1 00:00:34,290 --> 00:01:04,190 Our meeting to order. It is Friday, August 1, 2025, 106 PM. Thank you for giving us a grace on a late start. Just getting through some technical issues. So thanks for that. We'll call our meeting to order as we do at every board meeting. We'll read our board norms and protocols. We agreed to respect differences of opinions and making decisions for the district to follow best practices and managing the superintendent and the management of the board itself. To stay on task when conducting business for the district, 2 00:01:04,190 --> 00:01:10,790 including while at board meetings, to never surprise the superintendent or each other when conducting official business of the district. 3 00:01:11,270 --> 00:01:16,410 Read these norms at the beginning of each board meeting and at board workshops as a reminder of how to conduct our meetings. 4 00:01:16,850 --> 00:01:21,710 And to continually self-check to determine if we're following our norms when conducting district business. 5 00:01:22,470 --> 00:01:31,630 Again, thank you board colleagues, Dr. Stubblefield, Mr. Gohins, all of our staff, and any guests that are present both in person, or online, thanks for joining us today. 6 00:01:32,250 --> 00:01:34,450 With that, Ms. Smith, would you please do a roll call? 7 00:01:36,720 --> 00:01:37,620 Your Londa Clark. 8 00:01:37,880 --> 00:01:38,860 Your Londa Clark present. 9 00:01:39,340 --> 00:01:39,880 Randy Lopez. 10 00:01:40,240 --> 00:01:41,160 Randy Lopez present. 11 00:01:41,660 --> 00:01:42,440 Robert Mueller Jr. 12 00:01:43,980 --> 00:01:45,120 Wanda Bradley Page. 13 00:01:45,400 --> 00:01:46,860 Wanda Bradley Page present. 14 00:01:47,440 --> 00:01:48,060 Rachel Russell. 15 00:01:48,300 --> 00:01:49,580 Rachel Russell present. 16 00:01:50,080 --> 00:01:50,700 Dr. Wynn. 17 00:01:50,900 --> 00:01:51,700 Dr. Wynn present. 18 00:01:52,260 --> 00:01:52,640 Thank you. 19 00:01:52,960 --> 00:01:53,440 Thank you. 20 00:01:53,820 --> 00:01:56,440 I have a motion to approve today's special agenda. 21 00:02:01,110 --> 00:02:01,730 So moved. 22 00:02:02,250 --> 00:02:02,970 It's back in. 23 00:02:03,210 --> 00:02:04,270 Moved and seconded. 24 00:02:04,370 --> 00:02:05,430 Any questions or discussion? 25 00:02:05,430 --> 00:02:09,170 and hearing, sorry, Ms. Russell. 26 00:02:11,060 --> 00:02:20,320 We were going to add an executive session C for attorney client privilege, which falls 27 00:02:20,320 --> 00:02:27,340 within the special agenda notice. 28 00:02:27,880 --> 00:02:28,260 Thank you. 29 00:02:28,560 --> 00:02:29,100 Thank you. 30 00:02:29,580 --> 00:02:36,080 For that, Ms. Russell, yes, so we will add an executive session on attorney client privilege 31 00:02:36,080 --> 00:02:40,620 under the executive session item three, will be item C. 32 00:02:41,200 --> 00:02:47,060 Additionally board, and Mr. Gohan, it's related to the HR report. 33 00:02:47,340 --> 00:02:53,640 So, we will have an executive session regarding HR before we approve the HR report. 34 00:02:55,560 --> 00:02:56,380 It's personnel. 35 00:02:56,740 --> 00:02:58,060 On personnel, yes, thank you. 36 00:02:58,160 --> 00:03:02,480 So, that'll be before we approve consent agenda, which is the HR report. 37 00:03:02,680 --> 00:03:05,760 There's a personnel executive session related 38 00:03:05,760 --> 00:03:15,840 to the HR Board. Okay. Any additional comments? You're in none. Ms. Smith-Rokall, please. 39 00:03:16,600 --> 00:03:19,160 Elanda Clark. Elanda Clark, yes. Randy Lopez. 40 00:03:19,480 --> 00:03:23,560 Randy Lopez, yes. Robert Miley, Jr. Elanda Bradley Page. 41 00:03:23,880 --> 00:03:26,260 Elanda Bradley Page, yes. Rachel Russell. 42 00:03:26,520 --> 00:03:30,300 Rachel Russell, yes. Dr. Williams. Dr. Williams, yes. Thank you. 43 00:03:30,600 --> 00:03:34,900 Thank you. And before we jump into the agenda, I do just want to take a moment on behalf 44 00:03:34,900 --> 00:03:38,900 behalf of the board and the school district of the family of deputy main and officer main. 45 00:03:39,540 --> 00:03:43,400 We our prayers and thoughts are with you and with your entire family. 46 00:03:44,880 --> 00:03:53,460 So we just wanted to lift you up and hold you near and dear and just let you know that we're thinking about your entire family, the family of deputy main and officer main. 47 00:03:53,640 --> 00:03:58,860 So just wanted to mention that and that we continue to pray for your entire family, 48 00:04:01,410 --> 00:04:02,050 okay. 49 00:04:02,050 --> 00:04:07,690 Okay, so we're going to, um, would entertain a motion before we jump, before we get to the consent agenda, 50 00:04:08,150 --> 00:04:14,110 entertain a motion to recess to executive session for consultation on, um, personnel, 51 00:04:14,310 --> 00:04:16,330 which would be deemed privilege in the, um, 52 00:04:19,260 --> 00:04:20,920 I'm going to get the right wording here. 53 00:04:21,700 --> 00:04:29,140 Uh, on personnel, for the discussion of, uh, personnel under the Kansas Open Meetings Act to include 54 00:04:29,140 --> 00:04:36,660 Dr. Stubblefield, Mr. Gohin, and Dr. Jones, and Mr. Hansford, and Dr. Peegram. 55 00:04:37,540 --> 00:04:39,880 To go in for 10 56 00:04:45,030 --> 00:04:47,930 minutes going in at 1-12 for 10 minutes. 57 00:04:48,800 --> 00:04:49,490 So moved. 58 00:04:49,990 --> 00:04:50,550 Second. 59 00:04:50,770 --> 00:04:51,630 Moved and seconded. 60 00:04:51,750 --> 00:04:52,090 Questions? 61 00:04:53,070 --> 00:04:53,290 Smith. 62 00:04:56,750 --> 00:04:57,530 Yolanda Clark. 63 00:04:57,910 --> 00:04:58,710 Yolanda Clark, yes. 64 00:04:59,070 --> 00:04:59,550 Randy Lopez. 65 00:04:59,870 --> 00:05:00,410 Randy S. 66 00:05:00,950 --> 00:05:02,050 Yolanda Brownie Page. 67 00:05:02,630 --> 00:05:03,910 Yolanda Brownie Page, yes. 68 00:05:04,470 --> 00:05:05,070 Rachel Russell. 69 00:05:05,370 --> 00:05:06,330 Rachel Russell, yes. 70 00:05:08,590 --> 00:05:15,470 Thank you miss Clark. I will send you the link. It should be in your email. If you can't find it, please let me know or text me. Thank you. 71 00:05:15,530 --> 00:05:16,150 Thank you. 72 00:05:16,470 --> 00:05:16,810 All 73 00:05:23,050 --> 00:05:24,750 right. Most of the return to open session, please. 74 00:05:25,790 --> 00:05:26,190 Second. 75 00:05:26,450 --> 00:05:27,870 We've been seconded. Miss Smith. 76 00:05:30,120 --> 00:05:30,720 You're on the Clark. 77 00:05:31,040 --> 00:05:31,960 You're on the Clark. Yes. 78 00:05:32,320 --> 00:05:32,820 Randy Lopez. 79 00:05:33,140 --> 00:05:33,580 Randy. Yes. 80 00:05:34,080 --> 00:05:34,840 Robert Miley Jr. 81 00:05:35,560 --> 00:05:36,560 Robert Miley Jr. 82 00:05:37,300 --> 00:05:38,620 On the Bradley page. 83 00:05:38,940 --> 00:05:40,220 On the Bradley page. Yes. 84 00:05:40,740 --> 00:05:41,320 Rachel Russell. 85 00:05:45,420 --> 00:05:45,900 Okay, 86 00:05:47,980 --> 00:05:51,060 we're going to continue with our agenda and making a quick time check. 87 00:05:51,200 --> 00:05:56,060 I know we only have 25 minutes scheduled for today's meeting remaining, so we can get 88 00:05:56,720 --> 00:05:57,880 back with the board budget. 89 00:05:57,880 --> 00:05:59,680 I know we didn't finish that the last time. 90 00:06:00,060 --> 00:06:04,900 A reminder, I believe the August 12th meeting on the agenda will schedule some time for 91 00:06:04,900 --> 00:06:07,140 the department budget conversation as well. 92 00:06:07,140 --> 00:06:13,480 So, just wanted to acknowledge that I know we're running up on time today, but thank you for your flexibility board. 93 00:06:13,700 --> 00:06:21,800 So, just continuing with the agenda, if the board is okay, we can continue with discussing the board budget. 94 00:06:22,100 --> 00:06:24,220 That's where we left off at the last meeting. 95 00:06:24,800 --> 00:06:33,560 If there were any additional questions or thoughts or feedback on the board budget, just a reminder, there were some changes made specifically around board travel. 96 00:06:33,560 --> 00:06:36,560 Ms. Smith has noted that in the budget as well. 97 00:06:37,180 --> 00:06:41,720 But if there are any other questions, thoughts, feedback on the board budget. 98 00:06:52,810 --> 00:06:56,990 Let me just ask the new math, not the new math, a new computation. 99 00:06:59,970 --> 00:07:02,530 Is the dues and fees, 100 00:07:05,370 --> 00:07:11,190 is it over the amount, at the amount, or below the amount required? 101 00:07:11,190 --> 00:07:11,910 I 102 00:07:15,430 --> 00:07:27,290 think it was already brought to our attention that the 24, 25, 26 dues has already been paid. 103 00:07:31,040 --> 00:07:37,840 So there, I will say that there seems to be some confusion. 104 00:07:37,840 --> 00:07:52,240 So, at the ward retreat, we were told that we had already received the invoices for the items. 105 00:07:53,160 --> 00:08:00,180 However, those invoices were not processed on the previous year's budget. 106 00:08:00,180 --> 00:08:09,580 And so now, I believe just today, Randy and I received a message that said that our 107 00:08:09,580 --> 00:08:16,120 incumbrance had closed and that we would need to pay those out of this year's budget. 108 00:08:16,440 --> 00:08:25,280 So as of today, those invoices have not been paid, or at least the one for 109 00:08:25,280 --> 00:08:31,800 For an SBA cube has not been paid for the current school year, yes. 110 00:08:34,100 --> 00:08:35,780 2526, 2526, yes. 111 00:08:35,780 --> 00:08:36,040 Okay. 112 00:08:37,140 --> 00:08:42,160 And so the amount that's in the budget, the $50,000 that's under dues and fees, 113 00:08:42,700 --> 00:08:47,540 typically what would happen is we would pay the next year's membership or 114 00:08:47,540 --> 00:08:50,240 fees within this current year's budget. 115 00:08:50,240 --> 00:08:59,400 So, for instance, in 2425's budget, we received the invoice for 2526 and we were going to pay 2526 invoice. 116 00:08:59,740 --> 00:09:07,860 That didn't happen, though if we do pay the membership, that would be included in this current budget that you see in front of you on the agenda today. 117 00:09:08,360 --> 00:09:12,880 That invoice amount would come out of that 50,000 dues and fees. 118 00:09:12,880 --> 00:09:21,660 Which was already accounted, was already built in there because we were accounting for paying for next years of membership in this budget. 119 00:09:21,900 --> 00:09:22,720 That makes sense. 120 00:09:23,080 --> 00:09:28,600 Okay, it makes sense that 2425 would come out of this because it had not been paid. 121 00:09:28,900 --> 00:09:29,180 Correct. 122 00:09:29,440 --> 00:09:30,000 Very simple. 123 00:09:31,240 --> 00:09:37,360 No, no, I'm sorry, 2425 was already paid in a previous fiscal year. 124 00:09:37,500 --> 00:09:39,160 So that's already been paid, correct. 125 00:09:39,160 --> 00:09:50,620 In fact, we received an invoice for 2526 that has not been paid yet, but it is bill 10 to, the amount is bill 10 to the 2526 budget. 126 00:09:52,300 --> 00:10:06,340 No, no, that's wrong, Grandy, so this number, this current membership year should have been paid as in the previous school year. 127 00:10:06,340 --> 00:10:28,560 And so, the number now would include our 2627, but what we will have to do, if we choose to continue, with the membership is have both 2526, 2626, 27, and our Kansas, our KSB membership. 128 00:10:28,560 --> 00:10:37,960 So it would need to be 25 grand plus 15 plus 15, 30, 55. 129 00:10:38,280 --> 00:10:43,800 Where essentially what you do is you kick out that 26, 27 that was accounted for 130 00:10:43,800 --> 00:10:47,200 right here, you kick it to the next year rather than this fiscal year. 131 00:10:47,220 --> 00:10:52,140 You're right, correct, so there would just be a different practice than what we have. 132 00:10:52,700 --> 00:10:56,960 So that would work, yeah, no, no, no. 133 00:10:56,960 --> 00:11:00,240 No, because this 50 would include 2526 now. 134 00:11:00,440 --> 00:11:02,960 But you just said 2627. 135 00:11:03,340 --> 00:11:04,920 It doesn't include 2626. 136 00:11:04,940 --> 00:11:08,480 It's replete, 2526 is replacing the 20, 2627. 137 00:11:08,580 --> 00:11:11,400 The 50 included paying for 2627. 138 00:11:11,940 --> 00:11:14,360 We don't need to pay for 2626. 139 00:11:14,480 --> 00:11:19,980 They're saying pay for 2627 out of the next years. 140 00:11:20,880 --> 00:11:23,940 Yeah, so I just tried to clarify. 141 00:11:23,940 --> 00:11:32,240 All right, because we believe that we were going to pay for the other one out of last year's budget, it was not budgeted. 142 00:11:32,460 --> 00:11:42,260 So this year is just replacing the 2627, so it's not, it can't be reduced unless you're not going to pay the membership. 143 00:11:42,900 --> 00:11:51,100 What you have now given yourself the option of is next year determining if you're going to continue or not continue it and it's not in the budget. 144 00:11:51,100 --> 00:11:54,900 So you'll have to make a budget decision and a different practice moves. 145 00:11:55,860 --> 00:11:57,420 Let me play this back for my brain. 146 00:11:58,060 --> 00:11:59,740 We didn't pay $24.25. 147 00:12:00,120 --> 00:12:00,360 We did. 148 00:12:00,500 --> 00:12:00,780 We did. 149 00:12:00,960 --> 00:12:01,440 We didn't. 150 00:12:01,540 --> 00:12:01,680 Yes. 151 00:12:02,800 --> 00:12:03,580 We did not. 152 00:12:03,940 --> 00:12:04,340 We did. 153 00:12:04,660 --> 00:12:04,820 We did. 154 00:12:04,820 --> 00:12:04,840 We did. 155 00:12:04,920 --> 00:12:05,080 We did. 156 00:12:05,080 --> 00:12:05,100 We did. 157 00:12:05,100 --> 00:12:05,120 We did. 158 00:12:05,120 --> 00:12:05,180 We did. 159 00:12:05,180 --> 00:12:05,240 We did. 160 00:12:05,240 --> 00:12:05,380 We did. 161 00:12:05,780 --> 00:12:06,220 We did. 162 00:12:09,440 --> 00:12:09,600 We did. 163 00:12:09,600 --> 00:12:11,280 We did. 164 00:12:14,620 --> 00:12:15,160 We did. 165 00:12:23,440 --> 00:12:23,800 We did. 166 00:12:23,800 --> 00:12:30,900 Because the practice had been that we were paying in the previous fiscal year. 167 00:12:31,480 --> 00:12:35,480 So 25, 26 should have been paid before June 30th. 168 00:12:35,480 --> 00:12:39,940 It did not get paid, but now it's rolling into this fiscal year. 169 00:12:40,020 --> 00:12:41,840 We owe for 25, 26. 170 00:12:42,100 --> 00:12:42,320 Correct. 171 00:12:43,000 --> 00:12:48,360 Now, help me understand what you just said, Dr. Delphill, where is 26, 27? 172 00:12:48,740 --> 00:12:49,760 Is that figured in there? 173 00:12:50,220 --> 00:12:50,920 Is that included? 174 00:12:51,240 --> 00:12:52,340 The amount figured in there? 175 00:12:53,680 --> 00:12:57,800 Traditionally, it would be because we receive the invoices in April. 176 00:12:57,900 --> 00:12:59,480 If it don't go tradition, just go in. 177 00:12:59,500 --> 00:13:00,680 No, any there is not. 178 00:13:00,900 --> 00:13:01,280 It's not. 179 00:13:01,600 --> 00:13:06,100 If we pay $25.26 out of here, $26.27 is not in here. 180 00:13:07,040 --> 00:13:10,360 So then that $50 brings us just to date. 181 00:13:10,800 --> 00:13:11,060 Correct. 182 00:13:11,760 --> 00:13:12,640 That's it, yeah. 183 00:13:13,020 --> 00:13:13,300 Thank you. 184 00:13:13,660 --> 00:13:16,360 And did we get the credit from Q? 185 00:13:16,980 --> 00:13:19,040 Yes, so I believe part of- 186 00:13:19,040 --> 00:13:19,720 We had credit. 187 00:13:20,220 --> 00:13:22,320 Yeah, I believe part of- 188 00:13:22,320 --> 00:13:36,360 Part of what we were waiting for, my understanding of why the invoice didn't get paid prior to the end of the fiscal year was that there were some credits that didn't get sent to us until after June 30th. 189 00:13:36,540 --> 00:13:46,700 But my understanding is that CUB has, CUB and whoever else had credit for us has since then sent over the credit or given us the credits for those amounts. 190 00:13:46,700 --> 00:13:47,500 Yes. 191 00:13:47,680 --> 00:13:50,120 When are we supposed to pay them? 192 00:13:50,820 --> 00:13:58,200 So typically for memberships and school systems in general, you get the invoices for 193 00:13:58,200 --> 00:14:03,580 the following year in the spring because they start affected July 1st. 194 00:14:03,680 --> 00:14:09,940 So typically you're paying the previous year, which is why it was saying paid by June 30th 195 00:14:09,940 --> 00:14:14,300 because in order for it to take effect July 1. 196 00:14:17,540 --> 00:14:21,580 Now, we're watching, who's supposed to pay for this? 197 00:14:22,940 --> 00:14:28,940 Typically, the invoice will go to the clerk's office and the clerk will work with our accounting team to get things paid. 198 00:14:29,720 --> 00:14:35,160 There were some outstanding things that we were waiting for, like the credits and those types of things. 199 00:14:35,300 --> 00:14:38,080 But typically, they'll go to the clerk's office and then we'll pay. 200 00:14:39,540 --> 00:14:40,180 Thank you. 201 00:14:43,050 --> 00:14:45,510 All right, any additional questions on board budget? 202 00:14:46,330 --> 00:14:47,930 Mr. Lopez, I have one question. 203 00:14:47,930 --> 00:14:48,930 this is Clark. 204 00:14:51,810 --> 00:14:55,690 Sorry. My only question is, because I hear the conversation and I'm just 205 00:14:55,690 --> 00:14:59,330 curious, are we paying any late fees or anything? It sounds like there was some things that 206 00:14:59,330 --> 00:14:59,970 need it to be closed. 207 00:15:01,540 --> 00:15:27,320 I just want to make sure we're not paying late fees because of that. Great question, Ms. Clerk. I don't know that we are. We can ask Ms. Smith to look at those invoices and see if there are any late fees associated with that. So if Ms. Smith, if you could take a look at that and send that information to the board, if there are any late fees on any of those invoices that we received, if we haven't paid them yet. 208 00:15:27,760 --> 00:15:29,620 No, there are no like these. 209 00:15:29,820 --> 00:15:31,340 Okay, thank you. 210 00:15:32,040 --> 00:15:33,540 Mr. Lopez, I have a question. 211 00:15:33,920 --> 00:15:34,460 Yes, Mr. Mayor. 212 00:15:34,600 --> 00:15:35,540 How do we warrant? 213 00:15:35,860 --> 00:15:38,040 How do we obtain credits for my general knowledge? 214 00:15:38,180 --> 00:15:38,900 How do we get credits? 215 00:15:39,040 --> 00:15:40,380 Unmissed statements, we get credits? 216 00:15:40,520 --> 00:15:40,740 Sure. 217 00:15:41,040 --> 00:15:41,520 How do we get them? 218 00:15:41,760 --> 00:15:45,060 I believe, and for, in this specific instance, it was, Mr. 219 00:15:45,200 --> 00:15:48,120 Hed, we had paid for some travel and registration for Mr. 220 00:15:48,420 --> 00:15:54,120 Hed, once she left the board, we would receive some of the credit for some of the registration 221 00:15:54,120 --> 00:15:57,160 and other things or flights or things that had been purchased already. 222 00:15:57,640 --> 00:16:02,020 that we would be eligible for credits, but not everything. 223 00:16:02,320 --> 00:16:06,280 You're not eligible for credits for everything, but some things worse, I think those are some of the things that we've heard. 224 00:16:06,860 --> 00:16:07,120 Okay, thank you. 225 00:16:07,280 --> 00:16:07,480 Yeah. 226 00:16:07,680 --> 00:16:13,180 And just to be clear, the credits would not have covered the total membership it will reduce the cost, yeah. 227 00:16:13,240 --> 00:16:14,620 Okay, thank you for that. 228 00:16:14,800 --> 00:16:15,480 Yeah, thank you. 229 00:16:15,700 --> 00:16:15,980 And so. 230 00:16:16,860 --> 00:16:22,640 And did we decide are we still going to be a part of KSAB or? 231 00:16:23,520 --> 00:16:52,620 Yeah, I think at the retreat what was discussed and decided was with KASB that we would continue membership and the hope was that whoever was able to attend the conference this November part of the conversation was around is what value and what return do we receive as members of KASB and other partner organizations, including an SBA, Q, some of the other ones and with KASB in particular, we had discussed continuing the membership 232 00:16:52,620 --> 00:16:57,980 this year, folks attending the conference that are able to attend and then having a thorough discussion 233 00:16:57,980 --> 00:17:00,600 before we have to make a decision for next year's membership. 234 00:17:02,020 --> 00:17:12,180 I was also going to add that we also discussed inviting Brian, the KSB president to our September board 235 00:17:12,180 --> 00:17:29,320 To talk about our concerns, to express our concerns, and just talk about the things that his team is doing, or can do, to support us continuing to be members of KSB. 236 00:17:35,310 --> 00:17:38,130 There are no additional questions on Thank you. 237 00:17:38,390 --> 00:17:39,850 Sorry about two items. 238 00:17:40,430 --> 00:17:47,230 483 435 is then the new budgeted, and 479 24 balanced remaining. 239 00:17:49,790 --> 00:17:56,070 Ms. Smith, and I don't know if this reflects the change with the travel that we made last 240 00:17:56,070 --> 00:17:56,430 time. 241 00:17:56,670 --> 00:17:58,890 Ms. Smith, does this reflect that change? 242 00:18:00,150 --> 00:18:01,230 No, it does not. 243 00:18:01,530 --> 00:18:01,690 Okay. 244 00:18:01,870 --> 00:18:04,510 So we'll have to update that number at the very bottom. 245 00:18:04,970 --> 00:18:11,210 The number that's highlighted, the 483, 435, should be lower because of the change in the 246 00:18:11,210 --> 00:18:17,630 travel and development that we made for the board at the last meeting. That'll 247 00:18:17,630 --> 00:18:27,460 be lower. Okay. So were there any unused funds from last year? Or sorry? Yeah. 248 00:18:27,600 --> 00:18:31,500 From the previous fiscal year? 29 June 30 July 1. 249 00:18:35,930 --> 00:18:39,490 Miss Smith, you know, I 250 00:18:39,490 --> 00:18:43,390 want to have to review and get back with you. If you could send that information to 251 00:18:43,390 --> 00:18:48,430 the board. Okay. Thank you. I guess 252 00:18:53,840 --> 00:18:55,780 my generic question is how is that reflected in 253 00:18:55,780 --> 00:19:03,460 that stuff for Tracy or Brad? How is that reflected in any of our budgets? I know it's rolled 254 00:19:03,460 --> 00:19:06,180 over. I know that much, but how is it reflected? 255 00:19:08,040 --> 00:19:12,720 Mr. Lopez was on the right track there with that we can run a report, Leslie can run that 256 00:19:12,720 --> 00:19:16,560 for you, that will give you the end of your balance what you had in general fund that was 257 00:19:16,560 --> 00:19:22,360 on spend. However, I will tell you that beyond the expenditure cutoff deadline that we have for the fiscal year, 258 00:19:22,880 --> 00:19:31,220 we then, because we have to use or lose state funds, we take on spent general fund money from all remaining sources. 259 00:19:31,880 --> 00:19:36,660 And it gets rolled up, so we see what we have to spend out for the district as a whole. 260 00:19:37,180 --> 00:19:40,980 So it wouldn't be credited to your next year's budget as additional. 261 00:19:40,980 --> 00:19:48,520 No, I didn't, I know that much and there's always those needs 262 00:19:50,730 --> 00:19:56,790 that are not budgeted for, especially with sped those, those un, absolutely. 263 00:19:57,690 --> 00:20:10,310 And that's typically what we had, any general fund left over, it's usually in, ends up used for additional transfers to those funds where you can carry over a balance, that would be one at risk would be another. 264 00:20:10,310 --> 00:20:13,770 those that you know that you're going to need that additional in future years. 265 00:20:13,890 --> 00:20:18,230 But that would be a discussion we would have you with you when we're talking about the budget as a whole, 266 00:20:18,430 --> 00:20:19,670 that state budget document. 267 00:20:19,930 --> 00:20:23,750 So those conversations are assumed to come in the process. 268 00:20:23,850 --> 00:20:24,670 Okay. Thank you. 269 00:20:27,410 --> 00:20:27,970 Thank you. 270 00:20:28,330 --> 00:20:28,730 Thank you. 271 00:20:30,490 --> 00:20:30,890 Okay. 272 00:20:32,670 --> 00:20:37,750 So if we are removing, I don't know what the number is. 273 00:20:37,750 --> 00:20:46,310 from so if our current balance budget has us at 483 and we're removing whatever the dollar amount is 274 00:20:46,930 --> 00:20:53,390 Does the board need to provide direction for where those additional dollars go to? 275 00:20:54,850 --> 00:20:59,310 Oh the money that we cut from travel. Yeah, we need to give direction 276 00:21:00,050 --> 00:21:04,490 Since it's already since it's part of the overall general budget 277 00:21:05,610 --> 00:21:15,690 Is that rather Dr. Stubblefield, we do, otherwise each department would have to, I thought it was, it's good. 278 00:21:15,690 --> 00:21:26,370 So when the difference between your budget and the department budgets, we give the department a target based off of where we know there are gaps in other departments. 279 00:21:26,610 --> 00:21:31,730 So like, let's say we needed to increase the athletics and activities budget. 280 00:21:31,730 --> 00:21:36,410 We would say we're adding X amount of dollars over there. 281 00:21:36,950 --> 00:21:41,370 So we're reducing your department budget by this much and then they work backwards. 282 00:21:41,870 --> 00:21:47,130 We don't make that decision on your budget, so this would be the case similar to, 283 00:21:47,170 --> 00:21:53,110 I think the previous year you shifted the money to student services to support graduation, 284 00:21:53,570 --> 00:21:57,070 but your number unless you give us direction, 285 00:21:57,070 --> 00:22:07,310 and we don't like account for your money to address other areas that costs have gone up. 286 00:22:07,470 --> 00:22:18,330 We look at that in a totality and then we work backwards with the departments based off of balancing the budget within the money that's provided. 287 00:22:19,170 --> 00:22:47,790 So, when we are provided with the number, whatever the number is based on the calculations I would personally like to advocate, which I also think is a segue into the next to the conversation that I think we're going to get an update on is that those dollars be sent to the student activity, athletic budget, the thing that said. 288 00:22:47,790 --> 00:22:57,030 Simmons budget is responsible for, that is my recommendation, but I will entertain any other recommendations from the board. 289 00:22:57,850 --> 00:23:04,150 I would like to see the money go to the work of the and the listening tours. 290 00:23:06,460 --> 00:23:07,800 So within our own current budget? 291 00:23:07,920 --> 00:23:08,120 Yeah. 292 00:23:14,820 --> 00:23:15,800 This is Ms. Clark. 293 00:23:16,360 --> 00:23:23,540 I heard the recommendations and I do support making sure our sports and 294 00:23:23,540 --> 00:23:25,600 our athletic team have what's needed. 295 00:23:26,080 --> 00:23:29,060 I'm not sure it necessarily needs to come out of this budget or if we need to have the 296 00:23:29,060 --> 00:23:33,480 conversation of like what's missing, is there a misunderstanding on what budget is 297 00:23:33,480 --> 00:23:35,560 out there and how the budget is being used. 298 00:23:35,880 --> 00:23:41,960 So I don't, my part is that I do want to make sure our athletic team has what it needs. 299 00:23:42,100 --> 00:23:46,600 I want to make sure our listening and learning tour have what they need, but from the sports 300 00:23:46,600 --> 00:23:52,460 side, I'd rather understand and make sure that the dollars they have, they understand 301 00:23:52,460 --> 00:23:55,740 and how to use them, and what resources they have. 302 00:23:56,440 --> 00:23:57,860 So do you want me to address that? 303 00:23:58,220 --> 00:24:00,220 Yeah, and Ms. Clark, I don't disagree. 304 00:24:00,580 --> 00:24:05,620 I think they're going to have to find that $30,000. 305 00:24:06,060 --> 00:24:09,480 And I believe that there are some dollars available, 306 00:24:09,840 --> 00:24:14,080 but I was just saying whatever we can do to our part 307 00:24:14,080 --> 00:24:18,060 from the dollars that we've asked to be removed from our budget, 308 00:24:19,600 --> 00:24:21,440 that could also play a role. 309 00:24:21,440 --> 00:24:25,100 Well, that was all I was saying, but I agree with what you're saying as well. 310 00:24:25,600 --> 00:24:32,360 And so before just to wrap things up, I just want to make sure because I see some looks like just make sure we're all on the same page. 311 00:24:32,660 --> 00:24:36,020 So miss Smith, if you could calculate and make sure that we have the right amount for 312 00:24:36,020 --> 00:24:39,880 the budget after we've removed and made the adjustments that were made at the last meeting today. 313 00:24:40,440 --> 00:24:48,600 And give us the difference in the budget that was shown here to what the actual budget is after those difference. 314 00:24:48,600 --> 00:24:51,060 give us that dollar amount if you could share that with the full board. 315 00:24:51,960 --> 00:24:54,840 And then there's a conversation about what we want to do with that difference, 316 00:24:55,080 --> 00:24:57,760 that remaining balance or those remaining funds. 317 00:24:58,340 --> 00:25:02,320 We've heard a couple of ideas, activities fund, listening and learning cat world cafe, 318 00:25:03,000 --> 00:25:06,920 or other ideas or thoughts we could entertain that, but then. 319 00:25:07,260 --> 00:25:12,280 So just some of you may not be aware because people may not have contacted you. 320 00:25:12,480 --> 00:25:16,520 We did talk about at one point we had a partnership and 321 00:25:16,520 --> 00:25:32,420 And that partner was providing $30,000 a year, for 5,000 went to each high school full ball team and a thousand to each volleyball team in addition to that they did some other activities like media day and some other evening activities. 322 00:25:32,880 --> 00:25:39,480 We had to separate from that partnership coaches were just notified within the last week or so. 323 00:25:39,740 --> 00:25:43,640 So some of them have reached out or put stuff on social media. 324 00:25:43,640 --> 00:25:47,540 Yeah, what was shared with them was we have to separate from this partnership, but 325 00:25:47,540 --> 00:25:55,660 our plan is to provide that money because they were counting on it this year. 326 00:25:55,800 --> 00:25:59,140 The 5,000 tours, football and a thousand tours, volleyball. 327 00:25:59,540 --> 00:26:07,580 And we believe we've been able to adjust some other budgets to replace that since they were. 328 00:26:07,580 --> 00:26:15,100 or it will such short notice and just not get it into details, but that's just kind of how it played out. 329 00:26:16,220 --> 00:26:18,820 So I believe we have a plan moving forward. 330 00:26:19,500 --> 00:26:25,360 We can work to create our own media day and do some other things to address that. 331 00:26:25,660 --> 00:26:26,940 That's one component. 332 00:26:27,360 --> 00:26:35,360 The other thing that often comes up is the district does provide uniforms like the stuff that you need. 333 00:26:35,360 --> 00:26:41,480 where coaches and teams or groups typically want to do more. 334 00:26:42,120 --> 00:26:46,700 There are sponsorship, not sponsorship, we don't have sponsorships. 335 00:26:47,040 --> 00:26:53,280 Donation guidelines as well as fundraising guidelines that Mr. Simmons share with the athletic directors. 336 00:26:53,780 --> 00:26:55,480 And they share with the coaches annually. 337 00:26:56,040 --> 00:27:00,940 Some coaches take advantage of that and leverage it very well. 338 00:27:01,400 --> 00:27:04,740 There's not so much so we try to fill in the gaps there. 339 00:27:04,740 --> 00:27:13,120 So we're still really Mr. Simmons, and if he can speak if necessary, we still are really trying to make that happen. 340 00:27:13,280 --> 00:27:20,440 But just to be clear, we do have money allocated for like uniforms, transportation and that sort of things. 341 00:27:20,860 --> 00:27:24,940 But there are some extras and that's typical in any district. 342 00:27:25,440 --> 00:27:28,820 Some places have strong booster clubs and they provide that. 343 00:27:28,820 --> 00:27:39,200 that this particular partner was just filling, providing $5,000 for some of those extras to all of our football teams and a thousand to our volleyball teams. 344 00:27:39,820 --> 00:27:42,640 And we will be able to backfill that. 345 00:27:43,570 --> 00:27:49,820 I just need to firm up some things. We've read, we're shifting some dollars from another budget. 346 00:27:51,340 --> 00:27:57,300 And I just want to clarify that the only reason we knew about this, there was no conversations, no anything. 347 00:27:57,300 --> 00:28:04,660 I literally read online and so I can't speak for Ms. Russell. I read online and I dug online and I read all the comments 348 00:28:04,660 --> 00:28:06,360 That's how I knew oh 349 00:28:09,920 --> 00:28:12,640 You're saying from staff. Yeah, and I didn't know until 350 00:28:13,180 --> 00:28:18,560 Board members that may think that there was some information. I was sure there was no information shared other than me reading 351 00:28:19,240 --> 00:28:24,580 And so then those emails came to myself and mr. Simmons from coaches and other people as well 352 00:28:25,080 --> 00:28:25,840 so yeah 353 00:28:30,050 --> 00:28:32,270 Any questions on that specifically um 354 00:28:33,730 --> 00:28:35,830 And I know we're going to run up on time here. 355 00:28:35,890 --> 00:28:38,090 It's not a question, but a comment. 356 00:28:38,890 --> 00:28:41,390 Now, I know we go through this every year, 357 00:28:41,790 --> 00:28:44,710 and you were saying, where the money could possibly go? 358 00:28:45,210 --> 00:28:48,370 Well, I've had some teachers where they're not 359 00:28:48,370 --> 00:28:50,090 getting anything for supplies. 360 00:28:50,470 --> 00:28:51,830 Again, I don't know. 361 00:28:52,230 --> 00:28:53,370 OK, and we'll just stop. 362 00:28:53,410 --> 00:28:59,250 Yeah, we'll follow up with the executive directors of schools. 363 00:28:59,250 --> 00:29:02,490 We did last, and we'll check with the principals. 364 00:29:02,490 --> 00:29:07,050 we did last year in the budget, said there was a line item for 365 00:29:08,030 --> 00:29:17,570 dollars allocated by grade level or by department, so we'll follow back up on that to make sure that that is happening. 366 00:29:18,010 --> 00:29:23,450 I'm not saying, no, we have a process in place, but no, it may be accurate. 367 00:29:23,730 --> 00:29:26,030 We had extra money, maybe we could help. 368 00:29:27,250 --> 00:29:33,930 So there's a line item in the school's budget and we didn't, unless it was a reduction 369 00:29:34,170 --> 00:29:41,370 based off federal dollars or title dollars, we didn't touch school's budget. 370 00:29:45,500 --> 00:29:47,880 And can I ask one more question? 371 00:29:48,260 --> 00:29:51,940 Ms. Brown, the national government released the funding. 372 00:29:52,280 --> 00:29:53,600 How soon will we get that? 373 00:29:53,600 --> 00:29:59,980 So, the KSE said we're hoping within a month, like they have to... 374 00:30:00,000 --> 00:30:29,980 To release the money to the state, the state releases to us, and it may, it's going to take at least a month. It's what they project and when we're at the state conference this week. Yeah. Okay. Thank you. Okay. So one respect everyone's time. We're going to go ahead and end for today. August 12th, we do have our regularly scheduled board meeting. There are no reports or anything necessarily going on there. There's some business that the board has to take care of, but we'll dedicate some time 375 00:30:29,980 --> 00:30:31,540 time to go through department budgets. 376 00:30:32,260 --> 00:30:35,640 I know several board members have already submitted questions. 377 00:30:36,220 --> 00:30:38,840 We've sent responses or they should be in the board library. 378 00:30:38,840 --> 00:30:43,020 If you need help accessing them, please let Ms. Smith know or contact Dr. 379 00:30:43,100 --> 00:30:43,500 Stubblefield. 380 00:30:43,780 --> 00:30:48,080 But questions that were submitted did have responses sent to the full board. 381 00:30:48,540 --> 00:30:51,680 And then we'll dedicate some time on August 12th for that, Dr. Stubblefield. 382 00:30:51,820 --> 00:30:59,020 And I would also add at the last meeting, there was a question about the budget being aligned to the board priorities. 383 00:30:59,020 --> 00:31:19,980 We have created a document that shows those items, like this is our first app at it, we'll share that link with you in the end of the week and we'll continue to update it, but that'll give you some time to look at it and if you have questions around those things or feel like if there's a gap, you'll have that actually today, yeah. 384 00:31:20,980 --> 00:31:31,620 Well, thank you everybody. Welcome back to all staff that are starting here soon. See you all in somewhere next week. Definitely a convocation next Friday. Can you remind us what time is convocation? 385 00:31:32,980 --> 00:31:34,800 I'm sorry next Thursday. Thank you. 386 00:31:34,800 --> 00:31:53,780 The doors open at 7.30 we begin at 9 a.m., this is from 9 to 10.30, however, we are building in time for people to socialize and interact while we'll target to end at 10.30 it doesn't mean you have to leave the facility right at 10.30. 387 00:31:54,420 --> 00:31:59,120 I believe home fields, concessions may be open, we'll confirm that. 388 00:31:59,120 --> 00:31:59,260 Yeah. 389 00:31:59,820 --> 00:32:02,240 And I'll just make sure you check for parking. 390 00:32:02,540 --> 00:32:04,860 If you're driving yourself, parking can be a little tricky. 391 00:32:05,180 --> 00:32:07,000 So make sure you plan for that. 392 00:32:07,240 --> 00:32:11,740 There are buses available for folks, departing from different locations, if you would rather 393 00:32:11,740 --> 00:32:14,720 take a bus to and from convocations. 394 00:32:14,940 --> 00:32:15,780 So again, thank you, board. 395 00:32:16,000 --> 00:32:16,540 Thank you, everybody. 396 00:32:16,720 --> 00:32:17,080 Thank you, staff. 397 00:32:17,560 --> 00:32:19,040 With that, this meeting is adjourned. 398 00:32:19,100 --> 00:32:20,700 Have a great rest of your week and weekend.