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Call this meeting to James City, County Board, Sioux, Vice-Regular, meeting to order on October 24, 20, 23 at 1 p.m. Mr. Stevens, if you call the roll, please, sir. Mr. Sadler? Here. Mr. Eisenhower? Here. Mr. Mugletta? Here. Mr. Hibble? Here. I'll present. I need a motion to amend the agenda to remove the first closed session. Item, regarding the Williamsburg Regional Library and a motion to change the adjournment to a continuous of a meeting due to board members attending at the Vaco Annual Conference. So moved.

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motion roll call, please, sir.

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Is Sadler?

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Aye.

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Stryce Howard?

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Aye.

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Mr. McLennan?

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Aye.

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Ms. Larson?

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Aye.

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Stryce Howard?

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Aye.

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All right.

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Next, I'll go on our presentations.

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V.D.A.

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Cordley?

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Mr. Carol.

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Good afternoon, Chairman Hepple.

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Other distinguished members of the board.

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Appreciate you having me here for the V.D.A. cordley translation update.

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This quarter goes from July 1st to September 30th.

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In that timeframe, we have had 655 work orders, we've completed 568 of those for a 87 or 86% completion rate.

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A couple of highlights for the quarter, we've done a lot of DI and drainage repairs, ditching, some pothole, some sweeping, roadway patching, and working a lot of work out on Route 60.

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And I'll get to that a little bit between Anderson's corner and New King County line.

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We've issued the notice proceed for the final mowing and litter pickup for the county October the 30th, and that'll be primary and secondary roads.

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That'll be the last one until next year's schedule starts.

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Current projects, we have ACIP project for Long Hill, well, I'm sorry, Hitzgard Rail contract.

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The contractor has completed 583 of 596 identified hits within the county.

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Richmond Road, Bike Pass, sidewalk improvements, that project is currently under construction.

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with a fixed completion date of November 31st, 2024.

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We have the latex modified seal, and I listed the routes out for that, but that project

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is complete.

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The fixed completion date was 1022, but we finished about a month early.

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We also have the PM5E plant mix schedule, which is ongoing right now.

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they are over on forge, riverside,

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I ask them out that way.

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They will be doing that section of airport

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that's in the county.

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And then they'll also be doing Route 60 Eastbound and Westbound

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from like Lightfoot to the Williamsburg City Limits.

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Change town Williamsburg City Limits.

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They've completed O-town paving and they have completed one other section but they're

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moving their fixed completion date is November the 22nd so they have a lot of work to

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do between now and then but they're pushing to get it done.

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Bridge replacement on Diasco's Creek, that project is going really well.

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The temporary bridge is put up, so the traffic could get around, the contractor is currently

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placing boarded slabs in the new bridge deck.

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The project is currently ahead of schedule, so I'm hoping by early next year will be complete

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done over there.

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Route 60 between Route 30 and New Kent line, project scheduled to replace four cross drains

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and 11 drainage pipes planned to get lined.

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And this is, I'll talk about this in a little bit, but this is pre-work, a contract for

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pre-work, before a project next summer to actually pave both eastbound and westbound

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of 60 from Anderson's corner to the New Kent line. And I'll talk about that in a little

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bit more detail as we move along.

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And that project has been awarded. They should start

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in about three weeks, I think. We had a meeting out there today to review the pipes.

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Some of the completed jobs route one in and ramp tree and brush removal route six, 14 sidewalk

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walk repair, Long Hill road widening, Old Town road,

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turn lanes, gift creek connector,

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the two on a sidewalks,

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one A9 East and West retaining wall project,

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and bridge repair patching waterproofing epoxy

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on Monticello, one A9 and 31.

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Some upcoming projects, we have the smart scale,

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Long Hill road shared use path.

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That has an advertisement for February 13th, 2024.

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We just advertised last month the Croaker Road for late widening between the library and Route 60, and bids are due on the 25th, and we have the Pocahontas Trail Reconstruction Phase 1, and that is looking at February of 2026 to be advertised.

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A couple other things in the works,

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a changed town, transfer bridge replacement.

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That has been awarded,

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but with some restriction time restrictions,

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they haven't started that yet.

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We also have an HZIP project on 612 Long Hill

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that has been awarded.

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We also have a full depth reclamation project

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for Kingswood, which was advertised today.

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And that is a full depth reclamation

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where they go in, take up the pavement, refurbish it, treat it, and then pave over top of it.

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And then the PM5E project for James City County, which is our paving asphalt paving for

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next 2024, goes to add next month, 11-9.

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I'm not going to go through them all, but in your packet,

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I have the routes, the proposed routes that are being the contract for next summer's paving.

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It's a fairly large list for James City County about twice the amount of what we had this summer.

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So a lot of it is high volume secondaries, high volume primaries, but good to get them paved.

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We do have the, I call it the Gap C Design Bill project. At the back of your pages there's a

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detail but we had the public hearing on August 24th for that and the schedule is listed.

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Next thing will be the request for proposals fall of 2023.

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We also have the, this was the project that I was talking about, the route 60 concrete overlay,

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unbonded concrete overlay.

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So it's our we're putting the project together for Route 60 from Anderson's

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corner out to the New Kent line. Part of that is concrete, part of its asphalt

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in each direction east and west. We have putting a project together to advertise

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first of the year for paving the start next summer to do a seven-inch

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unbonded concrete overlay for each direction Route 60 all four lanes. This will

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change the elevations so we'll be some shoulder work, some drainage work, all that stuff is part of the project and the maintenance of traffic is certainly part of that project as well but it's good to get that project finally push forward.

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FY 24 County Safety Projects, we did the Old Town Road, ADA Compliance Sidewalk Repairs, the New Town ADA Compliance Sidewalk Repairs.

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We did the Route 199 tree trimming and sign day lighting.

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I don't know if y'all seen that, but we've opened up so you can seal signs and all that stuff.

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A lot better on 199.

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And then Governor's Land DI and curb repairs.

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FY24 plan, we're looking at the Route 5, 614, or either the Route 3746, no left turn project.

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Couple with the secondary six-year plan.

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And then we have some work that's on our list for Firmbrook pipe repairs.

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There's a list of traffic studies in your packet, but I'm just going to go over a couple

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that I think are important to address.

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So, speed study on Route 615, Arrambound Road, we will be reducing-

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I'm using the speed limit from news road to, I call it the foxes, which has just passed the plantation, you know, or the, what is that called? The Powhatan plantation. So just passed Powhatan plantation. Currently it's at 45 miles per hour. But with the increase of pedestrian traffic around veterans park. A lot of traffic in and out of that area. And the 85th percentile is actually reduced since the last time.

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and we did the speed study for Ironbound Road.

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We're reducing that from 45 to 40 miles an hour

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through that section.

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Another one I would like to bring,

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use right lane only in route 60,

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so we're putting up some signage out there

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on route 60 as you go into Bush Gardens

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about through traffic,

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making sure that Bush Gardens traffic sticks

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to the right around McLaughlin Circle, all that area.

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So it doesn't bottleneck route 60 through that area.

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and then the route 199 and 132 South Hensley Street.

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We did the intersection safety study.

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There was an accident there involving a school bus that kind of triggered this.

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Our traffic engineers came up with a recommendation to put up some warning signs

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and also to put up some rumble strips out there.

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So the closest was Kingswood, Kings Point.

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Kings Point.

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So I talked to the Jouet, I had them do a survey.

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So we were looking at other options versus a rumble strip

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out on 199.

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The option that we were looking at was doing some flashing lights,

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intersection ahead type thing, but we don't have electricity in the area, and the area is not good, we've done the 34 solar, so we're still looking at that, but we are adding the flags to the eastbound advanced warning traffic signal head signs that are there.

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We've issued 55 land use permits and we have closed 115 which is the first time that

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I've ever set up here and said we've closed more than we've issued.

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and that was because we held off from issuing any until we got some of these

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outstanding permits taken care of. There is a lot of utility work going on in

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the county, a lot of fiber work, so just keep your eyes open when you're traveling,

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but there's a lot of work going on currently in James City. The last thing I'll

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kind of go over the gap project, it's nine miles, I-64 roadway widening and pavement rehabilitation.

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It does have two bridges that will be widened and rehabbed, paving the light foot parking

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ride lot as part of that as well.

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The overhead signage and ITS systems for that section are in part of the scope.

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We will help sound wall barriers, retaining walls, and storm drainage box covers and pipes.

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And that concludes my presentation.

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If anyone has any questions or comments, I'd love to take them.

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Yeah, please.

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Hi, Rosy.

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Thanks for being here.

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Appreciate it.

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As I mentioned to you in the hall, it was requested by my grandchildren to please make

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sure that there's shrubs coming out of the woods going across Long Hill into Long Hill Gate

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or trimmed.

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But on the other side, I believe it's the county's responsibility, so I'll take a look at it.

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Okay, thank you.

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Appreciate it.

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Just want my grandkids and others to be able to seek it out of there.

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Everyone everybody be safe.

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There you go.

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And also, I, this is on Long Hill as well, somebody mentioned to me that in the round about that

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the greenery was getting kind of high and it was in pairing visibility through there.

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So if you could just trim that down, appreciate it.

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That's it, thanks.

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I just want to do send my thanks on behalf of the residents of the Meadows for the adjustments

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of the speed and the next veterans park in that area there.

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I think it's definitely warranted, too.

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Yeah, and there's been a lot of, it's been an uptick of vehicles in and out of that park.

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We have some leagues that go on there now, and I've noticed a lot plus the tourist traffic that goes through there as well.

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So hopefully it'll make it a little bit safer, and we have that mid block, or it's not really a mid block.

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We have that pedestrian crossing right here as well, so hopefully it'll make it a little bit safer for everyone.

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Thank you.

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And I'll start off with some thanks as well thanks for the work that was done at the intersection of Ron Springs Drive and McGrooter in Grove where there was some challenge in terms of visibility line of sight at that intersection.

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And thanks for doing everything you can to move along some of these projects and some repaving.

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Despite that very long list, the list of places that really need it is even longer, as you know, and it would be nice to be able to meet most of those needs in a timely fashion, but I know the fiscal realities of the situation are tough.

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I had a chance to chat with you before the meeting about a couple of intersections where

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folks have been concerned about the tripping of the lights and in particular Brookwood

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199 and at King's Point driving 199.

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So both of those, I know you'll take a look and see what can happen there.

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And I just also wanted to get a sense of the contract, whether a contract has been awarded

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that included the work at Goodrich-Durphy in the vineyards where there's a problem

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with the-

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So the pipe contract that I was referencing, yes, we just awarded it.

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So I am using that pipe contract. It's for pipe replacement and pipe lining, which is what we're planning on doing at Goodwin Duffy.

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So next summer, let's start with this. That project, I'm using on Route 60 to start that for the unbonded concrete overlay.

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the second thing I have on there is the pipe over there to get it replaced and

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lined. So it is awarded, it's just not the first thing that I'm doing with

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that thing. So the route 60 work that I just alluded to, that is the first work

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that's still being done on that contract. We just met with the contractor today.

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And do you have a sense of when they might get to that? So there are, it's been

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four pipe replacements, complete replacements underneath the concrete or asphalt pavement and then there are 11

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cross-pipes that we are lining. I'm hoping that takes two and a half months for them to get all of that complete.

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It will probably be about three weeks before they start. You know, they have to, we've gone out and looked at those areas,

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they have to make sure they have all the materials in place for it.

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But after that, that is our next location.

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But yeah, we also, yeah, that answers it.

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And it will continue throughout the winter.

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It's not dependent on weather.

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It's not.

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Yeah.

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Yeah, that's one good thing about that.

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It's not something that we have to wait for 80 degree weather

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or something that nature like an asphalt or patching type thing.

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Well, thanks for everything you're doing.

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And we'll just keep on keeping on about the other projects

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and hope that we can shake some additional money that looks for you.

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Thank you.

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Thank you for the help with the trimming from when you are going out on to Route 5.

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And there were some trees planted for the capital trail beautification.

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I think that we're growing and impending the light of sight, excuse me.

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So it sounds like Ms. Saddler and I are going to have to do get out over which intersection

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gets some help if it's five and six Centerville or the intersection by her?

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Well, so we have both of them studied.

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We know there's a need at both of them, we want to move forward with both of them.

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It just comes down to funding.

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I don't have enough funding looking at county safety and secondary six-year plan.

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One's going to come before the other one.

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Unless there's additional money and then we can do all of it at the same time.

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But that's the plan.

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For county safety.

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There's other, there's other additional funding sources that may push one of them, you

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know.

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Okay.

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I did, and pardon my not remembering this, we had talked before about a possible crosswalk

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at Jamestown from Greensprings over to Jamestown High School.

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That is something that is going to happen at some point, right?

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I'm looking at all three.

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So we did study it, there needs to be some, I think the county is looking at putting some sidewalks to that location so we can put the crosswalk in that location.

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But currently right now, there's no facilities, pedestrian facilities that puts people across there.

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And once you cross route five, you're just sitting in the grass, there's nowhere to go.

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Okay, close on.

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So we've applied for that funding for our previous discussions with the board.

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We hopefully should know January, February, if we're awarded that funding from the state.

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Okay. Yeah, it just, I want to mention it just because it really worries me.

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It's students, it's people that are trying to get over to the trail.

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I see them dart out and it just, it just is really a great concern of mine.

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So I thought we had done something about trying to get, but I just wanted to get an update.

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So, all right.

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We're waiting to hear.

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Thank you.

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And then I, of course, appreciate everything V. Does, but as you know, I have many drainage

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issues in the Berkeley District that for one reason or another, cannot be fully addressed

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and so I just feel like I need to continue to put a plug in for that as we move forward that

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someday we might be able to get them addressed.

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So, thank you.

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Welcome.

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All right. Just a couple of things. Um, the light right at Harris teeter just after on

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Harris teeter and Route 60. If you're coming out of Harris teeter, it's, it's very quick.

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And it backs up into the roundabout. And so it does give enough time to get enough vehicles out

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on the 60 before it starts backing up in the roundabout and that locks that entire area up.

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If you could look at maybe like them, yeah, we'll look at the tree term trimming work down from fordrow down the Haven

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Thank you for that

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00:27:12,730 --> 00:27:19,050
Got a lot of good reports on that and looks really good and gets everything out of the way there and then the

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As you and I talked before the meeting the little bump as we come out of new kin in the James City County

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But that'll be addressed once we put it away

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But I'll look at that before that

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I mean, it'll be next summer before that project's kicking off.

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00:27:32,770 --> 00:27:38,630
Okay, and you know that that's going to be a good project for the entire region

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00:27:38,630 --> 00:27:42,730
because that road floods, you wouldn't think that road floods that much,

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but there'll be standard water all the way across that road and a good rain storm.

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And so lifting it seven inches will definitely and get and agree and get those

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ditches where you need to be. It'll be a blessing for everybody up there.

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All right, thank you.

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Appreciate that.

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Any other questions?

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00:27:59,890 --> 00:28:00,830
Thank you, sir.

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00:28:01,030 --> 00:28:01,290
Thank you.

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Thanks for your time.

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Thank you.

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All right.

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00:28:04,190 --> 00:28:06,510
Next, we'll move into the consent calendar.

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Days consent now.

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Calendar consists of the Dopsons of the James City County Emergency Operating Plan 2023.

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Contract award annual building envelope technical support service.

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00:28:17,650 --> 00:28:24,450
Contract award for 139,990 court support building roof replacement.

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00:28:24,450 --> 00:28:34,010
contract award 100 and 100, 910 James City County Fire Station, number two, Roof Replacement,

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00:28:34,530 --> 00:28:40,930
Dedication of Streets and Section 5 of the Forest Glen subdivision, Establishment of New

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00:28:40,930 --> 00:28:50,490
Positions, Grant Award of 12,236, Fiscal Year 2023, Edward Bryan Memorial Justice Assistant

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grant, grant award for 7,834 for forced subsidy fund, leave payout, minutes adoption and the 2023 scattered site community development grant.

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Are there any items anyone wishes to pull or may I have a motion?

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Move the adoption of the consent calendar.

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00:29:12,310 --> 00:29:13,670
Thank you, roll call, please sir.

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00:29:14,130 --> 00:29:14,570
Sadler?

281
00:29:14,730 --> 00:29:14,830
Aye.

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00:29:15,190 --> 00:29:15,710
Mr. Arseneur?

283
00:29:15,770 --> 00:29:15,890
Aye.

284
00:29:16,230 --> 00:29:16,730
Mr. McLennan?

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00:29:16,830 --> 00:29:16,930
Aye.

286
00:29:17,290 --> 00:29:17,670
Mr. Larson?

287
00:29:17,910 --> 00:29:18,070
Aye.

288
00:29:18,330 --> 00:29:18,750
Mr. Hippell?

289
00:29:19,010 --> 00:29:19,170
Aye.

290
00:29:19,170 --> 00:29:27,290
All right, more discussions fiscal update 2023 year end and 2020 for for quarter.

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Welcome.

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00:29:29,190 --> 00:29:30,110
Thank you.

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Chairman, members of the board, good afternoon, I'm Cheryl Holland, I'm the budget manager

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for the county, and today I'll provide updates on the county's finances for FY23 which

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ended June 30th, as well as the first quarter of FY24 which ended on September 30th.

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This presentation will only focus on the general fund, so we won't be going over CIP, ARPA, or other grant-related funds

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which exist outside of the county's normal operating activities. To start off with, we'll take a look

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We look at county's general fund revenues for FY 23.

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Please, if it's forward, there we go. Please note, these figures are still considered preliminary until we complete our FY 23 financial statement audit in the next few months. Here, we presented budget and actual for FY 23 as well as the comparison to FY 22 actual revenue. General property taxes is our largest revenue source representing two-thirds.

300
00:30:31,140 --> 00:30:36,200
of total revenue. This category includes real estate and personal property taxes, and most

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of the increase here was because FY23 was a reassessment year. Other local taxes include sales,

302
00:30:44,160 --> 00:30:50,040
meals, and lodging taxes, as well as business license. This category as well as license permits

303
00:30:50,040 --> 00:30:58,100
and fees experience slight increases for FY23. The decrease in use of money and property related to

304
00:30:58,100 --> 00:31:03,700
the sale of property where the county was a landlord during FY22, so we were no longer

305
00:31:03,700 --> 00:31:10,380
collecting that revenue in FY23. The increase in state and federal revenue primarily was due to

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00:31:10,380 --> 00:31:15,540
increase in state funding to assist with law enforcement, recruitment and retention efforts,

307
00:31:15,820 --> 00:31:21,380
and the increase in charges for services was primarily due to increase use of parks and rec

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00:31:21,380 --> 00:31:27,860
programs and facilities. The miscellaneous line item includes property sales that took place during

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00:31:27,860 --> 00:31:32,760
each fiscal year, and those amounts were based on the various properties sold.

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00:31:34,120 --> 00:31:38,680
Lastly, on that fund balance line, you can see that the county used $14.4 million

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00:31:38,680 --> 00:31:44,120
of fund balance, having FY23, and this was for various purposes, including support of

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00:31:44,120 --> 00:31:47,720
the FY23 CIP and other one-time expenditures.

313
00:31:48,500 --> 00:31:54,060
Use of fund balance during FY22 was for similar initiatives, but we also used fund balance

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00:31:54,060 --> 00:31:57,180
for the purchase of the courthouse green properties for $7 million.

315
00:31:58,260 --> 00:32:01,500
Because fund balance is not a recurring funding source,

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we provided a year-over-year comparison in red at the bottom of the screen.

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That way you can see the overall growth in our recurring revenues

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00:32:09,940 --> 00:32:14,320
of $15.2 million or roughly $6.9%.

319
00:32:15,160 --> 00:32:18,140
Can I just stop on this one?

320
00:32:18,820 --> 00:32:22,120
Do you have a generalist?

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00:32:22,120 --> 00:32:27,520
first today, I know you might not have it right off the top of your head of the amount

322
00:32:27,520 --> 00:32:35,440
of the increase in the property tax that was from new construction and like versus reassessment

323
00:32:35,440 --> 00:32:36,440
of existing properties.

324
00:32:36,720 --> 00:32:37,740
I would have to pull that.

325
00:32:37,920 --> 00:32:40,320
I know we have those numbers, but I don't have them with me.

326
00:32:40,320 --> 00:32:41,740
If you would mind saying that at some point.

327
00:32:42,600 --> 00:32:51,780
And in addition, if we could get some information about the amount of the personal property

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00:32:51,780 --> 00:32:56,540
tax, since we did take action this year on that front.

329
00:32:57,060 --> 00:33:01,860
Yes, and personal property tax, I'll note, has a calendar year impact.

330
00:33:02,120 --> 00:33:09,520
So part of fiscal year 23 reflected that tax reduction, but the second half of FY23 was

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back to the 100% assessment there.

332
00:33:15,160 --> 00:33:16,300
I'll pull those numbers.

333
00:33:17,020 --> 00:33:17,280
Thank you.

334
00:33:17,720 --> 00:33:17,980
Absolutely.

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00:33:19,300 --> 00:33:24,000
Turning to the expenditure side, and again, based on preliminary unaudited figures, you

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You can see that all departments finished the year under budget.

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On this slide, please note to the actual column, it reflects both expenditures incurred as

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00:33:31,920 --> 00:33:35,420
well as purchase orders that were outstanding as of the end of the year.

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00:33:35,980 --> 00:33:41,960
There were roughly 1.9 million of POs at the end of FY23, and those will carry forward

340
00:33:41,960 --> 00:33:45,560
into FY24 so that the planned purchases can take place.

341
00:33:46,540 --> 00:33:51,180
Savings resulted in part due to vacancies during FY23, as well as purchases that were not

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00:33:51,180 --> 00:33:55,340
made either due to supply chain issues or changing needs in departments.

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00:33:56,500 --> 00:34:02,340
The surplus in the school division line reflects the school's year end savings for FY 23,

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00:34:02,940 --> 00:34:08,100
of which the county's proportionate share was $8.7 million. Usually we would bring a resolution

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00:34:08,100 --> 00:34:12,980
to the board at this time of year with the school's request on how to use that year end surplus,

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but we are operating under a new agreement as of this year. And as part of that agreement,

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the county will retain 10% of the year end savings, and the remaining 90% will be committed back to the schools.

348
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We'll talk more about this on the next slide.

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Additional savings in the school division and transfers to other fund line items related to some debt service savings.

350
00:34:39,970 --> 00:34:44,770
This slide provides a quick recap of our preliminary FY23 numbers.

351
00:34:44,770 --> 00:34:52,530
Our FY22 ending unassigned fund balance was $65 million and we used roughly $1.5 million

352
00:34:52,530 --> 00:34:54,110
of that during FY23.

353
00:34:54,910 --> 00:35:00,150
Based on FY23 results so far, we will have a surplus in the general fund of roughly $36 million.

354
00:35:00,910 --> 00:35:04,150
However, some of that amount is already committed to specific purposes.

355
00:35:04,650 --> 00:35:11,850
As you can see on this slide, $3.4 million will go to debt service needs and $6.6 million

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00:35:11,850 --> 00:35:21,990
will go towards upcoming CIP projects of that 8.7 million of school surplus from FY 237.8 million

357
00:35:21,990 --> 00:35:28,950
or 90 percent will go back to the schools per that new agreement we discussed. That leaves roughly

358
00:35:28,950 --> 00:35:36,730
18.3 million that will increase our county unassigned fund balance number. Our fiscal policies require

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that we maintain an unassigned fund balance of 15% of our general governmental expenditures prior to FY23 that percentage was 12% and that higher percentage means a higher dollar limit requirement.

360
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At the end of FY23, that fiscal policy would require roughly 42 million of unassigned fund balance to meet the 15% threshold.

361
00:36:00,210 --> 00:36:06,810
But based on the figures shown here, our balance will be roughly 81.7 million or approximately

362
00:36:06,810 --> 00:36:09,870
29 percent, so a very healthy reserve.

363
00:36:10,630 --> 00:36:15,310
Over the last few years, we've utilized fund balance for one-time expenditures, including

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using fund balance for CIP.

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00:36:17,790 --> 00:36:23,130
We've avoided using fund balance for operational needs because those types of expenditures would

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be ongoing without an ongoing funding source, creating a budgetary imbalance.

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In recent years, due to inflation and economic uncertainties, we've budgeted conservatively

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and we've looked to find savings.

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And we've been fortunate to have positive year end results.

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Going forward, we need to continue to be strategic on how we use fund balance to help us maintain

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our strong financial position and help fund future significant expenditures.

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Now are there any questions on FY23?

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00:36:51,110 --> 00:36:58,050
So, could you just get us a total of what we have given the schools?

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Would you be able to do just send that out?

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00:37:02,050 --> 00:37:02,910
Yes, I can send that out.

376
00:37:03,030 --> 00:37:03,250
Okay.

377
00:37:03,790 --> 00:37:12,590
And then, probably a question for them, but if somebody could let me know, did they give

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a 7% increase?

379
00:37:14,470 --> 00:37:20,890
I've gotten a question on whether if they're going to see another, now that the state has

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00:37:20,890 --> 00:37:26,990
come through with their budget or have they just given a 7% if somebody could just let me know that I'd appreciate it.

381
00:37:26,990 --> 00:37:31,390
I'll follow up on that. Thank you. Ms. Larson, I believe they did, but we will bear that for you.

382
00:37:31,730 --> 00:37:33,110
I think so, but thank you.

383
00:37:33,390 --> 00:37:39,150
And the designation of the money that was returned to the school's new purpose is that it's capital.

384
00:37:39,350 --> 00:37:48,670
Yeah. Per the new agreement, we're going to be using that as part of building FY25's budget.

385
00:37:48,670 --> 00:37:53,290
and so it will be, we'll discuss at that time whether or not it's going to go to capital or operating needs.

386
00:38:00,040 --> 00:38:00,320
Thank you.

387
00:38:00,700 --> 00:38:04,240
Absolutely. Moving on to the first quarter of FY24.

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Presented here are the annual budget and first three months of actual revenue for July through September of FY24,

389
00:38:19,000 --> 00:38:21,920
compared to actuals for the same time period of FY23.

390
00:38:22,360 --> 00:38:27,080
We're early in the fiscal year, so we haven't reached our main real estate or personal property tax due dates.

391
00:38:27,080 --> 00:38:31,760
And some of the revenue we received during those first three months actually relate to the prior year.

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00:38:31,940 --> 00:38:34,460
So we've had to accrue those numbers back to FY 23.

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00:38:35,100 --> 00:38:41,180
This year over year information reflects those accrual adjustments for both years so that the numbers are comparable.

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00:38:41,980 --> 00:38:44,300
Some of the differences shown here relate to timing.

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00:38:44,660 --> 00:38:50,880
For example, we received one type of state payment for roughly 400,000 in the first quarter of FY 23,

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00:38:51,080 --> 00:38:55,340
but we didn't receive that same type of funds until October of this year.

397
00:38:55,340 --> 00:39:00,580
other differences relate to one time revenue. We sold a property during the first quarter

398
00:39:00,580 --> 00:39:05,740
of FY23 from 1.3 million and you can see that causing a difference in the miscellaneous

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00:39:05,740 --> 00:39:10,880
line item. Lastly on the fund balance line you can see the county has used 10.6 million

400
00:39:10,880 --> 00:39:17,180
of fund balance in FY24. That went towards support of FY24 CIP as well as outstanding

401
00:39:17,180 --> 00:39:23,620
purchase orders from FY23. Use of fund balance in FY23 was for similar initiatives during

402
00:39:23,620 --> 00:39:28,820
in the first quarter. The year-over-year change, in quarter one, excluding fund balance,

403
00:39:28,980 --> 00:39:33,020
again, is shown in red at the bottom of the screen, and the difference primarily relates

404
00:39:33,020 --> 00:39:36,180
to that one-time sale of property in the miscellaneous line item.

405
00:39:39,840 --> 00:39:41,240
Switching gears to the expenditure

406
00:39:41,240 --> 00:39:49,020
side, this slide shows budget and actuals for the first quarter of FY24. Please note actuals

407
00:39:49,020 --> 00:39:55,080
includes both expenditures incurred as well as incumbrances. If all expenses came in evenly,

408
00:39:55,080 --> 00:40:00,040
you would expect to see about 25% of the budget use at this point in time.

409
00:40:00,480 --> 00:40:07,120
Overall, though, we're at 30% with that last category of contributions and transfers skewing the overall percentage.

410
00:40:07,660 --> 00:40:09,480
We'll talk about specific departments next.

411
00:40:12,700 --> 00:40:21,100
This line graph reflects department spending in the blue line, as well as 25% benchmark in the green line.

412
00:40:21,540 --> 00:40:27,200
For those areas tracking above 25%, it's important to note that not all expenses are incurred,

413
00:40:27,200 --> 00:40:32,400
evenly during the course of the fiscal year. For example, in financial administration we pay our

414
00:40:32,400 --> 00:40:37,560
annual insurance premiums up front of the start of the year. In addition, our annual audit

415
00:40:37,560 --> 00:40:44,000
occurs in the fall, so we are incurring those expenses early in the year. In IT, most of our equipment

416
00:40:44,000 --> 00:40:49,060
maintenance and software contracts require payment and full start of the year, and that's why you'll

417
00:40:49,060 --> 00:40:55,340
see that department at 39 percent right now. Also, for parks and rec, their operations are seasonal,

418
00:40:55,340 --> 00:41:04,740
So they do incur a number of expenditures in the warmer months, so early on during the fiscal year, and that's why you'll see they are at 29%.

419
00:41:05,340 --> 00:41:12,940
Contributions and transfers, that category includes support to outside agencies, most of which receive their funding at the start of the year.

420
00:41:13,580 --> 00:41:17,380
This also includes our transfers to other funds, most of which we do in July.

421
00:41:17,720 --> 00:41:23,300
So again, that's why you see that particular item at 55%.

422
00:41:23,300 --> 00:41:28,740
Also, I'll note, again, these numbers included in Conferences and having those in Conferences

423
00:41:29,600 --> 00:41:33,860
means that it can cause a higher trend here in their first quarter of the year because

424
00:41:33,860 --> 00:41:39,760
most of our purchase orders are issued at the beginning of the fiscal year and they impact

425
00:41:39,760 --> 00:41:40,800
the budget at that time.

426
00:41:41,780 --> 00:41:45,760
Now these timing differences are normal and generally work themselves out during the course of the

427
00:41:45,760 --> 00:41:46,300
fiscal year.

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00:41:46,660 --> 00:41:51,320
FMS will continue to monitor the county's budget and will work with departments on any

429
00:41:51,320 --> 00:41:52,640
areas that need to be addressed.

430
00:41:55,320 --> 00:41:58,360
That concludes my remarks on FY 23 and the first quarter

431
00:41:58,360 --> 00:42:01,240
of FY 24. I'm happy to respond to any questions.

432
00:42:02,060 --> 00:42:02,320
Questions?

433
00:42:04,680 --> 00:42:11,960
I just had a quick question. So, I mean, I think that pretty good. I mean, 25, 29, but,

434
00:42:12,140 --> 00:42:22,200
you know, great presentation, by the way, thank you. But I'm curious, how, what does the

435
00:42:22,200 --> 00:42:27,520
conversation look like with between you and say grace, do you deal with grace or do you

436
00:42:27,520 --> 00:42:32,240
deal with someone in our office and you say, hey, this is where you're going, watch it

437
00:42:32,240 --> 00:42:37,480
or what's your typical conversation like with somebody when it comes to their expenditures?

438
00:42:38,380 --> 00:42:39,780
That's a great question.

439
00:42:40,220 --> 00:42:43,840
I know I work often with grace or her leadership team.

440
00:42:44,000 --> 00:42:47,600
It depends on the particular division and what sort of expenditures we're seeing and what

441
00:42:47,600 --> 00:42:53,520
areas may need to be addressed and whether funding maybe needs to shift from one line item to another.

442
00:42:54,180 --> 00:42:59,120
Sometimes it's not the overall division that needs to address something but maybe they

443
00:42:59,120 --> 00:43:03,400
need to look at their spending in particular line items and also we can help them plan for

444
00:43:03,400 --> 00:43:08,640
the next year. If they are seeing this as a recurring expenditure, how can we address it going forward?

445
00:43:10,100 --> 00:43:16,280
So one thing that's come out of this I guess is the we're in a healthy situation so we were

446
00:43:16,280 --> 00:43:25,080
We're able to do those positions that had been requested that we had not been able to find that we just funded on our consent agenda that we're much needed.

447
00:43:25,640 --> 00:43:29,640
Yes, Mr. Lars, on a couple of things, all of those positions were requested in the budget process.

448
00:43:29,920 --> 00:43:32,940
We had had a major budget message is not being recommended for funding.

449
00:43:33,420 --> 00:43:36,940
They told we're not just under $2 million in terms of implementing them.

450
00:43:36,940 --> 00:43:39,540
That was some one time startup costs and other things related to those.

451
00:43:40,260 --> 00:43:45,920
So this year we are in this year trending well, but the bigger piece is we had satisfied an additional $2 million for

452
00:43:45,920 --> 00:43:50,740
schools and our budget we approved close to 4 million for schools we set aside another

453
00:43:50,740 --> 00:43:54,980
two because the state hadn't adopted their budget and the state's adopted budget does

454
00:43:54,980 --> 00:43:59,460
provide additional funding to the school division and so it freed up that $2 million to go

455
00:43:59,460 --> 00:44:02,940
towards these recurring because it's not just this year trending well as Cheryl had mentioned

456
00:44:02,940 --> 00:44:10,100
this recurring expense on and on with full-time positions right and just to say in public what I

457
00:44:10,100 --> 00:44:15,120
said to you I think that those positions are needed I don't take an issue with that

458
00:44:16,060 --> 00:44:19,140
I do worry because we do lose people, do the compensation.

459
00:44:19,520 --> 00:44:24,480
I know we're looking at doing a, but I am just a big believer on if you're going to do

460
00:44:24,480 --> 00:44:28,420
a compensation study, you can't stick it on a shelf because then you're just doing another

461
00:44:28,420 --> 00:44:34,360
compensation study in another five years and you've done nothing for the compensation study

462
00:44:34,360 --> 00:44:35,760
that you did five years prior.

463
00:44:36,480 --> 00:44:41,160
And so we know that compensation is an issue and getting to be more of an issue nationwide.

464
00:44:41,160 --> 00:44:45,760
So, but I do appreciate that you were able to do those positions.

465
00:44:46,380 --> 00:44:50,480
So, and I will tell you our departments just to, you know, they wanted to fill the vacancies.

466
00:44:50,480 --> 00:44:53,400
They wanted to retain our staff and then this was really third priority.

467
00:44:53,500 --> 00:44:59,980
So it was the opportunity to bring it back to request because we are very aware of that ongoing cost and the need for compensation to match the surrounding location.

468
00:45:09,780 --> 00:45:29,960
Thank you. Any other questions? And we've even talked about that in the mayors and chairs, and across the region, you know, what's going on and what's driving some of this and trying to keep up. And every time one that's lagging behind comes up. The others pushed there.

469
00:45:29,960 --> 00:45:34,900
up and so it's all it's a battle right now as far as you know and we're

470
00:45:34,900 --> 00:45:39,340
trending real well but we also got to realize that you know with the school

471
00:45:39,340 --> 00:45:45,560
issue and all that we may have a school build and a county complex and all

472
00:45:45,560 --> 00:45:50,560
that and I know a lot of people will look at it and go well maybe we can you know

473
00:45:50,560 --> 00:45:57,480
do a rebate on taxes or that's what I'm well just because we're we're doing

474
00:45:57,480 --> 00:46:03,840
well and we've got all these other projects we hadn't anticipated that are coming up or we hadn't

475
00:46:03,840 --> 00:46:10,440
anticipated that are now costing more than what they should cost. So I think we hold our course

476
00:46:10,440 --> 00:46:17,220
and stay where we're at. I think we'll in the long run, service better as far as being able to

477
00:46:17,220 --> 00:46:24,480
have our employees more or our employees more be able to get everyone we need on deck. Also be able to

478
00:46:24,480 --> 00:46:29,560
take care of the project we have and protect our triple bond rating and that's

479
00:46:29,560 --> 00:46:34,880
really very important for our borrowing as we move forward. Thank you, Mr. Chairman.

480
00:46:35,100 --> 00:46:40,480
In fact, I just add to that that I think an important point to underline is the

481
00:46:40,480 --> 00:46:44,660
fact that a lot of the savings that we experienced last year were due to vacant

482
00:46:44,660 --> 00:46:50,860
positions and we have asked an awful lot of our current employees to pick up for

483
00:46:50,860 --> 00:46:55,940
We're folks who are not in those positions now.

484
00:46:56,320 --> 00:47:02,300
And so in the future, those will be ongoing costs when we're back to fully staffing.

485
00:47:02,620 --> 00:47:09,740
So this is sort of an opportunity to bank some of those resources in order to be prepared for

486
00:47:09,740 --> 00:47:20,180
what we need to deal with later on but we ought to recognize that those budgets were built around staffing at a level that was necessary for the provision of services.

487
00:47:20,180 --> 00:47:39,060
And I think too talking to some of our senior staff members, just going around and asking you know what's going on, what are you sitting, what are you sitting, and they're training people like they've always done, but used to be they stay longer.

488
00:47:39,060 --> 00:47:42,180
Now they're getting a nickel somewhere else and they're leaving.

489
00:47:42,800 --> 00:47:48,300
So it's making our senior staff members go, just got that one training to where I need it.

490
00:47:48,380 --> 00:47:51,520
Now they moved over to here or left, I've got to train another one.

491
00:47:51,860 --> 00:47:53,580
So it's a burnout there as well.

492
00:47:54,060 --> 00:47:59,020
And I think that comes with what we're paying and what we have to look at as far as this study.

493
00:47:59,460 --> 00:48:06,360
We may have to come up even more in order to make sure that we're retaining these employees that are in that middle ground.

494
00:48:06,360 --> 00:48:12,600
because our senior staff is we're wearing them down a little bit having to ask

495
00:48:12,600 --> 00:48:16,240
them to do more training more people training you know why they're also trying to

496
00:48:16,240 --> 00:48:19,560
do their job so that's not a good scenario for our team.

497
00:48:22,380 --> 00:48:27,320
We'll follow up with those questions as well thank you thank you very much all

498
00:48:27,320 --> 00:48:33,720
right next we'll do go into a text exemption requirements. Richard welcome sir

499
00:48:35,400 --> 00:48:36,080
Thank

500
00:48:39,730 --> 00:48:40,090
you for coming.

501
00:48:41,090 --> 00:48:41,870
Good afternoon.

502
00:48:44,550 --> 00:48:50,190
Mr. Hippell, other members of the board, happy to be here to talk about something that works.

503
00:48:51,670 --> 00:48:55,690
Our real estate exemption program for elderly and disabled citizens.

504
00:48:56,330 --> 00:49:05,890
It is designed to assist those with limited incomes to remain in their homes without having

505
00:49:05,890 --> 00:49:09,170
to be overburdened by real estate taxes.

506
00:49:11,070 --> 00:49:13,090
That's the nature of the program,

507
00:49:13,990 --> 00:49:19,450
and we hope that we have assisted at least a few.

508
00:49:20,790 --> 00:49:26,750
I believe in your packet you had a historical record

509
00:49:26,750 --> 00:49:34,810
of what we've done for the past 24 years.

510
00:49:36,810 --> 00:49:46,230
And you can see how the exemptions, qualifications, and amounts have, well, I'm sorry, do you know?

511
00:49:46,430 --> 00:49:47,950
I don't think I didn't have an attachment.

512
00:49:48,330 --> 00:49:51,910
Ms. Lars, I believe we emailed it to your Friday versus attaching it to the agenda, so my fault

513
00:49:51,910 --> 00:49:52,670
I'm not having it there.

514
00:49:52,670 --> 00:49:53,130
That's okay.

515
00:49:53,510 --> 00:49:53,750
Go ahead.

516
00:49:54,030 --> 00:49:54,150
Sorry.

517
00:49:57,330 --> 00:50:00,030
But it shows the evolution of our program.

518
00:50:00,030 --> 00:50:11,910
from the year 2000, when the limit on income was at $22,500 for a household, assets other

519
00:50:11,910 --> 00:50:18,910
than their home were limited to $75,000, and the exemption amount was on the first $65,000

520
00:50:18,910 --> 00:50:29,570
of value. Currently, our income level for household income is $45,000, assets not including

521
00:50:29,570 --> 00:50:38,930
the home itself at $200,000 and the benefit is an exemption on the first $120,000 of value.

522
00:50:40,700 --> 00:50:47,540
We have always pegged our exemption on the value rather than a set dollar amount.

523
00:50:50,110 --> 00:50:50,570
The reason

524
00:50:50,570 --> 00:51:00,430
for us doing that became evident in between 2015 and 2016. We had no changes in the

525
00:51:00,430 --> 00:51:23,670
The value of the exemption from a real estate value, but the right property tax rate went up from $0.77 to $0.84, which meant that our citizens did not lose any benefit for that $120,000 of value.

526
00:51:23,670 --> 00:51:36,890
And in fact, their exemption amount went up from $924 a year to a thousand and eight per year because it kept track with the rate.

527
00:51:40,250 --> 00:51:47,290
If you compare our program with surrounding jurisdictions, we stack up very well.

528
00:51:48,530 --> 00:51:55,070
Hampton has only a deferral or a freeze for their citizens.

529
00:51:56,010 --> 00:52:01,590
Newport News for full exemption, your income is limited to $25,000 for household.

530
00:52:03,870 --> 00:52:17,050
New Kent has a limit of $50,000 for their income, but they also limit the amount

531
00:52:17,050 --> 00:52:22,390
of the exemption as well. City Williamsburg is deferral only. There is no

532
00:52:22,390 --> 00:52:31,810
exemption. York County has a tiered system where based on your household

533
00:52:31,810 --> 00:52:40,290
income you may get a larger or smaller benefit. Hours if you qualify you know

534
00:52:40,290 --> 00:52:41,350
what your benefit is going to be.

535
00:52:43,830 --> 00:52:45,470
So, that's where we stand at this point.

536
00:52:48,630 --> 00:52:53,950
We have it again, but as with all things, incomes are going up,

537
00:52:55,250 --> 00:53:00,310
values of houses are going up, it's about time we made an adjustment.

538
00:53:02,590 --> 00:53:10,770
I am here today to recommend that you make adjustments, both to the income requirement,

539
00:53:10,770 --> 00:53:17,400
And to the benefit level, whereas right now our income,

540
00:53:18,680 --> 00:53:25,240
maximum income to receive this exemption is at $45,000 for household income.

541
00:53:26,240 --> 00:53:30,180
I'm going to recommend that that be raised to $55,000.

542
00:53:32,000 --> 00:53:39,760
I'm also going to suggest that you raise the actual benefit from the first $120,000 of value.

543
00:53:40,660 --> 00:53:49,420
to the first $150,000 of value, that is going to raise the exemption amount in a dollar standpoint

544
00:53:49,420 --> 00:54:03,360
from the current $996, which is $120,000 of value at $8,3 per hundred, to approximately $1,245,

545
00:54:03,360 --> 00:54:09,540
$150,000 at $83 per hundred.

546
00:54:11,590 --> 00:54:19,570
This would not take effect until the school year 2025, we are currently, again, because

547
00:54:19,570 --> 00:54:30,950
we are in the middle of the tax year, we cannot change it until the next year, that is my

548
00:54:30,950 --> 00:54:36,510
recommendation as commissioner of the revenue, I think that based on the increased

549
00:54:36,510 --> 00:54:43,970
incomes that people have had, as well as the increased value that we have on our

550
00:54:43,970 --> 00:54:49,530
assessments, that that's probably an appropriate way of moving me at this point.

551
00:54:50,510 --> 00:54:52,230
Be happy to take any questions you may have?

552
00:54:54,630 --> 00:55:03,090
So first of all, thank you, actually this had been brought to my attention by a senior

553
00:55:03,090 --> 00:55:13,510
citizen in my neighborhood who, due to workforce issues, had to work an increasing amount because

554
00:55:13,510 --> 00:55:19,470
there was no one to work, and they went $80 over and lost their exemption.

555
00:55:20,870 --> 00:55:31,510
And so, which was quite upsetting, because they, while they, yes, they worked increased

556
00:55:31,510 --> 00:55:32,030
time.

557
00:55:32,130 --> 00:55:37,070
They still made minimum wage, which has been raised a little bit, still there was an income

558
00:55:37,070 --> 00:55:37,530
issue.

559
00:55:37,850 --> 00:55:38,010
So,

560
00:55:41,990 --> 00:55:47,770
but I don't want to take away that when you do something like this, much like other

561
00:55:47,770 --> 00:55:56,430
things that we do, it does fall on others because we'll all be paying our regular tax.

562
00:55:56,790 --> 00:56:01,570
So I don't want to take away from that, but I do think that as you age, if you want to

563
00:56:01,570 --> 00:56:06,930
be able to age in your home, if you want to be able to continue to, I think that helping

564
00:56:06,930 --> 00:56:09,490
someone is not a bad idea at all.

565
00:56:09,490 --> 00:56:23,190
So, I would agree with the 150, which does raise it just a smidge.

566
00:56:23,610 --> 00:56:30,390
So, in the 55,000, but I don't know how other board members feel, so, but I just thought I'd.

567
00:56:33,440 --> 00:56:37,640
I'd say, you know, we certainly would like to consider this.

568
00:56:37,740 --> 00:56:42,840
We haven't changed the amounts in a while and obviously there have been significant

569
00:56:42,840 --> 00:56:44,840
changes in cost-living and the like.

570
00:56:45,380 --> 00:56:50,140
I guess I'm curious as to what the cumulative impact of this will be.

571
00:56:50,700 --> 00:56:56,600
Do we have any sense of how many people would be affected and what the additional cost

572
00:56:56,600 --> 00:56:57,040
might be?

573
00:56:57,040 --> 00:57:02,140
It's very hard to come up with that.

574
00:57:02,860 --> 00:57:17,400
Again, it raises the, as I was saying, it raises the benefit from approximately $1,000 to approximately $1,250 per qualifying applicant.

575
00:57:19,880 --> 00:57:24,540
Unfortunately, we really don't know how many people are going to apply in the future.

576
00:57:24,540 --> 00:57:33,080
year. We had 406 this year. I would imagine that there would be an increase. We would probably

577
00:57:33,080 --> 00:57:42,200
be up to 500 or so qualifying with the increase in the income level. That would be fairly

578
00:57:42,200 --> 00:57:46,440
typical. But it's just a guess.

579
00:57:49,120 --> 00:57:55,400
And it's one of those things you can put the applications

580
00:57:55,400 --> 00:57:59,700
out there, you can promote them, but if they don't apply, they don't apply. And I hope

581
00:57:59,700 --> 00:58:01,420
everybody who qualifies applies.

582
00:58:04,170 --> 00:58:13,270
Is there any way to get it? Would there be any way for us to take a look at, it just

583
00:58:13,270 --> 00:58:19,890
Just maybe take a look at the real estate and try to get a figure, maybe move this to our November.

584
00:58:20,450 --> 00:58:23,330
Would that still work for the budgetary work?

585
00:58:23,970 --> 00:58:31,330
I believe the Commissioner of Revenue is time to get his forms changed and applications out early in the year, so November, I think, would work?

586
00:58:31,790 --> 00:58:42,870
November would be fine, but as far as passing a resolution on this, we have to get those applications printed to be available to be mailed out.

587
00:58:42,870 --> 00:58:45,330
when people are getting their income and statements.

588
00:58:47,850 --> 00:58:54,030
Unfortunately, people will get their W2s and their 1099s and put them aside.

589
00:58:54,670 --> 00:58:58,950
Often times they get lost by the time the application is due in June.

590
00:59:00,470 --> 00:59:03,750
So we try to get them and encourage people to file early.

591
00:59:04,890 --> 00:59:08,410
Okay. Maybe we could do that. So is that an idea?

592
00:59:08,410 --> 00:59:11,590
Yeah, I think the recommendation is very worthwhile.

593
00:59:11,850 --> 00:59:15,730
I think we just want to have a sense of what the range of impact might be.

594
00:59:16,810 --> 00:59:28,830
So we know this year, with 400 applicants, the impact is approximately $400,000.

595
00:59:30,140 --> 00:59:47,480
If we had 500, we would be looking at approximately 500,000 dollars with an increase in the exemption amount from 120 to 150.

596
00:59:48,920 --> 00:59:55,070
We would probably be looking at less than 600,000 dollars.

597
00:59:56,950 --> 00:59:59,970
They would be a 20% increase, which would put it right at six times.

598
01:00:00,940 --> 01:00:09,740
Now, if you want to have something to compare that to, if you have those of you in it, Ms. Larson,

599
01:00:09,920 --> 01:00:18,000
I'm going to give you my copy here. The Disabled Veterans this year. On our sheet, when I printed

600
01:00:18,000 --> 01:00:28,000
In addition to this chart, we had 915 disabled veterans qualifying for a real estate exemption.

601
01:00:29,040 --> 01:00:32,440
It's $3.2 million of real estate tax.

602
01:00:34,460 --> 01:00:44,440
Since then, we've added another 12 and we have another 5 or 6 that have not been processed yet.

603
01:00:44,440 --> 01:00:49,200
So, in comparison,

604
01:00:51,340 --> 01:00:57,920
$600,000 for real estate exemption for our elderly and disabled citizens fails by comparison.

605
01:00:59,730 --> 01:01:00,370
Thank you.

606
01:01:01,670 --> 01:01:09,270
The other question I had was noticing that the total assets you didn't recommend an increase of that from $200,000.

607
01:01:09,410 --> 01:01:12,970
Is that because our surrounding jurisdictions seem to have about that as well?

608
01:01:12,970 --> 01:01:20,790
out that most of them, and either that or in some cases lower, saying New Kent has

609
01:01:20,790 --> 01:01:26,970
a higher, currently has a higher income but a lower asset, their assets are leveled

610
01:01:26,970 --> 01:01:28,410
$150,000.

611
01:01:31,880 --> 01:01:39,900
Okay, you have maybe, I guess I would make a motion to table until you come back with, and

612
01:01:39,900 --> 01:01:41,600
then to on November meeting.

613
01:01:42,740 --> 01:01:44,760
I think with your direction we can do it either way.

614
01:01:44,760 --> 01:01:48,180
We'll bring it back if you want us direct us to do that in a motion we would do it

615
01:01:48,180 --> 01:01:50,640
but we weren't asking for action today it really wasn't meant to be.

616
01:01:50,740 --> 01:01:55,060
Oh sorry okay that's fine it's a board discussion great you can come back

617
01:01:55,060 --> 01:02:02,760
that'd be great thank you yeah I think the main point is that we just like to get a sense

618
01:02:02,760 --> 01:02:06,820
of whether the board is supportive of the idea I'd certainly support this

619
01:02:06,820 --> 01:02:07,180
I should.

620
01:02:07,480 --> 01:02:07,900
I'll wait to.

621
01:02:08,320 --> 01:02:08,360
Yeah.

622
01:02:11,570 --> 01:02:12,370
All right.

623
01:02:12,570 --> 01:02:12,850
Thank you.

624
01:02:14,130 --> 01:02:14,730
Thank you.

625
01:02:15,450 --> 01:02:16,210
Appreciate it.

626
01:02:16,230 --> 01:02:17,130
Board consideration.

627
01:02:17,490 --> 01:02:19,070
It's 2024 legislative agenda.

628
01:02:19,490 --> 01:02:19,730
Adam.

629
01:02:26,000 --> 01:02:29,480
But after you, Mr. Chairman, members of the board, that's hard to believe, but it's time to talk

630
01:02:29,480 --> 01:02:32,000
about our 2024 legislative agenda already.

631
01:02:32,580 --> 01:02:34,260
I provided you with a memo this year.

632
01:02:34,460 --> 01:02:35,500
A little bit different than usual.

633
01:02:35,600 --> 01:02:38,620
Sometimes I just slide the whole thing over to you and we talk about it.

634
01:02:38,780 --> 01:02:43,320
Prime the pump a little bit this year and remind you of what you've talked about throughout

635
01:02:43,320 --> 01:02:49,140
the past year as you guys are talking and mentioning things, I put it in a folder and bring it all

636
01:02:49,140 --> 01:02:54,320
to you at the end of the year. So, the ones that we talked about, or the individual you guys

637
01:02:54,320 --> 01:02:59,800
talked about last year, first one was adopt a resolution supporting NACO's position on regulating

638
01:03:00,580 --> 01:03:05,560
telecommunications facilities. That was Mr. McGlennon. I've heard this actually from a couple of you,

639
01:03:05,560 --> 01:03:10,560
I described it to Miss Larson, but deregulate low hazard dams like King's Point and Jolly Pond,

640
01:03:11,620 --> 01:03:16,840
Encourage and provide for regulate the electric vehicle charging infrastructure that was Mr. McLenon.

641
01:03:17,760 --> 01:03:22,680
Increase the distance of the 40 foot no contact voting center rule that was originally brought up by Mr.

642
01:03:22,760 --> 01:03:28,940
Eisenhower, but I've heard that a few times given the issues that we had at the vote center this year.

643
01:03:29,800 --> 01:03:32,980
Also, relaxed development standards for agri-terrism that was Ms. Larson.

644
01:03:33,760 --> 01:03:40,460
I noted that deputy county attorney Liz Parman has recommended a change in the Virginia code section that requires

645
01:03:40,460 --> 01:03:44,580
There's a five-year notice period for trash takeover, as we are considering doing that.

646
01:03:45,080 --> 01:03:55,800
Really, I think that's a pretty old provision that was meant to protect local trash haulers back in the day when there was a lot of local trash haulers, but I think environmental regulations have mostly regulated them out of business.

647
01:03:56,580 --> 01:04:04,480
The major trash haulers in the county are all from out of state and even from out of country, not all of them, but the vast majority.

648
01:04:04,480 --> 01:04:10,340
And then lastly, what's not on your list, I did want to mention to you that, I've spoken with Judge Smith.

649
01:04:10,940 --> 01:04:17,680
The judges of the ninth district circuit have gotten together and they talked to the Judicial Council,

650
01:04:18,180 --> 01:04:21,260
presented the Judicial Council with the numbers of caseload that they have,

651
01:04:21,660 --> 01:04:27,460
and I've convinced the Judicial Council to recommend that they add another circuit court judge to our district,

652
01:04:27,580 --> 01:04:29,280
which would be funded for by the General Assembly.

653
01:04:30,080 --> 01:04:36,760
That recommendation goes to the General Assembly, and I would recommend that we put that on our legislative agenda to support that effort.

654
01:04:37,320 --> 01:04:41,720
They really need another judge and to have the General Assembly pay for it would be awesome.

655
01:04:42,520 --> 01:04:42,900
Not great.

656
01:04:44,080 --> 01:04:53,560
Other than what you guys have said over the past year, I included your 2023 legislative program which was a break from the norm in that we did it in one page.

657
01:04:53,880 --> 01:04:57,600
Also, it didn't really ask for any direct legislation, it was mostly a positional paper.

658
01:04:58,500 --> 01:05:02,140
If you go through it, as I mentioned in the memo, most of this is still relevant.

659
01:05:02,540 --> 01:05:05,680
I would like to know whether you guys want to keep a couple of the things on there.

660
01:05:06,280 --> 01:05:09,900
In particular, the school funding, we had that one in there.

661
01:05:09,960 --> 01:05:14,140
It said change the school funding index to more fairly allocate state funds among localities.

662
01:05:14,580 --> 01:05:15,880
If you guys want to keep that, that's fine.

663
01:05:15,940 --> 01:05:17,040
I'm just thinking of space.

664
01:05:17,040 --> 01:05:21,840
If we want to keep to one page, and how much of yours we add, how small do I get the font?

665
01:05:23,660 --> 01:05:37,740
Well, yeah, I think the question of whether we're going to likely to have an impact on the question of redoing the local composite index formula and so forth is pretty, pretty limited.

666
01:05:38,040 --> 01:05:49,860
It's more likely to come as part of the vehicle or BML packages than just being in our package alone and would already be covered by the adoption of those agendas.

667
01:05:49,860 --> 01:05:55,160
Because what we might want to do, though, is just maybe reemphasize the desire to fully

668
01:05:55,160 --> 01:05:59,980
remove the cap on support positions that are justified by SOQ.

669
01:06:00,860 --> 01:06:04,220
We did benefit significantly this year.

670
01:06:05,300 --> 01:06:11,320
Well, I won't say benefit, we got a restoration of the monies that had been eliminated

671
01:06:11,320 --> 01:06:14,920
back during the Great Recession, at least partially.

672
01:06:14,920 --> 01:06:20,440
And if we could continue to get that assistance, it would be a good step in the direction

673
01:06:20,440 --> 01:06:23,740
of the state taking on its responsibilities.

674
01:06:29,310 --> 01:06:30,090
Do we know that it's her?

675
01:06:31,370 --> 01:06:42,990
I think just one thing we need to pay attention to is the 45-day early voting.

676
01:06:44,590 --> 01:06:57,530
I'd be curious after it's over the cost to the locality, but one thing I've found interesting

677
01:06:57,530 --> 01:07:07,670
is that the number of days increased, but I believe in talking to the registrar, the

678
01:07:07,670 --> 01:07:11,750
the training, like they didn't fix the training.

679
01:07:12,110 --> 01:07:15,390
So she had to, she's having to train people

680
01:07:15,990 --> 01:07:19,530
that she's already trained for the same election

681
01:07:20,190 --> 01:07:23,790
within the 45, because of the timing of the general.

682
01:07:24,650 --> 01:07:29,190
So just something that an unintended consequence perhaps

683
01:07:29,190 --> 01:07:33,110
that wasn't paid attention to by the general assembly.

684
01:07:33,330 --> 01:07:35,810
So I'm not necessarily saying that you need to put that

685
01:07:35,810 --> 01:07:37,010
in the legislative agenda.

686
01:07:37,010 --> 01:07:46,330
I'm just saying we probably need to be paying a little bit more attention when these, those

687
01:07:46,330 --> 01:07:51,590
type of things, if they say they're going to keep the 45 day, if they go to change, if

688
01:07:51,590 --> 01:08:00,690
God forbid, they make it 55 days, just something to put in your tickler file that we need to be

689
01:08:00,690 --> 01:08:03,210
kind of zoning in on about early voting.

690
01:08:03,930 --> 01:08:09,030
As you know, we're interviewing potential lobbyists for next year and so that's something

691
01:08:09,030 --> 01:08:12,150
that we can probably help keep a little closer watch on than.

692
01:08:12,510 --> 01:08:17,850
Yeah, so I'll be interested in they go to get in to seeing how it's been going with other

693
01:08:17,850 --> 01:08:24,710
localities too, but I mean, they have the same qualifications that we do, but anyway, so.

694
01:08:25,430 --> 01:08:31,570
I'd like to bring up one we talk about the 40 foot no contact rule and it's

695
01:08:31,570 --> 01:08:38,090
basically it's based upon an arc from the entrance and the way with the new

696
01:08:38,090 --> 01:08:42,710
building they're having to do it is to draw it from around any potential

697
01:08:42,710 --> 01:08:46,430
entrance to the door but there's some places where that technically you could

698
01:08:46,430 --> 01:08:50,790
walk right up to the side of the building or whatever I'm not so sure that it

699
01:08:50,790 --> 01:08:55,530
should be significantly increased from 40, maybe to 50 feet or whatever.

700
01:08:55,930 --> 01:09:01,290
But I would say to make it around the building itself as opposed to around from an entrance.

701
01:09:01,330 --> 01:09:08,050
That way you've got the whole building regardless of which entrance you're going into covered.

702
01:09:08,470 --> 01:09:12,450
The reason I mentioned this is because I went over and it was a great concern to Diana,

703
01:09:12,650 --> 01:09:18,390
because she's talking about the back part of her new early voting room,

704
01:09:18,390 --> 01:09:28,450
having to put in another door in order to be able to have that 50-40 foot, so people can't come right up to the windows, where people inside are voting.

705
01:09:29,770 --> 01:09:33,290
And I hadn't thought about it until I talked to our voter registrar.

706
01:09:33,830 --> 01:09:45,090
So I think maybe 40 or 50 feet, but instead of, I would focus more on the building envelope itself to basically protect the integrity of the whole building.

707
01:09:49,490 --> 01:09:54,810
other item that I don't think we would be able to really accommodate much on in terms

708
01:09:54,810 --> 01:10:00,230
of our legislative package but we might be thinking ahead on this is just whether

709
01:10:00,230 --> 01:10:08,470
we want to ask the state to consider some kind of regulation related to the use of herbicides

710
01:10:08,470 --> 01:10:12,510
or pesticides in the vicinity of the Chesapeake and its tributaries.

711
01:10:12,510 --> 01:10:13,450
I

712
01:10:21,510 --> 01:10:26,410
think that's something that, again, is more likely to have legs if it's something

713
01:10:26,410 --> 01:10:31,670
that's part of the broader consideration by the local government lobbying groups and

714
01:10:31,670 --> 01:10:39,610
maybe we can talk with them about adding that to the next legislative packet beyond

715
01:10:39,610 --> 01:10:40,250
this year's.

716
01:10:47,570 --> 01:10:49,470
Any y'all want to take off where

717
01:10:53,080 --> 01:10:57,880
we were years ago and have a pile of them and no one

718
01:10:57,880 --> 01:11:03,300
take anything. I don't think you would take anything anyway. That's what I'm

719
01:11:03,300 --> 01:11:04,420
worried about. Definitely.

720
01:11:07,140 --> 01:11:11,640
I think that you know we had sort of focused on this

721
01:11:11,640 --> 01:11:12,080
before.

722
01:11:15,560 --> 01:11:19,480
I don't I don't see that there's any harm in articulating some of the

723
01:11:19,480 --> 01:11:26,580
things as accounting like Bayco does that we support. We'd like to see them do

724
01:11:26,580 --> 01:11:31,360
But we're not necessarily going to be able to get an individual sponsor from our local level.

725
01:11:31,680 --> 01:11:36,940
What I'm more concerned is that particular items that are more of an impact for us,

726
01:11:37,040 --> 01:11:45,100
that we would like to have some sort of legislation carried by our local legislators to be more of an action.

727
01:11:45,760 --> 01:11:48,540
And this is where we'd like action, the rest of this we support.

728
01:11:49,920 --> 01:11:53,800
And I don't mind if it runs front page and in the back page.

729
01:11:53,800 --> 01:11:59,180
And the positions that we support I think can be fairly well abbreviated.

730
01:11:59,760 --> 01:12:05,880
We don't have to have a long detailed discussion necessarily of the positions and a lot of them.

731
01:12:06,200 --> 01:12:10,540
If you want to look at the Veko agenda, we can say we support the Veko agenda.

732
01:12:10,900 --> 01:12:11,660
We'll never do that.

733
01:12:13,200 --> 01:12:17,480
So we can keep the paper fairly slim, I think.

734
01:12:17,480 --> 01:12:25,840
Yeah, for me, like seeing something, and I do not mean this, but it is political right

735
01:12:25,840 --> 01:12:26,180
now.

736
01:12:26,380 --> 01:12:30,980
The grocery tax is getting a lot of TV time.

737
01:12:31,760 --> 01:12:38,000
But I think by having something on, it's like, that's fine if you support, but please

738
01:12:38,000 --> 01:12:43,200
understand that supports things at the local level.

739
01:12:43,200 --> 01:12:49,280
And so we will either have to cut those things, or we will have to do something here, here.

740
01:12:49,700 --> 01:12:54,460
You can't just take away money without finding money to replace it.

741
01:12:55,140 --> 01:13:00,120
So for me, you know, you keep something on, I mean, frankly, number six,

742
01:13:00,120 --> 01:13:03,040
I would just change it to the county request, the General Assembly,

743
01:13:03,260 --> 01:13:10,320
check any attempt to use Serf Local Zoning Control, boom, period, not even putting it on to short-term rentals.

744
01:13:10,320 --> 01:13:16,580
But, you know, I think it's important to keep things so that people know that these are

745
01:13:16,580 --> 01:13:18,600
the type of things that impact them locally.

746
01:13:19,400 --> 01:13:19,840
So,

747
01:13:22,020 --> 01:13:22,760
appreciate your work.

748
01:13:23,060 --> 01:13:25,560
I will probably contact those of you that have names on here.

749
01:13:25,680 --> 01:13:29,480
I'll probably contact you directly so we can flesh this out a little bit more before I bring

750
01:13:29,480 --> 01:13:34,620
you the proposed agenda and we'll do that at your next work session meeting.

751
01:13:35,800 --> 01:13:42,240
I also emailed you guys in sort of exactly what we did last year, not bringing the legislators

752
01:13:42,240 --> 01:13:47,060
in for the meeting in the work session room and then instead relying upon both staff

753
01:13:47,060 --> 01:13:52,240
and the board to get the message out to the legislators, are we good with that continuing

754
01:13:52,240 --> 01:13:52,660
with that?

755
01:13:53,360 --> 01:13:54,860
I am good with that.

756
01:13:55,220 --> 01:14:00,300
I know that we have heard from one legislator that is running on a future legislator that's

757
01:14:00,300 --> 01:14:01,420
running unopposed.

758
01:14:02,260 --> 01:14:15,140
I do think if we do see some changes that we do somehow do a personal reach out, you know, to say, hey, James City County, you know, these are some things.

759
01:14:15,440 --> 01:14:27,340
I think losing Senator Norman, somebody that's very familiar served on this body, very familiar with what's going on in James City County, you know, that is obviously going to be a loss.

760
01:14:27,340 --> 01:14:35,700
So, somehow we have to make ourselves known to future general assembly members as the election pans itself out.

761
01:14:35,820 --> 01:14:42,020
That'd be like a maybe a March work session that we invite them in after the elections and

762
01:14:42,680 --> 01:14:48,500
Fendon. Well, they're scheduled. Yeah, but at some point we need to make them familiar with that.

763
01:14:48,500 --> 01:14:51,220
Then maybe April May. Yeah, after.

764
01:14:53,880 --> 01:14:54,900
Cross over and all that.

765
01:14:55,980 --> 01:14:59,920
I'll get you a draft for consideration at your next meeting, next month's work session.

766
01:15:00,140 --> 01:15:28,160
Okay, because we had a, we were looking at possible motion on this one today, but we're gone. No, no need for a motion. It's just given help giving me direction to bring something. Thank you. Thank you. All right. Next we'll move into the solar utility scale solar form application, because I welcome sir. How you doing today? Well, thank you Mr. Chairman and members of the board.

767
01:15:29,920 --> 01:15:37,380
At the September 12, 2023 Board of Supervisors meeting, the Berkeley Group presented to the Board of Supervisors,

768
01:15:38,160 --> 01:15:47,500
the draft solar policy language for large-scale solar facilities and a draft ordinance template that addresses various scales of solar facilities.

769
01:15:48,280 --> 01:15:55,980
Since then, staff has prepared the executive summaries of the draft policy and ordinance

770
01:15:55,980 --> 01:16:01,380
template to aid the board's review and those are attachments number four and number five

771
01:16:01,380 --> 01:16:02,280
to your board package.

772
01:16:04,240 --> 01:16:08,560
Percuss the purpose of today's meeting is to present to the board of supervisors the revised

773
01:16:08,560 --> 01:16:15,300
language of the drafts authority policy and ordinance template based on feedback from members

774
01:16:15,300 --> 01:16:17,080
of the Board of Supervisors.

775
01:16:18,100 --> 01:16:21,200
Staff looks forward to the Board's feedback.

776
01:16:21,960 --> 01:16:24,800
Based upon these materials and further direction

777
01:16:24,800 --> 01:16:28,400
at the meeting, staff will prepare the policy

778
01:16:28,400 --> 01:16:32,060
and ordinance for the planning commission's direct review

779
01:16:32,420 --> 01:16:35,280
at a public hearing in early 2024.

780
01:16:37,060 --> 01:16:38,940
But to some, I would be happy to answer any questions

781
01:16:38,940 --> 01:16:39,680
the Board may have.

782
01:16:41,740 --> 01:16:42,220
questions.

783
01:16:44,940 --> 01:16:51,500
No, not a question so much as a compliment. This is much more readable.

784
01:16:54,040 --> 01:16:55,380
I read

785
01:16:55,380 --> 01:17:04,180
it, I understand it. I think that that helped focus the discussion a little bit. I think

786
01:17:04,180 --> 01:17:09,880
we'll go if with the understanding this we'll go back to the planning commission of the full

787
01:17:09,880 --> 01:17:13,960
process, the public will have a chance to come and it will come back to us. So, we'll

788
01:17:13,960 --> 01:17:20,040
have plenty of opportunity to take public input and to look at any of the tweaks that

789
01:17:20,040 --> 01:17:23,360
may need to be made, but I think this is a good, good starting point.

790
01:17:24,740 --> 01:17:29,360
So, thank you for the work and look forward to working through it.

791
01:17:30,200 --> 01:17:32,580
Motion to move forward. Press on.

792
01:17:33,700 --> 01:17:34,320
So moved.

793
01:17:34,840 --> 01:17:35,480
Thank you.

794
01:17:35,600 --> 01:17:36,420
We'll call the police.

795
01:17:37,700 --> 01:17:38,420
Mr. Eisenhower.

796
01:17:38,640 --> 01:17:38,720
Aye.

797
01:17:38,920 --> 01:17:39,340
Ms. Sadler.

798
01:17:39,480 --> 01:17:39,580
Aye.

799
01:17:39,820 --> 01:17:40,160
Ms. Larson.

800
01:17:40,320 --> 01:17:40,480
Aye.

801
01:17:40,600 --> 01:17:40,980
Mr. McLean.

802
01:17:41,140 --> 01:17:41,280
Aye.

803
01:17:41,460 --> 01:17:41,860
Mr. Hibble.

804
01:17:42,120 --> 01:17:42,260
Aye.

805
01:17:42,440 --> 01:17:42,880
Motion carries.

806
01:17:44,220 --> 01:17:44,520
All right.

807
01:17:44,700 --> 01:17:50,960
Next we'll move into the designation of voting represented for the vehicle annual business meeting.

808
01:17:51,200 --> 01:17:52,460
Mr. Steven, you're up.

809
01:17:53,300 --> 01:17:54,620
Mr. Chair, I'm members of board.

810
01:17:54,700 --> 01:17:55,920
Hope it's short and sweet.

811
01:17:56,200 --> 01:17:59,460
So to say, there are four of you that are planning to attend the vehicle conference.

812
01:17:59,460 --> 01:18:09,200
We did generally send a voting delegate information for one and I don't know if you would like to volunteer someone or select someone from the four that might be an attendance that we could send that to vacant.

813
01:18:09,640 --> 01:18:17,060
Their business meeting is Tuesday. I think it's at 10 o'clock in the morning and didn't know if we might have somebody interested in that.

814
01:18:17,580 --> 01:18:20,080
I think we already have somebody who's going to be there.

815
01:18:22,040 --> 01:18:23,160
Sure, I'll do it.

816
01:18:25,020 --> 01:18:26,120
I'll do it.

817
01:18:26,700 --> 01:18:28,040
I'm moving this Larsen.

818
01:18:28,040 --> 01:18:31,780
I'm usually only one still there for the business meeting, so yes.

819
01:18:32,820 --> 01:18:35,660
All right.

820
01:18:35,840 --> 01:18:36,300
Everybody good?

821
01:18:36,420 --> 01:18:36,980
Do we need a motion?

822
01:18:37,240 --> 01:18:37,740
You have a motion.

823
01:18:37,780 --> 01:18:38,240
Just made motion.

824
01:18:38,880 --> 01:18:40,260
Oh, please.

825
01:18:40,680 --> 01:18:41,500
Ms. Sadler.

826
01:18:41,620 --> 01:18:41,680
Hi.

827
01:18:41,960 --> 01:18:42,460
Ms. Larsen.

828
01:18:42,560 --> 01:18:43,320
Mr. McLean.

829
01:18:43,440 --> 01:18:43,580
Hi.

830
01:18:43,820 --> 01:18:44,360
Mr. Eisenhower.

831
01:18:44,380 --> 01:18:44,480
Hi.

832
01:18:45,160 --> 01:18:46,960
All right.

833
01:18:47,120 --> 01:18:49,080
Next we're going to board requests and directors.

834
01:18:50,060 --> 01:18:53,100
Anyone have anything that they want to go over today?

835
01:18:53,400 --> 01:18:55,720
Or do you want to move on to County Administrator report?

836
01:18:55,720 --> 01:18:55,720
So,

837
01:18:57,890 --> 01:19:03,870
I would just mention since it's, we don't have a service 30 here that we had a service

838
01:19:03,870 --> 01:19:11,810
30 recognition and I think most of us were there at one time or another but I was very

839
01:19:11,810 --> 01:19:20,110
impressed with the turnout and the camaraderie and the sense of Emily, if you will, that

840
01:19:20,110 --> 01:19:25,110
our employees in service 30 had and I'm very impressed with that group of people.

841
01:19:25,110 --> 01:19:27,690
they do a wonderful work on behalf of our citizens.

842
01:19:29,150 --> 01:19:35,330
And I just mentioned that Mr. Hipplin, I were right before that ceremony out at Calray

843
01:19:35,330 --> 01:19:43,710
Farm to hear more about the grant that was received, they are part of to provide assistance

844
01:19:43,710 --> 01:19:49,750
to food hubs that are reaching people who have food needs and it was very interesting and

845
01:19:49,750 --> 01:19:55,490
an impressive presentation that the folks at Cal Ray put on for us.

846
01:19:56,190 --> 01:19:57,470
We've got to ride the wagon around.

847
01:19:57,490 --> 01:19:57,970
Yes, we did.

848
01:19:59,730 --> 01:20:01,810
Very, just a couple things very quickly.

849
01:20:02,330 --> 01:20:07,050
Mr. Stevens, do we have anybody like a police officer?

850
01:20:07,730 --> 01:20:13,310
I know, probably don't right now, just because of trying to get officers on the street.

851
01:20:13,310 --> 01:20:33,830
I didn't know if we had an officer that was one that had a recruitment position, just hearing about more and more departments that are doing that, that are using current police officers as sending them to different schools and that kind of thing to recruit potential officers.

852
01:20:33,830 --> 01:20:44,850
The source and I believe the short answers yes we've had an officer with that's been an assigned duty to them so that's not their primary duty but they do recruiting and then we do take officers with us to job fairs and other activities.

853
01:20:45,270 --> 01:20:56,950
We have recently put a position in to be an HR person within the department to further help with recruiting efforts and that person to sort of coordinate and ensure that officers are available to go and be at those other job fairs.

854
01:20:56,950 --> 01:21:12,750
So we have at least a hybrid of what some others are doing and we have put many of the HR type staff in a lot of our departments to focus on each department whether that's general services or fire or police to try to help in our recruitment efforts to make sure somebody that is their job to be focused upon.

855
01:21:13,050 --> 01:21:17,870
So I'll get a little better description of that for you, but the short answer is we are doing some of that.

856
01:21:17,870 --> 01:21:27,510
Okay, and then we talked about this intersection before the intersection at five in centerville,

857
01:21:28,230 --> 01:21:33,730
and there's a no-left turn, but it is constantly, you know, people are getting more and

858
01:21:33,730 --> 01:21:36,630
more comfortable because it's been a while. We don't

859
01:21:36,630 --> 01:21:40,570
have any pork chop there, doesn't sound, it sounds like I'm going to have to wrestle and it's

860
01:21:40,570 --> 01:21:44,770
sadder to see if we can, which one of us is going to get the more concrete there

861
01:21:44,770 --> 01:21:50,730
in a couple of years. I have had the question, and it's very difficult to have a police officer

862
01:21:50,730 --> 01:21:55,370
out there because there is no shoulder. They have to wait down the street somewhere

863
01:21:55,370 --> 01:22:01,930
and just close location. I have had the question asked if you can do something like a red light

864
01:22:01,930 --> 01:22:10,350
camera there where if there was a turn, so I don't know, I'm asking, so if somebody could just let me

865
01:22:10,350 --> 01:22:12,770
know at some point. That would be great.

866
01:22:14,930 --> 01:22:18,110
And just a couple of things. One, I attended

867
01:22:18,110 --> 01:22:22,450
the Lafayette High School 50th Anniversary Celebration, the planning committee. I just

868
01:22:22,450 --> 01:22:27,030
they need to be commended because they did an excellent job. They did a Thursday social.

869
01:22:28,710 --> 01:22:36,210
I should I had a Lafayette 1980 grad in my house who went kicking and screaming and I sent

870
01:22:36,210 --> 01:22:38,330
and a picture to our children of him

871
01:22:38,330 --> 01:22:40,930
and it was my, your dad having a terrible time

872
01:22:40,930 --> 01:22:42,990
as he was talking to like 30 people.

873
01:22:44,010 --> 01:22:45,830
They did a social-et-prothing moon

874
01:22:45,830 --> 01:22:47,910
which was really well-attended

875
01:22:48,350 --> 01:22:51,290
then the game between tab and lofty yet.

876
01:22:51,590 --> 01:22:53,270
I imagine lofty yet, it's been a long time

877
01:22:53,270 --> 01:22:55,890
since I've gotten to go to a lofty at home football game

878
01:22:55,890 --> 01:22:59,450
but it was packed and it was just so many people

879
01:22:59,450 --> 01:23:01,330
from different classes

880
01:23:01,690 --> 01:23:04,250
and then on Saturday night they did a banquet

881
01:23:04,250 --> 01:23:09,830
and they also included their 23, excuse me, Hall of Fame,

882
01:23:10,310 --> 01:23:13,870
which was 22 people into their Hall of Fame,

883
01:23:13,870 --> 01:23:14,850
which was incredible.

884
01:23:15,630 --> 01:23:17,730
And something that I wrote on my county page

885
01:23:17,730 --> 01:23:19,950
that I just want to reiterate here as well,

886
01:23:20,310 --> 01:23:22,430
where, in all of the speeches,

887
01:23:22,770 --> 01:23:24,750
the impact of the teachers and the coaches

888
01:23:25,410 --> 01:23:28,310
that have had on these young people was just incredible.

889
01:23:28,930 --> 01:23:31,570
And as I stepped off of the school board

890
01:23:32,830 --> 01:23:39,930
eight years ago, one thing that was beginning to change were the teachers that were coaching.

891
01:23:40,710 --> 01:23:47,530
And part of that was the, probably a lot of it, was the increased testing and benchmarking

892
01:23:47,530 --> 01:23:49,350
and everything that they had to take on.

893
01:23:49,790 --> 01:23:56,810
So they just were not able to do the increased coaching time and we're losing out by doing

894
01:23:56,810 --> 01:23:57,130
that.

895
01:23:57,130 --> 01:24:27,110
We really are because the impact on the human beings that these 22 people had turned into was tremendous, and I'm sure that was parents and co-workers and all kinds of people, but what was continuously mentioned throughout their speeches were the impact that those coaches and teachers had had on them, and we just need to be really cognizant of that as we move forward, and I hope the state will look at that that there is so much more to some student than a test score, and I hope we can get back to the

896
01:24:27,110 --> 01:24:29,730
impact that we've seen there at some point.

897
01:24:30,590 --> 01:24:35,950
And then just on a personal note, I just want to end and send my sympathies to my aunt,

898
01:24:36,390 --> 01:24:43,010
Diane Thompson, my uncle John passed away last week as funeral was yesterday, and there's

899
01:24:43,010 --> 01:24:49,870
not many people in James City County that can say that they passed away within an eighth

900
01:24:49,870 --> 01:24:53,030
of a mile or in their backyard of where they were born.

901
01:24:53,610 --> 01:24:59,810
He was born on Central Road at his parents' home and he died at the home that he and my

902
01:24:59,810 --> 01:25:06,810
aunt built on Central Road and he was a lifelong James City County resident except for a small

903
01:25:06,810 --> 01:25:11,110
amount of time that they lived in an apartment in my grandparents' basement when they were

904
01:25:11,110 --> 01:25:15,950
first married and they've raised all three of their sons here and their sons are all

905
01:25:15,950 --> 01:25:20,970
James City County residents too and there's not a lot of people that you can say that about.

906
01:25:20,970 --> 01:25:31,530
So I'll miss my uncle and I appreciate you watched our I watched our meetings and was never shy about what his opinion was about things that we're going on and Mr.

907
01:25:31,730 --> 01:25:33,590
Huffle can verify that 100 percent.

908
01:25:33,830 --> 01:25:35,410
Thank you.

909
01:25:35,410 --> 01:25:36,030
That's true.

910
01:25:36,130 --> 01:25:39,130
Mr. Huffle if I could just jump in I was looking for my piece of paper.

911
01:25:39,150 --> 01:25:39,750
Oh, I'm sorry.

912
01:25:39,910 --> 01:25:44,330
No, no, no, you get well, first of all my sympathies to you and your family and your loss.

913
01:25:44,830 --> 01:25:50,230
I know that was that was very difficult for your aunt and we often think about you.

914
01:25:50,230 --> 01:25:52,490
and I'm happy to lead it for Theta Ms. Larsen.

915
01:25:52,750 --> 01:25:52,910
Thank you.

916
01:25:53,610 --> 01:25:55,470
We keep track of those we do.

917
01:25:56,150 --> 01:25:57,810
I just want to let you know that I did participate

918
01:25:57,810 --> 01:25:59,330
in the most recent EDA meeting.

919
01:25:59,610 --> 01:26:03,230
And also the AFD committee participated

920
01:26:03,230 --> 01:26:05,870
in that there will be a new application coming forward

921
01:26:06,310 --> 01:26:08,150
for consideration in the near future.

922
01:26:08,390 --> 01:26:11,570
So glad to see those to continue into county

923
01:26:11,570 --> 01:26:13,590
because I think it's a worthwhile project

924
01:26:13,590 --> 01:26:18,750
and glad that we're able to utilize those efforts

925
01:26:18,750 --> 01:26:24,170
for helping out those landowners that have those large parcels, especially up our way.

926
01:26:24,970 --> 01:26:26,030
So, thank you.

927
01:26:27,450 --> 01:26:32,310
All right, kind of administrator, and I went to mayors and chairs yesterday.

928
01:26:32,810 --> 01:26:33,310
What is that?

929
01:26:33,590 --> 01:26:34,230
That was quick.

930
01:26:34,930 --> 01:26:36,450
And our next one got a lot.

931
01:26:36,610 --> 01:26:42,410
I got a lot of compost that was in Yorktown and very well attended, and our next one will

932
01:26:42,410 --> 01:26:47,850
be here in James City County on January, I think, 29th or so, somewhere around there.

933
01:26:47,850 --> 01:26:53,490
So whoever's chair next year, I already told them that we're going to have a coming event.

934
01:26:54,610 --> 01:26:55,890
Just be ready, chair.

935
01:26:58,590 --> 01:27:03,570
John and I, we had a good time in Cal Ray, what a great family they are up there and all

936
01:27:03,570 --> 01:27:09,830
the work they do in support of the county and it's another one of those things as gyms

937
01:27:09,830 --> 01:27:15,070
that we have in the community that do their job, do what they need to do and enjoy what

938
01:27:15,070 --> 01:27:19,990
they're doing, promote the county, promote good living and all that and work

939
01:27:19,990 --> 01:27:23,850
themselves to the bone. I mean they work out there at that farm. If you ever get a

940
01:27:23,850 --> 01:27:26,970
chance to go out there and maybe they would love to have any volunteer work for

941
01:27:26,970 --> 01:27:33,930
them so get a chance and be a great place to go and and a wonderful group. So next I'll

942
01:27:33,930 --> 01:27:37,810
turn over to county administrator and look to you for him. Mr. Chair, members of board

943
01:27:37,810 --> 01:27:41,210
two quick items. One I've mentioned before our Halloween with heroes is Wednesday

944
01:27:41,210 --> 01:27:46,790
This is day, October 25th, so tomorrow, from 6.8 p.m. at the LEC, children and adults alike

945
01:27:46,790 --> 01:27:50,650
are encouraged to attend, but it's a fun, safe, trick-or-treating event and get to meet

946
01:27:50,650 --> 01:27:53,070
a lot of our first responders and see a lot of our equipment and tools.

947
01:27:53,290 --> 01:27:56,630
So really, that's been very popular, it's 4,600 opportunity way.

948
01:27:56,930 --> 01:27:59,630
Again, October 25th, 6.8 p.m.

949
01:28:00,210 --> 01:28:04,810
And then we are hosting another, our Clean County Commission is hosting another repair fair

950
01:28:04,810 --> 01:28:09,570
and recycling expo, it's November 18th, which is a Saturday, from 90 m to 1 p.m. at War

951
01:28:09,570 --> 01:28:14,150
or how high school you can bring things to drop off for recycling, you can bring register

952
01:28:14,150 --> 01:28:18,410
and have items fixed, and if you want something registered to be fixed, you do that on our

953
01:28:18,410 --> 01:28:22,570
website at jamescitycountyva.gov, so we'll talk more about that in the coming meetings,

954
01:28:22,770 --> 01:28:24,570
but that's coming in November as well.

955
01:28:26,510 --> 01:28:32,310
All right, next we'll move into a need of motion when we move into a closed session, insulting

956
01:28:32,310 --> 01:28:37,850
with legal counsel in Florida retained by a public body regarding specified legal matters

957
01:28:37,850 --> 01:28:45,510
required for the provision of legal advice by such council specified in regarding a proposed under the Virginia Public

958
01:28:45,510 --> 01:28:54,150
Procurement Act and pursuant of Section 2.2-3711-88 of the Code of Virginia and

959
01:28:54,150 --> 01:29:00,750
discussion or consideration of acquisition of real estate property for the public purpose or of the

960
01:29:00,750 --> 01:29:05,930
disposed of public held real estate property where discussion of the meeting would adversely affect

961
01:29:05,930 --> 01:29:23,090
the bargaining positions of a negotiating strategy of a public body in pursuit of Section 2.2-3711A3, the Code of Virginia, and regarding 111 Grove Heights Avenue and 109 Grove Heights Avenue.

962
01:29:23,090 --> 01:29:35,250
In consideration, a personnel matter, the appointment of individuals to county boards and or commission is pursuing a section 2.2-3711A1 of the Code of Virginia.

963
01:29:36,130 --> 01:29:47,810
Appointments to the Board of Zoning Appeal, appointments to the Colonial Jewel and Civil Service, commission appointments to the Social Service Advisory Board, and appointments to the Colonial Community Criminal Justice Board.

964
01:29:47,810 --> 01:29:48,950
I have a motion.

965
01:29:49,130 --> 01:29:49,870
So moved.

966
01:29:50,130 --> 01:29:50,550
So moved.

967
01:29:51,210 --> 01:29:52,250
Oh, please, sir.

968
01:29:52,650 --> 01:29:53,090
Ms. Sadler.

969
01:29:53,330 --> 01:29:53,430
Hi.

970
01:29:53,650 --> 01:29:54,110
Besides, Trown.

971
01:29:54,690 --> 01:29:55,550
Mr. Eisenhower.

972
01:29:56,650 --> 01:29:57,690
I'm sorry about that.

973
01:29:57,790 --> 01:29:58,430
Mr. McLennan.

974
01:29:58,690 --> 01:29:58,810
Hi.

975
01:29:59,230 --> 01:29:59,770
Ms. Larson.

976
01:30:00,000 --> 01:30:04,500
Aye. Aye. Aye. We're in close session.

977
03:06:08,910 --> 03:06:38,090
Aye, closed session and needed certification. Mr. Chairman, I move to certify that we only spoke about those items we indicated that we would speak about in going into closed session. Thanks, sir. Roll call, please. Ms. Adler. Hi, Mr. Eisenhower. Mr. Muglenin. Hi, Ms. Larson. Hi, Mr. Rippel. Hi, motion, care. Action is taken. Okay. I have the motions for appointments. The first is to appoint Andrew Frank to the James City County Board of Zoning Appeals for the balance of a five-year term that ends on March 31, 2024.

978
03:06:40,410 --> 03:06:49,710
So for the Colonial Juvenile Services Commission Appointments, Ms. Melinda Marriott and Ms. Denise Kirschbaum for

979
03:06:49,710 --> 03:06:59,930
length of term that through June 30th, 2027, for the Social Services Advisory Board, we would be appointing Mr.

980
03:07:00,090 --> 03:07:06,650
Frank Ferguson to assume the unexpired term of Mr. Wells that expires on November 30th, 2025.

981
03:07:06,650 --> 03:07:14,730
and we would be appointing Ms. Kenya Williams and Ms. Sharvala West for terms that expire on October 24th, 2027.

982
03:07:17,780 --> 03:07:23,380
And we would be, I think this is one where we make a recommendation.

983
03:07:24,120 --> 03:07:25,220
Yes, okay.

984
03:07:25,220 --> 03:07:33,120
Okay, a recommendation to the point, the honorable judge, Josh DeFord, and Mr.

985
03:07:33,280 --> 03:07:37,340
Brad Ryan-Hammer, to three-year terms, expiring to October 24th, 2026.

986
03:07:39,100 --> 03:07:46,300
Right, a motion on the floor for the four-point or four boards appointments for multiple people.

987
03:07:46,640 --> 03:07:47,320
Roll call please.

988
03:07:47,760 --> 03:07:48,340
Ms. Sadler?

989
03:07:48,640 --> 03:07:48,740
Aye.

990
03:07:48,980 --> 03:07:49,520
Mr. Isaugher?

991
03:07:49,600 --> 03:07:49,740
Aye.

992
03:07:50,960 --> 03:07:51,340
Ms. Larson?

993
03:07:51,640 --> 03:07:51,800
Aye.

994
03:07:51,960 --> 03:07:52,400
Mr. Hempel?

995
03:07:56,000 --> 03:08:16,940
We're going to keep the boards for the next regular meeting will be November 14th at 5 p.m. here in the boardroom, but we're going to attend you this meeting until 9 a.m. on November 12th, where four board members will be attending the Vaco Annual Conference at the Homestead Resort in Hot Springs, Virginia.

996
03:08:17,480 --> 03:08:19,200
So I do have a motion to keep that open.

997
03:08:19,200 --> 03:08:21,220
and this meeting open for that.

998
03:08:21,440 --> 03:08:21,740
Motion.

999
03:08:22,080 --> 03:08:23,480
Motion, roll call, please, sir.

1000
03:08:23,880 --> 03:08:24,280
Mr. Sadler?

1001
03:08:24,420 --> 03:08:24,540
Aye.

1002
03:08:24,800 --> 03:08:25,400
Mr. Eisenhower?

1003
03:08:25,540 --> 03:08:26,260
Aye. Mr. McLean?

1004
03:08:26,400 --> 03:08:27,180
Aye. Mr. Larissa?

1005
03:08:27,260 --> 03:08:27,400
Aye.

1006
03:08:28,760 --> 03:08:29,140
Motion carries.

1007
03:08:29,540 --> 03:08:30,140
Meeting stays on.

1008
03:08:31,040 --> 03:08:31,580
Thank you.