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you

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Good evening. I'm calling to order the West Harbour site vision committee meeting for Wednesday,

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May 27, 2026. The time is 5.30. First, we have our land acknowledgement. The city of Hamilton

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is situated upon the traditional territories of the Geary, Neutral, Huron-Wendat, Haudenosaunee,

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and Mississauga. This land is covered by the dish with one spoon Wampum Belt Covenant, which was an

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agreement between the Haudenosaunee and Anishinaabe to share and care for the resources around the

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Great Lakes. We further acknowledge that this land is covered by the between the lakes purchased 1792

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between the Crown and the Mississauga of the Credit First Nation. Today the city of Hamilton

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is home to many indigenous people from across Turtle Island and we recognize that we must do more

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to learn about the rich history of this land so that we can better understand our roles as

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residents, neighbors, partners, and caretakers. Next up, we have the acceptance of the agenda.

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Do I have a mover for this, please? Dana, seconded by Lynn. All those in favor of the

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agenda? So carried. Item three, the minutes of the March 24, 2026 meeting. Do I have a mover

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for this, please? Lynn, seconded by Dana. I noticed a correction that needs to be made in that

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it is titled the Hamilton Public Library Board and that should probably be

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titled with the vision committee. Is there any other corrections or changes that need to be

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made to the minutes? Seeing none, call to order or call to vote to approve the minutes as adjusted.

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Carried. Decoration conflict. I need conflicts to be declared tonight.

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Seeing none, moving on to 5.1 presentation, the engagement process, the visitor experience

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strategy and preliminary facility plan by Doug Goldstein, Alexander Gooding, and Sean Stanwick.

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And we turn to you Cindy for this, please. Thank you Board Chair and I'll do an introduction.

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Sending apologies, Doug Goldstein will not be presenting tonight but what I have here is Alex

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Gooding and a new phase, Sean Stanwick. Alex Gooding is the project manager at Lord Cultural

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Resources helping to oversee the project and it's many components. And Sean Stanwick is

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the director of facilities planning at Lord Cultural Resources. So a lot of great work has been

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happening as part of the listening and learning phase one. That's part of the engagement work

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as well as some of the work after that that includes the visitor experience strategy

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and some preliminary work on the facilities plan. So it's moving along quite well

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and I'm going to hand it over to Alex and Sean to discuss. Thank you.

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Thanks so much, Cindy. I'll just go ahead and share my screen.

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You can just confirm that you can see my screen.

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Yes, we can see it. Thank you.

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Thank you. Okay, so hello. It's lovely to be here and presenting this second update to you all.

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It's been I think two months now since we last saw you and as Cindy mentioned,

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the project is progressing very well. So just a very quick overview will go through

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the final engagement activities that we've carried out since we last met with you.

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I will report you back on the visitor experience strategy and then Sean will take

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over to discuss the preliminary facility planning. So overall progress just sort of

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been updated where we are. So we have, you know, as before concluded our startup meetings,

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all background document review, all engagement activities are now complete. So when we last

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met, there were a few that were lingering. We've submitted the final engagement report.

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We've also submitted our final comparables, potential market and contextual analysis report.

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And what I'll be talking to you today is the draft visitor experience strategy and then

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Sean has mentioned we'll discuss the progress on preliminary facility planning.

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So just jumping right in. So as I mentioned, there were a few outstanding engagement activities

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since we last met with you, primarily the listening circles with the two First Nations

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and the interested parties online survey. These have now happened. So the interested

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parties survey was conducted in early and sort of mid-February followed then by the

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listening circles with Six Nations of the Grand River and first Mississauga of the Credit First

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Nation. So the interested parties survey was distributed through targeted emails, through

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library and Indigenous Relations Division staff to a total of 56 interested parties.

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Of those 56, 31 responded to the survey. So one representative from each interested

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party stakeholder group. And of the 31 that responded, three were Indigenous organizations.

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And some of these, so I've just got a note there as well, nine of the parties that

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responded to the survey also participated in the interested parties interviews,

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which we discussed and presented to you last time. And similar to the public survey,

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respondents who self-identified as Indigenous were then also shown us an additional set

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of questions pertaining to how they see the role of this, the redevelopment of the site

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and how it can best represent Indigenous presence and cultures.

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So when asked about the role of what this new centre could be, this green vision site,

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many said that it would be a space, they see it as a space for learning, community meeting

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space, showcasing local stories of talent, a cultural attraction for visitors and linking

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people to the waterfront. So a lot of common themes from what we heard the overall public

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engagement. They also saw it serving a wide range of audiences, including underserved or equity

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seeking communities, the broader city of Hamilton and families with children. A smaller percentage

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saw it potentially serving tourists and visitors, as well as artists and creative professionals

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and students and educators. The amenities that they sort of identified as the top priorities

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were spaces to learn about Indigenous and Hamilton history, Indigenous led programming spaces,

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social gathering spaces, a branch and a Hamilton public library branch offering core services

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and collections. And we're very happy to hear that there's a temporary pop-up

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branch opening soon, as well as exhibits about local Indigenous histories and cultures.

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So once again, everything really aligned with what we had heard from the other streams of

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engagement. The top priorities that they identified for the centre was to space, sorry, share

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Indigenous cultures, strengthening the cultural identity for Hamilton, presenting greater access

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to learning and creativity, community collaboration partnerships and economic benefits for Hamilton.

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And what they thought would make it a success in terms of the broader waterfront redevelopment

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was the site's potential to act as a cultural anchor for the district, to provide shared public

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amenities, be a year-round destination, so attracting year-round visitation,

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complementing existing or other planned areas so as to not duplicate efforts

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and supporting local employment and business growth. And the collaboration and partnership

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model was also a key finding, saying that they could see their organisation, their institution,

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participating through either programming partnerships, specific programs for children,

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youth and families that align with local Indigenous histories and providing mental

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health, wellness and or other social support services. So it sounds like there are already

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a number of parties who are interested in knowing how they could potentially support you and be

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involved. And what they thought would make this place a success, once again, is really

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aligned with everything that we had heard before, but this idea that it's a year-round hub,

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it's not seasonal, it's not just in the summer, this is a site that is activated and well

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used all throughout the year. It's a site that encourages community connection and helps build

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social cohesion. It has rich and diverse programming for many audiences. It's publicly

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accessible and it remains an inclusive space in all senses, so financially, physically,

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intellectually in all of those ways. The idea of strong partnerships and collaboration,

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helping to run the space, it's holistically co-created with Indigenous partners and this

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is something that we heard through all engagement, especially with Indigenous engagement,

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which I'll touch upon momentarily, that it's financially and operationally sustainable

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and that it's a place to safely belong and feel empowered and inspired.

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The Indigenous component or responses of those surveys, again factoring and there were only

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three responses, but they did also align with what we heard in the public, so supporting the idea

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for accessible design that supports all ages, quiet reflection spaces for grounding, warm natural

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materials, wayfinding, potentially using Indigenous languages or symbols, spaces arranged in circular

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or non-hierarchical layouts and pulling on other Indigenous design principles.

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They felt that this new centre, the space, could honour Indigenous people by allowing outdoor

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activities with access to the water, creating flexible and circular spaces for larger groups to

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gather, providing lots of natural light and incorporating Indigenous artwork and exhibitions

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to help showcase their cultures. They felt the visitors need to understand the importance

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of connection to land and water and of course the waterfront location of this site is something

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that we repeatedly hear as one of the most important and exciting elements of it,

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as well as the importance for truth-telling, so really teaching local communities about the

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histories of Indigenous peoples in different First Nations in and around Hamilton.

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And just having a quick, yes, of course that it can support Indigenous communities by helping

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people to navigate government services and also inviting and hosting Indigenous speakers for educational

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purposes. In February, as I mentioned, we had two separate listening circles,

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one with the Six Nations of the Grand River and one with Mississauga's of the Credit.

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Both were a lot more unstructured, I would say, than how we would go into an interview,

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and that's partly because we go into these really just wanting the First Nations to tell

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us what it is that they feel is most important. They have a chance to ask questions and the

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conversation is a lot more organic and really depends on where they would like to take that

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conversation. So in this case, we did discuss things like truth-telling, interpretation,

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the opportunity for learning, environmental stewardship, and the importance of outdoor

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spaces. And the Six Nations identified that this site is an important opportunity to help people

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understand and learn about the Haudenosaunee people, that it's really a strong push for them.

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They see it as an opportunity for them to tell their story about their identity.

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Truth is foundational and this idea again about the opportunity to tell the truth, to really explain

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this to non-Indigenous visitors as well. It cannot be pan-Indigenous and this is something

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that we heard again throughout all engagement, which also underscores the need to have these

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ongoing conversations with them. Six Nations expressed a clear openness to engaging and

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sort of navigating or discussing with the Mississaugas in thinking that there should be

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like an equal split in terms of both stories, both nations should have space to tell their

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own stories and their own histories. They thought, you know, focus on traditional

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teaching and sharing about Indigenous practices such as cooking and beading.

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And again for them, the water remains a very important focus of the experience.

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So just a few quotes from them again focusing on the outdoor gathering, that idea of reconnecting

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to Earth, the opportunity for Indigenous expression and that the libraries where people will merge

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and will come to this place because they already associate the library with learning and it's

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an opportunity for the Learning and Six Nations to work together to help tell that story of

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Six Nations. The Mississaugas of the Credit First Nation, the conversation had some

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similarities, some overlaps in terms of topics. So of course, talking about interpretation,

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language, its importance, the authenticity and the concern of pretend Indigenous people.

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This is something that we're aware of. And again environmental stewardship with a common

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thread there. The key takeaways that we had from this session were that it's important,

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they very much feel it's very important that Mississaugas of the Credit are recognized and

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included in the project, that they have a voice at the table, that they're able to be heard.

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Pardon me. Again the commonality that this cannot be a pan-Indigenous

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Place. Treaty holders must be honored, recognizing and working to ensure that we are being inclusive

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of others, making space for others, other treaty holders, so in this case sort of an indirect

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reference perhaps to Six Nations, that there are different paths, but different stories,

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but they all converge at some point. And I think this was a really beautiful way of

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putting it in something that we're hoping to capture as well, that we hope we've captured

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in the visitor experience. And again, this idea that water is core, water is very important,

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to the learning experience, especially at this site, and the truth is foundational,

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and that it's not meant to hurt people, but it's used as an element to help people understand

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the history of different peoples in and around Hamilton.

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I gained just a few quotes. So, you know, ensuring that we're inclusive and recognizing others,

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the library's a trusted source. This, again, this idea that the library's a knowledge

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center of knowledge is an opportunity, and partnerships is being very significant.

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So, at the end of our engagement activities, we had spoken, we've conducted 13 interviews with

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interested parties to separate pop-up events. We had 31 responses on this survey, nearly 900

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responses on the public survey. Over 90 people were engaged at the pop-ups, two listening

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circles with First Nations, and also two vision workshops at the very outset. And the findings

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from all of this engagement were really crucial and foundational instead of paving the preliminary

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directions for the visitor experience strategy. So, moving into the visitor experience strategy,

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at a very high level, the visitor experience strategy seeks to

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define the guiding principles, the visitor experience goals,

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the site's interpretive focus, who your target audiences are going to be,

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what the overall visitor journey and experience is intended to be, and that will help shape and

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inform the facilities and design work later. Thinking about different ways of interpretation,

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identifying potential types of educational and public programs, activities, events,

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all of which will help to activate the space and make it a year-round hub.

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And it introduces early directions for these sites, the re-envision sites identity.

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So, the big idea sort of at a highest level for this place is that this new site,

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this redeveloped site, must feel alive, not static, social, not silent, and contemporary,

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not historic. It's intended to be, as I mentioned, an everyday community hub,

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anchored by the library. The library is the heart of the site. It's a site that's

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grounded in truth and indigenous authenticity. And through everyday activities and amenities,

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the goal is for this to become a true third space where people and residents come to learn,

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connect, and simply belong. So, we've established a set of guiding principles.

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And guiding principles essentially help to create a clear foundation to guide decision-making,

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which ultimately helps staff to create and stakeholders to create a consistent cohesive

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experience across all of the offerings that ultimately come to be implemented and defined.

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So, anytime a question arises, you sort of come back to these and go,

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is the decision we're making in alignment with these principles?

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So, the nine guiding principles are the idea that this space is a living knowledge center.

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Gathering is the core experience. This is a space that is grounded in indigenous

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authenticity and roofed in land, water, and place. It is human-centered and designed

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for everyday accessibility, inclusivity, and belonging. It is flexible, adaptable, and responsive.

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It seamlessly blends indoor and outdoor experiences. It embeds sustainability and stewardship,

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and it facilitates learning through actively doing and participating,

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not simply sort of passive observation.

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We've also established what we think are some helpful institutional goals that sort of

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consider, in this case, particularly the library's own institutional framework,

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as well as the civic strategies that are happening in the city of Toronto, and the city of Hamilton,

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pardon me. So, the institutional goals being that this place will operate as a vibrant

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year-round community hub. It will strengthen and integrate indigenous partnership and

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self-governance to advance truth and reconciliation. It will embed accessibility

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and inclusivity to support community well-being and belonging. It will activate the waterfront

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all the year-round to become an anchoring cultural destination, and it will expand

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the library and cultural service reach within Hamilton.

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Similarly, there are some interpretive goals. These largely reflect some of the things I've

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already been saying, but to center indigenous truth, voices, and presence, to understand

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connections between land, water, and history, to help visitors contextualize Hamilton's layered

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identity and to learn through multiple senses and mediums. And again, these are really what we

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want visitors to learn and take away with them from a visit to this new redeveloped space.

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The interpretive focus is similarly tied to the interpretive goals and also to the visitor

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experience goals, and essentially what we heard is that the vision, the preliminary vision,

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established by the library and by the indigenous relations division to emphasize indigenous

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history and culture. This was strongly supported throughout the engagement, so it's really become

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the root, the core of the interpretive focus, that this place will celebrate Hamilton's

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history and culture and emphasize the long-standing presence of indigenous peoples

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in and around Hamilton, including both rights holders and urban indigenous voices,

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and it will convey their various knowledge systems and histories and culture alongside

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broader Hamilton history.

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The visitor experience goals are outcomes of what we want visitors to have from their time at this

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site, so not necessarily the learning component of an interpretive goal, but rather what we

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want them to feel or have experienced when they leave. So we want them to feel welcomed, safe,

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and like they belong here. We want them to feel like they can discover and learn through exploration

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and active participation. We want them to gather, connect, and build relationships. We want them

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to return regularly as part of everyday life, to engage with the waterfront as part of the

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experience, so not just passively, and we want to inspire curiosity, reflection, and continued

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learning in them. We've also thought about the sort of type, the types of visitors that you'll

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be serving, and there are indeed quite a number. And we sort of, we have kept this list as is

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because we heard about these different groups in different, through different lenses of the

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engagement. So obviously one of your core groups, your primary users or audiences is going to be

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your library users because you'll have, the library will be the anchor of the site. But also

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thinking about general, more generally Hamilton residents, your urban Indigenous community members

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because we repeatedly heard that there isn't really a kind of dedicated space for urban

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Indigenous voices or members to gather publicly. Thinking about multi-generational

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families, youth and young adults, and newcomers to Hamilton.

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And these are the audiences who we're really thinking about. These are the core audiences

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that we're thinking about when we think about the types of programs that you may want to implement,

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the functionality of the spaces. So in Sean's work with the facility planning,

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the components that are really central to this site are being driven by these audiences,

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these primary audiences. The secondary audiences are other groups that may come and use the site,

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but we're not necessarily designing programs and functionality of spaces to meet their needs

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first and foremost. So these secondary audiences might be educators and students,

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they may be cultural tourists who are sort of passing through or seeking some local context,

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and they might be community organizations and or other partner groups.

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So throughout the building, throughout the site, there's a number of different visitor

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experience techniques that you may be able to employ to communicate the interpretive goals,

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the interpretive concept, and to also help provide the type of experience that we want

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visitors to have when they're here. I've only highlighted a few in today's presentation,

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so there is a full list here. There's sort of a longer list in the report.

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The ones in blue are the ones that I'm just going to briefly highlight.

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So thinking in terms of, particularly with the Indigenous focus, the idea of storytelling and

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oral histories, because we know that those are really important modes of communication

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for First Nations, for Indigenous people to share their history and continue their traditions.

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Thank you about multiple perspectives, and this is sort of inherent in the idea that we're

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not just telling broader Hamilton history, we're not just telling Indigenous history,

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we're actually telling both of those stories alongside each other with space to understand

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how they coexist, how they overlap and where they don't, or where they diverge perhaps.

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Thinking about collaboration and co-creation, so how can you work with potentially community-led

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exhibition proposals where your community are actually helping to create this space,

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and this could be through partnerships with other institutions, or it could be community groups.

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Thinking about dispersed discovery environments, so the idea that you don't just walk into a

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single room to see, you know, a mini-exhibition, but rather that there are these interpretive

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and discoverable moments embedded throughout the site, whether they're small vitrines,

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public artwork, there's a lot of different ways to do this, to have visitors feel engaged

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throughout the building, not just in one specific space.

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Thinking about the outdoors, because we know how excited a lot of people are about the possibility

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of this space in connection to Waterfront, so thinking about the green space and just connectivity

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in general, the possibility for multilingual outdoor interpretive signage. This is an example

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that I really love, it's at Trillium Park, which is sort of very close to me in Toronto,

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and they had this project where all of the plantings, all of the different vegetation, the trees at

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Trillium Park are identified by markers that have the name, the sort of common English name,

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as well as a name in a relevant Indigenous language, so most of them are in Anishinaabek,

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and a little history, there's actually a web component that you can go on and see all

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of these markers and learn about the cultural significance to the Anishinaabek peoples about each

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species that's planted. As well, this idea of multiple and diversified programming, so

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cooking classes, in this case, there's a dance presentation from the One Escape and Heritage

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Center, so bringing in that Indigenous element, highlighting also that any interpretive component,

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any programming component, anything that is about Indigenous peoples needs to be done with

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Indigenous peoples, so that means that there needs to be ongoing collaboration,

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ongoing partnership to ensure that they are the ones who have the autonomy over how their

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story is being told throughout all stages. And ending this technique section now with

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the idea of an outdoor gathering circle, so we definitely heard that there is the desire

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for a purpose-built gathering space, whether that is indoors or outdoors, but we've also heard that

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the significance, of course, for water and land is very great for Indigenous peoples.

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So this would give them the opportunity to have maybe a space for fire, if not physical access,

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we know that that's very challenging at the location, but at least visual access

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for that more spiritual connection with the water. And just again, acknowledging that

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anything like this, any component related to Indigenous culture and history presence,

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needs to be through ongoing engagement with their knowledge keepers, their elders,

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to ensure it's authentic and done correctly and sensitively.

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So thinking about the overall journey of a visitor at this site, there's sort of five key

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stages, if you like. So one is the first being the arrival, there's the orientation components,

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so getting situated, there's exploring the core components, and then departing and hopefully

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returning. So that arrival might be planned or it might be spontaneous because we know that there

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is broader waterfront development as well as the connectivity of trails, orientation coming

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into the space, understanding where you are, what is or is not available there, exploring those

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various components. So in the building itself would be the cultural heritage components, the

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library, the cafe, the amenities, the Indigenous gathering space, but also recognizing that there's

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this sort of broader peer-eat context. So they might also be exploring partner programs

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that are more affiliated with someone else in Peer-Eat or West Harbour like the Haida,

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or they might be going to the center's own outdoor spaces, and then again leaving and

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ultimately we would like to think returning and making this a regular habit.

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So the core components, I'll let you just jump to the next to this visual, the core components,

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there were five that were originally presented to us and we've actually really kept those

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five, so the library, the cultural heritage spaces, the visitor amenities, the cafe and the Indigenous

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gathering space, but the emphasis on outdoor gathering area and the connection to water was

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so significant throughout all streams of engagement that we really felt that outdoor

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gathering areas needed to be added as another core component. So that's really the only

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sort of substantial change we've made if you like is really just to add that outdoor

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aspect as a core component to ensure that its significance is not overlooked.

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The library will continue to offer branch library services, you know,

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robust hours, types of gathering spaces for solo or meeting or community gathering.

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Gathering, interpretive content and programs, facilitating access to social services to partnership.

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All of the things that you already do will continue to be offered here in tailored as

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needed to best suit that neighbourhood. The Indigenous gathering space, again, this will

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be, we really believe, this needs to be led and heavily designed and inspired by in consultation

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with appropriate Indigenous leaders, but there will be opportunities for gathering, you know,

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adaptable environments, quiet spaces, perhaps a private space for an elder in residence to

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help steward the space and what it is and what it means, as long as well as cultural events

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as they deem appropriate. Heritage-based experiences, so these could be small-scale rotating displays

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through that dispersed discovery technique that I mentioned. They could be audio-based

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storytelling, digital installations, dedicated exhibition spaces, sort of movable or temporary,

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we've called them storytelling stations, but almost like a kit of parts that could pop up

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around the building or be moved or removed as needed. And that modularity allows for

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updateability year-round without having to do, let's say, an exhibition space update.

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A cafe or restaurant that is highly accessible, given the interpretive concept and focus of

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this site, we think it would be something really interesting to highlight Indigenous ingredients

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or recipes that change with the season. This could also be through a partnership with an

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Indigenous vendor perhaps, providing a comfortable environment and leveraging the scenic waterfront

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views, because we know that that is something that people will be coming here for.

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Visitor amenities, so things like public washrooms, a kitchen or food support infrastructure,

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perhaps that could also facilitate teaching programs. There seemed to be quite an interest in

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cooking or learning about cooking in Indigenous foodways through the engagement.

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Amenities that are comfortable, inviting, there should be clear wayfinding and thresholds

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and design for physical accessibility as well.

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The outdoor learning and gathering areas, again, we think these should be something that can,

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they're suitable for ceremony, for Indigenous ceremony, perhaps featuring Indigenous plants,

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how they're grown, how they're used, spaces for seasonal programming and performances,

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opportunities to engage with water as a teaching and a relational element,

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an overall outdoor interpretation that helps to align with the broader visitor experience

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goals and interpretive concepts that I outlined earlier.

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While water access to water is not necessarily possible at this site due to the elevation,

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there are other parts of West Harbour that are being developed that may have better access

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to water, such as Makasa Bay. There is still opportunity and it's actually something

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that's already sort of being discussed preliminarily, but ways to integrate water into the

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outdoors. So elements like small ponds or water fountains, things like that, that help to bring

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an element of water up to visitors. We've identified some sort of general operational

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considerations and some of these will begin to be exploited a little bit more particularly

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through in the the broader site plan that Sean can talk about and the operations plan,

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which Dev will be leading. But some of the operational considerations are, you know,

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there will need to be staff to develop the interpretive content and exhibits and programs,

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staff to develop those programs, but also to run the programs as well as the day-to-day

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library function, staffing and operations of the Indigenous faces. And we know that

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you're very interested in understanding the governance piece and that is something

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that Dev will be exploring in his operations plan, in particular around the governance

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sort of model or partnership model that could happen with the Indigenous spaces and how other

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libraries in Canada have navigated that and what their system has been. Thinking about

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access to the site, so through parking for day and night time users, but also school groups

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or buses, bike racks, EB charging, traffic and wayfinding, broader transit access.

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We know that that's going to be a site, a sort of focus for the future site is the public transit

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piece. They need for these different components, so for example the library, the cafe, a need to

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just gathering space, the need for these different components to operate independently of each other.

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So if one is closed, the others can still operate. While the green spaces are not within our scope of

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sort of a hard and fast programming or design necessarily, but we are thinking about the

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opportunities of what those green spaces can be, particularly how you can leverage those

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through partnership. We're also thinking about the transference of noise, both inside, between

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spaces, but also between the indoors and outdoors. The ongoing relationship with Parks Canada and the

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broader West Harbour redevelopment, we know that these have some impacts on the work that or will

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have some sort of context and informing on the work that we're doing. And then also thinking

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about outdoor washrooms or making indoor washrooms that are directly accessible from the outside

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because we know that this is going to become sort of a hub for activity.

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So just jumping into my last section and then I'll pass it over to Sean. So thinking about

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programs and partnerships, we know that there's a lot of interest in this site and that interpretive

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programming options need to address a wide range of audiences. They also need to give different

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levels of flexibility or they are scheduled ahead of time and so on. And these various

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range of educational, public or community programs, cultural and potentially also recreational programs.

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Thinking about where these activities, these various programs can happen,

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there are different levels that can happen in different places and there's the onsite component

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which is onsite actually at the centre at the building. But we're also thinking about

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onsite within Pure 8, within the waterfront through those different partnerships that

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may be able to be formed. Offsite beyond Pure 8, so for example with other Hamilton cultural

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institutions and museums and organisations and then of course virtual, so online app-based mobile

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apps etc. We sort of broken these down also further into four categories of programs and

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events and essentially it's a sort of mix and match of are they registered or are they not

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registered in advance and are they paid or are they not paid in advance. And we just want to stress

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or sort of emphasise as well, we know that the library won't charge for programs. However there

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may be partnerships again, different partnerships where there may be programs that are sort of

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like an enhanced level of visitor experience that the partner may charge a fee for. Things

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like the cafe will also be a source of revenue generation, bigger ticketed events

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perhaps outside in the summer. So there's really a mix and match that can be made here

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and there are different pros and cons to each. The flexibility of drop-in versus the

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maybe not having a sense of how many people are going to show up. So with the sense of

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a registered event you have a better sense of what to expect. Your staff can prepare accordingly

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or the facilitators that are delivering through a partner can prepare accordingly

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bigger unregistered events. You might not know how many people are coming. You might be

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in for a bit of a surprise. So there's different pros and cons to consider with each of these.

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And then there's different types of programs as well. So there's public and community programs.

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So these might be artists in residence programs and elder in residence as I mentioned.

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Community conservation initiatives, wellness programming, musical performances, a variety.

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Public and community events. So these might be things like craft and holiday markets,

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outdoor film screenings. We know there's a lot of interest in the outdoor space.

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Educational programs, maybe talks, panels, facilitating or sort of welcoming

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summer or March break visits by partner affiliates. Land, water and ecology walks.

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And then there's things like temporary exhibitions which would be, you know,

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perhaps indigenous as well as non-indigenous local histories and culture

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exhibition spaces, rotating art exhibitions, public art installations.

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Really, there's such a wide variety here. And this is presented as well. Maybe I should

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just say this as sort of a menu of options so that as you get further along, you have a better

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sense of what may or may not work, the types of partnerships you can form,

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which partners are able to help deliver which activities to make sure that you are also

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developing something that's sustainable for all of you. And then again, just noting that there

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are opportunities for things like waterfront and outdoor programming, holidays and cultural

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observances. In particular, we know that there's a number of indigenous days or sort of

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dates that are being recognized for indigenous significance. And as mentioned through the

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engagement, it feels that there's not really a dedicated space for these types of gatherings

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to happen. And then of course, things more along the lines of rentals that could be a source of

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revenue generation. So sort of just wrapping up on the partnerships piece. You know, partnerships

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can serve many different components. They can deepen research. They can help to increase the

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use because you're bringing the audiences of your partners. They can leverage the shared

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resources to reduce the level of work on strain on the library staff that are doing their own work,

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help to build community awareness and support, and overall just help to increase visitor

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attendance and sustain that visitor ship, which is really going to be key to the site success.

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Finally, a note on indigenous partnerships. And this is something that we have sort of set

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throughout, but really indigenous partnerships are relationship first. They cannot be treated as

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sort of one-time transactional moments. They need to be genuine relationships that are cultivated

418
00:40:46,500 --> 00:40:51,700
to have, you know, it requires dedicated staff time, sustained investment, but it really helps to

419
00:40:51,700 --> 00:40:58,180
create that long-term commitment that will ground the site in an authentic indigenous

420
00:40:59,140 --> 00:41:06,340
position. So I'm just going to blow through these slides briefly because I want to make sure

421
00:41:06,340 --> 00:41:10,580
that Sean has time to present, but just to say that we have already identified a number of potential

422
00:41:10,580 --> 00:41:15,700
partners, essentially all of the partners that we heard as being possibilities through all of our

423
00:41:15,700 --> 00:41:20,260
streams of engagement. So there's a number of partners that would be First Nations and

424
00:41:20,260 --> 00:41:26,500
Indigenous-led organizations, environmental and natural heritage partners in tourism and economic

425
00:41:26,500 --> 00:41:32,580
development, partners with cultural institutions, community and social services, and then other

426
00:41:32,580 --> 00:41:40,340
programming and exhibition partnerships as well. So I'm going to take a moment and pause,

427
00:41:40,340 --> 00:41:44,500
and I'm going to pass it over to Sean, who will walk you through the preliminary facility planning

428
00:41:44,500 --> 00:41:50,820
work. Thanks, Alex. I appreciate that. Hi, everyone. Nice to see everybody. I just wanted,

429
00:41:50,820 --> 00:41:54,500
we're going to take a few minutes and talk about the preliminary facility planning. And so when

430
00:41:54,500 --> 00:41:58,980
we talk about facility planning, what we're talking about here is understanding it really is two larger

431
00:41:58,980 --> 00:42:03,300
components. One is understanding the space needs. So this is really understanding the types of rooms,

432
00:42:03,300 --> 00:42:08,180
the types of spaces that will be in the library and cultural building and their size. And then the

433
00:42:08,180 --> 00:42:11,540
second part really is the concept design. Now we're not talking about concept design yet,

434
00:42:11,540 --> 00:42:15,220
although we are working with the architectural team to advance that. But for this moment,

435
00:42:15,220 --> 00:42:18,740
we're going to talk about just preliminary facility planning and some of our early

436
00:42:18,740 --> 00:42:24,180
assumptions regarding the types of spaces and the plans. Okay, so we just want to start

437
00:42:24,500 --> 00:42:28,180
as part of the development of the program, we need to establish a set of assumptions

438
00:42:28,180 --> 00:42:32,260
so that we know what is the framework around what we are working toward. Next slide.

439
00:42:34,900 --> 00:42:38,740
So really, you know, we don't want to start or we want to start really at a kind of a high

440
00:42:38,740 --> 00:42:42,260
level. And we want to say to ourselves, we want to reframe this library, you know,

441
00:42:42,260 --> 00:42:46,980
this is not just a library branch. We know that it has a much larger role. It's a much,

442
00:42:46,980 --> 00:42:50,980
it's a new civic typology that we're looking to develop in this location. So really,

443
00:42:51,540 --> 00:42:55,780
this is more than just a library branch. As you can see, it's a civic platform

444
00:42:55,780 --> 00:43:02,180
for learning, making, cultural exchange. It is a multifunctional anchor where space is

445
00:43:02,180 --> 00:43:07,140
shaped by activity and not stacks. So it's really sort of taking that library function,

446
00:43:07,140 --> 00:43:11,940
which is central to the program, but it's not just singular. It's part of a wider

447
00:43:11,940 --> 00:43:16,660
collection of activities that includes exhibition, gathering, creative production,

448
00:43:16,740 --> 00:43:21,060
and social spaces into one facility. So really, we're calling this a new civic

449
00:43:21,060 --> 00:43:26,100
typology and exploring how that can be, how that can be developed in this location.

450
00:43:26,100 --> 00:43:31,860
That's okay. Go to the next slide. So as part of the work, we've developed a set of principles

451
00:43:31,860 --> 00:43:36,580
for larger, higher first principles that we want to be able to work toward and test

452
00:43:36,580 --> 00:43:41,460
the program against. So you can see we have, we've come up with five of them. So clearly,

453
00:43:41,540 --> 00:43:47,540
it's about activity-led. So space here is organized around use, not just necessarily

454
00:43:47,540 --> 00:43:51,940
fixed typologies, fixed stacks, but really more flexible and activity-based.

455
00:43:51,940 --> 00:43:56,820
It's distributed. So again, we're not talking about an area for stacks, an area for this,

456
00:43:56,820 --> 00:44:00,900
an area for that. It's really about mixing and blending functions throughout the entire

457
00:44:00,900 --> 00:44:05,300
building to create zones of activity. Flexibility, of course, is a critical

458
00:44:05,300 --> 00:44:10,660
and key component of long-term sustainability. So we want to make sure that spaces are

459
00:44:10,660 --> 00:44:15,460
flexible and adaptable and can achieve and support multiple functions and activities.

460
00:44:15,460 --> 00:44:19,380
There's obviously a library component, but there's a cultural core as well. So as Alex

461
00:44:19,380 --> 00:44:23,460
has talked about, Indigenous and cultural programming are embedded in the program. It's

462
00:44:23,460 --> 00:44:29,060
not ancillary or secondary. It's blended and mixed with the other library functions.

463
00:44:29,060 --> 00:44:33,460
And as I said, really something that's part of a larger ecosystem. So this is really

464
00:44:33,460 --> 00:44:36,980
an ecosystem of civic and cultural and library-based functions. So these are the

465
00:44:36,980 --> 00:44:41,860
first principles. Next slide. So I'm just going to talk. We've outlined a number of

466
00:44:41,860 --> 00:44:45,460
our planning assumptions. I'm not going to go through these in great detail, but you can see,

467
00:44:45,460 --> 00:44:49,700
again, we're starting to evolve some of those principles, some of those new typology

468
00:44:49,700 --> 00:44:54,740
thoughts into a set of assumptions. And so as the first one, it prioritizes

469
00:44:54,740 --> 00:45:00,500
typology, prioritizes shared use, flexibility, and program and activity.

470
00:45:00,000 --> 00:45:04,800
Rather than just sort of traditional collection dominant library spaces. So again, it's not just

471
00:45:04,800 --> 00:45:10,880
about stacks. It's about a variety of different uses and activities that could happen. Equally,

472
00:45:10,880 --> 00:45:15,760
as we think about that, the service model is changing. And we're looking at things like it's

473
00:45:15,760 --> 00:45:22,320
now more a platform for access and learning and community engagement. So, you know, there's a

474
00:45:22,320 --> 00:45:26,560
reduced reliance on, you know, kind of reference desks and traditional fixed service points.

475
00:45:26,560 --> 00:45:31,840
We're now looking at opportunities for mobile and distributed access. And it's really more on

476
00:45:31,840 --> 00:45:37,200
informal participatory and drop-in patterns. So, when we get to the architectural plans later

477
00:45:37,200 --> 00:45:41,600
in subsequent stages, you can start to see how some of these ideas are being implemented.

478
00:45:41,600 --> 00:45:45,520
Next slide. Just, I'm like this is a lot of detail. I'm not going to go into this one,

479
00:45:45,520 --> 00:45:50,000
but just so you understand, one of the drivers we were told is the collection. The size of the

480
00:45:50,000 --> 00:45:55,920
collection is around 12 to 15,000 items. So, we've used some rules of thumb math

481
00:45:55,920 --> 00:46:01,040
to try and understand what that is from a space implication. And again, this is just simply

482
00:46:01,040 --> 00:46:04,880
showing that we've done our due diligence to understand how much space we need in the building

483
00:46:04,880 --> 00:46:08,880
to accommodate the collections as well as all the other items. Next slide.

484
00:46:13,200 --> 00:46:16,960
Again, I think we've talked about this, but this idea of a programming priority shift.

485
00:46:16,960 --> 00:46:20,720
You know, it's not collection dominant, but it's around flexible spaces, creative

486
00:46:20,720 --> 00:46:25,840
production and maker spaces, exhibition, interpretive programming, social interaction.

487
00:46:25,840 --> 00:46:29,600
And really, it's about this idea of a third place. You've probably heard about this

488
00:46:29,600 --> 00:46:34,080
homework, and then there's the social third place. So, we want the library and this building to have

489
00:46:34,080 --> 00:46:39,600
a much greater civic relevance rather than just singular use. And as Alex has talked about,

490
00:46:39,600 --> 00:46:43,680
you know, multiple slides, the integration with indigenous and cultural programming is

491
00:46:43,680 --> 00:46:47,680
fully integrated in the design, in the plan, in the program. It is not an

492
00:46:47,760 --> 00:46:53,840
cellular or secondary thought. It is very much part of the core function of this building.

493
00:46:53,840 --> 00:46:58,640
Next slide. Flexibility. I've talked about this. Obviously, flexibility is a key for

494
00:46:58,640 --> 00:47:05,040
long-term sustainability, long-term program agility and being nimble in terms of

495
00:47:05,040 --> 00:47:09,440
supporting other programs as needs and preferences change. So, we want to build and make sure

496
00:47:09,440 --> 00:47:13,920
spaces can support that flexibility. And the last one, and actually in hindsight on

497
00:47:13,920 --> 00:47:16,720
seeing this, it probably should have been the first thing I led with. But what we're

498
00:47:16,720 --> 00:47:23,760
talking about here is it's a medium-scale branch. It's around 10,000 square feet of core library.

499
00:47:23,760 --> 00:47:28,080
And that is, you know, the core library functions obviously are the stacks, the sorting,

500
00:47:28,080 --> 00:47:34,080
the like stacks and sorting, et cetera. But also, what we're talking about is other

501
00:47:34,080 --> 00:47:37,760
cultural components. So, it's not traditional. And I'm going to skip the next three bullets

502
00:47:37,760 --> 00:47:41,200
here, but to lead you to the next slide. So, we're talking about something that's

503
00:47:41,200 --> 00:47:44,560
around 10,000. So, what does that mean? I mean, all of these are kind of the

504
00:47:44,560 --> 00:47:48,560
assumptions, but we have to now look at as we talk about the space program. So, the

505
00:47:48,560 --> 00:47:52,880
space program, just again for information, it's an itemized list of the rooms and

506
00:47:52,880 --> 00:47:57,920
the spaces that are required to support the functions of this building.

507
00:47:59,040 --> 00:48:02,160
When we are dealing with existing building, we need to look at a number of different

508
00:48:02,160 --> 00:48:07,920
scenarios. So, just for information, the existing building is about 14,500 square feet

509
00:48:07,920 --> 00:48:13,520
of usable interior area. But as we start to look at the program and all of the

510
00:48:14,160 --> 00:48:18,880
spaces and functions required, not only for core library functions, but to help

511
00:48:18,880 --> 00:48:23,040
really achieve that vision of the visitor experience plan and the other components,

512
00:48:23,040 --> 00:48:28,080
we wanted to look at how much space do we need to achieve all that. We know we have

513
00:48:28,080 --> 00:48:32,320
an existing building of a fixed size, but we wanted to develop first, actually,

514
00:48:32,320 --> 00:48:35,440
what I'm really trying to say is we can develop three options. And the first

515
00:48:35,440 --> 00:48:40,080
option we looked at, we called full vision. And this is, what do we need to

516
00:48:40,160 --> 00:48:45,520
accommodate adequately and successfully the program functions and visitor

517
00:48:45,520 --> 00:48:50,080
experience? So, the full vision option, which includes, and I'll talk about this in

518
00:48:50,080 --> 00:48:54,800
effect, Parks offices, Parks Canada offices, is about 22,000 square feet. So,

519
00:48:54,800 --> 00:49:00,000
it does require a small building expansion based on the existing building that's

520
00:49:00,000 --> 00:49:04,720
there. We also looked at two other options. We recognize that there is an

521
00:49:04,720 --> 00:49:08,320
existing building. We recognize there may be capital constraints or other

522
00:49:08,320 --> 00:49:12,960
constraints that limit potential expansion. So, we wanted to test the

523
00:49:12,960 --> 00:49:18,720
options to say, what if we took the vision and the program and we included it

524
00:49:18,720 --> 00:49:22,960
and made it fit within the existing building footprint? So, that is what we

525
00:49:22,960 --> 00:49:26,960
call these two options, reduced vision. Now, here's where Parks comes in. We

526
00:49:26,960 --> 00:49:31,040
know that in the existing building, there are spaces for Parks Canada offices

527
00:49:31,040 --> 00:49:35,120
and we are under the assumption, or at least rather, we're looking into

528
00:49:35,120 --> 00:49:39,680
whether this building needs to accommodate those Parks Canada offices

529
00:49:39,680 --> 00:49:43,600
or not. We're still working to confirm that, but since we don't know that yet,

530
00:49:43,600 --> 00:49:47,280
we've looked at two options. One that is a reduced vision that fits in the

531
00:49:47,280 --> 00:49:51,920
building that excludes Parks Canada offices and one option that

532
00:49:51,920 --> 00:49:56,080
includes Parks. So, we want to be able to compare these two options together.

533
00:49:56,080 --> 00:50:00,160
And what that really means is at the end of the day is in one option,

534
00:50:00,160 --> 00:50:04,080
if you exclude Parks Canada offices, you have more space that you can

535
00:50:04,080 --> 00:50:08,400
dedicate toward library and cultural programming. If you need to include the

536
00:50:08,400 --> 00:50:11,520
Parks offices within the building, you have less space.

537
00:50:11,520 --> 00:50:15,120
So, we're making an assumption right now of about 2,000 square feet

538
00:50:15,120 --> 00:50:18,160
for Parks Canada offices, which is about what they have now,

539
00:50:18,160 --> 00:50:21,760
and we'll be confirming that as the process moves along, but we are

540
00:50:21,760 --> 00:50:25,760
at least acknowledging that condition that we may have to accommodate

541
00:50:25,760 --> 00:50:29,120
Parks offices going forward. So, we've developed three options,

542
00:50:29,120 --> 00:50:32,400
looking at the space, and we're working with the architects now

543
00:50:32,400 --> 00:50:36,240
to map that out into advance the design to see how that fits within the

544
00:50:36,240 --> 00:50:40,240
existing building on the existing site and what a small expansion might

545
00:50:40,240 --> 00:50:44,240
look like. Next slide. And the last slide I have, and I did

546
00:50:44,240 --> 00:50:47,600
move through this quickly because I'm conscious of time, just again to

547
00:50:47,600 --> 00:50:51,280
talk about what the program is. It's an itemized list of the rooms

548
00:50:51,280 --> 00:50:54,160
and spaces, but we do need to organize it. We want to keep track of the

549
00:50:54,160 --> 00:50:57,440
spaces that we have, and so we've organized the program

550
00:50:57,440 --> 00:51:00,400
into, and when we do share that later on down the line, the program is

551
00:51:00,400 --> 00:51:03,360
organized into sort of four primary categories,

552
00:51:03,360 --> 00:51:06,400
and we call them, the first one is core library functions.

553
00:51:06,400 --> 00:51:10,160
So, these are primary library spaces. So, this is collections, reading,

554
00:51:10,160 --> 00:51:13,280
and essential services like sorting and admin spaces.

555
00:51:13,280 --> 00:51:16,560
We've also categorized spaces around creative learning and production.

556
00:51:16,560 --> 00:51:20,160
So, maker spaces, classrooms, instruction rooms,

557
00:51:20,160 --> 00:51:23,360
or creative production rooms, things like that, like artists and residents or

558
00:51:23,360 --> 00:51:26,560
writer and residents, that would fall into this category.

559
00:51:26,560 --> 00:51:30,000
Civic, cultural, and indigenous. So, these are the spaces that Alice has talked

560
00:51:30,000 --> 00:51:34,240
about in part in her visitor experience plan. So, exhibition and display,

561
00:51:34,240 --> 00:51:38,320
indigenous gathering, the food service and cafe that we've talked about,

562
00:51:38,320 --> 00:51:41,600
and then of course there's the co-located institutional parks counter

563
00:51:41,600 --> 00:51:44,720
offices. So, these are the four primary categories of space that we're

564
00:51:44,720 --> 00:51:47,840
looking at when we program the building, but I want to be very clear,

565
00:51:47,840 --> 00:51:51,600
again, when you see the program in our next meeting or whenever,

566
00:51:51,600 --> 00:51:54,960
it's not an expression of architectural design. It does not imply

567
00:51:54,960 --> 00:51:58,960
that there are four zones in the building. It's simply an organizing tool

568
00:51:58,960 --> 00:52:02,960
in the program so we can understand how spaces are relating to each other and

569
00:52:02,960 --> 00:52:06,480
make sure we're not losing track of key spaces as we move along,

570
00:52:06,480 --> 00:52:11,120
and it allows us to sort these spaces into the program.

571
00:52:11,120 --> 00:52:14,240
I think that's my last slide, Alex. So, do I have another one or that might be it?

572
00:52:14,240 --> 00:52:16,880
And that's, well, I'll hand it off to you for next steps.

573
00:52:16,880 --> 00:52:20,400
That sounds good. Thanks, Sean. So, I know we've blown through and this is

574
00:52:20,400 --> 00:52:24,800
always a lot of information, but thank you for, you know, following along.

575
00:52:24,800 --> 00:52:28,000
So, our sort of immediate next steps are as Sean has mentioned, we'll continue

576
00:52:28,000 --> 00:52:31,920
at sort of facility planning work. He's also begun working with the architect,

577
00:52:31,920 --> 00:52:35,280
so that'll be sort of advancing the schematic design and capital cost

578
00:52:35,280 --> 00:52:38,080
estimates as well. And those two streams of work will sort of be working in

579
00:52:38,080 --> 00:52:41,680
parallel. And that will be, we've also become the

580
00:52:41,680 --> 00:52:45,040
operations, attendance and revenue and expense projections at work, so that's

581
00:52:45,040 --> 00:52:50,320
the work that's being led by Dove. And at the end of this, all of that

582
00:52:50,320 --> 00:52:53,680
and all of the engagement summary and the visitor experience strategy,

583
00:52:53,680 --> 00:52:59,200
everything will be consolidated into one sort of draft overall plan, which will

584
00:52:59,200 --> 00:53:04,240
be reviewed and then finalized into the final plan.

585
00:53:04,240 --> 00:53:10,480
So, Cindy, I will perhaps turn it over to you. I can't, because I'm sharing

586
00:53:10,480 --> 00:53:13,760
screen things are hidden, but I'll turn it back to you to take as much as

587
00:53:13,760 --> 00:53:16,880
any questions in the room.

588
00:53:17,920 --> 00:53:22,320
Thank you very much. It is quite informative and very insightful.

589
00:53:22,400 --> 00:53:27,680
And I open it up to the board members for questions.

590
00:53:27,680 --> 00:53:30,080
Dina.

591
00:53:32,880 --> 00:53:36,080
Like winning the lottery, the lights came on the very first time.

592
00:53:36,080 --> 00:53:42,720
Thank you so much for this. I know that exciting is currently

593
00:53:42,720 --> 00:53:46,240
incredibly overused, but I can't think of another

594
00:53:46,240 --> 00:53:50,960
descriptor. This is extremely exciting, so thank you very much for this.

595
00:53:51,200 --> 00:53:55,600
I don't want to get too far ahead of ourselves, but I just wanted to get your

596
00:53:55,600 --> 00:53:58,400
thoughts on a couple of things sort of going forward. I know that there's a

597
00:53:58,400 --> 00:54:02,720
lot here that speaks to structure and

598
00:54:02,720 --> 00:54:05,920
principles and goals and then and thank you as well for sort of then

599
00:54:05,920 --> 00:54:10,480
focusing on the actual sort of possible physical considerations.

600
00:54:10,480 --> 00:54:14,560
One of the things that really struck me was the emphasis on

601
00:54:14,560 --> 00:54:19,120
establishing and maintaining a long-term trust-based

602
00:54:19,120 --> 00:54:22,880
relationship with our Indigenous partners.

603
00:54:22,880 --> 00:54:26,640
And it's my sort of general understanding that that's certainly been sort of part of

604
00:54:26,640 --> 00:54:31,040
the process all the way along. I'm wondering what your thoughts are

605
00:54:31,040 --> 00:54:37,840
about what kinds of mechanisms or approaches, how is that maintained? I mean

606
00:54:37,840 --> 00:54:40,720
the completion if you will of the project is one thing,

607
00:54:40,720 --> 00:54:44,000
but long-term relationships obviously contemplate

608
00:54:44,000 --> 00:54:47,520
something that's sort of almost in perpetuity.

609
00:54:47,520 --> 00:54:50,880
So I just sort of wondered if you turned your minds to those

610
00:54:50,880 --> 00:54:56,000
kinds of considerations. For sure and I'm happy to speak to that a little bit

611
00:54:56,000 --> 00:54:59,600
and just to sort of emphasize as well this is

612
00:54:59,600 --> 00:55:02,640
something that Dev will be getting into a little bit more when he starts to do.

613
00:55:02,640 --> 00:55:07,040
He'll essentially be doing sort of informational interviews with staff at

614
00:55:07,040 --> 00:55:10,560
some of the comparable sites that we identified in our comparables analysis.

615
00:55:10,560 --> 00:55:13,920
So the Edmonton Public Library, the Halifax Central Libraries,

616
00:55:13,920 --> 00:55:18,560
where they have those dedicated sort of First Nations gathering spaces or

617
00:55:18,560 --> 00:55:21,360
Indigenous gathering spaces where they have figured out what that

618
00:55:21,360 --> 00:55:26,960
structure looks like. What I can say is

619
00:55:26,960 --> 00:55:30,880
it's really about this piece about the long-term relationship management

620
00:55:30,880 --> 00:55:33,840
is very much there, you know it's making sure their resource is dedicated

621
00:55:33,840 --> 00:55:36,880
to it. So there may need to be staff

622
00:55:36,880 --> 00:55:40,480
positions who are helping to do that, whose role is to help

623
00:55:40,480 --> 00:55:44,400
manage and steer that relationship. And the other big piece as well is

624
00:55:44,400 --> 00:55:47,840
it's something that cannot be determined

625
00:55:47,840 --> 00:55:51,520
without being in conversation with those partners.

626
00:55:51,520 --> 00:55:56,720
And that in some ways is one of the it's why even I hesitate to say

627
00:55:56,720 --> 00:56:00,080
you know to a great extent what that might look like because I am not one of

628
00:56:00,080 --> 00:56:02,960
those partners. What I've learned more than anything

629
00:56:02,960 --> 00:56:07,440
is to have those types of relationships in a genuine

630
00:56:07,440 --> 00:56:12,320
meaningful way, sustained way that is authentic and caring,

631
00:56:12,320 --> 00:56:16,240
needs to be developed in discussion, in collaboration with the partners that

632
00:56:16,240 --> 00:56:18,880
you're looking to engage. So whether that's the First Nations,

633
00:56:18,880 --> 00:56:22,400
whether that is Indigenous community organizations,

634
00:56:22,400 --> 00:56:26,320
they need to have a say in how they want to be involved and then it'll

635
00:56:26,320 --> 00:56:29,280
be a matter of determining what is possible,

636
00:56:29,280 --> 00:56:32,640
what's the consensus that you can reach between you.

637
00:56:32,640 --> 00:56:35,600
But that's something that Del will be looking at because there are

638
00:56:35,600 --> 00:56:39,120
institutions that have done that successfully. There are models for that.

639
00:56:39,120 --> 00:56:42,400
So he's going to be looking at how other institutions, other library systems

640
00:56:42,400 --> 00:56:45,120
have done it and then we'll be giving you some

641
00:56:45,120 --> 00:56:47,360
ideas about what that might look like for you.

642
00:56:47,360 --> 00:56:51,680
And I think again the sort of one caveat remains

643
00:56:51,680 --> 00:56:55,440
nothing about them without them is the motto that I always go to.

644
00:56:55,440 --> 00:56:59,520
So I hope that provides a little bit of clarity.

645
00:57:00,480 --> 00:57:08,080
Yeah, it does, thank you. And it also sort of focuses on what's still

646
00:57:08,080 --> 00:57:12,000
to come and clearly you've turned your minds to all of that going forward as well.

647
00:57:12,000 --> 00:57:16,480
I'm just really conscious that maintaining a relationship is not just sort of an episode,

648
00:57:16,480 --> 00:57:20,800
it contemplates check in some kind of devices to sort of ensure

649
00:57:20,800 --> 00:57:24,320
that it's being maintained and you're addressing concerns and the like on an

650
00:57:24,320 --> 00:57:28,000
ongoing basis. So it sounds like that's on the table

651
00:57:28,000 --> 00:57:30,160
and there will be more to come. So thank you very much.

652
00:57:30,160 --> 00:57:30,720
You're welcome.

653
00:57:35,520 --> 00:57:36,000
Thank you.

654
00:57:42,880 --> 00:57:49,520
This was amazing and it is very exciting. There was a couple of things that stood out

655
00:57:49,520 --> 00:57:54,880
and I mentioned one during your presentation and it was pretty adorable, the date night,

656
00:57:55,840 --> 00:58:02,560
it's small, but having worked in a library for a very long time, I've never considered it

657
00:58:03,200 --> 00:58:11,200
to be a hot date night place. So I really look forward to what you come up with.

658
00:58:11,200 --> 00:58:18,240
But I think what you're describing here is so much more than what we sort of traditionally

659
00:58:18,240 --> 00:58:22,160
see as a library. So in that way it is very exciting.

660
00:58:22,800 --> 00:58:28,160
I'm wondering if you can talk a little bit about under your planning assumption

661
00:58:29,920 --> 00:58:36,560
slide, section two where it says library role and service model.

662
00:58:36,560 --> 00:58:40,640
I'm wondering if you can talk a little bit about that. I know you alluded to the fact that

663
00:58:41,360 --> 00:58:48,480
that standard reference desk is not as popular anymore and having more fluid models of

664
00:58:49,200 --> 00:59:00,720
community being more engaged and users being more proactive when they're asking questions

665
00:59:00,720 --> 00:59:07,520
and providing a slightly more welcoming environment than what we see in a traditional library.

666
00:59:07,520 --> 00:59:12,320
Can you talk a little bit about your experience in that kind of design and what you're envisioning?

667
00:59:13,360 --> 00:59:17,920
I can touch on that a little bit. I wish David probably would see our architect

668
00:59:17,920 --> 00:59:23,440
because he's really talking about how to enact what you're talking about in physical terms.

669
00:59:23,440 --> 00:59:28,080
But I think what this is doing too is it's really starting to set the stage for really pushing

670
00:59:28,080 --> 00:59:33,760
that envelope beyond the traditional model where you have the centralized reception desk where

671
00:59:34,400 --> 00:59:38,480
everybody checks in and checks in their book and you talk to a librarian and you get your book

672
00:59:38,480 --> 00:59:44,400
from the desk. So it's really about trying to come up with a way to rethink that model

673
00:59:44,400 --> 00:59:49,200
so that you know that you start to decentralize functions and you start to decentralize activities

674
00:59:49,200 --> 00:59:53,600
and in doing so you also allow functions to sort of blend and mix and so you could have

675
00:59:53,600 --> 00:59:57,680
you could still have a check-in desk or a checkout desk but you could also do it remotely.

676
00:59:57,680 --> 01:00:10,720
You could do it via kiosk or something like that.

677
01:00:00,000 --> 01:00:04,800
So, when you start to think in those terms, it starts to inform architecturally, too, because

678
01:00:04,800 --> 01:00:08,560
now all of a sudden the desk might, and I'm speaking for the design team, so I, you know,

679
01:00:08,560 --> 01:00:13,680
I'm trying to speak at a turn, but I also am an architect, so I can talk a little bit about it.

680
01:00:13,680 --> 01:00:18,560
But, you know, when you have those kind of assumptions, it has a sort of a ripple effect,

681
01:00:18,560 --> 01:00:22,000
because the desk, and I just keep focusing on the desk, because it's a nice sort of,

682
01:00:22,000 --> 01:00:25,200
I think, a physical feature we're all aware of. But, you know, in those terms,

683
01:00:25,200 --> 01:00:29,280
the desk can become smaller. It doesn't need to have as much real estate. It might be at a

684
01:00:29,280 --> 01:00:33,600
different location in the building. So, it starts to, it can change its form. It can

685
01:00:33,600 --> 01:00:38,880
change its location. And it can change the nature of your experience. You know, if you want to come in

686
01:00:38,880 --> 01:00:43,040
and just, if you know, if you know exactly what you want, exactly where it is,

687
01:00:43,040 --> 01:00:46,720
you can come in and you can get it, you can find it, and you can leave very quickly.

688
01:00:46,720 --> 01:00:49,920
If you want to have more engagement, if you want to have more involvement,

689
01:00:49,920 --> 01:00:53,680
you know, it allows you that opportunity. So, that's, I think, really what it's about.

690
01:00:53,680 --> 01:00:59,840
It's really more about kind of changing the focus away from stacks and desk to blending and mixing.

691
01:00:59,840 --> 01:01:03,040
And so, you know, we started to work with the architects and started to look at some of the

692
01:01:03,040 --> 01:01:06,880
plans. And, you know, some of the options they're coming up with are really intriguing,

693
01:01:06,880 --> 01:01:12,800
because now you start to see, you know, areas where books are stored adjacent to

694
01:01:12,800 --> 01:01:16,400
exhibit spaces, where you start to see this kind of locating, co-locating of,

695
01:01:16,400 --> 01:01:20,880
let's say, like a work area and an artist-in-residence pod or a recording pod.

696
01:01:20,880 --> 01:01:27,360
So, again, it's sort of tearing down those sort of pre or early ideas of kind of fixed boundaries

697
01:01:28,080 --> 01:01:32,880
and trying to sort of change that and blow it all apart and bring it all back together in a whole

698
01:01:32,880 --> 01:01:38,320
new way. For sure. And if I, that's, I think that's, but you said that so well, Sean, and if I can,

699
01:01:38,320 --> 01:01:40,880
because I know there's one instance that we've already just been looking at where I'm like,

700
01:01:40,880 --> 01:01:45,360
oh, this already feels like so not like I'm walking into a library and I'm going to be

701
01:01:46,000 --> 01:01:49,920
faced with a reception desk, right? But maybe you walk in and the first thing you

702
01:01:49,920 --> 01:01:54,960
see is some sort of, you know, Indigenous art mural on the wall or there's Indigenous language

703
01:01:54,960 --> 01:01:59,280
interpretation on the wall about what it means to be at this place in this moment, right? So,

704
01:01:59,280 --> 01:02:05,120
it's also like this idea of how we interpret, or sorry, how we integrate these different components,

705
01:02:05,120 --> 01:02:09,840
right? So as Sean said, it's not, this is the reception area, this is the library,

706
01:02:09,840 --> 01:02:14,640
this is the gallery, but rather all of these things are sort of broken down and smashed

707
01:02:14,640 --> 01:02:20,240
together to create this one sort of new type of space where you might be coming to the library,

708
01:02:20,240 --> 01:02:23,840
but you might also just be coming because you think it's a nice space to hang out

709
01:02:23,840 --> 01:02:29,200
and look at the water or grab a coffee. So how those components are sort of melded is

710
01:02:29,200 --> 01:02:33,920
definitely something that I think our team is very excited about and already thinking about.

711
01:02:34,960 --> 01:02:38,240
Actually, you just triggered another thought just to build on that. You know, well,

712
01:02:38,240 --> 01:02:42,320
one of the things we didn't talk about is what two things, you know, to build on this idea

713
01:02:42,320 --> 01:02:46,480
of rethinking space and function, it's this idea that, you know, just looking at the notion of what

714
01:02:46,480 --> 01:02:50,560
is a traditional corridor and how, what is the circulation and how do you connect spaces

715
01:02:50,560 --> 01:02:54,560
and what is the function? And so, you know, a corridor could be just a way to get from

716
01:02:54,560 --> 01:02:59,520
one space to the other, but if it becomes wider and it becomes more designed and it becomes

717
01:02:59,520 --> 01:03:03,840
more animated, all of a sudden it becomes a program space. So it could be, as you said,

718
01:03:03,840 --> 01:03:07,920
it could have Indigenous content, signage, storytelling, etc., you know, as part of

719
01:03:07,920 --> 01:03:13,600
the experience of that, of what is normally utilitarian space. And the other thing is just

720
01:03:13,600 --> 01:03:17,680
to go back to the comment of date night, you know, one of the things I forgot to mention,

721
01:03:17,680 --> 01:03:21,840
we didn't put in here actually with this notion of exterior space as well. And so,

722
01:03:21,840 --> 01:03:26,320
you know, we talked a lot about the interior of the building, but we're not ignoring the exterior.

723
01:03:26,320 --> 01:03:30,000
So we know we have a fantastic site. We know we're on the water's edge.

724
01:03:30,000 --> 01:03:34,320
So, you know, I mean, to be great, you've got a cafe, we're thinking about outdoor spaces,

725
01:03:34,320 --> 01:03:38,320
outdoor seating areas, Indigenous gathering areas, or maybe you're going to cover

726
01:03:38,320 --> 01:03:41,520
pavilion of some kind, you know, water's edge reading spots. So,

727
01:03:42,880 --> 01:03:47,600
trying to promote that activation on the exterior. And, you know, it might, you know,

728
01:03:47,600 --> 01:03:50,560
that might be a nice place to go have a date night. You go get a coffee and you sip

729
01:03:50,560 --> 01:03:54,880
by the water on a summer's night, you know. So that, again, is sort of thinking about

730
01:03:54,880 --> 01:03:58,400
how do you redefine what this model is. And I think part of the, part of the

731
01:03:58,400 --> 01:04:03,040
advantage is the actual location. Absolutely. Not just the philosophical approach to

732
01:04:03,040 --> 01:04:07,680
the building, of course, but the idea, but the location is really driving a lot of these

733
01:04:08,240 --> 01:04:12,960
decisions, which is wonderful. So it's driving the exterior space. It's driving the location

734
01:04:12,960 --> 01:04:17,440
of programs in the building to take advantage of relationships with what's on the outside.

735
01:04:17,440 --> 01:04:21,040
So there's certainly opportunities and it's really informing a lot of the thinking

736
01:04:21,040 --> 01:04:23,040
around the planning, early planning of this building.

737
01:04:26,560 --> 01:04:28,960
Thank you. I think the word of the day is exciting.

738
01:04:29,200 --> 01:04:31,200
Yeah.

739
01:04:34,880 --> 01:04:39,360
And so just a bit of a follow, I mean, as I'm listening to you, part of what I'm wondering

740
01:04:39,360 --> 01:04:42,240
about too, and of course you would have lots of experience with this,

741
01:04:44,640 --> 01:04:50,160
there will still be, and part of that whole visitor experience, there will still be those

742
01:04:50,160 --> 01:04:54,800
for whom going into the library means I walk in, where's the desk?

743
01:04:55,680 --> 01:05:03,040
And so I'm just, so this is going to require some real recalibration for visitors because it won't be

744
01:05:03,600 --> 01:05:09,360
like anything that they've really typically seen or might expect to see. So I'm just sort of

745
01:05:09,360 --> 01:05:14,880
wondering how you, how you help them regain their equilibrium and how we sort of ensure

746
01:05:14,880 --> 01:05:21,040
that we're keeping an eye on providing that kind of visitor experience without people feeling,

747
01:05:21,120 --> 01:05:26,640
I don't know, disoriented, confused, and sort of that that's just going to be part of that

748
01:05:26,640 --> 01:05:32,320
initial settling in to a very new kind of experience. I'm just sort of curious about

749
01:05:32,320 --> 01:05:34,320
your experience and about your thoughts in that regard.

750
01:05:34,960 --> 01:05:37,920
Well, I think that's a very good point. I mean, I think we've talked a lot,

751
01:05:37,920 --> 01:05:41,120
I think recalibrating is a great word by the way, but I think at the same time you don't,

752
01:05:41,680 --> 01:05:45,840
we can't lose sight of the sort of the fundamental, we've called it core library

753
01:05:45,840 --> 01:05:50,400
activities. There's the fundamental activities. There is, whether the desk is big or small

754
01:05:50,400 --> 01:05:53,920
or round or square, there still needs to be certain basic functions. And I think

755
01:05:53,920 --> 01:05:59,280
there's a kind of assumed logic to the way, to the way, the sequence of the way the building

756
01:05:59,280 --> 01:06:04,240
operates. And what I'm talking about is I'm not, I'm not suggesting that all of a sudden the

757
01:06:04,240 --> 01:06:09,120
desk is this tiny little thing way in the back corner that nobody can find. At the end of

758
01:06:09,120 --> 01:06:13,280
the day, there's a certain fundamental logic about the way the building needs to operate.

759
01:06:13,280 --> 01:06:16,320
So I think that those things will still be embedded in the kind of the design.

760
01:06:16,720 --> 01:06:20,320
You know, and again, you come in and as Alex said, maybe you're confronted with some exhibit

761
01:06:20,320 --> 01:06:25,200
content or whatever, but fundamentally, you know, the sequence will need to be preserved

762
01:06:25,200 --> 01:06:29,360
about the way the library functions. And that is both tied to library functionality,

763
01:06:29,360 --> 01:06:34,000
but also visit our expectations, you know, and I think these also can be achieved

764
01:06:34,000 --> 01:06:39,920
through signage, you know, through wayfinding techniques and key placement of items like the

765
01:06:39,920 --> 01:06:43,520
desk or like, you know, classrooms and things like that. So I think, I think that

766
01:06:44,000 --> 01:06:47,040
not to kick it down the field to say the architects will solve it, but it is in a

767
01:06:47,040 --> 01:06:52,400
lot of ways a design, it's a design strategy as well, so that it recognizes the fundamental

768
01:06:52,400 --> 01:06:57,440
requirements, but at the same time trying to rethink how other spaces are laid out,

769
01:06:57,440 --> 01:07:02,160
how they relate to each other so that it's still fundamentally operational,

770
01:07:02,160 --> 01:07:04,560
but exciting and new and engaging at the same time.

771
01:07:04,800 --> 01:07:15,040
Thank you, Alexander. Thank you, Sean. You and your team have done a lot of good work here.

772
01:07:15,040 --> 01:07:21,840
We need clear foundational statements surrounding goals and values and I think we are

773
01:07:22,800 --> 01:07:29,280
on that path and we're seeing it in increasing detail and focus because we are all excited

774
01:07:29,280 --> 01:07:36,160
about this project. I think this is our most important project and we need to be sure of our

775
01:07:36,160 --> 01:07:43,040
footing to make sure that we do things right just to recognize the full partnerships of everyone

776
01:07:43,040 --> 01:07:50,560
involved. Alexander used the phrase point of convergence and that's what I latched on to,

777
01:07:50,560 --> 01:07:58,800
that we are talking about convergence in several forms, geographical, social, educational,

778
01:07:58,800 --> 01:08:06,880
cultural, personal, it goes on and we need to go forward in that spirit of

779
01:08:06,880 --> 01:08:12,800
needing or recognizing that we need to come together not just at this one moment, but for

780
01:08:12,800 --> 01:08:21,520
the pathway ahead. Speaking for myself, the last meeting we had on site, we already saw some of

781
01:08:21,520 --> 01:08:26,320
that convergence in action and that was very inspiring and I want to thank you for this

782
01:08:26,320 --> 01:08:31,440
report. You're very welcome. Thank you for having us and allowing us to present this. We're

783
01:08:31,440 --> 01:08:34,240
also equally excited and we look forward to continue working with you.

784
01:08:37,200 --> 01:08:43,280
All right, moving on to the next one. Alex, do we leave the meeting now? Is that the

785
01:08:43,280 --> 01:08:49,120
poor caller? I was just going to send you for direction there. You're always welcome to

786
01:08:49,120 --> 01:08:54,560
state but you can head on out. Thank you so much. Have a great evening. Bye-bye.

787
01:08:58,480 --> 01:09:04,720
Moving on to business arising, 7.1 West Harbor Temporary Library branch.

788
01:09:06,320 --> 01:09:12,880
Do we need the motion for this? Yeah, verbal updates. So we turn to Chad, please.

789
01:09:13,520 --> 01:09:19,600
Thank you very much, Chair. Good evening, everybody. I'm privileged to share a temporary branch

790
01:09:19,600 --> 01:09:26,800
update to the team and as I was preparing my notes for this evening, I thought, well,

791
01:09:26,800 --> 01:09:32,320
I'm not going to have a lot of talk about. As I began to document all of the updates that

792
01:09:32,320 --> 01:09:35,840
have taken place since the last time we met, they are quite substantial and it's pretty

793
01:09:35,840 --> 01:09:41,600
exciting. As board members, you have had the opportunity to get some insight into some of

794
01:09:41,600 --> 01:09:45,360
the funding changes that have taken place and I'll get into that in a little bit.

795
01:09:46,480 --> 01:09:51,440
I think most importantly, I want to recognize that there's been a lot of operational work

796
01:09:51,440 --> 01:09:55,280
behind the scenes with our partners with the Indigenous Relations Division and our

797
01:09:55,280 --> 01:10:01,520
management team as a whole, beginning to conceptualize what a day-to-day world looks

798
01:10:01,520 --> 01:10:08,080
like as we operate in this beautiful branch and I think that that can't go understated

799
01:10:08,080 --> 01:10:12,480
because the member experience and the visitor experience into that branch will set the tone,

800
01:10:12,480 --> 01:10:18,480
I think, not only for this temporary model but for the long-term vision as well. So grateful for

801
01:10:18,480 --> 01:10:23,280
our management team and all sorts of disciplines working with our partners and better understanding

802
01:10:23,280 --> 01:10:29,760
how that day-to-day will work. We have, we received some great news today that our

803
01:10:29,760 --> 01:10:35,120
construction will be commencing as of Monday and they have a goal and a target

804
01:10:35,680 --> 01:10:40,080
for us. They have a target of completing that construction,

805
01:10:42,960 --> 01:10:49,200
a target of completing that construction for July the 7th, that's our target. As long as we

806
01:10:49,200 --> 01:10:54,160
don't run into any major unforeseen circumstances, our contracting partner working with the

807
01:10:54,160 --> 01:10:59,760
City of Hamilton is confident that he's able to meet the selection process as it relates to

808
01:10:59,760 --> 01:11:06,240
materials, furniture, components all correlate to that date so we could be realistic about meeting

809
01:11:06,240 --> 01:11:11,120
expectations. We do know unforeseen things do happen and our fingers are crossed. I think the

810
01:11:11,120 --> 01:11:16,560
first couple of days of demolition are going to be the days that I'm closely paying attention

811
01:11:16,560 --> 01:11:24,000
to ensure that delays don't occur. I think once that uncovers itself, the installation

812
01:11:24,000 --> 01:11:32,320
and progress on the construction should go pretty seamless. We have a, with the construction

813
01:11:33,120 --> 01:11:38,320
planned to commence for the July 7th, we would expect a couple of weeks post-construction to

814
01:11:38,320 --> 01:11:45,120
backfill our collections, to backfill some of the exhibition components and working with our

815
01:11:45,120 --> 01:11:51,520
Indigenous relations partners around the art that is being looked at for installation around

816
01:11:51,520 --> 01:11:58,240
the facility may take a couple of weeks, but we're still, all sites are set on a July opening.

817
01:12:00,160 --> 01:12:06,240
Our operating hours, we've increased through the hard work of the management team and the

818
01:12:06,240 --> 01:12:11,120
senior leadership team. We've worked our operating hours, I think at the last meeting

819
01:12:11,120 --> 01:12:16,720
we were speaking to operating hours just under 40 hours. We're looking at a model now with 61

820
01:12:16,720 --> 01:12:23,040
hours plus Sunday, which gives us a consistent approach across our other branches and that is

821
01:12:23,040 --> 01:12:28,240
part and parcel with the work that the management team is doing to operationalize during all those

822
01:12:28,240 --> 01:12:35,040
hours, develop programming schedules, talking with, again, with our partners around how we can

823
01:12:35,040 --> 01:12:39,840
incorporate all the various activities that are going to take place during those operating

824
01:12:39,840 --> 01:12:44,320
hours. The exact times are to be confirmed, but the team is working on them and they'll

825
01:12:44,320 --> 01:12:53,680
be shared as soon as they're firmed up. Our furniture PO, so getting into some of the details,

826
01:12:53,680 --> 01:12:57,440
our furniture PO went out a couple of weeks ago. The furniture PO was an important one

827
01:12:58,240 --> 01:13:02,880
because it really was the longest lead time item that we were purchasing with the

828
01:13:05,280 --> 01:13:09,200
incoming funds from the Hamilton Community Foundation as we learned at the board meeting

829
01:13:10,000 --> 01:13:15,840
to officially be put into our minutes. We're utilizing some of our community

830
01:13:15,840 --> 01:13:23,440
funds to be able to incorporate into the temporary branch for a total of about $355,000

831
01:13:24,480 --> 01:13:30,000
and those funds specifically allow us, everybody knows that we were going into this branch,

832
01:13:31,360 --> 01:13:35,760
using some used furniture, pulling together some equipment. We had a very small new

833
01:13:35,760 --> 01:13:40,640
budget that would allow us to ensure that we stayed relevant and offered some core services.

834
01:13:40,640 --> 01:13:48,000
With the addition of the $355,000 from those funds, we're able to install the core technology

835
01:13:48,000 --> 01:13:54,880
brand new, the computers, our own HPL network, the Wi-Fi system, self-check. We're able to

836
01:13:54,880 --> 01:14:00,320
really drive the shelving display units, exhibition infrastructure, carts, audio, video

837
01:14:00,320 --> 01:14:07,760
components, and projector components. Focus on some minor security enhancements, ensuring that we have

838
01:14:08,640 --> 01:14:13,840
the proper cameras and the halo sensors in our washrooms to provide a sense of safety for our

839
01:14:13,840 --> 01:14:20,160
guests and our staff. The furniture piece, which I alluded to earlier, this was a great benefit

840
01:14:20,160 --> 01:14:28,160
to us because it allowed us to fully furnish the building and taking into account that

841
01:14:28,160 --> 01:14:33,200
should anything happen, because we know this is a temporary branch, the furniture could be relocated

842
01:14:33,200 --> 01:14:39,760
and either used or housed as we built the permanent branch. The pieces that were picked out were

843
01:14:40,880 --> 01:14:46,320
selected with our entire team, including our partnership with the Indigenous Relations Team

844
01:14:46,320 --> 01:14:52,400
to ensure that they provided the proper feel and the proper

845
01:14:52,400 --> 01:14:59,760
yeah, feels a good word, making sure that we hit the mark as it related to that. And we talked about

846
01:15:00,000 --> 01:15:05,460
But in the board meeting on some of those components, like the central seating that will be in the

847
01:15:05,460 --> 01:15:10,600
same colors as a traditional medicine wheel, which was pretty fantastic.

848
01:15:10,600 --> 01:15:17,280
The furniture also allows us to turn some programming inward. With the addition of the budget, we

849
01:15:17,280 --> 01:15:25,200
can now facilitate up to 75 guests within the main area of the branch for programming

850
01:15:25,200 --> 01:15:31,240
events, and without too much heavy lifting by utilizing just moving components and staging

851
01:15:31,240 --> 01:15:38,280
some chairs and reorientating that circular bench system that we've purchased.

852
01:15:38,280 --> 01:15:42,720
As well, we've also been able to capture some interactive digital signage and equipment with

853
01:15:42,720 --> 01:15:49,160
those community funds, which will be integral to ensuring that we're kept modern and up

854
01:15:49,160 --> 01:15:54,280
to date, and we can deliver some of the shared programming options that are out there

855
01:15:54,280 --> 01:15:59,200
now as it relates to digital experiences.

856
01:15:59,200 --> 01:16:04,560
The Indigenous Relations Division is, and perhaps Luke or Travis, who are on the line

857
01:16:04,560 --> 01:16:08,760
might be able to speak to this in a moment, but I know they're working with a local Indigenous

858
01:16:08,760 --> 01:16:14,160
artist to really accent. As we talked about walking into that branch, one of the first

859
01:16:14,160 --> 01:16:18,880
things that was presented to us was a proposal on having some Indigenous art as soon as

860
01:16:18,880 --> 01:16:23,920
you walk in and making sure that's a large component throughout the entire facility,

861
01:16:23,920 --> 01:16:31,880
and that work is underway, and we're trying to facilitate any needs as it relates to the

862
01:16:31,880 --> 01:16:35,880
walls being prepped and ready, or the infrastructure being in the ceilings in order for things

863
01:16:35,880 --> 01:16:42,880
to be hung. It should add a great sense of the Indigenous focus that we're trying

864
01:16:42,880 --> 01:16:50,560
to drive into this exciting concept, and lastly, well, actually that was it. I've

865
01:16:50,600 --> 01:16:54,760
already talked about the Hamilton Community Fund, so everything's on track, everyone's

866
01:16:54,760 --> 01:17:02,880
working hard, everybody's working together. We're driving a project that we're definitely

867
01:17:02,880 --> 01:17:11,400
thrilled to be this close to seeing some doors open in six to eight weeks, and I'm

868
01:17:11,400 --> 01:17:13,440
happy to answer any questions or feedback.

869
01:17:14,440 --> 01:17:22,720
Thank you Chad. That's a lot of great news. I'm very happy about the quick opening, anticipated

870
01:17:22,720 --> 01:17:29,480
opening. I'm thrilled about the anticipated 61 hours of opening every week, especially

871
01:17:29,480 --> 01:17:35,200
for Sunday opening, which is of great concern to so many of our members, and even more

872
01:17:35,280 --> 01:17:43,280
so with what we can call a destination branch. Dana, do you have something to say?

873
01:17:51,280 --> 01:17:55,280
Just really picking up on that, that whole focus of it really being a destination branch,

874
01:17:55,280 --> 01:18:02,040
I think reminding ourselves of that really sort of informs a lot of the thinking around,

875
01:18:02,040 --> 01:18:06,280
for example, the importance of Sunday openings. I go back to the earlier presentation where

876
01:18:06,280 --> 01:18:09,880
it talked about scheduled or non-scheduled and the like, so when you have those

877
01:18:09,880 --> 01:18:13,680
spontaneous, yeah, I think that's tremendous. I just wanted to thank Nick, I wanted to

878
01:18:13,680 --> 01:18:18,320
pick up on that. If I could add one other component, and it's more an administrative

879
01:18:18,320 --> 01:18:22,320
component, but an important one because it's a milestone as it relates to our

880
01:18:22,320 --> 01:18:27,520
partnership with the city, the use agreement is in our hands and being

881
01:18:27,520 --> 01:18:34,160
reviewed for execution. So it's that piece of paper that speaks to being an official,

882
01:18:34,160 --> 01:18:41,280
shared space and our partners at the city have been extremely helpful and working

883
01:18:41,280 --> 01:18:44,400
with a sense of urgency that we were really hoping for at the onset of this

884
01:18:44,400 --> 01:18:49,160
project, and I'm grateful for the entire project and all of the partnerships

885
01:18:49,160 --> 01:18:55,360
across the board. It's getting real, that's good. Any other questions or

886
01:18:55,400 --> 01:19:02,320
comments? Seeing none, thank you Chad. Moving on to 7.1 Discovery Center

887
01:19:02,320 --> 01:19:08,520
studies subcontractor update, and for this we turn to Cindy again. Thank you

888
01:19:08,520 --> 01:19:15,520
Board Chair, and this was an update provided earlier and already was noted

889
01:19:15,520 --> 01:19:23,080
during the presentation. So part of this contract, Lord Cultural Resources hired

890
01:19:23,640 --> 01:19:30,320
a subcontractor to do schematic design work, which was Brooke McRoy. In April

891
01:19:30,320 --> 01:19:36,160
they suddenly ceased operations, and as a result we had to pivot and look at

892
01:19:36,160 --> 01:19:44,760
alternatives. So they recommended DP AI led by David Premi and his architectural

893
01:19:44,760 --> 01:19:49,840
team. It is Hamilton based firm, they've done a lot of cultural and

894
01:19:49,840 --> 01:19:55,840
library work in their career, and have recently done work with the art gallery

895
01:19:55,840 --> 01:20:02,840
of Hamilton. The internal Hamilton public library team as well in working with

896
01:20:02,840 --> 01:20:06,880
the Indigenous Relations Division has reviewed their credentials and

897
01:20:06,880 --> 01:20:13,200
experience, and also noted that it does not impact budget, it does not

898
01:20:13,440 --> 01:20:22,000
influence future work on the site. It is just limited to this study, and with us

899
01:20:22,000 --> 01:20:27,360
making the decision we'll have little impact on the timeline. So we are moving

900
01:20:27,360 --> 01:20:33,400
forward and already have seen some of the very early renderings carried out

901
01:20:33,400 --> 01:20:40,000
by DP AI. Any questions?

902
01:20:40,280 --> 01:20:47,920
We at the library have a long-standing working relationship with DP AI. They

903
01:20:47,920 --> 01:20:52,760
did the renovations here at Central. I remember that being a positive working

904
01:20:52,760 --> 01:21:08,600
relationship. So that's good news. They were able to step in. Any

905
01:21:08,600 --> 01:21:15,280
other questions or comments? Seeing none, thank you. Correspondence none. Moving on

906
01:21:15,280 --> 01:21:21,480
to new business 9.1 study engagement conclusion, and again we turn to

907
01:21:21,600 --> 01:21:27,440
the next slide. Yes, it's just a memo that highlights what was presented earlier,

908
01:21:27,440 --> 01:21:33,000
and the focus was the continuation and conclusion of the engagement work

909
01:21:33,000 --> 01:21:38,320
that involved the Indigenous First Nations listening circles, and the

910
01:21:38,320 --> 01:21:44,160
interested parties survey. I do want to highlight that though this part of the

911
01:21:44,160 --> 01:21:47,840
engagement is done, the learning and listening phase, so it influences all

912
01:21:47,840 --> 01:21:52,880
the other work that you've seen so far. The engagement is still ongoing with

913
01:21:52,880 --> 01:21:57,560
the Hamilton Public Library team with the Indigenous Relations Division. So

914
01:21:57,560 --> 01:22:03,200
that's always ongoing and never ends, and we also try to provide updates

915
01:22:03,200 --> 01:22:06,760
throughout this process. That's really part of the engagement as well as

916
01:22:06,760 --> 01:22:11,040
informed. So I just want to make a note of that, but for the purpose of

917
01:22:11,040 --> 01:22:19,360
moving on to the other parts of the study, that concludes the work with that

918
01:22:19,360 --> 01:22:28,120
and highlights the engagement work there. Any questions? Any questions for Cindy?

919
01:22:28,120 --> 01:22:37,000
Do we need a motion for this? Yes. Do I have a first or yes? Dana, seconded by Lin.

920
01:22:37,960 --> 01:22:44,160
All those in favor of receiving the study engagement conclusion, so carried.

921
01:22:44,160 --> 01:22:49,520
Moving on to 9.2 visitor experience strategy. Do I have a mover for this?

922
01:22:49,520 --> 01:22:57,760
Dana, seconded by Lin. And again, we turn to Cindy. Thank you. And it's a

923
01:22:57,760 --> 01:23:01,920
highlight of what was presented earlier, and if there's any additional questions

924
01:23:02,000 --> 01:23:10,040
happen to answer or pass on along to cultural resources. Again, there's a

925
01:23:10,040 --> 01:23:15,080
fair bit of overlap from what was already presented at the last meeting, so I

926
01:23:15,080 --> 01:23:19,520
think we're all good. All those, I'll call it to a vote. All those in favor

927
01:23:19,520 --> 01:23:25,040
of receiving the visitor experience strategy. So carried. Private and

928
01:23:25,160 --> 01:23:33,160
confidential. None. Date of next meeting, September 23rd, 2026. Anything else? Nothing?

929
01:23:33,160 --> 01:23:41,640
So I need someone to move to adjourn. Hi, Lin. Hi, Dana. All right. Thank you,

930
01:23:41,640 --> 01:23:48,160
everyone, for coming and presenting and listening. We need so much of this

931
01:23:48,160 --> 01:23:51,320
engagement for this location. Thank you. Good night.