Okay, good morning, Jefferson County Board of Commissioners. It is March 12, 2025, and it is 815.
We're going to get started with our administrative session, which is our department heads, electeds, and
So I feel like I gave a pretty good update last time I was here this is can you is this go through Lindsey can you hear me all right.
I really don't have too much more to add we just swore in Brad Hamlin.
you're just came back to us to fill that ATV position yesterday.
Other than that, I almost said no report.
I feel like it's just a chair.
But other than that, yeah, I don't really have too much more than that.
Yep. Yeah.
I lack of doing things for sure. But people
are going to prison. That's part of it.
didn't get some long-term stays out of the jail, so yeah,
how was your conversation with the City of Maghars?
There hasn't been anything since, they really reached out. I was supposed to have a meeting with Chief Plumber on Monday, but I didn't make that meeting, so hopefully I'll catch up with him next week and get some more news on some of that.
That may reach out to Will, figure out where they're at.
And staffing wise, where you at.
Technically, minus those LATCF positions were fully staffed on the patrol side.
We do have one retirement coming up in May, and so we'll have to fill that position but
as far as the jail goes. I think we're still lacking one or two positions.
Still recruiting
on everything. Still recruiting. Still recruiting on the front office staff position.
We got quite a few applicants for that. I think we were sitting around 18 applicants. Anything
else? Any other questions? Yes. See you at the ranch.
there's a lot going on but so I know some people are waiting on things. I promise
I'm you're on my list but if you need something urgent call me.
I won't
elaborate on a lot of things going on. Good
morning Phil. Good morning.
Community Development is rolling along. We're seeing a lot of permits and
applications coming in for single-family dwelling structures,
department that kind of thing. We have two staff notes I wanted to share with you.
Tony has been out for a bit. She's in the KDSRA via text that she'll be back on
Monday, so I'm really looking forward to that. The other is our sanitary in
Matt just informed me this morning that he has accepted a job and his last day
will be June 5th. So we've we've been proactive in terms of June 5th. Yes. So we've
been proactive in terms of outreach on that, so we should be in a good place for that transition.
And like I mentioned, I'm smiling because it's time to be back on Monday, and I can certainly use the help.
So, that's it.
Well, it's exciting to hear the increase in permits and activity, I'm sure it's going to continue to grow.
And I think we had mentioned earlier, keep a close eye on that, and if there is staffing
needs, because I feel like it's going to continue to go increase.
Let us know ahead of time so we can maybe be proactive and not have a big gap in there
where everyone's really struggling.
Sure.
I'll be talking to Jeff and about it is I think we should be doing some forecasting on planning
a little bit more there's quite a bit in play that I we just need more coverage there and with
that level of coverage is I don't know what that staff will be asking and talking to have about
that as we as we move forward and
have we had much help as far as your desk for some planning
projects or is that still in the process contracted services we have we have reached out and we've
engage two consultants. One has done some planning work in terms of applications. But the higher level, the more difficult stuff, neither consultant is available or kind of wanting to do what's it's, it's, it's, it's, it's a tough find right now.
We know how to do it. Staff knows how to do a lot of it, but it does get to higher level that it just is so complicated.
If there is a little bit of help in play, if you see things come in, if there's something that you can believe off of your plate, give to one or two of them.
Yes.
Okay.
So the county has also engaged Dave Allen, David Allen on a project or two and so we're both using consultant at a level and then David Allen's playing room with something.
The
game has the budget process gone.
It's going well.
Good morning.
Give us a lease, Jefferson County Finance Director.
Yeah, working hard at budget.
I'm about three quarters of the way done with it.
Gearing up to present a draft budget
to the County Administrative Officer
and the Budget Officer, Commissioner Simmelink.
So looking forward to presenting that.
Had a good day of meetings with both of them
as well as a few different departments.
I think we worked through a lot of questions
and concerns for those various departments and have those ones pretty nailed down.
I will be sending out an email to department director shortly just reminding you dates for budget hearings.
We're about a month out from that as well as those of you who have not submitted a budget narrative yet.
I'll be sending you a template basically what you submitted last year so you can kind of build a budget narrative for this year.
So, be looking for that for me. I'll need that by the end of next week. So, get that out.
I am back to being fully staffed. I had some staff out with some sick families and then out at conference for the past couple of weeks.
So, it's been kind of light in the finance department, juggling some duties between the desks but everybody's back and healthy now.
So, looking forward to the rest of the month of March.
Hi, good morning, Katie Russell, Public Health, just working on budgets and work plans.
We have our TPEP work plan we turned in on Monday, so that was exciting.
And then we also have maternal child health that's coming up and an STI HIV plan.
And so a lot of work plans, a lot of budgeting happening right now.
We're also starting to look to the summer and our outreach event.
So we have just a couple of things that we're hoping to do on a regular basis, like every
other week.
And then just big events here and there throughout the summer.
So we're starting to look forward to that and figure out how we're going to staff that
and some of our plans and supplies and things, so that's exciting. We're heading to Jefferson County
Middle School on Friday to do their career days, so hopefully we'll plant some seeds and some
middle schoolers to become public health employees in the future. So now I became decided to become a nurse
This is middle school career day, so hopefully something will happen there.
Anyways, that's it for us.
Kate Simpke, county clerk, earlier this week we had our first key
that meeting, that stands for Property Values Appeal Board.
We will be hearing two petitions, the board will, next Friday, the 21st.
Just preparing now for the special district election, we have a total of potential 55 candidates, 13 of those candidates are shared positions from the Shoots County.
So far we have about 22 individuals who have filed for special district positions out of 42.
two. So we're just kind of halfway there. I called or sent emails last week reminding
the districts and I will do one more time. That's Friday. The deadline is the 20th. So next
week is the deadline.
The final. There will be four measures on the ballot, two measures
to the MAC. One, the library is asking, have a levy end, the lake Chinook fire and rescue.
Also, we'll be asking the public for money. In preparation for this election, we mailed out
119 inactive notices as a second reminder to those voters whose signatures we either
challenged or who had a name change that was for the November election.
It's just part of our routine process.
We challenged 1.3 signatures or 155 out of 12,000 voted ballots that we received.
So, we inactivate them if they didn't respond, and then we give them another opportunity
reminding them.
We need an updated signature is really what we're looking for.
And then finally, but I would mention that the Secretary of State, as Reid will be
stopping by, for a visit, April 14th.
And
I've just a yearly update and face-to-face conversation.
Generally, that's something that the new secretary likes to do, is visit all the counties.
So yeah, the last visit, I visited with the office and asked if it would be okay if we
We had representatives from the PCP's come, and they were very amiable to that, the previous administration.
So, I'll probably do the same here too, and see if they would like some company, I'd like to meet a few more members of our community.
That's it.
Thanks, Kate.
More than that.
Morning commissioners Matt Paulson, Public Works director.
So in public works we're busy with recruitment still, still looking at different applications
and working through that.
We have started our wheat program, Spray'n, so getting going with that.
Working on a hazard mitigation grant through OEM and we're up to about 9 million for the
of palisades, so just rock ball and different mitigation measures or the different geologic
features that happen down there, so hopeful on that one, but with OEM, there are some uncertainty
with funding and different things, but working through that.
And that's focused down there at the coast.
Yeah, pretty much rimmed around from the boat ramp on the other side, so quite a few
miles of Jordan Road that you know is affected by rockfall on a regular basis so that's
to do with you know scaling you know some netting possibly maybe some blasting some of
the overburden so it's quite a large project you know one thing with OEM they're looking
for a 25% match so you know finding a couple million dollars I think we could probably
partner or state parks and possibly PGE, but I guess we'll just work through those
details as things happen, but it's a pretty good project for us.
Also working on the capital improvement payment maintenance master plan, that was going
well, so we're looking at all of our roads that have had deferred maintenance for decades
and come up with a plan to really address the issues that are happening with those roads.
And then we're also working on that safety action, transportation safety action plan.
So that one, hopefully, will have funding for it soon and put that plan into work.
Also working on the Pony Butte Paving Plan.
So that one's, we had them redesign it, so we have a really good plan now, so I'll present
that to the board and just present some options that we have with that road.
Other than that, we're crushing rock, our rock crushers have been humming, so we're
doing well with getting our stockpiles built back up.
We're also grading some roads and fixing potholes and sign work.
So, yeah, things are going well.
What's your name?
Feather.
You know, they came out with that.
That new round of funding with the Congressional Directorate's spending. So I reached out to our contact there and I can't remember her name. But she said, do not apply this year that we are still in the running. We're just waiting for the Oregon budget to pass. Once that passes, then the project will get going.
Well,
I think once the budget gets passed,
and funding's approved and those projects that were selected, I think, you know, the ball
starts rolling in. I don't know if we'll get to it, you know, this fall. I mean, it's
a possibility. Our plan, yeah. Our plan is done. I mean, we pretty much designed the new
bridge. We just need to get the funding and...
I guess, because I just was in a question from the situation, is it we would have to
reapply for this money through the state?
No.
Through the feds.
No.
So our project was a portion, or it was approved.
I think you don't have to get allocated money.
Yeah, I think they have to get the budget balanced and passed.
the state. The state. That's what she said. She said state budget.
But you're
talking possibly started working to fall. Is that what you said? If if it all came
together. I mean that would be the hope. Otherwise next fall once the water gets
shut off. So 26. But where are we at with the bridge that got closed
November, Eureka? Yes. We're still, I mean we shorted up, we shorted up and then did they get
reinspected or how, what is that process? We got reinspected and everything is as it was with
the temporary shorting. Okay, okay. So we still have a weight restriction and it's probably a short-term
allowance for that weight restriction. Yeah and they'll continue to monitor it, you know. They
inspect our bridges every year, so it'll be re-inspected again.
But with that
temporary shoring, they said it could last seven years, ten years.
We got a little bit of time. No. It's not immediate threat, but what that did is
it put us in line, you know, the way bridges work, they go off a sufficiency
So once it's determined to have no capacity, which this bridge did, it went from having
several thousand pound load capacity to zero, or I asked them, can I write a bicycle
across it?
And they said no.
They said close the road, and that's how severe it was.
They said we're sending someone out to see if the bridge is still standing.
And the bridge is in good condition, but just the way they inspect, the way they look
look at the timber structure, what it's going to do is allow us to really move our application
up as, you know, this is an emergency.
So, okay.
Well, keep that on our radar because I think it'd be good for us to go out and look at it
like we had talked about and see how valuable that bridge is or if we direct some more focus
to other things or if that's a necessity and we need to make sure that that stays open
so I think it'd be good to go out there the three of us at some point this spring and
take a look at it, assess it, if we need to reach out to the the neighboring community to see what
the need is for that and just value that on priority this spring. So yeah.
They are, but I think it's a ways out.
Yeah, I asked Josh Bailey at North Unit, you know, what if we just put some culverts
in and he says, well, you can put a couple of eight foot culverts inside my side and
he wasn't real sure on the hydraulics, but he thought that might be an option.
But we just want to make sure whatever we do, it aligns with their master plan.
We don't want to waste, you know, resources putting something in that they can't use when they do pipe it.
Well, let's continue to talk about that.
Well, and I'm also just thinking of putting a whole new bridge, and then they put a pipe in and...
Yeah, well, it's the bridge, yeah.
Yeah, because the bridge is a million and a half.
I mean, why spend that resource if they're going to pipe it?
Yeah, that's all because I'm going to invite it right where
you at with a staff map or down three mechanic and no we have two mechanics
two mechanics. Yeah, just three road workers. Great.
You're right. Good morning, Ray Salise, Jefferson County
the assessor. Yesterday, I attended public hearing before the House Revenue Committee
at the Capitol regarding House Bill 3518. As you know, this is relating to assessment
and taxation funding. It was very well attended, standing room only. I estimate maybe 70 people
in their many testimonies. The bulk of the testimonies were in favor of House Bill 3518.
Interestingly, though, there were two opposed testimonies, and they came from the Special
District's Association. They want to get more information on some of the language in
the bill. I think they're concerned about, well, all special districts are concerned about
their money. They're usually single-purpose taxing districts, and they're really watching
their nickels and their dimes. And rightly so. So I think we would invite them to the table
absolutely to engage in the discussion and look at the issue.
But overwhelmingly the support was in favor of this House Bill.
So I asked the commissioners.
Please support House Bill 3518.
Yeah, I think we got AOC.
I don't know what else to get extended.
Yeah, that'll happen.
There's plenty of bills out there.
and so yeah they know AOC's really had a focus on that and I'm sure the staff
were there. Yes AOC testified in favor we all met at AOC's building and walked
over from there. Yeah well cool family event. Thank you for going over and being a
part of that. I know it's a important bill for only our county but counties across the
stay trained to keep things floating and getting our
reimbursements of the work that we do.
Well, thank you for your support.
Yeah.
That's right.
Good morning.
It feels like Monday morning.
It's going to take on a crazy back.
I'll make it back.
Right.
So I'm actually going to have a question for you.
So, um, are you guys receiving calls about VA cuts, about our office closing, okay, we
are too, just so you know, um, so there's a lot of fear and panic out there, um, with
all the stuff on the news, so, um, formally I have to receive anything from OBV or VA
about any cuts, okay, so whatever about to share is just stuff I gather together to try
to see what's happening in it and so you know what's being put out there and why people
are freaking out. So on the news and online you'll find that they're going to be starting
to cut it June 2025 this year. It's approximately 83,000 jobs and that's about 15% of the workforce.
At 30% of the workforce are veterans and half of those veterans are disabled that are employed by the VA.
90% of the VA workers are in the health care side.
So they're looking to go back to staffing levels at 2019 levels.
The problem that people are concerned about is this is before the PAC-DAC pass where they open up health care to millions of veterans.
friends, they added like 20 cancers to the presumptive list for Gulf War, they added
more presumptuous to the aging orange list.
So they're worried that that's going to affect health care and then there are people are
always any time anything happens for as government shut down who will worry about their benefits
because they rely on those benefits to pay their mortgage and support their families.
So the new VA secretary, the Collins, he reports that they're getting recommendations from
DOGE, but DOGE is not making the decision about the cuts that he and his staff are making
decisions about the cuts.
He is still saying that they're going to accomplish this without making cuts to health care or to
compensation benefits or fetching benefits to veterans and beneficiaries, and that there
there are still going to hire for more than $300,000.
Sorry, $300,000, mission-critical positions.
And the focus is serving veterans better than before.
And that, in doing so requires organization and change.
I do an interview he had.
And he is aware of outdated systems.
I'm not sure if you guys know the part of the problem with the VA
with being slow with the health
requisites, the system they're using is over 30 years old.
They've been trying, they've been saying they're
going to update it for the last eight years.
And all this money that's been spent is still not done.
So he is aware of the outdated technology
and says it's nowhere it needs to be.
So, you know, when people call the office,
I just try to assure them that we are still open,
because people are surprised in the call
call the backer. I can't just think they were closed. So I tell it we know we're county employees
like I have no knowledge of us being funded or cut or anything like that you know and we're still
proceeding on and you know if anything changes with funding or health care anything with that as soon
as I know something definitive I'll let them know so you know I'm just telling them you can either
or wait it out and see what happens,
or if you're really that concerned about it,
then you can contact the VA Secretary yourself
or your members of Congress and tell them you're concerned.
But I mean, other than that,
like, you know, I have no power
to control anything that happens at that level.
So I'm hoping that we're going to see
what updated tech, you know,
and things are, you know,
I'm going to run more smoothly with all of this, but I, so anyway, hopefully things will
calm down.
So on a different note, we are on the agenda for today for out-of-state travel, it's
8.3.
The afternoon of March 26, OVB is asking to be on their interview of their panel for the
training team so I'll be unavailable during that time but I mean I'll still be in
the office. The welcome home veteran's dinner is Saturday March 29th 4 o'clock
that's when the doors open they're wrap up that's the angels to get a key and
Gabe thank you so much for Julio you guys have been helping me a lot with all these
random people are wanting checks now instead of paid by credit card because 3% it was a lot of money that way
So they've been having to cut quite a bit of checks for me lately with my grant money
So I appreciate it and feel for the PSU data. I emailed you guys last week the tinier kind of way out. I was trying to
project like what the population is going to be here
And then the gym and full passes what I have
with the grant money from OVA. I have a few of those left and there's still probably about 20 music lessons left.
Joyful noise, just put out there spring semester online, so that's all I got right now.
Thank you.
Yeah, we can.
I can't wait.
I went back to office this morning, I put a sign.
Does Kevin have any other appointments that you can need to cover?
No.
I've got to take care of it.
And I made it back in time.
So we're good.
Okay, thank you.
Well, thank you, Laura.
I know it's definitely a challenging time with what's going on.
on the fence and then even a little bit on the state side so appreciate you
reaching out to all your clients and settling their nerves a little bit
and I think a lot of what's going on we need to be a little patient and trust
that our federal government is going to take care of such an important role for
citizens, and so I think people call me then, and I'm great advice as as they do you have
concerns to reach out to their federal leaders and voice those concerns, because it's very
very impactful when it comes from.
The veterans and how it's going to affect their lives or their finances. So, if you need anything from us on that, let us know. Thank you. I think we should, we're making public health, get a message out to our veterans. I know that we're not covering more speed shots on the gay, VA, some, some issues there,
do a joint press release to get some good messaging out there as far as why I have an update on the physical therapy, they are not taking B.A.
I think the veterans that had, you know, the authorization, I think, you know, they're
always in my case.
You know, they received them through that authorization, and then what's the authorization
from them?
So we were not able to resolve that issue, unfortunately.
So it's a little different.
It's a little different.
That's us.
Yeah, well, I'll, I'll wish my concerns to you directly in the movie because I haven't heard anything about
the, I'll have to check in the RSV shots.
Well, it could be, or, yeah, yeah.
I'll go with the shot.
I could be sure.
I don't know.
Not everything is free anymore.
No funding.
Yeah.
So, we'll talk about that.
Okay.
I mean, you're thinking maybe getting something posted.
Well, I think we're forcing constituents,
or you know, the folks that she takes care of,
everyone's a need to be alerted
as to what their process is going to pull.
That's why.
Here's why.
I know what's like, say, we're going down a rabbit hole.
I don't want to go down.
So we're going to roll.
Okay.
Diane, come on.
Hey, I mean, morning.
Diane, who was on the HR director?
So, we are going to view, when we start on, in addition to our mobile, HR, security,
development.
You know, some of our program is starting on June 16th, and that's the program that we
hire.
I still feel there's a lot of change.
We're in some kind of trade school kind of program, college, or whatever.
They're going on to something like that.
So we're going to be reaching out to Madras over high school, and all of us, the SCAC campuses,
and then some other community colleges to see if there are kids coming back.
So I'm going to have one to request.
And then that starts on James and Steve.
And then we've been working on the Affordable Care Act reporting that was the issue contract,
I said, you know, I was not a person, I'm not much of a person.
So I had this event at 21 reports to them.
And so, I was also admitted and never going to go free
and then there are some fidelity people,
but that was a big, but I'm not going to have that.
And then we, and thank you, Gabe, for your help with.
We had some, we've run some reports
and then we hope to see if that works out.
And then we're working on a military memo policy that will help us putting some sort of protocol in place for one military week and then we have benefits.
We don't have anybody in that church right now, but I'm just going to take a look at the view.
And then we are working with a public health restructure,
when she went on that, and then our state committee meeting is next.
One stay in the 19th and 17th Anniversary of this, and we just passed what we did.
And then the other thing I want to mention is because the OSC advice is, there's an opportunity
for a supervisor training through CIOS and that's where insurance general has a kind
of recharge for them.
So we can actually slide up with this very inexpensive training for $30 and it's 10 to 12
on the 15th, April 15th, and then 4th, they can go to the Dallas and get some of them.
I'm sorry, I'm sorry.
Two.
And I'm sorry.
And it's kind of just a bit of an overview of Supervisor, you know.
Realism, laws, and big section of regulation.
It's just two-six Supervisor.
So if you guys have any Supervisor you want to sign up for,
It's a great opportunity to get in the carpool, and I'm kind of in, you know,
compared to about 12 directors, and I try to just figure out how to get back in the
world, and I hit the enrol button the next time you have it immediately, so if I have
a figure out how to get that to everybody, I think we're going to create an account for them,
I'm sorry for my tardiness running real late this morning, I was hoping to be fully
staffed by the end of the day, apparently he declined yesterday afternoon, so back to
Building, excuse me, building some grounds on continuing to Miller Lumber, tear that building
down, get all that debris hauled off, access control we got installed yesterday up
and running at the jail facility.
So next stop, this can be prone probation, we've got the panel plugged in and IT logged on
and everything.
So making progress with access control panels, and then hippie Joe's place, the property
farm property on Birch and Clackamas. There was some garbage debris out there. We got cleaned
up, we ended up hauling some material and blocking off that gate so hopefully we'll limit that
in the future and then be hitting the ground strong with turf grass management. So grass
that's in plugging that stuff so we're starting to roll juniper hills park the grass
up the juniper hills park level out off so turf grass is a grown so yeah time of year
busy season flags
yeah they shoot I got that notification tracking number um yes
during the day I think the last or last night so yeah they're on their way three flags are on their
for three flat holes are on their way.
We've delivered you so.
Easy.
Thank you.
For the cemetery, not the fairgrounds.
Oh, I hear about flat holes and blacks.
All black.
Me too.
Thanks, Tony.
No report.
Wow.
Is it the chair?
No, I just, I feel like I'm just really quiet up here. I feel like I should say, but I try and reach out to you guys with questions as I have them throughout the week and so sometimes when I'm here, I feel like all my questions have been answered so I don't have any further questions. Other than be patient. I know, you know, with the VA and everything, you can reach out to the people.
There's a lot of concerns financially right now with a lot of different entities, and
I just have been always cautioning patients.
I think that, you know, we have some business people in the White House right now, and they're
just reconstructing their, you know, they're just going in and getting things revamped in
everything.
So just patients, I think that when they say that the VA is going to be fixed and better
than what it was, then I trust that it will be,
so I just think that people just need to be cautioned
patients.
That's it.
It's all for me.
For sure, it's a link.
I thought we had a good Lindsay.
Good Lindsay.
She said no more.
There's your time.
Just a, I probably submitted 10, 9.
test loads in the last five, six days as well as one of the things that affect us in terms of the injection.
They did interviews on the regional solutions for our area.
They identified candidates and candidates for most of us know.
I think it's going to be fantastic.
If he picks the job,
he has some individual things to discuss.
Perfect.
Well, thanks for your help with the letters.
There is a bunch of bills that could positively or negatively affect the county.
And so I think you probably will have that on my act.
And the only thing I wanted to say was we had our meeting about strategic planning for
the county with Sarah, I can't remember her last name, her last name, her last name, and I
I thought that was really productive doing a overarching kind of plan from the county
base, which would pull in a lot of your guys' plans.
I know Matt's been working on it with his department, but kind of just getting everything to fit
in somewhat seamlessly and prioritize things and have a good vision for the future for this
county and set some precedence of what's important to our community, which will track
with some of the finances we do have and the limited about that.
So that process has been started and we'll keep going through that and bring more of you
and at a more in-depth level, here shortly, without the other thing is Crooked River Ranch tonight, I think Sheriff's gonna be there, what are you planning on going?
I think Matt's playing on going Tony is playing on going so I think do we have some discussion
later on of topics. Yeah okay well okay well okay well okay we'll thank you for coming
tonight I know they're important topics so that community so yeah so
I think we were required to send a notice on the set of five people,
certainly the five participants in the process about the subdivision.
We just sent them to the high court to make sure that we have the question.
It's okay to share.
The rest is actually back at the base of our budget.
Okay.
It was just been fun.
I got to say.
How's it?
Yeah.
No, I didn't share a game with you last year.
It's been awesome.
Okay, good morning.
Welcome back from our administrative session. If I could have everyone
Please stand for the pleasure of allegiance
to the flag of the United States of America and to the Republic for which it stands one nation under God and indivisible with liberty and justice.
Good morning, dear.
Did you join me in front of this morning?
Dear Heavenly Father, we just want to thank you for your provision, for all the things
that we do in this land, and God we ask for the people that you would bring peace and unity
of the people of our land, and God that you would give us the opportunity to prosper in this land.
And so Lord, our county leaders are making decisions on our behalf.
I pray that you would give them wisdom and God you would also give them favor once they've made those decisions
So thank you for everything. Thank you for all these people being here to represent. And Jesus name we pray. Amen.
Okay, so we are going to get started with
public comment and it looks like we got quite a few people in the room
So if we can keep everything to three minutes if there's any reason why you need more than that
please let me know let's try and keep things the three minutes with all the
people about me want a doc so who is first no
one online come
on come on
we can I I'm aware of the historical society so I'll give you three
Three minutes and five seconds.
We're coming so we'll definitely give you a little bit more time. I think we've been working on some of this for a while. I'm going to appreciate you guys coming and kind of giving us an update on where you're at. Ready.
Do we go? Yeah. Go ahead. Please state your name for the record. Please. My name is Tony Ahern.
in representing the Jefferson County Historical Society.
My name is Tom Matting, also with the Historical Society.
And we were here a couple months ago back in December,
regarding the potential of the county,
potentially partnering with us to establish a museum
at the historic Methodist Church in Madders.
We brought the idea before the board back in December
as we had a closing date, because we have made an offer to purchase that church building.
So we had to kind of rush it to get here before you, because we don't feel we can move forward without partnership with the county.
And since that December meeting, we've had the building thoroughly inspected.
And I have some local contractors come in to give us assessments.
and we've come away even more committed to the idea that the building would make an excellent local museum.
Another revolution we've had since we've talked to you is that as an organization we've decided we wanted to move very frugally with it
and kind of do our remodel in phases and with phase one being things we needed to do just to get open.
and you know some of the basics and we were also asked by the commissioners
back in December for information about what other counties comparable in size
and population in their rural settings and what those counties do for
local museums and we've come up with a report on that that we've had and it's in
packet as well. And so that brings us to today.
We've also, after December, Commissioner
Wunch volunteered or was assigned to work with us and he's met with us a couple of times
and he's kind of helped keep us on track, certainly hasn't made any commitments at all for you guys,
unfortunately. But I know my place. Yeah, he's been very helpful and has helped keep us
It's on track and we've come up with this presentation.
It hasn't changed much from December, but anyway, we hope that we can go over it a little
bit.
Again, we're hoping for it's a 6,000 square foot building.
We're looking to remodel just the upstairs, it's a two story building, the first phase
to get going.
We're targeting the upstairs.
And our current contract hasn't changed, except for the extension date.
And it's for $300,000, $200,000 at closing plus $100,000 within the next two years.
And what we're hoping to do, we have kind of a budgeted target of 300,000 to 325 for first phase remodeling.
So try to hustle through this.
So basically on page two, skip to what we're here for is the request to the county.
What we're hoping for is one time $400,000 commitment.
$200,000 would be towards the purchase of the building, and
another $200,000 would be a kickstart to our remodel fund.
And the historical society, we're happy and eager to contribute $100,000.
We love to be able to do all of it, but that's what we can afford.
and we are eager to put in $100,000 to the purchasing fund and along with that what we are hoping
for is the county's commitment for $100,000 annually for a period of time, first ability or
sustainability I should say for an annual commitment to help us with staffing and other expenses.
But, you know, one thing I think, and if the county could commit to $200,000 to the purchase,
if they could do another $200,000 for the remodel, and if they could commit to that $100,000 a year sustainability,
over six years that would be a $1,000,000 commitment to our local museum, to local history, and our culture.
and that would help us immensely on getting grants
because grants is going to be the other foundation that we have.
And, you know, every grant provider requires local buy-in
and that would just be, that would be it for us.
If you guys doing that, you know, we could move forward very strong.
Obviously, we haven't opened yet, but we do have budget estimates and we're looking
at, you know, frugally, a $200,000, $205,000 revenue streams for the year, and see annual
expenses eats that almost up.
So, and of course, obviously, these are just projections, you know, a year away or so from opening, but you can see that the county is $100,000 commitment is vital to us.
You know, grant programs, we target, there's a lot of local grants being foundation, roundhouse is based out of sisters.
We will be going out for these people.
They'd be a constant effort for us.
What we depend on at $100,000 from the county,
or some kind of structure to where the county helps us pay for a director.
And that director would be spending a lot of his or her time looking for grants.
And keeping us financially strong.
The other, you know, ideas we have moving forward financially is work hard with local
corporations and businesses, but, you know, we're confident that we could move forward
with this.
One thing we think it's important, too, is our organization.
The Historical Society has been around for 50 years, and we had a museum back in the 70,
the 1970s, the 1990s, and had to close when it was at the old courthouse due to structural
issues. And since then, there's been at least three major efforts to bring another
museum in the town, and they've all kind of fell apart without really, through any
fall to the historical society. I'm not sure there's very few historical societies
in the state of Oregon that can financially handle their own museum.
They all need help locally and to do like usually the counties.
So we're certainly not a fly-by-night organization that's asking for your help.
We've been around for a long time.
We have the equipment or the exhibits ready to go, so we think we'll be a good partner.
In the last part of the presentations and trying to speed through this, I might make three minutes.
I think you're passed, but we're going to give you the last couple of pages is our report of all the counties.
I think we have about 11 or 12 of them here that have the various ways, the different counties that are comparable to Jefferson.
and contribute and partner with their four
of their local museum operations.
It's pretty impressive.
Basically every county is involved.
I think right now Jefferson County gives us $10,000 a year
which is appreciated.
I believe at one point when we were looking at opening a museum
West Side, the budget line item got kicked up to 30 and but only if we had a museum
top. So we're hoping we can go from 30 to 100 and we think that lines up well
with these other counties. You know, we think we're a healthier county. We have
more tourists than a lot of these counties.
So yeah, there we are. Is any questions
Is there anything you guys want to throw in us?
Yeah, so just a little bit, I, to my fellow commissioners,
wanted to bring the Historical Society, kind of just to get
updated where they're at, mainly after the building inspection
and the meeting with the contractor, just to see where this
building lies, as far as structural and all that.
And I spoke with the contractor one-on-one.
and thought the bones were really good of that building.
There is some work that needs to be done,
but there's not a huge issue.
The local contractor also mentioned,
I think something that intrigues this group
is the history of the building itself,
and how fitting that is.
So yeah, mainly I just wanted the group to update you
kind of bring you up to speed with some of the conversation. It is a big
ask financially and that's what I told the group and that's a lot for the
county to take on but I think there's conversations of where we want to be as a
county to help because you are a great organization and I think we are probably
one of the only counties that doesn't have any kind of museum in today's
society history sometimes just falls off and it's an important piece to value
where we've been as a society and remember that and in some of the
education whether it's with the schools or tourists it's a valuable piece and we
do have a rich history in this county and at what level can we help I I don't
know but appreciate the update and would like to work towards some kind of
process to kind of help keep things going and especially with the direction of
these two but more if you guys had any questions of specifics of funding what
their vision is, I kind of wanted to open it up to you guys to direct anything to them.
If you want to have them do any research or work or whatnot.
So my question is, and my concern is, is I know that you guys are set on this building,
but dumping $500,000 into renovating this building, I'm looking at the
Fairgrounds has two historical buildings on site.
Is there a benefit to pursuing grants and to building a new facility in that area where the public already is familiar with?
And people already go, especially as the fairgrounds complex is doing more outreach and having more venues throughout the year.
Is that not a better location to build a building that can be more visible in the public?
The fact we went down that road for about a year working with Fairboard and it was a good
relationship.
We talked about doing a joint structure like an advanced center on one side in our museum
on the other.
But I gosh, I was thinking that was going to be $4 million, you know, with $3.5, $5 million.
dollars. And, you know, when you talk about building a brand new building, everything
that would have to go in to that. So, you know, when you think about those kind of dollars
versus $500,000, you know, again, that's what we want to be for, but we want to do things
that we can afford. Yeah, there are pluses and minuses about being at the fairgrounds.
Is there, maybe you guys looked into getting any partners like, say, reaching out to Warm Springs and seeing if a portion of the building can be utilized to display Warm Springs and there could be some funding opportunities from them as well to contribute?
At this point, we haven't looked at anybody for interior museum operations since
we don't have one yet. That's the kind of thing, though, that as soon as we
have the building secured in a hard plan, that's when we go hard at partners.
And partners are going to want to see what we've done, what's behind this at this
as well. I'd like to just...
Kind of echo some of the things that Commissioner once said. You know, museums are important. They tell us who we were. They tell us who we are. And it also is a community a sense of where we're headed. It's, I'd say it's as important an organ to the community as schools and libraries or the stores downtown in terms of.
letting people, you know, take pride in their community.
And so I really, you know, I just like to see us move forward.
And again, you know, the big part of moving forward is
showing to, I mean, we are part of the Oregon Cultural Trust.
The museum already is connected with it.
But in order to get some return from those organizations,
They really need to see what, you know, how is the rest of the community standing behind us?
And I think that shows up in some of these other counties, how they are funded.
They get, they all say they get grants, but a lot of it, you know,
the basis for that is showing that they have local community support from governmental agencies.
So basically what I'm getting down here is you're asking the county for 1.4 million over the course of six years.
400,000 now and then a million or six years.
For now, well, two towards the purchase of the building, two towards the kickstart are remodeling, so that's four total.
And then what I mentioned and then a hundred thousand a year for sustainability and what I said is if it was if you'd committed for six years
That would be a million total oh million over six years got you got you six years. Okay, I know just on a lot of these other counties
They have bonds that are helping to fund it also to our tea funds
If you guys thought about going out for a bond at all, my biggest concern is it's a lot
to ask financially and I would love to know where our constituents are on this issue.
You know, when you're talking about, you know, over the next six years, the tap of an
officer's position is this, is this at a level right now when we are trying to fund
staff at various levels in the county. Is this something that our community wants now or in five
years? I'd really like to be able to see where our constituents are on this. But once again,
I'm bringing it back to a bond. I know there's some significant numbers here in some of these
other counties that are funded through bonds. Is that something that you guys have thought about?
Absolutely. I would say the plan, the loose plan, is to open, establish a good museum, and then go ask the county what do you think of us do you want us to keep us here or not?
But I think if we have nothing to show them, then that would be a hard vote.
I, you know, my guess is, although, like, Crick County, I would assume the plan was, they
were all established before they got the local support for a bond.
But that's definitely what we would, our goal and our hope, would be to establish a bond.
And so, a commitment of $100,000 a year for the next six years, and then also the building,
being that it's an old structure, and there's going to be continued maintenance on it.
Is that something that the county would be financially obligated for, or is that?
I would think we've talked about this, if the county wanted to buy it, then the county would maintain it.
But our take is if you just help us buy it, then that's on us.
But that's another negotiation thing, like maybe say, who knows?
But I mean like if the county would say we'll give you say 75,000 a year, but we will maintain your building or whatever
You know if you if you guys
Side you want to go forward to us then we can kind of work out the details
Okay, and then also on staff and you know helping you $100,000 a year
and
And, you know, 189,000, what is 120
,000 for staffing?
If these grants don't go through or a bond,
it doesn't go through in six years,
are we gonna be asked to continue this?
100,000, I mean, is it gonna be a perpetuity?
Is it gonna be, I'm just, my mind's just going that route.
Yeah, well, you know, that's hard to predict.
You guys may, we may be so awesome to get ahead.
Okay, let's give you 200,000 a year, or we may have a really poor museum, so we're done.
We would gamble on ourselves to say that you would be happy with this, but it's hard
to say in six years.
Hopefully, we'd have a bond that you guys could step away from.
Just curious on the lease that we have, we're on fifth, third, or whatever, how long is
that?
How long is that lease?
I don't know, Loddy.
What is your timeline on your offer?
Great question.
Mr. Simmelink, that is the end of April.
So we hope to have a decision or an plan moving forward by then.
Because we've already asked for one extension.
What kind of a building were you guys looking at when it was $3.5 to $5 million?
dollars. We were just working with the fair board and we were talking steel building.
Yeah. He should have decided. Yeah. It wasn't a Taj Mahal building. No, but but but quite large.
You know, it's, you know, because the fair board wanted a large exhibition in an event center
and we were, you know, this one is about six thousand five hundred square feet with the two floor
And out there, I think we were talking like 4,000, we needed at least a couple of so
large structures.
You know you have a great question about the historical buildings out there, the home and the school.
And there's a lot of historical societies that have things within their counties that they protect and are harder.
And certainly, we wouldn't lose sight of those places because those have been a big
part of the historical society since they were put out there.
I know the house was dropped in the 1970s, I think.
So we will continue to keep good care of those.
And we're always out there during the fair to give tours.
And I love that.
Still a showcase piece for us.
I've been on multiple tours out there.
I love those old buildings.
But that's a big, I guess, concern or just point of interest for me is, you know, if you're going to have, potentially 20, 25,000 people throughout the year visiting that area versus, I mean, how many people in our community even know where this building is located.
So other than if you know the history of it, I think there's more people that come down
fifth street and go on fairgrounds and our plan is to maybe put a big sign up on the
odd fellows building and say, hey, three blocks down, it's your county museum.
So we think it'll be very visible.
It's an iconic building that's in pretty much every old photo of Madras back in.
And I think another thing you brought up, and it's a good point, but if we buy that building
for $300,000, that's probably a good buck, even if we bail out of it and move into a
museum that somebody builds force at the fairground.
It's $300,000, and a half a city block.
So, you know, I think it makes good sense just as a purchase that alone saving the most
iconic building in town.
What's going to say to me the museum is Jefferson County Museum is not just that building
for the buildings of the Fairfield. It's the agon. It's the threshing bee. I mean, it's
all those of them. It's a living organ. And this is just a way to help sustain them. So that's
why we need to have this forward. Yeah. Yeah.
But what do you guys, what would you suggest as a move forward
or a timeline, or what we expect.
I'm going to need to noodle on it a little bit.
I mean, obviously, you gave us some things that we asked for.
I think that's fantastic.
I'm a little privy to where we stand with budget right now,
and it's not pretty.
Of course, we haven't gotten to any kind of conclusion
on anything, but this is an essence
of creating a completely new department.
me. You know, I'm not, you know, I'm not necessarily paying member, updated paying member,
but I consistently am a member at points and times during the year. So I'd have to
abstain, I guess, I guess I have to abstain. But you know, like I said, I think if your timeline
is towards the end of April, it gives us a little bit of a runway to keep it kind of top
a mind here and have some conversations. I know I can reach out to each, I know everybody
in this room to be able to talk through what things I'm thinking, et cetera.
I haven't
done my diligence as far as contacting other commissioners and other counties, you know,
Gany and Critt, for instance, climate would be a good one to go to as well as see how they
kind of do things. Have we offered the grant services, you know, we offered global grants
to look into anything on their behalf or do we know of anything that's out there that
we could conceivably get our hands on if we suck, you know, stuck, stuck global grants
on them.
Is it outside the purview of CBG grants, is this kind of a project outside of a community
block grant?
And so we looked in and out when we were looking at the Fairgrounds community development
block grants provide a lot of things but they will not build the museum.
Not by a little thing.
We're not building one.
Fairgrounds, let's don't call it a museum, let's call it something else.
community space. But we did look into that. But the other thing with grants, you know,
we're real confident, like the Roundhouse Foundation, even the Bing Foundation, we think
we can really hit the ground running. And, you know, as a historical society, I think
that opens the door for us to get a lot of grants. You know, we're not all professional
grant writers, and I'm sure we could use that.
Yeah, I know I think I think that's a that's a huge tool that we've in the city
You know, and this is a kind of a joint. Yeah, and if you're gonna be asking them for money as well
This is a by the way. Have you have you had council with them yet?
You guys are it only one of them so far
No, that would be in the future, okay
And yeah, but we think it would be a really excellent addition to the city of Madras too
So yeah, we go to the city to seek their support.
Well, I think I'll tell you where I stand right now at this moment.
I'd kind of like to visit with some of you individually and, you know, Mark, you continue
your work.
You can be in this pretty well.
I'm very appreciative of that and knowing what our deadline is is important.
So stop being non-committal or committal.
Well, I would throw out an I shouldn't maybe talk out of time, but we have $100,000 ready.
So if you get to the budget in time and you want to say, well, we'll do 100 now and
then save that your second 100 for two years down the road.
Because it's 200 now, yeah, 100 in 24 months, so potentially we can move forward on it.
We're trying not to.
We're trying to save what we have in order so we can invest in the remodel.
I think it would be, I think it would be, I think we would lend credence to even having
those conversations with being, you know, say, hey, we're, we've
If you feel it's important, you feel it's important to show your skin, you know, and some of those things. And like I said, I think the other thing is we try to getting the building captured. I don't think that's the problem. I really don't. I think it's the sustainability of it into the future.
You know, you got your one third of the way there with what's already in the budget that thanks to Commissioner Ayer in back in the day.
So, like I said, I'm not kicking the can, but let's get serious about having conversations and you continue the work that you've been doing and it was loop forward.
Yeah, no, and that's part of the reason why I wanted to bring them here today was to to refresh this conversation
Knowing that the end of April is kind of a deadline for purchase of the property and and give them feedback of
What they need to do in the meantime and then I was planning to invite them back with more more information
Direction from you guys once or twice and see where we can get to before the end of April was my thought process time wise
That's why. Who's the property over there? Link? It's Link the group that's behind you.
Very, very familiar. Thank you. Any more questions or directions or you guys want to reach out to them individually?
Yeah, I think that I'll be reaching out and I'm going to be reaching out some others
to see kind of what are options.
I know that I'm coming late into the game.
You guys have been talking about this for a while apparently, so I'm trying to get caught
up.
So it's one of those things, right?
You know, my mind's always going 100 miles an hour and I'm sure that 90% of the stuff
that's popping into my mind you guys have already hit and covered.
So just want to all right, but thank you for coming here today you have a before you had do you have a scheduled meeting
Why did did you want to come and go I just thought hey would be great capture all in the same same ring
Okay, I know where to get hold of him. I know where to find you. I know where to find you and you
So, yeah, I think direction is maybe reach out to some private people at some level.
The county is interested and you reach out to some private partners and I think you
can definitely say we're interested in helping you at some level and see what the buy-in
is from some of them, so the more we can get certain partners, at least a warm buy-in
and wanting to help, I think it helps make things stronger as a whole.
So, thank you. So, these three minutes were like, for the long run.
And then, yeah, Jeff, can you connect them with global grants,
opportunities?
these.
It's too late to ask some capital to request.
Yeah. Thank you very much. Thank you,
guys. Thanks. Okay.
Good morning. Good morning. May or do you name for the name for the
record please but anyway I we submitted a letter to Jeff in the city to help a
grant, death wasn't here, I gave it the game and he said that's perhaps needs to go
before the commissioners were trying to get assistance that have the county, the
Ryan, the county sheriff's office to write us a grant for a generator, pursue a
grant for a generator. So we're going to, in the toll list, we want to put in, have a mobile
generator with transfer switches in our facility. The Department of Energy just recently came out
and said that for 70% likelihood there'll be more ground out. So that is one of the things regarding
the city of Matholias. And then regarding the VWO and the
fly bowl, or vice commander, and commander of the letter to you,
we've got time, we'll forget the Memorial Day thing.
We'd rather do it right. We'll do it once.
And then the VW is attempting to mend our differences with the
moving positively. And we are pleased that the Redmond Community Center has got a grant
from St. Charles that everyone has helped with the Community Center. The overall thing
I just submitted for a grant for $6,500 to improve the office situation at the senior
center and that has installed a few other items.
We met with the fairer board and that went positive, we asked them to consider replacing
including the flag bulls and also allowing us that the W to have a permanent spot inside
the fairgrounds during the fair perpetuity throughout for us, and then let's see.
So, take a look at the flagpole issue at the cemetery, we get time, we do what I do
much.
And then, regarding the museum, I'm actually an advocate of the museum as a part of the
fairgrounds because of the continuity of operations and stuff, like a whole lot of kitchen
So I had a question on your generators and your one generator multiple transfer switches, correct?
So what would this generator be powering the entire city?
the portions public works department, the city hall and the depot separately because we
can't afford three generators, you guys got your big generators, with those 100 kilowatt
or something,
somebody, somebody, but then we got two big generators, we don't need
And we're going to incorporate our own welder with that trailer so we can weld on the movie.
All right.
Have you talked to Skidjula at all about the generators at all?
Right.
Frames Kidjula.
Yeah.
Well, we have just a conversation.
Just a quick shot.
We can't do it because of you alone.
We have to have counsel to write it and give them the letter from the city, but I have
talked about, you know, your generators that you just prepared, so that sounds really
positive.
I'm a big advocate for military guys and community operations, that's why I think, I actually
think the fairgrounds, the museum, the library should look at that whole thing.
Is this the work that you've done with them?
This is what I asked them to present us with something official with, and then my plan
is, I talked to Tony about this, so my plan is that Tony and I will go up there and take
to look and then he'll give me his good bad nuggles and then hopefully either myself
or all of us some representatives from the VFW and Tony can go over and find a middle ground.
And if the price tag is too big on this then we're going to have to go for some outside
funding for different things or some donations so we need to ... but that's all part of it.
So this was the first act.
I was just making sure that this was this.
I want this to be, yeah, so I asked for the three things.
If you use a B word, the bond thing,
I don't want to use the word.
There you go.
But no, I think that this was thank you for this and tell the guys I appreciate.
The timeliness of this as well, just so that we can have everything in black and white officially.
And then we can move forward.
So, across the board, BFW, I think we're Charlie Mike,
over the board of continuing to mention,
it sounds good with the Jefferson County seniors.
We would appreciate if they reported to you one other thing.
We'd like to put our sign out in front of the community center.
BFW post, 1, 2, 1, 4, 1.
We use the same vendor that we use and we'll pay for it.
We use the same vendor that I don't know if I could help
do a lease on that deal or not.
But rub graphics did their signage out trying
and we'll use the same vendor, same motif.
We'd like you to consider that.
And then we have the quasi and perpetuity, a sign of our own, our, we have a play kind
of visual representation of ourselves in the community center.
It's not just for, you know, out in the periphery of nowhere else.
Is not somewhere in your being a shameless plug of your event coming up the end of the
month here?
Yeah, 29th we have our big dinner sponsored by the BFW and we're if you're all of course invited
by the way part of our mending deal with the Jefferson County seniors is a congregate we
are offering up some discount so they can get in because you know most of people are poor
Otherwise they wouldn't be eating at the community center.
So something five votes offered to him.
I can't remember what Mike did, but I'm subordinate to that.
I'm the judge at because much lower position.
Both those guys are operating at 100%.
I'm operating at 70%.
That was pretty much it.
Alright, thank you Sean. Thank you.
George Kirk 1-5-0, North East Tenshreet,
aka 70-100 Southwest Shad Road. So a couple of concerns is with like you know
everybody's hurting for budgets and funding being cut you know like the city
talked about last night they're looking possibly a million dollar budget
It's shortfall, you know, and the fire department
asking for a bond this year, the library wants to expand.
They're asking for a bond this year.
The MAC is asking for a bond this year to stay in the
operate.
And I think that the historical society should ask the
public for a bond to see if that's what we really,
really want.
I mean, if they ask for maybe like 25 cents per thousand
or something, it might be able to be approved.
But I think it would be very irresponsible of all three commissioners if they just decided to give a hundred thousand dollars of my
Your and everybody in the county's money away, especially with a lot of my friends family that
River
We would prefer that you give a
Hundred thousand dollars here in mr. Pollock so we could have a share of run around out there
You know patrolling and keeping it safe out there not that they don't get called, but you know
It's always nice to have a deputy, you know,
present, just what I've called,
but have a deputy president prevents crime,
prevention.
See, the deputy old crap, a better not speeder,
better not commit crimes than nobody here.
But if you never see a deputy,
you're more likely to commit crimes.
But I think the $100,000 a year would be very irresponsible,
because you're going up 90%.
If you're giving them 10,000 now, you go to $100,000,
you're going 90% up, and then $400,000 for building,
you can purchase $200,000 to buy the building, and then $200,000 to also.
Re-model, another concern is, so what if you do throw $500,000 of 200 for the building, 200 for
construction, and $100,000 for operation costs? There's going to be change orders to fix
the building, so that really, it's always change orders when you're doing remodeling, so
it's going to cost more. It's just not feasible. Another concern is, if they do open, we give
five hundred thousand dollars a half a million dollars and then they realize oh we can't operate
on this money that we already have we're gonna have to come ask for two hundred and fifty to sustain
and they can't do it so then they just close so then that will be big news if you give five hundred
thousand dollars right away in the first year and they just closed because they're not open and I
believe there's grants and they should ask the public because if you just give five hundred
thousand dollars away then they realize we can't operate and they close. I guarantee you
that there'll be three brand new commissioners. If you lose a half million dollars we're money.
Thanks. Thanks for your comments George. Thanks.
We do have revenue that comes in a multitude
of different assets and there's specific ways we can spend that money and can't spend that money.
So there is money that could potentially go to something like this, whether it's their
whole ask or not, is beside the point.
But some of that money can't go to the sheriff.
And currently with the sheriff's update today is he's fully staffed on the patrol side
with what the original FTE was for the last two, two and a half years.
We've gave them latitude to hire two extra patrol staff, and those positions are still open, so we are supporting the sheriff, and we understand that, but thanks for your comments.
Thanks, George.
Laura.
I wanted to follow up to Mr. Stamford's comment, I'm sorry, Laura Moore, Jefferson County
Veterans Service Office regarding the signage on the senior center.
I just want you to also, if you're going to look at doing the VFW to consider where
the American Legion is in that because they also meet there, so I think if they also want
signage and probably appropriate to do that, you know, at the same time. So there's just just a thought.
Thank you. Thank you, thanks, Laura.
Thank you for putting on our commander, Mike Williams, there's also many of us have the interaction.
You can also kind of be there.
Do we have any other public comment in the room, real quick?
do we need anyone online?
I think Laura is, was she wanting to try to get out of here?
I have a way out of the sign that I want to make sure that if you get the same thing
that anybody that wants to sign piece of motion, tell me my suggestion is that that building
that the senior organization is really pleased to, that nothing may be purchased out of
the green thing that goes through the system?
Yep.
In the past, someone's come in, said they had a plan,
and then they said you know something to install them.
Yep, no, 100%.
This is county property.
We need to go through the proper channels,
regardless of if it's privately funded or not.
It needs to be approved through Tony.
And if Tony needs assistance come through us,
but it is county property.
And there is a process,
this, whether there's any kind of improvements need to be approved through Tony.
So thank you for that reminder.
No more public comment?
Okay, Bora, thank you for your patience, we'll get you in and out.
I have two things in there.
Eat two.
Two and eight three.
Okay, let's do eight two real quick, which looks like a correction to our copier contract.
copy your contract?
What's the correction?
Yeah, the when I sent these last
signed contract, they responded saying that the PO number was incorrect and
then that also they were incorrect on the the per copy price is actually lower.
All right, move to sign the corrected canon contract acknowledgement in Lena purchase order for veteran service office previously signed on February 12th, 2025 as m-028-254 that signed by the chair.
Second.
The motion and a second any further discussion?
All those in favor of the corrected con canon contract?
Please state by saying aye.
I'm I motion carries and
E3 or
out of state travel
so this is the
conference we attend every year nationally
it travels all over the US in this year it's going to be in
Kentucky
so just
important to know just so you know for budget is that
generally the conference is held in May or in the
June, most years, but this year is going to be held in July, which is going to be a new fiscal year for us.
So, and then the one next year is in Reno, and that was in May, so we're going to have two conferences in one fiscal year.
So I'm asking for permission to attend, but also carry out those funds so we can fund both of those in the same fiscal year.
Yeah, it makes sense.
Different.
Okay.
Perfect.
My motion to authorize, for out-of-state travel for Laura Moore and Kevin Ellensburg,
do attend the 2025 National Association of County Veteran Service Officer Conference, July
13th through 18th, 2025.
Second.
You got a motion in a second.
Any further discussion?
All those in favor of the out-of-state travel for Laura and Kevin, please state by saying
aye.
Aye.
Great day, Laura. Thank you.
Informal time.
13, welcome.
Which is our Madras Aquatic Center in
Operation District. All right.
Come on up.
28 minutes behind schedule.
Good morning commissioners.
Good morning.
Names for the record when you get a chance.
So for the record,
Courtney Snead,
executive director of the
Black Recreation District in
Janelle Lewis,
our board vice chair is here
with me as well.
We didn't expect to give you a 22 page slideshow, but I wanted to take this opportunity to give you a bunch of information about stuff that's going on.
So I'm not going to go through all of it, but you have it in case you want to take a look at it and ask any questions.
So let's scroll through. We've got some history. I wanted to just touch base
real quick that we do have a number of planning documents and have done quite
a bit of community outreach over the last few years to try and identify what the
priorities are of the communities that we serve within the district. And let's
if you go to the next one. Right now in our 10-year master plan we're focused on
sustainability which is the first piece of the feedback we received that the district
needs to kind of get our house in order and figure out how to operate sustainably.
And so that's what we're doing with the measures that are on the ballot in May and the goal
of that is to not have to come before you in the future and ask for tax anticipation loans
which is why we are here this morning.
So Lindsay, if you want to just want it to remind you, if you go back one, we give all
second graders, the five or nine jays school district swim lessons every year.
This is a picture of our Worm Springs Cade second graders this year and I'm life-garning
in the background because we don't have enough staff right now, all right, that should
not be a photo.
So if you want to go to the next thing, in this presentation, one of the things that we
We had the board look at in the last few months is really defining what sustainability means
and trying to demonstrate the things that we're currently able to do versus the things
that we know we should be doing as a responsible public organization that is required to follow
at least 15 different state codes and laws and rules, just as you all are.
So the next few pages, if you just want to click through, kind of talk through the definitions
of sustainability and identify, you know, what happens if the measures pass within the
first couple years, within the next three to five years, and then also tries to identify
what we're already doing.
And so as you kind of go through the next three or four, you can see there's not a lot
of underlined things because there's not a lot of things we can currently do with the funding
level that we have.
I also have, in the presentation, some data for you about participation numbers, despite
having to cut programs and services over the last few years, our participation rates are all up
in all the things that we do. And so this kind of shows you how aquatics has grown over the years,
the end-based programming, which is sports and enrichment. And then overall, you know, the last
year we've just seen a boom in the in folks participating. If you want to go to the next one,
this is a breakdown of programs that require pre-registration. So this is swim lessons,
all of our different sports programs tackle football,
soccer, soccer, all the things.
And you can see that over the last few years,
it's just participation is booming in these activities.
If you go to the next slide,
there's a lot of talk out there about our lack of open swims.
Part of that is it requires about $1,500
to run an open swim for three hours.
And we recover about $600 of that with fees.
So, property taxes subsidize us being able to be open for open swim, but despite cutting
it, we've got the highest number of people participating in open swims and it's a supply
and demand thing.
So, now that we only offer them twice a month, they're full and we're able to cover the
cost of offering that.
If you go to the next slide, this is just a, it's hard to read, but it's a visual representation
of overall program participation since 2018-19.
Our data prior to that is, I don't trust it.
I'm just gonna say it that way.
But you can see that during the asterisk year that
we will not talk about, it was really low in them.
It's just been booming since.
And we expect that trying to continue growing
if the measures successfully pass.
If you go to the next slide,
And also, another really important piece is memberships.
Most of those are, as you can see in that far right, third party health insurance.
Most of those are supported by Medicare, so it's for our seniors who are doing fitness
workouts in the morning.
If you come up to the pool between 9 and 11, you'll see probably 20 to 40 people in there exercising
because it's way easier to do in the water than it is on land once you get to a certain
age.
You want to go to the next slide.
So, I just, I want you guys to have this information in case you're asked, and I also am trying to get it out as much as possible.
If the measures don't pass, our current reduced hours will be reduced further.
I'm not even sure as I've been working on the budget that we're going to be able to be open for the hours that are presented here,
because we'll go down to three staff.
Right now, we've got about 20 to 30 staff members, seasonally depending on when that is, we will go down to three staff members.
If the measures don't pass, because instead of funding people to do programming, we're
going to have to fund facility improvements, because we're caught in a really tricky
situation financially.
If we have any mechanical or capital figures, we're going to be looking to all of our friends
and partners across Jefferson County, as well as grants, and there's not a lot of grants
for maintenance repairs, to try and fund it.
And if we can't find that money, then we will close until we can save enough money.
That puts us in another tricky situation because we'll lay everybody off and then it'll be tough to get folks to come back.
If you go to the next slide, I just want to point out that third bullet point, if the measures don't pass, that we'll have to explore options for someone else taken over operation of the recreation district and y'all are on our list.
So we'll be looking to the county or the city of Madras or somebody, maybe a private organization to take over operating the district.
Because at the point at which those measures don't pass, we don't really have another option.
That's out of pool.
I'm sorry?
That's out of pool.
That's everything.
That's a aquatic facility, that's sports enrichment, all the different programs.
If the measures don't pass, the board is going to be talking about it.
Our next board meeting, March 19th, not offering any sports or land-based activities next year.
So, that 250 kids that were in basketball will not be in basketball.
It's, we are in a severe budget pickle and that's the reason, last year the measures were put on the ballot.
They failed by, one failed by about 95 votes and that's why the board is chosen to put it on again.
I'm not sure that there's the will to put it on again if it doesn't pass this time.
And so we're talking about super significant impacts and reductions.
If you go to the next slide, because I like to end on a positive note, if the measures
pass will be able to triple our hours, that's all dependent on how quickly we can onboard
staff to help.
So I'm not sure, part of that is contingent upon the discussion with you all about the tax anticipation loan. So we'll get to that in the moment. But the goal is to triple the hours by next summer with those staffing adjustments. So you can see right now we're operating during the school year with 27 to 30 hours a week, open to the public and we would go to 61 hours a week, which is a doubling during the school year and to 76 hours a week during the summer.
summer. So, this gets us really excited. And then if you go to the next slide, we can
begin the process. We have to redo our locker room walls. I don't know if anybody remembers
a few years ago. A few years ago. I came out that the walls were not put in properly
entire locker rooms. They were done with drywall in a wet environment. And so, they're crumbling
from the inside out. We've got about three to five years to replace them. It's about a 1.2
estimated $1 million project to do that and so in addition to that we have new aquatic
health codes we'll have to follow which I'll also talk about in a second when that project
comes up so that may actually be more than 1.2 million because of that.
Anyway, we're really excited about the possibility of partnering with the county on programming,
on James Park and all kinds of other fun things should the measures pass.
You want to go to the next slide?
Okay, I needed to take a moment and talk about this because this is new and your county
health department will be responsible for implementing these rules and holding us accountable
for following them.
In our state's infinite wisdom, they have adopted the Model Health, Model Aquatic Health
Code, which is a best practice document for operating in Aquatics facility, both as it relates
to the asset itself and how we operate with staffing in the pool.
And I just brought for visual impact, all of those yellow tabs are money that we currently
are not spending, that we will be spending because of these new regulations that the
state has.
So kindly giving us two weeks to respond to, that they're implementing mid-March.
I don't know what the timeline is for us being shut down for not being in compliance, but
I can tell you that every pool east of the cascades is in noncompliance with these new rules.
We met a few weeks ago in how to discussion about it.
So it's about $150,000 next year that we'll have to invest because of this asset management
related stuff, preventative maintenance stuff that as a small district we just don't have
in place that will now be required.
Lots of documentation that we don't currently have on preventative maintenance, staffing
levels that are higher than what we currently have. We're close to best practice on staffing
levels. We've done some work over the last three years, but we're not quite compliant.
And so we're waiting with beta breath to see if they're going to give us a runway to
come into compliance, or if it'll be a, hey, March 15th, we're going to shut you down if
you're not in compliance. I hope they don't go that route. I hope they give us until at least
January of 26. I'm kind of hoping for January of 27. Because like I said, and I'm the facilities
guy right now. So you're saying we're one of only 10 states that have adopted these standards.
That's correct. And what are some of the examples of these standards?
So for the one that's super impactful is how they're calculating bather load.
Beta load is the number of people and bodies that can be in the water at one time.
Right now our building occupancy is 375.
The new Beta load calculations limit us to 158.
So that's one significant example that impacts how we operate.
Another one is we're required to have a lifeguard at the top of the slide and the bottom of the
slide.
Right now we have a deck attendant who's a 14 year old implementing rules at the top
of the slide.
But now we'll have to put two lifeguards.
So instead of spending $14 an hour, we'll be spending $56 an hour for every hour that we have the slide open.
So it's, and people get very angry if the slide isn't that way.
And so there's that children get very angry.
And they'll appear.
Is there, is there any, couldn't go on the slide while they were there for Rex?
Oh, yeah.
Is there anything we can do about this now reaching out to people doing that kind of stuff?
Summarize it and give me a give me a also I'll forge you my comments that I made to the yeah
Kelly will whip out. I love going. Oh RPA and SDAO is also involved
I mean they literally we found out at the SDAO conference February 8th that comments were open and we're extended to February 25th
And that it would be implemented March 1st
State of work there you go
Okay, so I just I wanted to bring this to your attention because it has a huge impact and the whole aquatic's professionals community is
We want to do best practice. Should it be the law?
No, no, no, you said something earlier that east side, you know, east side versus west side. Why what's the difference?
Well, we met as an east side. We have a dry sideers meeting that we do every quarter
So it's we do do
Or Portman, Hermiston, Ontario, the Mac,
Primeville, Sisters, it's like all of us
that have facilities on the side of the map.
The rules aren't different for Eastern and Western.
No, no, no, no.
Okay, so this impacts everybody.
And to all it's in hills, they have their own,
you know, they have a lot of money.
They have their own legislative people
that are on this too.
But, you know, we don't have those kind of resources
as dry-siders, which is why we meet together.
There you go.
What else?
So you said you, Matilda, right?
You're Hermiston?
Yep.
Who else would be a big, big player?
Boardman.
I'm going to do a new one.
LaGrand.
Union.
Malala is not dry ciders, but they have a small district.
Beautiful.
Beautiful place, too.
Court County.
Really?
They have their outdoor pool during the summer.
I mean, some of the outdoor pools in the summer have different rules than what we do.
I'm assuming Kanita is also impacted potentially as an aquatics facility.
I'm assuming that Redmond is impacted as they're building an aquatics facility, because
there's also a whole bunch of new rules about building new facilities that we, unless
we substantially alter, which we can't get an answer with, that means I'm guessing we're
doing locker rooms as substantially altering, but then you have to come into compliance with
the building stuff.
That's cool. So, you said you don't know what the penalties are for non-compliance
quite yet. Is there in your dry sideers meeting? Is there a consensus that, you know, can
be united front on, okay, good. Yes. I would say even be with the Aquatics
Professionals community. There's a united front. Good. Because that's always a good way to get
your voice heard. Yeah.
Do you want to go to the next one? Why I'm really here.
So, historically the county has given us a tax anticipation loan to get us through July
to November when property tax revenues come in.
It's a loan, it's mutually beneficial, y'all make 6% interest off of us and then we get
to have cash flow for those months before the property taxes come in.
This year it's even more critical, we are looking to end the fiscal year in a deficit and
And so those funds would be super helpful in May and June to get us through that piece
and then also to get us through to November.
If the measures pass, we need, we hope, to try and hire staff as soon as humanly possible
so that we can ramp up our hours because when people vote and they see it pass, they're
going to expect that we have the hours immediately.
It's going to take us a minute to get people lifeguard certified and hired and all that kind of stuff.
So if we have a larger tax anticipation loan, last year you gave us 250,000 and we used
212,000 of it.
This year we're hoping for 400,000 so that we can, like I said, quickly on board new staff.
If the measures don't pass, we won't need 400,000.
Part of it's going to depend on what the board decides if we're going to operate the pool
the summer if we're going to do any programming, you know, what that looks like, because if
we do, if the measures don't pass, we'll be probably laying staff off like the middle
of June as soon as we're done with the school year. And I don't know what kind of staffing
we'll have for the summer. So it could be that we need less. But within that tax anticipation
loan, 50,000 of it is earmarked to replace our domestic water heater. I've got to reset
that her, we call her, she's very temperamental.
Got her about 30 times a day right now
to try and keep the showers warm.
She's 20 years old, 18 years old, operating 24 or 7.
So I got some quotes.
The quotes came back in about 42,000.
So I've got a little bit of a buffer in there,
just in case they've got a replace piping
and that kind of stuff.
But again, that's all part of the loan
that we will repay and that we are paying 6% interest on.
So we're hoping that the county is still open to providing that tax anticipation loan as I said, a mutually beneficial loan to us.
So I love, you know, loans versus just grant my name's given out or whatever.
So you typically asked for 200,000, you want to double that to 400,000.
If you don't receive the $400,000, $50,000 out of that $200, we'll still go to the heater.
So if it
doesn't pass, you just said that you won't need all the $400,000.
No.
So my thought is, can we give you, is it possible to give you the current loan of $200,000,
and then if it passes, come back for the remainder of what you need?
Where is that?
Yes.
Last year was 250, so I would ask you to keep it in the past.
That's what I had that that number down 250 and that the new he said 200 ago. Where am I used to it used to be 200
Then it got up last year. Okay. Part of it is that we close every September and we do a lot of maintenance and things.
And so we have a lot of expenses that month before we get our taxes in so the 250 helps us deal with that.
So yes, I would say it would be totally reasonable and acceptable and helpful to get the 250 kind of approved.
And then if the measures pass, we can come back and ask for the additional.
Is that a problem with our budget?
No, is that going to be good to work with our budget?
Okay.
No, not in the fund that we typically utilize to provide this anticipation.
Okay.
It would help us, Commissioner Taylor, to have a sense of whether or not the commission
would approve up to that 400 so that as we're doing our budgeting and planning, that we have
a sense if that's an option or if I need to figure out alternatives or really hit home
that we're not going to be able to increase staffing until January I my personal
believe just beginning for myself as I I really want to wait and see what our
community says before I commit to that much more alone because my fear is if
we give me $400,000 that's the ability to pay it back if it doesn't go through
and so it comes back.
It comes right out, you just pull it right out.
You just pull it out of, I love it.
The property taxes, so.
It goes with that money.
100% guarantee it gets paid out.
OK, OK,
I'm on board with supporting the pool.
I'm on board with supporting the pool
for what you're asking if our constituents approve it.
If I could say supporting the district.
district. Because it's more than the pool. It's also all the sports. Yes, enrichment, all the things.
We're trying to help people. You go. Remember it's the whole thing. You're right. Yeah, no, I think
myself included, I see no reason why we wouldn't continue the $250,000 now. Wait and see how the voters
feel about the measure. And if they're in support, I definitely want to be that good partner and
bridge that gap. And so I think it comes down to the voters. If they support the work you guys are doing and what you propose, I would be the vote of, yes, how can we help you get there with this guarantee approval by the voters?
So yeah, that's where I'm at.
I just want to add really briefly that there's a really active group right now that I'm
a part of the back of the MACRD going out and marketing the measures.
So there's just two measures again this year.
We have to dissolve and reform.
It is not a bond.
It's to dissolve the district.
You have to vote yes on that and then vote yes to reform.
So we're really trying to get the messaging out because we're only short by 95 votes on
the dissolving part and I think it was very confusing for our constituents last year.
And so I do not think it was a lack of support.
I think it was the confusion of the ballot.
And so that's why we're pretty aggressively getting out there with the two yeses.
So trying to spread that word, it's voting yes twice if you really do want to support.
Thank you to the commissioners for supporting that measure.
Yeah, no, it's confusing I think when we all started this conversation previously, it was
confusing to us as well as you guys and like all that happens so the confusion
from the voter standpoint is is challenging and so I hope you guys
success in that education piece because it is it's difficult to explain that so
That says 250, if 250 is what is true to that on 8th 1st,
but the payment on the last year in November.
What I want to know is how valuable is the $50,000 earmark for that domestic water? How does it relate to operations as of today? Is it just a pain in the butt? Because you're reset it 30 times, or is it just that we're not providing hot water to people taking charge? Depends on the day. I mean, if I had money sitting in a bank account would have been replaced six months ago.
I mean, it would have been a place.
It's more like also customers has factions like having small children that get cold in
the pool really easily can't go warm up.
Right. Well, that's my point.
I think I've been an advocate in this conversation about the 250 loan and then an advocate for the
50,000 just because it is an asset.
Now, whether you guys run or not in the future, that's to be told here soon, right?
So somebody's going to need a $50,000 water heater at some point, you know, if this, I mean it's not going to sit up their idle no matter what, right.
So I would be an advocate for doing 300 at this time to allow them to 50. You just kind of look at it.
250 is, hey, this is operations that gets them through.
So the 50 is this tangible piece of equipment that is necessary for the, you know, to make it run.
And like I said, if you're going to, it's all not marketing, if you're going to tell people, hey, we need you to pass these bonds.
And I would have if you had warm showers, you know.
And I don't want that to be a detriment.
So there's no difference, again, coming back to my eyes anyways.
there's no difference between alone in your 350 because it's collected we collected anyways
we're gonna get paid that's a guarantee that you know the community needs to understand fully that
this isn't a giveaway. This is your money that's coming in and if you tell me I need it right now
that's fine I do I do admire the other commissioners and I'm not putting words hopefully not putting
words in your mouth but I do admire the fact that we want to see what the pulse of the community is
as to what it's going to look like. But I don't think $50,000 water heater is too much
of an ask. That's my own opinion.
Well, they can use 50 grand out of the 250 in the meantime, all right?
Did you use 212 to the last year up until the taxes came in, so November, right?
Well, and frankly, the measures don't pass and we're at the 250. We're not even going to use
that because the pool might be shut down and we won't be doing any other programming
our activities. So 300,000 wouldn't change? I actually think 250 is okay. I mean I appreciate
the sentiment for sure because then we can plan to actually replace it in May June instead of
waiting until September because that 250 will come in May 1st. So that's actually super helpful
in itself to keep it at the 250. But I mean I would rather not because I think when we calculate
interest. It would not be calculated on the extra 150 until we get it in July. So I'd rather not
pay 6% on that 50,000 if I can save it. So you just snatched it from the victor the jaws of
victory here. It's fine. I appreciate it. That's fine. Is that something we would entertain as
just proposal of 250 May 1st and then if both measures pass July 1st
increasing it up to 400 so another 150 July 1st dependent on the measures
so it's more streamlined everything's set in place and as soon as that vote
count. You guys know we know and and there's a plan is that no that's great. We need a motion for
that. No we'll we'll do a loan agreement. I have Alexa work to see if they can get it on there or
whatever. When's your next board meeting? March 19th.
I'll get that.
The world's 28, Alex is drowning in work.
No pun intended.
As always, thank you, Lexington.
So, staff directed.
Thank you.
What, just to, this doesn't put pay any.
I know you can't vote.
What is the, are we having town halls?
We haven't, are we gonna get really serious about,
not saying that you're not serious, but.
So I know that the back the MACRD local action committee is active they've been tabling
at major events as a public employee I'm not you can't write 100% no we're just going
of reasoning, blackmailers, flaring cars,
and even president at local events.
Anyone has feedback?
I just came out with the postcard.
Scott Taylor is our folks person this year,
and I'm the vice chair for that committee.
What, the building itself, the bond on the building,
it's done win.
June, this June, 2025.
So we have two months or three months to pay on it basically, then it goes away.
Yes, that's why we're trying to roll that into the permanent tax rate that we're establishing.
Or it goes completely away so that it will keep the current tax rate essentially.
Yeah, no, I've understood it.
I just was curious because I hear conflicting things.
I thought it was coming up soon, and then I've got other people coming.
No, nothing in the future.
That's what I've heard.
If the measures do not pass, we will levy the bond next year for an amount to pay back
alone that the general fund has to make to the debt service fund to make the final payment
because of the PG&E tax refund situation.
So we will levy convoluted much less than we have historically to make that general loan
payment back.
Sounds good.
If the measures do not pass.
All right, everybody got staff got everybody got an idea of what we're doing.
Direction?
Yes.
Good.
Thanks for commissioners.
Thank you guys.
Hey boss man, do we think?
Yeah, let's take a quick little break.
We're behind schedules and then we'll come back and jump through some of these things real quick.
So let's be back in three minutes.
Okay,
welcome back.
Let's go back to the beginning here.
I would entertain a motion on the consent agenda.
There's one move to approve consent agenda.
6-1-3-6-3.
Second.
That a boy.
Any further discussion?
Nope.
All those in favor of approval of consent agenda,
item 6-1-2-3.
Please state by saying aye.
Aye.
5, motion carries, good executive session that we're late for at 10 p.m. 6 o'clock board
commissioner meeting at Calcutta Ranch tonight, 8 1 GIS.
Yeah, can you please.
Any staff
update on this
date one standard MOU with City of Madras for GIS transfer of
information
I know it's a data sharing agreement that I have reviewed but I
don't know what it entails that's a GIS for sure if we were going to send a letter
to somebody that would know what would be I'd put on the front of the envelope
two.
G-I-S. Ray?
Ray is on there. Are you there, Ray?
He's running down.
I'm gonna keep going, I'll go ask Ray to come back.
Okay, let's go eight four.
The motion to prove the salary change order for Isaac Blair Building Inspector, two.
Six.
The motion in a second, any further discussion? I think this is just continuing Isaac stepping
and open us in that interim and some vacancies.
So appreciate Isaac for doing that
and want to make sure he's compensated
for that extra work that he's doing.
Any further discussion?
All those in favor of the salary change order for Isaac.
Please state by saying aye.
Aye.
Motion carries.
Back to 8-1 with our GIS exchange of data
with the City of Madras. Ray, thank you.
Good morning, commissioners,
Racial East Jefferson County Assessor's Office.
This is our memorandum of understanding.
Same as what we established with Jefferson County
soil and water district.
And it's just for our annual subscription,
you've already approved that, MOU, it's the same one.
Okay.
Thank you for that.
That, Ray. Appreciate it.
I will motion to approve the memorandum
of understanding between Jefferson County
and the City of Madras for the exchange of GIS data.
Second.
I've got a motion in a second.
Any further discussion on the motion?
All those in favor?
Say aye.
Aye.
I think he's not playing around today.
Motion carries.
That was for you, Will.
Thank you, Jones.
Appreciate it.
Thank you, Ray.
Appreciate it.
I'm correct me if I'm wrong staff. We are scratch and eat five
Okay, who longer needed 8 sex is this Tony? It's six yes change order for our Sheriff's Office public health storage building
Change order number two is the mobile health clinic plug-in. It's a 220 plug-in to be added so they can keep
their clinic or batteries charge things cool. The HVAC permits that we
normally cover. They went ahead and purchased them just because the contractor
purchased them because of timing. So he purchased them and then so this is
basically counting for those costs. Change order three is the electrical overhead
doors. So the contractor originally thought that that was part of the bed. So
he purchased them and is willing to eat that cost. But there is a change order for
$7,200 for getting electricity to $6,000. Yeah, $6,000.
I like
him eating the cost. I do think it's going to be beneficial just to have an electric
roll with over manual. Because of the variety of staff they'll be using the doors, both on
public outside and share of side.
I'm trying to initial cost.
We try to keep costs as low as we could, just so.
Absolutely, and I appreciate that.
Yep.
There is a value for sure.
Yep, huge value, and we're getting discounted rate
and that value.
Okay, all motion to approve the purchase,
requisition form, sheriff's office,
and public health storage building change order number two
and number three in the amount of $12,200.
Second.
The motion in a second, any further discussion.
I just want to appreciate staff for keeping the project clean and mean and online with
the estimate and budget so appreciate that and we went and saw it last week and it's
really good and we're going to benefit both departments as well and thank you departments
for working together and leveraging your finances to have this asset.
It's easier for both, so appreciate it.
Any further discussion?
All those in favor of the purchase requisition form for the change order of number two and number three.
Please signify by saying aye.
Aye.
Motion carries.
Thank you, Mr. Smith.
Thank you, Tony.
8-7 is that you, Jeff?
8-7 is, yes, it's the action from the action you guys took last week to read through the
job description for the Public Works Director.
Okay, I'll move to sign the salary change order for Matt Palison, the great one at Public
Works Director.
I'll second.
Get a motion in a second.
Any further discussion?
All those in favor, please signify by saying aye.
Hi. Hi. Hi. Hi.
Motion carries.
Do we have Robert yet?
Okay.
Just let me know when he's available.
I think he's doing some travel in this morning.
So, elected official reports.
Do you have any other elected updates, Sheriff?
Yes, sir.
Gabe.
Hey, do you have anything?
If so, chime in.
Don't see anyone else.
Department of Head Reports,
Kedi, Tony, Diane, any other reports?
Okay,
we'll come back to Robert.
County Council report. Okay, thank you. County administrative officer. Yeah, it's going back to the Ed Coe discussion regarding the $10,000 invoice to remain a platinum member. Front of you is the interlocal, all right, we're sorry, the memorandum of understanding between the city of Madras and Ed Coe on page three, 2.6. The question was if there is a need for
us to continue to be a platinum member for the extra seat.
So in that paragraph, it says that for the period of this MOU, the city and county will
each have one appointed representative serving on the Edco board.
Additional seats may be retained through ongoing platinum membership already in place.
So we get one seat, maybe, in a platinum member.
What is the makeup with the program?
So, yeah, so I was kind of going the other way, sorry, my coworker.
Yeah, so we get one member for being a partner of the local program.
And so if we continue to be a platinum member, I would say this year is the year that we would then have some type of decision for you all to make on who would take the platinum level seat.
A new seat.
We would still have a commissioner or potential through the program.
Yes.
There would be one.
What other seats do we have with the program?
The city would have one.
If the city and the county each independently do $10,000, then we would have another one seat each that they would appoint.
And then you would appoint as well.
Okay.
You would select.
When we had some early discussions in the kind of the program makeup Will and I and maybe John and
Kim and who else you know talked to potentially about trying to bring back some financial partners to help
fund the local program and potentially how you would the county may then participate at a 10,000 level and then
look to that community partner that's also contributing to our local program and offer this
as a kind of a care. If you come in at a certain level and buy down the cost of the local program
don't tell John Stark or Brenna but you can have a seat on the board for not having to pay 10,000
of your own platinum level but maybe 5,000 to our local program and you can have a seat or something
like that. Okay. So the question is do we want to continue at the $10,000 level to have
that? When is this decision need to be? I think the invoice is a calendar year invoice.
So we're approaching some level of tardiness. tardiness?
2025 dues. The invoice was created.
do we have a potential interest
in that that extra seat if we were to do
something like that through the program? I haven't heard anything but my guess is
we would if we offered it offered the opportunity to one of your
programs you know it could be one of your folks that you have pointed to the
local advisory group until per a year and see what you want to do kind of a yearly decision.
I personally think that continuing with this for at least another year, especially as we're
going through our strategic plan of our county and developing a strategic plan, I think it'd be
beneficial to continue this for another year and at least have another seat of the table
So to kind of help in our transition of implementing our, it comes down to implementing our strategic
plan for our county.
It comes to economic development.
Well, I
don't know, I'm torn because I'd like to, I'd rather say, I'm not going to take
that 10 out of the budget, but I'd almost say I'd rather have our program director having
some tools in their tilt tool belt to achieve with that 10,000 as opposed to having another
representative.
I mean, I think at some point that table's so huge, you know, it's the size of this room going around.
I don't know what another voice from this community is going to do.
I mean, the possibility of selling it, if you will, for half, you know.
But like I said, I'd kind of rather have, rent a half, an extra $10,000 that is in the budget for ancillary stuff.
You know, we've talked to general, we've talked videos, we've talked, you know, advertising,
you know, those types of things that would be a bigger picture of how we sell this community
to this county to outsiders, you know, as opposed to another, just another V voting member
who cares, that's true. I don't know. But what's, can I gas, can I ask, then you can do your
comments, too, but I mean, Rena, would you come up? What is the advantage disadvantage
in your opinion? Yeah.
Yeah, that's a really good question. And I think, you know what,
it really does, and I don't mean to give you the diplomatic response, but I think it
really does come down to preference. I would never argue against more tools in the toolbox,
so to speak. We also have a really great group at the local level on the local board, so
could see where that would be a great opportunity as well. But again, it really
comes down to preference, but like I said, I would never say no to more tools
in the toolbox. But we have you and we have Mark, no matter what. City has two
spots, am I correct? They have two. Correct, they have two. I guess my point is
that if we had 10,000, I'd rather go dangle that carrot out in front of our business
business, you know, our business is et cetera and say, hey, can you match us five on doing
this project or whatever, you know, and we have something to pull from, as opposed to,
there's nothing in the pantry, you know.
That's my way of.
We only have so much money in this area and is this money better suited to keep open
and ended for potential options.
Well, historically, we've never done this work.
I mean, literally, we have never been aggressive.
Yeah, you know.
So to have 10,000 to go get aggressive,
and then we've never leveraged that 10,000 to your business
community to say, hey, 100,000, whatever ends up being
versus going and warming a seat every so often.
And that's truly a testament to your work already.
I mean, this early on,
I am blown. I'm I'm crazy. Excited for any of them. Great job. Thank you. So are you so you're suggesting not even being a member at all?
We're a member. There was still a member. Correct. But we have representation with him as the head coach person. Yes. And we have not not an additional step at all. So like bronze, gold, platinum, you're not suggesting step down.
We're just doing the same, we have a program at 90, yeah, whatever, yeah, we've invested
a higher to be in the program, have the same representation we had, so we have put more
money in, but if we were to stay at this platinum level, we would have another seat, so we'd
But it would be a voting member, so Mark's a voting member, Brenna is not.
If I'm out of line, tell me.
Nope, you're correct.
So Mark is a voting member.
If you paid the $10,000 for additional voting member that dilutes the $98.
It doesn't dilute the $98 other votes.
Let's put it that way.
Any more than having just one.
is the savings, I guess, and put that money to work on the ground here.
With whatever potential you need, maybe, and so kind of put that in more of a contingency
or whatever, versus a local program, is what it is.
And then you build a fund, you literally, big vision would be to build a fund by going
to the folks that utilize it go mostly from this community and saying, hey, could you
chip in?
I don't know that any of them are on the advisory, but I think they would understand
the value that they would get out of it at that point if we have some seed money to start
with.
Yeah, I mean, we'll just say so that similarly the other small or sorry Asian say smaller, the more rural community.
So Crook County, Prainville, Sisters, they have their local boards function much in the same way as to kind of what you're describing.
So this is a conversation that we hear very often.
And again, I hate to give you guys the diplomatic answer, but I put that back in your cart and what you're thinking from that standpoint.
I will also mention being newer to EDCO in terms of the platinum membership, I am not entirely sure what that actually outlines.
I've been focusing primarily on the local board level, but I could get more information.
If you guys think that would be, or sorry, if you all think that would be more helpful and come back to whatever you think would help you inform your decision.
I agree with what Kelly has been saying, and if all of this is going to do is just provide $10,000 for the regional edco, and who watch more continued focus on Vend.
If this $10,000 can be more beneficial use here for you in Jefferson County, we always go that route.
Okay, we need a direction.
I got direction.
I'll communicate back to Mr. Stark.
Okay.
And then budget, you know what, do it that way.
It's the same.
Yeah, I think it's the same.
Yeah, just whatever we labeled out, we have a kind of a catch-all, lack of better term
and fund 250 economic development, which is then labeled economic development in this
year's budget.
There's over 300,000 that are located in here.
But I think kind of the yellow side thing on your Excel sheet
is that the message is that we're
steeply putting 10,000 aside as local program
assistance or enhancement or whatever.
Does that make sense?
Or do you not even need to do that?
I would say you get confused because if we
We have an ed code program line, and we try and put in the amount that we're committed
to for the IJA between the three cities in us.
And so to see that go to, for example, with 96 to 106, but then next year, the actual
is only 96, or it would fluctuate, I would encourage to stick it out of the economic development
line.
And if we get a pattern going, then we can look at another GL line.
Well, you'll have to have a catch all for if we got contributions from business from business
This is the intent which I really like was not in the room is that the city is now the fiscal agent so any any
When go through income with and yeah outside of the program would filter into the city
made me manage that. Okay, direction? Thank you, Brenna. Thank you, Brenna. And Ditto, so glad to have
you here. I'm excited when I had the opportunity to interview you and thank you're doing a great job
and look forward to what you're going to do over the next year. Thank you so much.
Okay.
Robert's there. Okay, Robert, you have a...
Department of Head update. Can you hear us?
You must hear us, but we can't hear you yet.
Not that great at lip reading, so we're still working on it.
More waiting, Jeff. Do you have anything else?
There's a report down. You might have to change your mic.
I do not.
whether report.
So you guys go through your reports and potentially then read the
read the executive session while Robert sees it. It is audio change. I don't know. I'm
having such memory loss. I can't remember what we talked about regarding Miller. What was
are what do we kind of Miller the discussion was to talk about that in the
executive session. Okay. Thank you.
Thank you. Okay. All right. Okay.
So Jeff is
good. Commission discussion. Is there anything commissioner Taylor? No, not
this week.
EOCA tomorrow.
It's been canceled.
Well it has been canceled.
Yeah.
Oh no.
Not with that update.
Okay.
And not rescheduled.
Not rescheduled.
Okay.
Thank you.
We're all out of the office.
You guys should get out.
Oh, there we go.
Gotcha.
Nothing.
Thanks, Robert. We'll jump right into what you got for us. So, yeah, as you guys know, I, what you may have in front of you is just some changes that I'm proposing and structure. Two of the three positions have existed already, which are a week positions for which you and I'll just this officer excite in the adult side to my knowledge. The leads have been used.
this in about five to six years, our last lead on the juvenile side was Lacey Delacruz,
and then the adult side was Andy Pointer. Lacey is obviously the deputy director now
and Andy Pointer has left. I'm going to introduce the wanting to re put these positions
within the organization to just offer opportunity for growth with the staff that we currently
have an in-house. Both are, I would guess, consider a role so they're not new FTEs. They would be given to
officers that are already within the organization. Five percent raised for Out of County residents and
seven half percent raised for in-county residents. We would be, hopefully, with your guys as approval,
these would take effect June 21st of 2025.
I think some of the benefits for me would just be having that leadership
with more of the ground troops being able to just focus more on the vision
of terms of accountability for our quality of standards in terms of contact,
on visits, assessments, as you guys know, on the juvenile side we're seeing a lot of growth and on the adult side, the states changing a lot of their expectations of us in terms of standards, assessments.
Some of the things that I can necessarily put the attention I would like to have, so having an adult lead to be able to focus on those things.
And then the third part of the structure change would be creating a supervisor for the
adult side, and that would look like turning Lacey Dallacruz, who is currently deputy director
of just the juvenile department, two deputy director of both the adult and juvenile side of
things, part of that sugar would require her to become a certified adult for information
officer that would include her going to the academy for the six weeks. She would become
fire and police pose.
Jeff and I and HR have kind of talked about what the raise was.
If she would go from 29 to 30,
effective, if they've approved June 21st. Again, she would
most of her time, not most of her time, but it's a 60-40 split, 60 being juvenile, 40 adult
in terms of the FTE and then also in terms of how we would cover her salary.
I think the benefit to this is cost savings for the juvenile department or detention costs.
I hope to kind of offset some of that by moving over some of her costs to the adult budget
which is a little bit more healthy.
Again, creating that supervisor on the adult side,
what I'm at at the office, and also what I am there to
and being able just to have someone to collaborate
with more closely in terms of what we're doing on the
adult side.
And I think it's also just giving more incentive to
keep lazy around. She's been with the county for 17
years. And I think it's just continuing to help her with
career development, including more multimedia, so I'm
heard within the county. So I don't, I'm going to
rambla a little bit now, but if there's any questions
or anything I could answer, please let me know.
So you said June 21st for this potential change. Why June 21st,
rather than like a July 1st, and for budgeting purposes, I'm
sure it's not going to be payroll. Payroll. Payroll. Payroll.
Here it starts on the 21st. Okay. Okay. So what we use
those interchangeably, July 1st, June, really, June 21st. So
we try to make sure you guys know it would be the real
effective days. June 21st. But
Hey, Robert, are we in the first session of our
a biennial budget from the community justice funding specifically for adults. Are we in
the first or second year of that biennium?
The second year.
We're in the second. So the outlooks of the next, I mean you have reserves. You have lots
of accessible ways for the sustainability of this, I guess, in my point. What's the outlook
for next biennium? Well, I'm actually at OACD right now. We're just speaking on that and the
comments are AOC. Our BOCC has been very supportive of the growth of adult community corrections and
And they're the gaskin terms of what we received the last biannium to this biannium.
And it seems like we're getting the local support we need, we'll actually be going to
mart of the capital building to advocate for ourselves for an $18.18 for each adult
on supervision.
That's really back to your questions.
If approved, it would be a substantial growth in terms of what we would receive compared
to prior bionyms.
What are you at right now, so you said 18-18?
That's what they ask is, what we receive last time based off of our population that was
about 2.2 million, if given the full ask, which we know probably won't happen.
And it would be 3.5s by any.
So what's the breakdown for adult currently?
Wasn't it like 16 or 15?
I think you mentioned it here recently.
I think the people lower than that because it's
enough on a case study that was long before my time.
I don't know off the top of my head.
So you're basically asking to be fully funded over there and currently we're probably funded
per individual about 80% of what the actual cost is?
Yeah, I mean our budget I think is reflective of we're doing well.
We're working at a high capacity of the population that we have and staff that we have.
So even if not given the full budget, we would still receive approximately, if not more,
we would receive the last biennium because our population has maintained through COVID
where a lot of these other populations have dropped, we're still making up about 1.16
of the population in terms of people on supervision which is we basically have a higher population
of people on supervision compared to our general population of people in our county compared
to other counties which is the good and bad thing.
One question, tell me if I'm crazy but it seems to me I ran across something the other day
that they're asking, they might be coming back to asking us for another bite at that time
study. Is that, does that sound familiar to you?
Yes, because they want to do a new one to kind of get reflected. Sorry I'm walking around.
But yeah, they may ask so we can get more accurate in terms of what we're doing with people
before on the cost. But that serves me right. When we did that time study, they didn't use it.
They were like, ah, that's not good enough. Right. Right. They didn't. And so that's more
of some of the frustration like because it's showing, hey, this is how much it's costing to supervise
to rehabilitate someone because it would be huge amount compared to what we actually get in terms
So if the bite should, I mean, it would be a lot more kind of unrealistic compared to what they've approved and given us.
So yeah, it wasn't utilized, how we hoped for.
Well, I'm very supportive of this. I think this allows growth and obviously some opportunities to capture some of these out of a very strong adult side.
So I'd be I'd advocate for this change. Okay, it's a motion. Is it a motion? Do we need a motion?
Yeah, do we have a motion?
If you wanted to, you could make a motion to reorganize the community justice adult and juvenile
department as presented including the new job description of deputy director.
So moved. Second. Okay you got a motion and a second is there any further discussion.
So this would be given staff, excuse the ability to do all these things and then probably
getting a little more fine detail of what that's looking like. Is that the motion before
you would would implement it in June, June 21st as presented and what we would work with
Robert on going out for the recruitment for those two leads at some point. I know he would be
able to make an offer until we get closer to the Jew.
Any further discussion?
Paul is in favor of supporting the restructuring of adult and juvenile. Please state by saying
Aye. Aye. Aye. Aye. Motion carries.
Thanks Robert. Thank you guys here.
It should be bad. Good luck tomorrow.
And thank you. Bye.
Anything further for discussion today?
Just remember we're going to recess.
We are going to recess. So do I have a script council?
We're going to go in executive session.
Are we going to need to come back for any decision?
decisions. I do not see any need to come back to E. I guess if we do, we could always make
that decision tonight. That's true. Yeah, you're going to be recess until six. Yeah. We
are going to go into executive session. We will then recess for our six o'clock in Crook
and River Ranch. If there's any decisions that need to be made, we will do them there tonight.
I will read the script.
The Jefferson County Board of Commissioners will now meet an executive session to consider
real property transaction.
The executive session is held pursuant to ORS192.00.6602E, which allows the commission to
meet an executive session to deliberate with persons designated by the governing body to negotiate
real property transaction.
Representatives of the media and designated staff shall be allowed to attend the executive
session. All other members of the public are asked to leave the room. Representatives of
the news media are specifically directed not to report on any of the deliberations during
the executive session except to state the statutory section and the purpose of the executive
session. Specifically, the news media is restricted to reporting that the Board of Commissioners
met an executive session pursuant to ORS192.6602E to deliberate with persons designated
by the governing body to negotiate real property transactions.
No discussion may be made in executive session.
At the end of the session, we will recess and reconvene at our Cricut River Ranch meeting
at 6 p.m.