[0:00] i did something
[0:02] bad
[0:09] good evening everyone welcome to this
[0:11] evening's
[0:12] regular meeting of the independence city
[0:14] commission
[0:15] if i could have your attention please
[0:17] we'll now all stand and
[0:19] say the pledge of allegiance
[0:23] i pledge
[0:29] for which it allegiance
[0:30] one nation under god
[0:32] indivisible with liberty and justice for
[0:35] all
[0:42] gentlemen you've had chance to see the
[0:44] agenda are there any
[0:46] amendments or
[0:48] adjustments to this evening's agenda
[0:52] i have none
[0:54] i move approval is there a second second
[0:57] all in favor say aye aye aye aye motion
[1:00] carries
[1:02] presentations sean are you ready to make
[1:05] a presentation this evening
[1:16] i've got one person running a little
[1:18] late uh
[1:20] would it be possible for you to go ahead
[1:22] and go to the consent consent agenda and
[1:24] then come back to me is that possible
[1:26] sure john if you'll just let me know
[1:28] we'll do it when everyone has arrived
[1:30] okay all right i'll give you the thumbs
[1:32] up
[1:34] uh the next item on the agenda is the
[1:36] consent agenda do i have a motion to
[1:39] accept it as presented
[1:41] i make a motion that we accept the
[1:42] consent agenda as presented
[1:45] second all in favor say aye aye aye aye
[1:49] motion carries
[1:50] um items for commission action let's go
[1:53] ahead and do
[1:54] the uh consider
[1:56] proclaiming april 29th 2022
[2:00] as arbor day who's speaking to this this
[2:02] evening
[2:03] mayor i am
[2:04] this was presented to us and asked that
[2:07] we would
[2:08] uh you guys approve this proclamation
[2:10] for arbor day and i believe they would
[2:12] like for you to read it if you would
[2:14] please i'd be happy to do that
[2:17] should it pass any questions gentlemen
[2:19] nope
[2:20] no i'm not do i have a motion
[2:24] i make a motion that we move to sign the
[2:26] army day proclamation for april 29th
[2:28] 2022 is there a second second all in
[2:31] favor say aye aye aye aye motion carries
[2:35] the proclamation reads as follows
[2:42] whereas in 1872 the nebraska board of
[2:45] agriculture established a special day to
[2:48] be set aside for the planting of trees
[2:50] and whereas this holiday cold arbor day
[2:54] was first observed with the planting of
[2:56] more than one million trees
[2:58] in
[2:59] nebraska and whereas arbor day is now
[3:02] observed throughout the nation and the
[3:04] world and whereas trees can be a
[3:06] solution to combating climate change by
[3:09] reducing the erosion of our precious
[3:11] topsoil by wind and water cutting
[3:14] heating and cooling costs moderating the
[3:17] temperature cleaning the air producing
[3:20] life-giving oxygen and providing habitat
[3:23] for wildlife and whereas trees are a
[3:26] renewable resource giving us paper wood
[3:29] for our homes fuel for our fires and
[3:31] countless other wood products and
[3:33] whereas trees in our city increase
[3:35] property values enhance the economic
[3:38] viability of business areas and beautify
[3:41] our community and whereas trees
[3:43] wherever they are planted are a source
[3:45] of joy and spiritual renewal now
[3:48] therefore i dean a hayes mayor of the
[3:51] city of independence kansas to hereby
[3:53] proclaim april 29 2022 as arbor day in
[3:57] the city
[3:58] of independence kansas and i urge all
[4:01] citizens to celebrate arbor day and to
[4:04] support efforts to protect our trees and
[4:06] woodlands and further i urge all
[4:08] citizens to plant trees to gladden the
[4:11] heart and promote the well-being of this
[4:13] and future generations dated this
[4:16] 10th day of march 2022 signed mayor dean
[4:20] hey hayes
[4:25] we look forward to seeing everyone out
[4:27] and about on april 29th arbor day in
[4:31] independence kansas planting a tree
[4:36] how are we doing sean
[4:39] not yet
[4:40] moving on then we'll go to item b
[4:43] consider setting the date of may 26 2022
[4:46] at 5 30 pm for a public hearing to
[4:48] consider condemnation of 317 south
[4:51] second as dangerous and unsafe who's
[4:54] speaking to this uh mayor this is a
[4:56] condemnation proc that we had started
[4:59] and we missed a date so we're just
[5:00] starting the process back over
[5:02] and asking to set the date for public
[5:06] hearing
[5:08] on may 26 2022 the family has indicated
[5:11] they are trying to get the resources
[5:13] together
[5:14] to rehab the house and fix it
[5:17] and uh we continue to work with them so
[5:19] hopefully by the may date we have an
[5:21] answer whether they'll be able to get
[5:23] the necessary funds to repair the house
[5:26] david it looks like this fire
[5:29] that damaged the home was
[5:31] confined to the attic space is that
[5:34] correct yeah the attic has all most of
[5:37] the damage was
[5:38] uh some of
[5:40] as a firearm were putting it out pulling
[5:42] the ceilings down so it has a lot of
[5:44] structural rafters up there that just
[5:46] need to be replaced or repaired
[5:48] i was curious when i
[5:50] saw this item do we have a picture of
[5:53] the outside of the house outside really
[5:56] looks fairly good other than i think we
[5:59] put a hole on the north side to get into
[6:01] the attic
[6:02] and maybe did we do a hole in the roof
[6:05] sean if i remember right but it's
[6:08] fixable
[6:09] okay uh their issue is
[6:11] they just don't have a lot of access to
[6:14] funds so they were they're hoping with
[6:15] their tax returns
[6:17] and others they can get enough money to
[6:19] put it together to make the repairs
[6:25] any other questions gentlemen
[6:28] i have none do i have a motion
[6:32] i would move that uh the date of may 26
[6:35] uh 2022 at 5 30 p.m be set as a time for
[6:40] public hearing consider to consider the
[6:42] condemnation of 317 south second
[6:46] as a dangerous and unsafe structure
[6:49] second
[6:50] all in favor say aye aye motion carries
[6:58] we'll continue on then to
[7:00] consider authorizing trans systems to
[7:02] prepare and submit a kdot cost share
[7:05] program grant application
[7:07] for
[7:08] sorry did i skip item c
[7:11] sorry about that consider approval of
[7:13] change order
[7:15] with bryant and brian for the main
[7:17] street from 8th to 10th project
[7:20] david mayor
[7:22] this project
[7:24] in order to assist the businesses allow
[7:26] for pedestrian traffic and ada access
[7:30] to a few of those businesses
[7:33] we have been working with bryant and
[7:34] bryant
[7:36] to leave some sidewalks but it requires
[7:39] snow fencing so people do not get into
[7:41] the construction zone
[7:43] and also
[7:45] at main
[7:46] and 10th street the proper signage per k
[7:50] dot so cars do not make left turns when
[7:52] they come out of
[7:54] scooters
[7:56] so that is what these change orders are
[7:58] is to do all that proper marking and
[8:01] access
[8:02] and i also put on there with the help of
[8:06] the chamber tabitha main street and city
[8:09] staff
[8:10] we made signs to help direct people
[8:14] to the businesses that are impacted with
[8:16] this
[8:17] shutdown
[8:19] uh john's crews put those signs up so i
[8:22] just wanted you guys to see and you
[8:23] probably have seen him downtown an
[8:25] example directing people how to get to
[8:27] those businesses
[8:29] and another aspect of this is we're
[8:31] putting up a couple reserve spots in
[8:33] some places
[8:35] so
[8:36] those businesses patrons have a place
[8:38] where they can park and go to the
[8:40] business and come back out without
[8:42] having to be several blocks away
[8:45] so that's kind of all a part of this
[8:47] what we're requesting you guys to do
[8:49] tonight
[8:50] i just do i do want to point out that i
[8:52] had a visitor from topeka today
[8:55] in a meeting this morning and they
[8:57] specifically pointed out these uh
[8:59] directional signage that we've put up as
[9:02] a very helpful in them again navigating
[9:05] the construction in downtown so thank
[9:07] you for doing that well i i appreciate
[9:09] tabitha lisa joanne
[9:12] and all those came together to help
[9:14] problem solve this
[9:16] i mean and to help keep our businesses
[9:18] functioning and
[9:19] through this because it's a difficult
[9:21] time for the next four months for them
[9:23] well i just wanted to confirm it's
[9:24] working yes thank you
[9:27] uh questions gentlemen
[9:29] thanks great i'm good
[9:32] do i have a motion
[9:34] i make a motion that we
[9:36] move to allow the mayor to sign a change
[9:38] order for brian and brian in the amount
[9:41] of six thousand four hundred and eighty
[9:42] seven dollars sorry is this uh is this
[9:46] value correct the value on the screen
[9:49] i mean
[9:50] i wish that should be eight thousand six
[9:53] eight six forty seven sixty one
[9:55] eight six forty seven i'm sorry i just
[9:58] noticed that
[9:59] okay
[10:03] so let me back up here
[10:05] okay i moved to allow the mayor to sign
[10:07] a change order for bryant and bryant in
[10:10] the amount of 8647.61
[10:14] and allow city staff to install
[10:17] additional temporary signage and parking
[10:19] for the businesses during construction
[10:21] do i have a second second all in favor
[10:23] say aye aye aye motion carries thank you
[10:26] david
[10:28] uh consider authorizing trend system
[10:31] we're good to go
[10:32] we're going to take a break from the
[10:35] request for commission action to hear
[10:38] the presentation
[10:41] of life-saving award
[10:43] good evening commission if i could have
[10:45] paul cherry deanna standrich tristan
[10:47] rigner and chris fur come forward
[11:08] so i'm happy to for them to be here
[11:09] tonight to hand out life-saving
[11:12] commendations
[11:13] on february 8th 2022 approximately 0 7
[11:17] 27 hours independence fire and ems were
[11:20] dispatched to residents for report of a
[11:22] female not breathing
[11:24] upon arrival the husband was
[11:26] administering cpr
[11:28] with over-the-phone assistance from ipd
[11:31] dispatch
[11:32] we took over cpr and initiated advanced
[11:35] life support which resulted in the
[11:37] saving of her life and she is at home
[11:39] now
[11:40] doing well
[11:42] so commissioners if i could have you
[11:44] come forward
[12:00] teachers
[12:37] shall we take this picture
[12:44] [Music]
[12:53] behind the window
[13:11] one two three
[13:12] zero
[13:17] [Applause]
[13:24] go forward
[13:35] i just want to add a sincere thank you
[13:37] to all of the people that we've honored this
[13:41] evening it's uh it's
[13:44] for this very reason that you put in all
[13:46] the hours of training and skill
[13:48] development and when you can find this
[13:51] opportunity to save a life
[13:53] it really makes it all worthwhile thank
[13:56] you so very much for all the hard work
[13:57] you've been put in to prepare for
[13:59] emergency situations
[14:02] the family of the victim is absolutely
[14:05] certain that you're worth every penny
[14:08] thank you
[14:11] let's go on then
[14:22] consider authorizing trans systems to
[14:24] prepare to submit a kdot cost share
[14:27] program grant application for sycamore
[14:29] 10th to 21st street good evening john
[14:33] um this is
[14:36] a cost share
[14:37] project which
[14:39] the kdot would typically match 15 of the construction costs uh engineering
[14:45] and inspection beyond the city and
[14:47] sycamore this is the third time um we've
[14:49] applied for sycamore to be done
[14:52] and typically uh we've been told
[14:55] that the more times you
[14:57] put the same project up the more likely
[14:58] you are to be awarded
[15:00] that cost share grant so
[15:02] this is
[15:03] the same project that
[15:05] we have already applied for twice so
[15:07] this will be the third application
[15:10] what percentage did you say that the uh
[15:13] kdot would match for this um
[15:16] they match
[15:18] 85 percent of construction costs okay i think i said
[15:23] 75 but 85 percent
[15:26] i'm just looking at the numbers as
[15:28] presented to us and it does look like
[15:29] the city's matches only 15 percent of
[15:32] the project cost yes
[15:43] has anything been added or detracted
[15:45] from this since the last time we applied
[15:47] the only changes to this project have
[15:49] been escalation for change construction
[15:52] costs
[15:59] thank you
[16:01] any questions for john gentlemen
[16:03] i have none
[16:04] i hope the third time is the charm
[16:06] that's right needs repaired so
[16:10] keep my fingers crossed
[16:14] i moved to authorized trans systems to
[16:16] prepare an application to kdot
[16:19] cost share program
[16:21] for the project from on sycamore for
[16:24] from 10th to 21st street and to submit
[16:27] the application to kdot
[16:29] second
[16:30] i have a motion and a second all in
[16:32] favor say aye aye aye aye motion carries
[16:35] thank you john
[16:37] consider authorizing change order number
[16:38] one with jay graham construction on the
[16:40] enterprise drive project
[16:46] uh this particular change order uh
[16:48] refers to the water line
[16:51] that currently
[16:52] was built
[16:54] parallel to the where the railroad
[16:55] crosses at that area
[16:57] and heads over to lebet health that was
[17:00] to provide lebet health a redundancy of
[17:02] water supply and so
[17:05] we would be taking the existing eight
[17:06] inch line and cutting it where it
[17:09] crosses the the property that precision
[17:11] has purchased
[17:12] because they are actually uh cutting so
[17:14] much of the the ground out that they
[17:17] would be um you know our our line would
[17:20] be five feet above the future ground
[17:22] level line
[17:23] um
[17:24] so rather than
[17:27] um
[17:28] rather than replace that line we did
[17:30] have
[17:31] the line being looped with the
[17:32] enterprise drive project so what we'll
[17:35] do is we'll up size
[17:37] the remainder of the line that will go
[17:39] from fedex
[17:41] the new fedex building down south to
[17:43] where it already does enter by drawings
[17:47] would intersect with this eight inch
[17:48] line and so it would feed with um
[17:52] even greater uh greater volumes that
[17:55] line so
[17:56] uh for eighteen thousand dollars
[17:58] we actually will get a little bit more
[18:00] of a feed to the lebet area and
[18:05] we will also abandon that section of
[18:07] line
[18:20] what questions do you have of john on
[18:22] this project gentlemen
[18:24] i have none i have none your explanation
[18:26] was good
[18:28] thank you john
[18:30] i have not either do i have a motion
[18:33] yes i make a motion that we move to
[18:35] authorize
[18:36] change order number one with the j
[18:38] graham construction
[18:40] in the amount of
[18:41] thousand seven hundred dollars in the
[18:43] execution of any required documentation
[18:46] is there a second second
[18:49] all in favor say aye motion carries
[18:54] consider temporary consider temporarily
[18:57] waiving the application process
[19:00] and fee for right-of-way access on maine
[19:02] between 8th and 10th
[19:04] only during the construction process
[19:08] who's speaking to this this evening
[19:09] mayor uh i've been working with tabitha
[19:12] and
[19:13] this group down in the construction area
[19:16] and as you know our patio 210 hosts food
[19:19] trucks on a fairly regular basis
[19:22] would still like to continue to do that
[19:24] but again we're dealing with
[19:25] construction everything else
[19:27] uh if i say this wrong tabatha you can
[19:29] correct me but robert box has agreed to
[19:31] provide the electrical hookup
[19:34] for a truck to come over there on the
[19:36] west side of his business in the right
[19:38] of way
[19:39] and due to just all the construction the
[19:42] difficulty getting there
[19:44] staff would like asking the commission
[19:45] if we could just waive that downtown
[19:48] right-of-way permit application until
[19:49] this construction is over for that area
[19:52] to allow this to go on
[19:55] what is that
[19:57] it's a process before i mean i know what
[20:00] it is what is the cost
[20:02] it's just a 25 processing fee for us to
[20:05] do it 25 25
[20:10] and that's just our time of reviewing it
[20:12] make sure it is
[20:14] if we have to have the street department
[20:15] take barricades just the administrative
[20:18] time of getting all those things set up
[20:20] is this recommended i assume staff
[20:23] recommends we do this yeah we feel it's
[20:25] you know
[20:26] due to the difficulty right now and just
[20:28] trying to keep some activity for those
[20:30] businesses down there it's great we just
[20:33] feel it's worth waving this for this
[20:36] time during the construction
[20:38] the the cross traffic is basically cut
[20:41] off at that particular point during the
[20:44] construction process so there wouldn't
[20:46] really be any through traffic there no
[20:48] they're gonna have to come in from the
[20:50] south correct
[20:52] yes
[20:54] fun they're gonna park over in walgreens
[20:57] it seems like a reasonable accommodation
[20:59] for the inconvenience that we're
[21:01] creating uh by virtue of the
[21:03] constructions the inconvenience we're
[21:05] creating
[21:07] for the inconvenience we're creating yes
[21:09] the inconvenience did i say convenient
[21:11] yeah
[21:13] the
[21:13] inconvenience we're creating i move that
[21:16] the city wave the application process of
[21:18] right-of-way access on main street
[21:21] between 8th and 10th during the
[21:23] construction
[21:24] second all in favor say aye aye aye aye
[21:27] motion carries consider extending the
[21:29] city hall bid date
[21:31] to march 15 2022. who's speaking to this
[21:35] uh mayor mccowan gordon contacted us and
[21:38] asked if we could ask the commission to
[21:40] extend to march 15 2022. the reasoning
[21:43] behind this is the trade partners
[21:47] have a lot of great questions a lot of
[21:49] questions that are having to go back to
[21:50] trainer
[21:51] and they're trying to really drill down
[21:53] and provide the best price without being
[21:56] able to get clarifications on this
[21:59] the uh construction crews have to put an
[22:02] estimate to some of the work
[22:05] so
[22:05] cal gordon thought this would help give
[22:07] a better bid
[22:09] potentially lower some cost by giving
[22:12] the
[22:13] construction and trade partners more
[22:15] time to ask questions about the
[22:17] bid documents and for trainer to respond
[22:21] they are still planning on
[22:24] receiving on the 15th they will be
[22:26] speaking to city staff on the 18th
[22:28] we will have those documents to you on
[22:31] the 22nd
[22:33] which will still be a day and a half
[22:34] before
[22:36] you guys have to make a decision on the
[22:37] 24th
[22:41] any questions gentlemen
[22:43] i have none i have no questions i
[22:45] certainly favor anything that has the
[22:47] potential of lows or lowering costs as
[22:49] do i absolutely
[22:53] i move to extend the city hall bid date
[22:55] to march 15th
[22:57] at 11 a.m is there a second second all
[23:00] in favor say aye aye motion carries reports gentlemen
[23:05] have you had a chance to
[23:07] review
[23:08] the reports as presented and are there
[23:10] any questions
[23:12] yes i have and i have no questions i
[23:15] also have no questions thank you
[23:18] um
[23:19] sorry did did i uh
[23:22] did you have something for us this
[23:24] evening uh i i see you have a question
[23:26] on the report i was here to answer it i
[23:29] see the uh the economic development
[23:31] advisory board report
[23:33] okay
[23:44] city city manager comments
[23:49] mayor the only thing i have to ask the
[23:51] commission or talk to the commission
[23:52] about tonight is we're going to be
[23:55] this code enforcement building
[23:56] department is meeting with the city
[23:58] attorney tomorrow we've finished up our
[24:00] downtown inspections and we're at that
[24:03] point where we have some buildings
[24:06] that we were unable to access or refuse
[24:09] access
[24:11] and we will be working with the attorney
[24:13] on the proper
[24:15] access to those buildings we will give a
[24:17] courtesy one more courtesy letter to the
[24:20] owners
[24:21] asking for access but otherwise
[24:24] we will do a
[24:26] what's it called
[24:29] search warrant this is strictly for the
[24:32] purpose of
[24:33] checking for fire protection or
[24:35] potential hazards we're not there any
[24:37] other
[24:38] reason but i wanted you aware
[24:41] because you guys may hear
[24:43] how many people have refused
[24:46] i think it's like 15 buildings
[24:50] four
[24:51] probably talking five or six
[24:53] refusals okay
[24:57] so that will be happening probably try
[25:00] to send a letter out next week if we
[25:01] don't hear anything back
[25:03] uh
[25:04] within the following week or two we will
[25:07] get with jeff and finish it up but we're
[25:08] gonna visit with jeff tomorrow and just
[25:10] go through the process and make sure
[25:12] we're all
[25:14] prepared to move forward
[25:17] that's all i have man well thank you i
[25:18] appreciate how careful you'll careful
[25:21] your being with this process and
[25:23] i celebrate its
[25:26] progress i
[25:27] think that once we get to the end of it
[25:30] we'll be able to begin to talk about
[25:33] what the next steps are
[25:35] that's good
[25:36] thank you david commissioner comments
[25:39] commissioners do any either of you have
[25:40] comments this evening i am none i'm good
[25:44] and i have none david do we have any
[25:47] public concerns this evening
[25:50] i make a motion that we adjourn is there
[25:52] a second second all in favor say aye aye thank you for being here this
[25:58] evening
[26:01] yes