help develop uh relationships
[3:00] there as far as pursuing grants,
[3:02] operational planning and promotion of
[3:04] those two uh facilities specifically.
[3:06] » Very good. Any other comments,
[3:08] questions?
[3:10] » Thank you.
[3:10] » Thank you. Resolution number 875626
[3:14] adopting the Hoover Fire Department
[3:15] standards of cover and the 2025 through
[3:19] 2030 community-driven strategic plan.
[3:23] Chief Bentley presented on this um last
[3:26] Monday night.
[3:29] » Okay. Were there any questions for the
[3:30] fire department on on this item? He
[3:33] covered it pretty well. Very good.
[3:40] Resolution number 875726
[3:42] authorizing the mayor execute a third
[3:44] amendment to lease agreement with RMC
[3:46] Investments uh for certain premises
[3:49] located at Hoover Commons. Mr. Mer, you
[3:52] sat down too quickly.
[3:55] It was very comfortable seat. So this
[3:58] agreement uh pertains to the police
[4:01] operations building on Laura Road. Uh
[4:04] that agreement runs only through the end
[4:06] of February. And we've been engaged both
[4:09] Chief Morris and I uh as well as Mr.
[4:11] Grimes uh with meeting with those owners
[4:14] about some redevelopment plans that they
[4:16] have for that center overall. And that
[4:19] allowed us to speak with them about the
[4:20] terms of our lease and basically
[4:23] entertain uh some different options in
[4:25] the future. And as we continue to
[4:27] negotiate a longer term lease, the
[4:29] original term of this was uh 10 years in
[4:32] duration with it was a five and a five.
[4:35] uh and the owner has agreed to a
[4:37] six-month extension at the same rate as
[4:40] what we're paying now, which is 45,852
[4:44] uh annually.
[4:46] So, that would uh extend uh from March
[4:49] onward for 6 months. And that would
[4:51] allow us to basically complete that
[4:53] negotiation, including some of the
[4:56] security enhancements that the police
[4:57] department would like to see to help
[4:59] secure their parking area at that
[5:01] facility and allow us some time to
[5:03] basically evaluate our future with that
[5:04] property as well.
[5:06] » Very good. Any comments, questions?
[5:07] » Mr. President, um Mr. Munger,
[5:12] do I understand that the owners of the
[5:14] ops building
[5:17] is also the owner for the Hoover
[5:19] Commons?
[5:20] » Yes, sir. That's correct.
[5:21] » Okay. I thought that that the ops
[5:23] building had a different owner than the
[5:25] commons itself.
[5:27] » So I have not checked title on the
[5:29] property, only the GIS as it pertains to
[5:33] property tax records, but uh when we met
[5:35] with them, they did indicate that they
[5:38] were owners of both. It may be held in a
[5:40] separate LLC, but the same owner uh is
[5:45] the principal of both. So it may be a
[5:48] separate corporation owns the ops
[5:50] property.
[5:51] » I don't recall that it was, but I can
[5:53] certainly research that to you and get
[5:55] it to you before the meeting on Monday.
[5:57] » Thank you, sir.
[5:57] » Yes, sir.
[5:59] » With this only being a six month
[6:00] compared to fiveyear with options
[6:03] previously. So are
[6:07] is owners
[6:09] saying that there's possibility that we
[6:11] will not renew past this six months or
[6:13] is that still up for debate? And do we
[6:15] have a plan?
[6:16] » The owner, the owner very much wants to
[6:18] retain uh the police department
[6:20] specifically as a tenant. Uh they view
[6:23] the police department's presence there
[6:24] as a huge enhancement to their retail
[6:26] operation. Uh the response time is
[6:28] probably phenomenal to any events that
[6:30] they have there. Uh they were extremely
[6:33] positive about that open uh in the past.
[6:37] I believe it the department had been
[6:40] turned down uh when asking to be close
[6:42] their parking area and some things like
[6:44] that. Uh the owner is now completely
[6:46] receptive to that. Uh they have asked or
[6:49] they've given us preliminary terms for a
[6:52] full-term renewal. Um those require some
[6:55] negotiation and we asked for some more
[6:57] time to consider that. Uh but I believe
[7:00] both the owner and the department are
[7:02] both both very favorable towards
[7:04] retaining uh this asset under terms to
[7:08] be uh fleshed out over the next six
[7:11] months.
[7:11] » Understood. Thank you. Any further
[7:13] comments or questions? Do they have any
[7:16] uh
[7:18] any thoughts about maybe selling the
[7:20] city the property in the foreseeable
[7:23] future?
[7:24] » That was something that was uh
[7:26] discussed. I think they would entertain
[7:29] it.
[7:31] Um they were they were very open to a
[7:34] variety of things. Uh and really they're
[7:37] that is a very um limited use building.
[7:42] I believe it was a theater originally
[7:44] before it was converted. The city has
[7:46] invested substantially in it. It is very
[7:48] much a police facility now. And so I
[7:51] think the owner recognizes uh the value
[7:55] in it and I think they are open to
[7:57] discussing that. But uh at present lease
[8:00] only is what's been discussed.
[8:02] » Thank you sir.
[8:04] » Yes sir.
[8:05] » Hopefully you come back in six months
[8:06] and we've got more favorable terms.
[8:10] The current terms are very favorable.
[8:12] » Uh resolution 875826
[8:14] authorizing modification of use for a
[8:16] deck of grant funds and to extend fund
[8:19] availability.
[8:21] » Mr. President, if it's suitable to you,
[8:23] the next three items all pertain to very
[8:26] similar
[8:27] » Sure. Let me reading agreements. Uh the
[8:29] first uh one that is mentioned um is the
[8:34] only one that differentiates and that is
[8:37] because uh this grant was originally
[8:39] awarded in 2023 to the city as part of
[8:43] the city's pursuit of a large covered
[8:46] pickle ball facility. Um, and there were
[8:49] several uh legislative measures of
[8:51] support that is are now converted to
[8:53] grant funding as well as a agreement
[8:55] with the county commission uh that
[8:57] brought another $350,000
[8:59] towards this effort. U none of that came
[9:03] within it was probably 15% of the
[9:06] funding necessary to actually build the
[9:08] facility at current pricing levels and
[9:11] ADCA has been rolling these grants
[9:13] forward over the years. Um we do have
[9:15] the flexibility as confirmed with ADCA
[9:17] uh to reobligate the funds towards
[9:20] qualifying recreational improvements and
[9:23] they've given us a deadline of the end
[9:24] of this fiscal year to expend those
[9:26] funds which limits greatly what scope we
[9:30] have to put towards it. So, what we have
[9:32] proposed here is to uh put this $500,000
[9:36] award, the second $500,000 award, and
[9:39] the final $100,000 award, and to
[9:42] allocate those funds towards paying for
[9:44] the reelectrification of Hoover East. Uh
[9:47] that is an ongoing project properly bid
[9:50] under the competitive bid law. It's
[9:52] satisfactory to ADCA and that allows us
[9:54] to fully utilize and capture those funds
[9:57] for a very necessary purpose. And then
[10:00] also the council would have the ability
[10:02] to uh maybe have more latitude in
[10:04] considering other improvements as a
[10:05] consequence.
[10:06] » That is also resolution number 875926
[10:11] and 876026.
[10:13] Any comments or questions regarding the
[10:15] ADCA funds?
[10:16] » Mr. When would those funds become
[10:17] available?
[10:19] » So these funds are available on a
[10:21] reimburseable basis. So once these grant
[10:23] agreements are approved by council, uh
[10:25] they'll be executed by the mayor. will
[10:27] return those to ADCA next week and
[10:30] because we have been paying uh steadily
[10:33] we would basically take our pay request
[10:35] and begin sending them draw down
[10:37] requests and uh this is a very expensive
[10:40] project as you all know so my hope is
[10:42] that we would be able to draw down these
[10:44] funds probably over the course of the
[10:46] next two to three months.
[10:47] » Thank you.
[10:48] » Yes sir.
[10:49] » Okay we'll move on to res Thank you Mr.
[10:51] Munger.
[10:51] » Yes sir. Resolution number 8761-26
[10:55] approving plans and authorizing
[10:56] cooperation with the Alabama Department
[10:58] of Transportation and the Federal
[11:00] Highway Administration
[11:02] uh for traffic signal and its upgrades
[11:04] on I65 and related roadways in within
[11:07] the city of Hoover. Mr. Promer.
[11:09] » Uh yes sir. So this is with ALDOT. So
[11:11] ALDOT's going to complete all the work.
[11:13] It's on Valley Dale Road the two exits
[11:16] associated with 65 both the on-ramp and
[11:18] offramps there. Item to note, we are
[11:21] already controlling these at this time
[11:22] along with the cameras. So, it's just
[11:24] simply upgrade to the signals,
[11:26] associated cameras and mounts. So, all
[11:29] work will be performed by ALDOT. And
[11:31] they outlined a very specific detail of
[11:34] how it's work's going to be done and
[11:36] everything's performed by them. So,
[11:38] there's nothing that the city's going to
[11:39] do for this. So,
[11:40] » Good.
[11:41] » Easy.
[11:42] » Any comments or questions regarding this
[11:44] item?
[11:46] » All right. Got off easy.
[11:50] Mr. Miller is going to handle resolution
[11:52] number 876226
[11:54] authorizing the conveyance of temporary
[11:56] construction easements and a permanent
[11:58] utility easement for the state of
[11:59] Alabama. Uh Mr. Miller.
[12:02] » Yes, sir. Good evening. Um do you have
[12:04] the a copy of the track sketch in front
[12:06] of you? Just FYI.
[12:08] Was that part of the packet when you
[12:10] » That should be part of our packet. Yes.
[12:12] » Okay. All right. If you could bring that
[12:13] out, if you could look at that. It's uh
[12:15] talking from a drawing is a little bit
[12:17] more simple than than uh
[12:19] » Mr. Dickerson, are you able to bring
[12:20] that up on the big screen?
[12:28] » This is 12 on the draft agenda.
[12:35] » There you go. Perfect. Perfect. So, what
[12:36] you have in front of you is a dedication
[12:38] of a permanent utility easement and then
[12:41] two temporary construction easements. Uh
[12:43] this is just to get your bearings
[12:45] because it's not shown on the map. The
[12:47] very top where it says acquire acquired
[12:48] rightway that is interstate 459. Um the
[12:52] acquired rideway that's in the arc
[12:54] that's kind of towards the bottom of the
[12:56] page. That would be the proposed
[12:57] location of the uh Rossbridge extension
[13:01] uh as it connects to what you're seeing
[13:03] the acquired routeway that's running on
[13:04] the bottom kind of running northeast u
[13:07] that would be South Shades Crest Road.
[13:09] So just for your reference in there. So
[13:12] Hoover owns that tract of land. Um so we
[13:14] are asking for dedication of a 20 foot
[13:18] easement permanent easement for
[13:20] utilities mainly for the water service
[13:23] uh to be connected and come under
[13:26] bore under the interstate to re get
[13:28] reconnected back to uh to South Shades
[13:31] Crest area.
[13:33] » Okay. Any comments or questions
[13:35] regarding this?
[13:38] » Thank you.
[13:39] » Thank you.
[13:39] » What?
[13:43] Th this is just the per the the
[13:45] easement, correct? There's no funding
[13:47] for this in this resolution.
[13:49] » No, sir. There will be no funding for
[13:50] this. This will be a donation from the
[13:52] city to back towards the project um for
[13:55] that that location. Um looking forward,
[13:58] it would be Hoover uh if we developed
[14:01] that site at all. They would have direct
[14:02] water access to where they could tap in
[14:05] um and not have to worry about boring
[14:06] under South Shades Crest Road or another
[14:09] location. So who again would be
[14:10] responsible for funding the uh
[14:14] the movement of utilities?
[14:17] » The utilities would be part of the exit
[14:18] 9 project.
[14:19] » Thank you.
[14:23] » Right. Good. [clears throat] Mr. Smith.
[14:24] » Yes sir.
[14:25] » All right. Thank you.
[14:26] » Thank you.
[14:27] Uh resolution number 876326
[14:31] authorizing participation in the Alabama
[14:33] State and Local Cyber Security Grant
[14:35] Program and authorizing the mayor to
[14:37] execute a rules of engagement agreement
[14:39] with the state of Alabama office of
[14:40] information technology and Auburn
[14:43] University's McCra Institute. Miss
[14:46] Lopez, Dr. Lopez, excuse me.
[14:48] » Good evening.
[14:50] Uh basically the city of Hoover we
[14:52] applied for and we've been accepted into
[14:54] the Alabama state and local cyber
[14:56] security grant program. Uh this is a
[15:00] grant that's going to be uh one-time
[15:02] services in lie of getting direct
[15:05] monies. Uh and so they're going to help
[15:10] improve the civ city's cyber security
[15:13] readiness and these agenda items and
[15:15] these documents are going basically used
[15:18] to further that process. We do have
[15:19] Jonathan Scherk here tonight with
[15:22] McCreary Institute if you had any
[15:24] specific questions uh that he can answer
[15:26] those as well.
[15:28] » Any questions or comments?
[15:33] » We supposed to ask any questions about
[15:35] cyber security? [laughter]
[15:38] Might might be best to limit our
[15:40] questions.
[15:44] All right. Thank you. Uh you've got the
[15:47] next item, the resolution number 876526,
[15:50] adopting an updated investment policy
[15:52] for the city of Hoover.
[15:55] » Uh yes. So uh in preparing to uh call
[15:59] our first investment committee of the
[16:01] calendar year uh in reviewing this
[16:03] policy we realized there were just a few
[16:05] small changes that we wanted to make
[16:08] with the understanding that after
[16:10] reviewing it I realized this is kind of
[16:11] written that in the from the standpoint
[16:13] the city treasuring these things but we
[16:15] actually kind of outsource that now
[16:17] Raymond James is our current investment
[16:18] adviser so we're going to do a more
[16:20] complete revamping uh probably April May
[16:24] June of this
[16:25] But this the main thing that this
[16:27] particular update changes is the
[16:29] structure of the investment committee
[16:31] that instead of naming specific
[16:33] positions on the city council that are
[16:35] on there, it gives a little bit more
[16:37] flexibility and the council president
[16:39] can choose three members from the
[16:42] council that are on there and then it
[16:43] would maintain the mayor and the city
[16:45] administrator as the other two members
[16:46] of that committee. Uh and then the other
[16:49] changes are slight changes uh just
[16:52] updating terminology that needed to be
[16:54] in place. So
[16:55] » Very good. Um just for a little
[16:57] background. So in the past the council
[17:00] president was an automatic member of
[17:02] this committee. And look I recognize my
[17:05] strengths and weak weaknesses. Uh as a
[17:08] school teacher I may not be the best
[17:11] candidate for this committee when others
[17:14] up here have much more valuable
[17:15] experience than I do. So, I ask for this
[17:18] change in this committee structure. Any
[17:20] comments or questions to Miss Dr. Lopez?
[17:24] Very good. Thank you. Uh, next is
[17:27] resolution 876626
[17:30] authorizing the mayor of the city of
[17:31] Hoover to execute a license agreement
[17:34] with Richard Shirley. Mr. Martin,
[17:43] good evening. Uh the resolution before
[17:46] you uh would uh enact a an agreement
[17:51] with Mr. Shirley who is a property owner
[17:54] adjacent to the end the dead end of
[17:58] Lebell Lane. Uh you go past, if you're
[18:01] familiar with that street, you go past
[18:03] the garden home development uh heading
[18:06] out Leel Lane. It is on your left and as
[18:10] soon as you pass the last turnout for
[18:13] the garden home development, uh the
[18:17] public right ofway comes to an end
[18:19] shortly thereafter and transitions over
[18:22] into private property um uh dead ends
[18:25] into Mr. Shirley's property. Um Mr.
[18:28] Shirley has requested this agreement in
[18:32] order to make certain improvements
[18:34] within the dead end of the public right
[18:37] ofway but before exiting the public
[18:39] right of way there. Uh the purpose as
[18:42] stated by Mr. Shirley is that with the
[18:44] dead end in place it has attracted a
[18:47] number of folks uh to the end of the
[18:49] street dumping their refues garbage and
[18:53] otherwise making for a nuisance
[18:55] situation that Mr. Shirley would like to
[18:58] avoid and certainly we would like to
[19:00] avoid um dumping there as well. Uh Mr.
[19:05] Shirley's long-term plans are to
[19:07] construct his forever home on the
[19:09] property just beyond. And so he has
[19:12] asked that we enter into this
[19:14] arrangement whereby he can construct a
[19:17] gate and a couple of columns uh to
[19:21] secure the end of the public rideway. Uh
[19:24] in reviewing this particular matter, uh
[19:27] it does not appear that there would be
[19:29] others injured by Mr. Shirley slightly
[19:33] encroaching in the dead end of that ride
[19:35] ofway. And um again, you have the
[19:38] benefits of closing off the the private
[19:41] drive just beyond and the tail end of
[19:43] the rideway to dumping illicitly that
[19:46] has been taking place.
[19:48] I will note that if at any point in time
[19:52] the city determines that this needs to
[19:55] be terminated that we can uh let Mr.
[19:58] Shirley or his successors and assigns
[20:00] know that we are terminating the
[20:02] agreement for whatever reason deemed
[20:05] worthy by the council and whatever
[20:07] improvements are placed in the public
[20:09] rightway uh Mr. Shirley or his
[20:12] successors in the signs will need to
[20:13] remove those and return the rightway to
[20:16] its uh previous state.
[20:19] » Very good. Um myself and councelor
[20:21] Murphy wrote out and met with Mr.
[20:23] Shirley on his property and viewed it
[20:24] and uh Mr. Shirley is here as well
[20:27] tonight. I understand he can't be here
[20:29] Monday night. Uh so is there any
[20:31] questions or comments to Mr. Martin or
[20:34] to Mr. Shirley regarding this item?
[20:38] » Mr. Martin. Um, did this go before
[20:41] planning and zoning or was there no need
[20:43] for that?
[20:44] » No, sir. We did not determine there was
[20:46] a need to go before them. This is
[20:48] strictly as uh as caretakers of the
[20:52] public rightway, a council issue.
[20:54] » And this would allow him to also create
[20:57] a gated
[20:59] even though it's one dwelling, he would
[21:01] have a gated community of his own of
[21:04] sorts.
[21:05] uh the the gate would cut off the drive
[21:08] to his private residence.
[21:10] » How would trash service be affected?
[21:13] » Uh he would have to move and locate any
[21:16] kind of garbage service for pickup
[21:18] outside of the gate.
[21:20] » Thank you, sir.
[21:21] » Just for clarity too, um this is a dead
[21:24] end site is a very large piece of u
[21:27] estate property. Uh so one way in one
[21:30] way out on the end of the cod basically
[21:33] uh and the way the trash is set most
[21:38] individuals is set it on the main strip.
[21:41] So they'll be parking outside. Uh if it
[21:43] wasn't for the ability for him to kind
[21:46] of uh have a gate, that's the only
[21:48] reason why we're here is like a very
[21:50] tight spot. Uh it doesn't prevent uh any
[21:54] other properties from getting access. uh
[21:57] the city doesn't have a uh need or any
[22:01] assets behind the property that requires
[22:03] access to through property. Uh so no
[22:06] need for the city at all. Uh although
[22:09] utilities uh sit right there on the
[22:13] property lines. Uh so it's uh very
[22:16] straightforward and I think as uh the
[22:18] mayor stated earlier when he was
[22:21] campaigning you know our ability to try
[22:23] to uh look at everyone and make a
[22:27] educated decision to improve you know
[22:30] quality of life for folks versus just
[22:32] making it difficult for them to be able
[22:34] to do the things they need to do. So um
[22:36] it's a straightforward process on that
[22:38] end.
[22:39] » Agreed. Mr. shorts.
[22:43] » Garbage will be on the outside, but if
[22:45] public safety needs to get in on the
[22:47] inside, police or fire, how does that
[22:49] happen?
[22:50] » Uh, construction of the gate is going to
[22:53] have to they're going to have to acquire
[22:55] a permit from the building department
[22:56] and coordinate with fire marshall as far
[22:59] as access for emergency services.
[23:01] » So, that's built into the uh in Okay,
[23:03] thank you.
[23:06] » Any further comments,
[23:07] » Martin? What is the current zoning for
[23:09] the property?
[23:10] » Uh, agricultural.
[23:12] » Will he need to
[23:15] try to go and and get that to be in a
[23:17] state zoning or everything's good as
[23:21] agricultural?
[23:22] » Everything's fine as far as the the
[23:24] zoning is concerned. The our
[23:26] agricultural district u does allow for
[23:29] single family residences on larger
[23:31] tracks and this one is approximately 13
[23:34] acres. My last check. Would he be
[23:36] allowed to build more than one dwelling
[23:39] on that property?
[23:40] » Uh his he's going to be restricted by
[23:43] the amount of roadway frontage. U so
[23:46] right now there's only enough frontage
[23:48] on a public ride ofway for that one
[23:50] dwelling.
[23:51] » Thank you, sir.
[23:53] » All right, M. Shirley, did you have
[23:55] anything to add?
[23:57] » You don't have to. Just ask.
[24:02] appreciate you taking time out.
[24:08] The biggest thing is
[24:10] my wife
[24:17] is
[24:30] pretty appreciate your time.
[24:32] And surely you can uh take that cooking
[24:34] oil to the public safety center. I
[24:36] believe behind or the maybe one of the
[24:38] fire departments. I believe they will
[24:40] dispose of that for you. Uh moving on.
[24:44] Did you have some?
[24:46] Uh resolution number 876426
[24:49] finalizing the budget for fiscal year
[24:51] 2026. Dr. Lopez.
[24:59] » All right. So, [clears throat]
[25:01] I think we're going to go into a little
[25:03] more detail on Monday night about this,
[25:05] but this is uh this item on the agenda
[25:08] mostly is covering our capital requests.
[25:10] As you remember, we put uh this part of
[25:12] the budget off uh to look at those
[25:15] capital project requests a little bit
[25:16] more closely. Uh and so when you look at
[25:20] your exhibit A, line one is basically
[25:24] those items that are in that proposed
[25:25] capital request. And then there's uh
[25:28] several pages of more detail behind
[25:30] that. Uh line two though, in addition to
[25:34] that, we had several other items we've
[25:36] gone ahead and added on here as well
[25:38] that will be part of the final original
[25:40] budget for fiscal 26. Line two being an
[25:43] additional $450,000 for the Hoover Board
[25:46] of Education.
[25:48] Uh this will
[25:50] allow the the total front door fees to
[25:53] be 1.1 million which is the estimate on
[25:56] the revenue side and then the grand
[25:58] total of contribution estimated for the
[26:01] school board in fiscal 26 to be about
[26:04] $6.1 million.
[26:06] Uh then lines four through
[26:09] six are items related to the police
[26:12] department using uh various special
[26:15] revenue funds. Uh, I can go into those
[26:19] now. I can go into detail on Monday.
[26:21] » I I think you're going to go much more
[26:23] detail on Monday night, so it's a little
[26:24] bit more transparent to our to our
[26:26] public and so forth.
[26:27] » Sure.
[26:28] » U, just the just the highlights, I
[26:30] think.
[26:30] » Yeah. And then, uh, there's a small
[26:32] settlement for an ALDOT project. On line
[26:34] seven, line eight are the grants that
[26:37] were just previously discussed, the
[26:39] revenue portion for the ADCA, and then
[26:42] an upgrade for uh, one upgrade on line
[26:45] nine. and then the balancing of that.
[26:47] So,
[26:48] » Are there any questions for Dr. Lopez
[26:50] tonight concerning this item?
[26:52] » What do you anticipate the ending fund
[26:55] balance to be at the end of the year
[26:58] » At this point? Is it the $79 million
[27:00] figure
[27:02] » In the general fund or the capital
[27:03] projects fund?
[27:04] » Uh both.
[27:06] » Or both. I knew that would be the
[27:07] answer. [laughter]
[27:09] » Uh this budget is uh the ending general
[27:12] fund balance would be 74 and a.5
[27:14] million.
[27:16] And for the capital projects fund, we're
[27:18] only going to have probably around one
[27:20] and a half, maybe two million
[27:22] unallocated. We're getting everything
[27:25] else will be allocated.
[27:27] » Thank you.
[27:28] » Mhm.
[27:30] » Maybe we can find a way to allocate
[27:33] 100,000 or so. [laughter]
[27:35] » Okay.
[27:36] » All right. Resolution number 873826
[27:39] granting conditional use approval for a
[27:41] three- tenant shopping center for the
[27:42] property located at 1543 Montgomery
[27:45] Highway. Mr. Martin.
[27:47] » Uh yes. Uh the conditional use for this
[27:50] location comes to you with a positive
[27:52] recommendation from the planning
[27:54] commission uh from January and u I
[27:58] believe we had two conditions
[28:00] recommended by the planning commission.
[28:02] Uh both of those have been satisfied. uh
[28:05] the cross shared parking and access
[28:08] agreement uh being recorded as well as
[28:10] the variances obtained related to
[28:13] parking landscaping and setbacks from
[28:15] the BZA. So both of those conditions
[28:17] have been uh satisfied and it comes with
[28:21] a positive recommendation to this body.
[28:23] » Very good. Any comments or questions for
[28:25] Mr. Mark?
[28:25] » Mr. President M. Where does this
[28:27] property sit?
[28:29] » It is located there was a former pawn
[28:31] shop on the site.
[28:33] » Quick pawn.
[28:34] » Yes, sir. That's it.
[28:35] » Thank you.
[28:37] » Any other comments or questions? All
[28:39] right. Got the next one as well.
[28:41] Resolution 876726.
[28:44] A resolution for a public nuisance
[28:46] report of cost for the address located
[28:49] at 3766 Abby Glenn Way.
[28:51] » Yes sir. Uh this was a case that the
[28:53] council declared a nuisance uh and had
[28:56] us pursue remedy uh with the circuit
[29:00] court. uh circuit court found in our
[29:02] favor and allow enabled us to go clean
[29:06] the property of the nuisance. We had a
[29:08] hoarding situation in the rear of the
[29:10] yard that was really out of control and
[29:13] uh so we did have a contractor go and um
[29:17] remedy that situation and I believe this
[29:20] is a reporting of those costs and we're
[29:22] seeking uh lean on the property to
[29:25] recover them.
[29:26] » Very good. Uh any comments or questions
[29:28] regarding this,
[29:28] » Mr. President? Um, and I don't know if
[29:30] this is a question
[29:33] » For the city attorney or for Mack, but
[29:38] in all the years previously where the
[29:40] city has gone and cleaned up properties,
[29:43] uh, has the city ever
[29:46] placed leans on any of those properties,
[29:49] especially those that were, I guess some
[29:51] would call frequent flyers.
[29:54] Uh, I know we have placed leans on
[29:56] property pertaining to the weed and
[29:59] grass uh getting overgrown and us going
[30:01] and abating that. Um, you would have to
[30:05] do a deeper dive, longer history uh to
[30:08] find another case. Um, since since I've
[30:11] been handling code enforcement items,
[30:14] this was the first uh hoarding situation
[30:17] that we've gone and cleaned up.
[30:19] » Mr. Mr. President, I don't know if maybe
[30:20] if we want to look into
[30:23] in the future or maybe even reaching
[30:25] back and trying to uh place leans on
[30:28] properties where the city has gone and
[30:30] spent uh substantial funds to clean up
[30:34] properties to uh try to get those the
[30:37] next time that property is sold. Mhm.
[30:40] » Yeah. I believe leans are placed on on
[30:42] all properties where we go on and then
[30:45] cut the grass and so forth until they uh
[30:48] take care of those leans. They're unable
[30:50] to transfer any titles or whatever.
[30:54] » They're the they're paid at the next
[30:55] time for the taxes with the taxes. So, I
[30:58] go I give the items to the taxes tax
[31:01] collector and the tax assessor
[31:04] and they place it on that. So the next
[31:06] time that it rolls around for them to
[31:08] pay taxes, there's uh one cut off a
[31:11] year. So everything from last year will
[31:14] pretty much be on the next year's taxes.
[31:17] » In previous years have were handled the
[31:19] same way.
[31:20] » That's correct.
[31:21] » Thank you, ma'am. Thank you, sir. Mr.
[31:24] President, and uh Charlie will let me
[31:27] know if I'm how far I can go with this.
[31:30] Um
[31:32] I know some Yeah, I'll be careful. I
[31:35] know some individuals
[31:38] uh are having trouble being able to sell
[31:42] their homes. Um
[31:45] I've been to and of course President
[31:48] Milbrook has been in locations as well
[31:50] too that the smell is so horrendous
[31:54] uh that you can smell it four or five
[31:57] blocks away. Um some of these situations
[32:01] are not just grass or trees. Some of
[32:03] them are hoarding to the point where I
[32:07] think some of them we've been out there
[32:08] before. I I know we have a judicial
[32:11] system we have to, you know, follow
[32:13] course. In those circumstance, how do
[32:16] you how do we deal with that reoccurring
[32:19] situations, especially when residents
[32:21] are having so many challenges with being
[32:24] able to sell their home?
[32:26] » Well, that would be a nuisance and
[32:28] noxious fumes are covered by the
[32:31] statute. So whatever steps that Max
[32:34] department feels like we need to do,
[32:36] that's why they have code enforcement
[32:37] and as Wendy's pointed out, we can go in
[32:40] there and and abate whatever that
[32:42] nuisance is and whatever our cost are,
[32:45] she puts the lean on the property and we
[32:48] collect it. So if there's any uh any of
[32:51] the properties that if it's just a
[32:53] problem with odor, you know, we can go
[32:55] in there and do something about that,
[32:56] Mac. So that's just be something that
[32:58] once it's cleaned up, you have to
[32:59] continue to just follow the same
[33:01] protocol. But outside of that, there's
[33:03] nothing really other than going through
[33:05] because I think this some of these
[33:06] things take four, five, six months.
[33:08] » Well, we see quite a bit of this in
[33:12] municipal court and what we we try to
[33:16] work with the residents and if they'll
[33:18] clean it up and they're within the the
[33:21] code, then we dismiss it. If there is,
[33:24] somebody used the term frequent flyer a
[33:26] while ago. If they come back in, then
[33:28] the next time they have to pay a fine
[33:30] and you have a graduated fine schedule
[33:33] um and we tell them the next time that
[33:36] every day that it allows to go unabated
[33:39] is a separate and distinct charge. And
[33:43] that
[33:45] so far that's us I start to say usually
[33:48] that's really gotten their attention.
[33:50] » Okay. because when you add up the fines
[33:53] are rather nominal. I think we have a
[33:55] $100 cap on going from memory mac, but
[33:58] the court costs are there and when you
[34:01] do that on a daily basis, you run up a
[34:04] bill quickly.
[34:06] » Thank you, Mr. President. Thank you.
[34:07] » Uh Mr. Martin, since we've abated this
[34:10] property, have we been back out to
[34:15] view it? And where where does it
[34:16] currently stand?
[34:18] » We have. Um there is a return of some
[34:21] items that you would not customarily
[34:23] find uh in a rear yard accumulating once
[34:27] again. Um late in the last uh
[34:31] quadrinium, we actually asked our our
[34:33] legal team at that time to see if we
[34:36] could go back to the circuit court and
[34:39] have them consider their ruling a
[34:40] standing order that we may jumpst start
[34:44] the process so to speak um and pick up
[34:47] right where we left off with the last
[34:49] abatement. Uh circuit court decided that
[34:52] they did not consider that ruling a
[34:54] standing order. So, uh, if we do pursue
[34:57] remedy through circuit court for this
[34:59] particular property again, we'll have to
[35:01] start over.
[35:02] » Do we anticipate that process?
[35:04] » I do.
[35:05] » Okay. Very good. Any further comments or
[35:08] questions?
[35:10] All right. Finally, we will set a public
[35:12] hearing for March the 9th, 2026 for
[35:15] resolution number 875226
[35:18] granting conditional use approval to
[35:20] allow a drive-through facility for Dutch
[35:22] Brothers Coffee for the property located
[35:24] at 1855 Montgomery Highway.
[35:28] Have anything to
[35:29] » Just that uh this does come with a
[35:32] positive recommendation from the
[35:33] planning commission. Uh there are
[35:35] several conditions that the planning
[35:38] commission recommends. Uh one that if
[35:41] there's any queuing that backs on to
[35:43] highway 31, the operator will be
[35:46] required to amend the ingress and egress
[35:48] to the satisfaction of the city
[35:49] engineer. Just a quick note, they did
[35:51] have a traffic engineer examine the plan
[35:55] and produce a synopsis. Um the the
[36:00] operator will have uh believe
[36:05] um was it 60 60 spaces um stacking
[36:09] spaces in the drive-thru considerable
[36:12] number and amount of space for patrons
[36:15] to go on site into the drive-thru lane.
[36:18] Uh so the traffic engineer was of the
[36:21] opinion that this would not have any
[36:22] adverse impacts uh on Highway 31, but
[36:26] out of an abundance of caution, we
[36:27] recommended to the planning commission
[36:29] to at least give us a uh a condition
[36:32] there that if we do run into a situation
[36:34] where there are any conflicts on 31 or
[36:37] the main access drive into the shopping
[36:39] center that we'll have some recourse to
[36:41] go to the operator. So that's why you'll
[36:44] see that condition in the
[36:45] recommendation. Um secondly, if there's
[36:48] any new lighting uh or any new lighting
[36:51] that added to the site would match the
[36:52] existing shopping center as closely as
[36:54] possible. Uh third, the sign or sign
[36:58] package would need to be applied for
[37:00] separately and meet the requirements of
[37:02] the Riverchase plan unit development. Uh
[37:05] next, that the site and building to be
[37:07] planned and constructed in substantial
[37:08] conformity to the plan submitted as part
[37:11] of the conditional use application. Uh
[37:14] next that the property would be
[37:16] subdivided prior to permitting. Uh they
[37:19] are looking to do a an out parcel in the
[37:22] existing parking field that is on the
[37:24] site uh under utilized sector of the
[37:26] parking field. Um next that the
[37:29] landscaping on the master site would be
[37:31] restored uh at the time of the
[37:34] subdivision plat being considered and
[37:36] then finally that the operator would
[37:38] obtain a business license prior to
[37:40] operation.
[37:42] Miss Schulz,
[37:44] » The traffic engineer that looked at it,
[37:46] was that ours or was that theirs?
[37:48] » Skipper. Skipper. So,
[37:49] » Was theirs. It was hired by them. Is
[37:51] that correct?
[37:52] » That's correct.
[37:52] » Okay. Um, and did you say 67 uh cars? Is
[37:57] that what you said?
[37:58] » Uh 60 is the is the number that it's in
[38:02] my mind on the stacking space.
[38:04] » And the landscaping, is that just for
[38:06] their facility or for the entire
[38:08] shopping center?
[38:08] » The entire shopping center.
[38:10] » Okay. So that will need to be done
[38:11] first.
[38:12] » That's correct.
[38:12] » At or at some point?
[38:13] » Yes.
[38:14] » Okay.
[38:15] » Right. Thank you.
[38:16] » Any further comments or questions? Mr.
[38:17] President, um
[38:20] I w I got to be last. Um
[38:24] Mac,
[38:26] I watched the planning and zoning
[38:27] meeting. Um, and I know that a another
[38:31] business represented
[38:33] uh the possibility of there being some
[38:37] type of conditional
[38:40] uh requirement within the PUD or within
[38:43] the Riverchase
[38:46] Arc or something like that that no
[38:48] drive-throughs should be allowed. Has
[38:51] that been researched and and put to
[38:54] rest?
[38:56] We actually have uh multiple drive-thrus
[38:59] that are in existence in Riverchase. Um
[39:03] you have the Taco Bell um about a block
[39:06] up uh north of the data center along
[39:09] with uh I think what is about to be
[39:12] Guthy's
[39:13] » A different shopping center. I didn't
[39:15] know if maybe if there was anything
[39:18] specific or special about that
[39:20] particular property.
[39:21] » Nothing I'm aware of in Riverchase.
[39:23] Okay, very good. Thank you.
[39:27] » All right, we are at the end of the
[39:29] agenda. Any comments or announcements by
[39:31] council?
[39:33] I believe we will have a send off Monday
[39:35] night for Miss Hoover Teen and Miss
[39:37] Hoover.
[39:39] Come on out to support them. And with
[39:42] that, we are adjourned.