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And a

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electronic meeting is being held because meeting in person is impossible and practical due to concerns for the health and safety of members of the public staff and the board presented by COVID-19. Members of the public are encouraged to join this meeting in one of two ways.

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You may use your computer to listen to or view the live meeting through an internet connection by entering

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Johnson CountyIA.iqon2.com into your browser, or join telephonically by dialing 319-688013-5 minutes prior to or during the meeting to join the conference call.

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Public comments related to any item on the meeting agenda may also be emailed to sups at johnsoncountyioa.gov or relayed via telephone at 319-356-6000 for distribution of board members before during this meeting.

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So with that right into the record, I'd like to call this meeting to order.

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Before we start on today's business, I'll do a quick roll call of supervisors to make sure we have a quorum.

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Supervisor Green Douglas, you there?

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Yes, I'm here.

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Supervisor Porter?

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Yes, I'm here.

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And supervisor Retic?

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Yes, I'm here.

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Before we get into the first item in our agenda,

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I'd like to take just a moment of personal liberty.

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Johnson County suffered a terrible loss the other day with the passing of our assistant

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Rhodesman at Superintendent Mike Hennis.

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Mike was a county employee for well over 30 years.

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He was a person without a position of great responsibility.

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I can just say personally, I liked Mike a lot.

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He was a really, really nice guy, a fun guy to be around, a smart guy.

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I can't even imagine how much the department is going to miss him, how much his family's

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going to miss him and how much his community is going to miss him.

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So I'd like to start this meeting if everybody would indulge me with just a moment of silence

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and honor of my kindness.

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Thank you. Okay. First time on our agenda is public comment for any

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items not on the agenda. So if you have something you'd like to mention to the board and it

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is not on the agenda, now would be the time, is there anybody with anything to bring to the board

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that is not on today's agenda?

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Okay. Hearing nothing, we'll move on to our work session, business,

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the first item there, is discuss recommendation from the ad hoc epony committee or a new epony

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for Johnson County. Lisa, you want to take the reins here?

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I sure would. So first of all, I'd just would like to welcome those from the committee

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who are on the phone or listening in. And we have a committee of approximately 11 people

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with probably eight or so in attendance at each meeting, we had two recommendations, as you

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see in your packet, we have the bios of both of the people who were discussed, and we had decided

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ahead of time that we would go by at 4 L of E of votes.

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And, first of all, I love surprises

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and I love to have this being revealed

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for the first time right now.

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Before we hear from the committee

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and a few people to make the recommendation,

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I would like to say that some of the people

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who are in on this call and who will be speaking this morning

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are descendants of our recommendation.

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And so I'm going to turn this over right now to Leslie Shalom, who came forward with a lot of research on a person and let her go with that, Leslie.

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Thank you, Lisa.

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I want to acknowledge first that the research that I've circulated to you and advanced

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came from both Sonia Jackson, the great niece of Lulu Marl-Johnson and myself.

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together what we uncovered was an extraordinary person's life. Dr. Lulu Murl Johnson's experience,

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her activism and her professional achievements. We feel really represent the best of Iowa

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and the best of Johnson County, her farm to faculty experience really exemplifies our

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county's unique contribution to the state and opportunity for a world-class education as

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well as professional and occupational mobility. And very importantly, because Lulumurl, Johnson,

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was African American, her experience is noteworthy for illuminating the significant challenges

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that black islands and black Iowa women, in particular, have faced in overcoming institutional

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racism, sexism, and discrimination.

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I don't want to repeat everything that you've had a chance to read in advance, I'll simply

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note that Johnson was born into a very successful farming family in a small south western Iowa

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town in Taylor County, the only black family in their town for the first decades of the

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20th century. Her parents and her grandparents came out of slavery, a path that many

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19th century and early 20th century black islands were sadly familiar with, I'll point

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out that the family at that time and then into the 20th century had very close ties with

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some of the leading lights of Johnson County, well acknowledged already in the naming of schools,

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etcetera.

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And I will point out that when Johnson attended the University of Iowa, it was both

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a haven for leading black intellectuals and activists, but also a place where racial discrimination

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was rampant. And Dr. Johnson was among those who very courageously challenged discrimination.

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including making sure that segregation was made clear,

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and costly to those who wished to enforce it,

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as well as to the Black students who were expected to bear that burden.

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After Johnson earned her undergraduate degree, her master's degree,

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and her PhD, she was among a very elite group

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Black women in the country, she was one of 10 Black women who had earned a Ph.E. at a U.S.

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university,

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and she then followed a really substantial professional career teaching at a

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number of historically black colleges and universities, ending her career at

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but also the deep of women.

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She retired in 1971 to her home in Delaware that she shared with her long-time

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partner, you know, Johnson, and became a world traveler,

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and she really left behind a fairly important legacy

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I think for Johnson County.

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And that was really a nice highlight, Leslie, and I believe we have her niece on the phone

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correct.

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We have actually a number of Johnson's descendants joining us today, and if it's all right,

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I'll name them all.

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We have her nephew, Don Jackson.

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We have her niece in law and Jackson.

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We have three great nieces, Cheryl Jackson, Kim Jackson,

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and Sonja Jackson.

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And Sonja, you were going to speak, were you not?

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Yeah, but I would just like to say, you know, thank you so much for this honor of our beloved

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grandma.

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We have hoped to have recognition for her ever for her accomplishments in Iowa, and I think

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that this is such a fitting recognition for her.

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People Newot Lula, as the tremendous intellectual and academic and activists, we knew

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her as our very personicity and special relative.

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We taught us so much and who instilled her deep values in all of us.

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So we're honored and grateful on her behalf and very excited about the eponym committee.

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Thank you.

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Aranya, anyone else from Dr. Johnson's family was this big?

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Yes, this is on her nephew.

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She was a discipline

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time

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for a tube

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just about in.

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Thank you, anyone else?

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Okay, we're hearing then.

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I would be happy to be an eponym committee.

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I'd like to recommend to the Johnson County Board of Supervisors

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that our new eponym is Dr. Lulu Murrell Johnson.

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Thank you, Lisa.

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So first of all, in terms of process here,

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I just want to thank our committee.

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First of all, for the work,

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we are really happy that so many people took an interest

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and that so many people with such outstanding scholarly backgrounds

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participated to help us in terms of getting to this point.

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I definitely want to thank Dr. Johnson's family for your participation and it's,

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I think I can speak for everybody that does our hearts proud to hear the pride that you all have.

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I think probably the best way for us to proceed is to just first of all get a quick

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drop hole from the board to make sure that we want to move forward in this way and then

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if assuming we get yeses then I'd like to have our assistant county attorney Ryan Moss

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talk a little bit about what we'd have to do process wise to to effectuate this change

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if anything so board members is everybody comfortable with this with this the epanimous

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advised by the committee I certainly am as well I think I heard everybody there so

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I just couldn't get in this agenda. I wanted to thank David McCartney or was the first

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person that at least reached out to me this is just William Merle Johnson's aim and to give

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some history on her background and so I don't know that he's on the call today I didn't

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hear anything, but I just want to thank him coming to this advice.

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It sounds like we are unanimous, and that's great.

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I also think it's worth thanking everybody who...

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So offered thoughts. I'm very intrigued also by Sylvanus. I've got to admit he was a gentleman I knew nothing about and I'm really pleased that I do now. And I hope that moving forward maybe we can even do something to sort of just recognize his contributions to this community as well. Ryan, would you mind talking about what we need to do to make this change?

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Sure. Good morning. This is Kenny Terry Ryan Moss. I actually have not been tasked with

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that research project. I know that Janet has been looking into it and that a number

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of our summer interns were working on developing that research and what I would be happy

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to do since we're at this stage is connect with Janet and retrieve and package the products

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of that research and circulate it with the blood for along with some recommendations on process.

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Okay.

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You have it, too.

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Okay.

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Super.

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Yeah, right.

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If I may.

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Yeah.

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You have our committee members.

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We're the lockerer clerk that Ryan mentioned to the New Nevada and David Rappenekker.

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I don't know if they're on the call or not, but if either of you are, please go ahead

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and feel free to speak up.

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Maybe they're not on the call today, but I had done some research into this prior to the committee being formed.

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If you change the actual namesake, there's a complete and arduous process.

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I could find nothing throughout the geographic means or anything, the board of geographic means,

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on changing an eponym, so that the legal lay person can send birth there?

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And actually, Lisa, this is Ryan, that matches with some of the initial, the initial

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impressions that Susie and I reached in the beginning when the topic was first brought on,

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but then like I said, those law clerks that you mentioned did dig into it more and I'm just

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or enough the products of that research be happy to find that and circulate it.

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I guess what excuse me, what I was thinking is ideally once we get the legal stuff

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buttoned down and know what we need to do, I think it would be great to do two things.

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One would be to figure out some kind of signage or monument type thing that we could do

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probably at the county buildings, and the other would be to have some kind of ceremony, and

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hopefully the many Johnson descendants that are on the phone call with us today. Some of you

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could come when we schedule such a thing. Obviously, got some things to overcome with COVID and whatnot,

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but I think that would be great. Other board members and he thoughts?

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Yes, right, this is for you, San, and I think it would be an honor to have a celebration

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in her name where the community could celebrate as well, so I totally agree.

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So maybe moving forward, if the committee is still willing to stay together a little longer,

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we can task you with the idea of planning a celebration and we'll just have to wait and figure

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out exactly when we can do that based on our turnies recommendations and of course a few

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other things like what the family availability is and that sort of thing. Does that sound good

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everybody? Yeah, Rod, this is Lisa. What kind of timeline are you thinking, if it is?

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I guess I don't have a preconceived notion. I know that if we did some kind of nice sign

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or plaque or something, it would probably take a couple months to get created. I'm sure,

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because we'd have to first of all get it written and run it by some of our experts for accuracy,

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And we'd want to make sure the family liked it, and then we'd have to get it created, so I mean it's going to be a little while I guess.

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Okay, well we can, we can stay in touch with the committee and kind of, we could come up with something.

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But I think part of the decision there would be where this is going to be displayed, because that would be tremendous size.

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You have any ideas or thoughts on that?

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I don't necessarily have to top in my head, but I guess that's something we could start talking

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about, try to get feedback, whether it's inside or outside if there's one thing or three

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things or exactly how this works, I don't have any preconceived ideas, I guess.

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other. Okay, so the committee could probably then also recommend a place for this plaque.

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Yeah, yeah, I think, for instance. Gotcha. All right. Decide what would what it would be,

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where it would be, how it would look, that kind of stuff. Obviously, we want to keep in contact with

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the family so that they're satisfied with anything that we would what would want to do.

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Okay. Oh, good. Is that sound okay to the committee folks?

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you're willing to do just a little more work?

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Absolutely.

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He etched and I'll do this.

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If we're going to do something outside,

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it would be nice if we could do something like

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they do historic occasions or even that natural locations.

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those all other boards that will give you a photograph or two and some actual written

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history. You know that they cost a little bit of money, but they're just much more

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accessible people to get the history.

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I mean, obviously, inside you can have rooms. If we're going to go outside, I'd

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really like it that people could approach the history. And there are a lot of ways to

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do that, but I'm willing the money to do it right.

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Yeah, I agree.

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Genol, I think, you know, we've got conservation

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as you use some of those signs, it's some of their properties

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and they're, yeah, they're durable and informative

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and work really well.

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We have experience in creating those things

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for the historic forefarm Donna Brooks

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is intimately familiar with what the process is

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and how our product consultants do use.

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So we can get some guidance on to do that.

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do it right. And as far as a celebration, you know, we're getting close to winners. So it's going to be hard to do.

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Well, sign is up. Go ahead and do the naming and

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we'll be further along in COVID and maybe back to good weather.

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I can't tell who's speaking there, somebody's got to mute their phone, I think. Thank you. There we go.

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Anyway, I like the idea of the committee kind of, I mean, up with ideas and what not, but

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we ought to tell them that's how I want to say.

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I was thinking perhaps when you were talking to Janet, it occurred to me that having the QR code

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also would be a way to then be able to give even more information not all in one place.

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Yeah, and they also do these phone call in things where you dial a number and it will read you the history of all across the country.

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So I'm happy to get to for ADA compliance.

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Yeah, I'm cool too.

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If you need to know a budget number, just tell us.

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But I think that we should do it right. That's all I want to say.

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00:24:24,360 --> 00:24:28,680
Yeah, well, well, timing is good because we're going into a budget season.

223
00:24:28,680 --> 00:24:30,840
and we know this might take a little while,

224
00:24:33,220 --> 00:24:36,960
so I hope we'll just committee members, you can

225
00:24:36,960 --> 00:24:42,840
continue to talk about how this would look and how we would celebrate it and maybe we celebrated

226
00:24:42,840 --> 00:24:48,320
a couple times and just I think the important thing is keeping in touch with her family so

227
00:24:48,320 --> 00:24:50,760
that we can move forward.

228
00:24:53,820 --> 00:24:54,300
Well, good.

229
00:24:54,500 --> 00:24:59,600
I will be in touch with the committee then where I send and I will touch base and see your things

230
00:24:59,600 --> 00:25:00,200
out.

231
00:25:00,200 --> 00:25:02,480
Thank you, committee, for your work.

232
00:25:03,940 --> 00:25:05,740
Yeah, thank you, committee, very much.

233
00:25:05,960 --> 00:25:11,100
We appreciate all your efforts and to the family of Dr. Johnson.

234
00:25:13,180 --> 00:25:18,820
Congratulations and thank you for giving us access to this wonderful lady.

235
00:25:19,940 --> 00:25:21,540
Absolutely, thank you, Allen.

236
00:25:22,280 --> 00:25:27,080
I forgot to mention that two of us in the family are the University of Iowa alumni as well.

237
00:25:27,080 --> 00:25:32,020
So thank you to everybody, we appreciate your recognition of Aunt Lula.

238
00:25:33,540 --> 00:25:33,920
Thank you.

239
00:25:34,300 --> 00:25:35,180
That's a pleasure.

240
00:25:37,120 --> 00:25:39,560
Okay, anything else on this board members?

241
00:25:41,820 --> 00:25:42,180
Okay.

242
00:25:42,920 --> 00:25:44,720
We'll move on.

243
00:25:44,840 --> 00:25:46,620
Item number two on our agenda.

244
00:25:46,820 --> 00:25:51,680
I am pretty sure Jasper Sard has asked us to skip over tonight.

245
00:25:53,420 --> 00:25:55,500
So we're not going to have anything with item number two.

246
00:25:55,500 --> 00:25:59,980
There's something in your packet you can read, but we don't have any action.

247
00:26:01,860 --> 00:26:06,860
Item number three on our agenda is discuss change order number one.

248
00:26:06,860 --> 00:26:07,280
Good.

249
00:26:07,680 --> 00:26:08,520
Red, this is so.

250
00:26:08,980 --> 00:26:11,720
Wait, why are we not discussing this?

251
00:26:13,420 --> 00:26:14,860
Basically, Josh.

252
00:26:16,440 --> 00:26:17,660
Josh isn't ready.

253
00:26:17,860 --> 00:26:20,980
I guess it's probably the easiest way to say it.

254
00:26:22,610 --> 00:26:25,330
Um, that was not my understanding.

255
00:26:26,250 --> 00:26:26,690
Hey, Rob.

256
00:26:26,770 --> 00:26:28,930
This is just a third PDF director.

257
00:26:29,210 --> 00:26:29,390
Okay.

258
00:26:29,410 --> 00:26:30,390
There he is.

259
00:26:31,070 --> 00:26:33,770
So I'm, if you wanted to talk about it,

260
00:26:33,810 --> 00:26:36,130
I am ready, but I just think for full

261
00:26:54,110 --> 00:26:54,850
disclosure,

262
00:26:55,030 --> 00:26:55,330
September.

263
00:26:55,910 --> 00:26:55,990
September.

264
00:27:01,440 --> 00:27:03,060
I'd like to hear what you can read.

265
00:27:03,300 --> 00:27:05,460
And then we would come back to this.

266
00:27:17,190 --> 00:27:17,470
It's a meeting.

267
00:27:25,670 --> 00:27:27,610
I've said it before in past meetings.

268
00:27:28,790 --> 00:27:29,690
And last December,

269
00:27:29,690 --> 00:27:36,250
We listen to and consider a very large number of proposed amendments.

270
00:27:37,270 --> 00:27:48,510
We revisit it that again in July, listen to and consider both times the actually did adopt

271
00:27:48,510 --> 00:27:53,450
some of the amendments that they put forth and others we did not.

272
00:27:53,450 --> 00:28:02,270
And frankly, I don't want to keep on revisiting the same thing over and over again until they get what they want.

273
00:28:02,590 --> 00:28:10,310
I think we need to say once we've considered it and discussed it and made a decision that we're done.

274
00:28:11,350 --> 00:28:12,370
So that's very standard.

275
00:28:14,010 --> 00:28:15,250
And I agree with Lisa.

276
00:28:15,570 --> 00:28:18,930
I think this has been asked, settled and decided.

277
00:28:22,660 --> 00:28:29,140
Well, one of the things we are having trouble with is that's not the opinion of our planning

278
00:28:29,140 --> 00:28:33,980
and zoning commission, and you know where I stand on that,

279
00:28:37,290 --> 00:28:38,390
and that's part of the difficulty

280
00:28:38,390 --> 00:28:39,850
Josh is dealing with.

281
00:28:42,810 --> 00:28:46,510
Well, they can make it a recommendation they want, but that doesn't mean we have to take

282
00:28:46,510 --> 00:28:47,350
it up.

283
00:28:49,500 --> 00:29:00,800
Well, I think I guess Ryan, do you want to weigh in on that, we have that question, honestly.

284
00:29:03,220 --> 00:29:07,000
I mean, we already took this up. We already voted. I agree with Lisa.

285
00:29:09,040 --> 00:29:17,460
Assistant County Attorney Ryan Moss, I will just address the, and I think it is also briefly touched upon

286
00:29:17,460 --> 00:29:23,530
in the letter or the memo that Josh prepared to your attention that was circulated in response to

287
00:29:25,140 --> 00:29:31,250
the the Farm Bureau communication. And that is the manner in which

288
00:29:32,600 --> 00:29:41,340
possible text amendments come to this body. And they can come really one of four ways. This body can

289
00:29:41,340 --> 00:29:46,200
initiate a text amendment or a MAP amendment, I'll

290
00:29:46,200 --> 00:29:47,280
confine it to text amendments.

291
00:29:47,580 --> 00:29:53,220
So this body can initiate a text amendment, which then essentially would be probably in

292
00:29:53,220 --> 00:29:59,800
the form of something that you consulting with professional staff to develop and then

293
00:30:00,000 --> 00:30:12,440
Refer to the Planning and Zoning Commission to be properly noticed, you know, published notice and then heard for a recommendation of either denial approval or conditional approval, which then comes back to you all.

294
00:30:13,420 --> 00:30:21,760
Zoning text amendments can also be originated by the zoning administrator, whomever that is currently that's Josh.

295
00:30:21,760 --> 00:30:24,880
uh... zoning text amendments can be

296
00:30:24,880 --> 00:30:29,060
uh... initiated by uh... members of the public which we've seen

297
00:30:29,060 --> 00:30:34,100
at least to my knowledge to sense uh... january one by the farm bureau and one by

298
00:30:34,100 --> 00:30:38,920
a construction entity that uh... had a development application twitch that zoning

299
00:30:38,920 --> 00:30:40,520
text amendment related

300
00:30:40,520 --> 00:30:44,620
and then the fourth way is through

301
00:30:44,620 --> 00:30:49,320
action by the planning and zoning commission whereby they

302
00:30:49,320 --> 00:30:57,880
essentially draft their own zoning text amendment, which then would essentially come to them

303
00:30:57,880 --> 00:31:02,780
after being properly publicly noticed and hearing and then they would make again make

304
00:31:02,780 --> 00:31:03,300
that recommendation.

305
00:31:03,740 --> 00:31:11,320
So all of those text amendments go through the Planning and Zoning Commission for a denial

306
00:31:11,320 --> 00:31:16,440
approval or conditional approval, and you all are familiar with what those tend to look

307
00:31:16,440 --> 00:31:22,240
like, whether we're talking about the omnibus UDO from back in December or we are talking

308
00:31:22,240 --> 00:31:26,720
about single one-off map amendments or text amendments.

309
00:31:28,100 --> 00:31:36,140
So that's, I think, when you're talking about action by the planning and zoning commission,

310
00:31:36,320 --> 00:31:43,940
they would have to draft their own proposed amendment, which they are entitled to do, and

311
00:31:43,940 --> 00:31:51,420
this body provided there's agreement among the majority could also direct staff to draft

312
00:31:51,420 --> 00:31:58,380
a particular zoning text amendment, which we've seen, I mean that was the genesis of

313
00:31:58,380 --> 00:32:08,040
the UDO rewrite and update to begin with, so I'm speaking generally rather than on a specific

314
00:32:08,040 --> 00:32:08,980
case.

315
00:32:15,280 --> 00:32:33,840
I guess that was sort of me trying to make the point that Josh needs direction because this

316
00:32:33,840 --> 00:32:40,760
This is happening to him, he can't control it, and he's sort of asking for our assistance.

317
00:32:44,760 --> 00:32:46,520
And that's where we're at.

318
00:32:48,750 --> 00:32:53,330
I still think there's really easy fix to this, but we don't have three votes to do it,

319
00:32:53,370 --> 00:32:56,310
and that's to get a new planning and zoning commission.

320
00:32:57,430 --> 00:33:00,330
When did we vote on that? I'd like to vote for that.

321
00:33:02,790 --> 00:33:09,490
I guess I would say there's nothing new in what our bureau sent and I have no desire to

322
00:33:09,490 --> 00:33:12,790
have staff but in any more time on it.

323
00:33:12,950 --> 00:33:18,670
If planning and zoning wants to draft something then they should do that but I do not believe

324
00:33:18,670 --> 00:33:21,650
our staff has to continue to spend time.

325
00:33:21,650 --> 00:33:24,890
And hopefully we already decided, multiple times,

326
00:33:25,510 --> 00:33:30,310
in the actual UDO, in the amendments that were punged.

327
00:33:30,550 --> 00:33:33,290
And so I have no desire to have fastened

328
00:33:33,290 --> 00:33:35,190
any more time on this period.

329
00:33:35,930 --> 00:33:37,990
Well, if there are three people that are interested,

330
00:33:38,290 --> 00:33:42,110
I'd be more than happy to put planning and zoning

331
00:33:42,110 --> 00:33:44,270
commission on the agenda next week.

332
00:33:45,770 --> 00:33:47,190
I'm for it.

333
00:33:49,170 --> 00:33:50,270
Court of Court, what?

334
00:33:51,290 --> 00:33:54,390
I'm sorry, Reisian. I couldn't hear that.

335
00:33:54,790 --> 00:33:56,350
I said I would forward it for you.

336
00:33:56,570 --> 00:33:58,570
You're for it. Okay.

337
00:33:59,110 --> 00:34:03,650
So I'm not to sure what we're for, what we're not for.

338
00:34:04,030 --> 00:34:10,430
Discussing whether or not we want to continue with our existing planning and zoning commission

339
00:34:10,430 --> 00:34:13,690
or going the route of seating a new one.

340
00:34:13,690 --> 00:34:15,450
Okay. Very good.

341
00:34:15,450 --> 00:34:19,190
And aren't we currently already advertising for two replacements?

342
00:34:20,490 --> 00:34:20,950
Probably.

343
00:34:22,210 --> 00:34:23,730
Yeah, Mike says yes.

344
00:34:25,550 --> 00:34:28,830
And when is the deadline on that, does anyone know?

345
00:34:30,740 --> 00:34:32,180
I think we've already had a deadline.

346
00:34:32,280 --> 00:34:33,200
We just don't get applicants.

347
00:34:33,400 --> 00:34:35,540
We haven't had applicants the deadline last.

348
00:34:35,840 --> 00:34:39,920
And now we're down to only unincorporated folks who can even apply.

349
00:34:40,200 --> 00:34:44,500
I mean, the legislature said it up to where we won't have qualms.

350
00:34:44,500 --> 00:34:46,800
Then what do we do?

351
00:34:47,280 --> 00:34:53,780
Well, I'd rather not have a quorum than have people doing damage, and I think we're at the point of people doing damage.

352
00:34:56,940 --> 00:34:59,260
I would be on a quorum that can't meet.

353
00:34:59,560 --> 00:35:02,800
That means no, nothing could ever happen, Ryan.

354
00:35:03,060 --> 00:35:07,860
I mean, we're going to have to know that because we don't have any applicants for the two openings we have.

355
00:35:07,860 --> 00:35:11,300
Who, you know, I couldn't answer that question for you.

356
00:35:11,300 --> 00:35:14,500
So if we did not have a planning and zoning commission,

357
00:35:15,260 --> 00:35:18,480
the only thing that would come to the board are a site plan

358
00:35:18,480 --> 00:35:20,540
and final-plat application,

359
00:35:22,800 --> 00:35:23,920
that application

360
00:35:23,920 --> 00:35:24,560
or

361
00:35:37,710 --> 00:35:41,750
wanted to take us to the future land use plan.

362
00:35:42,110 --> 00:35:47,750
And I've got a feeling that if we went a month without a planning and zoning commission,

363
00:35:49,130 --> 00:35:53,850
MMS and Hart Frederick and a lot of builders would be really quick to get people to apply

364
00:35:54,470 --> 00:35:59,030
to fill those seats and we'd have a few applicants that we could look at.

365
00:36:01,700 --> 00:36:03,840
Oh, they need to be getting some applicants already.

366
00:36:04,080 --> 00:36:05,860
I mean, we've just been struggling for years.

367
00:36:06,460 --> 00:36:09,240
So now we're even more limited on who can apply.

368
00:36:10,680 --> 00:36:14,380
So I heard me and Roy Sand definitely say we wanted this on next week.

369
00:36:15,560 --> 00:36:16,000
Yes.

370
00:36:16,320 --> 00:36:18,800
Okay, Pat, yes and Lisa, you're a yes?

371
00:36:19,100 --> 00:36:19,900
I'm a yes, yeah.

372
00:36:19,900 --> 00:36:21,300
Okay, that's at least four.

373
00:36:23,020 --> 00:36:24,980
So we'll put that on the agenda for next week.

374
00:36:25,640 --> 00:36:29,320
Josh, do you want to add more on what's actually on there for today?

375
00:36:30,660 --> 00:36:36,420
So yes, so in the memo that I said, I just wanted to respond to some key assertions

376
00:36:36,420 --> 00:36:41,000
that the Johnson County Farm Bureau was making in their letter that they sent

377
00:36:41,000 --> 00:36:43,940
to the Board of Supervisors that state at September.

378
00:36:46,260 --> 00:36:51,700
And those assertions, they primarily deal with the September 14 planning and zoning commission meeting.

379
00:36:52,380 --> 00:36:55,380
And those are in the memo. I can answer questions if you would like.

380
00:36:55,380 --> 00:36:57,020
And in the second part of the

381
00:37:00,000 --> 00:37:00,680
month of Maria,

382
00:37:07,000 --> 00:37:14,380
just to take up, I attempted to highlight those changes briefly as I wanted to get some kind of indication from the

383
00:37:18,220 --> 00:37:20,380
board in form at the October Plan.

384
00:37:20,500 --> 00:37:28,720
So in each commission meeting, when the PMZ commission directed me to place on the agenda and item to discuss HF

385
00:37:36,300 --> 00:37:37,380
about in the memo.

386
00:37:43,510 --> 00:37:44,070
Any questions?

387
00:37:44,070 --> 00:37:44,370
We

388
00:38:02,670 --> 00:38:22,890
just should know, as I said earlier, I mean, I didn't say this part, but we're in compliance with the house file, and everything that they are asking for, we've already discussed or decided not to do, and so that's, I think should be our response.

389
00:38:22,890 --> 00:38:30,010
no. Sometimes you just have to say no. And that's our response to the Farm Bureau. There's

390
00:38:30,010 --> 00:38:33,310
no matter how much you want to play politics and partisan politics.

391
00:38:37,530 --> 00:38:39,910
Oh, this is Pat, yesterday

392
00:38:39,910 --> 00:38:45,890
it was my recommendation that we tried to set up a meeting with Mark Ogden and Jerry Anderson.

393
00:38:47,550 --> 00:38:55,050
I think it's important to, and there are some real issues here, but I do think it's important to be

394
00:38:55,050 --> 00:38:58,270
available to have those discussions where everybody's at the table.

395
00:38:58,850 --> 00:39:04,950
It doesn't mean that that, you know, what the outcome is, but it means that we're willing

396
00:39:04,950 --> 00:39:10,290
to have the conversation, conversations no matter how many times that we need to do that.

397
00:39:10,810 --> 00:39:18,230
And for me as a supervisor, I take that really seriously and I am going to be available any

398
00:39:18,230 --> 00:39:21,090
time as long as it's reasonable to have those conversations.

399
00:39:29,070 --> 00:39:32,350
questions, comments, anything for Josh?

400
00:39:37,740 --> 00:39:38,620
Did you want to add something to

401
00:39:38,620 --> 00:39:38,780
Ryan?

402
00:39:42,840 --> 00:39:45,260
Okay. Okay.

403
00:39:47,760 --> 00:39:50,160
Obviously if board members, if you want to talk to Josh

404
00:39:50,160 --> 00:39:56,000
after this on your own feel free, otherwise we'll go ahead and move on. Thank you, Josh.

405
00:39:56,420 --> 00:40:01,940
So Rod, I just want to make sure. So it sounds like that at least three members of

406
00:40:06,490 --> 00:40:09,990
And then I can expect this to be on an agenda

407
00:40:14,440 --> 00:40:15,220
if you think

408
00:40:19,310 --> 00:40:21,310
that's what I'd like to do.

409
00:40:21,370 --> 00:40:25,710
I guess I'm not clear if there are, and I heard Pat say that, is there another super

410
00:40:25,710 --> 00:40:31,850
others who wants to do that or do you just want to, well, is there another supervisor who wants to

411
00:40:31,850 --> 00:40:33,090
do that, I guess, is the question?

412
00:40:33,470 --> 00:40:37,010
And is that to look at the commission itself?

413
00:40:37,650 --> 00:40:39,130
I mean, no, no, that's separate.

414
00:40:39,130 --> 00:40:49,140
this is this is having Josh wait and respond until after the meeting on September 30th.

415
00:40:50,630 --> 00:40:58,570
Yeah. I don't know. I'm so confused at this point. I feel like we've had those meetings.

416
00:40:58,750 --> 00:41:01,690
I feel like we have them at the table multiple times.

417
00:41:08,480 --> 00:41:12,140
So I think Josh needs to hear from everybody

418
00:41:12,140 --> 00:41:14,300
even so he's got clear direction to

419
00:41:20,160 --> 00:41:22,000
work. I've said what I wanted to say.

420
00:41:25,720 --> 00:41:25,760
Okay.

421
00:41:25,760 --> 00:41:30,860
Back in the Senate, I'm going to be done with this. I mean, you guys have spent enough

422
00:41:30,860 --> 00:41:36,420
time on it. You have other people too. Josh, what do you want to, what do you want?

423
00:41:38,620 --> 00:41:44,080
So I've made my recommendations in the memo. I don't think that the changes can

424
00:42:00,690 --> 00:42:01,190
be taken

425
00:42:01,190 --> 00:42:02,910
up and we do the

426
00:42:27,710 --> 00:42:28,790
RP or

427
00:42:31,060 --> 00:42:31,820
the definition

428
00:43:50,800 --> 00:43:51,860
applied to

429
00:44:03,960 --> 00:44:05,020
the foreign beer or what even.

430
00:45:29,450 --> 00:45:31,730
Not to my knowledge,

431
00:46:18,260 --> 00:46:24,830
called the, where the only threshold was that you own 40

432
00:46:29,730 --> 00:46:30,550
-footbers

433
00:46:43,000 --> 00:46:43,840
had to deal with.

434
00:46:50,320 --> 00:47:05,060
This is path. Again, the only thing I'm advocating is that we have this meeting on September 30, so we can come together, you know, have a conversation, so everybody understands each other.

435
00:47:05,060 --> 00:47:08,460
And that this would be on the agenda October 7th.

436
00:47:09,720 --> 00:47:16,200
Again, that's all I'm advocating is that we continue forward reach out to Farm Bureau.

437
00:47:16,840 --> 00:47:25,840
So again, we can have the discussion and talk through just like Josh did, those issues that we have.

438
00:47:29,410 --> 00:47:33,570
And Rod, my understanding is that you would support that.

439
00:47:34,030 --> 00:47:36,430
Yes, I am fine with having that meeting.

440
00:47:40,690 --> 00:47:46,930
So I think what Josh needs to know is, is there one other person who wants to have that meeting so he can schedule the meeting.

441
00:47:47,170 --> 00:47:49,750
If not, he will not schedule the meeting.

442
00:47:52,870 --> 00:47:56,650
You just need, okay, I'll be that other person for you to go ahead and have this meeting.

443
00:47:57,410 --> 00:48:04,050
We really need to have this meeting because they can't continue to come back every time to keep making the amendments.

444
00:48:04,350 --> 00:48:05,890
We have work with them.

445
00:48:05,930 --> 00:48:10,370
I'm just trying to get an understanding and I know you're saying that you want to go and talk with them.

446
00:48:10,370 --> 00:48:12,730
I have no problem with that.

447
00:48:12,730 --> 00:48:18,970
But if you think that they're not going to just keep coming back here, I mean, this is just going to keep happening.

448
00:48:20,370 --> 00:48:25,550
And Josh and Nate are just going to have to keep spending more and more time chasing ghosts.

449
00:48:26,890 --> 00:48:29,090
But we do have control over that.

450
00:48:29,830 --> 00:48:35,030
We have control over it. He's done a memo. That's good enough. It's on the agenda right now.

451
00:48:35,330 --> 00:48:37,970
Our bureau knew it was on the agenda that they could be here talking.

452
00:48:38,430 --> 00:48:43,250
I mean, how many times do we have to talk about the same thing over and over and over again?

453
00:48:43,690 --> 00:48:47,410
This because we didn't get their way on the unified development ordinance.

454
00:48:47,950 --> 00:48:49,530
I'm advocating for one more meeting.

455
00:48:51,870 --> 00:48:52,670
And I think it's important.

456
00:48:52,930 --> 00:48:55,390
The last one, Pat, or the next time you're going to do it again.

457
00:48:55,610 --> 00:48:59,230
I mean, sooner or later, staff has spent enough time on this.

458
00:48:59,430 --> 00:49:02,070
I think it's important to know where staff is spending the time

459
00:49:02,070 --> 00:49:03,810
as with the planning and zoning commission.

460
00:49:08,770 --> 00:49:13,050
So if we want to save them time, that's where we can do that.

461
00:49:15,390 --> 00:49:23,470
And you know, there are rules about getting rid of people and their election of duties and so prove that.

462
00:49:26,890 --> 00:49:31,370
I don't know that that's the law, but we can talk about that next week when that's on the agenda.

463
00:49:31,830 --> 00:49:34,170
That would be great Ryan, can you get it ready?

464
00:49:39,740 --> 00:49:40,240
Excuse me.

465
00:49:40,300 --> 00:49:42,260
This is Nancy Tomcavitz with the auditors office.

466
00:49:42,600 --> 00:49:45,320
They just got a little lost on the dates.

467
00:49:45,320 --> 00:49:48,560
You have two meeting dates that you've talked about September 30.

468
00:49:48,820 --> 00:49:50,580
Okay, I can't hear you at all.

469
00:49:50,700 --> 00:49:51,680
It's right at your name.

470
00:49:52,220 --> 00:50:07,780
Okay. I'll try again. How's this better? Just for the purpose of the public record, I'm trying to keep track of the meeting dates and who's meeting is it the planning and you've talked about it 10 or 30 is meeting and then again another meeting on October 7 both of those are Wednesdays.

471
00:50:07,780 --> 00:50:10,820
of the work session meetings, are they with the P&Z Commission?

472
00:50:10,940 --> 00:50:12,920
Could you just restate at them?

473
00:50:13,300 --> 00:50:16,060
The kind of the meeting on September 30th would be

474
00:50:16,060 --> 00:50:20,380
with Mark Ogden and Jerry Anderson from Farm Bureau.

475
00:50:21,180 --> 00:50:23,660
I think Josh, and is that of work session?

476
00:50:23,840 --> 00:50:24,180
You play all.

477
00:50:24,240 --> 00:50:25,460
OK, thank you.

478
00:50:26,540 --> 00:50:27,960
That's what was confusing to me.

479
00:50:27,960 --> 00:50:32,700
But then on the October 7th date, you're talking about a...

480
00:50:32,700 --> 00:50:37,320
That's the date that Josh mentioned earlier on this discussion

481
00:50:37,320 --> 00:50:44,110
work on the work session. Thank you. Josh, anything else?

482
00:50:46,760 --> 00:50:48,960
I think that I have my direction.

483
00:51:06,950 --> 00:51:07,610
You know, I, if

484
00:51:28,630 --> 00:51:35,070
it doesn't sound like it. Thank you. All right. So assume this will be on a future agenda then.

485
00:51:36,690 --> 00:51:42,630
Yeah. Well, we'll talk to you about that if necessary. Yeah. Okay. Thanks.

486
00:51:44,900 --> 00:51:48,240
Okay. Next on our agenda.

487
00:51:48,240 --> 00:51:56,780
It does change order number one with the Grange Incorporated in the amount of $4,627 and

488
00:51:56,780 --> 00:52:02,760
$24 for Clear Creek Watershed Improvement Project did package one division 11.

489
00:52:03,520 --> 00:52:03,540
Donna.

490
00:52:04,200 --> 00:52:05,260
Donna Brooks, Grange Coordinator.

491
00:52:05,800 --> 00:52:10,440
This morning for your review and discussion, I have changed order one with the Grange

492
00:52:10,440 --> 00:52:11,200
Incorporated.

493
00:52:11,420 --> 00:52:16,240
This pertains to Division 11 of Bid Package One of our Clear Creek Watershed Improvement

494
00:52:16,240 --> 00:52:16,780
Project.

495
00:52:16,780 --> 00:52:27,260
This change order is for an additional $4,627.24 to the original contract amount of $137,931.25.

496
00:52:28,020 --> 00:52:39,060
The purpose of this change order is to prevent reduce erosion at the pond pipe outlet site by incorporating stone, extending the pipe outlet to an existing waterway,

497
00:52:39,380 --> 00:52:42,540
and repairing a tile that was damaged at the north edge of this pond.

498
00:52:42,540 --> 00:52:49,040
It is the recommendation of the project engineer and our clear quick water shed coordinator, John Raffin,

499
00:52:49,180 --> 00:52:52,720
who is on the phone and available to answer any questions, should you have them?

500
00:52:52,840 --> 00:52:57,040
To move forward with the proposed improvements that are outlined in this change order,

501
00:52:57,540 --> 00:53:03,260
and to ensure that best practice, or best management practices are followed and the ultimate results are achieved.

502
00:53:06,210 --> 00:53:07,250
Questions for Donna?

503
00:53:10,160 --> 00:53:14,260
Do we have this on my formal agenda then?

504
00:53:16,220 --> 00:53:23,760
it's tomorrow. Okay. Board members any questions? Thank you. Thank you. Have a great day.

505
00:53:24,040 --> 00:53:33,760
You too. Okay. Next up we have discussed Johnson County Armory and Veterans Memorial Expansion Phase 4.

506
00:53:34,100 --> 00:53:40,280
And Gary Bosenilers with us. Good morning Gary. Good morning. Good morning. Can you hear me all? Can everyone hear me?

507
00:53:42,040 --> 00:53:56,380
That's a yes, so I'll wait for Mike to pull that up, but I'm here today to ask for expansion as a veterans memorial to reserve the green space west of the current memorial where the tree that was damaged and Doratio is no longer there.

508
00:53:56,600 --> 00:54:03,000
I've got a picture coming up on the screen that will describe our tentative plans.

509
00:54:03,000 --> 00:54:09,060
important to note, there will be no additional costs to the Board of Supervisors budget to the county budget.

510
00:54:09,100 --> 00:54:14,360
This will be paid for strictly by use of memorial funds and sale of future.

511
00:54:14,820 --> 00:54:15,860
I'm calling them etchings.

512
00:54:16,060 --> 00:54:24,140
So in lieu of engraving on a brick, we're going to do etchings on black granite 84 inches tall by 48 inches wide.

513
00:54:24,140 --> 00:54:26,680
There'll be room for 112 spaces.

514
00:54:28,540 --> 00:54:32,840
waiting for that to come up on the screen. Pardon pardon the draft. I've got

515
00:54:32,840 --> 00:54:38,060
herky scheduled for some cute, computer-rated drafting with Gary Yoder in the near future,

516
00:54:38,520 --> 00:54:43,960
but we're going to extend the walkway using pedestrian mob bricks to repurpose those.

517
00:54:43,960 --> 00:54:50,580
I've already corded with the City of Iowa City Engineer staff to obtain those bricks, and

518
00:54:50,580 --> 00:54:53,840
then I've coordinated with Watts Monument to add the go-head rods.

519
00:54:54,080 --> 00:54:58,100
Well, so Gary, is this like to scale as far as you...

520
00:54:58,100 --> 00:55:04,700
Yeah, as pretty as scale, it's just extending the walkway straight west to the existing cement

521
00:55:04,700 --> 00:55:05,680
sidewalk.

522
00:55:06,180 --> 00:55:12,480
The tree that's there is gone, so I'd ask for to reserve that entire little island between

523
00:55:12,480 --> 00:55:15,980
the sidewalk and the solar panel fence for future expansion.

524
00:55:16,740 --> 00:55:18,200
I'm absolutely fine with that.

525
00:55:18,200 --> 00:55:26,140
My only concern is I don't want to get too close to the fence simply because I don't want

526
00:55:26,140 --> 00:55:31,960
panels interfering with the memorial or the memorial interfering with the panels so the walkway

527
00:55:31,960 --> 00:55:37,440
extending to the south we could buffer that with some more landscaping that that walkway

528
00:55:37,440 --> 00:55:44,920
till left is would be perhaps another future expansion down the road if our first two grants

529
00:55:44,920 --> 00:55:50,500
so we could definitely. Even if it was back just a little I would hate it if they had to like

530
00:55:50,500 --> 00:55:54,400
fix the fence or something and somebody who said you're standing on my

531
00:55:54,400 --> 00:56:02,940
you know, my loved ones, so the good point, I will reiterate, I hadn't yet mentioned that,

532
00:56:03,020 --> 00:56:07,640
but the bricks, the walkway, is not for engraving.

533
00:56:07,920 --> 00:56:10,920
That's a walkway only, just to be on that taller monument.

534
00:56:11,760 --> 00:56:16,600
Yes, or no more brick engraving and we didn't do brick engraving on the last phase on the

535
00:56:16,600 --> 00:56:18,540
pet mall bricks, only on the raised beds.

536
00:56:18,940 --> 00:56:18,960
Good.

537
00:56:20,020 --> 00:56:25,540
And it's probably less of an issue, but still just leaving a little bit of space there, I think, would be wise.

538
00:56:26,200 --> 00:56:31,840
Yes, we can work with the last scavers. I'm going to get another bid or two, quarter two, before we move forward.

539
00:56:33,020 --> 00:56:35,900
That's what we're asking for, so we don't need to revisit this.

540
00:56:36,180 --> 00:56:39,540
If we expand again, is to just kind of reserve that spot.

541
00:56:40,700 --> 00:56:45,100
That island, I'm going to have the utilities folks come out.

542
00:56:45,140 --> 00:56:46,960
Mark, I don't believe there's anything there.

543
00:56:46,960 --> 00:56:50,060
got pictures from the last time we did that, but just to be safe.

544
00:56:52,700 --> 00:56:53,700
Questions for Gary?

545
00:56:54,540 --> 00:56:56,320
Gary, it's Janelle.

546
00:56:56,420 --> 00:57:01,600
Thank you very much for taking this project on and continuing with it.

547
00:57:01,620 --> 00:57:05,180
Glad people are interested in it, and thank you.

548
00:57:05,480 --> 00:57:06,020
You're welcome.

549
00:57:09,360 --> 00:57:10,980
Any other questions for Gary?

550
00:57:12,500 --> 00:57:15,340
When do you plan on having this start and finish?

551
00:57:19,620 --> 00:57:20,740
Starts yesterday.

552
00:57:21,520 --> 00:57:24,940
Once I get a couple more quotes, we'll do some advertising.

553
00:57:25,420 --> 00:57:30,780
I do have about 10 orders that people have sent me without any advertising.

554
00:57:31,660 --> 00:57:37,300
Just like two years ago, I made 30 of 2018 as long as we last asked for expansion, and

555
00:57:37,300 --> 00:57:39,420
I had about 10 stand-by orders.

556
00:57:40,700 --> 00:57:47,960
So my one contractor that I've contacted so far for the walkway can start this fall.

557
00:57:47,960 --> 00:57:52,500
some of the larger landscaping businesses can't start until spring.

558
00:57:53,300 --> 00:57:59,100
So I think as far as selling, I'm going to meet with my commission one more time to

559
00:57:59,100 --> 00:58:02,360
lock in a price per sale per edging.

560
00:58:03,300 --> 00:58:06,900
And once I have a couple more estimates to determine that rate, and then we'll start advertising

561
00:58:06,900 --> 00:58:08,640
and watts monument.

562
00:58:09,320 --> 00:58:12,460
I've not asked for a deadline, but we've been working for months to get this ready.

563
00:58:13,660 --> 00:58:16,020
So COVID related, I can't say for sure,

564
00:58:16,020 --> 00:58:19,840
but we're ready to break ground on the walkway this fall.

565
00:58:20,060 --> 00:58:23,360
I don't anticipate the grant until.

566
00:58:23,820 --> 00:58:26,720
Talk me through the funding.

567
00:58:27,100 --> 00:58:30,620
Obviously, it's not tax dollars or going into this,

568
00:58:30,960 --> 00:58:33,080
but do we have to approve the expenditure?

569
00:58:33,480 --> 00:58:35,300
Will you have to come to us with a request?

570
00:58:35,620 --> 00:58:36,440
Do you have that budget?

571
00:58:36,780 --> 00:58:38,300
We did not do that.

572
00:58:38,340 --> 00:58:40,800
We had to work session only back in May of 2018.

573
00:58:41,460 --> 00:58:45,480
We continued with the original sale price of the bricks

574
00:58:45,480 --> 00:58:53,460
from 2013 when we started with $75, we raised that to $200 and that was to compensate for the

575
00:58:53,460 --> 00:59:00,960
increased cost of inflation and supplies, etc. But we did not discuss that previously the price.

576
00:59:01,400 --> 00:59:06,620
Most important part is there will be no cost additional. I would like to maybe amend bullet number two on

577
00:59:06,620 --> 00:59:13,400
associated costs which I submitted. I wrote no cost to the county. I think I want to add no additional

578
00:59:13,400 --> 00:59:19,560
cost to the county. The reason I'm stating that is because of my estimates so far on the work.

579
00:59:21,000 --> 00:59:26,880
I just are a little higher than what the commission and I agreed on. We voted last month on 150

580
00:59:26,880 --> 00:59:32,640
per order. I'm totally in favor of this. I just want to make sure that when the auditor's office

581
00:59:32,640 --> 00:59:37,860
gets a claim. Okay. They feel as though it's got the proper approval to pay the claim.

582
00:59:39,200 --> 00:59:44,800
So, up until this point, not one set has been spent with county funds, it's been a moral.

583
00:59:45,140 --> 00:59:47,860
I understand, and that's not my concern.

584
00:59:47,920 --> 00:59:50,860
I just want to make sure that some vendor doesn't.

585
00:59:52,140 --> 00:59:56,160
So, the funds on a payment because the auditor's office doesn't feel like they have authority.

586
00:59:56,340 --> 00:59:59,120
So, the funds that you go through the auditor, they go through the job's county.

587
01:00:00,000 --> 01:00:09,640
Community foundation. Yes, so that right. Yes, and right now our balance is $9,750 and 43 cents.

588
01:00:09,640 --> 01:00:14,320
Then you can spend down and you'll get reimbursed by the sale of the hatchings.

589
01:00:14,460 --> 01:00:22,500
We've separated our county budget from the Memorial Fund, so one of the money comes in for this. It goes to the foundation, not downstairs.

590
01:00:22,500 --> 01:00:25,700
That answered my question. Thank you.

591
01:00:26,660 --> 01:00:29,100
Board members, other thoughts or questions for Gary?

592
01:00:31,440 --> 01:00:32,580
Well, this looks really good, Gary.

593
01:00:32,880 --> 01:00:35,780
And thank you for showing us what you're thinking.

594
01:00:35,960 --> 01:00:38,380
It looks great and we look forward to seeing the finished product.

595
01:00:39,100 --> 01:00:42,620
So I've got a pretty little to have that spot reserve.

596
01:00:42,960 --> 01:00:45,840
So we don't need to revisit this in two years.

597
01:00:46,460 --> 01:00:49,540
I believe so. But let's just make sure we'll do a quick roll call.

598
01:00:49,540 --> 01:00:53,880
Great. Lisa, are you okay with that?

599
01:00:55,810 --> 01:00:55,950
Yeah.

600
01:00:56,590 --> 01:00:57,890
And Recyan?

601
01:01:04,300 --> 01:01:04,760
Recyan?

602
01:01:07,320 --> 01:01:07,980
Yes, wow.

603
01:01:08,200 --> 01:01:09,360
Okay, thank you.

604
01:01:09,560 --> 01:01:10,300
Do you know?

605
01:01:10,460 --> 01:01:10,800
Yes.

606
01:01:12,040 --> 01:01:12,260
Yes.

607
01:01:12,900 --> 01:01:17,680
And I will obviously keep you informed of all that plans, expansion, et cetera.

608
01:01:17,740 --> 01:01:19,080
But that's a way for now.

609
01:01:19,200 --> 01:01:19,480
Thank you.

610
01:01:19,860 --> 01:01:20,360
Very good.

611
01:01:20,680 --> 01:01:20,940
Thank you.

612
01:01:22,220 --> 01:01:28,640
I'm going to suggest that we take a quick break and we will come back and chat about our telephone

613
01:01:28,640 --> 01:01:29,480
line capacity.

614
01:01:45,570 --> 01:01:50,570
Are we ready? Okay, let's go back in session. We are at item number

615
01:01:50,570 --> 01:01:55,210
five in our agenda and that is discuss expanding the county's telephone line capacity.

616
01:01:56,990 --> 01:02:00,990
Good morning. Good morning, board. I'm Bill Harning IT director and I have Shannon

617
01:02:00,990 --> 01:02:06,950
in this with me who takes care of our phone system for the most part. So I've been asked to come

618
01:02:06,950 --> 01:02:10,950
Before you to talk about phone lines and the availability,

619
01:02:11,410 --> 01:02:16,210
there has been concerns raised since COVID-19,

620
01:02:16,290 --> 01:02:18,190
and we're doing a lot of call-in sessions,

621
01:02:20,030 --> 01:02:21,630
that we may run out of lines.

622
01:02:21,930 --> 01:02:24,450
And in fact, on August 26th,

623
01:02:24,630 --> 01:02:27,970
during one of your, it was a work session,

624
01:02:29,590 --> 01:02:32,630
due to issues with IQ M2,

625
01:02:32,770 --> 01:02:35,750
that was unable to be used more people called in,

626
01:02:35,750 --> 01:02:39,710
And we actually did have one or two people come up with a busy signal.

627
01:02:40,650 --> 01:02:44,890
From our research, we found our system only told us that we had,

628
01:02:44,910 --> 01:02:48,850
we still had a line available, even though people were not able to get in

629
01:02:48,850 --> 01:02:52,450
and apparently there was also a phone glitch at that time and it sounded like

630
01:02:52,450 --> 01:02:56,250
for my understanding, people got dropped off and had to redile in which

631
01:02:56,250 --> 01:02:57,450
obviously caused a problem.

632
01:02:58,330 --> 01:03:01,950
So we have been watching our availability of lines.

633
01:03:01,950 --> 01:03:09,290
As you are, I think aware, at this point, we have two PRIs, is what they're called.

634
01:03:09,390 --> 01:03:12,770
Each of those lines produce 24 phone lines for us.

635
01:03:12,770 --> 01:03:20,530
We buy them in a bundle, as a PRI, the first PRI, two of those lines are used for overhead,

636
01:03:20,750 --> 01:03:22,990
so that manages the two systems.

637
01:03:23,370 --> 01:03:29,250
So in reality, we have 46 available phone lines at any time for the county.

638
01:03:29,250 --> 01:03:32,630
And that is right now for all of Johnson County.

639
01:03:33,910 --> 01:03:39,290
So that means 46 lines called in, or if we have a person calling out,

640
01:03:39,330 --> 01:03:40,770
that will suck up one of those lines.

641
01:03:41,290 --> 01:03:45,350
So we have 46 phone calls either inbound or outbound combined.

642
01:03:45,730 --> 01:03:46,550
Can I ask you a question, Bill?

643
01:03:46,630 --> 01:03:46,830
Sure.

644
01:03:47,010 --> 01:03:51,970
When you say for all of Johnson County, does that count, you know, seats and secondary roads?

645
01:03:52,730 --> 01:03:53,150
Yes.

646
01:03:53,450 --> 01:03:55,150
So that's courthouse, everybody.

647
01:03:55,590 --> 01:04:01,450
Okay. Yep. Yeah, we are all networked together. Everyone's on the on the theme phone system.

648
01:04:02,590 --> 01:04:07,670
We do have analog lines, some external lines that get ported into the PRI.

649
01:04:08,110 --> 01:04:11,390
If so, I don't know. We've got what it does in or so.

650
01:04:12,610 --> 01:04:15,250
Mostly the analog phone lines are used for alarms.

651
01:04:15,770 --> 01:04:18,630
Alarms and facts, but we do have calling lines.

652
01:04:18,690 --> 01:04:25,570
So if we had that kind of problem, we'd have a physical phone line that for some departments would have an actual physical line that could call in as well.

653
01:04:25,570 --> 01:04:32,190
They are ported what they call ported into our trunk so they're used as part of the additional lines that are out there

654
01:04:33,670 --> 01:04:39,130
But it's but it doesn't add to the count of 46 lines even though there's other lines

655
01:04:39,130 --> 01:04:45,570
So they would replace a broken 46 line system, but not add to because they're they're forwarded in

656
01:04:45,570 --> 01:04:54,330
So if you call a number that's a separate analog line it would get trumped ported into the group of of numbers anyway

657
01:04:54,950 --> 01:04:59,730
So, since the problem, we've always been watching our count, I mean, so we pay attention

658
01:04:59,730 --> 01:05:03,070
to the availability of phone lines, I mean that, you know, we feel like that's part

659
01:05:03,070 --> 01:05:05,330
of our job, we should understand what's going on.

660
01:05:05,610 --> 01:05:13,270
We have not seen, you know, even since COVID happened, high usage into our second set of

661
01:05:13,270 --> 01:05:13,690
phone lines.

662
01:05:13,750 --> 01:05:19,950
Our first 24 is where we operate most of the time and occasionally bump up into that second

663
01:05:19,950 --> 01:05:21,250
available 24 lines.

664
01:05:21,250 --> 01:05:24,550
So, over the past three months,

665
01:05:26,790 --> 01:05:30,750
28, out of the total, yeah, 28 meetings in the last three months.

666
01:05:31,410 --> 01:05:39,630
And out of those 28 meetings, only six of them did we actually get into more than half of the second set of available lines.

667
01:05:39,710 --> 01:05:43,630
So, we used 12 or more of the 24 available lines.

668
01:05:44,490 --> 01:05:48,950
Twice was high, 22, and in 23, when you had the problem.

669
01:05:49,970 --> 01:05:54,330
So, all the rest of the time, we were bumping up into that second, you know, always having 12.

670
01:05:54,450 --> 01:05:56,270
Basically, we always had 12 lines available.

671
01:05:56,990 --> 01:06:00,310
And this picture is a momentary picture in time.

672
01:06:01,390 --> 01:06:04,490
It's not, you only had those 12 lines available through your whole meeting.

673
01:06:05,010 --> 01:06:07,390
You know, the calls come in and out of the county all the time, right?

674
01:06:07,390 --> 01:06:08,130
So, those numbers change.

675
01:06:09,110 --> 01:06:11,630
These are the peak usage, right?

676
01:06:11,630 --> 01:06:13,190
So, that momentary issue.

677
01:06:13,630 --> 01:06:16,610
Most of these, if you sit there and look at the data, you'll see that number go up

678
01:06:16,610 --> 01:06:20,090
and then immediately start dropping it off, excuse me.

679
01:06:20,410 --> 01:06:22,590
The way we track this is we look at,

680
01:06:22,670 --> 01:06:26,030
we take a snapshot of how many lines are used every five minutes.

681
01:06:26,210 --> 01:06:29,170
So I don't have a minute by minute representation,

682
01:06:29,490 --> 01:06:30,970
but every five minutes we go out and say,

683
01:06:31,050 --> 01:06:33,150
how many lines are used right that to a lot of power?

684
01:06:33,150 --> 01:06:35,770
How many lines are used right that to a lot of power?

685
01:06:35,770 --> 01:06:36,270
Type activity.

686
01:06:36,690 --> 01:06:39,710
So it gives us a good look at it, average wise.

687
01:06:39,770 --> 01:06:42,650
And when you start averaging all of the days in the last three months,

688
01:06:42,650 --> 01:06:49,570
We usually, the average really is one of those 24 lines are in use at any time during the day,

689
01:06:49,890 --> 01:06:54,710
between 7 a.m. and 7 p.m. and we took out the midnight hours because if you had those

690
01:06:54,710 --> 01:06:57,750
zeros and it, the lower is not even lower. So we tried to do it.

691
01:06:57,850 --> 01:07:02,970
Well, it's realistic to, you know, when the county is still in the state to 5 or something.

692
01:07:03,150 --> 01:07:04,430
7 to 7. 7 7.

693
01:07:05,470 --> 01:07:10,210
Because we do it. A lot of people do start early in the day and as a transfer of role,

694
01:07:10,210 --> 01:07:13,950
first thing in a morning, and then obviously they stayed later at night.

695
01:07:14,290 --> 01:07:20,450
Well, I wanted to include your 530 PM meetings, which is why I went to 7 PM, and I did

696
01:07:20,450 --> 01:07:26,150
note that on all of the, I captured three of your 530 PM meetings, and we never got into

697
01:07:26,150 --> 01:07:28,410
the second PRI on those meetings.

698
01:07:31,050 --> 01:07:35,510
So, really, for us, that's why we didn't come to you and say we had a phone line problem.

699
01:07:35,510 --> 01:07:41,670
You know, I understand you had a problem that one night, and yes, as you saw the email that was passed around,

700
01:07:42,170 --> 01:07:58,050
there is certainly the potential if you had a public meeting that a PDS meeting that 100 people wanted to attend from outside and due to COVID and they all tried to call in, we could not, we couldn't support that.

701
01:07:58,050 --> 01:08:05,770
We have 46 lines, 46 connections, that's it, the 47th caller gets a busy signal, 48th caller gets a busy signal.

702
01:08:06,730 --> 01:08:13,550
Now with that many people, our feeling is you had a problem a lot of it had to do it because of IQM2 not being available.

703
01:08:14,190 --> 01:08:16,650
They couldn't listen so then they're going to call in, right?

704
01:08:17,350 --> 01:08:22,390
We'll make sure that doesn't happen again, obviously, or do our best to make sure that doesn't happen again.

705
01:08:22,430 --> 01:08:24,110
That should help alleviate your problem.

706
01:08:24,110 --> 01:08:28,570
But I'm not here to tell you whether you should or shouldn't buy lines.

707
01:08:28,730 --> 01:08:38,090
If you feel that is the need, we certainly can add another PRI or add additional lines to our availability.

708
01:08:39,210 --> 01:08:44,150
That being said, I will bring up the access center, which is coming online later this year,

709
01:08:44,850 --> 01:08:48,430
when that we get to have that conversation with them.

710
01:08:48,430 --> 01:08:53,450
They're asking for 30 phones, and Shannon, I've had this discussion without talking to them as a group,

711
01:08:53,450 --> 01:08:58,890
but we feel we'll probably want to add us another PRI at that time in other 24 lines

712
01:08:58,890 --> 01:09:04,730
to make sure that we don't come up short on phone lines with bringing on 30 additional

713
01:09:04,730 --> 01:09:09,510
phones to an access center that we feel like there's going to be a fair amount of phone

714
01:09:09,510 --> 01:09:10,090
activity.

715
01:09:11,870 --> 01:09:15,830
But that's not here yet so we weren't ready to purchase that information.

716
01:09:17,170 --> 01:09:20,350
So let me just follow up on that if I can.

717
01:09:21,110 --> 01:09:23,470
So, I mean, they're planning on being open in January.

718
01:09:25,070 --> 01:09:30,210
So you think we're going to need another PRI for January for sure, correct?

719
01:09:32,570 --> 01:09:39,130
So to address any PDS complaints between now and them, the only difference, I mean, we

720
01:09:39,130 --> 01:09:43,010
don't have the difference, we'll be paying for a couple of months before we have to pay

721
01:09:43,010 --> 01:09:43,530
for it anyway.

722
01:09:44,850 --> 01:09:44,930
Okay.

723
01:09:44,930 --> 01:09:52,190
This, you know, I didn't think this was the cost of doing business COVID and we should get it.

724
01:09:52,330 --> 01:09:58,090
We'll meet it anyway and, you know, if, if after we're through COVID, we can get rid of some lines.

725
01:09:58,530 --> 01:09:59,550
We can have that discussion,

726
01:10:02,120 --> 01:10:02,120
but.

727
01:10:02,320 --> 01:10:08,360
Yeah, our, our feel right now without having the discussion with the access center until they actually come up and start running.

728
01:10:08,680 --> 01:10:12,100
It's hard, you know, you can make a lot of assumptions of what they're going to do.

729
01:10:12,100 --> 01:10:17,080
But based on that type of facility, Shannon and I feel like that is probably going to suck

730
01:10:17,080 --> 01:10:20,060
up a fair amount of lines on a pretty routine basis.

731
01:10:20,620 --> 01:10:20,960
And rather than...

732
01:10:20,960 --> 01:10:27,500
Absolutely, they're built because mobile crisis is a large part of that too, and, you know,

733
01:10:27,660 --> 01:10:32,020
they initiate a lot of their actions through phone calls.

734
01:10:32,760 --> 01:10:33,000
Sure.

735
01:10:33,660 --> 01:10:39,140
So we feel like we will need that line, but we weren't planning on that until later until

736
01:10:39,140 --> 01:10:44,100
was the email came out in the concern about the public

737
01:10:44,100 --> 01:10:44,880
acts against.

738
01:10:45,760 --> 01:10:49,740
So in that process, we reached out to our provider area on and asked,

739
01:10:50,200 --> 01:10:52,020
what would it take to add that?

740
01:10:52,180 --> 01:10:57,280
We are purchased with them right now and this

741
01:10:57,280 --> 01:10:58,340
gets a little technical.

742
01:10:58,500 --> 01:11:00,900
So they're copper-wired PRI.

743
01:11:01,040 --> 01:11:06,000
So the phone windscreen provides the connect center link.

744
01:11:06,240 --> 01:11:08,040
Excuse me, provides the connectivity.

745
01:11:08,040 --> 01:11:14,200
we buy the surface through areas so they use the local providers copper wires to make that

746
01:11:14,200 --> 01:11:18,940
connection. When we asked about doing that and adding another one they said we know

747
01:11:18,940 --> 01:11:25,700
we want to switch you to a over fiber connection so they have fiber cable that would bring it in.

748
01:11:25,780 --> 01:11:29,500
Instead of using sensory links wires they would do their own system.

749
01:11:30,340 --> 01:11:35,640
So then immediately they said that was a little bit cheaper it's about $140 a month cheaper to do it that way.

750
01:11:35,640 --> 01:11:37,700
So we said, what about let's move them all over?

751
01:11:38,060 --> 01:11:40,300
Because the other problem is we couldn't trunk those together.

752
01:11:40,900 --> 01:11:42,380
So they said, I can add to you this one,

753
01:11:42,600 --> 01:11:45,520
but you can't roll it over for your existing 46.

754
01:11:45,620 --> 01:11:46,940
That's not going to work.

755
01:11:47,080 --> 01:11:49,040
Let's get them all onto the fiber, get them all.

756
01:11:49,100 --> 01:11:51,140
So they're all available lines for the county.

757
01:11:52,680 --> 01:11:54,500
So anyway, we can get that done.

758
01:11:54,780 --> 01:11:58,520
It's probably a 30 to 45 day rollout.

759
01:11:58,520 --> 01:12:00,640
Now we will ask them to do all efforts

760
01:12:00,640 --> 01:12:02,280
to try to do that quicker.

761
01:12:02,900 --> 01:12:07,280
But just to let you know, we're not going to be able to turn this on in a week.

762
01:12:07,520 --> 01:12:10,300
It's like they said, they're normal a lot of times 30 to 45 days.

763
01:12:11,000 --> 01:12:15,360
We will push and try to get that sooner, but I can't make any promises that that's going to happen.

764
01:12:16,440 --> 01:12:21,220
Since this is clearly a COVID-related expense, I haven't checked with Dan or Donna,

765
01:12:21,540 --> 01:12:24,600
but we can see if that would qualify for reimbursement.

766
01:12:26,440 --> 01:12:30,820
Well, okay, so, but if we're going to continue to use that, that didn't, doesn't it make?

767
01:12:30,820 --> 01:12:36,260
But we could do it the number of months for the few months that you're saying you need to do it for the center of the

768
01:12:36,260 --> 01:12:47,200
Yeah, I mean, however, that's all fine. I mean, the process will take a little bit to get some additional lines. If we want to go that route, we will switch them all over

769
01:12:47,720 --> 01:12:56,280
On to the fiber base system get away from the centrally copper wires. We've talked to him about adding redundancy out at secondary roads.

770
01:12:56,900 --> 01:12:59,400
Because that's how we have it set up now with our copper wires.

771
01:12:59,560 --> 01:13:03,520
We have 24 come in here, downtown, and 24 delivered at secondary roads.

772
01:13:03,660 --> 01:13:07,460
So if we have a physical problem, we maintain at least 24 lines.

773
01:13:08,240 --> 01:13:16,600
We would want to try to do the same thing with the fiber and have both access points so that we have redundancy and not leave us without a phone system.

774
01:13:18,640 --> 01:13:24,220
We purchase internet access from them so that they work quite well with us.

775
01:13:24,220 --> 01:13:28,300
So we'll do our best to make that happen.

776
01:13:28,800 --> 01:13:32,320
So board members, questions for Bill or Shannon?

777
01:13:35,380 --> 01:13:38,160
No, I think we need it though. I'm for it.

778
01:13:40,090 --> 01:13:44,410
I'm okay with that. I hear Pat, Lisa, everybody else.

779
01:13:45,690 --> 01:13:48,070
Yeah, yeah. I'm bored.

780
01:13:49,130 --> 01:13:52,350
Okay, sounds like we've got unanimous agreement then.

781
01:13:52,350 --> 01:13:59,710
So you're agreeing to add at 21 additional PRI, 24 additional lines to the system.

782
01:13:59,830 --> 01:14:02,330
And to move everything, move it, and to move it, so yeah, sure.

783
01:14:03,810 --> 01:14:09,150
So can we, I'm asking you now, can I start the process and get everything done where they'll

784
01:14:09,150 --> 01:14:15,610
have a new contract for us to sign and bring that at a later date to you, can I bring that

785
01:14:15,610 --> 01:14:17,230
do I need to bring it to another work session?

786
01:14:17,310 --> 01:14:22,330
Do you want me to bring that directly to, I think we're telling you to go and do the work

787
01:14:22,330 --> 01:14:24,430
will prove the claim as it comes.

788
01:14:24,430 --> 01:14:25,390
As it comes, okay.

789
01:14:25,730 --> 01:14:27,690
I'd move along as quickly as you can.

790
01:14:28,150 --> 01:14:31,270
I will push them as hard as I can to get that down right away.

791
01:14:32,090 --> 01:14:39,250
And then I guess the other thing is, I know that PDS has a little bit of concern about

792
01:14:40,510 --> 01:14:43,530
the October night meeting that we'll have here.

793
01:14:43,530 --> 01:14:49,050
And I think we just need to honestly ask them and we can work with some of the folks to

794
01:14:49,050 --> 01:14:55,330
try to stagger maybe when people are calling in saying like look if you want to call in for

795
01:14:55,330 --> 01:14:59,970
this or that application wait till this time you know so I think we can work to make sure

796
01:15:00,000 --> 01:15:04,920
So then nobody gets shut out and honestly it sounds like after that it won't be an issue.

797
01:15:05,900 --> 01:15:10,980
True. And another option you would have is to fire up a Zoom meeting as part of your meeting.

798
01:15:11,280 --> 01:15:15,060
You could still have your call in and provide a Zoom meeting as well.

799
01:15:15,500 --> 01:15:21,200
So if you have people down in through Zoom that are have mics and information, you know,

800
01:15:21,360 --> 01:15:23,880
their computer will handle that instead of doing a phone line.

801
01:15:24,300 --> 01:15:28,040
So having that as an additional option might help alleviate some of those

802
01:15:28,040 --> 01:15:30,980
for those technical, more technical savvy.

803
01:15:31,620 --> 01:15:31,800
Okay.

804
01:15:31,840 --> 01:15:32,240
Consistuous.

805
01:15:33,540 --> 01:15:34,160
All right.

806
01:15:34,640 --> 01:15:38,300
Well, thank you for that info, and it sounds like we're moving ahead.

807
01:15:38,620 --> 01:15:38,900
Thanks a lot.

808
01:15:39,220 --> 01:15:39,620
Thank you.

809
01:15:39,900 --> 01:15:39,940
Thank you.

810
01:15:39,940 --> 01:15:40,760
You guys have a great day.

811
01:15:41,100 --> 01:15:41,840
You too.

812
01:15:43,360 --> 01:15:43,740
Okay.

813
01:15:44,900 --> 01:15:50,400
Next on our agenda is discussing agreement with IID Bailey to prepare cost reports for the

814
01:15:50,400 --> 01:15:54,940
ground emergency medical transportation or GEMT program.

815
01:15:55,120 --> 01:15:55,380
Fiona.

816
01:15:55,740 --> 01:15:55,980
Hi.

817
01:15:55,980 --> 01:16:02,160
Hi, this is no different than last year that you know you all were good with moving forward with

818
01:16:02,160 --> 01:16:07,520
ideally has been a pleasure to work with and so we would like to go ahead and work with them again this year.

819
01:16:07,800 --> 01:16:13,060
The GMT has been a nice addition and we'd like to go ahead and continue.

820
01:16:14,480 --> 01:16:20,600
And can you remind us roughly how much more of this brought in this past fiscal year?

821
01:16:20,600 --> 01:16:28,300
Oh goodness, our state share sits around 400,000.

822
01:16:29,040 --> 01:16:31,540
Pretty good return on a $2,000 bus.

823
01:16:31,720 --> 01:16:31,920
Yeah.

824
01:16:33,400 --> 01:16:39,520
And you do expect, because we're going to have before it was kind of projected, and now we

825
01:16:39,520 --> 01:16:40,460
have actual costs.

826
01:16:40,700 --> 01:16:43,180
And so you do expect it's going to be a little bit lower to this upcoming year.

827
01:16:43,180 --> 01:16:47,400
That is the realistic number based out of our.

828
01:16:47,400 --> 01:16:48,540
on it, you know.

829
01:16:49,280 --> 01:16:55,180
Last week in the claims was a fairly large claim of us came back to state.

830
01:16:55,700 --> 01:16:58,280
Yep, was that because of an audit or why?

831
01:16:58,480 --> 01:17:00,320
No, that's the norm.

832
01:17:01,260 --> 01:17:05,900
Last year, our first invoice was for an amount comparable to that.

833
01:17:06,940 --> 01:17:11,040
Some of their invoices are for six months, a period of time.

834
01:17:11,340 --> 01:17:15,200
And then once they get that first invoice out, then it goes on to a monthly.

835
01:17:15,200 --> 01:17:25,470
So, the next one will probably be about $10,000, so it's usually a big one up front and then smaller ones for the remainder of that fiscal year.

836
01:17:26,660 --> 01:17:32,480
But it all lines up with the percentage that we get to keep versus what we send to features.

837
01:17:33,040 --> 01:17:38,700
The claim was us paying them and that's why I was wondering if it was related to an audit.

838
01:17:38,700 --> 01:17:47,200
Nope, it's all a part of the intergovernmental transfer agreement, which you guys also signed last year, and we'll have again on your 30th work session

839
01:17:47,200 --> 01:17:53,240
So it's just we get all the money, and then we have to transfer some of it to the page

840
01:17:53,240 --> 01:17:54,460
I get it

841
01:17:54,460 --> 01:17:57,000
Yep, thank you. I just needed you to hit me over the head

842
01:17:57,000 --> 01:17:58,360
No problem. I'm going to the right

843
01:17:58,360 --> 01:18:03,720
And then we have to give them their share. Exactly. Well, that was a big check. Yes

844
01:18:04,260 --> 01:18:06,080
All right. Well, I'm for this

845
01:18:06,080 --> 01:18:13,140
I'd barely think it's similar to the reconciliation that we've always had to do with case management if if that helps people

846
01:18:15,420 --> 01:18:21,060
Okay, so everybody's okay with this it sounds like and it's on for tomorrow and it's on for tomorrow

847
01:18:21,060 --> 01:18:23,860
I think it's all all right. Thank you. Thank you very much

848
01:18:26,160 --> 01:18:27,360
Okay, next

849
01:18:27,360 --> 01:18:34,520
discuss fiscal year 2022 budget schedule John. Hello John Hanofford budget analyst

850
01:18:35,600 --> 01:18:42,820
okay so we it turns out we ran into a few conflicts in the dates so I think we just need

851
01:18:42,820 --> 01:18:49,420
to hammer those out and whatever works best for you guys and then we can have a final

852
01:18:49,420 --> 01:18:57,360
schedule put together. Hey John it's you know I didn't have a conflict with Isaac I just

853
01:18:57,360 --> 01:19:00,560
wanted to make sure you knew it and can use other people did.

854
01:19:02,990 --> 01:19:04,570
I think that was December 7th

855
01:19:05,910 --> 01:19:27,590
And just for one, just to point out to everybody on Monday, January 4th, you're tentatively planned to meet from 1.30 to 4, remember that that morning, you live your organizational meeting, just on a point out to you for the morning meeting, the generally aren't that long, but there's no promise how long that would be.

856
01:19:28,370 --> 01:19:34,030
And John, you took out a MLK day from this, too, is that correct?

857
01:19:34,210 --> 01:19:35,350
Yes, that is correct.

858
01:19:36,870 --> 01:19:44,070
Yep, so basically the January 19th and 20th, I just pushed those up a day.

859
01:19:46,200 --> 01:19:48,700
It was Monday and Tuesday, now it's Tuesday and Wednesday.

860
01:19:49,820 --> 01:19:56,820
Yeah, I guess the I-SAC thing, so I mean, they have it on their schedule, but it really seems unusual that

861
01:19:56,820 --> 01:20:00,520
people would get together in a large group.

862
01:20:01,040 --> 01:20:02,980
Given this, I don't know if they are so.

863
01:20:02,980 --> 01:20:06,200
I don't know if that's, it may be all online, I don't know.

864
01:20:06,200 --> 01:20:06,800
Yeah, yeah.

865
01:20:07,140 --> 01:20:11,320
I mean, I don't know if you want to move those days or just leave

866
01:20:11,320 --> 01:20:12,780
on my own.

867
01:20:12,940 --> 01:20:18,080
Did anybody have plans to do anything with I-SAC during that time?

868
01:20:20,700 --> 01:20:21,860
It wasn't even awesome.

869
01:20:22,240 --> 01:20:24,620
The department had, I just brought it up.

870
01:20:24,620 --> 01:20:31,280
I mean, I don't know if it would be online and people would be, you know, teaching classes

871
01:20:31,280 --> 01:20:31,800
or what.

872
01:20:37,040 --> 01:20:42,900
Well, we could probably even, even if it was that day and they did have something we could

873
01:20:42,900 --> 01:20:45,280
work around their schedule probably.

874
01:20:46,540 --> 01:20:47,280
Yeah, I think so too.

875
01:20:47,420 --> 01:20:47,940
Okay.

876
01:20:49,140 --> 01:20:52,520
Okay, so tentatively now we'll just leave those days as they are.

877
01:20:52,520 --> 01:21:03,020
All right, one of the things that I would like to do is on Tuesday, December 15th, we have

878
01:21:03,020 --> 01:21:11,580
conservation and MHDS, and historically those have always been later in the process because

879
01:21:11,580 --> 01:21:16,920
they have their waiting for things to happen, their conservation's waiting to talk to their

880
01:21:16,920 --> 01:21:18,440
board, blah, blah, blah.

881
01:21:18,940 --> 01:21:25,460
So I'd actually like to move them from Tuesday, December 15th

882
01:21:25,460 --> 01:21:30,680
to January 12th, Tuesday, January 12th.

883
01:21:31,020 --> 01:21:35,960
And that would be along with we talk some about the block

884
01:21:35,960 --> 01:21:40,740
grants and also that would be the tentatively scheduled

885
01:21:40,740 --> 01:21:44,720
as the day of your first vote on the decision packages.

886
01:21:44,720 --> 01:21:47,720
if that would be okay.

887
01:21:48,340 --> 01:21:51,580
So John, do you then leave the MHC 15?

888
01:21:53,580 --> 01:21:57,120
No, I'd move MHDS and conservation ball.

889
01:21:57,140 --> 01:22:00,120
Both of them, I'm sorry, I just heard conservation.

890
01:22:00,500 --> 01:22:02,540
So, move them to January 12th.

891
01:22:02,540 --> 01:22:06,540
Uh, January Tuesday, January 12th.

892
01:22:09,490 --> 01:22:13,810
But then you'd still keep the block ran decisions and the first.

893
01:22:13,810 --> 01:22:14,970
Yeah, the vote.

894
01:22:15,270 --> 01:22:16,850
That's a pretty long meal.

895
01:22:16,850 --> 01:22:30,850
It kind of does seem like a lot. I mean, I don't know what to think about that. I guess if things run over we could push some things into Tuesday and maybe things from Tuesday and to Wednesday or

896
01:22:31,750 --> 01:22:33,130
I don't know. Well

897
01:22:34,510 --> 01:22:41,270
Okay, let's just really think I think they really need to they're going to ask to be moved. Should we

898
01:22:41,270 --> 01:22:45,830
To some point. So here's just a thought for board members

899
01:22:46,850 --> 01:22:57,770
What if we went Tuesday, January 12th, we moved those two that you suggested, to the 12th,

900
01:22:58,390 --> 01:23:02,930
and then we moved the 12th to the afternoon of the 13th, the January.

901
01:23:05,070 --> 01:23:09,730
Okay, because we should have board members should have Wednesday afternoon reserved.

902
01:23:11,150 --> 01:23:19,010
That seems like a lot more doable, plus you have a little bit of process in time for

903
01:23:19,010 --> 01:23:20,310
before we make the decision.

904
01:23:21,210 --> 01:23:24,050
You'd have at least 24 hours to think about it.

905
01:23:24,510 --> 01:23:25,390
That's true.

906
01:23:27,350 --> 01:23:28,290
Makes sense.

907
01:23:29,250 --> 01:23:29,530
Okay.

908
01:23:30,930 --> 01:23:33,750
And that would be like a one or a one 30 or something.

909
01:23:33,870 --> 01:23:40,460
And so then you're just going to get rid of that Tuesday to 15th.

910
01:23:40,460 --> 01:23:49,200
We'll just go away. Yeah. Okay. I just have one thing though on the 12th. We'll still be the afternoon, right?

911
01:23:50,480 --> 01:23:55,720
Yeah. Conservation and mental health. Yes. Okay, because I can't do the morning. Okay.

912
01:24:01,340 --> 01:24:07,620
All right. That would be great. And then you'll make those edits and send it back over to us for a

913
01:24:07,620 --> 01:24:15,340
Yeah, final that we can all print off and post and yeah, that's okay with everybody. Then the other thing

914
01:24:15,460 --> 01:24:20,640
uh... that i already went ahead and change was the last two items which is your

915
01:24:20,640 --> 01:24:24,080
informal vote and formal vote on the budget itself

916
01:24:24,660 --> 01:24:29,660
that move to uh... march eighteen th March twenty fifth which is later in

917
01:24:29,660 --> 01:24:32,460
march then we typically have done it but

918
01:24:32,460 --> 01:24:37,780
uh... we we should be okay is just we have to get it you know in uh... state

919
01:24:37,780 --> 01:24:40,280
system before the end of march and

920
01:24:40,280 --> 01:24:42,900
it says that we'd already be in there well before that.

921
01:24:42,900 --> 01:24:45,720
We've got 15 more days now than we used to have.

922
01:24:46,660 --> 01:24:47,080
Mm-hmm.

923
01:24:48,600 --> 01:24:49,660
All right, great.

924
01:24:49,980 --> 01:24:53,520
Board members, anything else for John with the schedule is here?

925
01:24:54,060 --> 01:24:59,560
No, John, when we, we, um, this upset the back to us, but we have a clean copy.

926
01:24:59,940 --> 01:25:00,240
Sure.

927
01:25:00,860 --> 01:25:01,280
Thank you.

928
01:25:01,480 --> 01:25:05,240
Yeah, I'll go downstairs to it right now and email it to you.

929
01:25:07,030 --> 01:25:07,270
Okay.

930
01:25:07,490 --> 01:25:07,970
All right.

931
01:25:08,250 --> 01:25:08,570
Thank you.

932
01:25:08,570 --> 01:25:17,530
I'll play on. Thank you, John. Okay. Next on our agenda is discuss non-bargaining appeals,

933
01:25:18,090 --> 01:25:25,190
job reevaluation recommendations. And we've got Kami here with us good morning. Good morning.

934
01:25:25,830 --> 01:25:32,290
So, Kami, our chef, human resources. So, before you that we're included in your packet should

935
01:25:32,290 --> 01:25:36,370
I have been all of the re-evaluation recommendations.

936
01:25:36,730 --> 01:25:41,830
I believe there were nine total job position titles that were included.

937
01:25:43,610 --> 01:25:48,870
So employees met with the HR compensation team.

938
01:25:49,190 --> 01:25:55,570
We also met with supervisors and department heads of the affected job titles to get their input

939
01:25:55,570 --> 01:25:57,730
as well before it was rescoord.

940
01:25:57,730 --> 01:26:02,050
So all of them were met with, evaluated, and reskord,

941
01:26:02,450 --> 01:26:04,730
and then these are the recommendations coming before you.

942
01:26:08,480 --> 01:26:11,280
So do you have any questions on any of those?

943
01:26:13,560 --> 01:26:16,460
Well, I think I'd do maybe.

944
01:26:17,880 --> 01:26:20,140
And I think it might just be wording.

945
01:26:23,690 --> 01:26:26,370
So can you walk me through the finance administrator one?

946
01:26:27,330 --> 01:26:33,370
And I did speak with the, one of the liaison's

947
01:26:33,370 --> 01:26:35,810
this supervisor as well or for this position.

948
01:26:37,970 --> 01:26:42,010
So we, in the submission, the evaluation information

949
01:26:42,010 --> 01:26:50,710
that was submitted for this position, there was some added information that would be needed

950
01:26:50,710 --> 01:26:56,890
to be added to the job description. Completely agree with the addition that needs to be done,

951
01:26:57,010 --> 01:27:02,190
but the job description would have to be completely, or to be updated in order for us to use

952
01:27:02,190 --> 01:27:10,850
So then I guess my question is are we is the recommendation then that they have to wait a year or that they could make those changes

953
01:27:11,810 --> 01:27:16,390
Run them through the HR run them through the supervisors

954
01:27:17,590 --> 01:27:27,740
Assuming that changes are made then it would be effective. Yes, with the second there. So once the job description is updated then it would get re-evaluated again in

955
01:27:28,570 --> 01:27:29,950
What using the safe tools?

956
01:27:30,970 --> 01:27:35,230
Okay, it wasn't clear to me if the person had to wait a year.

957
01:27:35,370 --> 01:27:36,570
No, I apologize for that.

958
01:27:36,710 --> 01:27:40,450
No, that's okay, it's just a quirk of the form I guess a little bit.

959
01:27:40,510 --> 01:27:44,030
Yeah, so once it was updated completely, then it would be re-evaluated.

960
01:27:47,670 --> 01:27:52,450
Because this evaluation, when they're appealing, they're appealing, they're actual job description that they have.

961
01:27:52,790 --> 01:27:54,770
We can't change the job description at the time.

962
01:27:57,300 --> 01:27:59,980
Okay, board members any other questions?

963
01:27:59,980 --> 01:28:00,780
I'm

964
01:28:08,460 --> 01:28:20,170
not hearing any so given that do we have this on Mike at all or we'll put it on next week next week's that we're for you folks

965
01:28:21,900 --> 01:28:22,980
Doesn't work for you

966
01:28:25,040 --> 01:28:30,720
Okay, board members that okay if they're ready put this on for formal next week. Yes

967
01:28:31,900 --> 01:28:33,060
Okay, yep

968
01:28:33,060 --> 01:28:35,920
All right, we appreciate your work on this.

969
01:28:36,200 --> 01:28:36,840
Thank you.

970
01:28:36,920 --> 01:28:37,440
Thank you.

971
01:28:37,560 --> 01:28:37,860
Can we?

972
01:28:37,980 --> 01:28:40,040
This is your last official day here?

973
01:28:40,060 --> 01:28:40,560
It is.

974
01:28:41,440 --> 01:28:42,980
Well, good luck.

975
01:28:43,900 --> 01:28:48,340
But thank you for your dedicated dedication and service to Johnson County.

976
01:28:48,660 --> 01:28:50,700
And I just really appreciate it working with you.

977
01:28:50,700 --> 01:28:50,980
Great.

978
01:28:51,220 --> 01:28:51,640
Thank you.

979
01:28:51,700 --> 01:28:51,740
Good luck.

980
01:28:51,940 --> 01:28:52,060
Good luck.

981
01:28:52,320 --> 01:28:52,660
Thank you.

982
01:28:52,960 --> 01:28:56,960
Good luck.

983
01:28:56,960 --> 01:28:57,820
Thank you.

984
01:28:57,820 --> 01:29:04,400
to work with, work with her on many interviews for applicants and she's always prepared and

985
01:29:04,400 --> 01:29:08,780
always friendly and always helpful and was a great representative for Johnson County, so

986
01:29:08,780 --> 01:29:09,440
I appreciate that.

987
01:29:09,460 --> 01:29:10,240
Thank you very much.

988
01:29:10,860 --> 01:29:11,900
Thank you.

989
01:29:12,220 --> 01:29:12,520
All right.

990
01:29:12,620 --> 01:29:13,600
Thank you.

991
01:29:15,720 --> 01:29:16,020
Okay.

992
01:29:16,660 --> 01:29:19,820
Moving on, operational issues, the Board of Supervisors office.

993
01:29:19,960 --> 01:29:20,680
Anybody have anything?

994
01:29:20,820 --> 01:29:22,260
Let's see, you skipped something.

995
01:29:22,400 --> 01:29:23,540
You skipped number nine.

996
01:29:24,080 --> 01:29:25,620
Oh, I'm sorry, I sure did.

997
01:29:25,620 --> 01:29:33,400
my apologies. Number nine was to discuss county response to COVID-19 pandemic. Can anybody have anything there?

998
01:29:33,620 --> 01:29:39,600
And, Rod, the reason I said that, because I do have a thing. I did want to report that after I

999
01:29:39,600 --> 01:29:44,800
discussion last week about an email received from a constituent concerned about the sheriff's office,

1000
01:29:45,020 --> 01:29:51,320
not following the face covering regulation. I reached out to the sheriff who responded to my email immediately.

1001
01:29:51,320 --> 01:29:57,460
He was in Des Moines for training at the time of the occurrence and referred me to major

1002
01:29:57,460 --> 01:29:59,080
dollosol for the details.

1003
01:29:59,740 --> 01:29:59,980
Steve and I-

1004
01:30:00,000 --> 01:30:29,660
Talk last Friday. He assured me they were compliant with the regulation. Unfortunately this was a situation where an employee went out to the lobby area to help this individual and forgot his mask. When confronted the employee apologized and immediately went back to his work area, retrieved the mask and returned to the lobby to help the constituent. In the sheriff's office employees are wearing masks when in public areas or during public meetings, for example,

1005
01:30:31,240 --> 01:30:32,520
interviewing deputies.

1006
01:30:33,200 --> 01:30:38,180
If they are in their offices or work areas and are at least six feet apart, then they

1007
01:30:38,180 --> 01:30:39,960
have the option of not wearing a mask.

1008
01:30:40,760 --> 01:30:46,940
Everyone is provided PPE and they are encouraged to take home PPE for protection of themselves

1009
01:30:46,940 --> 01:30:47,680
and family.

1010
01:30:48,500 --> 01:30:56,020
I want to stress that today there have been no COVID-19 positive cases at the jail or the sheriff's

1011
01:30:56,020 --> 01:30:56,440
office.

1012
01:30:58,300 --> 01:31:01,300
Yeah, thanks Pat for sharing that.

1013
01:31:02,740 --> 01:31:06,540
Actually, it's too bad Kami walked out the door because I did also find that

1014
01:31:07,860 --> 01:31:11,200
Kami had come up to me after the last meeting and said,

1015
01:31:11,480 --> 01:31:16,760
For what it was worse, she had just worked on a number of interviews there and had been

1016
01:31:16,760 --> 01:31:22,360
over at the Sheriff's Office for a couple of days and had seen what seemed to be

1017
01:31:22,360 --> 01:31:23,960
to be to her 100% compliance.

1018
01:31:23,960 --> 01:31:26,780
So that was in line with what she had seen as well.

1019
01:31:27,960 --> 01:31:28,080
So.

1020
01:31:28,120 --> 01:31:28,280
Good.

1021
01:31:28,640 --> 01:31:34,460
I had a concern about something that was said there because there's

1022
01:31:34,460 --> 01:31:37,660
nothing in the Public Health County or City

1023
01:31:37,660 --> 01:31:42,580
ordinance that allows you to be inside unless you were in a

1024
01:31:42,580 --> 01:31:45,940
private office, even if you're six feet apart.

1025
01:31:48,440 --> 01:31:52,660
So if you're in a bullpen situation, it doesn't matter whether

1026
01:31:52,660 --> 01:31:53,940
you're six feet apart.

1027
01:31:53,940 --> 01:31:56,640
You still are required to have a face covering.

1028
01:31:59,870 --> 01:32:02,350
I do not have the regulation in front of us.

1029
01:32:02,390 --> 01:32:16,990
I know practice here at the administration building is that if we are in a work area with multiple deaths, if people stay six feet apart, that they have the option of not wearing the mask.

1030
01:32:17,130 --> 01:32:18,850
And that's what's happening at the sheriff's office.

1031
01:32:18,870 --> 01:32:21,730
That is not the county ordinance or rules.

1032
01:32:22,250 --> 01:32:23,710
I do not have an in front of me.

1033
01:32:26,460 --> 01:32:27,700
Well, we can

1034
01:32:28,280 --> 01:32:33,820
have no meaning it's airborne and so it's it's you are alone

1035
01:32:36,350 --> 01:32:44,270
if we need to interpret the ordinance we can ask Janet to do that for us

1036
01:32:48,470 --> 01:32:51,110
anything else on COVID-19

1037
01:32:53,890 --> 01:32:55,390
okay hearing none

1038
01:32:55,390 --> 01:32:59,710
moving on operation issues the Board of Supervisors office

1039
01:32:59,710 --> 01:33:01,150
nothing Mike

1040
01:33:02,500 --> 01:33:03,600
okay

1041
01:33:03,600 --> 01:33:07,620
Then the next thing on our agenda is evaluation and goal setting.

1042
01:33:08,880 --> 01:33:10,500
This is a possible closed session.

1043
01:33:10,720 --> 01:33:15,740
Persona I will code section 21.5, parent one, parent I.

1044
01:33:16,300 --> 01:33:19,620
To evaluate the professional competency of an individual who's appointment,

1045
01:33:20,280 --> 01:33:22,560
hiring performance or discharge is being considered.

1046
01:33:23,160 --> 01:33:27,180
When necessary, prevent needless and irreparable injury to that individual's reputation.

1047
01:33:27,900 --> 01:33:30,000
In that individual requests to close session,

1048
01:33:30,000 --> 01:33:37,140
I do have a signed request for closed session for the ambulance director, so I would entertain a motion to go into closed session.

1049
01:33:39,490 --> 01:33:40,350
So moved.

1050
01:33:41,980 --> 01:33:42,920
Second in my quarter.

1051
01:33:44,440 --> 01:33:46,700
Move by height in second by quarter.

1052
01:33:47,100 --> 01:33:47,620
Discussion.

1053
01:33:48,720 --> 01:33:49,300
Roll call.

1054
01:33:49,740 --> 01:33:50,320
Red egg.

1055
01:33:52,420 --> 01:33:52,960
Red egg.

1056
01:33:52,960 --> 01:33:53,400
Red egg.

1057
01:33:54,600 --> 01:33:54,860
Aye.

1058
01:33:55,420 --> 01:33:55,620
Aye.

1059
01:33:55,700 --> 01:33:55,840
Hyden.

1060
01:33:56,880 --> 01:33:57,160
Sullivan.

1061
01:33:57,840 --> 01:33:57,880
Aye.

1062
01:33:58,260 --> 01:33:58,460
Porter.

1063
01:33:59,940 --> 01:34:00,160
Aye.

1064
01:34:00,660 --> 01:34:01,560
Green dog less.

1065
01:34:02,280 --> 01:34:02,320
Aye.

1066
01:34:03,060 --> 01:34:10,100
Okay, motion carries, we're gonna take a quick break, break things down and we will be back and when we return we'll be in close session.