Anybody has any
» I have a feeling that we have such a
large interest level here tonight that
there so I'm electing to take item
number if you have an agenda with you uh
item number 7A
the add will move that up in the agenda
to after the commission and staff
reports section
>> mayor we need to Call the meeting
officially to order.
>> Order. Thank you.
>> Thank you.
>> We're call to order.
>> Three meetings, five minutes. It's a
lot.
>> All right. Um first we're going to start
off with a presentation
for our county.
>> I have um Daniel Anderson with Malden
Jenkins here. He is um our auditor who
does our financial statement audits and
he's here to do a quick overview of the
uh the fiscal year ending September 30th
2025 audit.
>> Thank you. Good evening, Mr. Mayor,
commissioners. As Heidi mentioned, my
name is Daniel Anderson and I'm the
audit partner with Baldman Jenkins who
had overall responsibility for the
town's 2025 fiscal year and audit. I do
a brief presentation this evening to go
over the audit results. In your agenda
packet, there should have been two
items. One would be the audit and
financial statements themselves. And
then the second is a document that we
refer to as our auditor's discussion and
analysis which includes some information
about the audit results as well as our
required communication to governance
that I'm going to highlight here this
evening. I don't know. Are you just
flipping through for me?
>> You have.
>> Okay. All right. Again, brief
information about Malden Jenkins. We are
a large regional audit organization with
offices throughout the southeast. Your
audit was performed from our Braden,
Florida office location. Our
governmental niche is the firm's largest
single niche serving almost 800
governments now in the southeastern
footprint. Your team was led by myself
as well as River Yang who serve 100%
governmental entities throughout the
year. So all we do is governmental
audits. Um so a lot of experience with
municipalities such as the town. We
perform an audit to issue our opinion on
the fairness of the presentation of the
financial statements. As part of our
audit process, we consider the town's
internal control structure for the basis
of designing our procedures um to help
us support our opinion. We are not
issuing an opinion on the effectiveness
of internal control. However, our audit
was performed in accordance with
generally accepted auditing standards as
well as government auditing standards to
provide reasonable assurance that the
financial statements are free of
material misstatement and ultimately
management does have responsibility for
the financial statements themselves. I'm
happy to report that we have issued an
unmodified opinion which is the highest
form of assurance that we can render.
Therefore, in our opinion, the financial
statements are free of material
misstatement.
In the back of the financial statements
are three additional compliance reports.
The first is a report that we refer to
as our yellowbook report and that's our
report of our test of controls and
compliance with significant with respect
to significant laws, rules, and
regulations. This is a negative
assurance report. So, we're not issuing
an opinion. This is where we would
identify material weaknesses or signific
significant deficiencies if we found
them in the audit process. I'm happy to
report that we have no current year
findings of material weaknesses or
significant deficiencies.
The Florida Auditor General requires us
to perform certain procedures in
accordance with the rules of the auditor
general and issue an independent
auditor's management letter with respect
to the testing that was performed. Happy
to report that we have no current year
findings or recommendations within that
report based on that testing as well.
And then lastly, we're required to
examine the town's uh investments of
public funds to ensure compliance with
town policies as well as Florida
statutes. No current year findings to to
report with respect to the investment of
any public funds as well. Uh the last
bullet that we have here, if the town
were to expend more than a million in
federal awards or $750,000 in state
awards, we would have to perform what's
called a single audit or a compliance
audit with respect to the spending of
those awards. that was not required as
the town did not exceed those thresholds
of expenditures for the 2025 fiscal
year. We hope to the future.
>> Um some of the required communications
that we have in accordance with
government auditing standards like the
financial statements, the accounting
policies are the responsibility of
management. We evaluate these policies
in the audit process to determine that
they're reasonable and appropriate. One
new policy change that was in response
to a new governmental accounting
pronouncement is with respect to how the
town accounts for compensated absences.
So the audit does include a prior period
restatement to properly implement that
standard so the town could follow the
guidance under the new standard and how
they're accounting for what that
liability is in your governmentwide
financial statements.
The financial statements do include a
few significant estimates. The most
significant estimate in your financial
statement is the depreciable lives of
your capital assets and determining what
the netbook value of those assets are at
the end of the year. Throughout the
audit process, we received full
cooperation from management to provide
information to us to perform the
procedures that we're required to in a
timely manner. We had no disagreements
with management over the application of
any accounting policies or procedures.
At the conclusion of the audit, we
obtained written representation from
management over the information provided
to us. We're not aware of management's
consultations with other accountants or
what we refer to as opinion shopping. No
significant issues discussed with
management to bring to your attention.
The only two audit adjustments that were
posted from the initial trial balance
provided were actually prepared by
management and given to us to adjust. So
we had no audit adjustments performed in
the audit. There was one uncorrected
misstatement where we proposed an
adjustment and management elected not to
post. This was an immaterial item so it
doesn't impact our opinion at all and it
was just to acrew about $16,000 of
additional payables. Um so again no
opinion modifi mod modification with
respect to that. We also evaluated the
footnote disclosures to intersure that
they had the required information
included within them as well. And then
lastly mold and Jenkins is independent
with respect to the town in accordance
with the AICPA professional standards.
So I mentioned that there were no audit
findings um that we were reporting
within the financial statement document
throughout the audit process. We do have
a few recommendations for improvement.
Uh the first one is with respect to the
purchasing card policy. Um we tested 25
purchasing card transactions during the
audit process and determined that one
transaction for about $20 didn't have a
supporting invoice to it. Um this was
for the postage meter. So a very common
expenditure that the town has. Our
recommendation is just to ensure we'd
have that appropriate backup for all
purchasing card documents. But we also
tested 25 cash dispersements just at
random throughout the fiscal year. We
noted two of those 25 had no
documentation of an independent review
and approval. These were recurring
transactions that management had. So it
was probably approved at the beginning
of the year to say, "Hey, we're going to
have this charge every single month."
Management just couldn't find the
documentation for that initial approval.
I'll make sure
>> that's I don't know the answer to that
off the top of my head, but I can get
back to you.
Uh the last item that we had is we
performed certain payroll testing as
well and we noted that four of the 13
employees tested for that pay rate
testing um were kind of approved at a 4%
increase by the commission. Um however,
there just wasn't documentation that
made its way to their file to support
that this 4% increase was approved by
the commission. Um, we were able to see
in the commission minutes the approval
though. So, it's just recommended that
each employee within their personnel
file have a documented pay to make a
judge be approval for. So, those are
just a few recommendations. Nothing
significant that we determined felt
needed to be reported as significant
deficiency, but we also did want to
bring those to your attention throughout
the audit process. The last thing that
you'll note in the auditor's discussion
and analysis is a list of upcoming
gadget pronouncements and some narrative
as far as what changes you might see. Uh
two specific changes that you're going
to see within the the 2026 financial
statements is a little bit of a change
to how the structure of the management
discussion and analysis is ordered and
then your general fund budget to actual
schedule currently shows the original
budget, the final budget, the actual
amount and then the variance between the
final budget and the actual results.
Gazby's asking us to add a column that
shows a variance between the initial and
final budget as well. And then
management will also have to footnote
any significant variations between those
budget amounts um from the original
budget the final budget as well as
variances between the final budget and
the actual results. That's all included
within that auditor's discussion and
analysis document.
That's the conclusion of the
presentation that I have for you. We
certainly appreciate the opportunity to
serve as your auditors. And with that,
I'll answer any questions that you guys
have.
>> You mind?
» No. Thank you.
I can add one.
>> I want to point out my favorite part is
that we um the audit confirms that we
put $792,000
towards our reserve through both um plan
savings and unexpected savings. This was
the budget that was built by uh the
previous personnel before I got here.
» Good. Thank you. Thank you. Have a great
night. Thank you.
>> Thank you.
» Ready?
>> Yeah.
>> I'm not on.
We're bringing up a presentation as part
of the town manager report.
» Thank you.
[clears throat]
» So, I'll go ahead and um get started.
Some highlights um from the uh town
manager report is we did submit for a
grant for the um beach management plan.
This is the first step on a long road
that gets us to one show that we are
allowed to receive sand from our
neighboring um districts and
municipalities. Uh the Army Corps should
sand become available through their
plans. And it also puts us in line for
future funding uh from the feds as well
as the state for beach reourishment to
address coastal erosion. So like I said,
this is the first step. The funding
level is pretty low um for us because
it's based on a percentage of our
coastally eroded beach as defined by the
state. So our total grant is um a little
over 300,000 with 42,000 expected from
the state um and um requirement of about
170,000 by us or 270,000 by us but that
would be over multi-year to do that.
This is a very scientific study of
basically the height width of our our
beach, what's needed, what type of sand.
So, it's the first step of getting in
line for it. There's no guarantee that
we'll necessarily get the grant, but it
was important to put ourselves in there.
Uh, on the screen, you can see uh some
changes that have taken place here in
town over the last couple weeks. Thank
you to the Colony Garden Club for their
donation. That donation has been uh
transmitted to the town. We've enhanced
our um entrance. Can you uh minimize
our people? Thank you. Uh you can see
we've enhanced our entrance through
plantings. It's been a very successful
project. The town has also updated its
irrigation and uh lighting. In fact, the
lighting contractor was still out there
today. I know we spent a couple trips
back to make sure everything is working
to highlight all of our new landscaping.
Um, I think it looks great and it was a
great partnership um with the garden the
colony garden club. Um, they have been
working towards this all year through
bake sales and other fundraisers and um,
I'm glad we could pull it off. Cindy Kim
as their president was instrumental in
the design and Laura Hutchinson was um
by me every day during the 95 degree
heat with the landscapers overseeing the
project and uh we've passed the baton
back and forth every day. On some other
um updates that have come out of town
commission direction and spending is
we've restriped all of the roads in the
town and this includes the reflectors.
um they were very faded, kind of looked
broken, so everything was scraped up and
relayed. We've also introduced two
concrete um
barriers um one at the corner right out
here of the club and the other at
Lighthouse and Colony on the JIP Club
side of the corner. So that should help
with messing up the grass in the town's
rideway, which is also the front yard of
our residents.
Some other highlights. As of today,
we've collected $501,000
for our pay in full opportunity. That's
43 properties. We um I've spoken to um a
few other people. I'm expecting checks.
We'll be doing a reach out, a more
personal reach out um by the end of this
week, reminding people of the
opportunity and just answering any
questions, doing kind of a FAQ based on
some questions that I've received um
over the past uh couple weeks. This was
launched about 3 weeks ago. So, I think
the response has been great. Everyone I
have spoken to and walked them through
this um has ended the call with saying
they would be sending us a check. So,
it's like I said, been very positive.
Um, congratulations to Vice Mayor Schula
for being the second chap coming in and
the first from the commission.
[laughter]
Not that we were like waiting by the
door that day, but we were pretty
excited for this. Um, I'm glad we have
so many people here with us today. Um,
the first budget workshop is Wednesday,
August 19th at town hall. I hope you can
be there. The meeting's at 5:30. I'll go
through at the end of this um the other
dates for the budget. It's important to
be involved. This is when a lot of the
decisions that take place throughout the
year are laid. Um so get involved. It's
important. Uh skipping down, I attended
a city manager roundt
um where other um municipalities from
all up and down the treasure coast
talked about the potential impacts to
property tax revenue and best practices
for community communication, whether it
passes or fails. um what we need to do
next. I've been attending the Jupiter
Inlet District meetings um that the
Fshaw project seems to be going forward
from their point of view, but they
really need the Army Corps of Engineer
to approve it and I don't that doesn't
seem positive right now. The roadway for
forensic engineers have been on site. I
am awaiting their report. Um but they
have done two site visits to look at the
condition of all town roads. And year to
date in your backup we had some
financials. Year to date we have made
$43,000 in interest and diversifying our
investments. Uh speaking of financials,
we're at 75% of the year. You might have
seen this big number jump off the page
at you of 278%
over budget for or of budget for the
building and zoning. That includes the
510 that we um expended to um hold on to
the building permit excess funds for the
renovation partial renovation of town
hall. If you back that number out, we're
actually at 188,000, which puts us right
on target at 75% of our budget, as you
saw in your backup as well, we are about
90,000 behind of our estimated revenue
for building permits. But overall, when
you take that number out, instead of
being at 83% of our expenditures, we're
at 72%. So, we are still trending on
budget um a little below as we expect.
This is the most difficult time of year
because we have less revenue coming in general. We've already collected 99%
of our tax revenue. Our fiscal year ends
September 30th. So, we have more money
going out than coming in, but we are in
a a good cash position for that. And and
like I said, we remain on budget. Again,
upcoming budget meetings. Uh next
Wednesday at town hall, we will have our
final budget workshop. The budget should
be released either Wednesday or Thursday
this week. The uh draft budget for um
your review as well as um the public's
review. The first budget hearing is
Tuesday, September 8th at town hall and
the final budget hearing is part of the
uh September commission meeting which is
September 14th in this building. am
finally taking advantage of so many
people being with us today. I want to
remind everyone that our website has
been updated this year and we have right
on the front page starting on the left
agendas, the inlet outlet newsletter, a
calendar, the town code, and what I'm
calling the transparency portal. And if
you click on that transparency portal,
it takes you directly to all of our
current year budget planning
information, which will be updated
Wednesday or Thursday this week. the
current budget that we're working from,
the monthly budget summary reports that
go in the back of every agenda, all the
town manager monthly reports, the
approved town commission project list,
which tells you everything that's
happening in the community, and then
links to all of our inside the town
weekly newsletters. Um, and finally, we
are planning for our fall festival,
which will be a combination of the
welcome back party and Halloween party
for Sunday, October 25th in the late a
afternoon. Uh, we'll be getting more
information out, but I just wanted
everyone to save the date. And last, I
have our intern here, and because of the
length of the meeting, she's just going
to wait, but talk Diana
way in the back. There she is. Um, she,
as you recall, was our intern through
the Florida City Manager Association. We
received a stipen to host her as our
intern, and she has been helping behind
the scenes with budgeting, public
records management, and communication.
She is on her way to FSU next week to
start not only her grad program there
and public administration, but also she
has a fellowship through their program
there. Um, so we're very proud of her.
She's Jupiter born and raised and um I
hope [clears throat] uh she'll be back
with us one day. So she's great.
>> So thank you Katiana.
» And I'm happy to answer any questions
from the commission. If not, I'll hand
it off to the chief.
>> Thank you.
I skipped the town clerk. I was just
advis
» without further ado.
>> Thank you, mayor, commission. Uh, I
don't have a formal report tonight. Our
monthly report was sent out. Uh, we did
recently have a promotion, though, and
I'd just like to introduce Sergeant
Nelson Bario. He comes with a very
diverse background in law enforcement
leadership and I think he's going to be
a great fit for the town and he's
already done tremendous work for us in
the police department. So
>> first of all, mayor commissioners rest
it's my pleasure to serve you and thanks
for having me. Uh I come with like I
said 41 years of law enforcement
experience and private
experience as well. So, uh, with that,
you know, you have a terrific police
department. Not looking to change much,
but trying to enhance as much as we can.
So, you all know where to find me.
>> Thanks, Char.
>> Thank you,
» Matt. We are up to you now.
>> Okay. Um I was just going to mention
that as I had emailed to all of you
before the um judge Frank Palahassie
found in our favor with respect to the
challenge go because you love
>> that's not part of
>> the same presentation
>> um found in our favor with respect to
the the challenge to the language to uh
the amendment three ballot and found
that it was biased, it was misleading,
it was factually inaccurate. Uh the
attorney general has until Thursday to
provide new language for it. It was new
proposed ballot language. He's already
expressed that he has no intention of
appealing the decision. So we'll have to
see what he comes up with by by
Thursday.
That's all I have for now.
>> Okay. Thanks, Matt.
>> Commissioner reports.
Anything? No, no.
» Is this where we do the installation on
the
Excellent.
So the um the mic with you.
We had a Oh, I can't u commission had a
discussion earlier uh in previous
meetings about enhancing the safety uh
between our our walkways as you cut
across the north um walkway and then the
south walkway. Also, just to distinguish
between the difference of the pathway
and then the road. If you look in this
top example here, you can see that the
red brick goes all the way across the
road. And if you're if you're walking
along, in fact, if you're at the beach
on the north walkway and you're looking
west all the way across to the inlet, it
looks like one continuous path. And the
concern there is that other than this
one dark colored mat um which
distinguishes the the brick from the um
and and gives some kind of notification
or provides awareness that that um
you're about to cross the road. Other
than that, there's there's nothing that
tells you that. So, the concern is that
folks walking uh at dusk or at night uh
we're not supposed to ride our bikes on
the walkways, but people do. Um we've
heard in the past from some of the
residents that live near these
intersections that there's been near
accidents uh because of that crossing
without paying attention. Um, so the
idea was to, and thank you, uh, town
manager for showing a a Photoshop um,
rendering, so to speak, of what it would
look like at each corner with the yellow
mats, tactile mats. Um, they're easy to
walk over. Um, they exist as you are
coming across the bridge, the KO Bridge
on Beach Road from the entrance to our
neighborhood. Um, they're there. you may
not even have noticed it. Um,
been hearing from residents, um, my wife
included, about the importance of
maintaining the, uh, the integrity, the
ambiance of our neighborhood. Totally
get that. Understand that. Um, but I
just feel we have an opportunity to
provide a um a safety uh
provide safety for folks that are are
using the walkway and um could prevent
potentially prevent an accident. So
that's why this is being
» Thank you. Can I hear
so? Yeah. So I think my one concern so I
do safety and ADA work but so the ADA
doesn't require yellow and the research
shows that it's the bumps is tactical
healing. It's not color. So uh in most
cities use a red there's some
distinction that it doesn't need to be
bright yellow for a community. So would
you consider it's the same price the
bricks available? Would you be opposed
to just making it more, you know, not
the yellow, but maybe more of a red
colored red brick, but still? Yes.
» All right. Um,
>> yes. Go ahead.
>> This is somewhat an agenda item. So, is
there She asked if he
>> You want to do that, right? Yeah, we can
do that. Sure. That makes sense. We're
here,
>> right? All right. So
>> through the commission
>> any preference? Yellow, red,
>> pink,
>> purple,
>> fine.
>> Yeah, like a red.
>> Yeah, I'm in favor of the red as well. I
kind of like what we had the one piece
that is tackled there.
>> Red's fine.
>> Okay. So then I guess in that case, make
a motion here.
>> Do we need a motion to this? Yeah, there
was somebody name
ask questions.
>> Um, we're not quite up to our uh tell
you what is this specifically for the
tactical colors.
We'll come up to public comment in a
minute.
>> Oh, mayor, if I may. Um, so when you all
approved it, it's with a contractor.
Before we brought it forward, I had
asked them for the prices. The prices
are the same. So I feel like we're well
within our spending differential that I
don't think it's
>> You did sign a sign a contract. This is
a material change that I can make.
>> All right, that sounds good. Did someone
tell us what the price is?
>> Bucks.
>> 31.
No.
Um, we'll have to get back to you on
that question. As far as the actual
price, we had a combined pricing if I
remember right for the striping as well
as this. So, we don't have that at our
fingertips tonight.
>> What was it approximately?
You had some rough idea could let us
know. I'm sure you know something.
Someone has to know something.
>> We can get back to you if that's fine.
All right. Thank you. That way we'll
give you the exact number.
>> And how many are there? How many?
>> 13.
>> There are 13 on the north
>> and four on the south.
>> Okay.
Very good. Thank you.
>> We I just as a one reason I'm here. I
like the look of not really knowing
where our paths are. So it was for the
recording.
>> We're not at the point of
having comments.
>> I'm saying for our recording it's easier
for the microphone.
>> Um let's if you will we'll hold off
until we're to the point of doing our
commentary which will be shortly. Okay.
And we won't shut any of the subjects
out. Come back without a problem. That
way we can keep the meeting moving.
>> I just didn't hear what you said. What
was the solution?
be to eliminate the yellow
and go to a red tone for the the still
being tactical. So you feel it as you're
coming to it.
>> Okay. And if you follow your bleeding
and then red comes out that'll be just
part of it, right?
>> Okay.
>> Everybody's a comedian.
>> Yes, everybody's um and I have a a
statement that I am going to read. Um,
so good evening to all. It's impressive
to see as many of you all here tonight.
That's great. Um,
I know that our uh previous mayors have
made some statements from time to time.
So, I'm going to follow Chip and Ed's
example and do the same.
Please bear with me as I am uh not going
to be as eloquent as they. The normal
process for doing town business under
our new charter is for our town staff to
work issues under the policies and
directions set up by the town
commission. The commission brings topics
and issues to our meetings for our open
discussion and a vote when necessary and
the public so that those votes can
include input from the town's residents.
No town business is done without that
opportunity of the residents to provide
their inputs for all items under
consideration. So, it's nice, as I said,
to see so many of you here in attendance
tonight compared to our regular five or
six bases that we've gotten used to
seeing. So, that's the end of my little
civics lesson. Um, over the past several
months, the town staff has been working
to incorporate the very generous gift
from the Stewarts for placement of AED
devices around town. This was all
presented and discussed at several
meetings and duly voted upon by the
commission.
As the stapling amended the guidance
from the commission, there was a a
disscent made for the acceptance of the
gift, the installation of the gift, and
the looks of the gift. All after the
back of approval by this commission.
However, as a result of this resident
input, several of the Eve added posts
were removed from the placement plan and
several of the others are under
consideration to be moved slightly so as
to alleviate some of the objections. Uh
later this evening, the commission will
be reviewing the already approved plan
so as to finalize an update of the
placement of those units that will be
incorporated in this AED installation.
Our chief will also provide a
presentation shortly on this subject.
Some of the complaints concerning the
placement of these devices is on their
impact on the aesthetic of our town.
While it is now and will always be in
the future, the objective of this
commission to maintain an unchanging
community
and
keep that piece of paradise as part of
our our our diction. As an example, we
are not exclusively made up of little
bungalows and small homes that initially
were built here. So, our town has grown
as we've moved forward into the 21st
century. So there have been changes and
we've attempted to maintain our field of
paradise via the updating of our codes
and ordinances backed by this in
previous commissions to ensure our
building process maintains as much of
our paradise as is possible. In keeping
with that move into the 21st century, we
are now looking at the town's resilience
in the face of potential stronger storms
and weather storms from a changing
environment that may impact us. That's a
look to the future. We may need to make
revisions to our building and zoning
codes to ensure the safety and
survivability of our piece of paradise
that may result in a little different
look than we have today.
As we move forward, we will see what the
results of the study for which we are
awaiting the final results will
recommend for our consideration. Also,
but keeping the safety and well-being of
our neighbors in mind, this generous
offer was accepted so as to provide the
potential of life-saving capabilities to
support the health of our residents.
Earlier, I used the name Eve when I
addressed the installation designs of
the units. Some of you as parents or
grandparents may have watched with your
youth the Disney animated movie Wall-E
with your young ones. In that movie of
the future, there was a robot character.
reminds me of the base of our AED
installations.
That is a movie of the future and we are
at our future now as we continue to move
forward while always looking to maintain
our community to the utmost as our
paradise.
Having been at a CPR and eventually the
use of an AD instructor, I've watched
the improvements of these devices to the
point that almost anyone can
successfully deploy them with minimum
training in boarding. The systems are
now basically self-use. They just need a
set of hands to make it work. Even so, I
would recommend everyone take training
that will be easily made available so
that if unfortunately you are faced with
a life and death situation, you'll be
there to assist one of your neighbors in
their grave gravest time ugly. To be
successful in such a situation, timing
is everything, as you will see the chief
explain. In closing, the town is run by
a professional team that takes its
direction and guidance from our resident
volunteers who have stepped forward to
give of their time and strive our town
keep it the best it can be.
If you are not satisfied with the
results of decisions made, you can
volunteer to run the town commission to
be on the town social committee or as we
will see later this evening
to be a member of our building and
zoning committee. But always remember,
those of your neighbors who have stepped
forward to do this are also residents
who are working to make this place we
call home its very best while
maintaining Perry Coml's quote about our
peace of paradise for all. So with that,
we'll move forward. Now I mentioned
we're going to move item number 7A. So
we're going to move forward from this
point
to that on the chief.
» Thank you, mayor. I appreciate that. Um,
I just want to thank everybody for
coming out tonight. This is an important
conversation for our town and I
appreciate everyone taking the time to
be here. Um, I'd like to begin with a
short video, but before we do that, I
want to recognize something that has
really stood out to me over the past
couple of weeks, and that's I've heard
from a number of residents, some who
have expressed support for the program
and others who have raised questions or
concerns. I really do appreciate both.
And in fact, the concerns are especially
important because they give us an
opportunity to better explain the
project, listen to the different
perspectives, and make sure that we're
carefully thinking about how we move
forward.
What has resonated with me most is that
the people that I've spoken with have
been thoughtful, reasonable, and sincere
in their concerns.
While we may not all begin this
conversation in the from the same
perspective, I believe that we share the
same goal and that's doing what's best
for Jupiter and Lake Colony and
preserving the qualities that make this
community special. My hope tonight is
that we can provide good information,
answer questions, improve the dialogue,
and perhaps better understand one
another's perspectives. Ultimately,
conversations like this help us make
better decisions, and as we look forward
to the toward the future of our town.
Um, and with that, I'd like to start the
video.
The Jupiter and Lakeland Colony Police
Department prides itself on the level of
public safety and service we provide to
our community. While our crime rates
remain low, we always look for strategic
ways to make the community safer and
more accessible, not only for our
residents, but for our contractors,
landscapers, and visitors that frequent
the community. The community AED program
is a collaboration between the town and
Earl and Nancy Stewart that wanted to
put life-saving devices in the hands of
our residents when seconds count. When
someone's heart stops, every second
matters. An AED in the first 3 to 5
minutes can be the difference between
life and loss. Our officers carry AEDs
and they're close by, but they can't be
everywhere at once. Publicly accessible
AEDs put help right where it's needed on
your street near your neighbors ready
before first responders can arrive.
These devices are simple, safe, and
designed for extraordinary people an
extraordinary moment. This is about
giving our community the best chance in
those first minutes. The goal of the
community AED program is to place AED
units in public spaces throughout the
community, which will allow easy access
to life-saving equipment when it matters
most. Six outdoor locations were
selected to allow quick access from
anywhere in the town. When someone
suffers a sudden cardiac arrest, time
becomes the most important factor. The
ambulance may be minutes away, but those
minutes matter. Publicly accessible AEDs
give ordinary people the ability to help
before emergency crews arrive, turning
bystanders into lifesavers and giving
victims their best chance of survival.
>> The rotate AED is designed with easy
access in mind. Simply approach the
unit.
Turn the cover counterclockwise
unit. You'll see the AED and pull out
the AED and get to the person that needs
help. Remember, always call 911.
>> Hi, my name is Andre Dodd and I'm a
lieutenant and a representative for
Toquesta Fire Rescue. We wanted to
congratulate you on your community AED
program. The American Heart Association
states that there was roughly 350,000
sudden cardiac arrests in 2025. With
quick access to AEDs, this increased
survivability for these patients. As a
professional rescuer and a CPR
instructor, I've had more success with
patients who receive bystander CPR. It
truly gives the highest chance for
survival.
As you move forward with this program,
the life you save may be your own loved
ones. Congratulations.
All town police officers and
professional staff are trained in basic
CPR and AED operations. However, police
officers are not advanced emergency
medical providers and do not carry or
administer emergency medications. Our
role is to begin life-saving care until
a fire rescue can arrive. Although
formal training is not required to
operate an AED, the town will offer
training to any resident who would like
to become more knowledgeable,
comfortable, and confident using one.
With an average EMS response time of
approximately 5 to 7 minutes, immediate
access to CPR and ADD can help bridge
the critical gap between cardiac arrest
and the arrival of advanced medical
care.
So whether you're working, playing, or
simply enjoying walking through our
beautiful community, you can take
comfort in knowing the life-saving
equipment is always just steps away.
So thank you. That video is just 4
minutes long. And if we think about fire
getting here, we would have been doing
CPR for almost four minutes now. and
having an AED to advise a shock and get
a rhythm back could potentially
[clears throat] relieve one of the
responsibility of having to continue
that CPR if it brings the heart back
into rhythm. So having people that have
access before first responders can get
there is is paramount and I don't think
there's a person in this community that
would not help another person if they
saw that they were in need. I've seen
the way people love this community, the
way they treat this community, and I
value and respect that. But in terms of
public safety, this initiative, I think,
is very important for us. And I'm asking
us to to overlook the look of this, but
I do want to show you what this AED does
and how simple it is to use it.
Actually, Lieutenant Andre Dodd from
Sequestifier did come out tonight, and I
think he might be able to speak on an
AED use even better than I can.
Good evening everyone.
>> Good evening.
>> Can you go back to the podium though
because of the camera?
>> I sure can.
>> Thank you.
>> Right there.
» There was a young lady who said that it
really there was a young lady here who
said that it's really easy to use and it
is. They've made it relatively dummy
proof.
Simply like she said, open the cabinet,
pull it out. It's going to activate the
officers. It's going to let them know
that, hey, somebody's pulled out this
AED, which great, it's still very
important. Call 911. When you call 911,
put it on speaker because the dispatcher
is going to go ahead and guide you
through actually using the AED. In
conjunction, the AED is also going to
speak to you. Go ahead and open it up.
Very first thing you want to do is
look at that. They gave pictures.
» How sweet. So remove clothing. Two.
You're going to go ahead and pull this
open.
>> Reveal pads.
>> Look at pictures on pads.
>> And there it is.
>> More pictures.
>> Exactly as shown in the pictures.
>> Press pads firmly.
So, so long as you follow the
instructions very clearly
>> red handle to reveal pads,
>> it's going to tell you exactly what to
do
>> on pads.
>> Even to the point where the patient
needs to be shocked, it's going to say
they're better shock.
>> I don't know what more to say about the
AED. I think the AD program that you are
looking at is phenomenal.
Absolutely phenomenal.
breathing. Okay.
» So, if they're breathing and and let me
say this first I am a CPR instructor in
the village of Questa. Anybody who wants
a class, please come please. I'll give
you the information freely. Uh if the
patient is breathing, can you use this?
You can absolutely put this on the
patient still.
>> Sure. Absolutely. just in case
it So if if it's it's going to say shock
not advised start CPR. So if I was to
put this on me right now and I'm talking
to you
it's still going to say shock advised.
So
>> I have one in my house. So if you want
to take the one
door
sound is the issue of how
>> sound
>> you won't be able to get the comments
>> the comments right
>> we'll get to comments here in a second
>> so I well let me thank uh Lieutenant
first for coming out I I really
appreciate the the fact that he thought
enough of this program to to spend his
free time here with us tonight. Uh, you
know, the other thing I would say about
this is we we really did put a lot of
thought into this um into the aesthetic.
And I know the aesthetic is a hard thing
for us to use in this room right now in
terms of terminology, but I think the
town manager will show share with you
what the other possibilities were. And I
think it's important for us, you know,
my hat as a police chief is to look at
public safety matters. And this is
something that's important to the
community. And when I looked at this and
we had the opportunity to have this
donated to us, I I really thought that
this would be something great for us.
And, you know, I I didn't expect, you
know, the push back that we got, but I
appreciate it because it allows me to
look at projects through a different
lens as we move forward. You know, I'm
new to the town and that's something I
can share with everybody here. As we
look at projects in the future, we will
share what a rendering of it looks like
before we ever bring the discussion to
the table so everybody can see it and
then we can get the community involved
even broader. And the other thing I
would encourage is to get involved with
the community stuff. We put it out on
the websites. It goes out in email
blasts on Wednesday. Get involved early.
That way we don't have to have all of
this, you know, animosity toward a
project because, you know, we really are
here trying to do the best thing from my seat, from the town manager
seat, and even from where the commission
is sitting. They're doing what they feel
is the most important for this
community. So, I'll end with that and uh
I'm open for any questions.
>> Before we get to questions, I just if I
can wrap up our staff presentation with
just a couple more pieces of
information. So, the chief talked about
um
kind of the value of the AED program. I
just want I have three quick slides or
four quick slides. Just a little I'm
sorry.
>> Perfect. Yeah.
>> Okay. Um just a little history on how we
got here as well. Um on October 25th, um
the former mayor received or who was
sitting at the time received a letter
offering the public donation of the AED.
We brought that to the October 14th,
2025 meeting. Um, between October 20 and
we were given the go-ahehead to start
running with the project. From October
2025 to March 2026, we worked with the
donors and identified the project cost
because there it was an unknown. When we
landed on about $96,000,
they agreed and provided a check for
that. May 11th, we brought forward um
three different agenda items. one was
formally accepting the donation. The
other was the purchase of the AEDs and
all the equipment plus the software and
then the actual inst installation. So
that was the three different and then
just to kind of cover it broadly twice
in October and twice in May this project
was in our Wednesday inside the town
emails.
So, this isn't a an eitheror or a gotcha
or whatever, but it it gives history of
how we ended up today. This is what a
public AED installation generally looks
like. Um, we pushed back. These are all
over the country. These are web source.
These are not necessarily ones we went
and saw. You could see some of them look
like small town small towns. Some look
like bigger towns. Um, so the one on the
bottom left is like the one we have, but
it is red. The other one that we saw
from the manufacturer that provides our
unit is like on the left. So the
difference between what we have and most
likely all of these just based on how
they look is ours are 100% solar because
of the way the community is laid out.
It's not in commercial corridors.
There's no electric necessarily running
to all of them. And to save cost, we
went with a solar option. So what is on
the right, as everyone knows, is the one
that's at Komo Park right now. And that
is um how we got there. So it was a
design to be able to accommodate the
solar as well as all the wiring and
telecommunications that feed the system,
which is in that bottom part of the box
that looks kind of like a lock box um
where the red AED is. So that's how we
got here. So, let's how are we going to
move forward? Yourself, myself, we've
heard from our residents over the last
couple weeks. Staff is bringing forward
a recommendation of the following, which
would include to remove the installed
unit along the south walkway at Collins
and Pirates. And as I said in my staff
report, we approached this um this
project initially from public access was
our mindset. hearing from the community.
We're readressing our recommendation to
public gathering spaces. That's our
where we are coming from with our
recommendation. We are recommending to
do not install the unit intend intended
for the town entrance area. We are
proposing to shift the proposed location
of the north beach access unit from the
doom walkover to closer to the existing
bike rack. You can see that in the
bottom left hand side where we're
proposing to put it right now. There's
an orange stake out there that is
photoshopped in on the right of what the
unit would look like there. And then
shift the proposed location of the south
beach up towards the fence, closer to
the fence. So, it's next to the
lifesaving device as well as the dog um
station. So you can see it on the top
picture on the left uh where we're
proposing to push it back away from the
walkway and what it looks like
photoshopped in there. So we again we
offer this as a recommendation and we
will go forward with the the
recommendation or the decision of the
commission.
Thank you.
>> That was it.
>> Good.
>> Thank you.
>> Thanks comments.
>> Paul I think I'd like to hear all one
sec. Any comment from the staff first
from the commission?
>> Um I like Thank you. So one thanks to
the stewards. I appreciate their
generosity. Um I feel I didn't ask the
right questions. You know, I was
imagining this not a not a large entire
so I'm surprised
information I I like the gathering
places and I would maybe using that as a
definition maybe question
but we also that
» yes I think um I want to thank everyone
for all the comments that they put in
and I think you all should know that we
all saw them and read them and um we
thought long about what you're asking or
suggesting and um I think that from the
original plan that was made down to what
the latest compromise would be that this
is a good this is a good thing. I think
it's going to be okay. I think that
we're going to put them in and we're
going to landscape them and we will be
used to them because our neighborhood is beautiful despite these poles. these
neighborhoods, our neighborhood, our
beach is beautiful, our our landscaping
are beautiful, and our residents make
this place who it is. So, I I I feel
that
we are making a good compromise. We are
not going to put all of them in as
originally suggested and that we are
going to do this and I believe that this
is a good thing going forward and I hope
that everyone can can come together on
this and not you know not not let this
become something that is an ongoing
problem for our attempt.
>> Yeah. A couple questions for Chief. Um
so Chief when you when you open the
bubble of cover does that automatically
dial 911? It does not dial 911. The the call will go to the the the JIC
police officer phone that we have on
duty. What it's going to do is alert
that officer that one of the devices has
been opened. So when that officer gets
that notification, they start heading in
that direction. That's why it's
important to make sure that you do call
911. The thing is we do have a lot of
people that walk in the community. They
don't have their cell phones or other
devices. the minute that's turned, at
least we have a notification of some
type and we're we're moving in that
direction whether or not somebody has
the ability to to call 911 or not.
>> Rick, and then I had a question for our
town attorney. Um, people have said to
me that if I start this procedure and I
screw it up, that somebody dies, then
I'm liable.
>> There there is a statute that addresses
that specifically uh provides immunity
from liability for a person who does it
in good faith. Um there's that same
statute also provides immunity from uh
civil case for uh uh the town for
putting these in.
>> So that that is addressed specifically.
>> You want to see what it's called?
>> That's the good Samaritan. Yeah.
>> Yeah. There's a requirement to keep it
maintained. Yes. And yes.
>> And I'd also like to echo Anna's
comments. Thank you so much to everyone
here. Um, we have a town that cares
about where we live and our community.
Um, many of you have lived here most of
your lives. Some of you grown up here.
Um, as Anna has, and uh, just want you
to know that we respect that. We hear
you. Um, I've responded uh to everyone
that's directly emailed or or or sent a
letter uh, to me. And uh, I just want to
say that and we're looking forward to
hearing what all of you have to say.
Thank you.
>> Thank you. Um, Brian, do you have
something from Earl?
>> Yeah, Mr. Stewart,
>> we'll open up now to public comment.
We'll start, but
>> So, Mr. Stewart could not be here
tonight, so he requested that we read
this for him. Um, and this isn't his
voice. I'm reading it exactly as he's
written it. So, good evening. Uh Earl
asked me to read this statement on his
behalf of him and Nancy who very much
wanted to be here tonight but are unable
to attend in person. Nancy and I are
sorry we cannot be with you tonight. I'm
dealing with a heart issue that is being
evaluated by my cardiologist at
Cleveland Clinic. A continuous heart
monitor is being brought back from
Cleveland Clinic this afternoon and I
need to be home to begin wearing it.
Nancy needs to remain with me. There is
some irony in the fact that a heart
issue is keeping me from speaking
personally tonight about AEDs.
Nancy and I offered these AEDs to
Jupiter in Lakeland Colony for one very
simple reason. To give one of our
neighbors, friends, family members, or
perhaps one of us a better chance of
surviving a sudden cardiac arrest. We
paid for the project ourselves. We
expect nothing in return. There is no
benefit to Nancy or me that is any
different from the benefit that every
other person of this in this town. I
understand that some residents don't
like the appearance of the AED
installations. I respect their right to
feel that way, but I ask everyone to
weigh the concern against what these
devices are there to accomplish. When
someone suffers a sudden cardiac arrest,
minutes matter. The purpose of locating
AEDs throughout the community is to put
one within very quick reach rather than
depending upon an AED arriving with
someone else. I have had AEDs at Earl
Stewart Toyota for many years. Our
employees receive regular CPR and AED
training. They have been used in real
emergencies. My experience with them is
one of the reasons I feel so strongly
about making them readily accessible
here. None of us knows whose life one of
these AEDs might someday help save. It
could be someone walking on the beach.
It could be a visitor. Or it could be a
child or grandchild visiting one of us.
It could be the person who supports
these AEDs most strongly. And it could
even be someone who opposes them
tonight. If that day ever comes, I don't
believe anybody will care what the AED
cabinets look like. The only thing that
will matter is how quickly somebody
could get to it.
Nancy and I love Jupiter Inlet Colony.
This is our home. We made this gift
because we care about the people who
live here. We respectfully ask the town
commission and the neighbors to allow
these AEDs to be activated and available
for the purpose for which they were
given to be there when somebody
unexpectedly needs one and when every
minute matters. Thank you Earl Nancy
Stewart.
» Thank you chief
right now if anybody else has any uh
comments public uh in reference to
specifically the ads then we'll switch
back over to the rest of the agenda. If
you want to approach, if I don't have a
card for you,
up to the podium, please give us your
name and your res. [clears throat]
>> Oh, hi. My name is Dale Haynes. I live
at 188 Shelter Lane. Question I have is,
do each of the patrol cars have a unit
in in their vehicles?
>> Yes.
>> Great. Uh the the other comment I might
make is uh dialing 911 on on a cell
phone may not be as easy as you think. I had a recent uh relatively recent
incident where I got my touchcreen up
and dialed 911 and nothing happened. you
have to go back out to your home screen
and and on the iPhone I have and
uh push the uh emergency call and so
don't think you can just get on your
phone and dial 911.
I stood by the side of I95 and watched
my car burn up. So I think it's a good
idea. Uh I I like the idea of the patrol
cars having the the devices uh because
if we're in our homes, we're we're not
going to think about running down and
leaving our loved one to get get a
device. But on the beach, in the park,
these devices save lives.
>> Great. Thank you. And just as a a
further point that um Oh, I lost my
train of thought. Never mind. Um, next.
[clears throat]
>> Yeah.
>> Hey guys. So, uh, I just got into town.
Uh, Matt Car 173 Beacon. I just got into
town yesterday. So, and I'm I was
unaware of any of this actually, any of
the comments. I had no idea. Uh, I've
been I've been away so traveled a lot.
But, um, I did drive through the
community with a friend today for the
first time and he was like, "What is
that?" uh when we got to one. Uh I think
it's a great idea. I think it's great
that we have uh residents that are
willing to do this type of thing for us.
Um my only comment would be maybe we can
just make them a little less obvious to
people driving through the community so
they're not like staring you in the face
when you drive down the street. I don't
think it's going to matter if they're 10
foot in on the pathway versus on the
corner. If somebody needs them in an
emergency, they can access them five
feet away or 10 feet away where they're
less visible to traffic and people
coming through the community, but the
people who live in the community will
know where they are and be able to
access them on a regular basis. So,
that's really common.
>> Thank you. And I remember what I was
going to say is that also remember these
things being put in with solar panels.
Some of you have been here long enough,
you can remember when we had no power
and here after a hurricane, these will
still function. So that's one of the
reasons that they're powered as they
are. And they give us the look that they
do. Similar to the pole that's out at
the [clears throat] east end of KO
Bridge. You might see the warning light
here for the curb. They've got the exact
same kind of setup. Um I had John and
Kathy
who wanted to discuss AEDs wanted part
of your questionnaire question coming.
First of all, it's very sweet of people
to Kathy Methel. Sorry,
>> address [clears throat]
>> 133 Lighthouse Scrap.
>> Um, no pun intended, but their heart is
in the right place and I appreciate how
um in love they are with the community
and how generous they are. I also think
they're a good idea, but not so many. I
just don't get the number of them. I
think it's a good idea to have them by
down by the beach and maybe one by the
park where we gather, but I just think
there are too many and the police have
them in their car. And honestly, if I'm
in my house and my husband goes down,
I'm calling 911 and staying with him.
I'm not going to run and get one of
them. But I do appreciate it. I came in
late to the game also. That's my bad.
Um, and I appreciate all that you do. I
just think maybe we could eliminate
another one. And also, I wouldn't mind I
don't know if there's a rule, but maybe
we could even build they have um kind of
like they're book little book libraries
where you put wood around them
>> so that they don't look so obvious.
You know, maybe we could hide that part
of them but still have the front of them
showing. And one more question. Are
there lights on them at night time or
>> Yes,
>> there are. And is it a red light, green
light, or does
>> I can answer that just at the same time
as steps? Um, so it's built to have
[laughter]
where
>> it's built to have lights, but um they
can all be turned off, which they should
have been turned off within the last
week. The one at Comr was supposed to be
more amber. It was burning red, but we
asked them to take um turn the lights
off and that's how it and they can stay
that way.
>> I think that would help also. At
[clears throat] night time, it's kind of
glaring. But like I said, I I'm all for
saving lives and
I think it's a great thing for the
community. I just don't think we need so
many of them.
>> Well, we only have four. So, you
mentioned three. The board ones over the
observation pan. Um, thank you.
>> Thank you.
>> Um, I I'll I'll just add first of all,
I'm gratified to hear that in a room in
front of a room full of witnesses, she's
pledged to call 911 for you. [laughter]
happy about Heidi or Chief
>> Heidi or Chief maybe have the answer to
this question, but what is our average
response time from 9 from a 911 receipt
of a call to to the uh uh to the
response to the um incident, let's call
it.
>> So I can give you both numbers uh just
for people on Zoom. So for your police
department, you're looking about a
minute and 56 seconds. So and fire
department is generally between five and
seven depending on railroad bridges and
the other piece of this is we have to go
off island sometimes to get gas and do
other things. So we would be susceptible
to those same things which would
increase our response time.
>> Okay. All right. But average is is 156.
>> Yes sir.
>> Okay. So
>> that but that's in town.
>> Do you ask a question from calling 911?
>> Yeah.
>> If [clears throat] you if you
>> Go ahead. Sorry.
>> Calling 911. you're going to have to add
more time on to that five to seven
minutes because they then have to turn
around and exercise the system to go out
to
>> I understand that. But that that's in
whether whether we have the
defibrillator or we just have what we
have now. That's that's the same. My my
point is like the stewards made a a uh a
point of indicating that there's a
balance between the sightliness of of
these units and the the the uh desire to
save lives. There's also a balance
between, you know, the benefit that we
get from installing these and the number
of them. Um, and how does that directly
affect the response time and and you
know, we talk about minutes matter here.
So, average time we're there within two
minutes. We've got somebody, an officer
with a vehicle with an AED in it. So,
we're trying to cut that down. Um, to
what? And to what end? and you know is
it I is it is it that is the efficacy of
that uh that important that we have this
number of units that's that's the only
thing I I throw out as so thank you
>> thank you
» do you want the micr
Okay. I'm Tracy Cian79 Lighthouse. I've
been here for a number of years. Um, and
I drove into town probably the first day
the box was up on. I had just been off
the island and had come down through all
the greenery and it was lovely. I got to
town and there were these beautiful
green plants all in the front of the
town. It looked like a a homecoming. It
was just wonderful. I was so thrilled
with peace and joy. I drive in and wham,
my eyeballs were absolutely assaulted.
Yellow, red, white, huge box. What?
Well, I got very excited and I wrote the
commission a letter and I said pretty
much what I just said now. Okay,
I've changed my mind a bit.
How could you possibly say I don't want
to save somebody's life? You can't. You
just don't know when you might be able
to use something like that. But even
though I felt, oh, I'll never figure out
how to do it and etc. Now it looks maybe
even I could do it in an emergency but
besides that I might be a victim. So
that would be nice. Okay. However, I
would like to just round this out to say
saving our town feeling which I was so
happy to hear you speak to.
If you go into off the island's
cold Frenchman's creek any one of the
others take a look. You don't see white
posts holding up street signs. You don't
see white posts with other things on it
in red and yellow.
We can do that, too. In the old days,
all of our posts were green.
When you showed the picture that you had
of the way it looks right now, my mind
painted the pole green. It painted the
flange around the circle green. That all
fades back into the greenery behind it.
And that's what we're trying to keep
because that is really a peaceful
feeling of returning home to our unique
little town that doesn't have signs,
doesn't have stores, doesn't have that
kind of traffic.
We're so lucky. Let's try to keep it up.
So, let's look at our signage and see if
there's some way we can tone it down.
>> That's my suggestion.
>> Thank you.
Commissioner. Any other questions?
Comments?
Are you coming up in reference
a like what you said Paxton 47 Ocean
Drive
um in regards to the AED there was a
gentleman I believe a doctor here that
came up with some information in regards
to those units and he was kind of like
bypassed he's spoken two times and I
think now that we're all a little bit
more aware
of what this thing is and what it can do
and the mistakes that can be made.
Forget about liability. You're talking
about someone like it. And I think we
should relisten to what Mike Jacobs
brought up before about those things and
its usage. Okay. That's my opinion.
>> Yeah. Thank you.
» All right.
» Moving on. We'll switch back over to the
regular agenda order
>> going public comments. Go ahead.
>> Yeah, mayor. I think I think we need to
close this out and give direction to
staff
>> and on support of what staff is
recommending um kind of move forward
with you know placing location that you
have provided in the staff report and
I'm I'm willing to support that.
>> I like the compromise. like what what
the staff supported, but I would uh
challenge that we'd remove Lighthouse
Drive because it was consistent with the
definition of in public places at the
beach, one at Conewell. I love the
painting idea, make it blend in better.
Um
I was
>> sorry, I'm sorry.
All right. Repeat that.
>> All right. So,
we go back to I agree with the that we
should do the compromise when you
presented. I would advocate that we
apply the matrix that you said like
public access points and then actually
remove one lighthouse drive so we get
the three to the beach one park by
direction. Again, I liked Tracy's idea
of make it joined in his and then frame
it as a maybe a pilot. We revisit this
every year and consume because I I think
we are I don't think it should be is it
an isore that's not the argument is
needed
at least a month.
>> So I think if we have a motion we should
have a second or we have more
discussion.
>> What was the motion?
It was to approve. It was to approve the
staff staff recommendations
are for each one at least.
» Well, I think I think I think there
needs a second to that motion so there
can be discussion among the council
commission and once the commission kind
of decides if the maker of the motion,
which is me, decides to change the
motion, I'll do that. If not, we'll vote
on motion either yay or nay. And it will
either approve or not.
>> Yeah. So, I made the motion. Is there a
second to my motion?
» Second. Anybody?
>> What happens if there is no second?
>> It dies.
>> Motion dies.
>> I'll make another motion. But I can make
notion that we would uh slightly amend
the uh you know the proposals of the
staff and that we do the truth of each
one.
» Do we need to include um the uh
recommendation of wrapping the polls? We
had talked about that wrapping the polls
green. Um if that's something you want
to include the I would like. I would I
would also include
>> the flanging around it.
>> Are you painting it or are you going to
wrap it green?
>> Look into the deal.
>> Maybe we could make the motion to paint.
>> We will look into methods of
camouflaging the white pole and its
surrounding box.
>> But continuing with the installation,
» that's not my motion.
>> No, I made another motion. Um they
wanted wanted north and south of beach
fell apart with the understanding that
we would attempt to chemical and then
less jarring and jarring they
>> less
blending to our community
>> that
favor.
So, the only comment I think I would
want to offer up is this this property
would seem very ripe for an installation
of something like that. This building
and this property gets more public use
than all three of those combined
probably on a monthly basis. So, I would
like if the maker of the motion would
agree to direct staff as part of that
motion to contact the Beach Club and see
if we could install one um with their
approval at the location they chose on
this property.
>> If I may, before we continue, motion's
on the table. Um, I believe that's
already something that's being
considered as part of the optional
change to do both here with one of them
and a sixth one potentially by the
marina that they
>> That's not official. So,
>> that's not official. What I'm trying to
put that on the table so that we're
looking at the whole picture.
>> So, that would be the direction that
you'd be looking to go.
>> I wouldn't I wouldn't be opposed to the uh the marina the marinas and the
village. You would have to go back to
the stewards and ask them to
>> to see if that's okay because they made
it to the town.
>> Right.
>> So, can we
be direct?
>> I mean, direct it would just be they
would be the direct and town staff
contact the beach club to see if they
would take one. And I guess it would be
also direct staff to talk to the marina.
But prior to moving forward with the
marina, you would have to get the
steward's approval in order.
>> Good. A second.
>> No. Does the maker agree to make that
modification?
>> I'm open to including the request. Give
them the opportunity to say yes or no.
And they have a different facility to
figure it out. That's right.
>> So yeah, 17.
You agree? Okay. So now all
>> all in favor? All in favor?
>> I I
>> All right.
>> Okay.
>> I got it.
>> Okay.
>> Thank you.
>> Very good.
>> Good deal.
>> So, moving on then. Public comments on
other topics.
And if I've got your cards
>> I don't have I had your card in
reference to the papers of the
>> This is a comment.
Although
>> oh I can't say
>> Oh no you can come up forward
>> maybe Sheridan 131 L's house I just have
a question on your strips like the vice
mayor was saying um I agree we need
something
but you make a comment people are riding
on them that are not supposed to I don't
think putting a yellow strip or any
color strip in there is going to stop
them and go oh look I've got to stop now
They don't obey the rules anyway. You go
through Scotland, they go through
everything. So I I don't know. I mean,
that's just my thinking. I don't know
what's Maybe you have to pull these up
and find them. Maybe whether the kids
who live in this develop people, the
neighbors, they've got to be stopped.
So that's all.
>> Thank you. Thank you.
M vessel again, 133 Lighthouse Drive. I
just noticed on my car going through the
neighborhood that on my car it says that
the speed limit within town is 30 miles
an hour which which seems excessive.
That's what's coming up on people if
they are attached to Google. Their car
is using Google
that so the town can call Google I guess
and have that changed. I can't do it
personally. Um, and the other thing is
the speed limit's 25. I speaking of
>> it's 20. It is 20. Okay. Um, somebody
told me it was 25, but that's perfect.
That's all I wanted to say is it
shouldn't be it's coming up on people's
cars 30 mile 30 miles an hour. So,
>> all right. Thank you. We'll reach out to
Google and Apple
>> and Tesla.
>> No,
>> same thing. It's happening on Tesla's
too.
>> Okay.
>> Yes, ma'am.
>> I just wanted to make a comment.
>> Name please. And
>> Sarah Luke Meyer, 68 Colony Road.
>> Thank you. I was not in attendance at
the June 3 meeting and the vote the
commission
in favor of surveillance cameras
throughout the neighborhood and wondered
if you could possibly address the large
crowd here with the installation of
another pole and another solar panel and
cameras in the neighbor. But as far as a
privacy issue,
» and moral, you also had a question in
reference to cameras.
>> Only if you're going to be talking about
it tonight.
>> Uh, not stand alone. It's not on the
agenda.
» Briefly talk. Um, hi everybody. Pam Rous
69 Colony Road. First of all, thank you
for all the discussion tonight. I just
have been so happy to hear just the
willingness of staff and all of you to
take everyone's comments and really try
to find compromise because these are all
really great things. So, thank you for
being willing to listen to everyone. My
only questions that I've heard that
there's going to be some security
cameras installed in town is I had some
concerns and I just didn't know where to
go to get the answers on data privacy
concerns. Um hacking, how the data is
going to be stored, you know, how long
the data would be stored, who would have
access to that data. Um in the business
that I'm in, these are things that we're
dealing with every day, and I know how
serious they are. So, as you as you are
discussing these things and deciding
what to do with that, I just wanted to
put that out there and maybe there's a
way we could have um a workshop or
something on it because I'd like to
learn more. Thank you.
>> Thank you.
» I didn't sign up. May I say something?
>> Absolutely.
>> Come on, Dan.
>> Okay.
>> Only good.
Dan Gardner 60 Colony Road and I would
like to discuss the safe the safety
mats. Um I stood on the um deck on the
north deck and counted
I looked down to towards the inlet and
um there would be 13
yellow striped
and I think that's excessive. I think I
might be the oldest living
person who actually walks this colony.
Maybe Bob [laughter]
is the oldest. Um, and I don't have
trouble with it. And if you absolutely
need to put these safety mats in, um,
they come in a a cement color color.
I've seen them at, um, only commercial,
um,
areas have safety mats, not individual
colonies. Um, but they do come in a
cement color which would be
not so inciting unsightly.
So that's my suggestion.
» Sure.
>> Hey Jen,
>> there
Jen come back up to the podium.
>> I was talking to you.
>> You You have a great ideas. We did. We
did. Did we change the Yeah, the
>> We agreed with you on the color. We're
going to go to more like a dark
>> Oh, so we'll
>> cement.
>> Oh, good. Red paper.
>> Like a darker red.
So, the blend [laughter]
>> I vote for cement.
» Uh, let's see. Jim Paxton, you had a
question on reference to cameras as
well.
Just a couple of things.
>> Name address, please.
>> Max done for motion drive.
>> Thank you.
who created the problems on this $11,000
situation that has been circled through
everything that we all have to
participate in. Okay. Who created this
problem with the banks?
We had something secure at a certain
interest rate. Now we've got something
that's extremely higher.
>> If I may interrupt you for a second.
>> Sure.
>> The banks instituted this. They're
calling the loans.
>> And why did they call the loans? because
that's what TD wanted to do. It's their
decision. It's their loan. There wasn't
anything to do with the town.
» Listen, this isn't a go back and forth.
If you'd like to set up a meeting with
Heidi, Heidi, we walk them through
everything. We have an agenda tonight
and I I suggest that we stick to the
agenda. You can ask all the questions
you want. We're under no obligation to
respond to you. The
>> information Why is that? Why is that?
That's fair, Mark. It certainly isn't
fair. I would like to know why, you
know, Chip allowed $600,000 to get blown
away on the permits.
Okay. That also has All right. And then
what are the responsibilities for Dan
and Marie that you guys said no to?
What's the responsibilities? Who's going
to have to pay for the differential?
Because they won their cases from what I
understand. Okay. But we are
responsible. So, who's going to pay for
it? and what is the amount that we're
going to have to pay for it or is that
part of the $11,000? Those are the
things I'd really like to know.
>> Okay. Tell you what, make it easy for
yourself.
>> Yes.
>> Go ahead, Rick. Pass it in to Heidi and
she can provide you an individual answer
to each of your questions specifically.
>> And with the actual numbers for you
>> and you agreed to all, correct?
>> Agreed to what?
>> You agreed to what we did to Dan and
Marie. that's been proven that they are
innocent.
>> I'm not agreeing with anything. I'm
saying if you want to submit that
question for a specific answer,
>> write it down. We'll bring it into Heidi
and the town will
>> and then she'll also answer them. This
is this is the course of conduct. We've
adopted it. This is out of order. He
should sit.
>> Why is it out of order? Why is it out of
order? I think you're out of order,
Mark. Because I'm talking Why can't I
talk?
>> You always do this, Mark. You know,
you're a chicken when we you're walking
down the street and you don't say
anything, Mark.
>> Oh, that's enough. You would like to
leave. You may.
» There's no reason for this to do to that
level.
>> There's no reason for him to do that.
>> Any other questions in reference to the
business at hand?
>> Huh?
>> No.
>> Okay.
>> Moving on to the consent agenda. Bob, I
can bring the mic to you if it's easier.
>> Comment.
>> Oh, I'm sorry. Yes, Laura, you do.
>> Sorry.
» Actually, I have an additional situation
that I thought of. I I realized we're
talking about these bumpy things.
>> Oh, I'm sorry. Lorie Jacob, 16 ocean.
Um, Anna has come to us numerous times,
even prior to being commissioner, which
I think is a brilliant idea. And since
we've already established solar power
will work the AED, why can we not at the
roadways put a solar light? Because the
bumps, while they are fabulous for some
installations, we are on salt air and
they will start to peel and become
disgusting and it just won't be a good
situation. Why can we not reook at
putting solar lights at each
intersection,
which would probably be about the same
amount? I don't know if we've sent this
out to bid if we have two or three bids
on her. We only once again are going for
one contractor, but maybe that's an
option. It doesn't seem anyone is really
too thrilled with the bumps. And
honestly, I don't know that the bumps
are really going to be great for a lot
of people who wear sneakers. They
already have bumps on them. You may not
feel it. It's true. All right. Next step
is um as far as the payments, I
apologize. We were out of town. I did
come to the July meeting. Maybe this was
discussed. I received an email while we
were at town about an $11,000 payment.
My question is this. What is our option?
Is there going to be a loan put in place
to take up where we were not where
people are not giving money? And what is
the percentage? Is it better for some of
us to use what they call other people's
money if we're getting the same interest
that we lost when TD and Heidi had their
discussions and things didn't go well?
Or is it better to pay it? We have no
options. We have nothing on the table to
tell us what the loan, if we need to
take a new loan for the town, is going
to be. What's a percentage? What will it
cost me more than the $11,000? If it's
minimal, it may pay for everyone to just
go ahead and use the loan or is the town
going to subsidize it with the same
percentage that we had at the original
loan? since seems to be a controversy on
what transpired. I've heard a story from
people who were there that is a
completely different story than the
commission is telling us. I don't know
which is true or not. I can investigate
and find out. But in the meantime, what
are the options? I don't have another
option. All I have is an email saying,
"Please send us a check for 11,000 plus
so you don't have to pay any extra." My
question is if I don't want to and other
people in the community don't want to,
what is our payment going to be over the
long term? What will the loan cost us?
What are we possibly going with the same
percentage we had in the town? We'll
just invest in it.
>> All right. Good. Thank you. We'll put
something out to the town.
>> Thank you.
» Any further comments from the public?
later.
>> You want oneonone with somebody?
>> Oh, that's fine. Very good. Thank you.
All right, moving on into uh consent
agenda item agenda number five.
Motion.
>> Yeah, I make a motion that
July 136.
All
>> in favor? Hi.
>> Hi.
>> You
next item is for uh
our new member
>> for building zone committee.
>> Actually, we have new
2602 which is the amendment to the
comprehensive plan. the building and
zoning committee. Your appointment was
part of the consent agenda.
» Congratulations, Jim. Thank you.
>> I think
we'll send the paperwork and we're done.
[laughter]
>> And thank you.
>> Okay.
A vote on an ordinance 2026-2.
This is in reference to the office that
we got earlier. An ordinance of the town
of Jupy Florida amending policies in the
sanitary sewer solid waste storm water
management water groundwater act require
recharge element of town comprehensive
plan related water supply and adopting
the 2026 water supply plan.
You just want to give an quick overview.
So, as you saw at the present
presentation at the local planning
agency meeting, this is required by
state statute, it basically presents as
an amendment to our comprehensive plan.
Lance gave an overview unless you have
any further questions on the water
supply plan. What we're looking for is
approval on first reading of the
ordinance. This will allow us to
transmit it to both the state as well as
the related agencies as required by
Florida statute. Once they've given us
our their comments, we will return to
you on second reading for adoption.
>> Okay. Thank you.
>> I'll go ahead and make a motion to
approve ordinance 20 26-2 for transmitt
to the rec required agencies including
this state for review on first read.
>> Anybody?
Second.
>> Thank you. All in favor?
>> I
>> thank you.
» Okay.
>> A vote on the ordinance 2026 03
ordinance of the township of Florida
amending article one chapter 4 of the
code of ordinances relating to buildings
building regulations.
>> Thank you. Jackie is going to bring up a
quick presentation I have on the item.
Thank you, Nico.
Go back up a couple slides.
» I can go back. That's They're listening
the Zoom.
So, this is a staff initiated ordinance.
Um, there are a few things that drove
it. This is a amendment to chapter 4 of
the code of ordinances. What it is not
is an amendment to the zoning code. And
those are two very different things. The
zoning code specifically talks about how
you can improve a property. This is more
kind of the mechanics of getting a
building permit and things related to
building permits. So like I said, this
was stash staff initiated. There were a
few things that initiated this. Um there
were proposed there's changes that were
made to the Florida statutes this past
um legislative session that just ended
specifically um bill 803 which tells us
how we can present or issue building
permits and for how long they can be.
It's a little more liberal than ours
have ever been. Um but that is now um
what the state tells us what we we can
do. It also amends the um installation
of synthetic perk. As you know, we had
some pretty strong language in our code
of ordinances and very specific
language. Uh Florida law changed in 2025
and the Florida Department of
Environmental Protection just issued uh
new rules. It essentially allows uh
synthetic turf to be installed very
broadly. Um we have a checklist in place
for this. the rules actually went in
place in the middle of June and it
allows it for in the front yard. So the
um ordinance changes that you have in
front of you do say for the 10 ft of
rightway
um that is the towns which is the first
10 ft of our front yards it has to be
saw and also the D rules say that it has
to be uh grass it cannot be synthetic
turf in any swale or right ofway
drainage area. So we do have to maintain
that part of the law. Um it also updates
to current town practices which include
when our holidays. Um and just now that
the roles of the building and zoning
committee versus the town commission,
one of my favorites that I always like
to point out is the code for many years
said that the town commission had to
sign off on blueprints. You all um do
not do that nor are you qualified to do
it as I am not. That is a building
official. So, it kind of cleans up that
language and also reflects um our
charter charter changes. And then what I
really want to point out are some of our
construction site best practices that
we've incorporated in here, which
includes really spelling out for
construction sites. Um that they have to
be maintained free of debris and scrap
materials. They are now required per
what we are proposing to have a fence or
if there's not a fence or wall around
the site, they need to have a fence
that's also screened around the site.
And as well as when they are doing demo
to make sure that um it's hosed down to
stop dust and debris from going off of
the site. and also requiring that any
damage made to adjacent yards, the
public right ofway utilities during
construction have to be restored to
their original condition. Um, so those
are the highlights of what's in front of
you. We did present this to the building
and zoning committee at their July 21st
meeting. We did have one recommendation.
I did not incorporate it in because I
wanted to discuss this with the town
commission and get further direction,
but it is a simple change should should
you agree with it that we can make
between first and second reading. It
does not materially change the
ordinance. So on the left picture is
what we currently have in town per um I
think it's 410D
in our code which says if you uh are
across or adjacent to a construction
site you may request of the construction
or the contractor to install green post
with yellow chain very specific on that.
What we've started to see um around town
in the last couple months are white post
with white chain. Now the so the
building and zoning board uh committee
recommended the idea of white post with
white chain. I think that's a great
idea. Um I think it's a cleaner look.
It's easier to update. I just want to
point out that what you see on the right
hand side is very manufacturer specific
and we would hate to tie our code to
like that exact look. But I think if
it's a white post with a white chain and
they want to go that far, that's
wonderful. if they just want to do
what's on the left but in all white that
would be um okay by code. So if in your
motion you agree to um update the code
from green post to white post, yellow
chain to white chain, uh we can make
that change between first and second
reading. It is our attempt to come back
to the next commission meeting if
there's no other substantial changes for
adoption.
I'm happy to answer any questions you
may have.
>> Thank you Jackie.
>> Questions? I have one question. So these
changes are they majority what was
required by statute or
>> they were and I can walk through those
with you
today. Yeah. Um broadly most of them
were either required by statute or D
rules. Um so the first few pages where
you see a lot of that strike through. We
used to say you could only renew your
building permit for 6 months. Florida
statute now tells us it can be renewed
for 12 months. So those are some of the
big changes you see. There were some
historical references um to the building
code that just don't exist anymore and
have it for many years. So, we just took
those out for best practices. Yes. And
then in the middle of the document, the
big strike through is related to the
artificial turf changes.
>> Thank you.
» Here the only question is the coloring
of the fence lines. Is there any
discussion on that reference? Whatever
you all want. I don't care.
>> Anybody from the garden club or miss?
What? What? Sure.
>> She wants green.
>> The the point is to be noticeable
because you don't want to get your lawn
backed into. So I suppose the what why
it is more noticeable.
It's impermanent,
>> is it not? What are the rules as to when
they have to go in and when they have to
get out?
>> It's basically conjunction
>> during building time.
>> But that also seems counterintuitive. We
were just discussing taking our white
bulls that have ours
on it. [clears throat]
» Concept of not not running over the
yard. That's the reason the green
disappeared, but the yellow stood out.
>> That was the original concept.
>> The white stands out more. And I just
went through one whole less than a year
of it.
>> Good.
>> Okay. The white stands out a lot more
than what the green or the yellow.
>> The building is only
I'll second it
>> with the white.
>> What coloration?
>> White.
>> Okay. With white.
>> Second.
>> Yeah, I'll favor.
>> I
>> Okay, we'll be back with second reading
next time.
>> Very good.
We have one last update.
>> One last item uh for manual review
approving the BTO approve approvals.
» Can I just give a quick overview of the
item? This is the town manager's re
annual review and as part of that um I'd
like for you to s
>> say a few words.
>> Thank you mayor and commission. This is
my second believe it or not annual
review. Um it's been two years since I
started. Part of my contract says that
annually at this meeting we would
discuss um my review. Um, my contract
calls for me to be evaluated based on
five um, components which each of you
have thankfully uh, evaluated me and
we've met one on- one and I appreciate
the time and the feedback. Part of my
evaluation is also um celebrating what
we've done and setting goals for the
coming year. And I think over the last
month, we've all um had some time to
reflect on uh town communications and
working together how we can improve them
going forward. And I take I take that
challenge um directly. As part of my
review request this year, I am um
requesting for 10 additional PTO days.
Right now, I earn um 10 per year and I'm
asking for consideration for 10 more. Uh
the reasoning is is as one of only two
exempt employees here in the town. I do
not earn overtime or comp pay. Not that
I am looking for um to do that as I'm an
exempt employee. However, most of our
employees use their comp time to go on
vacation. So they are actually in
practice using more vacation time that I
have. I would like to have that same
benefit. So um there is a payout rate of
it if we were to consider that, but I
don't intend on resigning um and taking
my PTO with me. So um I am asking for
your favorable consideration of it and
I'm open to any feedback that you might
have publicly.
any comments any further? I know Paul
and I had the opportunity to do a
one-on-one. So,
>> yeah, I mean, I've had an opportunity to
talk to the town manager about some
areas to improve, but I think generally
she does an excellent job for this for
this community and has instilled a sense
of professionalism that prior uh that
has definitely did not exist prior to
her arrival. In fact, we continue to clean up issues um from the
prior administration and um you know,
since she's been here, I think
>> I just been a breath of of fresh air and
I appreciate your professionals and not
only yours, but the entire town staff
that's here tonight are doing an
absolute excellent job.
>> I feel that as well. I know we talked
maybe for consideration we'll do that
now for those five buildings should be
considered maybe a 4%
» right it's the time to do it
this would be the time
>> all right well I would recommend
workers I really do appreciate work done
for professionalism I agree I think even
u the leadership and enjoy the police
chief you know help with that transition
as well appreciate it thank
Yeah, I would agree to
>> So the motion is a 4% salary increase
and that's bonus bonus
>> one time 4% bonus.
>> Oh
>> and 10 days of additional
second.
>> All in favor?
>> We didn't hear.
>> You didn't hear? I thought but
[laughter]
» I wasn't trying to do that before.
>> I concur what the commission says. I've
only been on a commission for five
months and in that time I have found
Eddie to be very knowledgeable and very
helpful. She has helped me get
comfortable in my position and is um is
always ready to answer any questions
that I may have. Um I think her
communication is great. I think that she
showed that through initially the
property tax changes that were coming
and then um with all of the weekly town
updates and things like that. I think
that that really is a great improvement
and so you talk about strengthening and
communication but I think you're on a
great path and I I think we need to
continue what we're doing. Um, and so
with that said, um, I too would concur.
And so I think we just, um, just need to
make sure that the,
u motion that we're passing is in
accordance with your employment
agreement that we sent two years ago.
>> So you're looking to do an update
potentially to the contract that we were
referencing. I think that in as the
gentleman said earlier, we need to have
um some sort of writing that just
memorializes the the pay or changes to
the payment that are done. And so that
would just need to be done in in
accordance with our agreement. And so I
would just recommend we do that.
>> Makes sense. Any further comment?
>> Okay. Should we start a motion?
>> No.
>> All in favor?
I
>> I
>> thank you. Appreciate your support.
» All in favor?
>> I