1
00:00:06,000 --> 00:00:07,500
And Melissa.

2
00:00:25,890 --> 00:00:26,911
Kristen, can everybody-

3
00:00:28,170 --> 00:00:32,760
I don't know what just happened. It closed down and reopened. I can't hear anybody.

4
00:00:33,270 --> 00:00:33,901
Neither can I.

5
00:00:35,670 --> 00:00:36,360
How about now?

6
00:00:36,615 --> 00:00:40,500
Okay, everything should be back on. I'm sorry. Zoom did something bizarre.

7
00:00:40,545 --> 00:00:42,720
It turned off and on like a power cycle.

8
00:00:43,365 --> 00:00:43,365
Yeah. Okay.

9
00:00:43,380 --> 00:00:47,010
And it should be back on. Please verify you can hear us.

10
00:00:47,460 --> 00:00:48,270
We can hear you, but-

11
00:00:48,301 --> 00:00:49,231
Yep

12
00:00:49,290 --> 00:00:50,401
... okay.

13
00:00:50,520 --> 00:00:52,380
But it's not Daniel. I don't know who you are.

14
00:00:53,490 --> 00:00:55,770
I'm the city clerk, Trent Doherty. I'm running the tech.

15
00:00:56,130 --> 00:00:56,520
So Daniel-

16
00:00:56,610 --> 00:00:57,000
Okay

17
00:00:57,090 --> 00:00:58,231
... if you're speaking again, you're on.

18
00:00:59,011 --> 00:00:59,819
Voice of God.

19
00:01:01,890 --> 00:01:06,000
Can you all see online? Can you see my spreadsheet that I have up on the screen?

20
00:01:06,540 --> 00:01:06,810
Yes.

21
00:01:06,870 --> 00:01:08,580
Yep, and can hear you fine now.

22
00:01:09,120 --> 00:01:10,260
Okay, great. We're back.

23
00:01:12,571 --> 00:01:15,810
Okay. I don't know where we left off before things got cut out, but on the

24
00:01:15,870 --> 00:01:19,650
left-hand side, we've got the fiscal years, and then a reminder that our fiscal

25
00:01:19,740 --> 00:01:22,711
year is October 1st through September 30th.

26
00:01:23,700 --> 00:01:28,801
In the second column, we have our revenue account, and that's where our annual

27
00:01:28,860 --> 00:01:34,680
budget is going into, and I've got notes on that.

28
00:01:36,240 --> 00:01:41,040
And then we do have our expense column. These are the GL codes that go with it.

29
00:01:43,440 --> 00:01:46,620
You don't need to know this backstory, but there's been a couple codes for the

30
00:01:46,650 --> 00:01:50,070
expense codes used throughout the last 10 years, so just know this is the most

31
00:01:50,101 --> 00:01:55,860
current one, what you'll see in budget and financial reports now on.

32
00:01:56,250 --> 00:02:00,360
So that's where you're seeing what you're spending every year on everything.

33
00:02:01,230 --> 00:02:06,990
And what you'll see is if you go over your annual expense, then you'll see it being

34
00:02:07,051 --> 00:02:10,200
pulled out of your reserves, is basically how it's going.

35
00:02:11,430 --> 00:02:15,615
So I'll go year by year on this. And to give you a little bit better idea, let's

36
00:02:15,660 --> 00:02:20,520
just start back in 2022 on some of those records.

37
00:02:21,060 --> 00:02:24,690
I can show you right now is doing some of the forensic accounting here.

38
00:02:25,530 --> 00:02:29,520
I still need to find out what all the expenses were for particularly.

39
00:02:29,610 --> 00:02:31,950
I would imagine it was for your percent for art.

40
00:02:32,250 --> 00:02:35,851
It was before you would increase the stipend on that.

41
00:02:36,540 --> 00:02:40,800
There was a revenue of $230. I don't know,

42
00:02:42,090 --> 00:02:45,705
not quite sure why that the budget isn't showing up in that, and that's part of the

43
00:02:45,750 --> 00:02:49,921
stuff I want to come back with, a more complete picture after we figure out some of

44
00:02:49,980 --> 00:02:51,405
this that was going on before

45
00:02:52,830 --> 00:02:56,130
my arrival, and then also our finance director that's currently in the position.

46
00:02:56,760 --> 00:03:02,430
But you only had $2,500 in expenses, so once you've net that out with the

47
00:03:02,490 --> 00:03:07,770
income, it's 2,270. So there wasn't a lot going on that year, and I'm not sure why.

48
00:03:08,220 --> 00:03:13,590
But I will report back on that. So that year's kind of incomplete, but what you're

49
00:03:13,620 --> 00:03:18,314
going to start to see it come a little bit more into complete is, we had kind of

50
00:03:18,360 --> 00:03:23,101
picked things up, and when I arrived in fall of 2023.

51
00:03:23,910 --> 00:03:29,520
So the 2023 fiscal year, which is basically starting in October of

52
00:03:29,550 --> 00:03:35,340
'22 and then ending in September of '23, it

53
00:03:35,400 --> 00:03:39,900
looks to be like there was about $2,500 in spending as well.

54
00:03:42,000 --> 00:03:47,190
When you see that totaled out, it came to $2,534.90.

55
00:03:48,870 --> 00:03:53,445
And then you're going to see a big jump in your activity on the spending, and

56
00:03:53,490 --> 00:03:58,770
that's more some of the more recent planning and projects we've been knocking out

57
00:03:58,890 --> 00:04:04,560
as a commission. So you're seeing that first full year in 2024 fiscal year,

58
00:04:05,041 --> 00:04:07,800
when I was working with you, that we had...

59
00:04:09,630 --> 00:04:12,810
This is the recreation building garage door art.

60
00:04:13,531 --> 00:04:16,291
That was $1,639 that we refurbished.

61
00:04:16,710 --> 00:04:19,380
Still trying to track down what this US bank was.

62
00:04:19,410 --> 00:04:23,490
It's probably an installation cost of some type.

63
00:04:24,330 --> 00:04:28,201
Bob Wiederich, there must have been some other installation he had done at one

64
00:04:28,230 --> 00:04:32,730
point for the commission, so I'm tracking down exactly what work that was.

65
00:04:33,210 --> 00:04:35,550
But then you had our Art on Fourth installations.

66
00:04:36,060 --> 00:04:40,680
You had two new creative crosswalk artists that contributed artwork.

67
00:04:41,370 --> 00:04:46,470
So when you look at those expenses totaled for the year, you are over the $10,000

68
00:04:46,500 --> 00:04:52,350
budget, $15,742.44. So some funds came out of your reserve to

69
00:04:52,380 --> 00:04:57,390
cover that. The one thing I do want to note, again, we talked about needing to do

70
00:04:57,510 --> 00:05:02,730
some forensic accounting here. I have the accurate totals of where you're at with

71
00:05:02,790 --> 00:05:08,281
your reserve accounts. I'm still working out all the details of the steps that you

72
00:05:08,310 --> 00:05:13,890
got there from that 2022 to 2024. So for right now, I'm just blocking that out so

73
00:05:13,951 --> 00:05:15,660
we're not giving incorrect information.

74
00:05:16,080 --> 00:05:20,790
But I want to bring this back to you with this full picture the next time that we

75
00:05:20,850 --> 00:05:21,210
meet.

76
00:05:24,870 --> 00:05:28,170
In the 2025 fiscal year, so last year,

77
00:05:30,390 --> 00:05:35,940
we had... This was a creative crosswalk, $1,000 for the one

78
00:05:36,270 --> 00:05:40,290
new piece of artwork that you did after deciding that we want to just rotate one

79
00:05:40,860 --> 00:05:42,810
call for artist, one new piece of artwork per year.

80
00:05:43,350 --> 00:05:48,420
You had these two right here are your Art on Fourth installations, and then you've

81
00:05:48,451 --> 00:05:53,850
got your down payment for Bob Wiederich's Ascension, $10,000.

82
00:05:55,770 --> 00:06:01,380
So that came out to 18,000. So again, the remainder, the overage of

83
00:06:01,531 --> 00:06:03,240
8,000 would've come out of your reserves.

84
00:06:06,091 --> 00:06:11,580
And then this was a big year. This was our first year of the increased budget to

85
00:06:11,610 --> 00:06:15,750
$35,000, so you're going to see an increase in spending accordingly.

86
00:06:15,795 --> 00:06:21,360
And then you also had a big capital expenditure with basically the refurbishment of

87
00:06:21,451 --> 00:06:26,114
the Homage to the Limber Pine. So when we go to look at the expenses, you're seeing

88
00:06:26,114 --> 00:06:30,570
that installment payment we already talked about for Ascension that we have next

89
00:06:30,660 --> 00:06:33,360
year and the year after to finalize that purchase.

90
00:06:34,350 --> 00:06:39,331
We have two different payments here for Audio Star Entertainment.

91
00:06:39,390 --> 00:06:44,850
That's the sound engineering that for the Town Square concerts that you gave a not

92
00:06:44,880 --> 00:06:50,701
to exceed amount of $7,500, and we did meet that $7,500 not to

93
00:06:50,820 --> 00:06:51,510
exceed amount.

94
00:06:52,980 --> 00:06:55,860
You see here the payment for Jason Middlebrook.

95
00:06:56,341 --> 00:07:01,050
That was for half of the refurbishing of Homage to the Limber Pine.

96
00:07:02,341 --> 00:07:06,451
So your commitment was $20,000 out of your reserves to do that.

97
00:07:07,050 --> 00:07:11,701
That part paid for basically the down payment on that so Jason could get started.

98
00:07:11,760 --> 00:07:17,520
Him and his team have already been fabricating materials at their shop in

99
00:07:17,550 --> 00:07:23,505
preparation for coming out here to do the actual onsite refurbishing, which is

100
00:07:23,581 --> 00:07:25,890
tentatively scheduled for early October.

101
00:07:27,061 --> 00:07:32,701
The final payment of refurbishing, the final $20,000 was the portion that you went

102
00:07:32,760 --> 00:07:38,010
to city council asking for $20,000 in funding out of their

103
00:07:38,070 --> 00:07:43,440
contingency account, which they granted to you. So your portion's already paid.

104
00:07:44,010 --> 00:07:47,701
The remaining 20,000 basically will be coming out of a different account.

105
00:07:50,460 --> 00:07:55,740
The 8309 Art on Fourth installation supplies, that was for some bolts and

106
00:07:55,770 --> 00:08:00,811
other hardware we needed for the Art on Fourth installation.

107
00:08:02,130 --> 00:08:04,425
And then you did have

108
00:08:06,480 --> 00:08:10,815
your two Art on Fourth stipends. I had a question mark on the second one because

109
00:08:10,890 --> 00:08:13,470
didn't know what you wanted to do with the next fiscal year.

110
00:08:14,341 --> 00:08:17,040
But it sounds like we're going to try to carry that over into the next.

111
00:08:17,460 --> 00:08:20,250
So you would have both of those 3500s now.

112
00:08:21,210 --> 00:08:25,470
This hasn't been charged yet because we don't have it installed yet.

113
00:08:25,591 --> 00:08:30,061
So this is a projection. These last two, these haven't cleared the bank yet.

114
00:08:30,151 --> 00:08:36,120
But I wanted to give you a number of what would actually be if what we planned goes

115
00:08:36,151 --> 00:08:41,311
through. So what you see here with those two last future planning ones

116
00:08:41,880 --> 00:08:46,620
is a total spending of $41,233.09.

117
00:08:46,681 --> 00:08:52,500
So even with that really big down payment for

118
00:08:52,620 --> 00:08:58,590
the refurbishing of Jason Middlebrook, you didn't go over your annual budget

119
00:08:58,710 --> 00:09:03,510
by that much, so you're not pulling that much honestly out of your reserves.

120
00:09:03,780 --> 00:09:06,165
But you did accomplish a lot this year.

121
00:09:06,181 --> 00:09:08,640
There was a lot that was undertaken, so

122
00:09:11,316 --> 00:09:16,040
So at this point, we do start to get a little bit more clarity on next year what

123
00:09:16,056 --> 00:09:16,986
the funds should be.

124
00:09:18,336 --> 00:09:21,336
So we know we've got the $35,000 budget again.

125
00:09:21,486 --> 00:09:27,396
We know we're not going to get rollover funds from having budget savings from

126
00:09:27,456 --> 00:09:30,606
this year because we spent it all and some reserves.

127
00:09:31,176 --> 00:09:34,656
So we know that

128
00:09:37,296 --> 00:09:43,266
this is your account balance right now for just the general arts commission or

129
00:09:43,356 --> 00:09:45,652
not. That's the percent for art fund,

130
00:09:46,476 --> 00:09:50,257
$7,732.36.

131
00:09:52,866 --> 00:09:57,936
We've expended everything that's in reserves for the annual budget,

132
00:09:58,476 --> 00:10:00,966
but you're getting more budget funds coming.

133
00:10:01,027 --> 00:10:06,050
So these numbers don't include the $5,000 of potential

134
00:10:06,096 --> 00:10:11,946
repairs. So even without that $5,000 of repair funds that you

135
00:10:11,976 --> 00:10:14,931
could potentially add onto that, depending if you're going to take on repairs,

136
00:10:15,516 --> 00:10:21,396
you're looking at having at your disposal almost $43,000

137
00:10:21,456 --> 00:10:22,086
for next year.

138
00:10:25,896 --> 00:10:26,766
Questions?

139
00:10:27,757 --> 00:10:27,921
Mm-hmm.

140
00:10:30,936 --> 00:10:35,527
Thanks for bearing with me on some of the parts we're still trying to figure out.

141
00:10:35,601 --> 00:10:40,656
And it's not that we don't have the figures, it's just taking much more time than

142
00:10:40,716 --> 00:10:45,786
we would hope to dig through all of the various accounts and put it all together so

143
00:10:45,906 --> 00:10:50,841
I can have a complete snapshot, including those early years,

144
00:10:52,236 --> 00:10:57,846
2022, 2023, and how we got to those final numbers on the

145
00:10:57,906 --> 00:11:01,206
trust funds at the next meeting.

146
00:11:03,996 --> 00:11:05,196
Great. Thank you.

147
00:11:09,906 --> 00:11:11,736
Moving on.

148
00:11:13,056 --> 00:11:18,216
Agenda item number five is an update on board positions and skill sets.

149
00:11:18,861 --> 00:11:22,896
Daniel can say more, but we have two spots open-

150
00:11:23,346 --> 00:11:23,361
Yeah

151
00:11:23,361 --> 00:11:24,306
... on this commission.

152
00:11:25,866 --> 00:11:31,281
Yeah, I can say where we're at on the staff side, and then you all

153
00:11:31,746 --> 00:11:36,156
may want to take this opportunity based on conversations I've had with your chair

154
00:11:36,186 --> 00:11:41,706
and vice chair about what skill sets do you want staff to

155
00:11:42,096 --> 00:11:46,206
start looking for or other of your fellow commissioners as we're trying to recruit

156
00:11:46,446 --> 00:11:49,596
for the additional filling of those two positions.

157
00:11:49,656 --> 00:11:55,416
So I have talked with a few interested parties that we're

158
00:11:55,446 --> 00:12:00,186
still, again, with the busy event season in summer, we haven't had a lot of

159
00:12:00,216 --> 00:12:03,757
opportunity to close the loop and bring in the mayor because he's the one that

160
00:12:03,816 --> 00:12:09,277
makes the final recommendation. But my hope is that we can kind of pick up that

161
00:12:09,336 --> 00:12:14,016
effort and talk to a few more of these interested parties and have a meet with the

162
00:12:14,076 --> 00:12:18,306
mayor and see if there is some interest there.

163
00:12:19,116 --> 00:12:24,966
What I'm hoping from you all, because we don't have to, based on the

164
00:12:24,980 --> 00:12:29,166
city code, operate with a full nine members. It's just an option to you.

165
00:12:29,856 --> 00:12:35,406
So there hasn't been an urgency, but if you want to start thinking about what skill

166
00:12:35,466 --> 00:12:40,176
sets of people that we should pursue and maybe potentially reach out to some people

167
00:12:40,191 --> 00:12:42,066
that you know, networks and whatnot,

168
00:12:43,356 --> 00:12:46,626
we could fill those positions this fall, winter.

169
00:12:46,716 --> 00:12:51,546
So open it to you all to discuss what are your priorities as far as the type of

170
00:12:51,576 --> 00:12:54,157
background you would like to see in these people.

171
00:12:58,116 --> 00:13:03,907
I'm going to turn it to all of you. Chris, Daniel and I just briefly, as he

172
00:13:03,966 --> 00:13:07,686
mentioned, talked about what holes do we have.

173
00:13:09,621 --> 00:13:15,246
We all represent various skills and is there an area of interest that we don't

174
00:13:15,306 --> 00:13:18,636
represent that we might want represented?

175
00:13:20,106 --> 00:13:25,161
We certainly have a nice mix of both art backgrounds, education backgrounds,

176
00:13:25,206 --> 00:13:29,556
and history backgrounds now. But wanted to see if anyone had

177
00:13:29,616 --> 00:13:33,697
any immediate thoughts.

178
00:13:39,366 --> 00:13:43,326
I can't think of anything off the top of my head, but how many commissioners are we

179
00:13:43,416 --> 00:13:44,407
needing to add?

180
00:13:45,486 --> 00:13:49,447
Well, we're allowed to have nine. We currently have seven.

181
00:13:49,746 --> 00:13:53,181
So we have two potential open seats. We don't have to have nine.

182
00:13:54,066 --> 00:13:54,426
Okay.

183
00:13:55,626 --> 00:14:01,026
This commission in its various iterations has gone through feeling small and

184
00:14:01,146 --> 00:14:01,657
also

185
00:14:03,096 --> 00:14:08,767
big. And right now, we had nine became Arts and Heritage.

186
00:14:09,066 --> 00:14:09,966
Now we're seven.

187
00:14:12,546 --> 00:14:12,996
There's room,

188
00:14:14,767 --> 00:14:17,376
and we can continue going as we are going too.

189
00:14:17,706 --> 00:14:22,116
I think there was one conversation we had where we liked the idea of nine simply

190
00:14:22,146 --> 00:14:27,846
because of how many people were constantly able to come to the

191
00:14:27,876 --> 00:14:28,386
meetings.

192
00:14:28,746 --> 00:14:28,926
Mm-hmm.

193
00:14:29,197 --> 00:14:32,646
And so at least that mostly secured us having a quorum.

194
00:14:32,706 --> 00:14:35,977
Mm-hmm.

195
00:14:39,066 --> 00:14:39,636
So what

196
00:14:42,846 --> 00:14:44,616
for quorum commission?

197
00:14:48,216 --> 00:14:49,716
Sorry you cut out there for a second.

198
00:14:49,956 --> 00:14:52,056
Were you asking how many you needed for a quorum?

199
00:14:52,416 --> 00:14:52,986
I'm sorry.

200
00:14:54,396 --> 00:14:58,986
I'm wondering is a date number absolutely for,

201
00:15:00,636 --> 00:15:01,686
or just a

202
00:15:05,017 --> 00:15:09,186
Yeah, you're still cutting out quite a bit. We couldn't make out what you said.

203
00:15:11,856 --> 00:15:14,017
Actually, what about that.

204
00:15:15,036 --> 00:15:16,657
Do you want to type into the chat?

205
00:15:17,286 --> 00:15:18,095
Good idea.

206
00:15:24,157 --> 00:15:28,236
And what kind of the people that you have talked to, Daniel, who are interested,

207
00:15:28,326 --> 00:15:29,646
what are their skill sets?

208
00:15:32,436 --> 00:15:34,626
Got one that's a very heavy art,

209
00:15:36,007 --> 00:15:39,515
visual art, three-dimensional art background,

210
00:15:40,925 --> 00:15:46,760
and then art board management, and then another that

211
00:15:46,776 --> 00:15:52,176
would probably be a little bit more on the literary art side, and some

212
00:15:52,236 --> 00:15:52,836
history.

213
00:15:56,017 --> 00:16:01,926
This can also be something that we all

214
00:16:01,956 --> 00:16:03,921
noodle on, and as names-

215
00:16:03,936 --> 00:16:03,996
Mm-hmm

216
00:16:04,116 --> 00:16:07,626
... come to mind, we can share them with Daniel. Right?

217
00:16:07,686 --> 00:16:07,746
Yep.

218
00:16:07,776 --> 00:16:13,596
I also think performing arts, I think we have a lot of visual art representation,

219
00:16:14,496 --> 00:16:17,136
but performing arts and music as well.

220
00:16:17,197 --> 00:16:22,581
Yeah, it seems like we're strong on visual and strong-ish on performing arts, and I

221
00:16:23,046 --> 00:16:26,436
feel like I'm-- Am I the only sort of more history focused person?

222
00:16:28,326 --> 00:16:29,046
And Melissa.

223
00:16:30,081 --> 00:16:30,081
And Melissa, yeah.

224
00:16:30,157 --> 00:16:30,426
I have a

225
00:16:32,796 --> 00:16:34,716
history background too.

226
00:16:34,806 --> 00:16:35,076
Cool.

227
00:16:36,426 --> 00:16:37,955
Okay. Melissa typed her question.

228
00:16:38,017 --> 00:16:42,036
So the question is: Is there a base number absolutely needed for a quorum or just

229
00:16:42,126 --> 00:16:45,727
based on the number of commissioners in attendance? It's a great question.

230
00:16:46,356 --> 00:16:48,306
The way that city code is

231
00:16:50,316 --> 00:16:55,236
written currently, you don't have to have a minimum number of members.

232
00:16:55,326 --> 00:17:00,816
So you could be running a very small commission, but the way that it's in

233
00:17:01,746 --> 00:17:06,981
basically the state statutes is that you have to have over 50% in attendance.

234
00:17:07,806 --> 00:17:12,411
So for you guys right now at seven, that means you have to have four in attendance.

235
00:17:12,846 --> 00:17:16,356
If you had five members, you would have to have three in attendance.

236
00:17:18,426 --> 00:17:22,011
If you had nine members, you would have to have five in attendance.

237
00:17:27,456 --> 00:17:29,256
Okay, so that's our homework. Think about it.

238
00:17:30,187 --> 00:17:30,350
Mm-hmm.

239
00:17:31,746 --> 00:17:34,386
Number six, this is our last item, right?

240
00:17:36,366 --> 00:17:39,996
Review progress of citywide art inventory and condition report.

241
00:17:40,086 --> 00:17:40,476
Yeah.

242
00:17:40,896 --> 00:17:45,066
So I've started on it. I have a way to go because I got a little waylaid in August.

243
00:17:45,546 --> 00:17:50,197
I have some photos taken. I'm hoping to get most of them done by next week.

244
00:17:51,396 --> 00:17:55,866
And then I picked up this lovely book at the Gold Mine, which I'm going to make

245
00:17:55,926 --> 00:17:59,316
copies of. But it has some really great...

246
00:17:59,437 --> 00:18:03,426
Because I have my own templates for art appraisal that I've kind of been using, but

247
00:18:03,486 --> 00:18:04,986
some of these are a little bit better.

248
00:18:05,826 --> 00:18:11,406
They have a sample conservation record for different types of artwork.

249
00:18:11,947 --> 00:18:16,146
So I think I'm going to kind of redo these and then send

250
00:18:17,406 --> 00:18:23,016
some ideas to the commission to see if this is kind of how we want

251
00:18:23,136 --> 00:18:23,496
to

252
00:18:25,011 --> 00:18:30,065
Kind of assess and record condition and see if there's anything that's missing that

253
00:18:31,312 --> 00:18:33,891
we should do. And I think we should maybe...

254
00:18:35,631 --> 00:18:40,116
I'll go into it a little bit more maybe in an email, but just

255
00:18:41,391 --> 00:18:45,636
kind of creating inventory, like catalog numbers for each work.

256
00:18:47,062 --> 00:18:52,671
Apart just from the artist name and title, I think it can get a little confusing.

257
00:18:52,791 --> 00:18:57,562
So if we have some sort of way of creating inventory numbers to

258
00:18:59,511 --> 00:19:02,511
better catalog, I think would be useful.

259
00:19:02,572 --> 00:19:04,822
How can we support you, Meredith, in this?

260
00:19:07,461 --> 00:19:08,781
I think

261
00:19:10,851 --> 00:19:13,461
I could probably use some help getting things typed up.

262
00:19:13,611 --> 00:19:19,506
If I'm doing just a written condition report, having help getting it typed up into

263
00:19:19,521 --> 00:19:21,771
the template would probably be helpful.

264
00:19:21,861 --> 00:19:24,726
So maybe that could be something to delegate to different-

265
00:19:25,851 --> 00:19:29,511
I've also done art appraisals as well, so I'm happy to assist you with that.

266
00:19:29,781 --> 00:19:31,011
Perfect. Thank you.

267
00:19:31,761 --> 00:19:37,746
Yeah, I think if you feel like you could train us too, more of us, I think,

268
00:19:37,746 --> 00:19:40,896
are willing to go out and do some of the inventory stuff.

269
00:19:40,896 --> 00:19:41,301
Do some of it.

270
00:19:41,572 --> 00:19:44,062
But we just need to learn how to do it so that we're doing it well.

271
00:19:44,572 --> 00:19:49,551
Yeah. Maybe I can throw out some times that would work,

272
00:19:50,781 --> 00:19:56,691
hopefully, with several people's schedules, and then I could train a few people and

273
00:19:56,721 --> 00:20:00,021
then pass it along, if not everyone can come.

274
00:20:00,141 --> 00:20:05,241
But maybe I can throw out some times, maybe after work hours

275
00:20:06,081 --> 00:20:07,131
would be good.

276
00:20:07,431 --> 00:20:11,721
One thing just to keep in mind, if you want to meet with more than one Arts and

277
00:20:11,751 --> 00:20:17,451
Heritage Commission member, if you're gathering at least four of you

278
00:20:17,511 --> 00:20:17,916
together-

279
00:20:18,006 --> 00:20:18,020
Mm

280
00:20:18,036 --> 00:20:19,131
... we will have to notice it-

281
00:20:20,031 --> 00:20:20,151
Okay

282
00:20:20,451 --> 00:20:22,611
... because it has to be noticed and open to the public.

283
00:20:22,851 --> 00:20:23,106
Got you.

284
00:20:23,151 --> 00:20:25,671
But if you want to do numbers smaller than that, then fine.

285
00:20:25,851 --> 00:20:26,121
Okay.

286
00:20:26,721 --> 00:20:26,736
Yeah.

287
00:20:27,171 --> 00:20:28,011
Good to know.

288
00:20:30,351 --> 00:20:32,181
And I did include in the staff report,

289
00:20:34,641 --> 00:20:39,141
so prior members had kind of taken this on and created a rough draft, and that's

290
00:20:39,171 --> 00:20:43,911
what was attached in your staff packet. I believe it was from 2023-ish.

291
00:20:44,451 --> 00:20:46,312
So there is some work that's been done.

292
00:20:47,031 --> 00:20:50,781
But there's been additions since that was even undertaken, so.

293
00:20:50,931 --> 00:20:54,441
And then I guess another thing we'll have to talk about is

294
00:20:56,271 --> 00:21:00,501
how we want to designate or differentiate between what's in the permanent

295
00:21:00,531 --> 00:21:05,721
collection and then keeping a historical record of temporary

296
00:21:05,781 --> 00:21:11,001
installations, so Art on 4th and then vinyl wraps, which we still want to have a

297
00:21:11,031 --> 00:21:16,191
record of but are not considered part of the permanent collection, and how do we

298
00:21:16,312 --> 00:21:20,270
catalog those differently? That's worth chewing on.

299
00:21:25,791 --> 00:21:30,636
When you're doing those appraisals, are you also doing an evaluation or estimate of

300
00:21:30,651 --> 00:21:30,966
value?

301
00:21:31,731 --> 00:21:34,941
Yeah. I'm doing evaluation, and there's different ways that you can determine

302
00:21:35,001 --> 00:21:39,831
value. So either for insurance, you would use retail replacement value,

303
00:21:41,271 --> 00:21:45,651
and then if it's for any tax-related purposes for donation, if someone's donating

304
00:21:45,711 --> 00:21:48,591
something, you'd use fair market value, which is usually lower.

305
00:21:49,911 --> 00:21:55,041
And then your comparable sales are different avenues at which you determine the

306
00:21:55,101 --> 00:21:56,871
value are different, so.

307
00:21:57,111 --> 00:22:00,621
It's up to you all ultimately, but just from the staff's perspective, it would be

308
00:22:00,681 --> 00:22:05,197
great to have an insurance value to make sure that in our policy, we have

309
00:22:05,241 --> 00:22:10,971
everything accounted for appropriately in case of replacement needs.

310
00:22:11,631 --> 00:22:16,822
So it's something that I definitely think we could use updating on for our policy.

311
00:22:17,001 --> 00:22:18,231
Yeah. Okay.

312
00:22:19,161 --> 00:22:20,841
Write that down.

313
00:22:23,481 --> 00:22:25,251
I'm curious then,

314
00:22:28,072 --> 00:22:38,931
Melissa,

315
00:22:38,991 --> 00:22:41,781
can you type your question again?

316
00:22:41,812 --> 00:22:41,825
Oh.

317
00:22:41,871 --> 00:22:42,801
Sorry. Thank you.

318
00:22:43,401 --> 00:22:46,941
It's a wonderful remix version, though.

319
00:22:53,062 --> 00:22:55,161
It

320
00:22:57,351 --> 00:23:01,281
is.

321
00:23:08,466 --> 00:23:11,271
Do we have a city photographer on staff?

322
00:23:12,231 --> 00:23:15,741
We don't have a city photographer. Well, I am the city photographer on staff.

323
00:23:16,822 --> 00:23:22,191
So I can serve in that role. Yeah. We have a professional camera.

324
00:23:22,941 --> 00:23:26,001
I'm not a full-time photographer. I'm a hobbyist photographer.

325
00:23:30,801 --> 00:23:32,030
Amazing.

326
00:23:33,801 --> 00:23:34,146
It's too long.

327
00:23:34,146 --> 00:23:35,646
Too long of a question, it says.

328
00:23:37,191 --> 00:23:42,111
We can come back to it if you still have it at our next meeting. Okay.

329
00:23:42,171 --> 00:23:47,271
That sounds good, and is an ongoing discussion, but let us know how we can help.

330
00:23:47,301 --> 00:23:47,781
Yeah.

331
00:23:47,812 --> 00:23:52,881
It's kind of a hard thing to figure out how to delegate, but

332
00:23:56,331 --> 00:23:57,681
thank you for taking it on.

333
00:23:58,506 --> 00:23:58,506
Yes.

334
00:24:00,111 --> 00:24:04,191
Any final thoughts? It's been a long, full start of-

335
00:24:04,447 --> 00:24:04,476
Mm

336
00:24:04,731 --> 00:24:05,421
... the year.

337
00:24:10,611 --> 00:24:16,536
What are we looking forward to for our next meeting to kind of revisit and

338
00:24:16,581 --> 00:24:17,391
maybe hash out?

339
00:24:18,621 --> 00:24:20,841
Yeah. Do you have any suggestions?

340
00:24:20,886 --> 00:24:26,616
So usually I'll meet with the chair and vice chair before to kind of

341
00:24:26,631 --> 00:24:31,341
help build the agenda. If you have any ideas now, you're welcome to give them to me

342
00:24:31,371 --> 00:24:35,091
now, or if you'd rather give them to your chair and vice chair leading up to the

343
00:24:35,121 --> 00:24:37,251
meeting to help build the agenda.

344
00:24:37,611 --> 00:24:37,761
Will

345
00:24:41,931 --> 00:24:46,911
any of the maybe projects for the city be further along by our next meeting in

346
00:24:46,971 --> 00:24:47,451
terms of-

347
00:24:48,711 --> 00:24:51,381
By the next meeting, probably not hashed out enough to-

348
00:24:51,501 --> 00:24:51,516
Okay

349
00:24:51,516 --> 00:24:54,531
... have a real discussion on them yet.

350
00:24:55,011 --> 00:25:00,891
And then, I think for the next meeting, I have a potential donation of

351
00:25:01,011 --> 00:25:06,531
art to the city that I will bring up. But that would be an agenda item.

352
00:25:08,031 --> 00:25:10,881
Oh, and where are we at with that horse chest...?

353
00:25:11,271 --> 00:25:14,391
I'm just thinking about it as a chess piece for some reason.

354
00:25:14,511 --> 00:25:16,161
Yeah, I know which one you're talking... Yeah.

355
00:25:16,251 --> 00:25:20,691
Great question. So I did give your chair and vice chair an update on that.

356
00:25:21,111 --> 00:25:22,731
So there was a little impatience

357
00:25:23,961 --> 00:25:29,271
with the process going on, and it looks like it kind of is off the table

358
00:25:29,931 --> 00:25:31,971
at this point. Yep.

359
00:25:35,091 --> 00:25:39,381
We hope you agree. That felt like the right decision since we were also slow in the

360
00:25:39,442 --> 00:25:39,981
process.

361
00:25:40,192 --> 00:25:40,461
Yeah.

362
00:25:43,521 --> 00:25:47,541
Okay. Anything last words for today?

363
00:25:48,711 --> 00:25:48,921
Mm-mm.

364
00:25:50,151 --> 00:25:55,070
Great. We will call this meeting adjourned at 6:43. Thank you all.

365
00:25:55,131 --> 00:25:55,641
Thank you.

366
00:25:59,571 --> 00:26:01,341
I want to do your thing just for fun.