1 00:00:09,880 --> 00:00:15,760 okay good evening everyone Welcome to our monthly meeting uh council meeting 2 00:00:13,759 --> 00:00:21,920 for July the 11th 2024 follow the meeting 3 00:00:18,800 --> 00:00:27,039 order um second item on our agenda is motion to adopt June the 13th 2024 4 00:00:25,160 --> 00:00:32,600 council meeting minutes move by Deputy Mayor Eric Dipper 5 00:00:30,359 --> 00:00:38,120 second second by councelor Brian house all in favor 6 00:00:35,920 --> 00:00:46,039 iOS motion carried a third item is a motion to 7 00:00:41,239 --> 00:00:53,079 adopt July the 11th 2024 council meeting agenda Hello by councelor Derek house 8 00:00:50,440 --> 00:00:57,760 second by Deputy Mayor Eric Nipper all in favor I I 9 00:00:55,719 --> 00:01:02,960 opposed motion carried uh I'm going to turn it over to 10 00:01:00,239 --> 00:01:07,119 Finance now for the approval of invoices for June 11 00:01:04,080 --> 00:01:12,000 2024 I make a motion that we approve the invoices for June of 2024 in the amount 12 00:01:09,799 --> 00:01:12,000 of 13 00:01:13,840 --> 00:01:22,680 52118 you heard a motion brought forward by councelor house second second by 14 00:01:18,479 --> 00:01:27,040 councelor Brian H all in favor allos motion 15 00:01:25,119 --> 00:01:36,079 carry uh new business um we have uh some permits yeah 16 00:01:31,560 --> 00:01:43,280 I have uh some permits to pass on we have uh permit for a new single unit 17 00:01:39,280 --> 00:01:49,360 dwelling at 193 to 2113 Kens Road uh not sure I should do the four of 18 00:01:46,600 --> 00:01:53,320 them one time or want them individually I say we take them 19 00:01:51,079 --> 00:02:01,200 individually okay yeah so a move for adoption of approval of a permit for 20 00:01:57,079 --> 00:02:07,200 single unit at 193 23 just oh okay and already approved 21 00:02:04,520 --> 00:02:13,200 information Just for information okay sorry so you can do all four councelor 22 00:02:09,840 --> 00:02:18,959 okay thank you so there's a permit for new dwelling at 193 213 kiens road we 23 00:02:17,000 --> 00:02:26,280 have issued permit for Access building at 241 kippens Road and access 24 00:02:22,519 --> 00:02:34,280 rebuilding at 224 kiens Road and a patio at 15 juniver Avenue all permits are 25 00:02:30,840 --> 00:02:39,120 being okay so you heard the uh motion for the four permits brought by 26 00:02:36,160 --> 00:02:43,519 councelor Derek house seconder second second by Deputy Mayor Eric Nipper any 27 00:02:41,800 --> 00:02:56,319 further discussion all in favor I opposed motion 28 00:02:50,599 --> 00:03:02,800 carried um now we have um next on our agenda is s and soil for the dog park 29 00:02:59,159 --> 00:03:10,480 there was a n P put out uh so we have one that came in out of nine I believe 8 30 00:03:07,200 --> 00:03:14,400 to nine that was to that was to yeah so we have one we're going to open it here 31 00:03:11,959 --> 00:03:14,400 now and 32 00:03:18,680 --> 00:03:26,360 see uh this is from Pro fencing and excavation 33 00:03:27,599 --> 00:03:36,680 um description removal of P Stone spread top soil 4 in and placement the field 34 00:03:34,560 --> 00:03:45,799 solids for the dog park uh total cost would be $ 35 00:03:41,879 --> 00:03:50,239 28,33 180 this is what was that figure again call $ 36 00:03:48,120 --> 00:03:54,680 28,33 180 um the breakdown is1 37 00:03:54,879 --> 00:04:02,760 5,562 for the removal up to pstone and spread the uh the soil to the 4 in and 38 00:04:01,400 --> 00:04:09,720 then the placement off to the SIDS for the dog park and the labor was 39 00:04:06,040 --> 00:04:17,000 $950 for a total of$ 24612 uh taxes 40 00:04:12,640 --> 00:04:17,000 $3,691 180 for a total of 41 00:04:19,120 --> 00:04:28,000 8,338 it's the only RFP we had come back 42 00:04:24,840 --> 00:04:32,280 um um like I said it was eight or nine that was sent out but was the only one 43 00:04:30,800 --> 00:04:39,320 that got back so and it will be part of a CIP for gas 44 00:04:36,160 --> 00:04:44,639 tax gas this will be paid for if accepted or if granted will be paid for 45 00:04:42,160 --> 00:04:48,080 through our gas Tec funds CIP funds any idea how quickly they're able to do with 46 00:04:46,520 --> 00:04:53,199 if we decide to go with it because I know a lot of the residents have been 47 00:04:49,720 --> 00:04:57,080 asking about the old dog park and and I I can inquire the last two rfps that 48 00:04:55,080 --> 00:05:01,800 went through uh one of them being contract that was awarded to that 49 00:04:58,440 --> 00:05:05,639 company was within a couple of weeks be nice to see happen there there usually 50 00:05:04,000 --> 00:05:10,240 is at least a two to three week turn around through gas act Secretariat for 51 00:05:07,880 --> 00:05:14,080 the approvals and then the terms can be set by the town afterwards for okay comp 52 00:05:13,120 --> 00:05:19,759 completion dates okay so that's the RFP that we 53 00:05:17,800 --> 00:05:24,440 received um if someone want to put a motion we have to have a motion have a 54 00:05:22,280 --> 00:05:31,160 resolution resolution resolution as part of a gas 55 00:05:26,479 --> 00:05:36,160 tax so who will bring forth the I would recommend that we proceed with awarding 56 00:05:33,759 --> 00:05:41,479 thep for the work on 57 00:05:38,199 --> 00:05:46,039 okay work to Pro fencing and excavation right y second it okay so motion was 58 00:05:44,479 --> 00:05:49,319 brought forward by councelor Derek house it was second by councelor bran house 59 00:05:48,199 --> 00:05:56,039 any further discussion all in favor I 60 00:05:53,479 --> 00:06:05,080 opposed motion carry um next one I is is for Pinacle 61 00:06:01,680 --> 00:06:10,759 RFP website and it support and I'm going to ask our Deputy Mayor to speak on that 62 00:06:08,280 --> 00:06:16,919 uh myself and the town manager got together a number of months ago and did 63 00:06:14,400 --> 00:06:23,039 up a bit of a perspective actually on some of the services that we uh would 64 00:06:19,720 --> 00:06:26,880 like to see in house and some of the some of the things that we would like to 65 00:06:24,479 --> 00:06:32,840 see done with our media that we currently have in place so we we drew up 66 00:06:30,000 --> 00:06:41,120 a list of requirements that we would like to see and it included U some of 67 00:06:37,680 --> 00:06:48,039 the uh protection of the devices we have here storage cloud storage encryption 68 00:06:45,280 --> 00:06:53,319 for some of the machines we have here a remap of our 69 00:06:49,360 --> 00:06:59,160 website and a host of other items that we we felt was necessary one primary uh 70 00:06:56,319 --> 00:07:04,039 was Callin support so the ability to for the town staff if they have a problem to 71 00:07:00,960 --> 00:07:09,440 contact at a moment's notice and get a response from a Heth desk within a 72 00:07:06,319 --> 00:07:15,319 period of time a short period of time so we as we said we did up a prospectus and 73 00:07:12,319 --> 00:07:20,199 we sent it to how many three different companies and two two of the companies 74 00:07:18,199 --> 00:07:25,560 indicated they weren't interested in participating in the request for 75 00:07:22,800 --> 00:07:31,520 proposals and we had a response for one so the company that responded was 76 00:07:28,560 --> 00:07:36,800 Pinnacle Office Solution in St John's and they sent back a proposal that was 77 00:07:34,800 --> 00:07:41,199 fairly wide ranging and again myself and the town 78 00:07:39,680 --> 00:07:46,639 manager and the representative for Pinnacle have met a couple of times 79 00:07:43,440 --> 00:07:51,120 three I think in total and we've sifted through a fair amount of resources that 80 00:07:49,319 --> 00:07:57,360 they put forward really not necessary for the town more geared towards a you 81 00:07:54,000 --> 00:08:00,879 know somebody or group that has a lot more infrastructure number one uh do 82 00:07:59,680 --> 00:08:05,879 their own onsite 83 00:08:03,280 --> 00:08:10,720 U uh Services I can show you the actually I 84 00:08:08,680 --> 00:08:16,039 think we did send the item didn't we or did 85 00:08:12,720 --> 00:08:22,159 we have cop we have a copy so we we've gone through it and we've selected uh 86 00:08:18,759 --> 00:08:27,599 what we thought for now uh would be beneficial to us so the first is a 87 00:08:23,879 --> 00:08:33,800 website design and that involves working with the company to develop a or revamp 88 00:08:30,199 --> 00:08:40,279 the website that we have uh with a fair degree of consultation between the 89 00:08:36,159 --> 00:08:44,959 council and other members uh to to determine exactly what it is we want to 90 00:08:42,159 --> 00:08:50,160 see so how the look and feel of it the types of pages that we want to see in 91 00:08:46,560 --> 00:08:55,920 place as an example they are able to put uh they are able to put 92 00:08:52,839 --> 00:09:00,160 Financial Services on a page so that if we have taxpayers that want to pay their 93 00:08:57,680 --> 00:09:04,480 taxes we can actually do direct deposits through the web page it'll put it right 94 00:09:01,560 --> 00:09:10,079 into her accounts issue receipts etc etc so that that's there rather than have to 95 00:09:06,959 --> 00:09:17,920 email go through a whole sifting process that that we currently do um we looked 96 00:09:15,200 --> 00:09:21,399 at uh well they're going to do hosting of course if they're if they're 97 00:09:19,640 --> 00:09:26,440 developing a website they'll host our domain as well cloud backup services so 98 00:09:24,800 --> 00:09:30,200 we're looking at a fee for service to take any data we have here on our 99 00:09:28,800 --> 00:09:34,440 service and we we have two servers that currently run here the one that runs Our 100 00:09:31,880 --> 00:09:39,600 Town suite for our office plus the water management system they will do backup 101 00:09:36,959 --> 00:09:44,279 services for both of those servers and any devices that we have inside uh so 102 00:09:42,560 --> 00:09:49,240 all data will be stored in the cloud with redundant backup so there will be 103 00:09:47,399 --> 00:09:53,160 backup and then backup of the backup so if anything ever fails or we lose their 104 00:09:51,079 --> 00:09:58,800 systems or gets corrupted or whatever the case may be we'll have recovery or 105 00:09:55,760 --> 00:10:03,320 Recovery Services or uh we have we're looking at security vulnerability 106 00:10:01,079 --> 00:10:09,959 management and that would be for the users here so looking at ways that uh 107 00:10:08,160 --> 00:10:15,360 anything that they do on their systems they might be vulnerable to attacks so 108 00:10:11,680 --> 00:10:21,600 external attack or ransomware viruses spam etc etc they'll they'll handle and 109 00:10:18,200 --> 00:10:26,760 filter that uh and we're also looking at encryption so anything that be have here 110 00:10:23,959 --> 00:10:30,519 will have an encryption applied to or secure encryption applied to anything we 111 00:10:28,680 --> 00:10:36,200 send and receive through our systems here so that the chances of pcking into 112 00:10:33,880 --> 00:10:41,760 it or getting into that data is never say non-existent but it'll be 113 00:10:39,120 --> 00:10:47,760 slim or Slimmer and last but not least we're looking at a time block for pardon 114 00:10:44,279 --> 00:10:51,680 me for support runs for call and support so again if the staff run into problems 115 00:10:49,480 --> 00:10:57,120 during day-to-day work or even after hours if we need assistance we can call 116 00:10:54,720 --> 00:11:02,399 uh this group they're operating 247 basis and they can they can do heard do 117 00:11:00,160 --> 00:11:07,480 service they can actually remote in take control of the machines fix whatever is 118 00:11:04,440 --> 00:11:12,160 the issue and take care of it as I said there were a host of other items pardon 119 00:11:09,959 --> 00:11:17,160 me there were a host of other items that were included in it but we didn't really 120 00:11:14,519 --> 00:11:21,720 see it as being prudent right now to buy into it because it we don't have we 121 00:11:20,240 --> 00:11:28,160 don't have the robustness there of systems to to to require or you know the 122 00:11:24,519 --> 00:11:32,800 need is just not there so we have some recurring costs of one 123 00:11:29,920 --> 00:11:40,360 onetime cost for the website itself is a onetime cost and the remainder or 124 00:11:35,040 --> 00:11:40,360 recurring monthly cost will well have to 125 00:11:41,279 --> 00:11:50,560 pay is go ahead I was just goingon to ask a question about the U I guess the 126 00:11:47,000 --> 00:11:55,040 Callin support y um just thinking about and for the most part our staff would 127 00:11:52,639 --> 00:12:01,160 require that during normal business hours and it would be odd that would be 128 00:11:57,959 --> 00:12:07,240 required outside those hours U I don't know would be any advantage to us to not 129 00:12:03,880 --> 00:12:12,079 seeking 24hour support but uh it's includ you buy a block of time when you 130 00:12:10,120 --> 00:12:16,160 use it is totally up to you okay just curious so it's not it's not it's not 131 00:12:14,120 --> 00:12:20,560 dependent on the time of day is just they provide 247 okay all all you do is 132 00:12:19,160 --> 00:12:25,959 you buy a block and you say whenever I call I'll get service but like I mean 133 00:12:23,760 --> 00:12:29,720 the wells or things like that I mean if they're they're monitored if something 134 00:12:27,880 --> 00:12:34,880 went wrong on a weekend be nice to be if they if you had to call 135 00:12:32,519 --> 00:12:38,000 be able to contact somebody that would be weekends to that that would be a 136 00:12:36,800 --> 00:12:41,720 slightly different service because I think there's already there's a well 137 00:12:39,399 --> 00:12:45,360 monitoring service hotline that we can call correct to take care of that 138 00:12:43,480 --> 00:12:48,320 software so that that software is already managed but this would be 139 00:12:46,800 --> 00:12:51,720 something that let's just say we're in tax season yes and we have an issue with 140 00:12:50,279 --> 00:12:56,800 two of the machines in the front office and they can't do the work I got you 141 00:12:53,920 --> 00:13:01,519 yeah okay yeah okay so with this package deal is um 142 00:12:59,600 --> 00:13:05,160 like how long are we signing up for and can it be changed it can be changed at 143 00:13:03,480 --> 00:13:10,600 any time we sign up for any so if we need to add more we can add more can 144 00:13:08,240 --> 00:13:14,079 it's month by month okay so you choose your services now you pay on a 145 00:13:12,000 --> 00:13:19,560 month-by-month basis for what you want as I said the website design is onetime 146 00:13:15,959 --> 00:13:23,800 fee yes but that and included in the website design by the way is for one 147 00:13:21,120 --> 00:13:28,120 year then they'll monitor your website uh and if you have any major changes 148 00:13:26,560 --> 00:13:33,800 that you want done like if you want things put in taken away Pages redone or 149 00:13:31,320 --> 00:13:40,240 whatever they'll do the services as well they'll monitor a you know seven days a 150 00:13:36,240 --> 00:13:44,839 week or 365 days I should say and the big thing is that they will 151 00:13:42,720 --> 00:13:49,800 assess the design so they'll set there's a a group of people that they work that 152 00:13:47,480 --> 00:13:54,399 work and do this design they will meet with us figure what we want get some 153 00:13:52,560 --> 00:14:00,240 direction from us and then they'll build base on that that 154 00:13:57,120 --> 00:14:03,240 direction would they do St training if that's required or we could ask for 155 00:14:01,959 --> 00:14:09,079 staff training that's something that they do but it would have to be discreet 156 00:14:05,920 --> 00:14:13,959 asks and that would be like what what would you want are you thinking about 157 00:14:11,160 --> 00:14:18,120 the so that staff could keep the websit yeah well there will be yeah there be 158 00:14:15,639 --> 00:14:22,600 Management Services included in it so we'll have access to the website if you 159 00:14:20,399 --> 00:14:26,800 want it we can add to or take away from it we can you so I mean if Justin wants 160 00:14:24,880 --> 00:14:31,839 to put something up on a notice board right he'll have that capability to do 161 00:14:29,320 --> 00:14:36,120 yeah was the cost reasonable in yours and Justin's estimation yes absolutely 162 00:14:34,440 --> 00:14:40,720 okay for what they're for what they're providing and with the website is there 163 00:14:39,040 --> 00:14:45,519 going to be any certain things like if someone types in a certain thing that 164 00:14:43,440 --> 00:14:49,360 town of Kip is going to pop up like the yes I'm glad you asked that question 165 00:14:47,320 --> 00:14:52,519 because they they will provide a service what they will do is they will Goot to 166 00:14:50,880 --> 00:14:56,959 the search engines and they will prioritize the town of kiens okay so 167 00:14:55,079 --> 00:15:01,639 that when we when a search is done on town of kiens it'll be up high in the 168 00:14:58,839 --> 00:15:06,240 list instead of being in the bottom 100 be in the top 10 or top 20 so that when 169 00:15:04,079 --> 00:15:11,480 a person sees the screen yeah it'll be there it be one of one of the top or you 170 00:15:09,279 --> 00:15:15,880 know uppermost hits that you would get on a search I recall a conversation we 171 00:15:13,680 --> 00:15:21,639 had about our website and about the deficiencies in it and it required a lot 172 00:15:18,519 --> 00:15:26,959 of work and I think this is a good move for Council to make to get somebody 173 00:15:23,880 --> 00:15:30,680 outside and a professional group to look at trying to make some of the changes 174 00:15:29,079 --> 00:15:35,639 that are deemed necessary for our website because right now when we read a 175 00:15:33,600 --> 00:15:39,360 lot of the stuff it's probably not the things that you'd like to have out there 176 00:15:37,120 --> 00:15:44,440 about this town so I think that's really good yeah well I think what we should do 177 00:15:41,759 --> 00:15:48,759 is make a make a significant move away from certain types of social media and 178 00:15:46,639 --> 00:15:53,519 move into an information distribution system that's tagged directly to us and 179 00:15:51,040 --> 00:15:59,440 that we control so the messages the message that goes out there is from the 180 00:15:55,240 --> 00:16:05,720 town and it's not side sources will any of this impact 181 00:16:01,839 --> 00:16:09,639 the like our presence online in in any other because I know there's some things 182 00:16:07,920 --> 00:16:13,600 that seem to be under the periphery of what the town is putting out there but 183 00:16:11,120 --> 00:16:19,519 it's still viewed as being the town's message and I mean our own I think the 184 00:16:16,759 --> 00:16:25,199 town's Facebook page got a lot of things people trying to sell things and whatnot 185 00:16:22,160 --> 00:16:29,680 that it shows up on I'm world's worst social media yeah and with this website 186 00:16:27,720 --> 00:16:34,839 design we would would need a Facebook page Would we not necessarily no okay so 187 00:16:33,199 --> 00:16:40,560 we can get away from that that could be our Central 188 00:16:37,440 --> 00:16:45,839 presence just just to top what Eric said most the regul regulatory authorities 189 00:16:44,079 --> 00:16:50,600 municipalities act and development regulations they all refer back to for 190 00:16:48,160 --> 00:16:56,880 postings and informations they all refer to town website not social media so we 191 00:16:54,399 --> 00:17:02,079 are obligated by regulatory Authority all our media is supposed to go 192 00:16:59,720 --> 00:17:07,439 websit but I think we have fed that animal somewhat over the past because 193 00:17:04,919 --> 00:17:14,360 people had the preference of Facebook and when I know before I got on Council 194 00:17:10,839 --> 00:17:19,039 and even since you had to go to Facebook to see what was being posted about water 195 00:17:16,559 --> 00:17:24,919 oages this that the other thing because it didn't make its way to the town's uh 196 00:17:22,199 --> 00:17:29,080 website that early enough yes and and part of the I'm sure the servic is with 197 00:17:26,679 --> 00:17:33,640 the website availability uh there should also be available for a callout system 198 00:17:31,679 --> 00:17:38,440 that we can Implement as well so that if the water is going to be shut off at 199 00:17:35,799 --> 00:17:42,120 whatever street due to water repairs or whatever is all that there's a system 200 00:17:40,440 --> 00:17:45,960 can be designed so that anybody on this street as long as they provide a phone 201 00:17:44,520 --> 00:17:49,840 number or an email however they want to receive that correspondence yeah they'll 202 00:17:48,440 --> 00:17:53,480 the minute it gets put on a computer or something like that they automatically 203 00:17:51,400 --> 00:17:59,000 get it they'll probably build some kind of a banner system into the uh into the 204 00:17:56,679 --> 00:18:04,320 website hopefully where the news would show up that you know water done hathor 205 00:18:01,799 --> 00:18:08,360 Avenue or whatever well that's the thing once we sit down as as a council yeah 206 00:18:06,400 --> 00:18:12,159 discuss about whoever else we want to decide we can decide exactly what we 207 00:18:10,440 --> 00:18:15,280 want to see and how it should be that's really good yeah I think it's a great 208 00:18:13,840 --> 00:18:20,240 move forward so I think we should proceed with it yep next 209 00:18:22,919 --> 00:18:34,039 one um we had a request for donation from Garden of 210 00:18:29,720 --> 00:18:40,799 hope not uh Garden of Hope of course is located at the St riding Hospital space 211 00:18:38,080 --> 00:18:45,720 service an oasis on a warm summer day inviting staff families patients to sit 212 00:18:42,919 --> 00:18:48,720 and make make a call eat lunch or just relax 213 00:18:48,760 --> 00:18:58,039 um so they have to operate the place like flowers 214 00:18:55,039 --> 00:19:04,200 planting fertilizers painting keep the things painted that so they've requested 215 00:19:01,200 --> 00:19:04,200 donations 216 00:19:04,600 --> 00:19:12,600 uh I don't think we donated in the past we couldn't find any no there's nothing 217 00:19:10,760 --> 00:19:18,400 that we've done in the past so 218 00:19:14,280 --> 00:19:23,240 um seems to be a worthwhile cause so I'm just wondering if anyone would like to 219 00:19:20,880 --> 00:19:27,159 suggest an amount that would be reasonable in this case2 220 00:19:29,000 --> 00:19:32,520 $200 fine by me the 221 00:19:32,720 --> 00:19:41,919 words all right I make a motion that we donate $200 to the Garden of Hope okay 222 00:19:40,000 --> 00:19:48,039 brought for by councelor Derek house second by Deputy Mayor Eric Nipper any 223 00:19:45,000 --> 00:19:54,400 further discussion on this all in favor all right oppos motion 224 00:19:52,039 --> 00:19:59,640 carries uh we don't have any additional business do we Okay I'm going to start 225 00:19:58,120 --> 00:20:04,240 with our committee reports I'm going to start with my left here with Deputy 226 00:20:01,200 --> 00:20:10,200 Mayor Eric Nipper uh nothing report right now from the 227 00:20:05,679 --> 00:20:16,360 h okay thank you councelor host uh nothing to report for 228 00:20:11,960 --> 00:20:23,120 me councelor Derek host uh no nothing uh I want to mention this time no okay um 229 00:20:19,840 --> 00:20:27,480 before I ask our our CIO I just want to say U because after that our meeting 230 00:20:25,240 --> 00:20:31,840 will adjourn uh that Canada Day Celebrations I attended 231 00:20:29,159 --> 00:20:35,960 uh it was a fantastic celebration uh well put together a lot of good 232 00:20:33,480 --> 00:20:40,520 volunteers and I want to thank them all um you know Rosie do organize it but I 233 00:20:38,520 --> 00:20:46,679 want to thank all the volunteers that participated um I know our staff here 234 00:20:43,000 --> 00:20:53,960 participated in it and uh also besides the uh regular Day Celebrations we had 235 00:20:49,480 --> 00:20:57,799 an excellent um show of uh for our fireworks the fire department was a big 236 00:20:56,039 --> 00:21:02,480 part of that too yes they were yeah fire department done the fire works and the 237 00:20:59,960 --> 00:21:06,480 barbecue and it was an excellent display I Heard lots of good comments fireworks 238 00:21:04,640 --> 00:21:10,400 display as well yeah was one of the better ones that I've seen I've been to 239 00:21:07,679 --> 00:21:14,200 a lot of them and I was at this one and it's uh it was quite spectacular and 240 00:21:12,919 --> 00:21:17,919 being outside and talking to other people there at time watching it you 241 00:21:16,279 --> 00:21:22,559 know just a response for a majority of people so I just want to say a big thank 242 00:21:19,720 --> 00:21:24,840 you to them for the celebration that day we certainly appreciate all of her work 243 00:21:23,840 --> 00:21:30,159 and her efforts um so just thank you from myself 244 00:21:27,679 --> 00:21:34,880 and from Council and now I'll ask our c for his report 245 00:21:33,559 --> 00:21:40,080 yeah we have a couple of things there for the report uh first and foremost uh 246 00:21:37,799 --> 00:21:45,320 just as a report we had some indiscriminate dumping in the grubbing 247 00:21:42,440 --> 00:21:50,320 area um it has been since been cleaned up okay uh we took ended up taking 248 00:21:48,240 --> 00:21:55,279 approximately almost three4 of a tandem load of indiscriminate materials that 249 00:21:53,200 --> 00:21:59,400 were not meant to be there um and unfortunately that cost does come at 250 00:21:57,440 --> 00:22:03,520 taxpayers expense because it comes out of our budget so at the end of the day 251 00:22:01,000 --> 00:22:09,200 it is a taxpayers of the community that are paying for the indiscriminate 252 00:22:05,440 --> 00:22:15,159 thumping yeah so uh in since the uh gate in the area has been fixed and has been 253 00:22:11,880 --> 00:22:20,200 closed and locked okay 40 in term until we find a long-term solution to try to 254 00:22:17,840 --> 00:22:25,000 mitigate it uh residents will be required to contact the town office 255 00:22:22,720 --> 00:22:30,480 beforehand a public works employee will go over open up the gate view to see 256 00:22:28,200 --> 00:22:34,840 what materials need to be dumped and to dictate whether or not it is appropriate 257 00:22:32,640 --> 00:22:38,200 or not and that's only during normal business hours it will be during normal 258 00:22:36,320 --> 00:22:44,159 business hours from Monday to Friday Monday to Friday 8 to 4 okay so too bad 259 00:22:42,039 --> 00:22:47,840 it's just a few people making it bed for everybody unfortunately you know because 260 00:22:46,520 --> 00:22:52,120 it did come to a fair expense from tipping fees yeah uh so we're trying to 261 00:22:50,720 --> 00:23:00,200 mitigate that you know we don't want to have to have more more tipping fees than 262 00:22:55,559 --> 00:23:05,400 necessary so res should realiz or people that it's not a dumping site no it is 263 00:23:02,720 --> 00:23:08,320 strictly for gring you know if you're grubbing off a bit of Overland you know 264 00:23:07,080 --> 00:23:11,480 we've got hopefully lots more Development coming yeah so if you got a 265 00:23:10,039 --> 00:23:16,559 piece of land that you're trying to Grub off you know some overburden the tree 266 00:23:14,000 --> 00:23:22,880 stumps all that that stuff can be dumped tree trimmings grass leaves we also did 267 00:23:20,640 --> 00:23:28,200 notice that there were people who had grass or leaves and stuff uh they left 268 00:23:25,240 --> 00:23:32,039 it in the garbage bags yes so we only we asked you know residence the leaves and 269 00:23:29,720 --> 00:23:36,240 grass can be dumped you're going to have to cut or tear the bag open yeah to dump 270 00:23:34,200 --> 00:23:42,279 it and then take the bag back with you type thing right a question what type of 271 00:23:39,200 --> 00:23:46,799 stuff shouldn't be done anything that is not natural from grubbing so we're going 272 00:23:44,679 --> 00:23:51,120 to I'm going to draft up a a letter and it'll be laminated and it'll be put over 273 00:23:49,200 --> 00:23:56,480 there at the grubbing area Okay because we're hoping long term it won't have to 274 00:23:53,679 --> 00:24:02,039 be locked as per normal hopefully we'll find M mitigation that it can be left 275 00:23:58,480 --> 00:24:05,120 open as it previously was so I mean at the end of the day it's meant to be 276 00:24:03,039 --> 00:24:09,279 natural materials trees branches you know stumps over burden itself from 277 00:24:07,440 --> 00:24:15,919 grubbing from a development in the town of kippens only 278 00:24:12,760 --> 00:24:19,320 so not construction materials we they had to go over and pull out building 279 00:24:17,760 --> 00:24:26,279 materials flooring I think there was mattresses concrete as carpet I mean is 280 00:24:23,720 --> 00:24:30,320 not it's not for that right not a yeah and there not only else that's noticed I 281 00:24:28,120 --> 00:24:34,120 had uh I had a call from a resident that went up there himself to dump some some 282 00:24:32,080 --> 00:24:38,080 leaves and they called me and asked me last time I was up there and he said you 283 00:24:36,279 --> 00:24:41,880 I want to go take a look and he told me the kind of things and I went up and 284 00:24:39,240 --> 00:24:44,399 took a look and was just ridiculous so other people are noticing too and 285 00:24:43,399 --> 00:24:51,000 keeping their eye on it which we appreciate so we may have to get some 286 00:24:46,320 --> 00:24:55,360 camera coverage we we're into it long term is probably going to be 24-hour 287 00:24:52,679 --> 00:24:59,799 video surveillance of the area yeah so that way it'll be able to mitigate 288 00:24:57,240 --> 00:25:03,320 residents from half to do stuff during business hours when people are usually 289 00:25:01,840 --> 00:25:08,159 working yeah so you know I'm sure there's lots of uh Recreation stuff for 290 00:25:06,360 --> 00:25:11,840 clippings all that people do after hours in the evenings on their days off you 291 00:25:09,760 --> 00:25:17,000 know so we' like for the residents to be able to Avail of that at their own time 292 00:25:14,760 --> 00:25:20,320 well and and the thing is by people doing this that shouldn't be putting 293 00:25:18,799 --> 00:25:23,080 things there shouldn't be there it's affecting the rest of the people in the 294 00:25:21,399 --> 00:25:27,360 community yes so right now we got to go Monday to Friday 8 to 4:30 or 8 to 4 295 00:25:25,200 --> 00:25:31,880 whatever it is and uh you know it's unfortunate but in order to keep a tabs 296 00:25:30,039 --> 00:25:38,200 on it is what we got to do it may not even all be done by people from our town 297 00:25:35,240 --> 00:25:40,960 no because we've had that happen lots of times 298 00:25:39,279 --> 00:25:46,679 yeah no okay so the next item on the list 299 00:25:43,840 --> 00:25:50,679 there is the uh we The Talented put in for the uh Miracle Grow 300 00:25:51,320 --> 00:25:57,880 garden not fun a miracle gr Garden it's supplied by Miracle Grove with free 301 00:25:55,559 --> 00:26:02,159 materials and growing uh this year instead of given soils and bag top so a 302 00:26:00,559 --> 00:26:07,880 lot of stuff for a community garden what Miracle Grow decided to do was there is 303 00:26:04,679 --> 00:26:12,960 a limited Supply fo planting four of each there's a bottle of Miracle Grow 304 00:26:10,799 --> 00:26:17,480 itself there's a water soluble plant food and there is a sign with the 305 00:26:15,919 --> 00:26:23,080 miracle growth this say funded by Miracle growth with the town of Kens is 306 00:26:19,960 --> 00:26:26,720 emblem in the sign oh nice uh so there is a limited amount there if any 307 00:26:24,760 --> 00:26:30,279 residents are interested the only requirement is that when you take them 308 00:26:28,279 --> 00:26:35,240 materials you have to take a sign with you uh you take a picture of the garden 309 00:26:32,960 --> 00:26:39,760 when you start it and we will find a date for I believe sometime in August 310 00:26:37,159 --> 00:26:45,600 you take another picture later in August with the sign visible in the garden and 311 00:26:43,480 --> 00:26:50,399 at that point we sent it to Miracle girl they post it on their website good so if 312 00:26:47,559 --> 00:26:54,919 there's any residents in kiens that got the green thump and got flower gardens 313 00:26:53,440 --> 00:26:59,360 and stuff like that there is a limited Supply first come first a surf okay uh 314 00:26:57,840 --> 00:27:05,559 contact found office during business hours 8:30 a.m. 4 P.M okay Justin I 315 00:27:03,440 --> 00:27:10,360 think I mentioned to you before we had I don't know how what the shelf life is on 316 00:27:07,760 --> 00:27:15,880 the fertilizer and plant food net but there was a a fairly large amount of 317 00:27:13,399 --> 00:27:19,600 that stuff in the shed over there by the community garden now I don't know if 318 00:27:17,840 --> 00:27:26,279 it's worth checking out whether that stuff is still INE or usable because uh 319 00:27:23,720 --> 00:27:31,799 it was one the uh the former deputy mayor had uh when she resigned her 320 00:27:29,320 --> 00:27:36,559 position and had told me that she had this and they brought it all to me so I 321 00:27:34,360 --> 00:27:41,000 got the key from the town employees and put it in that place there are some 322 00:27:38,440 --> 00:27:44,360 signs and probably some plant food like you've got here it might enhance what 323 00:27:42,600 --> 00:27:49,559 you've already got if you do get a big uptake on it and the stuff is still in 324 00:27:47,159 --> 00:27:54,080 date yes and just other one other thing on the whole G for the community garden 325 00:27:51,720 --> 00:27:58,840 actually uh town of kipin does not actually have a garden committee per se 326 00:27:56,600 --> 00:28:02,480 anymore okay so we've had numerous residents coming and asking about the 327 00:28:00,279 --> 00:28:07,200 garden beds and such uh we've just conveyed to the residents if there's an 328 00:28:03,799 --> 00:28:10,559 empty plot over there you're welcome to take it we just ask you probably fix 329 00:28:08,799 --> 00:28:15,240 your name to it somehow so that it can be indicated that it is in use for the 330 00:28:12,039 --> 00:28:18,960 season okay and for next season and Seasons Beyond if there are residents of 331 00:28:16,919 --> 00:28:23,399 the community that would like to step up and form a garden committee again and 332 00:28:21,440 --> 00:28:27,240 would' like to spear head debt by all means we all accept it with opener 333 00:28:25,360 --> 00:28:31,200 there's there's still a number over there that's not in 334 00:28:28,760 --> 00:28:37,200 yes so so it can be available so moving on from that last 335 00:28:33,919 --> 00:28:43,960 item for me uh is just a thing for the recre summer Recreation program itself 336 00:28:39,919 --> 00:28:48,799 uh we got approximately 98 children enrolled in that summer program right 337 00:28:46,440 --> 00:28:55,240 now so once again it has been a very tremendous success uh the town sent out 338 00:28:52,720 --> 00:29:00,679 U just a little reminder letter to all the parents of the participants just 339 00:28:58,519 --> 00:29:06,919 indicating that well you know in all fair weather all programs are going to 340 00:29:04,360 --> 00:29:11,720 take place outside as it is warm out we did just send out a a reassurance letter 341 00:29:09,519 --> 00:29:15,960 Morris just asked parents or Guardians to have a water bottle with the child's 342 00:29:14,000 --> 00:29:21,240 name on it so it communicate for who they own it uh a hat either baseball 343 00:29:19,039 --> 00:29:27,120 type or full brim bucket to try to keep sun off them a pair of sunglasses and we 344 00:29:24,679 --> 00:29:34,240 ask that on especially sunny days uh they come when be dropped off to already 345 00:29:30,360 --> 00:29:39,279 have at least an SPF 30 sunscreen on uh I only sent that over to the recreation 346 00:29:36,399 --> 00:29:43,000 students earlier this week looking out yesterday and today I seen the big old 347 00:29:41,600 --> 00:29:47,320 string of water bottles over there sitting on the grass and everything so 348 00:29:45,799 --> 00:29:51,919 just through those to the parents or the Guardians of the kids we appreciate the 349 00:29:49,519 --> 00:29:56,440 support because the well-being and safety of the kids and the workers are 350 00:29:54,159 --> 00:30:02,000 the utmost importance so just thank you to the to the community 351 00:29:58,600 --> 00:30:06,559 okay is it restricted to kippens the participants or did we get from other 352 00:30:04,039 --> 00:30:12,960 communities just actually not sure on that usually the way of work is they 353 00:30:08,600 --> 00:30:19,559 take res first we have enough room to from yeah and there is an age thing on 354 00:30:15,519 --> 00:30:25,080 it as well it's always a good program yeah one other thing before we adjourn 355 00:30:22,679 --> 00:30:31,519 um we have another meeting on July the 18th with Brian colan yes and at 2: p.m. 356 00:30:28,679 --> 00:30:37,679 3 3 p.m. yeah 3 okay so there will be meeting July the 18th with Brian Coleman 357 00:30:34,679 --> 00:30:42,600 uh he's from uh he is the housing development officer for M&L yes 358 00:30:39,720 --> 00:30:48,000 municipality Newland so there is um some monies out there that could be availed 359 00:30:44,840 --> 00:30:53,720 of by contractors that want to put up housing in the in our area uh so I want 360 00:30:51,840 --> 00:30:58,080 to put an invitation out to all the contractors that want to come to the 361 00:30:54,919 --> 00:31:02,600 meeting July the 18th 3 p.m. here or at the community center uh if if we could 362 00:31:00,600 --> 00:31:07,480 ask contractors or developers to indicate beforehand okay right now it is 363 00:31:05,720 --> 00:31:12,480 scheduled to be at the Town Office okay if we get a large uptake of people 364 00:31:10,200 --> 00:31:16,320 wanting to attend okay uh by all means I'm sure we can accommodate to have it 365 00:31:14,880 --> 00:31:19,000 held at probably the community center okay on that dat so there any 366 00:31:17,399 --> 00:31:22,760 contractors out there that are paying attention to this meeting if you want to 367 00:31:20,720 --> 00:31:28,159 come please call the office and let us know that you're will be participating 368 00:31:25,840 --> 00:31:33,120 and we'll probably do some uh make some calls ourselves just let them out the 369 00:31:31,039 --> 00:31:38,519 more we can get the better hopefully that'll bring some attention to our area 370 00:31:35,720 --> 00:31:43,480 and probably get some uh good feedback in uh for development uh I know I was 371 00:31:41,880 --> 00:31:48,200 talking to one developer and he was saying that was looking for land 372 00:31:45,960 --> 00:31:52,679 somewhere else and it was just like nothing you know so maybe this might be 373 00:31:50,760 --> 00:32:00,320 a good opportunity for kittens got so I just want to make that not one 374 00:31:56,360 --> 00:32:06,240 other item before we adjourn uh I brought in a battery deposit box you 375 00:32:02,519 --> 00:32:11,159 want to speak to that or oh yes uh we Town recently received a battery deposit 376 00:32:08,679 --> 00:32:15,760 box for used batteries that are no more good okay it is meant solely for 377 00:32:13,200 --> 00:32:21,399 household batteries you know double a AAA D Vol that kind of 378 00:32:19,080 --> 00:32:26,679 stuff sort of yeah little watch batteries all that stuff any Hosto 379 00:32:23,960 --> 00:32:30,200 battery yeah the Box will be set up there at the front desk and foyer there 380 00:32:28,760 --> 00:32:34,600 are little plastic bags that the batteries can be put in tied off first 381 00:32:32,320 --> 00:32:39,440 and then put in the Box okay so it's there is free to charge we just want to 382 00:32:37,080 --> 00:32:44,279 reiterate that it is only for household batteries we do not take marine 383 00:32:41,960 --> 00:32:48,039 batteries car batteries you know commercial tractor shut is's not for any 384 00:32:45,880 --> 00:32:52,519 of that stuff we are not a deposit it is only for 385 00:32:50,519 --> 00:32:58,120 household battery good good to 386 00:32:55,279 --> 00:33:06,360 have I never know what to do with mine all here so save trip to St George yeah 387 00:33:02,480 --> 00:33:12,080 okay uh I'll call for a motion toj next meeting will be August August 388 00:33:09,600 --> 00:33:15,480 8th same time same place motion to 389 00:33:16,039 --> 00:33:21,919 adjourn second move by councelor Derek house second by councelor Ry house all 390 00:33:20,480 --> 00:33:26,279 in favor motion carried