[0:00] But it seems file.
>> Okay.
[0:03] » Call the meeting or
you here?
[0:07] » I'm here too. Um, we want to go over the
uh proposed auto pay rates for the wait
[0:15] room. I think it's a good idea. Um,
and the mayor and I have talked about
[0:22] this possibly going to a salary, but we
told that we have money in the budget
[0:26] that we don't have to worry about. Yeah.
>> Yeah. So, we're not for we're not even
[0:32] going to go over that.
Um, all the village employees would be
[0:37] eligible to have to be able to work out
in the wait room for nothing
[0:44] as long as they're members of the
village.
[0:47] They're non transansferable. You can't
transfer them.
[0:51] they have to follow all the uh rules of
the wait room
[0:55] and the employees are required to fill
out the forms that are over there now.
[1:00] Um
but I think going to automatic
[1:03] withdrawals will help with our late fee
our late fees um people forgetting to
[1:09] pay or ded.
>> Yeah. So I did do some statistic work.
[1:15] » Okay. We have let's go my monthlies
right now from January to present there
[1:21] was there's been 134 monthly members.
September we have 45 who have paid for
[1:27] September as of the day we have 22
people signed up for autos. Um in August
[1:33] we had 62 members who were current. But
I feel like if we can gave them that $2
[1:38] discount of the 23 to that we could get
more people to sign up for auto and had
[1:43] a consistent revenue coming in from
that.
[1:49] » So is there a current Currently there is
no late fee. Correct.
[1:53] » Correct.
>> If someone comes in on the 15th
[1:55] » May 12th
>> are they paying the full month or they
[1:57] pay
>> there's been a couple incidences where
[2:00] people have prrated not thinking in that
moment that they should be
[2:04] » paying for the full month. Yes, most
emergent members, the ones who do pay
[2:08] are honest and say, "I'm late and they
pay us for the full month."
[2:12] » And just cuz I don't know, is there a
like a membership fee or is there just
[2:16] the like a annually or a one time?
>> You can do daily, monthly, or yearly.
[2:24] » Okay. So, there's not like a sign up fee
and then on top of that a monthly fee
[2:28] like places.
>> The other gyms they they charge a
[2:31] hundred bucks to sign up then x amount
of dollars a month, right? They don't
[2:34] » Okay. Yeah. I'm just trying to grab wrap
my head around.
[2:36] » And we have right now 115 current annual
members who pay him.
[2:42] » Okay.
>> So there is 115 of them. About 10 of
[2:46] them are about to expire next month or
two. finding. Um, yeah. So, I would like
[2:53] to see that in place when I have another
game plan to help with attendance and
[2:57] signing, which I brought.
[3:04] » No, I think that's a good idea. Like I
said, you don't have to chase them down.
[3:08] You don't have to wait for them to come
in.
[3:10] » Yeah.
>> Have we ever done like these?
[3:13] » Not when I when I've been there. I mean,
yes.
[3:18] And why did we stop when
>> I don't know and we also did prorated at
[3:22] that time too.
>> We do proration too.
[3:25] » Okay.
>> Yes, we do do proration.
[3:28] » Wait a second. I thought you were just
saying some were prorating but they
[3:32] shouldn't. They So when a monthly member
so like for example I know exactly who
[3:36] the person is. I'm just going to say how
he one of the front desk members
[3:42] accidentally prrated him because he came
in the 15th of a month to pay. He should
[3:46] have paid his whole month because he was
coming in the
[3:50] » Yes.
>> Okay. But I don't think they were
[3:52] familiar with him in that moment.
>> So, but when you explain that, I was
[3:56] thinking that the prorated like that you
had done away with prorates.
[3:59] » No, no, no. We prorate new. It should
only be new members coming in monthly
[4:03] should be prorated.
>> Okay. So, yes. Sorry. But now more clear
[4:07] on that. I mean, I think they'll do
these.
[4:11] » We can implement them again. Wasn't it
five bucks again?
[4:16] I don't I don't remember but maybe
>> I don't know
[4:22] people from being late
>> right.
[4:23] » Yeah.
>> Yeah. Everything else has a late fee
[4:26] attached to it.
>> You can get away with charging more for
[4:29] a lake fee than a convenience fee of $2.
Not saying not both, but
[4:34] » just a
>> How much is it for just a a village
[4:38] resident for a month?
>> It's all the same across the board.
[4:41] » Okay. $25 a month. $15 for a student. Um
or so $15 for a student, a corporate
[4:49] member,
[4:55] student, corporate member. Um military
2500
[5:02] a year for
So this fee, it's only five bucks. It's
[5:08] it takes the $30. That's not particular
book fee.
[5:14] » Yeah.
>> Glad you just sign up for direct
[5:17] withdrawal,
>> right? That should eliminate those.
[5:21] » Maybe having the late fees and offering
not maybe that will eliminate because I
[5:25] know our preschool went to auto this
past year and it's been beautiful that
[5:28] should preschool payment. So it'd be
great if we could do the same thing with
[5:32] the gym.
>> So in the just my email to you, I asked
[5:36] Katie how that payment process currently
works. If you guys don't know, Giddy
[5:40] stores the payment information. It's not
something that you're automatically
[5:43] build and have a login and say, "Okay,
pay or yes, I'm auto I'm signing up to
[5:48] my auto cell phone." You know, this
automatically be withdrawn. Katie has to
[5:51] still go in and manually enter those
forms of payment. Am I correct?
[5:55] » Correct.
>> Whether it's a checkup checking account
[5:57] or a credit card or debit card held in
the safe on file.
[6:02] » So, that's I don't know how much more
essential work that could be for you
[6:06] guys. I mean those 22 payments as long
as I don't get interrupted. I try to
[6:10] really pay attention because I knew we
were having this meeting. I mean real
[6:14] realistically took me like two to three
hours by the time you run the payment
[6:17] then you have to go into the SSI chart
it in the chart and then put it away. So
[6:21] I mean it took a few hours of my day but
if I close my door
[6:25] » I rather know I'm getting money than
not.
[6:27] » So I'll take a whole day right?
>> No, we did look into that. It's only an
[6:33] educational thing. Okay.
Is there a disclaimer? I'm sure there is
[6:37] on the the the rental agreement that
it's not a
[6:44] cloud-based storage of uh banking
information that it's
[6:47] » I'd have to look. I feel like that's
something. So, the form that we're still
[6:50] using is the one we implemented in voice
cloud when I was here prior. So, it's
[6:54] still the same form. I feel like Jason
looked like that. I honestly
[6:59] » But I can double check on that. if we're
going to incentivize of by essentially I
[7:04] mean some people are might be hazy on
that and yeah to make sure that everyone
[7:07] knows up front that you're not logging
in you're not we're not clicking okay
[7:11] for a monthly payment right now but
we're holding a physical copy of
[7:16] » and they do I mean because we go through
the paperwork with them to make sure we
[7:19] can read the numbers because there's
been those times we don't
[7:22] » um and I always tell them you know it's
going to come out sometime between the
[7:25] first and third depending on when the
first first fall on a Saturday I'm not
[7:29] going to take it out till Monday,
>> right,
[7:31] » when I get there. Um, so we do make sure
to have that conversation with them as
[7:35] well because they know I do need their
own, but like you said, somebody could,
[7:41] but they drew sign to get
>> we don't have the um capability of
[7:47] having them automatically withdraw from
their accounts
[7:51] » like everybody else does. I go into
>> right
[7:54] » the electric company. I put my account
number members in there and I put my my
[7:58] withdrawal in.
>> I think with that and I I need to ask
[8:01] Ronnie this. I think with invoice cloud
so like utility then can do that. You
[8:06] have to have an actual like account
number. So like if you wanted to pay
[8:09] your utility you have an account number
because I was trying to creep on there.
[8:12] You have to log in with your account
number. I none of my members have an
[8:16] account number. So now if that would be
a process. Yes. I would assume, right?
[8:20] Doesn't Ronnie have automatic payments
now?
[8:22] » She does and that was something that she
did look into. And um basically it would
[8:28] all be co-mingled and so that's not the
cleanest of ideas either. Okay.
[8:32] » Um meaning utilities and wreck would be
for Jamie Arrow, here's your utility
[8:37] bill and here's your wreck bill like all
kind of like not in one but
[8:44] whenever we have daily runs of
>> try to make it easier on you. And I
[8:48] absolutely I mean I get that and that's
where I think still looking forward to
[8:52] in the future of a program that could
potentially do gym memberships and
[8:56] weight rooms like that is something that
can come tied into that but for the time
[9:00] being to help secure revenue like to try
to push it. I mean I'll type them in
[9:05] until we can figure out.
>> Are we going to use this for our gym or
[9:10] ballet or whatever they got going on
dance groups? got dance and karate.
[9:17] » Is there a possibility we can run it
that way, too?
[9:20] » Oh, to get them to do auto. Oh, we're
trying. Dance started last week. Kim got
[9:24] one and a couple other parents. And then
karate starts tomorrow. So, we're going
[9:27] to try and get them as well implemented
into that, especially dance because
[9:31] dance is a pain in the butt of paint
because it staggers. Um,
[9:36] » so, but yes, trying to encourage that as
well, too,
[9:40] » because I know that's out there, too.
>> Oh, yeah. No, I'll be sitting in my
[9:43] office and I'll hear somebody new come
in and they're like, "Oh, monthly." I'll
[9:46] be like, "We can do monthly payments." I
shout it from there and then usually I
[9:49] can get them. But, um, yes, absolutely.
If I can get them, I want to get them
[9:54] auto pay. Okay.
>> You got anything to look at, Steve?
[9:59] » No. I mean, all sound like makes sense.
[10:08] Been talking about this for a little
while, so
[10:10] » Yeah.
Yeah,
[10:14] » they brought it to me and I would run
over and I went, you know, it's a good
[10:17] idea.
>> I like I like the idea of the village
[10:21] because the village employees could way
back in the day we we could use the
[10:24] weight room
and a lot of the guys did use the weight
[10:28] room. A lot of firemen used the weight
room and it's just one plus that if
[10:32] something happens we can look back on it
and say listen we offered the weight
[10:38] room to them. It was their choice not
either to use it or not to use it.
[10:42] [clears throat]
>> And it's a fitness kind of thing.
[10:45] » Sure.
>> Precarious liability is I always worried
[10:50] about it because don't have to be there
to get sued for it.
[10:56] [clears throat] You know, it's one less
thing we get really, you know, once we
[10:58] set it,
we're good to go.
[11:02] » Yeah. These are all positive benefits.
[11:06] Negative
[11:11] So, do we want to at least for the um
autopay since we discussed that we want
[11:15] to
>> make that motion?
[11:18] » I'll make that motion.
[11:24] » Should we have has Jason look this over
at all?
[11:26] » Oh, I have not sent anything to Jason.
>> No, you're gonna just I have not sent
[11:33] anything to Jason. Yeah, I think that
would definitely be a a Jason look over
[11:36] to make sure that the late fees is
addressed accordingly. And then um I
[11:40] know it's mentioned in here about the
cancellation, but putting a time frame
[11:44] on that cancellation that you know
>> if if Saturday is the first, you can't
[11:49] cancel on the third or 5th and not be
expected to be charged, right?
[11:53] » You know what I mean? So putting those
very defined time frames in there as
[11:57] well. Okay.
>> Um I think would be beneficial.
[12:00] comments.
>> I'll put a notes that we're gonna send
[12:02] it to Jason first.
>> Yeah, you might even want to just
[12:05] tonight while Jason's here just got a
piece of paper, ask him the question.
[12:09] So, I think it'll it'll it'll make it a
lot more clear what you're asking and
[12:14] what you want to do. He can probably
give you, you know, then he'll know what
[12:16] you want rather than having to go
>> back and forth. Plus, he is already
[12:21] here, so he's already
>> already in our
[12:25] » and girl who's your girl is having
problems right now. What
[12:28] » Karen? Yeah,
>> she came back today.
[12:30] » Is she How's she
>> Oh, she's so happy to be back. She's
[12:33] doing well.
>> All right.
[12:35] » She was kind of back to her own spirits
like she was before. So, and I have Kim,
[12:40] our other girl kind of coming in
staggering with her just to make sure
[12:42] her stamina is health and good. Next
week we go back to um but she was it was
[12:48] not too bad.
>> Okay, she's good. Chemo's done right
[12:51] now.
>> Well, that's the one thing we were
[12:53] looking at is, you know, is she going to
be able to come back to work?
[12:57] » She was really good spirits today. I was
nervous. I wasn't sure. But her collar
[13:00] looked great. She looked great. She was
on it. She's got a mask. She's doing
[13:04] everything she needs to for her. So,
she'll keep you posted as she feels. But
[13:10] she's here today.
>> And if there should be any overtime
[13:15] necessary,
we will cover that.
[13:18] » Right. Boss.
>> Yeah. So, I did want to hear so this
[13:21] other thing that was on the agenda.
Where did this come from? Where did it
[13:24] start? Because the first I heard about
it was from Steve. So obviously the
[13:28] discussion had already started. So I'm
just curious how it started because I
[13:32] don't think it was your idea, right?
See, I'm just curious how it started.
[13:35] The idea salary
>> overtime over time,
[13:39] » right?
>> With well with Karen being off and she
[13:43] was trying to fill in places
>> and she would didn't think that she was
[13:46] allowed to have overtime.
>> Okay. So I asked her how would she fill
[13:50] that possible salary where she could
fill in places if we don't have people
[13:53] there to cover
>> instead of having the overtime.
[13:57] » Okay.
>> Years ago it was a salaried position
[14:00] long before me but multiple people were
salaried in that at that time.
[14:05] » Yeah. I mean this is a temporary
situation. Even if even if she wasn't
[14:10] able to come back right we'd be she
would leave and we'd replace her. So
[14:14] yeah I mean I don't think
>> but she was concerned about overtime. So
[14:17] it was trying to figure out what
solution it would be
[14:20] » to eliminate overtime where she could
still fill in places
[14:24] » and be able to do things. I mean it was
just a discussion. It wasn't like me and
[14:29] Katie even talked about it
>> and they brought me in on it and I said
[14:32] okay and then it looked logical to me
because of the
[14:35] » you know the time there I didn't know
over.
[14:38] » Yeah. I mean
unless there was a reason to change the
[14:42] way she was paid. I mean
>> well like you said you have there's
[14:45] money's there that we don't have to
worry about. Well, I mean that's what I
[14:47] was afraid of.
>> We we utilize overtime in all the other
[14:50] departments, streets, you know, police,
waste treatment as needed. So, I mean, I
[14:55] don't see why Wreck would be any
different, especially for something that
[14:58] we consider to be a, you know, a
temporary position or temporary
[15:01] situation. Now,
>> luckily, it sounds like now it's not an
[15:06] issue. We have her back, which is great,
and hopefully she can continue. But I
[15:11] think that gives her the flexibility. I
mean, that's not a, you know, a blank
[15:15] check. Katie just works all the overtime
she wants. She would coordinate that
[15:18] with her supervisor Andrea in in
approval, right? Not that she wants to
[15:22] anyway, but yeah, I think that probably
makes sense.
[15:25] » I mean, it was just trying to come in at
different times and she's trying to work
[15:29] everybody in to make sure there was
plenty of coverage and
[15:32] » yeah,
>> you know, it was a conversation that me
[15:34] and Katie had and you know,
>> understand how I mean all.
[15:38] » She talked to me and I it sounded
logical to me.
[15:41] » I just asked what they thought like what
he thought. I asked Karen what she
[15:44] thought.
Um it was just a thought.
[15:47] » It was just Yeah. A thought that prevent
>> because I know her budget's limited more
[15:53] so than probably any other department.
>> Yeah.
[15:55] » So
>> So Katie though, you feel good right
[15:57] now. Everything's in a good place as far
as coverage.
[16:00] » Okay.
>> What we really have to look at is it's
[16:04] not out of not okay. Right.
>> Okay.
[16:11] » Question of the the staff or the village
employees. Is that go is that going
[16:14] through? Does that have to go through
council? Like how does that
[16:16] » go through council? But
>> I just want because I know some staff
[16:19] have been asking. So I just want to know
because they know I was having meeting
[16:22] tonight.
>> When we get this on council floor and we
[16:25] vote on it, we're good to go after that
point.
[16:28] » Cool. Okay.
>> Um but I don't see I don't foresee a
[16:31] problem with it.
>> Three readings or once it goes through,
[16:36] » right?
>> Yeah.
[16:38] » I just want an emergency
>> issue. It's can go through the three
[16:42] readings. I think we're getting a little
too many emergency
[16:46] » and I understand where they're coming
from.
[16:50] » I would say it would be
>> yes few
[16:56] » what what will have to be added or
>> right
[17:01] I would think under anything that
describes any type of benefit.
[17:06] Yeah, I guess that's
[17:09] the employee handbook. Just a matter of
where where it needs to be put in.
[17:14] » Yeah, I would have to be put in the
handbook that would be a new operator.
[17:17] That makes sense.
>> Right. Well, the it does say on here
[17:20] about doing a trial.
>> Is that one or is the other one said
[17:25] doing a
>> No, I did an annual
[17:30] one of them I thought had a
>> Yeah. 10 to 12 months. That was the
[17:35] auto. I thought it was on this one, too.
>> I could do.
[17:42] » Yeah, that that would be the only thing
if it that was in there that we were
[17:45] requesting like a trial run for to
evaluate 3 to 6 months to see if it was
[17:48] beneficial. Um or if there was obviously
a spike in participation and we wanted
[17:55] to change it. But if you're just
changing the ordinance to it, it's
[17:58] additional benefit to the employee. All
all employees then
[18:02] » is it all employees part-time and
fulltime?
[18:05] » Yes.
>> Parttime.
[18:11] » Yeah, I think that's that's a nice
benefit to have
[18:14] » again cost.
>> There is there is exercise.
[18:18] » Yeah.
>> Thing we can show up.
[18:20] » Yeah.
>> In case.
[18:22] » Yeah.
Benefit to have.
[18:25] » I know. I think as I'm looking at you
like that I don't want you to lose your
[18:28] train of thought there.
>> Would it still be extra for them to get
[18:32] the overnight pass
>> the access card?
[18:36] » I mean unless you guys say otherwise I
say yes to purchase the access card.
[18:40] It's $10 annual fee. I mean unless you
guys want to give them approval to
[18:44] » they can pay that.
>> It's $10 a year. I mean it's cuz those
[18:48] cards cost money.
>> Correct.
[18:49] » Yeah money if
>> they they can pay for that. They're
[18:54] getting their memory,
>> right? I mean, it's $10, so
[18:56] » I mean that's on the paper.
>> Yeah, I think. Yeah.
[19:00] » Oh, does it? I'm sorry. That's okay. I
forgot about it, too, Karen. It's
[19:03] [laughter]
[19:06] » But that's I feel like it should be paid
by them. They want to get that.
[19:11] » Yeah, cuz that's a perk of it. You can
have the Anybody can have a gym
[19:14] membership, but if you want the 247, you
have to purchase that card. That's not
[19:18] just doesn't just come with it,
>> you know. So that's
[19:22] » but you don't have to, right? So the gym
need to come during
[19:26] » hours during our business hours. So the
staff member didn't want to do it, then
[19:29] they could they don't need to purchase
that. They just come Monday through
[19:32] Friday when we're open.
>> The only ones I could see going for that
[19:35] would be police department, fire
department,
[19:37] » the shifts they work.
>> What are the regular hours Monday
[19:40] through Friday?
>> Monday through Thursdays 8 to 8, Friday
[19:43] of 8 to 4.
[19:55] Yeah. So, if it's like, you know, just
our office, if we wanted to go over
[19:58] after work, we wouldn't have to get a
card,
[20:02] » right?
>> Right. Yeah.
[20:07] » No, [laughter]
>> like everything else, not everybody's
[20:11] going to learn.
It's not like it' be a hardship for them
[20:15] if they want to do it. It's not like
you're talking about hundreds of
[20:18] dollars,
>> right?
[20:20] » Yeah.
>> Yeah. I think if they
[20:23] » I mean for 10 bucks
>> they wanted they could get
[20:25] » 10 bucks you can go anytime you want to.
>> You can't get that as cheap as Planet
[20:30] Fitness is. It's still not that cheap.
>> Of course you get, you know, it's it's
[20:34] obviously a little bit more equipment
there, but
[20:38] yeah, that's very reasonable. Yeah. But,
you know, the 247 pass is only $10. Yep.
[20:46] where the other one is 25 a month.
There's a big difference there.
[20:51] » Yep.
>> All right. Then we can get Jason.
[20:55] » All right.
Anything else we need to
[21:01] » No, I'm working. Only thing just so you
guys know, I brought over I found a way
[21:04] to implement a QR code for people to
scan in and it can yell at people to say
[21:11] that they're not current. I'm good.
>> But I'm still in the process of the It's
[21:16] been very complicated,
>> but I'm working on it.
[21:20] » This is my little tester right now. But
>> how are our BCI checks coming?
[21:25] » Haven't had it running yet.
>> Did we go over that with you? I don't
[21:31] think the meeting.
>> Um,
[21:34] » people who are teaching the kids, the
adults are working with the kids need a
[21:39] BCI check
>> as like a state requirement. You mean
[21:43] » as anybody who works with kids anywhere
needs a BCI check
[21:47] » um to to cover the ability for
liability,
[21:50] » right?
>> So we don't have a child molester.
[21:53] » Sure.
>> Working with our kids. And the idea we
[21:56] had was if we have a parent who's got
kids in that program,
[22:03] we will pay the village will pay his BCI
check in lie of having him pay for his
[22:08] kids activities because that way we
cover oursel and only got one or two
[22:13] parents doing that.
>> But legally, you go to you go to any of
[22:18] the schools to coach.
>> Yeah.
[22:20] » You got to have BCI, you have to have
medicine, you you got to have a bunch of
[22:24] stuff. But you know,
>> just to cover us and the police
[22:28] department, we have to do BCI checks.
>> It's just a good idea to have those in
[22:34] case something happens. Mayor, you can
say, "Oh, wait a minute. Right here is a
[22:38] BCI check and it was cleared at this
state."
[22:41] » Yeah. Just me refereating the youth
basketball when I was in church. They do
[22:45] a background check with that.
>> Yeah. Anytime kid, anytime you got a
[22:49] parent or adult with a kid.
>> Yeah. Makes sense. by by common sense.
[22:55] Okay. BCI check.
>> I had to be FBI and BCI by this
[23:01] just to do uh chaperoning for
>> this year. This year was the first year
[23:05] that they are implementing it according
to Ohio standers.
[23:08] » Yep.
>> Well, coaching the football. They have
[23:10] to do it every year.
>> Yeah. That's I I have
[23:13] » for three years.
>> I'm pretty sure they run everybody every
[23:17] year. You
>> know, it's it's good. They're good. The
[23:19] Chs are good for three years.
[23:24] Back in the old days when I was still
doing that was good. We got ours three
[23:26] years. Every three years we had to have
a new one. That's how long Pony Express
[23:31] was.
>> Well, that was back.
[23:37] » Hey, I went from a crossbow to a flint
lock to a revolver. I don't want to hear
[23:41] » it.
[23:45] Crossbow [laughter]
[23:50] course.
>> Yeah. No, but we thought we and we, you
[23:53] know, we had that discussion on where to
keep the records and whatnot and that
[23:56] all been
>> Oh, yeah. Great.
[23:59] » I was just afraid that somebody can get
in one of those.
[24:02] » You know, you've got the problem I had
is you got these people coming at night,
[24:06] » right?
>> Where's our stuff at? It's all in the
[24:09] cabinets,
>> right? And those cabinets are locked or
[24:11] the kids stuff this extra office. But if
it's in the office where they got double
[24:16] wide, you got to go and get in through
the door to get better than having it
[24:19] out there because
>> there's people that don't do blocks,
[24:23] » right? They know now they got all the
information kids,
[24:27] » right?
>> Good. That's okay to hear that. And you
[24:32] said you got that coming up.
>> I'm work I'm working on it.
[24:36] » Anybody who comes by hears me talking in
my office, just ignore me because it's
[24:39] been
>> Well, I'll do it. It's not a shame. I
[24:43] but it's been exciting. It's been
exciting, frustrating, but it's just one
[24:47] day at a time with it. We're getting
>> I do that stuff a lot.
[24:50] » We're getting there.
>> I answer myself. [clears throat]
[24:52] » That's what I do, too.
>> I was answering myself.
[24:55] » June makes.
>> All right. I think that's all we got. Um
[25:00] want to make motion to close me. I'll
make a motion to hear second. Goodbye.