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I call the meeting to order. Good evening and welcome to the July 21st, 2026 business meeting of

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your Ashton City Council. Councillor Kaplan will offer the land acknowledgement.

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We acknowledge and honor the Aboriginal people on whose ancestral home lands we work. The Icarricuits

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and Banned of the Shaston Nation, as well as the diverse and vibrant native communities who make

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their home here today. We honor the first stewards in the road valley and the lands we love and depend on.

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Tribes with ancestral lands in and surrounding the geography of the Ashton watershed include the original past, present,

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and future indigenous inhabitants of the Shaston to Kelma and Athabaskan people. We also recognize and acknowledge the Shaston village

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of Kwakaka, where the crow lights that is now the Ashton City Plaza.

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Councillor Hansen will leave us in the pledge of allegiance.

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That's why the allegiance to the flag of the United States is America.

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And do you think we're going to know which stands one nation under God in the visible

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with the Brazilian justice for all.

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Roll call please, Alyssa.

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Cheryl.

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Dale.

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Bloom.

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Graham.

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Here.

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Kaplan.

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Here.

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Hansen.

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Here.

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Thank you.

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So under Mayors announcements, couple things.

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First, thank you to everyone who came out to the informational meeting to learn how to

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prepare for fire season.

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We know we are in it with a smoke that has happened and it was great to see what incredible attendance

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we had and to see how many people are taking the steps that they need to around their home.

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Being prepared in case fire comes to action this fire season.

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So thank you for that.

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I also want to just make sure that everyone who is here understands how to sign up to speak with a council this evening.

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So you'll see on the back wall, there is a sign of sheet.

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The speaker request form.

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Please fill that out.

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Make sure that you write ledgerbly.

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That will help me call your name correctly.

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But also make sure that you indicate what you are here to speak to us about.

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If you are here to speak about a specific agenda item, please put that on the forum.

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If you have come here this evening to speak to us about something that is not on the agenda, please indicate that you are here to speak during public forum.

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And then put your forum in this tray by the city recorders office.

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Please make sure that you have your forum in by the beginning of the agenda item that you're planning to speak on as that will help us manage our time.

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I also want to just note that we have a packed agenda, we have a lot that we're trying to get through this evening.

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And so we are going to do everything we can to get through the entire agenda and we just ask for everyone's cooperation in helping us keep moving.

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With that, the minutes are the next item on our agenda, are there any changes to the minutes.

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Okay, the floor is open for a motion to accept the minutes.

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Councillor Dale.

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Thank you Mayor.

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Approved to our, I move to accept the minutes of your correct correction.

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June 15th and June 16th.

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Okay.

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Will call please elicit.

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Bloom.

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Yes.

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Dale.

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Yes.

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Hansen.

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Yes.

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Ducane.

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Yes.

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Kaplan.

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Yes.

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Thank you.

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We are now to the consent agenda.

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Would any councilor like to remove any item from the consent agenda?

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I'm sorry.

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We have a couple of comments on the consent agenda.

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On and is in the item.

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Okay.

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Okay.

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So the question then is what the councilor like to with pull it over.

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You're going to public comment first and then decide if you want to pull it.

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Okay.

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Very good.

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So let's go ahead and do that.

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I want to pull up Dan.

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Manier.

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There we go.

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May wear.

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You'll have.

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Three minutes and please speak into the microphone and for everyone who is going to speak this evening.

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You have a display on the podium that will be green while you are still in a lot of time.

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It will turn to yellow and you'll hear a buzzer when you have 20 seconds left.

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And then when you hear the second buzzer and it goes to red that means your time is finished.

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We need you to complete your testimony.

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Please tell us your name and the city and which you reside before a Sunday your testimony.

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My name is Dan Maymar.

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I live in Ashland, Oregon and I am a realtor as well as a forester.

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And I'm here to encourage the council to place the Fremont cotton wood at 380.

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Clay Street into the heritage tree list.

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Fremont cotton wood is pretty unique.

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Usually it grows in riparian areas from Mexico.

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And we're looking at probably close to the northernmost boundary of the Fremont cotton wood.

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It's usually a fast growing tree and needs a lot of water to thrive.

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And this particular specimen of this tree is relatively large.

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It's one of the biggest that I've been able to find in the record.

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And I would just encourage the council to protect, preserve and just this is been a tree that has been around for at least 200 years.

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Given the size of it, it is growing in an ideal situation for it.

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And it has seen the passive time from the native tribes to the early white settlement to this day.

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And it's seen a lot going on.

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Sorry, that's my comments.

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Thank you very much.

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Thank you.

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Would any council like to pull any item from the consent agenda?

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Hey, the floor is open for a motion to approve the consent agenda.

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Councillor Blue.

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I'm over approval of the consent agenda.

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Second.

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Oh.

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Roll call please, Melissa.

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Cheryl.

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Yes.

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Hansen.

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Yes.

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Ducaine.

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Yes.

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Kaplan.

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Yes.

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Bloom.

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Yes.

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Motion passed.

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Thank you.

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We are now to public forum.

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Alyssa has anyone signed up for public forum.

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Okay.

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Public forum is 15 minutes and we have.

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5 people who have signed up to speak. So each person will have three minutes. Again, the first buzzer will buzz at 20 seconds. The second one will buzz when your time is up. We will go in this order. Denise Gerkey, Nancy Boyer, blaze, debosh, avron sacks, and Chris McGee.

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And feel free to adjust the microphone. And also, before we get started here, if you need us to bring a microphone to you, because of mobility issues, please just raise your hand when I call your name. And we will bring that to you. Go ahead, ma'am.

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Denise Gerkey, I would like to offer suggestions regarding the proposed management to facilitate facilitator for the night one, particularly the possibility of aura taking on that role.

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I've lived on the night one for nearly a year and have experienced homelessness for three years before that I worked as a radiology technician for 20 years, and later had a successful career as a realtor in southern Oregon.

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Like many residents here, I have skills experience and a desire to rebuild my life. My goal has been to regain my financial stability.

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And unfortunately, I have experienced repeated mistreatment from organizations funded to provide assistance. I have documented incidences including photographs and reports filed with the actual and police department.

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I believe the night one should consider a different approach to management. Many residents are homeless due to economic hardship, not just substance abuse. They have professional backgrounds, leadership skills and the ability to organize resolve conflicts and support one another.

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Rather than relying only on outside organizations, residents should have a direct role in managing their community.

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A resident advisory committee or compensated resident facilitator program would recognize the work people are already doing to maintain order, communicate and resolve issues.

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Over the past year, I have seen frequent role changes, create confusion and conflict, effective management requires consistency, transparency, collaboration with those most affected people experiencing homelessness do not lose their constitutional rights or their voice, including residents in decision making would improve accountability, cooperation and respect.

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Every resident I have met wants stability, safety, and a chance to move forward forward addressing homelessness requires not only services but also the experience and leadership of those living through it.

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I respectfully ask that any decision about the night law and management include meaningful resident representation and consideration of a resident, lead or resident supported model.

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The people who live here understand what's working and what does not and how to build a safer community for all of us. Thank you.

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Thank you.

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Hi, can you hear me? Yes. Okay, Nancy Boyer, Ashland. I'm just here wanting to involve the community within an else, but I think we all should be aware of concerning our beautiful lithium park and we are all owners of lithium park.

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Recently, RVMBA, Robelly Mountain, Bike Association and a park commissioner, Justin Adams, has proposed to bike trails through our park.

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And I'm afraid that the people that don't watch park meetings are not aware of it and I don't know how to get this out to the community since we all own lithium park.

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So I'm hoping possibly our city manager could put this in her enus or somewhere we could get the the word out to people who will not know what is happening or wait till something does happen and then say why weren't we told how can we get this out to involve the whole community.

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We're all better together. We support our parks. We love all the bike curves and the trails. We give them five dollars a month and all of us citizens pay that and a large portion of the general budget goes to the parks.

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So I'm hoping that we can get this out and I'm hoping everybody spreads the word that this is like a proposal.

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That's all I have. Thank you. Thank you.

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All right. Let's see how this thing worked. Hey there. My name is blazedbouch. I am new to your beautiful city and I just had to move from a rather difficult living situation hence why I'm here.

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And I have to say being homeless for the first time has been rather difficult even though this small town has a very nice demeanor I guess you could say about it.

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But my biggest frustration is I suppose being dependent on various services and having my time be dictated by what other people's schedules are available for resources and independence feels quite difficult in this situation that I find myself in.

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And I feel like my best proposition I can offer is granting the people that are currently on the streets and could possibly get into a worse situation to be thrown out onto the streets is allowing them the resources that they need to

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spend for themselves to grow themselves because I find myself working very hard every day because I have a job. I don't have any history of substance abuse and I think of myself as a very healthy individual.

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And I am walking 12 to 14 hours a day in order to meet my needs to support myself and now I have a chosen family out on these streets that I'm trying to help keep alive.

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And that is again quite difficult with our circumstances and it is frustrating but I will put every resource that I have body money mind everything into finding some kind of solution.

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And if there's anything that I want to plead to fund it's a space to do so to get these people food water that they can grow and create for themselves instead of having to rely on a finite amount of resources given to them by other people who have their own schedules on troubles and on struggles to deal with.

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We're going to make a little bit shaken but I think that's all that I have to say for today. Thank you.

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Thank you.

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We have Avron Sacks and Chris McGee.

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Good evening. Just two simple topics I wanted to address. The first has to do with the fire situation that you just referred to.

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Two years ago when I contract with the city to do the extreme weather shelter I was asked to be prepared to do overnight smoke shelter.

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So I don't understand why we haven't been getting people out of the smoke when it was really bad and it was only during the day.

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I'm sure there's an answer but I don't know if it's that I've talked to has been able to tell me.

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I have a gentleman on supporting us on the night line with memory issues and during the time of the smoke his memory got really extremely worse.

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Now I can't say the smoke in the heat was the cause of that but none of us want to be sleeping out in the smoke.

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So I don't understand why we're not doing overnight shelter when the smoke is bad.

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The second issue has to do with when there's an extreme weather shelter called this winter we were told that when the extreme weather shelter was called the people on the night line for keeps their tents up.

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And that was very helpful because there wasn't enough room at 2200 and or for all the people on the night launch if they were chosen to want to get out of the cold.

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By having their tents up they could stay there all day they certainly weren't going to walk all the way to the other end of town and back in the cold.

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But now in the heat when we had 22nd the extreme weather shelter called we told the people they could keep their tents up but we were all enrolled by the police who told them to take them down.

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Problem is it means you're setting up at 430 in the afternoon when it could be still over 90 degrees.

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I've been out there a few days ago when it was 92 degrees helping somebody set up their tent.

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It was baking out there.

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I don't think it's safe that you know the danger of heat show is a very real thing.

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So I think we need to address the issue.

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I understand that people can wait to the heat is over and come at 7 or 8 but the problem is the volunteers only there with the shed open for an hour.

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And also the night light is completely full so people try to get there right at 430 so they can get their spot and be assured of having a place for their tent.

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But it's definitely I mean I think even when it's 90 degrees it's too hot but certainly when it's extreme weather shelter is called.

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I think it would be wise for people to be able to keep their tents up.

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Thank you.

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Chris McGee.

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Hi good afternoon my name is Chris McGee I'm a representative for the North Coast State's Carpenter's Union and I am out of Southern Oregon.

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So I just wanted to mainly I just wanted to come here and introduce myself.

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But and I wanted to talk about you know the Carpenter's Union apprenticeship program state accredited you know which means skilled workforce along with high safety standards.

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You know union apprenticeships turn into mode of turn motivated people into skilled trades workers.

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You know without the college debt.

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apprentices earn while they learn these are family wage jobs that means keep workers off the safety net and all you know all as taxpayers pay into.

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And keep our taxpayer dollar circling in our community that's what's great about the apprenticeship program you know it keeps local workers in the community you know spending money in the community with your family.

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Taking your daughter to dance recitals and spending that money up the gas pump traveling to to work.

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But I just mainly like I said I just wanted to come introduce myself and hopefully we can create a relationship that if I can leave my card with somebody.

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City of a quarter.

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That's all.

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Thank you.

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So just so everyone knows when we have people come and speak the council is not able by our rules to interact with them but I did want to just point out that that there is a place to.

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Put in your comments around the proposed trails it's in the the current e-news so there the city is actively taking comments about that particular project.

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So we move on now to ordinances resolution or public hearing excuse me.

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The continued public hearing in first reading of ordinance 3306 establishing notice of sale opportunity to purchase and tenant protections for manufactured home park residents.

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Sabrina.

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Yeah this is a follow up from our last council meeting I believe someone to go ahead and hand it on over to.

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Thank you for having me tonight as you know what's coming before you is a continuation of the first reading for ordinance 3306 which adds chapter 10.116 to our municipal code.

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Establishing notice of sale requirements and opportunity to purchase process and tenant protections for manufactured home park residents.

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Ordinance 3306 is the tenant protection portion of the manufactured home park zone project you did see three companion ordinances and past first reading on leave it was June 9.

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I'm sorry I was on June 16 so at that meeting the council approved first reading of those three ordinances and further continued consideration of ordinance 3306 to a date certain.

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The first this evening to allow additional legal review.

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So at that meeting council directed staff to look at for areas essentially the relationship between the local requirements and organ revised statutes.

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Specifically chapter 90 the state landlord tenant statute opportunities to streamline the draft ordinance by incorporating state law by reference rather than restating it where appropriate.

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Clareification of enforcement mechanisms and looking at the extent that the city has authority to impose requirements that exceed state law.

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So staff and the legal department thank you to the legal department.

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I've completed that review and revised the draft that's presented before you tonight for consideration.

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The core objectives of the prior draft are unchanged, essentially meaningful noticed and the general opportunity for residents of a manufacturer.

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Home Park to have an opportunity to purchase the property if it is offered for sale.

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On the overall approach and the revised ordinance uses chapter OS or the Oregon revised statutes chapter 90 as the minimum standard.

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Either by quoting that statute directly or incorporating it by reference with limited local enhancements layered on top.

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So in addition to the direct alignment with state statutes, I did want to note that the opportunity to purchase process in our draft ordinance now follows the same model of the Oregon revised statutes using that framework.

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So this is a replacement of the prior draft having a parallel process to one that works within the state framework.

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I do need to be clear though that the revised draft establishes different timelines than the state allowances.

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So it's really a three step process that if a property manufactured home park owner offers the park for sale.

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They have to provide notice to the tenants and the tenants then have a 60 day response period, which is an expansion from the state 15 day period which is currently in place.

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Within those 60 days should the tenants indicate to the park owner that they would be interested in pursuing a purchase not actually providing an offer but demonstrating that they are moving forward with.

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Preparing an offer the property owner has a 15 day financial disclosure period and that structure is an affirmative owner obligation and it's then following that.

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The tenants have a 45 day period to form an entity and submit an offer and so taken together that provides residents up to 120 days from the notice of sale to extra by exercise their opportunity to purchase.

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This centerpiece is the 60 day response period which is four times the state baseline.

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It gives residents real time to absorb the information that the park is for sale meet with their neighbors and organize a committee and potentially work with a.

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A nonprofit that forms resident own communities to put together a proposal and that's often an outcome that is out of reach within the 15 day state time frame.

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So that is again the bulk of changes that you'll see in terms of revisions you'll see that the ordinance is quite streamlined it's reduced from eight sections to four sections.

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The stand alone relocation assistance relocation plan harassment and declaration policy sections that were largely redundant was state law have been removed.

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And the they are still governed by chapter or the OS chapter 90 which addresses one of the legal concerns about local requirements that may exceed state standards in those areas.

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So also the notice of sale also would have to include a copy of the city of Ashland chapter 10.116 to residents.

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So that tenants receive their local rights with that initial notice of sale and any notice owner must get tenants.

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Or the state housing and community services department must also go to the community development department by the same method so the intention there is that.

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The city is made aware at the same time that the state and the residents are made aware that are properties being offered to sale.

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And that gives our housing program the ability to be responsive as opposed to hearing about it late in the process.

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We also clarified the.

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violations for failure to provide notice are now considered a class a violation under Ashland municipal code 1.0800 and it would apply to each affected household.

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So that clarity has been added to the ordinance replacing the prior drafts general civil violation language.

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So one of the primary questions that came out of the council's prior review had to do with where the.

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cities requirements exceeded state limits and so the legal department did review this question directly and noted that the expanded timeline is a substantive housing policy change.

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And that is generally retained authority to local adopted rules specifically the OS contain no language expressly prohibiting local requirements that exceed the state baseline.

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And Oregon courts further have upheld that many local manufactured home park regulations that go further than state law have been upheld and their citations provided in the staff report that was presented.

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So the revised draft was structured specifically to work within the framework of the state law rather than around it, which also strengthens its legal footing.

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So with that that essentially was much of what I wanted to cover.

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I did want to note that there is a trade off that was done in terms of removing redundant state language from local ordinance and replacing it with reference.

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In the case that the state changes state law, the city may be in a position to reevaluate and look at potentially potentially statutory changes at the local level if those changes that the state law don't correspond with what was intended at this point.

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At first reading it is a public hearing council after hearing any public testimony may approve first reading is presented or as amended.

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And with subsequent second reading scheduled to a subsequent business meeting.

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Or lastly continue consideration if further revisions are required.

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So with that, if you have any questions, happy to answer them.

246
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Thank you Mayor thank you Brandon this is phenomenal work thanks legal.

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I know you played a role in this and I think this makes it much more simple and streamlined and and objective.

248
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I did have a one quick question that I just speaking of a little bit of ambiguity I was hoping either one of you might be able to address is in section.

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I'm going to move one window over here the it's in ten dot one one six dot oh two oh the opportunity to purchase a one d in section one.

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It's the 60 day tenant response period and it lists a handful of things that the tenants will notify the owner and writing of.

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And and the last one d says any financial information that would customarily be provided to a perspective purchaser.

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And then right below that you you clearly referenced the OS 90 dot eight four four relative to the 15 day period when I want to ensure and I believe I want to clarify first that I believe the intent of a one d was to be in alignment with the words of OS 90 dot eight four four.

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However, and I'm being I'm picking a little bit so I just want to make sure that we're okay that that doesn't leave the city open to any kind of.

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Subjective.

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Determination of what the financial information might be can we clearly state or is maybe it's a question for you on that we would say something like any financial information that would be customarily provided to a perspective perspective purchaser.

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As outlined in OS 90 dot four four you see how those are two different sections one's the 60 day stuff that needs to be done the other ones the 50 15 day things that need to be done one clearly are.

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Indicates that your following state law one does not I think the intent was to have those the same I just wanted your guys is opinion on if that needs to be touched up just to.

258
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Right and I will look to your on if you have any little opinion on that.

259
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Yeah, I think the language matches, but we can certainly throw a reference that wouldn't be a problem if you just amended that.

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Okay.

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That's all I know.

262
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Other questions, Councillor Schwell.

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Thank you, Mayor.

264
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Thank you, Brandon. I appreciate that and it's good to see our citizens out in force for this again.

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My question is about the the timeframe the some being approximately 120 days I know the planning commission had asked some questions about the length of that I read some.

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Public or excuse me some some comments on the record potentially from residents and stakeholders and also some I believe to be property owners about that.

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The length of time I know you would mention that speaking to some industry professionals maybe cost a 90 days seem sufficient or 60 days what's the what's the data that you use to come up with that and I see in the total right for the 120 days.

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Yeah, the total is 120 days by mirroring it to the state program the legal departments review found that that was something that property owners would be familiar with if they were selling a park and so.

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Would be going through that multi step process in terms of data we did talk to.

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Casa of which is a resident own community facilitator for lack of a better term they did indicate that a 90 day period would be.

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It's efficient for them to gauge interest from the properties residents and development offer so again that is still provided with a 60 day period for them to provide.

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Initial interest in pursuing with an offer and getting information back from the owner so that they can formulate and offer.

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And again that additional 45 days to formulate an offer and submit it would also be the period of time where they would form a resident own community and have that established.

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So I think that also in speaking with Casa more time is always appreciated but we also heard testimony in terms of wanting to have a clear path for manufactured home park owners to not have the full period.

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Go to the full extent before they know whether the park residents are going to provide an offer so in this circumstance.

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If after 60 days the park residents do not indicate that they want to move forward.

277
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The the process would be concluded so I think you could go to a longer period than 180 days by lengthening that 60 if Council felt that there was an advantage for the park residents to have more time.

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Again I don't know that there's data out there to reference because Ashland is relatively unique in putting forth these modified terms so we don't have good models to look at other than hearing from resident own communities.

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And we also heard from park owners asking to just go with state law in terms of the 15 day period.

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Thank you.

281
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Questions any further questions.

282
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Yeah open the I open the public hearing.

283
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I'll let's do I have all of the sign-up sheets.

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We have two people who've signed up to speak to us on this issue this evening.

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Each of you will have three minutes at the podium following the same structure that we had earlier for public forum.

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Please again state your name and the city in which you reside when you begin your testimony.

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We have two people who have signed up to speak with us.

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Dylan Dale and Dolores Nims.

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Please go in that order and again you'll you'll hear the first buzzer and your light display will change when you have 20 seconds left.

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Thank you.

291
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Hello Mayor and Council.

292
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My name is Dylan Dale and I live in Ashland.

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Tonight I'm here as a member of the Rogue Valley Association of Realtors.

294
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The Local Realtors Association representing Jackson and Josephine Countins.

295
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Our members work with homeowners, tenants, spires, sellers and housing providers across the region.

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Including many residents and owners of manufactured home parks here in Ashland.

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I'd like to start by thanking the Council and staff for the extensive work they put into this ordinance since its previous iteration.

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We see this as a much less ambiguous proposal and appreciate the time that has gone into getting it to this point.

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I won't spend much time on tonight on the technical details as we've submitted written testimony covering those points that should be in your packet.

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Instead I'd like to focus on a couple of areas where a few small refinements could help the ordinance better accomplish.

301
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It's intended purpose and we believe the worth of Council's attention and review.

302
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The first is the notice of sale provision.

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We absolutely understand the city's goal of providing transparency and building trust and residents deserve meaningful information about a potential change in ownership.

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At the same time real estate transactions often involve confidential financial and legal information.

305
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And my apologies.

306
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And as written the provision would require a seller to hand over the full purchase and sale agreement.

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In practice, when information needs to be shared, it's standard to provide a copy of the purchase agreement with sensitive details redacted.

308
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Tenants will learn the buyers identity before escrow closes so we'd suggest a redacted copy rather than the entire document.

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That protects confidential information still gives tenants the transparency of the city as after.

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The second point is when I hope receive careful consideration before the ordinance is finalized.

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Many manufactured home parks are sold as part of what's called the 1031 exchange.

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In civil terms that's part of the federal tax code that lets an owner sell one property and roll the money into another one without getting hit with a big capital gains tax bill.

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As long as they abide by very strict federal deadlines.

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Once the first sale closes, the clock starts.

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They have 45 days to identify the replacement property and 180 days to close their after.

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Those deadlines are federal and they do not move.

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The challenge lies in the tenant opportunity process in this draft which can take up to 120 days.

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If a seller is in the middle of a 1031 exchange, that 120 days can eat up the entirety of their window. If there's any dispute over the financial disclosure, the ordinance pauses the clock with no set end point, so a seller can't even predict how long this process will take.

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If that federal deadline passes, the exchange fails, and the seller gets an unexpected tax bill that they were never planning for. A seller and that spot may be forced to into a rushed or distressed sale, and that sort of instability rarely works out well for the time being.

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It works out well for the tenants this ordinance is designed to protect.

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Given this, we respectfully encourage the city to consider a narrow accommodation for these time sensitive exchange transactions,

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something that adds a little bit of flexibility for what is a very standard practice while keeping tenant protections well above what current organ law requires.

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We appreciate council's and staff time for continued work on this ordinance, and I'm happy to answer any questions. Thank you.

324
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Thank you.

325
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Delores Names.

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Good evening.

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I'm a resident of Ashland and Wing Spread Mobile Home Park.

328
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We've been working on this ordinance for over two years, and I know it's taken a lot of staff time, a lot of the council's time, and we are so appreciative.

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We want those 120 days.

330
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We have 116 families, and it's going to take us time to get organized, so please don't reduce the 120 days.

331
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I just want to tell you that on behalf of We Spread, we really appreciate all your hard work on this, and we're going to invite you all over for a celebration and a party.

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It's done.

333
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Thank you.

334
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Thank you.

335
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I close the public hearing.

336
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Any further questions of staff?

337
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Councillor Schwell.

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Thank you, Mayor.

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I didn't see this anywhere in the ordinance, and I don't believe it could potentially be in state law, but maybe just for clarification if both you and the city attorney would respond.

340
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Is there anything in this draft that we're looking at in the first reading tonight that prohibits

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park owners from organizing currently and proposing an offer to purchase a property that may or may not be on the market?

342
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There's not this ordinance only deals with the circumstance in which the manufactured home park owner indicates that they're looking at selling, but like any property transaction, if the residents were to form a resident home community or determined to make an offer on the property.

343
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They could do so, and at that point, the park owner would make notice of sale and move forward with an application that they received from the park residents as one of the offers.

344
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There's also nothing in this ordinance that compels a park owner to accept and offer from the park residents.

345
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And so, in that sense, the park residents would be well advised to form a resident home community and develop an offer that is competitive with offers that they might receive from other players.

346
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So to clarify, there's no language that ties this to being listed on the open market for sale.

347
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They could organize and make an offer on the property tomorrow if they wanted.

348
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They could make an offer, I believe that the park owner would, at that point, be compelled to provide notice of sale to all the residents.

349
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They'd be well aware because they've made an offer, but those provisions would still apply for things to get the disclosures and move forward with acquisition.

350
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Thank you, and you agree with that. Okay, thank you very much.

351
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Any other questions, Councillor Dill? Yeah, just a quick one, and it was something that was brought up in public form and about the head and thought about about the redacted information.

352
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Is there anything and just because, and I had helped it personally, just chill on this for a little bit and maybe it's a second reading quick little added word, but is there any reason that we could think of why we wouldn't because it is customary to make sure that those are, you know, certain information is, or was there an intent to make sure that there was a full unredacted

353
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So one thing I would note is there's, and Johan can chime in, I don't believe there's any requirement or ordinance to provide a purchase agreement to the residents.

354
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What's required is they provide the customaryly purchase or information, which could be the, if they, if the owner or new of any defects in the property in terms of the public infrastructure that would have to be repaired, they provide that information.

355
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Ideally, there is no purchase agreement in place prior to notice of sale, because they cannot make that purchase agreement to sell the park without going through either state or local notice of sale provisions.

356
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The purchase agreement would come at the end of the 120 days with either a private party or a resident owned community, and I believe the 1031 exchange would also be similar in that regard that.

357
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At that point that a purchase agreement is executed in the property transfers is when the federal o'clock for a 1031 exchange begins.

358
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And again, that would not happen until the conclusion of the process, not at the beginning, so that wouldn't occur until after the 100 and 20 days has expired.

359
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And so just to just, if I'm hearing you correctly, the city would really have basically zero interest in the purchase agreement correct.

360
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Is that what I'm understanding relative to we just don't, we would not really oversee that or administer correct.

361
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Thank you.

362
00:50:56,000 --> 00:51:03,000
Okay, if there are no additional questions, the four is open for emotion.

363
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Councillor Boone.

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I moved to approve first reading of ordinance number 3306 adding chapter 10.116, the Ashley News poll code establishing notice of sale, opportunity to purchase and tenant protections for a manufactured home park residents as presented.

365
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Just a quick question.

366
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Councillor Dale had made a recommendation for a slight adjustment.

367
00:51:30,000 --> 00:51:33,000
Yes, and I apologize, I didn't have the language.

368
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Do you want to just throw an amendment on after?

369
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Yeah, I can move to, I may or I can move to just amend this to add that language if you're okay.

370
00:51:42,000 --> 00:51:43,000
Okay.

371
00:51:44,000 --> 00:51:53,000
I would amend it to, I would amend the motion to say to reword section 10.116.1.

372
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Section 10.116.010B.

373
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I'm sorry, Mary news.

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One, one zero point, 116.020A1D to read any financial information that would customarily be provided to a prospective purchaser as outlined in ORS-90.8443.

375
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Is there a second on the amendment?

376
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Councillor Ducane.

377
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Okay.

378
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So we're speaking to the amendment first.

379
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Councillor Dale.

380
00:52:31,000 --> 00:52:32,000
No, thank you, Mayor.

381
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Councillor Ducane.

382
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Any further discussion on the amendment?

383
00:52:36,000 --> 00:52:38,000
We'll call please on the amendment.

384
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Go ahead.

385
00:52:39,000 --> 00:52:46,000
Maybe a question to the, is that just to redact the potential buyers information?

386
00:52:46,000 --> 00:52:49,000
Councillor, this has nothing to do with the redaction.

387
00:52:49,000 --> 00:53:07,000
The question part, this was actually to my earlier question prior to public form or public testimony which was just to make sure that the information provided the financial information that would be customarily provided is clearly in line with state statute so that there's no ambiguity relative to the city's role.

388
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Thank you.

389
00:53:08,000 --> 00:53:09,000
Okay.

390
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Roll call.

391
00:53:10,000 --> 00:53:11,000
Please, Alyssa.

392
00:53:11,000 --> 00:53:12,000
Cheryl.

393
00:53:12,000 --> 00:53:13,000
Yes.

394
00:53:13,000 --> 00:53:14,000
Dale.

395
00:53:14,000 --> 00:53:15,000
Yes.

396
00:53:15,000 --> 00:53:16,000
Bloom.

397
00:53:16,000 --> 00:53:17,000
Yes.

398
00:53:17,000 --> 00:53:18,000
Kaplan.

399
00:53:18,000 --> 00:53:19,000
Yes.

400
00:53:19,000 --> 00:53:21,000
You can.

401
00:53:21,000 --> 00:53:22,000
Yes.

402
00:53:22,000 --> 00:53:23,000
Hanson.

403
00:53:23,000 --> 00:53:24,000
Yes.

404
00:53:24,000 --> 00:53:25,000
Amendment pass.

405
00:53:25,000 --> 00:53:26,000
Okay.

406
00:53:26,000 --> 00:53:27,000
Now we're back to the main motion.

407
00:53:27,000 --> 00:53:28,000
Councillor Bloom.

408
00:53:28,000 --> 00:53:29,000
Would you care to speak your motion?

409
00:53:29,000 --> 00:53:30,000
No.

410
00:53:30,000 --> 00:53:31,000
Just that.

411
00:53:31,000 --> 00:53:34,000
We kind of discussed a lot of the other elements of this at the last meeting.

412
00:53:34,000 --> 00:53:36,000
So I'd refer back to those comments.

413
00:53:36,000 --> 00:53:37,000
Yeah.

414
00:53:37,000 --> 00:53:38,000
I don't have much to add either.

415
00:53:38,000 --> 00:53:44,000
I'm just appreciative to staff and all of the folks that have been really with this for many, many years now.

416
00:53:44,000 --> 00:53:46,000
I'm thrilled to see this come to fruition.

417
00:53:46,000 --> 00:53:47,000
Thank you.

418
00:53:47,000 --> 00:53:48,000
Councillor.

419
00:53:48,000 --> 00:53:49,000
Okay.

420
00:53:49,000 --> 00:53:58,000
I would like to thank the community that brought it to our attention and it's in alignment with the housing strategic plan.

421
00:53:58,000 --> 00:54:03,000
So I love to see things happen.

422
00:54:03,000 --> 00:54:04,000
Good things happen.

423
00:54:04,000 --> 00:54:09,000
I'm happy for a wingsbred and I'm so glad to see this moving forward.

424
00:54:09,000 --> 00:54:15,000
I wish Councillor Hayat was here to celebrate this with us also.

425
00:54:15,000 --> 00:54:16,000
Thank you.

426
00:54:16,000 --> 00:54:17,000
Good work.

427
00:54:17,000 --> 00:54:18,000
Community.

428
00:54:18,000 --> 00:54:19,000
Councillor.

429
00:54:19,000 --> 00:54:20,000
Thank you, Mayor.

430
00:54:20,000 --> 00:54:24,000
Thanks for all the hard work and again for the community for showing up and I just can't help myself

431
00:54:24,000 --> 00:54:29,000
but say this but it would be so awesome to see you guys organize and buy that park.

432
00:54:29,000 --> 00:54:31,000
That would be the party that I want to come to.

433
00:54:31,000 --> 00:54:35,000
Don't wait for the property to hit the market like.

434
00:54:35,000 --> 00:54:36,000
Craft your own terms.

435
00:54:36,000 --> 00:54:38,000
Look for seller financing by the park.

436
00:54:38,000 --> 00:54:39,000
That a good example.

437
00:54:39,000 --> 00:54:40,000
Be the first in town to do it.

438
00:54:40,000 --> 00:54:42,000
So the other few follow.

439
00:54:42,000 --> 00:54:43,000
Councillor.

440
00:54:43,000 --> 00:54:44,000
Thank you, Mayor.

441
00:54:44,000 --> 00:54:50,000
This is just a wonderfully collaborative effort with staff with council with the community.

442
00:54:50,000 --> 00:54:52,000
Absolutely appreciate this.

443
00:54:52,000 --> 00:54:56,000
And I would just add that I would like to go to both parties.

444
00:54:56,000 --> 00:55:04,000
The only thing that I would add to this is that sometimes government can take longer than

445
00:55:04,000 --> 00:55:08,000
any of us wanted to but it's complicated and it has to be done right.

446
00:55:08,000 --> 00:55:14,000
And I think what we saw here this evening is the work that happens to make sure that we come out

447
00:55:14,000 --> 00:55:19,000
the gates with something as close to right as we can get it so that we don't have more

448
00:55:19,000 --> 00:55:22,000
collective action later than what we need to have.

449
00:55:22,000 --> 00:55:29,000
I appreciate all of the people who have commented to us about places where they saw might we might

450
00:55:29,000 --> 00:55:30,000
be able to improve this.

451
00:55:30,000 --> 00:55:37,000
And also to staff and your willingness to go down those pathways and figure out to what extent we need

452
00:55:37,000 --> 00:55:40,000
to make changes in order to align with the values of this community.

453
00:55:40,000 --> 00:55:47,000
So I think it's always feels like it's a long time coming and sometimes it is but we do get there

454
00:55:47,000 --> 00:55:48,000
when we keep working.

455
00:55:48,000 --> 00:55:49,000
So thank you everyone.

456
00:55:49,000 --> 00:55:52,000
Any further comments?

457
00:55:52,000 --> 00:55:55,000
We'll call please a listen.

458
00:55:55,000 --> 00:55:56,000
Kaplan?

459
00:55:56,000 --> 00:55:57,000
Yes.

460
00:55:57,000 --> 00:55:58,000
Ducane?

461
00:55:58,000 --> 00:55:59,000
Yes.

462
00:55:59,000 --> 00:56:00,000
Hansen?

463
00:56:00,000 --> 00:56:01,000
Yes.

464
00:56:01,000 --> 00:56:02,000
Sherrell?

465
00:56:02,000 --> 00:56:03,000
Yes.

466
00:56:03,000 --> 00:56:04,000
Dale?

467
00:56:04,000 --> 00:56:05,000
Yes.

468
00:56:05,000 --> 00:56:06,000
Motion pass.

469
00:56:06,000 --> 00:56:07,000
All right.

470
00:56:07,000 --> 00:56:11,000
We move on now to ordinance resolutions and contracts.

471
00:56:11,000 --> 00:56:17,000
The first one is National Police Department, ECSO contract extension.

472
00:56:17,000 --> 00:56:18,000
Sabrina?

473
00:56:18,000 --> 00:56:23,000
So the chief is here to answer any questions but we are part of the emergency communications of the

474
00:56:23,000 --> 00:56:27,000
Southern Oregon so we contract with them for our 911 dispatch.

475
00:56:27,000 --> 00:56:31,000
So this is our annual ask to approve that contract.

476
00:56:31,000 --> 00:56:32,000
Chief?

477
00:56:32,000 --> 00:56:33,000
Good evening.

478
00:56:33,000 --> 00:56:34,000
Mayor and councilors.

479
00:56:35,000 --> 00:56:37,000
I don't have anything to add.

480
00:56:37,000 --> 00:56:43,000
The current contract for 2677 is 550,000, 160, $699.

481
00:56:43,000 --> 00:56:50,000
And is accounted for in our budget and we've had this relationship with ECSO since approximately

482
00:56:50,000 --> 00:56:58,000
2009, 2010 and it is the best practice, best option for us.

483
00:56:58,000 --> 00:57:03,000
It's worked very well and there's every reason to believe it will work well going forward.

484
00:57:04,000 --> 00:57:05,000
Okay.

485
00:57:05,000 --> 00:57:06,000
Questions?

486
00:57:08,000 --> 00:57:09,000
Councillor Schill.

487
00:57:09,000 --> 00:57:10,000
Thank you, Mayor.

488
00:57:10,000 --> 00:57:11,000
Thanks, Chief.

489
00:57:11,000 --> 00:57:12,000
Just real quick.

490
00:57:12,000 --> 00:57:15,000
You know, we're always asking for data to support decisions we make.

491
00:57:15,000 --> 00:57:20,000
And I know that you and your staff are tasked with a lot of things.

492
00:57:20,000 --> 00:57:25,000
Does this service that we buy from our partners across the way?

493
00:57:25,000 --> 00:57:30,000
Does it come with any tracking mechanism so we can at least get like ditch dispatch calls,

494
00:57:30,000 --> 00:57:34,000
items, title, potentially outcomes?

495
00:57:34,000 --> 00:57:40,000
Is there a mechanism to tap into that database for some of the requests that we make throughout

496
00:57:40,000 --> 00:57:41,000
the year?

497
00:57:41,000 --> 00:57:47,000
100% and a lot of that data is covered in the annual report, which unfortunately has been delayed

498
00:57:47,000 --> 00:57:52,000
because of more pressing business, but it's still forthcoming at some point this year.

499
00:57:52,000 --> 00:57:57,000
We handled approximately 25,000 calls for service last year.

500
00:57:57,000 --> 00:58:04,000
So that's roughly about 70 or 80 calls for service per day 365 days a year.

501
00:58:04,000 --> 00:58:10,000
All of those calls for service are categorized, broken down, sliced and diced and we can look at it.

502
00:58:10,000 --> 00:58:12,000
So many different ways what the outcomes are.

503
00:58:12,000 --> 00:58:21,000
One of the things that we also have that goes along with a request for service to ECSO is the Spiderman Tech platform.

504
00:58:21,000 --> 00:58:25,000
90% of calls need to dispatch or through cell phones.

505
00:58:25,000 --> 00:58:33,000
So when you generate a call to 911 or to the non emergency number, it automatically generates a link back to your cell phone.

506
00:58:33,000 --> 00:58:38,000
90% of the time, saying, you know, offshore mayors on the way as ETs and 10 minutes.

507
00:58:38,000 --> 00:58:39,000
He's been delayed.

508
00:58:39,000 --> 00:58:41,000
Can you give us some feedback?

509
00:58:41,000 --> 00:58:44,000
Can you provide some voluntary demographics?

510
00:58:44,000 --> 00:58:48,000
And we've got just a whole bunch of data that we can bring back.

511
00:58:48,000 --> 00:58:52,000
I'm planning on bringing back as soon as we can wiggle it into the schedule.

512
00:58:52,000 --> 00:58:59,000
Just been pushed back and pushed back because of more pressing business that has to be accomplished.

513
00:58:59,000 --> 00:59:01,000
Thank you.

514
00:59:01,000 --> 00:59:03,000
Other questions?

515
00:59:03,000 --> 00:59:04,000
Okay.

516
00:59:04,000 --> 00:59:05,000
The floor is open for emotion.

517
00:59:05,000 --> 00:59:06,000
Councillor Dow.

518
00:59:06,000 --> 00:59:07,000
Thank you, Mayor.

519
00:59:07,000 --> 00:59:13,000
I move to approve contract extensions between APD and ECSO.

520
00:59:13,000 --> 00:59:15,000
Councillor Dow.

521
00:59:15,000 --> 00:59:16,000
Thank you, Mayor.

522
00:59:17,000 --> 00:59:18,000
Councillor Dow.

523
00:59:18,000 --> 00:59:20,000
Councillor Dow.

524
00:59:20,000 --> 00:59:24,000
I remember one of the first times on council when I was sitting here.

525
00:59:24,000 --> 00:59:25,000
She was sitting there.

526
00:59:25,000 --> 00:59:26,000
We were talking about this.

527
00:59:26,000 --> 00:59:30,000
She said, just imagine what happens when you dial 911 and what answers.

528
00:59:30,000 --> 00:59:32,000
And that is a very, very sobering thought.

529
00:59:32,000 --> 00:59:35,000
And I do a little bit of work with this in my private life.

530
00:59:35,000 --> 00:59:39,000
And there's an incredible amount of coordination and technology that goes into this.

531
00:59:39,000 --> 00:59:41,000
And so this is extremely valuable.

532
00:59:41,000 --> 00:59:43,000
Thank you for bringing it to us.

533
00:59:43,000 --> 00:59:45,000
Very happy to support this.

534
00:59:46,000 --> 00:59:47,000
Thank you, Mayor.

535
00:59:47,000 --> 00:59:48,000
Yeah.

536
00:59:48,000 --> 00:59:49,000
Thank you, Chief.

537
00:59:49,000 --> 00:59:51,000
I've been that person out in the woods.

538
00:59:51,000 --> 00:59:54,000
Trying to resuscitate somebody with a group of people.

539
00:59:54,000 --> 00:59:57,000
And it's my cell phone that they're finding.

540
00:59:57,000 --> 01:00:00,000
So very grateful to all you first responders and this tech.

541
01:00:00,000 --> 01:00:15,000
Technology, it's amazing. And happy to support. I mean, this is our tax dollars at work, right? This is the social contract. And I appreciate that it all works well and you all are so on and with your training. So gratitude, thanks.

542
01:00:15,000 --> 01:00:16,000
Thank you.

543
01:00:16,000 --> 01:00:19,000
Any further comment?

544
01:00:19,000 --> 01:00:25,000
Okay, roll call, please elicit. Hansen. Yes.

545
01:00:25,000 --> 01:00:37,000
You can. Yes. Kaplan. Yes. Bloom. Yes. Dale. Yes. Cheryl. Yes. Yes. Thank you. Thank you, chief.

546
01:00:37,000 --> 01:00:44,000
We are now to the Contract Award for Chemicals Acquisition, Cascade Columbia Distribution Company. Sabrina.

547
01:00:44,000 --> 01:00:59,000
So the Treaty City treats both water and wastewater and we would like to continue doing that. So tonight we have a chemical contract before you. And I will let Scott Floor take it from here.

548
01:00:59,000 --> 01:01:04,000
Can I move it to the chief and say nothing else to have?

549
01:01:04,000 --> 01:01:15,000
So as the city manager said, we procure chemicals for wastewater and water treatment processes annually.

550
01:01:15,000 --> 01:01:20,000
And we do that through a invitation to bid, a formal sealed invitation to bid.

551
01:01:20,000 --> 01:01:29,000
A majority of the chemicals are under the council award threshold. There is one company that's providing two chemicals to the city.

552
01:01:29,000 --> 01:01:32,000
One for wastewater treatment and one for water treatment.

553
01:01:32,000 --> 01:01:40,000
And the volume and the cost of those chemicals for alum and citric acid exceed the $250,000 threshold.

554
01:01:40,000 --> 01:01:49,000
So that's why we're before the council asking for approval for Cascade Columbia for aluminum sulfate and citric acid.

555
01:01:49,000 --> 01:01:54,000
One of the things that I will note if you look in the bid tab.

556
01:01:54,000 --> 01:02:01,000
The chemicals for those for Cascade Columbia and the bid for those two are higher than another provider.

557
01:02:01,000 --> 01:02:09,000
And the reason for that is the one provider was excluded from bidding on aluminum sulfate per the bid documents.

558
01:02:09,000 --> 01:02:20,000
And for the other chemical citric acid, it was determined that the function of the Columbia Cascade product was better and more usable for the wastewater treatment plant process.

559
01:02:20,000 --> 01:02:26,000
And so our supervisor would rather have that citric acid chemical relative to the univar chemical.

560
01:02:26,000 --> 01:02:34,000
And so that's why there's a subtle change that you see based on low response of bid versus accepting the bid themselves.

561
01:02:34,000 --> 01:02:39,000
And so with that, I'll try to answer any questions.

562
01:02:39,000 --> 01:02:42,000
Questions?

563
01:02:43,000 --> 01:02:51,000
Thanks, Mayor. I saw some traffic from one of my colleagues. I appreciate that. I'm just assuming and I think the public would assume that we're shopping around those bids every year.

564
01:02:51,000 --> 01:02:56,000
And we're looking at bulk purchasing and we're looking away as to keep passed down. I would just assume that always.

565
01:02:56,000 --> 01:03:02,000
Yes, so from an operational standpoint, they're always looking at chemical efficiency, you know, on the operation side.

566
01:03:02,000 --> 01:03:06,000
And then we bid this project out this acquisition every year.

567
01:03:06,000 --> 01:03:17,000
So we get updated pricing previously. They used to do it on a two year cycle and the chemical companies could hold their pricing for two years, but based on economic changes and conditions.

568
01:03:17,000 --> 01:03:27,000
There are no longer willing to really hold that chemical price for a two year period. And so that is switch just over to doing it for a one year period.

569
01:03:27,000 --> 01:03:29,000
Other questions?

570
01:03:29,000 --> 01:03:37,000
Thank you, Mayor. Scott, if we didn't do this right, what would be the repercussions?

571
01:03:37,000 --> 01:03:41,000
Your treated water would suffer severely.

572
01:03:41,000 --> 01:03:48,000
Along is a quiet that's used in the process to filter out organics and the turbidity in the water.

573
01:03:48,000 --> 01:03:55,000
And so we would be looking at violating organ health authority regulatory requirements for potable water.

574
01:03:55,000 --> 01:04:03,000
Thank you for the citric acid. It's a little less of an issue, but it's cleaning the membrane filtration system at the wastewater treatment plant that removes phosphorous.

575
01:04:03,000 --> 01:04:10,000
So you can potentially also have a national pollution discharge elimination system permit violation from DQ.

576
01:04:10,000 --> 01:04:14,000
If you don't adequately remove phosphorous from your wastewater stream.

577
01:04:14,000 --> 01:04:22,000
Right, and that's I don't know if that's exactly what Roe Valley sewer service had for their EPA violations, but they had to pay a big fine.

578
01:04:22,000 --> 01:04:26,000
And their rate payers had to pay a big fine because they didn't do it right.

579
01:04:26,000 --> 01:04:31,000
Yeah, they're doing massive system upgrades to improve their effluent for the wastewater system.

580
01:04:31,000 --> 01:04:35,000
Well, thank you for doing it right.

581
01:04:35,000 --> 01:04:37,000
Any other questions?

582
01:04:37,000 --> 01:04:40,000
The floor is open for emotion, Councillor Wood.

583
01:04:40,000 --> 01:04:46,000
I move to approve the Public Contract Award for Chemicals Acquisition with Cascade Columbia Distribution Company.

584
01:04:47,000 --> 01:04:49,000
Okay, Councillor Bloom.

585
01:04:49,000 --> 01:05:00,000
No, I at this is the night of Councillor Hayat, former Councillor Hayat, but I think she told me once when I started that the chemicals are always going to be the easiest votes for everybody.

586
01:05:00,000 --> 01:05:01,000
Councillor Dale.

587
01:05:01,000 --> 01:05:04,000
I think clean water is a fundamental idea.

588
01:05:04,000 --> 01:05:05,000
Yeah.

589
01:05:05,000 --> 01:05:07,000
Other comments?

590
01:05:07,000 --> 01:05:13,000
I know I don't get to vote, but I approve of continuing to clean our water.

591
01:05:13,000 --> 01:05:16,000
And our wastewater, all kinds of water.

592
01:05:16,000 --> 01:05:18,000
Roe called please elicit.

593
01:05:18,000 --> 01:05:21,000
Do you can?

594
01:05:21,000 --> 01:05:22,000
Yes.

595
01:05:22,000 --> 01:05:23,000
Hanson?

596
01:05:23,000 --> 01:05:24,000
Yes.

597
01:05:24,000 --> 01:05:25,000
Cheryl?

598
01:05:25,000 --> 01:05:26,000
Yes.

599
01:05:26,000 --> 01:05:27,000
Dale?

600
01:05:27,000 --> 01:05:28,000
Yes.

601
01:05:28,000 --> 01:05:29,000
Bloom?

602
01:05:29,000 --> 01:05:30,000
Yes.

603
01:05:30,000 --> 01:05:31,000
Motion pass.

604
01:05:31,000 --> 01:05:32,000
Thank you.

605
01:05:32,000 --> 01:05:42,000
We now have the next item is approval of a resolution authorizing refunding of an interim loan from the Special Public Works Fund with the Oregon Infantry.

606
01:05:42,000 --> 01:05:45,000
With the Oregon Infrastructure Finance Authority.

607
01:05:45,000 --> 01:05:46,000
Sabrina?

608
01:05:46,000 --> 01:05:48,000
So, this comes on me.

609
01:05:48,000 --> 01:05:50,000
Remember, you've already approved resolution.

610
01:05:50,000 --> 01:05:54,000
Authorize interim financing for the Ashland Street Project.

611
01:05:54,000 --> 01:05:58,000
The infrastructure finance authority is moving forward with the sponsor sale.

612
01:05:58,000 --> 01:06:02,000
And so, we need a new resolution to align with that direction.

613
01:06:02,000 --> 01:06:04,000
And I'll hand it over to Scott.

614
01:06:04,000 --> 01:06:06,000
Dido?

615
01:06:06,000 --> 01:06:11,000
So, this is one of the weird things that I've been involved in from a process standpoint.

616
01:06:11,000 --> 01:06:26,000
So, what I will say is, you know, in 2023, the Council authorized a resolution utilizing the Special Public Works Fund that allowed the City to borrow for the Ashland Street Rehabilitation Project.

617
01:06:26,000 --> 01:06:40,000
In that interim loan agreement, it was made clear to the city that at some point the Oregon Business Oregon would take all of their debt that they've loaned out to other communities and do a massive bond sale.

618
01:06:40,000 --> 01:06:47,000
And at that time, you would essentially be tied from a funding standpoint to your debt payback to that bond sale.

619
01:06:47,000 --> 01:06:53,000
So, three years later, Business Oregon is moving forward with that bond sale.

620
01:06:53,000 --> 01:07:02,000
And they are requiring us to essentially eliminate the previous resolution and install a new resolution that aligns with that bond sale.

621
01:07:03,000 --> 01:07:11,000
In your packet, there was the contract and the anticipated promissory note and amortization schedule payback.

622
01:07:11,000 --> 01:07:23,000
That's, that schedule is draft until after the bond sale goes through it where we actually get the final rate and amortization schedule from Business Oregon, which should occur in late August early September.

623
01:07:23,000 --> 01:07:28,000
I'm suspecting based on what they proposed from a schedule standpoint.

624
01:07:28,000 --> 01:07:38,000
So as a reminder, the food and beverage tax covers the cost of these rehabilitation projects or the debt service as per the municipal code.

625
01:07:38,000 --> 01:07:43,000
So that debt will be paid back over time that 15 years schedule by the food and beverage tax.

626
01:07:43,000 --> 01:07:48,000
And we'll get the new rate structure and schedule and another month or so.

627
01:07:48,000 --> 01:08:04,000
And then the finance department will and I'll coordinate with them on the binding budgets moving forward on ensuring that that debt payment is allocated in, you know, the debt service account for the street fund moving forward.

628
01:08:04,000 --> 01:08:07,000
Questions.

629
01:08:07,000 --> 01:08:09,000
Councillor Caffin.

630
01:08:09,000 --> 01:08:11,000
Yeah, thanks. Thanks, Scott.

631
01:08:12,000 --> 01:08:25,000
Thanks for answering my questions on this because as you said, it's kind of a weird animal here where we were actually refinancing a lower interest rate with a higher interest rate anticipated higher interest rate.

632
01:08:25,000 --> 01:08:29,000
But that was actually already anticipated because it's matures in three years.

633
01:08:29,000 --> 01:08:35,000
So we would have to pay it when we were the other by January as I understand it.

634
01:08:35,000 --> 01:08:41,000
And thanks also for clarifying that the, and.

635
01:08:41,000 --> 01:08:45,000
Lotional 5% could probably could possibly be less than that.

636
01:08:45,000 --> 01:08:53,000
In that case, we would be getting the state's higher credit rating, the pricing better pricing from the state's higher credit rating than our.

637
01:08:53,000 --> 01:08:59,000
Excellent, but not as high as the, the business organs credit rating for this sort of thing.

638
01:08:59,000 --> 01:09:06,000
The question is, we've built and maybe it's a question for Bryn. Sorry, Bryn. I should have thought to ask this earlier.

639
01:09:06,000 --> 01:09:13,000
We've loaded the budget with debt service for this with us slightly lower interest rate.

640
01:09:13,000 --> 01:09:28,000
We're not talking about a lot of difference I suppose, but what's going to be the changes that we anticipate as we get the actual pricing on this and have to execute on a slightly different interest rate than we had loaded before.

641
01:09:28,000 --> 01:09:32,000
We should be seeing a budget supplemental or something. What do we see?

642
01:09:32,000 --> 01:09:36,000
So the debt wouldn't start till the next budget cycle.

643
01:09:36,000 --> 01:09:44,000
So we would load up the new debt starting in the next budget cycle and that would go through the budget process budget committee city council for approval.

644
01:09:44,000 --> 01:09:56,000
So you would see that as part of that process, since we didn't really anticipate any current debt based on them refinancing your refunding and going through this process.

645
01:09:56,000 --> 01:10:04,000
We did make an interest payment towards it in this buying and using food and beverage tax because we did have a little bit of allocation towards debt.

646
01:10:04,000 --> 01:10:12,000
We just weren't sure from a timing standpoint when business organ would sell the bonds and we would have a refinance structure.

647
01:10:12,000 --> 01:10:18,000
So it'll be fully anticipated in the 2729 buying and moving forward.

648
01:10:18,000 --> 01:10:31,000
Okay, thanks. And it's also not going. It's going to be a fairly small difference to what we currently have is what I would understand because we're talking about a few million dollars and an amortization over 15 years still.

649
01:10:31,000 --> 01:10:33,000
Correct.

650
01:10:34,000 --> 01:10:35,000
Other questions, Councillor Dan.

651
01:10:35,000 --> 01:10:39,000
Yeah, just actually a very quick procedure of question that is for Alyssa.

652
01:10:39,000 --> 01:10:45,000
I saw in a previous slide that you had had it 2026-17.

653
01:10:45,000 --> 01:10:49,000
If the council moves, do you want that added? Is that the correct resolution number?

654
01:10:49,000 --> 01:10:54,000
I know Scott has probably before it was assigned, but do you want it red like this?

655
01:10:54,000 --> 01:10:57,000
Or do you want what did what Scott had correct?

656
01:10:57,000 --> 01:11:02,000
Just so we get this right the first time.

657
01:11:02,000 --> 01:11:05,000
I think it matters.

658
01:11:05,000 --> 01:11:08,000
Because this one will automatically begin out loud.

659
01:11:08,000 --> 01:11:14,000
This one will automatically replace the existing one.

660
01:11:14,000 --> 01:11:15,000
Okay.

661
01:11:15,000 --> 01:11:17,000
Do we need that one to be a conformant jar?

662
01:11:17,000 --> 01:11:18,000
Yeah, I think we're fine.

663
01:11:21,000 --> 01:11:24,000
Any further questions?

664
01:11:24,000 --> 01:11:27,000
The floor is open for emotion.

665
01:11:27,000 --> 01:11:29,000
Councillor Dale?

666
01:11:29,000 --> 01:11:30,000
Sure.

667
01:11:30,000 --> 01:11:34,000
If you approve a resolution, authorizing refunding of an interim loan from the special public

668
01:11:34,000 --> 01:11:37,000
Works Fund in the Oregon State Infrastructure Finance Authority.

669
01:11:37,000 --> 01:11:39,000
I'll second that.

670
01:11:39,000 --> 01:11:40,000
Councillor Dale.

671
01:11:40,000 --> 01:11:42,000
Thank you, Councillor Catherine, for the questions.

672
01:11:42,000 --> 01:11:43,000
I had the same ones.

673
01:11:43,000 --> 01:11:47,000
I appreciate you calling those out and stating them in public so that we know everybody is informed

674
01:11:47,000 --> 01:11:48,000
as possible.

675
01:11:48,000 --> 01:11:49,000
Thank you.

676
01:11:49,000 --> 01:11:50,000
Councillor Hansen.

677
01:11:50,000 --> 01:11:57,000
Yeah, I briefly remember this coming on the road here and wait a pivot and totally support it.

678
01:11:57,000 --> 01:11:59,000
It's got to be done.

679
01:12:00,000 --> 01:12:02,000
Any further discussion?

680
01:12:04,000 --> 01:12:06,000
Will call please, Alyssa?

681
01:12:06,000 --> 01:12:07,000
Catherine?

682
01:12:07,000 --> 01:12:08,000
Yes.

683
01:12:08,000 --> 01:12:09,000
You can?

684
01:12:10,000 --> 01:12:11,000
Yes.

685
01:12:11,000 --> 01:12:12,000
Hansen?

686
01:12:12,000 --> 01:12:13,000
Yes.

687
01:12:13,000 --> 01:12:14,000
Cheryl?

688
01:12:14,000 --> 01:12:15,000
Yes.

689
01:12:15,000 --> 01:12:16,000
Yes.

690
01:12:16,000 --> 01:12:17,000
Dale?

691
01:12:17,000 --> 01:12:18,000
Yes.

692
01:12:18,000 --> 01:12:19,000
Blue.

693
01:12:19,000 --> 01:12:20,000
Yes.

694
01:12:20,000 --> 01:12:21,000
Motion pass.

695
01:12:21,000 --> 01:12:22,000
Thank you.

696
01:12:22,000 --> 01:12:23,000
Thank you, Bryn.

697
01:12:23,000 --> 01:12:25,000
The last.

698
01:12:25,000 --> 01:12:26,000
Next one.

699
01:12:27,000 --> 01:12:33,000
Is approval of resolutions for wastewater and storm drain rate increases?

700
01:12:33,000 --> 01:12:34,000
Sabrina?

701
01:12:34,000 --> 01:12:40,000
So we would also like to support the wastewater system in which we put the chemicals and our storm drain

702
01:12:40,000 --> 01:12:41,000
Enterprise.

703
01:12:41,000 --> 01:12:47,000
So before we tonight are the rate increases, which should develop through our master planning process.

704
01:12:47,000 --> 01:12:51,000
And I will hand it over to Scott.

705
01:12:51,000 --> 01:12:58,000
So as a reminder, we went through a process and the city staff coordinated with HDR engineering

706
01:12:58,000 --> 01:13:05,000
to do a cost of service rate analysis for the wastewater and storm drain enterprises.

707
01:13:05,000 --> 01:13:13,000
I believe that HDR and I were here with the final draft in May for the cost of service.

708
01:13:13,000 --> 01:13:19,000
The council accepted that kind of package that analyzed rates over the six year period.

709
01:13:19,000 --> 01:13:25,000
And so before you tonight are two resolutions, one associated with rate increases for the wastewater

710
01:13:25,000 --> 01:13:26,000
system.

711
01:13:26,000 --> 01:13:31,000
And one associated with rate increases for the storm drain system.

712
01:13:31,000 --> 01:13:33,000
As you see on the table, yes, four here.

713
01:13:33,000 --> 01:13:35,000
I'm per the presentation.

714
01:13:35,000 --> 01:13:41,000
We're looking at a little over $3 a month service charge increase to the primary account basis single

715
01:13:41,000 --> 01:13:44,000
family residential throughout the city.

716
01:13:44,000 --> 01:13:50,000
One of the policy frameworks that we followed with the water cost of service and this wastewater

717
01:13:50,000 --> 01:13:57,000
storm drain was to try to minimize any sort of initial shock or impacts to the multifamily.

718
01:13:57,000 --> 01:14:06,000
And so you notice the multifamily monthly service charge remains the same although the commodity charge does get a partial increase.

719
01:14:06,000 --> 01:14:12,000
And that was all kind of feathered out in the cost of service analysis performed by HDR.

720
01:14:12,000 --> 01:14:24,000
So this structure takes into account the people materials services and capital program that we have in place for the wastewater system moving forward.

721
01:14:24,000 --> 01:14:32,000
And just a reminder, the last rate increase for the wastewater system enterprise itself was 2019.

722
01:14:32,000 --> 01:14:40,000
So even if you apply just a general two to three percent inflationary metric you would be looking at 14 to 21 percent.

723
01:14:40,000 --> 01:14:44,000
And we're looking at a 7 percent increase overall.

724
01:14:44,000 --> 01:14:53,000
So I think that that kind of boats to kind of good fiscal management of the system and making sure we're delivering capital projects at the right time.

725
01:14:53,000 --> 01:15:00,000
And at the right need we shifted some things around and some things have got postponed because they have not been needed for them.

726
01:15:00,000 --> 01:15:12,000
The system, and moving forward, the one big project kind of remaining for the wastewater treatment plan is the headworks project, which you will see a funding resolution come through to council and august four.

727
01:15:12,000 --> 01:15:25,000
And that's really one of the bigger projects we have left on the system, and this increase this year and potentially in the next couple of years helps really support that moving forward.

728
01:15:25,000 --> 01:15:31,000
Much smaller scale system with the storm drain enterprise.

729
01:15:31,000 --> 01:15:39,000
The storm drain's only been its own fund for the last couple budget cycles after it was broken apart from the street fund.

730
01:15:39,000 --> 01:15:47,000
The storm drain master plan in 2020 had a financial plan associated with it in the last storm drain rate increase.

731
01:15:47,000 --> 01:15:51,000
The social media with that financial plan was in 2021.

732
01:15:51,000 --> 01:16:05,000
So the cost of service updated based on our current existing conditions with people materials and services and service and also the future projections and our capital program.

733
01:16:05,000 --> 01:16:13,000
And for the single family you're looking at a dollar a month increase for the rate itself.

734
01:16:13,000 --> 01:16:24,000
And multifamily again is pretty marginalized from a rate increase standpoint, you know we're talking 43 cents I think increase on a monthly basis.

735
01:16:24,000 --> 01:16:33,000
And for both these rate increases we're talking about a period of august first through June 30 of 2027.

736
01:16:33,000 --> 01:16:41,000
At which time potentially a staff would be bringing forward new rate increases associated with the 27 through 29 budget by any.

737
01:16:41,000 --> 01:16:57,000
And again this funds the fund and ensures that we meet our MS4 municipality separated storm drain convey system regulatory requirements that are issued and controlled by DEQ.

738
01:16:57,000 --> 01:17:01,000
And with that I will try to answer any questions.

739
01:17:01,000 --> 01:17:03,000
Questions.

740
01:17:04,000 --> 01:17:16,000
Thanks very much a little bit late to this party but maybe just speak briefly on why we didn't do modeling based on impervious surface or grain fixture units and it's based on the actual title of the dwelling itself.

741
01:17:16,000 --> 01:17:23,000
So it is it's based on an estimated impervious of 3000 square feet per surface lot.

742
01:17:23,000 --> 01:17:31,000
And so that's been kind of a standard of metrics that's been used over the years since this.

743
01:17:31,000 --> 01:17:52,000
Since this utility created that enterprise in that storm drain fee and speaking with HDR about that they still felt that based on lot size and development that that 3000 square foot of impervious was still a good metric to use in their calculations as far as the cost of service and then the application to the rate.

744
01:17:52,000 --> 01:18:05,000
Okay I would just provide the opinion that if we if we look at that again that we look at the fact that we've removed parking standards therefore a lot of impervious parking spots access and circulation to get to the spots.

745
01:18:05,000 --> 01:18:14,000
There's a downward trend and the housing types that we're building that are smaller so it's also an incentive to build to build smaller it would be a.

746
01:18:15,000 --> 01:18:29,000
A system to to at least explore in future conversations and I think we did kind of talk about how you would analyze that moving forward using light our data and GIS to kind of calculate existing.

747
01:18:29,000 --> 01:18:36,000
The previous area versus what is background and could potentially be developed and trying to come up with.

748
01:18:36,000 --> 01:18:45,000
A calculation that would either change that positively or negatively so that's something we did talk about and we know that.

749
01:18:45,000 --> 01:18:52,000
You know based on this conversation that could potentially come up in the future based on changing development standards totally and just one thing to add if I may.

750
01:18:52,000 --> 01:19:09,000
There's a pretty good model already out with how we how we put s s d c's on project based on like 500 square foot increments and such so there's some good industry practice that incentivizes people to use less impervious surface but less hot water into our streams and build smaller housing that's more affordable.

751
01:19:09,000 --> 01:19:20,000
And the regulatory requirements for self management of storm drain or increasing so there is less burden on city utility you know from new development because of the retention.

752
01:19:20,000 --> 01:19:29,000
And treatment standards that we follow through rogue valley sanitary service services who manage this the storm drain design manual for all municipalities here.

753
01:19:29,000 --> 01:19:46,000
Yeah, I think I brought that up in a previous conversation of like the things new state losses if you have more than 5,000 square feet of impervious surface you have to contain it on site and percolated in your own ground so therefore wouldn't even go into the system so I appreciate you acknowledging that and like knowing that it's on your radar makes me feel better things.

754
01:19:46,000 --> 01:19:57,000
And it just is another reminder if you do not connect at all existing or in the future to a storm drain conveyance and you outfall on your property to a stream and a femoral stream.

755
01:19:57,000 --> 01:20:07,000
Ashland Creek you are not obligated to pay the storm drain fee because you are not impacting that conveyance.

756
01:20:07,000 --> 01:20:10,000
And the questions.

757
01:20:10,000 --> 01:20:15,000
Okay, the four is open for a motion.

758
01:20:15,000 --> 01:20:17,000
Council Dale.

759
01:20:17,000 --> 01:20:19,000
Thank you Mayor.

760
01:20:19,000 --> 01:20:31,000
I'll start with the first one I move to approve resolution resolution number 2026-15 a resolution revising rates for wastewater sewer service pursuant to ash municipal code section.

761
01:20:31,000 --> 01:20:38,000
14.08.035 and repealing resolution 2019-10.

762
01:20:38,000 --> 01:20:40,000
Councillor Dale.

763
01:20:40,000 --> 01:20:43,000
Yeah, thank you Mayor.

764
01:20:43,000 --> 01:20:46,000
It's never fun to raise rates.

765
01:20:46,000 --> 01:20:54,000
It's although I as we've talked about almost that nauseam that we were repealing a resolution from seven years ago.

766
01:20:54,000 --> 01:21:00,000
But every time you're standing in front of your sink or your drain and you're putting something down it and you're paying for the

767
01:21:00,000 --> 01:21:05,000
for the value of saying I don't even have to worry about anything.

768
01:21:05,000 --> 01:21:09,000
And I just want to say I appreciate that and all that goes into that.

769
01:21:09,000 --> 01:21:22,000
I do also have as an aside I do want to note I have our staffing report here for the various departments for the past several years.

770
01:21:22,000 --> 01:21:29,000
And as I was just I thought about adding these up and specifically looking at the wastewater and the storm rudder.

771
01:21:29,000 --> 01:21:35,000
FTE's we've gone from 2019 when you some both of those together.

772
01:21:35,000 --> 01:21:38,000
From about almost 21 FTE down to about 17.7.

773
01:21:38,000 --> 01:21:41,000
So we are actually doing more with less humans.

774
01:21:41,000 --> 01:21:45,000
So as we see the cost go up a lot of that as materials and service.

775
01:21:45,000 --> 01:21:50,000
So I just want to say I appreciate the department and the labor watching cost that way and doing the best they can.

776
01:21:50,000 --> 01:21:54,000
But this is just the cost of maintaining these utilities.

777
01:21:54,000 --> 01:21:55,000
Thank you.

778
01:21:55,000 --> 01:21:57,000
Council captain.

779
01:21:57,000 --> 01:21:59,000
Yeah very similarly.

780
01:21:59,000 --> 01:22:00,000
Thank you.

781
01:22:00,000 --> 01:22:01,000
Thanks you bring this Scott.

782
01:22:01,000 --> 01:22:06,000
And also thanks for exercising a lot of care to keep our costs low for our wastewater service.

783
01:22:06,000 --> 01:22:08,000
You talked to us earlier.

784
01:22:08,000 --> 01:22:11,000
We approved some chemical procurement.

785
01:22:11,000 --> 01:22:14,000
And you said we used to procure it on every two years.

786
01:22:14,000 --> 01:22:20,000
So the chain prices have gone up so fast that they offer us won't even give us two year pricing.

787
01:22:20,000 --> 01:22:22,000
We have to price it every year.

788
01:22:22,000 --> 01:22:28,000
So that shows that there's there's there's a supplies are are protected by by inflation.

789
01:22:28,000 --> 01:22:33,000
So the fact that we haven't raised it for seven years is is something.

790
01:22:33,000 --> 01:22:34,000
Thanks.

791
01:22:34,000 --> 01:22:38,000
The wastewater treating our our wastewater super important.

792
01:22:38,000 --> 01:22:40,000
And we have to pay for it.

793
01:22:40,000 --> 01:22:41,000
So thank you.

794
01:22:42,000 --> 01:22:52,000
I'm glad that I can flush my toilet to everything goes down the drain.

795
01:22:52,000 --> 01:22:59,000
And looking at going from 21 FTEs to 17.

796
01:22:59,000 --> 01:23:04,000
The city of Ashland has grown in population either.

797
01:23:04,000 --> 01:23:08,000
And in the last time I sat in a business meeting.

798
01:23:08,000 --> 01:23:12,000
Recology went up 8.75%.

799
01:23:12,000 --> 01:23:19,000
And when I look at the rating creases that we've had in such a short time.

800
01:23:19,000 --> 01:23:25,000
I cannot support this going up at this time.

801
01:23:25,000 --> 01:23:27,000
Councillor.

802
01:23:27,000 --> 01:23:28,000
Thank you.

803
01:23:28,000 --> 01:23:30,000
Yeah appreciate it Scott.

804
01:23:31,000 --> 01:23:40,000
You know, I think that what Councillor Dale brought up is the you know the drop in FTEs is demonstrating that you know that department is certainly tightening its belt.

805
01:23:40,000 --> 01:23:48,000
But for me I'm looking forward and I'm looking you know at the next budget and I'm looking at city wide.

806
01:23:48,000 --> 01:23:53,000
And for me going forward until I see cuts and efficiencies in the next budget.

807
01:23:54,000 --> 01:23:57,000
I can't good conscious.

808
01:23:57,000 --> 01:24:03,000
Ask voter ratepayers to continue to pay more given just like what Councillor Dickens said.

809
01:24:03,000 --> 01:24:11,000
So for me going forward until until the next budget I won't be supporting any rate increases.

810
01:24:11,000 --> 01:24:14,000
Any further discussion.

811
01:24:14,000 --> 01:24:17,000
I would just add that.

812
01:24:17,000 --> 01:24:22,000
We pass master plans and rate studies that look out as far as we can.

813
01:24:22,000 --> 01:24:26,000
As we can look with some reasonable confidence about what these systems are going to need.

814
01:24:26,000 --> 01:24:30,000
But then as we get closer we refine those needs.

815
01:24:30,000 --> 01:24:34,000
We look to see if something really does need to be replaced on that time scale.

816
01:24:34,000 --> 01:24:40,000
And I think what we're seeing here is that even though we haven't raised rates since 2019.

817
01:24:40,000 --> 01:24:49,000
We have been able to manage through that because of that careful looking at what actually needs to be done up against the plans that this body has passed.

818
01:24:50,000 --> 01:24:58,000
And it's those kind of details can sometimes get lost in these processes that we have that there is care.

819
01:24:58,000 --> 01:25:01,000
It's not just once the council passes something.

820
01:25:01,000 --> 01:25:07,000
We're on a train and we do these things whether they need to be done or not or whether they need to be done on that time scale or not.

821
01:25:07,000 --> 01:25:11,000
And so I just want to appreciate staff for controlling these costs.

822
01:25:11,000 --> 01:25:17,000
And for putting us in a position where we could go for seven years without raising any rates.

823
01:25:17,000 --> 01:25:19,000
That's that's a remarkable space.

824
01:25:19,000 --> 01:25:27,000
It is always a difficult time when we have to make those increases, but we also have to cover the cost of this infrastructure.

825
01:25:27,000 --> 01:25:37,000
So I appreciate that care and appreciate all of the the hard work that goes into making those plans and then refining them as the time comes near for the big projects.

826
01:25:37,000 --> 01:25:40,000
There are no further comments.

827
01:25:40,000 --> 01:25:43,000
Let's roll call please, Alyssa.

828
01:25:43,000 --> 01:25:44,000
Bloom.

829
01:25:44,000 --> 01:25:45,000
No.

830
01:25:45,000 --> 01:25:46,000
Dale.

831
01:25:46,000 --> 01:25:47,000
Yes.

832
01:25:47,000 --> 01:25:48,000
Cheryl.

833
01:25:48,000 --> 01:25:49,000
Yes.

834
01:25:49,000 --> 01:25:50,000
Kaplan.

835
01:25:50,000 --> 01:25:51,000
Yes.

836
01:25:51,000 --> 01:25:52,000
Ducane.

837
01:25:52,000 --> 01:25:53,000
No.

838
01:25:53,000 --> 01:25:54,000
Hansen.

839
01:25:54,000 --> 01:25:55,000
Yes.

840
01:25:55,000 --> 01:25:56,000
Motion passed.

841
01:25:56,000 --> 01:25:57,000
Thank you, Scott.

842
01:25:57,000 --> 01:25:59,000
Next up we.

843
01:25:59,000 --> 01:26:00,000
Oh, you have one more.

844
01:26:00,000 --> 01:26:01,000
That's right.

845
01:26:01,000 --> 01:26:02,000
There's a second resolution.

846
01:26:02,000 --> 01:26:04,000
The floor is open for emotion.

847
01:26:04,000 --> 01:26:05,000
Councillor Kaplan.

848
01:26:05,000 --> 01:26:09,000
I moved to approve resolution number 2026-16.

849
01:26:09,000 --> 01:26:14,000
A resolution adopting storm drainage utility fee schedule pursuant to the Ashman Municipal Code.

850
01:26:14,000 --> 01:26:20,000
Section 4.27.050 and repealing resolution 2021-109.

851
01:26:20,000 --> 01:26:21,000
Okay.

852
01:26:21,000 --> 01:26:22,000
I'll second that.

853
01:26:22,000 --> 01:26:23,000
Okay.

854
01:26:23,000 --> 01:26:25,000
Councillor Kaplan.

855
01:26:25,000 --> 01:26:26,000
Yeah.

856
01:26:26,000 --> 01:26:29,000
I mean if this is a similar similar situation.

857
01:26:29,000 --> 01:26:34,000
Although this goes directly this storm drain collection goes directly into our screen.

858
01:26:34,000 --> 01:26:41,000
So this is a, you know, this is super important to make sure that we're taking care of our

859
01:26:41,000 --> 01:26:42,000
our environment.

860
01:26:42,000 --> 01:26:46,000
Again, we haven't raised rates for five years on this.

861
01:26:46,000 --> 01:26:52,000
And I appreciate staff's diligence about keeping rates as low as possible.

862
01:26:52,000 --> 01:26:54,000
Councillor Hansen.

863
01:26:54,000 --> 01:26:55,000
Thank you.

864
01:26:55,000 --> 01:26:56,000
Yeah.

865
01:26:56,000 --> 01:26:57,000
I appreciate staff.

866
01:26:57,000 --> 01:27:01,000
And I also know that we're reacting to different environment with climate change.

867
01:27:01,000 --> 01:27:08,000
We're getting less water perhaps, but we're getting at different times in different quantities.

868
01:27:08,000 --> 01:27:13,000
And keeping up with with all that is something that I can appreciate.

869
01:27:13,000 --> 01:27:17,000
I can appreciate that staffs ahead of it.

870
01:27:17,000 --> 01:27:22,000
We don't have erosion problems and sinkles and roads and things that other communities that are ignoring

871
01:27:22,000 --> 01:27:24,000
and kicking this down the road.

872
01:27:24,000 --> 01:27:30,000
So I, again, I also don't like raising rates on things and I understand the economics of it.

873
01:27:30,000 --> 01:27:32,000
It's part of that social contract.

874
01:27:32,000 --> 01:27:34,000
You know, we expect this stuff to work.

875
01:27:34,000 --> 01:27:36,000
Thank you.

876
01:27:36,000 --> 01:27:39,000
For the comments.

877
01:27:39,000 --> 01:27:42,000
Roll call please, Alyssa.

878
01:27:42,000 --> 01:27:44,000
Hansen.

879
01:27:44,000 --> 01:27:45,000
Yes.

880
01:27:45,000 --> 01:27:46,000
Ducane.

881
01:27:46,000 --> 01:27:47,000
No.

882
01:27:47,000 --> 01:27:48,000
Kaplan.

883
01:27:48,000 --> 01:27:49,000
Yes.

884
01:27:49,000 --> 01:27:50,000
Bloom.

885
01:27:50,000 --> 01:27:51,000
No.

886
01:27:51,000 --> 01:27:52,000
Dale.

887
01:27:52,000 --> 01:27:53,000
Yes.

888
01:27:53,000 --> 01:27:54,000
Motion pass.

889
01:27:54,000 --> 01:27:56,000
Thank you, Scott.

890
01:27:56,000 --> 01:28:04,000
We now are on to second reading of ordinances 20 or 32, 96, 32, 97 and 32, 98.

891
01:28:04,000 --> 01:28:12,000
Manufactured Home Park Zone, MHPZ, amending the manufactured housing development standards,

892
01:28:12,000 --> 01:28:19,000
adopting related comprehensive plan and zoning map amendments and adopting findings and conclusions of law.

893
01:28:19,000 --> 01:28:21,000
Sabrina.

894
01:28:22,000 --> 01:28:27,000
Well, with that title, I'm not sure if much left to say other than all it Brandon here will walk you through it.

895
01:28:27,000 --> 01:28:28,000
This is the second reading.

896
01:28:28,000 --> 01:28:30,000
So it was approved for the first reading.

897
01:28:30,000 --> 01:28:31,000
Thank you.

898
01:28:31,000 --> 01:28:32,000
Thank you.

899
01:28:32,000 --> 01:28:37,000
So council held a public hearing and approved first reading and all three ordinances presented this evening.

900
01:28:37,000 --> 01:28:41,000
As amended your prior public hearing was on June 16th.

901
01:28:41,000 --> 01:28:45,000
Tonight these come back for second reading with no amendments.

902
01:28:45,000 --> 01:28:49,000
A quick reminder for those at home with these ordinances do.

903
01:28:49,000 --> 01:28:58,000
The ordinance 32, 96 establishes the manufactured home park zone and updates the related lands you standards.

904
01:28:58,000 --> 01:29:04,000
It also addresses manufactured homes on individual lots.

905
01:29:04,000 --> 01:29:09,000
And it also provides allowances for child care and residential care facilities.

906
01:29:10,000 --> 01:29:21,000
Ordnance 32, 97 applies that new manufactured home park zone designation on the zoning map to the eligible parks within the city limits.

907
01:29:21,000 --> 01:29:28,000
And ordinance 32, 98 makes the matching change to the comprehensive plan map.

908
01:29:28,000 --> 01:29:37,000
So alongside these ordinances staff is also asking council to adopt findings effect and conclusions of law, which are included in your packet.

909
01:29:37,000 --> 01:29:43,000
This is a requirement of land use actions such as legislative planning actions.

910
01:29:43,000 --> 01:29:46,000
The findings were updated since you first saw them.

911
01:29:46,000 --> 01:29:54,000
At first reading to reflect the amendments the council made on June 16th, including the removal of upper pines mobile home park.

912
01:29:54,000 --> 01:30:00,000
Ashland RV park and Jackson Wellspring's property from the maps as I mentioned.

913
01:30:00,000 --> 01:30:17,000
The findings further document how the amendments satisfy the applicable comprehensive plan, municipal code, and statewide planning goal criteria, and they support tonight's decision on all three ordinances.

914
01:30:17,000 --> 01:30:29,000
Staff does recommend council approve second reading by title only of ordinance 3296, 3297, and 3298, and adopt the accompanying findings.

915
01:30:29,000 --> 01:30:36,000
And so for separate motions, we're included in your packet, so that you can act on each of those independently.

916
01:30:36,000 --> 01:30:39,000
And I'm happy to take any questions. Questions, Councillor.

917
01:30:39,000 --> 01:30:43,000
Yeah, parliamentary question for city attorney over there.

918
01:30:43,000 --> 01:30:52,000
Since this is second reading, we can do it by, we can just move the ordinance number. We don't need to read the entire title.

919
01:30:52,000 --> 01:30:56,000
You read the title, we don't have to read it. Well, there were no minutes, right? You can read by the number.

920
01:30:56,000 --> 01:30:59,000
Okay, just wanted to check.

921
01:30:59,000 --> 01:31:02,000
Any further questions?

922
01:31:02,000 --> 01:31:06,000
Okay, the floor is open for a motion. Councillor Bloom.

923
01:31:06,000 --> 01:31:14,000
Yeah, I move approval of ordinance number 3296, ordinance number 3297, ordinance number 3298.

924
01:31:14,000 --> 01:31:18,000
Second.

925
01:31:18,000 --> 01:31:20,000
Councillor Bloom?

926
01:31:20,000 --> 01:31:27,000
You know, city council meetings are fun. I encourage everybody to go back and watch the last one where we talked about this.

927
01:31:27,000 --> 01:31:32,000
Councillor, yeah, do okay. So a quick question, Johann.

928
01:31:32,000 --> 01:31:37,000
Does the motion need to identify that this is second reading?

929
01:31:37,000 --> 01:31:39,000
No.

930
01:31:39,000 --> 01:31:46,000
Okay. Just wanted that clarification. Any other discussion?

931
01:31:46,000 --> 01:31:49,000
Call, please, Alyssa.

932
01:31:49,000 --> 01:31:51,000
Dale. Yes.

933
01:31:51,000 --> 01:31:55,000
Cheryl. Yes. Hansen. Yes. Ducane. Yes.

934
01:31:55,000 --> 01:31:59,000
Kaplan. Yes. Bloom. Yes. Motion pass.

935
01:31:59,000 --> 01:32:03,000
Mayor. Yes. May I make the following motion? Yes. Councillor Bloom.

936
01:32:03,000 --> 01:32:07,000
I moved to adopt the findings of fact, inclusions of law and planning action.

937
01:32:07,000 --> 01:32:17,000
A L-2026-0018 as presented in support of ordinances number 3296, 3297 and 3298.

938
01:32:17,000 --> 01:32:20,000
Second. Councillor Bloom? No comment.

939
01:32:20,000 --> 01:32:24,000
Councillor Kaplan? Oh, you guys went at the same time.

940
01:32:24,000 --> 01:32:26,000
Go ahead, Councillor Ducane.

941
01:32:26,000 --> 01:32:30,000
No. Okay. Any further discussion?

942
01:32:30,000 --> 01:32:33,000
So we have Councillor Ducane as the second.

943
01:32:33,000 --> 01:32:36,000
Is there any further discussion?

944
01:32:37,000 --> 01:32:48,000
Will call, please, Alyssa. Ducane. Yes. Kaplan. Yes. Bloom. Yes. Dale. Yes.

945
01:32:48,000 --> 01:32:55,000
Cheryl. Yes. Hansen. Yes. Motion pass.

946
01:32:55,000 --> 01:33:00,000
Great. Thank you.

947
01:33:01,000 --> 01:33:07,000
The second reading of ordinance 3305 and ordinance amending 6.04 Business Licenses.

948
01:33:07,000 --> 01:33:15,000
Section 6.04.105. Duplicate License. 6.04.120. Temporary License.

949
01:33:15,000 --> 01:33:21,000
And 6.04.130. Delinquent penalty. Sabrina?

950
01:33:21,000 --> 01:33:25,000
So, as a reminder, this is the second reading of these ordinances.

951
01:33:25,000 --> 01:33:31,000
And what this will do is remove fees out of AMC and put them in our miscellaneous fees and

952
01:33:31,000 --> 01:33:37,000
charges resolution where they belong and bring Canadian 30 questions.

953
01:33:37,000 --> 01:33:42,000
Questions?

954
01:33:42,000 --> 01:33:46,000
Okay. The floor is open for a motion. Councillor Hansen.

955
01:33:46,000 --> 01:33:53,000
I move to approve the second reading of ordinance 3305 and ordinance amending 6.04 Business Licenses.

956
01:33:53,000 --> 01:34:00,000
Section 6.04. 0.05. Duplicate Licenses. 6.04.

957
01:34:00,000 --> 01:34:08,000
0.120. Temporary License. And 6.04.0.130. Delinquent penalty.

958
01:34:08,000 --> 01:34:15,000
Second? Okay. Councillor Hansen. Yes. Again, just thank you staff for house cleaning.

959
01:34:15,000 --> 01:34:20,000
And this is all in the miscellaneous fees book now. It will be evergreen. Thank you.

960
01:34:20,000 --> 01:34:25,000
Councillor Capplin. Okay. Any further discussion?

961
01:34:25,000 --> 01:34:29,000
We'll call please Alyssa.

962
01:34:29,000 --> 01:34:34,000
Capplin? Yes. Ducane? Yes. Hansen? Yes.

963
01:34:34,000 --> 01:34:41,000
Sherrell? Yes. Dale? Yes. Bloom? Yes. Motion pass. Great. Thank you.

964
01:34:41,000 --> 01:34:48,000
Mayor, I have a request. If you would consider moving up agenda item 13B given the timeliness,

965
01:34:48,000 --> 01:34:53,000
I would like to remind you that there is a timeline on that. In order to, if we do potentially decide to put on the ballot,

966
01:34:53,000 --> 01:34:57,000
it needs to be decided tonight. So I'm just concerned about the time.

967
01:34:57,000 --> 01:35:02,000
So it's my understanding that it could be decided at this meeting or at the first meeting of August.

968
01:35:02,000 --> 01:35:05,000
Is that correct? So we do still have one more. I think we can still get to it.

969
01:35:05,000 --> 01:35:11,000
It is new business again this evening because it was the council dispatched it when it came before in the study session.

970
01:35:11,000 --> 01:35:16,000
So we're going to keep it where it is for now, but we'll pay attention as we move forward.

971
01:35:17,000 --> 01:35:21,000
Yes. Councillor. So we will we are going to take a short recess.

972
01:35:21,000 --> 01:35:26,000
Please be back in your seats at 740 by this clock to the right. Thank you.

973
01:35:46,000 --> 01:35:48,000
Thank you.

974
01:36:16,000 --> 01:36:18,000
Thank you.

975
01:36:46,000 --> 01:36:48,000
Thank you.

976
01:37:16,000 --> 01:37:18,000
Thank you.

977
01:37:46,000 --> 01:37:48,000
Thank you.

978
01:38:16,000 --> 01:38:18,000
Thank you.

979
01:38:46,000 --> 01:38:47,000
Thank you.

980
01:39:16,000 --> 01:39:17,000
Thank you.

981
01:39:46,000 --> 01:39:47,000
Thank you.

982
01:40:16,000 --> 01:40:17,000
Thank you.

983
01:40:46,000 --> 01:40:47,000
Thank you.

984
01:41:16,000 --> 01:41:17,000
Thank you.

985
01:41:46,000 --> 01:41:47,000
Thank you.

986
01:42:16,000 --> 01:42:31,000
Thank you.

987
01:42:31,000 --> 01:42:34,000
I call the meeting back to order.

988
01:42:34,000 --> 01:42:42,000
So we are now to unfinished businesses.

989
01:42:42,000 --> 01:42:47,000
We start with the internal services director item.

990
01:42:47,000 --> 01:42:57,000
Just as a note, just as a note, we are having a discussion this evening about the internal services director.

991
01:42:57,000 --> 01:43:04,000
As a way of helping the council and the public understand the administrative changes that are underway at the city.

992
01:43:04,000 --> 01:43:11,000
I know that this is an operational decision. It's fully within the purview of the city manager, but we also recognize that it's important that we understand

993
01:43:11,000 --> 01:43:21,000
what major changes are a foot and to give us a chance to ask questions about how this will help to improve the servicing of the residents through the city.

994
01:43:21,000 --> 01:43:24,000
So with that introduction, I will turn it over to Sabrina.

995
01:43:24,000 --> 01:43:26,000
Thank you, Mayor.

996
01:43:26,000 --> 01:43:33,000
So part of what we have been doing over the last year is looking for operational efficiency as well as cost savings.

997
01:43:33,000 --> 01:43:39,000
So one of the areas we've been evaluating is our IT HR and finance departments.

998
01:43:39,000 --> 01:43:44,000
So you may remember finance and IT work in mind a while ago.

999
01:43:44,000 --> 01:43:46,000
And HR was a standalone department.

1000
01:43:46,000 --> 01:43:50,000
We have several kind of technology upgrades going on.

1001
01:43:50,000 --> 01:43:53,000
One is our new payroll HR software.

1002
01:43:53,000 --> 01:44:01,000
We still have paper for everything so this will be a big time saver and process improvement.

1003
01:44:01,000 --> 01:44:11,000
And there's a lot of crossover in our HR and finance functions, particularly around payroll benefits risk, even our union negotiations with costing.

1004
01:44:11,000 --> 01:44:23,000
And so looking at that and looking at our budget overall and kind of what's being done in the field, having an internal services director makes sense moving forward.

1005
01:44:23,000 --> 01:44:26,000
So we're looking at these trying to recruit for one.

1006
01:44:26,000 --> 01:44:32,000
That will help oversee all of these functions as well as continue to streamline the processes between them.

1007
01:44:32,000 --> 01:44:39,000
And so in your packet tonight, you have some bullet points around that as well as the job description that we will be advertising for.

1008
01:44:39,000 --> 01:44:41,000
With that I'm happy to answer any questions.

1009
01:44:41,000 --> 01:44:43,000
Can't say blue.

1010
01:44:43,000 --> 01:44:47,000
Yeah, so see looking at the finance IT and human resources.

1011
01:44:48,000 --> 01:44:57,000
If you know a decision is made hypothetically whether it's it's this year going into the next biennium to outsource IT and HR.

1012
01:44:57,000 --> 01:45:00,000
Would you eliminate this position given that it would only be.

1013
01:45:00,000 --> 01:45:15,000
We've seen the Finance Department. I think we'd have to assess if we have, it would be a significant change to the organization and what we do, so we'd have to assess it at that time, and potentially make changes.

1014
01:45:15,000 --> 01:45:27,000
Quick follow up. And then follow up on that kind of around going into the next biennium. I'm just curious that if if Council and the budget committee decided to effectively not fund this position,

1015
01:45:27,000 --> 01:45:33,000
would the response of administration be to just find savings and other places in order to continue to fund that position?

1016
01:45:33,000 --> 01:45:38,000
So did not have a department head at the level over the internal services.

1017
01:45:38,000 --> 01:45:44,000
We'd have to kind of do an assessment of the organization to see how to make it work.

1018
01:45:44,000 --> 01:45:53,000
You know, we have kind of drawn down what were three director roles into one, which is fairly significant cost savings over time.

1019
01:45:53,000 --> 01:46:05,000
So, you know, I think this position has a potential to be a very good strategic partner with the administrative team in terms of dealing with processes and infrastructure that affect all of our staff.

1020
01:46:05,000 --> 01:46:12,000
And so I don't think I would recommend, you know, removing this position if we still have all of these functions in house.

1021
01:46:12,000 --> 01:46:16,000
But that would be a pretty discussion.

1022
01:46:16,000 --> 01:46:17,000
Thank you.

1023
01:46:17,000 --> 01:46:19,000
Councillor Hansen.

1024
01:46:19,000 --> 01:46:27,000
Thank you. These are three very different jobs in I'm curious.

1025
01:46:27,000 --> 01:46:33,000
I've never heard of this before. Is this done in other municipalities?

1026
01:46:33,000 --> 01:46:41,000
Because, you know, HR is its own little island and IT, you know, you know, come on, those people are really weird.

1027
01:46:41,000 --> 01:46:44,000
And the finance, I mean, those people speak totally different language.

1028
01:46:44,000 --> 01:46:49,000
And I'm joking, but in all seriousness, they have specialties in a real strong strength.

1029
01:46:49,000 --> 01:46:54,000
So I'm just curious, like I've just never heard of this before, could you help us understand?

1030
01:46:54,000 --> 01:46:59,000
Yeah, so, you know, I've seen this in multiple other municipalities.

1031
01:46:59,000 --> 01:47:05,000
Most recently, one in Livermore, California, and one in a city of Florida, I just thought, come up.

1032
01:47:05,000 --> 01:47:15,000
So I think as municipalities are looking at their operations and seeing, so well, they have distinct responsibilities and functions they often overlap.

1033
01:47:15,000 --> 01:47:18,000
So one of our biggest technology users is finance with units.

1034
01:47:18,000 --> 01:47:23,000
So there is a lot of cross-department collaboration and dependency already.

1035
01:47:23,000 --> 01:47:32,000
So I think having leadership that can help foster those relationships and kind of align priorities and make sure that we're functioning a hundred percent will be helpful.

1036
01:47:33,000 --> 01:47:48,000
And the second part of that question is, is what kind of, I know, like in HR sort of occasions, very different from a finance certification, like how does one, you know, find this person or.

1037
01:47:49,000 --> 01:47:58,000
Okay, yeah, so I think, I think, you know, it's, you want someone who has experience in both areas does exist.

1038
01:47:58,000 --> 01:48:06,000
I think also, you know, what you have in each of these departments for very strong deputy roles that will help with, you know.

1039
01:48:06,000 --> 01:48:07,000
All right.

1040
01:48:07,000 --> 01:48:08,000
Within each department.

1041
01:48:08,000 --> 01:48:09,000
Right.

1042
01:48:09,000 --> 01:48:10,000
Red included.

1043
01:48:10,000 --> 01:48:11,000
Red included.

1044
01:48:11,000 --> 01:48:12,000
She's not she fled.

1045
01:48:12,000 --> 01:48:13,000
Okay.

1046
01:48:13,000 --> 01:48:14,000
All right.

1047
01:48:14,000 --> 01:48:15,000
Well, thank you.

1048
01:48:15,000 --> 01:48:16,000
Yeah, that makes sense.

1049
01:48:16,000 --> 01:48:18,000
I'm getting a little bit more light on that.

1050
01:48:18,000 --> 01:48:19,000
Can't sit down.

1051
01:48:19,000 --> 01:48:20,000
Thank you, Mayor.

1052
01:48:20,000 --> 01:48:21,000
So Sabrina.

1053
01:48:21,000 --> 01:48:26,000
I just heard you use the word deputy and real court counselor.

1054
01:48:26,000 --> 01:48:27,000
IT guys.

1055
01:48:27,000 --> 01:48:28,000
We're okay.

1056
01:48:28,000 --> 01:48:31,000
Anyway, the.

1057
01:48:31,000 --> 01:48:32,000
The.

1058
01:48:32,000 --> 01:48:36,000
I helped me understand these wouldn't be department heads anymore.

1059
01:48:36,000 --> 01:48:42,000
Then the HR and finance and IT, they would they would report to a department head if I understand it.

1060
01:48:42,000 --> 01:48:50,000
So then in similar organizations and I understand it trying this, but I'm, I am struggling to understand.

1061
01:48:50,000 --> 01:48:57,000
How we wouldn't want a finance director just kind of being the right hand person like that's in that room is like a CFO.

1062
01:48:57,000 --> 01:48:58,000
So how do.

1063
01:48:58,000 --> 01:49:00,000
How would we manage that.

1064
01:49:00,000 --> 01:49:04,000
Chain of communication not having that direct alignment with.

1065
01:49:04,000 --> 01:49:06,000
What is fundamentally the.

1066
01:49:06,000 --> 01:49:09,000
Probably one of our most critical departments there.

1067
01:49:09,000 --> 01:49:11,000
You help me understand how that would work.

1068
01:49:11,000 --> 01:49:13,000
I don't really have to this this new structure.

1069
01:49:13,000 --> 01:49:15,000
Any clarification on your.

1070
01:49:15,000 --> 01:49:16,000
Well, I don't know.

1071
01:49:16,000 --> 01:49:21,000
Saying it's like a finance director is a department head that would report directly to the city manager.

1072
01:49:21,000 --> 01:49:28,000
I understand that this internal services director would have some finance functionality and it would go through that.

1073
01:49:28,000 --> 01:49:36,000
But it is something that I just want to understand because we go through this that finance director is like we don't.

1074
01:49:36,000 --> 01:49:50,000
They can have their organizations you have a CFO you don't have a someone that has in that a finance person reports to person that reports to the CEO so that that that just seems like a critical critical role that needs to be a department head but happy to hear.

1075
01:49:50,000 --> 01:49:57,000
The internal services director effectively will be the CFO right it's just a different title.

1076
01:49:57,000 --> 01:50:05,000
So they'll still answer to the city manager and they'll have three divisions essentially with deputies to support.

1077
01:50:06,000 --> 01:50:08,000
Councillor Stroud.

1078
01:50:08,000 --> 01:50:09,000
Thank you, Mayor.

1079
01:50:09,000 --> 01:50:11,000
And thank you for putting this together.

1080
01:50:11,000 --> 01:50:17,000
I'm going through the job description here and like the essential functions like I can't help but kind of just echo what counselor.

1081
01:50:17,000 --> 01:50:22,000
Hansen said that like these are very unique skill sets and to find somebody that would have.

1082
01:50:22,000 --> 01:50:32,000
You know, be a potentially a certified CPA and also be up the date and bully and I know that there are some.

1083
01:50:32,000 --> 01:50:38,000
Some special people out there and I think maybe your skill sets one of them you've been in a to at least two of the three of these departments at least here.

1084
01:50:38,000 --> 01:50:45,000
And I would assume and don't take this around my place but like you're currently doing a lot of these functions.

1085
01:50:45,000 --> 01:50:54,000
So I guess my question is if this were to be a field position, I would assume it would for you up to do it to do other things.

1086
01:50:54,000 --> 01:51:05,000
And focus more on the day to day or the more long term 40,000 foot view be the visionary could you just kind of describe how this would take work off of your plate today and what you would do.

1087
01:51:05,000 --> 01:51:10,000
Yeah, so I think you know not having a finance director.

1088
01:51:10,000 --> 01:51:17,000
You know we've had those responsibilities spread out between the deputy Jordan and I working with that.

1089
01:51:17,000 --> 01:51:27,000
We have been continually kind of pairing down our operations because we are smaller and smaller and kind of what we're doing as we have outsource some of our items.

1090
01:51:27,000 --> 01:51:38,000
And so I think generally this will allow more strategic thinking in the city manager's office and more day to day operational to rely with the internal services director.

1091
01:51:38,000 --> 01:51:52,000
I think you know like I said there's a lot of crossover particularly you know payroll personnel actions investigations risk between HR and finance and then same with IT.

1092
01:51:52,000 --> 01:51:56,000
There's a lot of analysis cost studies business model.

1093
01:51:56,000 --> 01:52:03,000
Excuse me, AFN so there's a lot of like synergy between these roles.

1094
01:52:03,000 --> 01:52:06,000
Can you answer to K.

1095
01:52:06,000 --> 01:52:30,000
So Sabrina I heard you mentioned that you have outsourced some things and when I so my question before that's answered is when I look at these three positions and kind of like would counselor Hanson said they all speak different languages.

1096
01:52:30,000 --> 01:52:41,000
We don't have a finance director our finances are in a precarious situation the finance director is a very definite role.

1097
01:52:41,000 --> 01:52:52,000
So I don't understand how and then I heard mentioned this person would be in a deputy position.

1098
01:52:52,000 --> 01:53:00,000
No third apartment a department head okay I to me I just when I look at that we don't have a finance director.

1099
01:53:00,000 --> 01:53:12,000
And what made sense to me is something that was brought up as we move towards this by him looking at outsourcing HR IT perhaps.

1100
01:53:12,000 --> 01:53:23,000
But to me it would make more sense to spend the money on the defined role of a finance director and can you tell me what you've outsourced you mentioned that.

1101
01:53:23,000 --> 01:53:28,000
So we moved a lot of our software to the third party provider and set up hosting it in house.

1102
01:53:28,000 --> 01:53:37,000
So we are kind of consolidating some of our IT functions and we have a lot of cross training going on between AFN and our internal IT to kind of optimize our employees.

1103
01:53:37,000 --> 01:53:44,000
We've also relied more on our auditors for assistance with our audit instead of doing that in house.

1104
01:53:44,000 --> 01:53:50,000
That's where looking for areas to bolster our capacity without adding staff members.

1105
01:53:50,000 --> 01:54:05,000
If I'm just can put a bow on it actually I think outsourcing can be better because we don't have you know we have enough full time employees in pairs so that makes sense to me.

1106
01:54:06,000 --> 01:54:08,000
Yes, thank you.

1107
01:54:08,000 --> 01:54:15,000
So kind of doing some research here to understand at least in Oregon's context you know where this position might might exist.

1108
01:54:15,000 --> 01:54:18,000
So we have a good comparator.

1109
01:54:18,000 --> 01:54:25,000
The closest I could find is is to all attend where that's something that for them it's the Assistant City Manager.

1110
01:54:25,000 --> 01:54:27,000
They kind of oversee that role.

1111
01:54:27,000 --> 01:54:39,000
What there is the other closer comparison in terms of function would be the administrative services director, which is what the city of Portland has that does exactly what you're proposing.

1112
01:54:39,000 --> 01:54:53,000
So I'm just trying to understand how a town of Ashland can have a similar position to the city of Portland and where I'm going with this is that given the salary that is kind of proposed for this position.

1113
01:54:53,000 --> 01:55:02,000
I'm wondering if that salary level is competitive enough to attract somebody with the specialized skill set to be able to oversee all three of these departments.

1114
01:55:02,000 --> 01:55:09,000
And furthermore since finance directors no longer going to be a director I'm imagining that they're going to be at a lower pay scale.

1115
01:55:09,000 --> 01:55:17,000
So then how do we find the kind of person that the city really desperately needs to fulfill that kind of finance position.

1116
01:55:17,000 --> 01:55:26,000
And I'm worried that creating this position is basically going to price this out of a qualified essentially finance director will call it like a deputy.

1117
01:55:26,000 --> 01:55:32,000
And what actually is going to cost us more than what is proposed given how specialized that field is.

1118
01:55:32,000 --> 01:55:40,000
And the closest comparator to it is Portland, which I'm sure offers significantly more money for salaries for those kind of positions than we do.

1119
01:55:40,000 --> 01:55:44,000
So I'm just wondering if that's been part of your thought process.

1120
01:55:44,000 --> 01:55:57,000
Yeah so I think just to clarify you know we have a finance deputy we have IT deputy in place HR would have a rework so.

1121
01:55:57,000 --> 01:56:07,000
You know that isn't changing so you know I think we don't know until we try we've never been competitive for finance directors.

1122
01:56:07,000 --> 01:56:18,000
So this may offer us the opportunity to have someone who is more broadly skilled be interested in this position.

1123
01:56:18,000 --> 01:56:28,000
Yeah and and I think you know I want to also emphasize to the mayor's point you know the beginning that this is ultimately your decision but I'm I'm not convinced.

1124
01:56:29,000 --> 01:56:30,000
Thank you mayor.

1125
01:56:30,000 --> 01:56:35,000
Just a quick procedure or a logistical question so just looking through the code.

1126
01:56:35,000 --> 01:56:43,000
Would we have to rework 2.28 which in the finance department because we have a lot of references the director of finance.

1127
01:56:43,000 --> 01:56:50,000
And the responsible for the general supervision of all that is that would we have to just update the code.

1128
01:56:51,000 --> 01:56:56,000
So I think for example we had an IT department for many many years and it was never in the code.

1129
01:56:56,000 --> 01:57:06,000
So the code outlines the responsibilities of you know what we're responsible for so we could look to do that eventually but it's not necessary at this point.

1130
01:57:06,000 --> 01:57:07,000
Okay.

1131
01:57:08,000 --> 01:57:09,000
Yes.

1132
01:57:09,000 --> 01:57:18,000
Yeah I can Google to and I see similar positions in Portland, Eugene, Salem, Corvalle, St. Walton just at up just at the glance here.

1133
01:57:18,000 --> 01:57:29,000
But what what is interesting to me is that we can get leadership under one umbrella for three departments for one price.

1134
01:57:30,000 --> 01:57:39,000
And ultimately if it's the right person that can bring out the strengths of those deputies that are already you know crushing it.

1135
01:57:39,000 --> 01:57:57,000
I mean arguably brand is is crushing it and and I would love to see her personally as a finance director but if she's she's doing her thing as the deputy and we have somebody to pull these resources together.

1136
01:57:57,000 --> 01:58:04,000
And you know I can I can totally support it I can totally get it on board with it.

1137
01:58:04,000 --> 01:58:06,000
Councillor Dale.

1138
01:58:06,000 --> 01:58:22,000
I think it's interesting when I when I talk with other mayors across the state I realize how similar we are in complexity to bigger cities like Portland and Salem and Eugene.

1139
01:58:22,000 --> 01:58:31,000
So many of our own utilities we have an airport we have a federally regulated dam we have all sorts of things we have our own fiber network.

1140
01:58:31,000 --> 01:58:37,000
There's a lot of of those elements that make us almost as complicated or complex in terms of management.

1141
01:58:37,000 --> 01:58:45,000
So it doesn't surprise me that we would be looking at a structure that might be typically seen to be designed for a bigger city.

1142
01:58:45,000 --> 01:58:52,000
One of the things that is interesting to me about this is is the idea of being able to break down silos.

1143
01:58:52,000 --> 01:59:14,000
So one of the difficulties that governments have that organizations have is when they have enterprise or not enterprises but departments that have their own specialty but are very much closely linked to others but they become so silo that they don't realize that they're causing inefficiencies between them because there isn't anybody keeping the whole picture in mind.

1144
01:59:14,000 --> 01:59:16,000
So I'm intrigued by this idea.

1145
01:59:16,000 --> 01:59:25,000
I think the fact that it's happening by us being done by larger cities with very sophisticated systems tells me it's a reasonable bet.

1146
01:59:25,000 --> 01:59:39,000
And we have been looking for ways to be more efficient to save costs to be more integrated across our departments and I think this makes sense and appreciate the thought that has gone into this.

1147
01:59:39,000 --> 01:59:42,000
So I'll be interested to see how it works out.

1148
01:59:42,000 --> 01:59:48,000
I do have one question and that is for us for the engagement with the council.

1149
01:59:48,000 --> 01:59:53,000
I would imagine that when we had mostly it'll be finance questions.

1150
01:59:53,000 --> 02:00:00,000
We would take those to this new internal services person and then when we had.

1151
02:00:00,000 --> 02:00:12,000
In-depth financial reports here, they would come and if they felt like they needed to have their deputy here to answer sort of more detailed questions, they would bring their deputy.

1152
02:00:12,000 --> 02:00:17,000
We would be able to have access to that full length of expertise in the department. Is that correct?

1153
02:00:17,000 --> 02:00:22,000
Yes. So if you remember the former finance director, often brought her deputy in finance manager.

1154
02:00:22,000 --> 02:00:23,000
Thank you.

1155
02:00:23,000 --> 02:00:28,000
So we wouldn't see anything different in terms of the level of service to this body.

1156
02:00:28,000 --> 02:00:32,000
No, no, okay. Any further questions or thoughts?

1157
02:00:32,000 --> 02:00:40,000
Okay. Thank you. We will move on next to the development of the concept plan and management plan for the Modron Ridge property.

1158
02:00:40,000 --> 02:00:42,000
So read it.

1159
02:00:42,000 --> 02:00:47,000
All right. So we have been conversing about the Modron Ridge property for several years now.

1160
02:00:47,000 --> 02:00:55,000
So we are at the point where we're seeking council approval for initiating the development of a concept and management plan for this property.

1161
02:00:55,000 --> 02:01:00,000
And thank you to Deputy Rookland who's been championing this. I'm going to go ahead and turn it on over to you.

1162
02:01:00,000 --> 02:01:03,000
Yeah. Great. Thank you Sabrina.

1163
02:01:03,000 --> 02:01:04,000
Good evening, council.

1164
02:01:04,000 --> 02:01:10,000
As a brief reminder for all our viewers out there, the Modron Ridge is a 1900 plus acre property.

1165
02:01:10,000 --> 02:01:15,000
The city has been working as a partner on for many years for forced management.

1166
02:01:15,000 --> 02:01:24,000
There's the opportunity for the city to acquire this through a Western River's Conservancy, who is currently applying for grants and fundraising to purchase the property.

1167
02:01:24,000 --> 02:01:30,000
And we are in discussions with them about city then taking ownership after purchase.

1168
02:01:30,000 --> 02:01:38,000
We have the city as well as Western River's Conservancy has been doing due diligence about what can and cannot be done on that property,

1169
02:01:38,000 --> 02:01:46,000
which brings us to the next phase of the property, which is after doing that due diligence, actually detailing out what can be done with that property and where.

1170
02:01:46,000 --> 02:02:02,000
The purpose for this is it helps us better understand the maintenance and management of that property, as well as apply for grants to reach that full purchase price that Western River's Conservancy is aiming for.

1171
02:02:02,000 --> 02:02:08,000
This has before you all Western River's Conservancy would use their funds to hire a facilitator.

1172
02:02:08,000 --> 02:02:20,000
So it would be city staff participating as part of a larger stakeholder group to discuss what can be done on the property and where to make a recommendation for a general concept and eventual management plan.

1173
02:02:20,000 --> 02:02:23,000
And I'm happy to take any questions.

1174
02:02:23,000 --> 02:02:25,000
Councillor Hansen.

1175
02:02:25,000 --> 02:02:26,000
Thank you, Mayor.

1176
02:02:26,000 --> 02:02:28,000
Thank you, Jordan.

1177
02:02:28,000 --> 02:02:30,000
This is really exciting.

1178
02:02:30,000 --> 02:02:46,000
I'm curious before we get into the planning approach and stakeholders and why not could you just highlight some of the community objectives and values that this project hits touches on.

1179
02:02:46,000 --> 02:02:48,000
Yeah, absolutely.

1180
02:02:48,000 --> 02:02:57,000
You know, one of the primary purposes of this property is as a fire mitigation property is directly west of our city west of downtown.

1181
02:02:57,000 --> 02:03:03,000
And that has been earmarked as one of the major properties where historically winds have blown fires through.

1182
02:03:03,000 --> 02:03:06,000
It is also a large network of trails.

1183
02:03:06,000 --> 02:03:15,000
Those trails are not sanctioned trails but it has potential for trail connectivity, particularly between our watershed and the forest land that is on the other side.

1184
02:03:15,000 --> 02:03:22,000
It's also a big conservation parcel that is Western River's Conservancy guiding value is conservation.

1185
02:03:23,000 --> 02:03:38,000
And what we're discussing through this concept plan process, if Council gives a thumbs up to move forward with it is looking for potential partners who could be the folks managing that land for us at a reduced cost to the city.

1186
02:03:38,000 --> 02:03:42,000
So yeah, I hope that hit all the the dots.

1187
02:03:42,000 --> 02:03:43,000
That's a bunch of them.

1188
02:03:43,000 --> 02:03:46,000
The only one I would add would be equity.

1189
02:03:46,000 --> 02:03:59,000
I mean, this is 1900 acres that was locked up as private land that would now be public land and would be a connector between the trails we already have and the Greater Forest Service.

1190
02:03:59,000 --> 02:04:03,000
And we would be remiss if we didn't also hit on economic development.

1191
02:04:03,000 --> 02:04:09,000
Because have you seen this fire that Western Rivers put out?

1192
02:04:09,000 --> 02:04:15,000
This is one of their marketing pieces and I'm not sure if they're going to further distribute this or whatnot.

1193
02:04:15,000 --> 02:04:38,000
But when we talked to Western Rivers, you know, in addition to fire mitigation and conservation of the land, they were looking at the the heat mapping of Strava and Strava trail use and they saw so much activity on the east side of the watershed with our established trail system over there.

1194
02:04:38,000 --> 02:04:48,000
But there's actually quite a bit of running and biking that happens over there on the west side trails that are Forest Service trails that are but this property.

1195
02:04:48,000 --> 02:04:58,000
And then on this property there's a half dozen already trails that were used for different races and different things under special permission that are already established.

1196
02:04:58,000 --> 02:05:02,000
So they were really excited about all the things, right?

1197
02:05:02,000 --> 02:05:12,000
But one of the things that I hear people talking about in livability terms is like, you know, why are new people moving to Ashland?

1198
02:05:12,000 --> 02:05:16,000
Why are young families moving to Ashland? And trails is one of them.

1199
02:05:16,000 --> 02:05:25,000
And another thing I hear from a livability standpoint is people are, you know, feeling the pressure of more and more biking and hiking on our existing trails.

1200
02:05:25,000 --> 02:05:35,000
And this would give Ashland an opportunity to segregate and have more space, more trail designation, you know, this is just for eBikes.

1201
02:05:35,000 --> 02:05:44,000
This is just for trail running, this is just for dog walking. So, you know, that was a great highlight that I just wanted to add those things.

1202
02:05:44,000 --> 02:05:56,000
I'm going to the question, which is the identified stakeholder representatives on there are vast. Could you tell us a little bit about who they are and why you chose them?

1203
02:05:56,000 --> 02:06:04,000
Absolutely. So, and this is also subject to addition. So if you all have recommendations of other folks who are important, please email me.

1204
02:06:04,000 --> 02:06:09,000
I know Chris Chambers, a forestry officer has also had some ideas come forward.

1205
02:06:09,000 --> 02:06:15,000
I have to admit, I probably won't remember them right now, so I will update you all when I get updated.

1206
02:06:15,000 --> 02:06:23,000
But a trail represented exactly that. There are already existing trails, a huge potentially use of a portion of this property is to expand our trail system.

1207
02:06:23,000 --> 02:06:37,000
Lomacazzi. Lomacazzi is very interested in using the site as an education program to help train workforce for fire mitigation, while fire reduction in natural resource protection.

1208
02:06:37,000 --> 02:06:43,000
A conservation specialist, because this, you know, permanent primary goals of this land would be conservation.

1209
02:06:43,000 --> 02:06:56,000
That is one of the purchases reasons for purchasing, you know, fire mitigation specialists that will likely be our forestry officer who knows the land well knows what kind of fire mitigation work would need to happen to maintain that property into the future.

1210
02:06:56,000 --> 02:07:06,000
Jackson County, because this is in Jackson County, and if the city ever decides to do something more with it, like making it a use park, et cetera, we would go through a county process for that.

1211
02:07:06,000 --> 02:07:13,000
Rogue workforce partnership once again for that workforce connection, particularly as we're working towards more environmental stewardship.

1212
02:07:13,000 --> 02:07:26,000
So you environmental science department, because there's high interest in using that site for outdoor based education, both because of its biodiversity and it's through that fire mitigation program.

1213
02:07:26,000 --> 02:07:35,000
Same with the cave 12. You know, I think one of the concepts being passed around that we'd like to vet with this group is the development of an outdoor classroom on this site for that.

1214
02:07:35,000 --> 02:07:45,000
And then, of course, the tribal liaison since this land was held by some of the local tribes here in Oregon.

1215
02:07:45,000 --> 02:07:53,000
Thank you for that. Since your invitation, I would, I would love to add, I think it would be incumbent under the trail representatives.

1216
02:07:53,000 --> 02:07:59,000
The two major groups that maintain our trails in the city of Ashland free of charge.

1217
02:07:59,000 --> 02:08:07,000
They're, you know, member-based user groups, myself included, go out and volunteer to maintain our mountain biking and hiking trails.

1218
02:08:07,000 --> 02:08:15,000
Oftentimes on city land, you know, we donate thousands of hours every year to maintain the trails around here.

1219
02:08:15,000 --> 02:08:24,000
I would add that we would specify the RBNBA and the AWTA, which have built and maintained the trails in and around Ashland.

1220
02:08:24,000 --> 02:08:29,000
But then also a couple of liaison's, one from city council and one from parks.

1221
02:08:29,000 --> 02:08:40,000
And I would also be remiss that there's a road that goes from Ashland mine road all the way through the property to Wagner.

1222
02:08:40,000 --> 02:08:50,000
And I would think a neighborhood association or a neighborhood group, because those folks aren't in the city of Ashland, their county folks would also want to be a part of that.

1223
02:08:50,000 --> 02:08:59,000
Because another thing that this property does is unlock regress and egress for those people in the event of a wildfire any kind of disaster.

1224
02:08:59,000 --> 02:09:11,000
I mean, there's a large number of people that live up Ashland mine road that are very concerned about their, their fire emergency plans.

1225
02:09:11,000 --> 02:09:14,000
And this road goes all the way through there and out.

1226
02:09:14,000 --> 02:09:26,000
So this is very exciting and I hope that I'm on council long enough to see this start and be a part of it, but I trust that, you know, whoever's sitting in this seat.

1227
02:09:26,000 --> 02:09:41,000
Will, you know, theoretically, whoever's on council will be able to be a part of this and this is one of those like legacy projects like we're not making any more land right and this is falling into our lap western rivers.

1228
02:09:41,000 --> 02:09:43,000
The best of luck.

1229
02:09:43,000 --> 02:09:44,000
Thank you.

1230
02:09:44,000 --> 02:09:45,000
Councilor Dan.

1231
02:09:45,000 --> 02:09:46,000
Thank you.

1232
02:09:46,000 --> 02:09:59,000
So a couple of questions, Jordan, is there the first quick question is, is there no number of meetings, but at least one public meeting, would it be possible or considered to have.

1233
02:09:59,000 --> 02:10:06,000
Probably two or up to three just because I think one, I mean, this is this is a huge thing and I think we should get as maximum public engagement of course.

1234
02:10:06,000 --> 02:10:18,000
And the, the question I have is, understand that the capital is being taking care of relative to grants and so forth and I think it's handled by western rivers and phenomenal organization.

1235
02:10:18,000 --> 02:10:34,000
My question is, is relative to the concept of management plan is it, is it going to, is that plan going to include just a really strong, really robust financial operating model that just shows exactly how this is going to cost.

1236
02:10:34,000 --> 02:10:46,000
I don't want to, there's all kinds of things as councilor Hanson said that our opportunities to be able to do it is we just want to make sure that we're not that we can actually run it correctly and sometimes we, we.

1237
02:10:46,000 --> 02:11:03,000
Make that mistake sometimes as we're doing that so I just want to make sure to buy that community trust and get the buy in because this is for the community for the larger community that is maximum number of people you can decide whether you want to do it or not that's the different story is actually like does the community understand.

1238
02:11:03,000 --> 02:11:09,000
How we're funding it, how we can keep it, how we can keep it moving so will that be part of this this plan.

1239
02:11:09,000 --> 02:11:22,000
Yes, well I'll speak to your first question is yes we can absolutely add more public input meetings you know part of the goal of a concept plan is it is a tool that we can then have much more public input gathering with.

1240
02:11:22,000 --> 02:11:32,000
So even with a development of a concept plan you know that's the start of the public engagement process to really weigh the pros and cons of do we want to move forward as a community with taking over stewardship of this land.

1241
02:11:32,000 --> 02:11:41,000
To your second point of will the management plan give us that detailed understanding of how much it would cost maintain this property.

1242
02:11:41,000 --> 02:11:50,000
You know I think what this management plan will give us is it will give us a bottom line of if we were able to find any partners if we were happy to do everything yourself.

1243
02:11:50,000 --> 02:11:55,000
What would the cost be but would also build the relationships to understand if there's partners willing.

1244
02:11:55,000 --> 02:12:03,000
To partner with us to find cost saving measures to still get the work done in a beneficial community way.

1245
02:12:03,000 --> 02:12:06,000
So that is the hope for outcome.

1246
02:12:06,000 --> 02:12:08,000
Part of this process.

1247
02:12:08,000 --> 02:12:10,000
Councillor Kaplan.

1248
02:12:10,000 --> 02:12:11,000
Yeah thanks.

1249
02:12:11,000 --> 02:12:12,000
Thanks.

1250
02:12:12,000 --> 02:12:13,000
Thank you.

1251
02:12:13,000 --> 02:12:17,000
I'm not a similar line of thinking is Councillor Dale's that that's helpful.

1252
02:12:17,000 --> 02:12:23,000
I think there's certainly the concept plan having broad stakeholder input is really really important.

1253
02:12:23,000 --> 02:12:33,000
And I appreciate that and taking the time necessary to do it right and get broad stakeholder input including suggestions from Councillor Hanson.

1254
02:12:33,000 --> 02:12:36,000
I guess I worry a little bit more about the management plan.

1255
02:12:36,000 --> 02:12:48,000
The process for developing the management plan because in my experience developing a management plan for a large parcel like this I'm not familiar with.

1256
02:12:48,000 --> 02:12:57,000
This exact kind of thing but I know that in that preparing the management plans for like a national park which is a much bigger and a little different thing.

1257
02:12:57,000 --> 02:13:05,000
It's kind of a technical it's more of a technical exercise and it is a stakeholder exercise.

1258
02:13:05,000 --> 02:13:11,000
I appreciate getting input from stakeholders that might want to take a piece of it, co-management with us or whatever.

1259
02:13:11,000 --> 02:13:29,000
But I think that would be subsequent to really deciding what needs to be managed and what are the actual actions that are going to have to happen month after month season after season year after year on this piece of property to manage it according to our standards.

1260
02:13:29,000 --> 02:13:44,000
So I appreciate the fiscal question here but I think I worry a little bit that there's too little time that's maybe allocated to really do a thorough job on the management plan to yield the kind of cost and capacity.

1261
02:13:44,000 --> 02:13:49,000
It's not just how much it costs, how do we do we have the capacity to do it.

1262
02:13:49,000 --> 02:13:52,000
Who's going to do it, what specific agreements we're going to have.

1263
02:13:52,000 --> 02:13:55,000
Can you reassure me a bit on some of those things?

1264
02:13:55,000 --> 02:14:01,000
Absolutely and I would be remiss if Chris Chambers would have called me out if you hadn't brought this question up.

1265
02:14:01,000 --> 02:14:10,000
So thank you. So there are technical documents that we are going to be required to have with this land if we choose to take it because it's under certain federal grant programs.

1266
02:14:10,000 --> 02:14:21,000
And that'll be a management plan that is highly technical that details much like the force management plan that we have for our watershed exactly the technical maintenance of this piece of property.

1267
02:14:21,000 --> 02:14:31,000
At this point of the process we are not going to develop that what we will be developing is we know the acreage in the areas that will require specific types of fire mitigation work.

1268
02:14:31,000 --> 02:14:39,000
We know this specific acreage after the concept plan of how many trails and miles of trails that will be and what our level of maintenance would likely be on those.

1269
02:14:39,000 --> 02:14:45,000
Similar for our watershed you know there's roughly a third quarter to a third of the properties our watershed.

1270
02:14:45,000 --> 02:14:57,000
So when I say management plan in this context it is to get us that basic understanding of what would the cost be and be what is the capacity needs.

1271
02:14:57,000 --> 02:15:01,000
The next phase after that if we decide to continue to.

1272
02:15:00,000 --> 02:15:07,000
We'll be starting to create those highly technical documents that get into those nuanced details.

1273
02:15:07,000 --> 02:15:13,000
This is sequential, so start with the concept plan once we know what goes where.

1274
02:15:13,000 --> 02:15:18,000
Those then be a subgroup of folks that work on that basic management plan.

1275
02:15:18,000 --> 02:15:27,000
And then ultimately, that technical management plan will be taken up by our technical experts to craft and timeline wise.

1276
02:15:27,000 --> 02:15:36,000
You know, the hope is by this fall to have a clear understanding of what we'd want to do with the property and what the cost estimate would be.

1277
02:15:36,000 --> 02:15:44,000
From there, we have until September 2027 currently to make the final decision in that process after that, between the end of this year.

1278
02:15:44,000 --> 02:15:49,000
Is it September 2027 would be those technical plan assessments? Does that make sense?

1279
02:15:50,000 --> 02:15:57,000
That's actually somewhat reassert, ensuring, because I think we'll get the kind of depth that I was looking for.

1280
02:15:57,000 --> 02:16:07,000
The more technical management is much more costly than this more preliminary planning approach.

1281
02:16:08,000 --> 02:16:11,000
Who is your financing for that management plan?

1282
02:16:11,000 --> 02:16:14,000
Is that what's the cost of doing that technical work?

1283
02:16:14,000 --> 02:16:20,000
And when does it have to be completed in order to satisfy federal regulations to use money?

1284
02:16:20,000 --> 02:16:23,000
Yeah, so when it would have to be.

1285
02:16:23,000 --> 02:16:32,000
So, you know, if we move forward with the opposition of the property, we would accept the federal grant funding that will be through resolution via the council.

1286
02:16:32,000 --> 02:16:41,000
And then we will have a set time period. I believe it's two years for us to then develop that technical document.

1287
02:16:41,000 --> 02:16:44,000
Yes, and I apologize if I forget the first half of your question.

1288
02:16:44,000 --> 02:16:50,000
But that's two years that would extend past the deadline for actually purchasing it.

1289
02:16:50,000 --> 02:16:58,000
So it sounds like we wouldn't have the technical level detail for the management plan by the time we would need to purchase it.

1290
02:16:59,000 --> 02:17:13,000
I think we'd have a pretty good idea before that, because since we currently already have a technical plan document for our watershed, this would be an extension of that plan.

1291
02:17:13,000 --> 02:17:21,000
You know, the other thing that Western Rivers has offered is through this process of concept planning and management planning to hire technical experts.

1292
02:17:21,000 --> 02:17:29,000
For example, we will likely have to do a biodiversity study of the site to be able to receive conservation-based awards.

1293
02:17:29,000 --> 02:17:36,000
So that's the kind of technical work that would be done by Western Rivers during this three to six-month period of planning.

1294
02:17:36,000 --> 02:17:38,000
Councillor Schwell.

1295
02:17:38,000 --> 02:17:40,000
Thank you, Mayor. Two things real quick, Jordan.

1296
02:17:40,000 --> 02:17:46,000
Thank you. Just to get the public and myself included caught up on, are we in a delayed purchase agreement?

1297
02:17:46,000 --> 02:17:52,000
And we already have figured out most of the terms the way I understand it looking at your timeline.

1298
02:17:52,000 --> 02:18:02,000
Yes, so Western Rivers Conservancy is in a delayed purchase agreement with the private property owner and they're currently working with us as the most likely steward of that land.

1299
02:18:02,000 --> 02:18:05,000
Okay, and we have, I'm just looking at total cost to the citizens.

1300
02:18:05,000 --> 02:18:11,000
So like we have some earnest, the research I did said we had some potentially some hard earnest money down that we won't get back.

1301
02:18:11,000 --> 02:18:23,000
And then the main question is if we decide to go with this motion and direct staff to look at conceptual plan, preliminary conceptual plan, that is just staff cost.

1302
02:18:23,000 --> 02:18:30,000
I'm assuming there's not a dollar amount, it would be you in consulting with Western Rivers on the suming to put together that.

1303
02:18:30,000 --> 02:18:34,000
So we're not, we're not, we're not putting any more money out.

1304
02:18:34,000 --> 02:18:35,000
Correct.

1305
02:18:35,000 --> 02:18:42,000
Yeah, so we have a contract with Western Rivers that is the money that the city has put in to consider acquisition of this property.

1306
02:18:42,000 --> 02:18:45,000
It's 25,000 a year for three years.

1307
02:18:45,000 --> 02:18:53,000
For this stage of the process there is no additional money the city would put in beyond the staff time of the staff who are participating.

1308
02:18:53,000 --> 02:19:00,000
To help develop the concept plan and the basic management plan is what I'm going to rephrase it is.

1309
02:19:00,000 --> 02:19:06,000
And you have the hours available in your schedule to devote to this really interesting project I'm assuming.

1310
02:19:06,000 --> 02:19:20,000
Yes, and I would put most likely Chris Chambers as a city representative on this committee because he is the one most knowledgeable about what we would need to do on that property as well as the other stakeholders he has the relationship to wait.

1311
02:19:20,000 --> 02:19:23,000
And I would be there in a support role.

1312
02:19:24,000 --> 02:19:33,000
So I have a couple of questions that and I appreciate that the questions around the management plan getting to the financial reality.

1313
02:19:33,000 --> 02:19:41,000
We've had months and months of not years of conversations about the squeeze on the general fund and what this means.

1314
02:19:41,000 --> 02:19:47,000
And so to me and I think the council would at some point have deeper discussions about this.

1315
02:19:47,000 --> 02:19:56,000
But the need to make sure that we can pay for this property with revenue that is generated in some fashion by this property.

1316
02:19:56,000 --> 02:20:02,000
Knowing that there are restrictions on the property but also knowing that it is likely to draw more people into town.

1317
02:20:02,000 --> 02:20:09,000
There's likely to be an economic benefit specifically if we plan it in the right way.

1318
02:20:09,000 --> 02:20:17,000
So when I see this we have the concept plan first and then it rolls into a management plan.

1319
02:20:17,000 --> 02:20:21,000
But let me know if I'm not seeing this correctly.

1320
02:20:21,000 --> 02:20:28,000
But I don't see the time when it comes back to council.

1321
02:20:28,000 --> 02:20:38,000
So I see that there's one public meeting to look at the concept plan but I don't see it coming back to this council for the council to say.

1322
02:20:38,000 --> 02:20:46,000
Yes, that looks right. The priorities are balanced correctly across the various things that could be in this place.

1323
02:20:46,000 --> 02:20:58,000
And so I'm wondering about how do we make sure that we're nodding and saying concept plan looks right before the next management plan piece happens with that would be my first question.

1324
02:20:58,000 --> 02:21:09,000
Yes, absolutely. So in the final part of the report next steps fall 2026 is when for sure the concept plan and the basic management plan would come before council.

1325
02:21:09,000 --> 02:21:15,000
We are a month delays in this agenda item got pushed so I would put that more in the November timeframe.

1326
02:21:15,000 --> 02:21:19,000
But I'm suggesting this council should see the concept plan.

1327
02:21:19,000 --> 02:21:27,000
And have that discussion before the management plan is developed because it says that the concept plan is the precursor to the management plan.

1328
02:21:27,000 --> 02:21:34,000
But that's a natural point of checking back in with this council make sure we're in agreement that it's in the right direction.

1329
02:21:34,000 --> 02:21:40,000
And then going into that deeper dive because that management plan will then set the stage for future planning efforts.

1330
02:21:40,000 --> 02:21:45,000
And so if it's off course in some fashion that's the correction point.

1331
02:21:45,000 --> 02:21:59,000
Yeah, more than happy to do in that order. Okay, I also would support the idea of getting somebody and it's likely to be you if you're if you're already planning to serve on it, but to have that economic development.

1332
02:21:59,000 --> 02:22:05,000
Recreation, not just recreation, but the what is the likely economic impact to this.

1333
02:22:05,000 --> 02:22:09,000
Make sure that we're covering that so sounds like that is happening.

1334
02:22:09,000 --> 02:22:16,000
And the last piece of this is that this is one of the steps that we always knew was in this process.

1335
02:22:16,000 --> 02:22:22,000
So we still are not at the place where we're saying yes we're accepting this, but we're taking the next step that we've.

1336
02:22:22,000 --> 02:22:26,000
We said we would take to do our deal do diligence on this.

1337
02:22:26,000 --> 02:22:31,000
So I'm just confirming that for the folks who are watching from home we're getting messages about people.

1338
02:22:31,000 --> 02:22:34,000
I think who might be have some confusion about where we're at in the process.

1339
02:22:34,000 --> 02:22:39,000
So we are still doing due diligence we're still investigating this potential opportunity.

1340
02:22:39,000 --> 02:22:45,000
The council's not on the edge at this point of accepting the property nor is it fully funded yet.

1341
02:22:45,000 --> 02:22:46,000
Correct.

1342
02:22:46,000 --> 02:22:48,000
This is part of the due diligence process.

1343
02:22:48,000 --> 02:22:49,000
Okay, thank you.

1344
02:22:49,000 --> 02:22:54,000
So any further questions or yeah, any further questions to staff.

1345
02:22:54,000 --> 02:22:57,000
Okay, the floor is open for a motion. Councillor Hanson.

1346
02:22:57,000 --> 02:22:58,000
Thank you, Mayor.

1347
02:22:58,000 --> 02:23:06,000
I've moved to direct staff to initiate the process for developing a concept plan and management plan for the metronerage property.

1348
02:23:06,000 --> 02:23:09,000
Councillor Hanson.

1349
02:23:09,000 --> 02:23:23,000
Yeah, I mean we've set a lot and we're not there in terms of funding with Western rivers and we have a lot of stakeholders in this list and a lot of public engagement that needs to happen.

1350
02:23:23,000 --> 02:23:26,000
So I'm really excited to get the ball rolling.

1351
02:23:26,000 --> 02:23:39,000
And again, you know, this is something that I think every Ashlander will benefit from in a fire mitigation and a public land and equity standpoint and economic development and educational opportunities.

1352
02:23:39,000 --> 02:23:42,000
Just I think they're so exciting for Ashland.

1353
02:23:42,000 --> 02:23:46,000
It's something I'm very, very hopeful for.

1354
02:23:46,000 --> 02:23:48,000
So it's with that that I support this.

1355
02:23:48,000 --> 02:23:50,000
Councillor Captain.

1356
02:23:51,000 --> 02:24:06,000
Yeah, I think I this is just another step in the decision making process and to really do as somebody described the due diligence to figure out, you know, what exactly will be able to use this property for how and how we'll manage it and how much you don't cost.

1357
02:24:06,000 --> 02:24:13,000
So I'm we need this information and I'm happy to to boost perceived all of that.

1358
02:24:14,000 --> 02:24:22,000
Yes, I mean we've been talking about I think since the beginning about how we need to have some kind of plan we need more information.

1359
02:24:22,000 --> 02:24:36,000
For me, this is critical and fundamental to deciding how I'm going to vote on this property is is understanding the numbers and the scale of this and if this is something that the city can actually take on.

1360
02:24:36,000 --> 02:24:44,000
So yeah, very grateful for for you doing this and you know the way I see it is that you know we've gotten till you know December of next year.

1361
02:24:44,000 --> 02:24:58,000
So this is one of the rare times where personally I'm not too worried if if you go over a few months to figure this out like to take take the time you need to get it right so that we're going off of the right information.

1362
02:24:58,000 --> 02:24:59,000
So thank you.

1363
02:24:59,000 --> 02:25:01,000
Councillor Dicking.

1364
02:25:02,000 --> 02:25:11,000
I was looking at this and Councillor Boom is right we've been here for how many years I think the money that we've invested in this.

1365
02:25:11,000 --> 02:25:14,000
I wish we hadn't have done that.

1366
02:25:14,000 --> 02:25:19,000
I feel like a wildfire mitigation.

1367
02:25:19,000 --> 02:25:22,000
That is a nice point.

1368
02:25:22,000 --> 02:25:32,000
However when we look at wildfires most fires are started by human by people so we put a lot of people up there good luck with that.

1369
02:25:32,000 --> 02:25:43,000
And so but I just in the bigger picture of things it's a wonderful notion nice thought but when I look at the presentation that my colleagues presented us yesterday.

1370
02:25:43,000 --> 02:25:53,000
And when I see the state of our budget we don't know what direction we're going in I know that this isn't going to cost any money to put this together this concept.

1371
02:25:53,000 --> 02:25:58,000
However if staff is so thin which I keep hearing we are.

1372
02:25:58,000 --> 02:26:10,000
I feel our time would be better spent taking care of what's in front of us in Ashland in town so I do not support this I haven't from the start and I can't start now.

1373
02:26:10,000 --> 02:26:12,000
Any further discussion.

1374
02:26:13,000 --> 02:26:15,000
Roll call fees.

1375
02:26:18,000 --> 02:26:19,000
Kaplan.

1376
02:26:19,000 --> 02:26:20,000
Yes.

1377
02:26:20,000 --> 02:26:21,000
Ducane.

1378
02:26:24,000 --> 02:26:26,000
Hansen.

1379
02:26:26,000 --> 02:26:27,000
Yes.

1380
02:26:27,000 --> 02:26:28,000
Sherrell.

1381
02:26:28,000 --> 02:26:29,000
Yes.

1382
02:26:29,000 --> 02:26:30,000
Dale.

1383
02:26:30,000 --> 02:26:31,000
Yes.

1384
02:26:31,000 --> 02:26:32,000
Bloom.

1385
02:26:32,000 --> 02:26:33,000
Yep.

1386
02:26:33,000 --> 02:26:34,000
Motion box.

1387
02:26:34,000 --> 02:26:35,000
Thank you.

1388
02:26:35,000 --> 02:26:38,000
We are now to new business we have the property.

1389
02:26:38,000 --> 02:26:43,000
We have the proposed ordinance for utility bill fees.

1390
02:26:43,000 --> 02:26:56,000
So you have your council communication here and what this is is a request for the council to consider developing an ordinance that would.

1391
02:26:56,000 --> 02:26:57,000
Thank you.

1392
02:26:57,000 --> 02:26:58,000
That would.

1393
02:26:58,000 --> 02:27:07,000
That would outline the process by which this council would go through public engagement.

1394
02:27:07,000 --> 02:27:14,000
The public engagement efforts prior to two particular instances one is the creation of a new fee on utility bills.

1395
02:27:14,000 --> 02:27:23,000
The other is any sort of increase that would go out beyond the the inflationary increases that are already structured into those fees.

1396
02:27:23,000 --> 02:27:34,000
So in either of those cases if the council were does looking to make a bigger change or make a new fee they would have to go through this process by ordinance.

1397
02:27:34,000 --> 02:27:49,000
And so what this is it's not an ordinance yet even though it says that that's what it is it's a conversation that says is this council interested in putting in directing staff to go forward and to start to put this into an ordinance form and if so.

1398
02:27:49,000 --> 02:27:58,000
Are there any elements of this that we think should be changed and you'll notice that there are a couple of things that are specifically designed into this process.

1399
02:27:58,000 --> 02:28:06,000
One is to make sure that it is is at least a couple of months long process so that the community has plenty of time to understand it.

1400
02:28:06,000 --> 02:28:12,000
There are multiple structured requirements for public engagement.

1401
02:28:12,000 --> 02:28:22,000
There are time limits so you there are requirements for a certain amount of time to elapse between certain points of this so that the community can have adequate time to respond.

1402
02:28:22,000 --> 02:28:36,000
And and then and then the the I guess the the final element of it is really building in that space so that the council can get.

1403
02:28:36,000 --> 02:28:43,000
The full response back from the community in terms of whether the community supports that move or does not.

1404
02:28:43,000 --> 02:28:55,000
This came up in a conversation we had towards the end of last year when I mentioned that I thought we needed a more clear structure so that there couldn't be.

1405
02:28:56,000 --> 02:29:13,000
Rushed processes for this no matter what is spurring this on it's going to take several months in order to put it into place and so the community wouldn't ever have to worry about something coming on to the agenda and moving forward really quickly before they understood what was happening.

1406
02:29:13,000 --> 02:29:28,000
So that's what it is you have your the the council communication in front of you so I'm not going to necessarily go through the whole process but that's what this this is and we're very stacked up in our study sessions so we went ahead and put it on.

1407
02:29:28,000 --> 02:29:38,000
The agenda last for the last meeting so it's coming up is the last item of old business this time so questions.

1408
02:29:39,000 --> 02:29:40,000
Councillor Dale.

1409
02:29:40,000 --> 02:29:44,000
Thank you Mayor just a really quick question I just want to make sure that.

1410
02:29:44,000 --> 02:29:51,000
That when it says and I appreciate you saying it's going to be a conversation but the last sentence in the summary there it says throughout the document fee increases means.

1411
02:29:51,000 --> 02:30:00,000
Feed increases larger than the inflation index and I just want to I would I would say that I would feel comfortable if it was just if that was all inclusive in that.

1412
02:30:00,000 --> 02:30:05,000
Because we do have these things where sometimes the inflation index just isn't do it, sometimes it's too much.

1413
02:30:05,000 --> 02:30:10,000
And so I just want to have that conversation if this is best.

1414
02:30:10,000 --> 02:30:13,000
Includes that and we just don't pass over the inflation index is kind of a given.

1415
02:30:13,000 --> 02:30:17,000
Because I think that's a very important calculation that's used in the overall thing.

1416
02:30:17,000 --> 02:30:21,000
It would be a comprehensive discussion that would include that, would you accept it with that?

1417
02:30:21,000 --> 02:30:26,000
Yeah, and what I was looking at with that is that with some of our fees,

1418
02:30:26,000 --> 02:30:34,000
some of our fees we have now set them to go up incrementally based on indexing, right?

1419
02:30:34,000 --> 02:30:44,000
And so the point of this is that if the council wants a fee increase that's more than what the policy is allowing the increase to be year over year,

1420
02:30:44,000 --> 02:30:50,000
that that would necessitate this policy in the same way that building a new fee would also.

1421
02:30:50,000 --> 02:30:51,000
I see that makes sense.

1422
02:30:51,000 --> 02:30:56,000
So if we if we think about what we would just happen with a wildfire fee where we went,

1423
02:30:56,000 --> 02:31:00,000
we could say increased it significantly, we hadn't increased it for a long time,

1424
02:31:00,000 --> 02:31:03,000
but then we did a much more significant jump.

1425
02:31:03,000 --> 02:31:08,000
That would require the same structure and process as if we opened up a brand new fee.

1426
02:31:08,000 --> 02:31:10,000
Any other questions?

1427
02:31:10,000 --> 02:31:12,000
Councillor Kaplan.

1428
02:31:12,000 --> 02:31:16,000
Yeah, so I'm just I don't know putting myself back.

1429
02:31:17,000 --> 02:31:19,000
Is it just last year?

1430
02:31:19,000 --> 02:31:24,000
Two years ago last year when we were last spring when we were in the receiving the budget,

1431
02:31:24,000 --> 02:31:33,000
we were in the budget committee and all of a sudden we were presented with the need to raise some revenue in order to,

1432
02:31:33,000 --> 02:31:37,000
in order not to slash costs very extensively,

1433
02:31:37,000 --> 02:31:43,000
including in our wildfire staff because it we lost purchasing power.

1434
02:31:43,000 --> 02:31:48,000
But if we were if we were to be in that situation again,

1435
02:31:48,000 --> 02:31:55,000
that we would be in a multi month process of deciding that we need to increase,

1436
02:31:55,000 --> 02:32:00,000
for example, our wildfire fee in order to maintain our wildfire staff,

1437
02:32:00,000 --> 02:32:05,000
our national force resilience staff, etc.

1438
02:32:05,000 --> 02:32:12,000
But I think in my right that your intention here is that we'd be much more deliberate

1439
02:32:12,000 --> 02:32:21,000
during those things much earlier so we wouldn't be facing kind of a last-minute emergency kind of request.

1440
02:32:21,000 --> 02:32:22,000
Yes, exactly.

1441
02:32:22,000 --> 02:32:34,000
I think alongside this requirement is also the other work that we've been doing to do a more robust and continual forecasting process with our finances.

1442
02:32:34,000 --> 02:32:41,000
So those two things together, making sure that we take the time when we are presented with potentially needing to do something with these fees.

1443
02:32:41,000 --> 02:32:51,000
Alongside our responsibility to make sure that we're not coming to this as a rushed kind of surprise to the council or to the community.

1444
02:32:51,000 --> 02:32:57,000
So I think both of those things have to exist and by putting this into ordinance,

1445
02:32:57,000 --> 02:33:06,000
it basically says we can't actually do a hurried, rushed process.

1446
02:33:06,000 --> 02:33:09,000
Therefore we must bring it earlier.

1447
02:33:09,000 --> 02:33:13,000
So the question now to the city manager and in the budget preparation process,

1448
02:33:13,000 --> 02:33:18,000
because last time it was a rush we were faced with a situation with our ambulance service

1449
02:33:18,000 --> 02:33:21,000
that we are still losing a lot of money in our ambulance service.

1450
02:33:21,000 --> 02:33:33,000
But if we were faced with a substantial, presented with a substantial increase to our public safety fee in order to try to cut that gap a little bit.

1451
02:33:33,000 --> 02:33:45,000
Do you have the ability or will you have the ability in this next by-anym to really build a put that forecasting together earlier so that we've got those months.

1452
02:33:45,000 --> 02:33:54,000
If that's the choice that we can consider either increase fee increase or cutting the service.

1453
02:33:54,000 --> 02:33:57,000
I mean, we didn't have to cover this service.

1454
02:33:57,000 --> 02:34:03,000
We could have cut our number of ambulance drivers personnel.

1455
02:34:03,000 --> 02:34:10,000
Do you be in a position to be able to give us those kinds of tradeoffs so we can make a considered judgment?

1456
02:34:10,000 --> 02:34:14,000
So we're forecasting more and more.

1457
02:34:14,000 --> 02:34:17,000
So we're ahead of where we were last time.

1458
02:34:17,000 --> 02:34:24,000
So I think we have the processes and know how in place to be able to present those items sooner.

1459
02:34:24,000 --> 02:34:31,000
I think, you know, we have some unanswered questions still around the parks fee, around the ambulance service.

1460
02:34:31,000 --> 02:34:40,000
And so until we have kind of the decisions in which trigger kind of the financials to put into place,

1461
02:34:40,000 --> 02:34:42,000
it's hard to get an overall picture.

1462
02:34:42,000 --> 02:34:52,000
So I think what will be important is kind of systematically making sure our agendas are moving out of pace and we're getting the policy decisions that we need to be able to forecast those things.

1463
02:34:52,000 --> 02:35:09,000
And I appreciate the inflation adjustment that you added last time because we had seen the deterioration and the purchasing power of those fees and that we weren't able to cover the things that they were able to cover previously because we hadn't raised them in seven years, eight years.

1464
02:35:10,000 --> 02:35:13,000
Councillor Hansen.

1465
02:35:13,000 --> 02:35:15,000
Yeah, thank you.

1466
02:35:15,000 --> 02:35:25,000
I certainly appreciate the transparency and experiencing the rush of those fees.

1467
02:35:25,000 --> 02:35:36,000
It was surprising and it had fallout and it had unintended consequences and the bottom line was, you know,

1468
02:35:36,000 --> 02:35:39,000
it was either services or revenue.

1469
02:35:39,000 --> 02:35:48,000
So my question is, at what point are you thinking there's a delineation between fees and other revenue sources?

1470
02:35:48,000 --> 02:35:56,000
There's, you know, other opportunities that other municipalities have levered that I'm just curious, you know,

1471
02:35:56,000 --> 02:35:59,000
relative to lots of different things.

1472
02:35:59,000 --> 02:36:08,000
What kind of input are we going to be, you know, seeking what kind of freedom will this, you know, council have, you know, like, let's say, you know,

1473
02:36:08,000 --> 02:36:12,000
we parks wants to instigate fee parking.

1474
02:36:12,000 --> 02:36:16,000
What if we want to have trailhead fee parking?

1475
02:36:16,000 --> 02:36:28,000
You know, I mean, the list goes on and on and on and I'm not sure if I quite understand where the delineator is between, you know, different revenue sources and how they impact the people.

1476
02:36:28,000 --> 02:36:43,000
And in a representative government, I'm not quite sure exactly what you're getting out with, you know, what is, you know, what we're trusting our elected's with and what we want to have community and involvement on.

1477
02:36:43,000 --> 02:36:45,000
Yeah, it's a great question.

1478
02:36:45,000 --> 02:36:52,000
So when we put a standard fee on our utility bill, everyone has to pay for it, no matter what they're doing.

1479
02:36:52,000 --> 02:36:58,000
So if we put a parking fee on something at a trailhead, that's going to impact the people who are using that particular service.

1480
02:36:58,000 --> 02:37:01,000
And they can choose whether or not they use that service.

1481
02:37:01,000 --> 02:37:12,000
When we add a utility fee, everyone has to pay it regardless of, you know, what their circumstances are or how they interact with it, whatever it is that this is paying for.

1482
02:37:12,000 --> 02:37:24,000
And so this would be restricted specifically to new fees on the utility bills or fees that are increasing beyond the policy cap that is already built into those fees.

1483
02:37:24,000 --> 02:37:29,000
So it's only for those two circumstances, would you set this process in motion?

1484
02:37:29,000 --> 02:37:41,000
The way we sit right now, it would be a terrible idea to do something like this, but the council could get a packet with a proposed fee increase on Thursday and voted in on Tuesday.

1485
02:37:42,000 --> 02:37:59,000
And what this is doing is saying, you don't get to do that, you have to plan better, you have to have a deep conversation with this community and it's got a lot of specifics and certainly open to any thoughts about whether, you know, these, there are entities in here that the specifics need to be changed.

1486
02:37:59,000 --> 02:38:08,000
But it requires public hearings, it requires an online survey, it requires that we advertise it differently than we just advertise regular meetings.

1487
02:38:08,000 --> 02:38:18,000
There are time limits the survey has to be open for four weeks, you can't, between the hearing and and putting it forward for vote, there has to be at least two weeks.

1488
02:38:18,000 --> 02:38:30,000
So there's a structure that gets put in place so that the community has plenty of time to communicate with their counselors who still at the end of the day will be the ones who make the decision.

1489
02:38:30,000 --> 02:38:41,000
But it requires that we have a better conversation with the community before we put those types of fees in place.

1490
02:38:41,000 --> 02:38:42,000
Yes.

1491
02:38:42,000 --> 02:38:47,000
Do you have any idea how much staff time and expense that's going to cost?

1492
02:38:47,000 --> 02:38:56,000
I do not, but you know, we have public meetings anyway and we have communication staff and everything that's in here would be done by those two things.

1493
02:38:56,000 --> 02:39:09,000
But Sabrina could tell us if we, if you think that there's that's an onerous, I mean, to what extent do you think that that's a difficult expense for us to integrate into our business world.

1494
02:39:09,000 --> 02:39:24,000
I think we can do it, I think, you know, the idea of a survey we probably want to think about that, but in terms of online materials holding a meeting, you know, study sessions regular meetings or public meetings.

1495
02:39:24,000 --> 02:39:29,000
I know we've been cutting meetings due to, you know, budgetary constraints.

1496
02:39:29,000 --> 02:39:32,000
Some wondering what the dollar figure is.

1497
02:39:32,000 --> 02:39:34,000
I don't have a dollar figure.

1498
02:39:34,000 --> 02:39:36,000
And it shouldn't happen often.

1499
02:39:36,000 --> 02:39:41,000
This process is not something that should happen very often at all, right?

1500
02:39:41,000 --> 02:39:44,000
So that's the, that's the idea behind it.

1501
02:39:44,000 --> 02:39:48,000
We do have two people who have signed up to speak to, does anybody else have any questions?

1502
02:39:48,000 --> 02:39:49,000
Councillor Schwell.

1503
02:39:49,000 --> 02:39:55,000
Just one quick question. Thanks, Mayor, for bringing this forward, and I think we're all starting to get fee fatigue.

1504
02:39:55,000 --> 02:40:01,000
Just a kind of a direct question that's, some I related to another item on the agenda tonight.

1505
02:40:01,000 --> 02:40:10,000
Is the timing of this, does it happen anything to do with like we're just hearing from the citizens like we're moving too fast at raising fees or in the future we want to do better.

1506
02:40:10,000 --> 02:40:18,000
Can you talk about maybe the timing and how it could potentially overlap or piggyback or collaborate with another citizen driven initiative that's

1507
02:40:18,000 --> 02:40:23,000
has similar? I mean, one of them, we lose a little bit of power, one of them we lose a little bit of speed.

1508
02:40:23,000 --> 02:40:27,000
In both cases, we can potentially act when we need to.

1509
02:40:27,000 --> 02:40:30,000
Can you just kind of speak to like the hard details of that?

1510
02:40:30,000 --> 02:40:37,000
Sure, so I first announced that I wanted to, the council to take up something like this last November.

1511
02:40:37,000 --> 02:40:42,000
And I think I sent my first draft over to Councillor Dale, it like March this year.

1512
02:40:42,000 --> 02:40:49,000
So, but it hasn't been an issue of real timeliness because we've had other things on our agenda.

1513
02:40:49,000 --> 02:40:58,000
So it got bumped from the last meeting, but they're not, we shouldn't think of these as pick one or the other.

1514
02:40:58,000 --> 02:41:09,000
Even if the other one goes to the ballot in November, if we put this ordinance in place ahead of that and it passed, then it would just make the ordinance moot and we would just take it off.

1515
02:41:09,000 --> 02:41:17,000
If it went to the ballot and didn't pass, then we would have this structure in place that the council would still have to have a robust public engagement process.

1516
02:41:17,000 --> 02:41:25,000
So I don't, they may very well be trying to adjust the same thing in different ways, but I don't see them as necessarily mutually exclusive.

1517
02:41:25,000 --> 02:41:26,000
Does that help?

1518
02:41:26,000 --> 02:41:29,000
Yeah, totally, thank you so much for their clarification.

1519
02:41:29,000 --> 02:41:33,000
Okay, so we're going to call up the two folks who have signed up to speak with us this evening.

1520
02:41:33,000 --> 02:41:36,000
We have Paul Mozina and George Cramer.

1521
02:41:40,000 --> 02:41:47,000
Mayor, how much time would you like to give them about three minutes? Okay.

1522
02:41:47,000 --> 02:41:50,000
Thank you for this opportunity.

1523
02:41:50,000 --> 02:41:53,000
My name is Paul Mozina and I live in Ashland.

1524
02:41:53,000 --> 02:42:02,000
And I was really surprised by the council's conference comment that in council hands and that the ambulance services losing money.

1525
02:42:02,000 --> 02:42:08,000
When you're reviewing the public safety fee increase back in May of 2025,

1526
02:42:08,000 --> 02:42:14,000
that is steady session with G. Sartaine has asked meeting before you and it was a celebration.

1527
02:42:14,000 --> 02:42:25,000
I mean, the data he presented and I included in my public comments showed an even a county for a $1.5 million fully loaded eight staff.

1528
02:42:25,000 --> 02:42:33,000
The estimate of 1.1 million above that net position for 2024 and 1.3 million net position for 2025.

1529
02:42:33,000 --> 02:42:36,000
That was on May of March 3rd.

1530
02:42:36,000 --> 02:42:43,000
On March 31st, the city minister came forward to y'all and said, oh, the EMS service is in covering its costs.

1531
02:42:43,000 --> 02:42:46,000
We're not, we're not making enough money.

1532
02:42:46,000 --> 02:42:53,000
And so, you know, I mean, when you, when you're going to have, and I made many comments asking for that information.

1533
02:42:53,000 --> 02:42:55,000
I filed for your request.

1534
02:42:55,000 --> 02:43:01,000
What was in the position of the EMS when it was embedded in the fire department with dual role fire personnel?

1535
02:43:01,000 --> 02:43:12,000
And then what was the net position that Mary and Barry and Chief Sartaine presented on March 3rd, which showed a tremendous success for that program?

1536
02:43:12,000 --> 02:43:19,000
I asked for that the city minister made the point that this program wasn't covering its costs.

1537
02:43:19,000 --> 02:43:24,000
And it was certainly covering its costs and making my hand over fist.

1538
02:43:24,000 --> 02:43:32,000
One of the things that's missing here is in your plan is a requirement to respond to public comments.

1539
02:43:32,000 --> 02:43:37,000
A serious public comments, I got no response, even to a FOIA request.

1540
02:43:37,000 --> 02:43:41,000
And then there's a requirement that you need to follow up.

1541
02:43:41,000 --> 02:43:44,000
You guys are saying that the ambulance service is losing money.

1542
02:43:44,000 --> 02:43:45,000
I beg to differ.

1543
02:43:45,000 --> 02:43:47,000
And you should put the data on the table here.

1544
02:43:47,000 --> 02:43:53,000
Chief Fraser hasn't made a parent in front of this council and set up for five minutes of the budget meeting.

1545
02:43:53,000 --> 02:43:55,000
He should be in front of this council.

1546
02:43:55,000 --> 02:43:58,000
He should be reviewing the status of the EMS program.

1547
02:43:58,000 --> 02:44:04,000
When you increase the fee, you have to pay attention to the premise for that fee increase and see if it's still justified.

1548
02:44:04,000 --> 02:44:09,000
And another thing that's really important is accurate honest presentation information.

1549
02:44:09,000 --> 02:44:15,000
When this public safety fee was presented, it said that the current program was a pilot program.

1550
02:44:15,000 --> 02:44:18,000
And the money was to make it a regular program.

1551
02:44:18,000 --> 02:44:20,000
This is in March and May of 2025.

1552
02:44:20,000 --> 02:44:28,000
There have been eight full-time EMS people for all of 2024 or the more higher than 2024.

1553
02:44:28,000 --> 02:44:32,000
So this program was well established way beyond the pilot program.

1554
02:44:32,000 --> 02:44:43,000
And the last thing is the fiscal impact was said that the time and the maintenance last point that all the money, all the revenue from the public safety fee,

1555
02:44:43,000 --> 02:44:46,000
was going to be dedicated to the EMS program.

1556
02:44:46,000 --> 02:44:50,000
Well, it wasn't dedicated at all because it was less a one percent of the other general of the fund,

1557
02:44:50,000 --> 02:44:53,000
but money went right into the general fund.

1558
02:44:53,000 --> 02:44:56,000
So it was not an hours presentation.

1559
02:44:56,000 --> 02:44:57,000
Thank you.

1560
02:44:57,000 --> 02:44:59,000
George Kramer.

1561
02:45:00,000 --> 02:45:14,160
Good evening. In general, I am in support of public discussion and a full-son detailed process

1562
02:45:14,160 --> 02:45:21,520
before this council adopts new fees or increases fees. I think that's a good thing to do. I think

1563
02:45:21,520 --> 02:45:26,720
if you had had something like that in place a year ago, I wouldn't be on your agenda later

1564
02:45:26,800 --> 02:45:36,240
tonight. However, I am on your agenda later tonight and hopefully the people of Ashland will get a chance

1565
02:45:36,240 --> 02:45:42,880
to weigh in on the other matter, as you talked about it, Councillor Cheryl. And I think that this

1566
02:45:42,880 --> 02:45:52,880
ordinance right now or this process right now is ill-timed. Let's wait and see if the people

1567
02:45:52,880 --> 02:46:00,400
want to adopt a charter amendment, we should work together and create exactly the kind of ordinance.

1568
02:46:00,400 --> 02:46:06,880
I can quibble about some of the survey and how the public process works. Those are details.

1569
02:46:07,520 --> 02:46:15,760
But I do think that the council having some sort of standard before it adopts a new fee and avoids these

1570
02:46:15,760 --> 02:46:22,880
rush to decisions in the budget process is a good idea. I just don't think you should be wasting time

1571
02:46:22,880 --> 02:46:28,880
and staff time doing it before the election in November. Thank you. Thank you.

1572
02:46:31,760 --> 02:46:38,320
All right, so if there are no additional questions, then what we are looking for is if there is

1573
02:46:38,400 --> 02:46:44,800
interest in directing staff to form, to move this forward into an ordinance process.

1574
02:46:47,120 --> 02:46:54,000
So we can just go around and each council can let us know and then we'll take the decision of the body.

1575
02:46:56,640 --> 02:47:03,120
Councillor Cheryl? Yeah, yeah, more process when we're going to put another burden on our citizens

1576
02:47:03,120 --> 02:47:10,320
has to be a positive thing. Yes, I'm interested in the conversation. Councillor Bloom? Yeah, of course.

1577
02:47:11,120 --> 02:47:17,120
Councillor Cappell? Yeah, me too. Councillor Cain? Sure.

1578
02:47:18,400 --> 02:47:24,160
Councillor Hansen? Yes. Okay, so do you need anything else in terms of moving this forward?

1579
02:47:26,000 --> 02:47:31,120
No, we will work to draft an ordinance and bring it back. Okay, thank you. Councillor Bloom?

1580
02:47:31,200 --> 02:47:36,720
Just so that we're very clear and specific with the direction that it include the elements

1581
02:47:36,720 --> 02:47:40,400
that are presented here. The suggestions are not, I don't want something to get left out.

1582
02:47:41,280 --> 02:47:45,920
The suggestions? The suggestions that you provided in terms of the process. I just wanted to be

1583
02:47:45,920 --> 02:47:50,560
very clear in terms of the wording that that's the direction that I'm assuming that's the direction we're

1584
02:47:50,560 --> 02:47:54,880
giving. Yes, in accordance with the council packet. Yes.

1585
02:47:54,880 --> 02:48:01,200
I just come back. I mean, I appreciate that we're doing this tonight, but I really wish

1586
02:48:01,200 --> 02:48:06,480
you had been in a study session. Can we visit this in a study session before it comes back in a

1587
02:48:06,480 --> 02:48:13,040
full-blown ordinance? That's what we're doing tonight is talking through the concept and then

1588
02:48:14,080 --> 02:48:20,240
I hear that, but I'm curious. So our study sessions have been much more stacked recently than our

1589
02:48:20,240 --> 02:48:23,920
business meetings have been and so we have there have been a couple of things that we've moved into

1590
02:48:23,920 --> 02:48:29,280
the business meeting because otherwise we don't have time for them. And that's what this is. So if there's

1591
02:48:29,280 --> 02:48:34,560
a structural element of this that you would like to have done differently, then now would be the time or we

1592
02:48:34,560 --> 02:48:40,800
can do it on first reading because there's still time to adapt the elements of it at first reading.

1593
02:48:42,000 --> 02:48:47,760
True, but I mean, I mean, I mean, here we are till 930 to 930 to 930, whatever study sessions are

1594
02:48:48,640 --> 02:48:53,040
I think more loose. My impression is that we have more time during study sessions, so that's why I asked

1595
02:48:53,040 --> 02:48:58,160
that we could have an study session. We could talk about it more and more, but I'll defer to the group,

1596
02:48:58,160 --> 02:49:06,800
but it seems as though we actually have more time that way, but go ahead to Bina. We don't have an open

1597
02:49:06,800 --> 02:49:13,680
study session until November now. Yeah. Yeah, that's we're trying to manage around that timing issue.

1598
02:49:14,240 --> 02:49:20,080
But I appreciate the concern, Councilor. All right, so we are now to new business. We've got the

1599
02:49:20,080 --> 02:49:24,640
property surplus, the portion of the risk of school property. So Bina, if Bina,

1600
02:49:24,640 --> 02:49:31,840
may I answer to King? Mayor, I am looking at the time and we are at new business and I was hoping we could

1601
02:49:31,840 --> 02:49:40,080
put the citizens petition valid measure first. So we have a timeliness issue, is there?

1602
02:49:40,800 --> 02:49:45,760
So this will only take a couple minutes. I think it seems like it's a pretty quick item.

1603
02:49:45,760 --> 02:49:51,840
Question. We say that sometimes it is long. I would, I would also appreciate because though I get,

1604
02:49:51,840 --> 02:49:57,200
we have August 4th, it's pretty clear here that we have to approve a resolution by August 4th.

1605
02:49:57,200 --> 02:50:02,000
So if we don't give direction on what that resolution looks like, we can have a conversation August 4th,

1606
02:50:02,000 --> 02:50:07,280
there is no resolution and therefore whatever decision we make is going to be impacted by that. This is time.

1607
02:50:07,280 --> 02:50:15,840
So I will go ahead and switch the order. So we will take up the citizen's petition ballot measure

1608
02:50:15,840 --> 02:50:21,840
discussion and then we will move back to the risk of school property. So this has been brought forward

1609
02:50:21,840 --> 02:50:30,400
by two Councillors and so I just want to open that up for them to bring it forward. So I believe it's

1610
02:50:30,400 --> 02:50:34,320
Councillor Dickane and Councillor Scharrell. Is that right? No, Councillor Bloom.

1611
02:50:35,920 --> 02:50:41,440
Councillor Dickane? Honestly, for the sake of time, I believe we all know what this is about.

1612
02:50:42,480 --> 02:50:50,400
We have 1500 residents of Ashland, more than 1500 residents of Ashland who would like to see this

1613
02:50:50,400 --> 02:50:57,040
on the ballot. It came in front of us. The petitioner was told to go out and get signatures that

1614
02:50:57,040 --> 02:51:03,680
happened there was a hiccup and now we're back again. So I would like to vote on this tonight

1615
02:51:03,680 --> 02:51:09,760
and hopefully it will move forward by this body. Thank you. Yes, Councillor Bloom?

1616
02:51:09,760 --> 02:51:18,400
Yeah, and I would just add that this is similar for me is that we said, democracy, go out, do the process

1617
02:51:18,400 --> 02:51:22,960
and the process was done. Signatures were collected. The needed signatures were collected.

1618
02:51:22,960 --> 02:51:28,720
We're looking at obviously there's some technicalities here and I've been very open in the past

1619
02:51:28,720 --> 02:51:34,000
that this is not a ballot measure that I would be voting for. I would support. But I do believe that we

1620
02:51:34,000 --> 02:51:39,360
have a responsibility to say, you know what? The democratic process was carried out. Some mistakes were made

1621
02:51:39,360 --> 02:51:45,200
in terms of how the filing and everything was done and all those rules. And I think the appropriate

1622
02:51:45,200 --> 02:51:52,160
thing for us to do is to say, we're not trying to tip the scales in terms of how this process works.

1623
02:51:52,160 --> 02:51:56,880
So put on the ballot and those of us that are opposed to it, we need to do a good enough job,

1624
02:51:56,880 --> 02:52:00,960
you know, explaining to the citizens that this is not something that should pass.

1625
02:52:05,120 --> 02:52:08,400
Councillor Cuffin? Yeah, I have some questions. Yes.

1626
02:52:10,160 --> 02:52:17,840
Yeah, I appreciate it this. I appreciate that there were some errors in collecting the signatures.

1627
02:52:18,560 --> 02:52:23,760
It's in the packet that what there is actually were. Not so small. There are quite a few of them.

1628
02:52:24,320 --> 02:52:33,440
But there's also in the packet a notion that the 1500 number was inaccurate. I ask Alyssa,

1629
02:52:33,440 --> 02:52:39,360
I think you said that you says the actual count is 1,316 signatures.

1630
02:52:40,160 --> 02:52:46,320
Just slightly more than the 1,388 signatures that are required under the democratic process to put this on the ballot.

1631
02:52:48,800 --> 02:52:54,560
Sure. So to clarify, when Mr. Cameron dropped off the signature sheets,

1632
02:52:55,280 --> 02:53:03,680
I counted sheets, not actual number of signatures, and went off of the count. He submitted,

1633
02:53:03,680 --> 02:53:14,080
which was 1537. So the analysis, the original analysis, I did was based off of that number. So I took

1634
02:53:14,080 --> 02:53:21,840
1537, there were 194 electronic signature sheets, and that's how I sort of did math out the rest.

1635
02:53:22,720 --> 02:53:32,960
When this came to council on the agenda, myself and a colleague counted the actual number of signatures,

1636
02:53:32,960 --> 02:53:41,760
and that's when we discovered that the actual number of signatures collected was 1316, not 1537.

1637
02:53:42,720 --> 02:53:49,520
Which is 8 signatures more than required under the democratic process for a problem measure.

1638
02:53:49,520 --> 02:53:59,120
That's right. So 100 and 8 are required. So because the signatures were not collected properly,

1639
02:54:00,000 --> 02:54:06,720
I mean, that's one thing. But the implication of that is that the county clerk didn't then validate the signatures.

1640
02:54:06,720 --> 02:54:15,520
I've talked with, I just collected some signatures for a reelection. I've talked with other candidates who collected signatures for reelection,

1641
02:54:15,520 --> 02:54:22,480
and had to go back out and get more signatures because a third of their signatures were invalidated by the county clerk,

1642
02:54:23,280 --> 02:54:30,560
because they were not registered voters. People signed, but they weren't, it hadn't, it hadn't happened to be a registered voters.

1643
02:54:30,560 --> 02:54:36,720
There's signature was not valid for the purpose of putting the candidate onto on the ballot.

1644
02:54:37,520 --> 02:54:46,480
Do you have information about what's the typical rejection rate of signatures? Not well. I think it's not just a signature.

1645
02:54:46,480 --> 02:54:50,160
It's also the can't be duplicates. It's not to be registered. The can't be duplicates.

1646
02:54:50,960 --> 02:54:57,760
Right. So that question. So I did talk with the county elections office.

1647
02:54:57,760 --> 02:55:04,400
They are not able to verify any amount of signatures due to the legal compliance issue.

1648
02:55:04,960 --> 02:55:13,040
But I got curious about the same thing. So I went back and I looked at the water bond petition that we had a few years ago,

1649
02:55:13,040 --> 02:55:18,000
and the county did verify those signatures, and the rejection rate was 13%.

1650
02:55:18,800 --> 02:55:26,560
So if you apply 13% to the amount, the petitioner submitted,

1651
02:55:27,920 --> 02:55:38,320
that only leaves 1,145 valid signatures. In addition, because I like numbers too,

1652
02:55:39,680 --> 02:55:46,960
with all of the candidates turning in signature sheets for verification, I did a quick average in

1653
02:55:46,960 --> 02:55:55,120
it's 15% of signatures that were verified by candidates in this election that are being rejected.

1654
02:55:55,120 --> 02:56:01,760
So there's some reason to think that that 15% rejection rate or even 10% rejection rate

1655
02:56:03,440 --> 02:56:08,400
is would be applicable in this case as well. So less than the actual numbers signatures required.

1656
02:56:10,400 --> 02:56:17,840
I've got another question. It's also in the packet. It's actually for our city attorney.

1657
02:56:19,200 --> 02:56:25,040
You have in there some concerns about the actual language when you presented this back in November.

1658
02:56:25,120 --> 02:56:29,520
I said that I wasn't supporting putting this on the ballot at that point without going to

1659
02:56:30,480 --> 02:56:36,640
well, I said I wasn't supportive of putting that point because I didn't like the wording. I thought the wording

1660
02:56:36,640 --> 02:56:41,680
would actually keep us from the inflation adjustment, which I talked about earlier this evening.

1661
02:56:42,400 --> 02:56:50,400
We hadn't raised our fees for seven, eight years, so they lost purchasing power.

1662
02:56:50,480 --> 02:56:55,440
And I thought that this would then the way you had worded this would require us to go back and

1663
02:56:55,440 --> 02:57:02,800
get a voter approval every time we want to adjust for inflation one of these fees and we just wouldn't do that.

1664
02:57:03,520 --> 02:57:09,200
But to my question for the city attorney is you express the same thing in the packet

1665
02:57:10,080 --> 02:57:16,320
and you added an additional concern about franchise fees. Could you explain that?

1666
02:57:17,280 --> 02:57:21,760
Yeah, and I haven't done a deep dive into it. It actually just occurred to me after we went through the

1667
02:57:22,640 --> 02:57:24,800
stuff with the Vista. I think

1668
02:57:26,080 --> 02:57:29,600
realistically it's more of a practical and financial question, but

1669
02:57:30,160 --> 02:57:36,400
a franchise fee not being rated. So the bill language itself refers to utility bill. So I believe that would

1670
02:57:36,400 --> 02:57:44,480
include non-unitably owned utilities to include a Vista. So in my reading of that then I started thinking about

1671
02:57:44,560 --> 02:57:50,560
a franchise fee is not necessarily related to operations. So if we if Council wanted to then raise a

1672
02:57:50,560 --> 02:57:56,800
franchise fee, they would have to take that to a voters. And then I started thinking more about that

1673
02:57:57,840 --> 02:58:05,040
and started thinking if there was an OAR that required a certain level set for a franchise fee like natural

1674
02:58:05,040 --> 02:58:11,280
gas and we took it to the voters and they did not agree with it then we wouldn't be in compliance with that.

1675
02:58:11,920 --> 02:58:16,800
And then again, these are just kind of hypotheticals I started thinking about. This is not a

1676
02:58:19,440 --> 02:58:24,560
not brought forth by Council. I haven't done a deep dive into it yet, but then also looking at some

1677
02:58:24,560 --> 02:58:30,640
of the other schemes that exist with public utility commissions and service territories and whether

1678
02:58:30,640 --> 02:58:38,880
or not we would have then a potential issue if essentially there was a territorial agreement and we

1679
02:58:38,880 --> 02:58:44,480
couldn't comply with it based on not being able to get our voters to go along with those fees. So

1680
02:58:45,280 --> 02:58:54,160
again, these just occurred to me after the Vista conversation. So I had some concerns if we were going

1681
02:58:54,160 --> 02:58:58,400
to be the Council putting forward the Tassett and Doris from basically putting it on the ballot.

1682
02:58:59,600 --> 02:59:06,480
That they should at least be addressed on the surface. I think that the language of just quote utility

1683
02:59:06,480 --> 02:59:10,560
bill extends beyond just the cities. We don't.

1684
02:59:11,760 --> 02:59:13,120
Council, do you okay?

1685
02:59:15,120 --> 02:59:25,520
We haven't till 920s. We still have a good period of time and until 930 and at that point we have to

1686
02:59:25,520 --> 02:59:29,600
have a motion on the floor in order to get 10 more minutes but we still have a considerable amount of time.

1687
02:59:30,560 --> 02:59:31,600
Councillor Hansen?

1688
02:59:34,560 --> 02:59:42,800
I can appreciate gathering signatures for the seat and certainly had some hiccups and I can also

1689
02:59:42,800 --> 02:59:49,840
appreciate the efforts of citizens going after something like this. So again I appreciate that.

1690
02:59:50,720 --> 02:59:55,040
But you'll on us hoping you could read the proposed language for us please.

1691
03:00:00,000 --> 03:00:24,000
Let's see, I'll be in the summary. I guess those amendments have to be served, chartered,

1692
03:00:24,000 --> 03:00:28,000
I'm sorry, I'm sorry, I guess.

1693
03:00:28,000 --> 03:00:49,000
So chartered amendment is follows. Section 8, fees and taxes. The city council by a majority vote may propose new fees, taxes, or increase existing fees or taxes on a utility bill.

1694
03:00:49,000 --> 03:01:13,000
Unrelated to the operation of the utilities, not standing any other provision, no such fee tax, or increase will be assessed imposed or collected until at least 30 days following a positive vote to affirm by action voters at the next regularly scheduled election.

1695
03:01:14,000 --> 03:01:16,000
Councillor Bloom?

1696
03:01:16,000 --> 03:01:28,000
Yeah, thank you. No, I think all good points. And I would like to point out that we control this now at this point and we can change the language.

1697
03:01:28,000 --> 03:01:36,000
It's not a, we have to go with the proposed language or nothing. We can certainly add in protections for inflation.

1698
03:01:36,000 --> 03:01:43,000
We can exclude franchise fees and exclude any proposed fees outside of the jurisdiction of the city of Ashland.

1699
03:01:43,000 --> 03:01:56,000
So we can put protections in place. In the event that the voters do decide to pass it, we at least have some ability to put some safeguards here, so we're not completely causing damage or harm.

1700
03:01:56,000 --> 03:02:06,000
And so that's kind of where I am is that we actually have the benefit of making some improvements here, or we don't do anything.

1701
03:02:06,000 --> 03:02:14,000
And more signatures are collected, and it still goes to the ballot, but maybe with language that is problematic for the city down the road.

1702
03:02:14,000 --> 03:02:24,000
So I think that this is a great opportunity to improve the language, and still those of us that are opposed to this idea of having a wait for an election to be able to have this conversation,

1703
03:02:24,000 --> 03:02:31,000
can still go out and make that case. So for me, I think this is kind of a winning opportunity for us to to take this a bit.

1704
03:02:31,000 --> 03:02:37,000
And then still go to the voters and make the case that this isn't the right process that we should be using.

1705
03:02:37,000 --> 03:02:39,000
Can't so to king.

1706
03:02:39,000 --> 03:02:48,000
If I may, I'd like to ask this body if we can suspend the rules for about five minutes and have our chief petitioner speak to this.

1707
03:02:48,000 --> 03:02:56,000
I would, I would second that, and I think that it'd be valuable for all of us in case we have questions of the chief petitioner as well.

1708
03:02:56,000 --> 03:03:03,000
So I'm open to having the, and you can go ahead and make that motion.

1709
03:03:03,000 --> 03:03:14,000
I'd like to move the we suspend the rules for 10 minutes and have our chief petitioner come up and speak to us and we can ask questions.

1710
03:03:14,000 --> 03:03:16,000
Second.

1711
03:03:16,000 --> 03:03:19,000
Are there any questions or discussion?

1712
03:03:19,000 --> 03:03:22,000
We'll call please a listen.

1713
03:03:22,000 --> 03:03:24,000
Sherrell.

1714
03:03:24,000 --> 03:03:25,000
It's getting.

1715
03:03:25,000 --> 03:03:26,000
Dale.

1716
03:03:26,000 --> 03:03:27,000
Bloom.

1717
03:03:27,000 --> 03:03:28,000
Yes.

1718
03:03:28,000 --> 03:03:29,000
Kaplan.

1719
03:03:29,000 --> 03:03:30,000
Yes.

1720
03:03:30,000 --> 03:03:31,000
Do you cane?

1721
03:03:31,000 --> 03:03:32,000
Yes.

1722
03:03:32,000 --> 03:03:33,000
Can't say.

1723
03:03:33,000 --> 03:03:34,000
No.

1724
03:03:34,000 --> 03:03:35,000
Mr. Cramer.

1725
03:03:35,000 --> 03:03:37,000
If you can just make sure that you turn on your microphone.

1726
03:03:37,000 --> 03:03:39,000
It's a little button in the front.

1727
03:03:39,000 --> 03:03:42,000
It'll make the it go red and that's how you know it's on.

1728
03:03:42,000 --> 03:03:44,000
Okay.

1729
03:03:44,000 --> 03:03:45,000
Okay.

1730
03:03:45,000 --> 03:03:46,000
Councillor Ducane.

1731
03:03:46,000 --> 03:03:48,000
Did you have any questions?

1732
03:03:48,000 --> 03:03:50,000
I wanted to ask you.

1733
03:03:50,000 --> 03:03:51,000
Thank you, George.

1734
03:03:51,000 --> 03:03:55,000
When it comes time to changing the language and looking at the time.

1735
03:03:55,000 --> 03:03:59,000
Something that I know that this body has the.

1736
03:03:59,000 --> 03:04:06,000
The ability to go ahead and put it on the to move move it forward as is.

1737
03:04:06,000 --> 03:04:10,000
And I know that everybody is talking about.

1738
03:04:10,000 --> 03:04:12,000
The way I talk about it.

1739
03:04:12,000 --> 03:04:13,000
It's not about it, it's about 13,00.

1740
03:04:13,000 --> 03:04:15,000
It's not about 13,00.

1741
03:04:15,000 --> 03:04:19,000
But the people have spoken to it in this body.

1742
03:04:19,000 --> 03:04:21,000
Has the right.

1743
03:04:21,000 --> 03:04:25,000
The authority, the ability to put it out there.

1744
03:04:25,000 --> 03:04:26,000
What do you think about.

1745
03:04:26,000 --> 03:04:27,000
Counselors.

1746
03:04:27,000 --> 03:04:28,000
Bloom.

1747
03:04:28,000 --> 03:04:31,000
Ask to change the.

1748
03:04:31,000 --> 03:04:34,000
Language.

1749
03:04:34,000 --> 03:04:36,000
Thank you.

1750
03:04:36,000 --> 03:04:39,000
So certainly legally the council can do anything at once to.

1751
03:04:39,000 --> 03:04:46,840
the charter. It can use the language that we used. I think some history here is appropriate.

1752
03:04:46,840 --> 03:04:53,560
The language that was put onto the petition that we went and talked to 1500 voters about

1753
03:04:53,560 --> 03:05:01,080
was language that I and the city attorney agreed to. And that was the language that was presented

1754
03:05:01,080 --> 03:05:08,360
to 1500 Ashland voters. The information about the change in count is new to me. We counted those

1755
03:05:08,360 --> 03:05:13,160
before we submitted them. I don't know if that's accurate or not. It doesn't really matter.

1756
03:05:14,440 --> 03:05:21,720
When we came before you in October or November, I guess it was. We were basically told to go out

1757
03:05:21,720 --> 03:05:27,560
and show that there was interest in the public in voting on this charter amendment. And the

1758
03:05:27,560 --> 03:05:35,320
language that we agreed to is what people said they wanted to vote on. The council has the ability to

1759
03:05:35,320 --> 03:05:41,000
change whatever it wants to do. But I think it is disrespectful to the citizen process to the

1760
03:05:41,000 --> 03:05:47,000
initiative process into the 1500 voters that signed a petition thinking they would have a chance

1761
03:05:47,000 --> 03:05:55,080
in November to vote. I would say to Councilor Kaplan's concern or viewers to councilor Boym.

1762
03:05:57,640 --> 03:06:03,960
I answered this for you in November. Step increases were something this council created on the

1763
03:06:03,960 --> 03:06:10,840
fly when it created all of these fees last June, two dunes ago. If council, if this were the pat,

1764
03:06:10,840 --> 03:06:16,840
but we put on the ballot and become law, and council wants to adopt a policy for stepping

1765
03:06:16,840 --> 03:06:24,120
increases for utility for fees on our utility bills unrelated to the utilities, you can put that on

1766
03:06:24,120 --> 03:06:31,960
the ballot and we can vote on it. I would probably vote for it. But what we're talking about with the

1767
03:06:32,040 --> 03:06:39,080
mayor's proposal earlier today was to have a public process about how Ashland uses its utility

1768
03:06:39,080 --> 03:06:47,720
monopoly to create revenue from residents. We don't have a choice about that. It's not a parking

1769
03:06:47,720 --> 03:06:54,440
fight, a parking ticket like you said in that a mayor. It's something we all have to pay. We should have

1770
03:06:54,520 --> 03:07:02,680
a choice including step increases. I think the thing for you to do, we made a mistake. There's a

1771
03:07:02,680 --> 03:07:09,320
lot of forms involved in trying to get a petition signed, but we did the work. We did what you asked us to do.

1772
03:07:10,600 --> 03:07:16,600
And we demonstrated that the public is interested in voting on this and I think the appropriate

1773
03:07:16,600 --> 03:07:25,080
thing is to let them vote on the petition that they signed. And if it were to pass and you want

1774
03:07:25,080 --> 03:07:33,000
to adopt step increases, you can ask for step increases and we'll vote on it just like we would anything else.

1775
03:07:34,040 --> 03:07:40,760
And so I'm happy to answer whatever questions you have about how the process went sideways about

1776
03:07:40,760 --> 03:07:48,760
the joy of trying to collect 1,500 signatures in Ashland and talking to people. I bumped into

1777
03:07:48,760 --> 03:07:56,840
most of you polling a clipboard a lot of us did. It's not an easy thing to do. But we did it and the

1778
03:07:56,840 --> 03:08:02,040
public is very interested in this and I think it would be good for the city and it would be good for the

1779
03:08:02,040 --> 03:08:10,200
council for you to honor the process that we're in the middle of and not change it on the fly.

1780
03:08:11,640 --> 03:08:16,360
Thank you. Any other questions? Councillor Bull?

1781
03:08:17,400 --> 03:08:24,760
Thanks, Mr. Cramer. I would just kind of posit to you that you suggested that we should we should

1782
03:08:24,760 --> 03:08:32,680
honor the language that people decided. And if that was the case and we decided to move forward with

1783
03:08:32,680 --> 03:08:37,560
that there should also be an understanding that it might not end up on the ballot in November.

1784
03:08:38,120 --> 03:08:44,360
That there is an opportunity here for this council to decide to move forward with your petition.

1785
03:08:44,360 --> 03:08:50,600
But correcting some issues around franchise fees, around fees that maybe the county would impose

1786
03:08:50,600 --> 03:08:57,480
that could create legal issues for us and inflation and it's an opportunity to keep it the same

1787
03:08:57,480 --> 03:09:02,680
mechanism. We still need new fees because that's what this is all about. This isn't necessarily about

1788
03:09:02,680 --> 03:09:07,880
inflation. I mean, my understanding is this is us deciding to come up with new fees like the park's

1789
03:09:07,880 --> 03:09:14,520
fee or the wildfire fee without much public or any public input and then just kind of moving forward.

1790
03:09:14,520 --> 03:09:19,640
And I agree that that's wrong and that there needs to be a process and we can debate this

1791
03:09:20,120 --> 03:09:25,480
you know, add nauseam about should we wait for an election pay for an election to do this or should we have

1792
03:09:25,480 --> 03:09:31,320
you know maybe a more condensed timeline and I'm ready to have that debate you know publicly with with the

1793
03:09:31,320 --> 03:09:37,560
electorate. But I think that there needs to be an understanding that there is an opportunity to get this on the ballot

1794
03:09:37,560 --> 03:09:45,480
with some some important changes that this council could potentially get behind or risk not passing this

1795
03:09:46,440 --> 03:09:52,680
and having to wait until 1500 signatures are collected. So I just something something to think about.

1796
03:09:52,680 --> 03:09:58,280
It was more a comment than a question and that's how I'm thinking about this is that I want to honor the people

1797
03:09:58,280 --> 03:10:04,200
to sign those that want this conversation to happen in the community and I want to do it in a way that also

1798
03:10:04,200 --> 03:10:11,160
doesn't break the city potentially and I think that there's a middle path here. So just wanted to make that comment.

1799
03:10:11,240 --> 03:10:18,200
Okay any other questions? I just want to be mindful of time. I have a question for Johann.

1800
03:10:18,920 --> 03:10:26,120
So Johann when a petitioner comes forward with ballot language what is that process that your

1801
03:10:26,120 --> 03:10:33,240
department goes through? Because I'm hearing language around we agreed and I would like to understand

1802
03:10:33,240 --> 03:10:38,360
better what that process looks like. Yeah primarily I'm just looking at clarity and it makes sense

1803
03:10:38,360 --> 03:10:43,800
I'm not looking at like the substantive impacts or you know in this case like I said the

1804
03:10:43,800 --> 03:10:49,720
of this thing I didn't even it didn't occur to me until just a few months ago but I'm not doing a deep

1805
03:10:49,720 --> 03:10:57,160
dive into it I'm looking we went back and forth on things like the comma placement and word choice but

1806
03:10:57,960 --> 03:11:02,360
that's what I'm looking at. But it's not an assessment of the impact of any particular ballot

1807
03:11:02,360 --> 03:11:09,080
language on the city like it's not a guidance process that way it's a it's a it's a legal process around

1808
03:11:09,080 --> 03:11:13,400
a ballot initiative and making sure it's got clear language and things that require the legal requirements

1809
03:11:13,400 --> 03:11:18,840
of the legal requirements are made. ballot measure you know process but I'm not providing legal guidance

1810
03:11:18,840 --> 03:11:24,520
as to the impact potentially okay I think that's that's helpful to have that clarification thank you

1811
03:11:25,400 --> 03:11:30,760
any further questions we do have someone who has signed up to speak with us this evening and thank you

1812
03:11:30,760 --> 03:11:35,160
Mr. Cramer. Oh you had one more question hold a hold on to some moment council captain.

1813
03:11:35,160 --> 03:11:41,640
Yeah one one more question there's a state of August 4th we've got a council meeting on the fourth there's

1814
03:11:41,640 --> 03:11:48,200
is a deadline for submitting ballot measures is that August 4th or is that later that August 4th?

1815
03:11:48,200 --> 03:11:56,920
That's the last the last council meeting before the deadline you could call a special study or special meeting

1816
03:11:56,920 --> 03:12:01,960
what what is I'm sorry what is a deadline for the for submitting a ballot measure that's that's

1817
03:12:01,960 --> 03:12:07,960
that's what I'm sorry packet just one second please

1818
03:12:09,640 --> 03:12:12,120
it's very last

1819
03:12:15,240 --> 03:12:19,160
it's August 16th 16th

1820
03:12:19,160 --> 03:12:26,040
so okay so we could we could consider a different ballot language we could direct staff to come back with a

1821
03:12:26,040 --> 03:12:36,040
resolution with a different ballot language on the August 4th meeting okay thank you it's August 14th

1822
03:12:37,160 --> 03:12:43,080
okay yes thank you Mr. Cramer the one person who has signed up to speak with us this evening is

1823
03:12:43,080 --> 03:12:53,400
Katherine Shaw you will have three minutes at the podium the podium and the light display will

1824
03:12:53,720 --> 03:12:58,440
will turn to yellow when you have 20 seconds left it will go to red when your time is up and you'll hear

1825
03:12:58,440 --> 03:13:04,840
buzzers at both of those time points okay appreciate it I just a couple comments of clarification

1826
03:13:04,840 --> 03:13:10,920
the internship process is not necessarily democratic process is a phenomena that happened in the western

1827
03:13:10,920 --> 03:13:19,000
states of the United States it happened in the early 1900s only as far as I know only a couple states

1828
03:13:19,000 --> 03:13:25,160
east of the hundredth written actually allow the initiative process except with the exception of

1829
03:13:25,160 --> 03:13:35,400
Illinois which put it in place in 1970 just so you know also you can't make changes after the voters have

1830
03:13:35,400 --> 03:13:41,720
voted on it you need to make those changes now once the voters have voted on an initiative process it is

1831
03:13:42,440 --> 03:13:47,960
sanctioned it can't be changed in any way shape or form unless you know as people said it goes back

1832
03:13:47,960 --> 03:13:54,600
out to a vote so you want to be careful about what you put on the ballot because that's what voters

1833
03:13:54,600 --> 03:14:00,680
approve and you can't just like fudge with it after after that's been approved by the voters

1834
03:14:01,880 --> 03:14:13,080
so I'm deeply opposed to this in large part because let's say for example we have a flood this year it

1835
03:14:13,080 --> 03:14:21,320
happens and you suddenly need a lot of money to cover that flood until possibly fame a money comes through

1836
03:14:21,320 --> 03:14:30,280
if it ever does and you want to put this out to a vote well put it out to a vote it will it will cost you

1837
03:14:30,280 --> 03:14:36,280
quite a bit of money to put that on the ballot unless you put it in an even year election that would be a

1838
03:14:36,280 --> 03:14:42,760
midterm general primary or as presidential general or primary those elections are free everything

1839
03:14:42,840 --> 03:14:49,080
else you're going to pay a lot of money to put it on the ballot so that means if you have a flood this fall

1840
03:14:49,080 --> 03:14:59,720
you will wait two years before you can ask voters to increase some income for you to cover any flood damages

1841
03:15:00,000 --> 03:15:09,640
Birthquake, fire, whatever. It takes away your power. You are members, you are elected by us in a representative

1842
03:15:09,640 --> 03:15:17,480
form of government because we want you to make these decisions for us. Voters do not have the same

1843
03:15:17,480 --> 03:15:26,440
amount of time or dedication or commitment that you have by running for office to study the issue and decide

1844
03:15:26,440 --> 03:15:34,160
whether it should or should not happen. And by way of example, most of the voters are most of the people

1845
03:15:34,160 --> 03:15:40,360
who have commented on social media that they are in favor of this particular initiative are also

1846
03:15:40,360 --> 03:15:49,000
people who are surprised that we continue to buy Parkland even though they let charge to vote against Parkland being

1847
03:15:49,000 --> 03:15:58,120
used or excuse me food beverage tax money being used for park maintenance. They didn't know that

1848
03:15:58,120 --> 03:16:06,040
and they were strongly advocating that had long signs to everything. So when you say you want to have

1849
03:16:08,040 --> 03:16:16,760
it's so distracting you. Yeah, the time is up. Okay. I don't get you. You know, I was cut off before

1850
03:16:16,760 --> 03:16:26,200
last time I was here. Thank you. Okay. So we are back to the council discussion. Is there anything else

1851
03:16:26,200 --> 03:16:34,440
any further questions of staff? Okay. So the go ahead. You have a question? No. Councilor Hanson?

1852
03:16:36,760 --> 03:16:43,000
So what we need to do if they don't have if there are no additional questions then we move to the place of a motion.

1853
03:16:43,720 --> 03:16:49,080
So the floor is open for a motion? Councillor Bloom? Thank you, Mayor. Yeah, I direct staff to

1854
03:16:49,080 --> 03:16:53,720
create a resolution to bring back to council at the August 4th meeting to put the petition on the ballot

1855
03:16:53,720 --> 03:17:02,920
with changes in language to allow for inflationary increases no more than the CPI West to exclude franchise fees

1856
03:17:03,560 --> 03:17:09,320
and to exclude any effect that it would have on outside fees imposed by outside jurisdictions.

1857
03:17:09,640 --> 03:17:15,640
Obviously, you're going to have to play with how that language looks and I'd trust you to do so.

1858
03:17:16,760 --> 03:17:21,320
And then I would also add that I'm open to additional suggestions to language.

1859
03:17:23,080 --> 03:17:32,280
Is there a second? Councillor Bloom? Yeah. I look again. I think it's the right thing to do. You know,

1860
03:17:32,280 --> 03:17:40,200
when this came to us last time, it was, it was, you know, 4 to 3. I think vote of whether we should

1861
03:17:40,200 --> 03:17:45,960
just go ahead and put it on the ballot and what I heard from those that were opposed to just put it on the ballot was,

1862
03:17:45,960 --> 03:17:51,400
you know, hey, like you need to do what we require of everybody else and you need to go out and you need to get signatures.

1863
03:17:51,400 --> 03:17:57,640
And I understand, you know, we can talk about, well, actually it was 1300 signatures and 15% fill it.

1864
03:17:57,720 --> 03:18:04,680
Maybe, unfortunately, we'll, we'll never know. To me, the point is twofold, really. It's, it's one,

1865
03:18:05,640 --> 03:18:11,080
at least a thousand people for applying, you know, that, that fill right on there. And I think that that's significant enough.

1866
03:18:11,080 --> 03:18:16,120
If a thousand people showed up in this room, I have a council meeting and asked us to do something,

1867
03:18:16,120 --> 03:18:20,920
we would probably do it. I mean, I've heard councilors say that before of like, well, these people are here asking.

1868
03:18:20,920 --> 03:18:25,720
So since they're putting in the effort, then we should listen to them. I don't think that this is any different one.

1869
03:18:26,120 --> 03:18:34,120
Two, this is about taking accountability and building confidence and faith in this council and in this city.

1870
03:18:34,840 --> 03:18:43,720
You know, we have had to make some really hard choices with regard to fees and cuts for that matter.

1871
03:18:43,720 --> 03:18:48,760
And I think that, you know, there's been a lot of this is a scenario on both sides that have

1872
03:18:48,760 --> 03:18:53,880
been frustrated by those decisions. And I think this is an opportunity for us to go on and say, you know what,

1873
03:18:53,880 --> 03:18:59,160
we're going to put this in front of you and we're going to let you decide and, and we're all going to kind of line up and

1874
03:18:59,160 --> 03:19:06,120
we're going to make our arguments to the people about whether the should pass or not. And to me, that is very democratic.

1875
03:19:06,120 --> 03:19:13,880
That is that is exactly, you know, what we all strive for. Why we're doing this is to have those conversations about policy.

1876
03:19:13,880 --> 03:19:19,880
And this is an opportunity to do that to put a foot from the center. And I look forward to going toe to toe with Mr.

1877
03:19:19,880 --> 03:19:28,280
Kramer on this and knocking on doors if I have to. So it's for that reason that that I hope that we move forward with this and absolutely, you know,

1878
03:19:28,280 --> 03:19:31,960
any suggested amendments or changes to the language, I would also be supportive of.

1879
03:19:32,920 --> 03:19:41,000
Councillor Kappa. Well, I don't know that a lot to add to Councillor Bloom's lengthy justification

1880
03:19:41,000 --> 03:19:48,680
with much of which I agree with. For me, as I said last November, I think it's the fiscally prudent

1881
03:19:48,680 --> 03:19:56,440
thing to do to allow fees to adjust for inflation. We don't take raise fees lightly in this body as

1882
03:19:56,520 --> 03:20:05,400
these that the fees that we raised last year was the first time in half a decade, more than half a decade.

1883
03:20:06,440 --> 03:20:13,160
I don't foresee that we're going to be doing that again, but purchasing power, you know, does decline

1884
03:20:13,160 --> 03:20:19,800
little by little and we find ourselves in a situation where you got to increase it in just in order to, you know,

1885
03:20:19,800 --> 03:20:25,640
keep up with where we were five years ago. So that takes away some of the concern that I had.

1886
03:20:26,760 --> 03:20:34,760
And I'm happy to have the conversation with our constituents and our electorate about the financial

1887
03:20:34,760 --> 03:20:43,560
stability of our city and when we need to raise revenues, what's the best way to do it. So that's why I seconded

1888
03:20:43,560 --> 03:20:53,960
this and I'll be supporting it. Councillor Juke. Well, after all of this time here we are,

1889
03:20:57,320 --> 03:21:04,520
looking at the time they effort first off, I appreciate every citizen, every resident that sign the

1890
03:21:04,520 --> 03:21:12,520
petition and found the circulators and signed it. I appreciate them and their time. And when you're out

1891
03:21:12,600 --> 03:21:20,440
there circulating, you get a chance to talk to our constituents and our community one on one and you hear exactly

1892
03:21:20,440 --> 03:21:27,880
what's on their mind, their concerns and what keeps them up at night. And one of them is the utilities.

1893
03:21:29,720 --> 03:21:38,600
I'm aware of inflation and I am aware of franchise fees. I'm curious to see what this will look like when it

1894
03:21:38,600 --> 03:21:44,040
comes back August the fourth because there's no percent that you put on this Councillor.

1895
03:21:49,240 --> 03:22:00,280
And on that day we will definitely be up against the wall. I don't really know how I feel right now.

1896
03:22:00,280 --> 03:22:07,240
I wanted to be on the ballot. I want to see the language and so I guess I'll make my decision then.

1897
03:22:09,080 --> 03:22:16,520
But I'm kind of disappointed that it's not moving forward as is what the people saw

1898
03:22:16,520 --> 03:22:24,920
and what they signed and what they want. Councillor Dale. Thank you, Mayor.

1899
03:22:26,440 --> 03:22:35,000
That's one I've done a lot of reflection about and I voted last November to not put this on or not

1900
03:22:35,000 --> 03:22:39,480
have Council support this because I don't believe in the language. I think there's a lot more to it

1901
03:22:40,680 --> 03:22:47,880
and we asked the petitioner to go out and get the signatures and to actually show that that was something

1902
03:22:47,880 --> 03:22:53,080
that was important to this community and I agree that there's hypotheticals around the numbers but

1903
03:22:53,880 --> 03:23:00,920
there's a good faith effort out there and I think that while we've covered the fact that it is

1904
03:23:01,320 --> 03:23:07,160
extremely important to read the fine print and I say that for people that and this is not a slight

1905
03:23:07,160 --> 03:23:14,760
by any means but literally these documents are very difficult and those that are running for office or anything else you

1906
03:23:15,480 --> 03:23:21,160
let this be a lesson that's very important to read those. That being said given the effort that was

1907
03:23:21,160 --> 03:23:30,680
but into it I think we afford at least an equal amount of grace and the other thing that I would say is that

1908
03:23:30,680 --> 03:23:38,200
we need to be very cognizant at least I am of separating process from merit and this is going to

1909
03:23:40,120 --> 03:23:48,120
allow the opportunity for this community to really understand what it takes to raise things and

1910
03:23:48,120 --> 03:23:57,560
the and as we talk a lot about here the law of unintended consequences this process is not unique to just

1911
03:23:57,560 --> 03:24:05,400
Oregon but it's a part of the history of Oregon to be able to do malign initiatives and I think that if we were to

1912
03:24:07,480 --> 03:24:13,880
to go against what I think was a reasonable showing of people that be careful what we wish for because we might

1913
03:24:13,880 --> 03:24:22,920
just get it so I will be supporting this. Councillor Hansen. Yeah thank you and you know again I

1914
03:24:22,920 --> 03:24:31,800
support the democratic process and when I voted no on this originally it was you know go forth

1915
03:24:31,800 --> 03:24:39,880
gather your signatures and you know go for it I find it distressing the you know to come back to council

1916
03:24:39,880 --> 03:24:46,600
and and ask to have it put back on the ballot my vote will be to you know as the suggested motion and the

1917
03:24:46,600 --> 03:24:54,040
packet is to allow the Demic process to continue but as a business owner I have to manage my my business

1918
03:24:54,760 --> 03:25:04,280
I have to stay in the black I have 20 employees as a counselor 60% of the Ashlander voters voted for me

1919
03:25:04,440 --> 03:25:11,560
and I carry responsibility for 21,000 people to take care of them and make sure that this city is in the black and with all

1920
03:25:11,560 --> 03:25:22,200
do respect some of my counselors won't vote for modest rate increases that covers 7% that that are necessary to keep us in the black

1921
03:25:22,600 --> 03:25:28,760
I do not trust that if we have ballot initiatives that there will be clear communication

1922
03:25:29,320 --> 03:25:36,120
information deep dives and the things that are necessary to keep our city functioning properly

1923
03:25:36,120 --> 03:25:44,600
I know that we have a lot of challenges coming up and I want the people that I vote for in this

1924
03:25:44,600 --> 03:25:50,920
seat to have all the information to make the best decisions that they can and to keep our

1925
03:25:51,400 --> 03:25:53,400
government strong and

1926
03:25:54,440 --> 03:26:01,400
in the amount in the invent of emergencies and disasters and all the things that we encounter we need this body

1927
03:26:01,880 --> 03:26:10,440
to be able to rally and come together and pivot and do their jobs and I do not believe that I will be voting for this

1928
03:26:10,440 --> 03:26:15,640
if it were to come to ballot I wish I wish the Democratic process the best of luck and

1929
03:26:16,280 --> 03:26:24,760
you know I hope that I will not be supporting this motion and I will look forward to another motion if it fails

1930
03:26:27,160 --> 03:26:32,040
cancels show thanks mayor I supported this the first time I'll support it this time I think that the

1931
03:26:33,240 --> 03:26:39,000
the small changes are in line with what's reasonable and other policies that we've set as a council

1932
03:26:39,000 --> 03:26:45,000
and I think there's a lot of really educated people here in this town and I think they deserve a vote and I also

1933
03:26:45,000 --> 03:26:50,040
think that if it passes they deserve the responsibility for the repercussions that we get sometimes

1934
03:26:50,040 --> 03:26:58,680
when we when we pay for things or we don't pay for things yeah Sabrina just curious that there's any

1935
03:26:58,680 --> 03:27:05,400
interest in putting something in the resolution to speak to emergencies like that was about our this evening

1936
03:27:06,600 --> 03:27:11,800
I'll speak to that. I believe that that's why we have a reserve fund that we need to continue to fund

1937
03:27:11,800 --> 03:27:16,840
but you know to address the point that was made is that when you have a flood you're supposed to have a

1938
03:27:16,840 --> 03:27:22,760
healthy reserve fund and we're obviously we're talking about that and that's what that's for and there's

1939
03:27:22,760 --> 03:27:29,240
other mechanisms so yeah I just don't think that there's a need to exclude for emergencies there's already

1940
03:27:29,320 --> 03:27:39,880
process for that is there any further discussion roll call please Alyssa do you

1941
03:27:39,960 --> 03:27:41,960
can

1942
03:27:46,360 --> 03:27:47,960
Hanson

1943
03:27:49,000 --> 03:27:50,520
no

1944
03:27:50,520 --> 03:27:52,120
Sherrell

1945
03:27:52,120 --> 03:27:53,400
yes

1946
03:27:53,400 --> 03:27:53,960
Dale

1947
03:27:53,960 --> 03:27:55,000
Yes

1948
03:27:55,000 --> 03:27:55,720
Bloom

1949
03:27:55,720 --> 03:27:57,160
Yes

1950
03:27:57,160 --> 03:27:58,440
Kaplan

1951
03:27:58,440 --> 03:27:59,640
Yes

1952
03:27:59,640 --> 03:28:00,600
Motion pass

1953
03:28:00,600 --> 03:28:01,640
Okay thank you

1954
03:28:01,640 --> 03:28:03,640
we will move our

1955
03:28:03,640 --> 03:28:07,880
property surplus discussion to the next meeting we got three minutes

1956
03:28:07,880 --> 03:28:09,880
No I don't know

1957
03:28:15,320 --> 03:28:17,320
I'll just say here

1958
03:28:17,320 --> 03:28:22,200
Mayor I move I move to spend the rules of in terms of time limits for council meetings so that we can finish the

1959
03:28:22,200 --> 03:28:23,320
agenda item so

1960
03:28:26,280 --> 03:28:32,440
Do you want two things one you can just make the motion to surplus the property units for 88 reasons and then we can just do this

1961
03:28:32,440 --> 03:28:37,480
I mean it's yes that's the motion that we need I'm happy to do that so do you withdraw your

1962
03:28:37,480 --> 03:28:43,880
I would drop my previous motion and I'd like to make another motion I moved to surplus 1808 square feet of risko school property as outlined

1963
03:28:43,880 --> 03:28:48,440
But the Oregon Department of Transportation and the acquisition summary statement dated April 28th

1964
03:28:48,440 --> 03:28:50,440
2026

1965
03:28:52,840 --> 03:28:54,840
Yes

1966
03:28:54,840 --> 03:29:00,600
I could just I could just go go okay Oda wants to put in a ramp we own the property they want to pay us for it

1967
03:29:00,600 --> 03:29:02,520
They're to all the work let's give it to us yeah

1968
03:29:04,840 --> 03:29:06,840
Are there any questions and stuff

1969
03:29:07,160 --> 03:29:10,680
We all have the agenda the pack of materials so okay

1970
03:29:14,200 --> 03:29:15,560
Captain

1971
03:29:15,560 --> 03:29:20,360
So did you want to speak to your motion no cap the council captain any further discussion

1972
03:29:21,720 --> 03:29:23,720
Roll call please Alyssa

1973
03:29:24,760 --> 03:29:25,880
Dale yes

1974
03:29:25,880 --> 03:29:26,920
Bloom yeah

1975
03:29:26,920 --> 03:29:27,880
Kaplan yes

1976
03:29:27,880 --> 03:29:29,880
Decane yes

1977
03:29:29,880 --> 03:29:30,920
Hanson yes

1978
03:29:30,920 --> 03:29:32,920
Sherrell yes motion pass

1979
03:29:33,480 --> 03:29:34,440
Thank you

1980
03:29:34,440 --> 03:29:37,880
We are at nine twenty nine we have consistently missed

1981
03:29:38,760 --> 03:29:43,880
Having city manager reports and so until we make any adjustments in the public hearing time

1982
03:29:43,880 --> 03:29:46,680
I would like to move that up in the agenda

1983
03:29:47,800 --> 03:29:50,040
To where it comes in right behind ordinances

1984
03:29:51,720 --> 03:29:54,920
Because that way we can make sure that we get that element in

1985
03:29:55,560 --> 03:29:57,560
It's a critical piece and we keep missing it

1986
03:29:58,520 --> 03:30:00,520
So with that

1987
03:30:00,000 --> 03:30:02,000
The floor is open for a motion to adjourn.

1988
03:30:02,000 --> 03:30:03,000
So moved.

1989
03:30:03,000 --> 03:30:05,000
Second. All in favor?

1990
03:30:05,000 --> 03:30:07,000
Meaning is adjourned.