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Do I need to sign in to this? Okay.

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00:07:05,180 --> 00:07:05,820
Okay.

3
00:07:20,170 --> 00:07:24,150
Okay. That is happening. Okay. Okay. Okay.

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00:07:24,810 --> 00:07:27,170
Great. Then I will let this go.

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All right. Thank you.

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00:07:34,450 --> 00:07:36,490
I'll call to order the meeting of the Incline General

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00:07:37,330 --> 00:07:41,930
Improvement District Board of Trustees at 4 p.m. on July 30th, 2025

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in the boardroom at 893 Southwood Boulevard Incline Village.

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Nevada, we will begin with the pledge of allegiance.

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We'll

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call of trustees, Ray.

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Yes.

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Dave.

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Here.

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Michelle.

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Here.

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Mick.

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Here.

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Emma Kale is also here.

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That brings us to item C, initial public comment.

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My first public, or the first comment we have is Judith Miller followed by Aaron Katz.

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00:08:28,880 --> 00:08:29,840
Well,

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happy new year, first real meeting, the first scheduled meeting of the board start

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out with something real positive.

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I took my granddaughter to Brent Cedar.

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She's an expert in the field of taste testing chicken tenders.

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And she said that the chicken tenders were some of the best that she's had.

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So congratulations.

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Now, if we just didn't have to spend $12 million to replicate the mid-incline beach, that

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would be great.

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One of the items identified as having loose internal controls was contract management,

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and then I realized you asked that position of a contract administrator from the budget.

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I did a public records request asking for the invoices and payments for the Beach House contract so far, and I received first three documents entitled application and certification for payment that didn't comply with the contract requirements.

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They didn't give any indication of what work was the payment was for nor did it define the percentage of the particular portion of the project being billed.

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So I asked to reopen the records request and I got another set of these applications.

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They had different dates, different invoice amounts, and payment certifications.

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Allegedly, those are the ones that got paid, but honestly, how are we running contracts

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if we can't really track what's going on with them?

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00:10:20,250 --> 00:10:26,370
The open finance, this was something I had spoken with Mike Gova about some months ago, that

40
00:10:26,370 --> 00:10:29,870
that was going to be like the successor to OpenGov.

41
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Apparently, you've completed the installation, wonderful.

42
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But there's no implementation.

43
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There's nothing to see.

44
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It's kind of like the Emperor's New Clothes.

45
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Anyway, that's when's that going to be implemented.

46
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Here we are three years after the Tyler system went live.

47
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And only a small portion of the modules

48
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are actually being used.

49
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Next, venue operations reports are non-existent.

50
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And now we learn we have to redesign the whole chart of accounts.

51
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So I suppose designing reports or configuring open finance would be a waste at this stage.

52
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There's no timeline for the chart of accounts redesign.

53
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I just don't see how we can be running our businesses in this situation.

54
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The venue's status reports they're a nice narrative, but there's hardly any financial

55
00:11:26,110 --> 00:11:26,710
information.

56
00:11:27,510 --> 00:11:31,270
So, we're pretty disappointed, people want to know how many high-at-guests came to

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the beach, not a total for all the beaches, maybe in July, please, and what about being

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able to evaluate the extra hours of the grill and the dinner service.

59
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Thank you.

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I have written statements to be attached in a minutes of this meeting.

61
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I asked a substance in my oral comments being included in the minutes of this meeting.

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There's so much to discuss and so little time that I'm just going to talk about one thing.

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And that's Kate Nelson's request you ignore board policy and NRS that she's not even

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aware of and that you modify sewer ordinance number two without a public hearing.

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I'm concerned about this because if you're going to circumvent the protections for the

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public on an ordinance that we have. Why not amend ordinance seven the same way without

67
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a public hearing and violate the beach deed? By approving what Miss Nelson is requesting,

68
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you're creating a dangerous precedent, and I don't see the emergency that requires us

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to not adhere to NRS 318-199-2 and board policy 3.10.

70
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And more bothersome to me, and I've brought this subject up before,

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is that we have a professional being paid a quarter of a million dollars in salary a year,

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who would even flow to proposals such as this.

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You've got the wrong person and the wrong job who's grossly overpaid, and again, I ask you to do something about it.

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Thank you.

75
00:13:56,850 --> 00:13:57,630
Chris Nolette.

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Chris Nolette, full-time resident, Lake Shore Boulevard, a couple of things.

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One, I want to congratulate everybody who's involved in the open house.

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I thought it was great. I saw Mick there.

79
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The interaction with each of the booths, whatever you call them, it was really good.

80
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there was a lot of good information exchange very candid. I thought I'm sure

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everybody felt that way. Everybody I've talked to that was there felt that way.

82
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So kudos. Second, I'd like to congratulate the

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highest shuttle drivers. I live on Lake Shore this time of the year. I'm either

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gardening, washing my car, working on my bikes almost every day. Those guys in

85
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Gals all go 25. They go 26, they don't go 27, they go 25 miles an hour. It's

86
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really great. That's kind of an exception this time of year for this piece. I like

87
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sure. So, you know, if you want to pass that on to them, I think they might find

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that helpful.

89
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My last comment is on item F2. I think Mike's going to go through his, what happened at ski beach and incline beach on July 4th and 5th. I would also commend staff in the board, and I had a long conversation with Bob last week. I don't know if he's going to be here later or not. But, you know, the memo is what happened. I think it's, what did we do about it as a, as a district staff.

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I think the thoroughness of the testing and some of the other things that everybody's doing is really great.

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I'm not a chemical engineer. I know there are a few people in town that are still squawking about more tests.

92
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I can't speak to that. What I did talk to Bob about and what I want to finish my comments on today is, you know, the Inclined Fireworks Inc. staff together made the decisions to, you know,

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put the barge out at a certain time, leave it out during forecasted wind and the rest

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of history.

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And I talked about them coming in and presenting their thinking around that because obviously

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short of any other technical difficulties, and I haven't heard of any, you know, some questionable

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judgments applied there.

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And it's just a shame for everybody, I mean, people that drove up here from who knows where

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with their boat and their family and their kids and spent their annual vacation budget

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and residents and everyone else so from my perspective and you know the circles I run in

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everybody wants fireworks again next year. I'm not sure people are on board yet with this group

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being responsible for the fireworks so I think they need to come in and you know take responsibility

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in whatever manner they should and kind of step up and then we'll see who we should put in charge

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of the fireworks next year. Thank you.

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Is there any more public comment in the room?

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Is there any online?

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There is not online chair.

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Okay. That closes out item C, initial public comment.

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That brings us to item D. Approval of the agenda.

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Are there any changes to the agenda?

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Seeing none, the agenda is approved as is.

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That brings us to item E, closed session, starting right now, so we need to open, do we

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need the same?

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I think we can just leave.

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And have a motion to go into closed session.

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All right.

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We can make a motion to go into closed session.

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Is there a second?

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Second.

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Great.

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All those in favor, please stay.

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Aye.

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Aye.

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Aye.

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Okay.

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That passes five out.

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We're entering closed session.

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We can check them today.

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Well, they're like, Kate and Aaron and all of them.

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We'll bring them in.

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We'll back in there.

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They're sweet.

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All right.

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Yes.

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Yeah.

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Yeah.

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We all need to be room.

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Yeah.

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Yeah.

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Yeah.

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Yeah.

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Thank you.

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You know, on the phone.

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Okay.

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Thank you.

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Thank you.

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Good to see you.

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You guys, be way out here.

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And meet him.

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Say, happy.

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Hope you have too.

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Good bye.

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And I'm going to the show.

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Oh, God.

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All right.

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Thank you.

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Come on up.

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You go.

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Okay, go back to order the board meeting at 4.37 p.m. That closes out item E, that brings us to item F, reports to the board. We'll start with item F1, the District General Manager's Monthly Status Report, requesting staff member, District General Manager Robert Harrison, and that can be found on page 6 to 46 in the board. Okay, Bob, you have the floor.

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Thank you, Chair Tonking, and it's good to see all of you this evening. It's been a month since we last saw you. Well, almost a month.

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we had a short meeting, but there's a couple of things I wanted to touch base on this evening

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from the venue reports. One was the strategic planning memorandum that's included in the packets

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and then secondly an update from the finance manager regarding where we are on the implementation of

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the various Munis modules, which is she has incorporated into or many report and then

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lastly we'll be getting to the kind of the general presentation in the 4th of July.

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So first and foremost, looking at the strategic plan, we incorporated a draft memorandum and

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I'm looking for direction from the board.

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I'm proposing a GM committee, similar to what we've done with Parks and Rec and golf and

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the Capital Investment Committee to provide us with strategic advice as we're looking at developing

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the upcoming strategic plan for this year. It would be a citizen committee that can help to

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provide that advice as we're working through some of the strategic issues that come up.

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I would anticipate an engaged process, probably in other two meetings,

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similar to what we did at the Chateau last week in terms of our open meeting process.

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And so I've laid out some suggestions.

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I think a lot of the conversation will be around Capitol this upcoming year and having an individual with some real expertise in the, you know, from the Capitol Advisory Committee.

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It's important and the audit committee is certainly going to be engaged as we kind of walk through the, you know, the audit and the upcoming year and some of those challenges.

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So that's why we are looking at a couple of standing committees.

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I have a standing committees for a couple of individuals, I would suggest a board member

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and then lastly, some advice on how we could pursue the remaining balance.

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One of those options could be that we open it up for applications from the public and we

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have an interview committee of a couple of trustees and myself where we interview those candidates

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and select five to serve.

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Another option could be each trustee nominates a candidate

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to serve on the advisory committee and we could proceed from there.

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Or, you know, we could, you could just kick this back

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to the administration and we do our community outreach

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and focus on more of the venue approach

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and maybe work with a couple trustees on the strategic plan

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to do that update.

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It would have a different type of committee engagement piece to it, but it's certainly viable.

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So with that, I wanted to open up for feedback from the trustees before we get forward.

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There's a draft and tentative schedule within the calendar.

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I worked on that schedule based on Bob.

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We can't provide feedback since it is a report to the board and not a agenda item.

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So I think what I'm hoping and what I wrote in my notes is that during everyone's one-on-one

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this week, when they sit down and meet with you, that they kind of discuss this process

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further.

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And then in our September board meeting, we have a better flushed out plan and we can start

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to go through that.

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And if we need to schedule a special meeting to do interviews for a committee or whatever

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we decide we can do that in September, so maybe we will have to have two.

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All right.

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for helpful. Thank you. Yeah. Okay. Then I would ask Justin to step up and just

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for a few words and then we'll go to Mike on that next item on the engine. Perfect.

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Jess has come into the team.

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Good afternoon chair, Board of Trustees. Jessica O'Connor, Director of Finance for the record.

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And I'm sorry there was a delay in the back and I know that the general manager Bob Harrison wanted me to report on a few items and I didn't catch exactly what he wanted me to go over was at the Tyler implementation section.

208
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Yes, the title, thank you, Jess of the Tyler rotation section.

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There may be some other report or questions from the board as well, but I know we wanted

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headmaid a commitment to report on that piece to the board at this meeting.

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Okay, so if I'm pretty sure everyone had a chance to review my memorandum on the finance

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We have quite a few items to implement, and currently, as we build our team, I'm really

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excited, we're moving in a really positive direction quickly, and we're trying to divide

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and conquer and have several people work on several modules at the same time, so that way

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we can get pretty much quite a few of them up and running.

216
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I'm hoping soon. Right now where

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things are sitting is we're waiting for Tyler to get back to us regarding availability for training.

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We have some, I guess, estimated date times of September for, I just received the email

219
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yesterday, so I'm trying to think which ones, it looks like the capital asset module and

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the project ledger module and the cash management module might all take place in September, but

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but I will clarify that once we solidify some solid dates, we have a project budget ledger

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which is similar to the central budget module that we have but it's specifically for CIP

223
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capital improvement projects which is a really awesome module that kind of talks with the

224
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ledger module and we're hoping to be able to update the current project ledger module as it

225
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stands now and implement that with the budget project ledger so that way we can move forward and

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have a five year CIP project ledger and budget module running simultaneously with the central budget

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module. Let me take a look at my notes here and see what other

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So the cash management module is really robust and it could perform point of sale and interface,

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but because we outsource that with a third party, the part that we'll be using with the

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cash management module is the bank reconciliation feature, which is really a great tool.

231
00:52:47,090 --> 00:52:51,910
it will save a lot of manual bank reconciliation process

232
00:52:51,910 --> 00:52:56,990
and will actually access data directly from the bank

233
00:52:56,990 --> 00:53:00,490
and upload it into Tyler so that we can match with our general ledger.

234
00:53:00,750 --> 00:53:03,410
So we're hoping to get that up and running in September.

235
00:53:06,310 --> 00:53:07,170
Let's see.

236
00:53:08,150 --> 00:53:14,170
We also, I am currently working with Tyler on Microsoft Builder

237
00:53:14,170 --> 00:53:15,830
to customize our reports.

238
00:53:16,970 --> 00:53:19,710
Currently, right now, we're using the CUBE module,

239
00:53:19,710 --> 00:53:21,690
which is always a day late.

240
00:53:21,890 --> 00:53:25,610
The Microsoft Builder is a live feature,

241
00:53:26,010 --> 00:53:28,910
so we're able to pull data directly from Tyler

242
00:53:28,910 --> 00:53:33,190
and not have to export it into Excel and whatnot.

243
00:53:33,570 --> 00:53:37,310
So pretty much something that the state really wants to see

244
00:53:37,310 --> 00:53:39,590
is us pulling reports directly from Tyler

245
00:53:39,590 --> 00:53:42,330
versus downloading it into Excel.

246
00:53:43,990 --> 00:53:46,010
Without there's been some challenges.

247
00:53:46,690 --> 00:53:51,870
The chart of accounts, the design of the chart of accounts needs some revamping.

248
00:53:52,330 --> 00:53:56,490
The department's and divisions are kind of mixed in together.

249
00:53:56,810 --> 00:54:02,270
So when we try to run reports at a fund level or a department level or a division level,

250
00:54:02,490 --> 00:54:04,750
it's difficult because they're commingled.

251
00:54:04,750 --> 00:54:10,710
And so that's going to be a project that we'll be taking on sooner rather than later.

252
00:54:10,970 --> 00:54:15,210
And I'm still waiting for an ETA on when we can get that up and running.

253
00:54:15,410 --> 00:54:22,130
But we will be reaching out to each department discussing with them what kind of information

254
00:54:22,130 --> 00:54:31,050
you need to run your area and also comply with the state's mandates on reporting.

255
00:54:31,050 --> 00:54:37,610
and that way we can have a chart of an account that is useful for all the users across the district.

256
00:54:38,790 --> 00:54:41,750
And I think that's pretty much it with Tyler for now.

257
00:54:43,390 --> 00:54:45,570
Other questions from board members?

258
00:54:46,050 --> 00:54:47,130
Just a comment.

259
00:54:48,370 --> 00:54:57,710
I would just recommend that we have an audit committee oversight of the ERP implementation timeline.

260
00:54:57,710 --> 00:55:03,920
I think they've got a little bit more depth in that space.

261
00:55:06,560 --> 00:55:09,900
So I don't know how the rest of you feel, but I think it would be good to have the audit

262
00:55:09,900 --> 00:55:10,300
committee.

263
00:55:10,780 --> 00:55:17,760
This be a standing item on their agenda, and I would like to start, my only other observation

264
00:55:17,760 --> 00:55:23,320
is we've got, you know, start dates next time we see this that kind of like to see some projected

265
00:55:23,320 --> 00:55:23,880
and dates.

266
00:55:24,020 --> 00:55:24,520
Oh, yes.

267
00:55:24,700 --> 00:55:25,620
Yes, for sure.

268
00:55:25,620 --> 00:55:25,700
Yeah.

269
00:55:30,420 --> 00:55:32,880
So again, these are still on the item of reports.

270
00:55:33,420 --> 00:55:34,620
These are still reports.

271
00:55:35,100 --> 00:55:37,380
So we can't deliberate about anything in the reports.

272
00:55:37,380 --> 00:55:39,520
We can't discuss anything in the reports.

273
00:55:39,760 --> 00:55:41,700
It's literally a one-way process.

274
00:55:42,380 --> 00:55:43,660
We're not allowed to ask any questions.

275
00:55:44,400 --> 00:55:51,240
You could ask questions, but what I was hearing here was more of a direction of what I was

276
00:55:51,240 --> 00:55:51,720
referring to.

277
00:55:51,780 --> 00:55:56,660
Are you planning on having the audit committees provide oversight of this process?

278
00:55:56,660 --> 00:56:06,460
Yes. Yes. I also failed to mention that what we're implementing to is I have a template and

279
00:56:07,220 --> 00:56:12,260
it's a project manager template where it basically identifies the stakeholders, the power

280
00:56:12,260 --> 00:56:19,380
users, the objective of the implementation of the module, all the test phases that will go through

281
00:56:19,380 --> 00:56:25,640
and then the summary of the test phases summarizing what failed, what worked and then at the end the

282
00:56:25,640 --> 00:56:35,260
conclusion of the testing of the module and if it's ready to go live. And I'll have that

283
00:56:35,260 --> 00:56:40,240
for each implementation. And as we divvy up who's going to be doing cash management, who's

284
00:56:40,240 --> 00:56:45,040
going to do capital assets, who's going to do project ledger, that lead person will be responsible

285
00:56:45,040 --> 00:56:54,140
for filling out that project management sheet and report all the elements of that worksheet and

286
00:56:54,140 --> 00:56:58,860
and provide it to anyone who would like to see that information.

287
00:56:59,880 --> 00:57:00,400
Thank you, Ray.

288
00:57:01,820 --> 00:57:02,120
Thank you.

289
00:57:02,620 --> 00:57:07,380
Jessica, with regard to your project look, I did not hear risks in the issue, I am assuming

290
00:57:07,380 --> 00:57:09,340
you will have risks in the issue, logging it as well.

291
00:57:09,820 --> 00:57:09,900
Yes.

292
00:57:10,220 --> 00:57:17,980
It is a section in that sheet, and I am happy to share it and open it up for comments.

293
00:57:19,300 --> 00:57:24,720
Yes, I think it would be very useful when the board sees that, so some of the better ideas.

294
00:57:27,840 --> 00:57:31,580
It's a comment. Don't you think it would be better if the board could actually see that?

295
00:57:32,360 --> 00:57:32,480
Yes.

296
00:57:32,480 --> 00:57:38,440
With regard to the changes in the chart of accounts, now I'm well aware that it's pretty screwed

297
00:57:38,440 --> 00:57:44,980
up at the moment, but my concern is what I would like to understand what the timescale for

298
00:57:44,980 --> 00:57:49,360
changing that is because the last thing we want is to go yet another year with no financial

299
00:57:49,360 --> 00:57:55,040
and no financial reports and I think coming to the board, that's very concerned about that.

300
00:57:55,700 --> 00:58:00,540
I think the other problem is that it makes it almost impossible to track historic trends or

301
00:58:00,540 --> 00:58:01,160
anything as well.

302
00:58:03,920 --> 00:58:10,580
For the interim, I am reclassifying a few items that will comply with the

303
00:58:11,400 --> 00:58:15,880
and I will be able to produce some reports right now I'm working with Microsoft Builder

304
00:58:15,880 --> 00:58:22,540
and I have to make a relationship between month and year because of the way the system set up

305
00:58:22,540 --> 00:58:30,160
doesn't allow for those canned reports to print out a relationship between month and year-to-date actual.

306
00:58:30,500 --> 00:58:35,880
So what's happening is we have to write expressions

307
00:58:35,880 --> 00:58:43,160
and because the departments and the divisions are grouped in such a way that it's just easy to say,

308
00:58:43,240 --> 00:58:47,920
hey, group it by department or division, additional expressions need to be created.

309
00:58:48,160 --> 00:58:49,700
So that's been a little time consuming.

310
00:58:50,060 --> 00:58:55,800
So in closing, what I want to say is we will be producing reports.

311
00:58:56,160 --> 00:59:03,760
It will be with the old chart of accounts and kind of a workaround until we actually get our final chart of accounts.

312
00:59:03,760 --> 00:59:08,100
So I'm hoping by next month you'll be seeing some monthly reports.

313
00:59:12,010 --> 00:59:13,270
Any other questions?

314
00:59:14,690 --> 00:59:17,190
I just have one quick question for the inventory.

315
00:59:17,590 --> 00:59:20,530
Was the auditor able to make it up for the inventory count?

316
00:59:22,290 --> 00:59:22,810
No.

317
00:59:24,130 --> 00:59:27,490
However, we did do a...

318
00:59:27,490 --> 00:59:28,950
We did have a discussion.

319
00:59:29,690 --> 00:59:35,610
And actually I think it was no Amy Barter who had a conversation.

320
00:59:35,610 --> 00:59:41,730
I was, I think on vacation at that time, she asked what procedure were we implementing

321
00:59:41,730 --> 00:59:48,250
to take inventory physical count, and she seemed satisfied with the process that we had

322
00:59:48,250 --> 00:59:48,590
in place.

323
00:59:48,770 --> 00:59:57,990
And we did a manual physical count and a scan count, and we reconciled, and it was the

324
00:59:57,990 --> 00:59:59,850
the auger's choice not to be here ever since.

325
01:00:00,000 --> 01:00:03,260
I would like to clarify with what was happening. Yes. Yes. Yes.

326
01:00:09,990 --> 01:00:18,050
Any other questions or comments? Or just come up? Okay. Then I think it's Mike's report. Is that right, Bob?

327
01:00:20,710 --> 01:00:25,830
Yes, I think. So we'll be in great. We move there. That would be great.

328
01:00:34,080 --> 01:00:44,740
Chair, members of the board, Mike Vannellan just wanted to note a few items on the community services venue report and specifically on starting on page

329
01:00:44,740 --> 01:00:52,980
age 12 of the report wanted to know that the total rounds and golf rounds that you see

330
01:00:53,540 --> 01:01:01,440
indicated in the July columns, those are not till the end of July but to July 23rd when

331
01:01:01,440 --> 01:01:03,840
we received the report to put in the packet.

332
01:01:04,740 --> 01:01:10,800
In the future I would be abstracting that so that all the board members in the community

333
01:01:10,800 --> 01:01:16,080
you would know when the end date is for the comparisons.

334
01:01:16,920 --> 01:01:23,760
I wanted to also note on page 13 of the packet on the next page that within the facilities

335
01:01:23,760 --> 01:01:32,140
and events in the first paragraph we're stating in the report 94,000 some odd dollars in

336
01:01:32,140 --> 01:01:39,740
revenue and then in the second to last paragraph 80,053 those numbers are transposed.

337
01:01:39,740 --> 01:01:50,460
So they're incorrect and like to just make a note of that and just wanted to kind of fill

338
01:01:50,460 --> 01:01:51,180
you in.

339
01:01:53,120 --> 01:02:00,500
Community services intends to gather information to be able to provide the board of trustees

340
01:02:00,500 --> 01:02:07,580
and the general manager and the public a better report than what you see in this particular

341
01:02:07,580 --> 01:02:18,240
packet as far as units, products, sales, comparison, monthly comparison, yearly comparison.

342
01:02:18,820 --> 01:02:24,580
So we have a little bit of work to do to be able to assemble that, but I think you'll

343
01:02:24,580 --> 01:02:33,180
see something different in the August meeting, but I would ask that provide feedback during

344
01:02:33,180 --> 01:02:39,080
you are either now or when you meet with the General Manager one-on-one, so over the next

345
01:02:39,080 --> 01:02:45,460
few meetings, we can really kind of dial in on what these venue status reports, how helpful

346
01:02:45,460 --> 01:02:51,900
they would be, because we want to be able to provide the work to disseminate and bring

347
01:02:51,900 --> 01:02:57,980
the data and the information, but it might be helpful versus a few meetings to try and figure

348
01:02:57,980 --> 01:03:03,080
out what is helpful, or the board of trustees in the community, if we just, if you wouldn't

349
01:03:03,080 --> 01:03:11,200
mind is to relaying that information. I've also not in the report but wanted to kind of touch on

350
01:03:11,200 --> 01:03:17,680
what you may have heard as some intermittent interruptions to the Vermont point of sale system.

351
01:03:18,400 --> 01:03:27,540
So we identified our ITT team working with the tech support from Vermont that we have apparently a

352
01:03:27,540 --> 01:03:36,300
large number of automated reports that have been running in there for past staff members

353
01:03:36,300 --> 01:03:44,500
in finance or venue managers that have slowed down to where it had for lack of better

354
01:03:44,500 --> 01:03:48,320
terminologies slowed down the system to to a halt.

355
01:03:48,940 --> 01:03:54,120
And so we learned that and now we're working on the process of going through and identifying

356
01:03:54,120 --> 01:04:02,020
the reports and kind of deleting the reports that were automated to a smaller scale to hopefully

357
01:04:02,020 --> 01:04:06,920
not have these intermittent interruptions that you've been hearing about.

358
01:04:07,480 --> 01:04:13,900
Kind of also not in the report, I want to just give a kind of a quick update on the

359
01:04:14,940 --> 01:04:19,900
the Watercraft Pilot Parking Program to date, where we're out.

360
01:04:21,060 --> 01:04:30,860
This number of spots sold are 26 out of the 67 spaces available.

361
01:04:32,080 --> 01:04:33,340
And I'll backtrack a little bit.

362
01:04:34,200 --> 01:04:38,540
When I first came to the board with the recommendation for the pilot program,

363
01:04:38,680 --> 01:04:41,460
I think I identified like 90 particular spaces.

364
01:04:41,460 --> 01:04:56,520
Well, I just didn't, wasn't aware that most all boats that might prefer this parking or take advantage of this pilot program or 35 to 40 feet long as most of the boats that are inclined.

365
01:04:56,960 --> 01:05:01,980
So I kind of was mistaken in the number of spots that we could actually fit them in.

366
01:05:02,120 --> 01:05:07,220
So we're actually penciling out 26 out of 67 total.

367
01:05:08,400 --> 01:05:16,260
Through my mistake of charging the wrong fee at the beginning, we sold 22 spots from

368
01:05:16,260 --> 01:05:24,360
9 June 9 to the 10th at $300 each and then when we adjusted the price for the direction,

369
01:05:25,060 --> 01:05:34,020
we have sold four spots from June 19 to the 28th for a total of $875 each.

370
01:05:34,020 --> 01:05:44,120
to date, to revenue produced from the pilot water graph parking program equals $10,000,

371
01:05:44,280 --> 01:05:45,120
$100.00.

372
01:05:45,920 --> 01:05:55,780
And as I'll inform the board that on August 1st, we will be adjusting the price to be able

373
01:05:55,780 --> 01:06:01,000
to accommodate the monthly fee of $250 for August and September.

374
01:06:01,000 --> 01:06:09,380
total amount of $500 for the remainder of the season. I think I'll tell you that I've learned a lot

375
01:06:09,380 --> 01:06:16,160
from this pilot program. I've learned about some mistakes I've made and hopeful to kind of do

376
01:06:16,160 --> 01:06:22,480
a complete recap on it in front of the board and then maybe get some suggestions and I know we can do

377
01:06:22,480 --> 01:06:26,920
things a little bit better going forward in future years.

378
01:06:28,820 --> 01:06:33,880
I think that was about it for the community services staff.

379
01:06:34,400 --> 01:06:41,780
We did include a small piece on a couple pictures of the barbecue grills that we installed

380
01:06:41,780 --> 01:06:48,560
and I provided some quantity numbers of the amount of grills that we have in the district

381
01:06:49,480 --> 01:06:54,840
at total of 36, and we've retrofitted six of those.

382
01:06:55,180 --> 01:06:58,300
All those retrofits were done at the Burt-Cedar Beach,

383
01:06:58,460 --> 01:07:00,860
but where I have not included in there,

384
01:07:01,060 --> 01:07:04,980
which might be helpful in the future, is what are next steps?

385
01:07:07,890 --> 01:07:09,850
Are there any questions from any board members?

386
01:07:11,730 --> 01:07:11,830
Thank you.

387
01:07:12,790 --> 01:07:13,370
That's it.

388
01:07:13,470 --> 01:07:14,210
Ms. Chalkin.

389
01:07:15,550 --> 01:07:16,250
Thanks, Mike.

390
01:07:16,430 --> 01:07:19,410
I appreciate the candidness of your reporting.

391
01:07:19,410 --> 01:07:25,930
And I wanted to start by saying congratulations to your new position of Community Services Director.

392
01:07:27,810 --> 01:07:31,390
The barbecue's, I'm asking my question.

393
01:07:33,370 --> 01:07:39,250
What type of marketing is being done and where can they get their five pound propane tanks?

394
01:07:39,250 --> 01:07:46,890
I'm thinking, are we offering that as a rental at the food

395
01:07:46,890 --> 01:07:51,430
jack or expecting that they're going to be lugging the

396
01:07:51,430 --> 01:07:56,570
propane down with them? Great, thank you for the question, and no we are

397
01:07:56,570 --> 01:08:06,210
currently not providing information currently on the website, but plan to on where

398
01:08:06,210 --> 01:08:15,010
to be able to purchase the cylinders, if you will, the propane cylinders, and we are currently not,

399
01:08:15,830 --> 01:08:21,530
but could look into the sale of those particular cylinders.

400
01:08:22,610 --> 01:08:32,570
I would even, could you consider renting those per chance? So if the five tank, five gallon tank,

401
01:08:32,570 --> 01:08:38,490
or five pound tank that was shown to us as part of the dog and pony show of what this might look

402
01:08:38,490 --> 01:08:46,530
like. Could we not rent those from burnt cedar from our set up there? I would say yes. They're

403
01:08:46,530 --> 01:08:54,790
just a couple of different items like storage. It's just some items to look at before we would

404
01:08:55,490 --> 01:09:01,270
come back to you and tell you how we're progressing on that. Thank you. The other thing I was going to

405
01:09:01,270 --> 01:09:10,750
ask about is with the water craft parking, how is that being marketed? How are we letting people

406
01:09:10,750 --> 01:09:16,170
know? Because we're still seeing a lot of boats and trailers around town. So how are we letting

407
01:09:16,170 --> 01:09:22,150
people know that you too can have a designated water craft parking space up near Diamond Peak?

408
01:09:22,150 --> 01:09:34,750
Well, thank you. I'll be candid and say that we don't have a specific campaign for reaching out and like selling.

409
01:09:35,570 --> 01:09:44,750
So I think that's something that we could look at in the future, but currently the information that we have is just about the pilot program on the website.

410
01:09:44,750 --> 01:09:50,770
So, to answer the question, no, we do not have a particular sales campaign ongoing right

411
01:09:50,770 --> 01:09:52,710
now for the watercraft.

412
01:09:53,390 --> 01:09:53,630
Thank you.

413
01:09:56,860 --> 01:09:57,300
Thank you.

414
01:09:57,300 --> 01:09:57,480
All right.

415
01:09:59,560 --> 01:10:00,040
Thanks, Chair.

416
01:10:00,600 --> 01:10:05,700
Mike, when you update the report, could you start putting some costs in against it?

417
01:10:05,800 --> 01:10:10,140
I mean, we're seeing revenue for operations that is meaningless without any costs.

418
01:10:10,520 --> 01:10:11,040
I know it's hard.

419
01:10:11,260 --> 01:10:14,900
It's getting difficult to get them, but even we get some approximate costs to give us

420
01:10:14,900 --> 01:10:16,800
an idea of, is that possible?

421
01:10:17,360 --> 01:10:27,080
It is, and I'll just confer with the finance director, so over the years, the numbers

422
01:10:27,080 --> 01:10:33,520
that usually see when there's no cost or expense related, and the reports are taken from

423
01:10:33,520 --> 01:10:34,760
the point of sale software.

424
01:10:35,340 --> 01:10:43,720
So I myself really like using our ERP or our Tyler system now, but we just have to get into

425
01:10:43,720 --> 01:10:52,060
a system where we are updated enough to where the—it is not erroneous numbers, and to

426
01:10:52,060 --> 01:10:54,460
be able to say that this is good until this date.

427
01:10:55,420 --> 01:10:55,760
I understand.

428
01:10:55,980 --> 01:10:56,920
No, thanks, Mike.

429
01:10:57,020 --> 01:10:58,200
No, I know that you are usually good at that.

430
01:10:58,500 --> 01:11:00,480
The other question was about the rec centre.

431
01:11:00,740 --> 01:11:05,420
It shows one-week memberships—I might have missed something—I thought we cancelled the

432
01:11:05,420 --> 01:11:06,340
one-week memberships.

433
01:11:09,580 --> 01:11:09,820
Okay.

434
01:11:10,480 --> 01:11:14,280
Staff will make a note of that and check into that.

435
01:11:14,880 --> 01:11:15,600
I do

436
01:11:17,840 --> 01:11:22,900
not know how to say that, because it looks like just the 1-weeks were in June. That

437
01:11:22,900 --> 01:11:30,800
would have been the end of the fiscal year. I think, in fact, it would have been the last

438
01:11:33,420 --> 01:11:36,040
of the 1-weeks before we hit the fiscal year.

439
01:11:36,340 --> 01:11:40,360
I thought we would put the changes in with the immediate effect from the board meeting. That

440
01:11:40,360 --> 01:11:40,680
was why.

441
01:11:41,020 --> 01:11:42,220
We put the increases in.

442
01:11:42,220 --> 01:11:44,640
I don't believe so.

443
01:11:45,080 --> 01:11:49,960
I think we usually set rates for that next this year that I could be in time at the

444
01:11:49,960 --> 01:11:50,340
ref center.

445
01:11:50,800 --> 01:11:54,600
But we can look into that as we go for it, but we should ensure that they are not in

446
01:11:54,600 --> 01:11:54,840
July.

447
01:11:56,280 --> 01:11:56,840
All right.

448
01:11:57,380 --> 01:11:58,060
Any other questions?

449
01:12:01,730 --> 01:12:01,810
Right.

450
01:12:01,990 --> 01:12:08,410
That closes our item F1 district federal managers monthly status reporting.

451
01:12:08,770 --> 01:12:14,190
That brings us to item F2 report and update on the incline billage fireworks incident

452
01:12:14,190 --> 01:12:20,270
and next steps, requesting staff member, now community service director Mike Bandolin,

453
01:12:20,610 --> 01:12:26,750
and I also see that both co-presidents from Inclined Village Fireworks, Chris Posterous,

454
01:12:26,870 --> 01:12:30,230
and she'll be on all right there. So the floor is yours.

455
01:12:38,010 --> 01:12:42,670
Your staff thought it would be a good idea, the evening, it's a provider report on what happened

456
01:12:42,670 --> 01:12:49,710
on the beaches on July 4th and 5th. The report that you have in your packet includes an incident

457
01:12:49,710 --> 01:12:56,590
communication timeline of how the district communicated the closure of the beaches due to weather-related

458
01:12:56,590 --> 01:13:03,290
incident involving the barges located off of the beaches. Besides the incident communication related

459
01:13:03,290 --> 01:13:10,390
to the closure of the beaches, the report also includes a narrative related to the environmental

460
01:13:10,390 --> 01:13:17,750
aspect of the incident. The report that's in the packet speaks about debris, cleanup efforts at

461
01:13:17,750 --> 01:13:22,750
the beaches as well as a non-regulatory water quality monitoring plan, specifically

462
01:13:22,750 --> 01:13:30,030
targeted at detecting perchlorate, a chemical found in fireworks that may be a concern

463
01:13:30,030 --> 01:13:31,710
of public drinking water systems.

464
01:13:32,990 --> 01:13:38,150
Staff has attached the Surface Water Sampling Report to begin on page 50 of your packet.

465
01:13:38,470 --> 01:13:46,790
That includes background of the report, the testing methods, testing parameters, testing results,

466
01:13:46,790 --> 01:13:50,070
and a final piece on the discussion of the report.

467
01:13:51,850 --> 01:13:55,450
I'll also note that staff is going to continue

468
01:13:55,450 --> 01:13:58,250
with additional water quality monitoring targeting

469
01:13:58,250 --> 01:14:01,910
at detecting percolate using the same parameters

470
01:14:03,190 --> 01:14:05,170
as the initial testing methods.

471
01:14:05,790 --> 01:14:09,130
And once we pick those or provide,

472
01:14:11,230 --> 01:14:13,070
calendarize those particular dates,

473
01:14:13,190 --> 01:14:14,830
we'll let the board know we can bring back

474
01:14:14,830 --> 01:14:23,830
a report on those testing as well. So that's kind of the verbal of the report that's in the packet

475
01:14:24,580 --> 01:14:29,710
and it would be happy to entertain any questions from the board.

476
01:14:30,650 --> 01:14:32,390
Are there any questions for board members?

477
01:14:37,910 --> 01:14:45,230
Can you please share with staff that were hands on for those several days?

478
01:14:45,230 --> 01:14:51,330
Can you please share our appreciation from the board about the job that they did and

479
01:14:51,330 --> 01:14:58,290
the attention and care that they took in helping communicate to the community and deal

480
01:14:58,290 --> 01:14:59,530
with all the disappointments?

481
01:15:00,000 --> 01:15:29,660
And things that they had to field. I heard nothing but great accolades. So if you could please share that. And I'm sure we're all doing it on our own as we come across them. But could you please take on that for us. Yes. I have during the operation, knowing that this is our community and we deserve the best care and condition. And I also mentioned how the board would be very thankful for your efforts. Any other questions?

482
01:15:29,660 --> 01:15:36,500
comments. I would just like to say I think it was very well handled by both Edgid and all the other

483
01:15:36,500 --> 01:15:41,120
organizations in this process and so we're very thankful for that. So thank you.

484
01:15:42,160 --> 01:15:48,260
Madam Chair, incline fireworks provided and I'll distribute these their latest press release

485
01:15:48,260 --> 01:15:52,100
and as they're submitting. If you would like one or if you don't have one.

486
01:15:58,690 --> 01:16:00,510
Any other questions?

487
01:16:01,450 --> 01:16:06,310
That closes out item E2.

488
01:16:07,430 --> 01:16:17,010
That brings us to item E3, report and update on revised form 4404LGF, which includes

489
01:16:17,010 --> 01:16:25,290
an augmentation to resolutions from June 25th, 2025 and the final 24 audit numbers, requesting

490
01:16:25,290 --> 01:16:30,390
Staff Member, Director of Finance, Jessica O'Connell, found on page 62-83 in Board Pack.

491
01:16:31,770 --> 01:16:35,670
Good evening, Chair, members of the Board of Trustees,

492
01:16:36,290 --> 01:16:39,130
this is Jessica O'Connell, Director of Finance for the record.

493
01:16:40,070 --> 01:16:44,430
I'm here to present the latest revision of the Form 4404, LGF,

494
01:16:44,570 --> 01:16:49,690
Tenredit Budget, which has been updated to reflect the final audit it figures for fiscal year

495
01:16:49,690 --> 01:16:54,110
year 2024, and the adopted budget for fiscal year 2025.

496
01:16:54,950 --> 01:16:59,530
This item is for informational purposes only, no action or recommendation is required

497
01:16:59,530 --> 01:17:02,610
at this time, and I am happy to answer any questions you may have.

498
01:17:05,410 --> 01:17:11,370
Before that, though I do want to mention, I apologize for the supplemental, there was a timing

499
01:17:11,370 --> 01:17:18,790
issue between the state and my submission, but page 7, there was a formula issue.

500
01:17:18,790 --> 01:17:26,100
And so the, we turn to page seven, the

501
01:17:37,650 --> 01:17:41,710
bottom page under page

502
01:17:45,870 --> 01:17:48,370
seven for the general fund,

503
01:17:48,950 --> 01:18:00,770
total beginning fund balance, carrying over the 1,395 was entered on column three and four,

504
01:18:00,770 --> 01:18:12,570
and then on page 13 the contingency amount of 739 should be a negative number not

505
01:18:12,570 --> 01:18:14,390
appositive and those were the two changes.

506
01:18:17,350 --> 01:18:19,050
And I'm happy to answer any questions.

507
01:18:21,330 --> 01:18:23,270
Any questions from board members?

508
01:18:30,720 --> 01:18:38,380
Seeing none. That closes out item F3. That brings us

509
01:18:38,380 --> 01:18:39,300
Thank you, Janice.

510
01:18:39,900 --> 01:18:43,280
That brings us to item F4, verbal report

511
01:18:43,280 --> 01:18:45,380
for a fluent expert pipeline replacement,

512
01:18:45,600 --> 01:18:46,840
GMP number one project.

513
01:18:46,840 --> 01:18:47,780
That was out requesting.

514
01:18:48,280 --> 01:18:49,840
Staff member, Director of Public Works,

515
01:18:50,020 --> 01:18:51,940
Kate Nelson, Kate, you have the floor.

516
01:19:11,610 --> 01:19:12,170
Thank

517
01:19:31,270 --> 01:19:33,470
you for the record, Director of Public Works,

518
01:19:33,630 --> 01:19:33,930
Kate Nelson.

519
01:19:34,890 --> 01:19:40,390
I'm here to present the financial results of GMP1,

520
01:19:40,570 --> 01:19:44,050
which was the construction year of 2023.

521
01:19:45,990 --> 01:19:59,050
We have totals in, we were waiting for the financial tracking to get, you know, to ensure we didn't forget any of our costs associated with GMP1.

522
01:19:59,850 --> 01:20:12,650
Just a brief reminder for the board, we had funding provided through this state revolving phone loan, which was $15,760,000.

523
01:20:12,650 --> 01:20:18,510
We also received an SRF principal forgiveness loan of $240,000.

524
01:20:19,090 --> 01:20:26,530
The loan term is for 30 years at 2.19% financing or percent financing.

525
01:20:27,930 --> 01:20:34,850
For that season, we installed a total of 5,365 linear feet.

526
01:20:35,430 --> 01:20:39,890
That was in the area where EndOT required us to move our pipeline

527
01:20:39,890 --> 01:20:45,190
line in and around Marlet Creek to get out of their way for one of their projects.

528
01:20:46,070 --> 01:20:53,050
It was also a section located in section 3 to replace an area where we were seeing the

529
01:20:53,050 --> 01:21:00,570
recent failures as well as the Pika data had indicated that that was the most compromised

530
01:21:00,570 --> 01:21:02,030
areas of the pipe wall.

531
01:21:04,050 --> 01:21:11,290
For GMP1, if Git purchased 1.1 million dollars worth of pipe material due to the conflict

532
01:21:11,290 --> 01:21:18,570
of when the GMP1 contract with grant was going to be signed and when we needed to order the

533
01:21:18,570 --> 01:21:23,710
material to have it on site ready to be installed May 1.

534
01:21:25,630 --> 01:21:32,570
We did utilize a portion of the risk register for exploratory drilling and ground penetrating

535
01:21:32,570 --> 01:21:32,990
radar.

536
01:21:33,610 --> 01:21:38,290
We did that to determine exact locations of rock throughout the alignment.

537
01:21:39,410 --> 01:21:45,390
That was a key informational piece that we needed to inform the rest of the project.

538
01:21:45,390 --> 01:21:55,530
It helped to improve our production as efficiencies and really make the GMP2 contract more efficient and effective.

539
01:21:56,730 --> 01:22:02,170
So as you can see our original budget for the project was $14 million.

540
01:22:03,070 --> 01:22:11,830
The CMAR pre-construction services with granite for the period that we're looking at was 182,000 in some change.

541
01:22:11,830 --> 01:22:16,370
We awarded the construction contract for $9.3 million.

542
01:22:16,830 --> 01:22:22,430
We had a owner-controlled risk reserve of $1.5 million.

543
01:22:23,130 --> 01:22:29,170
We have materials and testing that the owner paid for at about $208,000.

544
01:22:29,830 --> 01:22:35,630
The total change orders for GMP1 was about $294,000.

545
01:22:36,190 --> 01:22:38,490
And that came out of the risk register.

546
01:22:39,350 --> 01:22:47,430
the construction cost and CMR fee total, so that's a construction contract, and the CMR

547
01:22:47,430 --> 01:22:55,450
fee was 9.365 million, and then the IVGIT supply ductile iron pipe materials was it came

548
01:22:55,450 --> 01:22:58,430
in at 9.908,000.

549
01:22:59,220 --> 01:23:06,310
We had various consultant contracts, we had funding, bonding, permitting, all of those administrative

550
01:23:06,310 --> 01:23:17,910
of cost. Those actually were for the entire project area for permitting. So between those two,

551
01:23:18,070 --> 01:23:29,270
we were at 731,000 staff time from the period of around August 22, 2022 through January 2024,

552
01:23:29,270 --> 01:23:41,990
was around $390,000, so the total project cost was about $12 million, $80,000, so we did have come in

553
01:23:41,990 --> 01:23:53,630
under our anticipated budget of $14 million. That said, for GMP1, we have funding from

554
01:23:53,630 --> 01:24:01,790
If GIDs cache at about 14 million, like I said, the SRF loan was 15.7 million and then the SRF

555
01:24:01,790 --> 01:24:08,610
principal forgiveness grant was at 240. So for that first construction season, we did not

556
01:24:08,610 --> 01:24:18,490
expend the entire loan amount, so that loan carried into GMP2. At this time, I'll turn it over

557
01:24:18,490 --> 01:24:22,990
to the board for any questions on GMP1.

558
01:24:23,930 --> 01:24:25,490
I've got any questions from board members.

559
01:24:30,560 --> 01:24:31,000
Awesome.

560
01:24:31,480 --> 01:24:34,900
And just thank you so much, Kate, for all that you and your team have done on this project.

561
01:24:34,900 --> 01:24:36,760
It's really exciting to see how it's coming along.

562
01:24:36,960 --> 01:24:38,580
And we're spending money really well.

563
01:24:38,800 --> 01:24:39,400
So thank you.

564
01:24:39,980 --> 01:24:40,420
Great.

565
01:24:40,640 --> 01:24:41,540
We appreciate all the hard work.

566
01:24:41,820 --> 01:24:43,140
That's all we got.

567
01:24:43,360 --> 01:24:43,680
Thank you.

568
01:24:43,900 --> 01:24:44,200
Thank you.

569
01:24:44,640 --> 01:24:49,980
Okay. So that closes out item number at four.

570
01:24:49,980 --> 01:24:56,160
and that brings us to item number F5 for a full report and update on project costs to date

571
01:24:56,160 --> 01:25:01,440
for the affluent pipeline replaced in GMP number two and our requesting staff members

572
01:25:01,440 --> 01:25:03,040
structure of Public Works Kate Nelson.

573
01:25:03,900 --> 01:25:04,240
Thank you.

574
01:25:04,900 --> 01:25:15,180
So, GMP2 represents construction season 2024, 2025 and planned 2026 total to date.

575
01:25:15,180 --> 01:25:26,480
We have installed 24,400 linear feet of Dr. Lyon pipe of that 24,019,990 linear feet has been class

576
01:25:27,330 --> 01:25:38,160
350 so that's a pressure class of that certain type of pipe. We have 4,500 linear feet of class 54, which

577
01:25:38,160 --> 01:25:46,900
is a thicker class of pipe and that is actually for the highest pressure and that is the valued

578
01:25:46,900 --> 01:25:55,160
engineered solution that we traded that type of pipe for the welded steel pipe to effectively

579
01:25:55,900 --> 01:26:03,000
reduce the installation schedule. We were running into, you know, if we were doing welded steel pipe,

580
01:26:03,000 --> 01:26:08,020
we only have one lane to do it. It would be very costly, you know, they have to

581
01:26:08,020 --> 01:26:15,800
weld the entire pipe diameter and then, you know, it's 30 feet of pipe at a time.

582
01:26:15,800 --> 01:26:17,640
So it's pretty slow construction.

583
01:26:19,860 --> 01:26:24,960
So in 2024, about 12,000 linear feet was

584
01:26:24,960 --> 01:26:31,180
put into operation. That was about from the Douglas County line to the S-Benz.

585
01:26:31,180 --> 01:26:35,120
This year's scope is 12,500 feet.

586
01:26:35,760 --> 01:26:39,540
We already have put in operation 8,000 feet.

587
01:26:40,100 --> 01:26:42,020
We had a tie-in on July 1.

588
01:26:43,100 --> 01:26:51,660
They're currently constructing the 4,500 linear feet of class 54 from a customer pump

589
01:26:51,660 --> 01:26:58,800
station to where we ended, GMP1, and today they actually passed a pressure test of 2,900

590
01:26:58,800 --> 01:26:59,700
linear feet.

591
01:26:59,700 --> 01:27:03,840
and they have remaining 1,600 linear feet to go.

592
01:27:05,000 --> 01:27:12,160
The anticipated substantial completion of pipeline installation is the week of August 25th.

593
01:27:12,160 --> 01:27:19,560
That means that after Labor Day, the week of September 10th and 11th,

594
01:27:19,660 --> 01:27:23,380
we have scheduled to take care of the asphalt.

595
01:27:23,380 --> 01:27:27,940
We'll mill and overlay the work area this year, and then we are done.

596
01:27:27,940 --> 01:27:28,960
So,

597
01:27:31,760 --> 01:27:39,060
we have, we've spent money on our full-time inspection through construction materials

598
01:27:39,060 --> 01:27:47,640
engineers, they did a great job for us in 2024, we kept them on for 2025, we added scope

599
01:27:47,640 --> 01:27:53,780
which came out of the risk register to rock break ahead of the crews, so we actually had

600
01:27:53,780 --> 01:27:59,000
a rock breaking crew out there the entire time, last summer and the summer, breaking up the

601
01:27:59,000 --> 01:28:05,260
rock before the pipeline lane crew would be there, so that caused the pipeline lane crew

602
01:28:05,260 --> 01:28:10,580
to continue. They didn't have to stop and wait for any rocks to be broken. This year we

603
01:28:10,580 --> 01:28:17,540
did see additional costs in hauling due to losing the endot staging yard off of Highway

604
01:28:17,540 --> 01:28:24,860
50. They had to utilize that for their own project, so we got kicked off. We did have that

605
01:28:24,860 --> 01:28:34,740
accounted for in the risk register however so far everything is going well to speak to the funding

606
01:28:34,740 --> 01:28:43,520
portion of this GMP 2 so like I said we had remaining SRF funds from that first loan we have

607
01:28:43,520 --> 01:28:54,740
utilized that the second SRF loan was in the amount of $36 million $371,700 we received a principal

608
01:28:54,740 --> 01:28:58,740
for giving us a loan of $368,300.

609
01:28:59,940 --> 01:29:09,040
We also received a reimbursement through the U.S. Army Corps grant program.

610
01:29:09,820 --> 01:29:15,660
We piggybacked it onto the TANK project, so we were able to receive funding for the

611
01:29:15,660 --> 01:29:21,360
pipeline project in the amount of $4,339,089.

612
01:29:21,360 --> 01:29:28,460
dollars. We also have an EPA community grant of $1.6 million. So as I'm running through

613
01:29:28,460 --> 01:29:43,040
all of the numbers to date, we have spent approximately $33.9 million. We have just

614
01:29:43,040 --> 01:29:53,420
a short bit to go. So we're not anticipating having to utilize the entire loan and I'll

615
01:29:53,420 --> 01:29:59,820
probably be coming back in August to talk with the board because when the original

616
01:30:00,000 --> 01:30:28,500
$2 million per year was collected from ratepayers. It was under the understanding that that would be paid for the pipeline. We're going to look to you for direction on that because times have changed. The interest rates are better if you have that money in the bank versus the 2.19% interest rate on your loan. But we're going to come back in August. We'll have

617
01:30:30,580 --> 01:30:37,360
We won't have the close out financials but will be really, really close so you'll be able to make an informed decision.

618
01:30:40,870 --> 01:30:43,830
Thank you. That's very exciting. Are there any questions or comments?

619
01:30:46,840 --> 01:30:49,860
Seeing none, that closes our item F5.

620
01:30:50,260 --> 01:30:50,560
Thanks.

621
01:30:50,740 --> 01:30:51,100
Thank you.

622
01:30:54,080 --> 01:30:57,160
That brings us to G. consent calendar.

623
01:30:57,520 --> 01:31:00,820
Is there a motion to approve the consent calendar as is on the agenda?

624
01:31:00,820 --> 01:31:11,220
I would move to approve items G1, G2, G3, G4, G5, G6, and G7 as provided in the board packet.

625
01:31:11,600 --> 01:31:12,600
Is there a second?

626
01:31:13,100 --> 01:31:14,040
I'll second.

627
01:31:14,700 --> 01:31:16,500
All those in favor, please state aye.

628
01:31:16,840 --> 01:31:16,980
Aye.

629
01:31:18,080 --> 01:31:18,160
Aye.

630
01:31:18,720 --> 01:31:20,660
The item passes 5-0.

631
01:31:22,320 --> 01:31:25,920
That brings us to item H1.

632
01:31:25,920 --> 01:31:31,680
approve and authorize the district general manager to sign and execute an agreement between

633
01:31:31,680 --> 01:31:36,000
Inclined Village General Improvement District and CC Media Publishing for magazine publishing

634
01:31:36,000 --> 01:31:42,660
services during calendar year 2026 through 2030 requesting staff member marketing communications

635
01:31:42,660 --> 01:31:48,820
manager Paul Raymore. This can be found on pages 334 to 361 in your board package.

636
01:31:51,000 --> 01:31:54,500
Why don't we take a two-minute break while we wait for him to come?

637
01:31:54,500 --> 01:31:55,480
We'll

638
01:33:49,880 --> 01:33:51,380
call the meeting back to order.

639
01:33:53,300 --> 01:33:55,000
You have the floor, Paul.

640
01:33:56,280 --> 01:33:57,060
Thank you.

641
01:33:57,580 --> 01:34:01,860
Madam Chair, members of the Board of Trustees, Paul Rae Moore, marketing and communications

642
01:34:01,860 --> 01:34:07,460
manager here to present you with a couple different options for our IVGID magazine publishing

643
01:34:07,460 --> 01:34:10,460
agreement with Fender CC Media.

644
01:34:11,900 --> 01:34:15,480
This is on pages 334 through 361 of your board packet.

645
01:34:15,480 --> 01:34:22,320
you'll find a memo and potential agreement options labeled A and B. Just for a

646
01:34:22,320 --> 01:34:27,100
little bit of context, this calendar year will publish four editions of the

647
01:34:27,100 --> 01:34:31,980
Evgen Magazine. They come out in mid-April, late June, mid-September and then

648
01:34:31,980 --> 01:34:37,360
mid-December. So we've published that mid-April one already as well as the late

649
01:34:37,360 --> 01:34:42,220
June and we're working on the mid-September edition right now. Each time we

650
01:34:42,220 --> 01:34:43,120
We've published a new edition.

651
01:34:43,300 --> 01:34:46,460
We mail one copy to all of our partial owners on record.

652
01:34:46,940 --> 01:34:49,820
It's approximately 6,900 copies that go out.

653
01:34:50,240 --> 01:34:54,120
We also distribute the magazine at the Rec Center and

654
01:34:54,120 --> 01:34:58,000
seasonally at other various district venues in Cline and

655
01:34:58,000 --> 01:34:58,900
Burt Cedar Beaches.

656
01:34:59,360 --> 01:35:03,320
Village Green, Aspen Grove, Preston Field, here at the admin building.

657
01:35:03,840 --> 01:35:07,800
And as well as we distribute some to local realty offices and

658
01:35:07,800 --> 01:35:11,400
other community partners, the visitor center,

659
01:35:11,400 --> 01:35:12,400
things like that.

660
01:35:13,240 --> 01:35:19,640
Per the terms of our current agreements, which is attachment C in your packet, our publishing

661
01:35:19,640 --> 01:35:25,540
partner CC media pays for the design, printing, and mailing costs of the magazine in exchange

662
01:35:25,540 --> 01:35:30,660
for keeping the advertising revenue associated with the magazine, and the GPS enabled golf

663
01:35:30,660 --> 01:35:32,480
cards screens at the championship golf course.

664
01:35:33,480 --> 01:35:39,640
So the option A agreement included in your packet is essentially the same as this current

665
01:35:39,640 --> 01:35:44,160
calendar year agreement just extends those terms for another five calendar years.

666
01:35:45,980 --> 01:35:51,740
I did want to bring up. We've had some golfer complaints. The marketing communications

667
01:35:51,740 --> 01:35:57,820
department and the golf staff have both had community complaints from golfers who do not love

668
01:35:57,820 --> 01:36:04,260
the paid advertising on the championship golf course golf cart GPS screens. We're aware of that

669
01:36:04,260 --> 01:36:11,260
we have tried our best to mitigate those as much as we can and I will talk about some other options

670
01:36:11,260 --> 01:36:18,220
we just learned about today. But I have included option B of this agreement which removes that

671
01:36:18,220 --> 01:36:22,960
golf cart advertising from the agreement and has the district paying for the magazine mailing costs

672
01:36:22,960 --> 01:36:30,360
which are estimated at probably around $25,000 annually. I looked back the last time we paid for

673
01:36:30,360 --> 01:36:32,560
mailing, it was just about $6,000.

674
01:36:34,260 --> 01:36:39,240
So the golf card advertising was added to the current agreement last year, because

675
01:36:39,240 --> 01:36:44,500
the last IVGID board of trustees was looking to cut down on the district's hard costs associated

676
01:36:44,500 --> 01:36:45,180
with the magazine.

677
01:36:47,200 --> 01:36:54,280
So other options, as I mentioned, the golf staff has been reaching out to visage the vendor

678
01:36:54,280 --> 01:36:59,940
of that golf card advertising system, trying to figure out if we can move some of that

679
01:36:59,940 --> 01:37:06,540
advertising out of the fairways and into more locations on the golf course that wouldn't have

680
01:37:06,540 --> 01:37:12,580
such an impact to the golfers and annoyance to the golfers. So essentially tease and greens

681
01:37:12,580 --> 01:37:18,080
and where you're not necessarily looking up for the yardage. I just got an email from Rob

682
01:37:18,080 --> 01:37:24,100
just today saying that he did make contact with the help desk there and that we should be able to

683
01:37:24,100 --> 01:37:38,660
move those ads into more desirable locations. So again, that's just an email. But if that's the case, then the marketing department will be looking to make that switch ASAP this year.

684
01:37:39,240 --> 01:37:47,440
And hopefully that's an option going forward. Should you choose option A, where we keep the golf cart advertising as an option.

685
01:37:48,360 --> 01:37:54,220
So, if you have any questions about the potential agreement options, I'll be happy to answer them at this time.

686
01:37:55,000 --> 01:37:57,280
Do board members have any questions or not?

687
01:37:57,860 --> 01:37:58,260
Yes.

688
01:37:59,480 --> 01:37:59,820
Michelle.

689
01:38:00,480 --> 01:38:01,180
Thank you.

690
01:38:01,340 --> 01:38:01,640
Hey, Paul.

691
01:38:03,320 --> 01:38:05,160
I like the idea of the tea agreements.

692
01:38:05,840 --> 01:38:06,860
I think that's helpful.

693
01:38:07,560 --> 01:38:11,340
It really does slow down the play on the course.

694
01:38:11,680 --> 01:38:15,980
And every time I've played, I always get, hey, how do we get rid of these things?

695
01:38:15,980 --> 01:38:20,800
and I think we've all received emails on our trustee account as well.

696
01:38:21,780 --> 01:38:28,040
In terms of the numbers that they're printing out, I understand if we have to do the mailing

697
01:38:28,040 --> 01:38:34,020
ourselves, if it's option B versus them doing it as is, any idea how many are recycled

698
01:38:34,020 --> 01:38:34,640
afterwards?

699
01:38:35,100 --> 01:38:40,660
It seems to me that there's a lot left over physical copies in town and have we ever queried

700
01:38:40,660 --> 01:38:46,000
are parcel owners if they want a digital copy or an actual hard copy?

701
01:38:48,240 --> 01:38:55,020
It is hard to get real numbers on how many are recycled without ever being used.

702
01:38:57,340 --> 01:38:58,600
It varies seasonally.

703
01:38:59,240 --> 01:39:03,020
We adjust the number we ask them to print for us seasonally as well based on what we know

704
01:39:03,020 --> 01:39:03,540
about demand.

705
01:39:03,940 --> 01:39:08,520
We'll print more in the summertime when we know we have more venues to distribute at like

706
01:39:08,520 --> 01:39:13,640
beaches and typically it's me or one of my staff will grab a box and go make sure that

707
01:39:13,640 --> 01:39:21,180
the boxes we have out of the beaches and the other venues are full. And then in the winter,

708
01:39:21,420 --> 01:39:26,240
we know that we distribute a lot less. There's fewer people in town and we also don't put them out

709
01:39:26,240 --> 01:39:32,440
of the beaches or anything like that. So we do our best. Sometimes we nail it right on the head and

710
01:39:32,440 --> 01:39:38,400
there are no boxes left of the rec center when we get the new ones in and they've theoretically

711
01:39:38,400 --> 01:39:44,060
they all been at least distributed and hopefully read once and sometimes we're off and there's

712
01:39:44,060 --> 01:39:47,620
up to five boxes, sometimes left over there that get recycled.

713
01:39:49,480 --> 01:39:55,900
So what was the second follow question about querying whether for parcel owners, whether

714
01:39:55,900 --> 01:39:58,780
they want a digital version or a hard copy?

715
01:39:59,680 --> 01:40:07,400
We have, and we, on the website, there is an option to opt out when we did a survey.

716
01:40:08,060 --> 01:40:13,500
That was one of the more common feedbacks, is like, I don't need a print version of this.

717
01:40:14,300 --> 01:40:18,460
And so we, we often opt out version or opt out option at that time.

718
01:40:19,540 --> 01:40:24,660
Susan manages that list for us, and I can say, you know, so far we've probably had a total

719
01:40:24,660 --> 01:40:32,680
of maybe 20 folks actually reach out to proactively opt out. So there seem to be a lot of people

720
01:40:32,680 --> 01:40:36,540
saying they didn't want it, but there haven't been that many people who have taken the action

721
01:40:36,540 --> 01:40:43,000
to actually opt out of the mailings. But that is an option and every opt out, if they don't want it,

722
01:40:43,360 --> 01:40:49,060
we don't want to send them junk mail, and so it'll decrease our cost by $0.50 each time or so.

723
01:40:49,060 --> 01:41:04,060
So I just, I don't know how many people would know that they can opt out like when that last announcement was made or or was it in the magazine at some point to it has been and will continue to all make a note to continue to highlight that option for folks.

724
01:41:04,540 --> 01:41:07,420
It seems like we're going digital on everything. So yeah, no totally.

725
01:41:07,680 --> 01:41:13,960
That leads me to my last question is what's the longest contract we've had with the media company to do these magazines to date?

726
01:41:13,960 --> 01:41:19,380
We have had a five-year agreement with CC media for this magazine prior to this calendar year

727
01:41:19,380 --> 01:41:25,000
So this this past calendar year was only for the one year correct? This past calendar year was only for the one year because we

728
01:41:25,740 --> 01:41:27,940
Didn't know if we were going to go to RFP for this

729
01:41:28,940 --> 01:41:30,820
We had a five-year agreement before that

730
01:41:31,540 --> 01:41:35,460
We extended that for just a year because we were thinking we might go to RFP

731
01:41:36,220 --> 01:41:39,660
In evaluating the landscape and the potential vendors out there

732
01:41:39,660 --> 01:41:45,600
where we decided that CC Media is a great partner and really the only option there just

733
01:41:45,600 --> 01:41:46,040
are not.

734
01:41:46,820 --> 01:41:49,940
I mean, there's a reason print magazines and newspapers are dying.

735
01:41:50,200 --> 01:41:55,760
It's not really a growth industry, so we didn't identify any other potential vendors to

736
01:41:55,760 --> 01:41:58,020
do this kind of publishing work for us.

737
01:41:59,000 --> 01:42:03,940
So now we're hoping to go back to a five-year agreement, both to take work off our plate in

738
01:42:03,940 --> 01:42:08,920
the marketing communications department, but also to give them that certainty that they can

739
01:42:08,920 --> 01:42:14,440
sell ads at least a year out, which is the traditional, you know, what they're usually

740
01:42:14,440 --> 01:42:18,700
pitching their advertisers. So, if someone were to come in for the first time for the

741
01:42:18,700 --> 01:42:24,420
December 2025 edition, they're trying to sell them, you know, at least four editions. And

742
01:42:24,420 --> 01:42:28,840
so, they need that certainty of at least a year ahead that they can sell ads into a publication.

743
01:42:29,440 --> 01:42:32,100
So, that five-year agreement gives them that confidence.

744
01:42:34,540 --> 01:42:36,080
other questions or comments?

745
01:42:38,740 --> 01:42:39,760
Thanks, Paul.

746
01:42:43,100 --> 01:42:48,460
Is there some way that we can look at what the impact is of the changes

747
01:42:48,460 --> 01:42:53,800
on the golf cart advertising before we commit one way or another?

748
01:42:56,200 --> 01:42:59,600
The publics, the printing

749
01:42:59,600 --> 01:43:08,180
contract is one thing. If we can save 25 grand a year by the alterations on the

750
01:43:08,180 --> 01:43:12,680
golf cart advertising, it seems to make sense, and wouldn't it make sense to see what happens

751
01:43:12,680 --> 01:43:18,360
over the next two months before we—there is a reason that we cannot sign the—we cannot

752
01:43:18,360 --> 01:43:25,600
go ahead with the print contract, but not keep the golf cart one as an option.

753
01:43:25,600 --> 01:43:26,400
You

754
01:43:33,540 --> 01:43:37,640
are asking if we could delay the decision on the future agreements until we see the

755
01:43:37,640 --> 01:43:37,960
impacts.

756
01:43:39,560 --> 01:43:43,460
No, I understand the need lead time to get for advertising.

757
01:43:43,920 --> 01:43:48,300
I do not have an issue with the print contract, which basically is that there is no cost

758
01:43:48,300 --> 01:43:48,580
to us.

759
01:43:49,200 --> 01:43:52,580
Again, whether the recycle is not open, it is not there.

760
01:43:52,780 --> 01:43:57,200
You go to the post office, but in any time that is sent out, you can pick out as many as

761
01:43:57,200 --> 01:43:58,980
you want from there as well.

762
01:43:58,980 --> 01:44:06,080
but the main impact seems to be from the golf cart advertising, and if there is a possible

763
01:44:06,080 --> 01:44:11,720
option now that is going to save us £25 a year, £25 a year, it seems to make sense to

764
01:44:11,720 --> 01:44:15,840
see where that goes, because I am assuming that they are not quite selling golf cart advertising

765
01:44:15,840 --> 01:44:22,520
yet. They may be offering that as an option, but I think they are more focused on the print

766
01:44:22,520 --> 01:44:33,500
I suspect you're right. I mean, I do think you could probably direct staff to, you know,

767
01:44:33,620 --> 01:44:39,540
favor option A, if in two months, you know, the Gulf complaints have died down.

768
01:44:41,140 --> 01:44:47,540
And that's hoping for a lot, and potentially bring it back. If not, I don't know how you'd want to

769
01:44:50,580 --> 01:44:57,160
But yeah, it's hard to know what that impact will be now before we've made that change.

770
01:44:57,480 --> 01:44:59,980
We're hopeful that it will significantly...

771
01:45:00,000 --> 01:45:29,060
We cut down on the annoyance factor, but I will say that there has always been advertising on those golf cart GPS screens. It's always just been internal. If you get things, and so I think people golfers didn't necessarily, they didn't pay as much attention to it until they started seeing the hospital and realtors things that were clearly... No, it's a lot. Every time you move your car, a centimede, a new one pops up, so you'll exit. So it's like super, that's, I think, one of the problems.

772
01:45:29,060 --> 01:45:33,380
Not so much the old ones, but I just had a question from Ray. I was asking my

773
01:45:33,380 --> 01:45:39,100
fast, Ray, what results would you be looking for in two months that would then

774
01:45:39,100 --> 01:45:42,300
swing you in one direction so I can just better understand what you're saying?

775
01:45:42,640 --> 01:45:48,520
I'd like to see if there is a resolution to the golf car advertising and it saves

776
01:45:48,520 --> 01:45:54,020
us 25 grand a year. I don't see if I wouldn't adopt that.

777
01:45:56,000 --> 01:46:02,200
I mean if I wanted to do that would be to go with option A but have a clause in there

778
01:46:02,200 --> 01:46:10,700
that allows us to opt out of the card advertising with some amount of notice so that it gives

779
01:46:10,700 --> 01:46:14,360
staff the ability to work on that and if we're not seeing improvement and we get a lot

780
01:46:14,360 --> 01:46:19,140
of complaints, we can just yank that back out of it and start paying it from that point forward.

781
01:46:19,140 --> 01:46:22,060
That makes sense.

782
01:46:22,420 --> 01:46:23,660
Any other questions?

783
01:46:25,660 --> 01:46:30,040
I just had one comment that maybe when you send out those, like what's happening in

784
01:46:30,040 --> 01:46:34,200
ifgird emails that come out, I don't know who sends them, that you can just put a thing

785
01:46:34,200 --> 01:46:39,860
that you can also opt out of this magazine at some point, gives you another area to do it.

786
01:46:41,020 --> 01:46:41,960
And do I have any motions?

787
01:46:43,040 --> 01:46:47,940
I would move to authorize the district general manager to sign an agreement between ifgird

788
01:46:47,940 --> 01:46:53,160
and CC media publishing for magazine, publishing services related to the Ibti magazine for

789
01:46:53,160 --> 01:47:02,540
calendar years, 2026 through 2030, selecting agreement option A with golf card advertising

790
01:47:02,540 --> 01:47:07,920
with the caveat, with a provision in there that would allow the board to opt out of the

791
01:47:07,920 --> 01:47:14,740
golf card advertising if it's determined to be detrimental to the user experience in

792
01:47:14,740 --> 01:47:15,140
the future.

793
01:47:16,160 --> 01:47:17,140
It's in our second.

794
01:47:17,640 --> 01:47:17,880
Second.

795
01:47:18,780 --> 01:47:20,340
All those in favor, please stay.

796
01:47:20,500 --> 01:47:20,680
Aye.

797
01:47:21,220 --> 01:47:21,420
Aye.

798
01:47:22,200 --> 01:47:22,340
Aye.

799
01:47:22,880 --> 01:47:23,740
Sorry, I didn't vote.

800
01:47:23,960 --> 01:47:24,260
Five of.

801
01:47:25,740 --> 01:47:32,920
That brings us to H2 approve and authorize the Board Chair and Board Secretary to sign an

802
01:47:32,920 --> 01:47:36,500
execute an agreement between Inclined Bill of General Improvement District and KG Walters

803
01:47:36,500 --> 01:47:42,280
Construction for the replacement of the burnt-seater backup generator fuel tank for FY2526.

804
01:47:42,280 --> 01:47:51,520
6, CIP 229-D1-I-107, any amount of $425,000, and authorized staff to execute change orders

805
01:47:51,520 --> 01:47:56,840
if additional work is required, of approximately 5% of the construction contract value, not

806
01:47:56,840 --> 01:47:59,140
to exceed 21,250.

807
01:48:01,220 --> 01:48:04,940
Discussion for discussion, post-production, requesting staff member, Director

808
01:48:04,940 --> 01:48:11,760
Public Works Kate Nathson found on pages 362 to 819 of our report packet.

809
01:48:17,940 --> 01:48:21,040
Kate, do you have a book?

810
01:48:21,620 --> 01:48:22,000
Thank you.

811
01:48:23,420 --> 01:48:29,320
So this project has been on the five-year CIP list for quite some time.

812
01:48:29,320 --> 01:48:35,600
It's run into delays due to not enough budget, not re-budgeting, etc.

813
01:48:36,600 --> 01:48:43,100
We bid the project in fiscal year 25, so we could inform the budget for fiscal year 26.

814
01:48:44,420 --> 01:48:51,520
The project was bid, it came in under budget, and now we would like to move forward with the award of the contract.

815
01:48:51,520 --> 01:48:59,360
In fact, basically this is replacing the existing underground diesel fuel tank for our emergency

816
01:48:59,360 --> 01:49:05,400
backup generator at the burnt-seater disinfection water plant and putting it above ground meeting

817
01:49:06,360 --> 01:49:09,100
regulations as well as best practices.

818
01:49:09,800 --> 01:49:13,420
If you have any questions, I can answer those at this time.

819
01:49:14,140 --> 01:49:16,180
Are there any questions by board members?

820
01:49:16,720 --> 01:49:16,940
Right.

821
01:49:18,460 --> 01:49:23,140
Thanks Kate. Are we removing the old tank? Do we need to remove the old tank? Can we just leave it

822
01:49:23,140 --> 01:49:29,920
for you? So we will be doing some environmental testing and then in next year's budget we will

823
01:49:29,920 --> 01:49:34,880
have the results of that environmental testing. We'll work with Washoe County Health District.

824
01:49:35,120 --> 01:49:41,000
They will inform us whether we can just slurry it or if we have to remove it. So that is secondary

825
01:49:41,000 --> 01:49:45,580
to getting the fuel tank up in operation above ground.

826
01:49:46,020 --> 01:49:49,740
Okay. Have any ideas at the impact of that? Would you have to leave it in cost-wise?

827
01:49:51,360 --> 01:49:54,240
It's going to be challenge. Yeah. Okay. Thank you.

828
01:49:57,550 --> 01:50:00,950
Are there any other questions? Is there a motion?

829
01:50:03,390 --> 01:50:06,070
On the commotion in prior to making that motion, I will

830
01:50:07,370 --> 01:50:12,350
say that this along with a couple of other items in our large

831
01:50:12,790 --> 01:50:17,650
Board Book, it's just shocking to see that these things have started so many years ago.

832
01:50:17,870 --> 01:50:22,850
So I'm happy to make the motion to award the construction contract to KG Walters Construction

833
01:50:22,850 --> 01:50:29,070
in the amount of $425,000 and authorize staff to execute change orders for additional work if required,

834
01:50:29,270 --> 01:50:36,670
of approximately 5% of the construction contract value not to exceed 21,250 and to authorize the board

835
01:50:36,670 --> 01:50:42,230
chair and board secretary to execute contracts with KG Walters Construction based on a review by General

836
01:50:42,230 --> 01:50:43,230
Council and staff.

837
01:50:44,030 --> 01:50:44,650
Is there a second?

838
01:50:45,110 --> 01:50:45,330
Second.

839
01:50:46,170 --> 01:50:47,190
All those in favor, please stay.

840
01:50:47,310 --> 01:50:47,490
Aye.

841
01:50:47,690 --> 01:50:47,950
Aye.

842
01:50:48,990 --> 01:50:49,150
Aye.

843
01:50:49,850 --> 01:50:51,590
The item passes 5-0.

844
01:50:52,090 --> 01:50:52,410
Thank you.

845
01:50:52,630 --> 01:50:53,150
Thank you.

846
01:50:55,510 --> 01:50:58,950
That brings us to item H3.

847
01:50:59,910 --> 01:51:05,430
Approved and authorized the board chair and board secretary to sign to sign and execute an

848
01:51:05,430 --> 01:51:10,530
agreement between Incline Village General Improvement District and spawn ranch ink for the 100 percent

849
01:51:10,530 --> 01:51:17,290
design build contract, the skate park enhancement project in the amount of $400,000 and approve

850
01:51:17,290 --> 01:51:22,210
a construction contingency of 10% in an amount not to exceed $40,000.

851
01:51:23,190 --> 01:51:27,550
Requesting staff member, district, asset and project manager, free waters, and this can

852
01:51:27,550 --> 01:51:32,150
be found on pages 820 to 867 of your board packet, free you have the floor.

853
01:51:33,490 --> 01:51:39,370
I think everything is in the board packet I haven't heard of any questions come up from

854
01:51:39,370 --> 01:51:46,910
the board. I know we are asking, there is $500,000 in the budget, and to date we have spent

855
01:51:47,870 --> 01:51:54,210
approximately $32,000, so that is including the 30% design of both options, the survey,

856
01:51:55,090 --> 01:51:56,970
and our internal time.

857
01:51:59,180 --> 01:52:01,840
If there are any questions on the contract or

858
01:52:02,660 --> 01:52:04,420
or anything else, I am here to answer them.

859
01:52:12,000 --> 01:52:16,510
I don't know about the answer, but I keep this.

860
01:52:21,020 --> 01:52:22,540
So that's a reimbursable grant.

861
01:52:23,120 --> 01:52:29,460
So as we spend money, we are able to request reimbursement, so that's the first thing

862
01:52:29,460 --> 01:52:29,800
we do.

863
01:52:29,920 --> 01:52:31,980
We'll get that back.

864
01:52:32,340 --> 01:52:39,180
We've actually received money to cover the cost of the surveying already, so the construction

865
01:52:39,180 --> 01:52:45,340
and I anticipate one pay application and we'll have the remaining balance.

866
01:52:46,900 --> 01:52:49,300
Okay, and projected completion date.

867
01:52:50,520 --> 01:52:55,480
The projected completion date would be they asked for 90 days from the start.

868
01:52:56,420 --> 01:53:01,460
So May 1st is when we can start May 1st of this coming season, so we gave them to the end of August.

869
01:53:02,060 --> 01:53:08,460
Sorry. We gave them to the end of July, so we're hoping to be able to have skate camps for August.

870
01:53:08,460 --> 01:53:09,460
coming year.

871
01:53:14,610 --> 01:53:20,270
Any other questions? Thank you. I'm just curious why the 10% contingency when

872
01:53:20,270 --> 01:53:24,130
we're seeing 5% in some other options for other projects.

873
01:53:28,290 --> 01:53:30,390
I'm not seeing that we're going

874
01:53:30,390 --> 01:53:35,290
to actually need any of that. I'm just asking for it so that we go into construction. I don't have

875
01:53:35,290 --> 01:53:39,930
to come back to you guys and explain it. We will at the end of the project if it has to be used.

876
01:53:39,930 --> 01:53:45,170
Or this will just allow us to keep going once May first hits and we have a short construction

877
01:53:45,170 --> 01:53:48,290
time so I don't have to stop the project to come back and ask for more money.

878
01:53:48,770 --> 01:53:51,550
I don't see a, I don't anticipating us needing it.

879
01:53:53,830 --> 01:53:55,110
Any other questions from board members?

880
01:53:55,970 --> 01:54:00,070
I just had one question and I talked to you a little bit about it, but just for the record,

881
01:54:00,830 --> 01:54:05,230
permitting in third-party testing and inspections is not included in our budget, yeah.

882
01:54:05,390 --> 01:54:10,710
That's going to be included in the rest of the budget that's left over the $60,000 perfect

883
01:54:10,710 --> 01:54:17,590
It will be the permitting portion, this testing, outside and testing, and then our internal services.

884
01:54:18,210 --> 01:54:19,610
Great, thank you.

885
01:54:20,390 --> 01:54:21,570
Any other questions?

886
01:54:22,690 --> 01:54:23,610
Is there a motion?

887
01:54:24,390 --> 01:54:31,830
I would move to approve the agreement for the 100% design build contract for the skate park enhancement project, 2023,

888
01:54:31,830 --> 01:54:38,150
2324 capital improvement project fund community services divisions parks project number

889
01:54:41,870 --> 01:54:42,590
4378bd2202

890
01:54:43,110 --> 01:54:46,110
Contractor spawn ranch ink in the amount of $400,000

891
01:54:46,790 --> 01:54:54,230
Prove the 10% construction contingency in the amount not to exceed 40,000 authorize a chair and secretary to execute contracts with spawn ranch

892
01:54:55,170 --> 01:54:56,910
Is there second second?

893
01:54:56,910 --> 01:55:00,950
All those in favor, please stay eye, eye, eye, eye.

894
01:55:01,330 --> 01:55:02,990
This item has 5-0.

895
01:55:04,250 --> 01:55:04,870
Thank you.

896
01:55:07,590 --> 01:55:17,390
That brings us to item H4 review, discuss, and possibly approve a proposed amendment for

897
01:55:17,390 --> 01:55:23,110
ordinance number two, sewer, to revise a single section to allow use of hydro-mechanical

898
01:55:23,110 --> 01:55:27,810
grease and sectors within the district, requesting staff member, director of public works, Kate

899
01:55:27,810 --> 01:55:32,150
This can be found on pages 868 to 870 in your board packet.

900
01:55:32,750 --> 01:55:33,810
Thank you.

901
01:55:35,090 --> 01:55:43,530
So I want to just fully recognize that we are asking the board to make an exception to policy 3.1.0.

902
01:55:44,650 --> 01:55:49,070
Any changes to the ordinances generally you would hold a public hearing.

903
01:55:49,590 --> 01:55:56,130
However, due to the minor change that we're asking for and the big impact that we'll have on the community members,

904
01:55:56,130 --> 01:56:04,070
I felt it important to come in front of you today to ask for that exemption to the policy.

905
01:56:05,490 --> 01:56:12,230
The policy or the ordinance currently says that no hydro mechanical grease interceptors

906
01:56:12,230 --> 01:56:12,930
are to be allowed.

907
01:56:13,430 --> 01:56:16,550
That has been in the ordinance for a very long time.

908
01:56:17,150 --> 01:56:21,970
Technology has improved and we've done some due diligence.

909
01:56:21,970 --> 01:56:26,910
We've reached out to other utility districts to find out if they're allowing them.

910
01:56:27,250 --> 01:56:33,290
It is allowed in the UPC and they had good responses.

911
01:56:34,150 --> 01:56:41,930
So we felt it was a good middle of the road compromise for some of the restaurants in town that are limited in space.

912
01:56:41,930 --> 01:56:55,510
a formal concrete precast grease interceptor would be extremely expensive for some of the units in town to construct, whereas these are lightweight.

913
01:56:56,290 --> 01:57:01,050
They can be installed within the building in a crawl space in a smaller footprint.

914
01:57:01,730 --> 01:57:07,050
They're lightweight, like I said, they arrive in the back of a pickup truck, two guys can move them.

915
01:57:07,650 --> 01:57:11,010
they do need to be maintained, so they will still need to be pumped.

916
01:57:11,630 --> 01:57:17,010
But it is a more economical solution for some of the restaurants in town,

917
01:57:17,390 --> 01:57:21,130
and that is the main reason why we're coming at this point

918
01:57:21,130 --> 01:57:25,490
to ask for the change in the language to the ordinance,

919
01:57:25,490 --> 01:57:29,150
so we can take advantage of construction season this year.

920
01:57:29,630 --> 01:57:33,990
And then we do have plans to come back in front of the board

921
01:57:33,990 --> 01:57:39,290
for modifications to the solid waste ordinance, the water ordinance, and the sewer ordinance,

922
01:57:39,530 --> 01:57:44,770
probably following the contract negotiations with waste management.

923
01:57:47,940 --> 01:57:49,320
Thank you, questions for Dave.

924
01:57:49,500 --> 01:57:55,040
I just wanted to thank Kate and the rest of public works for the due diligence that you've

925
01:57:55,040 --> 01:58:01,950
done on this. I know it was looking, it was a serious financial burden for the restaurants in

926
01:58:01,950 --> 01:58:09,310
town to comply with the ordinance and this looks like a reasonable, not accommodation,

927
01:58:09,710 --> 01:58:19,110
but progression of using newer technology and applying it to the business community

928
01:58:19,110 --> 01:58:28,770
here that's going to save everybody money and also improve our waste water collection

929
01:58:28,770 --> 01:58:29,770
system in the process.

930
01:58:30,870 --> 01:58:32,330
Michelle, and then.

931
01:58:32,730 --> 01:58:33,410
Mech, did you ever have?

932
01:58:33,530 --> 01:58:33,790
Thank you.

933
01:58:34,050 --> 01:58:34,370
Right.

934
01:58:35,470 --> 01:58:36,330
Thanks, Kate.

935
01:58:36,790 --> 01:58:40,330
And I echo what Dave has just shared as well.

936
01:58:41,090 --> 01:58:45,890
I have a question, and I would like it address for the record as well, to counsel.

937
01:58:46,410 --> 01:58:48,310
During public comment, it was made.

938
01:58:49,910 --> 01:58:56,830
It was asserted that NRS 318199.2 was being violated by doing this.

939
01:58:56,830 --> 01:58:59,210
Can you just provide some insight on that, please?

940
01:58:59,590 --> 01:59:00,970
Yeah, I'd be happy to address that.

941
01:59:01,070 --> 01:59:02,290
I was planning on doing that anyway.

942
01:59:03,470 --> 01:59:08,790
So in our S3-18-199 is specific to if we're going

943
01:59:08,790 --> 01:59:12,250
to change our ordinance in a way that raises or increases

944
01:59:12,250 --> 01:59:16,290
or would have an effect on, and this is right from the statute,

945
01:59:16,610 --> 01:59:17,910
rates, tolls, and charges.

946
01:59:18,770 --> 01:59:21,330
So any change to the ordinance that would affect

947
01:59:21,330 --> 01:59:24,930
or amend a rate or toll or a policy that would result

948
01:59:24,930 --> 01:59:32,490
and customers being built differently than what is present would be required by the

949
01:59:32,490 --> 01:59:39,050
ordinance to have a public hearing. And so this doesn't do that. This is strictly amending it,

950
01:59:41,150 --> 01:59:49,250
technical portion of the code, and it's very minor. As Ms. Nelson said, our policy, which was adopted

951
01:59:49,250 --> 01:59:56,890
to try to be compliant with the NRS was more blanket than the NRS, but the board has the option to

952
02:00:00,000 --> 02:00:14,920
Because you're the policy-making board to say, hey, you know, for this minor of a technical change, we're going to, not necessarily strictly follow the policy that we've adopted because it doesn't, it doesn't violate in our essence anyway.

953
02:00:14,920 --> 02:00:15,020
Great.

954
02:00:15,840 --> 02:00:16,280
Super.

955
02:00:16,460 --> 02:00:17,300
Thank you.

956
02:00:18,860 --> 02:00:19,300
Mick.

957
02:00:19,500 --> 02:00:20,860
And then I had a right.

958
02:00:21,320 --> 02:00:21,500
Yeah.

959
02:00:21,580 --> 02:00:23,060
Just very quick one.

960
02:00:23,160 --> 02:00:23,900
Thanks for doing the work.

961
02:00:24,380 --> 02:00:28,620
You mentioned more maintenance required on these verses.

962
02:00:28,860 --> 02:00:33,520
Any other downsides or anything that we need to be concerned about if we move this direction?

963
02:00:33,720 --> 02:00:37,800
So even with a concrete precast interceptor, they still have to pump it.

964
02:00:38,440 --> 02:00:41,400
They may find that they have to pump it more regularly.

965
02:00:41,400 --> 02:00:46,700
maybe once a quarter and so once every six months, it just depends on how much grease they're

966
02:00:46,700 --> 02:00:53,720
putting down their drain. So that's probably the only impact that they would see differently,

967
02:00:54,200 --> 02:01:00,100
but the construction costs, I would say, outweigh the additional pumping that they might have to do.

968
02:01:03,080 --> 02:01:06,960
Right. Thank you. Thanks, Kate. I'm glad we managed to get a resolution this.

969
02:01:10,140 --> 02:01:10,620
I'm

970
02:01:10,620 --> 02:01:14,840
and knowing the impact and the rest of us, I am glad that we are able to come up with

971
02:01:14,840 --> 02:01:19,180
a technology solution that worked. That is what I am looking for. Thank you. Thank you

972
02:01:19,180 --> 02:01:22,300
for the council for clarifying that. That is the same question I had.

973
02:01:24,670 --> 02:01:27,050
Okay. Is there a motion or any more questions?

974
02:01:27,390 --> 02:01:34,530
I would make a motion that the Board of Trustees adopt the proposed language change to section

975
02:01:34,530 --> 02:01:41,370
11.03.B. Perenn three of ordnance number two, sewer to allow the use of hydro-mechanical

976
02:01:45,890 --> 02:01:47,450
Please say aye.

977
02:01:48,510 --> 02:01:50,510
The Senate passes 5-0.

978
02:01:51,310 --> 02:01:51,590
Thank you.

979
02:01:51,910 --> 02:01:52,450
Thank you.

980
02:01:53,930 --> 02:01:55,470
Item 8-5.

981
02:01:55,970 --> 02:02:00,030
Review this pass and possibly approve the added alternates for the Inclin Beach House project.

982
02:02:00,750 --> 02:02:05,430
Requesting staff member, Director of Public Works, Kate Nelson and District Project Manager Brie Waters.

983
02:02:06,130 --> 02:02:08,790
This could be found on pages 8-71-88.

984
02:02:51,230 --> 02:02:57,610
I'm just going to go through the same kind of information that we had at the beginning of the last meeting.

985
02:02:58,610 --> 02:03:01,690
This is where we are in the project schedule.

986
02:03:02,030 --> 02:03:04,270
We're at the 100% design development drawings.

987
02:03:04,270 --> 02:03:09,210
the team has been working on the construction documents,

988
02:03:09,410 --> 02:03:14,210
finalizing them as we speak, and that's why we're here tonight to discuss the added

989
02:03:14,210 --> 02:03:19,250
alternates and allow the board to vote on what they want to see in this project.

990
02:03:20,490 --> 02:03:23,710
Right here, this is where we are, the design development status.

991
02:03:24,230 --> 02:03:27,410
We held the community open house, a lot of people came out.

992
02:03:27,950 --> 02:03:31,610
We received a lot of comments that are in the back of your board packet.

993
02:03:32,490 --> 02:03:40,390
And these comments were both given online and at the community open house, so all of the comments are compiled there.

994
02:03:41,270 --> 02:03:44,130
And now we're here at the board meeting tonight to discuss the added alternatives.

995
02:03:44,410 --> 02:03:51,270
Once this happens, we'll move forward with 100% construction documents, which will be submitted to us.

996
02:03:51,790 --> 02:03:53,770
We'll receive one more round of comments.

997
02:03:54,410 --> 02:03:57,890
And then the final submit will be made to us on the 26th.

998
02:03:57,890 --> 02:04:01,370
and we will turn around and start submitting those to all the permitting agencies.

999
02:04:02,090 --> 02:04:04,610
The project will then go out to bid in October,

1000
02:04:05,450 --> 02:04:08,230
and we will start the GMP negotiation with CORE.

1001
02:04:08,910 --> 02:04:13,110
Their contractor is in an open book format similar to what we did with granite

1002
02:04:13,770 --> 02:04:15,850
during the GMP negotiation for the pipeline,

1003
02:04:16,690 --> 02:04:20,670
and we will come back to the board in February for the final construction award

1004
02:04:20,670 --> 02:04:23,890
to start construction May 1st,

1005
02:04:23,890 --> 02:04:28,370
and complete construction by July 1st of the following year.

1006
02:04:29,690 --> 02:04:33,970
These are, there is an updated estimate that everyone has been given.

1007
02:04:34,670 --> 02:04:39,370
It's also here, we posted online. These are the bid alternate breakouts.

1008
02:04:41,810 --> 02:04:49,170
You have five bid alternates, the fire pits, the bands stand, the privacy wall, the day use lockers,

1009
02:04:49,170 --> 02:04:57,030
the RFID gate and the showers. So here on the screen you can see where the fire pit location is,

1010
02:04:57,610 --> 02:05:02,010
where the day use lockers are and where the privacy wall and the showers are.

1011
02:05:03,390 --> 02:05:11,510
And then on the next, so this is another view of that privacy wall and then either showers or

1012
02:05:11,510 --> 02:05:13,450
foot wash, whatever the board decides there.

1013
02:05:14,610 --> 02:05:19,270
And then this is where the RFID gate is right here

1014
02:05:19,270 --> 02:05:20,350
for the pedestrians.

1015
02:05:20,850 --> 02:05:23,210
And then the final at alternate would

1016
02:05:23,210 --> 02:05:25,210
be this band, the band stand.

1017
02:05:26,670 --> 02:05:28,730
And so all the numbers have been provided.

1018
02:05:29,270 --> 02:05:30,870
Let's go back to that inside.

1019
02:05:31,730 --> 02:05:33,310
All the numbers have been provided here

1020
02:05:33,310 --> 02:05:34,890
for the total for the at alternate.

1021
02:05:35,070 --> 02:05:39,810
So 355,000 should the board choose all six alternates.

1022
02:05:40,290 --> 02:05:44,630
For a total construction cost of the moment of 10.537.

1023
02:05:47,090 --> 02:05:53,190
But I did want to add, unless you guys wanted to start discussion about this, and then we

1024
02:05:53,190 --> 02:05:57,910
can have a few more conversations that I'd like to have about what came up with the community

1025
02:05:57,910 --> 02:05:58,470
open house.

1026
02:05:59,150 --> 02:06:01,950
Why don't you keep failing, and then we'll just have a full discussion.

1027
02:06:03,530 --> 02:06:09,390
So at the community open house, there was a lot of questions around music of the beach, and

1028
02:06:09,390 --> 02:06:13,330
whether or not the beach was going to be open during construction.

1029
02:06:14,670 --> 02:06:19,190
I had we had told most everyone that music of the beach would continue whether or not

1030
02:06:19,190 --> 02:06:21,610
where that would be the board hasn't decided yet.

1031
02:06:22,490 --> 02:06:27,230
It will it won't be happening in inclined beach during construction but where it happens

1032
02:06:27,230 --> 02:06:29,230
is going to be up to the board to decide.

1033
02:06:29,890 --> 02:06:33,150
The inclined beach will be open during construction.

1034
02:06:33,430 --> 02:06:38,110
This is a picture of what construction is going to look like and what access is going to look

1035
02:06:38,110 --> 02:06:43,470
like that orange line is where construction will be happening and that is will be close

1036
02:06:43,470 --> 02:06:49,470
to the public. The rest of inclined beach will be open with access to ski beach at cars

1037
02:06:49,470 --> 02:06:54,330
will enter on the west side and then they will the parking lot will be open and they could

1038
02:06:54,330 --> 02:07:01,050
they will exit out the middle of the lot. And so that was a lot of confusion and a lot

1039
02:07:01,050 --> 02:07:06,010
of misinformation at the community open house which we tried to clear up saying that it

1040
02:07:06,010 --> 02:07:13,250
will be opened during construction. The other thing that was brought up that our architects

1041
02:07:13,250 --> 02:07:19,630
and our contractors were at the community open house and comments had been made about

1042
02:07:20,230 --> 02:07:26,370
the congestion, say, at the kitchen and at the bar. And I know we've discussed this before.

1043
02:07:26,890 --> 02:07:33,070
And they have come up with these queuing lines, but it was discussed today and we discussed

1044
02:07:33,070 --> 02:07:38,190
that we would like to flip flop the seating area and the bar.

1045
02:07:38,330 --> 02:07:41,110
We would like to put the bar closer to the,

1046
02:07:41,150 --> 02:07:43,470
we would move the, but we would flip flop this area.

1047
02:07:43,510 --> 02:07:45,810
So the seating would be in front of the kitchen.

1048
02:07:46,230 --> 02:07:49,830
And the bar would move to the east closer to where,

1049
02:07:50,390 --> 02:07:54,090
similar to the setup now where the teaky bar is closer to music on the beach,

1050
02:07:54,430 --> 02:07:57,650
the bar would be closer to the music on the beach and the bandstand.

1051
02:07:58,210 --> 02:08:03,050
We were asked why the bathrooms are where they are and why the kitchen is where it is.

1052
02:08:03,050 --> 02:08:08,890
The reason the kitchen is where it is and it cannot move is because of where the it's

1053
02:08:08,890 --> 02:08:13,530
a back of house situation, so where foods delivered, where the dumpsters are, where

1054
02:08:13,530 --> 02:08:17,210
the grease and receptor is, the kitchen needs to stay located there.

1055
02:08:17,630 --> 02:08:21,750
That's why the kitchen's located on the west side and the bathrooms are located on the

1056
02:08:21,750 --> 02:08:22,250
east side.

1057
02:08:22,890 --> 02:08:26,730
However, the bar does not need to be there and we think it's a better idea to move the

1058
02:08:26,730 --> 02:08:32,870
bar closer to the bay on stand away from the kitchen and then you're not having so much

1059
02:08:32,870 --> 02:08:40,530
congestion right in front of the kitchen. So that's all I have for now. I'll leave it to you guys

1060
02:08:40,530 --> 02:08:46,590
for questions. Great. I'm hoping that as you guys speak to to keep things moving, you talk about

1061
02:08:46,590 --> 02:08:51,390
what add alternatives you like and then if you have input on this issue, Nick, you have before.

1062
02:08:51,710 --> 02:08:56,710
Sure. First off, I think it's a great move to switch those. I think it flows a lot better.

1063
02:08:57,110 --> 02:09:02,630
Having the bar closer to the music on the beach. Fantastic and putting the tables over by the

1064
02:09:02,630 --> 02:09:09,530
restaurant. I'm very supportive. In terms of the alternatives, let me tell you what

1065
02:09:09,530 --> 02:09:11,030
I am in favor of.

1066
02:09:13,630 --> 02:09:21,790
I like alternative one and two. They're nominal costs and I think

1067
02:09:22,720 --> 02:09:30,190
the residents will get great benefit out of both of those. I heard pretty consistently

1068
02:09:30,190 --> 02:09:35,570
the yieldhouse that people wanted to fire pits, or excuse me, that they wanted those options.

1069
02:09:36,650 --> 02:09:44,490
On the fire pits, yeah, there is an operating cost element associated with those, natural

1070
02:09:44,490 --> 02:09:52,010
gas and so forth, but I personally think that the increased bar sales that will come with

1071
02:09:52,010 --> 02:09:57,030
having fire pits there will easily pay for that, so I'm not all concerned about that incremental

1072
02:09:57,030 --> 02:10:04,910
operating cost. On the privacy wall, it is a fairly high cost, but I think it's

1073
02:10:04,910 --> 02:10:09,310
important to have that, particularly when we've got the stage in the band on

1074
02:10:09,310 --> 02:10:13,830
that side of the restrooms. I would just assume not have people looking inside the

1075
02:10:13,830 --> 02:10:18,710
bathrooms every time someone's opens a door there. So I think I'm in favor of

1076
02:10:18,710 --> 02:10:26,930
that also. In terms of day use lockers, I know it's a nominal cost, but I'm just

1077
02:10:26,930 --> 02:10:33,150
not. I just don't think it's a good idea. I think the administrative hassle with those

1078
02:10:33,150 --> 02:10:37,030
is going to be high because anytime you see day use lockers, they're never day use lockers,

1079
02:10:37,030 --> 02:10:43,110
you never get the combinations or the keys back. And I also worry about from a safety perspective,

1080
02:10:43,270 --> 02:10:47,210
we've got no control over what goes into those lockers and they're locked and we can't see them.

1081
02:10:47,470 --> 02:10:51,130
So I don't think that's a good idea. I would not do the day use lockers.

1082
02:10:52,410 --> 02:10:55,990
The showers, I would also not do them.

1083
02:10:56,170 --> 02:11:00,710
I know it's not a big cost, but there is a cost to operate it, particularly if there's

1084
02:11:00,710 --> 02:11:01,190
hot water.

1085
02:11:03,070 --> 02:11:04,990
The water in the lake is pretty darn clean.

1086
02:11:05,270 --> 02:11:05,770
I don't know why.

1087
02:11:06,050 --> 02:11:07,550
I mean, I can see if it's a chlorine or salt.

1088
02:11:07,870 --> 02:11:09,790
Yes, I would think that would be a good idea.

1089
02:11:11,490 --> 02:11:15,230
But I just don't think we need them, and I think they become a bit of a...

1090
02:11:17,570 --> 02:11:20,530
It could become a bit of a liability because I'm concerned about them.

1091
02:11:20,530 --> 02:11:27,090
What kind of activity we're going to see there with people playing using that as a water feature instead of a shower

1092
02:11:27,090 --> 02:11:31,070
So I would not be in favor of the showers and on the RFID gate

1093
02:11:31,070 --> 02:11:33,230
I guess to me it depends on how it's going to be utilized

1094
02:11:34,370 --> 02:11:40,830
I'm not in favor of closing off the beaches and having that is the only access into the beach if that is an overflow

1095
02:11:41,390 --> 02:11:47,030
That allows us to get people in and out of there particularly on music nights quick more quickly. I'm all in favor of it

1096
02:11:47,030 --> 02:11:49,050
But I want to make sure that we've got

1097
02:11:50,570 --> 02:11:56,170
the main gate, manned, and open at all times.

1098
02:11:56,850 --> 02:11:58,170
So that's where I'm at on the alternatives.

1099
02:11:59,330 --> 02:12:00,010
Thank you.

1100
02:12:00,390 --> 02:12:00,550
I

1101
02:12:04,450 --> 02:12:12,870
like the flipping the bar and the over closer to the stage and stuff.

1102
02:12:13,050 --> 02:12:18,050
I think that's a good for flow and actually it's a little bit sunnier over there.

1103
02:12:18,230 --> 02:12:21,950
And so people are hanging out at the bar that's I think going to be a good thing.

1104
02:12:21,950 --> 02:12:27,950
I like the idea of the fire pits, obviously the bandstand I think is crucial.

1105
02:12:28,250 --> 02:12:32,430
I mean, music on the beach is one of our big events twice a week.

1106
02:12:33,770 --> 02:12:40,270
The privacy wall, as Mick said, I think it's important to have that there so people aren't

1107
02:12:40,270 --> 02:12:44,130
watching people coming in going out of the bathroom, especially during music on the beach.

1108
02:12:44,710 --> 02:12:49,110
I like the day use lockers, but I'm fine not doing them.

1109
02:12:49,110 --> 02:12:54,210
And my thought on that was, if you're coming down there, especially in the morning, and you're

1110
02:12:54,210 --> 02:13:00,470
going out paddling, you don't have any place to put your keys and stuff, but I've managed

1111
02:13:00,470 --> 02:13:05,050
that for 25 years, I can, and everybody else has, I think we can continue to do that.

1112
02:13:05,230 --> 02:13:11,690
And the headache of those day use lockers, not being actual day use lockers overnight, and

1113
02:13:11,690 --> 02:13:14,730
we don't have control of what's going in there, I'm fine with dropping that.

1114
02:13:15,490 --> 02:13:22,530
The RFID pedestrian gate, my concern with that is monitoring that.

1115
02:13:23,210 --> 02:13:30,010
It's always my concern is that somebody has the key to get in and then they let all their

1116
02:13:30,010 --> 02:13:30,430
friends in.

1117
02:13:31,470 --> 02:13:33,070
And so that's my concern there.

1118
02:13:33,610 --> 02:13:38,590
But it's not a big cost and so maybe it's worthwhile still putting it in.

1119
02:13:39,390 --> 02:13:44,310
We at least have that option, probably a much cheaper option now than trying to retrofit

1120
02:13:44,310 --> 02:13:50,430
it later. With the showers, I don't think we need full showers. However, I would throw

1121
02:13:50,430 --> 02:13:58,910
out to my fellow trustees as footwashes. Anybody that goes in the lake, going back,

1122
02:13:59,230 --> 02:14:02,870
you're always sitting at the car, trying to get the sand off. If you've got little kids,

1123
02:14:03,630 --> 02:14:10,290
they're usually, that was always a hassle trying to get the sand off of them before getting

1124
02:14:10,290 --> 02:14:16,150
the car and then going back to the house so I would still like to see something like foot washes

1125
02:14:16,150 --> 02:14:20,650
right now there's just a hose around the side and it's just a muddy mess over there but because it

1126
02:14:20,650 --> 02:14:26,850
gets used so much I agree that there's no pool there's no chlorine to rinse off of like you do a

1127
02:14:26,850 --> 02:14:34,930
burnt cedar the lake is a very clean body of water it's really to me it's sand on the feet

1128
02:14:35,630 --> 02:14:38,650
And so that's why I still would like to see

1129
02:14:39,350 --> 02:14:41,770
but showers, they're not full body showers.

1130
02:14:42,710 --> 02:14:43,670
So those are my thoughts.

1131
02:14:44,470 --> 02:14:44,650
Sure.

1132
02:14:45,730 --> 02:14:46,090
Thank you.

1133
02:14:46,690 --> 02:14:48,710
I'm going to argue that, you know,

1134
02:14:48,990 --> 02:14:51,070
sand on the feet is part of being at the beach.

1135
02:14:51,370 --> 02:14:54,830
So I'll start at the top with the fire pits.

1136
02:14:56,710 --> 02:14:59,030
I'm, I think they're great aesthetically.

1137
02:14:59,030 --> 02:14:59,970
I think it's...

1138
02:15:00,050 --> 02:15:27,890
It would be an amazing addition. My biggest concern is it seems very incongruent with our increasing fire risk. Is this something that would be used year-round? Would people have access to it year-round or is it only for the summer months? It seems to be that we would need to address that. I don't know that that has actually been discussed. So it would be up to the board. I would think that it would not be used year-round. I would think it would not be used when people weren't working at the beaches. That would be my guess.

1139
02:15:29,470 --> 02:15:34,510
So, I'm leaning on the know for the fire pits, again, with the increasing fire risk.

1140
02:15:35,670 --> 02:15:41,270
Love the bandstand idea and 102 percent for that.

1141
02:15:43,570 --> 02:15:50,110
The privacy wall, to me, it doesn't seem like you would see much given the drawings

1142
02:15:50,630 --> 02:15:55,250
of the inside of the bathroom when the door's open because the way it's set up, can you

1143
02:15:55,250 --> 02:15:55,870
address that force?

1144
02:15:57,770 --> 02:16:24,050
I don't think you would see actual bathroom doors opening and closing. There is you walk in. There's a vestibule and you go to the right of the left. The women's the men's dolls. I do agree with Mick in that. I think you want a separation between people walking in and out of the bathrooms and having hundreds of people there at music on the beach. And I do like the aesthetic of that wall, but I don't think you'll be looking inside the bathrooms. Thank you.

1145
02:16:24,050 --> 02:16:30,710
The day use lockers, I think we can do without for reasons that were already voiced.

1146
02:16:31,810 --> 02:16:36,970
The RFID pedestrian grate gate, is there one being used aside from Diamond Peak for the

1147
02:16:36,970 --> 02:16:38,070
ski houses?

1148
02:16:38,070 --> 02:16:40,230
Is there one being used at burnt cedar?

1149
02:16:40,730 --> 02:16:45,130
There is one installed at burnt cedar, but it's not being used.

1150
02:16:45,350 --> 02:16:46,870
I don't think it's functioning.

1151
02:16:48,070 --> 02:16:48,170
Okay.

1152
02:16:48,490 --> 02:16:48,930
Which goes.

1153
02:16:49,370 --> 02:16:50,250
That is functioning.

1154
02:16:50,250 --> 02:17:00,250
However, we just had a request to disable it by our beach manager because it's just right

1155
02:17:00,250 --> 02:17:07,070
now there are only 30 cards out for RFID and that's the Goose Patrol folks and right

1156
02:17:07,070 --> 02:17:08,330
now it's propped open.

1157
02:17:09,130 --> 02:17:09,250
Okay.

1158
02:17:09,490 --> 02:17:09,990
Thank you.

1159
02:17:10,670 --> 02:17:17,710
So how many accidents have we had where a pedestrian was struck at the front of our beach?

1160
02:17:18,210 --> 02:17:18,850
Do we know?

1161
02:17:18,850 --> 02:17:27,630
I don't know. Do you know that? I don't know that. I don't know if that information was in the report done by LSC group or not.

1162
02:17:28,910 --> 02:17:40,510
In the years that growing up here, I knew that that wasn't an issue. I do know that it's probably a challenge to kind of corral people in the right direction to get to there.

1163
02:17:40,510 --> 02:17:47,130
So I can throw a wrench in this whole conversation and say that we could install the community.

1164
02:17:47,130 --> 02:17:51,670
We could install all the utilities there that would be needed to install.

1165
02:17:51,850 --> 02:17:57,590
And if I be at one time and we don't have to do it as a part of this project, but we could put.

1166
02:17:58,530 --> 02:18:05,010
All of the underground work in if that's what we need to do and have it decided a later date.

1167
02:18:05,010 --> 02:18:06,730
If that's what the direction you guys want to go.

1168
02:18:06,730 --> 02:18:15,890
my concern with that is that of the gate is the upkeep and also the policing like Dave was saying I

1169
02:18:15,890 --> 02:18:20,190
could just see people and I wouldn't want to be in a position when I'm scanning my card to get in

1170
02:18:20,190 --> 02:18:24,650
and there's somebody who's just trying to who I don't even know trying to sneak in behind me and

1171
02:18:24,650 --> 02:18:29,990
have to be the person to police that so I'm not a fan of that. The showers again I don't think they're

1172
02:18:29,990 --> 02:18:36,150
necessary even the foot wash I'm concerned in the winter months when it's not staffed of kids jumping

1173
02:18:36,150 --> 02:18:41,930
on it, or hang in from it, or I just don't know that that's a necessity. I haven't

1174
02:18:41,930 --> 02:18:43,570
fought one in the 50-plus years.

1175
02:18:45,590 --> 02:18:49,930
So I'm for the bandstand, Leary of the fire pits, and

1176
02:18:49,930 --> 02:18:55,030
that's about it, on I really like the switching of the bar and the seating area.

1177
02:18:55,750 --> 02:19:01,950
Did you have a yes or a no on the privacy wall? I'm leaning to the no if you can't really

1178
02:19:01,950 --> 02:19:05,950
see from a stream of people coming in and out.

1179
02:19:15,160 --> 02:19:20,900
I have to agree with some of my colleagues on some of those things, but do not tell anyone.

1180
02:19:22,140 --> 02:19:28,920
On terms of the fire pits, I am knowing that, because we have to relocate them to get

1181
02:19:28,920 --> 02:19:30,400
close to the barn now as well.

1182
02:19:31,880 --> 02:19:38,180
The big concern is that if they are only there during the summer, but it is not necessarily

1183
02:19:38,180 --> 02:19:49,280
a huge, huge help. I have no on that. The ban stand could be persuaded on it. The privacy

1184
02:19:49,280 --> 02:19:55,020
wall had been hard to know. For 150 grand, it seems huge. Day use lockers have also been

1185
02:19:55,020 --> 02:20:02,820
hard to know for reasons that have already been discussed. The RFID pedestrian gate, I think,

1186
02:20:02,820 --> 02:20:07,620
Yeah, I'm probably not knowing that as well for some of the reasons I'm trying to place it.

1187
02:20:07,660 --> 02:20:11,560
Shares, yeah, I wouldn't like to see full, full, full shares.

1188
02:20:11,740 --> 02:20:15,420
There are just too many, too many of the sprinter vans down there already,

1189
02:20:15,620 --> 02:20:17,320
just going to make full use of that.

1190
02:20:18,360 --> 02:20:21,900
The food shares I could be, I'm not sure if somebody would hang themselves

1191
02:20:21,900 --> 02:20:24,240
from a food share, or maybe...

1192
02:20:24,240 --> 02:20:25,940
Oh, okay, yeah, okay.

1193
02:20:26,420 --> 02:20:28,660
Sounds like an Epstein hanging or something.

1194
02:20:28,660 --> 02:20:35,800
But yeah, as long as we leave the faucet at the back gate there, I usually use to wash

1195
02:20:35,800 --> 02:20:36,500
my feet off it.

1196
02:20:36,680 --> 02:20:40,400
I'm not too bothered with it, so I could be persuaded on the foot showers.

1197
02:20:48,600 --> 02:20:54,120
So you're unable to the foot showers, but no wall, but no wall.

1198
02:20:54,440 --> 02:20:55,360
Where do they go?

1199
02:20:56,100 --> 02:20:57,120
They're attached to the wall.

1200
02:20:57,320 --> 02:20:57,460
No.

1201
02:20:58,160 --> 02:20:58,960
So then it's a no.

1202
02:20:59,540 --> 02:21:00,480
It's a no the near.

1203
02:21:00,480 --> 02:21:00,540
Yes.

1204
02:21:02,640 --> 02:21:06,320
Again, it is a way up with the front entrance. Most people are coming off the

1205
02:21:06,320 --> 02:21:12,360
beach or way further west of that already. I am not going to walk over there and be

1206
02:21:12,360 --> 02:21:15,240
a feat to wish us to stand off and then come back and get more sand on my feet.

1207
02:21:21,100 --> 02:21:24,360
I am a yes on number two.

1208
02:21:26,840 --> 02:21:35,040
I am on the alt-5 RFID. I like the idea of being able to build it underground because I think

1209
02:21:35,040 --> 02:21:36,040
would like that.

1210
02:21:38,340 --> 02:21:47,280
Number six, I'm a no-one. Number four, I'm a no-one. Number one, I'm also a no-one,

1211
02:21:47,640 --> 02:21:51,260
so I don't think if it's your round, we're not going to use it as much, and that's my concern.

1212
02:21:51,620 --> 02:21:55,400
So, unless we can think of ways to do it better, and just gets windy in the afternoon, so I can see

1213
02:21:55,400 --> 02:22:01,440
people not using it as much, and so that would be my nose there. I wasn't no on the privacy wall,

1214
02:22:01,440 --> 02:22:06,120
until I have heard a lot of discussion on it and that's now where I am sitting as a

1215
02:22:07,400 --> 02:22:11,100
I don't know, um, should you put up the thing?

1216
02:22:12,420 --> 02:22:12,940
Yeah.

1217
02:22:18,140 --> 02:22:24,320
Can't see it's a professional. Well, let's see. So that is a

1218
02:22:24,940 --> 02:22:34,060
picture of the bathroom up on the top. Yeah. Or it says, or it says, or it says,

1219
02:22:34,060 --> 02:22:38,260
from the original one, the football showers were together and then we were asked to break it.

1220
02:22:38,700 --> 02:22:42,400
We were asked to break them apart for the cost of the wall and the cost of the showers.

1221
02:22:43,800 --> 02:22:48,460
So you would walk through, there is an area there is about 10 feet

1222
02:22:49,200 --> 02:22:53,960
right there where you'd walk in and enter into the women's bathroom or enter into the men's bathroom.

1223
02:22:54,700 --> 02:22:58,940
Yeah and the bandstand though is right to me show you the other photo.

1224
02:22:58,940 --> 02:22:59,100
No.

1225
02:23:01,260 --> 02:23:01,700
Nope.

1226
02:23:02,440 --> 02:23:02,960
No back.

1227
02:23:03,880 --> 02:23:05,420
The band stand is right here.

1228
02:23:06,960 --> 02:23:07,180
Okay.

1229
02:23:07,340 --> 02:23:07,960
So it's further.

1230
02:23:08,260 --> 02:23:10,080
How much feet off do you think that is?

1231
02:23:10,140 --> 02:23:12,740
I would say that's about 30 feet.

1232
02:23:14,140 --> 02:23:14,580
Okay.

1233
02:23:15,820 --> 02:23:16,980
30 to 40 feet.

1234
02:23:17,660 --> 02:23:21,540
I think I would probably be a no on the privacy law, but could be expected.

1235
02:23:21,820 --> 02:23:23,460
Just to clarify in question.

1236
02:23:23,600 --> 02:23:25,840
So if you don't do the privacy law, what happens to the roof line?

1237
02:23:25,860 --> 02:23:27,240
And everything is that will get pushed out.

1238
02:23:27,300 --> 02:23:28,880
It will all be pushed out.

1239
02:23:28,880 --> 02:23:39,160
And is that then also shrink the seating area or will we be the bar area because because I don't want to make the bar any smaller, right?

1240
02:23:39,440 --> 02:23:48,000
We hadn't discussed what that would become a concrete patio or sorry, a paper patio area is open patio area.

1241
02:23:51,240 --> 02:23:54,440
I might just yeah, we might just shrink it all back.

1242
02:23:55,520 --> 02:24:00,040
Yeah, it makes it makes more sense to just show you how it does and to have a large

1243
02:24:00,040 --> 02:24:01,200
patio area with it.

1244
02:24:01,200 --> 02:24:05,100
So we would lose to the bandstand, right?

1245
02:24:05,720 --> 02:24:14,540
So I can see where, you know, you would lose, right, yeah, right, you would bring it all

1246
02:24:14,540 --> 02:24:15,100
the way back.

1247
02:24:16,600 --> 02:24:19,240
So you lose probably.

1248
02:24:20,420 --> 02:24:23,960
You'd lose about 20% of your seating or your bar space.

1249
02:24:24,300 --> 02:24:26,660
Right. Can I offer an alternative here?

1250
02:24:27,320 --> 02:24:30,280
If we go back to the idea that I mentioned at the last meeting about

1251
02:24:30,900 --> 02:24:36,080
challenging for like a $2 million participatory philanthropy or funding,

1252
02:24:36,460 --> 02:24:39,500
where people are buying pavers, wouldn't that be a great thing to still keep,

1253
02:24:39,920 --> 02:24:44,060
so that you have additional seating, but you have an area where you can actually see the names

1254
02:24:44,060 --> 02:24:47,700
of the people who would be buying bricks to be a part of this legacy

1255
02:24:47,700 --> 02:24:53,020
of this beach house for hopefully another 50 years. I would recommend not shrinking it

1256
02:24:53,020 --> 02:25:00,240
by removing that wall and have that be like a dedicated purchase or sponsor your

1257
02:25:00,240 --> 02:25:02,240
your paver area.

1258
02:25:03,600 --> 02:25:08,280
I think I'm on board for the privacy wall, unfortunately, because I think it's

1259
02:25:08,280 --> 02:25:14,240
going to get also to your point. The privacy wall could also be on the wall.

1260
02:25:15,140 --> 02:25:20,440
Yeah, and I don't like the idea of having a ton of concrete just sitting there without

1261
02:25:20,440 --> 02:25:20,880
something.

1262
02:25:21,020 --> 02:25:25,880
And then I think I'd rather say you shorten it optically and then I don't agree with

1263
02:25:25,880 --> 02:25:26,760
the 20% seeding.

1264
02:25:26,900 --> 02:25:29,140
So that's kind of where we're not architects either.

1265
02:25:29,540 --> 02:25:32,000
Oh, we're underground people.

1266
02:25:32,820 --> 02:25:38,920
And so I do like seeing aesthetics of the roof line and the wall.

1267
02:25:38,920 --> 02:25:45,700
I understand that it may not be a function, but to your point of raising money and having

1268
02:25:45,700 --> 02:25:50,980
more of an artistic look to this building and not as utilitarian as everyone says, you

1269
02:25:50,980 --> 02:25:54,620
do have the ability to do something artistic with this one also.

1270
02:25:55,760 --> 02:26:03,420
And we are working on the fundraising portion of this, we're developing that as we go.

1271
02:26:04,600 --> 02:26:11,660
It doesn't take away from the fact that the district has to have all of the funds to award the project, right?

1272
02:26:15,220 --> 02:26:20,720
That's just, that is happening. So, Michaela, you are a yes on the privacy world?

1273
02:26:21,200 --> 02:26:21,660
Yes.

1274
02:26:22,140 --> 02:26:27,220
Okay. So, I'm just going to go through quickly. I've tallied everything.

1275
02:26:29,080 --> 02:26:33,740
questions on each of them, yeah, yeah, I think we can just Dave.

1276
02:26:34,580 --> 02:26:39,020
And actually, if it's all right, I'll do a motion for various alternatives.

1277
02:26:39,440 --> 02:26:44,880
That way that I would move to approve alternative number two, the bandstand.

1278
02:26:45,620 --> 02:26:46,260
Is that a second?

1279
02:26:46,580 --> 02:26:46,860
Second.

1280
02:26:47,460 --> 02:26:48,760
All those in favor, please state.

1281
02:26:48,920 --> 02:26:49,100
Aye.

1282
02:26:49,540 --> 02:26:49,840
Aye.

1283
02:26:50,600 --> 02:26:50,760
Aye.

1284
02:26:51,340 --> 02:26:51,500
Aye.

1285
02:26:51,580 --> 02:26:51,740
Aye.

1286
02:26:51,880 --> 02:26:52,840
All right. That passes 5-0.

1287
02:26:53,820 --> 02:26:58,820
I would move to approve, alternative number 3, the privacy wall.

1288
02:27:00,500 --> 02:27:00,900
Second.

1289
02:27:01,380 --> 02:27:03,540
Is there a second to you? All does in favor, please state aye.

1290
02:27:03,880 --> 02:27:04,060
Aye.

1291
02:27:04,640 --> 02:27:05,900
Can we have that discussion?

1292
02:27:06,220 --> 02:27:07,440
The motion is made.

1293
02:27:07,800 --> 02:27:07,940
Yes.

1294
02:27:08,220 --> 02:27:08,760
Is there a discussion?

1295
02:27:09,060 --> 02:27:09,180
Yes.

1296
02:27:09,520 --> 02:27:11,620
So I could change my vote on that.

1297
02:27:12,140 --> 02:27:16,660
So long as we're not having the plumbing because the plumbing doesn't include the 148,368.

1298
02:27:16,820 --> 02:27:20,540
And I kind of feel trapped on this if we're voting on this one before the shower one.

1299
02:27:20,540 --> 02:27:25,680
I was not planning on bringing a motion with regards to the foot wash or shower, because

1300
02:27:25,680 --> 02:27:33,040
I'm the only one that, like, the foot wash, except for RAID possibly, but I can count only to two.

1301
02:27:33,380 --> 02:27:37,400
So I was not going to bring a motion on the foot wash, those showers.

1302
02:27:37,860 --> 02:27:43,220
Okay, and I could be persuaded, then, if we make that like a donor wall, a legacy wall.

1303
02:27:43,220 --> 02:27:58,020
But I will amend my motion to approve alternative number three privacy wall without showers and also have it part of the proposed donor wall.

1304
02:27:59,480 --> 02:28:00,580
Is there a second?

1305
02:28:00,940 --> 02:28:01,220
Second.

1306
02:28:01,680 --> 02:28:03,260
All those in favor, please state aye.

1307
02:28:03,560 --> 02:28:03,740
Aye.

1308
02:28:05,220 --> 02:28:06,460
All those opposed, please state no.

1309
02:28:06,840 --> 02:28:07,000
No.

1310
02:28:07,440 --> 02:28:09,240
This item passes 4 to 1.

1311
02:28:09,240 --> 02:28:19,440
and then I would move to approve alternative number five, the ARF ID pedestrian gate for only the underground work at this time.

1312
02:28:20,220 --> 02:28:21,620
Is there a second on that?

1313
02:28:21,980 --> 02:28:22,220
Second.

1314
02:28:22,680 --> 02:28:23,820
All those in favor, please stay.

1315
02:28:23,960 --> 02:28:24,120
Aye.

1316
02:28:24,440 --> 02:28:24,760
Aye.

1317
02:28:25,200 --> 02:28:25,300
Aye.

1318
02:28:26,480 --> 02:28:27,680
All those opposed, please stay.

1319
02:28:27,800 --> 02:28:27,980
No.

1320
02:28:28,340 --> 02:28:30,180
No. This item passes for it.

1321
02:28:30,280 --> 02:28:30,440
One.

1322
02:28:33,490 --> 02:28:38,310
I guess some ought to make a motion for alternative number one in the fire pits as well.

1323
02:28:38,310 --> 02:28:43,250
So I make a motion that we proceed with alternative one fire pits.

1324
02:28:44,010 --> 02:28:44,850
Is there a second?

1325
02:28:45,130 --> 02:28:45,370
Second.

1326
02:28:45,950 --> 02:28:47,270
All those in favor, please state.

1327
02:28:47,490 --> 02:28:47,670
Aye.

1328
02:28:47,990 --> 02:28:48,170
Aye.

1329
02:28:48,890 --> 02:28:49,610
All those opposed?

1330
02:28:49,870 --> 02:28:50,190
Please state.

1331
02:28:50,350 --> 02:28:50,530
No.

1332
02:28:51,350 --> 02:28:51,610
No.

1333
02:28:52,270 --> 02:28:52,490
No.

1334
02:28:52,490 --> 02:28:52,510
No.

1335
02:28:52,830 --> 02:28:52,990
No.

1336
02:28:53,130 --> 02:28:53,270
No.

1337
02:29:13,570 --> 02:29:13,730
No.

1338
02:29:13,730 --> 02:29:22,750
And I don't know if we've discussed having, like, heaters or something on the patio part, but I would like to get some more information on the fire.

1339
02:29:22,870 --> 02:29:26,250
Can I make a new motion?

1340
02:29:26,810 --> 02:29:28,630
We haven't closed out the agenda yet.

1341
02:29:29,110 --> 02:29:40,490
I would make a motion during the construction phase to put in the infrastructure to be able to add fire pits at a later date should the board choose?

1342
02:29:40,490 --> 02:29:46,630
It could be this similar situation as the RFI-D-A. We bring the lines in for the natural

1343
02:29:46,630 --> 02:29:52,350
gas and have the infrastructure there for at a time where it's decided to or the fire

1344
02:29:52,350 --> 02:29:52,750
district.

1345
02:29:54,470 --> 02:29:55,990
Is there a second to that motion?

1346
02:30:00,000 --> 02:30:28,980
I like the idea of that because I understand the cost of putting in that underground stuff. Doing it now is a whole lot cheaper than if we or any future board decides that that's a great option in the future. And I think it doesn't preclude our pits, but it allows that option to still be available in the future if a majority of the board ever decides to go with that. And so that's why I would support that.

1347
02:30:29,980 --> 02:30:31,520
All those in favor, please stay aye.

1348
02:30:32,280 --> 02:30:32,400
Aye.

1349
02:30:33,360 --> 02:30:34,540
All disposed, please stay.

1350
02:30:34,640 --> 02:30:34,740
No.

1351
02:30:35,060 --> 02:30:35,440
No.

1352
02:30:35,740 --> 02:30:36,880
That item passes 421.

1353
02:30:44,480 --> 02:30:48,860
Any, and then I think everyone was fore moving the seating.

1354
02:30:49,180 --> 02:30:49,320
Right.

1355
02:30:49,400 --> 02:30:50,920
I don't think you spoke to it, but you were for it.

1356
02:30:51,260 --> 02:30:51,660
Yes.

1357
02:30:51,900 --> 02:30:52,120
Okay.

1358
02:30:53,380 --> 02:30:54,280
I think we're good.

1359
02:30:54,520 --> 02:30:55,480
Do we need to make a motion on that?

1360
02:30:55,680 --> 02:30:56,080
All right.

1361
02:30:56,280 --> 02:30:56,340
Great.

1362
02:30:56,680 --> 02:31:00,440
The only other question that I had, I guess, moving forward was when would the board like

1363
02:31:00,440 --> 02:31:01,300
us to come back?

1364
02:31:02,620 --> 02:31:03,880
Can you remind me?

1365
02:31:04,240 --> 02:31:04,640
Yes.

1366
02:31:09,740 --> 02:31:17,880
We will be submitting the final set of plans per permit at the end of September and bidding

1367
02:31:17,880 --> 02:31:22,660
the project in October and starting GMP negotiations in January.

1368
02:31:22,920 --> 02:31:24,820
So sometime in between there, we can come back.

1369
02:31:24,900 --> 02:31:25,380
That'd be great.

1370
02:31:25,560 --> 02:31:26,500
For projects update.

1371
02:31:26,840 --> 02:31:27,460
That sounds wonderful.

1372
02:31:27,660 --> 02:31:29,000
But I don't think there's any more.

1373
02:31:29,000 --> 02:31:34,140
If anything, it can also include that in her GM update.

1374
02:31:35,480 --> 02:31:35,740
Thank you.

1375
02:31:35,780 --> 02:31:35,980
Perfect.

1376
02:31:36,200 --> 02:31:36,600
Thank you, guys.

1377
02:31:36,680 --> 02:31:37,380
That was really helpful.

1378
02:31:38,060 --> 02:31:38,380
Great work.

1379
02:31:38,680 --> 02:31:39,420
And it went really well.

1380
02:31:39,740 --> 02:31:40,140
So, thank you.

1381
02:31:40,380 --> 02:31:40,660
Oh, right.

1382
02:31:40,800 --> 02:31:40,880
Yeah.

1383
02:31:41,340 --> 02:31:45,620
Can you bring back pricing on the two where we're putting it?

1384
02:31:45,980 --> 02:31:47,920
Just the actual cost, the changes in cost,

1385
02:31:48,100 --> 02:31:49,900
or actually putting in the thing in there?

1386
02:31:50,140 --> 02:31:52,240
There will be an update on this estimate,

1387
02:31:52,500 --> 02:31:56,000
that will be submitted with the final construction documents.

1388
02:31:56,520 --> 02:31:58,740
It's just continually being updated as we go.

1389
02:31:58,740 --> 02:32:06,880
So we will bring the back those costs once that's the middle package has been made that'll be a good time to come back to the board with that with those members.

1390
02:32:08,960 --> 02:32:25,580
Great. Thank you. Great. That closes out item h5. That brings us to I long range calendar review. Discuss possibly add or remove long range calendar items to future board of trustees agendas. That's put that on page 889 to 890.

1391
02:32:25,580 --> 02:32:33,640
Madam Chair, we're going to add for the August meeting an effluent pipeline financial

1392
02:32:33,640 --> 02:32:34,520
update item.

1393
02:32:34,640 --> 02:32:38,020
I don't know if that's going to be a report item.

1394
02:32:38,640 --> 02:32:47,120
We're going to add a Davis FAR contract amendment to August and then for September we're

1395
02:32:47,120 --> 02:32:53,920
going to add board appointment and community member selection for the GM's committee on

1396
02:32:53,920 --> 02:33:01,680
strategic planning and that's all I have right now with everything I'll

1397
02:33:01,680 --> 02:33:10,680
stay with everything. I had adding to the October meeting a final debrief on the

1398
02:33:10,680 --> 02:33:21,440
pilot program for the vote. That was mentioned and then I had the beach house

1399
02:33:21,440 --> 02:33:28,100
coming back sometime in November when you want to know yeah I mean they can decide but yeah

1400
02:33:28,100 --> 02:33:33,600
November December yeah whenever they okay I'll put it on just making sure that it sits out there

1401
02:33:33,600 --> 02:33:41,020
I'll put it into the parking lot and then in the parking lot we also need to put in changes to

1402
02:33:41,020 --> 02:33:48,070
ordinance one two and three I believe she said during that item so we can make sure that they're

1403
02:33:48,070 --> 02:33:50,250
ready for a public hearing.

1404
02:33:53,250 --> 02:33:55,110
Any other changes, Nick?

1405
02:33:55,710 --> 02:33:57,550
And just a question, Susan, you mentioned

1406
02:33:57,910 --> 02:33:59,870
for information on the funding.

1407
02:34:01,510 --> 02:34:02,990
And I guess this is a question

1408
02:34:02,990 --> 02:34:03,890
because we're gonna,

1409
02:34:04,410 --> 02:34:06,390
the district is gonna have to make a decision

1410
02:34:06,390 --> 02:34:11,790
in terms of whether to max out the loan

1411
02:34:12,910 --> 02:34:17,130
and keep the money on hand for other projects.

1412
02:34:18,070 --> 02:34:25,010
or to significantly draw down on our cash reserves in the utility space.

1413
02:34:25,170 --> 02:34:29,310
And I don't know if that's something that needs a board resolution

1414
02:34:29,310 --> 02:34:33,950
or if that's something that staff has the authority to do.

1415
02:34:34,170 --> 02:34:38,030
But my point is it may need to be more than information.

1416
02:34:38,550 --> 02:34:42,250
It may need to be a decision point after we look into what the authority,

1417
02:34:42,250 --> 02:34:46,170
what authority the GM has to do that.

1418
02:34:46,710 --> 02:35:02,510
Correct, and I will work with Ms. Nelson to make sure that we get the right agenda item on that because I believe we have communicated to our public, you know, that we were doing that collection. So I think we need to be very transparent in what we're going to do moving forward.

1419
02:35:02,510 --> 02:35:11,070
So yeah, and then just one other thought as we get our financial performance reporting systems back up and operational.

1420
02:35:11,590 --> 02:35:22,550
I'm hopeful that we can move a lot of the venue pricing discussions to much earlier in the calendar than we've done in the past.

1421
02:35:23,410 --> 02:35:27,290
Because I know that it's difficult for particularly the golf staff to make.

1422
02:35:27,290 --> 02:35:32,830
to contract with other parties without knowing that information sooner.

1423
02:35:36,150 --> 02:35:36,690
So note info.

1424
02:35:40,050 --> 02:35:43,410
And then I think there are some things we can remove off this parking lot because we've done them.

1425
02:35:43,710 --> 02:35:44,150
So that's great.

1426
02:35:44,590 --> 02:35:47,510
Any other long range calendar questions?

1427
02:35:47,990 --> 02:35:48,350
Ideas.

1428
02:35:48,890 --> 02:35:56,210
Okay, that closes out item I, and then that brings us to final public or board of trusty updates.

1429
02:35:56,210 --> 02:35:57,350
And any updates?

1430
02:35:57,870 --> 02:35:58,150
I have a shot.

1431
02:36:00,010 --> 02:36:06,090
I just wanted to address some things that were actually in the boardbook as well for the

1432
02:36:06,090 --> 02:36:10,550
community interest and some things that have been approached with.

1433
02:36:11,670 --> 02:36:15,350
I'm happy to see that the pickleball improvements have been made.

1434
02:36:16,030 --> 02:36:22,770
So Bob, if you want to share that for us to the staff, I think 582 drop-ins is fantastic.

1435
02:36:22,770 --> 02:36:24,390
It looks like the tournaments are filling up.

1436
02:36:24,390 --> 02:36:30,550
they were also very responsive from the last meeting of saying up on top of the water and having more available

1437
02:36:30,550 --> 02:36:36,450
so I really appreciate the responsiveness there. Also in the same report, the beach visits from the

1438
02:36:36,450 --> 02:36:43,790
Hyatt for the whole month of June was about 4,000 guests between both beaches for the entire month so that

1439
02:36:43,790 --> 02:36:53,770
average is 133 per day for both beaches total. So I'm happy to see that it's far lower than community concerns had

1440
02:36:53,770 --> 02:36:59,570
initially indicated and I think there's still some confusion as to what those numbers are so I

1441
02:36:59,570 --> 02:37:05,650
appreciate that that is out there and for anyone listening or going back to play this back please

1442
02:37:05,650 --> 02:37:12,750
go online to look at those numbers yourselves they are on the civic portal and I also wanted to

1443
02:37:13,330 --> 02:37:18,750
welcome Noemi Barter as our finance manager I think that's a great addition to the team and I know

1444
02:37:18,750 --> 02:37:33,190
She brings continuity from consultant now to full-time employee, and I wanted to kind of tip the hat to say thank you for helping to build up our finance side of the house so that hopefully we will be on the rails and running far more smoothly.

1445
02:37:33,970 --> 02:37:34,690
So thank you for that.

1446
02:37:35,550 --> 02:37:37,890
Thank you. Any other board of trustee updates?

1447
02:37:38,930 --> 02:37:42,370
Seeing none, that brings us to item K, final public comment.

1448
02:37:42,370 --> 02:37:48,090
I don't have any public comment in the room. There is none. I see there's one online.

1449
02:37:48,450 --> 02:37:52,510
We do have one online chair. We can try to call our 5-7-7-6.

1450
02:38:10,310 --> 02:38:14,750
Call our 5-7-7-6. You may need to hit star-6 to unmute yourself.

1451
02:38:15,690 --> 02:38:18,570
Or if you would not like to make a public comment, please say pass.

1452
02:38:30,290 --> 02:38:31,810
I'll follow the chair's direction.

1453
02:38:32,390 --> 02:38:34,590
I think we can do that fair.

1454
02:38:35,130 --> 02:38:36,470
I don't have any other public comment.

1455
02:38:37,310 --> 02:38:38,190
There's not sure.

1456
02:38:39,290 --> 02:38:42,750
This adjournce of the meeting at 631 p.m.

1457
02:38:43,110 --> 02:38:43,470
Thank you.