I'd like to call the June 11th Indian
Head Park Board of Trustees meeting to
order.
Clerk, could we please call roll?
» Trustee Iannaco?
>> Absent.
>> Trustee Saldana?
>> Here.
>> Trustee Eck?
>> Here.
>> Uh Trustee Donnersberger?
Trustee Zwaska?
Trustee Gazis?
>> Here.
>> Can we please stand for the Pledge of
Allegiance?
» I pledge allegiance to the flag of the
United States of America and to the
republic for which it stands, one nation
under God, indivisible, with liberty and
justice for all.
» I can vote here.
>> Okay.
I can help you out here.
All righty, very quick uh
village president's report. If you can
just bring up there's two items that are
something I wanted to let all of you
know about. They're fun things. There is
going to be a time capsule celebration
and concert on Tuesday, June 23rd
>> That's great.
>> at the Pleasantdale Park District. It's
sponsored by the Pleasantdale Park
District and the Pleasantdale Park
District Foundation, which is the
foundation's arm of Pleasantdale Park.
They're having a joint opening
celebration of the 50th
anniversary time capsule that is buried.
So, they've actually brought it up and
they're going to go through what some of
the items are that were buried in 1976
at Pleasantdale Park.
And at in that evening, we've also been
invited to
bury some Indian Head Park
historical items. So, I need some ideas
of what we could put in the time capsule
from Indian Head Park.
And if you have any great ideas, let me
know sometime this week because we need
to to get these prepared and
plan what they need to fit in and the
park district is doing the big thing.
So, several of the park district
municipalities are participating, Burr
Ridge, Willow Springs, Indian Head Park
and others.
So, not only are they going to do the
time capsule, but they're also having
food trucks at 5:00. The time capsule
celebration will be at 6:00 and then
there is going to be a concert band
concert after the ceremony. So, we would
love everyone to join us for a great
evening. So, please put that on your
calendars.
Next up is the
Highlands
Civic Association
safety walk. So, there this is the
second year that they've done a safety
walk from the Highlands Elementary
School parking lot to Highland Queen.
And it's a way to meet all of your
neighbors both from Indian Head Park and
La Grange Highlands and other
neighboring municipalities.
This is going to be with Cook County
police and our other police
officers from the different
municipalities. They bring all the
police cars over there. It's a great way
for the kids to meet all of our police
and have a fun um
really a couple of hours to spend
walking to Highland Queen with everybody
and getting ice cream all together and
really spending time together as a
community, which is really fun. We did
it last year and it was a great time.
So, please um
come and bring your family and walk with
us from the Highlands Elementary parking
lot to the Highland Queen at 5:30 on
6:22.
>> I'm sorry, when is the capsule event? At
what time?
>> Uh it starts at 5:00. The food trucks open at 5:00 if you want
to have dinner and then 6:00 will be the
ceremony.
» Thank you.
>> Mhm.
That is it for my report. Can I have a
motion, please, for the consent agenda
and one one um item we need to
um take out item
>> G.
and move that to new business. So, if
you could
>> Move approval of the consent agenda
amended to take out item G,
consideration of resolution 2026-18,
uh to the regular agenda.
>> Great, thank you. Can I have a second,
please?
>> Second.
>> Great, any questions on the consent
agenda
items?
Hearing none, can we have a finance
report, please?
>> Yes, ma'am.
The financial summaries for the month
ending May 31st of 2026, our cash on
hand at April 30th, 2026 was $3,096,650
and 6 cents.
All payments for May of 2026 were
$469,944
and 4 cents. Our total revenues for May
of 2026 were $357,749
and 90 cents. And our ending bank
balance at May 31st, 2026 was $2,984,455
and 92 cents.
» Great.
If there are no other questions on
consent agenda, can we please have a
roll call vote, please?
» Trustee Iannaco.
Trustee Saldana.
>> Aye.
>> Trustee Eck.
>> Aye.
>> Trustee Donnersberger.
Trustee Svestka.
Trustee Gazis.
>> Aye.
>> And you'll need to call me cuz we need
to
>> President Wittenberg.
>> Aye. Thank you.
>> Alrighty, moving on to new business. Can
I have a motion for item I, please?
>> Uh are we going to do item G?
>> G first.
>> Oh, I'm sorry.
>> And it is
>> Motion to do G first.
>> Motion to approve, not just to to
discuss, right?
>> Okay, I move approval of resolution
2026-18
adopting a mission statement and core
values for the village.
>> Second.
>> And I think Gavin and Brandon will be
handling this.
>> Exactly. So, before Brandon reviews the
proposed mission statement and core
values, I wanted to briefly explain why
staff is recommending their formal
adoption.
Every organization operates with a set
of values, whether they're written down
or not.
And the purpose of adopting a mission
statement intentionally and core values
is to create a shared framework that
helps guide decision-making, resource
allocation, service delivery, and
organizational priorities.
For local government, a mission
statement helps answer the question,
"Why are we here?"
And core values help answer the next
question, which is, "How do we go about
doing what we do?" which is to serve the
community.
By formally adopting these statements,
the village establishes a consistent set
of principles that can be referenced
when developing budgets, evaluating
projects, setting goals, setting
organizational priorities, communicating
with residents, and on onboarding future
employees and elected officials.
This is intended to provide clarity and
alignment so that decisions are made
consistently and with a common
understanding of the village's purpose
is and expectations.
With that, I'll turn it over to Brandon
to go through the details of the mission
statement and core values that we've
drafted.
>> The proposed mission statement
goes,
"The Village of Indian Head Park
provides responsible stewardship of
public resources to support a
prosperous, resilient, and livable
community for the residents and
businesses that call Indian Head Park
home."
And the proposed core values,
um reflecting the principles that will
guide the village operations,
are transparency and community
engagement.
Specifically, we communicate openly,
provide accurate and timely information,
and encourage meaningful dialogue with
residents, businesses, and stakeholders.
We conduct the public's businesses in a
manner that builds trust, promotes
community involvement, and supports
informed decision-making.
The second value, efficiency.
We make the best use of public resources
by continually improving processes,
eliminating waste, and delivering
high-quality services in a
cost-efficient
manner. Cost-effective manner.
>> [snorts]
>> The final core value, accountability.
We are responsible stewards of public
resources, honor our commitments, and
respond promptly to those we serve, and
are accountable for our decisions,
actions, and results.
If adopted, staff intends to incorporate
the mission and values into the village
communications and organizational
documents, including the village
website, annual budget document,
strategic planning efforts, and employee
onboarding materials
and anywhere else that may be
appropriate.
>> Like our website which is being updated.
>> I have a question.
How does this affect
what we've done
or what we'll be doing going forward?
» Well, I kind of went through that with
it's going to give us some guiding
principles. It's going to make those
guiding principles transparent and clear
to residents and businesses and it's
going I think it's going to uh
up our professionalism
is how I'd sum it up.
>> Well, we we we haven't had this in the
past has that impacted us
by not having this?
Pardon me?
>> Are they restricted?
» I believe it has affected us in the
past. I think we're better off if we
have clearly stated uh principles,
values and a clearly stated mission
and that we if we all understand and
accept that
particularly with staff um
then I do think it we will produce a
better product product.
» Okay, thank you.
>> Does anybody have any feedback on the
actual
text that's been written or
think of any other things that you would
like to add to this?
Or any other ideas that you have that we
may not have thought of.
Any other feedback?
Trustee Saldana?
>> So, um we we don't have to come up with
changes right now. Mission statements
usually are short and that one is really
good, simple, and guiding principles can
evolve with the passing of time cuz
there's changes in
technology and understanding of humans.
So, we're good.
>> Okay.
>> Good good good start.
>> So, if there's no other feedback or
changes, um I think we need a to vote on
these, correct, as a board? So, could we
have a roll call vote, please?
>> Trustee Iannaco.
Trustee Saldana.
>> I.
>> Trustee Eck.
>> I.
>> Trustee Donnersberger.
Trustee Sveska.
Trustee Gazas.
>> I.
>> And President Wittenberg.
>> I.
» Thank you. Now, we're going to move on
to item I in [clears throat] new
business, please.
>> Move approval of ordinance 2026-10
increasing the number of video gaming
licenses in the village from five to
six.
>> Second.
» The item before you
is a
um
proposed ordinance that will allow the
amount of gaming uh licenses in the
village to increase.
The
way the code operates is very similar to
liquor license. Um we need to increase
the amount of gaming licenses that we
have before we can issue an additional
gaming license.
Um the specific code states in section
8-2-7-4-A,
"The total number of video gaming
license uh
video gaming location license issued
under this article shall be provided
from time to time by the Village Board
of Trustees."
So, essentially, the Board of Trustees
will increase the amount of video gaming
locations
and then the liquor commissioner,
President Amy Jo Wittenborg Wittenberg,
I apologize, will issue the actual
license.
Um so
today um
we would like to increase the number of
locations from five, which currently
belong to
Wolf Wolf's Head, um Debbie's Slot
Lounge, Oak Pantry, 7-Eleven, and
Bonnie's Bistro.
And we would like to increase that to
six for applicant um Stars and Stripes.
And if they are granted
uh if we choose to increase the amount
of gaming location licenses to six and
we choose to grant them the
gaming license, they plan to install six
gaming terminals,
uh which is
allowed. The only uh necessary documents
which they have provided is the state of
Illinois um application,
which they were approved for,
and our own application, which is
attached as well in the memo.
» I do have a question.
Um looks like the entity was answered
the uh
morality and felony offense questions in
the affirmative,
but there was no explanation. So, do we
have an explanation
um
for the entities'
positive responses to
ever been convicted of a felony offense,
yes, and uh convicted of a crime
involving dishonesty, gambling, and or
moral turpitude.
Uh I realize the manager answered those
negatively, but
is there any color on those responses?
» The applicants are in the um audience if
you want to
you know.
>> I am not I am
I'm what you're talking about, but it
should have been no for everything.
>> Oh, okay.
>> Not sure what we're
>> So, under the under the first part of
under Stars and Stripes Sports Lounge
um percentage rate there. Yeah, so those
were just incorrectly answered?
>> Yes, that's
>> Okay.
>> Should have been zero and no for
everything.
>> And then are you
or do you
>> to address us, please? Thank you.
>> Are you Dan?
>> Yes.
>> Okay.
>> Yes, you know for everything and stuff.
>> No for everything. I I guess I would say
that answers my question, which is maybe
you should resubmit that so it's on the
record as negative.
>> Mhm.
I think that's a great idea. So, the
So, maybe if you follow up with staff,
sir, it what what trusty Gazis is
referring to is the
there was a um
>> page 13
>> in the application
>> to the state.
>> Thank you for clarifying that for the
record, but I agree with trusty Gazis
just for the
purposes of the paper document, um
assuming that
um it was answered incorrectly, you'd
want to submit a new one so that there
the application
is correct.
>> Okay.
So, I guess my question is then I got to
come back to the following month to the
board cuz
>> No.
no, no. This is just paperwork.
>> Yeah, I have no problem taking care of
that tomorrow morning when I come pay
the if if it gets approved, pay the
whatever I need to pay.
>> Can I just give him the copy so that he
can fill those out?
>> Good idea.
Thank you.
What are you looking?
>> That was good.
>> No, show me again.
>> 13
» Do we have any other questions or
comments?
» Yeah.
it's just a It's getting you in
trouble. Getting you in trouble.
>> Oh, should be no's.
Oh.
>> Thanks for reminding us.
» I
Well, gee whiz, I hope not.
>> If there are no other questions, then I
believe we need a roll call vote.
Trustee Iannaco.
Trustee Saldana.
>> Aye.
>> Trustee Eck.
>> Aye.
>> Trustee Donnersberger.
Trustee Sveska.
Trustee Gazis.
>> Aye.
>> And President Wittenberg.
>> Aye.
>> That motion has carried and now we we
will move on.
>> Move approval of ordinance 2026-11
amending chapter 30 of the code of
ordinances regarding the protection of
roadway shoulder improvements within
public rights-of-way.
>> Second.
» So the reason we're bringing this
ordinance to the board is that public
works is preparing to implement a
multi-year program to restore, repair,
and improve gravel shoulders throughout
portions of the community that do not
currently have curb and gutter.
These shoulders are an important part of
the roadway system.
They help support the pavement edge,
improve drainage, reduce roadway
deterioration, provide a recovery area
for vehicles, and extend the useful life
of village streets.
Over time, some of the shoulders that we
do have have been altered by adjacent
property owners or contractors through
activities such as removing gravel,
extending turf to the edge of the
pavement, regrading shoulder areas,
or incorporating portions of the
right-of-way into private landscaping.
These activities can undermine the
effectiveness of the shoulder system and
increase maintenance costs. The proposed
ordinance creates a clear enforcement
mechanism to protect village installed
shoulder improvements and allows the
village to
require restoration and reimbursement
when shoulders are damaged, removed, or
altered without authorization.
It also prohibits encroachments such as
landscaping, decorative stone, fencing,
or other private improvements
that interfere with roadway shoulder
improvements
within the public right-of-way.
Staff
if this is passed, will conduct a public
education and outreach effort as the
shoulder restoration program moves
forward so that residents understand the
purpose of the improvements and the
expectations regarding their protection.
We're recommending for approval. Uh Joe
Coons is here to answer any specific
questions you have about roads, road
conditions,
and uh gravel shoulders.
» Any specific questions on gravel
shoulder and the ordinance and why we
are we are doing this?
>> I do have a question. So, um since some
people have encroached on the
right-of-way,
uh those people are going to be notified
of the changes when you come in and
rectify the situation.
>> Correct. Yeah, um
depending on where we are, you know, if
it's the way it is right now in areas
that we're not going to touch, I'm not
going to
you know, get on them because I'm not
going to do anything with them right now
anyway. But, when we get to these spots
that need to have something done,
um
I'll reach out personally, let the
homeowners know. I'm not just going to
go in there and start turfing stuff
without letting them know what our
intentions are.
Uh if need be, I'll have a copy of the
ordinance in hand so I can hand it off
to them while I'm there.
>> Yeah, I can see them, especially if it
has been going on for many years, if
someone moved in, them expecting that is their property
when it's not.
>> Yeah, like
>> But just to make sure that we don't get
into a fight.
>> Yeah, exactly. And like Gavin said,
we'll try and do some education there
and
but yeah, we'll definitely knock on the
door before we start tearing it up.
» Any other questions?
All righty, hearing none, can we have a
roll call vote, please?
>> Trustee Iannaco.
Trustee Saldana.
>> Aye.
>> Trustee Ack.
>> Aye.
>> Trustee Jonersburg.
Trustee Svestka.
Trustee Gazas.
>> Aye.
>> And President Wittenberg.
>> Aye.
» All righty, moving on to item K, please.
>> Move approval of ordinance 2026-12
amending appendix A of the code of
ordinances to increase the water
consumption rate.
>> Second.
» This ordinance will increase the
village's water consumption rate from
$12.70
per 1,000 gallons to $12.97,
an increase of 27 cents per 1,000
gallons of water.
The increase is being proposed in
response to a wholesale water rate
increase imposed on the village by the
city of Countryside.
Uh as you know, we purchase water from
Countryside who purchases it from McCook
who purchases it from the city of
Chicago and each of those uh
intermediaries add their own uh
increase uh
each year.
The increase
um consists of an 11 cents per 1,000
gallon pass-through from McCook and an
additional 16 cents per 1,000 gallon
increase resulting from a water rate
study completed by the city of
Countryside.
Historically, the village has adjusted
the village of Indian Head Park has
adjusted its water consumption rate when
wholesale water costs increase. This
ordinance follows that practice by
increasing only the volumetric
consumption charge and leaving all water
service availability charges unchanged.
This approach allocates the increase
directly to water usage rather than
increasing fixed charges paid by all
customers.
In addition, staff is currently
soliciting proposals for a comprehensive
water rate study that will evaluate the
overall financial condition of the water
utility
including operating costs, maintenance
needs,
capital improvements, and long-term
sustainability. The proposed ordinance
addresses only the immediate wholesale
increase from Countryside while that
broader analysis is underway and we'll go through that analysis with the
finance committee and then they'll have
a recommendation and we'll bring that to
the board.
And the reason that this didn't go to
the finance committee first is that we
just um
got this
uh increase from Countryside
uh late last week.
» Any questions on the water rate
increase?
Hearing none, can we have a roll call
vote, please?
>> Trustee Ionaco.
Trustee Saldana.
>> I.
>> Trustee Eck.
>> I.
>> Trustee Donnersberger.
Trustee Svestka.
Trustee Gazis.
>> I.
>> And President Wittenberg.
>> I.
>> All righty.
It is now time in our meeting where we
can have public comments.
Um clerk, did we receive any public
comments in email today?
>> Not that I'm aware of, no.
>> Is there anybody here that would like to
address the board?
All righty.
Hearing that there's nobody that wants
to address us this evening, we will move
on to reports.
Trustee Gazes, do you have anything?
>> No report.
» Trustee Egg?
>> No report.
>> Trustee Saldana?
>> No report.
>> All righty. We'll move on to the Village
Clerk for any report this evening.
Village Clerk?
» I do not, no.
>> Did you want to talk about vehicle
stickers?
>> She thought about it.
I
do not have the sheet in front of me.
>> Okay.
>> Um
>> We can come back to you if you want to
go get it.
It's up to you.
>> Oh, that's right. Uh vehicle stickers,
um
we are they expire on June 30th as most
people should be aware of.
And we are going to be open late for
extended hours next Tuesday the 16th
until 7:00 p.m. for all of your vehicle
sticker needs.
Uh so that's the only opportunity left
for the rest of the
pre-expiration
period to have some extra time to get
it. Otherwise, we are 9:00 to 4:00 and
the turnaround time if you're planning
on doing this by mail or online from our
fulfillment center is about 3 weeks. So
if you don't get them this week, I would
advise coming to Village Hall to get
them in person or putting your payment
in the drop box and we ship them
directly from our office, which cuts
down some time.
But otherwise, uh you have until June
30th and then late fees get applied.
>> Great, thank you.
Village Treasurer, I think you gave your
report. Village Attorney?
>> No report.
>> Village Administrator?
» I'll let Brennan start out with his
um portion of the report.
» Just some updates regarding the Heritage
Center Heritage site.
Um
Tuesday, June 16th, the same day as our
extended hours, we are planning to have
a walk-through at the
uh heritage site with Planning Resources
Inc. The meeting is scheduled at 5:00
p.m.
Other updates regarding the heritage
site is we most recently staff sent out
a RFP for surveyors to
uh go out and measure the land and we
will finalize that decision on Monday.
Regarding Seke Drury Park,
uh most recently we had staff had a
survey completed and now that Planning
Resources Inc. has received that survey,
they are in the process of developing
the plan,
um specifically what materials to use
for the equipment and staff is expecting
Planning Resources Inc. to finish their
development within the next few months.
That's all I have. Thank you.
>> Thanks, Brian.
Um a couple of big projects we've got
going. Um I want to update you on zoning
code is one of those. Uh prior uh
recent draft of the updated zoning code
was distributed to the village board and
to the planning zoning
planning and zoning commission for
review.
Uh staff has been working through
comments and conducting a legal review
uh with our attorney of the document uh
to develop a final draft and I'm hoping
to get that finished and out to you
tomorrow.
A significant portion of that review is
focused on ensuring that approval
authority is assigned at the appropriate
level throughout the code, including
determining which matters should be
handled administratively by staff,
uh which should require planning and
zoning commission review and which
should ultimately require action by the
village board. Establishing those
approval
thresholds correctly is important to
ensure that the code is both legally
sound and administratively workable
and efficient as one of our values says.
I am currently incorporating the final
comments from legal counsel and expect
to provide that update, like I said,
tomorrow
for review in advance of the June 17th
joint meeting and public hearing
on the zoning the public hearing it will
specifically be on the zoning code
as a requirement before the board
considers approval at the July 9th
meeting. And just so everyone knows, the
zoning code does include the fence
section, the fence ordinance, so
I know everybody's excited about getting
that
uh
for formal consideration.
Um anyway, I do appreciate all of your
patience throughout the process. The
goal we have is to ensure that you adopt
a modern, clear, and legally defensible
zoning code that will serve the
community for many years to come.
So, that that's the zoning code. The
other big project is this Triangle
Business District and our work with SB
Friedman on that.
Last week the Economic Development
Committee reviewed the draft Triangle
Area Market Study and I also sent that
uh to you all and to the Planning and
Zoning Commission it's been sent.
And the committee discussed the
redevelopment alternatives presented by
SB Friedman. The purpose of that
discussion was to identify priorities,
concerns, and areas where additional
analysis may be needed before moving
forward. And we'll get that information
uh the
things that came up in their discussion
back to SB Friedman
for the next steps. Overall, the
committee generally agreed
that waiting for incremental
redevelopment opportunities to occur on
their own is unlikely to produce the
type of transformation envisioned for
the triangle area.
There was support for a phased
redevelopment approach focused on
assembling key vacant properties and
redeveloping sub areas while preserving
flexibility for future redevelopment
opportunities.
A significant portion of the discussion
focused on multi-family residential
development. Uh the market analysis
report identified multi-family housing
as the most realistic catalyst for
redevelopment and the committee
discussed opportunities for rental
housing, senior housing, mixed-use
development, market rate housing.
There was also discussion regarding the
importance of creating momentum through
visible investment that could encourage
additional redevelopment as as we build
some uh
synergy.
We should, but
does the community agree is the
question. So, as we go forward, you
know, through this whole process, we
again speaking to our values that we've
put out there, community engagement. We
will engage the community and if the
community does
think
a high-rise and businesses
uh residents, businesses, those
everybody that makes up the community
um if if that's what
the community wants, then we'll
and it's feasible and we have a
developer and development partner, all
those factors we will look at.
Um
so but
um
as we do continue this discussion and I
do I want to um say that on the the
meeting on the 17th, uh the original
purpose of that was to have that public
hearing that's required uh that we're
required to have before you consider
uh amending the zoning code overall.
I
do want to add discussion of the
Triangle Business District to that
meeting because it's it's an opportunity
to have the Planning and Zoning
Commission and the board at the same
time talk about it. I realize some of
you on the board will not be at the
meeting, but uh
I am open to your comments before,
after,
and during the meeting.
Um
of course.
But, there are several questions,
policy questions, that we will at some
point need direction from the Village
Board as we move forward working with SB
Friedman. And I'll email these all to
you, but just so you know, the the
questions and and we came up with these
in discussion with SB Friedman about the
market analysis study.
First, what level of Village involvement
is appropriate if site assembly becomes
necessary? In other words, what role, if
any, should the Village play in
acquiring or helping to assemble
redevelopment parcels? Second, what type
of
type and scale of multi-family housing
would be appropriate for this location,
to your point?
This includes questions regarding
density, building height, parking
requirements, and overall project
character. Third, should the Village
consider senior housing, workforce
housing, or other specializing housing
types as part of a redevelopment
strategy? In a lot of cases, those types
of housing can get you funding from the
federal government, the state. So, um
but it's there needs to be a decision.
Is that the kind of housing the the
community and the board wants? And then
finally, what trade-offs, if any, would
the Village be willing to consider to
facilitate redevelopment? Examples could
include infrastructure investments,
parking flexibility, density allowances,
or other redevelopment incentives.
Now, I'm not asking the board to answer
those questions tonight,
um but I do encourage you to review the
study and begin considering those issues in advance of the joint meeting
with the PZ C.
Following the June 17th discussion,
staff will provide boards feedback to
the EDC for any further review and then
SB and SB Friedman at the same time so
that they can begin refining
redevelopment concepts and conducting
financial feasibility analysis.
That work will include development of
performers to help pro forma us to help
us better understand what types of
projects are realistically achievable
and the level of private investment that
may be required.
And whether any public participation or
redevelopment incentives
would be necessary to make a project
feasible.
» When is the next EDC meeting then?
>> They had talked about it last week
having another meeting later this month,
but we haven't scheduled that yet. If
it's necessary, we'll decide the next
by next week if that's necessary or not.
>> Okay.
So if you all can go through
um
the SB Friedman presentation of options
understanding that the EDC picked option
two, I believe it is, right?
>> Yes, they were in favor of
>> alternative two, which is the um
redevelopment in sub areas is is the
best way to describe it. So assembling
um different
there
they identified, I believe, three
different areas that it makes sense to
assemble um
each of those one at a time and and
build out those and rather than um
just let development happen haphazardly
as it happens or um the other end of the
spectrum would be
assembling all of the parcels into one
giant parcel.
Uh which has
uh its own complications.
>> So, if you would do that, board, so on
the 17th, um we can have some of those
discussions. I think it's a great
opportunity, as Gavin mentioned, to have
planning and zoning there as well, and
we get their feedback
um to understand what people are feeling
about
uh that option, too.
Anything else, Gavin?
>> No, ma'am.
>> All righty, I think we're on to
department heads. I think this evening
we just have public works. And did you
have a police um report you wanted to
give? Okay, we'll go with um the police
first. You want to do that?
>> Yep.
>> Okay, how about Joe?
>> All right.
Uh thank you. Um so, couple of things.
Uh we have a an update on some of the
county work that's being done. Uh you
may have noticed that they've been doing
some uh patchwork on Wolf Road and
Plainfield Road. Uh I recently met with
the county
um on an unrelated uh item and asked
them cuz it looks like they just kind of
came through and they were done. They
are not complete with their patching
program. They said they will be
continuing with that in the next couple
of weeks.
Um while I did meet them for an
unfortunate uh accident that happened,
they were cutting
the grass up on Plainfield Road between
Plainfield and Kiakuck, and their mower
slipped and knocked down a bunch of uh
the newly planted trees down there. Um
so, we met, discussed it. They're very
apologetic, and they're going to um
plant new trees for us. They're asking
me to uh use my resources to try and get some
quotes for them for uh replacing the
trees.
Uh turns out they hit uh 37 of the uh
smaller trees.
So, um So, in the process of getting
quotes for them and uh
they're it's going to be taken care of
which is somebody knows.
Um
>> Well, and you were sumacs, so they were
considered more bushes, right?
>> Yeah, kind of. We're we're going to see
if we can
do some diversification there, but we
have to be careful careful what we plant
there because of the power lines. So,
they still have to be short growing
trees in certain areas there. So, but
we're going to we're going to mix it up.
>> [snorts]
>> Um the chlorine room update I met with
D'Amico Mechanical last week and they
came in and did some measuring and
they're ordering some parts. We're
looking at probably a start
probably about 4 weeks to to get the
project moving forward.
Uh on the consent consent agenda, you
notice we had the louvers
for the public works garage.
Um
Uh the low bid was $69,173
which came in under engineer estimates
that were I think over 73,000
for the project. So, um thank you for
approving that so we can move forward
with that project.
Um I mentioned in a previous meeting
about the IEPA funding for various
projects, water main projects in town
and um
we submitted to get a loan through the IEPA and I got
the results back. They do it on a like a
scoring matrix
um
to to see if you qualify for funding and
the cutoff for
scoring was 385 points. We scored 225
and
25 points on three separate projects
which would be
Pontiac water main, the Blackhawk Trail
and Cascade water main.
Um so, we did not make the first round
of funding and that pushes us to the uh
funding which will be determined at the
end of the year in December.
Um
there's no real rhyme or reason how they
decide. The IPA just kind of picks who
they want to fund. So, it's
the scoring doesn't matter at the end of
this one because we already did score.
It's not like we could score higher.
The good thing is we didn't score high
because our system is in good shape. We
uh we don't have any violations or uh
massive water loss. That's good news,
but on the bad side news of it is that
we don't get the funding first and
foremost, but we could qualify for that
bypass funding. So, we'll know more
about that in December.
Um
>> [sighs]
>> any questions on that before I go any
further?
>> quick. The when you say that it's
there's no rhyme or reason, you mean for
assigning the bypass funding.
>> is correct. They they just
Yeah, I spoke it over with our engineers
and they
you know, they could pick a bunch of
smaller projects just if they have extra
money and say, you know, let's let's hit
all these small ones and get them out of
the way. It's not like they go down the
list and just keep going. It's kind of
more open season on what they decide.
>> source of the money for the bypass
funding is those grants those that did
score higher than 385. If they aren't
ready to start with the project or
they've decided they don't have the
capacity or for whatever reason they're
not going to do it, that money goes back
into the pot and it becomes the bypass
funding.
>> So, just because these top tiers got it,
if they're not ready to go, uh the money
goes back in the pot and that's how we
get the bypass funding.
>> And it is the bypass funding is also low
interest. It's just not forgivable.
>> Right. A lot of these top tier ones
percentages of it are forgiveness loans,
not the whole thing. So, like like for
instance, this project was
you know, 7.1 million. Uh it's not all
forgivable loans. It's partial and then
the rest is low interest loans.
But for us it would be just a low
interest loan or anybody that gets the
bypass funding is low interest loans.
>> So are you going to talk about this
year's project then or
>> Um
that's the Pontiac project and we're
ready, shovel ready, plans are done,
we're ready to go with that project.
We're going to see if we can,
you know, get the funding in December
and be ready to go spring.
>> Okay, cuz I would got a couple emails
this week from residents wondering cuz
they see um marks on the street.
Um
they're seeing engineering or spray or
whatever on the street and wondering
what's going on.
So we had said last year that it might
be this year, but your feeling now is
that we wait to see if we get the bypass
funding in December.
>> that would be the smart thing to do
since we went through the process of,
you know,
the plan and getting it done.
>> just so we can have that on the record?
>> project?
>> With the water main.
>> Right.
1.7
>> Okay.
>> I have a question.
Wouldn't you be able to reimburse
ourselves with the bypass money if we
start earlier?
>> What what if we don't get it?
>> Um and I'm pretty sure that no, if you
start the project that makes you
ineligible. That was the issue with pump
house.
>> It didn't didn't we cover that in our
budget though?
The money is the
>> The mill seven?
>> It's it's there if we want to spend it
which
like I said we can
>> are so so the answer to my question is
we provided for it in the budget, so
it's budgeted.
>> Correct.
>> Okay. And so what you're saying now is
you don't want to spend the money even
though we budgeted.
>> I think since we went through the
process
>> No, no, no, no. We budgeted.
It's provided for in the budget.
>> If we start in the spring it has to be
on this year's budget.
>> Exactly.
>> It's this it's it's in this year's
budget.
>> Correct.
>> Okay, so
>> Next spring though.
>> No, no, this spring.
>> No, no, he's saying it would be
>> Next spring is still this year's budget.
>> Right.
>> Yeah, this year's budget. Yeah.
>> Correct. It's in this year's budget.
>> We would spend it in 2016 and be
starting in 2017.
>> Yeah, so we can
>> construction season.
>> So regarding
>> So even if we don't get bypass funding,
if you guys approve that you want to go
ahead and go through with the project,
we have the money already allocated in
the budget.
>> Yeah.
>> But I figure why not wait to see if we
can get the low interest loans. The
whole point was not to blow our whole
>> But if it's if it's if it's a loan,
you're going to have to repay it anyhow,
right?
>> Correct.
Over time instead of wiping out the
entire
uh funding that we have in our budget.
>> think it's a 1. What was the interest
rate? It was
>> It's low. I I don't have the number of
>> us a new number. I believe it was 1.6.
>> Say 1.7, but that's close.
>> I I 1.6.
>> Yeah, 1.6, 1.7, something like that.
>> So this particular project is a water
main and a street.
>> Correct.
>> Okay. So
I think people are a little bit
concerned on Pontiac because the street
in some cases is is pretty torn up.
>> Over what over what
>> So if we had to wait, you know, they
were thinking it might happen this year,
right? So if it we wait for the bypass,
is there some little
patching that could be done
uh on Pon- Pontiac in the you know, for
the really bad areas this year or not?
>> I mean, I can cold patch the bad areas,
but I I I really don't want to spend a
lot of money patching a road that's
going to be replaced.
>> we understand, but like you're open to
cold patching it. Okay.
>> Yeah.
>> So if there's any complaints, have them
reach out to me and I'll be more than
happy to address them.
>> Yeah, I just want to make sure people
know that if they have
>> course.
>> We could do some cold patch um on Keekok
and you know, we've gotten some
>> We we do rounds of cold patch uh
especially right after the snow season,
but if there if there's anything that we
miss, you know, or we we may have missed
something, but anybody that has a has a
problem or cold or a hole or something
that we don't catch, just reach out,
call me, or send an email through the
portal.
>> So, what would be the project then for
this year for roads?
>> We're looking into I just reached out to
Thomas Engineering. We're looking into
possibly doing the Ashbrook subdivision.
>> And was that on the list or not?
>> It it's
>> the IEPA list.
>> Oh, no, no, no, that's just roads.
>> involve water.
>> Oh, okay.
>> That's why
the reason why this is being pushed a
little too is because we want to do the
infrastructure first, obviously. So,
Ashbrook is La Grange Highlands water,
and I actually did reach out to
Mr. Scheppler over at La Grange
Highlands, and they're not planning to
do any underground type of work, so that
would be a good candidate for a mill and
resurface.
>> And that's the entire
>> Mhm.
>> all the streets in Ashbrook.
>> So, I need to I need to get some cost
estimates.
Being as it's this early in the season,
we could still get it done by the end
>> Okay.
>> by November if need be.
>> Yeah, let me come back to what I was
talking about before, Gavin. Didn't we provide in this year's budget
the uh
Paniac uh
work to be done?
>> Yes, we did.
>> And and and the the budget period is
from what from when to when?
>> May 1st through April 30th.
>> Of
>> 2020
>> 26 to 27.
>> Okay, so that would include
this this coming
uh summer, right?
>> Correct.
>> And fall. So, we've we've provided for
the funding for Paniac
in this coming budget year, right?
>> Right.
>> Okay, so the money is there
to do Paniac.
Okay, and and what we're saying is that
rather rather than spend the money the
mill seven out of our liquidity we could
borrow that and what's what's the term
what's the repayment term? It's it's a
low rate but over what period of time?
>> I can get that number for you.
>> Roughly what you how many years?
We don't know.
>> I don't know. I don't want to give you a
bogus number.
>> It's either 15 or 20.
>> 20 but we'll we'll confirm with you.
>> Okay.
>> We've had these before and they've been
very worthwhile.
>> Oh yeah.
>> So
>> No no I've been I've been down that but
I'm just I'm just saying but we but when
we were doing the planning we were
planning for Pontiac to be done
essentially this summer.
>> Correct. But because we went after the
IEPA and we took the time to do five of
those submissions.
>> Six.
Which was no which was a lot of
work. I I want to make sure that
everybody understands staff and Strand
did a lot of work to prepare these
packages
and Gavin and myself. We all had to put
all of this in.
So we wanted to take the chance to try
to get
the forgivable right which didn't
happen. We did get one a while back but
we didn't. So the second rung of that
would be the bypass which would be the
low interest loan.
That if you know so everybody was
intending to do it this year. That was
the original intent.
>> Okay.
>> But now I believe there's some thinking
that we could get bypass
and in lieu of waiting then this year
this summer this construction season
right now
what Joe's idea is is to do the Ashbrook
paving. There is no water mains being
done there.
>> Right. That was that was
>> That was done before.
>> Mill and overlay correct?
>> Yeah.
>> So it's just a mill and overlay job.
It's much more less complex.
>> less expensive than
>> Much less expensive. So
you're still going to use part of that
money that was
budgeted.
>> To do something. Yes.
>> Do something. So,
I think that's what he's saying. Does
that make sense?
>> just want to be clear on the deferral
that, you know, we provided for the
money and that that what we're looking
to do is defer is defer doing Pontiac till the
next year on the idea that we might be
able to get some long-term financing to
cover Pontiac over
>> And that's exactly the best way to put
it.
>> Correct.
>> Thank you.
>> So, does everybody understand what we're
doing here? Cuz I do know that the
residents are wondering. So, I think we
have to do maybe a little bit of
communication. One of our
It's one of our uh
core values. So, we need to do a little
bit of communication to make sure they
know that although we were planning on
it, we did have it in the Village Voice.
We are going to be um you know, things
change and we try to make the best
decisions for um using our taxpayers'
money. So, we want to try to do this.
>> It's all for the greater good is the way
I look at it. I mean, it's not like
we're not saying we don't want to do the
project. We're just trying to to do it
with the best means possible.
>> No, I think it's just good to talk it
through, right? So, we all are on the
same page and all of that.
Oh, great.
>> Yeah, particularly particularly since we
had told the people on Pontiac that we
were going to do it this year that we
you know, make clear what we're doing.
Thank you.
>> we had made that clear.
>> Thank you.
>> So, we've made a change and I think we
just have to be really good at
communicating that.
Um anything else, Joe?
>> Um so, the Morton Arboretum grant for
the trees, um obviously, you know, we
planted 25 trees last fall. Uh we're
finishing it up in the spring here, um
planting 33 trees this spring and
they're going to be planting them,
excuse me, uh June 17th.
Uh
trees are ordered. They're going to
deliver and install them. I would guess
we'd probably get them done in a day cuz
we did 25 last year in a day, maybe a
day and a half tops. Uh once that's all
done, I hand in the grant paperwork and
we'll be reimbursed 25,000 of the 50
that we spent.
Um, we also put out an RFP for a
custodial contract for our building at
the Village the public works and the
Village Hall Police Department. The bid
opening for that is June 26th. We've had
several companies come through and
visit the sites to get an idea. So we're
anticipating getting some some bids on
that project. Um, our consumer
confidence report for water has to be
posted by July 1st. We're going to post
it on the website. We should have it in
before then.
Lucy and I have been working together to
get the postcards to send out so
everybody can uh
visit the URL on there and get the
report. We'll have paper copies here if
anybody wants to pick them up.
Um, and then we have a tree and
landscape advisory board meeting on June
24th at 6:00 p.m. and I'm working on
getting an agenda together with
Danielle.
That's what I have.
>> One more thing related to that that
conversation triggered me to remember
that yesterday we were notified by the
Chicago Metropolitan Agency on planning
that our application for technical
assistance to develop a capital
improvement plan was approved. So we
will be moving forward with them to to
develop a plan which will lay out
how we how we plan
projects like the Pontiac
water main improvements, like Ashbrook
roads,
and how we finance those, how we
schedule our our projects so that we can
pay for them
in in the most efficient way possible
financially. And this is really going to
be a big step again in I used the word
earlier in professionalizing our our
operations. So, it's something that the
finance committee has wanted for a
while.
It's something we've been talking about.
We talked about it back with when there
was a public works committee
quite often. So,
this is going to be
it's going to be an exciting project and
Joe and Brandon are going to team up to work on that.
» That's great. Joe, do you have anything
else?
Gavin, do you have anything police
related you wanted to report?
>> Yes, highlights of the police department
activity.
Chief Weatherford couldn't be here. He's
um
he's not under the weather. He was in
Washington D.C. on vacation and his
plane was delayed. I think the last
amount was 8 hours. So, he's not here.
He may be in the air or he may be
sitting in in the D.C. airport.
But, he did send me some highlights. We
have completed the process of scanning
evidence into our record report
management system to meet best practices
and provide better tracking and
accountability
of evidence.
We've been meeting with accreditation
management software company for
onboarding the use of their software.
We should start implementation no later
than July 15th.
And that's to get us towards
ILEAS accreditation.
>> I leap.
sorry.
>> Tier one.
>> There are a lot of
you know acronyms [clears throat] in
that field.
We have postings live now for new
officers, those who would be sent to the
academy
before they can become full-time
officers and for lateral police
officers. So, those who are currently
certified officers and with another
agency but would be able to come here.
Testing for non-certified officers will
be at the end of July. We will move
forward with lateral police officer
applicants in the next few weeks.
Surrounding towns have had recent car
burglaries burglaries to unlocked
vehicles. As a reminder to our
residents, please lock your cars and
don't leave valuables like key fobs,
wallets, and money in your vehicles.
We will be assisting Burr Ridge and
Pleasant Dale Park District with traffic
control on Wolf Road for the 4th uh, uh,
the fireworks on Friday, July 3rd. After
the fireworks, traffic between the Burr
Ridge Park North entrance and Joliet
will only be allowed to travel
Northbound.
So, uh, that's we are uh,
spon- helping to sponsor the fireworks.
So, everybody take advantage. It's July
uh, 3rd when it gets dark. But, uh,
we will we will be having our officers
out there helping to direct traffic.
And,
uh, there are few of our streets down
there that will be uh, closed off to
parking. So, uh, we'll have a presence
there, too. And, public works will be
setting up uh, uh, barricades for that.
So,
>> And, they do a wonderful job every year.
We walk across Joliet and walk all the
way and walk back and they are
wonderful.
Thank you.
So, I think this is the end of our
meeting, but I did want to remind
everyone we are having a feral cat
training program here in Village Hall on
Saturday. If anybody is interested in
participating in our TNR program, that
training is here at Village Hall at
10:30. You do not have to be a resident
to join. So, if you live in another
municipality or you want to learn about
controlling feral cats, this is an issue
not only for our municipality, but
others. We are doing this program so
that we can make sure that um,
from a health perspective and all of
that we're controlling our cat
population.
So, without further ado, can I have a
motion
>> What's that?
>> Move to adjourn.
>> Second?
>> The meeting is adjourned. Thank you for
Oh, let's vote. All in favor?
>> Aye.
>> Opposed? The meeting is adjourned. Thank
you for coming.