1 00:00:00,080 --> 00:00:01,160 Our 2 00:00:33,740 --> 00:00:45,620 meeting to order. It is Friday, August 1, 2025, 106 p.m., thank you for giving us a grace on a late start, just getting through some technical issues. So thanks for that. 3 00:00:45,640 --> 00:01:00,600 We'll call our meeting to order as we do at every board meeting. We'll read our board norms and protocols. We agreed to respect differences of opinions and making decisions for the district to follow best practices and managing the superintendent and the management of the board itself. 4 00:01:00,600 --> 00:01:05,100 It's a stay on task when conducting business for the district, including while at board meetings, 5 00:01:05,620 --> 00:01:10,260 to never surprise a superintendent or each other, when conducting official business of the district. 6 00:01:10,800 --> 00:01:15,880 We read these norms at the beginning of each board meeting and at board workshops as a reminder of how to conduct our meetings. 7 00:01:16,460 --> 00:01:21,180 And it continually self-checked our determined if we're following our norms when conducting district business. 8 00:01:21,940 --> 00:01:28,840 Again, thank you, Board colleagues, Dr. Stubblefield, Mr. Goheens, all of our staff, and any guests that are present both in person, 9 00:01:28,840 --> 00:01:33,500 or online. Thanks for joining us today. With that miss Smith would you please do a 10 00:01:33,500 --> 00:01:34,280 roll call. 11 00:01:36,410 --> 00:01:40,130 You're on the clerk. You're on the clerk present. Randy Lopez. Randy Lopez 12 00:01:40,130 --> 00:01:45,730 present. Robert Malajonier. Wanda Bradley Page. Wanda Brownley Page. 13 00:01:46,350 --> 00:01:50,170 Present. Rachel Russell. Rachel Russell. Present. Back to when? 14 00:01:50,270 --> 00:01:54,790 To win present. Thank you. Thank you. You may have a motion to approve today's 15 00:01:54,790 --> 00:01:56,030 special agenda. 16 00:02:00,750 --> 00:02:05,210 So move, move and second it any questions or discussion. 17 00:02:06,430 --> 00:02:08,530 Hearing sorry Miss Russell. 18 00:02:11,000 --> 00:02:14,440 We were going to add a executive session 19 00:02:14,440 --> 00:02:27,920 C for attorney client privilege, which falls within the special agenda notice. Thank you. 20 00:02:27,920 --> 00:02:30,000 Thank you for that, Ms. Russell. 21 00:02:30,480 --> 00:02:36,380 Yes, so we will add an executive session on attorney-client privilege under the Executive 22 00:02:36,380 --> 00:02:38,380 Session item three. 23 00:02:38,680 --> 00:02:47,460 We'll be item C. Additionally, board and Mr. Gohan, it's related to the HR report, so we 24 00:02:47,460 --> 00:02:53,300 will have an executive session regarding HR before we approve the HR report. 25 00:02:54,600 --> 00:03:01,200 it's personnel yes thank you so that'll be before we approve consent agenda which is 26 00:03:01,200 --> 00:03:05,920 the HR report there's a personnel executive session I'm related to the HR 27 00:03:05,920 --> 00:03:15,350 report okay any additional comments you're in this Smith roll call please 28 00:03:15,880 --> 00:03:20,470 you lined the car you'll under clerk yes Randy Lopez Randy Lopez yes Robert 29 00:03:20,470 --> 00:03:23,130 on the junior, on the Brownley page, 30 00:03:23,350 --> 00:03:24,870 on the Brownley page, yes. 31 00:03:25,310 --> 00:03:25,790 Rachel Russell? 32 00:03:26,050 --> 00:03:27,170 Rachel Russell, yes. 33 00:03:27,450 --> 00:03:29,130 Dr. Wayne, Dr. Wayne, yes. 34 00:03:29,370 --> 00:03:29,810 Thank you. 35 00:03:29,950 --> 00:03:30,410 Thank you. 36 00:03:30,450 --> 00:03:32,010 And before we jump into the agenda, 37 00:03:32,390 --> 00:03:34,330 I do just want to take a moment on behalf 38 00:03:34,330 --> 00:03:35,730 of the board and the school district 39 00:03:35,730 --> 00:03:37,290 to the family of Deputy Maine, 40 00:03:37,710 --> 00:03:38,510 and Officer Maine. 41 00:03:39,350 --> 00:03:41,690 We, our prayers and thoughts are with you 42 00:03:41,690 --> 00:03:42,990 and with your entire family. 43 00:03:44,510 --> 00:03:46,550 So we just wanted to lift you up 44 00:03:46,550 --> 00:03:48,410 and hold you near and dear and just let, 45 00:03:48,410 --> 00:03:49,490 you know, that we're thinking about 46 00:03:49,490 --> 00:03:55,410 your entire family, um, the family of WDP meeting and officer being so, um, just wanted to mention that 47 00:03:55,410 --> 00:03:58,230 and, uh, that we continue to pray for your entire family. 48 00:04:01,410 --> 00:04:02,690 Okay. So we're going to, um, 49 00:04:03,030 --> 00:04:07,170 would entertain a motion before we jump before we get to the consent agenda, 50 00:04:07,670 --> 00:04:13,410 entertain a motion to recess to executive session, um, for consultation, um, personnel, 51 00:04:13,750 --> 00:04:15,930 which would be deemed privilege in the, um, 52 00:04:19,060 --> 00:04:21,820 I'm going to get the right wording here. Uh, 53 00:04:21,820 --> 00:04:28,480 on personnel for the discussion of personnel under the Kansas Open Meetings Act to include 54 00:04:28,480 --> 00:04:36,140 Dr. Stubblefield, Mr. Goheen, and Dr. Jones, and Mr. Hansford, and Dr. Peegram. 55 00:04:36,960 --> 00:04:38,140 To go in for 56 00:04:43,290 --> 00:04:47,670 10 minutes going in at 1-12 for 10 minutes. 57 00:04:48,270 --> 00:04:49,330 So moved. 58 00:04:49,430 --> 00:04:49,890 Second. 59 00:04:50,110 --> 00:04:50,750 Move in second. 60 00:04:51,070 --> 00:04:51,610 Questions? 61 00:04:52,470 --> 00:04:52,930 Ms. Smith. 62 00:04:56,390 --> 00:04:57,030 You're on the park? 63 00:04:57,310 --> 00:04:58,190 You're on the park, yes. 64 00:04:58,190 --> 00:05:00,570 Randy Lopez. Randy Yes. 65 00:05:00,570 --> 00:05:01,750 Wanda Browning Page. 66 00:05:02,170 --> 00:05:03,610 Wanda Browning Page. Yes. 67 00:05:03,870 --> 00:05:04,590 Rachel Russell. 68 00:05:04,710 --> 00:05:06,010 Rachel Russell. Yes. 69 00:05:06,290 --> 00:05:06,870 Mark the wind. 70 00:05:07,530 --> 00:05:08,690 Thank you. 71 00:05:09,070 --> 00:05:09,370 Miss Clark. 72 00:05:09,530 --> 00:05:10,610 I will send you the link. 73 00:05:11,150 --> 00:05:12,210 It should be in your email. 74 00:05:12,550 --> 00:05:13,870 If you can't find it, please let me know. 75 00:05:13,990 --> 00:05:14,070 Thanks. 76 00:05:14,490 --> 00:05:15,570 Thank you. 77 00:05:22,310 --> 00:05:22,530 All right. 78 00:05:22,590 --> 00:05:23,250 Motion to return. 79 00:05:23,450 --> 00:05:24,510 Open session please. 80 00:05:25,390 --> 00:05:25,530 Second. 81 00:05:25,870 --> 00:05:26,810 We've been seconded. 82 00:05:26,810 --> 00:05:27,410 Miss Smith. 83 00:05:29,520 --> 00:05:30,080 You're on the clock. 84 00:05:30,540 --> 00:05:31,060 You're on the clock. 85 00:05:31,420 --> 00:05:32,260 Randy Lopez. 86 00:05:32,540 --> 00:05:33,180 Randy Yes. 87 00:05:33,540 --> 00:05:34,040 Robert Malin. 88 00:05:35,100 --> 00:05:36,780 Robert Malajun, you're here. 89 00:05:36,780 --> 00:05:38,120 I'm on the Bradley page. 90 00:05:38,160 --> 00:05:40,040 I'm on the Bradley page, yes. 91 00:05:40,180 --> 00:05:40,980 Right, you're welcome. 92 00:05:41,300 --> 00:05:42,120 We trust, yes. 93 00:05:42,700 --> 00:05:43,180 Back the way. 94 00:05:43,780 --> 00:05:44,800 Got to win, yes. 95 00:05:45,260 --> 00:05:45,620 Thank you. 96 00:05:45,720 --> 00:05:46,260 Thank you, board. 97 00:05:47,020 --> 00:05:49,680 OK, we're going to continue with our agenda and make an 98 00:05:49,680 --> 00:05:50,440 a quick time check. 99 00:05:50,560 --> 00:05:53,880 I know we only have 25 minutes scheduled for today's meeting 100 00:05:53,880 --> 00:05:54,520 remaining. 101 00:05:54,860 --> 00:05:55,640 So we can cover. 102 00:05:56,020 --> 00:05:57,220 We can get back with the board budget. 103 00:05:57,240 --> 00:05:59,440 I know we didn't finish that the last time. 104 00:05:59,640 --> 00:06:00,200 I'll remind her. 105 00:06:00,240 --> 00:06:03,240 I believe the August 12 meeting on the agenda will 106 00:06:03,240 --> 00:06:06,580 schedule some time for the department budget conversation as well. 107 00:06:07,260 --> 00:06:11,720 So just want to do acknowledge that I know we're running up on time today, but thank you 108 00:06:11,720 --> 00:06:12,920 for your flexibility board. 109 00:06:14,760 --> 00:06:19,860 So just continuing with the agenda, if the board is okay, we can continue with discussing 110 00:06:19,860 --> 00:06:23,720 the board budget, that's where we left off at the last meeting. 111 00:06:24,320 --> 00:06:28,780 If there were any additional questions or thoughts or feedback on the board budget, just as 112 00:06:28,780 --> 00:06:33,200 reminder, there were some changes made, specifically around board travel. 113 00:06:33,880 --> 00:06:36,340 Smith has noted that in the budget as well. 114 00:06:36,840 --> 00:06:39,140 But if there are any other questions, 115 00:06:39,420 --> 00:06:41,380 thoughts feedback on the board budget. 116 00:06:52,200 --> 00:06:53,100 Let me just ask you. 117 00:06:53,200 --> 00:06:53,540 Yes, Dr. Wright. 118 00:06:53,720 --> 00:06:56,400 The new math, nothing new math, new computation. 119 00:06:59,360 --> 00:07:02,400 Is the dozen fees, 120 00:07:05,480 --> 00:07:09,460 is it over the amount at the amount of the amount? 121 00:07:10,080 --> 00:07:10,680 required. 122 00:07:15,080 --> 00:07:23,300 I think it was already brought to our attention that the 20, I guess, 24, 25, 26, 123 00:07:23,300 --> 00:07:26,760 doze has already been paid. 124 00:07:30,660 --> 00:07:52,440 So, I will say that there seems to be some confusion. So, at the board retreat, we were told that we had already received the invoices for the items. 125 00:07:53,700 --> 00:08:02,240 However, those invoices were not processed on the previous year's budget, and so now, 126 00:08:02,640 --> 00:08:10,840 I believe just today, Randy and I received a message that said that our incumbents have 127 00:08:10,840 --> 00:08:16,380 closed and that we would need to pay those out of this year's budget. 128 00:08:16,380 --> 00:08:28,260 So, as of today, those invoices have not been paid or at least the one for NSPA Cube has not been paid. 129 00:08:28,500 --> 00:08:32,120 For the current school year, yes. 130 00:08:32,300 --> 00:08:34,080 Or 2526. 131 00:08:34,920 --> 00:08:35,600 2526. 132 00:08:37,320 --> 00:08:46,360 And so the amount that's in the budget, the 50,000 that's under Jews and fees, typically what would happen is we would pay the next year. 133 00:08:46,360 --> 00:08:53,320 membership or fees within this current year's budget. So, for instance, in 2425's budget, 134 00:08:53,980 --> 00:09:01,120 we received the invoice for 2526 and we were going to pay 2526 invoice. That didn't happen. 135 00:09:01,480 --> 00:09:08,080 So, if we do pay the membership, that would be included in this current budget that you see in front of you on the agenda today, 136 00:09:08,560 --> 00:09:13,100 that invoice amount would come out of that 50,000 dozen fees. 137 00:09:13,100 --> 00:09:22,820 Which was already a county was already built in there because we were accounting for paying for next year's membership in this budget. That makes sense 138 00:09:23,380 --> 00:09:30,300 Okay, makes sense that 2425 would come out of this because it had not been paid. Correct. Very simple 139 00:09:31,240 --> 00:09:36,480 No, no, I'm sorry 2425 was already paid in a previous 140 00:09:36,480 --> 00:09:39,240 So that's already been paid, correct? 141 00:09:39,420 --> 00:09:47,080 We received an invoice for 25, 26, that has not been paid yet, but it is built into 142 00:09:47,080 --> 00:09:51,640 the amount is built into the 25, 26, but it's huge. 143 00:09:52,520 --> 00:09:54,540 No, no, that's wrong, Grandi. 144 00:09:56,020 --> 00:10:06,460 So this number, this current membership year should have been paid as in the previous school year. 145 00:10:06,460 --> 00:10:28,620 And so, the number now would include our 2627, but what we will have to do, if we choose to continue with the membership is have both 2526, 2627 and our Kansas RKSD membership. 146 00:10:28,620 --> 00:10:38,100 So it would need to be 25 grand plus 15, plus 15, 30, 55. 147 00:10:38,580 --> 00:10:44,320 For essentially what you do is you kick out that 2627 that was accounted for here. 148 00:10:44,620 --> 00:10:47,160 You can't get to the next year rather than just this way. 149 00:10:47,260 --> 00:10:48,460 You include the 2627. 150 00:10:48,720 --> 00:10:49,000 Correct. 151 00:10:49,620 --> 00:10:51,280 It would just be a different practice. 152 00:10:51,400 --> 00:10:52,340 That's what we have. 153 00:10:52,800 --> 00:10:55,180 So that's not what we can be reduced. 154 00:10:56,140 --> 00:11:00,440 No, no, no, no, no, because this 50 would include 25, 26 now. 155 00:11:00,440 --> 00:11:03,020 But you just said 2627. 156 00:11:03,400 --> 00:11:05,000 It did include 2627. 157 00:11:05,000 --> 00:11:08,580 It's replet 2526 is replacing the 2627. 158 00:11:08,600 --> 00:11:11,460 The 50 included paying for 2627. 159 00:11:12,560 --> 00:11:14,500 We don't need to pay for 2627. 160 00:11:14,520 --> 00:11:20,180 They're saying pay for 2627 out of the next year's. 161 00:11:20,840 --> 00:11:32,460 So I just tried to clarify, because we believed that we were going to pay for the other one out of last year's budget, it was not budgeted. 162 00:11:32,760 --> 00:11:36,080 So this year's is replacing the 2627. 163 00:11:37,060 --> 00:11:42,380 So it's not, it can't be, for doing some less you're not going to pay the membership. 164 00:11:43,080 --> 00:11:49,900 What you have now given yourself the option of is next year determining if you're going to continue or not continue it. 165 00:11:49,900 --> 00:11:54,600 And it's not in the budget, so you'll have to make a budget decision in a different practice. 166 00:11:54,940 --> 00:11:55,320 Yes. 167 00:11:55,760 --> 00:11:57,640 Let me play this back for my brain. 168 00:11:58,400 --> 00:11:59,900 We didn't pay 2425. 169 00:12:00,340 --> 00:12:00,560 We did. 170 00:12:01,240 --> 00:12:01,440 We did. 171 00:12:01,860 --> 00:12:03,780 We did not. 172 00:12:04,120 --> 00:12:04,620 We did. 173 00:12:04,980 --> 00:12:05,100 We did. 174 00:12:05,100 --> 00:12:05,220 We did. 175 00:12:05,900 --> 00:12:06,280 We did. 176 00:12:06,720 --> 00:12:08,900 We did. 177 00:12:09,460 --> 00:12:09,900 We did. 178 00:12:19,100 --> 00:12:19,340 We did. 179 00:12:20,780 --> 00:12:20,920 We did. 180 00:12:21,100 --> 00:12:21,140 We did. 181 00:12:21,160 --> 00:12:21,200 We did. 182 00:12:21,200 --> 00:12:30,980 was not included in here because the practice had been that we were paying in the previous fiscal year. 183 00:12:31,640 --> 00:12:37,320 So 25, 26 should have been paid before June 30th. It did not get paid. 184 00:12:37,720 --> 00:12:40,020 But now it's rolling into this fiscal year. 185 00:12:40,260 --> 00:12:41,920 We owe for 25, 26. 186 00:12:42,680 --> 00:12:45,000 Correct. Now, help me understand what you just said. 187 00:12:45,000 --> 00:12:52,080 out to the field. Where is 2627? Is that figured in there? That included the amount figured 188 00:12:52,080 --> 00:12:58,280 in there? Traditionally it would be because we receive the invoices in April. If it 189 00:12:58,280 --> 00:13:05,380 don't go to addition, just go in there. No, it's not. If we pay 2526 out of here, 2627 is 190 00:13:05,380 --> 00:13:14,980 not in here. So then that 50 brings us just two date correct. Thank you. And we get the 191 00:13:14,980 --> 00:13:35,920 credit from Q. Yeah, so I believe we had credit. Yeah, I believe part of part of what we were waiting for my understanding of why the invoice didn't get paid prior to the end of the fiscal year was that there were some credits that didn't get sent to us until after June 30. 192 00:13:35,920 --> 00:13:47,120 But my understanding is that Cube has Cube and whoever else had credit for us, has since then sent over the credit or given us the credits for those amounts. 193 00:13:47,600 --> 00:13:47,660 Yes. 194 00:13:47,820 --> 00:13:50,640 When do we suppose to pay them? 195 00:13:51,160 --> 00:14:00,740 So typically, like for memberships, for in school systems in general, you get the invoices for the following year in the spring, 196 00:14:00,740 --> 00:14:07,190 because they start affected July 1st so typically you're paying the previous year which is why 197 00:14:07,620 --> 00:14:14,410 it was saying pay by June 30th because it's in order for it to take effect July 1. 198 00:14:18,140 --> 00:14:25,360 Now we're watching who's the most safe for this. Typically the invoice will go to the clerk's 199 00:14:25,360 --> 00:14:30,940 office and the clerk will work with our accounting team to get things paid. We're somehow standing 200 00:14:30,940 --> 00:14:37,120 things that we're waiting for like the credits and those types of things but typically they'll go to the 201 00:14:37,120 --> 00:14:40,820 their office and then we'll pay. Thank you. 202 00:14:43,390 --> 00:14:45,870 All right any additional questions on board budget. 203 00:14:46,590 --> 00:14:49,150 Mr. Lopez I have one question. This is clerk. 204 00:14:51,810 --> 00:14:55,270 Sorry my only question is I hear the conversation 205 00:14:55,270 --> 00:14:59,330 and I'm just curious are we paying any late fees or anything it sounds like there was some things 206 00:14:59,330 --> 00:14:59,970 anything to be clear. 207 00:15:00,000 --> 00:15:07,120 We need up between us and Q. I just want to make sure we're not paying late fees because of that. 208 00:15:07,540 --> 00:15:17,820 Great question, Ms. Clerk. I don't know that we are. We can ask Ms. Smith to look at those invoices and see if there are any late fees associated with that. 209 00:15:17,960 --> 00:15:27,700 So, if Ms. Smith, if you could take a look at that and send that information to the board, if there are any late fees on any of those invoices that we received if we haven't paid them yet. 210 00:15:27,700 --> 00:15:29,900 No, there are no light things. 211 00:15:30,260 --> 00:15:30,320 Okay. 212 00:15:30,740 --> 00:15:31,460 Thank you. 213 00:15:32,360 --> 00:15:32,860 Mr. Lopez. 214 00:15:33,120 --> 00:15:33,640 I have a question. 215 00:15:34,060 --> 00:15:34,400 Yes, Mr. 216 00:15:34,540 --> 00:15:35,680 How do we want? 217 00:15:35,900 --> 00:15:37,840 How do we obtain credits for my journal? 218 00:15:38,060 --> 00:15:39,000 Now, how do we get credits? 219 00:15:39,140 --> 00:15:40,500 On misplaced, misplaced, we get credits. 220 00:15:40,680 --> 00:15:40,840 Sure. 221 00:15:41,360 --> 00:15:42,160 I believe. 222 00:15:42,700 --> 00:15:45,220 And for, in this specific instance, it was Mr. 223 00:15:45,280 --> 00:15:48,380 We had paid for some travel and registration for Mr. 224 00:15:48,860 --> 00:15:50,800 Once she left the board, 225 00:15:51,320 --> 00:15:54,180 we would receive some of the credit for some of the registration 226 00:15:54,180 --> 00:15:56,180 and other things or flights or things 227 00:15:56,180 --> 00:16:02,140 It had been purchased already that we would be eligible for credits, but not everything. 228 00:16:02,420 --> 00:16:05,520 You're not eligible for credits for everything, but some things where I think those are 229 00:16:05,520 --> 00:16:06,620 some of the things that we've heard. 230 00:16:06,880 --> 00:16:07,380 Okay, thanks, friends. 231 00:16:07,760 --> 00:16:07,980 Yeah. 232 00:16:08,100 --> 00:16:12,560 And just to be clear, the credits would not have covered the total membership, it would have reduced 233 00:16:12,560 --> 00:16:13,020 the costs. 234 00:16:13,320 --> 00:16:13,420 Yeah. 235 00:16:13,420 --> 00:16:13,620 Okay. 236 00:16:13,860 --> 00:16:14,840 I'm glad to thank you for that. 237 00:16:14,840 --> 00:16:15,060 Yeah. 238 00:16:15,100 --> 00:16:15,640 Thank you. 239 00:16:15,980 --> 00:16:16,480 And so. 240 00:16:17,020 --> 00:16:23,040 And did we decide, are we still going to be a part of KSAB, or? 241 00:16:23,820 --> 00:16:24,240 Yeah. 242 00:16:24,240 --> 00:16:29,980 I think at the retreat, what was discussed and decided was with KASB that we would continue 243 00:16:29,980 --> 00:16:35,480 membership and the hope was that whoever was able to attend the conference, this November, 244 00:16:36,220 --> 00:16:42,500 part of the conversation was around is what value and what returned, do we receive as members 245 00:16:42,500 --> 00:16:47,300 of KASB and other partner organizations including an SBA Cube, some of the other ones? 246 00:16:47,300 --> 00:16:53,380 and with KASB in particular, we had discussed, continuing the membership this year, 247 00:16:54,600 --> 00:16:57,640 focusing, attending the conference that are able to attend and then having a thorough 248 00:16:57,640 --> 00:17:00,720 discussion before we have to make a decision for next year's membership. 249 00:17:02,340 --> 00:17:10,200 I was also going to add that we also discussed in fighting Brian, the KASB president to our 250 00:17:11,040 --> 00:17:29,650 September board retreat to talk about our concerns to express our concerns and just talk about the things that his team is doing or can do to support us continuing to be members of KSB. 251 00:17:35,120 --> 00:17:38,200 There are no additional questions on this. 252 00:17:38,200 --> 00:17:39,180 I'm just playing here. Sorry. 253 00:17:39,400 --> 00:17:40,080 Bottom two items. 254 00:17:40,680 --> 00:17:44,220 4.83, 4.35 is then the new budgeted. 255 00:17:44,480 --> 00:17:46,340 And 4.79, 24. 256 00:17:46,740 --> 00:17:47,300 Balance remaining. 257 00:17:50,140 --> 00:17:51,040 Ms. Smith. 258 00:17:51,460 --> 00:17:54,160 And I don't know if this reflects the change 259 00:17:54,160 --> 00:17:56,560 with the travel that we made last time. 260 00:17:56,640 --> 00:17:59,500 Ms. Smith, does this reflect that change? 261 00:18:00,540 --> 00:18:01,360 No, it does not. 262 00:18:01,540 --> 00:18:03,700 Okay, so we'll have to update that number 263 00:18:03,700 --> 00:18:06,880 at the very bottom, the number that's highlighted, 264 00:18:07,160 --> 00:18:09,620 the 483-435 should be lower 265 00:18:09,620 --> 00:18:12,140 because of the change in the travel 266 00:18:13,600 --> 00:18:16,080 in development that we made for the board 267 00:18:16,080 --> 00:18:17,140 at the last meeting. 268 00:18:17,420 --> 00:18:18,280 That'll be lower. 269 00:18:18,600 --> 00:18:20,960 Okay, so were there any unused funds? 270 00:18:23,080 --> 00:18:24,560 From last year? 271 00:18:25,240 --> 00:18:26,900 Or, sorry. 272 00:18:27,420 --> 00:18:29,260 Yeah, from the previous fiscal year. 273 00:18:29,420 --> 00:18:31,780 29th, June 30th, July 1. 274 00:18:35,390 --> 00:18:42,830 Ms. Smith, do you know I will have to review and get back with you if you could send that 275 00:18:42,830 --> 00:18:47,790 information to the board okay thank you and 276 00:18:53,040 --> 00:18:55,200 I guess my generic question is how is that 277 00:18:55,200 --> 00:19:00,800 reflected in I do not still feel like Tracy or Brad how's that reflected in any of our 278 00:19:02,000 --> 00:19:07,060 budget I know it's rolled over I know them it's but how is it reflected oh is it 279 00:19:08,140 --> 00:19:11,140 Mr. Lopez was on the right track there with that we can 280 00:19:11,140 --> 00:19:14,140 run a report, Leslie can run that for you, that will give you 281 00:19:14,140 --> 00:19:16,740 the end of your balance, what you had in general fund that was 282 00:19:16,740 --> 00:19:19,880 unspent. However, I will tell you that beyond the 283 00:19:19,880 --> 00:19:23,040 expenditure cutoff deadline that we have for the fiscal year, 284 00:19:23,440 --> 00:19:26,480 we then, because we have to use our loose state funds, 285 00:19:26,640 --> 00:19:30,800 we take unspent general fund money from home remaining 286 00:19:30,800 --> 00:19:34,240 sources and it gets rolled up so we see what we have to 287 00:19:34,240 --> 00:19:37,440 spend out for the district as a whole, right? 288 00:19:37,620 --> 00:19:40,600 So it wouldn't be credited to your next year's budget 289 00:19:40,600 --> 00:19:41,000 as a district. 290 00:19:41,000 --> 00:19:41,700 No, I didn't. 291 00:19:41,960 --> 00:19:42,780 I know that much. 292 00:19:43,460 --> 00:19:46,960 And there's always those 293 00:19:49,170 --> 00:19:53,390 needs that are not budgeted for, 294 00:19:53,590 --> 00:19:55,050 especially with sped. 295 00:19:55,510 --> 00:19:56,850 Those un, absolutely. 296 00:19:57,750 --> 00:20:00,750 And that's typically we had any general fund left over. 297 00:20:00,990 --> 00:20:04,150 It's usually in ends up used for additional transfers, 298 00:20:04,150 --> 00:20:10,490 to those funds where you can carry over a balance that would be one at risk would be another 299 00:20:10,490 --> 00:20:13,890 and those that you know that you're going to need that additional in future years. 300 00:20:13,970 --> 00:20:17,710 But if that would be a discussion, we would have you with you when we're talking about the budget 301 00:20:17,710 --> 00:20:23,830 as a whole, that state budget document, so those conversations are soon to come in the process. 302 00:20:23,830 --> 00:20:25,610 Okay. Thank you. 303 00:20:27,720 --> 00:20:28,900 Thank you. Thank you. 304 00:20:30,780 --> 00:20:30,960 Okay. 305 00:20:32,820 --> 00:20:38,020 So if we are removing, I don't know what the number is. 306 00:20:38,720 --> 00:20:46,800 From, so if our current balance budget has us at 483 and we're removing whatever the dollar amount is, 307 00:20:46,800 --> 00:20:53,800 does the board need to provide direction for where those additional dollars go to? 308 00:20:54,980 --> 00:21:01,120 Oh, the money that we cut from travel, we need to give direction, since it's already 309 00:21:01,120 --> 00:21:05,300 since it's part of the overall general budget. 310 00:21:06,420 --> 00:21:09,480 Is that a better example we do? 311 00:21:10,080 --> 00:21:12,620 Otherwise, each department would have to. 312 00:21:12,740 --> 00:21:15,140 I thought it was... 313 00:21:15,140 --> 00:21:15,160 Yes. 314 00:21:15,980 --> 00:21:21,580 So, when the difference between your budget and the department budgets, we give the departments 315 00:21:21,580 --> 00:21:26,460 a target based off of where we know there are gaps in other departments. 316 00:21:26,840 --> 00:21:31,840 So like, let's say we needed to increase the athletics and activities budget. 317 00:21:32,120 --> 00:21:36,760 We would say we're adding X amount of dollars over there. 318 00:21:37,100 --> 00:21:41,500 So we're reducing your department budget by this much, and then they work backwards. 319 00:21:42,220 --> 00:21:44,380 We don't make that decision on your budget. 320 00:21:44,640 --> 00:21:50,620 So this would be the case similar to I think the previous year you shifted the money to 321 00:21:50,620 --> 00:21:58,220 student services to support graduation, but your number, unless you give us direction, we 322 00:21:58,220 --> 00:22:08,200 don't like account for your money to address other areas that costs have gone up. We look 323 00:22:08,200 --> 00:22:14,760 at that in a totality and then we work backwards with the departments based off of balancing 324 00:22:14,760 --> 00:22:23,180 the budget within the money that's provided. So, when we are provided with a number, 325 00:22:23,340 --> 00:22:29,520 whatever the number is based on the calculations, I would personally like to advocate. 326 00:22:30,000 --> 00:22:38,220 I also think is a segue into the next to the conversation that I think we're going to get an update 327 00:22:38,220 --> 00:22:48,840 on is that those dollars be sent to the student activity athletic budget. The thing that Simmons 328 00:22:48,840 --> 00:22:56,380 budget is responsible for. That is my recommendation, but I will entertain any other recommendations 329 00:22:56,380 --> 00:23:04,480 from the board. I would like to see the money go to the work at Fay and the listening tours. 330 00:23:06,610 --> 00:23:08,310 So within our own current budget. Yeah. 331 00:23:14,740 --> 00:23:19,380 Okay. This is Ms Clark. I heard the recommendations 332 00:23:19,960 --> 00:23:26,660 and I do support making sure our sports and our athletic scene have what's needed. I'm not sure 333 00:23:26,660 --> 00:23:30,200 necessarily needs to come out of this budget or if we need to have the conversation of like 334 00:23:30,200 --> 00:23:36,060 What's missing is there a misunderstanding on what budget is out there and how the budget is being used so 335 00:23:36,980 --> 00:23:42,100 I don't I don't my party is that I do want to make sure athletic team has what it means 336 00:23:42,100 --> 00:23:43,220 I want to make sure 337 00:23:43,220 --> 00:23:47,420 Listening to our have what they need but from the sports side 338 00:23:47,420 --> 00:23:55,900 I'd rather understand and make sure that the daughters they have they understand how to use them and what resources they have 339 00:23:56,400 --> 00:23:59,280 So do you want me address that yeah and Miss Clark 340 00:23:59,280 --> 00:24:07,700 I don't disagree. I think we're out. They're going to have to find that $30,000 and I believe 341 00:24:07,700 --> 00:24:13,760 that there are some dollars available, but I was just saying whatever we can do to our 342 00:24:13,760 --> 00:24:21,400 part from the dollars that we've asked to be removed from our budget, that could also play a 343 00:24:21,400 --> 00:24:25,380 role. That was all I was saying, but I agree with what you're saying as well. 344 00:24:25,380 --> 00:24:30,380 And so before just to wrap things up, I just want to make sure, because I see some, 345 00:24:30,380 --> 00:24:32,500 some looks like just make sure we're all on the same page. 346 00:24:32,800 --> 00:24:36,460 So, Ms. Smith, if you could calculate and make sure that we have the right amount for the budget 347 00:24:36,460 --> 00:24:41,500 after we've removed and made the adjustments that were made at the last meeting today and give us the 348 00:24:41,500 --> 00:24:48,420 difference and the budget that was shown here to what the actual budget is after those 349 00:24:48,420 --> 00:24:51,380 difference. Give us that dollar amount. If you can share that with the full board 350 00:24:51,380 --> 00:24:58,120 And then there's a conversation about what we want to do with that difference, that that remaining balance or that those remaining funds 351 00:24:58,120 --> 00:25:04,520 We've heard a couple of ideas activities fund listening and learning cat world cafe or other ideas or thoughts 352 00:25:05,280 --> 00:25:14,480 We could entertain that but then so just some of you may not be aware because people may not have contacted you. We did talk about at one point 353 00:25:14,480 --> 00:25:23,240 had a partnership and that partner was providing $30,000 a year for $5,000 went to each high school, 354 00:25:23,420 --> 00:25:28,060 full ball team and a thousand to each volleyball team and in addition to that, they did some 355 00:25:28,060 --> 00:25:32,420 other activities like media day and some other even the activities. 356 00:25:33,340 --> 00:25:39,980 We had to separate from that partnership, coaches, or just notify within the last week or so. 357 00:25:40,500 --> 00:25:43,720 So some of them have reached out or put stuff on social media. 358 00:25:43,720 --> 00:25:49,820 What was shared with them was we have to separate from this partnership, but we are 359 00:25:49,820 --> 00:25:56,780 our plan is to provide that money because they were counting on it this year, the 5,000 360 00:25:56,780 --> 00:26:03,720 tours full-bonded 1,000 tours, volleyball, and we believe we've been able to adjust some other 361 00:26:03,720 --> 00:26:12,880 budgets to replace that since they were, it was such short notice and just not getting into 362 00:26:12,880 --> 00:26:15,560 details, but that's just kind of how it played out. 363 00:26:16,540 --> 00:26:18,980 So I believe we have a plan moving forward. 364 00:26:19,920 --> 00:26:23,340 We can work to create our own media day 365 00:26:23,340 --> 00:26:25,780 and do some other things to address that. 366 00:26:25,780 --> 00:26:27,060 That's one component. 367 00:26:27,460 --> 00:26:29,380 The other thing that often comes up 368 00:26:29,380 --> 00:26:32,960 is the district does provide uniforms, 369 00:26:33,780 --> 00:26:37,360 like the stuff that you need, where coaches and teams 370 00:26:37,360 --> 00:26:41,900 or groups typically want to do more. 371 00:26:41,900 --> 00:26:46,860 There are sponsorship, not sponsorship, we don't have sponsorships. 372 00:26:47,240 --> 00:26:52,760 Donation guidelines as well as fundraising guidelines that Mr. Simmons share with the athletic 373 00:26:52,760 --> 00:26:58,020 directors, and they share with the coaches annually, some coaches take advantage of that 374 00:26:58,020 --> 00:27:05,440 and leverage it very well, others not so much, so we try to fill in the gaps there, so we're 375 00:27:05,440 --> 00:27:11,880 still really Mr. Simmons, and if he can speak if necessary, we still are really 376 00:27:11,880 --> 00:27:17,540 trying to make that happen, but just to be clear, we do have money allocated for, like, 377 00:27:17,960 --> 00:27:23,660 uniform transportation and that sort of things, but there are some extras, and that's 378 00:27:23,660 --> 00:27:29,400 typical in any district. They, some places have strong booster clubs, and they provide that. 379 00:27:29,560 --> 00:27:36,420 This particular partner was just filling, providing $5,000 for some of those extras, 12 of 380 00:27:36,420 --> 00:27:42,800 football teams and a thousand to our volleyball teams. We, we will be able to backfill that. 381 00:27:43,880 --> 00:27:50,260 I just need to firm up some things. We've read, we're shifting some dollars from another budget. 382 00:27:51,880 --> 00:27:57,480 And I just verify that the only reason we knew about this, there was no conversations, no anything. 383 00:27:57,800 --> 00:28:03,180 I literally read online. And so I can't speak for this Russell. I read online. And I dug 384 00:28:03,180 --> 00:28:05,880 all mine and I read all the comments. That's how I'm 385 00:28:05,880 --> 00:28:06,780 there. 386 00:28:09,760 --> 00:28:12,480 Oh, you're saying from staff. Yeah, and I didn't know 387 00:28:12,480 --> 00:28:15,620 until. Or the board members that made think that there was 388 00:28:15,620 --> 00:28:17,840 a information that was sure there was no information shared 389 00:28:17,840 --> 00:28:21,400 other than me reading. And so then those emails came to 390 00:28:21,400 --> 00:28:25,240 myself and Mr. Simmons from coaches and other people as well. 391 00:28:25,800 --> 00:28:25,920 Yeah. 392 00:28:30,180 --> 00:28:34,620 Any questions on that specifically? I know we're 393 00:28:34,620 --> 00:28:37,880 going to run up on time here. It's not a question, but a 394 00:28:38,700 --> 00:28:45,180 Now, I know we go through this every year and you were saying where the money could possibly go 395 00:28:45,180 --> 00:28:50,300 where I've had some teachers where they're not getting anything for supplies. 396 00:28:51,120 --> 00:28:52,220 Again, I don't know. 397 00:28:52,620 --> 00:28:53,440 And we'll just start. 398 00:28:54,740 --> 00:28:59,540 We'll follow up with the executive directors of schools. 399 00:29:00,000 --> 00:29:02,600 We did last and we'll check with the principals. 400 00:29:02,600 --> 00:29:11,920 We did last year in the budget said there was a line item for dollars allocated by gray level or by 401 00:29:11,920 --> 00:29:17,780 Department so we'll follow back up on that to make sure that that is happening. 402 00:29:18,140 --> 00:29:18,960 I'm not saying. 403 00:29:19,340 --> 00:29:21,060 Like we know we have a process in place. 404 00:29:21,400 --> 00:29:23,560 There's no it may be accurate. 405 00:29:23,900 --> 00:29:25,100 We had extra money. 406 00:29:25,420 --> 00:29:26,260 Maybe we can help. 407 00:29:26,920 --> 00:29:34,780 So there's a line item, the school's budgets, and we didn't, unless it was a reduction based 408 00:29:34,780 --> 00:29:41,580 off federal dollars or a title dollars, we didn't reduce, we didn't touch school's budgets. 409 00:29:46,580 --> 00:29:48,100 Can I ask one of those questions? 410 00:29:48,440 --> 00:29:53,860 Ms. Brown, the National Government released the funding, how soon will we get that? 411 00:29:53,860 --> 00:29:59,980 So, the KSE said we're hoping within a month, like they have... 412 00:30:00,000 --> 00:30:11,040 To release the money to the state, the state releases to us. And it may, it's going to take at least a month. It's what they project them when we're at the state conference this week. 413 00:30:12,100 --> 00:30:14,100 Okay. Thank you. 414 00:30:14,800 --> 00:30:15,140 Okay. 415 00:30:15,420 --> 00:30:24,040 So, I want to respect everyone's time. We're going to go ahead and end for today. August 12th, we do have our regular lease scheduled board meeting. 416 00:30:24,120 --> 00:30:28,840 There are no reports or anything necessarily going on there. There's some business that the board has to take care of. 417 00:30:28,840 --> 00:30:31,700 but we'll dedicate some time to go through department budgets. 418 00:30:32,400 --> 00:30:35,860 I know several folks have already, several board members have already submitted questions. 419 00:30:36,400 --> 00:30:38,960 We've sent responses or they should be in the board library. 420 00:30:39,200 --> 00:30:43,620 If you need help accessing them, please let Ms Smith know or contact Dr. Stablefield. 421 00:30:44,020 --> 00:30:48,580 But questions that we're submitted did have responses sent to the full board. 422 00:30:48,960 --> 00:30:51,760 And then we'll dedicate some time on August 12th for that. Dr. Stablefield. 423 00:30:51,820 --> 00:30:57,940 And I would also add that the last meeting, there was a question about the budget being aligned 424 00:30:57,940 --> 00:31:04,680 to the four priorities. We have created a document that shows those items like, this is our first 425 00:31:04,680 --> 00:31:09,800 app added. We'll share that link with you in the end of the week and we'll continue to 426 00:31:09,800 --> 00:31:14,900 update it, but that'll give you some time to look at it. If you have questions around those things 427 00:31:14,900 --> 00:31:19,640 or feel like if there's a gap, you'll have that actually today. 428 00:31:21,160 --> 00:31:25,060 Well, thank you everybody. Welcome back to all staff that are starting here soon. 429 00:31:25,060 --> 00:31:28,580 see you all in somewhere next week definitely a 430 00:31:28,580 --> 00:31:31,360 convocation next Friday can you remind us what time is 431 00:31:31,360 --> 00:31:35,300 convocation that's the first day I'm sorry next Thursday thank you. 432 00:31:35,480 --> 00:31:41,160 The doors open at 7 30 we begin at 9 a.m. 433 00:31:41,420 --> 00:31:45,780 It's from 9 to 10 30 however we are building in time for people to 434 00:31:45,780 --> 00:31:50,880 socialize and interact while we'll we'll target to in at 10 30 it doesn't 435 00:31:50,880 --> 00:31:53,200 mean you have to leave the facility right at 436 00:31:53,200 --> 00:31:59,340 in 30. I believe home fields and sessions may be open and will confirm that. 437 00:31:59,940 --> 00:32:03,500 And I'm just making sure you check for parking. If you're driving yourself, 438 00:32:03,680 --> 00:32:08,980 parking can be a little tricky. So make sure you plan for that. There are buses available for folks 439 00:32:08,980 --> 00:32:15,340 departing from different locations. If you would rather take a bus to and from convocation. So again, 440 00:32:15,480 --> 00:32:19,100 thank you, board. Thank you, everybody. Thank you staff. With that, this meeting is adjourned. 441 00:32:19,140 --> 00:32:20,820 Have a great rest of your week and weekend.