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Mhm.

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» It's 6:00. I'm going to call this
meeting to order, please. And can I ask

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everybody to please silence their phone?
That way we can all hear each other and

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and everything. Uh Brittany, will you
please do roll?

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» Larry.
>> Here.

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» Mark.
>> Here.

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» Dan.
Darlene.

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» Here.
>> Acknowledgement that the agenda was

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posted outside the door of town, I know,
the town hall more than 24 hours prior

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to the meeting. Pledge allegiance.

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Mark, would you lead us in prayer,
please?

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» Yes.
Dearly Father Lord, I just want to thank

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you for this time to come together as a
city and the community to uh

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take care of of the city's business,
Father. Father, I just pray that you be

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with us.
Uh be in our minds, be in our thoughts,

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and and direct us in our decisions,
Father. Father, I thank you for

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all that you do for us in Christ's name.
Amen.

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» Amen. Thank you.

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Okay, number one, approval of previous
regular meeting minutes as printed.

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» I make a motion to approve previous
regular meeting minutes as printed.

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» I'll second.
>> Mark made the motion, second by Larry.

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Larry?
>> Yes.

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» Mark?
>> Yes.

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» Darlene?
>> Yes.

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» Public comments.

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Mr. Hill, Brian Hill?
Do you want to wait till

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you've got agenda number three. Would
you like to wait until then? Okay.

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I see that all of you have
put down here

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different agenda items. Do you want to
wait until those agenda items come up?

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Is that okay with all of you?
>> Mine's not related to that.

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» Okay.
Okay, you're special. Why don't you just

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hop right up here and tell us what what
makes you so special.

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» I have two cats. That makes me special.
>> There you go.

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» So,
this is directed towards anyone

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applicable. PSO is wanting a $597
million rate increase to recover

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increased business costs and electric
infrastructure investments.

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For a residential service customer,
likely anybody that's a customer in this

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room,
this can mean an increase of around 15%

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or maybe $25 a month on top of your
already expensive bill.

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If you're a PSO customer and you're okay
with this increase, I accept cash app or

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PayPal if you want to cover the increase
on my electric bill.

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Now, the STIS team has a form online.
The entry of appearance deadline is May

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18th. They put a lot of great
information on the page. If you're like

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me and have limited availability, you
just need to fill out the first form on

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the page. Took me less than a minute. I
have

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I hope to have a video made by tomorrow
showing how.

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If you have more time and want to
present evidence or cross-examine

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witnesses on the June 29th meeting, you
will need to fill out the second form on

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the page in addition to the first.
Whether or not you don't do the second

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form, you can attend the meetings via
Zoom. Dates and info are at the bottom

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of the page that has the forms.
And if you want to If you do the second

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form to present evidence or
cross-examine, you will need to attend

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in person.
Um that's the only thing I had on that,

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and I'm aware you guys can't really
answer, so maybe somebody in the crowd

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can.
I've seen some stuff circulating on

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Facebook recently about a possible data
center.

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Where would I be able to find
information on that? Would that be a

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city and zoning?

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Okay. That's all. Thank you.
>> Thank you.

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Okay, so if everybody else wants to wait
until uh we come up to your agenda item,

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we'll go ahead and and go on. Number
three, discussion, consideration, and

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possible action to create the Innova
Community Accounta-

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-bility Review and Engagement I CARE
Committee.

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» You're up.
You're up.

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» I'm sorry. Brian. I'm sorry.
>> Good evening. Um I'll try to make this

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quick here.
So, the I CARE um objective is to

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establish a community advisory
committee that serves to as a conduit

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between Innova City Council and the
citizens regarding questions, concerns,

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potential mitigation strategy related to
the local industrial operation. The

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committee's primary goal is to gather
community input and present the city

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council with data-driven, balanced, and
actual proposal to address citizens'

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concern.
This is the structure.

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Um the I-Care Committee will consist of
a small focus group of volunteers to

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ensure efficiency and balance of
perspectives. The I-Care Committee will

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be composed of the following: Council
Liaison, one non-voting council member

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designated to facilitate communication.
Five community members,

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the voting members of this committee
shall consist of five residents within

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the Ione School District with varied
backgrounds.

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Members shall collectively
reflect a broad diversity of the

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community bringing ranges of
perspectives,

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lived experiences, and areas of
knowledge, and other characteristics

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that contribute to a well-rounded
representation of the community.

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Certain disclosures, particularly those
related to project-specific interests,

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may be vested revisited on a
case-by-case basis

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as new topics arise. The selection.
Each trustee shall appoint one committee

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member based on the criteria listed
here. Individuals selected to serve

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should demonstrate a genuine interest in
the community issues and a willingness

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to actively participate in the
community's work.

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Members are expected to be reliable,
prepared, and able to commit the time

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necessary to engage in meetings
and review materials.

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Participation.

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Committee
members are expected to communicate

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clearly, listen thoughtfully, and engage
in respectful dialogue. Members should

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be open to differing viewpoints
and capable of discussing complex or

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controversial topics in a constructive,
solution-oriented manner. I'm going to

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kind of bounce around here. Scope
and responsibilities.

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The eye care committee is
formed in

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the ability to information gather,
collect, and organize questions,

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concerns, and suggestions from the local
citizens regarding local industrial

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projects. Research and analysis.
Research existing public information,

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regulations, and the best practices
related to similar industrial

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operations, focusing on environmental,
health, and economic aspects of the

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social impacts to the community.
Propose and generate develop and present

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actionable
proposal to the city council to address

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key citizens questions and concerns.
Proposals must include potential pros

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and cons and resources required.
Reporting.

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Provide regular per meeting written
reports to the city council to document

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community concerns.

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» Thank you so much. And we do have a copy
of all of this that you

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» was reading off of.
So, if anybody

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wants a copy of that,
we have it. Okay?

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Um
>> Since he's presenting on this, can he

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have more time?
>> You know, I'm willing to do that.

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» Yeah.
>> Would you like to go ahead

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» Right. You want to go ahead and finish?
>> Since you're presenting on this, you are

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presenter. Okay.
>> Yeah, I'm willing to do that.

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» Is it good?
>> Okay. Let's do that.

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» Oh, let's see here. Reporting.
Um

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reports should be presented in a range
of perspective, highlight supporting

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data and sources, and clearly identify
the associated risks, benefits, and

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uncertainties.
Community engagement. Hold periodic ad-

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adverse advertised public forums to
gather input, ensuring a direct res-

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presentation of community views.
Maintain a public city email address

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linked to the community the committee's
members for soliciting community input.

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Meetings. Frequency. monthly scheduled
meetings, transparency, all meetings

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will be open to the public following the
Oklahoma Open Meetings Act requirement.

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Here's some of the key deliverables.
Citizens inquiry, organize

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summary of citizens questions and
concerns.

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Committee evaluation, standardize matrix
for evaluating risk and magnitude of the

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community's concerns and three primary
areas of

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environmental, health, and economic
impacts.

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Includes cited research and committee
decisions.

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City Council proposals, tracker for the
status of the City Council proposals

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including draft presentation
and resulting action.

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Metrics of success,
Council action, the number of I-Care

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presented proposals formally considered
or acted upon

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by the City Council.
Community satisfaction, reduction in the

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number of industrial project inquiries
directed to the City Council. We'll go

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down here by here.
Indicating the committee is effectively

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managing information flow. Record
keeping, provide written record of

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neutral fact-based evaluation for public
concerns to support City Council

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actions.

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Citizens inquiry, categorize record of
citizen inputs, questions, and concerns.

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Public facing
FAQ categorize issues and logs.

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Intended success, improved transparency,
clear, concise record of community

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priorities.

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Committee evaluation, standardize matrix
for neutral fact-based risk and

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magnitude evaluation of projects that
may potentially have an impact on, but

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not limited to, environmental, health,
social, and economic aspects with the

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community. Data backed by cited sources
of research and comparative analysis.

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So, that's kind of the highlights of it.
So, what we're basically, you know,

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presenting is that each one of the house
members would be able to select

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a committee member that would gather the
information from the citizens, prepare

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create a report and bring to you with
solutions and ideas to help mitigate

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some of the problems that we've had in
the the past few months. So,

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that's kind of it. It is available on
our website as well. And I do thank you.

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» Thank you, Mr. Hill, for this
presentation. Thank you. Um Beth,

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did you have something you wanted to

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» Okay, so to add to what Brian said
because I helped him write it.

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Um
And then I also got to bounce into

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number four about the steering committee
cuz they're obviously related. And I

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heard what Thomas said at the last
meeting. I called him. I was like, "What

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are you talking about?" We He explained
it to me. I'm like, "And I told him that

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I think it's great. It's great." I have
reservations on a couple of things

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specifically about it because I think
what this I care committee can do is a

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little is happy medium. So,

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I think it's goals and its success
metrics, as he stated, are going to be

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able to speak to all the perspectives of
the community concerns. And it doesn't

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knock out whether it's Tulsa Port
Authority or Sofidel or any other

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company that comes in and there's
concern, those outside perspectives are

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still going to be heard because this
committee is going to be subject to the

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open meetings act.
It's going to be

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have minutes. Everybody knows what's
going on. They can attend, we can ask

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questions, invite them in for their
perspective. So, I think it's a happy

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medium in that aspect.
Um, but one of my worries with this

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advisory committee already is that
if we're going to have enough people

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that can be credible, do the research,
take the time, and

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be reliable, and and be unbiased in
argument to bring facts and not their

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personal their personal bias, right?
Finding those already, I think it's

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going to be difficult to
to maintain. So,

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um
it's important to understand what that

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steering committee idea does, that they
can organize the process, um identify

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the qualified participants, create the
structure,

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um and be productive and balanced, and
most importantly,

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keep it credible, right? Because it's
going to have all the the different

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entities, if you will, not just
community members, but

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ultimately, the town is the entity
that's responsible for appointing the

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committee.
The town's insurance language defines an

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employee that would cover this advisory
committee as

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broadly to include persons authorized to
act on behalf of the town, including

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appointed officers, members of
governing bodies, and other persons

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designated to act for the named insured,
which is the town.

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So, if we bring in, whether it's I'm
going to use Sofidel or Toll Brothers,

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right? Cuz they're existing. We bring
them in and they're part of the

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committee, who who can who can actually
clearly define that that industrial

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developer owner is acting on behalf of
the town?

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Um and I can give you an example, cuz my
mind it works uh it works in worst-case

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scenario and risk. So, just throw out
whatever that worst-case scenario is

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whenever you're talking about liability.
Um

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I think the I care that committee
approach still achieves the goals of

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transparency uh for the community
representation and does not knock out

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any of those additional people.
Okay.

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» I've got a question for you. So, you
were talking about

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with the Sofidel or the uh with the
port. Are you talking about in the

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steering committee or on the I care?
>> In the steering committee.

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» Okay. Okay.
>> The the the advisory committee because

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then it's uh
>> Well, it from

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» appointing somebody. So, then how does
that work as far as the definition of

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who's covered under the town liability
in that worst case worst case scenario?

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» Well, under that the care uh committee,
I don't think we would have somebody

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from Sofidel or from uh the port. That
would be under the steering committee.

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» Right. Right.
>> that would that would be completely

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different in that aspect.
>> Okay.

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» I don't think I think and I'm speaking
myself. I I wouldn't want somebody. I

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would want actual just citizens
uh living here uh in the the I care

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committee and then in the steering
committee then have people representing

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the businesses and things like that cuz
they can give, you know, different

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perspectives on that. But in the I care,
I really feel strong about, you know,

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citizens like you guys being on that.
And I see Tom agrees with me here.

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» All right. So, maybe So, uh
Well, I was going to say kind of it they

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00:20:38,200 --> 00:20:44,280
they
Yeah. It's it's discussion of that that

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I worry about with the steering
committee, right? Where I'm going

223
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Okay.
They choose him to be this on the

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steering committee to appoint somebody
to speak to the advisory committee,

225
00:20:53,880 --> 00:20:57,120
right?
>> Well, and that's so I think that's not

226
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really what I'm
That's not really the purpose of the

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00:20:58,200 --> 00:21:02,240
steering committee.
>> Okay.

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00:20:59,840 --> 00:21:07,080
» Why don't Why don't you let me go on?
Yeah. Let me go ahead and read number

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00:21:03,920 --> 00:21:11,680
four and then let's let's go from there.
Thomas, if you don't mind.

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Uh discussion, consideration, and action
to adopt resolution 2026-09,

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00:21:15,720 --> 00:21:22,800
appointing a steering committee to
develop and recommend founding

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documents establishing a committee
advisory

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00:21:24,280 --> 00:21:32,520
a community advisory committee to
provide independent review and input

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related to did it to industrial and
community

235
00:21:33,920 --> 00:21:42,080
commercial development. I'm so sorry.
Okay. Now, Thomas, would you mind?

236
00:21:39,840 --> 00:21:46,720
» So, my first question is on that.
Um is the resolution the same that I had

237
00:21:43,880 --> 00:21:49,720
seen previously? Basically,
can you summarize that for everybody?

238
00:21:48,120 --> 00:21:52,800
» Uh yes, it's it's
provides for steering committee

239
00:21:52,000 --> 00:21:57,520
uh
as drafted, would have seven members,

240
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one designated by the board, one by I
know schools, one by the town, and four

241
00:22:00,120 --> 00:22:05,600
by the from the community
appointed by the

242
00:22:03,840 --> 00:22:07,680
And then your job would be develop
something like that here. The way I see

243
00:22:07,640 --> 00:22:09,360
it.
>> Yes.

244
00:22:08,600 --> 00:22:12,280
» Now,
what what direction it goes, I think

245
00:22:11,040 --> 00:22:15,480
that would be up to the steering
committee.

246
00:22:13,280 --> 00:22:19,320
So, I don't envision there being a
steering committee that lasts forever.

247
00:22:17,800 --> 00:22:23,560
I envision the steering committee, as
you and I discussed, being the creator

248
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of governing documents. And then they
would finish their job. And then we

249
00:22:25,720 --> 00:22:29,320
would have whatever committee
we all agree with that would be the two

250
00:22:29,160 --> 00:22:32,480
committees.
>> Yeah.

251
00:22:30,480 --> 00:22:36,400
Well, and I I guess so, and I apologize,
this may have been on me explaining it

252
00:22:34,040 --> 00:22:39,400
poorly last time. So, in my mind,
exactly what Thomas is saying, the

253
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steering committee is a very very
temporary organization. It is not

254
00:22:41,600 --> 00:22:48,680
designed to appoint the council or the
the CAC, the advisory board that follows

255
00:22:46,560 --> 00:22:53,560
it. Its only goal is to get all the
stakeholders in one room, which the port

256
00:22:51,360 --> 00:22:56,560
is a critical part of that um as far as
the stakeholders go, cuz obviously

257
00:22:54,840 --> 00:23:02,080
they're the owner of the industrial
park. Um so, they have to be a

258
00:22:58,600 --> 00:23:06,760
stakeholder for input. Um the the the
businesses in that industrial park also

259
00:23:04,360 --> 00:23:10,840
have to be input into the steering
committee. That is not to say that the

260
00:23:08,720 --> 00:23:13,880
port would get to choose that Andrew
would get to vote I throw him out there

261
00:23:12,360 --> 00:23:17,280
again that Andrew would get to vote on
who from the community

262
00:23:15,520 --> 00:23:22,000
is on the advisory board. It's only
purpose is to develop the actual

263
00:23:19,880 --> 00:23:27,960
documents like what you did which is the
I care and say hey these are our goals

264
00:23:25,400 --> 00:23:32,560
as the advisory board. Our goals are to
reduce citizen complaints. Our goals are

265
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develop a safety plan that incorporates
the community and the county and

266
00:23:33,720 --> 00:23:39,320
everybody involved. You know, that
steering committee just makes those

267
00:23:37,960 --> 00:23:42,960
initial documents and they make the
eligibility. So they might say okay hey

268
00:23:40,880 --> 00:23:48,240
we want varied background. We want at
least two people that have a knowledge

269
00:23:45,240 --> 00:23:51,400
of public safety and fire and health. We
want one person that has an engineering

270
00:23:49,840 --> 00:23:55,160
background. We want one person that has
a finance or a business in the area. Um,

271
00:23:53,880 --> 00:24:00,960
the steering committee just makes those
kind of broad guidelines to then say

272
00:23:58,640 --> 00:24:05,720
okay however we however the steering
committee comes up with a metric to

273
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elect or ask for people to participate
on the advisory board kind of like you

274
00:24:07,040 --> 00:24:13,120
guys were mentioning that's separate.
That's separate from the steering

275
00:24:10,280 --> 00:24:17,080
committee. It's not directed by that
first steering committee. It's just to

276
00:24:15,040 --> 00:24:20,520
get everybody in the same room so we can
actually talk about how the advisory

277
00:24:19,200 --> 00:24:23,480
board needs to look. And I think the I
care is a great is a great starting

278
00:24:22,120 --> 00:24:27,520
point to say hey this is kind of what
the community wants. How does that play

279
00:24:25,440 --> 00:24:32,040
into what the town wants? How does that
play into what the port wants? How does

280
00:24:29,040 --> 00:24:36,760
that play into the broader stakeholders
that aren't just the citizens. But I I

281
00:24:33,720 --> 00:24:41,920
agree the final advisory committee
typically those members are community

282
00:24:39,440 --> 00:24:46,640
members. There will always be a
industrial representative who is like a

283
00:24:44,480 --> 00:24:51,760
liaison or non-voting however you want
to phrase it. But you need their input,

284
00:24:48,800 --> 00:24:56,360
right? So if we had this committee and
the aluminum smelter was not part of the

285
00:24:54,520 --> 00:25:00,000
committee at all then you wouldn't have
any information to report on and act on,

286
00:24:58,560 --> 00:25:03,920
right? You would just be getting citizen
information and it would kind of just be

287
00:25:01,880 --> 00:25:07,640
a complaint sport. So, you have to have
involvement from the stakeholder company

288
00:25:05,920 --> 00:25:10,880
in order to actually have an actionable
committee, right? Because you can say,

289
00:25:09,160 --> 00:25:14,160
"Hey, the citizens have noticed an
increase in truck traffic this last

290
00:25:12,440 --> 00:25:18,040
couple months." And the company can come
up and come back and say, "Yeah, we have

291
00:25:15,600 --> 00:25:21,680
a turnaround, so we had twice as many
trucks for the next month and then it'll

292
00:25:20,000 --> 00:25:24,040
go back to normal." And you can hold
them accountable to that by saying,

293
00:25:22,960 --> 00:25:27,800
"Hey,
after that 2 months you told us about,

294
00:25:26,160 --> 00:25:31,800
we're still seeing more trucks. What's
going on?" And that is part of the open

295
00:25:29,640 --> 00:25:36,000
minutes, open meetings act and it would
all be recorded under the final advisory

296
00:25:34,360 --> 00:25:39,920
committee. So, I apologize. We really
have to break those two committees

297
00:25:37,160 --> 00:25:44,960
apart, but the steering committee is not
a long-lasting, not a permanent

298
00:25:42,520 --> 00:25:49,040
organization. It's just a
"What do we want this to actually look

299
00:25:46,640 --> 00:25:52,720
like? Let's get" And I And I actually If
seven's too many, I think five from the

300
00:25:51,360 --> 00:25:57,880
community, like you're saying, each one
of you point one and then a port and

301
00:25:56,280 --> 00:26:01,760
somebody else, I I think that's
wonderful. I don't The numbers I'm

302
00:26:00,000 --> 00:26:06,000
definitely open to
interpretation on it. I think if the

303
00:26:03,160 --> 00:26:09,560
resolution passes with seven, fine.
Um

304
00:26:06,720 --> 00:26:14,560
I think that no matter what, if you get
citizens from the community, the port,

305
00:26:11,880 --> 00:26:17,880
the town in one room to say,
"How do we want to better protect

306
00:26:16,120 --> 00:26:21,920
everybody?" And it helps the port and it
helps the town. And like you're saying,

307
00:26:19,480 --> 00:26:25,640
from liability, that the future
committee can help mitigate a lot of

308
00:26:23,760 --> 00:26:29,000
that liability, right? It's not going to
be the port

309
00:26:27,080 --> 00:26:33,080
appointing somebody to protect the city.
It's not the purpose of the

310
00:26:31,000 --> 00:26:38,520
uh of the steering committee. So, I
hopefully clarified a little bit.

311
00:26:35,080 --> 00:26:43,480
Questions? Comments? Anybody?
>> Does anybody have any comments or

312
00:26:41,520 --> 00:26:46,480
questions about this?
>> I have a question.

313
00:26:45,000 --> 00:26:50,440
What What is the timeline that we're
talking about? And I know initially when

314
00:26:48,320 --> 00:26:55,120
we were talking about
putting this committee together,

315
00:26:52,360 --> 00:26:59,240
it was to address a lot of the concerns
that we have as you guys begin to

316
00:26:57,000 --> 00:27:05,080
negotiate the development agreement.
Getting some protections in place for

317
00:27:01,360 --> 00:27:08,920
the public, for the community, right?
And so, I'm just curious, like if we

318
00:27:07,240 --> 00:27:14,280
have to have a steering committee before
we can go forward, like we need to get

319
00:27:11,720 --> 00:27:19,680
to work talking about how do we get
those protections negotiated in that

320
00:27:18,080 --> 00:27:21,000
development agreement?
Does that make sense?

321
00:27:20,440 --> 00:27:23,800
» Mhm.
>> Is that clear?

322
00:27:21,880 --> 00:27:26,800
» Mhm.
I would say personally, I don't see the

323
00:27:25,440 --> 00:27:29,400
steering committee as related to that.
It would have to That would be a

324
00:27:27,920 --> 00:27:32,320
separate committee. That would be like
you're going to make a steering

325
00:27:30,240 --> 00:27:36,760
committee to enact this advisory count
The advisory council's reactionary. It's

326
00:27:34,680 --> 00:27:40,800
down the road, right? It's hey, for the
port industrial complex, we want this

327
00:27:39,000 --> 00:27:46,080
citizens advisory council for everything
moving forward. You can't really make an

328
00:27:43,520 --> 00:27:49,880
advisory council to say,
you know, go retroactively back to the

329
00:27:48,080 --> 00:27:53,200
start of the project and say, "Hey, we
want to fix this thing." You can't do

330
00:27:51,320 --> 00:27:57,040
that with this type of council. Um so,
that'd be a different type of committees

331
00:27:54,520 --> 00:28:01,040
that the city would have to say we want
an advisory committee on something else

332
00:27:59,000 --> 00:28:05,040
that's not not what I'm talking about.
So, that would be separate.

333
00:28:02,200 --> 00:28:08,560
» So, that is what was envisioned with the
I Care Committee.

334
00:28:06,440 --> 00:28:12,080
That was
the genesis of that.

335
00:28:10,080 --> 00:28:15,600
That we want to put a committee together
that can take all of the suggestions

336
00:28:13,760 --> 00:28:19,040
that we've heard here at City Council
meetings talking about how do we protect

337
00:28:17,960 --> 00:28:24,240
our
land? How do we get monitoring? How do

338
00:28:21,800 --> 00:28:29,040
we ensure that these things are built
into the development agreement? That's

339
00:28:26,280 --> 00:28:32,000
why we came up with the idea, let's get
a

340
00:28:29,800 --> 00:28:38,560
citizens committee together that can
hash all that out and then bring to you,

341
00:28:34,840 --> 00:28:43,320
the City Council and the City Manager,
ideas, like concrete things that you can

342
00:28:41,360 --> 00:28:46,760
say, "Yes, let's do that." I'm assuming,
and I may be wrong, that that

343
00:28:45,000 --> 00:28:50,280
development agreement has not yet been
negotiated.

344
00:28:48,120 --> 00:28:55,520
And so, this is where we have some
urgency. We want this community

345
00:28:52,600 --> 00:29:00,280
together. We want to talk about all the
things that have been brought up here,

346
00:28:57,120 --> 00:29:04,080
the concerns citizens have. Um
you know, prior to prior industrial

347
00:29:02,000 --> 00:29:10,160
park, they went forward and it was 2
years ago that legislation was proposed

348
00:29:07,200 --> 00:29:13,840
because they had a huge shortfall in
what to do with the hazardous waste and

349
00:29:12,280 --> 00:29:18,680
fire suppression there.
And they went to the state and asked for

350
00:29:15,640 --> 00:29:23,040
millions of dollars to try to do that.
What my idea is what what we've been

351
00:29:20,920 --> 00:29:26,440
talking about is let's get in on the
front end.

352
00:29:24,640 --> 00:29:29,720
Let's build those things into the the
development agreement so that we're not

353
00:29:28,200 --> 00:29:34,680
looking back and going, "Oh, there's
holes that now, like Thomas said, it's

354
00:29:32,680 --> 00:29:39,920
too late for us to fix."
We want to citizens community hash out

355
00:29:36,880 --> 00:29:44,440
these ideas, come up with ideas.
We have no power other than to bring

356
00:29:42,240 --> 00:29:48,280
those ideas to you.
You have all the power. You appoint the

357
00:29:46,360 --> 00:29:51,480
committee members, hopefully taking into
consideration the criteria that you've

358
00:29:50,000 --> 00:29:55,160
established.
But you you appoint the committee

359
00:29:53,440 --> 00:29:58,000
members. The committee works together.
They come back with their

360
00:29:56,000 --> 00:30:03,320
recommendations to you. And then it's up
to you whether or not you act on them.

361
00:30:00,040 --> 00:30:07,320
That is my main vision with I Care. I
don't know that the the steering

362
00:30:05,520 --> 00:30:10,800
committee is
I don't see how that fits into what

363
00:30:09,280 --> 00:30:13,480
we're talking about.
Does that make sense? Do you have any

364
00:30:12,080 --> 00:30:15,760
questions about that?
>> I understand what you're saying. Do you

365
00:30:15,520 --> 00:30:18,800
agree with
>> I would fully agree that that is not

366
00:30:17,200 --> 00:30:22,960
that is not what the steering committee
or the the future advisory board would

367
00:30:21,240 --> 00:30:27,640
be. So, if that's if that's what you're
seeking, that's not what I'm proposing.

368
00:30:26,240 --> 00:30:31,040
Uh my mine would definitely have
community input for any future projects.

369
00:30:29,600 --> 00:30:34,760
And you'd have that I mean, you'd
already have the committee and you'd

370
00:30:32,560 --> 00:30:40,400
have the relation with the port. So, a
future project would see something that

371
00:30:37,680 --> 00:30:43,480
you could do that up front. Um but it's
not something that this committee would

372
00:30:41,840 --> 00:30:46,560
say, "Okay, retroactively you can go
back." And I

373
00:30:44,760 --> 00:30:49,560
personally I think that's a little
cautious to say we're going to reach

374
00:30:47,920 --> 00:30:53,160
back retroactively to form a committee
to study something.

375
00:30:51,160 --> 00:30:56,920
Um so, I I I think it's a different
thing. I don't know what it would be. It

376
00:30:54,480 --> 00:31:02,520
would be a
I don't know, a city legislative

377
00:31:00,120 --> 00:31:07,920
regulation regulatory advisory committee
or something.

378
00:31:04,000 --> 00:31:11,160
It can be I Yeah, I care. Um so, it's uh
anything like that, but it would

379
00:31:08,880 --> 00:31:13,760
definitely be separate from what what I
proposed.

380
00:31:14,000 --> 00:31:21,040
» Does anybody else have anything you'd
like to say on this matter?

381
00:31:18,800 --> 00:31:25,560
» I would just tag on and say based on
what Thomas has represented, I think

382
00:31:22,720 --> 00:31:30,120
this is completely separate. I would
urge the commission to

383
00:31:27,920 --> 00:31:35,200
or the council tonight to approve the I
care so that we can move forward.

384
00:31:32,680 --> 00:31:40,840
I'm not sure how
his steering committee thing works in

385
00:31:38,080 --> 00:31:45,240
with this, but I would uh
respectfully request that you

386
00:31:42,960 --> 00:31:45,240
approve the I care

387
00:31:45,360 --> 00:31:49,520
» I think I think I think they can be
completely independent. I don't think

388
00:31:48,520 --> 00:31:53,800
it's
Yeah, one or the other.

389
00:31:51,760 --> 00:31:57,480
» So, I I I agree.
When we had the first discussion, I

390
00:31:56,160 --> 00:32:01,960
provided you
with uh

391
00:31:59,800 --> 00:32:05,840
copies of something Oklahoma City did.
That was with the police department, but

392
00:32:03,680 --> 00:32:07,440
it was an arm and agency of the town.
>> Mhm.

393
00:32:06,480 --> 00:32:11,840
» Um
truly working under the direction of the

394
00:32:10,000 --> 00:32:16,120
town, not the old direction, but
appointed by the council of the town.

395
00:32:14,440 --> 00:32:19,600
And so, what Thomas is talking about, he
shared a lot of those documents with me.

396
00:32:18,160 --> 00:32:24,560
It is a little bit of a different
creature. So, and it sounds like that's

397
00:32:23,120 --> 00:32:26,080
probably less pressing
>> Mhm.

398
00:32:24,960 --> 00:32:28,640
» than the I care.
Um

399
00:32:27,160 --> 00:32:32,000
I now I have a I have a problem with
appointing a steering committee because

400
00:32:30,880 --> 00:32:34,640
if you appoint a steering committee for
that, they can take as much time as they

401
00:32:34,120 --> 00:32:38,440
want
>> Mhm.

402
00:32:35,160 --> 00:32:42,240
» to develop that concept down the road.
But if you want to get the I care

403
00:32:40,160 --> 00:32:46,240
created
being different, I I see no

404
00:32:44,400 --> 00:32:49,800
problem with that. I agree there's
really a good distinction with what

405
00:32:47,840 --> 00:32:53,200
they're describing. Yeah.
I think if you could approve tonight, I

406
00:32:51,600 --> 00:32:56,720
would like to
put that in the resolution maybe on the

407
00:32:54,840 --> 00:33:00,360
next agenda. We still approve the
concept tonight.

408
00:32:58,040 --> 00:33:05,400
Maybe fine tune the document and have it
approved some of the concepts we talked

409
00:33:02,080 --> 00:33:10,360
about with insurance if it's going to be
We reached out to Omac to make sure

410
00:33:08,560 --> 00:33:15,280
that they would be covered. Right. And
what what is an employee? So if they're

411
00:33:12,320 --> 00:33:18,760
within that parameter, they would be
a true

412
00:33:16,400 --> 00:33:21,920
advisory board with independence
from the board of selectmen.

413
00:33:22,000 --> 00:33:28,080
So,
what you're saying is that we need to

414
00:33:25,640 --> 00:33:30,400
make a motion to uh
uh

415
00:33:28,600 --> 00:33:31,760
» Create a resolution for the I care
committee.

416
00:33:30,960 --> 00:33:34,920
» Yes.
>> Yeah.

417
00:33:32,200 --> 00:33:37,320
» Yes. Uh yes, Tommy. Yes.
>> Yes.

418
00:33:35,360 --> 00:33:43,440
» Uh I'll make a motion to create a
resolution to create the I care

419
00:33:40,600 --> 00:33:46,640
committee for the town of Aynor.
>> Okay, I'll second that.

420
00:33:46,800 --> 00:33:49,680
Mark made the motion, second by Darlene.
Larry?

421
00:33:49,120 --> 00:33:50,520
» Yes.
>> Mark?

422
00:33:50,080 --> 00:33:51,720
» Yes.
>> Darlene?

423
00:33:50,960 --> 00:33:54,880
» Yes.
>> Now we're going to go back to number

424
00:33:52,800 --> 00:34:00,520
four and
where we're going to adopt a resolution

425
00:33:57,520 --> 00:34:00,520
2026-09

426
00:34:00,960 --> 00:34:06,160
and Mark, would you like to make a
motion on that?

427
00:34:03,600 --> 00:34:10,040
» make a motion to adopt
resolution 2026-09

428
00:34:10,360 --> 00:34:17,399
for appointing a steering committee and
development

429
00:34:14,040 --> 00:34:22,120
and recommending funding documents
establishing a community

430
00:34:20,280 --> 00:34:26,000
advisory committee.
>> I'll second that.

431
00:34:23,879 --> 00:34:27,080
Mark made the motion, second by Darlene.
Larry?

432
00:34:26,600 --> 00:34:27,840
» Yes.
>> Mark?

433
00:34:27,440 --> 00:34:29,120
» Yes.
>> Darlene?

434
00:34:28,280 --> 00:34:31,800
» Yes.
>> Thank you.

435
00:34:30,800 --> 00:34:35,080
Okay.
Town administrator update.

436
00:34:48,000 --> 00:34:56,760
» Inside your packets today, there was a
legal-size sheet of ARPA.

437
00:34:54,480 --> 00:34:59,760
I wanted to cover that with you and give
you an update on where we're at on all

438
00:34:58,240 --> 00:35:03,680
the ARPA money that we've had for the
last year and a half or so.

439
00:35:02,040 --> 00:35:08,320
And tell you what we're thinking about
for the remaining portion of that.

440
00:35:06,880 --> 00:35:12,400
In total,
the town was awarded about 11 and a half

441
00:35:10,600 --> 00:35:15,800
million dollars.
And you can see the contracts that we

442
00:35:14,040 --> 00:35:19,280
have signed to execute on our sewer
lines,

443
00:35:16,960 --> 00:35:23,960
as well as the sewer plant and the lift
station at Green Valley.

444
00:35:21,360 --> 00:35:27,400
Uh those projects are nearing
completion. There's one change order

445
00:35:25,800 --> 00:35:30,360
left to probably go through for Circle
B, but

446
00:35:28,920 --> 00:35:38,240
at the moment under the current
contracts, there's about $820,000 left.

447
00:35:34,800 --> 00:35:41,840
We have met Dwayne, James Kilpatrick,
myself,

448
00:35:39,440 --> 00:35:45,960
the port, as well as
um Carrie Gestir went through the

449
00:35:43,800 --> 00:35:50,240
numbers. We all verified that we're on
the right numbers.

450
00:35:47,680 --> 00:35:54,200
We have given you in the remaining items
box in the bottom right corner

451
00:35:52,440 --> 00:35:57,680
items that we are looking at. First of
all, the Circle B change order is

452
00:35:55,880 --> 00:36:00,480
something we basically have to do in
order to finish up stuff at the sewer

453
00:35:59,200 --> 00:36:05,320
plant.
The other four items below that are the

454
00:36:02,760 --> 00:36:09,960
projects that we deemed to be
sewer-related projects that we all can

455
00:36:07,240 --> 00:36:15,200
sign off on that fit within the scope of
the ARPA money that we were awarded.

456
00:36:13,000 --> 00:36:18,480
And so, we're going to be bringing or
doing moving forward with existing

457
00:36:16,720 --> 00:36:22,000
contracts on those, but I did want you
all to know about them.

458
00:36:19,960 --> 00:36:25,760
If you have any issues, let me know, but
that will basically spend the rest of

459
00:36:24,040 --> 00:36:29,960
our remaining money.
Uh and we have to get this done because

460
00:36:27,600 --> 00:36:32,200
the ARPA money starts closing out in
September.

461
00:36:31,200 --> 00:36:35,680
So,
we will

462
00:36:33,520 --> 00:36:38,200
move forward with those items
unless you all have some input on

463
00:36:36,960 --> 00:36:40,320
something else you would like for us to
look at.

464
00:36:39,000 --> 00:36:42,480
» Gentlemen, do you all have any questions
on this?

465
00:36:41,160 --> 00:36:43,560
» No.
>> You good?

466
00:36:42,920 --> 00:36:46,320
» Any questions?
>> No, Scott and I went over with

467
00:36:45,960 --> 00:36:49,600
» Okay.
>> We talked and I think we got it within

468
00:36:48,760 --> 00:36:53,400
20,000.
>> We're within 40,000 of spending the

469
00:36:51,520 --> 00:36:55,360
whole 11 and 1/2 million dollars, so
>> Okay.

470
00:36:54,080 --> 00:36:59,600
» that's pretty good. We don't know that
some of those estimates that we've

471
00:36:56,400 --> 00:37:04,680
written down are are high or low yet, so
don't want to get too close, especially

472
00:37:02,240 --> 00:37:09,960
it could trigger some extra financial
impact on us if we trip some levels that

473
00:37:08,040 --> 00:37:14,600
we don't want to do.
I'll move on to my other items.

474
00:37:12,440 --> 00:37:18,160
Uh, Horseshoe is finishing up sewer
lines in the in the town. They're all

475
00:37:16,680 --> 00:37:22,400
pulled now.
Uh, so all the red clay tile has now

476
00:37:20,280 --> 00:37:27,560
been replaced.
They still have about 2 to 3 weeks worth

477
00:37:24,520 --> 00:37:31,440
of work doing asphalt repairs,
um,

478
00:37:28,640 --> 00:37:35,480
going in and finding sinking spots in
the places that they've dug for sewer

479
00:37:33,040 --> 00:37:40,440
taps, putting down some sod.
Uh, they also have about a dozen

480
00:37:37,720 --> 00:37:43,360
manholes left to reseal.
So, those all be taking place. So,

481
00:37:41,840 --> 00:37:48,760
within the next 2 to 3 weeks they're
pretty much pulling out uh, as complete.

482
00:37:47,080 --> 00:37:53,840
» Are they going to be
uh, replacing the the asphalt in the the

483
00:37:51,720 --> 00:37:57,080
roads and uh, parking lots?
>> They're supposed to be going back and

484
00:37:55,360 --> 00:38:01,600
redoing those segments cuz some of them
have settled and that kind of thing, so

485
00:37:59,600 --> 00:38:06,040
there's been a lot of issues related to
that. I know I will on behalf of the

486
00:38:03,840 --> 00:38:10,320
contractor argue a little bit that
they've needed some rain to settle it

487
00:38:07,760 --> 00:38:13,840
in. We've had those rains now, so a lot
of that compaction has taken place. So,

488
00:38:12,040 --> 00:38:16,520
now they can come in and finish tidying
up. There's probably still some fences

489
00:38:15,360 --> 00:38:19,320
to be fixed.
>> Right.

490
00:38:16,720 --> 00:38:21,760
» Uh, so but if you've got items that
aren't getting done, let them know and

491
00:38:20,720 --> 00:38:25,760
we'll make sure and get it on their
list.

492
00:38:24,080 --> 00:38:30,680
Okay.
The hail storm Friday night, we had

493
00:38:28,440 --> 00:38:34,480
seven at least seven vehicles damaged.
We'll be looking to talk to OMAG about

494
00:38:33,000 --> 00:38:37,400
those.
Um

495
00:38:35,760 --> 00:38:41,560
2 Mile Road,
I think guardrails got put up on the

496
00:38:39,840 --> 00:38:43,880
creek crossing there.
I think those I haven't been down there

497
00:38:42,640 --> 00:38:46,840
to look today, but they were supposed to
be put up. I don't know if end of last

498
00:38:45,440 --> 00:38:51,200
week or today.
We have additional signage being put

499
00:38:49,480 --> 00:38:54,320
together for
2 Mile Road.

500
00:38:52,720 --> 00:38:59,040
The striping of that is supposed to take
place on the 18th.

501
00:38:56,640 --> 00:39:04,720
We do have a little bit of extra money
left over from paving of 2 Mile.

502
00:39:02,080 --> 00:39:09,720
I have talked to OMAG or excuse me,
INCOG about that. Um and they have

503
00:39:08,080 --> 00:39:15,200
verbally said and I have to write them a
letter to allow us to use that remaining

504
00:39:12,600 --> 00:39:20,840
money to buy some concrete culverts.
Um some of which we did right there at

505
00:39:17,800 --> 00:39:25,480
at Heather Road, but also
I have estimated right now that we need

506
00:39:23,080 --> 00:39:29,960
about another $20,000 worth of or
$15,000 worth of

507
00:39:27,760 --> 00:39:33,560
concrete culverts that will work out
here in front of our property for the

508
00:39:31,720 --> 00:39:37,560
new fire station and
the new library. So, that's going to get

509
00:39:36,080 --> 00:39:41,280
that bought and we can set that on the
side and we have it ready.

510
00:39:39,800 --> 00:39:45,720
The
uh governmentdeals.com is supposed to be

511
00:39:43,720 --> 00:39:51,480
on the 26th to get all their pictures
taken to get our stuff put online.

512
00:39:49,440 --> 00:39:55,360
587 Road, the county is getting ready to
pave it. We talked about that a month or

513
00:39:53,680 --> 00:40:00,640
two ago. We put some money towards that
project. They're actually, I think up in

514
00:39:57,960 --> 00:40:06,960
Carpenter addition right now doing some
uh spot repairs uh related to some stuff

515
00:40:03,480 --> 00:40:11,200
we funded uh few weeks ago.
The Green Valley lift station, we

516
00:40:09,720 --> 00:40:15,760
finally got the power turned on to the
new lift station late last week.

517
00:40:13,640 --> 00:40:18,640
Uh anticipating that we'll be flipping
over to the new lift station here in the

518
00:40:17,160 --> 00:40:22,400
next few days
and be able to shut down and demo the

519
00:40:20,600 --> 00:40:25,680
old one.
We've also

520
00:40:23,880 --> 00:40:28,800
have spent a lot of time on storm
sirens. Um

521
00:40:29,560 --> 00:40:35,440
as of today, the storm siren guys are
saying

522
00:40:33,560 --> 00:40:39,040
our sirens are quite old and they need
to be replaced, which is could be a

523
00:40:37,360 --> 00:40:42,080
million dollars.
Um

524
00:40:40,400 --> 00:40:45,600
up towards that, but right now we're
going to go ahead and move forward with

525
00:40:43,360 --> 00:40:50,760
repairs on those and that's going to be
about another $6,000.

526
00:40:48,080 --> 00:40:55,320
Um and let it go as long as it will go
and we'll try to look for grants and

527
00:40:52,080 --> 00:41:00,520
other things for that type of repair.
That's my update.

528
00:40:57,680 --> 00:41:00,520
» Thank you, Scott.

529
00:41:00,720 --> 00:41:07,880
Okay. Number six, discussion,
consideration, and possible action to

530
00:41:05,000 --> 00:41:13,320
seek bids for harvesting hay on town's
property located on 4210 Road south of

531
00:41:11,560 --> 00:41:17,000
Heather Road.
>> I'd like to go ahead and move forward

532
00:41:14,720 --> 00:41:20,440
with publicizing that for
uh the hay to be sold, so

533
00:41:19,480 --> 00:41:24,760
» We do that every year.
>> We do it every year.

534
00:41:21,320 --> 00:41:30,400
» Yes. Yes.
>> I'll make a motion to uh seek bids for

535
00:41:27,640 --> 00:41:33,560
harvesting hay on the city's property
south of uh

536
00:41:32,360 --> 00:41:35,920
42
uh located on 4210 south of Heather

537
00:41:35,440 --> 00:41:39,520
Road.
>> Yes. I'll second.

538
00:41:37,360 --> 00:41:42,920
» We're going to put
time on

539
00:41:41,360 --> 00:41:44,760
» I would like to have the bids in here by
the time we meet next time.

540
00:41:44,040 --> 00:41:48,000
» Yes.
>> So,

541
00:41:45,520 --> 00:41:50,120
before 6:00 on the
26th

542
00:41:49,360 --> 00:41:52,720
» Yeah,
6:00 before the meeting starts.

543
00:41:51,920 --> 00:41:55,520
» Yes.
>> Yes, that's

544
00:41:54,800 --> 00:42:00,400
I
>> How do we want to publish that?

545
00:41:57,920 --> 00:42:04,160
» The only way to publish it is on our
>> website as well as potentially out on

546
00:42:02,360 --> 00:42:06,960
our sign and then we can do the Clay
County Leader paper. That's the only

547
00:42:05,360 --> 00:42:08,160
ways we can do it right now.
>> Yeah, I'll say

548
00:42:07,640 --> 00:42:10,840
» I Yeah.
>> website, on the sign, and Clay County

549
00:42:09,840 --> 00:42:13,800
Leader Progress.
>> That would be our anticipation.

550
00:42:12,160 --> 00:42:17,960
» Yeah.
>> Agreed.

551
00:42:16,120 --> 00:42:21,240
I'll second the motion to have that
done.

552
00:42:19,320 --> 00:42:22,200
» Mark made the motion, second by Darlene.
Larry?

553
00:42:21,760 --> 00:42:22,960
» Yes.
>> Mark?

554
00:42:22,640 --> 00:42:25,360
» Yes.
>> Darlene?

555
00:42:23,360 --> 00:42:29,640
» Yes.
>> Um discussion, consideration, and

556
00:42:27,600 --> 00:42:36,400
possible action to approve interlocal
local agreement with Rogers County for

557
00:42:31,960 --> 00:42:41,840
South Adele plan and permit review.
>> You have in front of you an interlocal

558
00:42:38,480 --> 00:42:45,480
agreement that uh has been very similar
to what we've had in the past with the

559
00:42:43,680 --> 00:42:49,120
county and at that point in time it
included the port.

560
00:42:47,120 --> 00:42:54,000
We have taken the port out of this
agreement uh and kind of streamlined it

561
00:42:52,120 --> 00:42:58,560
to the way the
work is taking place between the county

562
00:42:56,280 --> 00:43:02,560
and the town as we've taken over some of
the responsibilities.

563
00:43:00,240 --> 00:43:06,600
Uh and this agreement will allow us to
be able to handle

564
00:43:04,000 --> 00:43:10,680
the permitting process as well as the
inspections and making sure what's

565
00:43:08,880 --> 00:43:16,520
clarified between us.
Uh and it lasts through the current

566
00:43:13,240 --> 00:43:16,520
South Adele expansion.

567
00:43:18,640 --> 00:43:25,240
» Tommy, you've uh
gone all through this, I think. Okay.

568
00:43:22,520 --> 00:43:26,680
» Okay. And it looks fine.
Good. Okay.

569
00:43:25,960 --> 00:43:30,520
» Yeah.
>> Okay.

570
00:43:28,320 --> 00:43:34,320
Um I'm going to make a motion to approve
the interlocal local agreement with

571
00:43:32,320 --> 00:43:38,360
Rogers County for the South Adele plan
and permit review.

572
00:43:35,680 --> 00:43:38,360
» I'll second.

573
00:43:40,000 --> 00:43:42,680
» Darlene made the motion, second by Mark.
Larry?

574
00:43:42,280 --> 00:43:43,480
» Yes.
>> Mark?

575
00:43:43,120 --> 00:43:45,280
» Yes.
>> Darlene?

576
00:43:43,880 --> 00:43:49,600
» Yes.
>> Number eight, discussion, consideration,

577
00:43:47,320 --> 00:43:54,600
and possible action to hold a public
hearing on application number 2025-1217

578
00:43:54,640 --> 00:44:05,360
of owners of record, Skipper and Julie
Lewis, to change zoning from SFR to IL

579
00:44:03,240 --> 00:44:11,800
for following property.
All of blocks 1, 12, and 18 of South of

580
00:44:09,560 --> 00:44:17,800
I know it in addition to the town of I
know it's Rogers County, Oklahoma

581
00:44:14,400 --> 00:44:21,160
according to the recorded thereof.
And um

582
00:44:19,080 --> 00:44:26,520
I'm going to make a motion that we open
that public hearing at this time.

583
00:44:23,760 --> 00:44:26,520
» I'll second that.

584
00:44:27,200 --> 00:44:29,880
» Arlene made the motion, second by Mark.
Larry?

585
00:44:29,440 --> 00:44:30,680
» Yes.
>> Mark?

586
00:44:30,280 --> 00:44:32,200
» Yes.
>> Arlene?

587
00:44:31,120 --> 00:44:34,520
» Yes.
>> Okay.

588
00:44:33,800 --> 00:44:39,400
Um
I do have it down here that

589
00:44:36,920 --> 00:44:44,680
Chris, I believe you were down that you
wanted to make

590
00:44:41,520 --> 00:44:44,680
a comment on this.

591
00:44:46,840 --> 00:44:53,040
» Thank you. Um so I want to talk about
how this matter came before you tonight

592
00:44:51,240 --> 00:44:58,000
and I want to be clear. My comments
pertain to the process.

593
00:44:55,200 --> 00:45:02,960
I am not making any claims about Mr.
James Shafer's character as I understand

594
00:45:00,400 --> 00:45:07,960
he's highly regarded. Um this item is
before was before the planning and

595
00:45:04,760 --> 00:45:11,800
zoning on March the 31st. On the agenda
was also a question of whether Mr. James

596
00:45:09,960 --> 00:45:16,520
Shafer, the chair of planning and zoning
should recuse himself from voting on the

597
00:45:13,920 --> 00:45:21,480
item given the fact that the request was
made by a person that he works with

598
00:45:19,480 --> 00:45:26,720
in a real estate office that is owned by
his father-in-law and where his wife

599
00:45:23,920 --> 00:45:31,280
also works. And so to avoid even the
appearance of impropriety, the right

600
00:45:29,120 --> 00:45:37,600
thing for Mr. Shafer to do would have
been to voluntarily recuse himself from

601
00:45:34,240 --> 00:45:42,160
discussion or vote. Instead, he defended
his ability to participate in the vote

602
00:45:40,040 --> 00:45:45,280
claiming he had no financial interest in
the matter.

603
00:45:43,440 --> 00:45:49,520
While he was present, public concerns
were expressed about the obvious

604
00:45:46,960 --> 00:45:55,440
conflict of interest to which a number
of community members stood up to defend

605
00:45:52,320 --> 00:45:59,320
him as being above reproach. After Mr.
Shafer excused himself from the room, it

606
00:45:57,520 --> 00:46:04,160
was up to the four remaining members to
decide whether he should be recused.

607
00:46:02,040 --> 00:46:09,800
Instead of discussing the importance of
government operating in a manner that is

608
00:46:06,680 --> 00:46:16,240
above reproach and avoid voiding even
the appearance of bias or favoritism or

609
00:46:13,840 --> 00:46:19,840
influence trading in how this city does
business,

610
00:46:17,680 --> 00:46:23,240
all the comments were about his
character.

611
00:46:21,760 --> 00:46:27,080
There was a circling of the wagons
around Mr. Shafer that completely missed

612
00:46:25,520 --> 00:46:34,080
the point.
The legitimacy of the process is called

613
00:46:30,400 --> 00:46:38,720
into question and public trust is broken
when these kinds of conflicts of

614
00:46:35,960 --> 00:46:44,760
interest exist and are permitted. And it
is up to you, City Council, and every

615
00:46:40,880 --> 00:46:48,520
member of a public board of this city
to protect the integrity of our

616
00:46:46,280 --> 00:46:52,920
processes so that the public has
confidence that the decisions you make

617
00:46:50,640 --> 00:46:57,760
are in the best interest of the town and
not in your personal interests or the

618
00:46:55,240 --> 00:47:01,320
interests of your family or friends.
So, the impression created by the

619
00:46:59,160 --> 00:47:05,040
discussion was that any vote by the
commission member to recuse Mr. Shafer

620
00:47:03,480 --> 00:47:09,960
would have somehow been a vote of no
confidence on his character, which was

621
00:47:07,880 --> 00:47:14,200
not what the point was.
Three of the four members voted that he

622
00:47:11,720 --> 00:47:18,000
did not need to recuse himself.
After that vote, Mr. Shafer returned to

623
00:47:16,200 --> 00:47:22,320
this chamber chamber and he was the
primary speaker in favor of the zoning

624
00:47:19,960 --> 00:47:26,600
change. Even when the commission was
presented with public comments pointing

625
00:47:24,240 --> 00:47:32,840
out how this rezoning is inconsistent
with Enola's 2025 comprehensive plan,

626
00:47:30,320 --> 00:47:37,520
his conclusion was that from his
perspective this rezoning works and he

627
00:47:35,520 --> 00:47:41,360
voted in favor of it.
I am respectfully requesting that this

628
00:47:39,640 --> 00:47:46,800
council send this matter back to
planning and zoning for reconsideration

629
00:47:44,280 --> 00:47:51,400
and please direct Mr. James Shafer to
recuse himself from any decision

630
00:47:49,720 --> 00:47:58,080
involving
planning and zoning requests from agents

631
00:47:53,680 --> 00:47:58,080
that he works with. Okay. Thank you.

632
00:47:58,280 --> 00:48:01,120
Anybody else?

633
00:48:06,600 --> 00:48:09,440
Mr. Wase?

634
00:48:12,200 --> 00:48:17,080
Go ahead.
>> Um

635
00:48:14,840 --> 00:48:21,040
So, this property was for sale
uh and I did go to the

636
00:48:19,040 --> 00:48:24,760
planning and zoning board and looked at
the future use

637
00:48:23,160 --> 00:48:28,120
which was light industrial. That's one
reason I pursued it.

638
00:48:26,480 --> 00:48:30,640
Uh at the real estate office, we do get
people

639
00:48:30,680 --> 00:48:37,640
for instance, want to put in storage
units or want to park equipment.

640
00:48:35,080 --> 00:48:40,920
Um both of those zonings
would take light industrial according to

641
00:48:39,600 --> 00:48:44,440
our rules.
So, if you look in town, there's

642
00:48:42,120 --> 00:48:47,600
equipment parked
that is not in

643
00:48:46,600 --> 00:48:50,720
the
correct area. What we are wanting to do

644
00:48:49,040 --> 00:48:55,240
is do it correctly.
Um

645
00:48:52,200 --> 00:48:55,240
I don't need

646
00:48:55,960 --> 00:49:00,640
the light industrial if if it if the
storage units weren't light industrial

647
00:48:59,240 --> 00:49:05,440
or parking equipment was light
industrial. You see what I'm saying? I'm

648
00:49:02,080 --> 00:49:09,960
following your guys's recommendations
if that makes sense. The future use that

649
00:49:07,760 --> 00:49:14,200
I seen on there was light industrial and
for me to put storage units in or the

650
00:49:12,080 --> 00:49:18,600
other or park equipment, which I'm
saying a dump truck, a trailer

651
00:49:16,400 --> 00:49:21,960
a skid steer in town.
Uh electrician wants to have

652
00:49:20,680 --> 00:49:25,000
his shop there. You know what I'm
saying? You also got to understand where

653
00:49:23,520 --> 00:49:29,360
this property is located. You have the
railroad track right beside.

654
00:49:26,840 --> 00:49:33,600
You have a cell tower and then you have
the lagoons. I don't think it is a

655
00:49:31,080 --> 00:49:36,960
proper place
uh for somebody to want to build a

656
00:49:35,160 --> 00:49:40,040
house. I've not had anybody
come to me and want to build a house

657
00:49:38,200 --> 00:49:45,880
right there by the railroad tracks.
So, to me it makes sense

658
00:49:42,920 --> 00:49:49,440
uh you know, looking at what you guys
the future uh

659
00:49:47,440 --> 00:49:53,120
plans was
uh light industrial. So, that's one

660
00:49:51,160 --> 00:49:56,800
reason that we purchased it
and wanted to change the zoning of it to

661
00:49:55,000 --> 00:50:00,000
do something with the property besides
let it sit there.

662
00:49:58,520 --> 00:50:02,720
There's two old storage contest boxes
and a bunch of stuff that we've cleaned

663
00:50:01,440 --> 00:50:05,240
up. That we've done a lot of stuff to
it.

664
00:50:03,760 --> 00:50:08,920
And a lot of the dirt over there, I know
people have complained about. We're

665
00:50:06,920 --> 00:50:10,480
putting it over in the
filling up the lagoons.

666
00:50:10,240 --> 00:50:13,040
» Mhm.
>> And we talked about that in the planning

667
00:50:11,880 --> 00:50:16,680
and zoning
uh

668
00:50:14,000 --> 00:50:19,960
meeting last time. A lot of that dirt, I
don't know exactly how much it is. We're

669
00:50:18,120 --> 00:50:23,960
supposed to get a square footage on it.
That dirt is going to fill three of the

670
00:50:21,320 --> 00:50:26,960
lagoons over there.
So, we kind of killed two birds with one

671
00:50:25,360 --> 00:50:32,240
stone, too. And we did get a dirt
permit, which I'm sure

672
00:50:28,920 --> 00:50:35,000
might be a little excessive, but
that's all I got. I mean, if you guys

673
00:50:33,240 --> 00:50:38,040
have any questions for me or
>> Thank you, Mr. Weese.

674
00:50:38,760 --> 00:50:43,400
James, do you have any comments on this?

675
00:50:44,280 --> 00:50:51,800
Gentlemen?
>> So, the the property that Duncan Cabinet

676
00:50:48,600 --> 00:50:56,680
has there, what is that zoned as?
>> He has some residential.

677
00:50:54,360 --> 00:51:00,800
I think that's how his home
>> They have a commercial business.

678
00:50:59,320 --> 00:51:05,240
» I would have him
>> I know there's a house in front of it up

679
00:51:03,120 --> 00:51:10,560
there, but then they you know, it's a
commercial business that they it's at

680
00:51:08,280 --> 00:51:15,200
the backside of it there.
What is the property where TDS is

681
00:51:13,880 --> 00:51:19,640
parking their trucks on the opposite
side of the tracks? What is it zoned as?

682
00:51:17,520 --> 00:51:21,600
» TDS is a utility.
>> Okay.

683
00:51:20,320 --> 00:51:23,040
» Right here right now.
>> Yeah.

684
00:51:22,000 --> 00:51:25,920
» Is a utility.
>> Yeah.

685
00:51:23,760 --> 00:51:29,800
» So, and the same would be with the
uh sailor antenna.

686
00:51:27,520 --> 00:51:33,760
» So, it it's zoned as utility
or is it zoned like

687
00:51:32,880 --> 00:51:38,240
» I
I would have to look at the map. I can

688
00:51:35,840 --> 00:51:39,800
tell you that the property that Mr. and
Mrs. Weese bought

689
00:51:39,520 --> 00:51:46,680
» Yeah.
>> falls under the Lewis 6

690
00:51:43,200 --> 00:51:50,240
or uh property use not in the zoning
code

691
00:51:47,800 --> 00:51:54,480
but in the comprehensive plan, which is
a recommendation.

692
00:51:52,240 --> 00:51:58,560
Now, when you look at Louis 6, it talks
about commercial,

693
00:51:56,160 --> 00:52:03,160
which is allowable,
and light industrial, which is possible.

694
00:52:02,600 --> 00:52:05,840
» Yeah.
>> Okay?

695
00:52:04,040 --> 00:52:09,480
The question that I
uh presented uh

696
00:52:07,680 --> 00:52:15,080
to the
planning and zoning committee was

697
00:52:13,400 --> 00:52:20,360
what type of
commercial entity would want to be next

698
00:52:18,000 --> 00:52:24,760
to the railroad track
and next door, in essence, to five

699
00:52:23,360 --> 00:52:31,200
lagoons.
It didn't make sense.

700
00:52:28,200 --> 00:52:36,160
One of the things uh to understand is
that the

701
00:52:32,840 --> 00:52:40,680
comprehensive plan is a guide.
It was a guide that was put together in

702
00:52:38,320 --> 00:52:47,960
2019.
We do not have a major corridor that

703
00:52:44,840 --> 00:52:52,960
runs by that property that Louis 6
typically indicates would be a

704
00:52:50,080 --> 00:52:59,400
commercial property with everything
around it. It seemed to me that it fits

705
00:52:56,520 --> 00:53:01,960
within the criteria. I will speak this
one thing

706
00:53:00,400 --> 00:53:07,960
about the
uh issue of whether I should have

707
00:53:04,480 --> 00:53:13,920
recused myself or not. When you look at
the rezoning

708
00:53:10,120 --> 00:53:21,000
criteria, we have to meet.
We need to If we say no, we need to be

709
00:53:17,840 --> 00:53:25,760
able to say to the owners, "We said no
because

710
00:53:22,760 --> 00:53:33,160
of a reason." The um
the majority of the planning and zoning

711
00:53:29,000 --> 00:53:40,720
committee members felt that uh it met
the criteria. We had one who didn't vote

712
00:53:36,800 --> 00:53:46,000
no or yes, and chose to abstain, and it
was passed.

713
00:53:42,160 --> 00:53:53,040
I didn't see again
while I work for my father-in-law

714
00:53:49,360 --> 00:54:01,240
while my brother-in-law is um
contracted as the city attorney

715
00:53:56,640 --> 00:54:04,840
I did not have I don't own part of the
financial I don't own part of the real

716
00:54:03,440 --> 00:54:10,760
estate company.
I am a

717
00:54:06,760 --> 00:54:10,760
contracted laborer.

718
00:54:11,240 --> 00:54:20,400
I didn't have the property listed.
I didn't sell it on on the on behalf of

719
00:54:17,320 --> 00:54:22,960
I represent Mr. Weast when he purchased
it.

720
00:54:21,400 --> 00:54:29,360
That was a
a file that he put together. There was

721
00:54:26,600 --> 00:54:35,560
another agency
that had the property listed. He brought

722
00:54:32,520 --> 00:54:39,560
himself and his wife as a buyer as a
licensed agent.

723
00:54:37,360 --> 00:54:46,200
Commission went to them. The commission
went to the office. I don't receive part

724
00:54:42,640 --> 00:54:46,200
of another agent's commission.

725
00:54:48,080 --> 00:54:57,480
I will remind council
that when ELDAR came before

726
00:54:54,760 --> 00:55:02,480
uh planning and zoning because I was a
member of ELDAR

727
00:55:00,080 --> 00:55:07,280
I did
recuse myself

728
00:55:04,560 --> 00:55:13,880
because I sat on that committee and for
me to make a vote for ELDAR I felt would

729
00:55:10,800 --> 00:55:18,920
not be appropriate as I had sat on the
committee to make a decision to present

730
00:55:16,240 --> 00:55:18,920
to that board.

731
00:55:21,120 --> 00:55:25,160
» Thank you.
>> Thank you.

732
00:55:22,400 --> 00:55:29,920
» Thank
Anybody else have any

733
00:55:27,560 --> 00:55:34,120
comments or anything you want to discuss
about I'm sorry. Anybody else have

734
00:55:31,840 --> 00:55:36,960
anything you want to discuss about this
miss uh

735
00:55:35,040 --> 00:55:39,200
in this public hearing before we close
it.

736
00:55:39,240 --> 00:55:46,480
Yes.
>> Obviously, I've done research. This is

737
00:55:43,600 --> 00:55:52,320
the first I've heard about any of this.
I feel like James and what what's

738
00:55:49,600 --> 00:55:57,000
didn't really address Chris's concern.
Chris's concern to me was interpreted

739
00:55:54,720 --> 00:56:01,640
more as concerns about like the ethics
of the zoning board or corruption.

740
00:55:59,080 --> 00:56:04,760
Not about what it was presented as the
way it was presented to you guys.

741
00:56:04,840 --> 00:56:09,800
I think these people are the ones that
are trying to bring it

742
00:56:07,600 --> 00:56:14,520
out to our community, guys.
But, there is a clear conflict of

743
00:56:11,960 --> 00:56:18,280
interest in this situation, and
that's all I'd like to add to that at

744
00:56:16,040 --> 00:56:23,440
this point.
appropriately by the gentleman.

745
00:56:20,960 --> 00:56:25,840
» Okay. Thank you.
Gentlemen?

746
00:56:27,000 --> 00:56:29,880
» I'm good.
>> Okay.

747
00:56:28,600 --> 00:56:34,000
Okay.
Yes.

748
00:56:30,600 --> 00:56:37,000
» How How does the city currently handle
reviewing or auditing

749
00:56:38,520 --> 00:56:44,160
» The zoning ordinance itself has a
procedure

750
00:56:41,560 --> 00:56:46,520
which I think what I heard described is
followed.

751
00:56:45,200 --> 00:56:50,680
The zoning ordinance
says it can be brought up in the board

752
00:56:48,840 --> 00:56:54,520
and essence makes the decision.
>> So, the board audits itself to determine

753
00:56:52,640 --> 00:56:56,360
whether the conflict of interest was
okay or not.

754
00:56:55,560 --> 00:56:59,680
» Yes, that's correct.
>> But, there's no So, the member of the

755
00:56:57,800 --> 00:57:04,240
board first makes
the determination should I should I not

756
00:57:01,880 --> 00:57:06,160
withdraw or presents it to the board. I
don't have that

757
00:57:05,000 --> 00:57:10,760
» I don't think but
Sorry, I have to apologize. The board is

758
00:57:08,160 --> 00:57:14,000
the zoning committee itself
decides whether the conflict of interest

759
00:57:13,160 --> 00:57:16,840
is okay.
>> That's correct. And I don't recall if

760
00:57:15,760 --> 00:57:20,280
there's an appeal procedure.
>> So, I have That's That was my question.

761
00:57:18,760 --> 00:57:24,320
Is there any appeal to this council to
say, "Hey, the citizen said

762
00:57:22,480 --> 00:57:28,480
I think that decision Is there any other
oversight to that decision made or is it

763
00:57:27,080 --> 00:57:32,640
just the committee decides
>> I don't recall. My memory of it in that

764
00:57:30,560 --> 00:57:36,760
ordinance versus specifically I don't
recall.

765
00:57:34,240 --> 00:57:36,760
» Yeah, I don't recall.

766
00:57:38,080 --> 00:57:45,240
» I don't
>> And again, his his board is is again

767
00:57:42,560 --> 00:57:49,920
like a an advisory board. His his is not
the final decision. It's our

768
00:57:47,760 --> 00:57:53,600
to make the final decision on it. It's
just them making the recommendation to

769
00:57:52,400 --> 00:57:57,280
approve
look at it, make sure it follows the

770
00:57:55,160 --> 00:58:00,000
criteria, and then make the
recommendation to us to either change

771
00:57:59,160 --> 00:58:02,600
the zoning or not
>> change the zoning.

772
00:58:00,680 --> 00:58:04,440
» So technically speaking, the appeal
would be

773
00:58:03,440 --> 00:58:09,800
when it comes to you with the
recommendation if the council's interest

774
00:58:06,760 --> 00:58:13,640
was discussed the council member from
the community would be your

775
00:58:11,080 --> 00:58:16,680
responsibility to say, "Hey, we know you
guys said that was an acceptable

776
00:58:14,960 --> 00:58:19,920
conflict of interest, but
we don't feel that that was the right

777
00:58:19,080 --> 00:58:21,200
decision." It's kind
>> Yeah, if we

778
00:58:20,720 --> 00:58:24,920
» Yes.
>> Yeah, so there

779
00:58:22,400 --> 00:58:29,680
state law requires an initial hearing.
And then an appeal. Our ordinance is

780
00:58:27,200 --> 00:58:33,120
actually more extensive, and it's always
a recommendation.

781
00:58:31,080 --> 00:58:37,880
Final decision is here.
Um we actually this is a separate public

782
00:58:35,200 --> 00:58:41,800
hearing, which our ordinance requires.
And so, as Mark said, the decision's

783
00:58:40,280 --> 00:58:45,440
going to be made tonight. The
recommendation

784
00:58:43,440 --> 00:58:50,360
is is relevant, carries some weight, but
it's entirely your decision.

785
00:58:47,440 --> 00:58:55,280
So, they do have those options to
approve, deny, send it back, all those

786
00:58:52,480 --> 00:58:59,160
things. So, effectively, yes, it's
comes before them for final decision.

787
00:58:57,800 --> 00:59:02,520
» So, then the the mechanism is they could
say to the council that they don't say,

788
00:59:01,000 --> 00:59:05,240
"I don't think this is right." And it's
up to you guys

789
00:59:03,600 --> 00:59:09,440
» Yeah, they they could they could say
they agree, send it back

790
00:59:08,160 --> 00:59:12,720
for another recommendation, then it
comes back for another public hearing.

791
00:59:11,400 --> 00:59:16,640
If they were to send it back, then the
outcome would be that you guys Yeah.

792
00:59:14,840 --> 00:59:20,120
Thank you.
>> Anybody else?

793
00:59:19,080 --> 00:59:24,000
Okay.
Uh discussion, consideration, and

794
00:59:21,880 --> 00:59:28,040
possible action to close the public
hearing. I I'll that we close the public

795
00:59:26,720 --> 00:59:32,320
hearing at this time.
>> I'll second it.

796
00:59:30,400 --> 00:59:33,400
» Motion made by Darlene, second by Mark.
Larry?

797
00:59:32,880 --> 00:59:34,200
» Yes.
>> Mark?

798
00:59:33,800 --> 00:59:35,680
» Yes.
>> Darlene?

799
00:59:34,600 --> 00:59:40,760
» Yes.
>> Number 10, discussion, consideration,

800
00:59:37,800 --> 00:59:46,440
and possible action on application
number 2025-1217

801
00:59:43,560 --> 00:59:52,960
of owners of record, Skipper and Julia
Wase, to change zoning from SFR to IL

802
00:59:50,880 --> 00:59:59,280
for following property, all of the
blocks of 1, 12, and 18 of South Iola in

803
00:59:57,120 --> 01:00:04,760
addition to the town of Iola's Rogers
County, Oklahoma, according to the

804
01:00:01,160 --> 01:00:07,120
record thereof.
Gentlemen?

805
01:00:08,280 --> 01:00:10,720
Yes, sir.

806
01:00:24,480 --> 01:00:27,960
Okay.
Okay.

807
01:00:47,320 --> 01:00:49,520
Mhm.

808
01:01:23,040 --> 01:01:26,840
If you have concerns about any of those
then

809
01:01:25,720 --> 01:01:29,560
you would either send it back for
further study

810
01:01:28,240 --> 01:01:32,400
or you could deny it.
If you don't have any, then you can

811
01:01:31,040 --> 01:01:35,080
approve it. And obviously, you can
discuss the issues related to the

812
01:01:34,400 --> 01:01:37,360
conflict.
>> Mhm.

813
01:01:42,000 --> 01:01:47,600
What do you think, gentlemen?
>> Well, I see the property. It's It's up

814
01:01:46,000 --> 01:01:52,560
against the railroad tracks. So, that's
on one side. On the opposite side of the

815
01:01:49,360 --> 01:01:56,120
railroad tracks is Hillary's parking lot
for their equipment over there. A cell

816
01:01:55,440 --> 01:01:59,120
tower.
>> Mhm.

817
01:01:56,600 --> 01:02:03,720
» And then on the opposite side is
>> The lagoons.

818
01:02:00,280 --> 01:02:06,680
» the cabinet company. I know their
grandmother's old house is in front of

819
01:02:05,440 --> 01:02:11,680
the cabinet company, but the cabinet
shop is there. And then you have the

820
01:02:08,480 --> 01:02:14,640
lagoons there. So, it's not
residential

821
01:02:13,520 --> 01:02:17,160
you know, area right there.
>> Mhm.

822
01:02:15,120 --> 01:02:24,120
» Um On the opposite side of the road
there is the railroad property. And then

823
01:02:20,920 --> 01:02:28,160
Ken Frose's where his old uh silos and
and everything where he used to

824
01:02:25,880 --> 01:02:31,280
uh you know, bale hay and sell hay out
of. So,

825
01:02:29,480 --> 01:02:35,720
um is that
zoned as commercial or how is that

826
01:02:33,800 --> 01:02:39,840
property there zoned as?
>> I have no idea on that either.

827
01:02:38,280 --> 01:02:42,360
A lot of that, you know, the issues that
we have, and I know a lot of that

828
01:02:40,760 --> 01:02:46,040
existed before we had zoning.
>> Exactly. Exactly. But

829
01:02:44,520 --> 01:02:49,960
that right there in front of that
property is the railroad, you know, uh

830
01:02:48,280 --> 01:02:52,400
property. So, that is not going to ever
be residential. So, it's going to be

831
01:02:52,000 --> 01:02:58,120
» Mhm.
>> uh commercial property. So, I feel that

832
01:02:55,480 --> 01:03:00,520
it falls right along in with the
the zoning that's all around it right

833
01:03:00,080 --> 01:03:03,560
there.
>> Yes.

834
01:03:02,360 --> 01:03:08,200
Larry?
>> Well, also had a cabinet shop.

835
01:03:07,120 --> 01:03:12,680
It's not
Mr. Mitzger

836
01:03:09,840 --> 01:03:14,160
He had a cabinet shop right next to
Hillary.

837
01:03:13,240 --> 01:03:16,360
» Yeah.
Okay.

838
01:03:14,920 --> 01:03:20,280
» So,
I see no problem.

839
01:03:18,120 --> 01:03:22,440
» Okay.
Okay.

840
01:03:22,640 --> 01:03:29,720
» I'll make a motion to approve item
number 10

841
01:03:25,880 --> 01:03:33,120
to be rezoned as IL.
>> I'm going to second that motion.

842
01:03:34,840 --> 01:03:37,760
Mark made the motion, second by Darlene.
Larry?

843
01:03:37,120 --> 01:03:38,640
» Yes.
>> Mark?

844
01:03:38,200 --> 01:03:40,920
» Yes.
>> Darlene?

845
01:03:39,120 --> 01:03:45,880
» Yes.
>> Number 11, discussion, consideration,

846
01:03:42,920 --> 01:03:51,280
and possible action to adopt resolution
2026-07,

847
01:03:48,400 --> 01:03:56,880
a joint resolution of the town of Iola
and Iola Public Works Authority updating

848
01:03:53,840 --> 01:03:59,400
procedures and fees related to
responsing

849
01:03:58,520 --> 01:04:03,440
uh
to open records respo- uh yeah, to open

850
01:04:01,720 --> 01:04:08,160
records request.
I'm sorry.

851
01:04:05,800 --> 01:04:08,160
Scott?

852
01:04:08,520 --> 01:04:11,480
My nose is so dry.

853
01:04:14,360 --> 01:04:22,080
» In review of our open meetings
documentation that we have is

854
01:04:19,280 --> 01:04:26,880
got some date to it. Um
we have chosen to go ahead and update

855
01:04:24,600 --> 01:04:31,840
our policies. We've recommended to you
what the attorney general, as well as

856
01:04:29,520 --> 01:04:36,360
OMAG and OML, have both
uh stated as a format that should be

857
01:04:34,240 --> 01:04:40,000
considered. And that's what we've put in
front of you in this resolution.

858
01:04:38,560 --> 01:04:43,240
You will find also in the back of the
resolution

859
01:04:41,480 --> 01:04:47,200
as exhibit
A,

860
01:04:44,760 --> 01:04:52,240
the
format that we will move to for

861
01:04:49,560 --> 01:04:57,640
requests. And they will, if you approve,
we will put those online immediately uh

862
01:04:54,960 --> 01:05:04,600
along with the fees that
have been deemed to be appropriately uh

863
01:04:59,960 --> 01:05:04,600
appropriate for covering our costs.

864
01:05:05,240 --> 01:05:07,400
» Okay.

865
01:05:11,520 --> 01:05:17,640
» This is one thing that they covered when
we went through the training over in

866
01:05:15,200 --> 01:05:17,640
Tulsa.

867
01:05:18,760 --> 01:05:23,120
I think we were
a little on the behind. Yes.

868
01:05:22,840 --> 01:05:26,480
» Yeah.
>> Most definitely.

869
01:05:24,400 --> 01:05:26,480
» Yeah.

870
01:05:31,840 --> 01:05:37,440
Okay.
Tell me, did you go over this?

871
01:05:34,720 --> 01:05:37,440
» Uh yes, I did.

872
01:06:31,840 --> 01:06:38,080
» Right.
>> But because we don't have a town clerk

873
01:06:34,440 --> 01:06:41,520
uh I mean clearly but also has
as well town administrator

874
01:06:39,800 --> 01:06:43,960
to
uh

875
01:06:42,840 --> 01:06:48,120
And then we
we proposed to update

876
01:06:45,720 --> 01:06:48,120
forms

877
01:06:48,720 --> 01:06:53,920
uh
There's a reference that I added

878
01:06:51,560 --> 01:06:59,280
discretionary exemptions and followed
what Tulsa

879
01:06:55,280 --> 01:07:02,600
did with the guidelines request recently
that dealt with

880
01:07:00,720 --> 01:07:05,760
personnel files
and a lot of that's confidential parts

881
01:07:04,960 --> 01:07:10,320
of it
that says it's up to board to determine

882
01:07:08,640 --> 01:07:12,480
whether it should be confidential or
not.

883
01:07:11,560 --> 01:07:15,720
And so,
when we first approached that, we said

884
01:07:14,200 --> 01:07:20,160
the presumption is that it's
confidential when we talked about those

885
01:07:18,240 --> 01:07:22,800
discretionary decisions like someone's
personnel file.

886
01:07:21,480 --> 01:07:25,120
Again, there are some things that you
have to

887
01:07:23,920 --> 01:07:28,800
hire,
pay,

888
01:07:26,280 --> 01:07:32,960
terminate, discipline, final discipline.
Those things are public record.

889
01:07:30,880 --> 01:07:36,240
But there are other things that are not.
So, again, so I I helped put this

890
01:07:35,280 --> 01:07:39,360
together
following the guidance of Tulsa

891
01:07:38,440 --> 01:07:43,280
and
some other cities like Kingfisher.

892
01:07:41,240 --> 01:07:46,600
» Okay.
Um

893
01:07:44,600 --> 01:07:52,040
Amy, I see that you're down here that
you want to

894
01:07:47,960 --> 01:07:52,040
uh you have a comment on this.

895
01:07:54,600 --> 01:08:00,640
» So, my comments to the resolution are as
follows. First paragraph regarding

896
01:07:59,080 --> 01:08:04,040
record search.
The act states a public body may charge

897
01:08:02,600 --> 01:08:08,960
a fee only for recovery of the
reasonable direct costs of record

898
01:08:05,960 --> 01:08:13,880
copying or mechanical reproduction. With
regards to record search, this could

899
01:08:11,040 --> 01:08:17,680
depend on the organizational method of
the public body and the requirement to

900
01:08:16,000 --> 01:08:22,560
engage with the requestor to seek the
information as needed. Therefore, I

901
01:08:20,040 --> 01:08:25,880
request request the words record search
be deleted here.

902
01:08:24,680 --> 01:08:29,560
Section two states the town
administrator is authorized to modify

903
01:08:27,839 --> 01:08:34,359
the form with the approval of the town
attorney or Board of Trustees.

904
01:08:32,640 --> 01:08:39,359
This should be modified to state town
attorney or excuse me, town attorney and

905
01:08:37,160 --> 01:08:44,880
Board of Trustees. The people have a
right to be informed of any changes via

906
01:08:41,520 --> 01:08:48,759
a town council agenda item.
Section two states exhibit A shall be

907
01:08:47,000 --> 01:08:53,359
used to determine whether the request is
expected to cause excessive disruption

908
01:08:51,520 --> 01:08:56,680
of the essential functions of the town
or PWA.

909
01:08:55,040 --> 01:09:00,759
If it is decided that excessive
disruption is anticipated, the document

910
01:08:58,960 --> 01:09:05,720
should be modified to require the town
or PWA to provide the requestor with the

911
01:09:03,759 --> 01:09:10,400
basis and or reasons for having made
this determination.

912
01:09:08,000 --> 01:09:15,560
Exhibit B, first sentence. This sentence
is incomplete and not understood.

913
01:09:13,560 --> 01:09:18,920
Exhibit B, item 12, bullet point number
two.

914
01:09:16,720 --> 01:09:23,799
Search fees, if applicable, this should
be removed.

915
01:09:20,560 --> 01:09:29,839
Exhibit B, item 12, bullet number six.
As per section 51-24A.54

916
01:09:27,480 --> 01:09:34,319
of the act, if the request is solely for
commercial purpose, then the public body

917
01:09:31,880 --> 01:09:39,160
may charge a reasonable fee to recover
the direct cost of record search and

918
01:09:36,759 --> 01:09:43,440
copying. Therefore, this bullet could be
updated to reflect the specific

919
01:09:40,720 --> 01:09:47,720
allowance for record search.
Exhibit B, item 12, bullet point number

920
01:09:45,319 --> 01:09:51,400
nine. I believe this may be a typo and
should state schedule of fees to Exhibit

921
01:09:49,680 --> 01:09:55,880
B.
Exhibit B, special costs.

922
01:09:54,160 --> 01:10:00,040
The fee for town
and PWA employees should not be a flat

923
01:09:58,120 --> 01:10:03,400
fee, but at their hourly rate, whatever
that may be, depending on who is doing

924
01:10:01,880 --> 01:10:07,640
the work.
Agenda item number 14 proposes a

925
01:10:05,680 --> 01:10:11,560
part-time assistant with administrative
duties. As the fee schedule could be

926
01:10:09,880 --> 01:10:15,800
updated to include this option as a
cheaper option.

927
01:10:13,520 --> 01:10:20,120
The town administrator fee is high. This
fee could potentially discourage

928
01:10:17,240 --> 01:10:24,080
requests that are needed, but due to the
circumstances,

929
01:10:21,760 --> 01:10:29,920
uh maybe uh it may need this person's
assistance and be time-consuming.

930
01:10:27,480 --> 01:10:33,440
The town attorney fee is high.
Again, this fee could potentially

931
01:10:31,400 --> 01:10:39,240
discourage requests that are needed, but
due to the circumstances involved,

932
01:10:36,560 --> 01:10:44,640
uh may need this person's uh assistance
and be time-consuming.

933
01:10:42,360 --> 01:10:44,640
Thank you.

934
01:10:54,960 --> 01:11:00,120
» Tommy, is there anything
that she was just talking about that we

935
01:10:58,920 --> 01:11:02,840
need to
address?

936
01:11:05,880 --> 01:11:08,080
Right.

937
01:11:19,240 --> 01:11:25,480
Right.
Okay.

938
01:11:22,280 --> 01:11:25,480
Gentlemen, you all have any answers?

939
01:11:26,720 --> 01:11:31,960
Oh, I'm so sorry. You did.
Jolita?

940
01:11:30,320 --> 01:11:34,480
I'm sorry.
>> I just had a quick question. So, when

941
01:11:33,400 --> 01:11:37,280
we're talking about it's only applying
to commercial requests, if the language

942
01:11:35,920 --> 01:11:41,920
of the resolution doesn't make that
clear, I think that's an issue. Um I

943
01:11:40,680 --> 01:11:45,760
just I think you should be able to pick
up that resolution and say this is not

944
01:11:43,720 --> 01:11:49,840
imposing a search fee on the general
public asking for a records request. Cuz

945
01:11:48,160 --> 01:11:54,040
that's I mean, that's pretty definitive
in the Open Records Act is you are not

946
01:11:51,360 --> 01:12:00,200
allowed to charge a search fee. Right?
If it's for the public interest.

947
01:11:57,240 --> 01:12:04,520
So, what like is there something And I I
The second part of that question is

948
01:12:01,400 --> 01:12:07,240
where is this resolution available?
Before the meeting.

949
01:12:10,440 --> 01:12:15,680
Okay, so I had to know that it was
coming from as of today?

950
01:12:15,880 --> 01:12:21,440
As of Friday. Okay.
That's I feel like that could be

951
01:12:19,360 --> 01:12:25,600
something that should be on the website.
Possibly.

952
01:12:22,880 --> 01:12:25,600
Just no offense.

953
01:12:26,840 --> 01:12:31,000
So, I had to know to request it before
it was ready.

954
01:12:35,000 --> 01:12:40,680
Okay.
Okay. So, I had very little time from in

955
01:12:39,400 --> 01:12:43,320
there to actually request it. I feel
like that should be something that's

956
01:12:41,680 --> 01:12:47,440
probably part of
the posting on the website for maybe the

957
01:12:45,000 --> 01:12:51,080
agenda. That's just a general comment.
Um but the search fee is my real main

958
01:12:49,680 --> 01:12:55,720
concern that if there's something that's
misconstruing that in this document, I

959
01:12:53,160 --> 01:12:58,480
feel like that's needs to be corrected
um and not simply, "Oh, well, we know

960
01:12:57,360 --> 01:13:02,440
that it's
only applying to commercial search and

961
01:13:00,040 --> 01:13:07,000
things that are private interest." If
that's not explicitly stated clearly, I

962
01:13:05,120 --> 01:13:09,920
think that needs to be addressed. Um
that's my main point on the records

963
01:13:08,720 --> 01:13:13,920
requesting.
>> Thank you. Joe Leda, I'm sorry.

964
01:13:16,840 --> 01:13:23,160
I just want to say just today alone
I have spent I think I'm working on 7

965
01:13:21,120 --> 01:13:27,600
and 1/2 hours today on this smelter
deal, my personal time, okay?

966
01:13:26,160 --> 01:13:32,400
That is almost every day for me right
now.

967
01:13:28,880 --> 01:13:36,280
I am not doing anything malicious to any
of you.

968
01:13:33,720 --> 01:13:40,040
Nor I can speak to Chris and Thomas.
We're trying to help.

969
01:13:37,760 --> 01:13:44,080
We truly are, okay? We have got a lot of
money and a lot of time out. This has

970
01:13:41,960 --> 01:13:47,640
zero to do with any kind of financial
gain

971
01:13:45,480 --> 01:13:50,720
that any of us could get off this, okay?
It It It doesn't have anything to do

972
01:13:49,040 --> 01:13:54,400
with our personal things. It has to do
with our community. It has to do with

973
01:13:52,480 --> 01:13:57,720
our love of this community.
And what

974
01:13:55,640 --> 01:14:02,560
we want to help and we we are trying to
help. There are some people that don't

975
01:14:00,560 --> 01:14:05,760
really want us to get our hands on some
of this stuff.

976
01:14:03,960 --> 01:14:08,880
Charge, do what you do, it's not going
to keep us from getting what we need. I

977
01:14:07,240 --> 01:14:12,360
get it. There's been a lot of pressure
put on a lot of people, okay? I get

978
01:14:10,960 --> 01:14:16,440
that.
Maybe y'all need to look and see when

979
01:14:14,000 --> 01:14:20,000
the pressures when the pressure started
and why it started.

980
01:14:18,280 --> 01:14:23,880
All we're doing is trying to keep our
community together. That's all we're

981
01:14:21,640 --> 01:14:26,880
trying to do. We are trying to help.
Anything we are requesting, anything we

982
01:14:25,680 --> 01:14:30,080
are wanting,
there is a reason for it. There is no

983
01:14:28,760 --> 01:14:33,760
malicious
nothing malicious behind it.

984
01:14:32,000 --> 01:14:36,640
And if people are worried about that,
then maybe they have a reason to be

985
01:14:34,880 --> 01:14:41,280
worried about it. But we are not trying
to be malicious. We are trying to help.

986
01:14:38,640 --> 01:14:45,320
And anything that's put on us, any more
extra pressure,

987
01:14:42,760 --> 01:14:49,080
it it's just it's just too much. We
should not be having to do this anyway.

988
01:14:47,240 --> 01:14:53,600
I've come to one city council meeting I
think in my life

989
01:14:50,480 --> 01:14:57,680
before now to ask for help from the city
with the little league stuff.

990
01:14:55,760 --> 01:15:02,160
That's it. Okay?
We shouldn't be having to do this.

991
01:15:00,120 --> 01:15:07,120
You all put us in this situation.
We're trying to get out of it. Okay?

992
01:15:04,360 --> 01:15:12,880
We're truly truly truly trying to help.
We're not trying to hurt anybody. Okay?

993
01:15:09,920 --> 01:15:12,880
Thank you, Chairlady.

994
01:16:10,440 --> 01:16:12,960
Thank you.

995
01:16:14,440 --> 01:16:18,760
Gentlemen.
We all think.

996
01:16:19,080 --> 01:16:25,280
Do you have any comments on this?
>> Yeah, I was looking at this this

997
01:16:23,720 --> 01:16:29,400
fee schedule and that's
right in in line with what they taught

998
01:16:27,480 --> 01:16:34,040
us at the Omag or we're showing us at
the Omag when we had our meeting.

999
01:16:36,200 --> 01:16:43,000
And like you know, Tommy said they the
wording that he got you know, from the

1000
01:16:41,400 --> 01:16:46,960
attorney general.
And I know

1001
01:16:45,040 --> 01:16:50,320
sometimes I
whenever I've gone to the attorney

1002
01:16:48,240 --> 01:16:52,760
general, the wording and everything like
um

1003
01:16:51,120 --> 01:16:58,600
on on the rules and regulations, I I
just copied exactly what the attorney

1004
01:16:54,720 --> 01:17:07,120
general had stated to me. And so, the
the verbage sometimes may not uh

1005
01:17:03,080 --> 01:17:11,800
be kind of uh in line with everything,
every situation, but that's the verbage

1006
01:17:08,840 --> 01:17:16,840
that the state uses. Correct? I mean
And so, um you know, I think

1007
01:17:14,640 --> 01:17:21,480
by using the verbage, it's already
approved by the state

1008
01:17:18,800 --> 01:17:25,120
and by OMAG and OML,
um then I don't see any

1009
01:17:23,720 --> 01:17:29,760
any reasons that we should have to make
any changes to it.

1010
01:17:27,520 --> 01:17:29,760
» Right.

1011
01:17:32,480 --> 01:17:37,360
» I'm good with it.
>> Okay.

1012
01:17:35,680 --> 01:17:43,000
I can listen.
>> I make a motion to approve resolution

1013
01:17:40,000 --> 01:17:43,000
2026-07.

1014
01:17:44,880 --> 01:17:49,640
» I'll second it.
>> Mark made the motion, second by Darlene.

1015
01:17:49,000 --> 01:17:50,760
Larry?
>> Yes.

1016
01:17:50,120 --> 01:17:51,600
» Mark?
>> Yes.

1017
01:17:51,160 --> 01:17:55,200
» Darlene?
>> Yes.

1018
01:17:53,200 --> 01:18:02,280
» Okay, number 12.
Discussion, consideration, and possible

1019
01:17:57,760 --> 01:18:07,720
action to adopt resolution 2026-08
establishing plan review, permit, and

1020
01:18:05,560 --> 01:18:11,480
inspection fees for fire suspension,
fire alarms, and fire hoods.

1021
01:18:11,520 --> 01:18:18,080
» This resolution addresses items that
haven't been covered in the past,

1022
01:18:15,520 --> 01:18:22,560
especially related to fire suppression.
Uh for plan reviews, these are coming

1023
01:18:21,160 --> 01:18:26,640
more and more
uh common for us, especially with the

1024
01:18:24,960 --> 01:18:29,840
activities in the industrial park and
any other commercial activity that are

1025
01:18:28,400 --> 01:18:33,560
going on that
under new code requires fire

1026
01:18:31,400 --> 01:18:39,720
suppression. So,
I ask that you consider resolution 08 to

1027
01:18:36,880 --> 01:18:39,720
address that.

1028
01:18:48,880 --> 01:18:54,520
» I'm going to make a motion to approve
number 12.

1029
01:18:51,640 --> 01:18:54,520
» I'll second that.

1030
01:18:54,640 --> 01:18:57,600
» Arlene made the motion, second by Mark.
Larry?

1031
01:18:57,080 --> 01:18:58,480
» Yes.
>> Mark?

1032
01:18:58,040 --> 01:19:00,520
» Yes.
>> Arlene?

1033
01:18:58,960 --> 01:19:04,760
» Yes.
>> Discussion, consideration, and possible

1034
01:19:02,440 --> 01:19:08,280
action to appoint an administrative
officer to carry out the duties of the

1035
01:19:07,120 --> 01:19:14,840
town
of the town related to dilapidated

1036
01:19:11,400 --> 01:19:21,000
structures as set forth in part A of the
ordinance of the town of Iola. Scott?

1037
01:19:18,360 --> 01:19:25,960
» At this time, I'd like to and and
I've asked the police chief to take on

1038
01:19:23,240 --> 01:19:29,840
this position at this time. Uh at some
point in the future, we would like to

1039
01:19:27,240 --> 01:19:34,240
move this over to somebody who is doing
more of our planning review uh and and

1040
01:19:32,720 --> 01:19:38,840
inspections, but at this time, we don't
have that position. So, um Cliff has

1041
01:19:37,120 --> 01:19:44,400
graciously said that the police chief
would serve in that capacity. We have

1042
01:19:42,120 --> 01:19:48,000
the ability with him being in there to
do that with the uh

1043
01:19:45,920 --> 01:19:51,960
dilapidated prob- properties that we
have that need to be

1044
01:19:49,600 --> 01:19:54,640
taken care of as well as potentially
some vehicles and that kind of thing

1045
01:19:53,480 --> 01:19:59,600
that have been
left in the inappropriate positions for

1046
01:19:56,680 --> 01:20:05,520
extended periods of time.
So, I I would ask that you approve Cliff

1047
01:20:02,120 --> 01:20:09,880
taking over this position.
>> Cliff, do you have any comments on this?

1048
01:20:08,840 --> 01:20:15,120
» He
He's excited to do this.

1049
01:20:12,440 --> 01:20:18,120
» I bet you are.
Um

1050
01:20:16,560 --> 01:20:21,720
I'm going to make a motion to approve
number 13.

1051
01:20:20,600 --> 01:20:24,520
» And appoint Cliff
>> Yes, and appoint Cliff

1052
01:20:23,240 --> 01:20:25,920
» as the
>> the officer

1053
01:20:25,040 --> 01:20:28,200
» administrative officer.
>> administrative officer.

1054
01:20:27,400 --> 01:20:31,880
» I'll second that.
>> Thank you.

1055
01:20:30,040 --> 01:20:32,960
Arlene made the motion, second by Mark.
Larry?

1056
01:20:32,560 --> 01:20:33,760
» Yes.
>> Mark?

1057
01:20:33,400 --> 01:20:35,680
» Yes.
>> Darlene?

1058
01:20:34,160 --> 01:20:40,240
» Yes.
>> Number 14, discussion consideration of

1059
01:20:37,680 --> 01:20:44,200
possible action to hire Brandy Elliott
part-time to assist with administrative

1060
01:20:42,360 --> 01:20:48,320
duties. Scott?
>> Uh I think probably all of you know

1061
01:20:46,120 --> 01:20:53,000
Brandy at this point. Uh
Mark may not, I don't know. Brandy was

1062
01:20:51,120 --> 01:20:56,840
raised here, went to school here, uh
left for a period of time while her

1063
01:20:54,320 --> 01:21:01,360
husband was in the military. Uh she
comes in with quite a bit of experience

1064
01:20:58,680 --> 01:21:06,240
administratively in hospitals and
clinics.

1065
01:21:02,520 --> 01:21:09,960
Um she has graciously agreed if we'll
hire her that she'll come in on a

1066
01:21:07,720 --> 01:21:12,280
part-time basis and help us with the
administrative duties we have around

1067
01:21:11,440 --> 01:21:15,240
here.
>> What's her maiden name?

1068
01:21:14,560 --> 01:21:17,720
» Jones.
>> Jones.

1069
01:21:15,800 --> 01:21:20,760
» Jones.
>> I probably remember.

1070
01:21:21,600 --> 01:21:29,360
» And he brought up a good point that
I like he said she would be a utility

1071
01:21:28,600 --> 01:21:33,960
player.
>> I I look at her as a utility player that

1072
01:21:31,520 --> 01:21:40,120
we can float around as needed. She's
planning on working 32 hours a week.

1073
01:21:36,640 --> 01:21:40,120
» Filled in wherever needed.

1074
01:21:41,000 --> 01:21:45,360
» Sir, do you have a question?
>> Yeah, on number 12,

1075
01:21:44,080 --> 01:21:49,120
the
inspection fee for the fire inspection,

1076
01:21:47,880 --> 01:21:52,840
fire alarm,
is that on all

1077
01:21:50,280 --> 01:21:56,560
new builds or what is that?
>> Beyond any major remodels or new

1078
01:21:54,720 --> 01:21:58,320
buildings on the commercial basis,
generally speaking.

1079
01:21:57,480 --> 01:22:01,480
» Okay.
So,

1080
01:21:59,040 --> 01:22:03,880
just on new builds and remodels.
You're supposed to have them done

1081
01:22:02,960 --> 01:22:07,560
every
commercial ones every year, I think,

1082
01:22:05,720 --> 01:22:12,160
every 2 years or something like that.
>> Inspections, yes, are done on an annual

1083
01:22:10,000 --> 01:22:16,360
basis, but this is really more geared
towards and we've had that in place.

1084
01:22:14,240 --> 01:22:18,640
This is really about the permit planning
review

1085
01:22:17,520 --> 01:22:21,960
side of the
>> I just That's all I said.

1086
01:22:19,760 --> 01:22:21,960
» Yeah.

1087
01:22:22,120 --> 01:22:26,360
» Thank you.
Um

1088
01:22:27,200 --> 01:22:33,160
I'm going to make a motion that we uh
hire Randy Elliott.

1089
01:22:31,360 --> 01:22:38,800
» At 17 and a quarter an hour.
>> 17 and a quarter an hour as part-time

1090
01:22:35,560 --> 01:22:42,360
assistant with administrative duties.
>> I'll second that.

1091
01:22:40,640 --> 01:22:43,280
» Darlene made the motion, second by Mark.
Larry?

1092
01:22:42,880 --> 01:22:44,000
» Yes.
>> Mark?

1093
01:22:43,640 --> 01:22:46,880
» Yes.
>> Darlene?

1094
01:22:44,480 --> 01:22:46,880
» Yes.

1095
01:22:47,000 --> 01:22:54,640
» Number 15, discussion, consideration,
and possible action to approve the

1096
01:22:51,560 --> 01:22:57,920
paving of A Street Southeast, B Street
Southeast, and B Street Northeast.

1097
01:22:57,440 --> 01:23:02,680
Scott?
>> We talked about this at the last meeting

1098
01:23:00,960 --> 01:23:08,080
we had together. We have since gotten
prices together

1099
01:23:04,280 --> 01:23:13,720
um to redo those two roads. The public
works guys will put in the I think three

1100
01:23:11,200 --> 01:23:16,240
casings across that road
uh

1101
01:23:14,280 --> 01:23:20,480
before they repave it. I think there's
one culvert will be replaced.

1102
01:23:18,440 --> 01:23:24,400
Uh and then the county will come in with
their equipment and labor. We have to

1103
01:23:22,520 --> 01:23:27,920
buy the materials.
At this point in time, I believe I'm

1104
01:23:26,320 --> 01:23:32,520
giving you a high number of not to
exceed 175,000.

1105
01:23:30,600 --> 01:23:36,920
Currently, the bids for the materials
are less than that, but we not sure if

1106
01:23:35,000 --> 01:23:42,280
we're going to be under a new contract
before they get it later or not.

1107
01:23:38,920 --> 01:23:45,920
And with oil and asphalt appearing to go
up,

1108
01:23:43,600 --> 01:23:50,200
we're going to ask for 175 at this
point.

1109
01:23:47,640 --> 01:23:53,520
» Well, they all needed for sure.
>> We're fortunate these roads don't have

1110
01:23:51,880 --> 01:23:56,120
hardly any water lines across them, so
we can tear them up and not have to

1111
01:23:54,880 --> 01:23:58,240
worry about digging them
>> Right.

1112
01:23:56,600 --> 01:24:05,040
» again in the future.
>> I make a motion to approve item number

1113
01:24:00,560 --> 01:24:05,040
15 not to exceed 175,000.

1114
01:24:05,600 --> 01:24:09,400
» I'll second.
Mark made the motion, second by Darlene.

1115
01:24:08,840 --> 01:24:10,280
Larry?
>> Yes.

1116
01:24:09,840 --> 01:24:11,120
» Mark?
>> Yes.

1117
01:24:10,640 --> 01:24:14,160
» Darlene?
>> Yes.

1118
01:24:12,280 --> 01:24:18,040
» Number 16, discussion, consideration,
and possible action to transfer money

1119
01:24:16,080 --> 01:24:21,240
from the general fund to the street
fund.

1120
01:24:19,320 --> 01:24:25,680
» At this point, I would like to ask to do
this project to transfer 150,000

1121
01:24:24,480 --> 01:24:31,840
to be in that account to pay the
material bills and then we have to we'll

1122
01:24:27,800 --> 01:24:31,840
come back and get the remaining portion.

1123
01:24:32,080 --> 01:24:37,120
» All right, I make a motion to transfer
money from the general fund to the

1124
01:24:35,440 --> 01:24:41,920
street fund
of a $150,000.

1125
01:24:40,360 --> 01:24:44,280
» I'll second.
>> Mark made the motion, second by Darlene.

1126
01:24:43,600 --> 01:24:45,080
Larry?
>> Yes.

1127
01:24:44,680 --> 01:24:45,880
» Mark?
>> Yes.

1128
01:24:45,480 --> 01:24:48,800
» Darlene?
>> Yes.

1129
01:24:46,800 --> 01:24:54,040
» Number 17, discussion, consideration,
possible action to accept resignation

1130
01:24:50,960 --> 01:24:54,040
from Amanda Ryder.

1131
01:24:54,840 --> 01:25:00,400
» Yes, she just turned her resignation
letter in to me.

1132
01:24:58,640 --> 01:25:05,640
We do have multiple copies if you guys
want to see that.

1133
01:25:01,720 --> 01:25:11,760
She started here in 2003
I believe or correction, 2022 under Brad

1134
01:25:08,160 --> 01:25:17,160
Craig. She has served well, she did well
and we wish her the best of luck.

1135
01:25:15,360 --> 01:25:22,040
» I make a motion to accept the
resignation of Amanda Ryder.

1136
01:25:20,320 --> 01:25:24,320
» Second.
>> Mark made the motion, second by Darlene.

1137
01:25:23,680 --> 01:25:25,200
Larry?
>> Yes.

1138
01:25:24,760 --> 01:25:26,120
» Mark?
>> Yes.

1139
01:25:25,600 --> 01:25:31,000
» Darlene?
>> And thank her for her service, please.

1140
01:25:29,160 --> 01:25:34,920
Cliff.
Thank you.

1141
01:25:32,480 --> 01:25:41,440
Discussion, consideration, possible
action to establish trash rates based on

1142
01:25:37,760 --> 01:25:46,480
new trash collection contract.
>> In your packets there was a sheet

1143
01:25:44,400 --> 01:25:49,400
identified as a now I know a trash rate
review.

1144
01:25:48,240 --> 01:25:55,600
Um
I have to apologize that this is not

1145
01:25:52,760 --> 01:26:01,440
something I had evaluated in my
prior few months of being here.

1146
01:25:58,560 --> 01:26:06,520
But under the old contract, we were
actually in one case losing money

1147
01:26:04,080 --> 01:26:10,000
where we were charging the citizens less
than what we were paying the trash

1148
01:26:08,160 --> 01:26:15,520
collector.
So I went through all of our rates. Um

1149
01:26:13,120 --> 01:26:18,680
some of which had been established for
many, many years.

1150
01:26:17,360 --> 01:26:23,400
Some of which have just not been
escalated at the appropriate times.

1151
01:26:21,800 --> 01:26:28,440
So, I have put together to you a
proposed rate sheet on your right-hand

1152
01:26:26,560 --> 01:26:34,040
column side.
I have put those in place. As you will

1153
01:26:31,840 --> 01:26:38,840
note, it is your choice, but I am
recommending that the administrative fee

1154
01:26:35,880 --> 01:26:45,120
go to a $1.50 per month.
Leave the trash can per a fee alone.

1155
01:26:42,480 --> 01:26:48,720
And then you can see the different rates
that I've put in there for your

1156
01:26:46,680 --> 01:26:53,560
consideration.
I will put down there for your note of

1157
01:26:50,480 --> 01:26:58,680
reference. If you look at the far right
column,

1158
01:26:54,760 --> 01:27:03,440
the one container per month is 2145 44
total cost.

1159
01:27:00,640 --> 01:27:08,560
And two container at 3238.
That is for twice a week pickup, which

1160
01:27:06,480 --> 01:27:12,280
as I've done my research, I don't find
anybody else doing twice a week unless

1161
01:27:10,200 --> 01:27:15,560
you basically double
their monthly rates.

1162
01:27:14,280 --> 01:27:19,160
Which you can see in Broken Arrow,
Tulsa, what

1163
01:27:17,160 --> 01:27:25,080
Miller charges outside of Inola, Sand
Springs, and Wagoner, Coweta. Um you can

1164
01:27:22,160 --> 01:27:28,280
see their rates today for once-a-week
pickup per month.

1165
01:27:27,160 --> 01:27:31,880
So,
we

1166
01:27:29,400 --> 01:27:36,240
to give you a perspective of if you look
at the far right column,

1167
01:27:33,720 --> 01:27:41,080
that amount will give us the money we
need one to do container repairs,

1168
01:27:38,800 --> 01:27:45,640
container replacements, and all
administrative duties that we have in

1169
01:27:42,960 --> 01:27:48,800
this office to do with trash as well as
public works employees doing their

1170
01:27:47,560 --> 01:27:51,040
labor.
And any

1171
01:27:50,320 --> 01:27:54,200
uh
bad debt write-offs.

1172
01:27:53,080 --> 01:27:59,440
Uh
generically, the calculation of if you

1173
01:27:57,360 --> 01:28:04,760
use the right-hand column will generate
about 40 to 50,000 dollars a year

1174
01:28:02,360 --> 01:28:08,560
for us to cover all those costs.
So, it's not a huge number, but it will

1175
01:28:06,760 --> 01:28:10,400
at least keep us from probably losing
money.

1176
01:28:09,520 --> 01:28:13,880
So,
it is

1177
01:28:11,840 --> 01:28:16,880
my recommendation that you use the rates
on the right hand column.

1178
01:28:23,400 --> 01:28:25,800
» Gentlemen,

1179
01:28:26,960 --> 01:28:31,840
do you have any concerns, comments,
questions?

1180
01:28:36,440 --> 01:28:42,360
» So, one container
would go up

1181
01:28:40,800 --> 01:28:45,880
$5
if we went to 15%?

1182
01:28:44,760 --> 01:28:49,120
» Correct.
Well, yes.

1183
01:28:51,960 --> 01:29:00,800
But, our trash rate has gone up over $3
from what we were paying prior to the

1184
01:28:58,480 --> 01:29:05,240
new contract.
>> And at that old rate, we were

1185
01:29:03,320 --> 01:29:09,160
» Basically losing money.
>> Yeah.

1186
01:29:07,040 --> 01:29:13,760
So, you're proposing the new rates of
20%?

1187
01:29:10,880 --> 01:29:20,680
» I am proposing 20% because we have not
taken care of this in the prior years.

1188
01:29:17,760 --> 01:29:28,240
So, we have fallen behind for lack of
oversight on the staff's and

1189
01:29:23,840 --> 01:29:28,240
and ultimately my position, I guess.

1190
01:29:30,280 --> 01:29:35,120
So, it does appear it looks like a big
number, but

1191
01:29:33,680 --> 01:29:38,920
when you haven't had it for the last few
years, it's not as big as it might look.

1192
01:29:37,320 --> 01:29:43,160
And then if you look at it in comparison
to the other cities,

1193
01:29:40,880 --> 01:29:47,600
we are all very much in the lower half,
especially when we do it twice a week.

1194
01:29:45,800 --> 01:29:52,120
We would be at very at the bottom of the
list if we take into consideration twice

1195
01:29:50,080 --> 01:29:54,360
a week pick up.
>> Yeah.

1196
01:30:01,560 --> 01:30:06,280
» Yeah, I
it does uh seem a little high, but

1197
01:30:04,560 --> 01:30:08,600
again, you know, we haven't raised it in
a while and we were losing money to

1198
01:30:07,880 --> 01:30:11,280
begin with.
>> Mhm.

1199
01:30:09,080 --> 01:30:13,880
» And so, I uh
I'll make a motion that we

1200
01:30:13,080 --> 01:30:17,800
uh
have the increase proposed to the 20%

1201
01:30:16,520 --> 01:30:24,840
increase
for our trash collection contract.

1202
01:30:22,160 --> 01:30:24,840
» I'll second.

1203
01:30:25,440 --> 01:30:31,760
» Mark made the motion, second by Arlene.
Larry?

1204
01:30:29,560 --> 01:30:31,760
» Mhm.

1205
01:30:33,480 --> 01:30:36,800
» I'll vote 15.

1206
01:30:39,960 --> 01:30:43,360
» I'm going to vote no on the 20.

1207
01:30:44,440 --> 01:30:46,760
» Mark?
>> Yes.

1208
01:30:46,280 --> 01:30:49,160
» Arlene?
>> Yes.

1209
01:30:51,440 --> 01:30:57,040
» Okay.
I am going to vote time is up. I'm going

1210
01:30:53,920 --> 01:30:59,520
to make a motion to go to PWA at
>> We've got another item.

1211
01:30:58,640 --> 01:31:02,160
» I'm sorry.
I'm sorry.

1212
01:31:02,360 --> 01:31:08,600
» Number 19.
>> Discussion, consideration, and possible

1213
01:31:06,120 --> 01:31:14,880
action to establish automatic trash rate
adjustments based upon future charges to

1214
01:31:11,880 --> 01:31:20,240
service providers charges to town under
trash collection contracts.

1215
01:31:17,480 --> 01:31:24,040
» It would administratively suit us a lot
better if you will so entrust us to

1216
01:31:22,240 --> 01:31:29,440
continue to hold
the 20% markup on any adjustments that

1217
01:31:27,280 --> 01:31:34,640
our service provider raises in his
contract um

1218
01:31:31,720 --> 01:31:39,280
to allow us to keep up with time. And,
you know, we do get an escalation at

1219
01:31:36,320 --> 01:31:42,400
least once a year or a price change. It
could go down.

1220
01:31:40,840 --> 01:31:46,560
Um
so, it it it's my request that you'll

1221
01:31:44,320 --> 01:31:51,160
empower us to be able to keep this
current

1222
01:31:47,920 --> 01:31:56,600
markups that we've we just approved so
that we can keep the rates in the same

1223
01:31:54,160 --> 01:31:58,760
spread that we have today.
>> Okay.

1224
01:32:03,320 --> 01:32:11,000
Okay, well, I'm going to make a motion
to approve number 19 of the 20%

1225
01:32:10,200 --> 01:32:15,400
uh
automatic trash rate adjustments based

1226
01:32:14,120 --> 01:32:21,760
on
future charges to service provider

1227
01:32:18,560 --> 01:32:21,760
charges to the town.

1228
01:32:23,360 --> 01:32:25,960
» I'll second.

1229
01:32:26,440 --> 01:32:29,240
» Arlene made the motion, second by Larry.
Larry?

1230
01:32:28,840 --> 01:32:30,080
» Yes.
>> Mark?

1231
01:32:29,720 --> 01:32:31,800
» Yes.
>> Arlene?

1232
01:32:30,520 --> 01:32:37,040
» Yes.
I'm going to make a motion to go to PWA

1233
01:32:34,240 --> 01:32:40,720
at 7:27.
>> I'll second.

1234
01:32:39,000 --> 01:32:41,640
» Arlene made the motion, second by Mark.
Larry?

1235
01:32:41,240 --> 01:32:42,440
» Yes.
>> Mark?

1236
01:32:42,080 --> 01:32:46,680
» Yes.
>> Arlene?

1237
01:32:42,920 --> 01:32:48,320
» Yes. April, will you do roll, please?
Larry?

1238
01:32:47,800 --> 01:32:49,200
» Here.
>> Mark?

1239
01:32:48,760 --> 01:32:50,840
» Here.
>> Jan?

1240
01:32:50,160 --> 01:32:53,440
Arlene?
>> Here.

1241
01:32:51,840 --> 01:32:56,320
» Approval of
previous regular meeting minutes as

1242
01:32:55,440 --> 01:33:01,240
printed.
>> I'm making a motion to approve previous

1243
01:32:57,840 --> 01:33:01,240
regular meeting minutes as printed.

1244
01:33:04,560 --> 01:33:09,360
» I'll second.
Mark made the motion, second by Arlene.

1245
01:33:08,880 --> 01:33:10,360
Larry?
>> Yes.

1246
01:33:09,960 --> 01:33:12,000
» Mark?
>> Yes.

1247
01:33:11,000 --> 01:33:15,680
» Arlene? Arlene?
>> Yes.

1248
01:33:13,200 --> 01:33:20,520
» Uh number two, monthly PWA report. We
have a copy of that in our

1249
01:33:17,800 --> 01:33:20,520
files here.

1250
01:33:20,600 --> 01:33:25,640
Looks like
as usual, the guys have been very busy.

1251
01:33:24,000 --> 01:33:27,120
» Yeah, you even had to go to the backside
of it.

1252
01:33:25,920 --> 01:33:30,560
» Yeah.
Thank Thank you, PWA.

1253
01:33:29,200 --> 01:33:34,080
» I've got to ask a
question.

1254
01:33:31,680 --> 01:33:34,080
» Yes.

1255
01:33:34,840 --> 01:33:43,760
» Did you on
Friday night, did anybody say anything

1256
01:33:40,000 --> 01:33:47,840
about our famous ditch
that runs from Family Dollar to the

1257
01:33:46,000 --> 01:33:51,080
creek?
>> No.

1258
01:33:49,240 --> 01:33:54,880
» The water was backed up
in the

1259
01:33:52,000 --> 01:33:58,960
nurse's home nursing home.
>> Okay.

1260
01:33:56,120 --> 01:34:04,040
» And the ditch had no water in it.
Very little.

1261
01:34:00,800 --> 01:34:12,120
I think our culvert
is too high. We've got to take some

1262
01:34:07,280 --> 01:34:12,120
» The culvert at the Dollar Tree.

1263
01:34:13,400 --> 01:34:21,480
And yes, it it was always a
considered a little bit high. I'll be

1264
01:34:18,360 --> 01:34:25,400
honest, that's my opinion. And in fact,
and you know a much of the history as I

1265
01:34:23,280 --> 01:34:29,280
do on that whole issue, but
it would have been nice if it had been

1266
01:34:26,640 --> 01:34:33,080
lowered a couple more inches.
That did not happen in the negotiations

1267
01:34:31,360 --> 01:34:38,240
and the
conversations that took place.

1268
01:34:35,760 --> 01:34:43,920
So, there was some grading done to help
address the the water that was standing

1269
01:34:40,920 --> 01:34:47,360
in front of that culvert, but it was not
in any indication that it was going to

1270
01:34:45,880 --> 01:34:52,120
back it up into the nursing home.
>> I would not say. I don't think it got

1271
01:34:49,480 --> 01:34:56,720
into it. But what I'm saying is that
it was a pretty good lake there.

1272
01:34:54,280 --> 01:35:00,440
» Yes, it does. And there is and it
probably needs some additional grading.

1273
01:34:59,160 --> 01:35:03,200
But
at this point I don't think we really

1274
01:35:01,920 --> 01:35:08,080
have any
avenue to be able to address that with

1275
01:35:05,200 --> 01:35:11,880
them cuz we have
arm wrestled and arm wrestled on that

1276
01:35:09,640 --> 01:35:11,880
one.

1277
01:35:16,160 --> 01:35:19,480
Yeah.
Yeah.

1278
01:35:18,160 --> 01:35:22,000
» I I mean
Trent and I drove by there and we looked

1279
01:35:21,360 --> 01:35:26,560
and
and then the retention

1280
01:35:24,520 --> 01:35:29,880
whatever that was
on the south side of the

1281
01:35:28,280 --> 01:35:32,760
» That's not intended to be retention
anymore.

1282
01:35:30,440 --> 01:35:36,200
» I know it it it had no water in it. It
was all but

1283
01:35:34,200 --> 01:35:39,120
I think we need to look at that and
because if we

1284
01:35:37,720 --> 01:35:41,440
I don't We had a pretty good rain. I
mean, it didn't take a

1285
01:35:40,560 --> 01:35:45,200
We had a
>> It's packed.

1286
01:35:42,400 --> 01:35:46,280
» running in our new
ditch.

1287
01:35:45,960 --> 01:35:49,600
» Yeah.
>> We

1288
01:35:46,960 --> 01:35:54,360
We didn't spend that money on it, but
it's just something I want James to to

1289
01:35:51,800 --> 01:35:57,200
if we can even if we lower it 2 or 3 in,
we get a little more water.

1290
01:35:55,720 --> 01:36:01,440
» I don't think there's a way to lower it
unless you want to bring a road boring

1291
01:35:58,840 --> 01:36:06,640
company in to re-bore the culvert.
>> I wanted to I would just think as the

1292
01:36:04,040 --> 01:36:13,840
dirt level with the
>> The ditch and the the dirt out in the

1293
01:36:11,040 --> 01:36:17,800
nursing home and yard is they have put
some sand and other items in there to

1294
01:36:15,440 --> 01:36:22,520
kind of help raise it up a little bit.
I'm not saying it's adequate, but at one

1295
01:36:20,040 --> 01:36:26,120
time it's appeared to be. We They had
the contractors on the Dollar Tree did

1296
01:36:24,880 --> 01:36:29,920
do that.
Um

1297
01:36:28,280 --> 01:36:34,520
It's just a bad situation. If the
culvert had been installed about 2 to 3

1298
01:36:32,520 --> 01:36:38,800
in lower,
it would have taken care of all the

1299
01:36:36,240 --> 01:36:42,840
problems.
>> Okay. That is just

1300
01:36:40,440 --> 01:36:42,840
» Yeah.

1301
01:36:43,000 --> 01:36:48,560
Okay.
>> Thank you.

1302
01:36:47,120 --> 01:36:54,240
Uh number three, discussion
consideration possible action to adopt

1303
01:36:51,480 --> 01:36:59,160
resolution 2026-07,
a joint resolution of the town of Iola

1304
01:36:56,880 --> 01:37:03,480
and Iola Public Works Authority updating
procedures and fees related to

1305
01:37:00,920 --> 01:37:07,800
responding to open records requests.
This is the same thing that we addressed

1306
01:37:05,560 --> 01:37:11,720
earlier. So, I'm going to make a motion
to approve number three.

1307
01:37:09,160 --> 01:37:11,720
» I'll second.

1308
01:37:13,400 --> 01:37:16,400
» Arlene made the motion, second by Mark.
Larry?

1309
01:37:15,920 --> 01:37:17,240
» Yes.
>> Mark?

1310
01:37:16,800 --> 01:37:20,000
» Yes.
>> Arlene?

1311
01:37:17,560 --> 01:37:22,240
» Yes. Approval of purchase orders as
initial.

1312
01:37:20,760 --> 01:37:25,480
» I'll make a motion to approve purchase
orders as initial.

1313
01:37:23,760 --> 01:37:28,480
» I'll second.
>> Mark made the motion,

1314
01:37:27,160 --> 01:37:29,400
second by Larry.
Larry?

1315
01:37:28,880 --> 01:37:30,280
» Yes.
>> Mark?

1316
01:37:29,720 --> 01:37:32,040
» Yes.
>> Arlene?

1317
01:37:30,720 --> 01:37:36,960
» Yes. Uh
I'm going to make a motion to return to

1318
01:37:34,160 --> 01:37:39,560
regular session at 7:32.
>> I'll second.

1319
01:37:39,680 --> 01:37:43,080
» Arlene made the motion, second by Mark.
Larry?

1320
01:37:42,040 --> 01:37:43,840
» Yes.
>> Mark?

1321
01:37:43,440 --> 01:37:48,120
» Yes.
>> Arlene?

1322
01:37:44,240 --> 01:37:53,640
» Yes. Um make a motion to return from PWA
at 7:32 7:33, I'm sorry.

1323
01:37:50,960 --> 01:37:53,640
» I'll second.

1324
01:37:53,800 --> 01:37:56,440
» Motion made by Darlene, second by Mark.
Larry?

1325
01:37:56,000 --> 01:37:57,240
» Yes.
>> Mark?

1326
01:37:56,880 --> 01:37:59,080
» Yes.
>> Darlene?

1327
01:37:57,640 --> 01:38:02,120
» Yes. Uh
number 22, approval of purchase orders

1328
01:38:01,320 --> 01:38:05,120
as initialed.
>> I'll make a motion to approve purchase

1329
01:38:03,520 --> 01:38:08,520
orders as initialed.
>> I'll second.

1330
01:38:06,680 --> 01:38:09,440
» Mark made the motion, second by Larry.
Larry?

1331
01:38:09,040 --> 01:38:10,200
» Yes.
>> Mark?

1332
01:38:09,880 --> 01:38:11,400
» Yes.
>> Darlene?

1333
01:38:10,600 --> 01:38:15,200
» Yes.
>> Mayor's comments. Uh

1334
01:38:13,440 --> 01:38:20,400
I want to take this minute because I
can't say this enough. I want to thank

1335
01:38:17,520 --> 01:38:26,640
our police officers, our police staff,
our firemen, PWA, everybody that works

1336
01:38:24,480 --> 01:38:30,480
so very hard for our town and our
community. I just want to thank every

1337
01:38:28,680 --> 01:38:33,960
one of you and tell you how much we
appreciate you.

1338
01:38:32,040 --> 01:38:36,440
And uh I'm going to make a motion to
adjourn

1339
01:38:35,240 --> 01:38:38,760
at
7:33.

1340
01:38:37,600 --> 01:38:40,960
» I'll second.
>> Darlene made the motion, second by Mark.

1341
01:38:40,480 --> 01:38:41,880
Larry?
>> Yes.

1342
01:38:41,440 --> 01:38:42,720
» Mark?
>> Yes.

1343
01:38:42,280 --> 01:38:46,000
» Darlene?
>> Yes.

1344
01:38:43,320 --> 01:38:46,000
» Thank you all.