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I would like to call to order the board of education, the pelham board of education
Meeting for january 8th.

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let's rise for the pledge of allegiance.

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I would also like, before we start to call for a moment of silence on today, day of
Mourning.

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okay, so

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anne-marie, would you like to give us a [inaudible] god, I can't speak today of our
Executive

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meeting. Yes, sure. We met in executive session to discuss the record of a particular student and also
Discuss collective bargaining

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agreements. All right so now let's move to

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oh, sure. Let me just. Okay. Just readjust.

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all right. 2.4. Yeah.

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so now I'm going to have some opening remarks if you notice jackie deangelis, our
President cannot be with us today, but she did send us some great notes for us to

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read. Before I do read that, I would like to just thank everybody for coming back.

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it was a great holiday break. I think we all needed it. It was well received by the kids, by the parents, and I'm sure by the teachers and
Administrators.

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so it was a great two weeks off and now we're back in 2025. We have a lot of work to do.

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so thank you everyone and happy new year and welcome back.

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so from jackie she wanted to say a couple of words. Unfortunately she couldn't be here due to some work commitments.

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but I'm going to read them for her. So welcome back from the holiday.

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I hope you had a wonderful time with family and friends. She's, you know, her apologies for missing this meeting due to her work commitments.

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we are in a critical period now as a board is budget season.

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and this also is the time where we where we prioritize our facility needs and develop a
New bond proposal to present to the community for alignment and support before the break.

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we spent time as a board learning how to evaluate the needs brought forward by the
Demographic and facilities studies that we had undertaken last year, as well as

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conceptual plans that we put that were put together by our architects who have come
Tonight as well to discuss with us tonight.

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we will also align on the evaluation method and move forward, hopefully as a board.

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from these studies, we've identified several key areas requiring attention, such as ada
Compliance and particularly one of our schools.

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capacity, aging infrastructure, and right sizing spaces to optimize the learning
Environment.

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we have been discussing those needs in committee meetings and board meetings throughout
The fall.

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there also have been facility committee meetings last year to discuss some of our needs
In the coming weeks, we'll begin community engagement efforts to gather

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feedback and ensure our plans reflect the needs and priorities of the community.

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we are excited about this opportunity to engage our community to ensure our students have
The facilities they need to succeed in the long term.

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so that was from jackie. Okay, let me go to 3.1.

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so now we're going to move on. Motion to approve the minutes of the wednesday, december 4th business meeting.

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so moved. Second.

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all in favor? Aye. Okay. Any abstentions?

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any opposed? No. Okay, so now moving on to administrative and committee reports.

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so I think that starts with me. And tonight as I know the board is aware but just for the for the public, given the
Substantive conversation that we're expecting to have tonight around facilities, we have

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given the cabinet the night off on reports. But certainly if the board members have any questions for them about any, any agenda
Items or anything else, you're more than welcome always to ask those.

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so I again, I would just say happy new year. I as well enjoyed the two weeks off.

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it's rare that we get that kind of a break, and it really is restorative and refreshing
To have the time to relax, to be with friends and family, and to take a deep breath and be

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ready for the next phase of the school year. So excited to be back. We already are starting are already starting to think about calendar for next year
Internally.

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so you can expect that to be coming forward to you within the next months time.

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so we go through a lot of process internally, certainly drafting calendars, using the
Regulations and trying to match up with other

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entities in the, in the region like boces. Since we have students who take classes at our boces, we like to try to align as much as
Possible.

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and then we also have to work with our collective bargaining units on some agreement
Around different pieces of that.

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so just know that that is in process and is coming.

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and one note that went out to our families and our school community when school started
Was a new adventure that we're trying in the personnel world.

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as the board is aware, we've been and I think community is aware we've been looking for
Monitors for many positions, be it special education monitors and security monitors for

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just kind of on an ongoing basis. We've had several openings in that area, and we just have had a real shortage in supply
Of interested candidates.

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so the board knows this back a few couple months ago now, I think we approved a contract
With a vendor for a private security firm.

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and we actually this just this week started activating that and bringing in some staff
Through security.

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they are uniformed officers, I will say clearly, because I guess I didn't think to even
Think about it in my email.

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they are unarmed security officers. I think it's a really important detail for people to know.

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I know there's concerns around that. Absolutely. They are unarmed. They are just uniformed.

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so I wanted to make that really clear. And we'll be sending out follow up communications about that.

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it really gives us an opportunity. Well, we always would prefer to have our own staff in these roles.

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that has always been our stance continues to be our stance. We're going to continue to recruit and solicit for folks that want to fill those
Positions directly with us.

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but until such time, we want to make sure that we also are adequately staffed. So we did have three gentlemen join the the district this week.

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in those roles, they were greeted by tom drake, our consultant who then oriented them to
The school administrators, the school security staff

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the school expectations, our safety plans and just general approach on how to work with
Students.

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they at this point we have one is assigned to the franklin place entrance as the main
Duty post, and the other two will be floating one in the middle school, one in the high

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school. And their job, as tom put it to me this morning, I thought it was well said, is
To be the eyes and ears to be around to, to, you know, provide, you

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know, visibility and provide supervision. But if there are any issues, the first move is to call our school staff, call our
Security staff, call our administrators, because these are the folks that know our kids

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the best. They know our expectations. They know they know a lot about our students that outside security staff may not be privy
To.

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so it's important to call on those resources who do know our students best. So that's the direction that they've been given.

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and so far we it's been met very positively from the school staff.

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the nice thing about working with an outside consultant firm is if, say, one of these
Guards happened to be out sick, couldn't be here one day.

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they provide substitutes. That's the commitment is they're providing us security every day.

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so it gives us a tool to provide some consistency to make sure we're fully staffed. So I'm sure jim will add anything to that if need be if I missed anything.

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but I'm just really happy to have to be at a fully staffed capacity and are hoping to see
A successful model there.

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speaking of success, and I know I get spoiled because this has happened every year that
I've been in pelham, but do not let that be a

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diminished the this achievement we just found out this afternoon.

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the many of you may be familiar with the regeneron science talent search competition.

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it is one of the highest in the nation student science competitions.

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every year that I've been in here now, including this year. We just found out today, pelham has two students who were selected in the sts
Competition.

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that's two of the top 300 students in the country.

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let that sink in for a minute. In the country.

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so that is something just for all of us to be proud of.

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doctor callahan, the teachers have done just a tremendous amount of work, and I know that
That work starts early on.

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I see doctor fitzgerald smiling over there, because I know that there's power in the work
That our high school students do with our elementary students.

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that then gets translated up to middle school or mrs. Buckley scott, our middle school science research program club, started.

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you know, all those seeds are planted along the way that culminate in a tremendous,
Tremendous program at the high school that continues to be awarded not just at the local

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or just the state level, but now at the national level. So congratulations to those two students in case you know, you may know them.

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madeline pechella and axel robinson. So congratulations to them, their families, their teachers and all that has gone into
That incredible accomplishment.

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I'm sure we'll be publishing that in other via other venues as well, and look forward to
Celebrating them at another board meeting.

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I just want you to know that hot off the presses news. So one more thing.

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and natalie, really, via jackie already mentioned it, but just excited tonight to start
Really the next phase of our facilities conversations.

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we have been having these conversations for well over a year, but tonight we're here.

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as a follow up to our september 18th meeting, folks may remember we had representatives
Russ davidson, walter hauser came then to give us the overview of our

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building conditions survey. The board has been digesting that and working with committees to then take that and
Combine with the demographic studies and the room utilization report to put together some

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potential projects for us to be examining. So tonight they're here with the further development of that work to present that to us.

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the board knows this. At our last meeting, we spent time together as a board learning
Some strategies for collaborative decision making and training on the decision analysis

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process. And starting to figure out how to how to use that to begin to make decisions
About this major project that's in front of us.

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so tonight, what we hope to do is hear from russ and walter some updated presentations to
Have some discussion, question and answer to go through that decision analysis

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criteria and try to really refine that and agree on what we want to be looking for there.

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and then depending on how time goes, we may want to start to look at are there are there
Are options that we want to keep on the table or there are options that seem kind of

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outside of what really makes sense for, you know, what we value as we go forward with
This discussion.

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this is really the start of discussion. We're not going to get to final decision points tonight necessarily.

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but, look forward to this being the start of a lot of engagement with the board.

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and as was already said, we're going to be laying out an engagement plan for the
Community so folks will know how and when they'll have the opportunity to come and be

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engaged. So I know one of the things we talked about in our engagement committee, and
I'll say it out loud and we'll maybe say it again tonight.

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we really encourage the community to pay attention through these next couple of months.

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we really want folks to get engaged. Stay tuned, because there really are some important, big, exciting, significant decisions
That the district is going to the board is going to be making on behalf of the district

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regarding facilities that will have long term implications for our students and our
Taxpayers. So we really invite folks to tune in and stay engaged as much as possible.

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with that, I'm done with my report and I think we can proceed.

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proceed and turn this over to our guest tonight, russ davidson. Walter hauser from kgd architects.

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and I just continue to appreciate our appreciate our work together. So far 20 1718 bond was successful and here we are again and have already appreciated
Really many great brainstorming sessions with them.

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jim and I and john condon, who's here tonight with us as well, have had many meetings and
Follow up conversations to really try to move this work forward and to provide the

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information that the board is looking for tonight to help us move, helping us move
Towards decisions.

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take it away. Thank you. Thanks for having us tonight. You know, one thing I'll add to the board?

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well, one thing I'll add for the board while they're while they're setting up.

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just one more thing to plant a seed in the board's mind as we go through the presentation
Tonight, since we will be laying out an engagement plan for the community.

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part of that will involve surveying and probably some world cafes, town halls, etc.

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so please be thinking about what kind of feedback is going to be valuable to you as a
Board that you would like us to gather through the surveys in particular, and maybe the

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world cafes. Once we get through this towards the on the other end of the evening, we may
Come back around to that question.

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thank you. All right. That was a wonderful introduction. Thank you so much. So we're happy to be here tonight to talk a little bit more about the
Capital planning process.

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you may remember, this is really an outflow from the building conditions survey and five
Year capital plan undertaking, which is stipulated by the state, but also the pelham

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hasn't done one since 2015. So it's been a long time coming for that undertaking.

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and there's a lot of good work that's happened as part of that process and then built on
With the facilities committee.

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so this is just a gentle reminder of our mission of why we're doing this.

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so, of course, the primary goal is to keep all of the buildings in good working order.

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they are in good working order, but it does require an investment over time. So we have components that are aging out and are ready for replacement.

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we'll talk a little bit about that in a minute. But we also want to make sure the buildings are sized to handle.

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the district's enrollment and capacity is a nuanced issue, and it's paired with
Supporting instructional programs as well.

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so when we talk about building capacity, that's really a blend of space and program
Usage.

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and then as we are considering capital improvements, we are also always thinking about
Ways to be more sustainable and make improvements in a resilient, energy focused

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way. So you'll see those underlying all of the things that we're talking about this
Evening with a little summary of the september meeting.

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yeah. So we talked about enrollments and capacity issues.

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you know, there that was a whole separate study.

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but I guess the bottom line is that you really do have some capacity issues at colonial
And siwanoy, but it's focused more on

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support space and common areas. You also have a lot of undersized classrooms at both colonial and siwanoy.

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the biggest capacity issue long term is right here at the middle school, high school
Campus.

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and I think that you've got some time to address that one. But it's real.

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and you're going to be facing a space squeeze in the combined middle high school building
Condition survey, as walt mentioned, identified

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$95.9 million worth of work.

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and again, that's what it would take to bring everything up into, like, new condition.

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so you don't really have to do $94.9 million of work all at once.

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but one of one of the sort of glaring code compliance issue is accessible entrances and
An interior accessible route

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at the siwanoy school. So, again, the americans with disabilities act was civil rights legislation passed in
1990 that has made its way into building code shortly

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thereafter. So all grace periods for compliance are long past.

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so since our september discussion with the board, we've been hard at work with the
Facilities committee, and a lot has happened in the progression of the capital project

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development. First there was prioritization effort with the infrastructure work, as russ
Mentioned.

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we've identified about 96 million. We've whittled that down to the things that are really appropriate to do at this time,
And meaningful to keep your buildings in good working order.

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we've also looked at some other options related to infrastructure, specifically air
Conditioning and the possibility of adding ground source heat

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pumps. We'll talk about that in a little bit later on, but those two are linked to a
Degree.

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and then we've evaluated some options for additions and alterations, really at all the
Buildings or most of the buildings to include

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a heavy focus on siwanoy and the high school, middle school facilities.

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and then, of course, prepared budgets for all of those. So a lot has happened since the last time we were here, and we'll go through that.

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so I always get the really exciting task of talking about the infrastructure.

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and I'm just going to highlight a few elements. So we really focused on high priority work related to maintaining your building envelope.

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so envelope is your roofs walls, windows. And there's a focus there on keeping the water out.

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and then the other primary element is heating plant replacements and upgrades.

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upgrade, so just have a few sample pictures to share. This is the slate roof at prospect hill.

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that roof is, I believe, about 100 years old and it's ready to be replaced.

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it's that simple. And there are also some areas of low slope or membrane roofing that are
Reaching the end of their expected useful life as well.

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and this is at siwanoy as well. It is a picture from inside a classroom.

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the windows appear foggy because there's condensation within the insulated glazing unit.

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so it's. Oh, I'm sorry prospect. Sorry.

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and the seals on the insulated glazing units have failed.

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the windows also are in need of significant work to maintain their operation.

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they're single hung windows. And the mechanisms that help the windows move up and down and counterbalance them are
Failing.

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so they're very difficult to difficult to operate at this point.

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this is the high school and we've, over the course of years, done a lot of masonry work.

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but when you own a masonry building, that's kind of a lifetime commitment and there is
Ongoing need to continue to maintain the masonry and building the picture on the upper

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right, you can see some water infiltration coming off the top coping. And those are issues that just continually need to be addressed.

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so that's included in the prioritized building condition survey work.

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and then finally heating plants. This is a rather dramatic picture. This is probably the worst boiler in the district.

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this is at the high school. It's currently out of service. There are two other boilers at the building, but a number of the heating plants at your
Buildings are at the end of their expected useful life.

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and there are also many of them are steam. And this is a time to consider upgrading the boilers from steam to hydronics.

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so from steam to hot water and there's an involved process in doing that.

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all of the piping needs to be replaced when we do it. So it's a little bit of a, you know, it's a pretty significant undertaking, but.

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so we're going to share some numbers with you in a second. But I want to talk first about what are in the numbers.

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the numbers are all in. So they include direct construction costs design contingency of 10%.

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we're at a very early phase of developing budgets. That's for all the things that we know we'll have to do, but we haven't thought of just
Yet.

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a 10% construction contingency and an escalation factor.

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so escalation is really just the inflationary pressure on costs over time.

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and historically, that's a 4 to 6% per year. And some of the components we're talking about here are projected out five years.

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so we're talking about 20% escalation between today and when this work is actually bid
And installed.

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and then project costs. So project costs are all the expenses that are non brick and mortar.

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so architects, construction managers attorneys insurance etc..

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so when we present a number to you this is a fully baked number with direct costs
Contingencies and then all the soft costs to make it happen.

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and walter those are pretty much kind of standard. Yeah. Ballpark. Absolutely.

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these are these are standard percentages. The escalation is built on a turner construction cost index.

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they publish a quarterly report tracking inflation of construction materials, costs and
Labor.

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and historically, over a ten year window, it's almost always averaged 4% for the past 25
Years.

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so that's how we base it. Escalation. Yeah. And escalation is a lot different than the consumer price index, which a lot of people
See every day.

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construction escalation is a whole different thing. And having just looked today for another project between 2018 and 2024.

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that added up to 28% additional cost.

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and then you're going to talk about another 20%. So if you're comparing it to your last bond, it's about one and a half times more.

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50% more to build now.

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any questions on that? Make sense? Great. So the prioritization process for the work coming out of the building condition survey,
As I mentioned, is really whittled down to roofing windows, masonry.

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so that's really the building envelope components and then heating plant replacements.

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so you'll notice there are two categories related to heating plants. One is the straight replacement option to replace steam with steam.

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and the second one is to upgrade to hydronic heat. So that's a water based system where we're pumping hot water through the building instead
Of steam.

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there are a couple of considerations to make there. We could talk about it in depth if you like, but steam plants.

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steam heat is really an antiquated system. It was installed many, many years ago.

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parts are increasingly difficult to find. Components that interface with steam are increasingly difficult to find and replace, and
It's very difficult to control and less energy efficient than

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hydronic heat. So as there are some options we're gonna talk about related to geothermal
And air conditioning as we consider making buildings more sophisticated, easier to operate

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and higher performing. We really want to think about upgrading to hydronic heat.

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the other component is absent a pipe replacement project.

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with the steam heat, you will continue to face periodic replacement of aging pipes.

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the option to upgrade to hydronic heat will replace all of the old piping, provide new
Piping throughout the buildings that are applicable.

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so that is really a thorough upgrade of your heating plant to modern systems, with
Capability to expand or add

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options for more sustainable approaches. So yes, just to confirm, that number is in addition.

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right. So it's the heating plant replacement number plus. Yes. Those are those are additive costs and all in those numbers at the bottom for
Roofing windows masonry and all of the recommended heating plant work

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is $54 million. And that is taken down from the $96 million that was originally identified in the
Comprehensive building conditions survey.

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this is the recommendation for the prioritized work. All right walter, is there any possible efficiencies or savings?

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if I know we've kind of asked you to look at things in buckets, which is maybe not the
Most efficient, cost efficient way to do it.

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if the board were to add on the upgraded hydraulic, for example.

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would there be any potential savings in there or has it already been accounted for here? But maybe when we look at geothermal later, it's a good question.

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so there are a lot of considerations for capital projects and ideas throughout the
District and recommendations.

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it's very difficult to pin down right now the overlap of the potential estimates.

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for instance, when we're talking about upgrading to hydronic heat in siwanoy, that's
Going to include some general construction renovations.

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so need to pull apart walls, take ceilings down to replace the piping.

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if there's a separate or different renovation project that we're talking about that may
Happen there.

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there's potential overlap and efficiency that could be reclaimed once the project is
Defined.

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yeah, I would say once a project is defined, we're going to take another look to see what
Those numbers would be.

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but it's appropriate to be conservative at this phase because generally in the private
Sector world, you wouldn't fix a budget

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until you're 60 to 70% done with design in the public sector world, where you can't
Authorize full design until you have funding to build it.

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we have to project costs at about 2% design.

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so we want to be conservative so you can achieve what you can get done.

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and that worked really well in the 2017 bond. And that authorization authorization you're speaking of is a public vote is a public vote
Right.

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so we can't move to that level of detail until the education department will not support
You doing complete design until you have voter authorization to

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build the project. You could do a two step authorization, but that's almost never done in new york state.

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yeah. And I just remember that was a large source of frustration for a lot of the
Community, because they're used to the more public approach and a lot of, excuse me, a

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private approach. And what we deal with is more conceptual throughout this process, and
It's the nature of the public bonding process.

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and not to dive too deep into the estimating process, but we do have a database of work
That we've completed.

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so we feel very confident in the numbers in that they are achievable and workable to get
A product that we're talking about generally.

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I think the confusion sometimes lies in the specificity, right. So there are lots of options of how things could unfold between now and when it's built.

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and we need to think about a band of influence at this point, with a number of decisions
Yet to be made in the future that could influence our budget or

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our costs. But we have all the tools and mechanisms in place, and we feel very confident in our
Estimating process.

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I want to talk about capacity and program. Yeah. So additional full size classrooms and a dedicated cafeteria are the biggest issues
At colonial.

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siwanoy is also the same thing. Dedicated cafeteria and undersized.

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need additional full size classrooms. Prospect hill did get some.

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added capacity in the last bond and it has larger classrooms than others.

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there are some inappropriate classrooms in the basement that have. Moisture problems in the middle.

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high school again. Additional classroom space to accommodate projected increase and then some additional
Student commons or cafeteria space.

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I would also say there's some issues with renovation related to pretty outdated science
Labs, which apparently is not affecting your performance

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because of your amazing students, but they really are outdated science classrooms and
Labs.

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and then there's always been an issue with the district office as long as we've been
Involved with pelham.

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and so it might be worth looking at options to solve that problem and get you out of
Rental space in conjunction with

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some of this other work. The items on the slide.

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just to be clear, they're not in any sort of ranked or prioritized order. This is just this is just everything that ideally we would do if we were able to.

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not prioritized. So we looked at colonial.

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so the heavy dark line is the property line that includes the pelhamdale property.

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and I think it's kind of interesting if this never works on the screen.

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but if you see this line here, that red dashed line is the outline of the hutch school.

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just to get a perspective. The outline of the red outline is the outline of the hutch school.

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so it shows you that colonial is really the site is challenged and the building is
Challenged.

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the blue area could be a two and a half story addition with six classrooms, but you would
Only net four because you're going to

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take two away where you cut through. And we could put a cafeteria at the lowest level in that courtyard, and it would be
Wonderful and solve a lot of problems.

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you'd be able to expand the play area to the 314 pelhamdale property, but then you would
Have to move out of that property and find a place for those

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district office employees. And it's not an inexpensive proposal.

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when you talk about the problems that would be solved with the dedicated cafeteria, those
Are sort of quality of life problems or what kind of problems are we talking about.

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so each ideally an elementary school has three common areas an auditorium, a cafeteria,
And a gym.

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even when you built the hutch school, you said that's ideal, but expensive.

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so we'll have two. So you have a cafeteria that functions as an auditorium and you have a gymnasium.

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colonial and siwanoy only have one space that does all three of those things.

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so that's the real issue at both colonial and siwanoy. They at least need a second one, because if you go to any of those schools, you'll see
That they're serving lunch, holding gym

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and assemblies in the same room. And the custodial staff does an amazing job of moving tables quickly and hiding them in
Various corners of the building to make cafeterias into gymnasiums in

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about 15 minutes. But it's  problematic even for a small school.

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so this would solve the problem by the gym would then become just a gym and assembly
Space, and the cafeteria could be a dedicated

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cafeteria. Also, additionally, with the classroom additions like this, the corridor would
Be sort of circular, so it would alleviate

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congestion. It would make the school safer and easier to get around because you'd have
Two ways out wherever you hit the corridor.

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the only other piece I would add to that, that was all on point from what we're
Experiencing, would be small group instruction space.

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that's kind of a theme across all of our old schools. Yes, because they were designed, you know, 100 years ago and you didn't have
Interventionists and resource rooms and all this, you know, otpt, so it would

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provide some it would provide some more space there.

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the biggest difference between hutch and colonial siwanoy and siwanoy and prospect hill
Is the amount of support space, the small group space.

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we showed that in the earlier capacity study graphically, and that is a very strong need
In, I would say, contemporary public

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education, academic intervention, english as a second language, learning accommodations.

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the older school buildings have no space for this. So it happens in hallways or former closets.

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and that's why the hutch school has a full size classroom in a small room next to every
One, and they're all used.

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and it's a very common issue with buildings, the age you have, this lack of small group
Space.

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we'll see it later. But I think that after talking to the committee and the board while
This is a good approach, given the priorities of

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other locations. There was no desire to further study the concept at colonial.

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we assigned a number to it by the methods that walter described, and it's about an all
In $19 million project for new construction,

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renovation, expanding the playground, removing the. The house at 314 pelhamdale.

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could you just go back one to that previous slide? How many additional classrooms would that four.

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four classrooms. And that would allow some of the smaller, undersized classrooms to then
Become small group instruction spaces.

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you actually get six new full sized, but you only add four.

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so you could take four of the worst ones, probably in the basement out of service, which
Would be good.

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and then you'd have a number of them available for small group space.

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and that $19 million on the next slide. That does not include the structural hvac.

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any of that stuff or is that inclusive of that? Is general construction renovation only.

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but that's to cheryl's earlier question, which is excellent.

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you know, if we're renovating the existing building, is it a portion of that renovation
Credited towards putting in steam piping?

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and yes, there might be a little overlap there. I wouldn't expect it's a lot.

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but if you said we're going to do that and we're going to do hydronic heating, we would
Do a more detailed estimate before you put that number in front of voters.

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right. So, so the price tag for colonial would be the 19 for the expansion of the
Structure, plus

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the roofing windows, masonry, the seven, the 70807 minus any kind of efficient minor
Efficiency you would get in doing it.

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it's going to be less than 5%, if anything.

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I think, you know, one of the I know that the committee spent some time this at the
Committee level just and I say this really more for the board who wasn't part of the

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committee and for the public did spend quite a bit of time looking at colonial because
For all the reasons that we just talked about I think

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once we go through the rest of this, it'll be a little bit easier to see that in the
Grand scheme when one has to prioritize, given the scale and scope of what we're talking

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about. That colonial really is not as inasmuch need as some of the other buildings.

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is it tight? Yes. Are we making it work? Yes. So I think that's what the committee's recommendation coming out was based on.

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and I know a couple of you are on the facilities committee. Really? That recommendation that this really wasn't the best place for us to continue to
Spend time given the magnitude of the other the other needs also, you know.

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is it tight? Yes. Is it perfect? No. Is it also a blue ribbon school?

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yes. So, like it seems to. Is it perfect? No, but it doesn't seem to be impacting the the quality of the education
That's coming out.

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and we're also talking priorities, right. Not that this may not be a project down the road, but we can't do everything at once.

298
00:38:19,320 --> 00:38:19,320
I thank you for that. You reminded me of a key thing that I wanted to be certain to
Share.

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one of the things that you know, as we, as we thought about this exact question because
There's needs in all buildings or all the older buildings.

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so how do we really prioritize? If you look back at the history of the district, there has been a pattern of looking at
Which of the buildings need the most attention and attending to that.

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00:38:44,480 --> 00:38:44,480
so even the building we're sitting at was built 15, 20 years ago, 20, 20 years ago,
Because there was no middle school and there was a need from an enrollment and

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programmatic perspective. And then in about 2010.

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so that's why I'm checking my phone. 2010 there was a major project at colonial, right?

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00:39:03,040 --> 00:39:06,800
and then 2018, there was a major project at hutchinson. So now as we look at this, as we get further in, we're going to see now we're looking at
Siwanoy as a major project.

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00:39:12,120 --> 00:39:12,120
so there is a history of strategy and a pattern of the district taking a look and
Focusing on, you know, whatever building needs it at the time.

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and again, that just kind of speaks to colonials kind of been in the in the rotation so
Far.

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it's to your point, it's not the condition is not impacting negatively on student
Outcomes.

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so and the needs of the other schools are rising to the surface. I also think when it comes to colonial, we've strategically done a few things like buying
The house that is next door to give us the land to enable us to one day

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to put a project plan with more details together for colonial.

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I just think right now, given the fact that one of our schools is not even ada compliant,
Really will take precedent over doing something

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for colonial. Now, that doesn't mean that they don't they shouldn't get all the, you
Know, all the infrastructure needs taken care of because we do need to do those.

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but in terms of additions and other things, I think we may have to focus our, you know,
Our needs today in other

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schools. But I think from a strategic and long term perspective, I think colonial is set
Up very well because the board, who was here back in 2019,

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was very strategic, and buying that property right next door to allow for one day in the
Future to be used for, again, an addition or any other ways we could see

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00:40:41,130 --> 00:40:44,250
fit. And what was added on. Was it 2010? Was it a library?

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00:40:47,090 --> 00:40:48,290
yeah, the library. And that was two classrooms and an elevator and an elevator.

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00:40:52,060 --> 00:40:54,500
that build the ada work was done in that building. Prospect hill got the elevator in your last bond.

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00:40:56,900 --> 00:41:00,140
that's right. I did leave that out of the project. It was a it was a minor, major project. How's that sound?

319
00:41:01,380 --> 00:41:01,380
right. It was going to be an elevator and a security vestibule and two classrooms, a
Classroom and two sgis later.

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00:41:07,260 --> 00:41:09,500
that's right. For the same budget. It was done. Yeah. Russ learned a lot about me in that work together.

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00:41:13,860 --> 00:41:15,820
I could be a little diligent when I want something. I don't tend to give it up very easily, but just to sort of declare my own sort of
Personal affiliations as well.

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we are a colonial family. I've had two kids go through colonial. I have a third kid in second grade in the great house.

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so I'm a, you know, a member of the I'm a colonial loyalist.

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is it perfect? No. But are some of the other buildings I think we're about to see less perfect?

325
00:41:42,220 --> 00:41:42,220
yes. And this is about making tough choices so.

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so, speaking of less perfect siwanoy.

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it's a lovely building in a nice neighborhood. So we have developed four options for siwanoy a, b, c, and d, and the option a is

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how little can we do to the building to get an elevator in there and replace the
Classrooms that are displaced

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by the elevator? So siwanoy has a central rectangular building which we call the original
Building, which was built 1 or 2 years before.

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the new wings, which are on the angle, and the new wings are almost 100 years old now.

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so there's nothing been done to this building from additional space wise since the 20s.

332
00:42:40,550 --> 00:42:40,550
and may I sorry to interject and interrupt your flow, but I think I'm right in saying
Just to kind of set the scene here, that of the four elementary schools in

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the district. I believe I'm right in saying that siwanoy has the lowest instructional
Space per student and the lowest instructional support space per student of

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the four elementary. So just like quantitatively on a square footage per student basis, it's the lowest.

335
00:43:08,000 --> 00:43:11,280
that's 100% correct. Yeah. Yeah. You have classrooms. You have classrooms in siwanoy that are 680ft², where the state minimum is 900.

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00:43:19,800 --> 00:43:19,800
so we're not talking a few percentage here.

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00:43:24,120 --> 00:43:24,120
so it's but that being said, it's got some architectural presence and some historic
Value, and it really presents very well for the neighborhood.

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00:43:33,880 --> 00:43:33,880
unlike the former hutch school, which was really problematic architecturally and
Structurally in a number of ways.

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so what this does is proposes a wing at an angle on the upper right, and in between that
Wing and the main rectangle is an elevator.

340
00:43:52,360 --> 00:43:52,360
and that's the only place it can really go because you have a split level configuration.

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00:43:56,720 --> 00:43:56,720
so the elevator needs to go where the floors split.

342
00:44:01,040 --> 00:44:01,040
a second lift would be on the other side to also accommodate the angled new wings, which
Are at a split level.

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00:44:10,080 --> 00:44:10,080
they were actually added at a stair landing level to the original building, and the
Original stairs are still in there.

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00:44:19,360 --> 00:44:19,360
so what this does is replaces four classrooms that are disrupted by providing access to
The elevator and lift.

345
00:44:28,880 --> 00:44:28,880
so there's no net gain in number of instructional spaces, but a significant qualitative
Gain in that you're going to get four right sized full

346
00:44:38,440 --> 00:44:38,440
classrooms, including kindergarten rooms that are have private toilets and full 900ft²
Public toilets for which are

347
00:44:48,330 --> 00:44:50,610
also being displaced by the elevator. So you're going to get ada compliance in a number of ways.

348
00:44:54,450 --> 00:44:54,450
and this has a second story that ties in and provides two full size fifth grade rooms as
Well.

349
00:45:03,370 --> 00:45:03,370
so it allows you to sort of right size a number of classrooms, but there's no net gain in
Assignable instructional space.

350
00:45:13,770 --> 00:45:13,770
there is a net gain in small group space where the former undersized classrooms were.

351
00:45:20,770 --> 00:45:20,770
and you see that on both slides is labeled as sgi, which is really just sort of generic
For small group instruction.

352
00:45:29,810 --> 00:45:29,810
we leave it up to the building principal and the administrators to decide what they are,
Whether they're special ed resource, and, or you can actually

353
00:45:40,210 --> 00:45:42,860
use them as 811. Special ed rooms which you have a need for district wide.

354
00:45:47,660 --> 00:45:47,660
or they can be. Academic intervention, reading support or testing accommodations.

355
00:45:53,700 --> 00:45:53,700
and I'm glad you mentioned that piece because that was something I was going to raise as
Well.

356
00:45:58,540 --> 00:45:58,540
the board knows in our prior conversations, we've, like all other districts, are seeing
An increase in special education needs.

357
00:46:04,580 --> 00:46:04,580
and we already know from our cpsc, our preschool special education numbers that we're
Forecasting increased growth in our program,

358
00:46:14,580 --> 00:46:17,660
our 811 program as soon as next year. So we definitely need space for those specialized programs.

359
00:46:21,140 --> 00:46:21,140
it would be wonderful to use this opportunity to build a space for those students so that
They can be in one school, through their entire elementary years,

360
00:46:31,060 --> 00:46:31,060
in a space that's designed for their program, and has the small group instruction space
For all of the service providers, can you just.

361
00:46:38,300 --> 00:46:38,300
oh go ahead will. Would that, might that ultimately mean that the basement classrooms in
Colonial are moved to siwanoy for that instruction.

362
00:46:46,550 --> 00:46:46,550
I don't want to alert. I don't want to worry anyone, but we're having discussions about
That right now.

363
00:46:50,910 --> 00:46:53,550
we've got one part of the program in colonial. We've got the older part of the program in siwanoy.

364
00:46:57,070 --> 00:46:59,110
we're now adding a second. We'll be adding a second early program, which will likely eventually result in a second
Older program.

365
00:47:06,230 --> 00:47:06,230
so we may we could there's a lot up in the air, but the net result of some of this
Building project conversation will answer that question, because it could be that we

366
00:47:15,950 --> 00:47:15,950
build space for, I'll call it two sections or two.

367
00:47:20,710 --> 00:47:22,270
we could build for two classes here. We could build for four classes here.

368
00:47:25,710 --> 00:47:25,710
but I guess it sort of offers the possibility of, like, consolidation.

369
00:47:30,310 --> 00:47:31,870
correct. Yes. And the consolidation would actually eliminate the transition that those families now
Have to go through.

370
00:47:38,750 --> 00:47:38,750
so which I think would be a positive for kids, and they start in colonial and eventually
Have to move to siwanoy.

371
00:47:44,960 --> 00:47:47,930
exactly. Currently they spend, I'd say 3 to 4 years. Tracy would know best 3 to 4 years at colonial, and then they transition and do 3 to 4
Years at siwanoy and then they move on to middle school.

372
00:47:57,760 --> 00:47:57,760
so if we intentionally build space, we can build so that they can remain in one building
K through five.

373
00:48:03,800 --> 00:48:03,800
could you just explain for the community, for anyone who doesn't know what those
Classrooms are like, what students are served in those to my special ed colleague

374
00:48:14,600 --> 00:48:14,600
to give us, she's going to give you a much better description of what an 8181 the student
In 812 class.

375
00:48:22,480 --> 00:48:23,920
what an 812 class is. Yeah. So the ratio of the class gives you a sense of the type of support and the
Intensity of support a child may need.

376
00:48:30,840 --> 00:48:30,840
so the smaller the ratio, the more support they need based on their disabilities.

377
00:48:35,480 --> 00:48:35,480
so an 812 class a student has a higher level of need that could be students that have
Physical needs.

378
00:48:43,040 --> 00:48:46,200
that could be students that are nonverbal. Those classes has a teacher, a teaching assistant, and a monitor already baked in.

379
00:48:53,040 --> 00:48:53,040
but they also have some additional monitors for student safety.

380
00:48:57,680 --> 00:48:57,680
some of those students need support with some basic daily living skills, such as going to
The bathroom.

381
00:49:03,760 --> 00:49:03,760
right. So those are the 812 programs in our district are for our students that have the
Highest needs as far as

382
00:49:14,480 --> 00:49:14,480
academics basic daily living skills and navigating the school environment.

383
00:49:21,390 --> 00:49:23,920
got it. Okay. Thank you. Maybe since you're on the roll, could you ask maybe.

384
00:49:27,400 --> 00:49:29,800
why? Microphone. Thank you. I mean, nuts.

385
00:49:36,410 --> 00:49:36,410
maybe. Could you provide a little bit of color as to why it would be important for this
Group of students to have a consistent location

386
00:49:46,330 --> 00:49:49,690
for their lower school experience? So, you know, for these students who probably have the highest needs developmentally
Their programs are really built

387
00:49:59,690 --> 00:50:02,770
around consistency. They're built around routine.

388
00:50:05,450 --> 00:50:07,890
they're built around structure. So when they're spending let's say, you know, a period of time in one school and

389
00:50:17,610 --> 00:50:17,610
then for fourth grade, we're asking them to transition where we don't ask any of our
Other elementary students to transition.

390
00:50:26,050 --> 00:50:26,050
that's a high expectation for students who have the highest developmental needs.

391
00:50:34,020 --> 00:50:34,020
so you know, there are some pros to the change because we also want them to be learn
Flexibility and adaptability.

392
00:50:43,700 --> 00:50:43,700
but I think the benefit of having them eventually in one location to have the same
Experience that their general education counterparts

393
00:50:52,900 --> 00:50:52,900
have is a good thing for them developmentally.

394
00:50:58,420 --> 00:51:01,860
the staffing is incredible. They make it work. When the students make the transition to the school it does tend to be seamless.

395
00:51:07,700 --> 00:51:07,700
so I think the staff does a tremendous job.

396
00:51:12,020 --> 00:51:12,020
the principals do a great job making sure that, you know, they're welcome to any new
Environment.

397
00:51:19,020 --> 00:51:19,020
but I think, again, it goes back to, you know, we're asking the students with the highest
Needs to do something that we don't ask other k-5 kids to do, which

398
00:51:28,900 --> 00:51:30,340
is leave a building. Right? Kind of smack in the middle of, you know, their elementary programing.

399
00:51:35,790 --> 00:51:39,430
and I think right now, you know, we have to do that because of our facility limits. Right? We don't have we don't have a choice.

400
00:51:41,750 --> 00:51:41,750
you know and that's the I this would be the ideal is exactly what tracy's articulated.

401
00:51:46,630 --> 00:51:46,630
and I think because we have this opportunity, we have to really we have to be very
Thoughtful and see if we can give students that population of students that ideal

402
00:51:56,270 --> 00:51:58,510
experience and families. Thank you. Thank you for that. I think that was an important thing.

403
00:52:02,150 --> 00:52:04,790
explanation to be said out loud. Yes. Thank you. Thanks.

404
00:52:07,550 --> 00:52:07,550
so option b, we looked at additional classroom space and an additional common area so
Similar to the issue at colonial.

405
00:52:17,430 --> 00:52:17,430
and what you may not have seen before is we put this on a site plan so you can see that
This angled wing with the additional classroom space and the

406
00:52:26,990 --> 00:52:26,990
cafeteria, which is that rounded section, would face the playground.

407
00:52:32,760 --> 00:52:32,760
he would get an accessible entrance off manor lane with some off street handicapped
Parking, which you don't have, and there would be a secure security

408
00:52:42,640 --> 00:52:42,640
vestibule there, so you would be able to do a better job with security, handicapped
Parking and a handful of visitor spaces, and that the addition is really

409
00:52:52,520 --> 00:52:52,520
about the same distance from the property line as your existing building.

410
00:52:57,040 --> 00:53:00,480
what's the green blob on that? A relocated playground.

411
00:53:02,440 --> 00:53:05,880
I see the green is the playground. The relocated is the gray.

412
00:53:07,520 --> 00:53:10,960
next to the green blob is that blacktop? That's asphalt play area and obviously not designed.

413
00:53:14,440 --> 00:53:18,040
we're just trying to show you that you still have some space out there. We have taken some away with the addition, but when you compare that with what's
Available at colonial and hutch, you're getting roughly equivalent.

414
00:53:28,520 --> 00:53:31,560
and would that have to stay asphalt? Or could it be grass? It could be whatever. Whatever we wanted.

415
00:53:33,040 --> 00:53:36,600
whatever you want it to be. We just turn it into a purple blob if we want to. We'll make it a purple blob.

416
00:53:38,280 --> 00:53:42,120
we're all green. The right now, it's all asphalt. That whole back area in the outdoor space, the.

417
00:53:45,440 --> 00:53:49,170
I mean, the outdoor garden remains. That's over to the on the left side. That outdoor classroom that was built recently is quite nice.

418
00:53:53,120 --> 00:53:54,560
does not get impacted. Yeah. So just in a way of plan again the angled wing this gets built six classrooms which
Allows you to get a full grade

419
00:54:04,440 --> 00:54:04,440
level out there which is pretty nice from a functional point of view.

420
00:54:08,800 --> 00:54:10,400
and the cafeteria. It leaves the gym and auditorium is a gym and auditorium.

421
00:54:13,760 --> 00:54:17,360
and again you net the small group space. Just back on the special ed thing for a little bit.

422
00:54:21,000 --> 00:54:21,000
the square feet per student for special ed because of their special needs is dramatically
Higher than regular ed

423
00:54:30,610 --> 00:54:30,610
students, so even an 811 classroom needs to be a minimum of 550ft².

424
00:54:37,730 --> 00:54:37,730
and again, you have kindergarten rooms that are 650ft² with 22 kids in them.

425
00:54:43,490 --> 00:54:43,490
so and then the upper floor would be all of the fifth grade with the flat roof, a green
Roof probably over the cafeteria and

426
00:54:53,250 --> 00:54:55,130
elevators and lifts. But this allows you to really get two full grade levels out there so you can take rooms
Out of service and still net some additional small group space.

427
00:55:04,470 --> 00:55:08,130
in the renovation. Right. So everything in purple we're showing is renovating the existing building.

428
00:55:12,330 --> 00:55:12,330
and this is something that can be sort of dialed up or dialed down.

429
00:55:16,490 --> 00:55:16,490
but right now we're budgeting for the building additions and renovating your existing
Building so that the whole combined thing would

430
00:55:26,260 --> 00:55:26,260
be sort of as good as new, as good as it can be.

431
00:55:30,900 --> 00:55:30,900
and because we're putting an addition on in the backyard, this can be done while school
Is in session.

432
00:55:38,660 --> 00:55:38,660
so this would not mean that you have to move students out of siwanoy you'd be able to get
This done, move into the addition, do the renovations over

433
00:55:48,460 --> 00:55:50,860
two summers and a part of a school year. The rest with the renovations that would be that wouldn't be changing any walls
Necessarily, other than really updating it.

434
00:55:58,540 --> 00:55:58,540
if we go back to the building condition survey and you look at the interior walls and
Doors and especially sinks and casework district wide, you see things

435
00:56:08,500 --> 00:56:11,060
that you would never have in your house, right? But the room is still the room.

436
00:56:13,100 --> 00:56:16,580
and, you know, everyone does a great job with making do. I would like to say that the building makes the student, but the students and the
Teachers make the student.

437
00:56:22,900 --> 00:56:25,470
but it and it didn't get in the way. And you've got things aging out now that are sort of getting in the way of instruction in
Option a, was there any internal renovation included?

438
00:56:35,390 --> 00:56:39,110
no. Thank you. Do as little as you can. Solve the elevator issue.

439
00:56:40,830 --> 00:56:44,710
replace the classrooms. But it's still a very significant intervention. We have to build a four classroom addition to basically not lose classrooms.

440
00:56:50,070 --> 00:56:50,070
and the renovation of the existing building is really related to sticking elevators in
There and renovating classrooms in the elevator hallways.

441
00:56:57,550 --> 00:57:00,670
so that's the limit of the renovation in option one. One detail I recall from seeing siwanoy on the facilities tour is in the basement.

442
00:57:08,030 --> 00:57:08,030
some of the smaller classrooms have like literally like pillars, columns, pillars like
Support beams just in the middle of the classroom.

443
00:57:16,350 --> 00:57:16,350
do those is that solvable as part of this plan or is he not really they're doing
Something.

444
00:57:24,400 --> 00:57:26,560
they were not intended as classrooms. If you go back to the original plans, they're shown as storage rooms.

445
00:57:29,720 --> 00:57:29,720
or my favorite is the bicycle room, because.

446
00:57:34,880 --> 00:57:34,880
and the front driveway at siwanoy is labeled carriage path.

447
00:57:39,960 --> 00:57:39,960
so you're talking about something that was designed when automobiles were not really
Heavily in use.

448
00:57:44,480 --> 00:57:44,480
I picture one of the bicycles with the big front wheel running.

449
00:57:48,600 --> 00:57:52,440
penny farthing is the technical term. Option b. So option c is a more aggressive option, which basically takes off both of the
Angled new wings

450
00:58:02,360 --> 00:58:02,360
and creates a large addition perpendicular to the main area that, you know, can be a
Little bit more

451
00:58:11,800 --> 00:58:11,800
contemporary in the inside, but I think can be designed to fit in on the outside.

452
00:58:17,480 --> 00:58:17,480
we wouldn't try and mimic the older building, but you can be respectful to it.

453
00:58:21,960 --> 00:58:21,960
and in windows and material selections.

454
00:58:26,280 --> 00:58:29,960
and I think it could be really attractive for the neighborhood. And what that does is because you're building so much on the right side of the site, you
Can regain playground on the left side of the site.

455
00:58:39,120 --> 00:58:39,120
you may be able to work around your existing outdoor classroom, or you may want to
Reconstruct it somehow.

456
00:58:46,000 --> 00:58:46,000
also, if you can see the gray on the bottom right of the yellow addition, this actually
Is not as close to the property line as your existing

457
00:58:56,160 --> 00:58:56,160
building. And we would use that area to have a service drive to serve a kitchen and have
Some handicapped parking spaces off of manor

458
00:59:05,800 --> 00:59:05,800
lane. But you're sort of net play space would be about the same here.

459
00:59:12,000 --> 00:59:12,000
and the phasing plan would be to take off one wing, which really takes your auditorium
And art room out of service, so you'd have to get by

460
00:59:21,850 --> 00:59:24,410
without those two spaces. Build the new addition, have that usable, and then renovate the remainder of the existing
Building.

461
00:59:32,650 --> 00:59:32,650
but this would get you two brand new common areas, a cafeteria and a full sized gymnasium
That would open directly to the

462
00:59:41,290 --> 00:59:41,290
playground. And you would build eight class, four classrooms on this level, six on this
Level.

463
00:59:48,770 --> 00:59:48,770
so you really getting a lot closer now to having full sized classrooms for all grade
Levels.

464
00:59:57,970 --> 00:59:57,970
and it really is a fairly clean plan.

465
01:00:04,210 --> 01:00:04,210
and again would be fully accessible and you would still have the

466
01:00:15,930 --> 01:00:19,860
just the one elevator so you don't you don't take the classroom out of service. On the left side of the building, on two levels.

467
01:00:24,460 --> 01:00:26,860
to create the second elevator. Russ the size of that gymnasium.

468
01:00:29,220 --> 01:00:31,140
what is that comparable to? It's the hutch sized gymnasium.

469
01:00:33,460 --> 01:00:37,300
so a double regulation. It's the same size as the middle school. Absent the bleachers.

470
01:00:39,020 --> 01:00:42,020
it's a high school regulation basketball court. You could have a smaller gym for an elementary school, but our experience is that most
Communities really want a full

471
01:00:51,980 --> 01:00:51,980
size gym. If you're going to build one rather than one, that's 1800ft² that you can't
Play basketball in.

472
01:01:00,740 --> 01:01:00,740
and sorry, it's besides the gym, which is a common area, will also have a cafeteria slash
Multi-purpose,

473
01:01:10,060 --> 01:01:10,060
multi-purpose, I guess room where assemblies could be held or assemblies could be held.

474
01:01:14,300 --> 01:01:16,150
it's thousand 400ft². So you're going to be able to get a lot of students in there and loose chairs.

475
01:01:22,750 --> 01:01:22,750
and you'll get probably two grade levels in there for lunch.

476
01:01:26,910 --> 01:01:26,910
so you'll be able to serve lunch in three seatings, which is what they're generally
Designed for.

477
01:01:32,710 --> 01:01:32,710
we put it in the front of the building, which is good from a security point of view.

478
01:01:37,630 --> 01:01:39,030
nice view out. And we can have a dedicated kitchen and delivery area out of the way of everything else.

479
01:01:44,070 --> 01:01:44,070
an alternative which we can explore would be to have the cafeteria face the playground.

480
01:01:50,270 --> 01:01:53,590
but that makes the kitchen access a little difficult. But as what was mentioning earlier on, these are concepts we don't really want to get
Into the details of design.

481
01:02:02,630 --> 01:02:02,630
it's going to be about the same size is really all that matters at this point.

482
01:02:06,830 --> 01:02:06,830
would this option c offset some of the other infrastructure for this one since it's brand
New.

483
01:02:15,280 --> 01:02:17,240
would that be. That's right. This time you'll see the hot water steam number go down significantly because the two
Wings that we were converting go away.

484
01:02:26,520 --> 01:02:26,520
and the cost for a heating system in the new wing is built into the price of the new wing.

485
01:02:32,400 --> 01:02:32,400
so again we'll, we'll re-analyze that once the selection is a little closer.

486
01:02:41,640 --> 01:02:44,400
but you'd see a significant change here. And, you know, it would really feel like a new building.

487
01:02:49,760 --> 01:02:49,760
yes. So option c is a renovation of the existing building, which would mean

488
01:02:59,480 --> 01:02:59,480
the center would be unaltered and that would leave that historical piece of siwanoy as
Right as is the axial

489
01:03:09,320 --> 01:03:09,320
front entrance would still be there, which is very prominent in the neighborhood.

490
01:03:13,970 --> 01:03:13,970
what you're going to lose is the angled wings that were new a few years later.

491
01:03:19,330 --> 01:03:20,770
and on the split level. And it would be a two story addition.

492
01:03:23,610 --> 01:03:23,610
so we would be at a net add of six new six classrooms, ten, ten, ten classrooms, ten.

493
01:03:31,810 --> 01:03:35,330
but we're going to net, I think eight. Thank you. Sorry. Net eight. And that includes the new special education spaces as well.

494
01:03:38,770 --> 01:03:38,770
you've got an 812 room in there on this upper level at 550ft², which is the state
Minimum.

495
01:03:45,970 --> 01:03:45,970
a few other small group spaces, an office.

496
01:03:51,210 --> 01:03:51,210
the new addition in option c here will also be on the split level because we want the
Lower floor to be at grade.

497
01:04:00,330 --> 01:04:00,330
and right now the existing building has the is split to grade.

498
01:04:05,410 --> 01:04:05,410
so it's a half story up which was common in those days.

499
01:04:11,250 --> 01:04:11,250
because the streets were dirt and you wanted all the dust to not get up to that upper
Level.

500
01:04:17,610 --> 01:04:17,610
but now that we have ada, you really want your main floor at grade?

501
01:04:24,330 --> 01:04:24,330
so, as you mentioned, keeping that central part of siwanoy.

502
01:04:29,810 --> 01:04:31,890
that's esthetically pleasing. You've also mentioned, you know, if option c is selected making the outside of it the
Addition kind of similar

503
01:04:41,730 --> 01:04:44,650
esthetically to blend in with the neighborhood, which is important. And I know you did a wonderful job at prospect hill.

504
01:04:47,490 --> 01:04:47,490
you can't tell the difference until you go into that building that that area is brand
New.

505
01:04:53,170 --> 01:04:53,170
so would that be also kind of like some of the conceptual plans to make it look
Similarly?

506
01:04:58,610 --> 01:04:58,610
similarly, we would like a little more time to look at the architecture.

507
01:05:02,970 --> 01:05:02,970
and thank you for the compliment on prospect hill.

508
01:05:07,410 --> 01:05:10,540
I think you had a wonderful architect on your building committee. Who? Demanded that it be that way.

509
01:05:16,540 --> 01:05:20,300
and we were happy to comply and glad it worked out. When you add to historic buildings, there's a couple strategies.

510
01:05:23,300 --> 01:05:23,300
if it's a small addition like prospect hill, you try and match it, make it go away so you
Can't tell the difference.

511
01:05:30,540 --> 01:05:30,540
when you do something a little larger, maybe like this, sometimes it's better to have a
Little link between them that separates them and clearly says, this is the old

512
01:05:40,180 --> 01:05:40,180
beautiful thing. This is a new, beautiful thing that relates to the older thing.

513
01:05:46,580 --> 01:05:46,580
and, you know, we could go on with architectural history, but if you're ever in boston,
Look at the boston public library and you'll see the old mckim, mead and white building

514
01:05:55,620 --> 01:05:57,660
and the new philip johnson building. They don't look like each other, but in size and material.

515
01:06:01,180 --> 01:06:04,340
they have a crossover and they fit together beautifully. And that probably would be a better approach which, given the size of this addition.

516
01:06:10,430 --> 01:06:10,430
but to be determined, I have one more question to add regarding the net difference.

517
01:06:17,790 --> 01:06:17,790
so the sgi classrooms, those are the smaller classrooms.

518
01:06:22,190 --> 01:06:22,190
given our current enrollment, does it leave room, does this leave room for an increased
Enrollment or, you know, like that sort of

519
01:06:31,110 --> 01:06:34,950
anticipated growth, or does it fit the current needs? These are really about right sizing based on your current enrollment.

520
01:06:39,070 --> 01:06:39,070
if you move back into your basement, you could increase enrollment.

521
01:06:44,870 --> 01:06:44,870
but the goal here would be to get out of the bicycle room and get out of the room with
The columns in it.

522
01:06:50,430 --> 01:06:50,430
how many total class full size classrooms is this option?

523
01:06:54,710 --> 01:06:54,710
I'm remembering when we were sketching this up that the goal here is to have 18 full size
Classrooms and siwanoy.

524
01:07:03,590 --> 01:07:03,590
okay, because I'm thinking, yeah, that's how many do many do you have today?

525
01:07:07,720 --> 01:07:10,400
well, I'm just thinking how many sections we have. Give me two seconds. I can find it.

526
01:07:12,520 --> 01:07:15,320
I think we've got 13 classes section. You said it was eight.

527
01:07:16,560 --> 01:07:18,280
net classrooms added, right? Yeah. Yeah. This year we are running 15 sections in the building, 16 classes, which is, I
Think the biggest we've been.

528
01:07:27,600 --> 01:07:27,600
but you need art and music plus art plus music.

529
01:07:32,080 --> 01:07:33,640
plus small group space. Right. Plus I thought it was about 18 full size, 700 square foot rooms plus sgi space.

530
01:07:39,500 --> 01:07:43,360
roughly, yeah. Is there a library in here? Because one of our current wings is also the library.

531
01:07:50,000 --> 01:07:52,440
probably. No, but we can work on that. Yeah, yeah, I know, as you said, this is conceptual at this point.

532
01:07:56,330 --> 01:07:58,920
so and I'm going to just I should have shared with the board too. We're going to be meeting with the elementary and secondary cabinets as we go through our
Next monthly meetings, and we've shared these plans with them.

533
01:08:06,210 --> 01:08:08,970
but we're going to sit and talk about exactly those kinds of things. What are the key building elements that really need to be there?

534
01:08:11,930 --> 01:08:11,930
you know, the two rooms for the special education program library.

535
01:08:17,250 --> 01:08:17,250
just all the different things that the, like, an elementary principal would be thinking
About.

536
01:08:23,050 --> 01:08:23,050
to make sure that before we get too locked into anything that we've got all those things
On the radar.

537
01:08:31,450 --> 01:08:31,450
one of the things I remember when we built the hutch was there was a lot of conversation
About building bigger.

538
01:08:39,210 --> 01:08:39,210
is that allowed its building past your capacity today?

539
01:08:43,290 --> 01:08:46,170
something that could be done within reason? Yeah, I think hutch.

540
01:08:47,610 --> 01:08:47,610
and with us, it's going to cost you more, but it gives you some flexibility.

541
01:08:52,730 --> 01:08:52,730
and I think that at hutch, we were  one room that was sort of flex, flex, flex.

542
01:09:00,810 --> 01:09:02,570
and then when it was finally built. There's actually two.

543
01:09:05,010 --> 01:09:08,850
so we will always keep that in mind for you. Were there state rules though I thought around building.

544
01:09:11,850 --> 01:09:11,850
yeah. So that gets back to your enrollment projections.

545
01:09:16,050 --> 01:09:16,050
so if your enrollment projections say that there's going to be 550 students in this
Building, and you clearly design a building for 650, basically you're only going to get

546
01:09:26,010 --> 01:09:26,010
aid on the 550 and the rest is on your own.

547
01:09:30,090 --> 01:09:30,090
so it's going to it's going to impact your aid ability if you over build for future
Flexibility.

548
01:09:39,130 --> 01:09:42,050
and same thing with the big gym. They're going to say you don't need a 3500 square foot gym in an elementary school.

549
01:09:47,650 --> 01:09:51,610
a playroom for an elementary school is 1800ft². But most districts, if they're going to build a gym, they believe it's more valuable for
The community to build it at the usable

550
01:10:01,340 --> 01:10:01,340
size, even if it affects their aid ability.

551
01:10:06,820 --> 01:10:06,820
so the last one is roughly drawn here, and all we really want to show you is ignore the
Purple and blue and look only at the red outline.

552
01:10:16,900 --> 01:10:16,900
because if you're going to replace a building on the siwanoy site, completely tear down
All of siwanoy and build a building about the size of

553
01:10:26,700 --> 01:10:30,580
hutch, which is two, two and a half story building. It would be that red outline that you see there and take the entire site.

554
01:10:34,770 --> 01:10:34,770
you'd have limited play area in the back, but that's about as much footprint you would
Need if you take down the existing three

555
01:10:44,580 --> 01:10:44,580
story center core and built a new building, and that goes all the way up to the front of
The property as well.

556
01:10:52,260 --> 01:10:56,060
that goes all the way up to the front of the property. No more carriage path. Yeah. And it's a major construction project.

557
01:11:00,790 --> 01:11:00,790
and which begs the question is, where do the children go?

558
01:11:04,870 --> 01:11:07,350
for the 2 to 3 years. So you would need to build a temporary school if you can't rent one, which I don't
Believe there's any in walking distance that would be

559
01:11:17,150 --> 01:11:17,150
suitable. The thinking was right out here you could put a bunch of temporary

560
01:11:27,070 --> 01:11:27,070
classrooms that would function as a temporary elementary school.

561
01:11:34,030 --> 01:11:35,430
it would be a one story thing. It would use basically a modular classroom.

562
01:11:38,870 --> 01:11:38,870
trailers, two trailers per room times 18 or 20 times to get

563
01:11:49,110 --> 01:11:51,710
offices and small group space in there. You would have to use the gym and or cafeteria in the middle school or high school.

564
01:11:57,920 --> 01:11:57,920
and it would take that field out of service, and it's expensive.

565
01:12:03,040 --> 01:12:05,920
there's no such thing as a temporary building code. So it would have to meet every single building code that's out there, and it would be
There for 2 to 3 years.

566
01:12:12,080 --> 01:12:12,080
think about things like bringing electric service to the site, water service to the site,
Sanitary.

567
01:12:17,480 --> 01:12:17,480
these are all temporary expenses that are significant, but would be required to have
Those trailers there.

568
01:12:23,480 --> 01:12:23,480
and every student who is walking there would have to cross that very busy intersection.

569
01:12:28,440 --> 01:12:29,880
yes it would. Yes. And I know that we I don't know if you know the answer to this, but would you know we're
Talking about a bond referendum?

570
01:12:36,880 --> 01:12:36,880
would rental costs for such a portable, portable classroom school be allowable within
Bonding funding?

571
01:12:46,840 --> 01:12:46,840
I think it's allowable, but it's not affordable.

572
01:12:50,960 --> 01:12:50,960
right. And it would be a long term payment for something that's a 2 to 3 year proposition
That we'd have for three years on site.

573
01:12:58,580 --> 01:12:58,580
right. Aid is like 50%.

574
01:13:03,250 --> 01:13:03,250
yes. So, I mean, a portion would be able under your project costs, but you would soon hit
The exceed that limit.

575
01:13:12,290 --> 01:13:12,290
so the majority of the cost of that would be on you.

576
01:13:17,090 --> 01:13:20,370
so what do we budget that at? I knew that question was coming and I don't I'm not totally clear.

577
01:13:23,490 --> 01:13:26,800
it's over $10 million to do that exercise of temporary class. I think last time we spoke I thought we were talking 15.

578
01:13:30,130 --> 01:13:32,690
yeah I think that's right. Yeah. 15 million. I think the direct the direct cost was about $10 million.

579
01:13:36,170 --> 01:13:36,170
and then all those other contingencies and project costs for us to 15 just for that
Portion of the work.

580
01:13:41,970 --> 01:13:41,970
right. So using the same method for each.

581
01:13:46,490 --> 01:13:49,530
these are the these are the budget comparisons. So option a is sort of the floor of what you would need to do to make it make it
Accessible.

582
01:13:55,330 --> 01:13:58,930
and then options b and c are starting to get you. Significant improvements mostly in the renovation of the existing building.

583
01:14:03,770 --> 01:14:03,770
then option d expensive replacement building and a lot of money spent on a temporary
School.

584
01:14:14,010 --> 01:14:16,410
so that's your rough range. And these are budgets for decision making only, just like the concept designs that got
Everybody quiet.

585
01:14:25,370 --> 01:14:28,370
does that conclude your slides. Because I just want to. That's siwanoy. We're going to move on to the middle school.

586
01:14:30,810 --> 01:14:30,810
high school. So so just just kind of to to round out the new school conversation we're
Just having so that approximately $90 million, 15 of that then would

587
01:14:40,450 --> 01:14:40,450
be theoretically represent the cost for the temporary school.

588
01:14:45,650 --> 01:14:45,650
yes. And then the remaining is the escalated cost of a new building similar to hutchinson
And the removal of.

589
01:14:54,900 --> 01:14:54,900
yeah, including the removal of siwanoy siwanoy.

590
01:14:59,420 --> 01:15:02,380
and that would be a big construction project in that neighborhood. I mean, I know hutch was a big project as well, but you had one side of it was a street,
And this one is surrounded

591
01:15:12,300 --> 01:15:15,820
by residential property and streets. So before we get on to the high school, middle school, I just think the one bit that we
Kind of just want to make sure that we collectively don't gloss over is, is the kind

592
01:15:25,580 --> 01:15:28,460
of why siwanoy rather than colonial. And I think we talked about it a bit, but I think we just got to I mean, the three kind of
Factors for me are, number one, the square footage per

593
01:15:38,420 --> 01:15:38,420
student is more in need at siwanoy than at colonial.

594
01:15:43,060 --> 01:15:43,060
number two, the ada compliance is needed at siwanoy rather than colonial.

595
01:15:48,980 --> 01:15:48,980
and then number three is the idea of sort of consolidating potentially special ed at
Siwanoy that would then enable you to unlock that the usage of those base

596
01:15:58,870 --> 01:15:58,870
classrooms for instructional support at colonial.

597
01:16:02,990 --> 01:16:02,990
those are the kind of three things that I think are kind of the primary drivers for the
Decision, but I want to make sure that we kind of collectively agree and that people

598
01:16:10,470 --> 01:16:13,470
understand why we're making that that choice. Thanks for that. Well, yeah, I agree.

599
01:16:14,950 --> 01:16:14,950
I think you've laid that out really clearly and nicely.

600
01:16:19,230 --> 01:16:21,310
yeah, I would I would totally agree with that. And I would just add early on point of view, from my perspective, if you look at the cost
For option d seems pretty extraordinary as far as an investment

601
01:16:31,310 --> 01:16:31,310
goes. But I'm, I'm my eyes keep going to option c because it seems like a really good
Direction because again you're saving

602
01:16:41,150 --> 01:16:42,350
money on input. It's almost like you're offsetting some of those to get from option b to option c, and
Option a doesn't really do fully, holistically what we need to do.

603
01:16:51,040 --> 01:16:51,040
well, exactly. To your point, around the three points, like it doesn't really address the
Three points.

604
01:16:55,600 --> 01:16:55,600
so option a just feels like it's not it's like a temporary band-aid that's really not
Going to address the things that we need to and the priorities that we're trying to get

605
01:17:04,520 --> 01:17:04,520
to. So just throwing it out there to like, I'm kind of really that's where my kind of
Leaning is right now based on the information.

606
01:17:14,120 --> 01:17:16,880
yeah. Well, very nicely put. I think as a board member now for my third year, every year we do the facilities
Walkthrough at the beginning of the year.

607
01:17:24,200 --> 01:17:24,200
and it's always shocking when you visit some of the schools, when you compare them.

608
01:17:29,320 --> 01:17:29,320
right, like in some of the classroom sizes in siwanoy versus colonial versus like some of
The other schools when especially when you compare it to like a brand new school like

609
01:17:39,320 --> 01:17:42,800
hutchinson. So I do totally agree. And I want to reiterate, we're not saying I don't see us not addressing colonial today as
A no.

610
01:17:49,610 --> 01:17:49,610
I see it as a later like we it may not be something that we could do this year or next
Year, but it will get done.

611
01:17:56,970 --> 01:17:59,810
it's just not a priority right now, today. Because if you really go through a walk through in siwanoy, you've noticed the need,
There is just much greater.

612
01:18:06,690 --> 01:18:06,690
and also, I think it's important for the colonial community to understand that the end of
This, it's not like there's going to be nothing that benefits that, that that building.

613
01:18:15,290 --> 01:18:19,250
I think we're heading in the direction of air conditioning. I think we're heading in the in the direction of probably a new roof.

614
01:18:22,010 --> 01:18:24,770
do we need a new roof for colonial? I can't remember. Is that on the list? No. Okay. I think the cupola just had a little bit of that.

615
01:18:28,170 --> 01:18:30,890
a little bit of repair. Well, okay, but I think fair enough. But the sort of new windows.

616
01:18:33,410 --> 01:18:37,410
but I mean, for quality of life, both for the teaching staff and for the students. Central air conditioning, I think is something that would be extremely important to
Everyone.

617
01:18:43,250 --> 01:18:43,250
and again, potentially the reconfiguration of those rooms in the basement to provide
Instructional support or other purposes for other things.

618
01:18:53,770 --> 01:18:53,770
yeah. And just I just want to say I appreciate your team colonial, but being able to look
At the bigger picture, because there are many community members that won't personally

619
01:19:03,210 --> 01:19:05,490
benefit whether they don't have kids or they're not in it. And so this is the conversation around what is the community's needs, what's the what are
The students needs and the priorities.

620
01:19:11,930 --> 01:19:11,930
so I think that that was really helpful for me to hear from you as like somebody that is
In the, in that district and your point of view on it, I'm

621
01:19:21,770 --> 01:19:24,570
sure you know, everybody here agrees we are team pelham. And if it benefits one side of this community, it benefits all.

622
01:19:27,930 --> 01:19:29,410
yeah. Can I ask a question too. And really kind of what darra shared originally is leading to it.

623
01:19:33,370 --> 01:19:33,370
do before we move on to looking at middle school, high school, is there any consensus
Around any of these options being kind of just a nonstarter.

624
01:19:43,370 --> 01:19:46,540
a non-starter. For me, d would be a non starter. And a and a, d and a and yeah and I ask that because we need to know to give direction to
Our architects where to put their energies.

625
01:19:54,860 --> 01:19:54,860
and I would say indeed like as much as we all want something nice and shiny and new, I
Feel like there's going to be some disruption to all the options here.

626
01:20:04,300 --> 01:20:04,300
but I do think a disruption of that magnitude of d would really not only disrupt the
Sianowy student body, but then bringing them

627
01:20:13,660 --> 01:20:13,660
here where we already know we have capacity issues with the cafeteria, with the space.

628
01:20:19,140 --> 01:20:19,140
I mean, we had the conversation this week about the drive at 8:00 in the morning here.

629
01:20:24,740 --> 01:20:24,740
I just feel like that magnitude of disruption for this community would be, well, a little
Too much.

630
01:20:30,900 --> 01:20:34,460
and it takes up all most of the property, right? Right. If with that, the way you laid out what the hutch size is.

631
01:20:40,800 --> 01:20:44,310
yeah, yeah. Unless you're going to go with a taller build. Yeah, there's no playground. And right. Unless you were to go with a taller building.

632
01:20:46,390 --> 01:20:46,390
and I think from our committee conversations, going up to a third story would then add
Significant cost and would be out of place maybe in the neighborhood, too.

633
01:20:55,580 --> 01:20:58,910
yeah, it would be out of place in the neighborhood because it would be quite tall. Yeah. And this is a multi-story building.

634
01:21:03,030 --> 01:21:03,030
but generally elementary schools are two stories or less because vertical travel, small
Legs and also construction cost.

635
01:21:12,830 --> 01:21:12,830
so at two stories we're dealing with a non-combustible non fireproof non sprinklered
Building.

636
01:21:20,230 --> 01:21:20,230
when we go to three stories it's fully fireproofed, fully sprinklered.

637
01:21:25,670 --> 01:21:25,670
and the already very expensive cost goes up again.

638
01:21:30,190 --> 01:21:30,190
what's the net classroom for the option d?

639
01:21:34,590 --> 01:21:34,590
it's got the full program, just like, like hutch.

640
01:21:41,280 --> 01:21:41,280
so it's going to have all full size classrooms, which I believe the number is 18 plus
Small group space, plus administrative space.

641
01:21:50,360 --> 01:21:52,800
professional development conference rooms. The full model program that was developed when hutch was built.

642
01:21:57,240 --> 01:22:00,960
yeah. So it has the most for sure. And these aren't apples to apples comparisons, but it's a it's a very expensive
Proposition to build a brand new building on that

643
01:22:09,760 --> 01:22:09,760
site. And then that 90 million or 90 plus million, what is how does that compare to what
Hutchinson cost?

644
01:22:17,340 --> 01:22:20,720
about 40. Yeah. 40. 40. 40. Yeah. There's no temporary school there.

645
01:22:22,520 --> 01:22:22,520
right. So it's really sort of this the escalation.

646
01:22:26,600 --> 01:22:30,560
75 versus 40. Is where you are. Yeah. Yeah. How long did hutch take to build?

647
01:22:32,200 --> 01:22:35,680
two. Two years? Yes. We benefited from many. Many. I was just going to say, though, too.

648
01:22:37,160 --> 01:22:37,160
I mean, you said it was about two and a and a half years anticipated for this.

649
01:22:41,610 --> 01:22:43,810
is that real? Is that realistic? Because I know hutchinson benefited from a lot of different things that fast tracked it.

650
01:22:49,210 --> 01:22:52,930
hutch was built faster than you told the community. Yeah. And because of the pandemic, it was the only positive that came out of the
Pandemic.

651
01:22:56,970 --> 01:22:59,490
so this could potentially take also three. Right. More than I guess what I'm trying to say is like, it's really potentially could
Take more than three years.

652
01:23:05,130 --> 01:23:08,250
really. I don't feel any enthusiasm for this. So maybe. Yeah.

653
01:23:09,410 --> 01:23:12,970
what do you say? Right. So I guess yeah, it's well said. So I'm hearing there's enthusiasm around continuing to look at options b and c enthusiasm
Around energy around b and c

654
01:23:21,890 --> 01:23:21,890
but no interest in pursuing options a or d any further at this point from the board.

655
01:23:26,890 --> 01:23:30,170
yes. Okay. Okay. Middle school. High school.

656
01:23:31,370 --> 01:23:31,370
so again, the issues you're facing here are some capacity issues.

657
01:23:37,130 --> 01:23:37,130
according to projections, could be 100 students, could be 150 students, depending on how
You look at that.

658
01:23:44,730 --> 01:23:46,930
but that's not an insignificant number. If 100 students showed up, additional students showed up on this campus tomorrow, you
Would have a real hard time assimilating that.

659
01:23:55,170 --> 01:23:55,170
so I do think you need to think long term that within the sort of 7 to 10 year window, you
Need to be able to have some additional space at

660
01:24:05,050 --> 01:24:08,050
this campus for instruction. And it seems to be high school age students.

661
01:24:11,690 --> 01:24:11,690
so one of the strategies would be to could be to build middle school space and give the
High school space that's now used by middle school

662
01:24:21,690 --> 01:24:24,250
students back to the high school. So there's a number of different ways to do this.

663
01:24:27,610 --> 01:24:27,610
and a couple of concepts that we looked at was creating a connecting addition in blue.

664
01:24:35,330 --> 01:24:37,980
which would sort of be out here. It would take away a little bit of your field space, and it would be on the playing field
Side of your current breezeway.

665
01:24:45,660 --> 01:24:49,090
so on the left, that would keep the breeze. We'd build a new covered walkway where the breezeway is and put a middle school dedicated
Cafeteria and kitchen out here.

666
01:24:57,340 --> 01:25:00,660
so middle school would get their own cafeteria. That would be on the second floor of that addition.

667
01:25:03,900 --> 01:25:03,900
it would contain four science classrooms, state of the art you know, 2000 square or 1200
Square foot science rooms with

668
01:25:13,740 --> 01:25:13,740
prep space and some additional classroom space, which would allow you to convert the
Second floor of the annex to district office space,

669
01:25:24,180 --> 01:25:24,180
which could hold all of your district office on one floor.

670
01:25:28,220 --> 01:25:28,220
and that would move that would require us to replace eight classrooms, which we would
Replace on the third floor, where the science rooms are now,

671
01:25:38,750 --> 01:25:41,430
and build new science rooms instead. Because part of the issue with your science rooms is they're undersized, so we can't
Really we could renovate them in place.

672
01:25:49,390 --> 01:25:51,270
that would be okay. But ideally when dealing with science space, it's better to build full size new and
Especially given your history with science, the

673
01:26:01,150 --> 01:26:01,150
changing demands on science curriculum, a new science or stem wing, I think could be the
Real sort of capstone of the pelham

674
01:26:10,990 --> 01:26:13,190
learning experience. So this would require a new entrance to be in this sort of connector between the annex
And the high school building, and that would allow us to put an elevator

675
01:26:22,070 --> 01:26:22,070
there so that visitors to the district office would come in, go up to the second floor,
Do not have to go through student occupied space.

676
01:26:31,870 --> 01:26:31,870
we'd be we'd be able to coordinate that and separate it, and you'd solve your district
Office issues, your increased population issues and state of the

677
01:26:41,800 --> 01:26:41,800
art high school science labs.

678
01:26:45,880 --> 01:26:45,880
so this also has a stem room and additional science rooms to accommodate the additional
Population

679
01:26:56,040 --> 01:26:56,040
as well. So that's the quick version of option a.

680
01:27:00,280 --> 01:27:00,280
option b does something similarly, but it does not move the district office to the annex.

681
01:27:08,200 --> 01:27:08,200
it does take away a science room in the in this building, which is sort of behind the
Offices, technology room and moves a

682
01:27:18,120 --> 01:27:21,760
portion of the district office here. You would still need space at pelham dale and or another location.

683
01:27:27,000 --> 01:27:27,000
so you would then need three locations for district office, but we could still do the
Middle school cafeteria and kitchen.

684
01:27:34,810 --> 01:27:34,810
this concept moves the new entrance to the edge of the high school.

685
01:27:39,450 --> 01:27:39,450
so we take one of the high school cafeteria rooms and create a sort of commons or
Informal learning area, which you would not need all

686
01:27:49,370 --> 01:27:53,050
three cafeterias. If we build one for the middle school. And then the addition would again replace one of the.

687
01:27:58,010 --> 01:27:58,010
the middle school tech room which is s1 new high school science labs and a stem room.

688
01:28:08,810 --> 01:28:08,810
and then on the upper floor of the annex, we would renovate three of the science rooms
And replace four of

689
01:28:18,330 --> 01:28:22,090
the general classroom spaces. So it would also allow you with a two and a half story addition, some roof area, which
Could be future classrooms.

690
01:28:30,900 --> 01:28:34,740
so we could design that roof as a future floor. So that you'd have a little bit more room to add 2 to 3 rooms at some point in the
Future.

691
01:28:41,740 --> 01:28:43,420
so that was pretty quick. But again.

692
01:28:47,260 --> 01:28:47,260
framed out option a, about $10 million more than option b.

693
01:28:55,420 --> 01:28:57,900
and again, sort of our first thoughts. And I think that there's probably more work that could be done on both approaches.

694
01:29:05,340 --> 01:29:05,340
obviously, this is not the nearest short term need, but we think you're going to need
Something to happen here.

695
01:29:13,580 --> 01:29:13,580
and we think the opportunity of creating a sort of stem science wing is exciting and
Could really provide a great deal of

696
01:29:23,460 --> 01:29:23,460
benefit, rather than just tagging on more classrooms and leaving outdated science labs.

697
01:29:32,940 --> 01:29:32,940
so option a does not include district offices.

698
01:29:37,340 --> 01:29:40,660
it does. Okay. That be full inclusion in the district office. This would get you completely out of rental space.

699
01:29:43,900 --> 01:29:47,020
so which would be an important savings on the budget. I mean, that's something to consider too, as we can work with jim and your financial
Advisors on how that impacts the cost to taxpayers, because even though it's 10

700
01:29:56,920 --> 01:29:56,920
million more roughly the impact to taxpayers will not be the full 10 million because it
Will be offset by not paying rent

701
01:30:07,340 --> 01:30:07,340
at the sanborn building, and it will leave pelhamdale available for

702
01:30:16,780 --> 01:30:16,780
administrative building for administrative like offices.

703
01:30:23,820 --> 01:30:23,820
is that a double fundable, whatever the word is, the short answer is no.

704
01:30:29,750 --> 01:30:29,750
the real answer in this configuration kind of is because we're converting existing
Classroom space to district office.

705
01:30:38,580 --> 01:30:38,580
gotcha. It's really only a situation where you're renovating existing building space.

706
01:30:44,630 --> 01:30:48,070
I see. It's not able to build new district office spaces. That's important. So if we had flip flopped and decided to build new offices on the new
Expansion wing, that would not be affordable.

707
01:30:57,430 --> 01:30:57,430
not at all. But building the classrooms there and doing renovations for the offices does
Then put them in the bucket.

708
01:31:06,310 --> 01:31:06,310
right. It's a peculiarity of how existing renovation and new construction are aided by
Different methods.

709
01:31:15,310 --> 01:31:15,310
so when you renovate a building, you get a cost allowance based on the total area of the
Entire building.

710
01:31:22,470 --> 01:31:24,480
and you can spend up to that amount. Do whatever you want and it will qualify for building aid.

711
01:31:28,600 --> 01:31:28,600
but if you're going to build a new addition, they're going to look at every room and say
You get 20 building aid units for that.

712
01:31:34,760 --> 01:31:37,360
you get 15 building aid units for that. And for the district office you get zero building aid units.

713
01:31:41,080 --> 01:31:41,080
so that's why it's advantageous to do it in renovation.

714
01:31:46,600 --> 01:31:48,640
also, this may be irrelevant. I hope state ed's not watching your video.

715
01:31:51,080 --> 01:31:54,040
I'm sure they have better things to do. This may be irrelevant, but as I'm sitting here, I'm reminded that you actually have two
Rooms in this building that don't exist, but could be, could exist very easily there and

716
01:32:03,240 --> 01:32:03,240
there. So I don't know if that if that's of note.

717
01:32:09,520 --> 01:32:12,690
yeah. We have been told that it was. See that.

718
01:32:13,840 --> 01:32:16,160
they were designed as future floors. And we can look at that.

719
01:32:19,000 --> 01:32:22,770
our experience with that, which we have some experiences. That's a very expensive room because it's a third floor room.

720
01:32:29,090 --> 01:32:29,090
logistics, cranes, you can build a if I would rather add a building, a room to a building
Addition.

721
01:32:37,610 --> 01:32:37,610
it does provide you some flexibility and we can take a look at and an option that
Utilizes.

722
01:32:46,890 --> 01:32:46,890
I know also that I hear a lot about the cafeteria and the need for the cafeteria and sort
Of the interaction that students have in

723
01:32:56,810 --> 01:32:56,810
the cafeteria. I just wonder if you can speak a little bit about the level of like, need
Or benefit of kind of being able to kind of bring that into

724
01:33:06,370 --> 01:33:08,210
the high school. So, I mean, that's something we've traditionally struggled with because when, when this
Building was built, I think there were some renovations done to create the cafeterias as

725
01:33:16,250 --> 01:33:16,250
they are today, but it is not big enough to support food service for both buildings.

726
01:33:23,740 --> 01:33:25,340
it's big enough for the middle school. This year, as I've shared with the board, we tried to schedule most ninth graders because
Ninth graders don't have open campus, so most ninth graders have been scheduled for lunch.

727
01:33:35,020 --> 01:33:37,060
seventh period because cafeteria was wide open. Seventh period. So it has made a significant difference on the when you look at the
Hallways and the stairwells, which is what a lot of what people were

728
01:33:46,900 --> 01:33:49,060
hearing about in the past. Huge difference there. So I think we're dealing definitely with much better capacity than
We were in the past and that so I think overall it works much better.

729
01:33:58,220 --> 01:33:59,860
and I think it's manageable. As long as the weather is nice, it doesn't address the need.

730
01:34:03,980 --> 01:34:03,980
when it's rainy, when it's cold, when our, you know, upperclassmen don't leave the campus
For lunch.

731
01:34:09,620 --> 01:34:13,460
so I think that that will always be a piece of need. And unless we have more of a cafeteria space.

732
01:34:19,580 --> 01:34:19,580
I'm trying to think there was another piece to the cafeteria issue that's I think that's
Really the main one.

733
01:34:24,780 --> 01:34:24,780
one of the things that I know we've talked about it before, too, is the desire to give
High school students kind of that student center.

734
01:34:31,380 --> 01:34:31,380
and again, that's a programmatic quality of life, if you call it that, to think about,
Are there ways that we can give them more of that space to connect personally where

735
01:34:40,100 --> 01:34:43,180
they've got a little bit more autonomy? It's what do we say? It's less serious than a library, more serious than a cafeteria, something that could be
Used flexibly as a learning space.

736
01:34:49,060 --> 01:34:49,060
if a teacher wanted to bring a class down collaboration space.

737
01:34:53,100 --> 01:34:53,100
so I think especially with current learning theory, with the desire to have students make
Greater connection, build community, I think there's philosophical and educational

738
01:35:03,020 --> 01:35:03,020
reasons to have a space that could also be flexed to that.

739
01:35:07,220 --> 01:35:07,220
and the reality is, we do have a little bit of space in the cafeteria, even during the
Middle school lunch periods, and we have designated portions of the room.

740
01:35:15,460 --> 01:35:15,460
we've got. What used to be called the cyber cafe, is now a high school room and there's
About 50 seats on one end.

741
01:35:22,550 --> 01:35:22,550
the cyber room. On hot days you will get high school kids in because it's air
Conditioned.

742
01:35:27,790 --> 01:35:27,790
but the other space, they just don't want to be there with middle school kids.

743
01:35:32,990 --> 01:35:36,590
so you know, maybe that would change over time, but. So it's better now than it was, but it still doesn't fully meet the need, especially if
All students were in the building.

744
01:35:43,310 --> 01:35:46,840
you know, and I. Yeah. I'll just stop there. I mean, it's just good to know. I know it's not one of the, you know, there's security issues.

745
01:35:48,870 --> 01:35:50,230
there's that, you know, there's the annex. But I just wanted to hear a little bit about the value, you know, and, you know, the
Security side, if there ever were a situation where we didn't want kids going out for

746
01:35:58,190 --> 01:36:01,590
lunch for, you know, a period of time. We don't have the capacity to have them all in the building and really sustainably have
Them in one place.

747
01:36:07,190 --> 01:36:11,190
you also probably hear from your kids about long lunch lines and things like that. That also comes from having all students trying to access an undersized cafeteria.

748
01:36:15,870 --> 01:36:15,870
yeah. So in in scenarios, it would allow for all high school students to stay in for
Lunch.

749
01:36:23,400 --> 01:36:25,480
it would be a separate cafeteria. So there would be room for the entire high school.

750
01:36:28,200 --> 01:36:30,560
okay. Yeah. So that's the program choices that we're currently looking at for the middle school, high
School campus and that we wanted to pivot back to

751
01:36:40,600 --> 01:36:41,760
something. Sorry. I just want to add one quick thought, because just looking at that $10 million difference,
Like there's probably would we be able to also look at sort of in between an roi, you

752
01:36:51,200 --> 01:36:55,040
know, of the rental versus the not like what would be the value over a period of time. Right. So that could be a very easy, obvious investment that could make up the difference
To make up the difference.

753
01:37:01,360 --> 01:37:01,360
so it's not actually, you know, it's just investing I guess is it doesn't make up the
Full difference.

754
01:37:06,200 --> 01:37:08,640
I would imagine that that's what I'm saying. That feels like a little bit it could be a no brainer for this.

755
01:37:11,720 --> 01:37:13,440
you know, this particular one. Yeah. So are we interested in continuing to look at both of these as well as look at
Evolve these ideas a little bit more?

756
01:37:21,370 --> 01:37:25,290
I don't think there's a clear like the elementary school. The last conversation there seemed to be like a two clear standouts for this doesn't feel
To me as clear of a, you know, but and I also think

757
01:37:35,210 --> 01:37:37,650
like there's only two options here. So it's worth exploring and developing.

758
01:37:40,010 --> 01:37:41,690
you know, each of these options. I do think when we explore, if we know how much the rental space is today.

759
01:37:45,890 --> 01:37:45,890
yeah. So for me, it maybe because I am in the facilities committee.

760
01:37:51,250 --> 01:37:55,170
you know, option one is the clear winner for me because it gives us everything we want. Plus it enables the admin space to move in, leaving some space at colonial to eventually
Do what we need to do there and really consolidating

761
01:38:05,050 --> 01:38:05,050
more. Plus, putting an elevator in that directly goes into the admin space and not have
To go through the kids in that cafeteria space.

762
01:38:14,940 --> 01:38:14,940
I mean, once you have a kid in the middle school who has to eat at 10:00 in the morning,
I think having their own cafeteria would definitely make sense.

763
01:38:22,980 --> 01:38:24,780
I know it's a good to have. It's not a must, but it will free up the other cafeterias that are in the high school.

764
01:38:31,380 --> 01:38:34,980
how many people are in sanborn right now roughly? 13, 14.

765
01:38:37,380 --> 01:38:39,980
14. 14. Valerie is saying to me, 14 like, like so much in life, it's like comes down to parking.

766
01:38:45,580 --> 01:38:45,580
is there like enough parking to absorb, like an extra 14 cars, you know?

767
01:38:49,940 --> 01:38:52,260
well, that's always an issue here. We'd have to, if any opportunities came to increase parking.

768
01:38:56,020 --> 01:38:59,140
we you know, we do have a good relationship with the village as well too. We could certainly have some conversations around that.

769
01:39:01,340 --> 01:39:04,620
we could potentially explore another street to allow for street parking. Yeah, we do have we do have folks parking down at glover.

770
01:39:08,140 --> 01:39:08,140
actually. We have staff that park at glover during the school day, which isn't great.

771
01:39:12,580 --> 01:39:16,180
it's a nice walk and I mean on a nice day, it's a nice walk. This might be more of an anecdotal question or I can't get this mic right, like too loud
Or too far away from it.

772
01:39:22,780 --> 01:39:22,780
sorry, sorry. But are there benefits?

773
01:39:26,980 --> 01:39:26,980
right now, our admin staff, we have, you know, you guys are at sanborn.

774
01:39:31,340 --> 01:39:31,340
then we have jim and his team over on pelhamdale.

775
01:39:35,980 --> 01:39:35,980
and so having all of our, like, all of the, the staff in one building, that would be a
Huge benefit for productivity

776
01:39:45,820 --> 01:39:45,820
or just, you know, there's a lot of benefits to that for the workday, for the staff to
Being with the students.

777
01:39:52,300 --> 01:39:52,300
like we were all on this campus before the current projects, and we needed the classroom
Space.

778
01:39:57,260 --> 01:40:00,660
so we moved off and separated. So yeah, there's definitely efficiencies that are lost. There's collaboration and cohesion that that, you know, we work great together and google
Meet is, you know, solves a lot of problems.

779
01:40:07,820 --> 01:40:07,820
but the ability to be together would definitely make work more collaborative, more
Efficient.

780
01:40:12,950 --> 01:40:12,950
and anne marie said it, the big piece that we lost was being with here with the students.

781
01:40:17,710 --> 01:40:17,710
yeah. So, you know, to get up from your desk and go take a walk down the hall is very
Different here than it is at sanborn.

782
01:40:24,070 --> 01:40:27,350
yeah. I mean, to me, I'm going to agree with natalie. It seems like the that's the difference, right?

783
01:40:30,030 --> 01:40:31,190
like that's the big difference. And it. And I'm going to assume it's actually absorbed by the savings and being able to
Do that.

784
01:40:37,990 --> 01:40:41,030
so it seems like the benefits of everybody being together. Plus it's not really going to be additional cost if you look at it about the investment
Over time I'm guessing.

785
01:40:46,950 --> 01:40:46,950
so I would be leaning to the option a, because it just does seem like it covers the costs
To do that.

786
01:40:54,390 --> 01:40:54,390
and it benefits everybody the students, the administration, the, you know, to do that.

787
01:40:59,350 --> 01:40:59,350
and it's that's sort of where my mind is going as well.

788
01:41:03,750 --> 01:41:03,750
I mean, like quick math on the rental savings.

789
01:41:08,920 --> 01:41:08,920
I mean, I'm going to be making these numbers up completely made up numbers.

790
01:41:13,600 --> 01:41:15,040
again, these are made up numbers. But like if we spend $500,000 a year in rent, which we probably don't.

791
01:41:20,000 --> 01:41:21,640
200. Right. Okay. So spending $200,000 a year in rent, that's ten years.

792
01:41:26,280 --> 01:41:28,360
we are saving $2 million. So it would take like, what, 20 years to save the $10 million of the, you

793
01:41:38,120 --> 01:41:40,440
know, to make up the difference. But some of it some of it is [inaudible] it's not it's not a 1 to 1, you know, savings
Ratio.

794
01:41:46,440 --> 01:41:50,080
but like that's sort of like rough quick like what we're looking at. Do you have like. Yeah right.

795
01:41:51,440 --> 01:41:54,680
like a ballpark. I don't put you too much on the spot. If you're not comfortable that's fine. But if you had like a ballpark.

796
01:41:57,200 --> 01:41:57,200
well, I did speak to our financial advisor, just kind of giving an idea of what our admin
Roughly of $200,000 a year.

797
01:42:06,970 --> 01:42:06,970
how much could we borrow if we had 200 k as an annual debt service?

798
01:42:11,930 --> 01:42:11,930
so in the range for between 4.65 to 5.8 million, depending on what your term is, whether
It's a 15 or a 20 year term, depending

799
01:42:21,890 --> 01:42:23,050
on aid levels. And the big part is you're looking at those aid levels as building aid units and how
That's going to shake out.

800
01:42:30,650 --> 01:42:32,570
there's not a lot of clarity on that at this point. So it's difficult to really lock in on a number.

801
01:42:35,610 --> 01:42:35,610
but that number, if that estimate is correct, that could be half the difference right
There.

802
01:42:40,190 --> 01:42:41,450
right. Yeah. It's about half. Yeah, definitely. I think it's more material than, you know than that.

803
01:42:48,170 --> 01:42:48,170
yeah. All right. Any other thoughts or guidance to give to the architects on this before
We move on to the last pieces?

804
01:42:56,330 --> 01:42:56,330
I think it's worth exploring both of them, but I guess my initial reaction given all the
Other big

805
01:43:06,140 --> 01:43:06,140
numbers that we've seen, I don't know, this like incremental 10 million doesn't feel like
A use of the next 10 million

806
01:43:15,900 --> 01:43:15,900
compared to. Siwanoy like for $7 million, you can have a two thirds new school compared
To

807
01:43:26,100 --> 01:43:26,100
like renovating the existing annex.

808
01:43:30,500 --> 01:43:30,500
that feels like a lot more bang for your buck than getting, you know, moving the district
Offices in and some other incremental

809
01:43:40,500 --> 01:43:42,940
things at the high school. So I guess for me, my bias at the moment would be more towards option b, but I think it's
Worth exploring both of them.

810
01:43:49,620 --> 01:43:49,620
yeah, I think to that point in my mind, we'd have to look at the numbers.

811
01:43:54,260 --> 01:43:54,260
if you look at the eight, if it's 50% of that 10 million, then you go like long term
Wise, around 200,000 every year.

812
01:44:02,740 --> 01:44:02,740
if it if it kind of nets out, then it then I think it's a good investment.

813
01:44:08,820 --> 01:44:08,820
but to your point, if it's 10 million to spend 10 million then it then I would say no,
No, but I do in my quick mind in the

814
01:44:18,620 --> 01:44:18,620
math, if you think about then the sort of like other benefit that little piece of like
The 15% around having the staff together, I would imagine it needs to net

815
01:44:28,340 --> 01:44:28,340
out to zero with those other aspects of it.

816
01:44:32,940 --> 01:44:34,220
I don't know. I mean, at the end of the day, we have, you know, 55 million of infrastructure.

817
01:44:41,020 --> 01:44:44,780
maybe we don't do all of it, but, you know, that's the baseline. We have 35 million or so for siwanoy.

818
01:44:49,660 --> 01:44:53,660
we're talking about 35 or 45 here. And we haven't talked about air conditioning yet. Like the numbers are getting really big and we got to think about where.

819
01:44:57,260 --> 01:44:57,260
they are big, where incrementally maybe it's not, but here's at least from where I view
This.

820
01:45:03,910 --> 01:45:03,910
we've addressed the administrative offices problem back in 2018, when we moved the
Offices out because we needed the

821
01:45:13,550 --> 01:45:13,550
space. We bought the house and used it as administrative offices.

822
01:45:17,830 --> 01:45:17,830
we know we have a plan for that land, so we will eventually have to fix this problem.

823
01:45:24,730 --> 01:45:24,730
like this is not a I feel like we keep kicking that can down the road and that can is
Going to hit, and we're going to have to fix it whether we fix it today or whether we fix

824
01:45:33,230 --> 01:45:36,030
it in five more years, it's going to have to be fixed. So if it's going to cost me 20 million to figure out what I'm going to do with the
Administrative situation, and 5 or 7 years or ten years down the road versus

825
01:45:45,990 --> 01:45:47,030
just add it on. Now, while I understand it's a lot of money, I'm like, to me, it's like I'm just
Postponing a problem and I'm going to have to fix that problem.

826
01:45:55,270 --> 01:45:55,270
because anything we do with colonial relies on getting that space.

827
01:46:01,200 --> 01:46:01,200
so I just I just feel like if we're going to do something, I keep thinking bold.

828
01:46:06,480 --> 01:46:06,480
and you address the problem once and for all, because I feel like we are we're not
Addressing that problem, and we're going to continue to every 6 or 7 years, every time we

829
01:46:15,000 --> 01:46:15,000
talk about facilities, we're going to come back to the same where we put the
Administrative staff.

830
01:46:19,640 --> 01:46:21,360
unfortunately, we're landlocked. So we got yeah, it's not like we could rent a lot of space for cheap or get free space.

831
01:46:25,520 --> 01:46:29,400
I mean, I would love to get some free space somewhere to confirm. Just to.

832
01:46:31,400 --> 01:46:31,400
oh, I'm sorry. I was just going to say to confirm the difference between the two is
Basically bringing all of the district, all of the administrators back to the main

833
01:46:41,000 --> 01:46:43,960
campus. Is that the main difference between these two? Programmatically? That's a primary difference.

834
01:46:46,360 --> 01:46:48,320
there's also the size of the addition, right? We have in option b, we've reduced the size of the additional.

835
01:46:51,990 --> 01:46:51,990
but so there is the potential for kind of a hybrid between those options as well.

836
01:46:56,520 --> 01:46:56,520
okay. And, you know, I was going to talk about a little bit later on, but a lot of work
We've done to date is estimating.

837
01:47:03,010 --> 01:47:03,010
so trying to assign costs to a drawing that we've prepared and a program that we
Prepared.

838
01:47:08,090 --> 01:47:11,330
there's also the art of budget development which is a little bit different. That's saying we have x amount to spend.

839
01:47:14,370 --> 01:47:16,730
and in a case like this there may be a decision point. Say we really don't want to spend the incremental 10 million, but we really want to find a
Way to get the district office in there.

840
01:47:21,850 --> 01:47:21,850
how can we rework that a little bit for 36 million?

841
01:47:25,890 --> 01:47:29,890
and there's also a little bit of art to that as we weigh priorities as well. But developing a budget is equally as important to developing a program.

842
01:47:34,130 --> 01:47:37,850
but in both cases, we're talking about a new cafeteria. Yes. Yeah. A new middle school cafeteria.

843
01:47:39,770 --> 01:47:39,770
but option a also has replacement of all of the high school science labs.

844
01:47:44,970 --> 01:47:48,770
yeah. And option b doesn't has some of them. Some. Okay. So option a gives you more square footage.

845
01:47:52,410 --> 01:47:56,100
yes. Which I know I just said about fixing the fixing the problem. But if it one day we do find ourselves back in.

846
01:47:59,540 --> 01:48:00,820
we need more space. Those could potentially then be converted to yet more classrooms.

847
01:48:05,100 --> 01:48:08,420
yes, you've been known to convert things and convert them back, right? Yes. So would it be possible then for the next round to just maybe hone in a little bit
More, crunch some more, because it feels like it's a little bit down to the numbers game.

848
01:48:16,620 --> 01:48:19,180
right. Like, what do we think the aid is going to be. What is the rental versus that sort of some of those returns.

849
01:48:22,340 --> 01:48:22,340
can we kind of just hone in on that a little bit more and maybe it'll help us all kind of
Feedback.

850
01:48:27,700 --> 01:48:30,650
my guess is you're going to see an option c. Okay. Which is somewhere between option a what do we have options.

851
01:48:34,340 --> 01:48:37,220
we like options. Well it's important. This is a huge decision for a community.

852
01:48:39,500 --> 01:48:39,500
so this is what this process is about I hope we don't get up to option h which is where
We landed.

853
01:48:45,900 --> 01:48:49,160
we've done. Yeah. And then you didn't do any of them. Built a new building.

854
01:48:51,180 --> 01:48:53,060
but the no. This is a good feedback, but we do have a couple of other things to talk about there.

855
01:48:58,700 --> 01:48:58,700
sorry. The other piece of feedback that we want to do is, again, when I meet with the
Administrators, we don't want to just, you know, build one more science lab than we have.

856
01:49:06,620 --> 01:49:09,220
and then it turns out that it's not enough. So we want to take the time to be really thoughtful again.

857
01:49:11,300 --> 01:49:11,300
about what? What exactly do we need to make sure that we get it right to, to natalie's
Point earlier about

858
01:49:21,380 --> 01:49:21,380
needing to figure out space for pelhamdale's current use when eventually there's a
Colonial project, is there a way

859
01:49:31,100 --> 01:49:31,100
to build this or design this so that when pelhamdale is no longer available, we have an
Easy way to build

860
01:49:40,820 --> 01:49:42,860
district offices at that point. So we defer the cost to a later date when it makes sense with another project.

861
01:49:49,620 --> 01:49:52,790
yes. Okay. Is that? Yes.

862
01:49:54,310 --> 01:49:58,070
anything can be done or. Yes. There's probably a fiscal. Right. Now, what's being proposed for the district office is to take eight, 800 square
Foot classrooms.

863
01:50:03,950 --> 01:50:06,470
got that floor and make it district offices. We could very simply leave two at the end as classrooms until such time as you move out
Of pelhamdale, which would lower your renovation costs

864
01:50:16,190 --> 01:50:16,190
now and give you the flexibility to do that later and design an addition so we could add
Two classrooms to that addition at the time you do that.

865
01:50:25,870 --> 01:50:27,290
okay. Thank you. Yep. Okay.

866
01:50:31,230 --> 01:50:31,230
can we move on to air conditioning?

867
01:50:35,510 --> 01:50:36,550
so apologies. On a day like today, it's very hard to think about air conditioning.

868
01:50:40,830 --> 01:50:44,590
yes. But I know we have to. Yes. I'm thinking about my windows in my house. And I will note the governor did sign the bill over the holiday break, I believe.

869
01:50:48,630 --> 01:50:52,280
so this is reality that reality that we need to deal with. Yeah. And is that all classrooms or just elementary I forget.

870
01:50:55,320 --> 01:50:57,000
all. All. Yeah. There are some additional spaces as well, I believe, besides classrooms, but it's
Yes, it is a new reality.

871
01:51:04,200 --> 01:51:04,200
it's more than just a preference now to a degree.

872
01:51:08,480 --> 01:51:08,480
no pun intended, but so.

873
01:51:12,640 --> 01:51:15,160
oh, no. No, no. How to pay for it? No fun there.

874
01:51:18,520 --> 01:51:18,520
so we've prepared estimates for what it would take to provide air conditioning in each
Building.

875
01:51:23,920 --> 01:51:25,440
these are lump sum numbers. Apologies on our cascade here.

876
01:51:28,360 --> 01:51:30,440
but I'll just read them quickly. The to provide.

877
01:51:32,480 --> 01:51:32,480
well, let me say the air conditioning is not just providing an air conditioning unit.

878
01:51:37,000 --> 01:51:39,320
it's all of the infrastructure associated with it as well. And in many cases it's providing a ventilation system.

879
01:51:44,160 --> 01:51:47,280
a mechanical ventilation system where one does not exist. That's capable of providing air conditioning as well as heating, but it's more than a
Window unit.

880
01:51:53,730 --> 01:51:55,970
it's more than putting a unit on the wall. These are comprehensive system upgrades that include the hvac, hvac components, as well
As electrical components.

881
01:52:03,690 --> 01:52:03,690
so providing air conditioning is a dramatic increase on the amount of electricity you
Need in the building.

882
01:52:11,450 --> 01:52:15,090
so we've included all of that in these numbers. And it's not a one system fits all in every in every space.

883
01:52:21,170 --> 01:52:21,170
there are a lot of different systems that we're talking about modifying here, but the
Bottom line is to do that work at colonial, about 8.5 million.

884
01:52:30,370 --> 01:52:34,010
and then again, that includes all those factors we talked about before. Siwanoy is about 5.5.

885
01:52:35,930 --> 01:52:37,890
prospect hill about five. And the big one is the high school, about $23 million.

886
01:52:42,170 --> 01:52:45,690
it's a lot of work. It's a lot of square footage. And these are big systems.

887
01:52:48,660 --> 01:52:51,380
I will just going back to the point we were talking about earlier. This is a case where there may be a significant amount of overlap, depending on what
Option is chosen.

888
01:52:56,780 --> 01:52:56,780
the amount of work, particularly that's done at siwanoy that would impact that number.

889
01:53:02,340 --> 01:53:02,340
and there is the potential to have prioritization within these numbers.

890
01:53:08,060 --> 01:53:10,700
so these are all into all the spaces. It may be that we want to look at doing portions of buildings.

891
01:53:15,580 --> 01:53:18,580
particularly maybe at the high school. Prioritize some spaces. And you know, the 23 is a lot a lot here.

892
01:53:22,220 --> 01:53:22,220
so there is some variation within that as well that we could explore.

893
01:53:27,940 --> 01:53:29,660
the next slide is geothermal. We're going to talk about that for a second before you leave air conditioning.

894
01:53:33,860 --> 01:53:33,860
remind me, is there a different incremental cost if you stayed with steam versus
Hydronic.

895
01:53:41,180 --> 01:53:41,180
those are very closely related in terms of how these costs would play out.

896
01:53:48,910 --> 01:53:48,910
the simple answer is I'm not sure.

897
01:53:53,110 --> 01:53:53,110
but what I can tell you is in air conditioning system will tie in to the hydronic system.

898
01:53:59,870 --> 01:53:59,870
the components would be of a family, as opposed to a steam system, which would be
Providing

899
01:54:08,310 --> 01:54:11,630
steam heat to systems. And then we'd have a separate cooling plant that would provide a different medium to
Provide cooling to the systems.

900
01:54:18,630 --> 01:54:18,630
so the simple answer is a hydroponic system is going to interact in a much nicer way with
The air conditioning than a steam system.

901
01:54:27,590 --> 01:54:27,590
and it would interact even better with a geothermal system.

902
01:54:31,710 --> 01:54:31,710
so I you mentioned around sort of either piecemeal or certain priorities over can you top
Line sort of

903
01:54:41,590 --> 01:54:41,590
where you saw those like really key urgent priorities versus the other.

904
01:54:48,030 --> 01:54:48,030
I probably can't go into detail about each building, but for instance, let's say at the
High school, if there are spaces that historically have gotten, you know, been less

905
01:54:57,910 --> 01:54:57,910
comfortable when it's hot out and, you know, maybe we could talk about doing the upper
Floors of buildings that will have a dramatic effect on the building.

906
01:55:05,670 --> 01:55:05,670
not only will the cool air kind of trundle down, but we're taking care of the presumably
The hottest spaces in the building, and it will improve overall comfort.

907
01:55:14,710 --> 01:55:18,550
it may be that we don't need to air condition every space. There are certain classrooms that are important and other areas that are less important.

908
01:55:23,230 --> 01:55:23,230
so I don't have a simple answer on that one, but I just wanted to offer there's a lot of
Variability potentially here to prioritize.

909
01:55:30,870 --> 01:55:30,870
and we could look at, you know, offering the kind of be interesting to see, sort of based
On even the new bill, like what needs to happen.

910
01:55:38,030 --> 01:55:40,510
and then what would be nice. Yeah, I think as far as the bill the bill is concerned, I would confidently say our top
Floors are going to be our problem.

911
01:55:45,560 --> 01:55:47,840
the top across, across all buildings. Okay, so maybe that's where we start to saying like, what would it be to do all the top
Floors and see if we can look at that.

912
01:55:56,600 --> 01:55:56,600
that makes sense. With the new bill, was there a time limit as to when we would have to
Have everything done?

913
01:56:03,560 --> 01:56:06,760
september. Oh yeah. When we open school in september, we have to have a solution.

914
01:56:09,560 --> 01:56:09,560
so jim and john have been working already to the wiring I think we've talked about has
Already been done in two buildings, third of the elementaries, third is

915
01:56:19,280 --> 01:56:23,040
next to come. They've been stuck. All three are done. Thank you. Three elementaries have been wired.

916
01:56:25,720 --> 01:56:25,720
our crew is built, our staff is building some installation pieces to try to make them as
Efficient.

917
01:56:34,520 --> 01:56:34,520
it loses money, you know, so we don't lose as more than we need to.

918
01:56:40,050 --> 01:56:43,250
and in a secret place. We are stockpiling the units.

919
01:56:45,410 --> 01:56:45,410
so we have them come the spring, because everyone else who's in the same situation as us
Is going to be out going, out getting.

920
01:56:51,650 --> 01:56:54,890
so yeah. So we still have to get the high school still has to be wired. But that will that will position us by september to have all the top floor instructional
Spaces with a window unit, a window unit which is a

921
01:57:04,890 --> 01:57:05,970
start to solving the problem. But that should be enough to get us through to keep us under that threshold, you know, in
The short term.

922
01:57:11,930 --> 01:57:13,690
and I guess that's you know, that's the other question. When you talk about phasing, to what degree is, are people, you know, satisfied with
Window units as a solution versus, you know, moving to a fully air

923
01:57:23,690 --> 01:57:26,410
conditioned situation? Yeah. So, you know, for the heating components, the air conditioning components we're
Talking about and really the new additions and

924
01:57:35,770 --> 01:57:35,770
renovations underlying all of that are sustainable systems and energy efficient
Equipment.

925
01:57:41,740 --> 01:57:41,740
we'd be looking at heat pumps in all of those solutions.

926
01:57:46,740 --> 01:57:46,740
but one option we want to talk about that is specifically kind of a more sustainable
Approach is geothermal or ground source heat pumps.

927
01:57:55,540 --> 01:57:55,540
and I just want to say air conditioning is a prerequisite to use that type of system.

928
01:58:00,900 --> 01:58:00,900
it relies on a balanced heating and cooling load.

929
01:58:05,220 --> 01:58:05,220
basically uses the earth as a heat sink to discharge or take heat out.

930
01:58:09,540 --> 01:58:10,780
depending on the season. And if you only run it in one mode all the time, it'll kind of like be like the freezer
In my basement that just gets all the ice build up on it and stops working.

931
01:58:19,780 --> 01:58:22,420
it does require a balanced heating and cooling load. So for those of you that are not familiar with ground source heat pump or kind of
Referred to as geothermal this is a system that uses piping to

932
01:58:32,180 --> 01:58:33,980
turn the ground into a heat sink. The ground temperature is always constant.

933
01:58:37,190 --> 01:58:41,190
these systems go down about just under 500ft into the ground. They're closed loop.

934
01:58:42,750 --> 01:58:44,430
so it's kind of like your car radiator. It pumps a refrigerant or a water through the piping so that it always returns at a
Constant

935
01:58:54,750 --> 01:58:57,070
52 to 54 degrees. And that allows the heat pump, water cooled or water based heat pump to extract or
Discharge heat energy into the system throughout the year

936
01:59:07,190 --> 01:59:10,990
so it can operate in a heating or cooling mode. And what does that do? Well, it takes the place of a fossil fuel fired boiler and a fossil fuel fired chiller
Plant.

937
01:59:19,430 --> 01:59:19,430
so now we can move from fossil based fuels to do heating and cooling to a clean electric
Mode.

938
01:59:27,590 --> 01:59:27,590
so it basically discharges our fuel hookup, gets rid of our boilers, and we replace it
With heat pump systems.

939
01:59:34,710 --> 01:59:34,710
but that does require a balanced heating and cooling load to make that work effectively.

940
01:59:41,790 --> 01:59:44,670
we did just convert a 1932 middle school. It's about 170,000ft² fully to geothermal.

941
01:59:50,310 --> 01:59:53,550
this was their athletic field adjacent to the building. This is a drilling rig.

942
01:59:54,640 --> 01:59:54,640
it drills 495ft into the ground, installs a plastic pipe, and the pipe all returns back to
The former boiler room, which is the heat pump room now.

943
02:00:03,710 --> 02:00:03,710
and then once that installation is complete, this whole system lives six feet.

944
02:00:07,750 --> 02:00:07,750
the tops of the wells are six feet underground, so once they're there, they're kind of
Inert.

945
02:00:12,980 --> 02:00:12,980
the expected useful life is 100 years, and there's going to be a playing field and a
Playground built on top of it, and hopefully nobody sees it for another 100 years.

946
02:00:21,990 --> 02:00:25,270
and the piping is a welded plastic pipe. It's kind of portable.

947
02:00:26,550 --> 02:00:29,070
it's hidden from uv exposure. It'll be there for a long, long time.

948
02:00:32,070 --> 02:00:35,920
so once it's installed, you don't see it again, but you do need some real estate. It takes up a little bit of footprint, and for that reason we are not recommending or
Proposing a colonial.

949
02:00:43,360 --> 02:00:45,560
it just isn't the space to put it. And if you did put it there, it kind of it would restrict your options in the future for
The types of additions we were just talking about.

950
02:00:51,760 --> 02:00:51,760
but at siwanoy and prospect hill, the order of magnitude is about a $2 million additional
Investment.

951
02:00:58,240 --> 02:01:01,480
so this is net of boiler upgrades. So this is really the cost of the well field and swapping out the heat pumps with the
Boilers so that the heat pump work in this in this estimate

952
02:01:11,480 --> 02:01:13,280
is neutral compared to the boiler cost. So assumes we're upgrading the boilers no matter what.

953
02:01:16,280 --> 02:01:19,760
and this would just be the add for the well field. And at the high school it's about $6 million.

954
02:01:22,760 --> 02:01:22,760
so these are additive costs to the heating and cooling system, but would significantly
Reduce or even really offset all

955
02:01:32,650 --> 02:01:35,250
your fossil fuel usage for heating and cooling. And you said these would have to be paired with air conditioning upgrades as well.

956
02:01:39,290 --> 02:01:39,290
so it would be the system heating system upgrade ideally to hydronic plus the air
Conditioning plus the well the well field.

957
02:01:48,450 --> 02:01:50,450
yeah. And air conditioning upgrade. Not not in phases like we just said.

958
02:01:54,090 --> 02:01:55,650
not window units for sure. Yeah. Not window units.

959
02:01:58,210 --> 02:01:59,970
I would think so, yes. I mean, we want to talk to our engineers a little bit more about what's driving the
Sizing of the system.

960
02:02:05,410 --> 02:02:08,970
because in that scenario, they're going to look at both heating and cooling loads. So peak demand on degree design degree days.

961
02:02:13,050 --> 02:02:16,770
there may be an option to do particularly at the high school. Probably the smaller building is. No, it's just the whole thing.

962
02:02:18,890 --> 02:02:18,890
there may be some option at the high school to do a partial geothermal system with
Partial air conditioning.

963
02:02:25,090 --> 02:02:28,410
and these systems could go on forever. Like a lot of times usage of them.

964
02:02:32,340 --> 02:02:32,340
yeah. I mean, the ones we've installed and we are working on with districts that are
Almost fully geothermal, like putnam valley central school

965
02:02:42,340 --> 02:02:45,420
district, is almost 100% geothermal. Yeah, about 25 years ago, they converted the high school.

966
02:02:48,620 --> 02:02:48,620
their middle school and portion of the elementary school was done about ten years ago.

967
02:02:53,100 --> 02:02:55,380
this year they're going to convert the whole thing. The expectation is those systems will be there for 50 to 100 years without really any
Maintenance of the well field.

968
02:03:02,660 --> 02:03:02,660
the pumps that circulate the water through the pipes will be replaced over time.

969
02:03:08,660 --> 02:03:12,460
but the, you know, the expected useful life is 50 plus years. It's probably 2 to 3 cycles of a heating plant systems.

970
02:03:17,660 --> 02:03:17,660
I know, I know, there isn't time necessarily tonight to go too deep into it, but I know
That there's we've in the committee, we've talked about potential grant opportunities to

971
02:03:25,540 --> 02:03:29,510
offset costs for geothermal upgrades. That obviously would not come off the amount that the voters would need to approve, but
Those could be opportunities to assist with funding and tax credits.

972
02:03:38,630 --> 02:03:41,520
yeah. Just to the extent they thank you. Tax [inaudible]. Yes, yes. So very quickly, there is some funding that's available through new york state
For geothermal.

973
02:03:46,870 --> 02:03:46,870
but right now it's only limited to high need districts and high need neighborhoods as
Defined by the hud parameters.

974
02:03:53,070 --> 02:03:53,070
what is available is a tax credit that's payable to municipalities and school districts
As a direct payment from the irs.

975
02:04:01,750 --> 02:04:01,750
however, that is a piece of tax code that could change at any time, and it's subject to a
Final submission once the project is complete.

976
02:04:09,910 --> 02:04:09,910
it's almost impossible to build a financial model around, but there is a chance that there
Could be incentive money at the end of the project with geothermal.

977
02:04:18,750 --> 02:04:18,750
the good news is, if there is geothermal, everything that's tied to geothermal is also
Potentially part of that incentive and in that system.

978
02:04:27,710 --> 02:04:27,710
so it's not just the $2 million, let's say, at time when it would be all the air
Conditioning, the heating, that whole thing now becomes part of the geothermal system and

979
02:04:35,830 --> 02:04:38,070
could qualify for that incentive money. Thanks. In addition to that, is there any kind of longitudinal, like, savings, like
Outlook, like I wonder if

980
02:04:48,030 --> 02:04:48,030
there is just a way to look at it from that perspective, understanding, like there's no
Guarantees or there's nothing to it, but just to be able to look at it as far as just

981
02:04:56,270 --> 02:04:58,510
that, the cost, the taxes. Yeah. Just to be able to understand like this is the full investment.

982
02:05:01,990 --> 02:05:05,790
and then this is sort of what, you know, like what those returns are. Is there any.

983
02:05:07,070 --> 02:05:07,070
yeah. We've actually done geothermal wells on one energy performance project in new york
State, which has to have a total umbrella payback of 18

984
02:05:16,670 --> 02:05:16,670
years. I can tell you the geothermal well, fields didn't they weren't the driver on the
18 year payback.

985
02:05:22,470 --> 02:05:26,200
they exceeded 18 years. But it's not a 70 year payback. It's much sooner than that.

986
02:05:27,960 --> 02:05:27,960
and it's interesting because much like your slate roofs that have been there for a long,
Long time, you realize that payback kind of after the second life cycle

987
02:05:37,880 --> 02:05:37,880
of like a boiler plant, let's say, or a fuel tank and, you know, necessarily fuel tanks,
But it's the back half of the system.

988
02:05:47,190 --> 02:05:47,190
the payback really accelerates, which is great for an institutional approach.

989
02:05:51,880 --> 02:05:51,880
right. Okay.

990
02:05:56,600 --> 02:05:56,600
any more questions on geothermal?

991
02:06:02,680 --> 02:06:05,160
so we have a little bit of a cascade here again. Well, I can fix that in a second, but we did want to take some of the numbers and just
There's a lot of numbers out here and just start to compile them a little bit so we can

992
02:06:15,080 --> 02:06:17,360
get a sense of how they add up. One second I'll fix all these dollar signs.

993
02:06:20,000 --> 02:06:20,000
it looks like maybe a google slide translate issue, but they're not in any particular
Order, but we just wanted to share how these costs can come together.

994
02:06:29,050 --> 02:06:29,050
I'll just try to fix it quickly.

995
02:07:19,530 --> 02:07:19,530
need the jeopardy! Theme song going.

996
02:07:26,870 --> 02:07:26,870
it's your attention to detail as an architect.

997
02:07:34,140 --> 02:07:36,850
prevents him from. He doesn't say that's good enough. No. Can't move ahead.

998
02:07:40,500 --> 02:07:40,500
well, I have the total numbers are kind of important, right.

999
02:07:45,300 --> 02:07:45,300
just to frame the context here.

1000
02:07:56,460 --> 02:07:56,460
well, it looks like we might be close.

1001
02:08:01,950 --> 02:08:01,950
thank you.

1002
02:08:06,420 --> 02:08:09,540
all right. All right. We got him on there. All right. So again, this isn't really meant to prioritize them for you, but to just see there are a
Number of different ways to look at this.

1003
02:08:16,380 --> 02:08:16,380
as you know, there's a significant matrix of costs that can be put together here, but in
Totality, we just picked a couple of options to put into this matrix.

1004
02:08:25,870 --> 02:08:25,870
for siwanoy it's option c and the high school, it's option b.

1005
02:08:31,510 --> 02:08:33,430
we've included the air conditioning and geothermal. And when we add that with the infrastructure, the totality of what we're talking about
Is $176 million.

1006
02:08:38,910 --> 02:08:42,910
it's a lot of money and there's a lot to go through here. But obviously there are different ways that we can consider putting projects together.

1007
02:08:48,150 --> 02:08:48,150
and if you can give us a little bit of feedback, we can, as russ said, go back, refine
Those estimates, perhaps work with jim to put together some rough estimates on

1008
02:08:58,120 --> 02:08:58,120
affordability and really start to provide a little bit more feedback of, you know, to
Understand the impact of all these projects.

1009
02:09:07,110 --> 02:09:08,470
any questions on the numbers? I know it was a little painful to get there.

1010
02:09:11,190 --> 02:09:11,190
are you looking for feedback tonight, or is this something that we can sleep on and yeah.

1011
02:09:17,150 --> 02:09:17,150
and come back? I don't know that we're gonna have it tonight, but when you're
Comfortable, we can start to narrow this down and refine some of the approaches.

1012
02:09:27,070 --> 02:09:28,470
I mean, sorry. For me, the that bottom row with the totals in it.

1013
02:09:33,950 --> 02:09:33,950
yeah I, I don't really know what to make of those numbers without understanding the aid
Ability, but you know, the what the aid, the

1014
02:09:43,870 --> 02:09:46,350
ability, the tax impact. Yeah. What does this mean to a taxpayer?

1015
02:09:48,550 --> 02:09:51,470
right. So we'll work with jim on that. I know he's done some homework on it.

1016
02:09:53,710 --> 02:09:57,230
and I would say do not make a decision now because. Yeah. 10:00 and I.

1017
02:09:58,670 --> 02:09:58,670
yes. And I would add a reminder to, to anyone who's watching, just the reminder that
Parallel with this conversation is the financial side of we know that we've got

1018
02:10:08,350 --> 02:10:09,830
opportunities coming up. So a debt drop off in a couple of years that will give us the ability to in a debt
Neutral manner to manner to bond up to about 10 million, and then a few years after that

1019
02:10:19,680 --> 02:10:23,040
to 55. So that's $65 million there. So which would then go against, you know, would would be something to offset those costs.

1020
02:10:29,120 --> 02:10:29,120
I think it's important that we keep that in mind too, and that those numbers are not the,
The thing that that the community leaves tonight.

1021
02:10:36,640 --> 02:10:36,640
seeing. And, you know, seeing as the the end of the story, it's really the beginning of
The story.

1022
02:10:44,640 --> 02:10:44,640
correct. Yeah.

1023
02:10:49,120 --> 02:10:49,120
okay. So the takeaways that I had from tonight, as far as follow ups was to more clarity
On what the offset of rent would be for us.

1024
02:11:00,440 --> 02:11:00,440
long term, what would the payback potential be on geothermal?

1025
02:11:05,360 --> 02:11:05,360
and certainly, refined options based on taking a couple off the table?

1026
02:11:09,800 --> 02:11:09,800
and the feedback that was shared, was there any other takeaways that the board was looking
For tonight from administration or from the architects.

1027
02:11:21,490 --> 02:11:25,130
it's not a takeaway necessarily, but I want to. And you did say it at the beginning, but I want to make sure the community either watches
The video.

1028
02:11:31,810 --> 02:11:31,810
or just starts asking, or just starts paying attention to the magnitude of the work that
We're talking about.

1029
02:11:40,650 --> 02:11:40,650
yeah. And I think part of what you were talking about when you were talking about you
Know.

1030
02:11:45,370 --> 02:11:45,370
other things to look at, I think we talked about what options there might be at the high
School.

1031
02:11:50,690 --> 02:11:50,690
that might be sort of intermediate approaches between the options there for air
Conditioning.

1032
02:11:56,610 --> 02:11:56,610
what intermediate options there might be for partial air conditioning and what that might
Cost.

1033
02:12:01,970 --> 02:12:01,970
some of those other steps that I know mean more work for you guys, but would be helpful
For us in.

1034
02:12:07,610 --> 02:12:07,610
thinking about splitting the baby maybe on some of these okay.

1035
02:12:13,500 --> 02:12:13,500
and maybe we'll be talking about this next, but sort of roughly what is the order of
Operations in terms of surveys, soliciting feedback,

1036
02:12:23,100 --> 02:12:25,870
communicating this in a slightly more succinct form? Yeah. Well so we've batted around some ideas we were partially waiting to get.

1037
02:12:31,580 --> 02:12:34,180
we being alex and I talk about this a lot. Wanted to get through tonight and really see where the board landed on options, what
We're going to be pursuing, looking going forward.

1038
02:12:41,260 --> 02:12:43,740
so we're going to be reconvening later this week. And we also were talking about reconvening with the board members who are on the advocacy
Committee to finalize a plan for exactly that.

1039
02:12:51,780 --> 02:12:51,780
so we do anticipate we want to make sure that whatever we put together, that it gets the
Board, the information you need from the community at the right time and the right

1040
02:13:00,780 --> 02:13:00,780
information. So if there if there is anything, as I said at the beginning, is there any
Information you want us to start thinking about in that survey?

1041
02:13:07,500 --> 02:13:07,500
and maybe I'll just we won't do it tonight, but I'll, you know, reach out to you to you
About.

1042
02:13:12,310 --> 02:13:14,910
what is that information that you want? Hearing what you're hearing. Knowing the decisions that are now in front of you.

1043
02:13:18,390 --> 02:13:18,390
what information will be helpful to you as a board member in or as a board as a whole,
You know, in your role as a member of the board in making this decision so that we can

1044
02:13:26,630 --> 02:13:26,630
solicit that either through survey, if it's a focus group setting, whatever it is, we can
Figure out the best way to get that.

1045
02:13:32,310 --> 02:13:32,310
and then we'll also, if you can get us that information, I'll send you a follow up note
About that.

1046
02:13:39,750 --> 02:13:39,750
and then we'll talk about what do we want to do as far as engagement sessions, whether
It's world cafes, info sessions, surveys, and we'll map that out and come back to the

1047
02:13:49,470 --> 02:13:52,870
board with that plan. And we want to marie's point. We want to also then communicate those engagement opportunities to the community so that
They can actively come and be part of the process.

1048
02:13:59,710 --> 02:13:59,710
yeah. And I think one of the things would be helpful, and we'll talk about as we build
This out is anne-marie, like you said, we want everybody to pay attention, but we have to

1049
02:14:09,110 --> 02:14:09,110
live in the reality like most people might not be able to watch this entire thing.

1050
02:14:13,790 --> 02:14:13,790
right. So as we get out the surveys, as we begin to do it, how do we really.

1051
02:14:18,950 --> 02:14:18,950
share that most important pieces of information in a very condensed manner to bring the
Community along to answer the surveys or

1052
02:14:28,910 --> 02:14:30,350
to do that. Because this is. A lot of information and we've all been taking it in and some people may, but I would
Imagine most people don't.

1053
02:14:35,750 --> 02:14:35,750
so anyway, so I just wanted to I think that that would be a great tool for us to build if
We do like a comedy tour or something

1054
02:14:45,310 --> 02:14:45,310
different. Dress up as the different.

1055
02:14:49,430 --> 02:14:49,430
yeah, dress up and do like improv of like different scenarios.

1056
02:14:53,990 --> 02:14:57,550
yeah, people would pay attention to that. I'm going to suggest the discussion about the criteria for the decision analysis.

1057
02:15:01,230 --> 02:15:03,950
we just postponed till next time. It's been a really robust conversation, a lot of information to absorb.

1058
02:15:07,910 --> 02:15:09,840
so, russ, walter. Thank you. I really thank you so much.

1059
02:15:12,280 --> 02:15:14,560
beautiful job. Appreciate the collaboration. We'll we will.

1060
02:15:16,360 --> 02:15:19,480
I know you've got this feedback. Once we meet with the administrators. We'll circle back with you on that feedback, too, because I know that's going to be
Really helpful in furthering the.

1061
02:15:25,490 --> 02:15:28,640
I think there was some discussion of maybe having a committee meeting as well. So there might be some work that the committee can take on to a meeting next week.

1062
02:15:32,760 --> 02:15:36,400
yes. Okay. Great. So we got that joint committee coming up. All right. Thank you so much.

1063
02:15:38,240 --> 02:15:40,120
have a wonderful night. We appreciate it. Thank you.

1064
02:15:42,370 --> 02:15:42,370
okay. All right moving on to 4.3 board of education committee reports.

1065
02:15:51,760 --> 02:15:54,280
I think we bailed on those. But we had so we did.

1066
02:15:56,360 --> 02:15:59,080
advocacy. Advocacy and engagement yesterday. And it was very good meeting.

1067
02:16:01,160 --> 02:16:01,160
we heard a lot of feedback in terms of our first proposal to go out with a survey to the
To the community on facilities and infrastructure.

1068
02:16:09,810 --> 02:16:09,810
so we are taking it back and revisiting, readjusting, redoing.

1069
02:16:16,530 --> 02:16:18,450
so more to come on that. Great feedback, I do think, and I love the idea of the world cafes.

1070
02:16:21,410 --> 02:16:21,410
we've been doing them for the last few years on topics that really have affected us.

1071
02:16:26,170 --> 02:16:26,170
and the community, they do show up for those and they're very informative and also
Surveys.

1072
02:16:32,250 --> 02:16:32,250
I know for the communication plan that was put into place and alex was able to get a lot
Of focus groups and a lot of information done from that.

1073
02:16:41,170 --> 02:16:41,170
so again, a lot of options that could potentially happen from that committee.

1074
02:16:46,090 --> 02:16:49,490
so I think we're going to probably meet sooner rather than later again. Yeah. I don't know if you want to add anything.

1075
02:16:54,250 --> 02:16:55,410
no, I think you covered everything. It was very helpful.

1076
02:16:58,370 --> 02:17:01,690
okay. So then communications. Yeah, communications. I'm like, oh, we don't have communications coming from the public.

1077
02:17:07,620 --> 02:17:07,620
so moving on to financial reports, can we take this as a consent?

1078
02:17:13,020 --> 02:17:15,380
this is the one where we got the difference. Actually, I think I'll kick this piece off.

1079
02:17:18,940 --> 02:17:18,940
I know I shared with the board in the past the district, the state's regionalization
Efforts.

1080
02:17:24,260 --> 02:17:24,260
there's been a ongoing discussion in professional circles and board circles about that
Process as it rolled out through emergency regulations.

1081
02:17:33,660 --> 02:17:33,660
the state did put out a requirement for districts to superintendents to submit data, all
Thanks to the cabinet and our district data analyst who helped us to assemble the I think

1082
02:17:43,660 --> 02:17:43,660
it's 43 page, 47 page portal of data to submit to the state, which was largely made up of
Data that the state already had.

1083
02:17:50,980 --> 02:17:50,980
so it was not the best use of district resources, but that was what we were required to
Do.

1084
02:17:56,460 --> 02:17:57,860
we did submit that report. And then the next day, the commissioner came out with a memo based on all the pressure
That had been aimed her way, putting that on hold and making it a little bit more

1085
02:18:07,830 --> 02:18:07,830
optional. So as those regulations and discussions have played out, where we stand today
Is now each district superintendent required to speak with their board

1086
02:18:17,790 --> 02:18:17,790
of education about whether or not they want the district to participate in the
Regionalization efforts and to pass a resolution to that effect.

1087
02:18:26,190 --> 02:18:29,830
so what you have on the agenda tonight is two different resolutions. The first one is to accept participation in the regionalization plan, and the second one
Is to decline participation in the regionalization plan.

1088
02:18:40,030 --> 02:18:40,030
so tonight we just need to talk about which direction the board wants to go and then act
Vote to act and approve that particular resolution.

1089
02:18:47,590 --> 02:18:50,830
and then we'll just vote to table the other. So I know I've shared my perspective just very super briefly.

1090
02:18:54,830 --> 02:18:56,910
we have already submitted the data. So I think that was kind of the biggest lift on the front end.

1091
02:19:00,790 --> 02:19:00,790
I don't see a downside to participating, to the degree that we are not bound to be to
Follow through on it.

1092
02:19:09,640 --> 02:19:09,640
we're not mandated to do anything as a result of that regionalization plan, to the degree
That it is a collaborative opportunity for us to see if we can

1093
02:19:19,240 --> 02:19:19,240
benefit, you know, create a situation that be beneficial to our students through
Partnerships with other districts.

1094
02:19:25,480 --> 02:19:28,480
I think that's always a great thing to do anyways. We already do have a ton of partnerships.

1095
02:19:30,320 --> 02:19:30,320
we think of the best consortium that we have for all of our transportation, for some of
Our special education programs.

1096
02:19:37,840 --> 02:19:41,560
we've got the boces who is the specialist at shared services. So this is not something that we're not accustomed to, but if it gives us new
Opportunities for new conversations, to me that seems positive.

1097
02:19:47,800 --> 02:19:47,800
and in speaking with our district superintendent from southern westchester boces, he said
That is his intention as he leads this work is it is none of it is mandatory.

1098
02:19:56,120 --> 02:19:56,120
it is an opportunity to come around and to collaborate voluntarily.

1099
02:20:00,290 --> 02:20:00,290
so. If that is the case, I'm comfortable moving ahead with participating in that inasmuch
As it would benefit pelham and you already the district has already provided

1100
02:20:10,280 --> 02:20:13,560
all the. Yeah. Yeah. And the data. Yeah. And even if, even since we've provided it and we if we decided not to participate,
There's no harm, no foul there.

1101
02:20:20,000 --> 02:20:20,000
it would just be that we've submitted it, and that's the end of the participation.

1102
02:20:24,310 --> 02:20:24,310
so I'm going to propose a motion to accept new york state education department
Regionalization plan.

1103
02:20:36,040 --> 02:20:40,000
so moved. I second. And the discussion was as I shared.

1104
02:20:42,320 --> 02:20:44,720
so any other questions or concerns? Just for folks watching at home, what is regionalization?

1105
02:20:49,920 --> 02:20:52,480
that's a great question. Regionalization. It was an emergency regulation passed by the commissioner.

1106
02:20:55,720 --> 02:20:55,720
that was requiring that district boces district superintendents assemble the districts.

1107
02:21:03,370 --> 02:21:03,370
the representatives from the districts within their region once every ten years and craft
A regionalization plan, which speaks to how districts the region will work

1108
02:21:13,330 --> 02:21:13,330
to collaborate and create partnerships and potentially sharing of services.

1109
02:21:18,770 --> 02:21:21,130
okay. Thank you. I know one of the things that was important to you in your recommendation was the idea
That this is voluntary.

1110
02:21:28,370 --> 02:21:28,370
do you think that was there any discussion with the lawyers about whether we ought to be
Saying that in our resolution?

1111
02:21:36,970 --> 02:21:38,570
we didn't have that conversation. No. This was the language that was provided by them.

1112
02:21:41,810 --> 02:21:41,810
so I know that I know that keenan beane works with, you know, obviously a variety of
Different districts.

1113
02:21:47,090 --> 02:21:47,090
and I think I don't, I can't speak to our neighbors specifically, but I know
Superintendents were very mixed as far as whether they were

1114
02:21:56,740 --> 02:21:56,740
encouraged. They were recommending to their boards, you know, pro or con.

1115
02:22:01,580 --> 02:22:01,580
so I think I'm going to assume that keenan bean's resolution was drafted based on their
Collective concerns with the region.

1116
02:22:13,260 --> 02:22:15,980
I do think and I'd have to double check on this. I do think there's a provision, if we change our mind at any point in time, that we could
Then opt out.

1117
02:22:20,220 --> 02:22:23,380
okay. It would probably be another just a notification to state. But in an advocacy meeting I attended with other districts mostly from long island, I
Think some of the concerns were about just

1118
02:22:33,140 --> 02:22:33,140
about what they needed to do, especially because they had to provide information within a
Certain amount of time.

1119
02:22:38,860 --> 02:22:38,860
and at that point it was a requirement, not a right kind of volunteer option to do it.

1120
02:22:44,820 --> 02:22:48,020
and so they were really upset because there was a requirement. And now it's changed to an optional submission or participation.

1121
02:22:52,220 --> 02:22:52,220
yeah. And I think a lot of the long island districts, even the same regulation.

1122
02:22:57,430 --> 02:22:57,430
some folks, a lot of folks that were interpreting it as it's getting late.

1123
02:23:02,990 --> 02:23:02,990
I'm losing my words as potentially over having the potential to override local board
Authority over

1124
02:23:12,820 --> 02:23:16,630
using sharing of resources and participation. So but I think they made that clear in the correct amendments.

1125
02:23:21,070 --> 02:23:21,070
yeah, that that is not I've heard senator, mayor shelly mayor, who is on the education
Committee in the senate, say that she

1126
02:23:31,030 --> 02:23:31,030
wants to see local school districts retain control of their decision making process and
Power.

1127
02:23:38,230 --> 02:23:38,230
so whether that be with regionalization or cell phones they want to see local districts
Be able to make decisions that are best for them.

1128
02:23:47,470 --> 02:23:47,470
because if you're talking about districts in northwestern new western new york.

1129
02:23:54,120 --> 02:23:54,120
I think they're viewing regionalization in a very different way than we do down here or
Long island, because of the proximity of our school districts and the

1130
02:24:04,120 --> 02:24:07,920
resources each district has. So it would be it would mean very different things depending on where you're located in
The state.

1131
02:24:13,160 --> 02:24:13,160
and so for us down here, we do have a really robust like sharing of resources already.

1132
02:24:21,000 --> 02:24:22,480
we do a lot of that. But if you look at districts north, really far north, they don't they don't have those
Same kinds of options, the same kind of capabilities and the

1133
02:24:32,400 --> 02:24:32,400
same kind of funding. So I think our state's really, really big and trying to have one,
You know, rule for every fit, everybody

1134
02:24:42,340 --> 02:24:42,340
isn't possible. So it's encouraging to hear senator mayer continue to say that she really
Wants to see local districts maintain control of decision-making

1135
02:24:50,680 --> 02:24:50,680
process. Thank you.

1136
02:24:55,070 --> 02:24:57,400
so, I think you need a vote. Yeah. If no more questions, then we need a vote to.

1137
02:25:01,040 --> 02:25:01,040
the motion is, you know, the vote in hand is to accept the new york state education
Department regionalization plan.

1138
02:25:09,280 --> 02:25:11,840
aye. Aye. Aye. Any oppose? Any abstentions. Okay, so the motion passes.

1139
02:25:14,840 --> 02:25:18,160
thank you. Then let's table. I need a motion to table 6.2.

1140
02:25:22,400 --> 02:25:25,600
the motion to decline. New york state education department. So moved. Second.

1141
02:25:31,480 --> 02:25:33,480
all in favor? Aye. Any opposed? Any abstentions.

1142
02:25:36,080 --> 02:25:40,000
thank you. Thank you. All right. So moving on to 6.3. So can we take this as a 6.6 6.3 to 6.6 some financial.

1143
02:25:47,520 --> 02:25:50,960
so there's a motion to dispose of equipment. A resolution to approve some stipulation settlement, some agreement with the pelham
Teachers association.

1144
02:25:58,040 --> 02:26:00,930
could we take a motion? So moved. I second.

1145
02:26:05,690 --> 02:26:08,410
okay. Any questions? Concerns? Okay.

1146
02:26:13,800 --> 02:26:16,410
we're gonna have a vote. Okay, everyone.

1147
02:26:18,240 --> 02:26:20,290
aye. Aye. Any oppose? Any abstentions? Okay, so the motion passes.

1148
02:26:24,370 --> 02:26:24,370
now we're going to do 6.7 motion to accept the donation.

1149
02:26:29,570 --> 02:26:29,570
so it is resolved that upon recommendation of the superintendent of schools, the board of
Education or the pelham union free district, does hereby accept a monetary donation of $50

1150
02:26:38,890 --> 02:26:38,890
to the. Amy, and I'm sorry to put you in this name, jason geiger, scott geisinger.

1151
02:26:45,490 --> 02:26:45,490
thank you. Scholarship fund that would gratitude be bestowed upon his donor, jean
Cockcroft.

1152
02:26:53,780 --> 02:26:56,980
take a motion. So moved. Second. Okay. All in favor?

1153
02:26:59,500 --> 02:27:02,940
aye. Any oppose? Any abstention. Okay. The motion carries.

1154
02:27:05,720 --> 02:27:09,260
7.0, policy monitoring and governance. Okay, I guess I'll dive in here.

1155
02:27:12,420 --> 02:27:15,100
so a couple policies up for first reading. So we're not taking any action on them tonight.

1156
02:27:17,940 --> 02:27:17,940
but the policy committee continues to fire on all cylinders here under sid's leadership.

1157
02:27:23,260 --> 02:27:23,260
so I'm very excited. So our first policy is parking policy.

1158
02:27:27,300 --> 02:27:27,300
this actually came out of discussions with our local police chiefs and our safety
Committee.

1159
02:27:35,420 --> 02:27:38,700
trying to really get a handle on traffic issues at glover. And as part of that they asked that we take a look at this policy to see if we could
Strengthen any language just to make it very clear that they have the authority to

1160
02:27:47,350 --> 02:27:47,350
ticket. Um our attorneys advise us we don't necessarily need this because they do have
That authority.

1161
02:27:52,190 --> 02:27:52,190
but if this makes it a little more clear and evident for folks, take it.

1162
02:27:57,350 --> 02:27:57,350
take it. So those are the red line changes that the board sees resulted in that policy
That is being proposed.

1163
02:28:04,150 --> 02:28:06,870
any questions or anything to add? No. Nope. Just be forewarned.

1164
02:28:11,110 --> 02:28:14,070
if it says no parking, it really means no parking. Yeah. It's not just a suggestion.

1165
02:28:18,030 --> 02:28:18,030
okay. Then we had administration of the budget.

1166
02:28:22,590 --> 02:28:26,510
jim, do you want to just do a quick touch on that since it's your world? Yeah. Really?

1167
02:28:28,350 --> 02:28:30,030
minor changes. As we look at things based on recommendations from our from our policy service.

1168
02:28:37,790 --> 02:28:37,790
and it just also brings in the case that we have we have a claims auditor and that that's
Also part of the administration of our budget.

1169
02:28:46,600 --> 02:28:49,440
that's added to the bottom of it. Yeah. And this was one that came up on the audit as one to update.

1170
02:28:53,440 --> 02:28:53,440
so any questions there?

1171
02:28:59,560 --> 02:29:01,680
okay. Those are very minor ones. All right. And then the third one is also 3.7 came up as well as part of the audit
Evaluation of personnel.

1172
02:29:08,880 --> 02:29:11,920
doctor fitzgerald do you want to mention any. Just speak to the changes that were there.

1173
02:29:14,800 --> 02:29:16,680
really. Just so. Sorry. Thank you. So the changes just really reflect what we do in practice that we're
Sort of missing from the current policy that we have.

1174
02:29:28,520 --> 02:29:32,400
and we do recognize to the law around appr has changed. So we're going to be we're you know, trish has been really looking you know being
Thoughtful about that.

1175
02:29:38,000 --> 02:29:38,000
and we're just on the cusp of starting to think about what we want that to look like.

1176
02:29:42,680 --> 02:29:45,920
that does that need to need to be negotiated with collective bargaining units? But this should still stand.

1177
02:29:47,120 --> 02:29:47,120
this policy should still stand regardless of those changes.

1178
02:29:52,110 --> 02:29:55,440
so do we take a motion to. No, no, we don't need to do any motion.

1179
02:29:57,520 --> 02:29:58,960
is there. Okay. So we'll bring those back next time for second reading.

1180
02:30:02,480 --> 02:30:04,040
so can I just say thank you sid. You are like going through that policy book.

1181
02:30:08,200 --> 02:30:08,200
I mean, it's really mostly the administrative team that's been doing the heavy lifting.

1182
02:30:13,160 --> 02:30:13,160
I was going to say, I'm glad we're not paying you by the hour.

1183
02:30:19,720 --> 02:30:21,200
that's good. Okay, so moving on to 8.1.

1184
02:30:24,360 --> 02:30:27,680
motion to approve schedule c and instructional. So moved.

1185
02:30:29,440 --> 02:30:31,800
second. Okay. Sorry. A couple of resignations, that's all.

1186
02:30:34,840 --> 02:30:37,160
all in favor? Aye. Any opposed? Any abstentions?

1187
02:30:39,480 --> 02:30:42,410
okay. Moving on to nine. Pupil 9.1.

1188
02:30:44,330 --> 02:30:47,930
motion to approve, schedule d, committee on special education. So moved. Second.

1189
02:30:50,970 --> 02:30:52,970
all in favor? Aye. Any opposed? Abstentions.

1190
02:30:55,450 --> 02:30:58,610
all right. Now we're moving on to new business. Any new business? I think we've covered plenty for tonight, but that's just me.

1191
02:31:02,750 --> 02:31:05,690
okay. All right. Moving on to 11.1 communications coming from the public.

1192
02:31:09,810 --> 02:31:09,810
again I know everybody's hopefully nice and safe and warm at home watching us on youtube
Of course.

1193
02:31:18,090 --> 02:31:18,090
and then two 12.1.

1194
02:31:22,690 --> 02:31:25,130
do I have a motion to adjourn? So moved. Second.

1195
02:31:27,170 --> 02:31:30,090
okay. All in favor? Aye. Thank you. And thank you for allowing me to conduct the meeting on behalf of jackie.

1196
02:31:35,130 --> 02:31:37,730
well, done. Great job. Thank you all. It's a great conversation.