[10:46] Welcome everyone. I will call the
[10:47] regular meeting of council for August
[10:50] 10th, 2026 to order at 6 pm. Uh I will
[10:54] uh turn to councelor Bowman, please.
[10:57] [clears throat]
[10:57] » Thank you, Mr. Mayor. Moved by myself,
[10:59] seconded by councelor Vanclutin Boston,
[11:01] that the the August 10th, 2026 council
[11:05] agenda be modified as follows. That item
[11:07] 17 audited financial statements be the
[11:11] first staff report to be presented
[11:12] immediately following delegations and
[11:14] presentations.
[11:16] » Thank you very much. Discussion on that?
[11:19] Seeing none, all those in favor?
[11:21] Opposed? That's carried. And councelor
[11:24] use uh the amended agenda, please.
[11:28] myself.
[11:30] » Moved by myself, seconded by councelor
[11:32] Heleroo that the agenda for the August
[11:34] 10th, 2026 meeting of the count uh of
[11:37] the council of the corporation of the
[11:39] town of Ingresol be adopted as
[11:40] presented.
[11:42] » Presented or as amended?
[11:44] » As amended. Sorry.
[11:45] » Thank you. I thought that was uh
[11:47] discussion.
[11:49] All those in favor? Opposed? That's
[11:51] carried. Uh and uh disclosures of
[11:55] pecunary interest. Do any members have
[11:57] any disclosures?
[12:00] Seeing none, uh, consent consent agenda,
[12:03] councelor, please.
[12:05] » Thank you. Um, moved by myself,
[12:08] councelor Heleru, seconded by councel
[12:11] Boston's that the items contained in the
[12:13] August 10th, 2026 consent agenda be
[12:15] adopted as presented.
[12:17] » Thank you. Discussion.
[12:19] All those in favor?
[12:21] Opposed? That's carried. Um, council
[12:24] minutes. Councelor Vancouels, please.
[12:28] » Thank you. Moved by myself, seconded by
[12:30] Deputy Mayor Wilson, that the minutes
[12:31] from the July 13, 2026 regular meeting
[12:34] of council be adopted as presented.
[12:37] » Thank you. Discussion. All those in
[12:39] favor? Opposed? That's carried.
[12:44] Okay. I will turn it to Deputy Mayor
[12:46] Wilson, please.
[12:48] » Moved by myself, second by Councelor
[12:50] Bowman. that council do know do now go
[12:53] into a closed meeting at 6:01 p.m.
[12:56] pursuant to section 2392 of the
[12:59] municipal act 2001 as amended to discuss
[13:01] the following matters. One 2392B
[13:05] personal matters about an identifiable
[13:07] individual including municipal or local
[13:09] board employees and f advice that is
[13:12] subject to solicitor client privilege
[13:14] including communications necessary for
[13:16] that purpose. Taxi license appeal
[13:18] delegation. Thank you very much.
[13:20] Discussion.
[13:22] All those in favor? Opposed? That's
[13:25] carried. We'll now reconvene in the JC
[13:28] Herbert room, please. Thank you. Uh,
[26:44] reports and we'll start with T-023-26
[26:47] 2025 audit financial statements and
[26:50] surplus allocation. I'll turn that over
[26:52] to our treasur for introduction, please.
[26:54] » Um, thank you, Mr. Mayor. Um before I
[26:57] provide my overview of the financial
[27:00] statements, I would like to turn it over
[27:02] to our auditor who is online to present
[27:05] the 2025 auditor's report and then I
[27:08] will follow up with my presentation.
[27:11] » Thank you very much.
[27:12] » Uh sorry,
[27:14] this is Samantha uh Dextra from Millard
[27:18] um Charted Professional Accountants.
[27:22] » Welcome.
[27:25] » Thank you. Thanks, Ireina.
[27:28] Um, all right. So, good evening
[27:30] everyone. Um, so Mardz has completed
[27:33] the, uh, 20122 [snorts] audit again. Um,
[27:36] and I'll just highlight a few items from
[27:38] our report to council. Um, as well as in
[27:41] the actual audited financial statements.
[27:45] Um so in our report to the counselors um
[27:48] we have a copy of our uh full audit
[27:51] report uh that starts on uh page five of
[27:55] the PDF anyways um and it goes through
[27:58] that uh we have issued a clean
[28:00] unfalified
[28:02] audit opinion uh in all material
[28:04] respects uh that states that the
[28:08] financial statements are prepared in
[28:09] accordance with Canadian public sector
[28:12] accounting standards uh or PAB as we uh
[28:15] typically refer to them. Um and then
[28:17] there's also a copy of our full audit
[28:20] report in the beginning of the full
[28:22] financial statements. Um and just a
[28:25] couple items to note, there is a
[28:27] paragraph stating about that we've
[28:29] restated some of the 2024 comparative
[28:31] balances um which are detailed in note
[28:34] one to the financial statements. Um and
[28:38] we also do state the responsibilities of
[28:40] management uh to prepare the financial
[28:43] statements and our responsibilities as
[28:45] auditors to conduct our audit in
[28:48] accordance with Canadian accepted
[28:51] auditing standards.
[28:53] Uh so further in our report we also
[28:55] confirm our independence with the town
[28:59] um as we also issued at the beginning of
[29:01] the audit uh our letter confirming our
[29:04] independence. Um and then further into
[29:06] the report we provide a bit more details
[29:09] of our audit approach in our findings.
[29:11] Um so just to highlight there were no
[29:13] unadjusted misstatements that we
[29:15] discovered uh during the audit. Um and
[29:18] as part of the audit engagement so we
[29:20] possess an understanding of internal
[29:23] controls um and we did not discover any
[29:26] significant deficiencies in internal
[29:28] controls that um we need to report. Um,
[29:33] we do want to uh note that we've
[29:36] received excellent cooperation from the
[29:38] finance team and management um at the
[29:41] town and that there were no other
[29:44] significant issues to report um in terms
[29:47] of fraud, legal acts or any significant
[29:50] other items of those matters.
[29:53] Um and then at the end of our report,
[29:55] we've also highlighted some upcoming PAB
[29:58] standard changing changes that will
[30:01] impact future years.
[30:04] Um into the actual financial statements.
[30:08] Um so the consolidated financial
[30:10] statements of the town, they include the
[30:12] operations of the town. uh and they also
[30:15] include the Ingresal BIA and the uh
[30:18] Ingresol Rural Cemetery Board that was
[30:21] proportionately consolidated in at 87
[30:24] 12% as in past years.
[30:27] Um so just to highlight so this uh
[30:29] consolidated statement of financial
[30:31] position. So that includes includes
[30:34] financial assets um such as cash, taxes
[30:37] and accounts receivable uh land held for
[30:40] resale uh your general investments and
[30:43] also the town's investment in Earth
[30:45] Corporation. Um and just to highlight
[30:47] you will notice that there was an
[30:49] increase in the taxes receivable um that
[30:51] mainly related to one specific account
[30:54] and that was settled after Eren. Um and
[30:57] one other note of there was a decrease
[30:59] in the investments as there was a large
[31:01] GIC that matured uh in the year and was
[31:04] not reinvested. Um and also to note the
[31:07] investments are now being reported at
[31:09] fair value.
[31:11] Um in terms of the financial liabilities
[31:14] so they include your standard um amounts
[31:17] such as accounts payable, acured
[31:19] liabilities and deferred revenue um
[31:21] along with uh long-term debt. And there
[31:24] also some other liabilities such as the
[31:26] employee benefits liability. Uh so that
[31:29] includes the postemployment benefits. Um
[31:32] that is determined by an actuary
[31:34] valuation. Um and it's a PAB adjustment.
[31:37] Um and other PAB adjustments that come
[31:40] in are the boundary adjustment liability
[31:43] which we've seen for the last few years
[31:44] now and as well the asset retirement
[31:47] obligation liability that came in a
[31:49] couple years ago as well.
[31:52] Uh so at the end of the day um at the
[31:54] end of 2025 the town had net financial
[31:57] assets of approximately 14.4 million. Um
[32:01] and that fluctuation is further
[32:04] explained in detail in the statement of
[32:05] changes in net financial assets which is
[32:08] on page five.
[32:10] Uh and then finally at the bottom we
[32:12] have non-financial assets which is
[32:14] mainly tangible capital assets or TCA um
[32:18] for your expenditure your capital
[32:20] expenditures in the year uh less your
[32:22] accumulated amortization. Um so detailed
[32:25] breakdown of that is further described
[32:28] in note 9 on page 20. Um and the other
[32:31] non-financial assets include prepaid
[32:34] expenses and inventory.
[32:37] Um and then on the consolidated
[32:39] statement of operations um so your
[32:42] income statement for the year. So um
[32:45] general revenues include taxation uh
[32:48] user fees, service charges and transfers
[32:51] from federal and provincial governments
[32:53] uh as well as some other revenue
[32:55] sources. Um, one of the larger changes
[32:57] you'll see other revenues was down as
[32:59] 2024 included a one-time land sale um
[33:03] that was not applicable for 2025.
[33:07] And the expenses are presented um in
[33:10] this statement of operations by
[33:12] functional area. But in note 13, uh it
[33:15] goes into more detail through the
[33:17] segmented um breakdown that you can see
[33:20] the composition of the individual uh
[33:22] functional areas.
[33:24] Um and also similar to the past we have
[33:27] the budget column that presents um the
[33:30] budget in accordance with PAB. Um so it
[33:34] has been converted from the original
[33:35] balance budget to PAP compliant. Um and
[33:38] details of the conversion between those
[33:41] two are ine 14. Um so at the end of 2025
[33:46] uh the town had an annual surplus from
[33:49] operations of approximately uh 3.16
[33:52] million. Um and will talk a little bit
[33:55] more on some of those details. Uh we
[33:58] also have included this year a
[34:00] consolidated statement of remeasurement
[34:02] gains and losses uh which presents the
[34:05] changes in the market values of
[34:06] portfolio investments and uh following
[34:10] that are the detailed notes. Um so we
[34:12] just like to remind uh everyone that the
[34:15] notes are an important component of the
[34:17] financial statements and provide
[34:19] additional disclosures on the accounting
[34:22] policies used and also additional
[34:24] details on some of the uh amounts
[34:27] presented in the financial statements.
[34:30] Uh so finally I'd like to uh thank the
[34:34] town staff and finance team uh again for
[34:37] their assistance and cooperation uh as
[34:40] part of this year's audit. Again went
[34:42] smoothly. Um so thank you uh to
[34:45] management and thank you for your time.
[34:47] [snorts]
[34:48] » Thank you very much. Uh just before we
[34:50] go to Arena, are there any questions
[34:52] from uh council uh to the auditor?
[34:57] I have just one and I ask it every time
[34:59] is do you feel any need to meet with
[35:00] council uh in close session alone?
[35:06] » No, I don't have anything that I think
[35:08] needs to go in camera. Thank you.
[35:10] » Thank you. Um any further questions?
[35:14] I will turn it over to Ireina. Thank
[35:16] you.
[35:22] » Thank you. Um so I will just provide a
[35:26] little bit more detail on financial
[35:29] statements.
[35:30] So we as um you may remember back in May
[35:36] we I presented report um estimating the
[35:40] operating surplus at about $1.8 million.
[35:44] It has been confirmed uh the operating
[35:47] surplus in 1.8 8 um 1,862,000
[35:55] and it's based on the the cash um
[36:00] um modified um approval accounting
[36:03] basis. So it's we used it for to budget
[36:08] basically.
[36:10] So uh the u the key contributing factors
[36:13] were presented at that time in May in
[36:16] the report. So the the surplus hasn't
[36:19] changed ma much since May.
[36:22] Um so this uh surplus basically presents
[36:26] the difference between actual operating
[36:29] revenues and expenditures compared to
[36:32] the approved budget. The audit financial
[36:36] statements report a consolidated surplus
[36:39] of three million um $160,000.
[36:45] So the difference between the two
[36:47] figures is uh primarily due to the
[36:50] accounting adjustments required under
[36:52] the PAS the public sector accounting
[36:55] standards and that includes in uh
[36:57] reserve um uh transactions that
[37:01] principal payment amortization
[37:04] um any other non-cash uh related uh
[37:07] accounting items. So these adjustments
[37:11] uh provide a complete picture of the
[37:14] town's overall financial position
[37:17] uh but they do not represent additional
[37:20] available operating funds because there
[37:22] is a lot of non-cash related
[37:25] adjustments.
[37:26] So looking at um key financial
[37:29] highlights
[37:31] uh there were several positive uh
[37:34] financial outcomes in 2025.
[37:38] Uh the town experienced strong
[37:40] investment performance with investment
[37:43] income contributing positively to the
[37:46] year end uh results.
[37:49] Um
[37:51] uh we also maintain a very high
[37:53] liquidity position uh allowing us to
[37:57] continue funding operations and
[38:00] advancing our significant capital uh
[38:04] projects.
[38:05] So from financial sustainability
[38:08] perspective uh the town's financial net
[38:11] financial assets increased by
[38:13] approximately 1.9 million. Again it
[38:17] confirms that our liquidity is um um
[38:22] is very good. So the outstanding debt
[38:26] has decreased. Uh we did not issue any
[38:29] new debt in 2025.
[38:34] uh reserve reserves and reserve funds
[38:37] increased by approximately $1.4 million
[38:41] reaching a combined balance of
[38:44] approximately $27.4
[38:47] million.
[38:49] Uh we continue investing in our
[38:52] infrastructure
[38:54] um and community assets. During 2025,
[38:58] we invested uh a little bit over 5
[39:01] million in the tangible capital assets
[39:05] uh during the year.
[39:10] Uh so the town financial results all
[39:13] also reflect the impacts of continued
[39:16] growth and development. Uh we've
[39:18] experienced increased assessment,
[39:20] taxation revenues, investment income and
[39:24] economic uh uh activity contributed
[39:27] positively to the 2025 results.
[39:31] At the same time, the town continues
[39:34] experience increase increasing costs
[39:37] related to service delivery and
[39:39] infrastructure needs.
[39:43] So um to find to uh in closing uh staff
[39:48] is recommending allocating the operating
[39:52] surplus of $1,862,000
[39:57] to be transferred to the arena facility
[39:59] reserve to support the construction of
[40:02] the merc.
[40:04] This allocation will help um to reduce
[40:07] future financing
[40:09] and ensure that there are available
[40:11] funds generated so we can use it to to
[40:15] fund this project.
[40:18] An approval of the audited financial
[40:20] statements and the surplus allocation
[40:23] will conclude the 2025
[40:26] financial reporting process.
[40:29] And this concludes my uh presentation
[40:32] and I will be more than happy to answer
[40:35] any questions council may have.
[40:38] » Thank you very much. Uh questions from
[40:40] council on the report or the uh
[40:43] statements.
[40:46] Seeing none councelor please.
[40:50] Thank you. Moved by myself, councelor
[40:53] Hal by councilin Boston's
[40:58] that the council [clears throat] of the
[40:59] corporation of the town of Ingresol go
[41:00] into sorry.
[41:04] [snorts]
[41:05] Okay, we're going to do this again. Move
[41:08] on by myself, councelor by councelor Van
[41:11] Boston's that the council of the
[41:13] corporation of the town of Ingresol
[41:14] receive staff report C-029.
[41:17] Uh, sorry, counselor. I believe you're
[41:19] looking for resolution 17.
[41:20] » So, okay. So, this is
[41:23] because we we flipped
[41:25] » Yeah.
[41:26] » Sorry. Moved by myself, councelor Haler,
[41:28] seconded by Deputy Mayor Wilson, that
[41:30] the council of the corporation of the
[41:32] town of Ingresol receive staff report
[41:34] T-23-26
[41:36] as information and that the 2025 audited
[41:40] consolidated financial statements be
[41:42] received and approved and further that
[41:44] council approves 1.862 862
[41:47] um 1.862203.94
[41:52] operating surplus to be allocated to the
[41:54] arena facility reserve.
[41:57] » Thank you very much. Discussion
[42:00] » Uh councelor Hel please. I just want to
[42:03] say sometimes may we may not appreciate
[42:05] it but this on top
[42:08] on top of everything budgeting and
[42:11] allocating and just tracking makes
[42:13] auditing so easy and makes us kind of
[42:16] flow with the understanding and I can't
[42:17] believe that we've come to this kind of
[42:20] an amount that we can just transfer to
[42:22] the merc so just makes me excited.
[42:25] Thanks
[42:27] » Further discussion.
[42:29] Um
[42:30] when it comes to roles of council, this
[42:33] is one of our most important is
[42:35] financial oversight and uh the financial
[42:38] stability of of the organization. And so
[42:41] I think this is a positive report uh of
[42:43] the state of the uh the organization. Um
[42:47] we can see you know when a budget is the
[42:49] plan but the financial statements are
[42:51] the result. They're the they're at the
[42:53] end of the day that's that's what really
[42:55] uh matters is is what's happened. And
[42:57] certainly this is a is a positive uh
[43:00] outcome. Uh and so some people may say
[43:02] that well you've taxed this $1.8 million
[43:05] too much. Uh but that's not the case.
[43:08] These are uh these are funds that have
[43:10] come from unexpected uh better results.
[43:14] Uh and I think it speaks to what we have
[43:17] the the financial planning and and and
[43:19] the wisdom of our staff to be able to
[43:21] put into uh the plan to have reserves.
[43:25] Uh those high levels of reserves have
[43:27] paid dividends now uh with the the
[43:29] finances coming back. And with anything,
[43:32] what it really truly is is we'll be
[43:34] taxing residents less in the future. Uh
[43:37] $1.8 million is less $1.8 $.8 million in
[43:40] debt that we would have to do that way
[43:42] and pay the in um interest on. So that's
[43:45] a good thing. But the the main story in
[43:47] in there as well is also that uh the
[43:50] rest of the financial statements are
[43:52] very healthy. It's not uh um we have
[43:56] options going forward. Um there's a plan
[43:58] there and it's it's a it's a good
[44:00] healthy state. I know of looking at
[44:02] others around uh it's not always a it's
[44:05] not always a surplus. Uh, and then you
[44:07] have to figure out you actually have to
[44:08] take reserves out and then you really do
[44:11] have to replenish those by taxing
[44:12] people. So, this is a positive one. Um,
[44:15] and I I thank all the staff for um that
[44:18] have a part in that. And it's every
[44:20] single member of staff because when it
[44:21] comes to the budget and doing that,
[44:22] that's what really uh where it hits the
[44:24] road and this is a result of it is a
[44:26] good is a good story where we'll be able
[44:27] to um move forward with something a
[44:30] little bit less uh without being
[44:32] financially taxing. So appreciate that
[44:34] and I certainly support where the
[44:36] money's going.
[44:38] Further
[44:40] deliberation all those in favor opposed
[44:43] that's carried
[44:48] » And it was nice to start with treasury
[44:49] for once.
[44:51] [laughter]
[44:52] Now everybody's tired when
[44:56] » So now
[44:58] we will move into committee of
[45:00] adjustment and I will uh call upon
[45:03] councelor Haler please. Yes. Thank you.
[45:07] So now moved by myself
[45:10] uh let's see seven. Yes.
[45:13] Moved by myself councelor Harus seconded
[45:15] by council of vanquit and Boston's that
[45:17] the council of the corporation of the
[45:18] town of ingresol go into committee of
[45:20] adjustment meeting to consider the
[45:22] following minor variance application
[45:24] a02-26
[45:26] 85 temp street south applicant Dean
[45:29] Hanlong.
[45:32] » Thank you very much. Discussion.
[45:35] All those in favor? Opposed? That is
[45:38] carried.
[45:40] Okay.
[45:43] We are now in committee of adjustment.
[45:45] Um
[45:47] I didn't see any disclosure of pecuniary
[45:49] interest, but uh this report did anybody
[45:51] have a pecuniary interest on this item?
[45:53] Member any member? No. Seeing none, uh
[45:55] then I'll turn it over to Heather
[45:56] Sinclair for uh report on this. Thank
[45:58] you.
[45:59] » Thank you, Mr. Chair.
[46:02] The committee heard an application for
[46:04] minor variance in July to permit a
[46:06] reduction to the minimum required
[46:08] dwelling unit area from 37 square meters
[46:10] or 398 square ft to 19.9 m or 215 square
[46:16] ft as it applies to the special central
[46:19] commercial CC-1 zone to convert one of
[46:23] two existing apartments on the second
[46:25] floor on the building in the subject
[46:27] lands into two apartments being 19.9 9 m
[46:31] or 215 ft and 28.3 m or 305 ft in size
[46:38] which would result in a total of three
[46:39] apartment units on the second floor of
[46:41] the building on the property. The minor
[46:44] variance application also requested
[46:46] relief from the parking provisions of
[46:48] the zoning bylaw to exempt the proposed
[46:50] new dwelling unit from the parking space
[46:52] requirements which would estab which
[46:54] would require the establishment of an
[46:56] additional space on the subject lands.
[46:59] The property is located on the east side
[47:01] of Temp Street South, lying south of
[47:03] Charles Street East, and it contains an
[47:05] existing mixeduse building that has a
[47:07] commercial unit on the main floor with
[47:09] apartment units on the second and third
[47:11] floors. The subject lands do contain a
[47:14] parking area in the rear um which is
[47:17] accessed from Charles Street and the
[47:19] easterly portion of the property is
[47:21] located within the Upper Temps River
[47:23] Conservation Authorities's regulatory
[47:24] flood limit due to the proximity of the
[47:26] Hul Halls Creek drain.
[47:30] Planning staff have reviewed the
[47:31] application under the four tests of a
[47:33] minor variance. The property is
[47:35] designated as the central business
[47:37] district in the official plan which is
[47:39] intended for the full range of business,
[47:41] cultural, commercial, and residential
[47:43] uses. And it's the objective of the
[47:45] official plan in this designation to
[47:48] increase the residential population
[47:49] living within and in the vicinity of the
[47:52] central area.
[47:54] In order to promote this objective, the
[47:56] official plan does provide that town
[47:58] council is to permit medium and
[48:00] highdensity residential development
[48:01] through the central area to support
[48:04] residential intensification and the
[48:06] creation of new infill residential units
[48:09] through the development of appropriate
[48:11] zoning standards. So based on this, we
[48:13] are satisfied that the proposal meets
[48:15] the intent of the official plan for the
[48:17] central business district designation.
[48:20] The property as noted is zoned as
[48:23] special central commercial CC-1 zone in
[48:25] the zoning bylaw and this sight specific
[48:28] zoning was established in 1977 and
[48:30] permits all the standard uses in the CC
[48:33] zone which includes a wide range of
[48:35] commercial uses together with a range of
[48:37] residential uses uh which includes
[48:39] apartment buildings and dwelling units
[48:41] on the upper floors of existing
[48:43] commercial buildings.
[48:45] The special provision of the CC-1 zone
[48:48] states that dwelling units on the second
[48:50] floor of the building on the property
[48:53] are to have a minimum gross floor area
[48:55] of 37 m squared or 398 ft. And [snorts]
[48:59] it also permits 12 bachelor apartment
[49:02] units on the third floor of the subject
[49:04] lands provided that they have a minimum
[49:06] gross floor area of 18 1/2 square meters
[49:08] or 199 square ft.
[49:11] In this instance, the applicants are
[49:13] requesting a variance to the lot or the
[49:16] gross floor area of the second floor to
[49:18] facilitate the conversion of one of the
[49:20] two existing apartments into two
[49:22] apartments for three units in total.
[49:26] So, as noted, this existing sight
[49:28] specific provision established in 1977
[49:31] was essentially established to permit
[49:33] the development of the 12 units on the
[49:35] third floor. And the minimum gross floor
[49:37] area requirement that's tied to the
[49:39] second floor reference the standard
[49:41] gross floor area for apartment buildings
[49:43] at that time of 37 square meters or 400
[49:46] square ft. And this has essentially just
[49:48] been carried forward since that time and
[49:51] has never been updated.
[49:53] In 2024, the town did update their
[49:55] zoning bylaw to remove the minimum gross
[49:57] floor area requirements for dwelling
[49:59] units, instead leaving the minimum size
[50:02] requirements to the standards in the
[50:04] Ontario building code. So, given that we
[50:06] no longer regulate gross floor area
[50:08] requirements through zoning, planning
[50:10] staff are generally satisfied that the
[50:13] request to vary the minimum dwelling
[50:14] size to create the third unit in this
[50:16] instance can be considered appropriate.
[50:19] The building department has reviewed the
[50:21] proposal and they've reviewed the
[50:22] preliminary floor plans and they did not
[50:24] indicate any concerns with respect to
[50:26] the proposal from a building code
[50:28] perspective.
[50:29] So based on this, we're satisfied that
[50:31] the request for the third unit meets the
[50:34] intent of the bylaw. With regard to the
[50:36] parking variance, the town's clerk
[50:39] department has indicated that they would
[50:40] accept cash in loo for the parking
[50:42] requirements in accordance with the
[50:44] town's cashin and loo of parking bylaw.
[50:46] And we are recommending that this be a
[50:48] condition of approval for the variance.
[50:50] So subject to the condition of the
[50:52] payment of cash and loot, we're of the
[50:54] opinion that the proposal meets the
[50:55] intent of the bylaw. The UTRCA did
[50:58] comment that the lands were regulated.
[51:00] Um however, the proposed development
[51:02] would be outside of their area of
[51:04] concern. No other comments of concern
[51:06] were received from public agencies or
[51:08] neighboring property owners circulated
[51:10] and overall we're satisfied that the
[51:12] proposal does meet the four tests of a
[51:13] minor variance and can be supported
[51:15] subject to the condition for cash for
[51:18] cash payment for parking uh which is
[51:21] outlined in the report. Thank you.
[51:24] » Thank you very much. Do any members of
[51:25] the committee have uh any questions to
[51:27] the report?
[51:30] Seeing none, um I will call on member
[51:33] Vancouin Boston's please.
[51:40] » Thank you, chair. Um moved by myself, a
[51:43] member of Vancouin Boston, seconded by
[51:45] member mayor uh deputy, sorry, member
[51:48] Wilson. Got to take the deputy mayor
[51:50] right out. Sorry about that. uh that the
[51:52] town of Ingresol Committee of Adjustment
[51:54] receive planning report CP2024-244
[51:58] as information and that the Town of
[52:01] Ingresol Committee of Adjustment approve
[52:02] application file number A02-26
[52:06] submitted by Dean Hanland 85-93
[52:10] uh Tame's Holdings Inc. for lands
[52:14] described as parts 11 uh-12 block 37
[52:19] plan 279 in the town of Ingresol being
[52:22] municipally known as 85 Temp Street
[52:24] South as it relates to
[52:28] one relief from section 10.3.1.2.1
[52:32] 2.1 special central commercial CC-1 zone
[52:36] provisions to reduce the minimum
[52:38] required dwelling unit area from 37 m
[52:41] squared or 398.3
[52:45] um ft squared to 19.9 m squared or 215
[52:50] ft squared to convert one of the two
[52:54] existing apartments on the second floor
[52:56] into two apartments 19.9 m squared um or
[53:01] 215 15 ft squared and 28.3
[53:05] m squared or 305 ft squared in size for
[53:09] a total of three apartments on the
[53:11] second floor and two relief from table
[53:14] 5.19.2
[53:16] parking standards to exempt the proposed
[53:19] apartment dwelling from the parking
[53:21] provisions of table 5.19.2
[53:25] subject to the following condition. one
[53:28] that the applicant shall enter into an
[53:30] agreement with respect to the payment of
[53:32] cash in lie of parking with the town to
[53:35] the satisfaction of the town of Ingresol
[53:37] as the proposed variances are considered
[53:40] to be one minor variances from the
[53:42] provisions of the town of Ingresol
[53:45] zoning bylaw 04-4160
[53:48] two desirable for the appropriate
[53:50] development or use of the land and three
[53:53] in keeping with the general intent and
[53:55] purpose of the town of Ingresol zoning
[53:57] County bylaw number 04-4160
[54:00] and four in keeping with the general
[54:02] intent and purpose of the county
[54:04] official plan.
[54:06] » Thank you very much. Discussion.
[54:11] » Councelor Heroo, please.
[54:14] » Thank you through your mayor. This is
[54:15] one of those nice ones where we see the
[54:18] provincial plan statement forcing us to
[54:19] do certain things and um I just wondered
[54:21] is there a timeline for this or are they
[54:24] ready to go for it right away?
[54:28] uh through you, Mr. Chair. Uh my
[54:30] understanding is the applicants have
[54:32] tried to apply for a building permit. Um
[54:35] so which leads me to believe that they
[54:36] are intending to move forward uh with it
[54:39] right away. Um but there is no there's
[54:42] no sunset clause on the variance. So
[54:44] this um this approval would essentially
[54:47] apply in perpetuity. Um and there would
[54:49] be no um enforcement to make them um
[54:54] establish that third unit. um
[54:56] immediately.
[54:59] » Uh further discussion?
[55:03] Uh no, I think this is this is good.
[55:05] It's been uh it been vetted to make sure
[55:06] that it's safe, but uh also aligns with
[55:09] the report we're going to see later on
[55:10] our CIP program, which one of those is
[55:13] to encourage units within downtown core.
[55:14] So, it's good that that's uh aligning as
[55:17] well. And maybe that can that CIP
[55:19] program can be as of use to the
[55:20] applicants.
[55:22] Further discussion? All those in favor?
[55:24] opposed. That's carried.
[55:29] And I will call upon uh member Wilson,
[55:33] please.
[55:34] » Moved by myself, seconded by member
[55:36] Bowman, that this committee of
[55:37] adjustment meeting now be adjourned and
[55:39] that the August 10th, 2026 regular
[55:42] meeting of council come back into order.
[55:44] » Thank you. Discussion. All those in
[55:46] favor? Opposed? That's carried.
[55:55] Okay, we're back as uh town council um
[55:58] and we will go to our next planning
[56:01] matter which is uh CP 2026250
[56:06] extension to draft plan approval uh
[56:08] approved plan of subdivision. Uh and
[56:10] we'll go back to um planner Sinclair,
[56:13] please.
[56:14] » Thanks your worship.
[56:16] The county has received a request to
[56:18] extend approval of a residential draft
[56:20] plan of subdivision which is scheduled
[56:22] to lapse in October of this year. The
[56:25] initial subdivision approval was granted
[56:27] in December of 2021 and was approved for
[56:31] a two-year extension in October of 2024.
[56:34] The draft plan of subdivisions located
[56:36] on the northeast corner of Holcraftoft
[56:38] Street and Wanom Street as shown on
[56:41] plate one of the staff report. And it
[56:43] proposes the creation of seven lots for
[56:46] single detached dwellings with frontage
[56:48] on Wanom Street and five lots for semi-
[56:51] detached dwellings with frontage on
[56:52] Holcraftoft Street as well as two blocks
[56:55] that would remain as open space.
[56:58] Planning staff are generally satisfied
[57:00] that the applicant is actively
[57:02] continuing to work through their
[57:04] conditions of draft approval with town
[57:05] and county staff as well as staff from
[57:07] the upper temps River Conservation
[57:09] Authority. And at this time, uh,
[57:11] services have been installed for the,
[57:14] uh, proposed lots along Wanom Street. No
[57:17] comments of concern were received from
[57:19] any of the public agencies that were
[57:20] circulated. And overall, we are
[57:22] satisfied that the request for extension
[57:24] to draft plan will continue to comply
[57:26] with the relevant policies of the
[57:28] provincial planning statement and the
[57:30] county's official plan with respect to
[57:32] infill development. And we are
[57:34] recommending that council support a
[57:36] two-year extension to the draft plan.
[57:39] Thank you very much. Questions of the
[57:41] report?
[57:44] Seeing none, uh, councelor Bowman,
[57:45] please.
[57:47] » Thank you, Mr. Mayor. Moved by myself,
[57:48] councelor Bowman, seconded by councelor
[57:50] use that the council of the corporation
[57:52] of town of Ingresil receive planning
[57:54] report CP2026-250
[57:58] as information at the the council of the
[58:01] corporation of the town of Ingresil.
[58:03] Advise count county of Oxford that the
[58:05] town supports the 2-year extension of
[58:08] draft proposal or approval for the plan
[58:10] of subdivision file SP or SB21-01-6
[58:16] as submitted by Reeves Land Corporation
[58:19] for the lands described as part parks
[58:22] lots 6A 8A block 30 plan 279 being
[58:27] municipally known as 90 Halcraftoft
[58:29] Street in ingresol.
[58:32] Thank you very much. Discussion.
[58:36] The only thing I'll say is that uh yeah,
[58:39] there was they they
[58:42] obviously they had to wait for
[58:43] servicing. Uh but in general uh these
[58:46] are going to be tougher to come by. Um
[58:48] um certainly my view is is that we need
[58:51] to uh crack down on speculation and if
[58:54] people are not moving forward with it uh
[58:55] certainly those allocations uh of of
[58:58] water waste water and all the approvals
[59:00] needs to be move forward and uh
[59:02] hopefully we'll see that here. Um
[59:06] but uh now there's servicing and
[59:07] everything else there that's should be
[59:09] able to so
[59:11] further discussion. All in favor?
[59:14] Opposed? That's carried.
[59:18] » [clears throat]
[59:20] » We will go to
[59:26] if I turn my microphone on
[59:28] C-028-26
[59:30] the lease agreement for trails located
[59:32] on Kuanas owned property. Uh Mr. Grace
[59:35] [clears throat]
[59:36] » Council will recall that uh this is an
[59:38] agreement we have with Kuanas in order
[59:40] to expedite the trail usage on this
[59:42] particular property. This particular
[59:44] trail has recently been paved and
[59:47] signage is intended to go up shortly. Uh
[59:50] the group has asked for some amendments
[59:52] to the lease and so we have considered
[59:53] those and I'll let the clerk go through
[59:55] those details.
[59:58] » Thank you. Uh so as Michael said, we're
[1:00:00] just seeking council's approval to amend
[1:00:02] the operational agreement between the
[1:00:04] Ingresol Quanis Club and the town of
[1:00:06] Ingresol uh to provide the Kuanas Club
[1:00:08] with compensation uh annual compensation
[1:00:10] for the public trail established on the
[1:00:12] Quanzone lands. Um so the the club
[1:00:16] recently approached the town regarding
[1:00:18] the property taxes it continues to pay
[1:00:20] on the lands. uh staff discussed several
[1:00:22] options with the club, including
[1:00:24] transferring ownership of the lands to
[1:00:26] the town or having the club apply
[1:00:27] annually through the community
[1:00:29] development grant program for a rebate
[1:00:30] of the municipal portion of the property
[1:00:32] taxes. Uh the club indicated their
[1:00:34] preference is to retain ownership of the
[1:00:36] lands and as a result staff are
[1:00:38] proposing an amendment to the existing
[1:00:40] lease uh to provide annual compensation
[1:00:42] to the club equivalent to the municipal
[1:00:44] portion of the property taxes. So for
[1:00:46] 2026,
[1:00:48] um the town's portion of property taxes
[1:00:51] is approximately $1,200 out of the
[1:00:53] approximately 2,000 in total property
[1:00:55] taxes. So that doesn't include the
[1:00:56] county portion or the schoolboard
[1:00:58] portion. Uh the advantage of providing
[1:01:01] compensation through the lease rather
[1:01:02] than community development grant program
[1:01:04] is predictability for the town and also
[1:01:06] for the Quantis Club as uh community
[1:01:09] development grant applications are
[1:01:10] subject to council approval annually
[1:01:12] through the budget deliberation process.
[1:01:14] Uh so the proposed compensation terms do
[1:01:18] represent an unbudgeted amount for 2026.
[1:01:21] So we are proposing if council approves
[1:01:23] this amendment that it comes into force
[1:01:25] for 2027 but otherwise happy to answer
[1:01:28] questions.
[1:01:31] » Councelor please.
[1:01:33] » Thank you. The question I have is so
[1:01:36] usually we get Kanis coming for those
[1:01:39] grants at the end of the year. I'm
[1:01:41] wondering is this a stable thing that
[1:01:43] makes more sense to have them
[1:01:45] automatically get every year and then
[1:01:47] they don't have to come for those or do
[1:01:49] they still have the option of coming if
[1:01:50] they need money for something else?
[1:01:53] » So to answer your question um yeah for
[1:01:56] predictability purposes for the town and
[1:01:58] also for the Kuanas Club uh we have
[1:02:00] recommended amending the lease agreement
[1:02:02] so that they don't have to pursue a
[1:02:04] grant um through through the community
[1:02:07] development grant program. uh if they
[1:02:09] were to apply it wouldn't mean that they
[1:02:10] couldn't apply for any other grants.
[1:02:12] There's uh multiple grant application
[1:02:14] categories. Um but because we have this
[1:02:17] agreement in place um it the trails are
[1:02:20] now established um we thought it would
[1:02:22] be appropriate to bring this to council
[1:02:23] for your consideration.
[1:02:27] » Thank you. Any further questions?
[1:02:30] » Seeing none uh
[1:02:33] council use please.
[1:02:35] Thank you mayor. Moved by myself,
[1:02:38] councelor Yu, seconded by councelor
[1:02:39] Heleru, that the council of the
[1:02:41] corporation of the town of Ingresol
[1:02:43] receive staff report C-028-26's
[1:02:46] information and that council approve an
[1:02:49] amendment to the Kuanas trail lease
[1:02:51] agreement to establish annual lease
[1:02:53] compensation equal to the municipal
[1:02:55] portion of property taxes for the lands
[1:02:58] associated with pin 001590323
[1:03:04] and further that the mayor and clerk be
[1:03:06] author authorized to execute an amending
[1:03:09] agreement attached to report C-028-26.
[1:03:16] » Thank you very much. Discussion.
[1:03:18] Just have one question of clarification.
[1:03:20] Uh um is it just for the $1,200 or is it
[1:03:25] for the full property taxes of 2,000 on
[1:03:28] the property?
[1:03:29] » It would just be for the municipal
[1:03:30] portion that we would write off. So just
[1:03:32] the 1200 the anchor sal specific portion
[1:03:34] » And follow up the uh club is aware of
[1:03:37] that and they're in agreeance
[1:03:38] » Correct.
[1:03:39] » Okay perfect
[1:03:41] further discussion.
[1:03:44] » I think this is a win-win. I had the
[1:03:46] opportunity to to walk the trail the
[1:03:47] other night and I think it's a it's a
[1:03:49] great thing win for a community where
[1:03:50] it's you know uh takes some liability
[1:03:53] off of them and puts it uh to public
[1:03:55] use. So, it's pretty cool partnership
[1:03:57] that way. And I think that's a pretty
[1:03:58] fair price for uh it's about $100 a
[1:04:01] month, so it's pretty good.
[1:04:04] All those in favor? Opposed? That's
[1:04:07] carried.
[1:04:12] Okay, that takes us down to uh the joint
[1:04:15] audit compliance committee and I will
[1:04:17] turn that over to the clerk, please.
[1:04:19] » Thank you. Uh this report was authored
[1:04:22] by the deputy clerk uh but she's asked
[1:04:24] me to just present. It's an election
[1:04:26] housekeeping item. Uh so we are seeking
[1:04:28] council approval for the town of
[1:04:30] Ingresol to continue participating in
[1:04:32] the joint compliance audit committee
[1:04:33] which will serve all lower tier
[1:04:35] municipalities in Oxford County. Uh and
[1:04:37] further to appoint members to the
[1:04:39] committee for the 2026 2030 term of
[1:04:42] council. So the municipal actions act
[1:04:44] requires every municipality to establish
[1:04:46] a joint compliance audit committee
[1:04:48] before October 1st of an election year.
[1:04:50] Uh since 2010, the town of Angresol has
[1:04:53] met this requirement through the joint
[1:04:54] compliance audit committee with the
[1:04:56] other lower tier municipalities in
[1:04:58] Oxford County. So this joint approach
[1:05:00] allows the municipalities to share
[1:05:01] recruitment and administrative costs
[1:05:03] while providing access to a broader pool
[1:05:05] of qualified candidates and it's worked
[1:05:07] very well for us in the past. Uh the
[1:05:09] Oxford County clerks recently conducted
[1:05:11] joint recruitment process and are
[1:05:13] recommending the appointment of six
[1:05:14] members to the committee. Four of whom
[1:05:16] are returning uh for or who are
[1:05:19] returning from this current term and two
[1:05:21] new members with backgrounds in
[1:05:22] municipal administration, law and
[1:05:24] accounting and auditing. Uh the bylaw
[1:05:27] attached to this report establishes the
[1:05:29] committee and adopts its terms of
[1:05:30] reference and rules of procedure and
[1:05:32] staff are recommending that uh council
[1:05:34] does approve the town's continued
[1:05:36] participation in the committee and the
[1:05:38] appointment of those members listed.
[1:05:40] Happy to answer questions.
[1:05:42] » Thank you very much. Questions of the
[1:05:43] report council use please.
[1:05:46] » Thank you mayor. Through you to the
[1:05:47] clerk. Um so I see they have a predium
[1:05:50] of $150. Is that per meeting or per day
[1:05:54] per how is that how's that working out?
[1:05:57] » So that would be per meeting. There will
[1:05:59] be a perdem paid for the mandatory
[1:06:01] training that we will require the
[1:06:03] members to participate in and like an
[1:06:05] orientation session. Aside from that,
[1:06:07] there'll be no costs incurred unless
[1:06:08] there is a compliance audit requirement
[1:06:10] for the town. So each municipality uh
[1:06:13] incurs that $150 per DM for their
[1:06:16] members if there is a compliance audit
[1:06:18] within that municipality.
[1:06:22] Further questions?
[1:06:24] See none. Councelor Hillary, please.
[1:06:27] » Thank you.
[1:06:30] moved by myself uh councelor Heler is
[1:06:32] seconded by councelor Van Boston's that
[1:06:35] the
[1:06:37] town of Ingresol that the corporation of
[1:06:39] the town of Ingresol receive staff
[1:06:40] report C-02926
[1:06:43] as information and that council approve
[1:06:45] participation in the joint compliance
[1:06:47] audit committee for the 2026 to 2030
[1:06:50] term and that council appoint the
[1:06:52] following individuals to serve on the
[1:06:54] joint compliance audit committee for the
[1:06:56] 2026 to 2030 term. David Morris, Carol
[1:07:00] Simmons, Keith Rying, Reebling,
[1:07:04] Christine Scringmore,
[1:07:06] Springore, apologize if I said that
[1:07:09] wrong, David uh Nusco, and Kyle Krueger,
[1:07:13] and that the bylaw attached to the
[1:07:15] report C-02926
[1:07:18] being bylaw to establish the joint
[1:07:20] compliance audit committee terms of
[1:07:22] reference for the 2026 20 to 2030 term
[1:07:25] be adopted by council.
[1:07:28] Thank you very much. Discussion.
[1:07:30] Oh, oh, sorry,
[1:07:33] » Councelor.
[1:07:34] » Yeah, I I just I wasn't very aware of
[1:07:37] how this came about in the first place,
[1:07:38] but it's just really nice to see that
[1:07:40] this is um something that is in place
[1:07:43] and to see the kind of candidates. I
[1:07:45] mean, the quality of of candidates on
[1:07:48] here uh just makes us feel like, yeah,
[1:07:50] this is we're in good hands from the
[1:07:52] auditor to this kind of committee. I
[1:07:53] think that's an amazing thing to keep us
[1:07:55] all doing public service awesomely.
[1:07:57] Thank you.
[1:07:59] » Excellent. Any further discussion?
[1:08:02] All those in favor? Opposed? That's
[1:08:05] carried.
[1:08:08] » Okay, that takes us down to um community
[1:08:12] improvement plan uh ED 013-26.
[1:08:17] We'll turn that over to our economic
[1:08:18] development officer, director, sorry.
[1:08:21] » Thank you, worship. Uh the CIP has
[1:08:22] served the town well for the past 9
[1:08:24] years. However, there's been much
[1:08:25] progress in that time and uh this report
[1:08:28] is to propose updates that are required.
[1:08:31] Uh this report looks at to update the
[1:08:33] CIP to incorporate recommendations from
[1:08:35] the strategic plan, the downtown
[1:08:37] enhancement plan and the health
[1:08:38] strategy. It will al also authorize the
[1:08:40] mayor and clerk to enter into an
[1:08:42] agreement with SWAKs to extend the tax
[1:08:44] increment equivalent grants to the
[1:08:46] boundary adjustment lands to continue to
[1:08:47] attract industry. Uh there I will note
[1:08:50] there was one minor typo in the report.
[1:08:53] I referenced ED-00002
[1:08:56] as the as
[1:09:00] a report that uh was prior to this. It
[1:09:03] was ED-004.
[1:09:05] However, the substance of the report
[1:09:06] wasn't compromised, I don't believe. So
[1:09:08] I'm happy to answer any of council's
[1:09:10] questions on the report and
[1:09:11] recommendations.
[1:09:14] » Thank you very much. Uh questions of the
[1:09:15] report.
[1:09:18] Uh, councelor use, please.
[1:09:22] » Um,
[1:09:23] it's actually I I guess statements as
[1:09:25] opposed to uh to questions. Um, it's
[1:09:28] good to see that we're updating this,
[1:09:29] keeping a breast of what's going on out
[1:09:32] there within the community. It's great
[1:09:33] that we're utilizing the U
[1:09:37] community health uh report as well as
[1:09:39] the uh downtown enhancement plan that we
[1:09:42] paid for and we are garnishing
[1:09:44] information from that and using the
[1:09:46] direction and suggestions from those to
[1:09:50] uh tailor
[1:09:52] this moving forward, you know, to be
[1:09:54] more beneficial to m uh the businesses
[1:09:57] within the municipality.
[1:09:59] And thank you
[1:10:03] questions of the report.
[1:10:06] Uh, seeing not, I'll call on councelor
[1:10:08] Vancou's, please.
[1:10:10] Thank you, Mr. Mayor. Moved by myself,
[1:10:12] seconded by Deputy Mayor Wilson, that
[1:10:14] council direct staff to implement the
[1:10:16] additional amendments proposed to
[1:10:18] appendex two of the town's community
[1:10:20] improvement plan.
[1:10:23] » Okay. Uh, thank you very much.
[1:10:25] Discussion.
[1:10:29] Um what I'll say is like uh we've had a
[1:10:32] I got to thank our our neighbors in in
[1:10:34] Southwest Oxford. Uh we've built up a
[1:10:37] very good relationship uh through the
[1:10:39] boundary adjustment process and and
[1:10:41] going forward. And so uh the good thing
[1:10:43] is we can go to them with any uh
[1:10:44] conversation whether they agree or not.
[1:10:46] But certainly uh they see the benefits
[1:10:49] of why they entered it into the boundary
[1:10:51] adjustment agreement and giving this
[1:10:53] tool to be able to expand to that that
[1:10:55] area to that uh and agree to their
[1:10:57] portion will will benefit them as well.
[1:10:59] So uh they were uh were the willing and
[1:11:02] uh um to do that and to enter in that
[1:11:05] agreement. So that's a good thing. Um it
[1:11:07] helps us in what we need to do and and
[1:11:09] helps them. So strengthens that
[1:11:11] partnership and the benefits of that uh
[1:11:13] that relationship as well. So
[1:11:16] any further discussion?
[1:11:19] All those in favor? Opposed? That's
[1:11:21] carried. And then there's a second
[1:11:23] portion to this which uh
[1:11:28] it was just to separate the the first
[1:11:29] part which is the expansion and then uh
[1:11:31] the other items that are in there. So
[1:11:33] Deputy Mayor Wilson, please. moved by
[1:11:36] myself, seconded by councelor Bowman,
[1:11:38] that council receive report ED-13-26
[1:11:41] as information and that council approve
[1:11:43] the amendments to appendix one of the
[1:11:45] town's community improvement plan CIP to
[1:11:48] amend the map of the CIP area to
[1:11:51] identify the central area and reflect
[1:11:53] the current town boundary for relevant
[1:11:55] programs contained in the CIP. [snorts]
[1:11:57] and further that council approve the
[1:11:59] amendments to the tax increment
[1:12:01] equivalent grant program contained in
[1:12:03] appendix 2 to a 5-year step- down
[1:12:06] schedule for industrial investments
[1:12:08] within the town boundary and further
[1:12:10] that the mayor and clerk be authorized
[1:12:12] to execute the agreement with the
[1:12:14] township of southwest Oxford to match
[1:12:16] these incentives on boundary adjustment
[1:12:18] lands as attached to the staff report.
[1:12:22] Thank you very much. And I apologize. Uh
[1:12:25] the the things are switched.
[1:12:29] So no, no, no, no, you're good. Uh the
[1:12:31] resolutions are switched. So that's why
[1:12:33] uh yeah. So uh again, this was supposed
[1:12:36] to be for number one and the other one's
[1:12:37] for number two. So if there's any
[1:12:38] confusion, it's on me. So I apologize
[1:12:40] for that. Uh discussion.
[1:12:44] I repeat the statements I said earlier.
[1:12:46] Uh, and what I'll say is on this one is
[1:12:48] is that again I uh appreciate the the
[1:12:51] feedback that we received over the time
[1:12:52] and that staff have looked into that to
[1:12:54] try to update those to make them uh
[1:12:56] people take advantage of them. Uh
[1:12:58] certainly uh um I have personally taken
[1:13:01] advantage of them which I've I've
[1:13:02] cleared and and that and it does make a
[1:13:05] difference. When we first did these, we
[1:13:07] didn't know about that interest rates
[1:13:08] were low. Uh, and certainly how big of
[1:13:12] advantage was it to have zero like to to
[1:13:14] get that 0% uh loan and then have that
[1:13:17] come back to uh the grant. But as
[1:13:19] interest rates rose, uh, you know, that
[1:13:22] became a better and better deal and
[1:13:23] we've seen a lot of, uh, people take
[1:13:25] advantage of that in the downtown core
[1:13:27] with their buildings and it's it's
[1:13:28] certainly approved. But again, uh, you
[1:13:31] know, to keep that going then we'll be
[1:13:33] able to have better that way. and again
[1:13:35] try to get those things done that uh
[1:13:36] were part of that program uh and maybe
[1:13:39] get rid of some of the ones that haven't
[1:13:41] haven't fixed. So further discussion
[1:13:45] all those in favor opposed that is
[1:13:48] carried.
[1:13:51] All right, that does conclude that. Um
[1:13:55] so I will go to uh Mr. Grace for OP01526
[1:14:01] for our village on Clare Creek. Thank
[1:14:03] you. As our director of infrastructure
[1:14:05] and development is away, I'll take this
[1:14:07] one today. Uh, as council's aware,
[1:14:09] sometimes developers are not quite at
[1:14:11] the process to have their subdivision
[1:14:12] agreement approved and so they would
[1:14:15] like to capitalize on the weather and to
[1:14:17] doing construction. So, they enter into
[1:14:19] a pre-ervicing agreement. Whenever they
[1:14:21] enter into this kind of agreement, it is
[1:14:24] at their own risk, but they are trying
[1:14:26] to build it to the standard that will
[1:14:27] eventually be adopted. So, they have to
[1:14:29] comply with that. One of the main ways
[1:14:31] that we ensure that they are in
[1:14:32] compliance is to take a large amount of
[1:14:35] security for this. And this individual,
[1:14:37] this particular pre-service agreement
[1:14:40] has a large number attached to it for
[1:14:42] security. Uh because they are willing to
[1:14:44] do that, staff are willing to agree to
[1:14:46] the pre-ervicing agreement and so we're
[1:14:48] recommending that council adopt that.
[1:14:51] » Thanks very much. Uh questions of the
[1:14:53] report.
[1:14:55] See none, councelor Bowman, please.
[1:14:58] » Thank you, mayor. Moved by myself,
[1:15:00] councelor Bowman, seconded by councelor
[1:15:01] use that the council of the corporation
[1:15:03] of the town of receive staff report op-1
[1:15:07] or 015-26's
[1:15:09] information and that the council of the
[1:15:11] corporation of the town of authorized
[1:15:14] the mayor and clerk to enter into a
[1:15:16] pre-servicing agreement with Fair
[1:15:18] Village on Clark Creek Incorporated upon
[1:15:21] receipt of all outstanding documents,
[1:15:24] securities, fees, and any other
[1:15:26] remaining requirements to permit install
[1:15:28] Installation of underground services and
[1:15:30] roadway infrastructure for phase one in
[1:15:33] relation to the draft plan approved
[1:15:35] subdivision SB21-17-6
[1:15:39] Frera Village on Clark or Clare Creek
[1:15:42] Moffett Avenue subdivision.
[1:15:46] » Thank you very much discussion.
[1:15:49] I certainly have no problem with this.
[1:15:51] I'm still confused as to where Clare
[1:15:52] Creek is. Uh but hey, you can name
[1:15:55] things what you want. So further
[1:15:57] discussion all those in favor opposed
[1:16:01] that's carried.
[1:16:04] Um and with that we've uh we'll go down
[1:16:08] to our other treasury report which is
[1:16:09] T00 022-26
[1:16:12] uh the operating budget variance.
[1:16:16] » Thank you Mr. Mayor.
[1:16:17] Uh this is to provide council with an
[1:16:20] overview of the town's financial
[1:16:22] position and capital project uh progress
[1:16:26] for the first six months of 2026.
[1:16:30] Uh so as of June 30th, 2026, the town is
[1:16:35] reporting a net favorable variance of
[1:16:38] approximately 200 223,000
[1:16:43] um compared to budget. uh this uh
[1:16:47] favorable position uh is the result of a
[1:16:50] combination of stronger than budgeted
[1:16:55] revenues and lower than budgeted
[1:16:57] expenses.
[1:16:59] So overall revenues are trending
[1:17:02] approximately $123,000
[1:17:05] above budget while expenses are
[1:17:08] approximately $99,000
[1:17:11] below budget.
[1:17:13] Uh so several revenue categories
[1:17:17] are performing positively. So membership
[1:17:20] revenues at the Victoria Park Community
[1:17:23] Center continue to exceed expectations
[1:17:27] uh due to stronger than anticipated
[1:17:29] enrollment.
[1:17:31] uh user fees. Um revenues also trending
[1:17:36] uh over budget uh with increased
[1:17:38] revenues from areas such as um marriage
[1:17:42] licenses,
[1:17:43] civil wedding ceremonies, parking
[1:17:46] permits, duck certificates, uh summer
[1:17:49] camps, and also some um programming uh
[1:17:54] aquatics programming as well.
[1:17:58] And we also were able to recover some uh
[1:18:02] HSD from the government
[1:18:05] uh for the Clark Road Industrial Park uh
[1:18:08] servicing. And uh another uh contributor
[1:18:12] is a new um fee introduced by the
[1:18:15] engineering department
[1:18:18] uh for the review of subdivision
[1:18:20] agreements.
[1:18:23] Um the interest revenues are also
[1:18:25] trending over budget
[1:18:28] um
[1:18:30] mainly due to the higher than projected
[1:18:32] interest on the overdue taxes.
[1:18:36] Uh there are some areas currently below
[1:18:38] budget. So that includes permit revenues
[1:18:42] and supplementary taxation.
[1:18:44] uh permit building permit revenues are
[1:18:47] lower due to slower than anticipated
[1:18:50] industrial construction
[1:18:52] and supplementary taxation has been
[1:18:55] delayed due to some uh system transition
[1:18:58] that EMPAC is currently uh undergoes. So
[1:19:01] we're expecting that supplementary
[1:19:03] taxation is um will improve as um um as
[1:19:09] they complete the transition.
[1:19:11] So looking at expenses
[1:19:14] um as I mentioned uh they are trending
[1:19:17] favorably. Uh however there are some
[1:19:20] areas where costs are exceeding the
[1:19:23] budget. Um so that would relate to
[1:19:27] winter maintenance uh activities and
[1:19:30] also professional fees as they relate to
[1:19:33] planning
[1:19:35] um legal matters and also higher uh uh
[1:19:39] contracted services associated with
[1:19:42] paratransit
[1:19:43] um services.
[1:19:45] So other um areas such as utilities,
[1:19:49] operating expenditures, program costs
[1:19:53] um the variances are primarily time uh
[1:19:57] timing related and we'll um and we will
[1:20:00] continue monitor them. So looking at the
[1:20:04] capital program uh the town is um
[1:20:07] managing
[1:20:09] uh 60 um uh projects this year. So out
[1:20:14] of the 66
[1:20:16] projects have been completed,
[1:20:19] 31 projects are currently in progress,
[1:20:23] 13 projects have not yet started and 10
[1:20:26] projects have been awarded but work as
[1:20:29] of June 30th. So things have changed
[1:20:31] since uh uh have been awarded.
[1:20:34] » Uh just uh we do have a separate report
[1:20:37] for that one for the capital program. Is
[1:20:40] that the one you're speaking to now?
[1:20:41] that the separate report is for 2025.
[1:20:46] » This is 2026.
[1:20:48] » Thank you very much. I just didn't
[1:20:49] » A little reversed.
[1:20:50] » Yeah, thank you.
[1:20:50] » Story is quite similar though. You
[1:20:52] [laughter]
[1:20:53] » My bad. I just didn't want to get ahead.
[1:20:55] » It's not going to be as long. Um so
[1:20:57] there are no um projects that identified
[1:21:01] on hold or delayed in 2026.
[1:21:05] So and of course the main pro the major
[1:21:07] project would be in merc construction of
[1:21:10] the multi-use recreational center and
[1:21:13] the project is advancing construction
[1:21:16] activities and also um internal land
[1:21:20] servicing is being underway.
[1:21:23] Um, so we have the construction budget
[1:21:26] for 2026 of almost $23 million
[1:21:31] and as of June 30th we spent only
[1:21:34] 824,000
[1:21:36] but the main activities has just have
[1:21:39] just begun.
[1:21:41] So overall the town remains a stable
[1:21:44] financial position
[1:21:46] um at the mid midpoint of the year and
[1:21:51] um
[1:21:53] we'll be more than happy to answer any
[1:21:55] questions council may have.
[1:21:57] » Thank you very much and I apologize for
[1:21:59] that. Um councelor Her please.
[1:22:02] » Um I'm glad you finished with the um 800
[1:22:06] and something thousand versus the
[1:22:08] budgeted amount. The question I have is
[1:22:10] there's a lot of um projects here that
[1:22:13] are in progress, but I see that the
[1:22:15] budget is very it's quite high and then
[1:22:18] the expenses are quite low. Is it
[1:22:20] because of the season we're in and most
[1:22:21] of it will be spent towards the end of
[1:22:23] the year because there's no percentage
[1:22:26] of progress here. I don't know if it's
[1:22:27] up to halfway finished or just starting
[1:22:30] for it to be such a significant gap in
[1:22:33] August for something that we've budgeted
[1:22:35] for. So I just want to
[1:22:38] » Um well each project will have to be
[1:22:40] reviewed individually. So, but overall
[1:22:43] um I know that some of the projects
[1:22:47] tended came under budget. So, that could
[1:22:50] be a contributing factor, but a lot of
[1:22:52] the activity is in the middle like we
[1:22:55] are in the midst of construction and
[1:22:57] typically invoices come once the
[1:23:00] project's complete and we we tend to see
[1:23:03] them at the yeah the end of the year.
[1:23:08] » I just I was going to say something
[1:23:10] similar. A lot is due to seasonality,
[1:23:11] but we have had good success with
[1:23:14] tendering uh because of the timing when
[1:23:16] council approves the capital budget. We
[1:23:18] have had good success with going out
[1:23:20] early and getting our tenders in. So,
[1:23:21] that bodess well for us, but we never
[1:23:23] really know when the uh these types of
[1:23:25] capital projects until the end of the
[1:23:27] season because a lot of those bills do
[1:23:28] tend to come in towards the end. So, at
[1:23:30] this point, always halfway through the
[1:23:32] year, it's a little hard to read, but
[1:23:35] has done the best job she can to say,
[1:23:36] "Here's where we're at. [clears throat]
[1:23:40] And just to add, sorry, uh none of the
[1:23:43] projects have been identified as as a
[1:23:46] risk at at risk of running over budget.
[1:23:50] » Yeah.
[1:23:53] » Any further council use please?
[1:23:55] » Thank you. Through you. Um are any of
[1:23:59] these um projects in
[1:24:03] possibility that they will be carried
[1:24:05] over into 2027?
[1:24:08] Well, a number of them will be uh a
[1:24:11] multi-year pro uh project. So, for
[1:24:14] example, the multi the merc uh so that
[1:24:17] will be over the next two years. Um I
[1:24:24] at this point I'm not aware of the
[1:24:27] projects like I said there are no
[1:24:29] projects identified or as being delayed
[1:24:32] to the next year. Um but you know as we
[1:24:37] progress um
[1:24:39] as we progress to the end of the year we
[1:24:42] may see some some delays but at this
[1:24:45] point we don't I I believe the
[1:24:49] engineering department has been was very
[1:24:51] proud of being able to complete a lot of
[1:24:54] their work
[1:24:56] um a little earlier this year. So,
[1:25:04] » Uh, councelor Vancouin Boston, please.
[1:25:06] » I I I really feel that the merc kind of
[1:25:08] skews that that number for for our
[1:25:12] capital in that respect because that is
[1:25:14] definitely a multi-year, right? So, I
[1:25:16] mean, there's 30 million sitting right
[1:25:18] there. And so I I think that we need to
[1:25:21] be proud of our engineering department
[1:25:23] for what they're doing considering I
[1:25:25] almost would like to see that merc come
[1:25:27] out of that number although I know you
[1:25:30] can't but it it just it it skews it so
[1:25:33] bad. Um I mean but again we've almost
[1:25:36] spent almost spent a million dollars on
[1:25:39] the merc already you know in just in the
[1:25:41] first few stages of it and I I think
[1:25:44] that you're doing a great job. Thank you
[1:25:46] for the amazing report. It's nice to see
[1:25:48] it all laid out. I just think we need to
[1:25:50] remember that 30 million is uh is
[1:25:53] sitting right there too. So,
[1:25:55] » Mr. Graves,
[1:25:56] » Uh most of council will recall that when
[1:25:59] we did the industrial park, um the
[1:26:01] development was sort of similar. The
[1:26:02] front end was very sort of slowgoing and
[1:26:05] getting it going and there was a lot of
[1:26:06] backend costs that ended up getting
[1:26:09] developed. So, it's when you take on
[1:26:10] these large projects that's they're
[1:26:12] often multi-year. Um but uh yeah and it
[1:26:15] does skew your numbers considerably. Uh
[1:26:18] but I think we're doing everything we
[1:26:19] can and I think I applaud uh Treasury
[1:26:22] and engineering because they're managing
[1:26:23] this very well and uh and also I think
[1:26:27] engineering is doing a good job of
[1:26:28] getting some other projects out of the
[1:26:30] way so that we can make way for the merc
[1:26:32] project. [clears throat]
[1:26:35] » Any further questions?
[1:26:38] See none. Councelor use please.
[1:26:42] Thank you, mayor. Move on myself
[1:26:44] councelor U seconded by councelor
[1:26:46] Heleroo that the council of the
[1:26:47] corporation of the town of Ingresol
[1:26:49] receive staff report T-022-26
[1:26:53] as information
[1:26:55] much any further discussion
[1:26:58] all those in favor opposed that's
[1:27:00] carried
[1:27:03] okay and that takes us down to uh our
[1:27:06] last uh special staff or or staff report
[1:27:08] sorry is T24-26
[1:27:11] which is the 2025 capital project you're
[1:27:13] in status and I'll turn that back over
[1:27:15] to treasurer, please.
[1:27:16] » Thank you, Mr. Mayor. So, the purpose of
[1:27:19] this report is to provide council uh
[1:27:22] with an update on on the status of
[1:27:25] capital projects approved through the
[1:27:27] 2025 capital budget. Uh the report
[1:27:31] provides an overview of capital project
[1:27:34] progress, financial performance,
[1:27:36] completion status, and outstanding work
[1:27:38] remaining at her end.
[1:27:43] Um
[1:27:45] in 2025
[1:27:47] the town um man or the 2025 capital
[1:27:52] budget included 50 capital projects uh
[1:27:57] representing a total um budget of u
[1:28:01] approximately $14.4
[1:28:04] million.
[1:28:05] As of December 31st, 2025,
[1:28:09] 23 projects were completed or
[1:28:12] substantially completed. 15 projects
[1:28:16] remain in progress and will continue
[1:28:19] into are continuing in 2026
[1:28:23] and future years. and 12 projects were
[1:28:27] delayed due to factors such as design uh
[1:28:30] changes, approval and uh coordination
[1:28:34] with in our case with the county
[1:28:38] with the upper tier.
[1:28:41] So looking at completed projects, um the
[1:28:45] town successfully completed um nearly
[1:28:48] half of the projects um budgeted for
[1:28:52] 2025.
[1:28:54] Uh so the projects had an approved
[1:28:57] approved budget of approximately $4
[1:29:01] million
[1:29:02] and we were able to complete them
[1:29:05] $841,000
[1:29:07] under budget.
[1:29:09] So the remaining funding will remain in
[1:29:12] within the regional funding sources. In
[1:29:15] our case, it's the uh applicable
[1:29:18] reserves.
[1:29:20] And this approach ensures that funds uh
[1:29:24] originally committed for capital
[1:29:27] purposes remain available to support our
[1:29:30] future capital priorities.
[1:29:35] Uh so some of the projects as I
[1:29:37] mentioned are continuing into the future
[1:29:39] years
[1:29:41] and um
[1:29:44] that accounts for approximately $7.3
[1:29:48] million
[1:29:50] and um out of [snorts]
[1:29:53] the 7.3 4.8 eight relates to the
[1:29:57] multi-use recreational center to the
[1:30:00] merc
[1:30:01] um but this remaining balance is
[1:30:04] primarily timing related. So these
[1:30:07] expenses are expected to occur this year
[1:30:11] and 2000 and the next two years.
[1:30:16] So overall uh the year end review
[1:30:19] confirms that capital projects remain
[1:30:21] appropriately funded. They all were
[1:30:24] fully funded. Um
[1:30:27] they are um consistent with appro
[1:30:31] approved capital budget and com uh
[1:30:34] completed projects have generated
[1:30:37] favorable variances. So we were able to
[1:30:39] deliver 23 projects under budget
[1:30:43] and I'm available for any questions
[1:30:46] council may have.
[1:30:48] » Thank you very much. Questions of
[1:30:49] council on the report?
[1:30:52] See none. Uh, council Vancou, please.
[1:31:00] » Moved by myself, uh, seconded by deputy
[1:31:02] mayor Wilson that the council of the
[1:31:04] corporation of the town of Ingresol
[1:31:06] receive staff report T-24-26
[1:31:09] as information.
[1:31:11] » Thank you much. Discussion.
[1:31:14] Uh, councelor Vancouver Mus
[1:31:15] » I just want to say well done the all the
[1:31:18] staff like I mean everything that they
[1:31:22] I'm only seeing like one or two things
[1:31:24] that came in above budget and I'm sure
[1:31:26] that there was reasons but like
[1:31:28] everything else was below and I think
[1:31:30] that is kudos to our staff. I mean
[1:31:33] you're doing a great job. Thank you for
[1:31:35] bringing all this to towards us and uh
[1:31:38] to us and thank you thank you to the
[1:31:40] staff.
[1:31:42] further discussion.
[1:31:45] » Uh this goes to uh we're talking about
[1:31:48] the the surplus as well. Uh when there
[1:31:51] is a a project that comes under budget
[1:31:53] and that money is returned to the
[1:31:55] reserves, that's again something we
[1:31:56] don't have to ask future rate payers to
[1:31:58] to fund. Uh we have those those funds
[1:32:00] available and certainly the process uh
[1:32:03] where we get that capital budget out
[1:32:04] there early uh to be able to prove and
[1:32:06] put that out for tender has real real uh
[1:32:08] real results in in in in savings. And a
[1:32:10] lot of this stuff that we see that's
[1:32:12] carryover has now been completed uh in
[1:32:14] this year already. Um which again we
[1:32:17] just had a report that says that we're
[1:32:18] not over budget in there either. So
[1:32:20] that's that's good that it's continuing.
[1:32:22] Um and certainly uh I think we should
[1:32:25] all be very proud of our capital
[1:32:26] program. Um and uh and how it performs.
[1:32:30] Again, that's not always the the
[1:32:31] scenario out there. Um you look around
[1:32:33] and you can see reports coming to
[1:32:35] council that oh, we got to go back for
[1:32:37] more. We got to go back for more. Um,
[1:32:39] I'd rather have it this way. And uh,
[1:32:42] yeah.
[1:32:44] Any further debate? All those in favor?
[1:32:47] Opposed? That's carried.
[1:32:51] » Okay. Would anybody be interested in in
[1:32:53] a short recess? Councelor use would like
[1:32:56] to move a motion.
[1:32:58] » Move to take a re uh, five minute
[1:33:00] recess.
[1:33:01] » How about 10? How about 10?
[1:33:03] » 10 minutes. Good.
[1:33:03] » Okay. Seconder for that. Deputy Mayor
[1:33:05] Wilson. Discussion. All those in favor?
[1:33:09] Opposed? That is carried.
[1:42:53] Okay, we will call the meeting back to
[1:42:55] order
[1:42:57] » And this will take us down to
[1:42:58] correspondence and resolution. Uh the
[1:43:01] first one, uh Deputy Mayor Wilson for
[1:43:03] the Ingressville Diversity, Equity, and
[1:43:04] Inclusion Committee resolution.
[1:43:07] moved by myself, seconded by councelor
[1:43:09] Bowman,
[1:43:10] unless he disagrees. Uh that the council
[1:43:13] of the corporation of the town of
[1:43:14] Ingresol receive the resolution from the
[1:43:16] Ingresol diversity, equity, and
[1:43:18] inclusion committee regarding hosting a
[1:43:20] bi-annual sunrise ceremony as
[1:43:22] information and that staff be directed
[1:43:24] to bring the request forward as part of
[1:43:26] the 2027 to 2031 budget deliberation
[1:43:30] process.
[1:43:31] » Thank you very much. Discussion.
[1:43:34] Deputy Mayor Wilson. Thank you, mayor.
[1:43:36] Through you, um, the committee had
[1:43:39] discussed bringing this forward as a
[1:43:41] more consistent opportunity that the
[1:43:44] community could come to expect to happen
[1:43:47] regularly over time rather than just
[1:43:48] kind of a one-off. Um the clerk was able
[1:43:52] to attend, Mayor Petri was able to
[1:43:54] attend. And I think something that
[1:43:56] surprised the committee was how much it
[1:43:58] meant to um indigenous residents to get
[1:44:02] to attend a ceremony like this without
[1:44:04] having to leave their community. Because
[1:44:06] I think when we wanted to put this
[1:44:08] together, we were obviously hoping, you
[1:44:10] know, education, opportunity to learn,
[1:44:12] all of those things, which certainly
[1:44:13] happened. Um but we really um
[1:44:16] underestimated how important this was to
[1:44:18] indigenous residents. So that is kind of
[1:44:20] where the consistency came from. Um but
[1:44:23] building it into the budget process
[1:44:26] makes more sense at this point. Um so
[1:44:28] that it can be considered you know twice
[1:44:31] a year every year um at the time that
[1:44:34] the budget's considered. So those are my
[1:44:36] thoughts.
[1:44:37] » Thank you much further discussion. Uh
[1:44:39] councelor use please.
[1:44:41] » Councelor Hower.
[1:44:42] » Thank you. Yeah. Um just following up
[1:44:45] and agreeing with what council um deputy
[1:44:47] mayor Wilson said, the committee
[1:44:49] definitely felt excited at the
[1:44:50] opportunity to put this in and so that
[1:44:52] any other um other committee members
[1:44:55] don't have to deal with this. We have
[1:44:56] seen and we've understood the importance
[1:44:58] and also when it comes to the action
[1:45:00] plans we've now achieved one of them
[1:45:02] right where we have something on the
[1:45:04] agenda on our docket that we we take
[1:45:06] care of every year. So that's the
[1:45:08] significance.
[1:45:09] » Excellent. Uh councelor use.
[1:45:11] » Yes. Thank you. Uh just looking for some
[1:45:14] clarification. So in the um uh letter
[1:45:17] from the DEI committee initially it says
[1:45:20] uh by annual sunrise ceremony around
[1:45:23] around June 21st and September 30th. Now
[1:45:26] I believe on the resolution it says
[1:45:28] September 22nd.
[1:45:32] Is that an incorrect statement?
[1:45:35] » The motion that was written did not have
[1:45:38] a date or that was read that's on the
[1:45:39] floor did not have a date.
[1:45:40] » Okay. because I thought I seen something
[1:45:42] in there was September 22nd so wasn't
[1:45:45] quite sure for clarification but that's
[1:45:47] fine no problem perfect thank you
[1:45:50] » Councelor heler
[1:45:51] » Yeah so for clarification there's two
[1:45:53] dates of the year that we had discussed
[1:45:56] and it was I think the original one is
[1:45:58] June and then again in September when we
[1:46:00] do the uh reconciliation so we didn't
[1:46:03] want to put specific dates because the
[1:46:05] calendar dates change and that's
[1:46:06] basically based on activities that dates
[1:46:09] can be set but at least we recognize
[1:46:11] that it's banano like twice a year.
[1:46:13] » Yeah.
[1:46:14] » Yep. Excellent. Further discussion?
[1:46:18] All those in favor? Opposed? That is
[1:46:21] carried.
[1:46:22] Uh,
[1:46:24] municipality of Southwest Oxford
[1:46:26] pesticide use in public recreational
[1:46:29] spaces. Councelor Bowman, please.
[1:46:32] Moved by myself, councelor Bowman,
[1:46:33] seconded by councelor use, that the
[1:46:35] council of the corporation of the town
[1:46:36] of Ingresil receive the correspondence
[1:46:38] from the municipality of southwest
[1:46:40] Oxford regarding pesticide use in public
[1:46:43] recreation spaces as information.
[1:46:46] » Thank you very much. Questions or
[1:46:47] comments?
[1:46:50] Um disc uh sorry discussion. All those
[1:46:54] in favor opposed carried. Temporary lost
[1:46:58] where I was there for a second. Uh,
[1:47:02] councelor the Oxford County Library
[1:47:04] annual report.
[1:47:06] » Thank you. Moved by myself, councelor
[1:47:09] Haler, seconded by council of Van
[1:47:11] Boston's that the council of the
[1:47:12] corporation of the town of Ingresaw
[1:47:14] receive the Oxford County Library 2025
[1:47:17] annual report as information.
[1:47:19] » Thank you very much. Discussion
[1:47:22] say as an Oxford County Library Board V
[1:47:25] uh member, I encourage you to read the
[1:47:26] report and uh participate with your
[1:47:28] local library. Very good library card.
[1:47:30] It's great. Further discussion. All
[1:47:32] those in favor? Opposed? That's carried.
[1:47:38] And I will number uh council member
[1:47:42] requested item severed from the consent
[1:47:44] agenda. Municipality of Kardan
[1:47:46] Heritage Properties Council use please.
[1:47:49] » Yes. Thank you. Um did you want to me
[1:47:51] did you want me to speak to this or read
[1:47:53] the motion first?
[1:47:54] » Uh why don't we get a motion on the
[1:47:56] floor?
[1:47:56] » Sure.
[1:47:58] » Perfect. Move myself uh looking for a
[1:48:00] secondary that the council of the
[1:48:01] corporation of the town of Ingresol
[1:48:03] receive a correspondence from the
[1:48:05] municipality of Kardan regarding
[1:48:07] extending the deadline for notice of
[1:48:08] intention to designate listed heritage
[1:48:11] properties and that council support the
[1:48:13] resolution to extend the deadline for
[1:48:16] notice of intention to designate listed
[1:48:18] heritage properties and that the
[1:48:20] resolution be forwarded to other
[1:48:22] municipalities in Oxford Ernie uh Oxford
[1:48:25] MPP Ernie Hardman and all relevant
[1:48:27] ministry ries and provincial government.
[1:48:30] » Thank you. Is there a seconder for that?
[1:48:32] Uh councelor, please.
[1:48:35] » Thank you.
[1:48:36] » Uh so basically, uh the end of this
[1:48:38] year, if it wasn't the end of this year,
[1:48:40] um the or the beginning of this year
[1:48:43] where any property that was listed as
[1:48:46] potential heritage sites, um if it was
[1:48:49] listed would be taken off. Um a lot of
[1:48:53] municipalities, I don't believe we have
[1:48:55] a list started. However, we have uh
[1:48:58] being a member of the heritage
[1:48:59] committee, we have looked at some of the
[1:49:01] municipal uh sorry miss uh some of the
[1:49:03] buildings here in um Ingresol and
[1:49:06] potentially putting them on a list as a
[1:49:08] potential for designation. Uh the
[1:49:11] province did change designation
[1:49:14] uh regulations considerably uh in the
[1:49:16] last goround. Um, so it's just something
[1:49:20] that if we were able to have an
[1:49:23] extension of time with these houses or
[1:49:25] properties or anything would of heritage
[1:49:29] value, uh, we would have an opportunity
[1:49:31] to explore further and, uh, potentially
[1:49:34] have them list or designated as a
[1:49:36] heritage value.
[1:49:39] » Excellent. Uh, any further deliberation?
[1:49:44] Seeing none. Oh, councelor Hower,
[1:49:46] please. I just kind of agreed with that
[1:49:49] because if we don't have something like
[1:49:51] this, we tend to lose the face, the
[1:49:53] facade, the history, the culture of some
[1:49:55] places and I think this is very
[1:49:57] important. So very well supported.
[1:50:00] » Yeah. And this is just another example
[1:50:02] where the province has stepped in under
[1:50:03] municipal control and uh taken it away.
[1:50:06] Um you know our what we consider our
[1:50:08] heritage is important is should be up to
[1:50:10] us. Uh and so I imagine the development
[1:50:14] community in some areas do not like
[1:50:16] this. But again, that's uh once you lose
[1:50:18] a heritage uh building, you can't get it
[1:50:19] back. So it's one of those ones where um
[1:50:23] you know uh they province requires you
[1:50:25] to have a heritage committee. Uh but
[1:50:28] then they've they've kind of handicapped
[1:50:29] that effort to be able to to do that. So
[1:50:31] certainly support of that.
[1:50:34] Uh all in favor? Opposed? That's
[1:50:37] carried.
[1:50:40] Uh
[1:50:42] and council member requested item
[1:50:43] severed from consent agenda. Town of uh
[1:50:45] Plimp Plimpmpton, Wyoming. Uh vacant
[1:50:48] commercial storefront tax councelor use.
[1:50:51] » Yes, thank you. Uh reading through the
[1:50:52] resolutions that were received here a
[1:50:55] week or bit ago. Uh this one also stuck
[1:50:58] out to me. I know there are uh Oh,
[1:51:01] » Just so we just before can we just have
[1:51:03] read and then we can see if there's a
[1:51:04] second before.
[1:51:05] » Sorry. Uh and I'll be looking for a
[1:51:06] seconder on this motion as well. Moved
[1:51:09] by myself, councelor use that the
[1:51:10] council of the corporation town of
[1:51:12] Ingresol receive the correspondence from
[1:51:14] the town of Plimpmpton, Wyoming
[1:51:16] regarding vacant commercial storefront
[1:51:18] tax and that the council support the
[1:51:20] resolution regarding vacant commercial
[1:51:22] storefront tax and that the resolution
[1:51:25] be forwarded to the uh to other
[1:51:26] municipalities in Ontario, Ernie Hardman
[1:51:29] uh sorry Oxford MPP Ernie Hardman and
[1:51:32] all relevant ministries uh and the proh
[1:51:35] provincial government.
[1:51:38] Is there a seconder for that? Councelor
[1:51:39] Haler. Thank you.
[1:51:42] » Thank you.
[1:51:44] » Uh proceed, Mr. Councelor Use. Thank
[1:51:47] you. Um yeah, so so basically I know
[1:51:50] there is uh certain downtowns that have
[1:51:54] um consistently vacant uh commercial
[1:51:57] storefront properties. and with our
[1:51:59] community improvement plan kind of falls
[1:52:01] in nicely here uh that we approved it
[1:52:03] earlier this evening uh or approved the
[1:52:06] amendments. Um, this kind of just
[1:52:10] helps with the I'm going to say
[1:52:12] incentive side of it because now if you
[1:52:15] don't want to rent out your commercial
[1:52:18] storefront, uh, you potentially could
[1:52:22] see an increase in your taxes as I don't
[1:52:25] want to say a penalty, but that's if you
[1:52:27] can look at it that way. Um, and
[1:52:30] hopefully that would push businesses or
[1:52:34] sorry uh property owners to start
[1:52:37] renting these uh problematic storefronts
[1:52:40] out that uh have been consistently um
[1:52:44] unoccupied.
[1:52:46] Uh so yeah, that's what we're looking
[1:52:48] for and it's the the motion in uh that
[1:52:51] Plimpmpton uh Wyoming has pushed through
[1:52:54] is to have uh staff look at the
[1:52:58] potential for doing this. This isn't
[1:53:01] we're not saying that we're going to do
[1:53:02] it, but it's to investigate it um and to
[1:53:06] uh you know have a conversation with the
[1:53:09] province to try and
[1:53:11] help develop that. Uh, councelor
[1:53:14] Haleroo.
[1:53:15] » Thank you. If you all remember 2022 when
[1:53:19] we newly got elected, this was one of my
[1:53:21] first motions. Um, I was rough around
[1:53:23] the edges and I was trying to propose
[1:53:25] this and because Woodstock had just done
[1:53:26] that. Um, so this was nice to see it
[1:53:29] come back in a way that others are
[1:53:31] exploring it and like you said it's for
[1:53:32] staff to take a look at it because I
[1:53:34] mean we are doing a wellrounded job now
[1:53:37] maybe with the CIP where our downtown
[1:53:40] looks nice and it's been occupied more
[1:53:42] but I remember at the time I came here
[1:53:44] it was just everywhere was empty and it
[1:53:47] didn't look good and I remember even
[1:53:48] Woodstock struggling to get people to go
[1:53:50] back in there. So, it is an incentive
[1:53:52] for landlords to keep things open,
[1:53:56] accessible, affordable to people who are
[1:53:58] willing to to risk it. And I hope it
[1:54:00] does help at some point. I think staff
[1:54:02] will come up with something quite
[1:54:03] reasonable. We trust that. But I think
[1:54:05] it's worth exploring because again,
[1:54:07] economies go up and down and you want to
[1:54:10] have something that keeps your downtown
[1:54:11] active all the time. So, I support it.
[1:54:14] » So, so just for clarification, this
[1:54:16] motion that's been put on the floor does
[1:54:18] not direct our staff to look at it. it
[1:54:20] is for uh supporting the the the
[1:54:22] resolution that was was coming. So just
[1:54:25] I wouldn't expect anything back from our
[1:54:27] staff
[1:54:27] » From this resolution.
[1:54:29] » No
[1:54:30] » Further discussion.
[1:54:33] » Uh I won't be supporting this uh just
[1:54:35] because I don't believe their resolution
[1:54:37] provides enough information on the
[1:54:39] implications of of what they're seeking.
[1:54:42] Um, I think that uh um
[1:54:46] you know what it takes to create a whole
[1:54:48] new tax class as far as and then
[1:54:52] implementing and and doing that I would
[1:54:53] want to see more information at that
[1:54:55] time uh to see if it's something I would
[1:54:57] support. Um the we did get rid of the
[1:55:00] vacancy tax on commercial properties. So
[1:55:03] that's something that that's that was
[1:55:05] was done. Uh and so they are paying full
[1:55:07] taxes. Um, I don't know
[1:55:12] if this would not be challenged as an
[1:55:14] unfair tax upon
[1:55:17] uh from a property owner of uh, you
[1:55:20] know, I know they've had some vacant
[1:55:21] housing taxes and stuff like that, but
[1:55:22] again, how do you implement that? But
[1:55:24] again, I I think the idea I can support,
[1:55:26] but as far as what they're I don't think
[1:55:29] there's enough information for me to
[1:55:31] support what they're they're trying to
[1:55:32] do because it's at this point it's just
[1:55:34] an idea. But I get where you're coming
[1:55:35] from.
[1:55:37] uh council use.
[1:55:39] » Yeah. No, I understand that and and you
[1:55:41] know, doing some research into this,
[1:55:43] you're absolutely right. There is
[1:55:44] potential for um litigation and
[1:55:48] challenges. Um and and that's the whole
[1:55:51] part because the the municipality that
[1:55:54] that we're supporting is is to is to do
[1:55:57] with looking into how it can be
[1:56:00] developed, how it can how it would look,
[1:56:03] you know, parameters and that type of
[1:56:05] thing. Uh and again working with the
[1:56:07] province to uh maybe do that work for us
[1:56:12] and then it's just a matter of us having
[1:56:14] to be able to implement it as opposed to
[1:56:17] basically create this whole program and
[1:56:20] then say to the province here let's do
[1:56:22] this um which we know where that would
[1:56:25] end up.
[1:56:26] » Absolutely.
[1:56:28] » Deputy Mayor Wilson.
[1:56:30] » Thank you Mayor Through. I'm just
[1:56:31] wondering if we could have the motion
[1:56:32] reread.
[1:56:34] » Thank you. uh as it is here is that the
[1:56:37] council of the corporation of the town
[1:56:38] of Ingresol received the correspondence
[1:56:40] from the town of Plimpmpton, Wyoming
[1:56:42] regarding the vacant commercial
[1:56:43] storefront tax. Uh and that council
[1:56:46] support the resolution regarding vacant
[1:56:48] commercial storefront tax and that the
[1:56:51] resolution be forward to other
[1:56:52] municipalities Ontario, Oxford MPP,
[1:56:54] Ernie Hardman and all relevant
[1:56:56] ministries in the provincial government.
[1:57:01] Any further discussion? All those in
[1:57:04] favor?
[1:57:06] Opposed? That's carried.
[1:57:09] And that leads us to our final uh
[1:57:11] council member requested item separate
[1:57:12] from consent agenda, town of Blue
[1:57:14] Mountains OLT and municipal planning
[1:57:17] decisions. Council use.
[1:57:19] » Thank you. Looking for a seconder on
[1:57:21] this as well. Moved by myself, councelor
[1:57:23] use that the council of the corporation,
[1:57:25] the town of Ingresol receive the
[1:57:27] correspondence from the town of Blue
[1:57:29] Mountains regarding uh review of OOLT
[1:57:32] and enhancing deference to municipal
[1:57:35] planning decisions and that council
[1:57:37] support the resolution regarding the uh
[1:57:40] review of the OOLT and enhancing
[1:57:42] deference to municipal planning
[1:57:44] decisions and that the resolution be
[1:57:47] forwarded to other municipalities in
[1:57:49] Ontario. Oxford MPP Ernie Hardman uh all
[1:57:53] relevant ministries and the provincial
[1:57:56] government.
[1:57:57] » Uh seconder for the motion. I will
[1:58:00] second that.
[1:58:05] » So basically uh as we seen earlier this
[1:58:08] year the uh uh there was some issues
[1:58:11] taken to the OOLT and uh we thought we
[1:58:14] had a good case in regards to the
[1:58:16] parking aspect. Um and the OOLT
[1:58:19] basically passed.
[1:58:21] » Just one second. I don't believe the
[1:58:22] clerk was comfortable with chair
[1:58:24] seconding. So
[1:58:25] » Oh, okay. Sorry. [laughter]
[1:58:30] » I was
[1:58:31] » My apologies.
[1:58:34] » Go ahead, sir.
[1:58:35] » I can. Okay. Perfect. So, as we said
[1:58:38] earlier this year, um the OOLT um
[1:58:41] overturned one of our local decisions in
[1:58:44] regards to parking bylaw. um and then
[1:58:48] arguably forced us to uh accept what was
[1:58:52] presented at the OOLT. Um a lot of that
[1:58:56] happens within the within the province
[1:58:58] basically somebody sitting in Toronto
[1:59:01] overruling what we are here in a
[1:59:03] municipality and who knows best about
[1:59:05] what your municipality needs is your
[1:59:07] local council. Um, and I think that
[1:59:10] review to have them look at the province
[1:59:13] look at the OOLT and start making some
[1:59:18] changes to better offset or better
[1:59:20] support municipal uh, decisions as
[1:59:23] opposed to going against them and
[1:59:25] pushing forward.
[1:59:29] » Mr. G,
[1:59:30] » Thank you. Uh, council's heard me
[1:59:32] complain about this a fair bit. So, it
[1:59:34] uh, and municipal government uh, misery
[1:59:37] loves company. So, we're delighted to
[1:59:39] hear that others are complaining about
[1:59:42] it because we need more to speak up and
[1:59:44] say this is a concern. Um, this cookie
[1:59:47] cutter mentality from the province I
[1:59:49] don't think is right. It should be
[1:59:51] municipal planning decisions, not
[1:59:52] provincial planning decisions.
[1:59:55] [clears throat]
[1:59:57] » Further discussion? Deputy Mayor Wilson.
[1:59:59] » Thank you, Mayor Tho. I will support
[2:00:01] this because I agree with all the other
[2:00:02] statements that have happened. But I do
[2:00:04] fear that this correspondence sent to
[2:00:06] the provincial government will be they
[2:00:08] will interpret that as success like this
[2:00:11] is actually what they aim to achieve to
[2:00:13] have less uh uh municipal control by um
[2:00:18] making those changes to the OOLT. But
[2:00:20] nonetheless, it's always worth a try.
[2:00:22] Like Mr. Grave said, maybe more
[2:00:24] municipalities um share that stance. it
[2:00:27] will become um better understood by the
[2:00:29] public and we'll do our best.
[2:00:33] » Thank you. Further discussion. Uh you
[2:00:36] certainly have my support on this. Um uh
[2:00:39] I think the the role of the OOLT has I
[2:00:43] don't want to use the word corrupted but
[2:00:47] when they can overturn
[2:00:49] an official plan that's been approved by
[2:00:52] the province
[2:00:54] and then say that that something does
[2:00:57] meet the official plan when it doesn't
[2:00:58] or it does when it doesn't when it does.
[2:01:00] Uh when that's already been approved by
[2:01:02] the province, that's overstepping
[2:01:03] boundaries. Um, and really, uh, to me,
[2:01:07] you know, when you we take the test of a
[2:01:09] bylaw is it's it's not reasonless, it's
[2:01:12] whether it's legal. And I think a lot of
[2:01:14] those other decisions that we get to
[2:01:16] make, we we we are elected a body and
[2:01:18] that doesn't mean we have to make always
[2:01:19] good decisions. Uh, but certainly uh
[2:01:23] those are decisions that people elected
[2:01:24] us to make and I think that has to be
[2:01:25] respected. I don't think it is as much
[2:01:27] anymore. And and we've seen that uh when
[2:01:30] the the the item that you're referring
[2:01:31] to is that we didn't get to make a
[2:01:33] decision on that. It was appealed uh
[2:01:36] before we got to do that, which is which
[2:01:38] is not right. Uh to me, I think the OLT
[2:01:40] should have sent that back for a
[2:01:42] decision. Um and so I certainly support
[2:01:44] this because it is uh you need balance
[2:01:47] and we've lost that local uh those um
[2:01:51] you know we if we go through a process
[2:01:54] we set an official plan we set our
[2:01:56] zoning and all that stuff that should
[2:01:57] mean something and it doesn't seem to
[2:01:59] mean anything anymore. Even right now,
[2:02:02] you could have a private entity
[2:02:05] appeal to the OOLT to bring land with is
[2:02:08] outside the settlement boundary in
[2:02:11] with no plans for the municipality to do
[2:02:12] so. And who gets to pay for that in the
[2:02:14] end? We do. So there's there's got to be
[2:02:16] more balance there. That's not the plan
[2:02:18] that process that should be happen. So
[2:02:20] fully support you on this one.
[2:02:23] Further discussion? All those in favor?
[2:02:26] Opposed? That's carried.
[2:02:28] Okay, that'll take us down to uh close
[2:02:31] session. Um, and so I will call upon
[2:02:35] Councelor Vancouver Boston's, please.
[2:02:37] » Thank you, Mr. Mayor. Moved by myself,
[2:02:39] seconded by Deputy Mayor Wilson, that
[2:02:41] council do now go into closed meeting at
[2:02:44] 7:51 p.m. Uh, pursuant to section 2392
[2:02:48] of the Municipal Act 2001 as amended to
[2:02:51] discuss the following matters. one,
[2:02:53] minutes of a closed session, March 13,
[2:02:55] 20 25. Uh, minutes of a close session
[2:02:59] July 13, 2026. and three uh 2392B
[2:03:04] personal matters about an identif
[2:03:07] oh my gosh identifiable individual
[2:03:10] including municipal or local board
[2:03:12] employee close session report C-030-26
[2:03:17] taxi license appeal under section 9 of
[2:03:19] the Ingresell bylaw 25-5429.
[2:03:23] » Thank you very much. Discussion
[2:03:26] all those in favor?
[2:03:28] carried and we will reconvene.
[2:24:46] or something, right?
[2:24:47] » He must
[2:24:59] open session. And I will turn to
[2:25:01] councelor use please.
[2:25:05] » Okay. Moved by myself councelor use
[2:25:07] seconded by councelor heleroo that the
[2:25:09] council of the corporation the town of
[2:25:11] ingresol receive staff report c-030-26
[2:25:15] as information and that council uphold
[2:25:18] the licensing officer's decision.
[2:25:20] » Thank you very much. Discussion. All
[2:25:23] those in favor opposed. That is carried.
[2:25:27] Uh, councelor Vancouin Boston's bylaws,
[2:25:30] please.
[2:25:31] » Thank you, Mr. Mayor. Moved by myself,
[2:25:33] second by Deputy Mayor Wilson, that the
[2:25:35] bylaws 26-5479
[2:25:38] to 26-5484
[2:25:41] be approved subject to section 284.114
[2:25:45] of the Municipal Act.
[2:25:47] » Thank you very much. Uh, discussion.
[2:25:51] All those in favor? Opposed? That's
[2:25:53] carried.
[2:25:56] and Deputy Mayor Wilson, please.
[2:25:59] » Moved by myself, seconded by Councelor
[2:26:01] Bowman, that the council of the
[2:26:02] Corporation of the Town of Ingresol
[2:26:04] adjourn the August 10th, 2026 regular
[2:26:07] meeting of council at 8:14 p.m.
[2:26:10] » Thank you. Discussion. All those in
[2:26:13] favor? Opposed? That is carried. Thank
[2:26:16] you everyone for a very efficient
[2:26:17] meeting.