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Hey, Matt, are we good to go? Yes, we are Vice Chair.

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I'd like to call the regular meeting in Klein Village General Improvement District order. It is 6 p.m.

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We are located at 83 Southwood Boulevard, and we will start with item A, the pledge allegiance.

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Diane, would you be this in the pledge allegiance?

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information.

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Thank you very much.

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Thank you for that. Item B is a roll call of the trustees. We'll start off with a trustee noble.

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Here, trustee, Tullick.

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Here, trustee, Tullick.

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Trustee, Tullick.

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Trustee, Tullick.

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Here, Tullick.

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And I'm trustee then, all of us are present. Moving on to item C initial public comment.

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up first is Ms. Miller followed by Mr. Katz and Mr. Meyer.

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Well, I thought I would love to call the presentation.

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I was here before.

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Age before, really.

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Good evening,

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everyone.

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With the urgent matters facing the district,

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I believe the items for pricing policy and ordinance seven should be deferred.

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But in case you choose to keep ordinance seven on the agenda, please set up another citizen's

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committee to go over the needed changes. The committee led, I think, in large part by one of our

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other guests here tonight, Diane, hersburg. I think she showed how much that citizen inputs needed.

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And the pricing policy should certainly be a consideration for any new GM, knowing they'll be

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expected to deal with our horrific losses.

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And I guess I must have been on vacation the last thing the ordinance was updated because

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I've noticed some things now that I definitely would change.

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I thought we were supposed to get a report back from staff about what was the impact of the

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changes that were made. I don't remember hearing one but maybe there was. I really don't agree with some of the provisions for penalizing picture pass holders. When if you violate one of it gets rules and you're just passing through, there's there's no penalty for them. So why would you punish the people who support the district more than than a person who's who's just here for a

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one day visit.

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I also find it a waste of it gets resources to get in balls and disputes between

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customers. There's county codes that deal with some of the items. And now this addition of

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regulating bad language. If you ever wrote a lift with anyone under the age of 50, you've probably

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heard hundreds of four letter words every time you ride the crystal peak chair. Is that chronic

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profanity, and I hope our new interim or acting director will forgive me, but I'm sure I'd

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be called Karen if I filed an incident report. I think both items need to be greatly simplified,

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and I think it has to do with punch cards and the discounts that they provide. If we just

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had picture pass holders and they got a certain percentage off the price across the boards,

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it would be even, it would limit, you know, maybe an upper limit of how much you could

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accrue in a year, but it would just do away with so many of these ridiculous rules and regulations

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that we have for punch cards. If we just charge a facility fee after the voters approve

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a bond for new expanded or replacement facilities and then let the venue managers figure out

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at the user fees to balance their budgets without a facility fee. Thank you.

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Thank you, Ms. Miller. Next up, Mr. Katz, followed by Mr. Meyer and Ms. Gersky.

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Good evening, Eric Katz and Klein-Religet.

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Have a number of written statements to me included in the minutes of the meeting.

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We all know that district is in trouble.

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sustainability is in doubt. We're on the Titanic sinking, and your staff is in denial.

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Rather than dealing with our real problems, staff are setting the sinking tables for dinner,

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like modifications toward mid-7, and the policy 6.01, or buying a couple of public works vehicles,

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or a new snow groomer, we have real problems, get real, and deal with them.

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When a trustee requests, we're going to contact the county for help.

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You know we have a real problem, and we do.

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We don't have a GM again, there's no leadership in finance, there's no one in golf,

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we have a puppet in parks and rack, who disingenuously is Susan Heron's mouthpiece,

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We lack confidence in public works. We have an attorney who protects the bad guys versus the public and charges as 61,000 a month. Can it get any worse?

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Good news. Yes. So yesterday staff reveal a treasures report for June and included therein are revenue and expense summaries year to date for our various funds.

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So, stupid me starts examining them, and I look in internal services, and I see that staff

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has spent $645,000 more than actual revenues realized.

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How can this be given internal services has no reserves?

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It means our general fund has made another secret loan to internal services, and our wonderful

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people in finance didn't even tell the board about it.

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Except the NRS instruct staff can't do this without board action after public hearing and it's an unlawful act to go with everything else.

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Face the facts were not capable of proper management.

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Stop trying to dig us out of this black hole and return us to the county.

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It's the only realistic alternative.

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Otherwise, this whole place is going to dissolve.

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Thank you.

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Thank you, Mr. Katz. Next up, Mr. Meyer, followed by Ms. Gersky and Mr. Warner.

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Yeah, I didn't want to. I don't know. I don't know.

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Gordon Meyer in Klein Village, Nevada. I've been a resident here in Incline for 25 years.

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And I've seen so many changes going. But the worst changes have been over the last two, three,

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four years. The biggest concern I have is with the continuing idea that we should outsource our

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management of our facilities or general manager and so on to an outsource firm who does not have

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the experience to manage our water or garbage or facilities by any stretch of the imagination.

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I don't know what the board really wants from this. I don't know why they're choosing to go down

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is path. If it saves us millions of dollars, okay, fine. I don't believe that will be

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In a case, I'd like to have some kind of fiscal understanding on why we're going down this path, because I myself and many people in this town have no clue why we're doing this or why you guys keep going after it and why you're doing it within a three week period for an RFP. To me, that's absolutely ridiculous for something that's this monumental. And, of course, I don't have a written statement. I always speak off the cuff because that's what I don't have time to write things up anyway.

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That's my statement. I, there's so many other things that I know this is coming at the end of the meeting and I can't stay for it.

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But G8 is what I'm most concerned about.

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And if it's just to go ahead and use this, this outsourcing firm as like a head hunting or recruiting company to find a general manager, okay, fine.

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But we also, at the last meeting last week, there were 24 applicants, supposedly, some

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of course, didn't qualify, but there were some very good ones supposedly.

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I don't know why we're going down this path unless again, it's saving the district, millions

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of dollars.

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It doesn't make sense to me, the outsourced firm would ruin this community, and I don't

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want to see it keep going down the drain.

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Thank you.

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Thank you, Mr. Mayor.

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They said, Mr. Skirski, followed by Mr. Warner and Mr. Dublin.

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I'm sorry.

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I'm in the week.

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Hello.

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I'm back.

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I want to apologize for calling. Referring to you as a school board last time I was here.

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I guess my 32 years of teaching and working with school boards is the reason that happens.

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I apologize for that.

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I'm again reaching out to you because I don't know how to be heard.

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What is the process for making changes to ordinance 7 so our family is not punished because they abuse of other people?

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Who is reviewing ordinance 7? How can my input be considered?

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As of now I feel that my appeal has not been recognized.

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Only when board member has replied to my emails or reached out to me.

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And I thank you, Miguel, for that.

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I also spoke to Karen just a couple of days ago and she was very great on the telephone.

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I'm really listening to my concerns and I feel like I do have somebody that has my bag right now.

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I did a poor approach, Sarah, at the conversation cafe a couple of weeks ago,

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and I was very discouraged after talking to her.

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It seems that decisions have been made and that the road is closed for our family.

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Please give me suggestions on how to reach out to the person or the people who have influence

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over ordnance of the rules.

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I know that there will be a public hearing in October, but proposals for changes will have

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already been made.

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I wish that I could have been able to engage in dialogue with people, recommending the, the

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recommend the changes.

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It's very disappointing that I was not given the opportunity to participate in discussions

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and just a little review,

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our grandkids, all this was too when we came into this community.

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So, between 21 and December, and every single one of our grandkids will be 18 by the first,

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and vote in their first presidential election. I don't have any problem with the five

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picture cards with the golf access. We've had this the whole time we've been here. So,

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this

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The problem comes with pet cards and the picture, the other picture cards that we can obtain because the picture cards do not allow us to bring guests into the beach.

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So if I'm staying at my house here in an incline I can't walk down to the beach with my grandchild and get her into the beach.

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So we have three of these cards and then we have two of the punch cards, what my suggestion is is you take off no beach access on these other cards that we can have so that we can pay for guests to come in and I also suggest that you look at your punch cards and if there's a way they can be renewed because they can't be renewed now and then that all those fails please have an appeal process.

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Because we're not all the same here.

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Thank you, Mr. Skarsky.

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Matt, do we need to reboot the mics?

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If you'd like to take three to five minutes.

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Let's see, let's do that since we're in public harmony.

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We're going to take a three-minute break while we reboot the mic system.

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Test, test, test, test,

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test, test. We can try it.

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All right. Thank you guys for that. We are going to resume our meeting with public comment.

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Next up, we have Mr. Warner followed by Mr. Doblur and Ms. Becker.

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I guess I get to test the mics.

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It's nice to see all of you.

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Good evening, members of the Board of Trustees.

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My name is Ollie Warner, and my family and I live full-time in inclined village.

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And we're the owners of a 38-key hotel called the Incline Lodge.

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Some of you, I think, have visited if you haven't.

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We'd love to show you the space.

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We have reviewed the draft changes to Ordnance 7 that were issued this week

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and have some suggested language to the hotels and motel section

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to ensure that there's no violation of the beach deep.

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The additional language simply reads, quote,

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in a manner that would not limit access of the beaches

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by hotel or motel occupants.

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We have submitted a letter capturing these changes

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to the appropriate parties, and we will submit this letter

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again tonight as part of the public record.

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While it's not part of this statement,

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I should mention that we've established a very good relationship

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with if-get staff. We have a process that works for everybody to access the beaches and I'm very thankful

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to be able to collaborate and make that seamless. I'll close by saying we love being part of this community

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and we feel grateful to be neighbors. So thank you. Thank you, Mr. Warner. Next up, Mr. Doberler.

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Well, if I miss Becker and Mr. Klein.

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Clif, do you have more amendments to our U.S. Constitution?

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But amazing.

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In reference to if gets bad accounting, I did we get here.

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As far back as 2015, I noticed along with other residents,

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many deficiencies in the financial reporting of if get.

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Over the next five years, I provided 24 memorandums

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to the board and audit committee about the deficiencies,

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but the memos were ignored. In 2020, the board engaged Moss Adams to review four improprieties and provide recommendations for corrections.

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The remaining 20 members were reviewed and found to have deficiencies but could be corrected in subsequent years.

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Most were never done. I joined the Audit Committee in 2020 along with two trustees and two outside members.

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we went to work, exploring Dylan's rule, accounting issues, and material weaknesses and internal

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controls.

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The committee made recommendations to the board to charge off over 4.8 million and capitalize

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expenses, resulting in three years of prior period adjustments to the financials.

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During the three years of investigation was done, Mr. Novazio did not comply with board policies

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and stone walled a committee at every turn.

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In late 2020, if get decided to install a new software for HR payroll and accounting systems.

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Over the five years, the cost would be 2.2 million.

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Derek Aaron, a committee member with vast experience and conversions,

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beg the board that Tyler, she set forth a work plan and become actively involved.

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The begging was ignored.

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Now, what did we get? We all know.

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When committee members Aaron and Dent exiting, the other members terms expiring, trusty,

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Wong and Tonking were appointed for a brief time and nothing was accomplished.

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Over two years I continued to explore and write members on capitalization issues, but trusty Wong

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removed them from the agendas. Over 30 members, members piled up and were not heard.

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At least trusty Tonking pulled the members on their one roof, but nothing happened.

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Mr. Nolet and Mr. Homan became audit committee members, reviewed the memos nothing happened and they soon resigned.

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It was apparent that the 2023 financial statements would be completely improper.

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With the existing turmoil and a poor Tyler conversion, progress on correcting financial statements were halted and things got worse.

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the GM and many department heads resigned.

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It's become quite clear that the financials needed extensive investigations which were conducted

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by Moss Adams and Ruben Brown.

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The reports have confirmed a mess which has grown into a catastrophe.

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Washau County must be broad and thank you.

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Thank you, Mr. Doveller. Next, Mr. Speaker, followed by Mr. Klein and Mr. Gerskie.

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Hello, my name is Diane Becker, and I'm a full-time resident of Inclined Village.

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I'm also a member of the Citizen Advisory Board and the County Manager's Advisory Board.

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I'm here to just talk about G1, the proposed amendment to ordnance 7, and to request

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that it be taken off calendar, and that there be an opportunity for at least for me to meet

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with the Department of Recreation and Parks and Recreation, and we do have a meeting scheduled

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for Thursday. I'd like to remind you I'm a retired attorney and volunteer and I was the person

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who was on the ordnance seven committee who drafted the initial, all the initial draft amendments

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to the 1998 ordinance. I worked my directly with the attorney who was the beach attorney,

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the specialist you hired and we drafted many of the provisions with lots and lots of discussion

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and the negotiation between the two of us and also Mr. Nelson.

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So this, we have an agreement, a document that was drafted by three attorneys with quite

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extensive experience.

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I had 43 years among them being chief legal officer for a $500 million company at the time.

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So that is my area of expertise, and I will tell you that having reviewed these, I think

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the majority of the proposed changes make a lot of sense, they get rid of some duplication,

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But some of the language is very inappropriate.

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And I'll give you some examples.

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The definition of commercial use,

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that was one of the most hotly discussed

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and negotiated language between the three lawyers.

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And it has now been suggested to be changed to saying

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that an exchange of economic value between two or more entities.

216
00:37:25,730 --> 00:37:28,230
We aren't talking about exchange between two or more entities.

217
00:37:28,390 --> 00:37:29,230
We're talking about between,

218
00:37:30,000 --> 00:37:44,620
The individual and entity may be two individuals, but certainly these kind of changes which sound all right to a non, you know, an on lawyer have tremendous implications on on what we would be drafting.

219
00:37:45,360 --> 00:37:57,640
Another just example is the change from five passes per parcel to five passes for every facility fee paid.

220
00:37:57,640 --> 00:38:01,800
Well, we all know that the ADUs are going to be absolutely passed by the county.

221
00:38:02,000 --> 00:38:04,340
They're already being passed for the rest of the county.

222
00:38:04,880 --> 00:38:07,220
You know, our commission is pushing it.

223
00:38:07,320 --> 00:38:08,780
So it's going to be passed for up here.

224
00:38:09,120 --> 00:38:14,700
And that's going to dramatically increase the number of passes that are going to be granted.

225
00:38:14,700 --> 00:38:17,800
If you do it by, because each of those is going to be a separate,

226
00:38:17,900 --> 00:38:22,120
is going to essentially have a separate fee because that's what's going to happen.

227
00:38:22,120 --> 00:38:43,960
The main, the, the, you've changed, that the, that the, if get may request supporting documents from shall request and so there's no confirmation of whether people really have a right to some of the family trip passes and it was I do have a lot of other comments and I'll look forward to my name.

228
00:38:43,960 --> 00:38:51,160
Thank you. Thank you, Inspector. Next up, Mr. Klein, followed by Mr. Gersky, and Mr. Hermann.

229
00:39:03,770 --> 00:39:06,970
I know you guys have a long-dine hand in your cell, so I'll try to be quick here.

230
00:39:07,550 --> 00:39:22,430
In regards to agenda item E2 and looking at the supplemental item E2, there's a table detailing the budget at the facility speeds per parcel for the last 10 years up to 2023.

231
00:39:23,950 --> 00:39:30,830
In simple terms, it shows how much and where our facilities fees go to.

232
00:39:31,370 --> 00:39:36,390
There is a line item of 18 items, most of them are venues and programs here.

233
00:39:36,970 --> 00:39:40,110
And I'll tell you, I was stunned to see that out of those 18 line items,

234
00:39:40,250 --> 00:39:46,470
our annual fees collected through our property taxes in 2022 went to only two places.

235
00:39:46,470 --> 00:39:52,530
And that was the beaches, and it says recreation, but I assume that is recreation center, direct center.

236
00:39:53,750 --> 00:39:57,990
So apparently nothing, not a single dollar, out of my fees or anyone else, per parcel.

237
00:39:58,790 --> 00:40:04,930
When two parks, tennis, the golf courses, youth, adult programs, reserve for recreation facilities, etc.

238
00:40:05,510 --> 00:40:07,970
Now this and itself isn't necessarily wrong.

239
00:40:09,610 --> 00:40:14,250
But as I said, I was quite surprised, and I'd love to hear some discussion as to why this is so.

240
00:40:14,250 --> 00:40:16,990
and what our plans are for the future regarding the allocation

241
00:40:16,990 --> 00:40:20,210
and the disbursement of the facilities fees that we all pay.

242
00:40:20,670 --> 00:40:22,450
Thank you very much, and I didn't stay in

243
00:40:22,450 --> 00:40:23,750
I'm John Klein, I live at 320.

244
00:40:23,750 --> 00:40:25,350
I want to hoodrate your way. Thanks, guys.

245
00:40:25,630 --> 00:40:26,310
Thank you, Mr. Klein.

246
00:40:27,350 --> 00:40:28,950
Next up, Mr. Gerski.

247
00:40:29,670 --> 00:40:31,930
Followed by Mr. Herman and Mr. Wright.

248
00:40:36,730 --> 00:40:37,710
Very Gerski.

249
00:40:39,310 --> 00:40:44,570
16-year part-time owner that a very passionate grandfather.

250
00:40:45,910 --> 00:40:56,450
We need to review the ability of our grandchildren access to the beaches.

251
00:40:56,970 --> 00:41:06,810
The current system is not satisfactory in that, as my wife said, there are all going to be between 18 and 21.

252
00:41:07,630 --> 00:41:12,570
We've purchased this property as a legacy property for our family.

253
00:41:12,570 --> 00:41:19,050
we have extraordinary memories here as do the children.

254
00:41:20,110 --> 00:41:28,130
As a simple solution, as they become adults, and grandparents are still living,

255
00:41:29,210 --> 00:41:35,390
we have, they don't want to come up here with Grammy and Papa with their friends.

256
00:41:35,390 --> 00:41:47,870
So, a solution that I see I can recall filling out is a very extended family tree form.

257
00:41:48,570 --> 00:41:58,810
Why in this digital age can we not have a grandparent or a member of the five picture passes,

258
00:42:02,580 --> 00:42:07,240
flash on FaceTime at the gate.

259
00:42:08,440 --> 00:42:14,380
Show our ID, it wouldn't take any longer than scanning that card

260
00:42:14,380 --> 00:42:17,280
as a person driving in.

261
00:42:17,880 --> 00:42:22,280
The kids could have a copy of the family tree,

262
00:42:22,500 --> 00:42:27,020
their personal ID, and they would be able to come up here,

263
00:42:27,020 --> 00:42:35,220
Bring their college age friends from time to time for the five or four of the six are

264
00:42:35,220 --> 00:42:37,260
Going to school out of state

265
00:42:37,260 --> 00:42:39,060
They're working summers

266
00:42:39,060 --> 00:42:42,320
But if they were to come out here on a break

267
00:42:42,320 --> 00:42:51,880
I'm sure that they would like to bring their friends as one of the grandchildren did this last week bringing room mates from Minnesota

268
00:42:55,930 --> 00:42:59,330
It's very frustrating for us

269
00:43:02,560 --> 00:43:08,440
to not be able to accommodate their future enjoyment of the

270
00:43:08,440 --> 00:43:08,820
lake.

271
00:43:09,340 --> 00:43:16,760
They've developed all kinds of hobbies from mountain biking into the sailboarding to you

272
00:43:16,760 --> 00:43:17,180
name it.

273
00:43:17,400 --> 00:43:19,260
They love and enjoy the lake.

274
00:43:19,500 --> 00:43:25,760
Their memories are here and we would like to be able for them to enjoy it in the future.

275
00:43:25,760 --> 00:43:29,780
Thank you very much. Thank you, Mr. Chairman.

276
00:43:30,040 --> 00:43:35,680
Mr. Gerski, next up, Mr. Herman, followed by Mr. Wright.

277
00:43:43,040 --> 00:43:43,320
Hello everybody.

278
00:43:45,920 --> 00:43:49,860
Okay, my name is Stuart Herman. I'm an ink-lying village resident.

279
00:43:50,440 --> 00:43:55,580
And I'd like to speak to you regarding, apparently, you guys are soul sourcing management

280
00:43:55,580 --> 00:43:59,880
company to do take over ink-lying village. No, me, I'm wrong.

281
00:43:59,880 --> 00:44:05,120
Okay, and that's fine. I'm just gonna say a couple of things. I've heard a bunch, but I've not read up a lot.

282
00:44:05,840 --> 00:44:09,580
There's a lot of companies out there that do do this type of work.

283
00:44:09,740 --> 00:44:13,860
I'm a government contractor with the United States government for over 40 years.

284
00:44:14,060 --> 00:44:18,040
I specialize in grounds maintenance on military installations around the US.

285
00:44:18,740 --> 00:44:23,060
There are numerous companies out there that do base support operations.

286
00:44:23,060 --> 00:44:33,320
They maintain the whole military base from the roads to the fueling to every aspect and of a military base.

287
00:44:33,960 --> 00:44:38,540
These companies are service disabled vets, hub zone companies, small businesses.

288
00:44:39,600 --> 00:44:47,520
I've been participating in RFPs for a long time, and I heard somewhere there was like three weeks to do this.

289
00:44:47,520 --> 00:44:53,540
even to look at to do an RAP just looking at the grounds maintenance to look at the equipment that the

290
00:44:53,540 --> 00:44:59,680
company that you guys are supplying and everything, it takes a little bit longer than three weeks. Also

291
00:45:00,000 --> 00:45:29,980
It is vital. If you're going to sole source in which the United States government does not participate in, unless it's an emergency for long term, that that really is a way to steal. I mean, it's like people inflate their numbers, they basically, they know that they're going to, on their bottom line, they're going to add 30% 20% in profits. So if they want to get management in there, they may put them in at $200,000. It really increases the cost.

292
00:45:30,000 --> 00:45:38,600
to everybody. A open RFP is available out there and you know there's a possibility and there's

293
00:45:38,600 --> 00:45:44,760
a lot of companies out there that can do this type work. And that's all I really,

294
00:45:48,140 --> 00:45:48,860
sorry.

295
00:45:51,730 --> 00:45:57,270
And you just need to take some time and do it. And make sure that the company you pick has

296
00:45:57,270 --> 00:46:03,330
done all aspects of this or our teaming with another company that specializes in it.

297
00:46:03,690 --> 00:46:08,390
Everybody says they can do everything but then if you get somebody in there, you never

298
00:46:08,390 --> 00:46:14,330
get rid of them, it's a long process and so it's really vital to get a good qualified

299
00:46:14,330 --> 00:46:18,370
company that's out there and they're quite a few of them around the United States.

300
00:46:18,370 --> 00:46:22,770
They're our small businesses and we should be helping small businesses, service disabled

301
00:46:23,530 --> 00:46:29,330
that's all that other stuff. So if you have any other questions, I can give you data. Have a good night.

302
00:46:29,530 --> 00:46:33,210
Thank you, Mr. Chairman. Next up, Mr. Wright, followed me in this trip later.

303
00:46:37,190 --> 00:46:37,790
Frank Wright,

304
00:46:37,910 --> 00:46:39,210
candidate for the board.

305
00:46:41,670 --> 00:46:46,570
Let's pretend that you looked in your wallet once a month and every time

306
00:46:46,570 --> 00:46:54,090
you looked in your wallet, money was missing and you didn't know where it went. Well, that's the

307
00:46:54,090 --> 00:46:55,510
The same thing is going on here at difficult.

308
00:46:56,890 --> 00:46:58,590
We have a thing called procurement cards,

309
00:46:59,370 --> 00:47:01,190
which I brought to the board's attention

310
00:47:01,190 --> 00:47:04,050
a long time ago, and I asked for a reconciliation

311
00:47:04,050 --> 00:47:05,550
of all those procurement cards.

312
00:47:05,670 --> 00:47:06,550
How many were out?

313
00:47:06,690 --> 00:47:07,950
How the money was being spent?

314
00:47:08,390 --> 00:47:10,850
I got a half-assed print out,

315
00:47:11,410 --> 00:47:13,850
but I've never been able to figure out how many of them were.

316
00:47:14,150 --> 00:47:18,850
We heard lately that there was 86 or 90 out of 150 full-time employees.

317
00:47:20,550 --> 00:47:22,750
Nobody has ever reported back to the public.

318
00:47:23,310 --> 00:47:29,550
How many of those procurement cards are still out there or what the district has done to reconcile

319
00:47:29,550 --> 00:47:30,370
that problem?

320
00:47:31,230 --> 00:47:32,010
I have no idea.

321
00:47:32,690 --> 00:47:34,110
I don't know if the board has an idea.

322
00:47:35,270 --> 00:47:37,650
Our finances are obviously a mess.

323
00:47:39,540 --> 00:47:41,980
Tomorrow is a deadline for the Committee on Local Government.

324
00:47:42,540 --> 00:47:48,620
We are supposed to be reporting to them about what Mr. McGee said he had already done, but

325
00:47:48,620 --> 00:47:50,360
now Mr. McGee isn't anywhere around.

326
00:47:50,360 --> 00:47:55,220
So who's going to be down there speaking that, I guess our treasures are going to be down there unarmed?

327
00:47:56,020 --> 00:48:01,580
Because I've sure the finance department has been provided to him all the necessary information to present to them,

328
00:48:01,760 --> 00:48:02,680
what's they asked for?

329
00:48:06,050 --> 00:48:09,110
What's going on? Why are we in this position?

330
00:48:10,250 --> 00:48:18,360
For 12 years, I've been raising these issues, asking questions, and I get a barrage of people who have no idea what's going on.

331
00:48:18,800 --> 00:48:21,580
The yelling and screaming that I'm a bad person.

332
00:48:22,320 --> 00:48:27,280
Well, I'm not a bad person, and along you're in my, thanks to Ruben Brown, they found out

333
00:48:27,280 --> 00:48:28,900
that everything I was saying was true.

334
00:48:29,660 --> 00:48:32,520
We have a problem, a serious problem.

335
00:48:33,800 --> 00:48:36,540
And the problem is our finances are screwed up.

336
00:48:37,020 --> 00:48:39,060
I don't know if we're ever going to fix them.

337
00:48:39,460 --> 00:48:43,960
I don't know if I get elected as a trustee that I can sit down and clean them up in a year.

338
00:48:44,180 --> 00:48:45,300
Two years maybe?

339
00:48:45,980 --> 00:48:47,580
With the work and the help of other people?

340
00:48:47,580 --> 00:48:53,380
Yeah, we could probably do it, but it's going to take some real, real gut-wrenching decisions.

341
00:48:54,440 --> 00:48:58,020
And if you're not ready to make those gut-wrenching decisions, we're just going to go right

342
00:48:58,020 --> 00:49:00,200
in the same opposite direction we're going right now.

343
00:49:02,260 --> 00:49:04,000
As far as the beaches, I was on the

344
00:49:04,000 --> 00:49:09,560
ordinance 7 committee. Let me make it clear. The beaches are owned by the residents

345
00:49:10,160 --> 00:49:18,280
who are here in 1968. You don't need a pass to get on the beaches. You own them. You have an

346
00:49:18,280 --> 00:49:38,540
to the beaches. The gig is if you took control of them and they give you five punch cards. They don't think. If you're a guest and you're a resident, you go on in. You don't have to pay. Just go on in. It says in the deed, residents and their guests. Thank you.

347
00:49:38,540 --> 00:49:40,680
Thank you, Mr. Wright. Next up, Mr. Epleeto.

348
00:49:47,900 --> 00:49:49,320
Hi, my name is John Epleeto.

349
00:49:49,360 --> 00:49:52,000
I've lived in inclined for about 25 years.

350
00:49:52,600 --> 00:49:56,840
I wanted to talk about briefly what Diane Becker spoke about.

351
00:49:57,060 --> 00:49:58,520
This ordinance seven.

352
00:49:59,300 --> 00:50:01,320
You know, she said a few really important things.

353
00:50:01,480 --> 00:50:04,040
And I don't think this stuff should be changed just Willie Nilly.

354
00:50:04,580 --> 00:50:07,320
She said this document was written by three attorneys.

355
00:50:08,180 --> 00:50:12,340
And as I recall, that ordinance seven committee met for over a year.

356
00:50:12,340 --> 00:50:17,500
And I don't think you guys should just be changing things as one or two sentences here and there.

357
00:50:17,840 --> 00:50:25,260
People need to know what's going on, hopefully Diana will still volunteer and will still be involved in some of the same people will be there.

358
00:50:25,700 --> 00:50:28,400
I heard three things, and I think she ran out of time.

359
00:50:29,260 --> 00:50:32,540
And since I don't know all the details, I'm just going to repeat what I heard Diane say.

360
00:50:32,960 --> 00:50:36,460
She said the commercial use definition would be changed.

361
00:50:36,460 --> 00:50:43,540
I'm not sure why you would do that without attorneys and the people that did spend a year of their life doing this.

362
00:50:44,600 --> 00:50:51,640
Five passes per parcel to five passes per facility fee is what I heard Diane say.

363
00:50:53,340 --> 00:50:58,240
And then if get something in the language changed from shall to may.

364
00:50:58,680 --> 00:51:04,020
These are big changes, I think there's other things and I think you should listen to Diane and get her back involved.

365
00:51:04,360 --> 00:51:05,460
Thank you very much.

366
00:51:05,460 --> 00:51:06,920
Thank you, Mr. Appalachian.

367
00:51:07,680 --> 00:51:09,500
Any other public comments in the room?

368
00:51:10,140 --> 00:51:11,600
Can we go to livestream?

369
00:51:12,660 --> 00:51:12,900
We can.

370
00:51:13,220 --> 00:51:17,560
Let's start with caller five five six one followed by caller zero eight two four.

371
00:51:23,260 --> 00:51:23,900
Good evening.

372
00:51:24,280 --> 00:51:25,380
This is Harry Swanson.

373
00:51:26,060 --> 00:51:29,160
I'm currently a candidate for trustee of inclined village.

374
00:51:29,620 --> 00:51:32,520
And I'm a ten year full-time resident here at Lower Tina.

375
00:51:33,200 --> 00:51:38,060
I come to the board to express my views on the request proposal for the management firm.

376
00:51:38,060 --> 00:51:44,260
As I read the August 20th version of the RFP, it appeared to be a watered down consulting contract.

377
00:51:44,780 --> 00:51:48,300
The last thing this community needs is another ignored consulting report.

378
00:51:49,160 --> 00:51:54,980
But was discussed on August 6th, the August 6th meeting was an open RFP that was supposed to

379
00:51:54,980 --> 00:52:01,100
provide a general manager with continuing access to consulting and execution from the awarded firm.

380
00:52:01,660 --> 00:52:05,200
This was to be written by director of human resources and trustee noble.

381
00:52:05,200 --> 00:52:08,880
The August 20th version completely missed on both counts.

382
00:52:09,460 --> 00:52:14,300
There is a slight enhancement to the current version to at least mention the general manager,

383
00:52:14,700 --> 00:52:16,680
but it doesn't contain any real requirements.

384
00:52:17,280 --> 00:52:20,780
And as a lawyer, I believe trustee Noble should have recognized this problem.

385
00:52:21,840 --> 00:52:24,060
I am a retired NASA scientist and executive.

386
00:52:24,760 --> 00:52:29,980
I have created and evaluated and awarded dozens of multi-million dollar art.

387
00:52:31,320 --> 00:52:37,900
If I was asked to review this one, I would have sent it back to the original authors with the following high-level recommendations.

388
00:52:39,480 --> 00:52:53,440
Build the RFP around the GMs or job responsibilities and functions. If you feel that the existing GM responsibilities and functions are not sufficient, create a task detail detailing them forward trustee review.

389
00:52:53,440 --> 00:52:59,640
Build the consulting functions around multiple tasks selected by the GM with trust to your approval.

390
00:53:00,140 --> 00:53:05,480
The first task should be general, high level review, like what is shown in the current RFP.

391
00:53:05,640 --> 00:53:13,020
The second, third, and subsequent tasks should be priority driven, detailed review, and enhancement of each of your 10 business units.

392
00:53:13,500 --> 00:53:17,940
Each of these tasks should be at the discretion of the GM and trustees as needed.

393
00:53:18,720 --> 00:53:22,180
The RFP should also include evaluation criteria and methodology.

394
00:53:22,180 --> 00:53:25,440
you. You could grade the proposal based upon qualitative

395
00:53:25,440 --> 00:53:29,020
quantitative metrics. This would greatly reduce the time for your

396
00:53:29,020 --> 00:53:32,640
selection and get you what you need. Many people are very

397
00:53:32,640 --> 00:53:36,260
consultant with the multi-year fixed term of the contract.

398
00:53:36,760 --> 00:53:40,960
This is very fixable if you scope it as a one-year initial period of performance

399
00:53:40,960 --> 00:53:45,400
with two to four years of options. The GM or company cannot perform,

400
00:53:45,800 --> 00:53:50,180
this allows you to cancel after the first year without any financial consequences.

401
00:53:50,180 --> 00:53:53,260
This is true as well for subsequent years also.

402
00:53:54,100 --> 00:53:59,880
Also, a series of previous consulting reports are referenced describing numerous deficiencies.

403
00:54:00,320 --> 00:54:06,300
I would suggest highly that you provide some level of priority on these deficiencies to allow the potential

404
00:54:06,300 --> 00:54:08,040
better to focus their proposal.

405
00:54:08,640 --> 00:54:13,360
Finally, the lack of clearly defined metrics should be addressed.

406
00:54:13,360 --> 00:54:19,400
I suggest the include a metric or a financial sustainability with the reduction of 50%

407
00:54:19,400 --> 00:54:24,440
of our budget deficit for the first year followed by a complete deficit elimination over

408
00:54:24,440 --> 00:54:27,420
the next two years without any questions.

409
00:54:27,660 --> 00:54:33,640
Next public comment please look at a caller 0824 followed by caller 31300.

410
00:54:38,090 --> 00:54:43,190
Hi, you learned a Knock in full-time resident here in Incline Village.

411
00:54:43,870 --> 00:54:50,570
I just wanted to address the appointment of an intern general manager.

412
00:54:52,510 --> 00:55:02,230
I, once idea I had was to bring Chris no-let on as a consultant and perform the interim

413
00:55:02,230 --> 00:55:21,630
and duties of the General Manager and then have him stay on and help the consultant for the new General Manager that is pointed. The other option is trustee debt would do an excellent job as well. Thank you so much.

414
00:55:23,360 --> 00:55:25,340
Thanks for the comment please

415
00:55:27,580 --> 00:55:31,780
call our three one three zero followed by call our five four nine four.

416
00:55:38,780 --> 00:55:40,140
Thank you Charlie Miller

417
00:55:40,140 --> 00:55:45,940
In crime resident former in crime engineering manager

418
00:55:46,800 --> 00:55:49,800
I want to express my

419
00:55:50,640 --> 00:55:54,160
This interest in this management firm approach

420
00:55:54,160 --> 00:55:58,520
It seems like just an enormous waste of money

421
00:55:58,520 --> 00:56:01,540
especially at a two-year term.

422
00:56:03,200 --> 00:56:07,960
I think that what the district is lost over the last

423
00:56:07,960 --> 00:56:12,240
handful of years is so much institutional knowledge

424
00:56:12,240 --> 00:56:18,400
from the entire public works department across the board.

425
00:56:18,900 --> 00:56:22,380
We paid a general manager for no cause

426
00:56:24,780 --> 00:56:27,180
agreement for a year.

427
00:56:28,060 --> 00:56:34,940
We've had the Susan Heron, the paid her for three months and heard nothing about it,

428
00:56:35,280 --> 00:56:40,060
but paid her the not work and we've never heard a report of why.

429
00:56:42,280 --> 00:56:44,880
We've lost Sheila Lijone.

430
00:56:45,940 --> 00:56:53,580
You know, so right there is 60-some years of staff that, you know, you just alienated.

431
00:56:53,580 --> 00:57:11,860
I want to turn a new leaf with this board and move into the next year looking for a long term general manager, building long term staff, embracing their staff,

432
00:57:14,080 --> 00:57:17,640
so I don't feel like a management firm is the way to go at all.

433
00:57:17,640 --> 00:57:23,460
And then on a final note, Sheila brought to the board an item for an ice drink.

434
00:57:23,500 --> 00:57:26,000
That's the ice drink foundation in town.

435
00:57:26,120 --> 00:57:27,020
What's going to donate?

436
00:57:27,300 --> 00:57:28,580
And as looking for a venue.

437
00:57:29,020 --> 00:57:35,580
Ultimately, I've worked on plans after the Shethel on the driver range.

438
00:57:35,760 --> 00:57:38,240
We're re-grading and it really enhanced me.

439
00:57:38,360 --> 00:57:40,480
I think that's a long-term approach.

440
00:57:40,860 --> 00:57:46,000
But I think that it could be done at the, at the ball field.

441
00:57:47,660 --> 00:57:52,620
So, that means the start now, if that's going to happen, that's winter.

442
00:57:53,120 --> 00:57:54,080
Thank you, three times.

443
00:57:54,160 --> 00:57:55,240
Appreciate it.

444
00:57:56,970 --> 00:57:57,510
Thanks for coming.

445
00:58:00,630 --> 00:58:04,950
Please go to caller five four nine four followed by caller zero two six five.

446
00:58:24,700 --> 00:58:26,060
Aller five four nine four.

447
00:58:26,200 --> 00:58:28,680
You may need to hit star six to unmute yourself.

448
00:58:48,260 --> 00:58:49,900
Perhaps we can circle back to that caller.

449
00:58:52,240 --> 00:58:53,980
Go to caller zero two six five.

450
00:59:00,930 --> 00:59:01,250
Good evening.

451
00:59:01,250 --> 00:59:09,470
This is Michelle Yajiski, I'm inclined resident as well as a candidate for a good trustee.

452
00:59:14,200 --> 00:59:18,160
The time around the video didn't start, so I guess I can go ahead.

453
00:59:18,680 --> 00:59:19,160
Yeah, go ahead.

454
00:59:19,720 --> 00:59:20,560
Thank you.

455
00:59:22,420 --> 00:59:28,020
I'm just calling in to reiterate the importance of stopping the rush to contract out,

456
00:59:28,020 --> 00:59:29,760
which is ultimately the board's responsibility.

457
00:59:29,760 --> 00:59:36,040
I know a lot of time and effort has been put into this.

458
00:59:36,620 --> 00:59:39,660
Now that we have an at least an acting interim.

459
00:59:40,880 --> 00:59:45,540
We no longer need a head hunter as apparently we went from not having anyone who wants to work here in

460
00:59:45,540 --> 00:59:50,260
Inclines to apparently a healthy number of applicants after posting and proper sites.

461
00:59:52,900 --> 00:59:57,320
The district has paid an inordinate amount of money for audits studies and reports and those reports

462
00:59:57,320 --> 00:59:59,980
could ensure as a roadmap for this next year.

463
01:00:00,000 --> 01:00:21,960
I would recommend even getting those objectives into the performance plan of the next jam. So let's start with Tyler Munis, get that migration completed properly, which will take care of many of the internal audit control issues that were brought up in the latest report, the Women Brown report, and then identify other such needs as they arise or as they are identified.

464
01:00:23,120 --> 01:00:26,540
This will all the while help us save our village, thousands of the

465
01:00:26,540 --> 01:00:30,700
poor thousands of dollars while maintaining control and responsibility for our district.

466
01:00:31,620 --> 01:00:35,960
I'm also hoping that we can get and keep an interim GM through the end of the year without

467
01:00:35,960 --> 01:00:40,820
rushing to fill the full-time position without completing the due diligence necessary.

468
01:00:41,020 --> 01:00:45,400
Again, we saw how that turned out last time and it didn't end up so well.

469
01:00:45,720 --> 01:00:51,560
So hopefully we can take our time handled this responsibly and professionally and come up with

470
01:00:51,560 --> 01:00:56,560
with the right, the right person at the end of the day, with a road map that's already halfway laid out.

471
01:00:57,320 --> 01:00:58,340
It certainly be implemented.

472
01:00:59,280 --> 01:00:59,660
Thank you.

473
01:00:59,720 --> 01:01:01,060
I wish you a productive meeting.

474
01:01:03,640 --> 01:01:04,640
Thanks, public com, please.

475
01:01:06,480 --> 01:01:09,580
We'll circle back to caller 5494.

476
01:01:19,350 --> 01:01:21,150
If you can hear us, call or it's our six.

477
01:01:21,430 --> 01:01:21,770
There we go.

478
01:01:21,910 --> 01:01:23,210
We can hear you.

479
01:01:23,410 --> 01:01:23,810
Yeah.

480
01:01:23,990 --> 01:01:25,870
I was sitting down to, sorry.

481
01:01:28,610 --> 01:01:37,910
I want to repeat what I said before is that hiring management company to manage the district

482
01:01:37,910 --> 01:01:42,350
resources is not what incline village needs right now.

483
01:01:42,810 --> 01:01:52,910
I believe that if the decision is made to go forward by the majority of the trustees, they

484
01:01:52,910 --> 01:01:58,350
reviews themselves from a decision because two of them will not be here next year. And they're

485
01:01:58,350 --> 01:02:07,510
doing an unfair decision making for the rest of the community. The decisions that have been

486
01:02:07,510 --> 01:02:16,330
made this year with the loss of so many personnel over the past 20 months is apparent. And they

487
01:02:16,330 --> 01:02:22,990
And look in the mirror, see what they have done and give the citizens of inclined village a break.

488
01:02:24,910 --> 01:02:34,610
So with that, I hope that they will listen to most of the public comments, which are against hiring a management firm.

489
01:02:34,950 --> 01:02:41,970
And if you decide it's something you really have to consider, then have a public forum at the Chateau,

490
01:02:41,970 --> 01:02:45,790
and let the public speak to this proposition.

491
01:02:46,830 --> 01:02:47,630
Thank you.

492
01:02:50,500 --> 01:02:51,280
Next public comment.

493
01:02:52,160 --> 01:02:54,760
If I share that was actually our last comment in the queue.

494
01:02:55,600 --> 01:02:56,480
Thank you for that.

495
01:02:56,700 --> 01:02:57,640
Now close that item.

496
01:02:58,020 --> 01:02:59,480
See an initial public comment moving on.

497
01:02:59,540 --> 01:03:01,120
Title D approval of the agenda.

498
01:03:02,500 --> 01:03:05,640
Any issues concerns with the agenda.

499
01:03:05,820 --> 01:03:06,300
Trusty talking.

500
01:03:06,460 --> 01:03:07,260
Did you ever end up?

501
01:03:07,260 --> 01:03:07,580
Yes.

502
01:03:07,820 --> 01:03:07,920
Good.

503
01:03:08,340 --> 01:03:09,160
I would like to.

504
01:03:09,160 --> 01:03:13,540
sex remover since for transparency sake. We were not informed that people had signed

505
01:03:14,560 --> 01:03:19,600
disclosure agreements, so we weren't informed on who we could speak about and not speak about.

506
01:03:24,260 --> 01:03:25,460
Okay, um,

507
01:03:28,480 --> 01:03:29,380
G6,

508
01:03:31,890 --> 01:03:33,790
I wish to support that request, my colleague,

509
01:03:36,520 --> 01:03:38,520
chair. Do you have concerns about that?

510
01:03:38,700 --> 01:03:46,040
Your hands up. I just raised my hand because I had other agenda items I wanted to have switched.

511
01:03:46,040 --> 01:04:00,100
We can potentially defer this and we have Karen as acting general manager and if the board chooses to defer this, we do have an acting general manager.

512
01:04:00,880 --> 01:04:07,420
So I just wanted to bring that to everyone's attention. But I had other suggestions on the agenda.

513
01:04:07,420 --> 01:04:09,480
All right, let's hold on the other suggestions.

514
01:04:09,860 --> 01:04:11,600
Trustee Novel, you find what's referring to June 6.

515
01:04:11,680 --> 01:04:17,700
I'm fine with deferring that, and as long as it goes on the next one that we

516
01:04:17,700 --> 01:04:22,560
are notified, the entire board's notified of who we can discuss.

517
01:04:23,420 --> 01:04:31,320
I did reach out to our general counsel to see if anybody had signed the waivers and he provided

518
01:04:31,320 --> 01:04:39,100
that answer today, but it would be nice to have that list of people when the board materials

519
01:04:39,100 --> 01:04:39,760
go out.

520
01:04:40,880 --> 01:04:42,180
G6 has been removed.

521
01:04:44,580 --> 01:04:49,840
Any other acting general manager in this corporate?

522
01:04:50,340 --> 01:04:50,840
Yes.

523
01:04:51,240 --> 01:04:52,220
Thank you, Vice Chair.

524
01:04:52,400 --> 01:05:00,380
I would like to pull item G2 and bring this back to the board at the September 25 meeting for

525
01:05:00,380 --> 01:05:07,100
The reason why it is not complete, and we want to bring back recommendations regarding 6.2.

526
01:05:07,640 --> 01:05:08,140
Thank you.

527
01:05:08,240 --> 01:05:08,500
Okay.

528
01:05:09,240 --> 01:05:09,780
Thank you.

529
01:05:09,820 --> 01:05:12,160
Adam G2 has been pulled.

530
01:05:13,540 --> 01:05:21,860
Trustee Toler, I'd like to move item FF2 from the consent calendar to general business.

531
01:05:39,640 --> 01:05:40,400
Okay.

532
01:05:40,400 --> 01:05:52,000
be moved to G1 and G8 then be moved to G2. These are very important topics

533
01:05:52,000 --> 01:05:57,520
this evening and I'd like for us to be as fresh as we can when we're

534
01:05:57,520 --> 01:06:04,380
discussing these. Okay, just you talking. Would you be willing to do it as

535
01:06:04,380 --> 01:06:08,460
items G2 and G3 only because G1 is ordained seven and there's a lot of

536
01:06:08,460 --> 01:06:11,240
people in this room here to listen to it.

537
01:06:13,180 --> 01:06:17,200
Yeah, I don't know who's in the room, so yeah, that's, that's fine.

538
01:06:17,580 --> 01:06:20,560
I can't, I can't, I can't, I can't see the room.

539
01:06:21,120 --> 01:06:22,760
So yeah, that's, that's fine.

540
01:06:24,500 --> 01:06:24,740
Okay.

541
01:06:25,600 --> 01:06:28,180
And then I was going to request item G3.

542
01:06:28,340 --> 01:06:30,760
We just got new material, like an hour and a half ago.

543
01:06:31,940 --> 01:06:37,140
I don't know if we can postpone that to the next meeting,

544
01:06:37,140 --> 01:06:43,160
given that we just received a bunch of paper. Anyone have concerns over item G3, trust you

545
01:06:43,160 --> 01:06:50,180
normal. And this is the sole source procurement contracts. And my understanding is this is

546
01:06:50,180 --> 01:06:54,680
something that's we've had some problems over the last two weeks with this. I'd want to know from

547
01:06:55,460 --> 01:07:00,280
staff what would be the ramifications for deferring this again.

548
01:07:02,590 --> 01:07:03,770
Trust, trustee,

549
01:07:03,770 --> 01:07:08,530
and that are acting general manager content and interesting to talk about.

550
01:07:08,670 --> 01:07:17,290
Yes. At this time, I would like to call that, Sue Han, regarding those questions to answer,

551
01:07:18,190 --> 01:07:24,990
but I can share that we need to pay our bills. That is one of the issues we need to do.

552
01:07:24,990 --> 01:07:29,970
I understand we just I have an end time to review it we just got all this paperwork dropped on

553
01:07:30,000 --> 01:07:58,280
So now we're before the meeting. And so I'm just asking for more time on that. We do have a process in place for emergency approval that does go through general counsel and approval of the chair. And so I'm fine differing my approval to them to act, to not slow things down. And I do understand the concern and was brought into the process of not having this item approved. I just feel like if we haven't had time to look at it, we shouldn't be approving it.

554
01:07:58,280 --> 01:08:00,260
and trust you know what did you have a question?

555
01:08:01,060 --> 01:08:02,380
I'd like to hear from staff.

556
01:08:03,460 --> 01:08:04,000
Floorsers.

557
01:08:06,840 --> 01:08:08,360
Hi, my name is Susan Griffith.

558
01:08:08,480 --> 01:08:09,200
I go by Sue.

559
01:08:09,420 --> 01:08:10,580
There's a lot of Sue's.

560
01:08:10,680 --> 01:08:11,720
Okay, I've learned.

561
01:08:12,000 --> 01:08:14,540
I joined the district in mid-May.

562
01:08:15,720 --> 01:08:20,980
And we are struggling to weed out what we can pay,

563
01:08:21,140 --> 01:08:23,200
what we can't pay in accounting and finance.

564
01:08:24,040 --> 01:08:27,500
And we have complete gridlock in the department

565
01:08:27,500 --> 01:08:46,900
because we can't execute the normal blanket purchase order process that we've done in years past and we are trying desperately to work with staff and the different venues to get pricing sheets and get things pulled together from the F&B portion of that agenda item.

566
01:08:46,900 --> 01:08:54,280
to see a listing of the different vendors. There's also different things going on for public works as well.

567
01:08:54,960 --> 01:08:58,440
But in our situation, we would ask if the board would consider

568
01:09:00,380 --> 01:09:06,120
directing general manager to have approval. We get the packets pulled together from folks and

569
01:09:06,120 --> 01:09:10,980
then give them to her and then we can execute the blanket purchase orders and then bring it back

570
01:09:10,980 --> 01:09:16,000
as a report item to you. The next month, and we'll just keep updating you with those because

571
01:09:16,000 --> 01:09:24,340
simply just having staff making an order, printing it out and uploading that, and then being able

572
01:09:24,340 --> 01:09:29,900
to use that for the fiscal year, is what my understanding is what we need to do. So right now,

573
01:09:30,160 --> 01:09:36,900
we have to do everything twice. We start from skirt one. We're entering the requisitions,

574
01:09:37,260 --> 01:09:41,700
then it needs to go out to the work flows for folks to approve it, and then it comes back,

575
01:09:41,700 --> 01:09:49,140
and then we have to receive it and put it through the payables process and I personally had

576
01:09:49,940 --> 01:09:57,300
over 36 hours in the course of two and a half days of entering in, in voices into

577
01:09:57,300 --> 01:10:06,100
Excel so we can get it approved, chair and vice chair was thankfully able to help us get those

578
01:10:06,100 --> 01:10:11,200
approved but we could only enter it for certain amounts and we had to make sure the purchase order

579
01:10:11,200 --> 01:10:19,980
was just for those items that we entered. So, in conclusion, we can't finish closing fiscal

580
01:10:19,980 --> 01:10:26,980
24, we can't catch up on adjusting entries, we're able to do the allocations that we need to

581
01:10:26,980 --> 01:10:33,020
make and we're also trying to prepare for the audit. So, completing our case for the department,

582
01:10:33,020 --> 01:10:36,900
Thank you for your time. Thank you for that. I'm going to go to church meds and then trust you

583
01:10:36,900 --> 01:10:44,580
noble and trusty talk. I would like legal counsel to help us to potentially understand

584
01:10:44,580 --> 01:10:52,660
what some of the situation is because I think some of it is coming from legal counsel feeling

585
01:10:52,660 --> 01:10:59,240
that we don't have proper contracts in place. So could we also hear from legal counsel on this issue?

586
01:11:00,940 --> 01:11:08,080
Yeah, I mean, the blanket personas have pretty standard form terms and conditions, the

587
01:11:08,080 --> 01:11:13,560
district uses for purchasing, looking through what has been added to the agenda packet.

588
01:11:13,640 --> 01:11:19,600
It looks like the fuel delivery contracts and the chemical requirements have additional insurance

589
01:11:19,600 --> 01:11:26,660
requirements related to environmental liability, inclusion, prior to these being put together

590
01:11:26,660 --> 01:11:31,100
for my understanding as we didn't have terms and conditions for procurement for a lot of these

591
01:11:31,100 --> 01:11:31,620
purchases.

592
01:11:32,340 --> 01:11:36,080
So that was an important step forward for protecting the district.

593
01:11:40,120 --> 01:11:46,300
So if the board doesn't feel comfortable approving these without time to review, I can

594
01:11:46,300 --> 01:11:54,580
understand and appreciate that, there is the process that is in board policy 3.01 that talks

595
01:11:54,580 --> 01:12:04,280
about procurement and approval of contracts by the board share in when it is not possible

596
01:12:04,280 --> 01:12:08,000
to bring a contract to the board and that could be used for intermittent procurements

597
01:12:08,000 --> 01:12:09,680
until these can come back.

598
01:12:11,560 --> 01:12:17,100
So yeah, that is an option that staff do have to take things to the board, but ultimately

599
01:12:17,100 --> 01:12:24,060
I think it is a good idea and a best practice for the district to be having solid, I mean,

600
01:12:24,060 --> 01:12:26,140
resources or contracts. There's no real legal

601
01:12:26,140 --> 01:12:29,860
destruction. So we should be having comprehensive documents that

602
01:12:29,860 --> 01:12:32,660
establish, you know, what our terms are for buying these goods and

603
01:12:32,660 --> 01:12:35,760
services and that protect the district. Thank you.

604
01:12:36,060 --> 01:12:37,840
Chair, did you have a follow-up?

605
01:12:38,760 --> 01:12:43,980
I did. The other thing that I had asked for was that we could

606
01:12:43,980 --> 01:12:51,100
have a comparison to what was 2324 because we don't know how significant,

607
01:12:51,100 --> 01:13:07,880
you know, how significant are these increases, so I didn't see that, but I think that when we get materials at 415 in the afternoon, it's not realistic for any of us to have had an opportunity to actually review it.

608
01:13:08,260 --> 01:13:20,020
If this is something that the board wants to delegate authority to the acting general manager and legal counsel to ensure that, you know, it is being handled properly.

609
01:13:20,020 --> 01:13:22,200
you know, that might be an alternative.

610
01:13:23,800 --> 01:13:26,460
Thank you, Trustee Novel, Trustee Tolin.

611
01:13:26,640 --> 01:13:28,220
I would not support deferring.

612
01:13:28,320 --> 01:13:31,820
I think this is too important to put off again.

613
01:13:33,140 --> 01:13:37,400
If board members need a half hour hour or two hours to review these tonight,

614
01:13:37,700 --> 01:13:38,620
I'm fine taking breaks.

615
01:13:38,780 --> 01:13:43,020
So we can do that and address this item and move on.

616
01:13:44,420 --> 01:13:45,780
Trustee Tolin, and then Trustee Tolin.

617
01:13:46,420 --> 01:13:47,240
Thank you, Chair.

618
01:13:48,600 --> 01:13:53,740
I'm split in this. I understand the views on both sides. I know the finance team are

619
01:13:53,740 --> 01:13:59,140
really under pressure this and it's not a good way to go about doing business. On the flip side,

620
01:13:59,300 --> 01:14:03,040
I recall the original member that's presented to the board saying, well, we should go with these

621
01:14:03,040 --> 01:14:08,360
suppliers for a bulk contracts because we've always used them. A common complaint I get when

622
01:14:08,360 --> 01:14:12,660
from vendors is, well, we're not going to bid for everything for everything because it's always

623
01:14:12,660 --> 01:14:17,000
going to go to the same people. I think we owe it to the community to get the best value.

624
01:14:17,240 --> 01:14:21,660
Can I suggest that we approve these for three month period at the moment to let staff get through the

625
01:14:21,660 --> 01:14:25,500
coming situation? Let's find out what we're going and that gives the board time to review and

626
01:14:25,500 --> 01:14:31,120
everything as well. Trusty talking. I feel like we're just leading to a discussion on this,

627
01:14:31,220 --> 01:14:34,020
so let's just keep it on the agenda and talk about it when we get to it.

628
01:14:36,510 --> 01:14:37,230
That's what I was thinking.

629
01:14:38,690 --> 01:14:45,610
Sounds good. Chair, you're okay with that? Yes, that's fine. I have, as it relates to the agenda,

630
01:14:45,610 --> 01:14:59,970
I have one other question and this is for legal counsel and if you, it's a consent calendar item and I don't know whether it needs to be pulled or if it's

631
01:15:00,000 --> 01:15:06,220
Can we be dealt with? So am I allowed to touch on that and explain what the question is?

632
01:15:07,960 --> 01:15:13,080
Good. Good. Yeah, yeah, I'm not sure what the question is, but please go ask him.

633
01:15:13,380 --> 01:15:24,960
Okay, so on page 327 of the board packet. This is for the consent. It's a small dollar amount, $9,600, okay?

634
01:15:24,960 --> 01:15:37,120
but on page 327, it says that the price is $9,600 for project management. It is not the scope of project management.

635
01:15:38,160 --> 01:15:47,200
So it is the scope for, it is a fixed price, quote, based on the scope described above, which is not project management.

636
01:15:47,200 --> 01:16:06,220
So, you know, we need to do a better job of determining what we're paying for, and we're not paying $9,600 for project management, and that's what it states on the price line of page 2 of 3 and on page 327 of the board packet.

637
01:16:06,220 --> 01:16:25,820
And this is just a small situation, but this is another example of having contracts and having things that are prescriptive and are accurate in our correct, and it should be $9600 for the scope of work described above, not for project management.

638
01:16:27,200 --> 01:16:28,900
So does that have to get pulled?

639
01:16:32,180 --> 01:16:32,740
I don't know.

640
01:16:32,740 --> 01:16:34,160
Who is this to oversee the project?

641
01:16:35,680 --> 01:16:44,700
So the board can approve the contract with that modification, but it's on the consent calendar, so does it have to be pulled?

642
01:16:45,760 --> 01:16:47,200
Yeah, it should.

643
01:16:47,760 --> 01:16:55,740
Okay, then I request F3 be pulled from the consent calendar and we can put it at the end of the evening.

644
01:16:59,240 --> 01:17:05,360
Okay, F3, and what was the other G I'd F2 and F3?

645
01:17:07,100 --> 01:17:13,060
So F2 and F3 will become F10 and 11.

646
01:17:16,120 --> 01:17:17,540
G2 though was pole.

647
01:17:18,020 --> 01:17:21,480
So it will be G1, G2 has been removed.

648
01:17:21,780 --> 01:17:25,780
G3 becomes G4, G4 becomes G5.

649
01:17:25,780 --> 01:17:28,560
Could you for copy other ones that's the end one?

650
01:17:28,880 --> 01:17:29,460
She wanted a little box.

651
01:17:30,380 --> 01:17:31,080
Yes, keep ten.

652
01:17:31,540 --> 01:17:32,600
I'm going to let it in.

653
01:17:32,820 --> 01:17:32,960
She wanted it.

654
01:17:33,040 --> 01:17:33,780
She wanted me to come.

655
01:17:34,060 --> 01:17:34,640
She wanted.

656
01:17:35,440 --> 01:17:35,740
She wanted.

657
01:17:35,740 --> 01:17:35,860
Yeah.

658
01:17:36,020 --> 01:17:38,200
I was going to tell you I was doing it right.

659
01:17:39,880 --> 01:17:41,220
11 becomes G 2.

660
01:17:42,200 --> 01:17:43,920
G 8 becomes G 3.

661
01:17:44,560 --> 01:17:46,200
G 3 becomes G 4.

662
01:17:47,920 --> 01:17:49,500
G 4 becomes G 5.

663
01:17:49,660 --> 01:17:51,420
G 5 becomes G 6.

664
01:17:51,420 --> 01:18:09,420
G7, G7, G9 becomes G8, G10 is G9 and F2 becomes G10, F3 becomes G11.

665
01:18:09,420 --> 01:18:10,840
That's like a blue seat, thanks.

666
01:18:11,180 --> 01:18:12,260
You guys okay with that?

667
01:18:12,360 --> 01:18:13,080
That's great.

668
01:18:13,540 --> 01:18:14,320
All right, yeah, what's going on?

669
01:18:14,320 --> 01:18:15,160
A gym is approved.

670
01:18:19,000 --> 01:18:19,480
All

671
01:18:23,800 --> 01:18:27,160
right, moving on to item E.

672
01:18:27,240 --> 01:18:29,780
Item E1, receive and review final report for Isaac

673
01:18:29,780 --> 01:18:33,680
due diligence on it from room brown can be found pages 7 through

674
01:18:33,680 --> 01:18:37,860
81 of your board packet, trusty Tolic, the other floor.

675
01:18:39,220 --> 01:18:40,180
Thank you, Chair Dent.

676
01:18:40,860 --> 01:18:43,380
We've provided the final report from room in Brian.

677
01:18:43,380 --> 01:18:49,960
and no substantive changes, we added some of the things that were requested by the board like

678
01:18:49,960 --> 01:18:56,000
breaking down the breaking down between the years of the three years in the different areas

679
01:18:56,000 --> 01:19:01,760
identified. We also added, which is most important, what the definition of fraud being used in the

680
01:19:01,760 --> 01:19:08,660
report and the report was. So we still have agreed with Ruben Brown's because I've had requests

681
01:19:08,660 --> 01:19:14,860
various board members for some breakdowns of the breakdowns of the data being used, so I have

682
01:19:14,860 --> 01:19:21,500
an open request into Riven Brown for that. I just repeat my email to trustees. Please send me

683
01:19:21,500 --> 01:19:27,580
a list of the data, any data requests you have for you looking for the data breakdown. Otherwise,

684
01:19:27,780 --> 01:19:29,820
I think I'll open the questions.

685
01:19:31,980 --> 01:19:35,360
Trust C talking. Is Riven Brown going to come back? I think that was

686
01:19:35,360 --> 01:19:39,560
of my requests when we originally received this with such short notice because I do still have a few

687
01:19:39,560 --> 01:19:43,120
questions for them, but I do appreciate all the work that was put into this new final draft.

688
01:19:44,440 --> 01:19:49,680
I thank you. I may have killed my trigger. I forgot not request, so that's my fault. I shall speak with them

689
01:19:49,680 --> 01:19:53,500
in that. Perfect. Thank you. I'd be wonderful. I think we can do it. I assume we can do it by zoom.

690
01:19:55,280 --> 01:20:02,580
Any other questions regarding the side of them?

691
01:20:02,580 --> 01:20:09,920
So, uh, defensible space, revenue collected versus expenses, verbal update from our director

692
01:20:09,920 --> 01:20:11,160
of public quirks, Kate Nelson,

693
01:21:12,240 --> 01:21:13,240
Ms. Nelson, how are you?

694
01:21:15,660 --> 01:21:16,160
I'm good.

695
01:21:16,200 --> 01:21:16,600
Thank you.

696
01:21:16,700 --> 01:21:17,460
For as yours.

697
01:21:17,740 --> 01:21:17,960
Thank you.

698
01:21:18,040 --> 01:21:26,800
Thank you, Vice Chair, and the trustees, um, I was asked to bring this back to the board to show

699
01:21:26,800 --> 01:21:37,360
basically the Urevenue collected over the last five years and then the expenses incurred

700
01:21:38,040 --> 01:21:45,200
associated with the defense school space. This is Supplemental Item E2. If I can make

701
01:21:45,200 --> 01:21:46,960
this any bigger with

702
01:21:50,450 --> 01:22:00,170
so basically it starts in fiscal year 2020. The utility side of the

703
01:22:00,170 --> 01:22:07,370
district collects about 100,000 through the utility bill, and then community services collects

704
01:22:07,370 --> 01:22:10,250
the other 100,000.

705
01:22:10,550 --> 01:22:15,670
Generally it was collected through the facility fee up until 2019, and then after that

706
01:22:15,670 --> 01:22:19,810
it's been funded through the REC admin fund.

707
01:22:21,930 --> 01:22:27,330
So you can see on the spreadsheet that each year we've got the expense broken down by where

708
01:22:27,330 --> 01:22:28,150
it's charged to.

709
01:22:28,150 --> 01:22:29,970
So it's broken up by your sewer and while...

710
01:22:30,000 --> 01:22:48,220
Order, and then the REC admin. So in 2020, there was a little over 101,000 collected through the utility 100,000 was budgeted through community services and total spent on the

711
01:22:48,220 --> 01:22:52,480
was a $195,751.94.

712
01:22:53,800 --> 01:22:56,280
So as you go through each fiscal year,

713
01:22:57,140 --> 01:23:01,420
you can see basically where the money has gone

714
01:23:02,460 --> 01:23:06,280
between the water, sewer, and the red cadmium funds.

715
01:23:12,720 --> 01:23:15,260
At this time, I'll turn it over to the board for any questions.

716
01:23:15,800 --> 01:23:17,320
Any questions from my colleagues?

717
01:23:17,380 --> 01:23:18,160
Trustee Tolick.

718
01:23:19,640 --> 01:23:20,660
Thank you, Vice Chair Dan.

719
01:23:20,680 --> 01:23:22,460
No chair Dan, I'm not sure what to call you tonight.

720
01:23:23,360 --> 01:23:29,840
I was acting chaired in. And thank you, Director Nelson. I'm looking at the FY204 numbers.

721
01:23:29,960 --> 01:23:31,520
And as soon as that's 23, 24.

722
01:23:33,800 --> 01:23:37,220
But Jim said me is the two round numbers there for the expense.

723
01:23:38,040 --> 01:23:44,360
So have we just written them a check for the 50,000, 100,000. I was under the understanding that we just we paid.

724
01:23:44,360 --> 01:23:49,480
We paid the defensible space as and when the fire service did actually work for us.

725
01:23:49,480 --> 01:23:53,180
That's correct and that does not look correct.

726
01:23:54,120 --> 01:23:58,840
I believe accounting probably needs to dive into those numbers a little bit more,

727
01:23:59,600 --> 01:24:03,240
but at the first poll of the report, that's what it's coming out as.

728
01:24:03,620 --> 01:24:07,020
Okay, and it looks kind of like the budget numbers I suspect,

729
01:24:07,260 --> 01:24:10,500
so if it can correct that, that would be helpful.

730
01:24:11,300 --> 01:24:16,160
I'm not sure am I allowed to comment on the rest of the things.

731
01:24:18,920 --> 01:24:19,960
Thank you.

732
01:24:20,100 --> 01:24:22,360
Any other questions on this item?

733
01:24:26,100 --> 01:24:26,760
Thank you, Ms. Nelson.

734
01:24:27,080 --> 01:24:28,700
They'll close out item E2.

735
01:24:29,120 --> 01:24:33,460
Moving on to item E3, water, and sewer CIP analysis of verbal update.

736
01:24:34,020 --> 01:24:36,820
Director of Public Works, Ms. Nelson, floor is yours.

737
01:24:37,260 --> 01:24:38,740
So this is a quick update.

738
01:24:38,940 --> 01:24:47,840
I am working with accounting to get all of the expenses associated with the capital projects on both the water and sewer slide.

739
01:24:48,700 --> 01:24:55,000
We have on the utility side and accurate account of the revenues just because we have that

740
01:24:55,000 --> 01:25:00,280
building software in house so we know those numbers that we need to get with accounting

741
01:25:00,280 --> 01:25:05,960
and get the expenses and just verify that everything has been put in the correct spot.

742
01:25:06,560 --> 01:25:09,200
So that is the report I have for you this evening.

743
01:25:09,880 --> 01:25:16,500
I will probably be bringing this back on September 11th with those numbers from accounting.

744
01:25:17,840 --> 01:25:21,520
Thank you for that update in the questions from my colleagues.

745
01:25:22,980 --> 01:25:25,360
Trustee Toc, thank you, Vice Chair Dent.

746
01:25:25,640 --> 01:25:27,160
Thank you, Drac. Again, Director Nelson.

747
01:25:29,600 --> 01:25:32,520
We discussed during the CIP meeting, the CIC meeting,

748
01:25:33,060 --> 01:25:41,540
how we were delineating expenses and capital projects and also speaking with the finance team yesterday,

749
01:25:41,740 --> 01:25:45,020
understood that we're not using Tyler for it at the moment.

750
01:25:45,020 --> 01:25:49,260
So can you clarify for the board and be helpful here just some of the details you provided

751
01:25:49,260 --> 01:25:55,500
at the CIC meeting because it's one of the biggest sources of mail I get from the community.

752
01:25:55,720 --> 01:25:59,380
One require to capitalize on things and why we're not controlling capital projects.

753
01:26:00,020 --> 01:26:04,880
You have put new processes in place so perhaps you can just give a quick, very brief description

754
01:26:04,880 --> 01:26:05,840
for the community here.

755
01:26:05,920 --> 01:26:06,760
I think that would be helpful.

756
01:26:07,580 --> 01:26:07,800
Sure.

757
01:26:08,320 --> 01:26:14,760
So currently the capital projects from this fiscal year moving forward are being

758
01:26:14,760 --> 01:26:18,340
entered into the Tyler Project Central module.

759
01:26:19,560 --> 01:26:22,260
The previous projects have been entered in,

760
01:26:22,620 --> 01:26:24,600
but because of the way it was set up,

761
01:26:24,780 --> 01:26:26,820
not all of the functions are working on it.

762
01:26:27,120 --> 01:26:29,200
So moving forward, it should work correctly.

763
01:26:30,260 --> 01:26:34,460
I did verify with accounting that there is a way

764
01:26:34,460 --> 01:26:39,040
that they can do a sub-account within the project central.

765
01:26:39,560 --> 01:26:43,600
So each project could have an expense line

766
01:26:43,600 --> 01:26:51,040
and a capital line. So any item within that project that would be expense would be charged to

767
01:26:51,040 --> 01:26:57,100
that expense line. So it would be clearly delineated within the project central. And that's where

768
01:26:57,100 --> 01:27:03,720
everything is stored. So all of the invoices, all of the purchase orders associated with

769
01:27:03,720 --> 01:27:10,180
the projects are within this project central staff time that's billing against that project

770
01:27:10,180 --> 01:27:17,420
is also in there. And so that hopefully, as we move forward, all of that will be built out,

771
01:27:17,640 --> 01:27:23,720
and it will be self-contained for each project. Thank you. That's helpful for that self-law.

772
01:27:24,100 --> 01:27:27,620
And so it's a good start. I think we've still got a long way to go, but I mean, my main concern

773
01:27:27,620 --> 01:27:33,780
is that we probably didn't need it, so we don't just throw somes into capital for the balance sheet

774
01:27:33,780 --> 01:27:38,040
further. Thank you for that. Any other questions?

775
01:27:38,040 --> 01:27:44,600
All right, I'll close out on me three. Thank you, Mr. Nelson. I'm moving on to item E4,

776
01:27:44,860 --> 01:27:49,500
Treasures Report June 2024, Activities District, Treasures Report to include July Monthly

777
01:27:49,500 --> 01:27:54,300
Financial Report and District Budget Performance, Trustee Utolick.

778
01:27:55,340 --> 01:27:59,400
Thank you, Vice Chair. Then, can you bring up the report? Thank you.

779
01:28:14,060 --> 01:28:15,080
If you move to page next

780
01:28:15,080 --> 01:28:15,660
page please,

781
01:28:25,140 --> 01:28:28,120
thank you. And I'll continue my favorite topic,

782
01:28:30,460 --> 01:28:32,240
but as you can see,

783
01:28:32,240 --> 01:28:40,140
Again, we've consistently, throughout the year, we've overshot on our monthly payroll.

784
01:28:40,920 --> 01:28:45,060
It's a good way over budget. If we also jump to page

785
01:28:47,880 --> 01:28:52,160
4, you see the overall picture.

786
01:28:54,250 --> 01:28:58,690
I'll do on include the year to date on the next version of that.

787
01:28:58,690 --> 01:29:09,730
So you can see all year-to-date for the full financial year we've overshots our payroll budget by 1.1.2 million.

788
01:29:10,970 --> 01:29:14,770
No surprises have been highlighting this all the way through.

789
01:29:14,910 --> 01:29:17,890
I think there's been expressed during the budget cycle this year.

790
01:29:19,050 --> 01:29:25,110
I don't expect to see that happening, but I'll comment in that one look at July financials as well.

791
01:29:26,530 --> 01:29:33,430
Now, much else, there are some, in the interest of time, I'll just dive through the investments

792
01:29:33,430 --> 01:29:39,170
and things, and the, because for the kind of payable, we have no budget number to sew

793
01:29:39,170 --> 01:29:39,510
against.

794
01:29:39,630 --> 01:29:46,530
I don't know if it's good or bad, jumping to page 8, the cost centre revenues versus expenses.

795
01:29:51,270 --> 01:29:53,690
Again, you can see here, we've consistently,

796
01:29:56,130 --> 01:29:58,910
overshot expenses, and undershot

797
01:29:58,910 --> 01:29:59,410
on revenues.

798
01:30:00,000 --> 01:30:16,780
The beaches look good on revenues, but bear in mind that because we're collecting a large amount of capital for the beach house. That's the reason that looks like it's good there. Even ski is barely, barely exceeded the expenses this year.

799
01:30:17,400 --> 01:30:23,880
So it's the days of the days of ski providing several million dollars to support other venues.

800
01:30:23,880 --> 01:30:29,000
I don't think we can expect that just to continue indefinitely.

801
01:30:30,240 --> 01:30:31,200
Page 9,

802
01:30:35,540 --> 01:30:41,040
again, you see that shows that the difference, the different expense categories

803
01:30:41,040 --> 01:30:45,920
for each of the venues, again, the graphs are pretty much self-explanatory,

804
01:30:51,220 --> 01:30:52,740
appendix A shows

805
01:30:52,740 --> 01:31:01,660
all the difference, appendix A is all the disbursements over 50,000, again, for some of

806
01:31:01,660 --> 01:31:10,400
These things like NV Energy, there's also further experiments there, shown in Appendix B,

807
01:31:10,760 --> 01:31:12,760
Appendix B's, the total check register,

808
01:31:15,180 --> 01:31:19,100
and I would draw your attention to

809
01:31:21,220 --> 01:31:24,700
there is no page numbers,

810
01:31:25,380 --> 01:31:30,000
but you'll see it and something is also brought to my attention, something I've just raised

811
01:31:30,000 --> 01:31:37,280
some other concerns. We see a lot of expenses for food and beverage, just showing us unclassified.

812
01:31:38,080 --> 01:31:43,200
Basically, my discussions with the finance team, within food and beverage, we're not allocating

813
01:31:44,460 --> 01:31:49,500
these expenses to any particular department, so we're just throwing all into a huge bucket,

814
01:31:50,220 --> 01:31:54,020
and then we wonder why we're making a loss, or we think we're making a loss,

815
01:31:54,240 --> 01:31:58,560
so we don't know what we're actually doing in terms of food and beverage. But if all we're doing

816
01:31:58,560 --> 01:32:06,640
is throwing all these expenditures and not a trivial thing. I find that very concerning, particularly

817
01:32:06,640 --> 01:32:13,700
when we're supposedly trying to run commercial businesses and actively trying to recruit external

818
01:32:13,700 --> 01:32:19,640
business and we have no way of knowing whether we're actually making a profit on it because

819
01:32:19,640 --> 01:32:25,580
we have no way of knowing where we're allocating the food expenses. So that's certainly certainly

820
01:32:25,580 --> 01:32:33,060
the concern. I think it's something we've asked for before that the Board has been asking for

821
01:32:33,060 --> 01:32:37,540
several months of not over a year for more detail and more breakdown for food and beverage,

822
01:32:37,780 --> 01:32:43,780
and it still seems to seem to be missing. Finally, I just see trustee Tonking.

823
01:32:43,920 --> 01:32:48,360
I have a question if you just bear with me trustee Tonking. On the procurement cards,

824
01:32:48,680 --> 01:32:54,820
I do have some details. We've reduced that we heard in the room in Brown report. There was 93 procurement

825
01:32:54,820 --> 01:32:59,640
cards, and I showed the 43 procurement cards in circulation.

826
01:33:01,940 --> 01:33:06,700
I can assure you that I have been

827
01:33:06,700 --> 01:33:10,560
pestering finance directors since I have been on the Audit Committee about their use of procurement

828
01:33:10,560 --> 01:33:16,840
cards and getting better controls on them. We are doing some work on that, I am pushing

829
01:33:16,840 --> 01:33:20,900
on it, so we have reduced the numbers. I think they can probably still reduce further, but there is

830
01:33:20,900 --> 01:33:26,360
listing as every month of all of each of the verses on that. And with thank you for that,

831
01:33:26,360 --> 01:33:31,700
I'll take questions from the board and that then we'll move to the sources and uses numbers.

832
01:33:32,520 --> 01:33:40,400
Thank you, Trustee Duncan. On page 4 of your report, you do the year to date expenses looking at

833
01:33:40,400 --> 01:33:45,740
like payroll and then accounts payable. Can you do a total one for us too? That's just nice chart to

834
01:33:45,740 --> 01:33:51,160
get. It would be nice to kind of see just overall in that cost, and I feel like overall budget,

835
01:33:51,560 --> 01:33:56,240
not by cost, I know. Yeah, so I've let out, I hope to do that. Unfortunately, the finance,

836
01:33:56,440 --> 01:33:59,680
I've been trying to find out the department a little bit space, so I haven't asked for changes as much.

837
01:33:59,860 --> 01:34:04,780
Yeah, there's no right on that, but yeah, I agree. I agree. Let's put it close to it in graphical

838
01:34:04,780 --> 01:34:10,640
bar chart, something easier to read as well. Yeah, and then the other thing I was going to say is

839
01:34:10,640 --> 01:34:15,580
with that food and beverage concern, I did want to advocate for F&B staff. They had brought

840
01:34:15,580 --> 01:34:22,240
up to me a year ago, I had brought it up to our former General Manager McGee and he was supposed

841
01:34:22,240 --> 01:34:27,760
to deal with it and get with our finance director at the time to fix the child accounts so they

842
01:34:27,760 --> 01:34:32,720
could allocate correctly. So I do want to say that they had that on there. Right, our side, I'm hoping

843
01:34:32,720 --> 01:34:36,900
that that can be something like that. It's a dress. I know finance staff is dressed, but I do

844
01:34:36,900 --> 01:34:40,540
know that food and beverage has decided that is a big concern if there's this one.

845
01:34:40,540 --> 01:34:53,680
I understand in the pressure and finance at the moment, but I would suggest that food and beverage

846
01:34:53,680 --> 01:34:59,320
staff can do some back of envelope stuff themselves. That is a normal way, most small

847
01:34:59,320 --> 01:35:03,460
businesses run and that are a lot of these things are done back of envelope with least some

848
01:35:03,460 --> 01:35:09,500
allocation. The fact that we have no allocations leaves us not knowing where we are going, it could

849
01:35:09,500 --> 01:35:15,260
mean we're taking on external business and actually making a loss on it to drive revenue numbers

850
01:35:15,260 --> 01:35:21,240
but actually actually losing money so we really need if we've increased the targets for facilities

851
01:35:21,240 --> 01:35:25,120
and for our functions so we need to be able to get some control of that but we need to know

852
01:35:25,120 --> 01:35:28,220
for actually making money if we should pull out of that business.

853
01:35:31,260 --> 01:35:34,180
Chishmet. Thank you, Vice Chair.

854
01:35:36,400 --> 01:35:41,760
Trustee Tillick, I just have a question if Matt is able to bring up as an example

855
01:35:41,760 --> 01:35:50,360
page 29 of your report. It's just a page that, as he was scrolling past, it says unclassified.

856
01:35:51,560 --> 01:35:58,360
And to me, is that one of the issues relative to internal controls, is that we have the ability

857
01:35:58,360 --> 01:36:06,180
to make payments for things and have them unclassified? I mean, is this, is this something that

858
01:36:06,180 --> 01:36:10,580
and Tyler has to be changed as an internal control.

859
01:36:12,320 --> 01:36:19,780
Thank you, Chair Smith. As I understand it, it's passionate and internal control, but as

860
01:36:19,780 --> 01:36:24,200
I understand that all these invoices are just coming in to food and beverage and then they're

861
01:36:24,200 --> 01:36:30,120
divvied up between different departments. They're not divvied up further down, you know,

862
01:36:30,220 --> 01:36:34,300
they may go to golf or they may go to ski, but they're not divvied up for sale, let's say the

863
01:36:35,020 --> 01:36:41,080
for the cost of goods sold that we've been given is just simply a straight percentage of revenues.

864
01:36:41,780 --> 01:36:45,740
And we have no idea of knowing that these things like these things, how correct these things are.

865
01:36:46,060 --> 01:36:50,860
So we're doing very, very rough numbers that don't let us run a business.

866
01:36:51,040 --> 01:36:54,200
And then one that's working for in beverage knows that the margins are so small.

867
01:36:54,380 --> 01:37:00,380
You need to be in top of these. If you're not allocating your cost correctly, you have no idea if you're going to stay in business or not.

868
01:37:00,380 --> 01:37:19,160
And then following up on that internal control question, I noticed that some procurement cards were being approved by various people and it didn't seem perhaps as though the approver was someone who was part of that department, what have you.

869
01:37:19,160 --> 01:37:29,980
So, have there been internal controls put in place, as it relates to P card approvals to ensure that there's the appropriate, you know.

870
01:37:30,780 --> 01:37:32,780
Organizational reporting structure.

871
01:37:34,480 --> 01:37:41,140
Thank you, Chair Smith. The internal controls are, basically, the policy and peak cards that

872
01:37:41,140 --> 01:37:46,940
are as a policy, it just seems to be, it doesn't seem to, and getting enforced and

873
01:37:46,940 --> 01:37:51,240
love and the lot of occasions. Yeah, I saw that as well as a several procurement

874
01:37:51,240 --> 01:37:56,180
cards for lower down the organization being approved by Mr. McGee. It seems to seem

875
01:37:56,180 --> 01:38:02,780
slightly strange, but there is a very clear policy on the requirements for procurement cards,

876
01:38:03,540 --> 01:38:08,680
and Ruben Brown highlighted several issues with the P cards, which are basically where the

877
01:38:08,680 --> 01:38:17,740
policy is being ignored. I think that's the policy by itself is providing the internal controls,

878
01:38:18,180 --> 01:38:23,460
but I think we do need either some random audits on it or just reminds that Reminder,

879
01:38:23,460 --> 01:38:26,640
measures staff that are signing off and these what the requirements are.

880
01:38:28,400 --> 01:38:34,360
Well, and this is something in Rubin Brown and, you know, from my perspective, Rubin Brown's

881
01:38:34,360 --> 01:38:43,440
report identified gaps, identified areas that were considered risk. It's not a road map or a recipe

882
01:38:43,440 --> 01:38:51,900
of how to fix things at all. And I think that's where perhaps acting general manager,

883
01:38:51,900 --> 01:38:59,420
worker could work with staff to identify what is the roadmap to addressing these issues

884
01:38:59,420 --> 01:39:06,700
and, you know, having proper, you know, p-card approvals and, you know, proper assignment

885
01:39:06,700 --> 01:39:12,620
of expenses seems to be, you know, top of the list and it's something that, as board members,

886
01:39:13,140 --> 01:39:15,180
we're seeing it in your report.

887
01:39:20,620 --> 01:39:20,940
Thank you.

888
01:39:20,940 --> 01:39:30,040
Obviously, the road map is—I think there are some suggestions that have been browned, but the road map is really—is—don't—we have a policy in place.

889
01:39:30,360 --> 01:39:35,780
I think the initial state stage is certainly to make sure that our management staff are following the policy.

890
01:39:36,180 --> 01:39:41,740
Not just signing off against the receipt with no breakdown and not an itemised invoice and things,

891
01:39:42,260 --> 01:39:49,220
but I agree that we need to need to be as proud as just so many other things in the road and brown report.

892
01:39:49,880 --> 01:39:55,360
I may just ask, I'm just going to throw something out for us to potentially talk about later,

893
01:39:56,020 --> 01:40:01,400
and that is some time ago we talked about having an internal auditor.

894
01:40:02,200 --> 01:40:07,500
With some of these things in order to follow up and ensure that things are being changed

895
01:40:07,500 --> 01:40:13,820
and are being addressed and followed, it might be something that is a position within finance

896
01:40:14,580 --> 01:40:18,120
that perhaps the board wants to actually move forward.

897
01:40:20,490 --> 01:40:25,370
Certainly, that would be one of the things you'd expect an internal order to do, whether we

898
01:40:25,370 --> 01:40:30,710
outsource it, whether we have some, have some in-house, but again, that's, that's

899
01:40:30,710 --> 01:40:31,430
further down the line.

900
01:40:31,610 --> 01:40:37,650
I think the key thing, the first line of action is almost, is always for managers to act in accordance

901
01:40:37,650 --> 01:40:39,190
with their requirements.

902
01:40:42,460 --> 01:40:48,860
And the acting general manager has the authority to ensure that those things are happening.

903
01:40:48,860 --> 01:40:48,860
Thank

904
01:40:51,300 --> 01:40:52,160
you.

905
01:40:52,920 --> 01:40:54,280
Thank you.

906
01:40:55,740 --> 01:40:57,940
I want to continue on.

907
01:40:58,400 --> 01:40:58,600
Yes, sir.

908
01:40:58,720 --> 01:40:59,380
Thank you.

909
01:40:59,620 --> 01:41:00,300
Vice Chair Dent.

910
01:41:01,100 --> 01:41:04,460
I'm trying to make sure I'm looking at the right ones with the right page.

911
01:41:04,660 --> 01:41:05,340
My comments on it.

912
01:41:05,460 --> 01:41:06,220
There's several changes.

913
01:41:07,260 --> 01:41:12,120
The sources, the monthly financial summary is showing the year-to-date actuals.

914
01:41:12,260 --> 01:41:17,880
So this is basically the first cut of the year end results across all the different venues.

915
01:41:20,000 --> 01:41:24,960
I would like to say I put my short face on, but I'm sure you know from my previous comments.

916
01:41:25,600 --> 01:41:31,880
When I go through all the departments, all the venues, there's a consistent theme.

917
01:41:33,380 --> 01:41:37,280
We've overspend significant, some areas on salaries and benefits.

918
01:41:39,040 --> 01:41:43,020
We've waited under spent in most areas on services and supplies.

919
01:41:43,020 --> 01:41:49,940
Yes, during the budget process, we were told by the department heads that the couldn't

920
01:41:49,940 --> 01:41:53,440
do repairs, that couldn't work, that was supposed to do because they didn't have budget

921
01:41:53,440 --> 01:41:54,280
for it.

922
01:41:54,580 --> 01:41:59,560
Yet most of that budget was in the services and supplies, and this year we actually allocated

923
01:41:59,560 --> 01:42:04,980
additional money to catch up and stuff that had not been done, but as I stated during the

924
01:42:04,980 --> 01:42:08,860
budget process, it looked, if I look through these numbers at first glance, it looked

925
01:42:08,860 --> 01:42:14,820
we have had the money there, but we have moved to other budget areas. I would certainly request

926
01:42:14,820 --> 01:42:23,020
that we make sure that directors and managers are actually following the payroll budgets of

927
01:42:23,020 --> 01:42:27,780
those big experiences, which I have seen already in some of the July numbers, that we need to

928
01:42:27,780 --> 01:42:37,000
understand whether they are there. I think another area of concern is when I look at the internal

929
01:42:37,000 --> 01:42:45,200
services fund, as I mentioned in public comment as well, after giving the internal services

930
01:42:45,200 --> 01:42:51,100
fund a half million dollar plus loan from the general fund last year, I see the general

931
01:42:51,100 --> 01:42:57,900
fund the internal services fund this year is again under by 600,000, just not different staff

932
01:42:57,900 --> 01:43:03,180
from finance staff prior to the meeting, that there's some revenue not come in yet against building

933
01:43:03,180 --> 01:43:09,040
services, but we're still over half a million bucks in the whole on internal services.

934
01:43:09,860 --> 01:43:14,800
Now, the justification for doing internal services internally is that it's the cheapest way

935
01:43:14,800 --> 01:43:15,560
to do it.

936
01:43:15,840 --> 01:43:21,200
But if we're not recovering our costs, again, that's another area that we should be looking

937
01:43:21,200 --> 01:43:22,040
at.

938
01:43:22,240 --> 01:43:27,840
It sounds like other of the costs, but the costs are only two ways that's going at the cost

939
01:43:27,840 --> 01:43:34,700
not under control, or we're not the recharges to departments or insufficient, in which case we

940
01:43:34,700 --> 01:43:40,240
start skewing all the results. So it's, I think that's another, that's another critical

941
01:43:40,240 --> 01:43:46,640
favour to look at, because we're basically now a general fund is out over a million bucks to

942
01:43:46,640 --> 01:43:51,980
internal services and my understanding of NRS. I think we are in a slightly awkward position

943
01:43:51,980 --> 01:44:00,420
of that as well, but I wouldn't. I'm not an expert on that, but I have been advised that we need

944
01:44:00,420 --> 01:44:03,740
to look at how we're doing this. I don't think we'd do it properly last year's my understanding.

945
01:44:10,780 --> 01:44:13,880
Any questions at the same? Or do you continue on?

946
01:44:15,040 --> 01:44:18,600
I'll just continue on just briefly. And thank you to staff as well for

947
01:44:18,600 --> 01:44:24,340
finding out stuff. I know that they've pulled this together with the draft July numbers. I think

948
01:44:24,340 --> 01:44:30,340
There are still things missing, obviously. We're still getting up to date on because it's

949
01:44:30,340 --> 01:44:37,300
showing the current month budget as the annual budget. Just a few things jumped out.

950
01:44:37,580 --> 01:44:46,280
If I look at some venues, that's a 1-A-Rable, we'd spent 23% of the staff budget in July.

951
01:44:47,120 --> 01:44:52,740
I think assuming it's a four-month season, that should be okay. Again, I also see areas

952
01:44:52,740 --> 01:44:54,600
If I look at facilities,

953
01:44:56,860 --> 01:44:57,480
I find it.

954
01:45:00,000 --> 01:45:10,040
Socialities were showing revenues of 3,700 dollars for the month, but were showing expenses of 95, 95,000.

955
01:45:10,340 --> 01:45:19,400
Now facilities had a budget target of 2.1 million, and if we're only showing 3,000 revenues this month, some of this may be timing, but I think again,

956
01:45:20,880 --> 01:45:27,880
let's make sure we're on top of that, the time to take correct directions at the start of the year, not in month 11 when we find this work.

957
01:45:27,880 --> 01:45:29,920
no i'r i'n

958
01:45:33,500 --> 01:45:35,640
gallu ei o'n am'n ceilix sydd'n gallu, o'n gallu yneddol,

959
01:45:38,560 --> 01:45:42,920
o'n gallu drnaod yn llwchais, o'n gallu,

960
01:45:42,920 --> 01:45:47,280
a'nd y Nrewchrau iawn yngsyll mwymd mae'r fam o'n gallu, o'n gallu effa'n gallu.

961
01:45:50,740 --> 01:45:52,140
No o cateenau.

962
01:45:53,720 --> 01:45:55,700
O'n gallu, gwybod yn ammthio, o'n gallu, o'n gallu, o'r gallu i'n gallu, o'n gallu i'n gallu i'n gallu,

963
01:45:55,800 --> 01:45:58,040
mwyod yn gallu a fwybod yn gallu am ydymdl o'n gallu.

964
01:46:03,490 --> 01:46:05,510
Ydym gael ei feu ym allwch ydym fel i'n gallu i'n gallu,

965
01:46:07,250 --> 01:46:16,650
Grazieau yn fý array syn amb dwewn �réi, dwydw yn tryb fellyr past yn zostaedd ar",

966
01:46:16,650 --> 01:46:17,090
o time syn bod wedi, ddwy Single Quest yn maenars dabei.

967
01:46:17,090 --> 01:46:17,830
Byr y ba'n

968
01:46:19,770 --> 01:46:32,450
yn yr bleu definysihyd â ddwy癒d employers ddwy癒d która'w hynrys

969
01:46:32,450 --> 01:46:38,350
i'n yda a' pru edw'n a'r iawn o'r 75'ro,

970
01:46:38,350 --> 01:46:40,550
whereby mätraot am hymw'n am'r今天.

971
01:46:40,550 --> 01:46:42,850
Mae yda wed妖f y sef'n o'r gwybod ynr ar llod fzym.

972
01:46:44,250 --> 01:46:46,770
Mae'n siffud ddym'n gwybod,

973
01:46:47,950 --> 01:46:51,390
mae yda hynod dllwn eitholio fzym'n eitholio

974
01:46:51,390 --> 01:46:57,890
dleithod, yn yda a'r yda,

975
01:46:57,890 --> 01:46:59,270
byrhosol.

976
01:47:00,070 --> 01:47:01,770
Symer i porciol.

977
01:47:02,270 --> 01:47:03,010
A'yr a'yr,

978
01:47:03,010 --> 01:47:03,710
meyniraelAR..

979
01:47:03,710 --> 01:47:07,990
Al shores facilit сделал bo'n 957

980
01:47:07,950 --> 01:47:08,550
cydy coupledatil,

981
01:47:09,590 --> 01:47:10,890
ddyn o cup壓ddyn o yna,

982
01:47:10,890 --> 01:47:11,550
a'r rynrien nhd eiths kcia yna felli

983
01:47:11,550 --> 01:47:11,730
llurio lang o'n ddiathiayr i churches.

984
01:47:11,730 --> 01:47:20,030
Заclock msi Maiwards i wna'r famigia

985
01:47:20,030 --> 01:47:20,630
gyfyrde bethich yn fwy,

986
01:47:25,390 --> 01:47:27,870
ddyn 8'i dyddeth cyhoodn un i Hawlu

987
01:47:27,870 --> 01:47:35,230
I'r 36 paxl, 444 person, pain, o'r eus mwydra'r reis yn ff i.

988
01:47:35,590 --> 01:47:36,690
Gwydra'r yn fffich...

989
01:47:36,690 --> 01:47:41,190
I'r ffich i'r i'm i o'r ffich i'r ddad'r â'r ffich.

990
01:47:41,750 --> 01:47:42,610
A feb o'r iedadol abot ddedyr ein a'r ffich,

991
01:47:43,410 --> 01:47:47,510
a f ddydr ein ei o'r mwydra'r ffich,

992
01:47:47,510 --> 01:47:50,070
a ffich i'r ddydr atdu o'r hosw.

993
01:47:50,070 --> 01:47:52,970
Diwan Y Tysfer Helwyddyn, Dweith Stuart Walsenra.

994
01:47:52,970 --> 01:47:53,830
Y Gaillon Igu'ŵnd우�, USD112 Bynhysieeth Igu'n Dwarf N�ad.

995
01:47:54,010 --> 01:47:59,430
Y Vnawn am amnesu'n pwoki, ddar 5'dud,

996
01:48:04,980 --> 01:48:09,860
sλau 17'50'u

997
01:48:10,480 --> 01:48:13,260
1'1'a'r festivalis.

998
01:48:13,260 --> 01:48:16,160
o'n august eith.

999
01:48:16,960 --> 01:48:23,300
Dynnewyr a total of 33,878 act of passes were issued.

1000
01:48:25,840 --> 01:48:30,500
21,564 picture passes with beach access,

1001
01:48:31,460 --> 01:48:36,140
and then there were 740 picture passes without beach access.

1002
01:48:36,140 --> 01:48:48,460
9,528 pengecords, 1,641 pengecords that were purchased, and then 86 pengecords with out beach access.

1003
01:48:49,640 --> 01:48:57,220
So again, this is just a summary of what the board had requested as a follow-up regarding each individual parcel.

1004
01:48:57,220 --> 01:49:02,720
i'r paed yn ymtho o sedgau yn'r dderic.

1005
01:49:06,260 --> 01:49:11,200
Melly i'r ilnser, mwy am hynny yl lawyer yn yn yr yr Gauferlau fel amgyfa'n i'n ym'r yn ymfriddol.

1006
01:49:11,200 --> 01:49:17,080
Nikolisi Matraeth Eau y waysll mae'n amgyddolw.

1007
01:49:17,080 --> 01:49:18,820
Dwi'n hawldo'n ymgu ymda怎麼辦 o'n i'n eichwydol.

1008
01:49:18,820 --> 01:49:25,020
mae'n am sweeping out at eith sylw'r idyll gwtholach ar y dyhan Baba Ba'r nBoyys a neu am fel OABI'r.

1009
01:49:25,020 --> 01:49:29,320
Mae yn o 17 a cri magsedd, fe ddu gynnych...

1010
01:49:30,860 --> 01:49:33,260
Gaill tää un y RaNnw'rgrout y ma'n ei ni ei ni ei ה 2עag.

1011
01:49:33,260 --> 01:49:34,900
I think that would be a great.

1012
01:49:34,900 --> 01:49:35,340
Thank you.

1013
01:49:35,420 --> 01:49:35,920
Next up.

1014
01:49:36,080 --> 01:49:38,500
But thank you for doing that.

1015
01:49:38,880 --> 01:49:39,400
Chirschmits.

1016
01:49:41,140 --> 01:49:42,100
Thank you, Byscher.

1017
01:49:43,360 --> 01:49:46,360
Thank you, acting general manager, Crocker.

1018
01:49:46,560 --> 01:49:51,640
And thank you to Mr Smith for the time and effort put into this.

1019
01:49:51,940 --> 01:49:54,940
I just have a question on the heading.

1020
01:49:57,240 --> 01:50:03,740
Ma'r penwdan ei'r'l i'r Ma'r penwdan, neu a'r me

1021
01:50:03,740 --> 01:50:20,860
Sa'r p하기 chi gud o Gò gwbnνε sferedes crimkin

1022
01:50:20,860 --> 01:50:24,140
oidsau kitol, rwy o cdall o sawn i'n fel i'n ei golf.

1023
01:50:24,180 --> 01:50:30,600
Fais, yw'r gwell a'n ei'n na'n gael yw'n iauned �i'u loolw'n gael llyw'n i'n gael,

1024
01:50:33,980 --> 01:50:35,500
o suddolw'n gael blotag ni'n hud yw'n gynw'n blaen o'r i'n gwyll!

1025
01:50:37,940 --> 01:50:39,640
Wylewnw'n ddy'n fi, cydy'n cael o Sve,

1026
01:50:39,640 --> 01:50:41,280
yw'n llyw'n gael wreth o'r i yw'n ddewn?

1027
01:50:41,280 --> 01:50:41,920
o'r i'n gael wryll yw'n gynll fwrgu'n i'w yw'n gau.

1028
01:50:50,900 --> 01:50:56,660
Dddddddddddddddddddyddddddddddddddddddddddddydi mae'n yn� podnejdí gwne sydd yn gy whych Opt seisia?

1029
01:50:56,660 --> 01:51:05,480
va'l am ywisiau wedi'n zhai'n yda'r yda'r zhai'r wedi'n'n yda'r hewn ydyw'n weithau i yda'r weithau.

1030
01:51:05,480 --> 01:51:08,500
rhwynddel ei huw gyd, ei ac mynd, er time iiddio fyddau,

1031
01:51:08,500 --> 01:51:13,300
eith yrhan mwy gdwyfwedw, yddwyfw, y'n pio rhywbww,

1032
01:51:13,300 --> 01:51:18,880
y nwch morwch, mae ydym nhw'n i'n cyfrjodafyddau areas,

1033
01:51:19,080 --> 01:51:22,480
o ar cychodafyddauedddwyfw, Eid yn ygu morwch,

1034
01:51:22,480 --> 01:51:23,420
ynd i'n yddech'n rwn rofwyd Tres yn,

1035
01:51:26,780 --> 01:51:29,500
o'n ywch ein maenw i'r rwyfwedw,

1036
01:51:29,500 --> 01:51:29,960
yw yr rwyd?

1037
01:51:29,960 --> 01:51:31,840
Eid yn ymgrwodd,

1038
01:51:31,840 --> 01:51:32,300
Eid yn yn llykot,

1039
01:51:34,280 --> 01:51:35,400
oedd ydreud eroddwyfwedd yn mynd.

1040
01:51:35,400 --> 01:51:39,120
yn ymerichio, ddoedd hwys âr dysm Gwen o dinol o efer fwi ymthi gwybod prât ymthi gmydwch.

1041
01:51:40,680 --> 01:51:44,900
El rhwch yn yffwydwch, yn ywch hynne yn ymthiwn o fwyd, o hynneud gwys o'n ymthiwn, o hyd gyffes.

1042
01:51:48,860 --> 01:51:49,480
Dynnyd.

1043
01:51:56,680 --> 01:51:58,080
Rhys eisiau

1044
01:51:58,080 --> 01:52:00,760
i gael ymodd â yr y adholm o yw ноiani,

1045
01:52:03,840 --> 01:52:06,860
rifer yda, doed gww dluw iawnd lleol yn yda yma drwy.

1046
01:52:07,860 --> 01:52:08,280
Myfra?

1047
01:52:08,280 --> 01:52:10,860
Gwdydych chi dr mae'n ied oedd twywn.

1048
01:52:12,760 --> 01:52:15,360
Chael beth yn yr oedd yd oedd Teddiuno, nad yw ddawn ddawn.

1049
01:52:15,720 --> 01:52:16,480
Os yding oedd.

1050
01:52:16,480 --> 01:52:17,100
Gwdych chi ddawn, mae'n ied roedd i ddawn.

1051
01:52:19,080 --> 01:52:23,180
Yw ddawn i'r yddw ddych chi ddawn

1052
01:52:25,650 --> 01:52:25,650
i'r ied roedd i'r iedol.

1053
01:52:25,650 --> 01:52:26,970
Ddawn, arenaud a caswy neth y gwawer.

1054
01:52:26,970 --> 01:52:27,290
Ydych chi ddawn i wedi lyd.

1055
01:52:30,940 --> 01:52:36,120
So, it was an audit that you didn't, you didn't find any abnormalities?

1056
01:52:37,860 --> 01:52:42,960
I typically do an audit once a month on all the passes that are sold, so I typically catch it then.

1057
01:52:43,180 --> 01:52:49,140
I did find three that were sold incorrectly while I was doing this, and I made the corrections to it at that time.

1058
01:52:50,220 --> 01:52:53,140
Thank you so much for your attention to detail on that.

1059
01:52:55,700 --> 01:53:00,120
anything further, Trustee Tull. Thank you very sure, Dent.

1060
01:53:02,200 --> 01:53:03,460
Chad, thank you. Thank you for

1061
01:53:03,460 --> 01:53:09,220
doing this. A couple of questions. If I look at number one, whether there's 75

1062
01:53:09,220 --> 01:53:15,160
right fees paid on parcel, is this a condominium block or something? That's correct.

1063
01:53:15,500 --> 01:53:19,860
Okay. I can show you the actual property later. No, I just might be reaching

1064
01:53:19,860 --> 01:53:25,420
privacy then. So all these were those multiple right fees paid on the parcel. It's

1065
01:53:26,060 --> 01:53:29,240
it's for it's typically multifamily kind of matter.

1066
01:53:29,380 --> 01:53:31,120
It's typically multiple units on that part.

1067
01:53:31,580 --> 01:53:32,240
Okay, thank you.

1068
01:53:32,400 --> 01:53:36,840
And following up, we want to trust these Smiths's questions, what's the difference

1069
01:53:36,840 --> 01:53:40,080
from a punch card beach and the purchase punch card?

1070
01:53:40,160 --> 01:53:44,540
If it's a punch card that's purchased with no beach access, I mean, if I look at number

1071
01:53:44,540 --> 01:53:48,980
nine here, it's showing five punch cards to the beach and six punch cards.

1072
01:53:49,920 --> 01:53:51,700
No beach is that correct for

1073
01:53:56,890 --> 01:53:57,830
a punch card?

1074
01:53:57,830 --> 01:54:00,330
And then it would be,

1075
01:54:03,020 --> 01:54:04,240
you said number nine.

1076
01:54:04,340 --> 01:54:06,380
Yeah, look at K. Number nine there.

1077
01:54:06,780 --> 01:54:09,860
I'm trying to understand definitely a fund-scard beach and a process fund-scard.

1078
01:54:11,160 --> 01:54:15,920
One is issued with the original five and then the other one is purchased

1079
01:54:17,240 --> 01:54:21,360
with the $90 that they would be able to buy three, but because they have two

1080
01:54:21,360 --> 01:54:23,920
on there, they can purchase six toll.

1081
01:54:25,780 --> 01:54:26,540
Ah, okay.

1082
01:54:28,300 --> 01:54:28,380
Yeah.

1083
01:54:28,580 --> 01:54:29,380
I think I see it there.

1084
01:54:29,980 --> 01:54:30,000
Yeah.

1085
01:54:30,900 --> 01:54:31,440
It's, yeah.

1086
01:54:31,860 --> 01:54:32,020
Okay.

1087
01:54:32,560 --> 01:54:33,320
Thank you for this.

1088
01:54:33,380 --> 01:54:34,080
I mean, there's a lot of work.

1089
01:54:34,700 --> 01:54:37,860
But kind of suggests next time, maybe we save 223 pages.

1090
01:54:38,440 --> 01:54:40,460
And we can all see if we can save a couple of trees.

1091
01:54:41,080 --> 01:54:44,540
And perhaps just move this into a graph showing how many properties we have in

1092
01:54:44,540 --> 01:54:49,320
this could probably be done in one page then, because otherwise, I don't see much

1093
01:54:49,320 --> 01:54:49,560
there.

1094
01:54:49,560 --> 01:54:50,840
But thank you for this.

1095
01:54:51,160 --> 01:54:51,880
Appreciate it, Chad.

1096
01:54:52,020 --> 01:54:52,820
Thank you.

1097
01:54:53,160 --> 01:54:57,020
All right, that will close out item E5, moving on to item F,

1098
01:54:57,140 --> 01:54:57,900
the consent calendar.

1099
01:54:58,080 --> 01:55:02,040
We have items F1 and F4, remaining is zero.

1100
01:55:02,220 --> 01:55:04,480
Motion to move the consent calendar.

1101
01:55:04,500 --> 01:55:06,040
I have to move the board to move the consent calendar.

1102
01:55:06,340 --> 01:55:07,080
Motion is a main.

1103
01:55:07,900 --> 01:55:09,080
Also, motion is a main.

1104
01:55:09,540 --> 01:55:11,360
And second day, all of us in favor, stay high.

1105
01:55:12,900 --> 01:55:13,100
Hi.

1106
01:55:13,680 --> 01:55:16,260
Passes 50, moving on.

1107
01:55:17,140 --> 01:55:21,860
Item, General Business Item G1, review discuss and provide direction related to

1108
01:55:21,860 --> 01:55:29,580
potential edits toward an incident and make a motion to set a public hearing date on October

1109
01:55:29,580 --> 01:55:31,300
9, 2024.

1110
01:55:32,480 --> 01:55:36,880
General Manager, Acting General Manager Crocker, the floor's yours, can be found on page

1111
01:55:36,880 --> 01:55:39,180
368-45 report packet.

1112
01:55:39,720 --> 01:55:40,240
Thank you.

1113
01:55:40,240 --> 01:55:41,700
Thank you, Vice Chair.

1114
01:55:41,700 --> 01:55:47,760
And the item again before you is to review and discuss potential recommendations regarding

1115
01:55:47,760 --> 01:55:49,480
edits to ordnance 7.

1116
01:55:50,100 --> 01:55:58,180
Ordnance 7 was adopted on November 21, 1987 and has been amended six times since adoption.

1117
01:55:58,820 --> 01:56:04,900
The last updated and approved changes to ordnance 7 was on May 26, 2022.

1118
01:56:04,900 --> 01:56:13,720
The proposed changes that are being presented include adding updated language, removing redundancies,

1119
01:56:14,460 --> 01:56:20,000
conduct conduct policies, and general use regulations, standards, and enforcement.

1120
01:56:21,420 --> 01:56:32,560
The highlighted areas in yellow are recommended for new language, and the red-lined areas are recommended to be removed or moved to another area in the actual document.

1121
01:56:32,560 --> 01:56:39,380
One of the reasons that staff is bringing this is regarding some of the conduct.

1122
01:56:40,960 --> 01:56:48,460
We've had a recreation center and our other venues have had an increase of inappropriate

1123
01:56:48,460 --> 01:56:52,140
conduct between participants to participants.

1124
01:56:53,100 --> 01:56:59,700
And then as well as participants to staff regarding abusive language, fighting.

1125
01:56:59,700 --> 01:57:17,140
There's been times we've had to call the Sheriff's Department to come out and so that was one of the main reasons to put something in our policy regarding consequences for that over at above type of behavior.

1126
01:57:18,960 --> 01:57:26,400
And staff welcomes comments and suggestions regarding any changes to this ordinance through the public hearing process.

1127
01:57:26,400 --> 01:57:32,160
staff has received some comments from the public already in some calls.

1128
01:57:33,220 --> 01:57:39,820
So we are looking at, you know, all of these comments regarding any changes to this ordinance.

1129
01:57:40,820 --> 01:57:46,380
And working with our legal counsel as well to make sure that this is the proper language.

1130
01:57:47,120 --> 01:57:53,700
So at this time, if the board has any comments, any questions,

1131
01:57:53,700 --> 01:58:07,560
I might be more than happy to answer them and again we are looking at opening this up as a public hearing to get our public comments and then bring it back on October 9th for a public hearing.

1132
01:58:07,560 --> 01:58:13,560
I understand, all right, and thank you for that. I will go to Chair Schmitz, Trustee Tonking, Trustee Noble.

1133
01:58:14,920 --> 01:58:29,720
Thank you, Vice-Chairndendent. This, the, the, the reason and, and the motivation for making modifications to the ordinance from what, um, prior director of Parks and Rec.

1134
01:58:29,720 --> 01:58:34,340
we are a Sheila Lee Jong brought to my attention.

1135
01:58:34,480 --> 01:58:40,540
It had to do with the timeline and the way the process works

1136
01:58:40,540 --> 01:58:45,540
for dealing with situations where there's inappropriate

1137
01:58:46,480 --> 01:58:47,360
behavior.

1138
01:58:47,940 --> 01:58:51,880
I'm not talking about language or what have you,

1139
01:58:52,040 --> 01:58:57,360
but we did have a paragraph 102 on disciplinary action.

1140
01:58:57,360 --> 01:59:05,420
And it was brought to my attention and I was engaged with staff, with Mr. Smith, and also with

1141
01:59:05,420 --> 01:59:09,480
ADN, I'm sorry, I don't recall ADN's last name.

1142
01:59:10,140 --> 01:59:19,500
And what they wanted changed was the timeline for going through the process of how things were handled.

1143
01:59:19,500 --> 01:59:46,480
And we had great discussion and I was under the impression that this language was going to be closely tied with our internal policy because there is also an internal policy about, you know, conduct and what have you, but if you look on, I don't know what page it is on the board packet.

1144
01:59:46,480 --> 01:59:58,080
it's 03397. This is the beginning of that paragraph. It's paragraph 102. And it doesn't

1145
01:59:58,080 --> 01:59:59,980
talk at all about...

1146
02:00:00,000 --> 02:00:14,920
Employees. And one of the things that I guess from my perspective as just one board member, I don't feel that our staff should be subject to abusive behavior.

1147
02:00:14,920 --> 02:00:25,220
And so the whole premise of what I thought this was going to be about seems to have been a little bit lost.

1148
02:00:26,120 --> 02:00:32,040
And so I'm not sure what it is that we're trying to accomplish.

1149
02:00:32,340 --> 02:00:38,080
And I thought it was this timeline of how to deal with disciplinary action,

1150
02:00:38,080 --> 02:00:46,220
But it seems like it's a little bit vague still and we must have a timeline.

1151
02:00:47,320 --> 02:00:53,280
There must be times and so on page 30, I don't have a paper copy.

1152
02:00:53,660 --> 02:01:00,060
So on page 30, it starts again, it doesn't use a timeline.

1153
02:01:00,460 --> 02:01:05,120
It just says, you know, they need to do something in a timely fashion.

1154
02:01:05,120 --> 02:01:13,900
And you know, it's within a reasonable time, and they redlined no more than seven days.

1155
02:01:14,760 --> 02:01:21,420
And we have to have some sort of a timeline so that things are handled quickly, efficiently,

1156
02:01:22,540 --> 02:01:30,700
and corrective action is taken because we don't want someone who's behaving inappropriately to continue that behavior.

1157
02:01:30,700 --> 02:01:39,020
But to also then the point made in public comment is, well, what about the general public?

1158
02:01:39,140 --> 02:01:43,600
This is all about, you know, picture pass card holders and what have you.

1159
02:01:44,240 --> 02:01:52,900
There should be some expectations of what the general public's behavior is expected and what would happen.

1160
02:01:53,860 --> 02:01:58,440
So, I'm a bit puzzled as to why some of the other language was changed,

1161
02:01:58,440 --> 02:02:07,920
especially about commercial use, so I have concerns and questions about what it is that we

1162
02:02:07,920 --> 02:02:14,300
were trying to accomplish here. What problem are we trying to solve? Because I'm not sure

1163
02:02:14,300 --> 02:02:26,440
we solved the problem. So I would like staff to clearly identify what is the objective of some

1164
02:02:26,440 --> 02:02:48,620
of these changes and to engage other people who were intimately involved with the, the, the, the, the, the drafting of this, such as Miss Becker, to bring something back to the board that has a bit more clarity as to why, why these proposed changes are being recommended.

1165
02:02:51,160 --> 02:02:53,220
Thank you, and we will do that.

1166
02:02:54,400 --> 02:02:55,440
Thank you.

1167
02:02:55,920 --> 02:02:58,620
Chishmitha, have a question for you just based on what you were saying.

1168
02:02:59,900 --> 02:03:02,660
Do you the discussions you had was any of this?

1169
02:03:02,660 --> 02:03:05,500
This was ran by Sergio, you reviewed this before.

1170
02:03:05,640 --> 02:03:06,320
I came in the board packet.

1171
02:03:07,320 --> 02:03:08,480
I reviewed this.

1172
02:03:09,280 --> 02:03:10,280
Not this version.

1173
02:03:10,540 --> 02:03:12,160
I have provided different comments to staff.

1174
02:03:12,440 --> 02:03:15,200
Okay, and as special counsel reviewed this.

1175
02:03:15,300 --> 02:03:17,300
Because that's the reason why we have special counsel as forward.

1176
02:03:17,420 --> 02:03:17,980
And it's a.

1177
02:03:17,980 --> 02:03:19,880
I don't believe that they have.

1178
02:03:21,040 --> 02:03:21,580
All right.

1179
02:03:21,580 --> 02:03:25,760
We'll continue on just, just be talking, just be noble, just be told.

1180
02:03:25,840 --> 02:03:31,240
Vice Chair Dan asked my main question was, who's reviewed all this before we saw it?

1181
02:03:31,300 --> 02:03:36,760
And so I think before that next version, I would love both you and special counsel to have looked at it.

1182
02:03:36,760 --> 02:03:40,960
So that we're not asking a bunch of questions that may be irrelevant in language form.

1183
02:03:42,320 --> 02:03:48,460
And thank you for bringing up the issue on how this came about in paragraph 102

1184
02:03:48,460 --> 02:03:52,360
cherish mits and bringing up stuff because I think that was missed.

1185
02:03:54,460 --> 02:03:56,280
I do want to say the other

1186
02:03:56,280 --> 02:04:03,820
things that I think were missed is Eidian, I also don't know who last name, presented us with a

1187
02:04:03,820 --> 02:04:08,580
list of recommendations and I don't see a lot of those incorporated in this document and those

1188
02:04:08,580 --> 02:04:14,140
were like big hits from like the experience last two years. So I make sure she's in that room

1189
02:04:14,140 --> 02:04:20,780
of some of those discussions. And then I think there's needs to be some catch-all for the fact that

1190
02:04:21,460 --> 02:04:29,740
there are different things that families face, especially like I talk to gentlemen who has six

1191
02:04:29,740 --> 02:04:33,780
kids and so how do they like deal with these things? So we just have to think about how we deal with

1192
02:04:33,780 --> 02:04:40,800
some of these outliers. And then the other thing, and I think like paragraph 76, we heard a public comment

1193
02:04:40,800 --> 02:04:45,040
on that today. I'm guessing when legal council reviews this, they'll have a better understanding

1194
02:04:45,040 --> 02:04:50,580
of like some of these changes and if they're applicable or not. So it helps me to know that

1195
02:04:50,580 --> 02:04:55,880
legal council had not reviewed it and that there should be some more precise language that needs

1196
02:04:55,880 --> 02:05:04,260
to be changed as well as making sure that we include staff in paragraph 102. I feel like that was

1197
02:05:04,260 --> 02:05:09,100
management. Thank you, Tracy. Talking just you know, both my

1198
02:05:09,100 --> 02:05:11,520
items been covered, but I'll still read them real quickly.

1199
02:05:11,740 --> 02:05:15,440
Paragraph 102, the biggest thing I saw that staff was not there in

1200
02:05:15,440 --> 02:05:20,220
staff is we were they are by and large the ones that are subjected to the

1201
02:05:20,220 --> 02:05:25,740
verbal and physical threats and they absolutely need to be included. And

1202
02:05:25,740 --> 02:05:31,140
the other one was paragraph 76 with regards to occupants of hotels, motels,

1203
02:05:31,140 --> 02:05:36,880
Mr. Warner had referenced some language that he had submitted that

1204
02:05:37,740 --> 02:05:47,980
Not pretty too, but and I know the last time around Mr. Warner's council were very closely with our general council and special council

1205
02:05:47,980 --> 02:05:52,380
And I would hope that offer would extend again because

1206
02:05:52,840 --> 02:05:57,040
There are two essential hotel motels and that's I

1207
02:05:57,040 --> 02:06:02,840
They spend a lot of time on that language so any changes start to make me a little nervous

1208
02:06:02,840 --> 02:06:07,600
Yeah, and their council has already reached out to me. We have conversations on this topic. All right. Thank you

1209
02:06:08,400 --> 02:06:09,840
Great trust you talk

1210
02:06:09,840 --> 02:06:12,200
Thank you, Chair. Then

1211
02:06:12,200 --> 02:06:19,220
I'm a little bit confused if the primary purpose and the primary most of the modifications here around disciplinary action

1212
02:06:19,220 --> 02:06:25,060
Should that not be a separate completely separate document the separate policy coming covering all

1213
02:06:25,060 --> 02:06:34,440
of good properties, venues, employees, guests, etc. Rather than diluting and, you know, making

1214
02:06:34,440 --> 02:06:39,800
ordinance 7 even more complex by adding all these things in, we could then just reference

1215
02:06:39,800 --> 02:06:47,320
that policy with an ordinance 7 to me that would make a whole load more sense and particularly

1216
02:06:47,320 --> 02:06:52,580
concerned as some of these all just minor changes that have been stuck in that could completely

1217
02:06:52,580 --> 02:06:58,040
change it. If it's not that long since we suddenly found that we were rushing exchange cards,

1218
02:06:58,560 --> 02:07:02,720
we're selling day passes to the beach at the right centre, we're doing all sorts of things

1219
02:07:02,720 --> 02:07:08,540
because we'd basically like go of, like go of any oversight of it. And the beaches were just

1220
02:07:08,540 --> 02:07:13,640
almost unsusable. So I'm very concerned that just rushing into making some of these changes

1221
02:07:13,640 --> 02:07:18,080
there without, without a full, particularly given the work that went into it there,

1222
02:07:18,280 --> 02:07:22,460
but I would certainly recommend that we look at the policy of the discipline as a separate

1223
02:07:22,460 --> 02:07:27,160
item, let's keep it. Let's not dilute the two so that they're crossed so they're linked

1224
02:07:27,160 --> 02:07:29,980
that way. I think it should apply to all. We've had memory.

1225
02:07:30,000 --> 02:07:35,740
First of all, the audience standing up here last year, calling the board members scum, now they've

1226
02:07:35,740 --> 02:07:40,820
got free expression, free to miss speech. But then we had lots of people, lots of people clapping.

1227
02:07:41,120 --> 02:07:47,000
I'm sure any of us used free speech to call staff names or something. People would be up and

1228
02:07:47,000 --> 02:07:51,980
arm. So I think we need this should cover all our venues, the disciplinary process.

1229
02:07:52,300 --> 02:07:57,320
So we can't have a separate ordinance for disciplinary process that deals with suspension and

1230
02:07:57,320 --> 02:08:02,980
population privileges. Covering all of the venues, I would be concerned about having it cover

1231
02:08:02,980 --> 02:08:08,560
ski in the exact same manner in part because, you know, they have, they sell passes to people

1232
02:08:08,560 --> 02:08:12,420
who are not residents, typically, you know, their enforcement mechanisms are going to be

1233
02:08:12,420 --> 02:08:16,880
contractual for revocation of a pass. So they have different, I'm assuming they have different

1234
02:08:16,880 --> 02:08:20,620
programs and policies in place for dealing with ski related issues.

1235
02:08:21,480 --> 02:08:26,140
Yeah, I mean, normally you pull passes and you pull passes and things that ski, but you're saying

1236
02:08:26,140 --> 02:08:30,240
So we can't have a disciplinary process separate from ordnance 7.

1237
02:08:30,400 --> 02:08:31,220
I think we can.

1238
02:08:31,820 --> 02:08:37,020
I'm just saying as we're drafting that separate process, we need to be mindful that not all our venues are the same.

1239
02:08:37,380 --> 02:08:37,780
Absolutely.

1240
02:08:38,020 --> 02:08:44,900
I think we'd make much more sense rather than, you know, ordnance 7 can be complex enough to start with, I'd certainly like to see it as a separate document.

1241
02:08:48,550 --> 02:08:49,130
Thank you, Trissy.

1242
02:08:49,710 --> 02:08:55,070
I just want to add to that and I think it's important that we do have a separate document for that.

1243
02:08:55,070 --> 02:08:58,050
The last thing we want to do is have to open up ordnance 7 to make some

1244
02:08:58,050 --> 02:09:06,030
some change to that. And it's in the past because we had a document that hadn't been changed so much.

1245
02:09:06,190 --> 02:09:10,370
That's what helped us in past legal cases.

1246
02:09:10,830 --> 02:09:16,430
So I definitely want to have the outside legal counsel way into taking this approach.

1247
02:09:17,410 --> 02:09:23,310
First, having a separate policy or procedure that then ties back to this from a disciplinary area.

1248
02:09:23,310 --> 02:09:32,270
Because you might be able to put a sentence in here or two that can be on a completely different policy or procedure that you can change any time and not have to open up the ordinance.

1249
02:09:32,990 --> 02:09:52,770
So, and then the other thing I miss Becker volunteered her time. She was instrumental in this whole process working with formal general manager a couple years ago and I think it would be important to have her institutional knowledge as we work through this process and bring her back into the mix if she sounds like is willing to.

1250
02:09:52,770 --> 02:09:56,650
that's my two cents. Jared, did you have anything else that had on this?

1251
02:09:57,270 --> 02:10:05,650
No, I think it's good discussion and I think that having a separate disciplinary, it makes sense.

1252
02:10:06,850 --> 02:10:10,930
But I think that we do need to address the employee issue.

1253
02:10:11,210 --> 02:10:18,270
And that was my understanding of why we were doing this, so I was a bit puzzled why it wasn't changed in that manner.

1254
02:10:18,270 --> 02:10:26,210
There are some other things, paragraph 63, suddenly talks about additional privileges.

1255
02:10:26,690 --> 02:10:28,530
I don't know what those are.

1256
02:10:29,470 --> 02:10:35,370
And I agree with the other comment that Trustee, I'm sorry that Ms. Becker made and that

1257
02:10:35,370 --> 02:10:44,170
was on paragraph 46 where it no longer was referring to single family parcels different than

1258
02:10:44,170 --> 02:10:49,690
multiple resident parcels or condominiums and it did open the door to say,

1259
02:10:49,870 --> 02:10:53,890
oh gosh, it looks like you can pay an additional facility fee and get more

1260
02:10:53,890 --> 02:11:00,510
carbs. And I think that the way that language was changed in paragraph 46 was

1261
02:11:00,510 --> 02:11:08,150
quite troublesome. So I think we need to understand why this language was being proposed

1262
02:11:08,150 --> 02:11:15,090
And as suggested, have a special legal counsel and district counsel review these changes.

1263
02:11:15,650 --> 02:11:19,890
I would like to defer having setting a public hearing.

1264
02:11:20,150 --> 02:11:25,410
I'd like to give staff appropriate time and counsel appropriate time.

1265
02:11:25,630 --> 02:11:34,110
And I don't think that, you know, October is probably realistic given, you know, all of the other demands that are being placed on management

1266
02:11:34,110 --> 02:11:40,890
at the district right now given the Rubin Brown results, but that's that's my perspective. Thank you.

1267
02:11:44,430 --> 02:11:48,710
Everyone okay with not taking any further action at this time. We've all given

1268
02:11:48,710 --> 02:11:53,690
feedback to General Council and to our acting general manager. Trusty Tolicate.

1269
02:11:53,870 --> 02:11:58,970
And do we need a motion to go ahead with draft notice, a separate section for disciplinary?

1270
02:11:59,750 --> 02:12:02,670
No, I don't think we need a motion. I think we just gave

1271
02:12:02,670 --> 02:12:06,730
we give direction to staff and they're bringing back to us. Thank you. And I'll look into it

1272
02:12:06,730 --> 02:12:16,830
outside legal counsel more importantly. Yes, it is eight o'clock. We will take five minute break. We will be back at eight o'clock.

1273
02:18:23,540 --> 02:18:53,000
All right, we took our five minute break. It is 805. We are going to resume our meeting. We are now on item G2, formerly G11, review, discuss, possibly direct staff to begin the recruitment of the director of finance and or contact wash or county, seek an assistance and fill in positions in the finance department. And the requesting staff member is trustee Tullick. You can find this on page 517 of your board packet.

1274
02:18:53,000 --> 02:18:54,440
Trustee Tullick.

1275
02:18:56,890 --> 02:19:03,470
Thank you, Chair Dent. As we are aware, we have had the Director of Finance has been

1276
02:19:03,470 --> 02:19:11,210
unfilled for some time. We have had Mr. Krebs as now submit his resignation. We have

1277
02:19:11,210 --> 02:19:16,310
also finding that a lot of the positions we have expected with the Board to be filled

1278
02:19:16,310 --> 02:19:24,290
in Finance have not been not been filled. We are under review by the CLGF. It is

1279
02:19:24,290 --> 02:19:31,150
long overdue, we needed to get direct to finance and place urgently. Obviously, that process

1280
02:19:31,150 --> 02:19:36,070
probably could take two to three months. I think it's important that we get direct to finance

1281
02:19:37,010 --> 02:19:43,110
with a suitable government experience, particularly within NRS, and some people might be surprised

1282
02:19:43,110 --> 02:19:47,410
to hear me say that, but there is another ulterior motive for it. I think that's the most important

1283
02:19:47,410 --> 02:19:52,510
area. If we're looking at a broader range of candidates for the general manager, I think it's important

1284
02:19:52,510 --> 02:19:56,950
having to have an upland there, if ever a general manager from external, having to stretch

1285
02:19:56,950 --> 02:20:02,570
a finance, understands local government finance, would make a very good team that way.

1286
02:20:02,750 --> 02:20:09,930
I can only offer that as a comment. I think it's the finance team, or under a huge pressure

1287
02:20:09,930 --> 02:20:14,730
at the moment, and by the way, you say that they're doing an exceptional job, we've identified

1288
02:20:14,730 --> 02:20:21,050
some of the things that they're issues that they're facing at the moment to also, we need

1289
02:20:21,050 --> 02:20:26,530
we need to get some leadership in there and professional leadership in there in there quickly.

1290
02:20:27,330 --> 02:20:32,330
It was offers suggested that we approach the counties if they can find an interim resource.

1291
02:20:33,130 --> 02:20:37,230
I have no objections to doing that. I think that could be a good, deficking,

1292
02:20:37,430 --> 02:20:40,590
offers a suitable resource for two to three month period.

1293
02:20:41,250 --> 02:20:44,870
We do recruitment for director finance. I think that is also a good.

1294
02:20:45,110 --> 02:20:48,530
We need some reinforcements as we are finding.

1295
02:20:48,530 --> 02:20:56,590
We have lost a couple of senior staff in recent months and some of the most critical areas of the business we are stretched in.

1296
02:20:56,850 --> 02:20:58,350
Things are absolutely correct to me.

1297
02:20:58,710 --> 02:21:01,270
The most critical need at the moment is to get director finance and boards.

1298
02:21:01,510 --> 02:21:03,670
We can get things cleared up.

1299
02:21:03,730 --> 02:21:05,570
We can get internal controls in place.

1300
02:21:06,090 --> 02:21:10,090
We can follow the road maps that we have from these consultants and we can get the whole thing moving.

1301
02:21:10,970 --> 02:21:15,770
This is not just something that's just suddenly happened in the last six months or something.

1302
02:21:15,770 --> 02:21:21,110
You know, the more we dig, the more we find them, we saw a lot in the room and round the fort,

1303
02:21:21,310 --> 02:21:25,270
but the more we dig into things, the more we find that there's been huge issues for years.

1304
02:21:25,530 --> 02:21:32,410
We didn't know we weren't told the one there, previous finance directors that we were away

1305
02:21:32,410 --> 02:21:37,550
under staffed and financed. We put a lot of effort and money into the last, last financial year to

1306
02:21:37,550 --> 02:21:45,010
strengthen it. We need to keep this moving. Thank you, Trustee Tolick. We've got it just the talking

1307
02:21:46,690 --> 02:21:51,130
Well, I will do something that I don't usually do, and I'm not going to argue with Trustee

1308
02:21:51,130 --> 02:21:54,250
Tole, and I agree that we should do this.

1309
02:21:54,390 --> 02:21:57,950
I think we need a director of finance.

1310
02:21:58,250 --> 02:22:02,890
I think with the savings that we'll receive from the Assistant Director that will be helpful.

1311
02:22:03,410 --> 02:22:08,990
And I do think using the county as resource could also be helpful opportunity for us as we move

1312
02:22:08,990 --> 02:22:10,990
forward for the next few months.

1313
02:22:10,990 --> 02:22:16,330
Um, I think it's actually given some of the issues we're having with, um, the

1314
02:22:16,330 --> 02:22:17,810
Department of Tax, etc.

1315
02:22:18,330 --> 02:22:19,530
It shows that we're actively working.

1316
02:22:19,910 --> 02:22:20,050
Yeah.

1317
02:22:20,290 --> 02:22:25,690
And I believe we did start actively recruiting for director of finance this week, or

1318
02:22:25,690 --> 02:22:26,750
we are going to.

1319
02:22:26,770 --> 02:22:29,970
Well, you're going to open it up tomorrow, um, or, um,

1320
02:22:30,000 --> 02:22:34,180
Human resources department has gotten the flyer, and we were ready to go.

1321
02:22:35,320 --> 02:22:40,180
And I see our director Human Resources online, and did you want to say anything?

1322
02:22:41,200 --> 02:22:48,620
Yeah, just to reiterate what Acting General Manager Crocker just said, working with the staff.

1323
02:22:49,080 --> 02:22:55,640
We've got the flyer ready to go. We were just waiting for the approval or direction by the board to move forward.

1324
02:22:55,640 --> 02:23:08,680
And we're ready to go. We've got some great resources for posting this job. So I think we're going to be able to cast a very wide net and so we're ready to go. As soon as you said, as soon as you guys say, go.

1325
02:23:09,180 --> 02:23:10,640
We're off to the basis.

1326
02:23:10,640 --> 02:23:14,660
that go trusty-tolic and then trusty-smits.

1327
02:23:15,540 --> 02:23:19,640
Dr. Fiora, can we see the flyer first please before it goes out?

1328
02:23:20,420 --> 02:23:24,440
Certainly. I can make sure that what's the final touches are made.

1329
02:23:24,920 --> 02:23:29,160
I will ask our talent acquisition specialist to get it to acting general manager,

1330
02:23:29,420 --> 02:23:31,140
Crocker, to send out to the board.

1331
02:23:31,920 --> 02:23:34,820
I'm on vacation this week, so I don't have immediate access to all of these things,

1332
02:23:34,900 --> 02:23:36,540
but I will make sure they get done.

1333
02:23:37,300 --> 02:23:46,000
Thank you, if we get it to borders, so we can, you know, just make sure if there's any changes we want us to suggest before it goes out rather than changing it after it's going to be.

1334
02:23:46,000 --> 02:23:48,420
Yeah, you should have it before end of date tomorrow.

1335
02:23:49,020 --> 02:23:51,240
Thank you. Great. A church nurse.

1336
02:23:52,360 --> 02:24:06,360
I see this as staff's responsibility. This is the acting, one of the roles of the acting general manager is to fill the staffing that she needs to have and she believes we need.

1337
02:24:06,360 --> 02:24:09,880
I don't think it's just a director of finance.

1338
02:24:10,980 --> 02:24:20,380
I would ask from staff to understand what do we need the board to do as it relates to Tyler

1339
02:24:20,380 --> 02:24:26,400
Munis, because I understand that Washington County does not have experience with Tyler Munis.

1340
02:24:27,200 --> 02:24:30,000
So do we need to bring back to the board,

1341
02:24:30,000 --> 02:24:39,000
So another agenda item on our long-range calendar to touch on Tyler Munis resources and

1342
02:24:39,860 --> 02:24:47,500
potentially ask the county not only for a director of finance, but I believe we're also short an accountant.

1343
02:24:48,260 --> 02:24:57,460
Do we do we need to request an accountant in the interim because I believe that position is also being recruited at the moment?

1344
02:24:58,180 --> 02:25:03,060
It's not, at the moment, I've not been given that direction for the third account.

1345
02:25:03,620 --> 02:25:09,540
I will tell you that controller, Vicki, Nye, and Su-Grippeth, who you've met this

1346
02:25:09,540 --> 02:25:16,460
evening, have been working very closely with our IT director, Mike Gove, on getting some

1347
02:25:16,460 --> 02:25:18,480
resources directly from Tyler.

1348
02:25:19,220 --> 02:25:21,680
I believe Su may be able to speak to this a little bit more.

1349
02:25:21,820 --> 02:25:27,200
I heard about this kind of anecdotally, so they are already looking at what some of those

1350
02:25:27,200 --> 02:25:32,180
resources are that are available. So we're kind of on that side of it already.

1351
02:25:32,800 --> 02:25:41,940
So I'm a little bit confused because I believe I received an email from General Manager

1352
02:25:41,940 --> 02:25:50,100
McGee that he had given direction to begin recruiting for that third accountant position

1353
02:25:50,100 --> 02:25:53,660
immediately and that was a couple of weeks ago.

1354
02:25:54,500 --> 02:26:19,660
I did not receive that direction and I think there I know that there had been some emails going back and forth and there was some confusion about the director of finance wasn't budgeted wasn't not budgeted what was available and that's when we found that the third account position had not been budgeted so we were waiting to and again I think soon I be able to speak to this but I know that we were waiting to take a look at

1355
02:26:20,220 --> 02:26:29,700
what savings we were going to have from a salary standpoint, based on the the vacant general manager position assistant director of finance.

1356
02:26:30,280 --> 02:26:36,940
So we were looking to see what kind of resources we had available before we moved forward, but know that position has not yet been recruited.

1357
02:26:38,020 --> 02:26:48,080
So my my feeling is is that we need to we as the board need to be supportive of what the finance department needs.

1358
02:26:48,080 --> 02:27:00,280
We have, you know, so I think rather than spending time analyzing, I think that's something that the general acting general manager will have to just figure out.

1359
02:27:01,040 --> 02:27:11,410
But with everything, with the internal control issues and all of the catch up work and the fact that we still don't quite have things ready for our audit.

1360
02:27:11,410 --> 02:27:39,290
We as a board, I believe need to be just saying what is the finance department need and tell us what you need and, you know, I guess it'll be the acting general manager's responsibility to figure out how to make that happen, but we can be expecting, you know, huge improvements in a department that is isn't staffed effectively.

1361
02:27:39,290 --> 02:27:42,710
So, you know, if we need to ask for

1362
02:27:42,710 --> 02:27:45,230
washer County for an interim accountants,

1363
02:27:45,470 --> 02:27:47,850
I think we should add that to the list.

1364
02:27:49,130 --> 02:27:51,230
Yeah, I am, and again, I know students

1365
02:27:51,230 --> 02:27:53,530
at the table, so she can kind of speak to this.

1366
02:27:54,090 --> 02:27:57,670
I, in talking with Bikki and Sue a lot this past week,

1367
02:27:57,930 --> 02:28:00,190
we talked about the third account in position

1368
02:28:00,190 --> 02:28:03,570
and did it make sense to have someone at that level?

1369
02:28:03,810 --> 02:28:05,510
Is it possible that we need somebody

1370
02:28:05,510 --> 02:28:08,630
who was working directly with our accounts payable person,

1371
02:28:08,630 --> 02:28:11,010
someone who can kind of float between two positions.

1372
02:28:11,730 --> 02:28:14,150
So we're actively looking at this.

1373
02:28:14,150 --> 02:28:15,330
And I don't see, I don't know,

1374
02:28:15,430 --> 02:28:17,930
if you wanted to try and end on any of this,

1375
02:28:18,350 --> 02:28:19,190
based on our conversations.

1376
02:28:19,750 --> 02:28:20,970
Two floors yours.

1377
02:28:22,410 --> 02:28:23,670
Hi, thank you.

1378
02:28:24,210 --> 02:28:27,170
Actually, we've been doing a lot of meetings this week,

1379
02:28:27,170 --> 02:28:28,690
as you can probably imagine.

1380
02:28:29,330 --> 02:28:32,990
And we're going to get together with HR and Karen

1381
02:28:32,990 --> 02:28:36,790
and roll up our sleeves and see what were our talents,

1382
02:28:37,430 --> 02:28:38,770
what do we need to fill?

1383
02:28:38,770 --> 02:28:41,110
How can we go about it?

1384
02:28:41,650 --> 02:28:46,910
We had a long meeting with IT today to see, we had a nice list of what we need from Tyler,

1385
02:28:47,430 --> 02:28:53,170
where our media agencies that we need to address so we can be functioning normally as well as implementation

1386
02:28:54,250 --> 02:28:57,790
down the road after we get through the audit cycle as well.

1387
02:28:58,410 --> 02:29:02,950
To let you know that we are actually trying to solve this problem as best we can

1388
02:29:03,530 --> 02:29:08,710
as staffs rolling up their sleeves and picking up anything that we can and trying

1389
02:29:08,710 --> 02:29:15,470
always reprioritizing. And we had a great meeting with Trustee Tallick as well so he's

1390
02:29:15,470 --> 02:29:21,850
understanding what we're faced with and that we have a plan. We're just needing to execute and

1391
02:29:21,850 --> 02:29:27,670
have a few remaining so we can say we think this would be the best way going forward.

1392
02:29:28,750 --> 02:29:30,890
We did meet with Washow County.

1393
02:29:30,970 --> 02:29:57,570
We had a great Zoom conversation with our liaison in their CFO and the CFO informed us that there's nobody nearby that does Tyler and we're kind of hesitant at this point because we're going to fifth gear and to have new faces and we need to train them on everything when right now we're just willing to roll up our sleeves and do the extra work that it takes to try and keep the bills paid.

1394
02:29:57,570 --> 02:29:59,970
getting to get through these these tight points.

1395
02:30:00,050 --> 02:30:05,230
That's during the season right now. So I don't know if did I cover everything that we've all talked about?

1396
02:30:05,230 --> 02:30:12,990
I don't know. Thank you so much, Sue. What I was going to say is, Sue mentioned, we've been meeting every day and just trying to move forward.

1397
02:30:13,750 --> 02:30:19,590
We're getting our budget, getting bills paid. And I did want to share with the Tyler Munis.

1398
02:30:19,590 --> 02:30:29,990
And we also, when I met with IT, our goal is that finance suits the keeper of the list,

1399
02:30:30,370 --> 02:30:34,930
regarding what we need for Tyler, regarding integration or some integration issues.

1400
02:30:35,630 --> 02:30:41,590
And so as soon as that is final, which I think it almost is, then we're going to have

1401
02:30:41,590 --> 02:30:45,410
my goaf, go ahead, and get a proposal from Tyler.

1402
02:30:45,410 --> 02:30:51,590
and hopefully we can bring a contract back to the board within the next month that is

1403
02:30:51,590 --> 02:30:54,530
our goal. We need to get that going.

1404
02:30:55,910 --> 02:30:56,710
Trustee Tullick.

1405
02:30:57,570 --> 02:31:00,510
Thank you, General Manager.

1406
02:31:01,530 --> 02:31:05,050
Thank you. Yes, we're very good meeting. It was very helpful.

1407
02:31:05,250 --> 02:31:10,290
I'm with regard to Tyler. Let's make sure we do a comprehensive plan.

1408
02:31:10,530 --> 02:31:13,850
Let's make sure we identify all the things we need to do, not just an emergency

1409
02:31:13,850 --> 02:31:19,410
to one. Obviously, let's face it, but let's make sure we address all these things. One of

1410
02:31:19,410 --> 02:31:25,670
the things that Flabbergasted me was the fact that we're still, we're having to do manual

1411
02:31:25,670 --> 02:31:29,510
entry of all these invoices and things, we're not using it. There's no automation, there's

1412
02:31:29,510 --> 02:31:34,570
no OCR. I mean, that's killing us in terms of that. Particularly when I found that some

1413
02:31:34,570 --> 02:31:39,530
somewhere vendors were sending us an invoice for every single item we purchased, but

1414
02:31:39,530 --> 02:31:47,010
$2 screw, we get another invoice for it, give them a few suggestions, we can maybe get round that.

1415
02:31:47,330 --> 02:31:51,910
But let's make sure that we identify all the things we need to do, because we aren't

1416
02:31:51,910 --> 02:31:56,130
Director Nelson also say that we still need to install a lot of work to be done in the capital module.

1417
02:31:56,350 --> 02:32:00,370
And that's very critical. Let's get a balance sheet sorted out properly.

1418
02:32:01,730 --> 02:32:02,430
Thank you.

1419
02:32:03,110 --> 02:32:03,850
Trustee Nobel.

1420
02:32:04,630 --> 02:32:09,730
I support the moving forward with the accelerated recruitment process for the Department of Finance.

1421
02:32:10,070 --> 02:32:23,850
I also support what staff has been doing up to this point and is elaborated on what they plan on doing moving forward with regards to Tyler and positions and whatever you need to

1422
02:32:23,850 --> 02:32:29,110
whatever items you need to bring back to the board, bring them back as soon as possible,

1423
02:32:29,270 --> 02:32:36,890
the things that you don't need board approval for, I would defer to Miss Crocker to carry those

1424
02:32:37,450 --> 02:32:45,650
or allow the people that need to take action, take action, and then my only request is with the

1425
02:32:45,650 --> 02:32:53,190
individual trustees review of the job posting for director of finance if we just

1426
02:32:53,190 --> 02:32:58,870
have at maximum a one day turnaround so it doesn't language that and if there isn't

1427
02:32:58,870 --> 02:33:03,270
response from one or more trustees at that time that that's it it just go it

1428
02:33:03,670 --> 02:33:11,010
take what you've got and move forward cheersmiths to Jim and Kenos dad no trusty

1429
02:33:12,350 --> 02:33:18,770
Just if you can clarify suit, do we want to get a temporary director of finance from what

1430
02:33:18,770 --> 02:33:22,310
you're going to know as a little bit confused with some of the comments on that and just

1431
02:33:22,310 --> 02:33:26,990
wish you I still kept on track, have seen your moments from time to time.

1432
02:33:28,370 --> 02:33:32,090
I'm powering on a lot of caffeine, so I'd probably rather a little fast.

1433
02:33:33,950 --> 02:33:40,810
So we're suggesting to decline helping that regard that I think we have a plan though we can

1434
02:33:40,810 --> 02:33:46,610
on track that we wouldn't want to have to be slowed down, bringing somebody in at this point

1435
02:33:46,610 --> 02:33:50,890
in time, it will slow us all down.

1436
02:33:51,390 --> 02:33:51,730
Thank you.

1437
02:33:51,870 --> 02:33:53,710
That was one of the clarifies.

1438
02:33:54,250 --> 02:33:57,750
I appreciate that and echo my colleagues' comments.

1439
02:33:58,170 --> 02:34:00,830
You guys are doing a great job at the moment under tough circumstances.

1440
02:34:01,510 --> 02:34:02,290
I totally agree.

1441
02:34:02,630 --> 02:34:09,130
One day, I'm going to comment, let's say five PM tomorrow night, Aaron perhaps for any comments

1442
02:34:09,130 --> 02:34:11,910
but comments back to on the, on the advert.

1443
02:34:12,150 --> 02:34:16,050
Yes, and I would ask that those comments come back to me

1444
02:34:16,050 --> 02:34:21,830
and I will work with staff on site to work with our recruiter

1445
02:34:21,830 --> 02:34:24,070
to get the information out.

1446
02:34:24,070 --> 02:34:26,150
So I will, I will create all of this

1447
02:34:26,150 --> 02:34:28,270
so that we can get this done rapidly.

1448
02:34:29,130 --> 02:34:32,110
And with luck, get the recruitment out as early as Friday.

1449
02:34:32,850 --> 02:34:34,210
Perfect, thank you.

1450
02:34:34,930 --> 02:34:42,310
I do have a concern by not, I get staff's recommendation right now, I'm not bringing a director

1451
02:34:42,310 --> 02:34:45,610
of finance from our show County because we have to get them out to speed, but it sounds

1452
02:34:45,610 --> 02:34:49,670
like we're really short in the department and we need a lot of help, we need the resources

1453
02:34:49,670 --> 02:34:56,690
we don't have them, so whether it's other accounts or anybody that can understand our

1454
02:34:56,690 --> 02:35:01,130
assing can fill in and perhaps that's where we go if we're not going to get a director of

1455
02:35:01,130 --> 02:35:07,910
finance, but I feel like we do have a lot of areas to maneuver, especially seeing these budget

1456
02:35:07,910 --> 02:35:14,810
numbers, and maybe it isn't a director of finance, but it is a senior finance expert

1457
02:35:14,810 --> 02:35:21,690
that we need, along with, you know, people to do maybe some more of the data entry or whatever

1458
02:35:21,690 --> 02:35:26,770
it is to get us up to speed, especially if we are going to be bringing consultants in to help

1459
02:35:26,770 --> 02:35:30,170
with the Tyler Munis, we're still gonna have to do some of that work.

1460
02:35:30,690 --> 02:35:33,190
So, feel like getting someone on board and up to speed sooner,

1461
02:35:33,330 --> 02:35:37,270
rather than later, is only gonna help us once we are able to hit

1462
02:35:37,270 --> 02:35:39,310
with Tyler Munis, trustee talk.

1463
02:35:39,790 --> 02:35:43,570
All right, trustee, go ahead, director.

1464
02:35:44,210 --> 02:35:49,410
Oh, sorry, I wanted to mention real quick that in working with Sue and Vicki,

1465
02:35:49,850 --> 02:35:54,430
we have talked about bringing in some temps to help,

1466
02:35:54,430 --> 02:36:00,310
even if it's just strictly from a data entry to help the team get caught up on some of these other things.

1467
02:36:01,290 --> 02:36:09,370
And so that's something that was part of what we had talked about as well is reaching out to the resources to see if we can bring in just an internal

1468
02:36:09,370 --> 02:36:16,190
attempt to have someone or two to help the team get caught up. So that's also on our list of things

1469
02:36:16,190 --> 02:36:23,010
to discuss. And that's how I see Washow County as a resource too. So that's the only reason

1470
02:36:23,010 --> 02:36:29,150
I was bringing that up. I'm chair Schmitt's and then Trustee Tolick. Thank you, Vice Chair Dent.

1471
02:36:30,050 --> 02:36:37,830
A couple of questions. My recollection is that Baker Tilly didn't necessarily finish the work

1472
02:36:37,830 --> 02:36:40,850
but ran out of their contract dollars.

1473
02:36:41,990 --> 02:36:46,990
So do we potentially need to reengage with Baker Tilly

1474
02:36:48,210 --> 02:36:51,890
to do additional services as well?

1475
02:36:53,690 --> 02:36:57,930
So we actually do have two folks who were with Baker Tilly

1476
02:36:57,930 --> 02:37:02,970
that have continued on as temp employees.

1477
02:37:04,370 --> 02:37:06,990
And so they have been assisting one,

1478
02:37:06,990 --> 02:37:11,230
I believe in Sue, you can help clarify this if I'm incorrect, but I know one is specifically

1479
02:37:11,230 --> 02:37:16,850
working with our audit, so that it alleviates a little of that for both Vicki and

1480
02:37:16,850 --> 02:37:20,670
Sue who can kind of get in there and manage better the day to day.

1481
02:37:21,050 --> 02:37:25,610
And then I know the, I remind me again, Sue, Kim.

1482
02:37:25,610 --> 02:37:29,150
Kim helps with processing and improving.

1483
02:37:30,000 --> 02:37:37,160
Voices, and journals, as well. And actually, we discussed today, considering when we meet with you

1484
02:37:37,160 --> 02:37:43,380
next week, the idea of seeing if they're willing to work more hours with us in this interim, as well,

1485
02:37:43,520 --> 02:37:51,140
since they're already familiar with all of our operations in our software. And they, and especially

1486
02:37:51,140 --> 02:37:57,480
with one of the ladies who has been working through the audit, she's very familiar about the district

1487
02:37:57,480 --> 02:38:03,680
as a whole. And the district's operations, as it relates to finance, very familiar with Tyler. So

1488
02:38:03,680 --> 02:38:07,800
we've kind of got some built-in help already. So I think that, yes, that's part of our conversation

1489
02:38:07,800 --> 02:38:12,980
is is there an opportunity to increase those hours that we budgeted for those two folks?

1490
02:38:15,220 --> 02:38:22,870
So then I'm going to follow up question. Do we have it in the job description of the director of

1491
02:38:22,870 --> 02:38:32,130
finance that they have to have experience in knowledge with the Tyler Metacystem. Is that a requirement for a director of finance position?

1492
02:38:34,110 --> 02:38:44,990
Let me just get that job description open. We didn't have that before, but typically we leave those systems out of and drop descriptions simply because they can change.

1493
02:38:44,990 --> 02:38:53,830
But it is a requirement from a short standpoint, like when we go to interview folks, that's going to be a considering factor.

1494
02:38:54,450 --> 02:38:58,090
So we would need the Director of Finance to have Tyler Munis experience.

1495
02:39:01,940 --> 02:39:09,980
So we're going to put Tyler Munis experience over other criteria for the Director of Finance position.

1496
02:39:10,080 --> 02:39:11,700
Is that what I'm hearing?

1497
02:39:11,700 --> 02:39:19,340
not necessarily over. I mean, obviously, if somebody has strong experience, but they aren't

1498
02:39:19,340 --> 02:39:25,340
as familiar with Tyler, those are trainable tools. I mean, those are things that we can train.

1499
02:39:25,960 --> 02:39:30,920
That staff member on, but if they come with Tyler experience, it's going to be preferable.

1500
02:39:31,100 --> 02:39:36,560
So when we do our advertisement and we tell the candidates what we're looking for,

1501
02:39:36,680 --> 02:39:41,600
that's one of the things that we add in. So is it, I mean, does the director of finance

1502
02:39:41,600 --> 02:39:48,720
get involved in a lot of the details related to a specific system such as Tyler Minus. I guess I

1503
02:39:49,580 --> 02:39:57,920
am not aware of that. Yeah. Well, what I can tell you is going back to the last two

1504
02:39:59,060 --> 02:40:04,060
not to discount Bobby McGee, but but going back further back from Bobby McGee. The last two

1505
02:40:04,060 --> 02:40:10,040
directors of finance, they were in the accounting system quite often, specifically for reports, for analytics,

1506
02:40:10,040 --> 02:40:12,320
and all of the things that the systems do.

1507
02:40:12,920 --> 02:40:14,440
So, I think it would be helpful.

1508
02:40:14,600 --> 02:40:15,820
I think it's going to be, you know,

1509
02:40:15,880 --> 02:40:17,020
if somebody has that experience,

1510
02:40:17,280 --> 02:40:20,160
it could be, they could be preferred over other candidates

1511
02:40:20,160 --> 02:40:22,380
that don't, but I think it's ultimately going to come down

1512
02:40:22,380 --> 02:40:25,460
to background education experience.

1513
02:40:27,280 --> 02:40:27,340
Okay.

1514
02:40:28,120 --> 02:40:32,060
I think that, I think it's great that staff is pulling together

1515
02:40:32,060 --> 02:40:33,500
and working together.

1516
02:40:33,720 --> 02:40:37,660
I know that they've had a tremendous backlog of work

1517
02:40:37,660 --> 02:40:40,460
for an extended period of time.

1518
02:40:41,020 --> 02:40:44,720
I feel that by reaching out to Washington County,

1519
02:40:45,000 --> 02:40:47,260
if they have a director of finance,

1520
02:40:47,260 --> 02:40:50,820
who does have knowledge and experience with NRS,

1521
02:40:51,060 --> 02:40:53,260
with governmental accounting,

1522
02:40:53,840 --> 02:40:56,480
with governmental financial reports,

1523
02:40:57,420 --> 02:41:01,440
dealing with questions that come from the public relative

1524
02:41:01,440 --> 02:41:05,140
to how we're doing our accounting and following procedures.

1525
02:41:05,140 --> 02:41:13,580
I guess I would see that as only being additional resources to help dig us out of this

1526
02:41:13,580 --> 02:41:20,040
hole that we are in relative to internal controls, et cetera, I think it would give us

1527
02:41:20,040 --> 02:41:29,800
a jump start. So I guess I still would encourage that to be examined as additional support

1528
02:41:29,800 --> 02:41:37,920
for staff and when and if you know we hire a director of finance that may be a couple that

1529
02:41:37,920 --> 02:41:43,580
might be months it might be a couple of months to going through the the posting time the

1530
02:41:43,580 --> 02:41:51,780
interview time and then someone giving notice and coming on board realistically would you say it

1531
02:41:51,780 --> 02:41:58,320
I mean that's a realistic time table is a few months it's it's it's it's a very realistic time

1532
02:41:58,320 --> 02:42:04,960
table. The other thing, too, is I have heard from some of our regional partners that there are

1533
02:42:04,960 --> 02:42:10,760
a few other directors of finance or lead finance positions that are coming open in the next six

1534
02:42:10,760 --> 02:42:16,360
months. So we're going to have some competition. So the good thing is is that if we get out there

1535
02:42:16,360 --> 02:42:21,520
ahead of the competition, we may get the cream of the crop, but it could also hamper our recruitment

1536
02:42:21,520 --> 02:42:28,100
efforts as well. And it could extend the period of time. So yes, I would say I think we should

1537
02:42:28,100 --> 02:42:36,160
at least do what we can to reach out to Washington to, you know, at least pursue the opportunity

1538
02:42:36,160 --> 02:42:41,540
to have some additional resources helping staff because if it is, you know, a longer

1539
02:42:41,540 --> 02:42:49,860
period of time, our staff just can't go week after week, constantly sort of swimming upstream

1540
02:42:49,860 --> 02:42:57,360
of it. So I think that we should at least reach out to Washington and request the resources

1541
02:42:57,360 --> 02:43:03,960
and, you know, see what comes of it and see what comes of our recruitment effort, but again,

1542
02:43:04,120 --> 02:43:11,060
I think that perhaps a parallel path is in the best interest of staff.

1543
02:43:12,960 --> 02:43:18,460
Trustee Tullik, thank you. Thank you. Thank you, Chair. Thank you, Chair Smith.

1544
02:43:18,980 --> 02:43:23,000
I think we've got the nucleus of a plan here. It might suggest some modifications.

1545
02:43:23,000 --> 02:43:29,500
I have listened to finance, and I think thank you my colleagues for all supporting us in

1546
02:43:29,500 --> 02:43:34,220
getting additional one bodies in place, and that's one of the key requirements. I think

1547
02:43:34,220 --> 02:43:38,720
why would suggest from the water county perspective is let's rather than reaching out for

1548
02:43:38,720 --> 02:43:43,480
a director finance. Let's reach out, but why don't we reach out to them for some advisory support,

1549
02:43:43,900 --> 02:43:49,660
some higher level advisory support? Because that would also that would also help or embellish with

1550
02:43:49,660 --> 02:43:54,300
CLGF what we're doing. It wouldn't necessarily distract from it from our efforts. The key

1551
02:43:54,300 --> 02:44:00,500
thing I think is as soon as described is actually getting bodies on the ground. Worker

1552
02:44:00,500 --> 02:44:04,900
bees if you like where we want to call them, but yes, actually getting the work done. And if

1553
02:44:04,900 --> 02:44:10,560
we could get some higher level advisory support and just a contact person, even from water

1554
02:44:10,560 --> 02:44:16,820
county, to help smooth things over at senior level, demonstrate that we're actually doing it,

1555
02:44:16,820 --> 02:44:21,700
would I should give us the best of both worlds of like trusty normal?

1556
02:44:22,200 --> 02:44:27,740
Well, I'm hearing from staff is that reaching out to the county may not be the best thing,

1557
02:44:28,000 --> 02:44:34,960
but after listening to the discussion here and everything that you know and are looking for,

1558
02:44:35,540 --> 02:44:40,180
I would expect you if you feel that the county is a good option, go for it and if it's not,

1559
02:44:40,180 --> 02:44:46,540
you feel that your time and efforts would be better spent in a slightly different direction

1560
02:44:46,540 --> 02:44:51,640
I would recommend doing that but I wouldn't go with the county just to go with the county

1561
02:44:51,640 --> 02:44:53,500
if it's actually going to hinder staff.

1562
02:44:58,570 --> 02:44:59,970
Any other further discussion on this side?

1563
02:45:01,100 --> 02:45:04,400
Do we give clear direction? Clear is not?

1564
02:45:05,240 --> 02:45:13,940
Yeah, so if you want the county's assistance, you're going to need to vote, because you have to submit a request and writing outlining exactly what kind of assistance you're looking for.

1565
02:45:14,080 --> 02:45:15,120
Yep, trust you, talk.

1566
02:45:16,620 --> 02:45:27,260
Can I ask him back to Sue? Sue, would it be helpful just having some high level for motion county just to give you a body to reach out to if need to be, I think just some clarification.

1567
02:45:27,260 --> 02:45:34,560
would it be helpful and just providing some air cover at CLGF level and things. I'm not

1568
02:45:34,560 --> 02:45:38,380
not thinking of full-time role. I'm thinking of just more some on-call advisory if need be.

1569
02:45:40,500 --> 02:45:45,800
Actually, we did have the Zoom call and we have resources now and any questions we have or

1570
02:45:45,800 --> 02:45:52,800
help we need. We have that dialogue now, so we will definitely reach out and do another Zoom call

1571
02:45:52,800 --> 02:45:59,360
after we meet next week and get some ideas and see what they think about that as well if that would be

1572
02:45:59,880 --> 02:46:04,080
agreeable. We'll bring them into the world. I'm good with that. I just want to make sure that if you

1573
02:46:04,080 --> 02:46:08,240
know, we've got support and we can demonstrate to externally that we're doing it. So thank you for that.

1574
02:46:08,700 --> 02:46:17,300
I support. I support trusty. No, no, stop. That's twice and two meetings, David. All right. Any

1575
02:46:17,300 --> 02:46:18,980
for their discussion on the item.

1576
02:46:19,960 --> 02:46:22,800
All right, see none, I'll close out item G2.

1577
02:46:22,900 --> 02:46:24,160
It's a E30.

1578
02:46:25,800 --> 02:46:28,200
We got, what do we have 11 items?

1579
02:46:28,740 --> 02:46:31,840
11 items, we're probably not going to get through all of them.

1580
02:46:32,500 --> 02:46:34,680
So do we want to look at the agenda again

1581
02:46:34,680 --> 02:46:37,820
and make sure we have it in order that we need?

1582
02:46:38,620 --> 02:46:41,180
It's ready, and then we'll always do that.

1583
02:46:41,260 --> 02:46:43,160
I can't figure out what's the most expensive item.

1584
02:46:43,540 --> 02:46:46,180
Okay, so we will move on,

1585
02:46:46,180 --> 02:46:53,260
item G3, formerly G8, and while we're doing that, our Action General Manager will look through

1586
02:46:53,260 --> 02:47:01,340
the items and help us prioritize the ones that are maybe can get a table for this meeting.

1587
02:47:02,880 --> 02:47:08,380
Item G3 review discuss and possibly approve the request for proposal for management firms,

1588
02:47:08,580 --> 02:47:13,260
with the ability to fill the general manager's position, and also supply services to assist

1589
02:47:13,260 --> 02:47:18,160
the district in addressing the issues identified by various consultant reports.

1590
02:47:18,580 --> 02:47:23,160
It's going to be found on pages 42 through 487 of your board packet.

1591
02:47:24,120 --> 02:47:28,320
We have director of human resources, air and fury on the line,

1592
02:47:28,640 --> 02:47:33,400
and then I know, I believe she's worked with trustee Tolick.

1593
02:47:33,900 --> 02:47:36,360
So, director, I'll hand the floor over to you.

1594
02:47:36,360 --> 02:48:05,540
Okay. Thank you, Trustee Dent. I wanted to apologize to the board. My memo subject line was written well in advance of the agenda being published. So I didn't get a chance to update the subject line. So I apologize to the board for that. That was changed kind of at the last minute. So as we had discussed at our last board meeting, I was to work with Trustee Tullik on.

1595
02:48:06,200 --> 02:48:15,140
this project on creating the new draft of the RFP. So thank you, Trustee Tullick, for your time,

1596
02:48:15,460 --> 02:48:17,700
and the conversations that we had.

1597
02:48:20,160 --> 02:48:23,960
We have, while some of the language mirrors the language that

1598
02:48:23,960 --> 02:48:31,560
was listed before, we have added, I say we, it was, you know, working with with Ray, he had some

1599
02:48:31,560 --> 02:48:38,320
phenomenal suggestion. So, all credit goes to him, but we added in some additional language.

1600
02:48:38,820 --> 02:48:44,480
For example, bullet point number one obviously provide potential experience business operation

1601
02:48:44,480 --> 02:48:50,400
candidates from the respondent for the fake-kint general manager position. And throughout the document,

1602
02:48:50,680 --> 02:48:55,700
there were some additional, there was some additional language that was noted as well.

1603
02:49:00,980 --> 02:49:06,780
I'm sorry, my laptop is freezing and I can't open the document, so I don't have an

1604
02:49:06,780 --> 02:49:07,680
imprint of me.

1605
02:49:07,960 --> 02:49:11,120
Can I ask you to speak to the document I apologize, it's frozen.

1606
02:49:13,230 --> 02:49:13,530
Thank you.

1607
02:49:13,850 --> 02:49:14,250
Thank you.

1608
02:49:14,250 --> 02:49:15,150
Thank you, Director Fiori.

1609
02:49:15,870 --> 02:49:18,950
I'm just to clear up a few misconceptions from public comment.

1610
02:49:18,990 --> 02:49:23,630
I think some people seem to be reading a previous document and there's certainly not a soul

1611
02:49:23,630 --> 02:49:30,710
as a sole source procurement. It's also not sort of any done deal. And also to save any

1612
02:49:30,710 --> 02:49:36,990
embarrassment for trustee, no one will clarify, I drew in some of his suggestions and

1613
02:49:36,990 --> 02:49:42,670
modify the RFP a bit further. And I also widen the scope of it. It wasn't necessarily

1614
02:49:43,350 --> 02:49:50,270
prescriptive. I think as we've experienced at the moment, we're short of skilled resources. I've

1615
02:49:50,270 --> 02:49:57,590
drive the RFP in a way that it is inviting suggestions, proposals from people who provide

1616
02:49:58,310 --> 02:50:03,770
a range of services. I have not tried to make it prescriptive. I think what we have

1617
02:50:03,770 --> 02:50:12,090
got to remember is that the role here is to ensure that we deliver quality services

1618
02:50:12,090 --> 02:50:17,830
cost efficiently. It is not that we should not be fixed necessarily, fixed in an idea that

1619
02:50:17,830 --> 02:50:25,410
the only people that can do it. If there is better ways of doing it, we should certainly be looking

1620
02:50:25,970 --> 02:50:31,190
at these. Again, I'll stress before I get lots of hate, more hate, male. I'm not suggesting

1621
02:50:31,190 --> 02:50:36,550
one way or the other. All I'm doing is throwing out some suggestions. Some respects, it's

1622
02:50:36,550 --> 02:50:42,230
testing the markets. You will see what things are there right there. We've heard some various

1623
02:50:42,230 --> 02:50:47,270
areas that we're staff are under stress and we're struggling with struggling with things.

1624
02:50:47,270 --> 02:50:51,470
there, so I've tried right there, I have been awaited. I tried to interest and let's see what

1625
02:50:51,470 --> 02:50:55,630
if there is, there are of interest in the board. It's certainly not a done deal or anything.

1626
02:50:56,830 --> 02:51:01,490
It's not a attempt to outsource everything. There's some people seem to have flipped up,

1627
02:51:01,550 --> 02:51:05,850
concern about it. It's just that it's an attempt to see what's what opportunities we have

1628
02:51:05,850 --> 02:51:08,650
it out there to get services to actually help us.

1629
02:51:10,320 --> 02:51:12,140
You trust me, trust me, normal.

1630
02:51:13,320 --> 02:51:19,260
building on the last two meetings in my objections to moving forward with either

1631
02:51:19,260 --> 02:51:26,880
train or moving forward with this RFP, I think we should be focused on the GM search

1632
02:51:26,880 --> 02:51:34,440
and Director Fiori, let us know at the last meeting that there was robust interest

1633
02:51:34,440 --> 02:51:38,540
at least as a week ago in that position.

1634
02:51:38,540 --> 02:51:42,180
And I still think that that is the right way to go.

1635
02:51:43,560 --> 02:51:49,260
If the majority of the board does feel as necessary to move forward with this RFP, I still

1636
02:51:49,260 --> 02:51:50,360
think it should be delayed.

1637
02:51:51,380 --> 02:52:01,580
If you look at the links to the reports, what's missing is the staff responses, at least

1638
02:52:01,580 --> 02:52:02,440
to the Rubin Brown.

1639
02:52:02,600 --> 02:52:06,800
We had an informal staff response, and I thought we were going to get a formal staff response

1640
02:52:06,800 --> 02:52:14,280
for this agenda, and I looked at the long range, and I don't see that, but I know Mr. McGee

1641
02:52:14,280 --> 02:52:20,280
had referenced that 34 of the 41 observations had either been addressed or were in the process

1642
02:52:20,280 --> 02:52:26,550
of being addressed, and so that would help narrow the scope, and maybe focus anybody that's

1643
02:52:26,550 --> 02:52:29,410
responding and then also with the food and beverage.

1644
02:52:30,000 --> 02:52:41,920
The response to the food and beverage report. I believe that's going to be presented at the September 11 meeting. Again, that would be something I would think that would be very helpful for anybody that's responding to it.

1645
02:52:42,220 --> 02:52:46,500
Although I will reiterate, I don't think that we should be issuing this RFP.

1646
02:52:49,860 --> 02:52:51,120
Just a talk.

1647
02:52:53,440 --> 02:53:00,260
Thank you, trusty Noble. I appreciate that. Again, I

1648
02:53:00,260 --> 02:53:08,040
think, I failed to see the harm in it. I think the problem with the start delaying and delaying

1649
02:53:08,040 --> 02:53:12,360
delaying is we run into issues and then suddenly find ourselves like we are at the moment in the

1650
02:53:12,360 --> 02:53:17,740
situation where we have no bench. We are going through the critical period for some of our major

1651
02:53:17,740 --> 02:53:23,300
revenue generators and things. I do not see any harm in putting this RFP out and seeing

1652
02:53:23,300 --> 02:53:31,900
what responses we get out there. We have to accept them. I also support the GM recruitment

1653
02:53:31,900 --> 02:53:37,960
going on in parallel. I do not think we should think that we automatically have the best answers

1654
02:53:37,960 --> 02:53:43,060
here. I think if we get defending what responses we get, there may be some areas of interest

1655
02:53:43,060 --> 02:53:47,940
that can support us. It is not direct to fury or clarify.

1656
02:53:50,580 --> 02:53:53,400
We cannot just simply outsource

1657
02:53:53,400 --> 02:54:00,160
things and get rid of staff. We can bring in support services to help us. We actually

1658
02:54:00,160 --> 02:54:05,820
help us with execution. My emphasis has always been an execution here, not just more consulting

1659
02:54:05,820 --> 02:54:11,200
reports that don't really help us in the line. I think this is a good opportunity to reach out

1660
02:54:11,200 --> 02:54:19,100
see what else is available out there as well. I'm not sure, I see the harm in it. If we find

1661
02:54:19,100 --> 02:54:25,080
this better ways of doing things and we can deliver better services, better price to our community.

1662
02:54:25,600 --> 02:54:30,840
I think we have a fiscal responsibility as well and a moral responsibility to do the best thing

1663
02:54:30,840 --> 02:54:32,020
for the community.

1664
02:54:34,380 --> 02:54:35,620
Chair, and then trust you, Tunky.

1665
02:54:38,980 --> 02:54:42,940
I think that there is nothing to say that

1666
02:54:42,940 --> 02:54:52,940
couldn't actually end up being a hybrid, both situations. And I think that we have so many

1667
02:54:52,940 --> 02:55:01,060
challenges before us that need to be addressed, that these firms, I think that the question

1668
02:55:01,060 --> 02:55:10,740
that should be asked is for these firms to tell us what services they offer, that would expedite

1669
02:55:10,740 --> 02:55:14,060
improvements to our gaps and internal controls,

1670
02:55:14,960 --> 02:55:16,980
our point of sale system challenges,

1671
02:55:17,740 --> 02:55:21,620
and culture development, because that is to me

1672
02:55:21,620 --> 02:55:29,660
and the nutshell, the bulk of the Reuben Brown report is.

1673
02:55:29,680 --> 02:55:34,040
So I feel like we just need to be a bit more clear

1674
02:55:34,040 --> 02:55:38,380
of what we're looking for, and we're looking for a firm

1675
02:55:38,380 --> 02:55:42,060
who could expedite improvements in our gaps

1676
02:55:42,060 --> 02:55:44,440
and intel controls, why the sales systems

1677
02:55:44,440 --> 02:55:49,660
and culture development in the RFP, as an example,

1678
02:55:49,840 --> 02:55:54,620
bullet point number two, it says utilizing the consulting

1679
02:55:54,620 --> 02:55:58,300
reports provide recommendation implementation

1680
02:55:58,300 --> 02:55:59,940
and resource plan.

1681
02:56:00,580 --> 02:56:04,840
But to me, it should say, including cost estimates,

1682
02:56:05,440 --> 02:56:07,640
to me, I think this should be a bit more

1683
02:56:07,640 --> 02:56:11,600
of all a cart, and I think it's a third bullet point

1684
02:56:11,600 --> 02:56:15,120
about working on a strategic plan.

1685
02:56:15,640 --> 02:56:18,880
I feel like we've got so many tactical challenges

1686
02:56:18,880 --> 02:56:22,620
identified in the subsequent bullet points.

1687
02:56:23,040 --> 02:56:24,740
I don't want us to get lost

1688
02:56:24,740 --> 02:56:28,500
and suddenly, to be spending lots of time working

1689
02:56:28,500 --> 02:56:32,560
on strategic plans when we have, you know,

1690
02:56:32,760 --> 02:56:35,880
we're looking for leading practices

1691
02:56:35,880 --> 02:56:44,380
to how we can better manage the district and, you know, I think these bullet points are okay,

1692
02:56:44,480 --> 02:56:50,060
but I think we need to be more clear about what we're looking for. Yes, we're looking to see

1693
02:56:50,060 --> 02:56:58,680
do they have a general manager, but additionally, do they have a backdrop of additional resources

1694
02:56:58,680 --> 02:57:07,040
is that it's going to help us to get from where we are today, to an improved state more rapidly.

1695
02:57:07,260 --> 02:57:09,920
And I think that's what we're looking for.

1696
02:57:12,500 --> 02:57:19,900
So my suggestion is that we tweak this a bit further, and I think to trust the novel's point,

1697
02:57:20,520 --> 02:57:27,620
if we go both ways, we might be introduced to a firm that maybe we don't go with who they

1698
02:57:27,620 --> 02:57:32,240
for a general manager, but we might go with them to help us move things forward.

1699
02:57:33,340 --> 02:57:40,060
So I am in support of the RFP, but I think it needs to have some refinements to be more specific.

1700
02:57:42,270 --> 02:57:44,430
Thank you, Chair. Trusty, talking.

1701
02:57:47,570 --> 02:57:53,130
I have a few thoughts. I think if we go with a hybrid approach, I want to be really cognizant about

1702
02:57:53,130 --> 02:57:57,910
the time and energy. I guarantee you if people are going to apply to this, they have looked

1703
02:57:57,910 --> 02:58:02,990
And watch our board meetings and here we are saying well, we may go with your GM. We may not

1704
02:58:02,990 --> 02:58:09,910
We're gonna look at this and like I would not as a consultant spent any time filling out an RFP for this because I feel like

1705
02:58:09,910 --> 02:58:11,710
It's a lose lose type situation

1706
02:58:12,490 --> 02:58:21,990
So I think we need to have a better strategic plan and so I think to be honest like we should go a little bit further down this GM route

1707
02:58:21,990 --> 02:58:25,170
See where that brings us and then if you need a

1708
02:58:25,170 --> 02:58:30,650
mental, then go that way, but I don't think you can do them. Co-current, concurrent with the

1709
02:58:30,650 --> 02:58:35,990
same list of services that you have in here.

1710
02:58:38,530 --> 02:58:43,690
This is your, can you speak to the RFP process and evaluating on cost?

1711
02:58:45,510 --> 02:58:52,610
So, I mean, this is a professional service, right? You're not required to award on the basis

1712
02:58:52,610 --> 02:58:57,050
of lowest response of responsible better the way that you are in public works contract.

1713
02:58:57,050 --> 02:59:01,050
So I mean, you're evaluating qualifications and you're looking for best value.

1714
02:59:02,670 --> 02:59:12,050
So, I mean, there will be oftentimes in RFP, in an RFP, there'll be some sort of scoring criteria, in terms of what you're looking for.

1715
02:59:13,350 --> 02:59:21,450
You know, in staff or, you know, whoever's doing your first passive review to figure out if someone's qualified to even bother

1716
02:59:21,450 --> 02:59:33,450
bringing any sort of further evaluation in the board is, you know, usually setting forth what they're looking for in terms of evaluating the proposals to help the consultants prepare something that's meaningful.

1717
02:59:35,350 --> 02:59:35,730
Thank you.

1718
02:59:36,590 --> 02:59:37,870
Trustee, you are a churchman.

1719
02:59:38,050 --> 02:59:38,630
Through your hands up.

1720
02:59:44,750 --> 02:59:45,810
Chairsmith's hands down.

1721
02:59:46,410 --> 02:59:46,730
Okay.

1722
02:59:48,330 --> 02:59:50,090
As far as this item,

1723
02:59:52,110 --> 02:59:52,410
I...

1724
02:59:52,710 --> 02:59:55,610
I mean, do we need 20 pages?

1725
02:59:55,610 --> 02:59:58,210
to be shorten it, try and get more people to respond.

1726
03:00:00,000 --> 03:00:04,860
Manchester City un fils deiser, a gweir, nos yda les yr 311.

1727
03:00:07,400 --> 03:00:11,960
Ma infol entweinau deiser mae i amthomaillio gwrs ar yn botthy Mattow sermion, i mrefin yna fашau draudun fyhig article ac a minw,

1728
03:00:11,960 --> 03:00:17,280
i segu geniefo niyyredi sydd tr Emma same filli,ref whack Newiness raising farmlleliwrs.

1729
03:00:18,240 --> 03:00:23,620
Mae mai fwale Dayfog con nhw ar f'neol ff бокynnseywa lodd yrleg pda fellig o mynd crisi ar gul

1730
03:00:23,620 --> 03:00:23,620
낮 ydyr cystendyn.

1731
03:00:26,440 --> 03:00:29,760
Yhorgan 외edw polenl ar enfer ydfion ac ar mas huich

1732
03:00:29,760 --> 03:00:31,720
eu griddys yn fyd i'n panau.

1733
03:00:31,720 --> 03:00:32,060
O, dddiol, ddiol.

1734
03:00:32,060 --> 03:00:32,580
Sote, yn fwy.

1735
03:00:32,580 --> 03:00:33,380
A g ddaethau, ddiol…

1736
03:00:33,380 --> 03:00:34,420
O brydys mae'n rhodlweith.

1737
03:00:34,660 --> 03:00:36,200
I wthau dddiol.

1738
03:00:36,660 --> 03:00:37,900
Mae'n dddiol…

1739
03:00:37,900 --> 03:00:40,820
O'n ond tbloodddiol â'n cyntondun cuodddiol.

1740
03:00:42,760 --> 03:00:43,480
M videogaddiddol, eithu am yma ddd eu mwyl i gyddol.

1741
03:00:43,480 --> 03:00:44,160
Mae'n marew, twydol.

1742
03:00:46,040 --> 03:00:50,000
Mae'n turr going o weld, gallu rwy.

1743
03:00:50,000 --> 03:00:50,140
Nydwyrdan.

1744
03:00:50,140 --> 03:00:50,740
Mae'n prwy.

1745
03:00:50,840 --> 03:00:52,240
Mae'n rwy.

1746
03:00:53,640 --> 03:00:54,360
Mae'n stryd por nad niwn fel, un yw.

1747
03:00:55,400 --> 03:00:56,300
Mae'n rwy.

1748
03:00:56,300 --> 03:00:58,740
medias, a lot o time o iawn, o ilm ddi'u fig o'r i mfwyf.

1749
03:00:59,300 --> 03:01:02,640
P R E C O L'Öt ma ddwyfyy, mae'n rw'n llaith yngdgu byddio'r Acelw i rydd yn Efman,

1750
03:01:02,640 --> 03:01:06,580
mae'n i'n unodio'r cymd yn bod yn fair.

1751
03:01:06,580 --> 03:01:07,420
Dyd rhochi.

1752
03:01:08,440 --> 03:01:14,140
mildydd rwy Matchถnysio stid nerf ywfys dsdigunde, nyd voltogs wyneud cynnecych ca ged i'n wthdau numu'n

1753
03:01:14,140 --> 03:01:18,760
ddame paraarthio yn gwdai'u bhaon, ddame bod bhaon aethmwy égodio cyddio ddame.

1754
03:01:19,080 --> 03:01:26,820
Nydame bod af yr anci microbiwydd, bethyddio aethmwy mae y ca ryd ddig meid".

1755
03:01:26,820 --> 03:01:37,000
E排��게 cried y ni y doed ei hwn amd mych bapfgwy i rhand mych,

1756
03:01:37,000 --> 03:01:39,780
yn argleong sydd yn argleong adwn mae ymfrithio.

1757
03:01:44,200 --> 03:02:01,200
An âli'r Eilson Mesa, hef yw ymfruw ylpr

1758
03:02:01,200 --> 03:02:05,620
ddau, aif ysty funwedd o gwneud, o cyliau yna形 ac yna'r gol y gwneud yna'r ild.

1759
03:02:07,600 --> 03:02:09,060
Mynd yna'r Gael, aif ddau fwy o dddau yna'r gael.

1760
03:02:22,900 --> 03:02:31,180
Mae'n yna'r Gael yn

1761
03:02:31,180 --> 03:02:37,160
rethrwneud fy'n atwardion ianna'n rodegu a'i fweolf gym Lyd o gympu Matk yma,

1762
03:02:37,160 --> 03:02:42,000
yn yma mwy b11 eu ygynch ysgwk yngrot rock y bwyd?

1763
03:02:45,520 --> 03:02:50,020
Mae otot un öny eğderithfa'n durg windows.

1764
03:02:53,500 --> 03:02:54,680
Ryfna'i yn gnsfa'n kwyfer y middæ yda,

1765
03:02:55,680 --> 03:02:56,300
eraionedddu robi o chi atestdlyweth ych a dod â'nolerynd ych geschwddia.

1766
03:02:56,300 --> 03:02:58,280
Mwa'n neu pifectu dwy helpful yn cawn ych dim,

1767
03:02:58,280 --> 03:02:59,380
gympバle atomic o cler yr elwai bírно mae,

1768
03:02:59,380 --> 03:03:00,160
o'n cow 자fwedwch yn mynd yn pallowas wedio欢en

1769
03:03:00,160 --> 03:03:00,660
i gisterau,

1770
03:03:00,660 --> 03:03:05,340
Mae'n yn ei'n roedd i mushrooms.

1771
03:03:05,340 --> 03:03:08,700
Fethau naturald o rhoiwa'n du mort ryddefeth yn ar mae rhoiwa co'irodio i fyd a게os,

1772
03:03:08,700 --> 03:03:10,880
o y pwyfbod Starsd en front.

1773
03:03:10,920 --> 03:03:13,620
Tio Antod Refunde,

1774
03:03:16,460 --> 03:03:19,840
syares y gwasau sy ryddefeth Scotrych a phflynd'n�

1775
03:03:19,840 --> 03:03:24,180
y 부� shutdown ro Dodd yn o diol o

1776
03:03:24,180 --> 03:03:24,700
'i rododun doglage wlliddade bwill yg riddefethiad

1777
03:03:24,700 --> 03:03:25,980
royalen ar llundi bwynляd sefdart p승osiggs

1778
03:03:25,980 --> 03:03:28,360
yn o'r dw syrd gerich,

1779
03:03:28,360 --> 03:03:37,540
myndau, rhunad mod, o'r twy'nенный o'r cydym rhunad mod, o'r rhunad mod, yw'r rhunad mod, yw'r curnafysd.

1780
03:03:37,540 --> 03:03:47,340
Y'r rhunad mod, y'n i'r cy finalu, ar ydysto llip i'r rhunad mod yw'r cy忙sth�d o'r rhunad mod, a rwybeenau?

1781
03:03:54,220 --> 03:03:56,860
Y'n i'r rhunad mod yw'r rhunad mod.

1782
03:03:56,860 --> 03:04:02,540
Chosdi dynth. In speaking with some of the folks from the Trun Organization,

1783
03:04:03,220 --> 03:04:08,760
one of the things that they had communicated with me was although we have some very detailed

1784
03:04:08,760 --> 03:04:15,140
consultant reports. So much of it is going to depend on their own personal evaluation

1785
03:04:15,140 --> 03:04:18,840
based on potential changes that have occurred since those reports have been made.

1786
03:04:30,620 --> 03:04:35,100
Dweith arnya'n ihan

1787
03:04:35,100 --> 03:04:37,280
iedyctor deudr yr riquad songff困ân.

1788
03:04:37,580 --> 03:04:39,620
Fo i dyn�ch yr i'r Synns.

1789
03:04:41,680 --> 03:04:43,940
Dyn lifetime i'r spanna wrth,

1790
03:04:44,480 --> 03:04:47,840
yn am Rowlotheedd yn y中 fi yn cynnu a'n'ch�d i onrao fel mewn.

1791
03:05:12,740 --> 03:05:14,140
Dyn

1792
03:05:16,460 --> 03:05:18,960
I ddame un o ddatau ry yr yng o from?"

1793
03:05:18,960 --> 03:05:22,520
O, eu moung yn yda'r i'r mae ydyddio wewn yma'r i'n i'n mynd yda'r i'r iadion y yda'n iadion

1794
03:05:22,520 --> 03:05:25,920
onw hynnyd,们 yn y yda'r amd yw'r iadion?

1795
03:05:26,560 --> 03:05:33,900
Ydyddio, mynd ydyddioddio i'r amdall, mae'n ydyddio'r amdall gwneud yda'r amdall

1796
03:05:33,900 --> 03:05:44,120
yn ydddo amdll, mae'n ydyda'r yda'r amdall o'r amdall o'r nger ydyddio'r amdall

1797
03:06:18,490 --> 03:06:19,770
fel'u dec days ro am yr y fymw's yr cymwysio fwynetholau ar negodreneth o y datbi yn discordaf Defleta

1798
03:06:19,770 --> 03:06:29,340
Anyway, ydyf Pffr, dyfnall, fy gydaed yn yna, yn yma, oedd gwyll y ffa'r gwneud seferau, wedi,

1799
03:06:30,780 --> 03:06:31,680
yw'r mewnsdwm cygddai fel yn ymraeth, yn yma ffa'r gwneud ac wedi, yda'r

1800
03:06:31,680 --> 03:06:37,420
yn defnall cyfr yn yma, dysgdyd, yn yma, a Fwy'r, yde, fy'r

1801
03:06:37,420 --> 03:06:45,480
yna, a Fwy'r, a Fwy'r, a Fwy, yd, a Fwy, a Fwy. A Fwy'r,

1802
03:06:46,840 --> 03:06:48,940
fy ein roedd yn ogr yia ammer Yng Nghylwai.

1803
03:06:49,440 --> 03:06:50,940
Mae yn dweig o'r i'n gau maffwysiwau diwn.

1804
03:06:54,100 --> 03:06:55,740
Mae'n cheif ein ogr sydd yn ymaid o geferu rhyn growing o愈ig i'r Бог CO unthi,

1805
03:07:00,560 --> 03:07:02,560
yn ddddddddyddddddddddddddddddddddddddddddddddddddddddddddddddddd.

1806
03:07:04,280 --> 03:07:08,480
a mae'n gweld yn yn cyfwersygallion i yn yn cliwiw fel ymdol, o jennyddio a gweld rhan ddwy'n

1807
03:07:08,480 --> 03:07:12,280
ac iawnio i yw sydd yn trylu a cael Nghylna i'n gwyll yn'n amthio

1808
03:07:12,280 --> 03:07:18,880
yn'n cliw, sydd yn ymdol a'r gwrdd. Dyna er yn fyddio, ymyddel ymyddel rhwch noedau

1809
03:07:18,880 --> 03:07:29,420
ddwy er mwyldef rhoi yr ddwy'r ddwy'r ddwy'r ddwy'r ddwy'r rhoi, mae eich yw s affydomu rhyddwy,

1810
03:07:30,000 --> 03:07:36,340
Concerns, express where my colleagues, this is not, I don't see this as any sort of done deal, this is certainly

1811
03:07:36,340 --> 03:07:42,560
standard, this is a very late, but they are so we do have some things. So if we appoint a new general manager,

1812
03:07:42,760 --> 03:07:48,400
we also have some resources, we know we can go to, if they're suitable. And I think I think the two actually

1813
03:07:48,400 --> 03:07:52,540
complement each other that way. Understood, integrate.

1814
03:07:54,720 --> 03:07:56,840
Okay, motion has been made in seconded, no,

1815
03:07:56,840 --> 03:08:05,060
No further discussion by the board. I'll call for the question. All those in favor. Stay. I. I. I. Opposed. No.

1816
03:08:05,500 --> 03:08:13,540
Motion passes three to two. All right. That closes out item G three formerly G eight. Acting

1817
03:08:13,540 --> 03:08:21,180
General Manager Crocker have you assessed the agenda for this evening. We have any recommendations.

1818
03:08:21,180 --> 03:08:28,680
I guess between you and the chair is to which items are required and which we can postpone.

1819
03:08:29,140 --> 03:08:40,260
Yes, and my recommendation is to hunt or push out and again I'm going off of the meeting agenda because there was so much confusion with GA.

1820
03:08:40,840 --> 03:08:47,080
So I'm looking at this, the notice meeting, excuse me, number seven.

1821
03:08:47,080 --> 03:08:49,320
We're going to the Rubin Brown Report.

1822
03:08:49,840 --> 03:08:56,000
However, I just want to share with the Board that as the Acting General Manager, I'm

1823
03:08:56,000 --> 03:09:01,040
already starting to look at these items and implement them as an example.

1824
03:09:01,400 --> 03:09:05,300
As we talked earlier, we're going to the P-Cards and that type of process.

1825
03:09:06,460 --> 03:09:08,280
So I've already started doing that.

1826
03:09:08,680 --> 03:09:16,440
And then also my recommendation, again, is not to push out number nine.

1827
03:09:16,440 --> 03:09:23,740
as well as number 10, unless the board feels that those are urgent items, and I would

1828
03:09:23,740 --> 03:09:32,740
like to recommend that we continue with, excuse me, I mean all these comments on here,

1829
03:09:33,400 --> 03:09:35,400
with G3,

1830
03:09:37,410 --> 03:09:44,150
as well as G4 and G5, I just don't want to hold out any operations from departments.

1831
03:09:44,670 --> 03:09:55,090
Yeah, and then we also have former F-2 and F-3, now G-10 and 11, and I think there was just some points of clarification on those.

1832
03:09:57,330 --> 03:09:59,990
So, cheersmiths, I see your hand up. Did you have a question?

1833
03:10:02,300 --> 03:10:03,720
You're still in mute.

1834
03:10:05,060 --> 03:10:10,900
Thank you, Vice Chair. I just wanted to say that I don't think that we can push off.

1835
03:10:10,900 --> 03:10:18,440
I'm looking at the agenda also, so I don't know how it was re-numbered, but G7, which is the

1836
03:10:18,440 --> 03:10:26,640
Ruben Brown report, because Trustee Tullick, I believe, has to report back to the committee

1837
03:10:26,640 --> 03:10:33,180
on local government finance later this week, and I think that we should at least discuss

1838
03:10:33,180 --> 03:10:35,580
as a board, what's being shared?

1839
03:10:36,340 --> 03:10:37,700
Yep, that's fair.

1840
03:10:38,500 --> 03:10:39,400
And trusty Tullick.

1841
03:10:40,420 --> 03:10:42,540
Yeah, if I can clarify, it's not a meeting.

1842
03:10:42,540 --> 03:10:44,260
There's not a meeting of the CLGF,

1843
03:10:45,180 --> 03:10:47,080
but I've actually analyzed your McGee had committed

1844
03:10:47,080 --> 03:10:48,200
to give them a response.

1845
03:10:48,400 --> 03:10:51,380
You know, what we're following up on these items by the 29th.

1846
03:10:52,140 --> 03:10:54,280
So we need to, we need to,

1847
03:10:54,280 --> 03:10:55,520
we need to have something fairly definitive.

1848
03:10:56,360 --> 03:10:59,440
I can waffle a little bit if need be, but I think it's a,

1849
03:10:59,440 --> 03:11:02,940
is your own overnight, but I think we need to meet that commitment.

1850
03:11:05,000 --> 03:11:06,600
All right, so G7 stays.

1851
03:11:07,300 --> 03:11:09,820
Any other concerns within any of the other items?

1852
03:11:17,790 --> 03:11:18,830
Do we...

1853
03:11:18,830 --> 03:11:26,430
Is anyone opposed to moving G7 to item G4 just so we get that one done right now?

1854
03:11:26,850 --> 03:11:28,970
And then we'll continue on with everything else.

1855
03:11:29,430 --> 03:11:30,390
Is our firm on?

1856
03:11:30,390 --> 03:11:33,430
Okay, we're dropping 9 a 10.

1857
03:11:34,710 --> 03:11:35,270
Yes.

1858
03:11:35,270 --> 03:11:36,690
That's fine.

1859
03:11:36,690 --> 03:11:41,750
Former items, G9 and 10 will be removed from postponed table.

1860
03:11:41,910 --> 03:11:43,790
Whatever you want to call it, until the next meeting.

1861
03:11:44,330 --> 03:11:46,530
We're going to move on to item G7.

1862
03:11:46,830 --> 03:11:53,490
Review discuss and possibly direct staff regarding the status of each observation in the

1863
03:11:53,490 --> 03:12:00,470
ribbon, brown report, including dates for expected completion of observations, not yet resolved

1864
03:12:00,470 --> 03:12:03,570
and the most recent bank reconciliations.

1865
03:12:06,050 --> 03:12:07,370
Chair, your hand is up.

1866
03:12:07,510 --> 03:12:08,530
Would you like the floor?

1867
03:12:09,010 --> 03:12:09,210
No.

1868
03:12:09,690 --> 03:12:12,130
Trustee Tolick, would you like the floor with this item?

1869
03:12:14,460 --> 03:12:16,540
It could be found on page 4.

1870
03:12:18,990 --> 03:12:20,230
My page is on.

1871
03:12:20,410 --> 03:12:21,310
Will anyone have it?

1872
03:12:21,490 --> 03:12:21,510
No.

1873
03:12:22,710 --> 03:12:23,650
It doesn't have it listed.

1874
03:12:24,210 --> 03:12:24,530
Sorry.

1875
03:12:25,030 --> 03:12:25,650
Thank you.

1876
03:12:25,650 --> 03:12:32,230
It would be going back to the page 7381, that would be the forensic report.

1877
03:12:33,250 --> 03:12:35,470
There is no information in the packet.

1878
03:12:35,970 --> 03:12:37,470
Tracements shaking your head.

1879
03:12:37,930 --> 03:12:40,030
And we do have to see you here in front of us.

1880
03:12:44,420 --> 03:12:45,600
The floor is yours.

1881
03:12:46,240 --> 03:12:47,740
Thank you, Vice Chair and Trustees.

1882
03:12:48,900 --> 03:12:51,380
I would just like to offer a few bits.

1883
03:12:51,520 --> 03:12:53,720
I know the hour is late.

1884
03:12:54,540 --> 03:12:59,560
And we regard to Ruben Brown, the Department did put together some responses to some of the

1885
03:12:59,560 --> 03:13:06,360
observations and we'll be meeting with GM Crocker to catch her up to speed on those items.

1886
03:13:06,820 --> 03:13:11,380
In particular, if you wanted to share with you that in the observation number one,

1887
03:13:11,460 --> 03:13:15,780
Bancree Consultations were completed by Baker Chilly through March 2024.

1888
03:13:16,900 --> 03:13:20,260
Staff continues to onboard a new employee in this process.

1889
03:13:21,860 --> 03:13:28,260
Part of this process includes analysis of the operating account and identifying a larger

1890
03:13:28,260 --> 03:13:32,560
reconciled differences in the consultant's reconcilations.

1891
03:13:34,240 --> 03:13:41,380
And an update to that as well as the controller is in communication with the folks over there.

1892
03:13:41,800 --> 03:13:50,360
And we anticipate that they will be receiving May by Friday.

1893
03:13:51,000 --> 03:13:56,680
And then we're coordinating a schedule with them to follow up for the remainder ones that they want to take a look at.

1894
03:13:56,680 --> 03:14:04,060
So we comply and make them feel comfortable that we're on top of it now, as well as closing out fiscal

1895
03:14:04,060 --> 03:14:11,000
24 that will also help try to identify where some very unexplained variances are.

1896
03:14:12,560 --> 03:14:13,220
I understand.

1897
03:14:14,960 --> 03:14:20,460
Questions, trustee talk? Thank you, Sue. Just to clarify the bank balance

1898
03:14:20,460 --> 03:14:26,700
organisations and we already told the we actually mistreated the committee a few weeks ago

1899
03:14:26,700 --> 03:14:32,620
that we'd actually reconciled up to me but yet up to date a bit later on at a point

1900
03:14:32,620 --> 03:14:38,440
that we haven't so we have we have we can issue that you know based on a discussion

1901
03:14:38,440 --> 03:14:42,460
yesterday we can issue them there were the reconciled within the limits of materiality.

1902
03:14:46,060 --> 03:14:52,080
We've been very honest with Davis Far on what's going on and the status with all of the things

1903
03:14:52,080 --> 03:14:56,680
that we're working on now, and yes, we will make sure it's within a reasonable amount of

1904
03:14:57,180 --> 03:14:57,660
materiality.

1905
03:14:58,280 --> 03:14:59,880
No, I had the response.

1906
03:15:00,000 --> 03:15:03,220
Tomorrow is due to the ECLGF, not Davis Far.

1907
03:15:05,250 --> 03:15:06,270
I don't hear it. No, Hudson.

1908
03:15:06,490 --> 03:15:10,090
The L-D-F, yes. The C-L-D-F. They will be getting them made by Friday.

1909
03:15:11,070 --> 03:15:15,470
Okay. So if I can see that memo for it because I give my students as well.

1910
03:15:17,790 --> 03:15:22,930
I misunderstood because inaccurate information has been reported in multiple occasions.

1911
03:15:23,750 --> 03:15:29,190
No, no worries. I appreciate it. Thank you for getting up to the speeds of quick learning.

1912
03:15:29,190 --> 03:15:34,270
be able to get that response so we can get out to CLGF tomorrow. I think I'm making detail and

1913
03:15:34,270 --> 03:15:40,370
I think that some of the things we've agreed tonight as well. Okay Friday. Oh, that's right. It's

1914
03:15:40,370 --> 03:15:46,910
the the the the the the. I wasn't going to tell you that. Can you guys get us a copy of that once it does

1915
03:15:46,910 --> 03:15:50,850
you out. Absolutely. Yeah, appreciate it. Yeah, we'll get you'll get us together at the same time. Perfect.

1916
03:15:55,670 --> 03:15:55,930
Yeah,

1917
03:15:55,930 --> 03:16:03,410
thing that Mr. McGee, he committed to two other things. One was to have the detailed

1918
03:16:03,410 --> 03:16:09,970
Ruben Brown findings with, you know, not only what was complete, but anything that was

1919
03:16:09,970 --> 03:16:17,910
tagged as in progress or in process, they wanted an ETA of when it's going to be completed.

1920
03:16:18,770 --> 03:16:24,970
And one of the examples that I've brought up a few times is the issues with the point of sales system

1921
03:16:24,970 --> 03:16:29,690
And we don't have a new point of sale system on our radar.

1922
03:16:30,850 --> 03:16:39,250
So, you know, some of these things while they, they were reported in by Mr. McGee, that they were in progress,

1923
03:16:39,270 --> 03:16:44,230
or being worked on, some of these, I mean, the point of sale is a perfect example.

1924
03:16:44,490 --> 03:16:46,990
It might be a year or two out.

1925
03:16:47,330 --> 03:16:51,430
And I don't know if that's going to be sufficient.

1926
03:16:51,430 --> 03:17:09,130
So, know that he committed to timelines and he also committed to receiving what the board's feedback was on staff's report and we don't have it so we can't give any feedback.

1927
03:17:09,670 --> 03:17:10,190
So,

1928
03:17:13,960 --> 03:17:15,820
I mean, that was really deliverables.

1929
03:17:16,260 --> 03:17:21,440
Yeah, one of those was like, I mean, he's verbally told us that we reconciled the $7 million

1930
03:17:22,480 --> 03:17:26,680
difference rate, but do we know what happened there?

1931
03:17:27,900 --> 03:17:28,740
Go ahead, too.

1932
03:17:29,840 --> 03:17:30,880
Thank you.

1933
03:17:32,100 --> 03:17:40,260
We've dug through the GL and looked at the way the general ledger gives you a running balance

1934
03:17:40,260 --> 03:17:43,840
for the cash account that we're talking about.

1935
03:17:44,300 --> 03:17:49,500
And we believe that Rubin Brown received an unfinished cake, if you will.

1936
03:17:50,600 --> 03:17:53,360
We hadn't finished posting everything for the fiscal year.

1937
03:17:53,980 --> 03:17:59,460
I'm still working on what we call the period 13 adjustments and closing out the books.

1938
03:17:59,920 --> 03:18:05,800
So they received a snapshot in time of what we had at that point.

1939
03:18:06,540 --> 03:18:08,740
We hadn't finished closing out the year.

1940
03:18:08,840 --> 03:18:11,160
My understanding is they never circle back to say,

1941
03:18:11,160 --> 03:18:14,880
can we see what the finished report the finished GL is

1942
03:18:14,880 --> 03:18:18,020
for that item and that that didn't happen?

1943
03:18:18,820 --> 03:18:21,340
So there really wasn't any missing 7 million.

1944
03:18:21,740 --> 03:18:26,320
It's just with a snapshot, it was not fully explained.

1945
03:18:27,020 --> 03:18:29,760
And we've been working with Trustee Telecon

1946
03:18:29,760 --> 03:18:31,400
to give him the supporting information

1947
03:18:31,400 --> 03:18:34,940
so that he better understands maybe what happened

1948
03:18:34,940 --> 03:18:38,780
behind the scenes with that issue. Cool, we just don't want to do that again. It's awesome.

1949
03:18:39,000 --> 03:18:41,440
Trustee, thank you. Thank you for that. Trustee Tunky.

1950
03:18:41,980 --> 03:18:47,040
Just a point of clarification. So you're saying that for example, they got your snapshot at like

1951
03:18:47,040 --> 03:18:53,940
August 1 and you had not done all your like closing entries. You had not done any year and closing

1952
03:18:53,940 --> 03:18:58,480
adjustments, anything like that. And so then they never circle back for when you actually close the

1953
03:18:58,480 --> 03:19:07,860
So, when Davis far got it to begin the audit, it would have been reconciled with your

1954
03:19:09,140 --> 03:19:13,560
any adjustments that needed to occur, your end adjustments as well as month end adjustments.

1955
03:19:13,740 --> 03:19:18,680
Is that correct? Yes, we actually had Pam with Baker Tilly at the time,

1956
03:19:19,500 --> 03:19:23,500
taking care of that for us and made sure that everything were consiled.

1957
03:19:24,140 --> 03:19:28,180
Great. So it was just a timing issue of when this ended versus what would have gone

1958
03:19:28,180 --> 03:19:33,280
like our auditors and all that. And that's why it was never flagged back. Yes, that's not that is

1959
03:19:33,280 --> 03:19:37,620
correct. When you say it was really helpful. Thank you. Trustee Tolk. Thank you. If again, just

1960
03:19:37,620 --> 03:19:42,140
clarify, I don't believe the report said there was a missing 7 million. I think that's been a popular

1961
03:19:42,140 --> 03:19:46,980
refrain who could members of the community rushing around turning over stones, looking for 7 million.

1962
03:19:47,740 --> 03:19:55,920
And I think as Trustee Tolk and he said it's some of it's timing, some of it's that is we seem to

1963
03:19:55,920 --> 03:20:02,180
a whole lot of parking accounts where money sits for an ordinary night of time which is

1964
03:20:02,180 --> 03:20:08,000
something else we can dig into but it is and what I did, what I asked staff to do and

1965
03:20:08,000 --> 03:20:12,100
super I give it this is right given it's we haven't had time to look at yet it's really the

1966
03:20:12,100 --> 03:20:16,180
proper audit trail to make sure we're not just then because it's very easy just to do general

1967
03:20:16,180 --> 03:20:20,780
ledger journal entries just to sell 2 million here 2 million there you know because make

1968
03:20:20,780 --> 03:20:24,180
or till we were doing it I've asked to make sure that we have a full audit trail to make sure

1969
03:20:24,180 --> 03:20:25,420
that these are properly done.

1970
03:20:25,720 --> 03:20:27,500
So I mean, driven, driving correctly,

1971
03:20:27,540 --> 03:20:29,240
probably a day, there's a discrepancy between

1972
03:20:29,240 --> 03:20:30,240
what we're showing the bank

1973
03:20:30,240 --> 03:20:31,760
and what was actually in the bank at the time,

1974
03:20:32,820 --> 03:20:35,240
but the word missing was never actually used

1975
03:20:35,240 --> 03:20:37,660
except in public comments, thank you,

1976
03:20:39,800 --> 03:20:40,240
Sioux.

1977
03:20:40,640 --> 03:20:41,560
Unreaconsiled, difference.

1978
03:20:43,340 --> 03:20:45,320
Charity, did we have anything else additional in the set?

1979
03:20:48,770 --> 03:20:53,610
No, so all of the board is going to see the response.

1980
03:20:54,770 --> 03:20:57,170
Okay, no, that's great.

1981
03:20:57,170 --> 03:21:01,450
Thank you. Thank you for your efforts on this.

1982
03:21:01,930 --> 03:21:04,250
Yeah, we appreciate it too. Thank you.

1983
03:21:04,270 --> 03:21:08,070
It's a team effort and I will pass the thank you so long.

1984
03:21:08,930 --> 03:21:17,370
All right. That closes out item G7 or G4 Formally G7.

1985
03:21:18,150 --> 03:21:20,230
You've been trying to remember these. All right.

1986
03:21:20,290 --> 03:21:24,970
Moving on to item G5 Formally G3.

1987
03:21:24,970 --> 03:21:33,970
A approval of the source of water and wastewater treatment chemicals from Univari and

1988
03:21:33,970 --> 03:21:41,690
the amount not to exceed 120,000 and from Olen and the amount not to exceed 170,000 approved

1989
03:21:41,690 --> 03:21:49,490
procurement of fuel through state contract pricing under NRS 32195 with the pilot Thomas Logistics

1990
03:21:49,490 --> 03:21:53,390
LLC and the amount not to exceed 190,000.

1991
03:21:53,390 --> 03:22:01,630
can be found on pages 419-3447 of your board packet requesting staff member says department

1992
03:22:03,530 --> 03:22:05,010
department of finance

1993
03:22:08,600 --> 03:22:15,060
and welcome back to board if I may interject it's coming to my

1994
03:22:15,060 --> 03:22:19,960
attention that we have a potential open meeting law issue with this item in terms of the

1995
03:22:19,960 --> 03:22:25,660
supplemental materials and that those are purchase orders and materials that are not actually

1996
03:22:25,660 --> 03:22:28,800
named in the subject line of the agenda item.

1997
03:22:29,220 --> 03:22:29,980
So your agenda item.

1998
03:22:30,000 --> 03:22:38,200
Reference is for specific purchase orders, whereas your civil mental materials are beyond the scope to that issue.

1999
03:22:39,360 --> 03:22:46,060
Awesome. So then we will go back to plan B and as far as the emergency approval for this matter.

2000
03:22:46,100 --> 03:22:58,420
Yeah, those items are small dollar and could potentially be approved under the urgent purchasing process in the board policy, because they do fall under the general manager's authority and they can be approved by the board chair.

2001
03:22:58,420 --> 03:23:08,620
You can't select to vote on these four specific purchase orders, which I have reviewed while they have been in the back and I'm relatively comfortable with.

2002
03:23:11,910 --> 03:23:13,770
Trustee Tolek, the interestee talking.

2003
03:23:14,750 --> 03:23:16,310
I know, so I should just, that's what I point.

2004
03:23:16,490 --> 03:23:17,690
That was, that was my concern.

2005
03:23:17,830 --> 03:23:19,050
That's just the blankets.

2006
03:23:19,370 --> 03:23:21,710
If we can do these out here.

2007
03:23:23,150 --> 03:23:24,010
Trustee Tolek.

2008
03:23:24,030 --> 03:23:24,130
Trustee Tolek.

2009
03:23:24,130 --> 03:23:26,690
The Board of Trustees approve the four.

2010
03:23:26,690 --> 03:23:30,690
Um, for the four procurement transactions, let's do the recognition.

2011
03:23:31,930 --> 03:23:35,620
Let's just remain second, much as we've made in second to any further discussion by the board.

2012
03:23:37,090 --> 03:23:43,890
See, none will call for the question. All those in favor state. I like. Hi. Hi, motion passes by, but

2013
03:23:44,670 --> 03:23:46,010
good job. See you.

2014
03:23:49,750 --> 03:23:54,290
All right, the seat will still be warm. Let's figure out where we're going next.

2015
03:23:55,550 --> 03:23:56,070
Chief,

2016
03:23:58,090 --> 03:24:06,350
moving on to G6, formerly G4, review discuss and approve the purchase of three trucks,

2017
03:24:06,470 --> 03:24:15,290
public works, utilities, and in the amount of 137, 340, 75 cents, requesting staff member

2018
03:24:15,290 --> 03:24:21,410
director, public works, Ms. Nelson, can be found on page 448 through 445 or 65 of your board

2019
03:24:21,410 --> 03:24:23,010
packet, Ms. Nelson, the floor's yours.

2020
03:24:23,010 --> 03:24:25,510
Thank you, Vice Chair and Pilate Trustees.

2021
03:24:27,050 --> 03:24:30,950
This item is for the purchase of three trucks for the public works,

2022
03:24:31,950 --> 03:24:33,730
utilities, shared division.

2023
03:24:35,610 --> 03:24:39,930
We are replacing three trucks, and then the three trucks that we're replacing.

2024
03:24:40,670 --> 03:24:44,950
Two of them will be sent to golf, and one will be sent to buildings.

2025
03:24:45,530 --> 03:24:50,770
And the trucks that are being replaced in golf and buildings will then be sent to auction.

2026
03:24:52,150 --> 03:25:01,730
If you do move this forward, I do have a modification to the recommendation item number two.

2027
03:25:02,310 --> 03:25:08,770
So I'll let you ask any questions you may have and then I can provide that language for you if you so choose.

2028
03:25:11,810 --> 03:25:15,430
To my colleagues have any questions, Trustee Tullick.

2029
03:25:17,230 --> 03:25:17,670
Thank you.

2030
03:25:18,030 --> 03:25:18,470
Chris Sheridan.

2031
03:25:18,790 --> 03:25:19,670
I'm Director Nelson.

2032
03:25:20,130 --> 03:25:24,750
You can confirm there's three trucks are going as well, not just two.

2033
03:25:25,470 --> 03:25:27,250
So there's three coming in and three going.

2034
03:25:28,350 --> 03:25:28,610
Okay.

2035
03:25:28,690 --> 03:25:33,050
If you bear with me a minute, I'm just going through something here in the procurement card purchases.

2036
03:25:35,070 --> 03:25:40,090
Which concerns a little bit when I see this proposal for purchasing new trucks coming to the board.

2037
03:25:41,430 --> 03:25:42,070
and

2038
03:25:44,730 --> 03:25:54,630
where did I have it? Because I see two procurement card purchases, bed cover for new

2039
03:25:54,630 --> 03:26:06,830
vehicle and two storage for new vehicle from Mr. Allen, 1 for 1731 and 1 for 1732. Now if we're

2040
03:26:06,830 --> 03:26:11,290
putting forward a request for new vehicles, we should be including these in the cast as well.

2041
03:26:11,290 --> 03:26:15,570
you should not be coming through separately. Is this for the same vehicles?

2042
03:26:16,390 --> 03:26:23,570
No, those were for purchases last fiscal year. We tend to source those from different places

2043
03:26:23,570 --> 03:26:27,170
because they are less expensive than buying them from champion Chevrolet.

2044
03:26:27,990 --> 03:26:34,130
Absolutely, I understand that, and I do the same myself, but if this is adding another 2,000

2045
03:26:34,130 --> 03:26:40,590
bucks, the price of each of these trucks, we should be disclosing that in initial purchase order.

2046
03:26:40,590 --> 03:26:43,070
So we know what we're actually doing.

2047
03:26:43,590 --> 03:26:46,230
Otherwise, there's just three and a half for grand

2048
03:26:46,230 --> 03:26:48,770
just disappeared under a P card

2049
03:26:48,770 --> 03:26:50,870
and it's probably not going to capitalize then.

2050
03:26:51,150 --> 03:26:53,950
If we, it's legitimate at the time of purchase,

2051
03:26:54,290 --> 03:26:56,970
if we find these at the same time to capitalize it

2052
03:26:56,970 --> 03:26:58,510
and then we see the proper costs,

2053
03:26:58,670 --> 03:27:00,110
let's see the real costs.

2054
03:27:06,280 --> 03:27:07,440
Any further questions?

2055
03:27:11,020 --> 03:27:12,960
I'll just trust you, no more.

2056
03:27:13,560 --> 03:27:18,220
I believe Ms. Nelson had a clarification on number two.

2057
03:27:18,220 --> 03:27:31,060
Correct. So the wording should say authorized the execution of sale agreements based on the sample form for the three vehicles in the amount totaling 137,340

2058
03:27:31,060 --> 03:27:37,160
and 75 cents and omit item recommendation number three.

2059
03:27:40,050 --> 03:27:41,690
Thank you for that.

2060
03:27:42,810 --> 03:27:47,850
and just want to follow up with the vehicles that have been disposed of, I mean, that will

2061
03:27:47,850 --> 03:27:53,750
the asset register be updated and can you provide a supplemental report to the board and put

2062
03:27:53,750 --> 03:27:57,390
on the disposal values and things as well, so we just so we complete the cycle.

2063
03:27:58,090 --> 03:28:02,290
It's something that's been brought up before that, well, vehicles have been disposed of,

2064
03:28:02,350 --> 03:28:05,750
and we don't know if anything's happening with them, so everybody helpful just to provide

2065
03:28:05,750 --> 03:28:10,210
an update to the board when they go through disposal to show that they've actually been disposed

2066
03:28:12,190 --> 03:28:15,350
I'll probably just include that in the General Manager's report.

2067
03:28:15,590 --> 03:28:16,250
What it happens?

2068
03:28:16,970 --> 03:28:19,450
Okay. Yeah. Just provide details of sale prices and links.

2069
03:28:20,990 --> 03:28:22,430
I'm just going to do it.

2070
03:28:22,990 --> 03:28:24,650
All entertained emotion.

2071
03:28:25,210 --> 03:28:25,770
Coach,

2072
03:28:25,770 --> 03:28:27,610
Trishments, you had your hand up before we go.

2073
03:28:27,610 --> 03:28:28,550
Thank you, Vice Chair.

2074
03:28:29,110 --> 03:28:34,170
I just wanted to express my concern about what trustee

2075
03:28:34,170 --> 03:28:38,230
Tell Lake just brought up about how peacard was being used.

2076
03:28:38,230 --> 03:28:47,030
This is a real problem because it's not being transparent with the board of what the costs are.

2077
03:28:47,610 --> 03:28:52,690
And I don't quite understand how that would comply with board policy.

2078
03:28:53,090 --> 03:28:59,890
So I look for staff to maybe explain to the board how this is working.

2079
03:29:00,090 --> 03:29:02,810
Because I find that might quite problematic.

2080
03:29:09,540 --> 03:29:10,820
Any further discussion?

2081
03:29:12,320 --> 03:29:13,100
I'll entertain a motion.

2082
03:29:13,920 --> 03:29:18,300
I live in the board approved the motion with the edits given by a director now.

2083
03:29:18,980 --> 03:29:23,100
Motion's a made second. Motion's been made in seconded. Any further discussion by the board?

2084
03:29:24,380 --> 03:29:30,960
Can I add to the motion that we get clarification from fleet and from public works?

2085
03:29:31,220 --> 03:29:36,100
All the other equipment be knotted. There's not been included here, so we have a full picture of the cost.

2086
03:29:43,260 --> 03:29:45,300
Motion's been made seconded.

2087
03:29:45,300 --> 03:29:54,600
modified all those in favor state I I I I I I mission passes five oh thank you. Miss Nelson. All right, moving on.

2088
03:29:55,280 --> 03:29:59,780
I'm G seven formally G five review discuss and approve a sole source finding.

2089
03:30:00,110 --> 03:30:07,230
And review, discuss and possibly authorize the equipment purchase for a replacement piston bully, snowgrooming vehicle.

2090
03:30:09,090 --> 03:30:17,730
In the amounts of $550,000, this can be found on pages 466-3479 of your board packet, General Manager.

2091
03:30:19,230 --> 03:30:19,770
Mr. Bandolin.

2092
03:30:20,810 --> 03:30:23,470
Thank you Vice Chair, Members of the Board, Mike Bandolin.

2093
03:30:25,110 --> 03:30:31,370
Staff will note that within the report the project replaces a 2014 snow grooming vehicle that has

2094
03:30:31,370 --> 03:30:38,090
operated for 11 seasons and as 10,125 operating hours not.

2095
03:30:38,790 --> 03:30:45,410
The project is funded with $550,000 in appropriations within the ski venue fiscal year capital

2096
03:30:45,410 --> 03:30:45,930
budget.

2097
03:30:46,310 --> 03:30:52,270
The report speaks to how the procurement of the grooming vehicle is exempt from competitive

2098
03:30:52,270 --> 03:30:53,270
solicitation.

2099
03:30:54,010 --> 03:31:02,950
Staff included a table in the report that identifies the projects in the total capital appropriations at the ski venue for the fiscal year 2025.

2100
03:31:04,270 --> 03:31:12,450
Staff will also note that district council worked with the vendors council to ensure the equipment purposes agreement protects the district.

2101
03:31:13,610 --> 03:31:22,610
And important to note that staff presented this item for review and received approval from the capital investment committee at their meeting on August 20, 2024.

2102
03:31:24,390 --> 03:31:27,010
I'm happy to answer any questions from the board.

2103
03:31:27,530 --> 03:31:29,890
Thank you, General Benjamin. Any questions?

2104
03:31:31,350 --> 03:31:32,230
All in a can of motion?

2105
03:31:34,950 --> 03:31:36,010
I'm going to start the board.

2106
03:31:36,370 --> 03:31:37,610
Approved this item.

2107
03:31:39,290 --> 03:31:41,050
My question is made.

2108
03:31:41,470 --> 03:31:41,590
Second.

2109
03:31:41,910 --> 03:31:42,750
Motion is made in second.

2110
03:31:42,910 --> 03:31:44,650
Did any further discussion by the board?

2111
03:31:45,290 --> 03:31:45,470
All right.

2112
03:31:45,510 --> 03:31:45,870
Seeing none.

2113
03:31:46,010 --> 03:31:46,670
I'll call for the question.

2114
03:31:46,810 --> 03:31:47,390
All those in favor.

2115
03:31:47,730 --> 03:31:48,430
Please state aye.

2116
03:31:51,310 --> 03:31:51,950
Motion passes.

2117
03:31:51,950 --> 03:31:54,990
final, just the noble, a little quick.

2118
03:31:56,670 --> 03:32:00,650
Can I also thank General Manager Bandland for bringing that to Capital Investment Committee.

2119
03:32:00,650 --> 03:32:05,370
I think it was a good example, the committee worked well and it cleared up a few things

2120
03:32:05,370 --> 03:32:09,470
prior to bringing that forward, so I find it very helpful, hopefully you find it helpful, Mike.

2121
03:32:10,290 --> 03:32:10,990
I sure did.

2122
03:32:11,310 --> 03:32:11,530
You're welcome.

2123
03:32:12,790 --> 03:32:13,210
That's good.

2124
03:32:13,290 --> 03:32:14,150
I think that's good to hear.

2125
03:32:14,290 --> 03:32:18,430
I mean, it was an intent of even setting that up so we can add more items like this that have

2126
03:32:18,430 --> 03:32:18,870
already been then.

2127
03:32:19,270 --> 03:32:20,790
Thank you guys for working through that process.

2128
03:32:21,970 --> 03:32:25,530
All right, moving on to item G10, formally

2129
03:32:27,840 --> 03:32:36,000
to review, discuss and approve, change order number one for the Alder Avenue Water mean replacement project.

2130
03:32:37,200 --> 03:32:45,900
This is for Garrett and Barry construction, 52,935 cents, which exceeds the board approved

2131
03:32:45,900 --> 03:32:52,800
10 percent contingency by 4,413 dollars and 35 cents.

2132
03:32:53,040 --> 03:32:58,100
Can you found on pages 313 through 321 of your board packet, Director Nelson, your back

2133
03:32:58,100 --> 03:32:58,860
floor is yours.

2134
03:32:59,320 --> 03:33:01,000
Thank you.

2135
03:33:02,200 --> 03:33:12,960
We summarize the item very well. I would just like to itemize the change order. This is the one and only change order we have on this project.

2136
03:33:14,020 --> 03:33:24,000
We had to add an additional air relief valve. We had an additional 2,359 square feet of pavement restoration.

2137
03:33:24,000 --> 03:33:30,680
and additional 600 square feet of 2-inch millen overlay, and then we had to increase a

2138
03:33:30,680 --> 03:33:39,300
service size from 3-inch to 4-inch. All of those totaled, actually we had to delete bit item number

2139
03:33:39,300 --> 03:33:48,780
12, the north with boulevard main abandonment because we were not able to find an existing

2140
03:33:48,780 --> 03:33:56,000
valve to shut that section down, so we're not sure if that valve even exists, or if our

2141
03:33:56,000 --> 03:34:06,220
as-built maps are correct. So the additions and the deletions total $52,913.35

2142
03:34:06,780 --> 03:34:12,080
and staff was approved for the 10% contingency, which was 48,500.

2143
03:34:13,660 --> 03:34:17,240
Thank you for that overview. Any questions by my colleagues? Just a talk.

2144
03:34:17,240 --> 03:34:19,140
Thank you, Mr Shiden.

2145
03:34:19,540 --> 03:34:21,120
Director Nelson, thank you.

2146
03:34:21,180 --> 03:34:26,420
Just to clarify, because I've seen a lot of emails floating around seeing what

2147
03:34:26,420 --> 03:34:27,180
why we're paying this.

2148
03:34:27,400 --> 03:34:28,600
This is a fixed price contract.

2149
03:34:29,580 --> 03:34:36,140
My understanding the contract price was for a 3,200 square feet of range statement.

2150
03:34:36,360 --> 03:34:36,940
Is that correct?

2151
03:34:37,700 --> 03:34:40,700
So the contract and I've looked to council as well.

2152
03:34:40,940 --> 03:34:43,140
The contract did allow them to charge for the additional.

2153
03:34:47,220 --> 03:34:53,700
to put in. Correct. The bid schedule itemizes which items are unit price and which items are

2154
03:34:53,700 --> 03:35:00,660
a fixed fee. When they are unit price then the contractor is paid for what they actually

2155
03:35:00,660 --> 03:35:09,580
install due to large boulders that we encountered encountered in the alignment of the

2156
03:35:09,580 --> 03:35:14,820
new water line. A lot more payment had to come out and then had to be reinstated.

2157
03:35:15,820 --> 03:35:20,700
Thank you for that clarification. Just with regard to data in this cancelled, was that a bit

2158
03:35:20,700 --> 03:35:24,880
cost? Was that cost associated with that? Was that saving from removing that item?

2159
03:35:25,100 --> 03:35:34,460
There was. It was about $6,000. So that has come up. So the change, your request to change

2160
03:35:34,460 --> 03:35:39,540
here includes that six thousand. Did action? Yes. Okay. So that's been deducted from payment to

2161
03:35:39,540 --> 03:35:40,400
to the contractors.

2162
03:35:41,220 --> 03:35:47,480
With regard to the fact that the regime would be requested $1.2 million dollars for that,

2163
03:35:47,760 --> 03:35:50,640
where is the other 500K going?

2164
03:35:51,000 --> 03:35:52,080
That to fund balance.

2165
03:35:52,480 --> 03:35:53,220
Back to fund balance.

2166
03:35:53,360 --> 03:35:54,760
This is not just getting spent this year.

2167
03:35:55,240 --> 03:35:55,500
No, okay.

2168
03:35:55,660 --> 03:35:55,980
Thank you.

2169
03:35:56,180 --> 03:35:57,540
Thank you.

2170
03:35:58,080 --> 03:35:59,160
Any other questions?

2171
03:36:02,880 --> 03:36:03,820
I'll entertain a motion.

2172
03:36:05,800 --> 03:36:11,620
I'm going to set up the board, approve this recommendation.

2173
03:36:11,980 --> 03:36:13,520
I was not to written in the memo.

2174
03:36:14,880 --> 03:36:15,620
Motion's from May.

2175
03:36:15,620 --> 03:36:16,260
Is there a second?

2176
03:36:16,580 --> 03:36:17,340
Motion's from May and second.

2177
03:36:17,620 --> 03:36:19,200
Any further discussion by the board?

2178
03:36:19,840 --> 03:36:20,680
I'll call for the question.

2179
03:36:20,900 --> 03:36:21,600
All those in favor state.

2180
03:36:22,540 --> 03:36:23,060
Hi.

2181
03:36:23,060 --> 03:36:23,180
Hi.

2182
03:36:24,040 --> 03:36:25,060
Motion passes 50.

2183
03:36:25,340 --> 03:36:26,140
Thank you.

2184
03:36:26,300 --> 03:36:28,980
Moving on to item.

2185
03:36:30,040 --> 03:36:32,100
Formally F2 now G11.

2186
03:36:32,660 --> 03:36:35,120
Review discuss and approve and agreement for public work.

2187
03:36:35,120 --> 03:36:41,760
building software replacement, and this is for the Harris Computer Corporation, Data West,

2188
03:36:41,860 --> 03:36:50,040
and the amount of $9600, you can be found on page 32348 of your board packet, and Director

2189
03:36:50,040 --> 03:36:51,660
Public Works in the sense of the floor.

2190
03:36:52,360 --> 03:36:57,900
So I believe I'll turn it over to Trustee Smith, and she had the clarification question.

2191
03:37:00,020 --> 03:37:08,140
Trishments the floor's yours. Thank you. In reviewing this it appears as though pages

2192
03:37:08,140 --> 03:37:25,620
pages 326 and 327 and 328 are the current contract and the price which is listed on page 2 of

2193
03:37:25,620 --> 03:37:29,760
three states is $9,600 for project management.

2194
03:37:30,000 --> 03:37:41,580
When it's actually $9,600 for the scope of work, which is described above, which is far different and more than project management.

2195
03:37:42,700 --> 03:37:55,800
There is an aspect of it, this project management, but we shouldn't be saying it's $9,600 for project management. It's $9,600 for the scope of work. So, I would request that change.

2196
03:37:58,200 --> 03:38:01,180
Can we make that change, Sergio?

2197
03:38:01,940 --> 03:38:05,520
The board can move to approve the contract but the deletion on the phrase for project management.

2198
03:38:06,060 --> 03:38:06,380
Perfect.

2199
03:38:06,940 --> 03:38:07,760
Is there a motion?

2200
03:38:09,640 --> 03:38:21,180
I'll make a motion to approve this contract but changing the definition of price from $9600 for project management to say $9600 for the scope of work.

2201
03:38:21,680 --> 03:38:22,360
Thank you.

2202
03:38:22,820 --> 03:38:24,100
Motion's been made as our second.

2203
03:38:25,460 --> 03:38:26,420
I'll second.

2204
03:38:29,820 --> 03:38:33,800
But since the maiden second, it's just he told me to look like you wanted to speak to

2205
03:38:33,800 --> 03:38:35,120
something to add.

2206
03:38:35,500 --> 03:38:35,760
Absolutely.

2207
03:38:36,560 --> 03:38:39,480
Look, I'm not going to break my record tonight in terms of that.

2208
03:38:39,520 --> 03:38:43,060
I'm just on page 322, the financial impact and budget.

2209
03:38:44,580 --> 03:38:49,520
It was 20,000 allocators in financial year 20, 23, 24.

2210
03:38:50,080 --> 03:38:52,760
Has this been carried over or is this?

2211
03:38:53,640 --> 03:38:55,260
Yes, it has been carried over.

2212
03:38:55,260 --> 03:39:01,640
And this is a capital, this is an expense, so how do we carry, how do we carry it over expense funds?

2213
03:39:05,830 --> 03:39:13,150
It's a good question. So, as a capital project, the original budget was for $200,000.

2214
03:39:14,870 --> 03:39:23,990
The current staff has been working with the Harris product. They do not see the need to modify that at this time.

2215
03:39:23,990 --> 03:39:32,170
However, they did identify the need for this portal to enhance the customer service side of the

2216
03:39:32,170 --> 03:39:39,990
of the system and so the budget was reduced. I believe in the last fiscal year to $20,000.

2217
03:39:40,410 --> 03:39:53,970
It was still in the capital plan and it's remains in the capital plan. So that needs to be

2218
03:39:56,020 --> 03:39:56,800
That's right.

2219
03:39:56,900 --> 03:39:57,540
It's just clear.

2220
03:39:57,600 --> 03:39:58,080
I'll check it.

2221
03:39:58,140 --> 03:39:59,940
I understand how we're carrying it over in other ways.

2222
03:40:00,480 --> 03:40:00,620
Yeah.

2223
03:40:00,700 --> 03:40:02,240
If you can clear it up with a kindly.

2224
03:40:03,800 --> 03:40:04,620
And just update us.

2225
03:40:04,640 --> 03:40:07,760
Maybe on the General Manager's report when that happens or have a counting.

2226
03:40:08,300 --> 03:40:09,020
That way, you know, it's done.

2227
03:40:09,260 --> 03:40:09,620
Is that fair?

2228
03:40:11,160 --> 03:40:11,620
All right.

2229
03:40:11,740 --> 03:40:13,020
Motion's admitted seconded.

2230
03:40:13,020 --> 03:40:14,780
Any other discussion on this item?

2231
03:40:15,280 --> 03:40:16,020
I'll call for the question.

2232
03:40:16,200 --> 03:40:17,160
All of this is in favour of first.

2233
03:40:17,280 --> 03:40:17,860
State I.

2234
03:40:18,420 --> 03:40:18,600
Aye.

2235
03:40:19,780 --> 03:40:20,040
Motion.

2236
03:40:20,400 --> 03:40:21,180
Motion passes.

2237
03:40:21,720 --> 03:40:21,800
Five.

2238
03:40:22,680 --> 03:40:23,640
All right.

2239
03:40:23,760 --> 03:40:24,160
Just.

2240
03:40:25,140 --> 03:40:26,500
Thank you, Miss Nelson.

2241
03:40:28,060 --> 03:40:31,460
All right, the next item on the agenda

2242
03:40:35,110 --> 03:40:40,350
item I, a long range calendar, page 519-3522 if you board packet.

2243
03:40:48,060 --> 03:40:55,660
We did have item G8 and G9 or item G9 and G10 removed from this meeting.

2244
03:40:57,240 --> 03:41:00,900
And Chair, we can be bringing those forward at the next meeting.

2245
03:41:00,900 --> 03:41:08,960
Okay. Any other additions to September 11th is our next board meeting.

2246
03:41:09,520 --> 03:41:13,580
See anything that we need to pull forward to that or push off.

2247
03:41:15,180 --> 03:41:21,600
All right. Here in none, then we will chair. We'll allow you to work with our acting general manager.

2248
03:41:22,260 --> 03:41:25,240
To bring forward the agenda on in the next few days.

2249
03:41:25,240 --> 03:41:27,460
So thank you for that.

2250
03:41:27,540 --> 03:41:29,300
That will close out the Long Range calendar.

2251
03:41:29,500 --> 03:41:33,200
Moving on to item J board of trustees updates,

2252
03:41:33,620 --> 03:41:36,660
any updates for the board.

2253
03:41:42,310 --> 03:41:42,870
Chairsmiths.

2254
03:41:43,010 --> 03:41:43,070
No.

2255
03:41:43,490 --> 03:41:44,150
Don't have.

2256
03:41:44,310 --> 03:41:47,250
Oh, I would like to just, I missed it.

2257
03:41:48,490 --> 03:41:52,510
I review the invoices and approved the invoices paid

2258
03:41:52,510 --> 03:41:53,730
for legal counsel.

2259
03:41:54,290 --> 03:41:58,430
And in public comment, Mr. Katz, the stated that we paid

2260
03:41:58,430 --> 03:42:09,430
be case 61,000 dollars a month. We do not pay be case 61,000 dollars a month. So, I should have clarified that earlier.

2261
03:42:10,470 --> 03:42:18,190
And to understand, thanks for that clarification, any other updates, Trustee Tolick, I'm

2262
03:42:18,190 --> 03:42:21,670
working with Davis for the moment, just to finalize the engagement letter, just update

2263
03:42:21,670 --> 03:42:23,530
from the audit committee.

2264
03:42:24,410 --> 03:42:26,710
Okay, have we figured out who's sending the engagement letter?

2265
03:42:28,570 --> 03:42:29,510
No idea, yeah.

2266
03:42:30,670 --> 03:42:31,290
Keep this posted.

2267
03:42:34,050 --> 03:42:34,230
All right.

2268
03:42:34,450 --> 03:42:39,250
Now close out at MJ or to trust these updates, move on on to Adam K, final public comment.

2269
03:42:39,310 --> 03:42:41,130
Do we have any final public comments in the room?

2270
03:42:42,110 --> 03:42:46,130
All right. Seeing none. Let's go to you. I'm zoom. We have two colors. Matt, you have

2271
03:42:46,130 --> 03:42:51,710
the floor. We'll start with colors 0824 followed by color 503 0.

2272
03:42:59,870 --> 03:43:00,370
You'll find it

2273
03:43:00,370 --> 03:43:06,770
cannot full time resident inline village. It's a good meeting. It's better

2274
03:43:06,770 --> 03:43:11,340
left to say. Thank you. Thank you. Next public comment.

2275
03:43:14,140 --> 03:43:15,660
Color 503 0.

2276
03:43:22,900 --> 03:43:23,120
Yeah,

2277
03:43:23,420 --> 03:43:28,320
this clip doble. It looks like you're maybe getting this accounting a little bit

2278
03:43:28,320 --> 03:43:33,260
order, but I would recommend, and of course, this free of charge,

2279
03:43:35,320 --> 03:43:36,440
whoever is going to prepare

2280
03:43:36,440 --> 03:43:43,960
the financial statements to deliver to the auditor, that I sit down with somebody and tell

2281
03:43:43,960 --> 03:43:50,960
them about the, uh, to see that would be close to 60 memorandums that were never addressed by

2282
03:43:50,960 --> 03:43:57,820
the auditor committee, and maybe we can weed out a lot of mistakes that haven't been corrected

2283
03:43:57,820 --> 03:44:04,680
over the years. And also it might be good because it'll turn around and inform these people

2284
03:44:04,680 --> 03:44:09,820
of what they should be aware of in the future. You gotta remember this is over five years

2285
03:44:09,820 --> 03:44:16,800
of work for me and I didn't do it overnight. I didn't over a long period of time. My work

2286
03:44:16,800 --> 03:44:24,760
is very accurate and it would be good to know. I think I sent you guys out probably six or eight

2287
03:44:25,620 --> 03:44:32,400
memorandums over the last couple of months based on the 2023 audit and the mistakes that

2288
03:44:32,400 --> 03:44:38,260
were made there. So I don't know who's going to do the preparation of the actual financial

2289
03:44:38,260 --> 03:44:46,560
statements, but it'd probably be good to have some input from me. And if you don't want to go about

2290
03:44:46,560 --> 03:44:48,600
your own merry ways, thank you very much.

2291
03:44:50,680 --> 03:44:53,500
Thanks public comment. That was the last public comment

2292
03:44:53,500 --> 03:44:59,980
and the Cube Ice Chair. Thank you for that night. With that, we will close out public comment.

2293
03:45:00,240 --> 03:45:05,220
It is 931 and we are adjourned. I want to thank everybody.