[1:59] Mhm.
[4:45] » It's 6:00. I'm going to call this
meeting to order, please. And can I ask
[4:49] everybody to please silence their phone?
That way we can all hear each other and
[4:54] and everything. Uh Brittany, will you
please do roll?
[4:57] » Larry.
>> Here.
[4:58] » Mark.
>> Here.
[4:59] » Dan.
Darlene.
[5:01] » Here.
>> Acknowledgement that the agenda was
[5:03] posted outside the door of town, I know,
the town hall more than 24 hours prior
[5:08] to the meeting. Pledge allegiance.
[5:27] Mark, would you lead us in prayer,
please?
[5:29] » Yes.
Dearly Father Lord, I just want to thank
[5:32] you for this time to come together as a
city and the community to uh
[5:36] take care of of the city's business,
Father. Father, I just pray that you be
[5:40] with us.
Uh be in our minds, be in our thoughts,
[5:44] and and direct us in our decisions,
Father. Father, I thank you for
[5:48] all that you do for us in Christ's name.
Amen.
[5:51] » Amen. Thank you.
[5:56] Okay, number one, approval of previous
regular meeting minutes as printed.
[6:01] » I make a motion to approve previous
regular meeting minutes as printed.
[6:05] » I'll second.
>> Mark made the motion, second by Larry.
[6:09] Larry?
>> Yes.
[6:10] » Mark?
>> Yes.
[6:11] » Darlene?
>> Yes.
[6:12] » Public comments.
[6:16] Mr. Hill, Brian Hill?
Do you want to wait till
[6:19] you've got agenda number three. Would
you like to wait until then? Okay.
[6:24] I see that all of you have
put down here
[6:28] different agenda items. Do you want to
wait until those agenda items come up?
[6:34] Is that okay with all of you?
>> Mine's not related to that.
[6:38] » Okay.
Okay, you're special. Why don't you just
[6:41] hop right up here and tell us what what
makes you so special.
[6:47] » I have two cats. That makes me special.
>> There you go.
[6:55] » So,
this is directed towards anyone
[6:59] applicable. PSO is wanting a $597
million rate increase to recover
[7:06] increased business costs and electric
infrastructure investments.
[7:10] For a residential service customer,
likely anybody that's a customer in this
[7:14] room,
this can mean an increase of around 15%
[7:19] or maybe $25 a month on top of your
already expensive bill.
[7:25] If you're a PSO customer and you're okay
with this increase, I accept cash app or
[7:30] PayPal if you want to cover the increase
on my electric bill.
[7:33] Now, the STIS team has a form online.
The entry of appearance deadline is May
[7:41] 18th. They put a lot of great
information on the page. If you're like
[7:45] me and have limited availability, you
just need to fill out the first form on
[7:49] the page. Took me less than a minute. I
have
[7:54] I hope to have a video made by tomorrow
showing how.
[7:58] If you have more time and want to
present evidence or cross-examine
[8:01] witnesses on the June 29th meeting, you
will need to fill out the second form on
[8:06] the page in addition to the first.
Whether or not you don't do the second
[8:11] form, you can attend the meetings via
Zoom. Dates and info are at the bottom
[8:15] of the page that has the forms.
And if you want to If you do the second
[8:20] form to present evidence or
cross-examine, you will need to attend
[8:24] in person.
Um that's the only thing I had on that,
[8:28] and I'm aware you guys can't really
answer, so maybe somebody in the crowd
[8:31] can.
I've seen some stuff circulating on
[8:35] Facebook recently about a possible data
center.
[8:38] Where would I be able to find
information on that? Would that be a
[8:42] city and zoning?
[8:46] Okay. That's all. Thank you.
>> Thank you.
[8:51] Okay, so if everybody else wants to wait
until uh we come up to your agenda item,
[8:56] we'll go ahead and and go on. Number
three, discussion, consideration, and
[9:01] possible action to create the Innova
Community Accounta-
[9:05] -bility Review and Engagement I CARE
Committee.
[9:14] » You're up.
You're up.
[9:17] » I'm sorry. Brian. I'm sorry.
>> Good evening. Um I'll try to make this
[9:22] quick here.
So, the I CARE um objective is to
[9:26] establish a community advisory
committee that serves to as a conduit
[9:30] between Innova City Council and the
citizens regarding questions, concerns,
[9:35] potential mitigation strategy related to
the local industrial operation. The
[9:39] committee's primary goal is to gather
community input and present the city
[9:43] council with data-driven, balanced, and
actual proposal to address citizens'
[9:47] concern.
This is the structure.
[9:52] Um the I-Care Committee will consist of
a small focus group of volunteers to
[9:55] ensure efficiency and balance of
perspectives. The I-Care Committee will
[9:59] be composed of the following: Council
Liaison, one non-voting council member
[10:06] designated to facilitate communication.
Five community members,
[10:11] the voting members of this committee
shall consist of five residents within
[10:15] the Ione School District with varied
backgrounds.
[10:18] Members shall collectively
reflect a broad diversity of the
[10:22] community bringing ranges of
perspectives,
[10:25] lived experiences, and areas of
knowledge, and other characteristics
[10:29] that contribute to a well-rounded
representation of the community.
[10:33] Certain disclosures, particularly those
related to project-specific interests,
[10:37] may be vested revisited on a
case-by-case basis
[10:41] as new topics arise. The selection.
Each trustee shall appoint one committee
[10:47] member based on the criteria listed
here. Individuals selected to serve
[10:52] should demonstrate a genuine interest in
the community issues and a willingness
[10:56] to actively participate in the
community's work.
[11:00] Members are expected to be reliable,
prepared, and able to commit the time
[11:04] necessary to engage in meetings
and review materials.
[11:08] Participation.
[11:11] Committee
members are expected to communicate
[11:14] clearly, listen thoughtfully, and engage
in respectful dialogue. Members should
[11:18] be open to differing viewpoints
and capable of discussing complex or
[11:24] controversial topics in a constructive,
solution-oriented manner. I'm going to
[11:29] kind of bounce around here. Scope
and responsibilities.
[11:34] The eye care committee is
formed in
[11:38] the ability to information gather,
collect, and organize questions,
[11:42] concerns, and suggestions from the local
citizens regarding local industrial
[11:47] projects. Research and analysis.
Research existing public information,
[11:51] regulations, and the best practices
related to similar industrial
[11:55] operations, focusing on environmental,
health, and economic aspects of the
[11:59] social impacts to the community.
Propose and generate develop and present
[12:04] actionable
proposal to the city council to address
[12:07] key citizens questions and concerns.
Proposals must include potential pros
[12:13] and cons and resources required.
Reporting.
[12:17] Provide regular per meeting written
reports to the city council to document
[12:21] community concerns.
[12:26] » Thank you so much. And we do have a copy
of all of this that you
[12:30] » was reading off of.
So, if anybody
[12:33] wants a copy of that,
we have it. Okay?
[12:37] Um
>> Since he's presenting on this, can he
[12:41] have more time?
>> You know, I'm willing to do that.
[12:44] » Yeah.
>> Would you like to go ahead
[12:45] » Right. You want to go ahead and finish?
>> Since you're presenting on this, you are
[12:48] presenter. Okay.
>> Yeah, I'm willing to do that.
[12:51] » Is it good?
>> Okay. Let's do that.
[12:54] » Oh, let's see here. Reporting.
Um
[12:57] reports should be presented in a range
of perspective, highlight supporting
[13:01] data and sources, and clearly identify
the associated risks, benefits, and
[13:05] uncertainties.
Community engagement. Hold periodic ad-
[13:09] adverse advertised public forums to
gather input, ensuring a direct res-
[13:15] presentation of community views.
Maintain a public city email address
[13:20] linked to the community the committee's
members for soliciting community input.
[13:28] Meetings. Frequency. monthly scheduled
meetings, transparency, all meetings
[13:33] will be open to the public following the
Oklahoma Open Meetings Act requirement.
[13:38] Here's some of the key deliverables.
Citizens inquiry, organize
[13:42] summary of citizens questions and
concerns.
[13:46] Committee evaluation, standardize matrix
for evaluating risk and magnitude of the
[13:51] community's concerns and three primary
areas of
[13:55] environmental, health, and economic
impacts.
[13:58] Includes cited research and committee
decisions.
[14:02] City Council proposals, tracker for the
status of the City Council proposals
[14:07] including draft presentation
and resulting action.
[14:11] Metrics of success,
Council action, the number of I-Care
[14:16] presented proposals formally considered
or acted upon
[14:20] by the City Council.
Community satisfaction, reduction in the
[14:24] number of industrial project inquiries
directed to the City Council. We'll go
[14:29] down here by here.
Indicating the committee is effectively
[14:33] managing information flow. Record
keeping, provide written record of
[14:38] neutral fact-based evaluation for public
concerns to support City Council
[14:43] actions.
[14:48] Citizens inquiry, categorize record of
citizen inputs, questions, and concerns.
[14:54] Public facing
FAQ categorize issues and logs.
[14:59] Intended success, improved transparency,
clear, concise record of community
[15:05] priorities.
[15:08] Committee evaluation, standardize matrix
for neutral fact-based risk and
[15:13] magnitude evaluation of projects that
may potentially have an impact on, but
[15:18] not limited to, environmental, health,
social, and economic aspects with the
[15:23] community. Data backed by cited sources
of research and comparative analysis.
[15:38] So, that's kind of the highlights of it.
So, what we're basically, you know,
[15:41] presenting is that each one of the house
members would be able to select
[15:46] a committee member that would gather the
information from the citizens, prepare
[15:51] create a report and bring to you with
solutions and ideas to help mitigate
[15:55] some of the problems that we've had in
the the past few months. So,
[15:59] that's kind of it. It is available on
our website as well. And I do thank you.
[16:03] » Thank you, Mr. Hill, for this
presentation. Thank you. Um Beth,
[16:09] did you have something you wanted to
[16:14] » Okay, so to add to what Brian said
because I helped him write it.
[16:18] Um
And then I also got to bounce into
[16:21] number four about the steering committee
cuz they're obviously related. And I
[16:26] heard what Thomas said at the last
meeting. I called him. I was like, "What
[16:29] are you talking about?" We He explained
it to me. I'm like, "And I told him that
[16:33] I think it's great. It's great." I have
reservations on a couple of things
[16:37] specifically about it because I think
what this I care committee can do is a
[16:44] little is happy medium. So,
[16:49] I think it's goals and its success
metrics, as he stated, are going to be
[16:55] able to speak to all the perspectives of
the community concerns. And it doesn't
[17:00] knock out whether it's Tulsa Port
Authority or Sofidel or any other
[17:05] company that comes in and there's
concern, those outside perspectives are
[17:08] still going to be heard because this
committee is going to be subject to the
[17:12] open meetings act.
It's going to be
[17:15] have minutes. Everybody knows what's
going on. They can attend, we can ask
[17:19] questions, invite them in for their
perspective. So, I think it's a happy
[17:22] medium in that aspect.
Um, but one of my worries with this
[17:27] advisory committee already is that
if we're going to have enough people
[17:33] that can be credible, do the research,
take the time, and
[17:38] be reliable, and and be unbiased in
argument to bring facts and not their
[17:44] personal their personal bias, right?
Finding those already, I think it's
[17:49] going to be difficult to
to maintain. So,
[17:52] um
it's important to understand what that
[17:55] steering committee idea does, that they
can organize the process, um identify
[18:01] the qualified participants, create the
structure,
[18:04] um and be productive and balanced, and
most importantly,
[18:08] keep it credible, right? Because it's
going to have all the the different
[18:13] entities, if you will, not just
community members, but
[18:17] ultimately, the town is the entity
that's responsible for appointing the
[18:21] committee.
The town's insurance language defines an
[18:25] employee that would cover this advisory
committee as
[18:30] broadly to include persons authorized to
act on behalf of the town, including
[18:34] appointed officers, members of
governing bodies, and other persons
[18:38] designated to act for the named insured,
which is the town.
[18:42] So, if we bring in, whether it's I'm
going to use Sofidel or Toll Brothers,
[18:46] right? Cuz they're existing. We bring
them in and they're part of the
[18:49] committee, who who can who can actually
clearly define that that industrial
[18:55] developer owner is acting on behalf of
the town?
[19:00] Um and I can give you an example, cuz my
mind it works uh it works in worst-case
[19:04] scenario and risk. So, just throw out
whatever that worst-case scenario is
[19:08] whenever you're talking about liability.
Um
[19:13] I think the I care that committee
approach still achieves the goals of
[19:16] transparency uh for the community
representation and does not knock out
[19:20] any of those additional people.
Okay.
[19:24] » I've got a question for you. So, you
were talking about
[19:27] with the Sofidel or the uh with the
port. Are you talking about in the
[19:32] steering committee or on the I care?
>> In the steering committee.
[19:35] » Okay. Okay.
>> The the the advisory committee because
[19:40] then it's uh
>> Well, it from
[19:43] » appointing somebody. So, then how does
that work as far as the definition of
[19:47] who's covered under the town liability
in that worst case worst case scenario?
[19:52] » Well, under that the care uh committee,
I don't think we would have somebody
[19:56] from Sofidel or from uh the port. That
would be under the steering committee.
[20:02] » Right. Right.
>> that would that would be completely
[20:04] different in that aspect.
>> Okay.
[20:06] » I don't think I think and I'm speaking
myself. I I wouldn't want somebody. I
[20:11] would want actual just citizens
uh living here uh in the the I care
[20:16] committee and then in the steering
committee then have people representing
[20:20] the businesses and things like that cuz
they can give, you know, different
[20:23] perspectives on that. But in the I care,
I really feel strong about, you know,
[20:30] citizens like you guys being on that.
And I see Tom agrees with me here.
[20:34] » All right. So, maybe So, uh
Well, I was going to say kind of it they
[20:38] they
Yeah. It's it's discussion of that that
[20:42] I worry about with the steering
committee, right? Where I'm going
[20:46] Okay.
They choose him to be this on the
[20:49] steering committee to appoint somebody
to speak to the advisory committee,
[20:53] right?
>> Well, and that's so I think that's not
[20:55] really what I'm
That's not really the purpose of the
[20:58] steering committee.
>> Okay.
[20:59] » Why don't Why don't you let me go on?
Yeah. Let me go ahead and read number
[21:03] four and then let's let's go from there.
Thomas, if you don't mind.
[21:08] Uh discussion, consideration, and action
to adopt resolution 2026-09,
[21:15] appointing a steering committee to
develop and recommend founding
[21:20] documents establishing a committee
advisory
[21:24] a community advisory committee to
provide independent review and input
[21:28] related to did it to industrial and
community
[21:33] commercial development. I'm so sorry.
Okay. Now, Thomas, would you mind?
[21:39] » So, my first question is on that.
Um is the resolution the same that I had
[21:43] seen previously? Basically,
can you summarize that for everybody?
[21:48] » Uh yes, it's it's
provides for steering committee
[21:52] uh
as drafted, would have seven members,
[21:54] one designated by the board, one by I
know schools, one by the town, and four
[22:00] by the from the community
appointed by the
[22:03] And then your job would be develop
something like that here. The way I see
[22:07] it.
>> Yes.
[22:08] » Now,
what what direction it goes, I think
[22:11] that would be up to the steering
committee.
[22:13] So, I don't envision there being a
steering committee that lasts forever.
[22:17] I envision the steering committee, as
you and I discussed, being the creator
[22:21] of governing documents. And then they
would finish their job. And then we
[22:25] would have whatever committee
we all agree with that would be the two
[22:29] committees.
>> Yeah.
[22:30] Well, and I I guess so, and I apologize,
this may have been on me explaining it
[22:34] poorly last time. So, in my mind,
exactly what Thomas is saying, the
[22:37] steering committee is a very very
temporary organization. It is not
[22:41] designed to appoint the council or the
the CAC, the advisory board that follows
[22:46] it. Its only goal is to get all the
stakeholders in one room, which the port
[22:51] is a critical part of that um as far as
the stakeholders go, cuz obviously
[22:54] they're the owner of the industrial
park. Um so, they have to be a
[22:58] stakeholder for input. Um the the the
businesses in that industrial park also
[23:04] have to be input into the steering
committee. That is not to say that the
[23:08] port would get to choose that Andrew
would get to vote I throw him out there
[23:12] again that Andrew would get to vote on
who from the community
[23:15] is on the advisory board. It's only
purpose is to develop the actual
[23:19] documents like what you did which is the
I care and say hey these are our goals
[23:25] as the advisory board. Our goals are to
reduce citizen complaints. Our goals are
[23:30] develop a safety plan that incorporates
the community and the county and
[23:33] everybody involved. You know, that
steering committee just makes those
[23:37] initial documents and they make the
eligibility. So they might say okay hey
[23:40] we want varied background. We want at
least two people that have a knowledge
[23:45] of public safety and fire and health. We
want one person that has an engineering
[23:49] background. We want one person that has
a finance or a business in the area. Um,
[23:53] the steering committee just makes those
kind of broad guidelines to then say
[23:58] okay however we however the steering
committee comes up with a metric to
[24:03] elect or ask for people to participate
on the advisory board kind of like you
[24:07] guys were mentioning that's separate.
That's separate from the steering
[24:10] committee. It's not directed by that
first steering committee. It's just to
[24:15] get everybody in the same room so we can
actually talk about how the advisory
[24:19] board needs to look. And I think the I
care is a great is a great starting
[24:22] point to say hey this is kind of what
the community wants. How does that play
[24:25] into what the town wants? How does that
play into what the port wants? How does
[24:29] that play into the broader stakeholders
that aren't just the citizens. But I I
[24:33] agree the final advisory committee
typically those members are community
[24:39] members. There will always be a
industrial representative who is like a
[24:44] liaison or non-voting however you want
to phrase it. But you need their input,
[24:48] right? So if we had this committee and
the aluminum smelter was not part of the
[24:54] committee at all then you wouldn't have
any information to report on and act on,
[24:58] right? You would just be getting citizen
information and it would kind of just be
[25:01] a complaint sport. So, you have to have
involvement from the stakeholder company
[25:05] in order to actually have an actionable
committee, right? Because you can say,
[25:09] "Hey, the citizens have noticed an
increase in truck traffic this last
[25:12] couple months." And the company can come
up and come back and say, "Yeah, we have
[25:15] a turnaround, so we had twice as many
trucks for the next month and then it'll
[25:20] go back to normal." And you can hold
them accountable to that by saying,
[25:22] "Hey,
after that 2 months you told us about,
[25:26] we're still seeing more trucks. What's
going on?" And that is part of the open
[25:29] minutes, open meetings act and it would
all be recorded under the final advisory
[25:34] committee. So, I apologize. We really
have to break those two committees
[25:37] apart, but the steering committee is not
a long-lasting, not a permanent
[25:42] organization. It's just a
"What do we want this to actually look
[25:46] like? Let's get" And I And I actually If
seven's too many, I think five from the
[25:51] community, like you're saying, each one
of you point one and then a port and
[25:56] somebody else, I I think that's
wonderful. I don't The numbers I'm
[26:00] definitely open to
interpretation on it. I think if the
[26:03] resolution passes with seven, fine.
Um
[26:06] I think that no matter what, if you get
citizens from the community, the port,
[26:11] the town in one room to say,
"How do we want to better protect
[26:16] everybody?" And it helps the port and it
helps the town. And like you're saying,
[26:19] from liability, that the future
committee can help mitigate a lot of
[26:23] that liability, right? It's not going to
be the port
[26:27] appointing somebody to protect the city.
It's not the purpose of the
[26:31] uh of the steering committee. So, I
hopefully clarified a little bit.
[26:35] Questions? Comments? Anybody?
>> Does anybody have any comments or
[26:41] questions about this?
>> I have a question.
[26:45] What What is the timeline that we're
talking about? And I know initially when
[26:48] we were talking about
putting this committee together,
[26:52] it was to address a lot of the concerns
that we have as you guys begin to
[26:57] negotiate the development agreement.
Getting some protections in place for
[27:01] the public, for the community, right?
And so, I'm just curious, like if we
[27:07] have to have a steering committee before
we can go forward, like we need to get
[27:11] to work talking about how do we get
those protections negotiated in that
[27:18] development agreement?
Does that make sense?
[27:20] » Mhm.
>> Is that clear?
[27:21] » Mhm.
I would say personally, I don't see the
[27:25] steering committee as related to that.
It would have to That would be a
[27:27] separate committee. That would be like
you're going to make a steering
[27:30] committee to enact this advisory count
The advisory council's reactionary. It's
[27:34] down the road, right? It's hey, for the
port industrial complex, we want this
[27:39] citizens advisory council for everything
moving forward. You can't really make an
[27:43] advisory council to say,
you know, go retroactively back to the
[27:48] start of the project and say, "Hey, we
want to fix this thing." You can't do
[27:51] that with this type of council. Um so,
that'd be a different type of committees
[27:54] that the city would have to say we want
an advisory committee on something else
[27:59] that's not not what I'm talking about.
So, that would be separate.
[28:02] » So, that is what was envisioned with the
I Care Committee.
[28:06] That was
the genesis of that.
[28:10] That we want to put a committee together
that can take all of the suggestions
[28:13] that we've heard here at City Council
meetings talking about how do we protect
[28:17] our
land? How do we get monitoring? How do
[28:21] we ensure that these things are built
into the development agreement? That's
[28:26] why we came up with the idea, let's get
a
[28:29] citizens committee together that can
hash all that out and then bring to you,
[28:34] the City Council and the City Manager,
ideas, like concrete things that you can
[28:41] say, "Yes, let's do that." I'm assuming,
and I may be wrong, that that
[28:45] development agreement has not yet been
negotiated.
[28:48] And so, this is where we have some
urgency. We want this community
[28:52] together. We want to talk about all the
things that have been brought up here,
[28:57] the concerns citizens have. Um
you know, prior to prior industrial
[29:02] park, they went forward and it was 2
years ago that legislation was proposed
[29:07] because they had a huge shortfall in
what to do with the hazardous waste and
[29:12] fire suppression there.
And they went to the state and asked for
[29:15] millions of dollars to try to do that.
What my idea is what what we've been
[29:20] talking about is let's get in on the
front end.
[29:24] Let's build those things into the the
development agreement so that we're not
[29:28] looking back and going, "Oh, there's
holes that now, like Thomas said, it's
[29:32] too late for us to fix."
We want to citizens community hash out
[29:36] these ideas, come up with ideas.
We have no power other than to bring
[29:42] those ideas to you.
You have all the power. You appoint the
[29:46] committee members, hopefully taking into
consideration the criteria that you've
[29:50] established.
But you you appoint the committee
[29:53] members. The committee works together.
They come back with their
[29:56] recommendations to you. And then it's up
to you whether or not you act on them.
[30:00] That is my main vision with I Care. I
don't know that the the steering
[30:05] committee is
I don't see how that fits into what
[30:09] we're talking about.
Does that make sense? Do you have any
[30:12] questions about that?
>> I understand what you're saying. Do you
[30:15] agree with
>> I would fully agree that that is not
[30:17] that is not what the steering committee
or the the future advisory board would
[30:21] be. So, if that's if that's what you're
seeking, that's not what I'm proposing.
[30:26] Uh my mine would definitely have
community input for any future projects.
[30:29] And you'd have that I mean, you'd
already have the committee and you'd
[30:32] have the relation with the port. So, a
future project would see something that
[30:37] you could do that up front. Um but it's
not something that this committee would
[30:41] say, "Okay, retroactively you can go
back." And I
[30:44] personally I think that's a little
cautious to say we're going to reach
[30:47] back retroactively to form a committee
to study something.
[30:51] Um so, I I I think it's a different
thing. I don't know what it would be. It
[30:54] would be a
I don't know, a city legislative
[31:00] regulation regulatory advisory committee
or something.
[31:04] It can be I Yeah, I care. Um so, it's uh
anything like that, but it would
[31:08] definitely be separate from what what I
proposed.
[31:14] » Does anybody else have anything you'd
like to say on this matter?
[31:18] » I would just tag on and say based on
what Thomas has represented, I think
[31:22] this is completely separate. I would
urge the commission to
[31:27] or the council tonight to approve the I
care so that we can move forward.
[31:32] I'm not sure how
his steering committee thing works in
[31:38] with this, but I would uh
respectfully request that you
[31:42] approve the I care
[31:45] » I think I think I think they can be
completely independent. I don't think
[31:48] it's
Yeah, one or the other.
[31:51] » So, I I I agree.
When we had the first discussion, I
[31:56] provided you
with uh
[31:59] copies of something Oklahoma City did.
That was with the police department, but
[32:03] it was an arm and agency of the town.
>> Mhm.
[32:06] » Um
truly working under the direction of the
[32:10] town, not the old direction, but
appointed by the council of the town.
[32:14] And so, what Thomas is talking about, he
shared a lot of those documents with me.
[32:18] It is a little bit of a different
creature. So, and it sounds like that's
[32:23] probably less pressing
>> Mhm.
[32:24] » than the I care.
Um
[32:27] I now I have a I have a problem with
appointing a steering committee because
[32:30] if you appoint a steering committee for
that, they can take as much time as they
[32:34] want
>> Mhm.
[32:35] » to develop that concept down the road.
But if you want to get the I care
[32:40] created
being different, I I see no
[32:44] problem with that. I agree there's
really a good distinction with what
[32:47] they're describing. Yeah.
I think if you could approve tonight, I
[32:51] would like to
put that in the resolution maybe on the
[32:54] next agenda. We still approve the
concept tonight.
[32:58] Maybe fine tune the document and have it
approved some of the concepts we talked
[33:02] about with insurance if it's going to be
We reached out to Omac to make sure
[33:08] that they would be covered. Right. And
what what is an employee? So if they're
[33:12] within that parameter, they would be
a true
[33:16] advisory board with independence
from the board of selectmen.
[33:22] So,
what you're saying is that we need to
[33:25] make a motion to uh
uh
[33:28] » Create a resolution for the I care
committee.
[33:30] » Yes.
>> Yeah.
[33:32] » Yes. Uh yes, Tommy. Yes.
>> Yes.
[33:35] » Uh I'll make a motion to create a
resolution to create the I care
[33:40] committee for the town of Aynor.
>> Okay, I'll second that.
[33:46] Mark made the motion, second by Darlene.
Larry?
[33:49] » Yes.
>> Mark?
[33:50] » Yes.
>> Darlene?
[33:50] » Yes.
>> Now we're going to go back to number
[33:52] four and
where we're going to adopt a resolution
[33:57] 2026-09
[34:00] and Mark, would you like to make a
motion on that?
[34:03] » make a motion to adopt
resolution 2026-09
[34:10] for appointing a steering committee and
development
[34:14] and recommending funding documents
establishing a community
[34:20] advisory committee.
>> I'll second that.
[34:23] Mark made the motion, second by Darlene.
Larry?
[34:26] » Yes.
>> Mark?
[34:27] » Yes.
>> Darlene?
[34:28] » Yes.
>> Thank you.
[34:30] Okay.
Town administrator update.
[34:48] » Inside your packets today, there was a
legal-size sheet of ARPA.
[34:54] I wanted to cover that with you and give
you an update on where we're at on all
[34:58] the ARPA money that we've had for the
last year and a half or so.
[35:02] And tell you what we're thinking about
for the remaining portion of that.
[35:06] In total,
the town was awarded about 11 and a half
[35:10] million dollars.
And you can see the contracts that we
[35:14] have signed to execute on our sewer
lines,
[35:16] as well as the sewer plant and the lift
station at Green Valley.
[35:21] Uh those projects are nearing
completion. There's one change order
[35:25] left to probably go through for Circle
B, but
[35:28] at the moment under the current
contracts, there's about $820,000 left.
[35:34] We have met Dwayne, James Kilpatrick,
myself,
[35:39] the port, as well as
um Carrie Gestir went through the
[35:43] numbers. We all verified that we're on
the right numbers.
[35:47] We have given you in the remaining items
box in the bottom right corner
[35:52] items that we are looking at. First of
all, the Circle B change order is
[35:55] something we basically have to do in
order to finish up stuff at the sewer
[35:59] plant.
The other four items below that are the
[36:02] projects that we deemed to be
sewer-related projects that we all can
[36:07] sign off on that fit within the scope of
the ARPA money that we were awarded.
[36:13] And so, we're going to be bringing or
doing moving forward with existing
[36:16] contracts on those, but I did want you
all to know about them.
[36:19] If you have any issues, let me know, but
that will basically spend the rest of
[36:24] our remaining money.
Uh and we have to get this done because
[36:27] the ARPA money starts closing out in
September.
[36:31] So,
we will
[36:33] move forward with those items
unless you all have some input on
[36:36] something else you would like for us to
look at.
[36:39] » Gentlemen, do you all have any questions
on this?
[36:41] » No.
>> You good?
[36:42] » Any questions?
>> No, Scott and I went over with
[36:45] » Okay.
>> We talked and I think we got it within
[36:48] 20,000.
>> We're within 40,000 of spending the
[36:51] whole 11 and 1/2 million dollars, so
>> Okay.
[36:54] » that's pretty good. We don't know that
some of those estimates that we've
[36:56] written down are are high or low yet, so
don't want to get too close, especially
[37:02] it could trigger some extra financial
impact on us if we trip some levels that
[37:08] we don't want to do.
I'll move on to my other items.
[37:12] Uh, Horseshoe is finishing up sewer
lines in the in the town. They're all
[37:16] pulled now.
Uh, so all the red clay tile has now
[37:20] been replaced.
They still have about 2 to 3 weeks worth
[37:24] of work doing asphalt repairs,
um,
[37:28] going in and finding sinking spots in
the places that they've dug for sewer
[37:33] taps, putting down some sod.
Uh, they also have about a dozen
[37:37] manholes left to reseal.
So, those all be taking place. So,
[37:41] within the next 2 to 3 weeks they're
pretty much pulling out uh, as complete.
[37:47] » Are they going to be
uh, replacing the the asphalt in the the
[37:51] roads and uh, parking lots?
>> They're supposed to be going back and
[37:55] redoing those segments cuz some of them
have settled and that kind of thing, so
[37:59] there's been a lot of issues related to
that. I know I will on behalf of the
[38:03] contractor argue a little bit that
they've needed some rain to settle it
[38:07] in. We've had those rains now, so a lot
of that compaction has taken place. So,
[38:12] now they can come in and finish tidying
up. There's probably still some fences
[38:15] to be fixed.
>> Right.
[38:16] » Uh, so but if you've got items that
aren't getting done, let them know and
[38:20] we'll make sure and get it on their
list.
[38:24] Okay.
The hail storm Friday night, we had
[38:28] seven at least seven vehicles damaged.
We'll be looking to talk to OMAG about
[38:33] those.
Um
[38:35] 2 Mile Road,
I think guardrails got put up on the
[38:39] creek crossing there.
I think those I haven't been down there
[38:42] to look today, but they were supposed to
be put up. I don't know if end of last
[38:45] week or today.
We have additional signage being put
[38:49] together for
2 Mile Road.
[38:52] The striping of that is supposed to take
place on the 18th.
[38:56] We do have a little bit of extra money
left over from paving of 2 Mile.
[39:02] I have talked to OMAG or excuse me,
INCOG about that. Um and they have
[39:08] verbally said and I have to write them a
letter to allow us to use that remaining
[39:12] money to buy some concrete culverts.
Um some of which we did right there at
[39:17] at Heather Road, but also
I have estimated right now that we need
[39:23] about another $20,000 worth of or
$15,000 worth of
[39:27] concrete culverts that will work out
here in front of our property for the
[39:31] new fire station and
the new library. So, that's going to get
[39:36] that bought and we can set that on the
side and we have it ready.
[39:39] The
uh governmentdeals.com is supposed to be
[39:43] on the 26th to get all their pictures
taken to get our stuff put online.
[39:49] 587 Road, the county is getting ready to
pave it. We talked about that a month or
[39:53] two ago. We put some money towards that
project. They're actually, I think up in
[39:57] Carpenter addition right now doing some
uh spot repairs uh related to some stuff
[40:03] we funded uh few weeks ago.
The Green Valley lift station, we
[40:09] finally got the power turned on to the
new lift station late last week.
[40:13] Uh anticipating that we'll be flipping
over to the new lift station here in the
[40:17] next few days
and be able to shut down and demo the
[40:20] old one.
We've also
[40:23] have spent a lot of time on storm
sirens. Um
[40:29] as of today, the storm siren guys are
saying
[40:33] our sirens are quite old and they need
to be replaced, which is could be a
[40:37] million dollars.
Um
[40:40] up towards that, but right now we're
going to go ahead and move forward with
[40:43] repairs on those and that's going to be
about another $6,000.
[40:48] Um and let it go as long as it will go
and we'll try to look for grants and
[40:52] other things for that type of repair.
That's my update.
[40:57] » Thank you, Scott.
[41:00] Okay. Number six, discussion,
consideration, and possible action to
[41:05] seek bids for harvesting hay on town's
property located on 4210 Road south of
[41:11] Heather Road.
>> I'd like to go ahead and move forward
[41:14] with publicizing that for
uh the hay to be sold, so
[41:19] » We do that every year.
>> We do it every year.
[41:21] » Yes. Yes.
>> I'll make a motion to uh seek bids for
[41:27] harvesting hay on the city's property
south of uh
[41:32] 42
uh located on 4210 south of Heather
[41:35] Road.
>> Yes. I'll second.
[41:37] » We're going to put
time on
[41:41] » I would like to have the bids in here by
the time we meet next time.
[41:44] » Yes.
>> So,
[41:45] before 6:00 on the
26th
[41:49] » Yeah,
6:00 before the meeting starts.
[41:51] » Yes.
>> Yes, that's
[41:54] I
>> How do we want to publish that?
[41:57] » The only way to publish it is on our
>> website as well as potentially out on
[42:02] our sign and then we can do the Clay
County Leader paper. That's the only
[42:05] ways we can do it right now.
>> Yeah, I'll say
[42:07] » I Yeah.
>> website, on the sign, and Clay County
[42:09] Leader Progress.
>> That would be our anticipation.
[42:12] » Yeah.
>> Agreed.
[42:16] I'll second the motion to have that
done.
[42:19] » Mark made the motion, second by Darlene.
Larry?
[42:21] » Yes.
>> Mark?
[42:22] » Yes.
>> Darlene?
[42:23] » Yes.
>> Um discussion, consideration, and
[42:27] possible action to approve interlocal
local agreement with Rogers County for
[42:31] South Adele plan and permit review.
>> You have in front of you an interlocal
[42:38] agreement that uh has been very similar
to what we've had in the past with the
[42:43] county and at that point in time it
included the port.
[42:47] We have taken the port out of this
agreement uh and kind of streamlined it
[42:52] to the way the
work is taking place between the county
[42:56] and the town as we've taken over some of
the responsibilities.
[43:00] Uh and this agreement will allow us to
be able to handle
[43:04] the permitting process as well as the
inspections and making sure what's
[43:08] clarified between us.
Uh and it lasts through the current
[43:13] South Adele expansion.
[43:18] » Tommy, you've uh
gone all through this, I think. Okay.
[43:22] » Okay. And it looks fine.
Good. Okay.
[43:25] » Yeah.
>> Okay.
[43:28] Um I'm going to make a motion to approve
the interlocal local agreement with
[43:32] Rogers County for the South Adele plan
and permit review.
[43:35] » I'll second.
[43:40] » Darlene made the motion, second by Mark.
Larry?
[43:42] » Yes.
>> Mark?
[43:43] » Yes.
>> Darlene?
[43:43] » Yes.
>> Number eight, discussion, consideration,
[43:47] and possible action to hold a public
hearing on application number 2025-1217
[43:54] of owners of record, Skipper and Julie
Lewis, to change zoning from SFR to IL
[44:03] for following property.
All of blocks 1, 12, and 18 of South of
[44:09] I know it in addition to the town of I
know it's Rogers County, Oklahoma
[44:14] according to the recorded thereof.
And um
[44:19] I'm going to make a motion that we open
that public hearing at this time.
[44:23] » I'll second that.
[44:27] » Arlene made the motion, second by Mark.
Larry?
[44:29] » Yes.
>> Mark?
[44:30] » Yes.
>> Arlene?
[44:31] » Yes.
>> Okay.
[44:33] Um
I do have it down here that
[44:36] Chris, I believe you were down that you
wanted to make
[44:41] a comment on this.
[44:46] » Thank you. Um so I want to talk about
how this matter came before you tonight
[44:51] and I want to be clear. My comments
pertain to the process.
[44:55] I am not making any claims about Mr.
James Shafer's character as I understand
[45:00] he's highly regarded. Um this item is
before was before the planning and
[45:04] zoning on March the 31st. On the agenda
was also a question of whether Mr. James
[45:09] Shafer, the chair of planning and zoning
should recuse himself from voting on the
[45:13] item given the fact that the request was
made by a person that he works with
[45:19] in a real estate office that is owned by
his father-in-law and where his wife
[45:23] also works. And so to avoid even the
appearance of impropriety, the right
[45:29] thing for Mr. Shafer to do would have
been to voluntarily recuse himself from
[45:34] discussion or vote. Instead, he defended
his ability to participate in the vote
[45:40] claiming he had no financial interest in
the matter.
[45:43] While he was present, public concerns
were expressed about the obvious
[45:46] conflict of interest to which a number
of community members stood up to defend
[45:52] him as being above reproach. After Mr.
Shafer excused himself from the room, it
[45:57] was up to the four remaining members to
decide whether he should be recused.
[46:02] Instead of discussing the importance of
government operating in a manner that is
[46:06] above reproach and avoid voiding even
the appearance of bias or favoritism or
[46:13] influence trading in how this city does
business,
[46:17] all the comments were about his
character.
[46:21] There was a circling of the wagons
around Mr. Shafer that completely missed
[46:25] the point.
The legitimacy of the process is called
[46:30] into question and public trust is broken
when these kinds of conflicts of
[46:35] interest exist and are permitted. And it
is up to you, City Council, and every
[46:40] member of a public board of this city
to protect the integrity of our
[46:46] processes so that the public has
confidence that the decisions you make
[46:50] are in the best interest of the town and
not in your personal interests or the
[46:55] interests of your family or friends.
So, the impression created by the
[46:59] discussion was that any vote by the
commission member to recuse Mr. Shafer
[47:03] would have somehow been a vote of no
confidence on his character, which was
[47:07] not what the point was.
Three of the four members voted that he
[47:11] did not need to recuse himself.
After that vote, Mr. Shafer returned to
[47:16] this chamber chamber and he was the
primary speaker in favor of the zoning
[47:19] change. Even when the commission was
presented with public comments pointing
[47:24] out how this rezoning is inconsistent
with Enola's 2025 comprehensive plan,
[47:30] his conclusion was that from his
perspective this rezoning works and he
[47:35] voted in favor of it.
I am respectfully requesting that this
[47:39] council send this matter back to
planning and zoning for reconsideration
[47:44] and please direct Mr. James Shafer to
recuse himself from any decision
[47:49] involving
planning and zoning requests from agents
[47:53] that he works with. Okay. Thank you.
[47:58] Anybody else?
[48:06] Mr. Wase?
[48:12] Go ahead.
>> Um
[48:14] So, this property was for sale
uh and I did go to the
[48:19] planning and zoning board and looked at
the future use
[48:23] which was light industrial. That's one
reason I pursued it.
[48:26] Uh at the real estate office, we do get
people
[48:30] for instance, want to put in storage
units or want to park equipment.
[48:35] Um both of those zonings
would take light industrial according to
[48:39] our rules.
So, if you look in town, there's
[48:42] equipment parked
that is not in
[48:46] the
correct area. What we are wanting to do
[48:49] is do it correctly.
Um
[48:52] I don't need
[48:55] the light industrial if if it if the
storage units weren't light industrial
[48:59] or parking equipment was light
industrial. You see what I'm saying? I'm
[49:02] following your guys's recommendations
if that makes sense. The future use that
[49:07] I seen on there was light industrial and
for me to put storage units in or the
[49:12] other or park equipment, which I'm
saying a dump truck, a trailer
[49:16] a skid steer in town.
Uh electrician wants to have
[49:20] his shop there. You know what I'm
saying? You also got to understand where
[49:23] this property is located. You have the
railroad track right beside.
[49:26] You have a cell tower and then you have
the lagoons. I don't think it is a
[49:31] proper place
uh for somebody to want to build a
[49:35] house. I've not had anybody
come to me and want to build a house
[49:38] right there by the railroad tracks.
So, to me it makes sense
[49:42] uh you know, looking at what you guys
the future uh
[49:47] plans was
uh light industrial. So, that's one
[49:51] reason that we purchased it
and wanted to change the zoning of it to
[49:55] do something with the property besides
let it sit there.
[49:58] There's two old storage contest boxes
and a bunch of stuff that we've cleaned
[50:01] up. That we've done a lot of stuff to
it.
[50:03] And a lot of the dirt over there, I know
people have complained about. We're
[50:06] putting it over in the
filling up the lagoons.
[50:10] » Mhm.
>> And we talked about that in the planning
[50:11] and zoning
uh
[50:14] meeting last time. A lot of that dirt, I
don't know exactly how much it is. We're
[50:18] supposed to get a square footage on it.
That dirt is going to fill three of the
[50:21] lagoons over there.
So, we kind of killed two birds with one
[50:25] stone, too. And we did get a dirt
permit, which I'm sure
[50:28] might be a little excessive, but
that's all I got. I mean, if you guys
[50:33] have any questions for me or
>> Thank you, Mr. Weese.
[50:38] James, do you have any comments on this?
[50:44] Gentlemen?
>> So, the the property that Duncan Cabinet
[50:48] has there, what is that zoned as?
>> He has some residential.
[50:54] I think that's how his home
>> They have a commercial business.
[50:59] » I would have him
>> I know there's a house in front of it up
[51:03] there, but then they you know, it's a
commercial business that they it's at
[51:08] the backside of it there.
What is the property where TDS is
[51:13] parking their trucks on the opposite
side of the tracks? What is it zoned as?
[51:17] » TDS is a utility.
>> Okay.
[51:20] » Right here right now.
>> Yeah.
[51:22] » Is a utility.
>> Yeah.
[51:23] » So, and the same would be with the
uh sailor antenna.
[51:27] » So, it it's zoned as utility
or is it zoned like
[51:32] » I
I would have to look at the map. I can
[51:35] tell you that the property that Mr. and
Mrs. Weese bought
[51:39] » Yeah.
>> falls under the Lewis 6
[51:43] or uh property use not in the zoning
code
[51:47] but in the comprehensive plan, which is
a recommendation.
[51:52] Now, when you look at Louis 6, it talks
about commercial,
[51:56] which is allowable,
and light industrial, which is possible.
[52:02] » Yeah.
>> Okay?
[52:04] The question that I
uh presented uh
[52:07] to the
planning and zoning committee was
[52:13] what type of
commercial entity would want to be next
[52:18] to the railroad track
and next door, in essence, to five
[52:23] lagoons.
It didn't make sense.
[52:28] One of the things uh to understand is
that the
[52:32] comprehensive plan is a guide.
It was a guide that was put together in
[52:38] 2019.
We do not have a major corridor that
[52:44] runs by that property that Louis 6
typically indicates would be a
[52:50] commercial property with everything
around it. It seemed to me that it fits
[52:56] within the criteria. I will speak this
one thing
[53:00] about the
uh issue of whether I should have
[53:04] recused myself or not. When you look at
the rezoning
[53:10] criteria, we have to meet.
We need to If we say no, we need to be
[53:17] able to say to the owners, "We said no
because
[53:22] of a reason." The um
the majority of the planning and zoning
[53:29] committee members felt that uh it met
the criteria. We had one who didn't vote
[53:36] no or yes, and chose to abstain, and it
was passed.
[53:42] I didn't see again
while I work for my father-in-law
[53:49] while my brother-in-law is um
contracted as the city attorney
[53:56] I did not have I don't own part of the
financial I don't own part of the real
[54:03] estate company.
I am a
[54:06] contracted laborer.
[54:11] I didn't have the property listed.
I didn't sell it on on the on behalf of
[54:17] I represent Mr. Weast when he purchased
it.
[54:21] That was a
a file that he put together. There was
[54:26] another agency
that had the property listed. He brought
[54:32] himself and his wife as a buyer as a
licensed agent.
[54:37] Commission went to them. The commission
went to the office. I don't receive part
[54:42] of another agent's commission.
[54:48] I will remind council
that when ELDAR came before
[54:54] uh planning and zoning because I was a
member of ELDAR
[55:00] I did
recuse myself
[55:04] because I sat on that committee and for
me to make a vote for ELDAR I felt would
[55:10] not be appropriate as I had sat on the
committee to make a decision to present
[55:16] to that board.
[55:21] » Thank you.
>> Thank you.
[55:22] » Thank
Anybody else have any
[55:27] comments or anything you want to discuss
about I'm sorry. Anybody else have
[55:31] anything you want to discuss about this
miss uh
[55:35] in this public hearing before we close
it.
[55:39] Yes.
>> Obviously, I've done research. This is
[55:43] the first I've heard about any of this.
I feel like James and what what's
[55:49] didn't really address Chris's concern.
Chris's concern to me was interpreted
[55:54] more as concerns about like the ethics
of the zoning board or corruption.
[55:59] Not about what it was presented as the
way it was presented to you guys.
[56:04] I think these people are the ones that
are trying to bring it
[56:07] out to our community, guys.
But, there is a clear conflict of
[56:11] interest in this situation, and
that's all I'd like to add to that at
[56:16] this point.
appropriately by the gentleman.
[56:20] » Okay. Thank you.
Gentlemen?
[56:27] » I'm good.
>> Okay.
[56:28] Okay.
Yes.
[56:30] » How How does the city currently handle
reviewing or auditing
[56:38] » The zoning ordinance itself has a
procedure
[56:41] which I think what I heard described is
followed.
[56:45] The zoning ordinance
says it can be brought up in the board
[56:48] and essence makes the decision.
>> So, the board audits itself to determine
[56:52] whether the conflict of interest was
okay or not.
[56:55] » Yes, that's correct.
>> But, there's no So, the member of the
[56:57] board first makes
the determination should I should I not
[57:01] withdraw or presents it to the board. I
don't have that
[57:05] » I don't think but
Sorry, I have to apologize. The board is
[57:08] the zoning committee itself
decides whether the conflict of interest
[57:13] is okay.
>> That's correct. And I don't recall if
[57:15] there's an appeal procedure.
>> So, I have That's That was my question.
[57:18] Is there any appeal to this council to
say, "Hey, the citizen said
[57:22] I think that decision Is there any other
oversight to that decision made or is it
[57:27] just the committee decides
>> I don't recall. My memory of it in that
[57:30] ordinance versus specifically I don't
recall.
[57:34] » Yeah, I don't recall.
[57:38] » I don't
>> And again, his his board is is again
[57:42] like a an advisory board. His his is not
the final decision. It's our
[57:47] to make the final decision on it. It's
just them making the recommendation to
[57:52] approve
look at it, make sure it follows the
[57:55] criteria, and then make the
recommendation to us to either change
[57:59] the zoning or not
>> change the zoning.
[58:00] » So technically speaking, the appeal
would be
[58:03] when it comes to you with the
recommendation if the council's interest
[58:06] was discussed the council member from
the community would be your
[58:11] responsibility to say, "Hey, we know you
guys said that was an acceptable
[58:14] conflict of interest, but
we don't feel that that was the right
[58:19] decision." It's kind
>> Yeah, if we
[58:20] » Yes.
>> Yeah, so there
[58:22] state law requires an initial hearing.
And then an appeal. Our ordinance is
[58:27] actually more extensive, and it's always
a recommendation.
[58:31] Final decision is here.
Um we actually this is a separate public
[58:35] hearing, which our ordinance requires.
And so, as Mark said, the decision's
[58:40] going to be made tonight. The
recommendation
[58:43] is is relevant, carries some weight, but
it's entirely your decision.
[58:47] So, they do have those options to
approve, deny, send it back, all those
[58:52] things. So, effectively, yes, it's
comes before them for final decision.
[58:57] » So, then the the mechanism is they could
say to the council that they don't say,
[59:01] "I don't think this is right." And it's
up to you guys
[59:03] » Yeah, they they could they could say
they agree, send it back
[59:08] for another recommendation, then it
comes back for another public hearing.
[59:11] If they were to send it back, then the
outcome would be that you guys Yeah.
[59:14] Thank you.
>> Anybody else?
[59:19] Okay.
Uh discussion, consideration, and
[59:21] possible action to close the public
hearing. I I'll that we close the public
[59:26] hearing at this time.
>> I'll second it.
[59:30] » Motion made by Darlene, second by Mark.
Larry?
[59:32] » Yes.
>> Mark?
[59:33] » Yes.
>> Darlene?
[59:34] » Yes.
>> Number 10, discussion, consideration,
[59:37] and possible action on application
number 2025-1217
[59:43] of owners of record, Skipper and Julia
Wase, to change zoning from SFR to IL
[59:50] for following property, all of the
blocks of 1, 12, and 18 of South Iola in
[59:57] addition to the town of Iola's Rogers
County, Oklahoma, according to the
[1:00:01] record thereof.
Gentlemen?
[1:00:08] Yes, sir.
[1:00:24] Okay.
Okay.
[1:00:47] Mhm.
[1:01:23] If you have concerns about any of those
then
[1:01:25] you would either send it back for
further study
[1:01:28] or you could deny it.
If you don't have any, then you can
[1:01:31] approve it. And obviously, you can
discuss the issues related to the
[1:01:34] conflict.
>> Mhm.
[1:01:42] What do you think, gentlemen?
>> Well, I see the property. It's It's up
[1:01:46] against the railroad tracks. So, that's
on one side. On the opposite side of the
[1:01:49] railroad tracks is Hillary's parking lot
for their equipment over there. A cell
[1:01:55] tower.
>> Mhm.
[1:01:56] » And then on the opposite side is
>> The lagoons.
[1:02:00] » the cabinet company. I know their
grandmother's old house is in front of
[1:02:05] the cabinet company, but the cabinet
shop is there. And then you have the
[1:02:08] lagoons there. So, it's not
residential
[1:02:13] you know, area right there.
>> Mhm.
[1:02:15] » Um On the opposite side of the road
there is the railroad property. And then
[1:02:20] Ken Frose's where his old uh silos and
and everything where he used to
[1:02:25] uh you know, bale hay and sell hay out
of. So,
[1:02:29] um is that
zoned as commercial or how is that
[1:02:33] property there zoned as?
>> I have no idea on that either.
[1:02:38] A lot of that, you know, the issues that
we have, and I know a lot of that
[1:02:40] existed before we had zoning.
>> Exactly. Exactly. But
[1:02:44] that right there in front of that
property is the railroad, you know, uh
[1:02:48] property. So, that is not going to ever
be residential. So, it's going to be
[1:02:52] » Mhm.
>> uh commercial property. So, I feel that
[1:02:55] it falls right along in with the
the zoning that's all around it right
[1:03:00] there.
>> Yes.
[1:03:02] Larry?
>> Well, also had a cabinet shop.
[1:03:07] It's not
Mr. Mitzger
[1:03:09] He had a cabinet shop right next to
Hillary.
[1:03:13] » Yeah.
Okay.
[1:03:14] » So,
I see no problem.
[1:03:18] » Okay.
Okay.
[1:03:22] » I'll make a motion to approve item
number 10
[1:03:25] to be rezoned as IL.
>> I'm going to second that motion.
[1:03:34] Mark made the motion, second by Darlene.
Larry?
[1:03:37] » Yes.
>> Mark?
[1:03:38] » Yes.
>> Darlene?
[1:03:39] » Yes.
>> Number 11, discussion, consideration,
[1:03:42] and possible action to adopt resolution
2026-07,
[1:03:48] a joint resolution of the town of Iola
and Iola Public Works Authority updating
[1:03:53] procedures and fees related to
responsing
[1:03:58] uh
to open records respo- uh yeah, to open
[1:04:01] records request.
I'm sorry.
[1:04:05] Scott?
[1:04:08] My nose is so dry.
[1:04:14] » In review of our open meetings
documentation that we have is
[1:04:19] got some date to it. Um
we have chosen to go ahead and update
[1:04:24] our policies. We've recommended to you
what the attorney general, as well as
[1:04:29] OMAG and OML, have both
uh stated as a format that should be
[1:04:34] considered. And that's what we've put in
front of you in this resolution.
[1:04:38] You will find also in the back of the
resolution
[1:04:41] as exhibit
A,
[1:04:44] the
format that we will move to for
[1:04:49] requests. And they will, if you approve,
we will put those online immediately uh
[1:04:54] along with the fees that
have been deemed to be appropriately uh
[1:04:59] appropriate for covering our costs.
[1:05:05] » Okay.
[1:05:11] » This is one thing that they covered when
we went through the training over in
[1:05:15] Tulsa.
[1:05:18] I think we were
a little on the behind. Yes.
[1:05:22] » Yeah.
>> Most definitely.
[1:05:24] » Yeah.
[1:05:31] Okay.
Tell me, did you go over this?
[1:05:34] » Uh yes, I did.
[1:06:31] » Right.
>> But because we don't have a town clerk
[1:06:34] uh I mean clearly but also has
as well town administrator
[1:06:39] to
uh
[1:06:42] And then we
we proposed to update
[1:06:45] forms
[1:06:48] uh
There's a reference that I added
[1:06:51] discretionary exemptions and followed
what Tulsa
[1:06:55] did with the guidelines request recently
that dealt with
[1:07:00] personnel files
and a lot of that's confidential parts
[1:07:04] of it
that says it's up to board to determine
[1:07:08] whether it should be confidential or
not.
[1:07:11] And so,
when we first approached that, we said
[1:07:14] the presumption is that it's
confidential when we talked about those
[1:07:18] discretionary decisions like someone's
personnel file.
[1:07:21] Again, there are some things that you
have to
[1:07:23] hire,
pay,
[1:07:26] terminate, discipline, final discipline.
Those things are public record.
[1:07:30] But there are other things that are not.
So, again, so I I helped put this
[1:07:35] together
following the guidance of Tulsa
[1:07:38] and
some other cities like Kingfisher.
[1:07:41] » Okay.
Um
[1:07:44] Amy, I see that you're down here that
you want to
[1:07:47] uh you have a comment on this.
[1:07:54] » So, my comments to the resolution are as
follows. First paragraph regarding
[1:07:59] record search.
The act states a public body may charge
[1:08:02] a fee only for recovery of the
reasonable direct costs of record
[1:08:05] copying or mechanical reproduction. With
regards to record search, this could
[1:08:11] depend on the organizational method of
the public body and the requirement to
[1:08:16] engage with the requestor to seek the
information as needed. Therefore, I
[1:08:20] request request the words record search
be deleted here.
[1:08:24] Section two states the town
administrator is authorized to modify
[1:08:27] the form with the approval of the town
attorney or Board of Trustees.
[1:08:32] This should be modified to state town
attorney or excuse me, town attorney and
[1:08:37] Board of Trustees. The people have a
right to be informed of any changes via
[1:08:41] a town council agenda item.
Section two states exhibit A shall be
[1:08:47] used to determine whether the request is
expected to cause excessive disruption
[1:08:51] of the essential functions of the town
or PWA.
[1:08:55] If it is decided that excessive
disruption is anticipated, the document
[1:08:58] should be modified to require the town
or PWA to provide the requestor with the
[1:09:03] basis and or reasons for having made
this determination.
[1:09:08] Exhibit B, first sentence. This sentence
is incomplete and not understood.
[1:09:13] Exhibit B, item 12, bullet point number
two.
[1:09:16] Search fees, if applicable, this should
be removed.
[1:09:20] Exhibit B, item 12, bullet number six.
As per section 51-24A.54
[1:09:27] of the act, if the request is solely for
commercial purpose, then the public body
[1:09:31] may charge a reasonable fee to recover
the direct cost of record search and
[1:09:36] copying. Therefore, this bullet could be
updated to reflect the specific
[1:09:40] allowance for record search.
Exhibit B, item 12, bullet point number
[1:09:45] nine. I believe this may be a typo and
should state schedule of fees to Exhibit
[1:09:49] B.
Exhibit B, special costs.
[1:09:54] The fee for town
and PWA employees should not be a flat
[1:09:58] fee, but at their hourly rate, whatever
that may be, depending on who is doing
[1:10:01] the work.
Agenda item number 14 proposes a
[1:10:05] part-time assistant with administrative
duties. As the fee schedule could be
[1:10:09] updated to include this option as a
cheaper option.
[1:10:13] The town administrator fee is high. This
fee could potentially discourage
[1:10:17] requests that are needed, but due to the
circumstances,
[1:10:21] uh maybe uh it may need this person's
assistance and be time-consuming.
[1:10:27] The town attorney fee is high.
Again, this fee could potentially
[1:10:31] discourage requests that are needed, but
due to the circumstances involved,
[1:10:36] uh may need this person's uh assistance
and be time-consuming.
[1:10:42] Thank you.
[1:10:54] » Tommy, is there anything
that she was just talking about that we
[1:10:58] need to
address?
[1:11:05] Right.
[1:11:19] Right.
Okay.
[1:11:22] Gentlemen, you all have any answers?
[1:11:26] Oh, I'm so sorry. You did.
Jolita?
[1:11:30] I'm sorry.
>> I just had a quick question. So, when
[1:11:33] we're talking about it's only applying
to commercial requests, if the language
[1:11:35] of the resolution doesn't make that
clear, I think that's an issue. Um I
[1:11:40] just I think you should be able to pick
up that resolution and say this is not
[1:11:43] imposing a search fee on the general
public asking for a records request. Cuz
[1:11:48] that's I mean, that's pretty definitive
in the Open Records Act is you are not
[1:11:51] allowed to charge a search fee. Right?
If it's for the public interest.
[1:11:57] So, what like is there something And I I
The second part of that question is
[1:12:01] where is this resolution available?
Before the meeting.
[1:12:10] Okay, so I had to know that it was
coming from as of today?
[1:12:15] As of Friday. Okay.
That's I feel like that could be
[1:12:19] something that should be on the website.
Possibly.
[1:12:22] Just no offense.
[1:12:26] So, I had to know to request it before
it was ready.
[1:12:35] Okay.
Okay. So, I had very little time from in
[1:12:39] there to actually request it. I feel
like that should be something that's
[1:12:41] probably part of
the posting on the website for maybe the
[1:12:45] agenda. That's just a general comment.
Um but the search fee is my real main
[1:12:49] concern that if there's something that's
misconstruing that in this document, I
[1:12:53] feel like that's needs to be corrected
um and not simply, "Oh, well, we know
[1:12:57] that it's
only applying to commercial search and
[1:13:00] things that are private interest." If
that's not explicitly stated clearly, I
[1:13:05] think that needs to be addressed. Um
that's my main point on the records
[1:13:08] requesting.
>> Thank you. Joe Leda, I'm sorry.
[1:13:16] I just want to say just today alone
I have spent I think I'm working on 7
[1:13:21] and 1/2 hours today on this smelter
deal, my personal time, okay?
[1:13:26] That is almost every day for me right
now.
[1:13:28] I am not doing anything malicious to any
of you.
[1:13:33] Nor I can speak to Chris and Thomas.
We're trying to help.
[1:13:37] We truly are, okay? We have got a lot of
money and a lot of time out. This has
[1:13:41] zero to do with any kind of financial
gain
[1:13:45] that any of us could get off this, okay?
It It It doesn't have anything to do
[1:13:49] with our personal things. It has to do
with our community. It has to do with
[1:13:52] our love of this community.
And what
[1:13:55] we want to help and we we are trying to
help. There are some people that don't
[1:14:00] really want us to get our hands on some
of this stuff.
[1:14:03] Charge, do what you do, it's not going
to keep us from getting what we need. I
[1:14:07] get it. There's been a lot of pressure
put on a lot of people, okay? I get
[1:14:10] that.
Maybe y'all need to look and see when
[1:14:14] the pressures when the pressure started
and why it started.
[1:14:18] All we're doing is trying to keep our
community together. That's all we're
[1:14:21] trying to do. We are trying to help.
Anything we are requesting, anything we
[1:14:25] are wanting,
there is a reason for it. There is no
[1:14:28] malicious
nothing malicious behind it.
[1:14:32] And if people are worried about that,
then maybe they have a reason to be
[1:14:34] worried about it. But we are not trying
to be malicious. We are trying to help.
[1:14:38] And anything that's put on us, any more
extra pressure,
[1:14:42] it it's just it's just too much. We
should not be having to do this anyway.
[1:14:47] I've come to one city council meeting I
think in my life
[1:14:50] before now to ask for help from the city
with the little league stuff.
[1:14:55] That's it. Okay?
We shouldn't be having to do this.
[1:15:00] You all put us in this situation.
We're trying to get out of it. Okay?
[1:15:04] We're truly truly truly trying to help.
We're not trying to hurt anybody. Okay?
[1:15:09] Thank you, Chairlady.
[1:16:10] Thank you.
[1:16:14] Gentlemen.
We all think.
[1:16:19] Do you have any comments on this?
>> Yeah, I was looking at this this
[1:16:23] fee schedule and that's
right in in line with what they taught
[1:16:27] us at the Omag or we're showing us at
the Omag when we had our meeting.
[1:16:36] And like you know, Tommy said they the
wording that he got you know, from the
[1:16:41] attorney general.
And I know
[1:16:45] sometimes I
whenever I've gone to the attorney
[1:16:48] general, the wording and everything like
um
[1:16:51] on on the rules and regulations, I I
just copied exactly what the attorney
[1:16:54] general had stated to me. And so, the
the verbage sometimes may not uh
[1:17:03] be kind of uh in line with everything,
every situation, but that's the verbage
[1:17:08] that the state uses. Correct? I mean
And so, um you know, I think
[1:17:14] by using the verbage, it's already
approved by the state
[1:17:18] and by OMAG and OML,
um then I don't see any
[1:17:23] any reasons that we should have to make
any changes to it.
[1:17:27] » Right.
[1:17:32] » I'm good with it.
>> Okay.
[1:17:35] I can listen.
>> I make a motion to approve resolution
[1:17:40] 2026-07.
[1:17:44] » I'll second it.
>> Mark made the motion, second by Darlene.
[1:17:49] Larry?
>> Yes.
[1:17:50] » Mark?
>> Yes.
[1:17:51] » Darlene?
>> Yes.
[1:17:53] » Okay, number 12.
Discussion, consideration, and possible
[1:17:57] action to adopt resolution 2026-08
establishing plan review, permit, and
[1:18:05] inspection fees for fire suspension,
fire alarms, and fire hoods.
[1:18:11] » This resolution addresses items that
haven't been covered in the past,
[1:18:15] especially related to fire suppression.
Uh for plan reviews, these are coming
[1:18:21] more and more
uh common for us, especially with the
[1:18:24] activities in the industrial park and
any other commercial activity that are
[1:18:28] going on that
under new code requires fire
[1:18:31] suppression. So,
I ask that you consider resolution 08 to
[1:18:36] address that.
[1:18:48] » I'm going to make a motion to approve
number 12.
[1:18:51] » I'll second that.
[1:18:54] » Arlene made the motion, second by Mark.
Larry?
[1:18:57] » Yes.
>> Mark?
[1:18:58] » Yes.
>> Arlene?
[1:18:58] » Yes.
>> Discussion, consideration, and possible
[1:19:02] action to appoint an administrative
officer to carry out the duties of the
[1:19:07] town
of the town related to dilapidated
[1:19:11] structures as set forth in part A of the
ordinance of the town of Iola. Scott?
[1:19:18] » At this time, I'd like to and and
I've asked the police chief to take on
[1:19:23] this position at this time. Uh at some
point in the future, we would like to
[1:19:27] move this over to somebody who is doing
more of our planning review uh and and
[1:19:32] inspections, but at this time, we don't
have that position. So, um Cliff has
[1:19:37] graciously said that the police chief
would serve in that capacity. We have
[1:19:42] the ability with him being in there to
do that with the uh
[1:19:45] dilapidated prob- properties that we
have that need to be
[1:19:49] taken care of as well as potentially
some vehicles and that kind of thing
[1:19:53] that have been
left in the inappropriate positions for
[1:19:56] extended periods of time.
So, I I would ask that you approve Cliff
[1:20:02] taking over this position.
>> Cliff, do you have any comments on this?
[1:20:08] » He
He's excited to do this.
[1:20:12] » I bet you are.
Um
[1:20:16] I'm going to make a motion to approve
number 13.
[1:20:20] » And appoint Cliff
>> Yes, and appoint Cliff
[1:20:23] » as the
>> the officer
[1:20:25] » administrative officer.
>> administrative officer.
[1:20:27] » I'll second that.
>> Thank you.
[1:20:30] Arlene made the motion, second by Mark.
Larry?
[1:20:32] » Yes.
>> Mark?
[1:20:33] » Yes.
>> Darlene?
[1:20:34] » Yes.
>> Number 14, discussion consideration of
[1:20:37] possible action to hire Brandy Elliott
part-time to assist with administrative
[1:20:42] duties. Scott?
>> Uh I think probably all of you know
[1:20:46] Brandy at this point. Uh
Mark may not, I don't know. Brandy was
[1:20:51] raised here, went to school here, uh
left for a period of time while her
[1:20:54] husband was in the military. Uh she
comes in with quite a bit of experience
[1:20:58] administratively in hospitals and
clinics.
[1:21:02] Um she has graciously agreed if we'll
hire her that she'll come in on a
[1:21:07] part-time basis and help us with the
administrative duties we have around
[1:21:11] here.
>> What's her maiden name?
[1:21:14] » Jones.
>> Jones.
[1:21:15] » Jones.
>> I probably remember.
[1:21:21] » And he brought up a good point that
I like he said she would be a utility
[1:21:28] player.
>> I I look at her as a utility player that
[1:21:31] we can float around as needed. She's
planning on working 32 hours a week.
[1:21:36] » Filled in wherever needed.
[1:21:41] » Sir, do you have a question?
>> Yeah, on number 12,
[1:21:44] the
inspection fee for the fire inspection,
[1:21:47] fire alarm,
is that on all
[1:21:50] new builds or what is that?
>> Beyond any major remodels or new
[1:21:54] buildings on the commercial basis,
generally speaking.
[1:21:57] » Okay.
So,
[1:21:59] just on new builds and remodels.
You're supposed to have them done
[1:22:02] every
commercial ones every year, I think,
[1:22:05] every 2 years or something like that.
>> Inspections, yes, are done on an annual
[1:22:10] basis, but this is really more geared
towards and we've had that in place.
[1:22:14] This is really about the permit planning
review
[1:22:17] side of the
>> I just That's all I said.
[1:22:19] » Yeah.
[1:22:22] » Thank you.
Um
[1:22:27] I'm going to make a motion that we uh
hire Randy Elliott.
[1:22:31] » At 17 and a quarter an hour.
>> 17 and a quarter an hour as part-time
[1:22:35] assistant with administrative duties.
>> I'll second that.
[1:22:40] » Darlene made the motion, second by Mark.
Larry?
[1:22:42] » Yes.
>> Mark?
[1:22:43] » Yes.
>> Darlene?
[1:22:44] » Yes.
[1:22:47] » Number 15, discussion, consideration,
and possible action to approve the
[1:22:51] paving of A Street Southeast, B Street
Southeast, and B Street Northeast.
[1:22:57] Scott?
>> We talked about this at the last meeting
[1:23:00] we had together. We have since gotten
prices together
[1:23:04] um to redo those two roads. The public
works guys will put in the I think three
[1:23:11] casings across that road
uh
[1:23:14] before they repave it. I think there's
one culvert will be replaced.
[1:23:18] Uh and then the county will come in with
their equipment and labor. We have to
[1:23:22] buy the materials.
At this point in time, I believe I'm
[1:23:26] giving you a high number of not to
exceed 175,000.
[1:23:30] Currently, the bids for the materials
are less than that, but we not sure if
[1:23:35] we're going to be under a new contract
before they get it later or not.
[1:23:38] And with oil and asphalt appearing to go
up,
[1:23:43] we're going to ask for 175 at this
point.
[1:23:47] » Well, they all needed for sure.
>> We're fortunate these roads don't have
[1:23:51] hardly any water lines across them, so
we can tear them up and not have to
[1:23:54] worry about digging them
>> Right.
[1:23:56] » again in the future.
>> I make a motion to approve item number
[1:24:00] 15 not to exceed 175,000.
[1:24:05] » I'll second.
Mark made the motion, second by Darlene.
[1:24:08] Larry?
>> Yes.
[1:24:09] » Mark?
>> Yes.
[1:24:10] » Darlene?
>> Yes.
[1:24:12] » Number 16, discussion, consideration,
and possible action to transfer money
[1:24:16] from the general fund to the street
fund.
[1:24:19] » At this point, I would like to ask to do
this project to transfer 150,000
[1:24:24] to be in that account to pay the
material bills and then we have to we'll
[1:24:27] come back and get the remaining portion.
[1:24:32] » All right, I make a motion to transfer
money from the general fund to the
[1:24:35] street fund
of a $150,000.
[1:24:40] » I'll second.
>> Mark made the motion, second by Darlene.
[1:24:43] Larry?
>> Yes.
[1:24:44] » Mark?
>> Yes.
[1:24:45] » Darlene?
>> Yes.
[1:24:46] » Number 17, discussion, consideration,
possible action to accept resignation
[1:24:50] from Amanda Ryder.
[1:24:54] » Yes, she just turned her resignation
letter in to me.
[1:24:58] We do have multiple copies if you guys
want to see that.
[1:25:01] She started here in 2003
I believe or correction, 2022 under Brad
[1:25:08] Craig. She has served well, she did well
and we wish her the best of luck.
[1:25:15] » I make a motion to accept the
resignation of Amanda Ryder.
[1:25:20] » Second.
>> Mark made the motion, second by Darlene.
[1:25:23] Larry?
>> Yes.
[1:25:24] » Mark?
>> Yes.
[1:25:25] » Darlene?
>> And thank her for her service, please.
[1:25:29] Cliff.
Thank you.
[1:25:32] Discussion, consideration, possible
action to establish trash rates based on
[1:25:37] new trash collection contract.
>> In your packets there was a sheet
[1:25:44] identified as a now I know a trash rate
review.
[1:25:48] Um
I have to apologize that this is not
[1:25:52] something I had evaluated in my
prior few months of being here.
[1:25:58] But under the old contract, we were
actually in one case losing money
[1:26:04] where we were charging the citizens less
than what we were paying the trash
[1:26:08] collector.
So I went through all of our rates. Um
[1:26:13] some of which had been established for
many, many years.
[1:26:17] Some of which have just not been
escalated at the appropriate times.
[1:26:21] So, I have put together to you a
proposed rate sheet on your right-hand
[1:26:26] column side.
I have put those in place. As you will
[1:26:31] note, it is your choice, but I am
recommending that the administrative fee
[1:26:35] go to a $1.50 per month.
Leave the trash can per a fee alone.
[1:26:42] And then you can see the different rates
that I've put in there for your
[1:26:46] consideration.
I will put down there for your note of
[1:26:50] reference. If you look at the far right
column,
[1:26:54] the one container per month is 2145 44
total cost.
[1:27:00] And two container at 3238.
That is for twice a week pickup, which
[1:27:06] as I've done my research, I don't find
anybody else doing twice a week unless
[1:27:10] you basically double
their monthly rates.
[1:27:14] Which you can see in Broken Arrow,
Tulsa, what
[1:27:17] Miller charges outside of Inola, Sand
Springs, and Wagoner, Coweta. Um you can
[1:27:22] see their rates today for once-a-week
pickup per month.
[1:27:27] So,
we
[1:27:29] to give you a perspective of if you look
at the far right column,
[1:27:33] that amount will give us the money we
need one to do container repairs,
[1:27:38] container replacements, and all
administrative duties that we have in
[1:27:42] this office to do with trash as well as
public works employees doing their
[1:27:47] labor.
And any
[1:27:50] uh
bad debt write-offs.
[1:27:53] Uh
generically, the calculation of if you
[1:27:57] use the right-hand column will generate
about 40 to 50,000 dollars a year
[1:28:02] for us to cover all those costs.
So, it's not a huge number, but it will
[1:28:06] at least keep us from probably losing
money.
[1:28:09] So,
it is
[1:28:11] my recommendation that you use the rates
on the right hand column.
[1:28:23] » Gentlemen,
[1:28:26] do you have any concerns, comments,
questions?
[1:28:36] » So, one container
would go up
[1:28:40] $5
if we went to 15%?
[1:28:44] » Correct.
Well, yes.
[1:28:51] But, our trash rate has gone up over $3
from what we were paying prior to the
[1:28:58] new contract.
>> And at that old rate, we were
[1:29:03] » Basically losing money.
>> Yeah.
[1:29:07] So, you're proposing the new rates of
20%?
[1:29:10] » I am proposing 20% because we have not
taken care of this in the prior years.
[1:29:17] So, we have fallen behind for lack of
oversight on the staff's and
[1:29:23] and ultimately my position, I guess.
[1:29:30] So, it does appear it looks like a big
number, but
[1:29:33] when you haven't had it for the last few
years, it's not as big as it might look.
[1:29:37] And then if you look at it in comparison
to the other cities,
[1:29:40] we are all very much in the lower half,
especially when we do it twice a week.
[1:29:45] We would be at very at the bottom of the
list if we take into consideration twice
[1:29:50] a week pick up.
>> Yeah.
[1:30:01] » Yeah, I
it does uh seem a little high, but
[1:30:04] again, you know, we haven't raised it in
a while and we were losing money to
[1:30:07] begin with.
>> Mhm.
[1:30:09] » And so, I uh
I'll make a motion that we
[1:30:13] uh
have the increase proposed to the 20%
[1:30:16] increase
for our trash collection contract.
[1:30:22] » I'll second.
[1:30:25] » Mark made the motion, second by Arlene.
Larry?
[1:30:29] » Mhm.
[1:30:33] » I'll vote 15.
[1:30:39] » I'm going to vote no on the 20.
[1:30:44] » Mark?
>> Yes.
[1:30:46] » Arlene?
>> Yes.
[1:30:51] » Okay.
I am going to vote time is up. I'm going
[1:30:53] to make a motion to go to PWA at
>> We've got another item.
[1:30:58] » I'm sorry.
I'm sorry.
[1:31:02] » Number 19.
>> Discussion, consideration, and possible
[1:31:06] action to establish automatic trash rate
adjustments based upon future charges to
[1:31:11] service providers charges to town under
trash collection contracts.
[1:31:17] » It would administratively suit us a lot
better if you will so entrust us to
[1:31:22] continue to hold
the 20% markup on any adjustments that
[1:31:27] our service provider raises in his
contract um
[1:31:31] to allow us to keep up with time. And,
you know, we do get an escalation at
[1:31:36] least once a year or a price change. It
could go down.
[1:31:40] Um
so, it it it's my request that you'll
[1:31:44] empower us to be able to keep this
current
[1:31:47] markups that we've we just approved so
that we can keep the rates in the same
[1:31:54] spread that we have today.
>> Okay.
[1:32:03] Okay, well, I'm going to make a motion
to approve number 19 of the 20%
[1:32:10] uh
automatic trash rate adjustments based
[1:32:14] on
future charges to service provider
[1:32:18] charges to the town.
[1:32:23] » I'll second.
[1:32:26] » Arlene made the motion, second by Larry.
Larry?
[1:32:28] » Yes.
>> Mark?
[1:32:29] » Yes.
>> Arlene?
[1:32:30] » Yes.
I'm going to make a motion to go to PWA
[1:32:34] at 7:27.
>> I'll second.
[1:32:39] » Arlene made the motion, second by Mark.
Larry?
[1:32:41] » Yes.
>> Mark?
[1:32:42] » Yes.
>> Arlene?
[1:32:42] » Yes. April, will you do roll, please?
Larry?
[1:32:47] » Here.
>> Mark?
[1:32:48] » Here.
>> Jan?
[1:32:50] Arlene?
>> Here.
[1:32:51] » Approval of
previous regular meeting minutes as
[1:32:55] printed.
>> I'm making a motion to approve previous
[1:32:57] regular meeting minutes as printed.
[1:33:04] » I'll second.
Mark made the motion, second by Arlene.
[1:33:08] Larry?
>> Yes.
[1:33:09] » Mark?
>> Yes.
[1:33:11] » Arlene? Arlene?
>> Yes.
[1:33:13] » Uh number two, monthly PWA report. We
have a copy of that in our
[1:33:17] files here.
[1:33:20] Looks like
as usual, the guys have been very busy.
[1:33:24] » Yeah, you even had to go to the backside
of it.
[1:33:25] » Yeah.
Thank Thank you, PWA.
[1:33:29] » I've got to ask a
question.
[1:33:31] » Yes.
[1:33:34] » Did you on
Friday night, did anybody say anything
[1:33:40] about our famous ditch
that runs from Family Dollar to the
[1:33:46] creek?
>> No.
[1:33:49] » The water was backed up
in the
[1:33:52] nurse's home nursing home.
>> Okay.
[1:33:56] » And the ditch had no water in it.
Very little.
[1:34:00] I think our culvert
is too high. We've got to take some
[1:34:07] » The culvert at the Dollar Tree.
[1:34:13] And yes, it it was always a
considered a little bit high. I'll be
[1:34:18] honest, that's my opinion. And in fact,
and you know a much of the history as I
[1:34:23] do on that whole issue, but
it would have been nice if it had been
[1:34:26] lowered a couple more inches.
That did not happen in the negotiations
[1:34:31] and the
conversations that took place.
[1:34:35] So, there was some grading done to help
address the the water that was standing
[1:34:40] in front of that culvert, but it was not
in any indication that it was going to
[1:34:45] back it up into the nursing home.
>> I would not say. I don't think it got
[1:34:49] into it. But what I'm saying is that
it was a pretty good lake there.
[1:34:54] » Yes, it does. And there is and it
probably needs some additional grading.
[1:34:59] But
at this point I don't think we really
[1:35:01] have any
avenue to be able to address that with
[1:35:05] them cuz we have
arm wrestled and arm wrestled on that
[1:35:09] one.
[1:35:16] Yeah.
Yeah.
[1:35:18] » I I mean
Trent and I drove by there and we looked
[1:35:21] and
and then the retention
[1:35:24] whatever that was
on the south side of the
[1:35:28] » That's not intended to be retention
anymore.
[1:35:30] » I know it it it had no water in it. It
was all but
[1:35:34] I think we need to look at that and
because if we
[1:35:37] I don't We had a pretty good rain. I
mean, it didn't take a
[1:35:40] We had a
>> It's packed.
[1:35:42] » running in our new
ditch.
[1:35:45] » Yeah.
>> We
[1:35:46] We didn't spend that money on it, but
it's just something I want James to to
[1:35:51] if we can even if we lower it 2 or 3 in,
we get a little more water.
[1:35:55] » I don't think there's a way to lower it
unless you want to bring a road boring
[1:35:58] company in to re-bore the culvert.
>> I wanted to I would just think as the
[1:36:04] dirt level with the
>> The ditch and the the dirt out in the
[1:36:11] nursing home and yard is they have put
some sand and other items in there to
[1:36:15] kind of help raise it up a little bit.
I'm not saying it's adequate, but at one
[1:36:20] time it's appeared to be. We They had
the contractors on the Dollar Tree did
[1:36:24] do that.
Um
[1:36:28] It's just a bad situation. If the
culvert had been installed about 2 to 3
[1:36:32] in lower,
it would have taken care of all the
[1:36:36] problems.
>> Okay. That is just
[1:36:40] » Yeah.
[1:36:43] Okay.
>> Thank you.
[1:36:47] Uh number three, discussion
consideration possible action to adopt
[1:36:51] resolution 2026-07,
a joint resolution of the town of Iola
[1:36:56] and Iola Public Works Authority updating
procedures and fees related to
[1:37:00] responding to open records requests.
This is the same thing that we addressed
[1:37:05] earlier. So, I'm going to make a motion
to approve number three.
[1:37:09] » I'll second.
[1:37:13] » Arlene made the motion, second by Mark.
Larry?
[1:37:15] » Yes.
>> Mark?
[1:37:16] » Yes.
>> Arlene?
[1:37:17] » Yes. Approval of purchase orders as
initial.
[1:37:20] » I'll make a motion to approve purchase
orders as initial.
[1:37:23] » I'll second.
>> Mark made the motion,
[1:37:27] second by Larry.
Larry?
[1:37:28] » Yes.
>> Mark?
[1:37:29] » Yes.
>> Arlene?
[1:37:30] » Yes. Uh
I'm going to make a motion to return to
[1:37:34] regular session at 7:32.
>> I'll second.
[1:37:39] » Arlene made the motion, second by Mark.
Larry?
[1:37:42] » Yes.
>> Mark?
[1:37:43] » Yes.
>> Arlene?
[1:37:44] » Yes. Um make a motion to return from PWA
at 7:32 7:33, I'm sorry.
[1:37:50] » I'll second.
[1:37:53] » Motion made by Darlene, second by Mark.
Larry?
[1:37:56] » Yes.
>> Mark?
[1:37:56] » Yes.
>> Darlene?
[1:37:57] » Yes. Uh
number 22, approval of purchase orders
[1:38:01] as initialed.
>> I'll make a motion to approve purchase
[1:38:03] orders as initialed.
>> I'll second.
[1:38:06] » Mark made the motion, second by Larry.
Larry?
[1:38:09] » Yes.
>> Mark?
[1:38:09] » Yes.
>> Darlene?
[1:38:10] » Yes.
>> Mayor's comments. Uh
[1:38:13] I want to take this minute because I
can't say this enough. I want to thank
[1:38:17] our police officers, our police staff,
our firemen, PWA, everybody that works
[1:38:24] so very hard for our town and our
community. I just want to thank every
[1:38:28] one of you and tell you how much we
appreciate you.
[1:38:32] And uh I'm going to make a motion to
adjourn
[1:38:35] at
7:33.
[1:38:37] » I'll second.
>> Darlene made the motion, second by Mark.
[1:38:40] Larry?
>> Yes.
[1:38:41] » Mark?
>> Yes.
[1:38:42] » Darlene?
>> Yes.
[1:38:43] » Thank you all.