[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[6:54] Do I need to sign in to this? Okay.
[7:05] Okay.
[7:20] Okay. That is happening. Okay. Okay. Okay.
[7:24] Great. Then I will let this go.
[7:28] All right. Thank you.
[7:34] I'll call to order the meeting of the Incline General
[7:37] Improvement District Board of Trustees at 4 p.m. on July 30th, 2025
[7:41] in the boardroom at 893 Southwood Boulevard Incline Village.
[7:46] Nevada, we will begin with the pledge of allegiance.
[8:04] We'll
[8:09] call of trustees, Ray.
[8:12] Yes.
[8:13] Dave.
[8:14] Here.
[8:15] Michelle.
[8:16] Here.
[8:17] Mick.
[8:17] Here.
[8:18] Emma Kale is also here.
[8:20] That brings us to item C, initial public comment.
[8:23] My first public, or the first comment we have is Judith Miller followed by Aaron Katz.
[8:28] Well,
[8:42] happy new year, first real meeting, the first scheduled meeting of the board start
[8:50] out with something real positive.
[8:52] I took my granddaughter to Brent Cedar.
[8:55] She's an expert in the field of taste testing chicken tenders.
[8:59] And she said that the chicken tenders were some of the best that she's had.
[9:07] So congratulations.
[9:08] Now, if we just didn't have to spend $12 million to replicate the mid-incline beach, that
[9:14] would be great.
[9:16] One of the items identified as having loose internal controls was contract management,
[9:23] and then I realized you asked that position of a contract administrator from the budget.
[9:30] I did a public records request asking for the invoices and payments for the Beach House contract so far, and I received first three documents entitled application and certification for payment that didn't comply with the contract requirements.
[9:49] They didn't give any indication of what work was the payment was for nor did it define the percentage of the particular portion of the project being billed.
[9:58] So I asked to reopen the records request and I got another set of these applications.
[10:05] They had different dates, different invoice amounts, and payment certifications.
[10:10] Allegedly, those are the ones that got paid, but honestly, how are we running contracts
[10:16] if we can't really track what's going on with them?
[10:20] The open finance, this was something I had spoken with Mike Gova about some months ago, that
[10:26] that was going to be like the successor to OpenGov.
[10:30] Apparently, you've completed the installation, wonderful.
[10:34] But there's no implementation.
[10:36] There's nothing to see.
[10:37] It's kind of like the Emperor's New Clothes.
[10:42] Anyway, that's when's that going to be implemented.
[10:46] Here we are three years after the Tyler system went live.
[10:50] And only a small portion of the modules
[10:52] are actually being used.
[10:54] Next, venue operations reports are non-existent.
[10:58] And now we learn we have to redesign the whole chart of accounts.
[11:02] So I suppose designing reports or configuring open finance would be a waste at this stage.
[11:11] There's no timeline for the chart of accounts redesign.
[11:14] I just don't see how we can be running our businesses in this situation.
[11:20] The venue's status reports they're a nice narrative, but there's hardly any financial
[11:26] information.
[11:27] So, we're pretty disappointed, people want to know how many high-at-guests came to
[11:31] the beach, not a total for all the beaches, maybe in July, please, and what about being
[11:39] able to evaluate the extra hours of the grill and the dinner service.
[11:44] Thank you.
[12:05] I have written statements to be attached in a minutes of this meeting.
[12:13] I asked a substance in my oral comments being included in the minutes of this meeting.
[12:21] There's so much to discuss and so little time that I'm just going to talk about one thing.
[12:27] And that's Kate Nelson's request you ignore board policy and NRS that she's not even
[12:36] aware of and that you modify sewer ordinance number two without a public hearing.
[12:45] I'm concerned about this because if you're going to circumvent the protections for the
[12:52] public on an ordinance that we have. Why not amend ordinance seven the same way without
[13:01] a public hearing and violate the beach deed? By approving what Miss Nelson is requesting,
[13:11] you're creating a dangerous precedent, and I don't see the emergency that requires us
[13:19] to not adhere to NRS 318-199-2 and board policy 3.10.
[13:30] And more bothersome to me, and I've brought this subject up before,
[13:35] is that we have a professional being paid a quarter of a million dollars in salary a year,
[13:43] who would even flow to proposals such as this.
[13:47] You've got the wrong person and the wrong job who's grossly overpaid, and again, I ask you to do something about it.
[13:54] Thank you.
[13:56] Chris Nolette.
[14:04] Chris Nolette, full-time resident, Lake Shore Boulevard, a couple of things.
[14:09] One, I want to congratulate everybody who's involved in the open house.
[14:12] I thought it was great. I saw Mick there.
[14:15] The interaction with each of the booths, whatever you call them, it was really good.
[14:19] there was a lot of good information exchange very candid. I thought I'm sure
[14:24] everybody felt that way. Everybody I've talked to that was there felt that way.
[14:27] So kudos. Second, I'd like to congratulate the
[14:31] highest shuttle drivers. I live on Lake Shore this time of the year. I'm either
[14:35] gardening, washing my car, working on my bikes almost every day. Those guys in
[14:40] Gals all go 25. They go 26, they don't go 27, they go 25 miles an hour. It's
[14:48] really great. That's kind of an exception this time of year for this piece. I like
[14:52] sure. So, you know, if you want to pass that on to them, I think they might find
[14:58] that helpful.
[15:00] My last comment is on item F2. I think Mike's going to go through his, what happened at ski beach and incline beach on July 4th and 5th. I would also commend staff in the board, and I had a long conversation with Bob last week. I don't know if he's going to be here later or not. But, you know, the memo is what happened. I think it's, what did we do about it as a, as a district staff.
[15:26] I think the thoroughness of the testing and some of the other things that everybody's doing is really great.
[15:34] I'm not a chemical engineer. I know there are a few people in town that are still squawking about more tests.
[15:39] I can't speak to that. What I did talk to Bob about and what I want to finish my comments on today is, you know, the Inclined Fireworks Inc. staff together made the decisions to, you know,
[15:54] put the barge out at a certain time, leave it out during forecasted wind and the rest
[15:59] of history.
[16:01] And I talked about them coming in and presenting their thinking around that because obviously
[16:08] short of any other technical difficulties, and I haven't heard of any, you know, some questionable
[16:14] judgments applied there.
[16:16] And it's just a shame for everybody, I mean, people that drove up here from who knows where
[16:19] with their boat and their family and their kids and spent their annual vacation budget
[16:23] and residents and everyone else so from my perspective and you know the circles I run in
[16:28] everybody wants fireworks again next year. I'm not sure people are on board yet with this group
[16:34] being responsible for the fireworks so I think they need to come in and you know take responsibility
[16:40] in whatever manner they should and kind of step up and then we'll see who we should put in charge
[16:47] of the fireworks next year. Thank you.
[16:51] Is there any more public comment in the room?
[16:54] Is there any online?
[16:56] There is not online chair.
[16:58] Okay. That closes out item C, initial public comment.
[17:04] That brings us to item D. Approval of the agenda.
[17:08] Are there any changes to the agenda?
[17:13] Seeing none, the agenda is approved as is.
[17:17] That brings us to item E, closed session, starting right now, so we need to open, do we
[17:26] need the same?
[17:26] I think we can just leave.
[17:27] And have a motion to go into closed session.
[17:31] All right.
[17:31] We can make a motion to go into closed session.
[17:33] Is there a second?
[17:35] Second.
[17:36] Great.
[17:37] All those in favor, please stay.
[17:38] Aye.
[17:38] Aye.
[17:39] Aye.
[17:40] Okay.
[17:40] That passes five out.
[17:41] We're entering closed session.
[17:47] We can check them today.
[17:50] Well, they're like, Kate and Aaron and all of them.
[17:54] We'll bring them in.
[17:54] We'll back in there.
[17:55] They're sweet.
[17:56] All right.
[17:58] Yes.
[17:59] Yeah.
[18:00] Yeah.
[18:00] We all need to be room.
[18:02] Yeah.
[18:05] Yeah.
[18:06] Yeah.
[18:07] Yeah.
[18:08] Thank you.
[18:09] You know, on the phone.
[18:11] Okay.
[18:12] Thank you.
[18:13] Thank you.
[18:14] Good to see you.
[18:16] You guys, be way out here.
[18:18] And meet him.
[18:18] Say, happy.
[18:20] Hope you have too.
[18:21] Good bye.
[18:22] And I'm going to the show.
[18:25] Oh, God.
[18:25] All right.
[18:26] Thank you.
[18:26] Come on up.
[18:26] You go.
[45:00] Okay, go back to order the board meeting at 4.37 p.m. That closes out item E, that brings us to item F, reports to the board. We'll start with item F1, the District General Manager's Monthly Status Report, requesting staff member, District General Manager Robert Harrison, and that can be found on page 6 to 46 in the board. Okay, Bob, you have the floor.
[45:26] Thank you, Chair Tonking, and it's good to see all of you this evening. It's been a month since we last saw you. Well, almost a month.
[45:32] we had a short meeting, but there's a couple of things I wanted to touch base on this evening
[45:39] from the venue reports. One was the strategic planning memorandum that's included in the packets
[45:47] and then secondly an update from the finance manager regarding where we are on the implementation of
[45:58] the various Munis modules, which is she has incorporated into or many report and then
[46:05] lastly we'll be getting to the kind of the general presentation in the 4th of July.
[46:10] So first and foremost, looking at the strategic plan, we incorporated a draft memorandum and
[46:16] I'm looking for direction from the board.
[46:18] I'm proposing a GM committee, similar to what we've done with Parks and Rec and golf and
[46:27] the Capital Investment Committee to provide us with strategic advice as we're looking at developing
[46:32] the upcoming strategic plan for this year. It would be a citizen committee that can help to
[46:42] provide that advice as we're working through some of the strategic issues that come up.
[46:47] I would anticipate an engaged process, probably in other two meetings,
[46:54] similar to what we did at the Chateau last week in terms of our open meeting process.
[47:00] And so I've laid out some suggestions.
[47:02] I think a lot of the conversation will be around Capitol this upcoming year and having an individual with some real expertise in the, you know, from the Capitol Advisory Committee.
[47:13] It's important and the audit committee is certainly going to be engaged as we kind of walk through the, you know, the audit and the upcoming year and some of those challenges.
[47:22] So that's why we are looking at a couple of standing committees.
[47:26] I have a standing committees for a couple of individuals, I would suggest a board member
[47:31] and then lastly, some advice on how we could pursue the remaining balance.
[47:37] One of those options could be that we open it up for applications from the public and we
[47:44] have an interview committee of a couple of trustees and myself where we interview those candidates
[47:49] and select five to serve.
[47:53] Another option could be each trustee nominates a candidate
[47:59] to serve on the advisory committee and we could proceed from there.
[48:03] Or, you know, we could, you could just kick this back
[48:06] to the administration and we do our community outreach
[48:10] and focus on more of the venue approach
[48:13] and maybe work with a couple trustees on the strategic plan
[48:18] to do that update.
[48:19] It would have a different type of committee engagement piece to it, but it's certainly viable.
[48:26] So with that, I wanted to open up for feedback from the trustees before we get forward.
[48:31] There's a draft and tentative schedule within the calendar.
[48:35] I worked on that schedule based on Bob.
[48:39] We can't provide feedback since it is a report to the board and not a agenda item.
[48:46] So I think what I'm hoping and what I wrote in my notes is that during everyone's one-on-one
[48:52] this week, when they sit down and meet with you, that they kind of discuss this process
[48:56] further.
[48:57] And then in our September board meeting, we have a better flushed out plan and we can start
[49:01] to go through that.
[49:02] And if we need to schedule a special meeting to do interviews for a committee or whatever
[49:06] we decide we can do that in September, so maybe we will have to have two.
[49:10] All right.
[49:10] for helpful. Thank you. Yeah. Okay. Then I would ask Justin to step up and just
[49:17] for a few words and then we'll go to Mike on that next item on the engine. Perfect.
[49:24] Jess has come into the team.
[49:28] Good afternoon chair, Board of Trustees. Jessica O'Connor, Director of Finance for the record.
[49:35] And I'm sorry there was a delay in the back and I know that the general manager Bob Harrison wanted me to report on a few items and I didn't catch exactly what he wanted me to go over was at the Tyler implementation section.
[49:50] Yes, the title, thank you, Jess of the Tyler rotation section.
[49:55] There may be some other report or questions from the board as well, but I know we wanted
[50:01] headmaid a commitment to report on that piece to the board at this meeting.
[50:07] Okay, so if I'm pretty sure everyone had a chance to review my memorandum on the finance
[50:23] We have quite a few items to implement, and currently, as we build our team, I'm really
[50:32] excited, we're moving in a really positive direction quickly, and we're trying to divide
[50:42] and conquer and have several people work on several modules at the same time, so that way
[50:47] we can get pretty much quite a few of them up and running.
[50:54] I'm hoping soon. Right now where
[50:56] things are sitting is we're waiting for Tyler to get back to us regarding availability for training.
[51:02] We have some, I guess, estimated date times of September for, I just received the email
[51:15] yesterday, so I'm trying to think which ones, it looks like the capital asset module and
[51:22] the project ledger module and the cash management module might all take place in September, but
[51:27] but I will clarify that once we solidify some solid dates, we have a project budget ledger
[51:36] which is similar to the central budget module that we have but it's specifically for CIP
[51:43] capital improvement projects which is a really awesome module that kind of talks with the
[51:51] ledger module and we're hoping to be able to update the current project ledger module as it
[52:00] stands now and implement that with the budget project ledger so that way we can move forward and
[52:05] have a five year CIP project ledger and budget module running simultaneously with the central budget
[52:14] module. Let me take a look at my notes here and see what other
[52:24] So the cash management module is really robust and it could perform point of sale and interface,
[52:32] but because we outsource that with a third party, the part that we'll be using with the
[52:39] cash management module is the bank reconciliation feature, which is really a great tool.
[52:47] it will save a lot of manual bank reconciliation process
[52:51] and will actually access data directly from the bank
[52:56] and upload it into Tyler so that we can match with our general ledger.
[53:00] So we're hoping to get that up and running in September.
[53:06] Let's see.
[53:08] We also, I am currently working with Tyler on Microsoft Builder
[53:14] to customize our reports.
[53:16] Currently, right now, we're using the CUBE module,
[53:19] which is always a day late.
[53:21] The Microsoft Builder is a live feature,
[53:26] so we're able to pull data directly from Tyler
[53:28] and not have to export it into Excel and whatnot.
[53:33] So pretty much something that the state really wants to see
[53:37] is us pulling reports directly from Tyler
[53:39] versus downloading it into Excel.
[53:43] Without there's been some challenges.
[53:46] The chart of accounts, the design of the chart of accounts needs some revamping.
[53:52] The department's and divisions are kind of mixed in together.
[53:56] So when we try to run reports at a fund level or a department level or a division level,
[54:02] it's difficult because they're commingled.
[54:04] And so that's going to be a project that we'll be taking on sooner rather than later.
[54:10] And I'm still waiting for an ETA on when we can get that up and running.
[54:15] But we will be reaching out to each department discussing with them what kind of information
[54:22] you need to run your area and also comply with the state's mandates on reporting.
[54:31] and that way we can have a chart of an account that is useful for all the users across the district.
[54:38] And I think that's pretty much it with Tyler for now.
[54:43] Other questions from board members?
[54:46] Just a comment.
[54:48] I would just recommend that we have an audit committee oversight of the ERP implementation timeline.
[54:57] I think they've got a little bit more depth in that space.
[55:06] So I don't know how the rest of you feel, but I think it would be good to have the audit
[55:09] committee.
[55:10] This be a standing item on their agenda, and I would like to start, my only other observation
[55:17] is we've got, you know, start dates next time we see this that kind of like to see some projected
[55:23] and dates.
[55:24] Oh, yes.
[55:24] Yes, for sure.
[55:25] Yeah.
[55:30] So again, these are still on the item of reports.
[55:33] These are still reports.
[55:35] So we can't deliberate about anything in the reports.
[55:37] We can't discuss anything in the reports.
[55:39] It's literally a one-way process.
[55:42] We're not allowed to ask any questions.
[55:44] You could ask questions, but what I was hearing here was more of a direction of what I was
[55:51] referring to.
[55:51] Are you planning on having the audit committees provide oversight of this process?
[55:56] Yes. Yes. I also failed to mention that what we're implementing to is I have a template and
[56:07] it's a project manager template where it basically identifies the stakeholders, the power
[56:12] users, the objective of the implementation of the module, all the test phases that will go through
[56:19] and then the summary of the test phases summarizing what failed, what worked and then at the end the
[56:25] conclusion of the testing of the module and if it's ready to go live. And I'll have that
[56:35] for each implementation. And as we divvy up who's going to be doing cash management, who's
[56:40] going to do capital assets, who's going to do project ledger, that lead person will be responsible
[56:45] for filling out that project management sheet and report all the elements of that worksheet and
[56:54] and provide it to anyone who would like to see that information.
[56:59] Thank you, Ray.
[57:01] Thank you.
[57:02] Jessica, with regard to your project look, I did not hear risks in the issue, I am assuming
[57:07] you will have risks in the issue, logging it as well.
[57:09] Yes.
[57:10] It is a section in that sheet, and I am happy to share it and open it up for comments.
[57:19] Yes, I think it would be very useful when the board sees that, so some of the better ideas.
[57:27] It's a comment. Don't you think it would be better if the board could actually see that?
[57:32] Yes.
[57:32] With regard to the changes in the chart of accounts, now I'm well aware that it's pretty screwed
[57:38] up at the moment, but my concern is what I would like to understand what the timescale for
[57:44] changing that is because the last thing we want is to go yet another year with no financial
[57:49] and no financial reports and I think coming to the board, that's very concerned about that.
[57:55] I think the other problem is that it makes it almost impossible to track historic trends or
[58:00] anything as well.
[58:03] For the interim, I am reclassifying a few items that will comply with the
[58:11] and I will be able to produce some reports right now I'm working with Microsoft Builder
[58:15] and I have to make a relationship between month and year because of the way the system set up
[58:22] doesn't allow for those canned reports to print out a relationship between month and year-to-date actual.
[58:30] So what's happening is we have to write expressions
[58:35] and because the departments and the divisions are grouped in such a way that it's just easy to say,
[58:43] hey, group it by department or division, additional expressions need to be created.
[58:48] So that's been a little time consuming.
[58:50] So in closing, what I want to say is we will be producing reports.
[58:56] It will be with the old chart of accounts and kind of a workaround until we actually get our final chart of accounts.
[59:03] So I'm hoping by next month you'll be seeing some monthly reports.
[59:12] Any other questions?
[59:14] I just have one quick question for the inventory.
[59:17] Was the auditor able to make it up for the inventory count?
[59:22] No.
[59:24] However, we did do a...
[59:27] We did have a discussion.
[59:29] And actually I think it was no Amy Barter who had a conversation.
[59:35] I was, I think on vacation at that time, she asked what procedure were we implementing
[59:41] to take inventory physical count, and she seemed satisfied with the process that we had
[59:48] in place.
[59:48] And we did a manual physical count and a scan count, and we reconciled, and it was the
[59:57] the auger's choice not to be here ever since.
[1:00:00] I would like to clarify with what was happening. Yes. Yes. Yes.
[1:00:09] Any other questions or comments? Or just come up? Okay. Then I think it's Mike's report. Is that right, Bob?
[1:00:20] Yes, I think. So we'll be in great. We move there. That would be great.
[1:00:34] Chair, members of the board, Mike Vannellan just wanted to note a few items on the community services venue report and specifically on starting on page
[1:00:44] age 12 of the report wanted to know that the total rounds and golf rounds that you see
[1:00:53] indicated in the July columns, those are not till the end of July but to July 23rd when
[1:01:01] we received the report to put in the packet.
[1:01:04] In the future I would be abstracting that so that all the board members in the community
[1:01:10] you would know when the end date is for the comparisons.
[1:01:16] I wanted to also note on page 13 of the packet on the next page that within the facilities
[1:01:23] and events in the first paragraph we're stating in the report 94,000 some odd dollars in
[1:01:32] revenue and then in the second to last paragraph 80,053 those numbers are transposed.
[1:01:39] So they're incorrect and like to just make a note of that and just wanted to kind of fill
[1:01:50] you in.
[1:01:53] Community services intends to gather information to be able to provide the board of trustees
[1:02:00] and the general manager and the public a better report than what you see in this particular
[1:02:07] packet as far as units, products, sales, comparison, monthly comparison, yearly comparison.
[1:02:18] So we have a little bit of work to do to be able to assemble that, but I think you'll
[1:02:24] see something different in the August meeting, but I would ask that provide feedback during
[1:02:33] you are either now or when you meet with the General Manager one-on-one, so over the next
[1:02:39] few meetings, we can really kind of dial in on what these venue status reports, how helpful
[1:02:45] they would be, because we want to be able to provide the work to disseminate and bring
[1:02:51] the data and the information, but it might be helpful versus a few meetings to try and figure
[1:02:57] out what is helpful, or the board of trustees in the community, if we just, if you wouldn't
[1:03:03] mind is to relaying that information. I've also not in the report but wanted to kind of touch on
[1:03:11] what you may have heard as some intermittent interruptions to the Vermont point of sale system.
[1:03:18] So we identified our ITT team working with the tech support from Vermont that we have apparently a
[1:03:27] large number of automated reports that have been running in there for past staff members
[1:03:36] in finance or venue managers that have slowed down to where it had for lack of better
[1:03:44] terminologies slowed down the system to to a halt.
[1:03:48] And so we learned that and now we're working on the process of going through and identifying
[1:03:54] the reports and kind of deleting the reports that were automated to a smaller scale to hopefully
[1:04:02] not have these intermittent interruptions that you've been hearing about.
[1:04:07] Kind of also not in the report, I want to just give a kind of a quick update on the
[1:04:14] the Watercraft Pilot Parking Program to date, where we're out.
[1:04:21] This number of spots sold are 26 out of the 67 spaces available.
[1:04:32] And I'll backtrack a little bit.
[1:04:34] When I first came to the board with the recommendation for the pilot program,
[1:04:38] I think I identified like 90 particular spaces.
[1:04:41] Well, I just didn't, wasn't aware that most all boats that might prefer this parking or take advantage of this pilot program or 35 to 40 feet long as most of the boats that are inclined.
[1:04:56] So I kind of was mistaken in the number of spots that we could actually fit them in.
[1:05:02] So we're actually penciling out 26 out of 67 total.
[1:05:08] Through my mistake of charging the wrong fee at the beginning, we sold 22 spots from
[1:05:16] 9 June 9 to the 10th at $300 each and then when we adjusted the price for the direction,
[1:05:25] we have sold four spots from June 19 to the 28th for a total of $875 each.
[1:05:34] to date, to revenue produced from the pilot water graph parking program equals $10,000,
[1:05:44] $100.00.
[1:05:45] And as I'll inform the board that on August 1st, we will be adjusting the price to be able
[1:05:55] to accommodate the monthly fee of $250 for August and September.
[1:06:01] total amount of $500 for the remainder of the season. I think I'll tell you that I've learned a lot
[1:06:09] from this pilot program. I've learned about some mistakes I've made and hopeful to kind of do
[1:06:16] a complete recap on it in front of the board and then maybe get some suggestions and I know we can do
[1:06:22] things a little bit better going forward in future years.
[1:06:28] I think that was about it for the community services staff.
[1:06:34] We did include a small piece on a couple pictures of the barbecue grills that we installed
[1:06:41] and I provided some quantity numbers of the amount of grills that we have in the district
[1:06:49] at total of 36, and we've retrofitted six of those.
[1:06:55] All those retrofits were done at the Burt-Cedar Beach,
[1:06:58] but where I have not included in there,
[1:07:01] which might be helpful in the future, is what are next steps?
[1:07:07] Are there any questions from any board members?
[1:07:11] Thank you.
[1:07:12] That's it.
[1:07:13] Ms. Chalkin.
[1:07:15] Thanks, Mike.
[1:07:16] I appreciate the candidness of your reporting.
[1:07:19] And I wanted to start by saying congratulations to your new position of Community Services Director.
[1:07:27] The barbecue's, I'm asking my question.
[1:07:33] What type of marketing is being done and where can they get their five pound propane tanks?
[1:07:39] I'm thinking, are we offering that as a rental at the food
[1:07:46] jack or expecting that they're going to be lugging the
[1:07:51] propane down with them? Great, thank you for the question, and no we are
[1:07:56] currently not providing information currently on the website, but plan to on where
[1:08:06] to be able to purchase the cylinders, if you will, the propane cylinders, and we are currently not,
[1:08:15] but could look into the sale of those particular cylinders.
[1:08:22] I would even, could you consider renting those per chance? So if the five tank, five gallon tank,
[1:08:32] or five pound tank that was shown to us as part of the dog and pony show of what this might look
[1:08:38] like. Could we not rent those from burnt cedar from our set up there? I would say yes. They're
[1:08:46] just a couple of different items like storage. It's just some items to look at before we would
[1:08:55] come back to you and tell you how we're progressing on that. Thank you. The other thing I was going to
[1:09:01] ask about is with the water craft parking, how is that being marketed? How are we letting people
[1:09:10] know? Because we're still seeing a lot of boats and trailers around town. So how are we letting
[1:09:16] people know that you too can have a designated water craft parking space up near Diamond Peak?
[1:09:22] Well, thank you. I'll be candid and say that we don't have a specific campaign for reaching out and like selling.
[1:09:35] So I think that's something that we could look at in the future, but currently the information that we have is just about the pilot program on the website.
[1:09:44] So, to answer the question, no, we do not have a particular sales campaign ongoing right
[1:09:50] now for the watercraft.
[1:09:53] Thank you.
[1:09:56] Thank you.
[1:09:57] All right.
[1:09:59] Thanks, Chair.
[1:10:00] Mike, when you update the report, could you start putting some costs in against it?
[1:10:05] I mean, we're seeing revenue for operations that is meaningless without any costs.
[1:10:10] I know it's hard.
[1:10:11] It's getting difficult to get them, but even we get some approximate costs to give us
[1:10:14] an idea of, is that possible?
[1:10:17] It is, and I'll just confer with the finance director, so over the years, the numbers
[1:10:27] that usually see when there's no cost or expense related, and the reports are taken from
[1:10:33] the point of sale software.
[1:10:35] So I myself really like using our ERP or our Tyler system now, but we just have to get into
[1:10:43] a system where we are updated enough to where the—it is not erroneous numbers, and to
[1:10:52] be able to say that this is good until this date.
[1:10:55] I understand.
[1:10:55] No, thanks, Mike.
[1:10:57] No, I know that you are usually good at that.
[1:10:58] The other question was about the rec centre.
[1:11:00] It shows one-week memberships—I might have missed something—I thought we cancelled the
[1:11:05] one-week memberships.
[1:11:09] Okay.
[1:11:10] Staff will make a note of that and check into that.
[1:11:14] I do
[1:11:17] not know how to say that, because it looks like just the 1-weeks were in June. That
[1:11:22] would have been the end of the fiscal year. I think, in fact, it would have been the last
[1:11:33] of the 1-weeks before we hit the fiscal year.
[1:11:36] I thought we would put the changes in with the immediate effect from the board meeting. That
[1:11:40] was why.
[1:11:41] We put the increases in.
[1:11:42] I don't believe so.
[1:11:45] I think we usually set rates for that next this year that I could be in time at the
[1:11:49] ref center.
[1:11:50] But we can look into that as we go for it, but we should ensure that they are not in
[1:11:54] July.
[1:11:56] All right.
[1:11:57] Any other questions?
[1:12:01] Right.
[1:12:01] That closes our item F1 district federal managers monthly status reporting.
[1:12:08] That brings us to item F2 report and update on the incline billage fireworks incident
[1:12:14] and next steps, requesting staff member, now community service director Mike Bandolin,
[1:12:20] and I also see that both co-presidents from Inclined Village Fireworks, Chris Posterous,
[1:12:26] and she'll be on all right there. So the floor is yours.
[1:12:38] Your staff thought it would be a good idea, the evening, it's a provider report on what happened
[1:12:42] on the beaches on July 4th and 5th. The report that you have in your packet includes an incident
[1:12:49] communication timeline of how the district communicated the closure of the beaches due to weather-related
[1:12:56] incident involving the barges located off of the beaches. Besides the incident communication related
[1:13:03] to the closure of the beaches, the report also includes a narrative related to the environmental
[1:13:10] aspect of the incident. The report that's in the packet speaks about debris, cleanup efforts at
[1:13:17] the beaches as well as a non-regulatory water quality monitoring plan, specifically
[1:13:22] targeted at detecting perchlorate, a chemical found in fireworks that may be a concern
[1:13:30] of public drinking water systems.
[1:13:32] Staff has attached the Surface Water Sampling Report to begin on page 50 of your packet.
[1:13:38] That includes background of the report, the testing methods, testing parameters, testing results,
[1:13:46] and a final piece on the discussion of the report.
[1:13:51] I'll also note that staff is going to continue
[1:13:55] with additional water quality monitoring targeting
[1:13:58] at detecting percolate using the same parameters
[1:14:03] as the initial testing methods.
[1:14:05] And once we pick those or provide,
[1:14:11] calendarize those particular dates,
[1:14:13] we'll let the board know we can bring back
[1:14:14] a report on those testing as well. So that's kind of the verbal of the report that's in the packet
[1:14:24] and it would be happy to entertain any questions from the board.
[1:14:30] Are there any questions for board members?
[1:14:37] Can you please share with staff that were hands on for those several days?
[1:14:45] Can you please share our appreciation from the board about the job that they did and
[1:14:51] the attention and care that they took in helping communicate to the community and deal
[1:14:58] with all the disappointments?
[1:15:00] And things that they had to field. I heard nothing but great accolades. So if you could please share that. And I'm sure we're all doing it on our own as we come across them. But could you please take on that for us. Yes. I have during the operation, knowing that this is our community and we deserve the best care and condition. And I also mentioned how the board would be very thankful for your efforts. Any other questions?
[1:15:29] comments. I would just like to say I think it was very well handled by both Edgid and all the other
[1:15:36] organizations in this process and so we're very thankful for that. So thank you.
[1:15:42] Madam Chair, incline fireworks provided and I'll distribute these their latest press release
[1:15:48] and as they're submitting. If you would like one or if you don't have one.
[1:15:58] Any other questions?
[1:16:01] That closes out item E2.
[1:16:07] That brings us to item E3, report and update on revised form 4404LGF, which includes
[1:16:17] an augmentation to resolutions from June 25th, 2025 and the final 24 audit numbers, requesting
[1:16:25] Staff Member, Director of Finance, Jessica O'Connell, found on page 62-83 in Board Pack.
[1:16:31] Good evening, Chair, members of the Board of Trustees,
[1:16:36] this is Jessica O'Connell, Director of Finance for the record.
[1:16:40] I'm here to present the latest revision of the Form 4404, LGF,
[1:16:44] Tenredit Budget, which has been updated to reflect the final audit it figures for fiscal year
[1:16:49] year 2024, and the adopted budget for fiscal year 2025.
[1:16:54] This item is for informational purposes only, no action or recommendation is required
[1:16:59] at this time, and I am happy to answer any questions you may have.
[1:17:05] Before that, though I do want to mention, I apologize for the supplemental, there was a timing
[1:17:11] issue between the state and my submission, but page 7, there was a formula issue.
[1:17:18] And so the, we turn to page seven, the
[1:17:37] bottom page under page
[1:17:45] seven for the general fund,
[1:17:48] total beginning fund balance, carrying over the 1,395 was entered on column three and four,
[1:18:00] and then on page 13 the contingency amount of 739 should be a negative number not
[1:18:12] appositive and those were the two changes.
[1:18:17] And I'm happy to answer any questions.
[1:18:21] Any questions from board members?
[1:18:30] Seeing none. That closes out item F3. That brings us
[1:18:38] Thank you, Janice.
[1:18:39] That brings us to item F4, verbal report
[1:18:43] for a fluent expert pipeline replacement,
[1:18:45] GMP number one project.
[1:18:46] That was out requesting.
[1:18:48] Staff member, Director of Public Works,
[1:18:50] Kate Nelson, Kate, you have the floor.
[1:19:11] Thank
[1:19:31] you for the record, Director of Public Works,
[1:19:33] Kate Nelson.
[1:19:34] I'm here to present the financial results of GMP1,
[1:19:40] which was the construction year of 2023.
[1:19:45] We have totals in, we were waiting for the financial tracking to get, you know, to ensure we didn't forget any of our costs associated with GMP1.
[1:19:59] Just a brief reminder for the board, we had funding provided through this state revolving phone loan, which was $15,760,000.
[1:20:12] We also received an SRF principal forgiveness loan of $240,000.
[1:20:19] The loan term is for 30 years at 2.19% financing or percent financing.
[1:20:27] For that season, we installed a total of 5,365 linear feet.
[1:20:35] That was in the area where EndOT required us to move our pipeline
[1:20:39] line in and around Marlet Creek to get out of their way for one of their projects.
[1:20:46] It was also a section located in section 3 to replace an area where we were seeing the
[1:20:53] recent failures as well as the Pika data had indicated that that was the most compromised
[1:21:00] areas of the pipe wall.
[1:21:04] For GMP1, if Git purchased 1.1 million dollars worth of pipe material due to the conflict
[1:21:11] of when the GMP1 contract with grant was going to be signed and when we needed to order the
[1:21:18] material to have it on site ready to be installed May 1.
[1:21:25] We did utilize a portion of the risk register for exploratory drilling and ground penetrating
[1:21:32] radar.
[1:21:33] We did that to determine exact locations of rock throughout the alignment.
[1:21:39] That was a key informational piece that we needed to inform the rest of the project.
[1:21:45] It helped to improve our production as efficiencies and really make the GMP2 contract more efficient and effective.
[1:21:56] So as you can see our original budget for the project was $14 million.
[1:22:03] The CMAR pre-construction services with granite for the period that we're looking at was 182,000 in some change.
[1:22:11] We awarded the construction contract for $9.3 million.
[1:22:16] We had a owner-controlled risk reserve of $1.5 million.
[1:22:23] We have materials and testing that the owner paid for at about $208,000.
[1:22:29] The total change orders for GMP1 was about $294,000.
[1:22:36] And that came out of the risk register.
[1:22:39] the construction cost and CMR fee total, so that's a construction contract, and the CMR
[1:22:47] fee was 9.365 million, and then the IVGIT supply ductile iron pipe materials was it came
[1:22:55] in at 9.908,000.
[1:22:59] We had various consultant contracts, we had funding, bonding, permitting, all of those administrative
[1:23:06] of cost. Those actually were for the entire project area for permitting. So between those two,
[1:23:18] we were at 731,000 staff time from the period of around August 22, 2022 through January 2024,
[1:23:29] was around $390,000, so the total project cost was about $12 million, $80,000, so we did have come in
[1:23:41] under our anticipated budget of $14 million. That said, for GMP1, we have funding from
[1:23:53] If GIDs cache at about 14 million, like I said, the SRF loan was 15.7 million and then the SRF
[1:24:01] principal forgiveness grant was at 240. So for that first construction season, we did not
[1:24:08] expend the entire loan amount, so that loan carried into GMP2. At this time, I'll turn it over
[1:24:18] to the board for any questions on GMP1.
[1:24:23] I've got any questions from board members.
[1:24:30] Awesome.
[1:24:31] And just thank you so much, Kate, for all that you and your team have done on this project.
[1:24:34] It's really exciting to see how it's coming along.
[1:24:36] And we're spending money really well.
[1:24:38] So thank you.
[1:24:39] Great.
[1:24:40] We appreciate all the hard work.
[1:24:41] That's all we got.
[1:24:43] Thank you.
[1:24:43] Thank you.
[1:24:44] Okay. So that closes out item number at four.
[1:24:49] and that brings us to item number F5 for a full report and update on project costs to date
[1:24:56] for the affluent pipeline replaced in GMP number two and our requesting staff members
[1:25:01] structure of Public Works Kate Nelson.
[1:25:03] Thank you.
[1:25:04] So, GMP2 represents construction season 2024, 2025 and planned 2026 total to date.
[1:25:15] We have installed 24,400 linear feet of Dr. Lyon pipe of that 24,019,990 linear feet has been class
[1:25:27] 350 so that's a pressure class of that certain type of pipe. We have 4,500 linear feet of class 54, which
[1:25:38] is a thicker class of pipe and that is actually for the highest pressure and that is the valued
[1:25:46] engineered solution that we traded that type of pipe for the welded steel pipe to effectively
[1:25:55] reduce the installation schedule. We were running into, you know, if we were doing welded steel pipe,
[1:26:03] we only have one lane to do it. It would be very costly, you know, they have to
[1:26:08] weld the entire pipe diameter and then, you know, it's 30 feet of pipe at a time.
[1:26:15] So it's pretty slow construction.
[1:26:19] So in 2024, about 12,000 linear feet was
[1:26:24] put into operation. That was about from the Douglas County line to the S-Benz.
[1:26:31] This year's scope is 12,500 feet.
[1:26:35] We already have put in operation 8,000 feet.
[1:26:40] We had a tie-in on July 1.
[1:26:43] They're currently constructing the 4,500 linear feet of class 54 from a customer pump
[1:26:51] station to where we ended, GMP1, and today they actually passed a pressure test of 2,900
[1:26:58] linear feet.
[1:26:59] and they have remaining 1,600 linear feet to go.
[1:27:05] The anticipated substantial completion of pipeline installation is the week of August 25th.
[1:27:12] That means that after Labor Day, the week of September 10th and 11th,
[1:27:19] we have scheduled to take care of the asphalt.
[1:27:23] We'll mill and overlay the work area this year, and then we are done.
[1:27:27] So,
[1:27:31] we have, we've spent money on our full-time inspection through construction materials
[1:27:39] engineers, they did a great job for us in 2024, we kept them on for 2025, we added scope
[1:27:47] which came out of the risk register to rock break ahead of the crews, so we actually had
[1:27:53] a rock breaking crew out there the entire time, last summer and the summer, breaking up the
[1:27:59] rock before the pipeline lane crew would be there, so that caused the pipeline lane crew
[1:28:05] to continue. They didn't have to stop and wait for any rocks to be broken. This year we
[1:28:10] did see additional costs in hauling due to losing the endot staging yard off of Highway
[1:28:17] 50. They had to utilize that for their own project, so we got kicked off. We did have that
[1:28:24] accounted for in the risk register however so far everything is going well to speak to the funding
[1:28:34] portion of this GMP 2 so like I said we had remaining SRF funds from that first loan we have
[1:28:43] utilized that the second SRF loan was in the amount of $36 million $371,700 we received a principal
[1:28:54] for giving us a loan of $368,300.
[1:28:59] We also received a reimbursement through the U.S. Army Corps grant program.
[1:29:09] We piggybacked it onto the TANK project, so we were able to receive funding for the
[1:29:15] pipeline project in the amount of $4,339,089.
[1:29:21] dollars. We also have an EPA community grant of $1.6 million. So as I'm running through
[1:29:28] all of the numbers to date, we have spent approximately $33.9 million. We have just
[1:29:43] a short bit to go. So we're not anticipating having to utilize the entire loan and I'll
[1:29:53] probably be coming back in August to talk with the board because when the original
[1:30:00] $2 million per year was collected from ratepayers. It was under the understanding that that would be paid for the pipeline. We're going to look to you for direction on that because times have changed. The interest rates are better if you have that money in the bank versus the 2.19% interest rate on your loan. But we're going to come back in August. We'll have
[1:30:30] We won't have the close out financials but will be really, really close so you'll be able to make an informed decision.
[1:30:40] Thank you. That's very exciting. Are there any questions or comments?
[1:30:46] Seeing none, that closes our item F5.
[1:30:50] Thanks.
[1:30:50] Thank you.
[1:30:54] That brings us to G. consent calendar.
[1:30:57] Is there a motion to approve the consent calendar as is on the agenda?
[1:31:00] I would move to approve items G1, G2, G3, G4, G5, G6, and G7 as provided in the board packet.
[1:31:11] Is there a second?
[1:31:13] I'll second.
[1:31:14] All those in favor, please state aye.
[1:31:16] Aye.
[1:31:18] Aye.
[1:31:18] The item passes 5-0.
[1:31:22] That brings us to item H1.
[1:31:25] approve and authorize the district general manager to sign and execute an agreement between
[1:31:31] Inclined Village General Improvement District and CC Media Publishing for magazine publishing
[1:31:36] services during calendar year 2026 through 2030 requesting staff member marketing communications
[1:31:42] manager Paul Raymore. This can be found on pages 334 to 361 in your board package.
[1:31:51] Why don't we take a two-minute break while we wait for him to come?
[1:31:54] We'll
[1:33:49] call the meeting back to order.
[1:33:53] You have the floor, Paul.
[1:33:56] Thank you.
[1:33:57] Madam Chair, members of the Board of Trustees, Paul Rae Moore, marketing and communications
[1:34:01] manager here to present you with a couple different options for our IVGID magazine publishing
[1:34:07] agreement with Fender CC Media.
[1:34:11] This is on pages 334 through 361 of your board packet.
[1:34:15] you'll find a memo and potential agreement options labeled A and B. Just for a
[1:34:22] little bit of context, this calendar year will publish four editions of the
[1:34:27] Evgen Magazine. They come out in mid-April, late June, mid-September and then
[1:34:31] mid-December. So we've published that mid-April one already as well as the late
[1:34:37] June and we're working on the mid-September edition right now. Each time we
[1:34:42] We've published a new edition.
[1:34:43] We mail one copy to all of our partial owners on record.
[1:34:46] It's approximately 6,900 copies that go out.
[1:34:50] We also distribute the magazine at the Rec Center and
[1:34:54] seasonally at other various district venues in Cline and
[1:34:58] Burt Cedar Beaches.
[1:34:59] Village Green, Aspen Grove, Preston Field, here at the admin building.
[1:35:03] And as well as we distribute some to local realty offices and
[1:35:07] other community partners, the visitor center,
[1:35:11] things like that.
[1:35:13] Per the terms of our current agreements, which is attachment C in your packet, our publishing
[1:35:19] partner CC media pays for the design, printing, and mailing costs of the magazine in exchange
[1:35:25] for keeping the advertising revenue associated with the magazine, and the GPS enabled golf
[1:35:30] cards screens at the championship golf course.
[1:35:33] So the option A agreement included in your packet is essentially the same as this current
[1:35:39] calendar year agreement just extends those terms for another five calendar years.
[1:35:45] I did want to bring up. We've had some golfer complaints. The marketing communications
[1:35:51] department and the golf staff have both had community complaints from golfers who do not love
[1:35:57] the paid advertising on the championship golf course golf cart GPS screens. We're aware of that
[1:36:04] we have tried our best to mitigate those as much as we can and I will talk about some other options
[1:36:11] we just learned about today. But I have included option B of this agreement which removes that
[1:36:18] golf cart advertising from the agreement and has the district paying for the magazine mailing costs
[1:36:22] which are estimated at probably around $25,000 annually. I looked back the last time we paid for
[1:36:30] mailing, it was just about $6,000.
[1:36:34] So the golf card advertising was added to the current agreement last year, because
[1:36:39] the last IVGID board of trustees was looking to cut down on the district's hard costs associated
[1:36:44] with the magazine.
[1:36:47] So other options, as I mentioned, the golf staff has been reaching out to visage the vendor
[1:36:54] of that golf card advertising system, trying to figure out if we can move some of that
[1:36:59] advertising out of the fairways and into more locations on the golf course that wouldn't have
[1:37:06] such an impact to the golfers and annoyance to the golfers. So essentially tease and greens
[1:37:12] and where you're not necessarily looking up for the yardage. I just got an email from Rob
[1:37:18] just today saying that he did make contact with the help desk there and that we should be able to
[1:37:24] move those ads into more desirable locations. So again, that's just an email. But if that's the case, then the marketing department will be looking to make that switch ASAP this year.
[1:37:39] And hopefully that's an option going forward. Should you choose option A, where we keep the golf cart advertising as an option.
[1:37:48] So, if you have any questions about the potential agreement options, I'll be happy to answer them at this time.
[1:37:55] Do board members have any questions or not?
[1:37:57] Yes.
[1:37:59] Michelle.
[1:38:00] Thank you.
[1:38:01] Hey, Paul.
[1:38:03] I like the idea of the tea agreements.
[1:38:05] I think that's helpful.
[1:38:07] It really does slow down the play on the course.
[1:38:11] And every time I've played, I always get, hey, how do we get rid of these things?
[1:38:15] and I think we've all received emails on our trustee account as well.
[1:38:21] In terms of the numbers that they're printing out, I understand if we have to do the mailing
[1:38:28] ourselves, if it's option B versus them doing it as is, any idea how many are recycled
[1:38:34] afterwards?
[1:38:35] It seems to me that there's a lot left over physical copies in town and have we ever queried
[1:38:40] are parcel owners if they want a digital copy or an actual hard copy?
[1:38:48] It is hard to get real numbers on how many are recycled without ever being used.
[1:38:57] It varies seasonally.
[1:38:59] We adjust the number we ask them to print for us seasonally as well based on what we know
[1:39:03] about demand.
[1:39:03] We'll print more in the summertime when we know we have more venues to distribute at like
[1:39:08] beaches and typically it's me or one of my staff will grab a box and go make sure that
[1:39:13] the boxes we have out of the beaches and the other venues are full. And then in the winter,
[1:39:21] we know that we distribute a lot less. There's fewer people in town and we also don't put them out
[1:39:26] of the beaches or anything like that. So we do our best. Sometimes we nail it right on the head and
[1:39:32] there are no boxes left of the rec center when we get the new ones in and they've theoretically
[1:39:38] they all been at least distributed and hopefully read once and sometimes we're off and there's
[1:39:44] up to five boxes, sometimes left over there that get recycled.
[1:39:49] So what was the second follow question about querying whether for parcel owners, whether
[1:39:55] they want a digital version or a hard copy?
[1:39:59] We have, and we, on the website, there is an option to opt out when we did a survey.
[1:40:08] That was one of the more common feedbacks, is like, I don't need a print version of this.
[1:40:14] And so we, we often opt out version or opt out option at that time.
[1:40:19] Susan manages that list for us, and I can say, you know, so far we've probably had a total
[1:40:24] of maybe 20 folks actually reach out to proactively opt out. So there seem to be a lot of people
[1:40:32] saying they didn't want it, but there haven't been that many people who have taken the action
[1:40:36] to actually opt out of the mailings. But that is an option and every opt out, if they don't want it,
[1:40:43] we don't want to send them junk mail, and so it'll decrease our cost by $0.50 each time or so.
[1:40:49] So I just, I don't know how many people would know that they can opt out like when that last announcement was made or or was it in the magazine at some point to it has been and will continue to all make a note to continue to highlight that option for folks.
[1:41:04] It seems like we're going digital on everything. So yeah, no totally.
[1:41:07] That leads me to my last question is what's the longest contract we've had with the media company to do these magazines to date?
[1:41:13] We have had a five-year agreement with CC media for this magazine prior to this calendar year
[1:41:19] So this this past calendar year was only for the one year correct? This past calendar year was only for the one year because we
[1:41:25] Didn't know if we were going to go to RFP for this
[1:41:28] We had a five-year agreement before that
[1:41:31] We extended that for just a year because we were thinking we might go to RFP
[1:41:36] In evaluating the landscape and the potential vendors out there
[1:41:39] where we decided that CC Media is a great partner and really the only option there just
[1:41:45] are not.
[1:41:46] I mean, there's a reason print magazines and newspapers are dying.
[1:41:50] It's not really a growth industry, so we didn't identify any other potential vendors to
[1:41:55] do this kind of publishing work for us.
[1:41:59] So now we're hoping to go back to a five-year agreement, both to take work off our plate in
[1:42:03] the marketing communications department, but also to give them that certainty that they can
[1:42:08] sell ads at least a year out, which is the traditional, you know, what they're usually
[1:42:14] pitching their advertisers. So, if someone were to come in for the first time for the
[1:42:18] December 2025 edition, they're trying to sell them, you know, at least four editions. And
[1:42:24] so, they need that certainty of at least a year ahead that they can sell ads into a publication.
[1:42:29] So, that five-year agreement gives them that confidence.
[1:42:34] other questions or comments?
[1:42:38] Thanks, Paul.
[1:42:43] Is there some way that we can look at what the impact is of the changes
[1:42:48] on the golf cart advertising before we commit one way or another?
[1:42:56] The publics, the printing
[1:42:59] contract is one thing. If we can save 25 grand a year by the alterations on the
[1:43:08] golf cart advertising, it seems to make sense, and wouldn't it make sense to see what happens
[1:43:12] over the next two months before we—there is a reason that we cannot sign the—we cannot
[1:43:18] go ahead with the print contract, but not keep the golf cart one as an option.
[1:43:25] You
[1:43:33] are asking if we could delay the decision on the future agreements until we see the
[1:43:37] impacts.
[1:43:39] No, I understand the need lead time to get for advertising.
[1:43:43] I do not have an issue with the print contract, which basically is that there is no cost
[1:43:48] to us.
[1:43:49] Again, whether the recycle is not open, it is not there.
[1:43:52] You go to the post office, but in any time that is sent out, you can pick out as many as
[1:43:57] you want from there as well.
[1:43:58] but the main impact seems to be from the golf cart advertising, and if there is a possible
[1:44:06] option now that is going to save us £25 a year, £25 a year, it seems to make sense to
[1:44:11] see where that goes, because I am assuming that they are not quite selling golf cart advertising
[1:44:15] yet. They may be offering that as an option, but I think they are more focused on the print
[1:44:22] I suspect you're right. I mean, I do think you could probably direct staff to, you know,
[1:44:33] favor option A, if in two months, you know, the Gulf complaints have died down.
[1:44:41] And that's hoping for a lot, and potentially bring it back. If not, I don't know how you'd want to
[1:44:50] But yeah, it's hard to know what that impact will be now before we've made that change.
[1:44:57] We're hopeful that it will significantly...
[1:45:00] We cut down on the annoyance factor, but I will say that there has always been advertising on those golf cart GPS screens. It's always just been internal. If you get things, and so I think people golfers didn't necessarily, they didn't pay as much attention to it until they started seeing the hospital and realtors things that were clearly... No, it's a lot. Every time you move your car, a centimede, a new one pops up, so you'll exit. So it's like super, that's, I think, one of the problems.
[1:45:29] Not so much the old ones, but I just had a question from Ray. I was asking my
[1:45:33] fast, Ray, what results would you be looking for in two months that would then
[1:45:39] swing you in one direction so I can just better understand what you're saying?
[1:45:42] I'd like to see if there is a resolution to the golf car advertising and it saves
[1:45:48] us 25 grand a year. I don't see if I wouldn't adopt that.
[1:45:56] I mean if I wanted to do that would be to go with option A but have a clause in there
[1:46:02] that allows us to opt out of the card advertising with some amount of notice so that it gives
[1:46:10] staff the ability to work on that and if we're not seeing improvement and we get a lot
[1:46:14] of complaints, we can just yank that back out of it and start paying it from that point forward.
[1:46:19] That makes sense.
[1:46:22] Any other questions?
[1:46:25] I just had one comment that maybe when you send out those, like what's happening in
[1:46:30] ifgird emails that come out, I don't know who sends them, that you can just put a thing
[1:46:34] that you can also opt out of this magazine at some point, gives you another area to do it.
[1:46:41] And do I have any motions?
[1:46:43] I would move to authorize the district general manager to sign an agreement between ifgird
[1:46:47] and CC media publishing for magazine, publishing services related to the Ibti magazine for
[1:46:53] calendar years, 2026 through 2030, selecting agreement option A with golf card advertising
[1:47:02] with the caveat, with a provision in there that would allow the board to opt out of the
[1:47:07] golf card advertising if it's determined to be detrimental to the user experience in
[1:47:14] the future.
[1:47:16] It's in our second.
[1:47:17] Second.
[1:47:18] All those in favor, please stay.
[1:47:20] Aye.
[1:47:21] Aye.
[1:47:22] Aye.
[1:47:22] Sorry, I didn't vote.
[1:47:23] Five of.
[1:47:25] That brings us to H2 approve and authorize the Board Chair and Board Secretary to sign an
[1:47:32] execute an agreement between Inclined Bill of General Improvement District and KG Walters
[1:47:36] Construction for the replacement of the burnt-seater backup generator fuel tank for FY2526.
[1:47:42] 6, CIP 229-D1-I-107, any amount of $425,000, and authorized staff to execute change orders
[1:47:51] if additional work is required, of approximately 5% of the construction contract value, not
[1:47:56] to exceed 21,250.
[1:48:01] Discussion for discussion, post-production, requesting staff member, Director
[1:48:04] Public Works Kate Nathson found on pages 362 to 819 of our report packet.
[1:48:17] Kate, do you have a book?
[1:48:21] Thank you.
[1:48:23] So this project has been on the five-year CIP list for quite some time.
[1:48:29] It's run into delays due to not enough budget, not re-budgeting, etc.
[1:48:36] We bid the project in fiscal year 25, so we could inform the budget for fiscal year 26.
[1:48:44] The project was bid, it came in under budget, and now we would like to move forward with the award of the contract.
[1:48:51] In fact, basically this is replacing the existing underground diesel fuel tank for our emergency
[1:48:59] backup generator at the burnt-seater disinfection water plant and putting it above ground meeting
[1:49:06] regulations as well as best practices.
[1:49:09] If you have any questions, I can answer those at this time.
[1:49:14] Are there any questions by board members?
[1:49:16] Right.
[1:49:18] Thanks Kate. Are we removing the old tank? Do we need to remove the old tank? Can we just leave it
[1:49:23] for you? So we will be doing some environmental testing and then in next year's budget we will
[1:49:29] have the results of that environmental testing. We'll work with Washoe County Health District.
[1:49:35] They will inform us whether we can just slurry it or if we have to remove it. So that is secondary
[1:49:41] to getting the fuel tank up in operation above ground.
[1:49:46] Okay. Have any ideas at the impact of that? Would you have to leave it in cost-wise?
[1:49:51] It's going to be challenge. Yeah. Okay. Thank you.
[1:49:57] Are there any other questions? Is there a motion?
[1:50:03] On the commotion in prior to making that motion, I will
[1:50:07] say that this along with a couple of other items in our large
[1:50:12] Board Book, it's just shocking to see that these things have started so many years ago.
[1:50:17] So I'm happy to make the motion to award the construction contract to KG Walters Construction
[1:50:22] in the amount of $425,000 and authorize staff to execute change orders for additional work if required,
[1:50:29] of approximately 5% of the construction contract value not to exceed 21,250 and to authorize the board
[1:50:36] chair and board secretary to execute contracts with KG Walters Construction based on a review by General
[1:50:42] Council and staff.
[1:50:44] Is there a second?
[1:50:45] Second.
[1:50:46] All those in favor, please stay.
[1:50:47] Aye.
[1:50:47] Aye.
[1:50:48] Aye.
[1:50:49] The item passes 5-0.
[1:50:52] Thank you.
[1:50:52] Thank you.
[1:50:55] That brings us to item H3.
[1:50:59] Approved and authorized the board chair and board secretary to sign to sign and execute an
[1:51:05] agreement between Incline Village General Improvement District and spawn ranch ink for the 100 percent
[1:51:10] design build contract, the skate park enhancement project in the amount of $400,000 and approve
[1:51:17] a construction contingency of 10% in an amount not to exceed $40,000.
[1:51:23] Requesting staff member, district, asset and project manager, free waters, and this can
[1:51:27] be found on pages 820 to 867 of your board packet, free you have the floor.
[1:51:33] I think everything is in the board packet I haven't heard of any questions come up from
[1:51:39] the board. I know we are asking, there is $500,000 in the budget, and to date we have spent
[1:51:47] approximately $32,000, so that is including the 30% design of both options, the survey,
[1:51:55] and our internal time.
[1:51:59] If there are any questions on the contract or
[1:52:02] or anything else, I am here to answer them.
[1:52:12] I don't know about the answer, but I keep this.
[1:52:21] So that's a reimbursable grant.
[1:52:23] So as we spend money, we are able to request reimbursement, so that's the first thing
[1:52:29] we do.
[1:52:29] We'll get that back.
[1:52:32] We've actually received money to cover the cost of the surveying already, so the construction
[1:52:39] and I anticipate one pay application and we'll have the remaining balance.
[1:52:46] Okay, and projected completion date.
[1:52:50] The projected completion date would be they asked for 90 days from the start.
[1:52:56] So May 1st is when we can start May 1st of this coming season, so we gave them to the end of August.
[1:53:02] Sorry. We gave them to the end of July, so we're hoping to be able to have skate camps for August.
[1:53:08] coming year.
[1:53:14] Any other questions? Thank you. I'm just curious why the 10% contingency when
[1:53:20] we're seeing 5% in some other options for other projects.
[1:53:28] I'm not seeing that we're going
[1:53:30] to actually need any of that. I'm just asking for it so that we go into construction. I don't have
[1:53:35] to come back to you guys and explain it. We will at the end of the project if it has to be used.
[1:53:39] Or this will just allow us to keep going once May first hits and we have a short construction
[1:53:45] time so I don't have to stop the project to come back and ask for more money.
[1:53:48] I don't see a, I don't anticipating us needing it.
[1:53:53] Any other questions from board members?
[1:53:55] I just had one question and I talked to you a little bit about it, but just for the record,
[1:54:00] permitting in third-party testing and inspections is not included in our budget, yeah.
[1:54:05] That's going to be included in the rest of the budget that's left over the $60,000 perfect
[1:54:10] It will be the permitting portion, this testing, outside and testing, and then our internal services.
[1:54:18] Great, thank you.
[1:54:20] Any other questions?
[1:54:22] Is there a motion?
[1:54:24] I would move to approve the agreement for the 100% design build contract for the skate park enhancement project, 2023,
[1:54:31] 2324 capital improvement project fund community services divisions parks project number
[1:54:41] 4378bd2202
[1:54:43] Contractor spawn ranch ink in the amount of $400,000
[1:54:46] Prove the 10% construction contingency in the amount not to exceed 40,000 authorize a chair and secretary to execute contracts with spawn ranch
[1:54:55] Is there second second?
[1:54:56] All those in favor, please stay eye, eye, eye, eye.
[1:55:01] This item has 5-0.
[1:55:04] Thank you.
[1:55:07] That brings us to item H4 review, discuss, and possibly approve a proposed amendment for
[1:55:17] ordinance number two, sewer, to revise a single section to allow use of hydro-mechanical
[1:55:23] grease and sectors within the district, requesting staff member, director of public works, Kate
[1:55:27] This can be found on pages 868 to 870 in your board packet.
[1:55:32] Thank you.
[1:55:35] So I want to just fully recognize that we are asking the board to make an exception to policy 3.1.0.
[1:55:44] Any changes to the ordinances generally you would hold a public hearing.
[1:55:49] However, due to the minor change that we're asking for and the big impact that we'll have on the community members,
[1:55:56] I felt it important to come in front of you today to ask for that exemption to the policy.
[1:56:05] The policy or the ordinance currently says that no hydro mechanical grease interceptors
[1:56:12] are to be allowed.
[1:56:13] That has been in the ordinance for a very long time.
[1:56:17] Technology has improved and we've done some due diligence.
[1:56:21] We've reached out to other utility districts to find out if they're allowing them.
[1:56:27] It is allowed in the UPC and they had good responses.
[1:56:34] So we felt it was a good middle of the road compromise for some of the restaurants in town that are limited in space.
[1:56:41] a formal concrete precast grease interceptor would be extremely expensive for some of the units in town to construct, whereas these are lightweight.
[1:56:56] They can be installed within the building in a crawl space in a smaller footprint.
[1:57:01] They're lightweight, like I said, they arrive in the back of a pickup truck, two guys can move them.
[1:57:07] they do need to be maintained, so they will still need to be pumped.
[1:57:11] But it is a more economical solution for some of the restaurants in town,
[1:57:17] and that is the main reason why we're coming at this point
[1:57:21] to ask for the change in the language to the ordinance,
[1:57:25] so we can take advantage of construction season this year.
[1:57:29] And then we do have plans to come back in front of the board
[1:57:33] for modifications to the solid waste ordinance, the water ordinance, and the sewer ordinance,
[1:57:39] probably following the contract negotiations with waste management.
[1:57:47] Thank you, questions for Dave.
[1:57:49] I just wanted to thank Kate and the rest of public works for the due diligence that you've
[1:57:55] done on this. I know it was looking, it was a serious financial burden for the restaurants in
[1:58:01] town to comply with the ordinance and this looks like a reasonable, not accommodation,
[1:58:09] but progression of using newer technology and applying it to the business community
[1:58:19] here that's going to save everybody money and also improve our waste water collection
[1:58:28] system in the process.
[1:58:30] Michelle, and then.
[1:58:32] Mech, did you ever have?
[1:58:33] Thank you.
[1:58:34] Right.
[1:58:35] Thanks, Kate.
[1:58:36] And I echo what Dave has just shared as well.
[1:58:41] I have a question, and I would like it address for the record as well, to counsel.
[1:58:46] During public comment, it was made.
[1:58:49] It was asserted that NRS 318199.2 was being violated by doing this.
[1:58:56] Can you just provide some insight on that, please?
[1:58:59] Yeah, I'd be happy to address that.
[1:59:01] I was planning on doing that anyway.
[1:59:03] So in our S3-18-199 is specific to if we're going
[1:59:08] to change our ordinance in a way that raises or increases
[1:59:12] or would have an effect on, and this is right from the statute,
[1:59:16] rates, tolls, and charges.
[1:59:18] So any change to the ordinance that would affect
[1:59:21] or amend a rate or toll or a policy that would result
[1:59:24] and customers being built differently than what is present would be required by the
[1:59:32] ordinance to have a public hearing. And so this doesn't do that. This is strictly amending it,
[1:59:41] technical portion of the code, and it's very minor. As Ms. Nelson said, our policy, which was adopted
[1:59:49] to try to be compliant with the NRS was more blanket than the NRS, but the board has the option to
[2:00:00] Because you're the policy-making board to say, hey, you know, for this minor of a technical change, we're going to, not necessarily strictly follow the policy that we've adopted because it doesn't, it doesn't violate in our essence anyway.
[2:00:14] Great.
[2:00:15] Super.
[2:00:16] Thank you.
[2:00:18] Mick.
[2:00:19] And then I had a right.
[2:00:21] Yeah.
[2:00:21] Just very quick one.
[2:00:23] Thanks for doing the work.
[2:00:24] You mentioned more maintenance required on these verses.
[2:00:28] Any other downsides or anything that we need to be concerned about if we move this direction?
[2:00:33] So even with a concrete precast interceptor, they still have to pump it.
[2:00:38] They may find that they have to pump it more regularly.
[2:00:41] maybe once a quarter and so once every six months, it just depends on how much grease they're
[2:00:46] putting down their drain. So that's probably the only impact that they would see differently,
[2:00:54] but the construction costs, I would say, outweigh the additional pumping that they might have to do.
[2:01:03] Right. Thank you. Thanks, Kate. I'm glad we managed to get a resolution this.
[2:01:10] I'm
[2:01:10] and knowing the impact and the rest of us, I am glad that we are able to come up with
[2:01:14] a technology solution that worked. That is what I am looking for. Thank you. Thank you
[2:01:19] for the council for clarifying that. That is the same question I had.
[2:01:24] Okay. Is there a motion or any more questions?
[2:01:27] I would make a motion that the Board of Trustees adopt the proposed language change to section
[2:01:34] 11.03.B. Perenn three of ordnance number two, sewer to allow the use of hydro-mechanical
[2:01:45] Please say aye.
[2:01:48] The Senate passes 5-0.
[2:01:51] Thank you.
[2:01:51] Thank you.
[2:01:53] Item 8-5.
[2:01:55] Review this pass and possibly approve the added alternates for the Inclin Beach House project.
[2:02:00] Requesting staff member, Director of Public Works, Kate Nelson and District Project Manager Brie Waters.
[2:02:06] This could be found on pages 8-71-88.
[2:02:51] I'm just going to go through the same kind of information that we had at the beginning of the last meeting.
[2:02:58] This is where we are in the project schedule.
[2:03:02] We're at the 100% design development drawings.
[2:03:04] the team has been working on the construction documents,
[2:03:09] finalizing them as we speak, and that's why we're here tonight to discuss the added
[2:03:14] alternates and allow the board to vote on what they want to see in this project.
[2:03:20] Right here, this is where we are, the design development status.
[2:03:24] We held the community open house, a lot of people came out.
[2:03:27] We received a lot of comments that are in the back of your board packet.
[2:03:32] And these comments were both given online and at the community open house, so all of the comments are compiled there.
[2:03:41] And now we're here at the board meeting tonight to discuss the added alternatives.
[2:03:44] Once this happens, we'll move forward with 100% construction documents, which will be submitted to us.
[2:03:51] We'll receive one more round of comments.
[2:03:54] And then the final submit will be made to us on the 26th.
[2:03:57] and we will turn around and start submitting those to all the permitting agencies.
[2:04:02] The project will then go out to bid in October,
[2:04:05] and we will start the GMP negotiation with CORE.
[2:04:08] Their contractor is in an open book format similar to what we did with granite
[2:04:13] during the GMP negotiation for the pipeline,
[2:04:16] and we will come back to the board in February for the final construction award
[2:04:20] to start construction May 1st,
[2:04:23] and complete construction by July 1st of the following year.
[2:04:29] These are, there is an updated estimate that everyone has been given.
[2:04:34] It's also here, we posted online. These are the bid alternate breakouts.
[2:04:41] You have five bid alternates, the fire pits, the bands stand, the privacy wall, the day use lockers,
[2:04:49] the RFID gate and the showers. So here on the screen you can see where the fire pit location is,
[2:04:57] where the day use lockers are and where the privacy wall and the showers are.
[2:05:03] And then on the next, so this is another view of that privacy wall and then either showers or
[2:05:11] foot wash, whatever the board decides there.
[2:05:14] And then this is where the RFID gate is right here
[2:05:19] for the pedestrians.
[2:05:20] And then the final at alternate would
[2:05:23] be this band, the band stand.
[2:05:26] And so all the numbers have been provided.
[2:05:29] Let's go back to that inside.
[2:05:31] All the numbers have been provided here
[2:05:33] for the total for the at alternate.
[2:05:35] So 355,000 should the board choose all six alternates.
[2:05:40] For a total construction cost of the moment of 10.537.
[2:05:47] But I did want to add, unless you guys wanted to start discussion about this, and then we
[2:05:53] can have a few more conversations that I'd like to have about what came up with the community
[2:05:57] open house.
[2:05:59] Why don't you keep failing, and then we'll just have a full discussion.
[2:06:03] So at the community open house, there was a lot of questions around music of the beach, and
[2:06:09] whether or not the beach was going to be open during construction.
[2:06:14] I had we had told most everyone that music of the beach would continue whether or not
[2:06:19] where that would be the board hasn't decided yet.
[2:06:22] It will it won't be happening in inclined beach during construction but where it happens
[2:06:27] is going to be up to the board to decide.
[2:06:29] The inclined beach will be open during construction.
[2:06:33] This is a picture of what construction is going to look like and what access is going to look
[2:06:38] like that orange line is where construction will be happening and that is will be close
[2:06:43] to the public. The rest of inclined beach will be open with access to ski beach at cars
[2:06:49] will enter on the west side and then they will the parking lot will be open and they could
[2:06:54] they will exit out the middle of the lot. And so that was a lot of confusion and a lot
[2:07:01] of misinformation at the community open house which we tried to clear up saying that it
[2:07:06] will be opened during construction. The other thing that was brought up that our architects
[2:07:13] and our contractors were at the community open house and comments had been made about
[2:07:20] the congestion, say, at the kitchen and at the bar. And I know we've discussed this before.
[2:07:26] And they have come up with these queuing lines, but it was discussed today and we discussed
[2:07:33] that we would like to flip flop the seating area and the bar.
[2:07:38] We would like to put the bar closer to the,
[2:07:41] we would move the, but we would flip flop this area.
[2:07:43] So the seating would be in front of the kitchen.
[2:07:46] And the bar would move to the east closer to where,
[2:07:50] similar to the setup now where the teaky bar is closer to music on the beach,
[2:07:54] the bar would be closer to the music on the beach and the bandstand.
[2:07:58] We were asked why the bathrooms are where they are and why the kitchen is where it is.
[2:08:03] The reason the kitchen is where it is and it cannot move is because of where the it's
[2:08:08] a back of house situation, so where foods delivered, where the dumpsters are, where
[2:08:13] the grease and receptor is, the kitchen needs to stay located there.
[2:08:17] That's why the kitchen's located on the west side and the bathrooms are located on the
[2:08:21] east side.
[2:08:22] However, the bar does not need to be there and we think it's a better idea to move the
[2:08:26] bar closer to the bay on stand away from the kitchen and then you're not having so much
[2:08:32] congestion right in front of the kitchen. So that's all I have for now. I'll leave it to you guys
[2:08:40] for questions. Great. I'm hoping that as you guys speak to to keep things moving, you talk about
[2:08:46] what add alternatives you like and then if you have input on this issue, Nick, you have before.
[2:08:51] Sure. First off, I think it's a great move to switch those. I think it flows a lot better.
[2:08:57] Having the bar closer to the music on the beach. Fantastic and putting the tables over by the
[2:09:02] restaurant. I'm very supportive. In terms of the alternatives, let me tell you what
[2:09:09] I am in favor of.
[2:09:13] I like alternative one and two. They're nominal costs and I think
[2:09:22] the residents will get great benefit out of both of those. I heard pretty consistently
[2:09:30] the yieldhouse that people wanted to fire pits, or excuse me, that they wanted those options.
[2:09:36] On the fire pits, yeah, there is an operating cost element associated with those, natural
[2:09:44] gas and so forth, but I personally think that the increased bar sales that will come with
[2:09:52] having fire pits there will easily pay for that, so I'm not all concerned about that incremental
[2:09:57] operating cost. On the privacy wall, it is a fairly high cost, but I think it's
[2:10:04] important to have that, particularly when we've got the stage in the band on
[2:10:09] that side of the restrooms. I would just assume not have people looking inside the
[2:10:13] bathrooms every time someone's opens a door there. So I think I'm in favor of
[2:10:18] that also. In terms of day use lockers, I know it's a nominal cost, but I'm just
[2:10:26] not. I just don't think it's a good idea. I think the administrative hassle with those
[2:10:33] is going to be high because anytime you see day use lockers, they're never day use lockers,
[2:10:37] you never get the combinations or the keys back. And I also worry about from a safety perspective,
[2:10:43] we've got no control over what goes into those lockers and they're locked and we can't see them.
[2:10:47] So I don't think that's a good idea. I would not do the day use lockers.
[2:10:52] The showers, I would also not do them.
[2:10:56] I know it's not a big cost, but there is a cost to operate it, particularly if there's
[2:11:00] hot water.
[2:11:03] The water in the lake is pretty darn clean.
[2:11:05] I don't know why.
[2:11:06] I mean, I can see if it's a chlorine or salt.
[2:11:07] Yes, I would think that would be a good idea.
[2:11:11] But I just don't think we need them, and I think they become a bit of a...
[2:11:17] It could become a bit of a liability because I'm concerned about them.
[2:11:20] What kind of activity we're going to see there with people playing using that as a water feature instead of a shower
[2:11:27] So I would not be in favor of the showers and on the RFID gate
[2:11:31] I guess to me it depends on how it's going to be utilized
[2:11:34] I'm not in favor of closing off the beaches and having that is the only access into the beach if that is an overflow
[2:11:41] That allows us to get people in and out of there particularly on music nights quick more quickly. I'm all in favor of it
[2:11:47] But I want to make sure that we've got
[2:11:50] the main gate, manned, and open at all times.
[2:11:56] So that's where I'm at on the alternatives.
[2:11:59] Thank you.
[2:12:00] I
[2:12:04] like the flipping the bar and the over closer to the stage and stuff.
[2:12:13] I think that's a good for flow and actually it's a little bit sunnier over there.
[2:12:18] And so people are hanging out at the bar that's I think going to be a good thing.
[2:12:21] I like the idea of the fire pits, obviously the bandstand I think is crucial.
[2:12:28] I mean, music on the beach is one of our big events twice a week.
[2:12:33] The privacy wall, as Mick said, I think it's important to have that there so people aren't
[2:12:40] watching people coming in going out of the bathroom, especially during music on the beach.
[2:12:44] I like the day use lockers, but I'm fine not doing them.
[2:12:49] And my thought on that was, if you're coming down there, especially in the morning, and you're
[2:12:54] going out paddling, you don't have any place to put your keys and stuff, but I've managed
[2:13:00] that for 25 years, I can, and everybody else has, I think we can continue to do that.
[2:13:05] And the headache of those day use lockers, not being actual day use lockers overnight, and
[2:13:11] we don't have control of what's going in there, I'm fine with dropping that.
[2:13:15] The RFID pedestrian gate, my concern with that is monitoring that.
[2:13:23] It's always my concern is that somebody has the key to get in and then they let all their
[2:13:30] friends in.
[2:13:31] And so that's my concern there.
[2:13:33] But it's not a big cost and so maybe it's worthwhile still putting it in.
[2:13:39] We at least have that option, probably a much cheaper option now than trying to retrofit
[2:13:44] it later. With the showers, I don't think we need full showers. However, I would throw
[2:13:50] out to my fellow trustees as footwashes. Anybody that goes in the lake, going back,
[2:13:59] you're always sitting at the car, trying to get the sand off. If you've got little kids,
[2:14:03] they're usually, that was always a hassle trying to get the sand off of them before getting
[2:14:10] the car and then going back to the house so I would still like to see something like foot washes
[2:14:16] right now there's just a hose around the side and it's just a muddy mess over there but because it
[2:14:20] gets used so much I agree that there's no pool there's no chlorine to rinse off of like you do a
[2:14:26] burnt cedar the lake is a very clean body of water it's really to me it's sand on the feet
[2:14:35] And so that's why I still would like to see
[2:14:39] but showers, they're not full body showers.
[2:14:42] So those are my thoughts.
[2:14:44] Sure.
[2:14:45] Thank you.
[2:14:46] I'm going to argue that, you know,
[2:14:48] sand on the feet is part of being at the beach.
[2:14:51] So I'll start at the top with the fire pits.
[2:14:56] I'm, I think they're great aesthetically.
[2:14:59] I think it's...
[2:15:00] It would be an amazing addition. My biggest concern is it seems very incongruent with our increasing fire risk. Is this something that would be used year-round? Would people have access to it year-round or is it only for the summer months? It seems to be that we would need to address that. I don't know that that has actually been discussed. So it would be up to the board. I would think that it would not be used year-round. I would think it would not be used when people weren't working at the beaches. That would be my guess.
[2:15:29] So, I'm leaning on the know for the fire pits, again, with the increasing fire risk.
[2:15:35] Love the bandstand idea and 102 percent for that.
[2:15:43] The privacy wall, to me, it doesn't seem like you would see much given the drawings
[2:15:50] of the inside of the bathroom when the door's open because the way it's set up, can you
[2:15:55] address that force?
[2:15:57] I don't think you would see actual bathroom doors opening and closing. There is you walk in. There's a vestibule and you go to the right of the left. The women's the men's dolls. I do agree with Mick in that. I think you want a separation between people walking in and out of the bathrooms and having hundreds of people there at music on the beach. And I do like the aesthetic of that wall, but I don't think you'll be looking inside the bathrooms. Thank you.
[2:16:24] The day use lockers, I think we can do without for reasons that were already voiced.
[2:16:31] The RFID pedestrian grate gate, is there one being used aside from Diamond Peak for the
[2:16:36] ski houses?
[2:16:38] Is there one being used at burnt cedar?
[2:16:40] There is one installed at burnt cedar, but it's not being used.
[2:16:45] I don't think it's functioning.
[2:16:48] Okay.
[2:16:48] Which goes.
[2:16:49] That is functioning.
[2:16:50] However, we just had a request to disable it by our beach manager because it's just right
[2:17:00] now there are only 30 cards out for RFID and that's the Goose Patrol folks and right
[2:17:07] now it's propped open.
[2:17:09] Okay.
[2:17:09] Thank you.
[2:17:10] So how many accidents have we had where a pedestrian was struck at the front of our beach?
[2:17:18] Do we know?
[2:17:18] I don't know. Do you know that? I don't know that. I don't know if that information was in the report done by LSC group or not.
[2:17:28] In the years that growing up here, I knew that that wasn't an issue. I do know that it's probably a challenge to kind of corral people in the right direction to get to there.
[2:17:40] So I can throw a wrench in this whole conversation and say that we could install the community.
[2:17:47] We could install all the utilities there that would be needed to install.
[2:17:51] And if I be at one time and we don't have to do it as a part of this project, but we could put.
[2:17:58] All of the underground work in if that's what we need to do and have it decided a later date.
[2:18:05] If that's what the direction you guys want to go.
[2:18:06] my concern with that is that of the gate is the upkeep and also the policing like Dave was saying I
[2:18:15] could just see people and I wouldn't want to be in a position when I'm scanning my card to get in
[2:18:20] and there's somebody who's just trying to who I don't even know trying to sneak in behind me and
[2:18:24] have to be the person to police that so I'm not a fan of that. The showers again I don't think they're
[2:18:29] necessary even the foot wash I'm concerned in the winter months when it's not staffed of kids jumping
[2:18:36] on it, or hang in from it, or I just don't know that that's a necessity. I haven't
[2:18:41] fought one in the 50-plus years.
[2:18:45] So I'm for the bandstand, Leary of the fire pits, and
[2:18:49] that's about it, on I really like the switching of the bar and the seating area.
[2:18:55] Did you have a yes or a no on the privacy wall? I'm leaning to the no if you can't really
[2:19:01] see from a stream of people coming in and out.
[2:19:15] I have to agree with some of my colleagues on some of those things, but do not tell anyone.
[2:19:22] On terms of the fire pits, I am knowing that, because we have to relocate them to get
[2:19:28] close to the barn now as well.
[2:19:31] The big concern is that if they are only there during the summer, but it is not necessarily
[2:19:38] a huge, huge help. I have no on that. The ban stand could be persuaded on it. The privacy
[2:19:49] wall had been hard to know. For 150 grand, it seems huge. Day use lockers have also been
[2:19:55] hard to know for reasons that have already been discussed. The RFID pedestrian gate, I think,
[2:20:02] Yeah, I'm probably not knowing that as well for some of the reasons I'm trying to place it.
[2:20:07] Shares, yeah, I wouldn't like to see full, full, full shares.
[2:20:11] There are just too many, too many of the sprinter vans down there already,
[2:20:15] just going to make full use of that.
[2:20:18] The food shares I could be, I'm not sure if somebody would hang themselves
[2:20:21] from a food share, or maybe...
[2:20:24] Oh, okay, yeah, okay.
[2:20:26] Sounds like an Epstein hanging or something.
[2:20:28] But yeah, as long as we leave the faucet at the back gate there, I usually use to wash
[2:20:35] my feet off it.
[2:20:36] I'm not too bothered with it, so I could be persuaded on the foot showers.
[2:20:48] So you're unable to the foot showers, but no wall, but no wall.
[2:20:54] Where do they go?
[2:20:56] They're attached to the wall.
[2:20:57] No.
[2:20:58] So then it's a no.
[2:20:59] It's a no the near.
[2:21:00] Yes.
[2:21:02] Again, it is a way up with the front entrance. Most people are coming off the
[2:21:06] beach or way further west of that already. I am not going to walk over there and be
[2:21:12] a feat to wish us to stand off and then come back and get more sand on my feet.
[2:21:21] I am a yes on number two.
[2:21:26] I am on the alt-5 RFID. I like the idea of being able to build it underground because I think
[2:21:35] would like that.
[2:21:38] Number six, I'm a no-one. Number four, I'm a no-one. Number one, I'm also a no-one,
[2:21:47] so I don't think if it's your round, we're not going to use it as much, and that's my concern.
[2:21:51] So, unless we can think of ways to do it better, and just gets windy in the afternoon, so I can see
[2:21:55] people not using it as much, and so that would be my nose there. I wasn't no on the privacy wall,
[2:22:01] until I have heard a lot of discussion on it and that's now where I am sitting as a
[2:22:07] I don't know, um, should you put up the thing?
[2:22:12] Yeah.
[2:22:18] Can't see it's a professional. Well, let's see. So that is a
[2:22:24] picture of the bathroom up on the top. Yeah. Or it says, or it says, or it says,
[2:22:34] from the original one, the football showers were together and then we were asked to break it.
[2:22:38] We were asked to break them apart for the cost of the wall and the cost of the showers.
[2:22:43] So you would walk through, there is an area there is about 10 feet
[2:22:49] right there where you'd walk in and enter into the women's bathroom or enter into the men's bathroom.
[2:22:54] Yeah and the bandstand though is right to me show you the other photo.
[2:22:58] No.
[2:23:01] Nope.
[2:23:02] No back.
[2:23:03] The band stand is right here.
[2:23:06] Okay.
[2:23:07] So it's further.
[2:23:08] How much feet off do you think that is?
[2:23:10] I would say that's about 30 feet.
[2:23:14] Okay.
[2:23:15] 30 to 40 feet.
[2:23:17] I think I would probably be a no on the privacy law, but could be expected.
[2:23:21] Just to clarify in question.
[2:23:23] So if you don't do the privacy law, what happens to the roof line?
[2:23:25] And everything is that will get pushed out.
[2:23:27] It will all be pushed out.
[2:23:28] And is that then also shrink the seating area or will we be the bar area because because I don't want to make the bar any smaller, right?
[2:23:39] We hadn't discussed what that would become a concrete patio or sorry, a paper patio area is open patio area.
[2:23:51] I might just yeah, we might just shrink it all back.
[2:23:55] Yeah, it makes it makes more sense to just show you how it does and to have a large
[2:24:00] patio area with it.
[2:24:01] So we would lose to the bandstand, right?
[2:24:05] So I can see where, you know, you would lose, right, yeah, right, you would bring it all
[2:24:14] the way back.
[2:24:16] So you lose probably.
[2:24:20] You'd lose about 20% of your seating or your bar space.
[2:24:24] Right. Can I offer an alternative here?
[2:24:27] If we go back to the idea that I mentioned at the last meeting about
[2:24:30] challenging for like a $2 million participatory philanthropy or funding,
[2:24:36] where people are buying pavers, wouldn't that be a great thing to still keep,
[2:24:39] so that you have additional seating, but you have an area where you can actually see the names
[2:24:44] of the people who would be buying bricks to be a part of this legacy
[2:24:47] of this beach house for hopefully another 50 years. I would recommend not shrinking it
[2:24:53] by removing that wall and have that be like a dedicated purchase or sponsor your
[2:25:00] your paver area.
[2:25:03] I think I'm on board for the privacy wall, unfortunately, because I think it's
[2:25:08] going to get also to your point. The privacy wall could also be on the wall.
[2:25:15] Yeah, and I don't like the idea of having a ton of concrete just sitting there without
[2:25:20] something.
[2:25:21] And then I think I'd rather say you shorten it optically and then I don't agree with
[2:25:25] the 20% seeding.
[2:25:26] So that's kind of where we're not architects either.
[2:25:29] Oh, we're underground people.
[2:25:32] And so I do like seeing aesthetics of the roof line and the wall.
[2:25:38] I understand that it may not be a function, but to your point of raising money and having
[2:25:45] more of an artistic look to this building and not as utilitarian as everyone says, you
[2:25:50] do have the ability to do something artistic with this one also.
[2:25:55] And we are working on the fundraising portion of this, we're developing that as we go.
[2:26:04] It doesn't take away from the fact that the district has to have all of the funds to award the project, right?
[2:26:15] That's just, that is happening. So, Michaela, you are a yes on the privacy world?
[2:26:21] Yes.
[2:26:22] Okay. So, I'm just going to go through quickly. I've tallied everything.
[2:26:29] questions on each of them, yeah, yeah, I think we can just Dave.
[2:26:34] And actually, if it's all right, I'll do a motion for various alternatives.
[2:26:39] That way that I would move to approve alternative number two, the bandstand.
[2:26:45] Is that a second?
[2:26:46] Second.
[2:26:47] All those in favor, please state.
[2:26:48] Aye.
[2:26:49] Aye.
[2:26:50] Aye.
[2:26:51] Aye.
[2:26:51] Aye.
[2:26:51] All right. That passes 5-0.
[2:26:53] I would move to approve, alternative number 3, the privacy wall.
[2:27:00] Second.
[2:27:01] Is there a second to you? All does in favor, please state aye.
[2:27:03] Aye.
[2:27:04] Can we have that discussion?
[2:27:06] The motion is made.
[2:27:07] Yes.
[2:27:08] Is there a discussion?
[2:27:09] Yes.
[2:27:09] So I could change my vote on that.
[2:27:12] So long as we're not having the plumbing because the plumbing doesn't include the 148,368.
[2:27:16] And I kind of feel trapped on this if we're voting on this one before the shower one.
[2:27:20] I was not planning on bringing a motion with regards to the foot wash or shower, because
[2:27:25] I'm the only one that, like, the foot wash, except for RAID possibly, but I can count only to two.
[2:27:33] So I was not going to bring a motion on the foot wash, those showers.
[2:27:37] Okay, and I could be persuaded, then, if we make that like a donor wall, a legacy wall.
[2:27:43] But I will amend my motion to approve alternative number three privacy wall without showers and also have it part of the proposed donor wall.
[2:27:59] Is there a second?
[2:28:00] Second.
[2:28:01] All those in favor, please state aye.
[2:28:03] Aye.
[2:28:05] All those opposed, please state no.
[2:28:06] No.
[2:28:07] This item passes 4 to 1.
[2:28:09] and then I would move to approve alternative number five, the ARF ID pedestrian gate for only the underground work at this time.
[2:28:20] Is there a second on that?
[2:28:21] Second.
[2:28:22] All those in favor, please stay.
[2:28:23] Aye.
[2:28:24] Aye.
[2:28:25] Aye.
[2:28:26] All those opposed, please stay.
[2:28:27] No.
[2:28:28] No. This item passes for it.
[2:28:30] One.
[2:28:33] I guess some ought to make a motion for alternative number one in the fire pits as well.
[2:28:38] So I make a motion that we proceed with alternative one fire pits.
[2:28:44] Is there a second?
[2:28:45] Second.
[2:28:45] All those in favor, please state.
[2:28:47] Aye.
[2:28:47] Aye.
[2:28:48] All those opposed?
[2:28:49] Please state.
[2:28:50] No.
[2:28:51] No.
[2:28:52] No.
[2:28:52] No.
[2:28:52] No.
[2:28:53] No.
[2:29:13] No.
[2:29:13] And I don't know if we've discussed having, like, heaters or something on the patio part, but I would like to get some more information on the fire.
[2:29:22] Can I make a new motion?
[2:29:26] We haven't closed out the agenda yet.
[2:29:29] I would make a motion during the construction phase to put in the infrastructure to be able to add fire pits at a later date should the board choose?
[2:29:40] It could be this similar situation as the RFI-D-A. We bring the lines in for the natural
[2:29:46] gas and have the infrastructure there for at a time where it's decided to or the fire
[2:29:52] district.
[2:29:54] Is there a second to that motion?
[2:30:00] I like the idea of that because I understand the cost of putting in that underground stuff. Doing it now is a whole lot cheaper than if we or any future board decides that that's a great option in the future. And I think it doesn't preclude our pits, but it allows that option to still be available in the future if a majority of the board ever decides to go with that. And so that's why I would support that.
[2:30:29] All those in favor, please stay aye.
[2:30:32] Aye.
[2:30:33] All disposed, please stay.
[2:30:34] No.
[2:30:35] No.
[2:30:35] That item passes 421.
[2:30:44] Any, and then I think everyone was fore moving the seating.
[2:30:49] Right.
[2:30:49] I don't think you spoke to it, but you were for it.
[2:30:51] Yes.
[2:30:51] Okay.
[2:30:53] I think we're good.
[2:30:54] Do we need to make a motion on that?
[2:30:55] All right.
[2:30:56] Great.
[2:30:56] The only other question that I had, I guess, moving forward was when would the board like
[2:31:00] us to come back?
[2:31:02] Can you remind me?
[2:31:04] Yes.
[2:31:09] We will be submitting the final set of plans per permit at the end of September and bidding
[2:31:17] the project in October and starting GMP negotiations in January.
[2:31:22] So sometime in between there, we can come back.
[2:31:24] That'd be great.
[2:31:25] For projects update.
[2:31:26] That sounds wonderful.
[2:31:27] But I don't think there's any more.
[2:31:29] If anything, it can also include that in her GM update.
[2:31:35] Thank you.
[2:31:35] Perfect.
[2:31:36] Thank you, guys.
[2:31:36] That was really helpful.
[2:31:38] Great work.
[2:31:38] And it went really well.
[2:31:39] So, thank you.
[2:31:40] Oh, right.
[2:31:40] Yeah.
[2:31:41] Can you bring back pricing on the two where we're putting it?
[2:31:45] Just the actual cost, the changes in cost,
[2:31:48] or actually putting in the thing in there?
[2:31:50] There will be an update on this estimate,
[2:31:52] that will be submitted with the final construction documents.
[2:31:56] It's just continually being updated as we go.
[2:31:58] So we will bring the back those costs once that's the middle package has been made that'll be a good time to come back to the board with that with those members.
[2:32:08] Great. Thank you. Great. That closes out item h5. That brings us to I long range calendar review. Discuss possibly add or remove long range calendar items to future board of trustees agendas. That's put that on page 889 to 890.
[2:32:25] Madam Chair, we're going to add for the August meeting an effluent pipeline financial
[2:32:33] update item.
[2:32:34] I don't know if that's going to be a report item.
[2:32:38] We're going to add a Davis FAR contract amendment to August and then for September we're
[2:32:47] going to add board appointment and community member selection for the GM's committee on
[2:32:53] strategic planning and that's all I have right now with everything I'll
[2:33:01] stay with everything. I had adding to the October meeting a final debrief on the
[2:33:10] pilot program for the vote. That was mentioned and then I had the beach house
[2:33:21] coming back sometime in November when you want to know yeah I mean they can decide but yeah
[2:33:28] November December yeah whenever they okay I'll put it on just making sure that it sits out there
[2:33:33] I'll put it into the parking lot and then in the parking lot we also need to put in changes to
[2:33:41] ordinance one two and three I believe she said during that item so we can make sure that they're
[2:33:48] ready for a public hearing.
[2:33:53] Any other changes, Nick?
[2:33:55] And just a question, Susan, you mentioned
[2:33:57] for information on the funding.
[2:34:01] And I guess this is a question
[2:34:02] because we're gonna,
[2:34:04] the district is gonna have to make a decision
[2:34:06] in terms of whether to max out the loan
[2:34:12] and keep the money on hand for other projects.
[2:34:18] or to significantly draw down on our cash reserves in the utility space.
[2:34:25] And I don't know if that's something that needs a board resolution
[2:34:29] or if that's something that staff has the authority to do.
[2:34:34] But my point is it may need to be more than information.
[2:34:38] It may need to be a decision point after we look into what the authority,
[2:34:42] what authority the GM has to do that.
[2:34:46] Correct, and I will work with Ms. Nelson to make sure that we get the right agenda item on that because I believe we have communicated to our public, you know, that we were doing that collection. So I think we need to be very transparent in what we're going to do moving forward.
[2:35:02] So yeah, and then just one other thought as we get our financial performance reporting systems back up and operational.
[2:35:11] I'm hopeful that we can move a lot of the venue pricing discussions to much earlier in the calendar than we've done in the past.
[2:35:23] Because I know that it's difficult for particularly the golf staff to make.
[2:35:27] to contract with other parties without knowing that information sooner.
[2:35:36] So note info.
[2:35:40] And then I think there are some things we can remove off this parking lot because we've done them.
[2:35:43] So that's great.
[2:35:44] Any other long range calendar questions?
[2:35:47] Ideas.
[2:35:48] Okay, that closes out item I, and then that brings us to final public or board of trusty updates.
[2:35:56] And any updates?
[2:35:57] I have a shot.
[2:36:00] I just wanted to address some things that were actually in the boardbook as well for the
[2:36:06] community interest and some things that have been approached with.
[2:36:11] I'm happy to see that the pickleball improvements have been made.
[2:36:16] So Bob, if you want to share that for us to the staff, I think 582 drop-ins is fantastic.
[2:36:22] It looks like the tournaments are filling up.
[2:36:24] they were also very responsive from the last meeting of saying up on top of the water and having more available
[2:36:30] so I really appreciate the responsiveness there. Also in the same report, the beach visits from the
[2:36:36] Hyatt for the whole month of June was about 4,000 guests between both beaches for the entire month so that
[2:36:43] average is 133 per day for both beaches total. So I'm happy to see that it's far lower than community concerns had
[2:36:53] initially indicated and I think there's still some confusion as to what those numbers are so I
[2:36:59] appreciate that that is out there and for anyone listening or going back to play this back please
[2:37:05] go online to look at those numbers yourselves they are on the civic portal and I also wanted to
[2:37:13] welcome Noemi Barter as our finance manager I think that's a great addition to the team and I know
[2:37:18] She brings continuity from consultant now to full-time employee, and I wanted to kind of tip the hat to say thank you for helping to build up our finance side of the house so that hopefully we will be on the rails and running far more smoothly.
[2:37:33] So thank you for that.
[2:37:35] Thank you. Any other board of trustee updates?
[2:37:38] Seeing none, that brings us to item K, final public comment.
[2:37:42] I don't have any public comment in the room. There is none. I see there's one online.
[2:37:48] We do have one online chair. We can try to call our 5-7-7-6.
[2:38:10] Call our 5-7-7-6. You may need to hit star-6 to unmute yourself.
[2:38:15] Or if you would not like to make a public comment, please say pass.
[2:38:30] I'll follow the chair's direction.
[2:38:32] I think we can do that fair.
[2:38:35] I don't have any other public comment.
[2:38:37] There's not sure.
[2:38:39] This adjournce of the meeting at 631 p.m.
[2:38:43] Thank you.