[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.] [0:00] Our [0:33] meeting to order. It is Friday, August 1, 2025, 106 p.m., thank you for giving us a grace on a late start, just getting through some technical issues. So thanks for that. [0:45] We'll call our meeting to order as we do at every board meeting. We'll read our board norms and protocols. We agreed to respect differences of opinions and making decisions for the district to follow best practices and managing the superintendent and the management of the board itself. [1:00] It's a stay on task when conducting business for the district, including while at board meetings, [1:05] to never surprise a superintendent or each other, when conducting official business of the district. [1:10] We read these norms at the beginning of each board meeting and at board workshops as a reminder of how to conduct our meetings. [1:16] And it continually self-checked our determined if we're following our norms when conducting district business. [1:21] Again, thank you, Board colleagues, Dr. Stubblefield, Mr. Goheens, all of our staff, and any guests that are present both in person, [1:28] or online. Thanks for joining us today. With that miss Smith would you please do a [1:33] roll call. [1:36] You're on the clerk. You're on the clerk present. Randy Lopez. Randy Lopez [1:40] present. Robert Malajonier. Wanda Bradley Page. Wanda Brownley Page. [1:46] Present. Rachel Russell. Rachel Russell. Present. Back to when? [1:50] To win present. Thank you. Thank you. You may have a motion to approve today's [1:54] special agenda. [2:00] So move, move and second it any questions or discussion. [2:06] Hearing sorry Miss Russell. [2:11] We were going to add a executive session [2:14] C for attorney client privilege, which falls within the special agenda notice. Thank you. [2:27] Thank you for that, Ms. Russell. [2:30] Yes, so we will add an executive session on attorney-client privilege under the Executive [2:36] Session item three. [2:38] We'll be item C. Additionally, board and Mr. Gohan, it's related to the HR report, so we [2:47] will have an executive session regarding HR before we approve the HR report. [2:54] it's personnel yes thank you so that'll be before we approve consent agenda which is [3:01] the HR report there's a personnel executive session I'm related to the HR [3:05] report okay any additional comments you're in this Smith roll call please [3:15] you lined the car you'll under clerk yes Randy Lopez Randy Lopez yes Robert [3:20] on the junior, on the Brownley page, [3:23] on the Brownley page, yes. [3:25] Rachel Russell? [3:26] Rachel Russell, yes. [3:27] Dr. Wayne, Dr. Wayne, yes. [3:29] Thank you. [3:29] Thank you. [3:30] And before we jump into the agenda, [3:32] I do just want to take a moment on behalf [3:34] of the board and the school district [3:35] to the family of Deputy Maine, [3:37] and Officer Maine. [3:39] We, our prayers and thoughts are with you [3:41] and with your entire family. [3:44] So we just wanted to lift you up [3:46] and hold you near and dear and just let, [3:48] you know, that we're thinking about [3:49] your entire family, um, the family of WDP meeting and officer being so, um, just wanted to mention that [3:55] and, uh, that we continue to pray for your entire family. [4:01] Okay. So we're going to, um, [4:03] would entertain a motion before we jump before we get to the consent agenda, [4:07] entertain a motion to recess to executive session, um, for consultation, um, personnel, [4:13] which would be deemed privilege in the, um, [4:19] I'm going to get the right wording here. Uh, [4:21] on personnel for the discussion of personnel under the Kansas Open Meetings Act to include [4:28] Dr. Stubblefield, Mr. Goheen, and Dr. Jones, and Mr. Hansford, and Dr. Peegram. [4:36] To go in for [4:43] 10 minutes going in at 1-12 for 10 minutes. [4:48] So moved. [4:49] Second. [4:50] Move in second. [4:51] Questions? [4:52] Ms. Smith. [4:56] You're on the park? [4:57] You're on the park, yes. [4:58] Randy Lopez. Randy Yes. [5:00] Wanda Browning Page. [5:02] Wanda Browning Page. Yes. [5:03] Rachel Russell. [5:04] Rachel Russell. Yes. [5:06] Mark the wind. [5:07] Thank you. [5:09] Miss Clark. [5:09] I will send you the link. [5:11] It should be in your email. [5:12] If you can't find it, please let me know. [5:13] Thanks. [5:14] Thank you. [5:22] All right. [5:22] Motion to return. [5:23] Open session please. [5:25] Second. [5:25] We've been seconded. [5:26] Miss Smith. [5:29] You're on the clock. [5:30] You're on the clock. [5:31] Randy Lopez. [5:32] Randy Yes. [5:33] Robert Malin. [5:35] Robert Malajun, you're here. [5:36] I'm on the Bradley page. [5:38] I'm on the Bradley page, yes. [5:40] Right, you're welcome. [5:41] We trust, yes. [5:42] Back the way. [5:43] Got to win, yes. [5:45] Thank you. [5:45] Thank you, board. [5:47] OK, we're going to continue with our agenda and make an [5:49] a quick time check. [5:50] I know we only have 25 minutes scheduled for today's meeting [5:53] remaining. [5:54] So we can cover. [5:56] We can get back with the board budget. [5:57] I know we didn't finish that the last time. [5:59] I'll remind her. [6:00] I believe the August 12 meeting on the agenda will [6:03] schedule some time for the department budget conversation as well. [6:07] So just want to do acknowledge that I know we're running up on time today, but thank you [6:11] for your flexibility board. [6:14] So just continuing with the agenda, if the board is okay, we can continue with discussing [6:19] the board budget, that's where we left off at the last meeting. [6:24] If there were any additional questions or thoughts or feedback on the board budget, just as [6:28] reminder, there were some changes made, specifically around board travel. [6:33] Smith has noted that in the budget as well. [6:36] But if there are any other questions, [6:39] thoughts feedback on the board budget. [6:52] Let me just ask you. [6:53] Yes, Dr. Wright. [6:53] The new math, nothing new math, new computation. [6:59] Is the dozen fees, [7:05] is it over the amount at the amount of the amount? [7:10] required. [7:15] I think it was already brought to our attention that the 20, I guess, 24, 25, 26, [7:23] doze has already been paid. [7:30] So, I will say that there seems to be some confusion. So, at the board retreat, we were told that we had already received the invoices for the items. [7:53] However, those invoices were not processed on the previous year's budget, and so now, [8:02] I believe just today, Randy and I received a message that said that our incumbents have [8:10] closed and that we would need to pay those out of this year's budget. [8:16] So, as of today, those invoices have not been paid or at least the one for NSPA Cube has not been paid. [8:28] For the current school year, yes. [8:32] Or 2526. [8:34] 2526. [8:37] And so the amount that's in the budget, the 50,000 that's under Jews and fees, typically what would happen is we would pay the next year. [8:46] membership or fees within this current year's budget. So, for instance, in 2425's budget, [8:53] we received the invoice for 2526 and we were going to pay 2526 invoice. That didn't happen. [9:01] So, if we do pay the membership, that would be included in this current budget that you see in front of you on the agenda today, [9:08] that invoice amount would come out of that 50,000 dozen fees. [9:13] Which was already a county was already built in there because we were accounting for paying for next year's membership in this budget. That makes sense [9:23] Okay, makes sense that 2425 would come out of this because it had not been paid. Correct. Very simple [9:31] No, no, I'm sorry 2425 was already paid in a previous [9:36] So that's already been paid, correct? [9:39] We received an invoice for 25, 26, that has not been paid yet, but it is built into [9:47] the amount is built into the 25, 26, but it's huge. [9:52] No, no, that's wrong, Grandi. [9:56] So this number, this current membership year should have been paid as in the previous school year. [10:06] And so, the number now would include our 2627, but what we will have to do, if we choose to continue with the membership is have both 2526, 2627 and our Kansas RKSD membership. [10:28] So it would need to be 25 grand plus 15, plus 15, 30, 55. [10:38] For essentially what you do is you kick out that 2627 that was accounted for here. [10:44] You can't get to the next year rather than just this way. [10:47] You include the 2627. [10:48] Correct. [10:49] It would just be a different practice. [10:51] That's what we have. [10:52] So that's not what we can be reduced. [10:56] No, no, no, no, no, because this 50 would include 25, 26 now. [11:00] But you just said 2627. [11:03] It did include 2627. [11:05] It's replet 2526 is replacing the 2627. [11:08] The 50 included paying for 2627. [11:12] We don't need to pay for 2627. [11:14] They're saying pay for 2627 out of the next year's. [11:20] So I just tried to clarify, because we believed that we were going to pay for the other one out of last year's budget, it was not budgeted. [11:32] So this year's is replacing the 2627. [11:37] So it's not, it can't be, for doing some less you're not going to pay the membership. [11:43] What you have now given yourself the option of is next year determining if you're going to continue or not continue it. [11:49] And it's not in the budget, so you'll have to make a budget decision in a different practice. [11:54] Yes. [11:55] Let me play this back for my brain. [11:58] We didn't pay 2425. [12:00] We did. [12:01] We did. [12:01] We did not. [12:04] We did. [12:04] We did. [12:05] We did. [12:05] We did. [12:06] We did. [12:09] We did. [12:19] We did. [12:20] We did. [12:21] We did. [12:21] We did. [12:21] was not included in here because the practice had been that we were paying in the previous fiscal year. [12:31] So 25, 26 should have been paid before June 30th. It did not get paid. [12:37] But now it's rolling into this fiscal year. [12:40] We owe for 25, 26. [12:42] Correct. Now, help me understand what you just said. [12:45] out to the field. Where is 2627? Is that figured in there? That included the amount figured [12:52] in there? Traditionally it would be because we receive the invoices in April. If it [12:58] don't go to addition, just go in there. No, it's not. If we pay 2526 out of here, 2627 is [13:05] not in here. So then that 50 brings us just two date correct. Thank you. And we get the [13:14] credit from Q. Yeah, so I believe we had credit. Yeah, I believe part of part of what we were waiting for my understanding of why the invoice didn't get paid prior to the end of the fiscal year was that there were some credits that didn't get sent to us until after June 30. [13:35] But my understanding is that Cube has Cube and whoever else had credit for us, has since then sent over the credit or given us the credits for those amounts. [13:47] Yes. [13:47] When do we suppose to pay them? [13:51] So typically, like for memberships, for in school systems in general, you get the invoices for the following year in the spring, [14:00] because they start affected July 1st so typically you're paying the previous year which is why [14:07] it was saying pay by June 30th because it's in order for it to take effect July 1. [14:18] Now we're watching who's the most safe for this. Typically the invoice will go to the clerk's [14:25] office and the clerk will work with our accounting team to get things paid. We're somehow standing [14:30] things that we're waiting for like the credits and those types of things but typically they'll go to the [14:37] their office and then we'll pay. Thank you. [14:43] All right any additional questions on board budget. [14:46] Mr. Lopez I have one question. This is clerk. [14:51] Sorry my only question is I hear the conversation [14:55] and I'm just curious are we paying any late fees or anything it sounds like there was some things [14:59] anything to be clear. [15:00] We need up between us and Q. I just want to make sure we're not paying late fees because of that. [15:07] Great question, Ms. Clerk. I don't know that we are. We can ask Ms. Smith to look at those invoices and see if there are any late fees associated with that. [15:17] So, if Ms. Smith, if you could take a look at that and send that information to the board, if there are any late fees on any of those invoices that we received if we haven't paid them yet. [15:27] No, there are no light things. [15:30] Okay. [15:30] Thank you. [15:32] Mr. Lopez. [15:33] I have a question. [15:34] Yes, Mr. [15:34] How do we want? [15:35] How do we obtain credits for my journal? [15:38] Now, how do we get credits? [15:39] On misplaced, misplaced, we get credits. [15:40] Sure. [15:41] I believe. [15:42] And for, in this specific instance, it was Mr. [15:45] We had paid for some travel and registration for Mr. [15:48] Once she left the board, [15:51] we would receive some of the credit for some of the registration [15:54] and other things or flights or things [15:56] It had been purchased already that we would be eligible for credits, but not everything. [16:02] You're not eligible for credits for everything, but some things where I think those are [16:05] some of the things that we've heard. [16:06] Okay, thanks, friends. [16:07] Yeah. [16:08] And just to be clear, the credits would not have covered the total membership, it would have reduced [16:12] the costs. [16:13] Yeah. [16:13] Okay. [16:13] I'm glad to thank you for that. [16:14] Yeah. [16:15] Thank you. [16:15] And so. [16:17] And did we decide, are we still going to be a part of KSAB, or? [16:23] Yeah. [16:24] I think at the retreat, what was discussed and decided was with KASB that we would continue [16:29] membership and the hope was that whoever was able to attend the conference, this November, [16:36] part of the conversation was around is what value and what returned, do we receive as members [16:42] of KASB and other partner organizations including an SBA Cube, some of the other ones? [16:47] and with KASB in particular, we had discussed, continuing the membership this year, [16:54] focusing, attending the conference that are able to attend and then having a thorough [16:57] discussion before we have to make a decision for next year's membership. [17:02] I was also going to add that we also discussed in fighting Brian, the KASB president to our [17:11] September board retreat to talk about our concerns to express our concerns and just talk about the things that his team is doing or can do to support us continuing to be members of KSB. [17:35] There are no additional questions on this. [17:38] I'm just playing here. Sorry. [17:39] Bottom two items. [17:40] 4.83, 4.35 is then the new budgeted. [17:44] And 4.79, 24. [17:46] Balance remaining. [17:50] Ms. Smith. [17:51] And I don't know if this reflects the change [17:54] with the travel that we made last time. [17:56] Ms. Smith, does this reflect that change? [18:00] No, it does not. [18:01] Okay, so we'll have to update that number [18:03] at the very bottom, the number that's highlighted, [18:07] the 483-435 should be lower [18:09] because of the change in the travel [18:13] in development that we made for the board [18:16] at the last meeting. [18:17] That'll be lower. [18:18] Okay, so were there any unused funds? [18:23] From last year? [18:25] Or, sorry. [18:27] Yeah, from the previous fiscal year. [18:29] 29th, June 30th, July 1. [18:35] Ms. Smith, do you know I will have to review and get back with you if you could send that [18:42] information to the board okay thank you and [18:53] I guess my generic question is how is that [18:55] reflected in I do not still feel like Tracy or Brad how's that reflected in any of our [19:02] budget I know it's rolled over I know them it's but how is it reflected oh is it [19:08] Mr. Lopez was on the right track there with that we can [19:11] run a report, Leslie can run that for you, that will give you [19:14] the end of your balance, what you had in general fund that was [19:16] unspent. However, I will tell you that beyond the [19:19] expenditure cutoff deadline that we have for the fiscal year, [19:23] we then, because we have to use our loose state funds, [19:26] we take unspent general fund money from home remaining [19:30] sources and it gets rolled up so we see what we have to [19:34] spend out for the district as a whole, right? [19:37] So it wouldn't be credited to your next year's budget [19:40] as a district. [19:41] No, I didn't. [19:41] I know that much. [19:43] And there's always those [19:49] needs that are not budgeted for, [19:53] especially with sped. [19:55] Those un, absolutely. [19:57] And that's typically we had any general fund left over. [20:00] It's usually in ends up used for additional transfers, [20:04] to those funds where you can carry over a balance that would be one at risk would be another [20:10] and those that you know that you're going to need that additional in future years. [20:13] But if that would be a discussion, we would have you with you when we're talking about the budget [20:17] as a whole, that state budget document, so those conversations are soon to come in the process. [20:23] Okay. Thank you. [20:27] Thank you. Thank you. [20:30] Okay. [20:32] So if we are removing, I don't know what the number is. [20:38] From, so if our current balance budget has us at 483 and we're removing whatever the dollar amount is, [20:46] does the board need to provide direction for where those additional dollars go to? [20:54] Oh, the money that we cut from travel, we need to give direction, since it's already [21:01] since it's part of the overall general budget. [21:06] Is that a better example we do? [21:10] Otherwise, each department would have to. [21:12] I thought it was... [21:15] Yes. [21:15] So, when the difference between your budget and the department budgets, we give the departments [21:21] a target based off of where we know there are gaps in other departments. [21:26] So like, let's say we needed to increase the athletics and activities budget. [21:32] We would say we're adding X amount of dollars over there. [21:37] So we're reducing your department budget by this much, and then they work backwards. [21:42] We don't make that decision on your budget. [21:44] So this would be the case similar to I think the previous year you shifted the money to [21:50] student services to support graduation, but your number, unless you give us direction, we [21:58] don't like account for your money to address other areas that costs have gone up. We look [22:08] at that in a totality and then we work backwards with the departments based off of balancing [22:14] the budget within the money that's provided. So, when we are provided with a number, [22:23] whatever the number is based on the calculations, I would personally like to advocate. [22:30] I also think is a segue into the next to the conversation that I think we're going to get an update [22:38] on is that those dollars be sent to the student activity athletic budget. The thing that Simmons [22:48] budget is responsible for. That is my recommendation, but I will entertain any other recommendations [22:56] from the board. I would like to see the money go to the work at Fay and the listening tours. [23:06] So within our own current budget. Yeah. [23:14] Okay. This is Ms Clark. I heard the recommendations [23:19] and I do support making sure our sports and our athletic scene have what's needed. I'm not sure [23:26] necessarily needs to come out of this budget or if we need to have the conversation of like [23:30] What's missing is there a misunderstanding on what budget is out there and how the budget is being used so [23:36] I don't I don't my party is that I do want to make sure athletic team has what it means [23:42] I want to make sure [23:43] Listening to our have what they need but from the sports side [23:47] I'd rather understand and make sure that the daughters they have they understand how to use them and what resources they have [23:56] So do you want me address that yeah and Miss Clark [23:59] I don't disagree. I think we're out. They're going to have to find that $30,000 and I believe [24:07] that there are some dollars available, but I was just saying whatever we can do to our [24:13] part from the dollars that we've asked to be removed from our budget, that could also play a [24:21] role. That was all I was saying, but I agree with what you're saying as well. [24:25] And so before just to wrap things up, I just want to make sure, because I see some, [24:30] some looks like just make sure we're all on the same page. [24:32] So, Ms. Smith, if you could calculate and make sure that we have the right amount for the budget [24:36] after we've removed and made the adjustments that were made at the last meeting today and give us the [24:41] difference and the budget that was shown here to what the actual budget is after those [24:48] difference. Give us that dollar amount. If you can share that with the full board [24:51] And then there's a conversation about what we want to do with that difference, that that remaining balance or that those remaining funds [24:58] We've heard a couple of ideas activities fund listening and learning cat world cafe or other ideas or thoughts [25:05] We could entertain that but then so just some of you may not be aware because people may not have contacted you. We did talk about at one point [25:14] had a partnership and that partner was providing $30,000 a year for $5,000 went to each high school, [25:23] full ball team and a thousand to each volleyball team and in addition to that, they did some [25:28] other activities like media day and some other even the activities. [25:33] We had to separate from that partnership, coaches, or just notify within the last week or so. [25:40] So some of them have reached out or put stuff on social media. [25:43] What was shared with them was we have to separate from this partnership, but we are [25:49] our plan is to provide that money because they were counting on it this year, the 5,000 [25:56] tours full-bonded 1,000 tours, volleyball, and we believe we've been able to adjust some other [26:03] budgets to replace that since they were, it was such short notice and just not getting into [26:12] details, but that's just kind of how it played out. [26:16] So I believe we have a plan moving forward. [26:19] We can work to create our own media day [26:23] and do some other things to address that. [26:25] That's one component. [26:27] The other thing that often comes up [26:29] is the district does provide uniforms, [26:33] like the stuff that you need, where coaches and teams [26:37] or groups typically want to do more. [26:41] There are sponsorship, not sponsorship, we don't have sponsorships. [26:47] Donation guidelines as well as fundraising guidelines that Mr. Simmons share with the athletic [26:52] directors, and they share with the coaches annually, some coaches take advantage of that [26:58] and leverage it very well, others not so much, so we try to fill in the gaps there, so we're [27:05] still really Mr. Simmons, and if he can speak if necessary, we still are really [27:11] trying to make that happen, but just to be clear, we do have money allocated for, like, [27:17] uniform transportation and that sort of things, but there are some extras, and that's [27:23] typical in any district. They, some places have strong booster clubs, and they provide that. [27:29] This particular partner was just filling, providing $5,000 for some of those extras, 12 of [27:36] football teams and a thousand to our volleyball teams. We, we will be able to backfill that. [27:43] I just need to firm up some things. We've read, we're shifting some dollars from another budget. [27:51] And I just verify that the only reason we knew about this, there was no conversations, no anything. [27:57] I literally read online. And so I can't speak for this Russell. I read online. And I dug [28:03] all mine and I read all the comments. That's how I'm [28:05] there. [28:09] Oh, you're saying from staff. Yeah, and I didn't know [28:12] until. Or the board members that made think that there was [28:15] a information that was sure there was no information shared [28:17] other than me reading. And so then those emails came to [28:21] myself and Mr. Simmons from coaches and other people as well. [28:25] Yeah. [28:30] Any questions on that specifically? I know we're [28:34] going to run up on time here. It's not a question, but a [28:38] Now, I know we go through this every year and you were saying where the money could possibly go [28:45] where I've had some teachers where they're not getting anything for supplies. [28:51] Again, I don't know. [28:52] And we'll just start. [28:54] We'll follow up with the executive directors of schools. [29:00] We did last and we'll check with the principals. [29:02] We did last year in the budget said there was a line item for dollars allocated by gray level or by [29:11] Department so we'll follow back up on that to make sure that that is happening. [29:18] I'm not saying. [29:19] Like we know we have a process in place. [29:21] There's no it may be accurate. [29:23] We had extra money. [29:25] Maybe we can help. [29:26] So there's a line item, the school's budgets, and we didn't, unless it was a reduction based [29:34] off federal dollars or a title dollars, we didn't reduce, we didn't touch school's budgets. [29:46] Can I ask one of those questions? [29:48] Ms. Brown, the National Government released the funding, how soon will we get that? [29:53] So, the KSE said we're hoping within a month, like they have... [30:00] To release the money to the state, the state releases to us. And it may, it's going to take at least a month. It's what they project them when we're at the state conference this week. [30:12] Okay. Thank you. [30:14] Okay. [30:15] So, I want to respect everyone's time. We're going to go ahead and end for today. August 12th, we do have our regular lease scheduled board meeting. [30:24] There are no reports or anything necessarily going on there. There's some business that the board has to take care of. [30:28] but we'll dedicate some time to go through department budgets. [30:32] I know several folks have already, several board members have already submitted questions. [30:36] We've sent responses or they should be in the board library. [30:39] If you need help accessing them, please let Ms Smith know or contact Dr. Stablefield. [30:44] But questions that we're submitted did have responses sent to the full board. [30:48] And then we'll dedicate some time on August 12th for that. Dr. Stablefield. [30:51] And I would also add that the last meeting, there was a question about the budget being aligned [30:57] to the four priorities. We have created a document that shows those items like, this is our first [31:04] app added. We'll share that link with you in the end of the week and we'll continue to [31:09] update it, but that'll give you some time to look at it. If you have questions around those things [31:14] or feel like if there's a gap, you'll have that actually today. [31:21] Well, thank you everybody. Welcome back to all staff that are starting here soon. [31:25] see you all in somewhere next week definitely a [31:28] convocation next Friday can you remind us what time is [31:31] convocation that's the first day I'm sorry next Thursday thank you. [31:35] The doors open at 7 30 we begin at 9 a.m. [31:41] It's from 9 to 10 30 however we are building in time for people to [31:45] socialize and interact while we'll we'll target to in at 10 30 it doesn't [31:50] mean you have to leave the facility right at [31:53] in 30. I believe home fields and sessions may be open and will confirm that. [31:59] And I'm just making sure you check for parking. If you're driving yourself, [32:03] parking can be a little tricky. So make sure you plan for that. There are buses available for folks [32:08] departing from different locations. If you would rather take a bus to and from convocation. So again, [32:15] thank you, board. Thank you, everybody. Thank you staff. With that, this meeting is adjourned. [32:19] Have a great rest of your week and weekend.