[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:23] Shane is actually hold on, I was muted for that, so let me re-announce that. It is, can you hear me, Shane? Yes, I can hear you. Thank you. So this is the Interstate Technology Park Public Infrastructure District Board of Trustees meeting. It is June 9 at 10 o' 7 a.m., starting a little late. But can we confirm with the anchor location on site?
[0:52] Shane, is it just you?
[0:55] It is just me on site.
[0:57] Okay.
[0:58] Would you please unmute and let us know if anybody shows up.
[1:04] I think you can stay muted on that.
[1:09] Okay, so my name is Jay Spranger.
[1:12] I am assisting the board and anticipating being retained during this meeting.
[1:21] I will introduce the meeting and then walk through the couple of items and then and pass it over once we have appointments made if that's all right with everyone.
[1:35] You have Mark form.
[1:38] Yes, here.
[1:40] Matt smock.
[1:41] Donald actor.
[1:42] Present.
[1:44] Okay.
[1:45] So all the trustees are present. We have a quorum and we do have the anchor location there.
[1:50] We have minutes. We're on the agenda, but they were not prepared and circulated so we will we will table that because no one had a chance to look at them quite yet, but that last meeting was just approval of the electronic meeting policy.
[2:07] For number three, which is training and the statement and confirmation, so all of the
[2:13] trustees that are here have conducted their annual and once per term trainings for other
[2:18] districts.
[2:19] So those, you don't have to do them multiple times.
[2:23] So those are all confirming for the record that all the trustees have that training.
[2:30] No action is needed there.
[2:31] The oath of office for number four has also been circulated.
[2:36] Um, you just need to each of the trustees,
[2:38] you need to have one on file or each district that you're on the board of.
[2:43] So that that, uh, that doesn't carry on district to district.
[2:47] You just need to do that once per term.
[2:50] Um, when you are, uh, are gone in and you can do that in front of any notary.
[2:56] And then just take a picture and circulate an electronic copy.
[2:59] you don't need to keep the original. So again, no, no board action on that one. So just,
[3:05] if you take a week, we send that and then we just email it out to the other. We have it.
[3:12] So the five. Number five, there are no, no public hearing items. Just keeping that as a placeholder.
[3:21] Number six is the discussion and action items. And six A, I will pass over to the trustees
[3:28] these to make, and these are going to be normal votes.
[3:32] We do want to indicate if things are unanimous
[3:36] or if not to do a roll call vote for tracking those.
[3:42] So we need to appoint, select from among the board,
[3:47] a chair, clerk, and treasurer.
[3:49] They can be made separately by votes or as a group
[3:53] if there's a consensus on how those should be handled.
[3:58] So, what's that? I'll pass it on to you guys.
[4:05] Yeah, I'll propose to the trustees that have
[4:08] checked after those. Chair Matt Smock is the clerk and Mark Warren as the treasurer.
[4:15] Check it.
[4:19] Okay. All in favor? I am.
[4:22] I am. That is unanimous. So, Chuck, you would like to take on. I have short presentations
[4:33] on, on the various items, but if you want to go ahead and take the.
[4:39] Let's take them in order of under.
[4:43] On the agenda 6B.
[4:46] Small eye.
[4:48] Cash receipt and deposit policy.
[4:52] Would you walk through that with us?
[4:54] Yeah, so all the items under under item 6B are incorporated into a single resolution.
[5:01] So we can do the presentation, talk about each one and then just take one vote to pass them unless there are changes in the process and mark those and make.
[5:12] So the cash proceeding and deposit policy, these are based on most of these are based on templates available through the state auditor website modified to the realities of a of a district of this type.
[5:26] a PID, so cash proceeding is not really relevant so the first item in there which is a customization
[5:34] for this district is that there will not be any cash receipts and deposits because
[5:41] there shouldn't be cash payments coming into the district and you need for handling cash
[5:46] should be prior to the approval by the board is how that works structure, but it also
[5:54] It also helps the document that the district is following recommendations of the state
[6:03] order and also outlines for the future what that cash receiving and deposit policy might
[6:10] look like later when that needs to change.
[6:15] But in the meantime, we have a policy, we get some extra points on the fraud risk assessment
[6:21] by addressing this and having a policy in place.
[6:26] Any questions on that?
[6:29] In what you have handed us,
[6:33] exhibits, A, B, C, D, E, I believe,
[6:38] but they're blank and then you attach.
[6:40] They come out there, then you attach
[6:42] the other documents and these are the ones
[6:44] that we would adopt.
[6:47] Right.
[6:47] I'll be adopting them now, or you're suggesting we go forward and take one motion unless there
[6:58] are objections along the way.
[7:00] I'll just add, the reason we're adopting them is to lower our broad risk to make us a
[7:10] better stronger district, essentially.
[7:12] I have not had time to rip you out of this.
[7:16] The gentleman had time to review the use area comfortable going ahead with the.
[7:23] Yeah, yeah, yeah, it's kind of past policies.
[7:25] You know, we can't, you shouldn't be taking that credit card.
[7:29] We shouldn't have credit cards.
[7:31] It's too complicated to.
[7:32] So on the first one.
[7:35] That the initial use that first section that says initial use bar on cash receipts is really the only one that functions.
[7:43] as it's currently presented. So that's just that the two sentences there. So there's that if there's no questions on that, and the rest of it is in really just what you know, a placeholder for is that if that first section of the way.
[8:01] What's your preference, Matt, and Mark, do you want to have a vote on each one of these
[8:08] separately, or should we have one vote approved of them all?
[8:14] I think they can be approved in one vote based on this multiple policy, but they're all
[8:20] presented in one format, so would you like to make that motion?
[8:25] Sure, yeah.
[8:25] We want to go through the rest of the currencies, which I just think we're under B, aren't we?
[8:32] Right, but we just covered the I and then we have
[8:36] double I and 3 and 4 and 5 so go through all of those. Some of them are going to be a little bit more robust.
[8:44] Do you want to give us some of these?
[8:46] Yeah, yeah, yeah, so
[8:48] Right, so with the cash deceiting in the pocket policy, we covered that one today credit card in purchasing policy is very
[8:55] similar in that there shouldn't be a need for the district itself to have any credit cards or purchasing
[9:01] cards. And so 1.01 on that item has that same similar language with an initial prohibition on
[9:10] those types of cards in until there's a need for it and a pending need for it that would come up
[9:17] has to come to the board. Well, it's really a cost-reversed map. We have historically not had
[9:25] cards on every account, but we've had debit cards on accounts which enable us to find something
[9:34] that relates to the paid user. I don't have those today. That time I wondered what would
[9:45] We've had to, for example, on seats we've paid to the county at some point.
[9:52] We've not had any charge of that axiom here, that we've reimbursed, which is fine.
[9:59] I've wondered if somebody once said, I thought it was, I thought it was going to come back
[10:06] then once said, sometime ago that maybe we ought to have a debit card for these entities.
[10:16] but not good enough or not.
[10:20] Scientology.
[10:23] Definitely not bad.
[10:24] You're talking about university or university.
[10:25] We're talking about it.
[10:26] Or university or college.
[10:27] Okay, I remember we were on industrial.
[10:30] And then we started that smallseat in the community.
[10:34] That's what I remember over here.
[10:36] The community.
[10:36] But not an actual card.
[10:39] So this object właśnie is here under the industry technology,
[10:44] or some sort of revolving accounts that would have to be budgeted for directly by the district
[10:56] and authorized under those expenses rather than going through the the PID process which has
[11:03] the statutory authorizations for all those ordinary expenses that a business incurs in the process
[11:11] that pass on to the district, when the district makes the draws and purchases of the partially
[11:19] completed infrastructure, it's buying a fair market value.
[11:25] So all of those small things that go into that calculation are handled by the district
[11:31] at that level rather than having these charge accounts that would then be subject to government
[11:37] accounting and those kinds of things.
[11:39] So that's like I wasn't suggesting an I'd run for no, no, no, no, no, I don't agree with you
[11:46] But I thought before we voted we ought to have that clear. Yeah, yeah, kid case game. I'm so
[11:54] No, I worked there. So there good. So IT and computer security policy. So this is this is a may again
[12:04] And similar to the other, there shouldn't be district-specific policies or computer systems
[12:13] that are out there.
[12:16] So to the extent that there are accounts that are district-related, those need to handle
[12:21] kind of your standard security policies that are in place in any of your organizations basically
[12:29] just following the same kinds of things and if there were, this is mostly for things like
[12:34] if you have an office, you don't let the public come in and access your computer that has
[12:41] government files on it, you know, on the desktop kind of thing. So my computer has both
[12:49] district information and the ownership information that we've ever set up just strictly a computer for
[12:55] district. Right because there's the districts themselves have very little
[13:02] individual business so there's not a need if you have to open up a separate
[13:10] computer every time you needed to see something about the district you know
[13:15] it that would be more cumbersome than it would be helpful to anything. So what
[13:20] is this particular policy saying is it, is it, is it, it's not so directed only to computers
[13:28] or by the district. Right. Well, well, a lot of it's not relevant because there aren't
[13:33] computer districts, but to the extent there are account information about district accounts
[13:41] that don't, that's treated with, you know, reasonable level or put it in. It's like, all
[13:47] And you know, if there's, it's really basic computer, computer security, so yeah, you
[14:01] know, accessing additional material on a district computer, it can be a thing if we don't
[14:09] have this.
[14:09] But for most of us, it relates to networks, computers, owned by the district, right, and we have
[14:14] but if we were to get one, then we wouldn't explore it.
[14:17] Then we would have that.
[14:18] So if there, if for some reason there was a determination made
[14:23] that there needed to be somebody to their own cell phone
[14:26] for a district cell phone or computer laptop,
[14:30] then that would also tie into the next policy,
[14:34] which is the personal use of entity assets policy
[14:38] that covers that.
[14:39] Okay, so let me talk about that one too,
[14:41] because you'll probably have similar questions.
[14:43] So the personal use of district property is a required, it is a requirement under state law that each of these every government entity has a policy about how it's important.
[15:00] These volunteers can use government computers and equipment vehicles. Mostly it's computer phones and vehicles. So, right now, it doesn't have anything because this district doesn't own anything and is an anticipated to own any of those types of equipment. So, this is how, you know, the highway pro person may drive their car home and have permission to do that.
[15:29] because it's more efficient than either their own private vehicle, but the vast majority of their use that's not their grocery one car or road trip car, it's, you know, yeah, there's incidental personal use.
[15:43] Similarly, cell phones and computers, if you, this outlines limited use, yes, you can use it in a very limited way, if it is owned by the district, right now it's not just not relevant to this group.
[15:57] Okay, so those two kind of go together,
[16:02] um, travel and reimbursement,
[16:04] uh, here's a travel reimbursement policy,
[16:07] and the policy as presented here is simply that,
[16:11] the district doesn't reimburse anyone for a trap.
[16:15] Um, that is, you know, this is separate from contracts that the district may enter into,
[16:21] um, with professionals or contractors or whoever,
[16:25] but for board members, for volunteers, anybody that is directly engaged as a representative of the district, that is right now not something that the district does.
[16:41] So all of that would count against in the future anticipating a similar structure to what we've seen elsewhere.
[16:46] That would count against operations budgets, which is very tight in these types of districts.
[16:54] So the idea being, if you need something, if there's something that is genuinely district
[17:00] related, it should be to the level that it requires the board to act anyway.
[17:05] So it comes to the board for approval.
[17:08] But there's no guarantee, there's no default, like, hey, you're going to get reimbursement
[17:14] every time you travel to a board meeting for the district board.
[17:19] Okay, and then the last two are ones that are pretty similar.
[17:27] So the focusing and procurement policy is going to mirror what you are familiar with with
[17:33] Sunstone and TV.
[17:35] They, it is the same requirements, the same ideas and the general prohibition to most important
[17:42] section is Section K, which we've talked about in with each of you in different capacities,
[17:48] but that the professional service contracts for legal services, engineering, financial,
[17:55] professional services are those are exempt from competitive bidding procedures, but the contracts
[18:03] still have to come to the board for approval. So there's always there's always the transparency
[18:10] of who's going to be authorized to receive district funds and those kinds of items. So that is
[18:18] something that you've all been familiar with. And then the records need to be compiled to see
[18:23] for kind of those records requests. So under Utah law, there are government records and access
[18:33] management act requirements that the district has to comply with. That means that if somebody
[18:40] submits a records request the district has to have they can have a policy that dictates
[18:46] within limits there are there are outer limits of what is allowed under state law for those
[18:52] but by having a policy it allows the district to be a little bit more precise in how it handles
[18:58] it and it also must be in order to charge for the time spent responding to those to the
[19:06] requesters. We have to have something in the policy and this accomplishes that. How that
[19:12] works is it is the lowest paid person who can reasonably complete the request is the person who
[19:20] that that's how you calculate how much somebody would have to pay to obtain records from the district
[19:28] So for the most part that doesn't apply to things
[19:31] that are required by law to be posted
[19:35] and a lot of the things that we do
[19:37] are required by law to be posted somewhere.
[19:39] So it shouldn't come up, especially with the types
[19:44] and breadth of reporting that goes on for a kid.
[19:48] But by doing this, it just kind of keeps us
[19:52] from having to deal with those requests
[19:55] without some kind of policy.
[19:57] So I understand you know, we is this bit considered a state agency not a state agency but a political
[20:05] subdivision of the state. It is considered to be a political subdivision. Yes. Okay. That's why it falls
[20:10] under the grammar. Yes. So that's and that's why we have that's why we have the budgeting requirements.
[20:20] So we do the public hearing requirements. The noticing that's why Shane is hanging out in the sun
[20:25] out there. It's because it's a governmental entity of the saving tile that complies with these requirements.
[20:33] So with that, those are all of the seven policies. And there is a resolution of that's probably the beginning of the packet that incorporates each of them.
[20:45] So an appropriate motion would be to approve the resolution presented as item 6B as presented
[20:56] including all exhibits. That would be an appropriate. And that resolution is found in the third page
[21:03] of the packet that you've all received and it's heading does include all of the parts that we've
[21:14] Disguise. So is there a motion to, well,
[21:22] is there any further discussion? Anybody have anything else?
[21:26] I want to bring up with J. Any questions on any of these?
[21:31] I think seven topic.
[21:38] No.
[21:41] Is there a motion to adopt interstate technology, park, public infrastructure,
[21:48] your district board of trustees resolution number 2026-1. This will be 2-2 dated today.
[22:06] Yeah, I'll make a motion that we approve the resolution way to 6b as presented here
[22:19] for the discussion. All in favor say aye. Aye. Aye.
[22:26] It passes unanimously.
[22:30] Let's move on to item 6c. And that is a did the discussion of the District Legal Council.
[22:42] So, as you all know, we've been being served by Mr. J. Springer for a few years now on our
[22:52] other public infrastructure districts, and IFD, and he's been assisting us in getting
[23:00] this particular district up and running and off the ground, is there a motion to retain
[23:09] him as the legal counsel for Interstate Technology Park Public Infrastructure District.
[23:19] I'll look at the agenda to use James Burnett,
[23:24] I think the council for the second that.
[23:31] Mark is second in it on favor.
[23:36] Hi, the unanimous next item is a discussion of the district
[23:44] to countant?
[23:48] Mark would you like to present their discussion?
[23:53] Sure, in the packet there is Dave
[23:57] Sanderson's contract and it's a similar form that has been in other districts that he sent for us.
[24:06] So you know we want you to start this until we get our bond money but we can still approve it so
[24:11] that we're ready to sign this once the district is funded with the bond. You see there's something
[24:17] in here. It's after it's after the legal contract. So the last
[24:20] maybe it's a two page, not the last page check, but the
[24:25] couple pages before the last page in the packet.
[24:33] It just said, I'm not going to tell you. Yeah, it's crazy.
[24:40] That's the budget. Right. Right.
[24:46] and
[24:51] what is DS accounting services and that is David, Dave Sanders.
[24:57] And Sam, sure.
[25:00] You want to make a motion?
[25:01] Yeah, I'll make a motion.
[25:02] We approved Dave Sanderson's contract or DS accounting services contract.
[25:10] And that's the district.
[25:11] How's that accounting?
[25:13] It has
[25:18] been moved and seconded that we retained
[25:21] D.S. Accounting Services, LLC, as the accountant for the Interstate Technology Park, P.I.D.
[25:33] All in favor?
[25:35] Aye.
[25:35] Aye.
[25:37] Any opposed?
[25:40] Passes unanimously.
[25:43] Now there's a discussion of the district engineer.
[25:46] and we have with us today our general manager of the TV Public Infrastructure District Mallory
[25:57] Paulson would you like to present the discussion on the change you're suggesting for district
[26:04] pensioner. Or there isn't the current system here. So this would just be all right for the
[26:11] interstate. That's right. There's no and thank you for that correction. So there's nothing
[26:20] in the packet because I didn't have anything that was going to be more requested to include
[26:24] the disconnecting scenario. Well, we wanted to be the same, wouldn't we?
[26:29] Yeah.
[26:30] Yeah.
[26:32] Yes.
[26:33] The state is clear for every, yeah.
[26:36] For every.
[26:37] Yes.
[26:38] And who are you recommending?
[26:41] I recommend you, Robert.
[26:42] I'll read that.
[26:44] Robert specialized in water and so forth.
[26:50] Would he be brought enough?
[26:53] Has he done this in the past?
[26:54] has to handle other batteries that the district is certainly going to handle the wastewater
[26:59] part.
[26:59] He was very much involved in that.
[27:01] I believe it's not the correct.
[27:02] Yes.
[27:06] Yeah.
[27:07] So the wastewater and the water.
[27:09] The list of.
[27:13] The.
[27:14] The.
[27:14] The.
[27:15] The.
[27:15] The.
[27:15] The.
[27:17] The.
[27:17] The.
[27:18] The.
[27:25] The.
[27:26] Is this where you're going to go ahead?
[27:27] Oh, okay.
[27:28] For that, yes.
[27:29] Right.
[27:30] Do you have time to run?
[27:32] I think that's a good one.
[27:34] Making sure that the current workload is especially
[27:37] used by our community.
[27:40] So it means to review those ones,
[27:42] to make sure that they can't see our connections
[27:45] through our existing systems and work
[27:49] as well as designing and, you know,
[27:57] You know that better than boy with I think yes. Okay, is there a motion on this subject of the district
[28:07] Do you have a motion or a motion to engage the services of whether you follow them by
[28:15] the midnight.
[28:18] Second that.
[28:20] Is the question of clarification.
[28:24] Are we engaging him personally or inside?
[28:35] Well,
[28:43] when we when we enter to the contract, let's make sure it specifies that it's Robert. Yeah, and that if they ever make a change that that is subject to contract review of contract to Turkey.
[28:56] Yeah, determination of whether we extend the contract.
[28:59] about it. Well, my understanding is that we are engaging in some of the work you have
[29:07] changed.
[29:10] It's been moved. Mark, second. Yeah, second down one.
[29:21] Any further discussion?
[29:22] million years of you want to add.
[29:27] Okay, all in favor say aye, aye, unanimous. Now we come to the
[29:35] subject of the fiscal year of 2027 budget. Mark, we will take us through that. Yeah, currently our
[29:45] budget we're proposing is zero revenue and zero expenditures. The district does anticipate
[29:51] having a bond during the year and at such time it will come back in an event of
[29:56] budget once it knows the details of that on right now.
[30:00] Now, it's uncertain. So it was the requirements of having a budget at this. Yeah, we really don't have. Right. And next year, there's, there may be two amendments in the course of the year. One, once the bonds are issued and we have a reasonable projection and then another at the end of the year to make sure that it actually matches what the true expenditure revenue was. So that is
[30:29] that is absolutely doable. The other part of this motion is setting the hearing. So, you know,
[30:38] it's a zero dollar budget. We set a hearing for that based on the schedules that we've looked at.
[30:48] I'm proposing it be at 2 p.m. on June 25th. That's the first day.
[30:56] is Ariane with us? No, no. She said she could join later.
[31:02] So that's a little bit. A full TV fit.
[31:04] That's right, because she's that far away.
[31:08] So for this one, that's what I'm proposing is for two o'clock.
[31:14] So that we have, and just to be transparent on this, we would have a sunstone at one o'clock.
[31:24] Interstate at 2 o'clock and TV at 3 o'clock on that 25th. So that'll be 25th. Yeah, the 25th is what we had looked at if we can confirm that that works and the order of it works for the use I think that makes makes things so.
[31:42] So, I'll submit a resolution on the fiscal year 2027 budget as just previously discussed,
[31:49] which is going to have zero revenues or expenditures approved at this time and to propose a date
[31:55] of June 25 as our public hearing to finalize the budget at 2pm, which is, which is what's presented
[32:08] Okay.
[32:10] It's out of motion.
[32:14] Mark.
[32:16] Yeah, that's the motion.
[32:17] The whole sector.
[32:21] All in favor.
[32:23] Hi.
[32:24] Hi.
[32:26] Is that a miss?
[32:28] Are there other board member reports that
[32:34] you would like to make?
[32:35] Which reference to the door?
[32:38] Me?
[32:40] I can report that we are doing the appraisal right now, which is the Kinex Key
[32:47] stepped in and getting the bond to the market and we're still aiming at getting it
[32:52] to the market as soon as the first part of July and the major one of the
[33:00] major elements of that of course is the appraisal and I believe Piper Samler has
[33:06] for working on the other things that have to be done in order to organize the bond you know
[33:14] that just mean this would be a special tax assessment bar with the objective of later
[33:25] it here, or any next year redoing, and one new bond, one new, um, under construction
[33:33] history, taxically credit bonds, and, which would take out both of our special assessment
[33:44] funds, the budget, and, uh, at least at this point, which ended that way.
[33:58] That's all I have for
[34:03] a post-section session, any public comment, no need for anybody.
[34:09] No, nobody set up at the site so we were not paying the door or knowing that we had done anything during meeting.
[34:17] So, need to must be under the table.
[34:22] The most you do is adjourn.
[34:25] What's the number you've earned?
[34:26] second. Second. Second. All in favor, stand up please. Hi. Hi. Hi. Hi. Hi. Hi. Hi. Thanks.