e e
gotam
e e
okay folks here we
go I'd like to call to order the regular
meeting of the Council of the
corporation of the municipality of
kardan at 5:00 on October 9th 2024 in
the council chamers at the M Municipal
Administration
Center uh roll call this evening Deputy
Mayor Clark pres councelor Blackwell
present councelor Kavanaugh pres
councelor hinchberger present councelor
pranger present councelor off gray
present councelor Stewart present and
I'd like to acknowledge the uh many
staff and guests that we have in our
Gallery this evening uh councelor Stein
off gray
please thank you we would like to begin
by acknowledging that we are meeting on
the traditional lands and treaty
territory of the Sago jiay nation which
includes the Chipawa of Nash unseated
First Nation and the chipa was of sagin
first nation whose ancestors were the
first to inhabit care for and live on
this land Land We recognize and deeply
appreciate the contributions that
indigenous peoples have made both in
caring for this land and shaping and
strengthening this community our
Province and our country as a public
service organization we are dedicated to
learning and acknowledging indigenous
history and culture and are committed to
actions that move us towards a journey
of Truth healing and reconciliation with
the Sagi noji Nation the matey nation of
Ontario and the historic sagin matei
are there any amendments additions or
dels to or from the agenda this
evening seeing none I'd like to remind
counselors to disclose any pecuniary
interest now or as it uh happens
throughout the meeting and the general
nature
thereof so we need a moover and seconder
that the minutes of the council meetings
held on September 23 2024 and September
25 2024 be adopted as
printed okay we need to move for second
please councelor Blackwell Deputy Mayor
Clark uh are there any uh discussion
councelor Stewart please thank you
through you chair um the post meeting
minutes on September 25th section 9.1
matters arising out a closed
session I need help here because number
four said the potential litigation
matter was provided for
information but from my understanding of
the close session
we actually gave some directions to
staff but that's not captured here is
that correct we gave directions to
staff so I'm a little
confused because the two other ones it
said Direction was provided Direction
was provided to staff I thought we gave
some directions to staff help
please to you um mayor to the counselor
um on that particular item uh no there
was no Direction provided to staff it
was information um presented to council
by the
lawyer um if I I there was no Direction
given to our staff there was a uh a
process perhaps that was acknowledged by
our legal counselor but you know
specifically there was none given to our
staff for followup so
it could be splitting hairs but like
specifically to our staff I don't
believe there was any direction given it
was more to our legal council so whether
whether that's included to staff I don't
I'm not sure the technicality of that
but there was there was a process that
was being
undertaken routine just routine okay
yeah that that explains it I just was a
little bit confused because there was
something given yep thank you any
further discussion all in favor and
that's
carried matters for public participation
we have need a move or and second or the
council move into the committee of
adjustment meeting and upon completion
return to council moved by counselors
pringer and hinchberger all in favor
that's carried so we're now in Committee
of adjustment I'd like to call to order
the committee of adjustment meeting of
the council for the corporation at uh
504 on October 9th uh roll call Remains
the Same uh once again remind uh
counselors to declare any pecuniary
interest in the nature thereof adoption
of minutes we need a moover in seconder
that the minutes of the committee of
adjustment meeting of October 14 2024 be
adopted as printed moved by councilors
Kavanaugh and steinhof gr any discussion
all in favor that's
carried all right we have a uh next on
the agenda is a hearing for minor
variance file number a 2024
012 and this is a hearing under the
planning act so we have two minor
variances this evening and later on in
the open Agenda we have a uh planning
application the uh instructions
regarding the process of the meeting
remain the same for each one so I'm just
going to read it once and then remind
you that we're going to do it again and
again so uh this is a hearing under the
planning act so if anyone from the
public is interested in this application
or wishes to receive a notice of the
decision there is an email address
available from our planner this evening
Jake uh uh bfield
bousta
booi uh it's the email is just too weird
to read out nobody's going to listen to
it anyway uh so first we're going to
receive a report from our planning staff
and then the committee members will have
an opportunity to ask questions and I
will ask them to reserve their comments
on the application you know the the
questions you ask are technical in
nature reserve their comments on the
application till we've heard from the
public then we'll hear from the public
who are here in person virtually or of
submitted
correspondence uh to the above email
that I didn't give members of the public
are advised that the right to appeal the
decision on this application is limited
to specified persons and public bodies
as defined in the planning act or the
owner or applicant of the land subject
to the amendment who have provided oral
or written comments to the committee on
on the application before the decision
is made so if after we've heard from the
public the committee will discuss and
consider a recommendation on this
application so I now declare the hearing
open and ask the planner Jake busfield
batito to present the
application thank you good evening
committee so the first proposal before
you tonight is uh file a12 ban uh this
is for a reduction in a rear yard
setback from the require 7.5 M to 5.5 m
The Proposal is for an addition at 39
Institute uh along the bay dor Shoreline
for a two-car garage with a second story
addition portions of the existing
structure are up to 2.2 M from the rear
yard um the bulk of the addition will be
set back around 6.8 M from the rear lot
line except for a turret feature which
would be 5.5 m so in considering the
four tests of the minor variance um I
won't detail all four of them but
instead draw your attention to
maintaining the purpose and intent of
the zoning bylaw so the intent of reard
setbacks is to maintain orderly
development and adequate open amenity
space uh given portions of the existing
dwelling are 2.2 M the proposal to
create an addition set back between
between 5.5 and 6.8 M uh does not
introduce a new form of development to
the
area on top of that amenity space is
generally maintained um the applicant
has uh detailed that the area for the
proposed garage is currently used for
open parking and would th be replaced by
sheltered parking in the garage and that
pushing further to meet those uh that
7.5 M would require greater tree
clearing uh I want to draw the committee
attention to um two conditions which are
proposed outside of the typical
conditions one and two that you see um
so the third uh condition relating to an
archa archaeological study um a study
was completed in consultation with Sagi
njib Nation um this gets into the
technicalities of how these are
typically approved um typically the
report is done uh following completion
of indigenous review and engagement the
reports are reviewed by the appropriate
provincial Ministry and entered into
their registry um we're experiencing
delays in Ministry review there and
considered it prudent to um keep the
file moving through the approval process
uh um leaving this last step as a
condition uh the fourth condition is for
a survey to be done um to confirm the
existing and proposed setbacks uh and
ensure that there's no encroachment into
the municipally owned RightWay along the
Waterfront um finally to note that uh s
Valley conservation Authority have
reviewed and confirmed that their haing
Hazard
mapping uh will be updated and that the
proposal is outside of any Hazard
mapping uh with these conditions
Incorporated and the analysis provided
we consider the application to meet the
four tests of the minor variance and
recommend approval
thank you for that Jake are there any
questions for the planner technical
questions from the planner regarding the
application councelor Stewart please
thank you through you chair I I'm G to
highly recommend you pushed it through
and there is some conditions and
everything but thank you for allowing
that to go through Speedy because I know
there is some delays outside of our
control and your control so well done
thank
you uh just one for myself this is a
gage with uh residential uh space above
um is that uh is there a specified plan
for uh B&B or residential does that does
that residential unit above affect any
of the land use uh in that particular
area is that a concern at
all it's just kind of a yes or no
question no okay thank you
all right now we'll hear from members of
the public uh is the applicant or agent
present and would you like to make a
presentation uh please state your name
when you get to the uh microphone for a
record please
sir name is Dan Beeman um Jake has done
an excellent job on it pushing it
through
and I don't think we're the one the one
entrance what we're doing is the
building already has two separate
sections to it and by putting the one
entrance we're joining it making it and
making it a four bedroom house just and
it's now basically a two-bedroom and
it's got a a small bachelor apartment
and we're eliminating the bachelor
apartment and just make it one
house thank you Mr
ban uh is there anyone else here from
the public who would like to speak in
support of this application
uh is there anyone here who would like
to speak with questions concerns or
objections to the application anyone
with objections to the
application uh Jake were there any
written submissions that uh we should
hear about no
okay uh all right do any committee
members have any final questions of the
applicant or
anyone uh so now I declare the hearing
to be closed and we'll consider the
recommendation
uh so we need a mover in second that the
committee of adjustment approv minor
variance A2 20242 for Dan and Ivon ban
at the property located at 39 Institute
road to permit a reduction in the rear
yard setback from 7 and a half to five
and a half meters moved by councilors
Clark and
Kavanaugh uh is there any discussion all
in favor and that's
carried next on the agenda is a hearing
for minor variant file number 82 2024
031 uh same rules uh apply for this
hearing as the last one I declare this
hearing open and ask the planner Jake
bufi bsto to present the application
please I must be saying that really bad
if with the smile that comes on your
face am I bfield
btia but but it doesn't matter I'm used
to it hi Jake welcome yeah glad to have
you here
tonight so the um requested variance for
this file is a reduced rear yard setback
um for a shed at 558 C on Terrace uh the
typical setback uh sorry from required 6
M to a requested 2 m the typical setback
for an accessory structure in a
residential area can be one meter from a
rear yard however for this particular
lot which is considered uh through lot
um given that station Beach Road is
behind
it um there are specific Provisions
which require accessory structures in
the rear yard to be subject to front
yard setback which in this case is six
meters so again um I'll draw your
attention to the intent maintaining the
intent of the zoning bylaw uh the
provision related specific provision
related to through Lots so these
Provisions help to manage uh streetscape
impacts to streets or lanes that would
be Abed by a rear yard the street in
question station Beach Road is not
actually situated within that R of way
um rather it's within a municipally
owned piece of land along the
beach uh so effectively station Beach
Road is buffered from development at the
rear of the property by the 20 meter
Road allowance uh which is maintained in
a vegetated semi-natural state uh the
proposed shed wouldn't physically
encroach in the allowance and would not
limit any future potential uses of that
road
allowance um the site is constrained by
the large Bluff feature bisecting it um
permitting this reduced rear yard
setback would allow for the proposal to
situate a shed uh and a pool in the
future beyond the toe of the slope and
outside the Environmental Protection
Zone um which sagin Valley conservation
Authority has reviewed and supports the
request
um given the above we consider the
proposal to meet the four tests of the
minor variance and recommend
approval thank you uh any technical
questions for the
planner councelor Blackwell please uh
thank you through you um one of the
comments is specifically about it being
buffered from the station Beach Road
with that road allowance when we did
some of our Waterfront Master plans
there was some discussion about
potentially in the future of how that
might be um organized a bit differently
if we needed to open up um that
currently vegetated Road allowance would
you still recommend this if that was to
be a
road sure uh through you
um if it were opened up as a road um of
course this structure would be situated
closer than the zoning bi law permits as
of right um two things I would note
there um are there are quite a few
properties most along this stretch um do
use that rear amenity space um I I
believe some even do encroach into the
road allowance um so this this proposal
wouldn't physically limit any use of
that um space the considering the
streetcape impacts uh would of course be
a consideration but it would be um a
broad exercise along that stretch um
second thing to note um which I'm sure
you know is of course that it's um very
well vegetated now so um that would
obviously be weighing into that
decision one of the comments you made
was that the pool would be put in in the
future is there
a I'm wondering about what future means
and uh is this minor variance for the
shed or is it for a pool
sometime right um through you the the
minor variance specifically is for the
shed the applicant has stated that they
don't have a specific plan to install
the pool immediately um uh but given the
constraint of that the toe of the slope
um if the shed were situated to meet
those setbacks
they would be limited in any possibility
to install that pool um so to the letter
the shed the minor variance is for the
shed structure it creates the ability
for the applicant to build the pool in
the
future further
questions is the applicant or agent
present this evening would they like to
make comment apparently not here okay uh
anyone here from the public to speak in
support of this
application anyone here like to speak in
opposition to this
application uh any other written
submissions we need to hear
about no okay all right do any committee
members have any final questions before
we close the hearing and discuss the
application nope okay so I now declare
the hearing
closed so I need a moover in second or
that the Committee of adjustment
approved minor variance a 202 2431 for
Alex Osman at the property located at
558 here in terce to permit a reduction
in the rear yard setback from six meters
to two meters moved by counselors
hinchberger and Blackwell all in favor
and that's
carried uh and a move mover and seconder
that we adjourn at uh
519 uh counselor Blackwell and steinhof
gray all in favor that's carried we are
now back in uh open Council
session wow we get to have a public
meeting uh next on the agenda is the
public meeting for zoning Amendment file
number Z 2024 z51 and the same uh
guidelines uh under the planning act are
in effect for this meeting as were for
the two minor variance meetings so I
declare the public meeting open and ask
the planner to present the application
okay thank you the proposal before you
tonight is for the rezoning required to
facilitate uh Surplus Farm dwelling
Severance at 728
Northline uh the severance which would
be considered by the county at a later
date is for roughly 66 hectare parcel
containing an existing
dwelling uh which would leave a roughly
81 hectare Farm parcel the required
resoning is to prohibit residential uses
on the retained Farm parcel and apply
holding for the lands with high
archaeological
potential uh on both severed and
retained
Parcels The Proposal um is consistent
with the agricultural policies for
Surplus Farm dwelling severances in both
the provincial policy statement and
Bruce County official plan and as such
we recommend approval
thank you are there any technical
questions for our planner this evening
councelor Stuart please thank you and
through you chair um good
presentation why don't we do the
severance at the same
time you know because they're going to
be back in no time to do a seance
couldn't we do both of them together or
is just not
allowed uh through you chair um the the
severance is approved at the by the
county um and we have uh delegated staff
approval to to do those severances if um
there are no issues raised so this this
doesn't go to County Council for a
separate decision um we will while the
appeal should should it be approved the
sorry should the zoning be approved
tonight by Council um while the appeal
period is happening uh I'll prepare the
report and send it um to Monica uh for
her review and
um the yeah the approval can happen um
shortly after this so they they don't
need to come back and submit an
application that's yeah okay yeah
councelor Stuart uh County counselors
only get the applications that
somebody's raised in ad joke into like
they don't want to give us anything
simple it's always the com complicated
things to to deal
with uh any further questions for the
planner uh is the agent or applicant
here would you like to speak to the
application you all right okay thank
you pardon
me uh yeah the applicant is uh Blair
Scott and and he is here present uh is
there anyone here who would like to
speak in support of this
application anyone here who'd like to
speak in on opposition to this uh
application uh Council once again any
further questions before we get to uh uh
close the public meeting and discuss the
application okay so and I declar the
public meeting to be
closed and we need a mover and seconder
the council approves zoning bylaw
Amendment application Zed 2024 051 for
Bruce Lee Poultry Farm limited care
Blair Scott at 728 North Line and the
necessary bylaw be forwarded to council
for adoption moved by councilors
hinchberger and Clark Deputy Mayor Clark
uh any further discussion all in favor
and that's
carried all right to move on to
delegations and presentations I'd like
to welcome uh Monica Walker Bolton land
use planning manager and Jack Van Dorp
director of Planning and Development who
will provide an update on the new Bruce
County official plan and I realize this
is uh in delegations and presentations
but we're we're going to be heavy on the
presentation uh so that you're not
limited to precisely five minutes for
the for the presentation okay thank you
so much for that uh we're going to need
about 20 minutes if that's all right
with
Council thank you very much uh mayor
Craig for the introduction and uh thank
you to King Carden Council for having us
it's my pleasure to present to you today
the draft of the new Bruce County
official plan this draft has been a long
time coming and represents significant
effort from planning staff from the
beginning we have worked with the
Consulting team at wsp and along the way
we have worked with Consultants like
Watson and Associates dbh soil services
and nor South environmental Inc today we
want to provide a highlevel overview of
the plan and receive
questions the official plan needs to be
consistent with provincial policies and
directions including the new provincial
planning statement which was released at
the end of August and will come into
force on October
20th it also needs to reflect the Bruce
County context and we will talk about
the PPS a little bit later to understand
the Bruce County context we compared the
we completed the Bruce GPS project that
occurred in 2018 through 2019 and it was
an extensive public engagement that led
to eight guiding principles that are
found in the draft new official plan
discussion papers were prepared for each
of the guiding principles from 20199 to
2022 and those included potential policy
directions some of these directions were
already addressed through a number of
amendments made to the existing plan and
others were left to the new plan these
potential policy directions were largely
incorporated into the new official plan
and in a few cases where they were not
specifically addressed it was due to
conf conflict with provincial direction
or we felt it was better addressed
through other planning tools like in
local official plan or strategy
documents and the slide that I have up
up now um provides a summary of all of
the um well a high level summary of what
was included through the Bruce GPS and
what was included in and what was not
included but moving
on um much of the work in preparing the
plan was completed through various
amendments to the existing County
official plan including additional
residential units
policies agricultural policies
a housekeeping Amendment the growth
management and servicing policies which
was another Standalone Amendment and the
implementation policy
Amendment other policies from the plan
the existing plan continue to remain
relevant and appropriate and are also
included in this uh new draft official
plan to make it easier to follow uh
what's changed and to understand the
difference between the current policies
and the proposed new policies we have
highlighted policies that are unchanged
or only modified slightly from the
currently approved plan policies by
coloring them gray in the draft and
marking them up as indicated on this
slide white text in the background is a
new or more substantially modified from
the current
plan in terms of structure the proposed
plan consists of six parts which are
outlined on this Slide the first five
parts lay out the vision growth forecast
countywide policies policies for
designation
and then implementation policies site
specific policy amendments that need to
be carried forward will be gathered
together in part six uh which staff are
still
compiling as I promised earlier here
here we'll introduce the new provincial
planning
statement the new provincial planning
statement directs that for growth
planning and specifically population
projections we are to follow the
Ministry of Finance
forecasts this is already a standard
practice and what was used in
formulating the new draft Bruce County
official plan the province approved the
countywide growth
forecast in um August the province
regularly Issues new forecasts and we
will monitor growth relative to these
forecasts the plan Horizon to
2046 lines up with the duration of the
current
forecast one function of growth forecast
is to plan for land budgeting as in is
there enough land in the regional Markin
market area to support growth over the
plan Horizon focusing on a regional
market area presented some challenges in
Bruce County in terms of focusing on the
whole County as the market area and then
having to review changes relative to
that countywide land Supply we provided
comments to The Province on this when
the PPS was under review now the new
provincial planning statement has remove
requirements for comprehensive reviews
this solves that uh countywide issue but
also opens up our communities to risks
that proponents can apply to expand
Municipal boundaries uh settlement area
boundaries whenever they have land and
if they appeal they can appeal a refusal
to approve a municipal uh settlement
area boundary expansion which could
impact our ability to shape communities
so to address this we have included
proposed policies in the draft new Bruce
County official plan that provide
Direction and CR IIA for boundary
expansions and this will help ensure
that municipalities are able to direct
where and how they will grow for the
benefit of the whole
Community through this plan we have been
working to structure policies wherever
possible to point to provincial
Direction without duplicating the
direction this is an effort to reduce
the need to amend the plan if provincial
Direction changes we could yet take an
opportunity to point more directly to
collaboration with school boards in the
new plan as is highlighted in this slide
the new draft plan also Maps natural
heritage and Water Resource systems this
system approach for the new Bruce County
official plan reflect reflects direction
that was established in the 2014 PPS and
is carried forward in the 2020 and now
the 2024 PPS and we'll talk a little bit
more about the natural heritage and
Water Resource systems uh in a
moment we will now take you on a guided
tour of the official plan and um staff
have been gracious and enough to allow
uh Jack to navigate some um some
interpretation tools that we have
available on the plan the Bruce website
so the mapping that we have up here is
um is an interactive tool that's
available for the public to be able to
compare the current schedules in the
Bruce County official plan with the
proposed draft so this first slide that
we're looking at is for schedule a it
has the same general content as the
current schedule a agriculture areas are
now defined by property boundary as
opposed to previously following um a
soils mapping and so what that resulted
in is is in the past some Lots would
have a mixture of some primeag and some
Rural and that made it difficult to
apply policies the agriculture Maps were
prepared based on a land evaluation area
review analysis that was completed by
the province in that provincial review
The First Cut had three components um uh
recommended Prime agricultural land
nonprime and potential Prime planning
staff took that output from The Province
and with wsp and dbh soil Services we
reviewed and refined that output from
the provincial year to create the two
designations proposed in the draft new
official plan Agricultural and Rural we
then did a check-in with local Municipal
staff and to derive the proposed
schedules the plan text re recognizes
the agriculture system as an important
economic contributor to the County's
Prosperity agricultural areas will be
allow two additional residential units
to align with a new provincial planning
statement this is an increase up um from
only one permitted in the current plan
this means that the policies for
agriculture and Rural lands will be the
same when it comes to additional
residential units we've updated open
space lands to include land trust and
NGO lands that are eligible for
provincial conservation land tax
incentives we've Incorporated the best
available Hazard land information from
conservation authorities and we've
merged Shoreline Inland Lake and Travel
Trailer Park and Campground into one new
designation schedule B is a
transportation map that shows all of the
uh County highways local roads
provincial highways it's the same
general content as the current schedule
be transport
um I just received a note that we might
have um the slides flipped that North
might not be pointing
up
um Schedule C constraints is the next U
map that I wanted to take us through
natural heritage constraints um have
been removed from this map and now
appear on Schedule E other than that the
same um General approach is taken to the
constraints map it shows features that
might constrain development such as
known gravel deposits landfills and
other uh features that development needs
to stay away from Schedule D is the
source water protection mapping the
viewer that we have available shows the
data that will be in the plan as a
series of maps as they exist in the
source protection plans this way they
can be easily updated in the county
official plan when there is a change to
the source protection plan without
having to go through a formal amendment
to the county official plan Schedule E
is the natural heritage system mapping
the current viewer includes the areas of
natural and scientific interests and
provincially significant Wetlands that
are currently within Schedule C of the
plan and um the proposed mapping has uh
quite extensive natural environment
features the county has a tremendous
natural Legacy that includes the hon
Fringe which is an important migratory
bird pathway along the Lake here on
Shore and is home to the grck swamp the
largest forested wetland in Southern
Ontario the plan Builds on the legacy of
conserving natural herit natural
heritage features for current and future
generations to appreciate that has been
already established in the current Bruce
County official plan we should note that
the current County plan predates
provincial Direction established in the
2014 PPS that requires an identification
of the natural heritage system in
including features and areas and
linkages that are intended to provide
connectivity and support National
processes so although the way the
natural features are now Illustrated in
the new draft County official plan might
feel new this is implementing provincial
direction that has been a standard
Ontario wide for over a decade the plan
has also adopted distinct approaches for
Northern Bruce County and Southern Bruce
County for Northern Bruce County based
on the relative abundance of natural
heritage features the focus is
identifying and protecting the largest
areas of intact habitat which are known
as core areas for southern Bruce County
the core area approach is not used but
instead focus on maintaining key
features and the system of relatively
smaller forests and then the linkages
like river valleys that connect nature
in an interconnected system on the
landscape we have included an annotated
legend in the PDF schedules that
describes criteria for development
within the natural hair Heritage system
and adjacent lands and when you're using
the viewer you can click on a feature
and the development criteria will will
pop
up high level policy direction for the
features is available in the interactive
version within the policy we have sought
to be generally aligned with the
provincial planning statement there are
areas where have we we have gone beyond
the provincial planning statement for
example extending Pro protection for
more Wetlands than just those that are
identified as provincially significant
provincial Direction already requires
that we protect and prohibit development
within provincially significant Wetlands
the county plan also includes larger
unevaluated wetlands in this protection
such that the policy would not permit
development in the fature and
development adjacent to this feature uh
would have to demonstrate no negative
impact in these features existing
agricultural uses are allowed to
continue another new direction that we
know is of interest um we had a lot of
questions at the open houses that we
hosted last week is the approach the
systems based approach to the natural
environment system and how linkages are
a part of this linkages illustrate the
interconnected nature of the natural
environment features on the landscape
within linkages the policy would be that
existing uses can continue and the
linkage functions should be maintained
so when you're reviewing the natural
environment map and uh Jack is
highlighting them now there are local
level um linkages which are noted in in
purple and then there's county level
linkages that are noted in the broader
yellow
band a linkage that crosses a farm field
between two Forest patches does not
require the farmer to make any change to
their farming practice if there were a
major change like a gravel pit proposal
for example then enhancement of the link
linkage function could be required again
there is no impact to existing uses the
linkages identify how nature moves
across the landscape and existing Farm
Fields roads and even existing buildings
are part of that existing
condition not all of the natural
heritage features could be mapped Valley
lands are not mapped however development
pressures are generally not seen in
these areas due to Natural Hazard
constraints significant wildlife habitat
and habitats of threatened species and
endangered species are subject to change
as species are added or removed from the
list and provincial or federal law
applies to these endangered and
threatened species habitats regardless
of what we have in the Bruce County
official plan these habitats can include
things like vernal pools which are
Springtime pool pools that are temporary
where amphibians breed uh or another
example would be Bank barns where Barnes
swallows nest it would be impractical to
attempt to map all of these um
significant features in the county
official plan we did aim to identify
features and areas that include many
many significant wildlife habitats such
as the core areas that I mentioned
earlier
and habitats for that would be suitable
for endangered and threatened species
also occur
here we have shown natural heritage
systems conceptually within settlement
areas where a local official plan adopts
different mapping in their settlement
area than the county official plan the
intent would be to incorporate the local
mapping into the county plan we have
shown that there is continuity of
natural features between the county and
S Saga jibway nation chipa was of nawash
unseated First Nations the national
parks and the Bruce Power site however
the plan does not assert any
jurisdiction in these areas moving on to
schedule F which is the Water Resource
system the provincial planning statement
requires that we identify a Water
Resource system this includes surface
water features and ground water
features one area that is new is the
mapping of significant groundwater
recharge areas concard has some of these
areas although the extent of these areas
is not as great as several other
municipalities in Bruce County some
reviewers of our plan have questioned
how these areas will be regulated the
development criteria here is to maintain
recharge function by avoiding or
mitigating intensive development and
large impervious areas so the criteria
apply to intensive development and large
impervious areas like a large shopping
center of parking lot for example for
development at this scale minimum
landscaped open space requirements and
good storm water management could be
used to address this requirement the
policies in the draft plan do not
address manure spreading which is
regulated under the nutrient management
act we appreciate there may be some
concerns about the level of detail at
which these maps are produced relative
to the scale and Water Resource needs of
settlement areas and we will examine
this in further detail as we go through
the engagement process so now I've
concluded uh the tour of the schedules
to the official plan and I wanted to
move on to um cover our requests for
boundary adjustments we have received
various boundary adjustment requests as
part of this process some from
municipalities some from land owners and
some have been identified as
possibilities by staff we have bundled
these requests into a package that's
attached to your agenda
um we are not yet providing a
recommendation yes no or indifferent on
the proposed boundary expansions what
we're doing right now is collecting
input from the public and municipalities
on what their wishes are for the pro for
the recommend not recommended requested
boundary expansions we anticipate that
through the public engagement process
that is going on right now we might
receive some additional requests um
during this this phase we will consult
with the associated local municipalities
that have requests in their areas review
and assess the request based on a set of
criteria that's outlined in the draft
new official plan and at the conclusion
of the public engagement process we will
be in a position to make a
recommendation on the requests that are
noted here um and others that may emerge
through the engagement
process uh the next uh slide in our
presentation is uh some highlights
from the official plan text so the bulk
of our review of the official plan was
based on a tour of the mapping schedules
and Maps do tell a really good story
about what's proposed for the new
official plan but some things from the
text that maybe didn't come across in
the um tour of the schedules Bruce
County Council recently endorsed an
indigenous reconciliation framework and
sing and a schnek Reconciliation pathway
and action plan Plan Building on this
the draft plan centers Bruce County
within the son traditional territory and
builds on the work of the implementation
amendment to update indigenous
consultation policies to highlight areas
of crit critical interest to sa
including environmental impacts and
especially Shoreline hardening as having
potential to impact son interests in
fish and water um water and fish
habitat the draft plan has a strong
housing focus and maintains minimum
density requirements supports a range
and mix of housing supports as of right
additional dwelling units where possible
and identifies affordability targets the
plan also recognizes that the housing
action plan and housing and homelessness
plans provide higher levels of detail to
support action to increase housing
Supply the draft plan incorporates the
growth management Amendment which has
now been approved by the province and
encourage appropriate encourages
appropriate intensification to make good
use of existing infrastructure in
settlement
areas the plan recognizes agriculture
tourism and energy as strategic economic
drivers and also supports the
diversification of the economic base
supports the master Transportation plan
and envisions complete communities in a
thriving region with easy access to
housing jobs Recreation and
services just going to make a few
remarks about the relationship between
the County plan and local plans the plan
recognizes a role as an upper tier plan
the county plan but it is also the plan
for local municipalities because in
seven out of eight of our local
municipalities it functions as the plan
in effect in the
countryside um those plans uh only focus
on the settlement area so there's a need
to provide planning direction for the
countryside the plan is trying to get
out of the business of requiring
frequent amendments right now the
current County official plan has well
over 300
amendments for example uh one of the
ways we're getting away from frequent
amendments is a county official plan
amendment is would no longer be required
to create a quarry or Gravel Pit in a
designated mineral resource area this
would still require a zoning bylaw
Amendment which is a local approval and
of of course the mnrf license the county
plan provides criteria where that the
local Council can use in reviewing the
zone change this approach is more
streamlined than requiring both a county
official plan Amendment and a local zone
change right now we have a county plan
and eight local plans County official
plan local plans all include plenty of
detailed in various areas what we're
aiming to do as a planning service is
streamline these documents to say things
once and say them well given that the
plan must provide detailed policies for
areas where local plans do not apply our
approach is to set up and give the
opportunity for local official plans to
have several options they could either
refer to the policies of the county
official plan rather than restate them
or they could restate them and have a
policy that permits an updating of that
restated policy when the county plan has
to change for some reason for example to
line up with provincial direction or
local plans can provide their own
policies provided that they do not
conflict with the county plan this
approach represents an opportunity going
forward for the collective bulk of our
planning documents to be reduced to make
work we do in planning more efficient
and focus on providing local contexts
where it makes
sense I wanted to um take a few moments
to talk about an issue that we've been
uh working on drinking water protection
relative to permitting development on
private or um partial septic systems the
policy changes we have proposed for the
draft new official plan stem for our
effort to manage tensions between
development and groundwater protection
that exists due to regulatory gaps
between the planning function and the
building code function in consultation
with Chief Building officials countywide
we have broadly identified some areas
where the official plan could provide
appropriate flexibility for promoting
new development like additional
residential units even when development
is happening on private septic systems
County staff have engaged with officials
from The Province to understand the
ministry's expectation around the
interaction of these two policy areas
specifically how the building code
official plans and other legislation are
intended to interact to protect
groundwater and support Health at this
time we're at a point where the ministry
has acknowledged that they understand
these issues and are committed to
providing a
response we are now at the engagement
phase of our County official plan
project and the slide up here just shows
sort of um some of the immediate
timelines that we're within
um we have um just completed a week of
four open houses online engagement
opportunities continue on the plan the
Bruce website hard copies of the draft
new official plan and schedules are
available in the reference section at
local libraries and at our County
Planning
hubs we are looking for feedback to
support a return to Council in early
November on the boundary adjustments and
engagement themes um that may result in
in tweaks and changes to the plan before
we get to council County council's
direction to proceed to a statutory
openhouse and public
meeting um if there are significant
changes required to um based on the
feedback that we've been receiving then
the timeline that I just had up will may
need to change um this concludes my
presentation
and uh we are happy to receive questions
from
Council thank you Monica thank you Jack
you were well spoken tonight as well
good for you uh any questions from uh
Council regarding the report uh
councelor T off gr please thank you
through you chair um I just have one
question I was watching the maps where
you're showing the differences between
our current state and the draft and it
seemed like we were trying to do a
better job of defining those Heritage
resources um like water significant
areas where one of the things I've
noticed since coming to council is a lot
of times we'll approve things but many
years go by and we haven't done anything
with them so if any of those approvals
that have gone through are contradictory
to what we're doing now in the official
plan would there be any retroactive
activities to try to bridge up that
zoning interesting thought so um through
you Mr Mayor um I'm thinking that the
that the premise of the question is is
that there may have been an a county
official plan Amendment and right now
myself and staff are going through all
the previous County official plan
amendments and and determining whether
they need to stay in the new draft
because 300 or so amendments do
definitely bulk up the plan and we want
to keep it nice and streamlined um so
one of the it's interesting that you
note it that way because I've been kind
of looking at it on the other side of
the same coin is if there's a
development if there was somebody that
applied for a county official plan
Amendment and went through that process
to get an approval and the development
that they had um hadn't gone forward I
was taking more of a conservative
approach in my recommendation that those
changes might need to stay in the new
official plan but I like your
perspective um that they should also
those um those few that are proposed to
carry forward should also be looked at
through a lens of do they do they
continue to be consistent with the
proposed policies of the new um draft
official plan so I appreciate the
question because it's making me think of
a planning issue in a different way and
um I would say that the good news is is
that um so far we're only finding um a
handful of of amendments that would fall
into that category where the development
didn't go forward and now that you've um
given me that idea I think that it would
be feasible to look at them through that
lens and the approach that I would
probably take to that would be to work
with the senior planners for the um
effected jurisdiction so Peninsula Hub
planners or Lakeshore planners um and
and ask them to work with me to evaluate
that
question thank you that's a great
response Kavanagh please thank you very
much and and through the chair thank you
for your presentation uh I have a
question about the population project
you said that they were approved by the
province U my question is um do these
plans include consideration for the Mega
projects that are possibly coming
forward like Bruce C and King Carden or
uh the dgr in in South
Bruce thank you for the question uh so
the forecast that was prepared I just
did a lot more work on that so I was
really eager to jump in um the forecasts
that have been prepared do not include
those projects uh for which no decision
has been made uh so these forecasts are
set up up assuming um a set based on a
set of assumptions on what we know to be
the condition in the event of the
approval of one or both of those
projects there would be a need to reopen
or reexamine the growth forecasts for
the area and and we understand that
municipalities are working to try to
understand how those impacts might um or
how those projects might impact growth
forecasts and and that there might be a
presentation later on today's agenda in
that respect
thank you very much and and just as a
followup is that an intensive process to
get that population projection
reexamined or is it a fairly
straightforward process that would
happen hand inand with one or both of
the projects going
ahead Our Hope would be that there would
be a high level of coordination around
the um forecasting uh associated with
the growth um that could occur in in the
context of those projects thank you very
much councelor Stewart please thank you
through you chair this might take a
little while um I'm actually a counselor
in W to and that has a huge impact on
the maps and and what you're doing here
is fabulous I mean it really is I mean
it's taken a long time but I think
you're getting there um just a couple of
concerns I'm not going to take a lot of
time I know that Jack and I have a
separate meeting and everything a couple
of weeks away but uh I just want to
mention a couple of things um I I'm very
busy this week and with turkey and
people coming to visit me because uh as
you might not be aware War II has a lot
of seasonal
residentials and sometimes they feel
that we do planning without them but uh
they're more than welcome to come to my
place and I've been getting a lot of
phone calls as because that's just the
way it's going to be so we'll try to
make do and try to meet the schedule one
thing that came to clear to me is the
tiin T in we were hoping and we didn't
quite see it in the plan and Jack you
and I talked about it that Red Zone it's
called the pine tree trailer park and we
thought talking to the staff that that
was a little more than just an owner's
wish we thought it was maybe and and I
don't need an answer now I'm just trying
to say this is something because for the
council this is a real great opportunity
for us there could be 50 5050 to 60
affordable home sites so we're lot eager
to have this built into the Turon plant
they put the water and sewer the
infrastructure there it looks like part
of tiin so I'm hoping that we can work
it out and it becomes part of the
settlement of Tiber the other thing I
just wanted to talk about uh is the lake
shore uh we weren't aware in our plan in
22 that the uh it was actually secondary
urban community all along the lake shore
um I find it you know and people are
having some sort of problem because as a
secondary Urban sort of community you
expect all the infrastructure to be
there it's very limited the in the
infrastructure is very limited along
there and even the two projects that are
being proposed are are are having
problems it's it's not so much Community
it's we got to work better with the
community and the developers and really
understand that whole area and how to
develop it and it's going to take some
time for community and developers and
the planners to all come together on it
so that's going to be a a little bit
longer but you can see from your maps in
your interactive maps I hope they're
available pretty soon for us whether we
need the computer because they're
excellent but we see a lot of the
natural heritage in that area we see a
lot of yellow which is basically the
water generation it it's it's a
challenge when you start to develop
along that strip so uh we will be
contining talking to you through the
community and through our course counsel
but thank you very much great
presentation Deputy Mayor please
thank you Mar through you thank you for
your
presentation I know one of the um issues
underlining was consultations and you've
identified that you're having open
houses in October November um I'm
pleased to see that you're you've listed
sort of the the various groups that
you're also engaging consultations with
I think from a a legal perspective one
of the biggest challenges is is lack of
consultation how's the engagement been
so far with regards to this
this thank you for the question uh
through you mayor Craig um we actually
were very pleased with the turnout that
we had at our open houses um typically
it's hard to get people interested in
official plan policy um in my experience
in my planning career you get folks out
for zoning bylaw uh uh comprehensive
reviews more so than you do for official
plans uh but we have been um pretty um
pretty proactive in promoting things on
social media um also through our all our
County platforms uh the plan the Bruce
website has been um a a tool for public
engagement since the beginning uh years
of the project like the 2018 2019 time
period um and that's a resource that
some of the followers of our project
have um known that they can go back to
back to that to receive updates um but
in terms of like kind of organic um you
know citizen engagement at the open
houses I was personally very pleased
with the types of conversations that we
were able to have an example would be um
we partnered with the Bruce County
Federation of Agriculture to have an
open house before their AGM in Tera and
there were a number of uh Farmers that I
was able to speak to there and uh I had
a conversation with a couple and through
our discussions they learned that the
proposed designation on their property
would change from rural to Prime
Agricultural and so I talked to them
about how if they like were concerned
about that they could put comments in so
I think we are um having the
effectiveness um in in those types of
conversations of bringing the awareness
that we're looking for uh through public
engagement at the end of the day does
the updated official plan make our
planning uh and you know hopes for
future devel velopment more efficient
less efficient more challenging because
there's a lot more
detail uh how what is what happens to
planning staff at the county level are
they bogg down or they have a big knp
sock taking off their back which which
way does you do you see this
going so our Our Hope would be that uh
and our our the way that we've
structured this plan is that when
complete it will uh reduce the
application load particularly of joint
applications where we have a project and
we have to have a public meeting here
and a public meeting there uh and then
another thing to get it all approved and
trying to get those down to one
application um and there's a number of
areas where we've been we have been
working and you see that through all the
gray text in the plan already where
we've been cleaning up um policies that
were duplicative or um caused routine
routinely triggered applications that
were not there was no real planning
issue per se and so through that we've
actually reduced the number of
applications to amend the county plan as
it exists uh drastically and so we look
forward to concluding this project and
then starting to work with local
municipalities
on the version of that that we can do
with with you uh to also make your plans
as efficient as possible while making
sure that they're good plans and so we
put all the energy into writing good
policy as opposed to more
policy very good Jake Monica Jack thanks
so much for coming tonight talking all
things planning we we do appreciate it
it is uh way more exciting than uh than
what you give a credit for maybe so
thank
you all right uh moving on and and to
the bean family thank you so much for
being here like you're welcome to stay
if you want want but but but now here
you can you can uh put your head down
and sneak out the side door now
nobody uh so I'd like to
introduce uh Isabelle turot from the
impact assessment agency of
Canada and Doug Wy from the Canadian
nuclear safety commission who are here
this evening to uh make a presentation
regarding uh the uh proposed uh Bruce c
pro project so uh just to that to that
end I'd like to moover and second that
we received the presentation regarding
the Canadian nuclear safety commission
and the impact assessment agency of
Canada for information with respect to
the Bruce C project move by counselors
Kavanaugh and
hinchberger uh Isabelle Doug
welcome thank you um so my name is
Isabel suat I'm here on behalf of the
impact assessment agency of Canada I am
a M manager pardon me with the review
panel's division I'm here with my
colleague Doug Wy from the
CNC there my name is Doug Wy I'm an
environmental review just just a minute
before you go any further I'd like to
invite you up to sit at the the table
here where our planning staff made their
presentation the microphones are better
and uh it's just a long time to stand
there
so welcome to the inner Sanctum
perfect we appreciate that thanks mayor
thanks Council all right so we're here
to talk to you today about the
integrated sorry did you finish
introducing yourself earlier go
ahead I was saying Doug Doug Wy I'm an
environmental review officer with the
Canadian nuclear safety Commission in
the environmental review
division which one it is already there
we go they do have a a great team of uh
staff here with them as well so you
don't go sneaking out anybody so uh so
it's even though Doug and Isabelle are
presenting they come uh well supported
absolutely and we can turn to our
colleagues if there's any specific
questions uh through you um so we're
here today to talk about who we are what
we do we're also here to focus on uh
participation and consultation
opportunities as we have been informed
that that was the interest of the
council and also about the next steps
for this process so we each have a part
of the the presentation we'll try to
keep it simple and happy to go in detail
if there are any
questions the impact assessment agency
of Canada is mandated to conduct Federal
impact assessments impact assessments at
the federal Level under the impact
Assessment Act aimed to enhance positive
impacts of projects and to mitigate
adverse effects we could also coordinate
the consultation with indigenous peoples
for the whole of the federal government
in these process
cesses when it comes to designated Pro
sorry when it comes to designated
nuclear projects under our legislation
those have to be conducted as an
integrated assessment with the initial
license from the Canadian nuclear safety
commission so essentially should the
projects be approved the first licenses
that the proponents apply for would then
be um decided upon and issued to a
proponent so I will go in more detail
about what those integrated assess Ms
are about we are dividing our process in
five phases there's also the
pre-planning phase which is a little bit
of this indivisible phase at the
beginning where we get to know the
community we help proponents uh when it
comes to questions that they would have
about the process we also build
relationships with indigenous Nations
and communities and then um prepare for
the initial project description to come
in in this case of the Bruce Power
Brucey proposal uh was submitted to the
impact assessment agency in reviewed and
started the planning phase on August uh
12th
2024 so we are currently here and I'm
going to go in detail in each steps of
that phase and then I'll start to talk
about the next
ones so as I was saying we are currently
in the planning phase just at the
beginning so the agency received the
initial project description and has
accepted it posted it on its website we
immediately started a comment period is
usually about 30 days it is currently
suspended for additional engagement
opportunities we are uh in this comment
period currently until October 28th
after the comment period is done what
the agency will do in collaboration with
the cnsc is to issue the summary of the
issues that we heard during that comment
period to the proponent that summary of
issues requires a response from the
proponent and based on that response the
agency will determine whether or not an
impact assessment is required that
usually happens within the first 80 Days
of the comment period upon decision that
an impact assessment is required if that
is the case the agency in collaboration
with the cnsc for an integrated
assessment then moves on to drafting
impact statement guidelines as well as
four plans that are required in our
legislation the impact assess sorry the
impact statement guidelines really
contain all of the requirements both for
the impact Assessment Act and under the
nuclear safety and Control Act for uh
the information and studies that the
proponent is required to submit so that
will form what we call the impact
statement the four plans that are also
required as showed at the slide include
a public participation plan which
contains all of the uh participants
ident that we've identified all of the
public participation opportunities that
are provided and also timeline and a
timing for those opportunities so that
participants can effectively uh
contribute to um the assessment and be
heard there is a comment period right
after those drafts are done for uh
comments on the guidelines and mostly on
the public participation plan so we'll
go and seek comments on maybe where we
should go at what time of the day do
people want to uh be consulted in what
ways would be more effective to reach
people like in information at libraries
or any other means snail mail even is
something we
do um so the other plans that we do are
the in indigenous engagement and
partnership plan we also have to draft a
cooperation plan which outlines how we
will work with another jurisdiction in
this case the province of Ontario we
also have to draft the permanent plan to
make sure that it is transparent to all
what the proponents uh permits could be
and uh there is an option there to
provide that information as part of the
impact assessment process once the plans
are finalized as well as the guidelines
after the comment period the notice of
commencement is issued and we move into
the impact statement phase so I'll talk
about public participation for a moment
it's very uh important in our process
that we provide public participation
opportunities it is a Cornerstone of a
fair and transparent process so our goal
is that members of the public who wish
to participate have the opportunity to
do so that they're provided the
information and the support to enable
them to participate in an informed way
so that their input is considered as
part of the
process opportunities include commenting
via the Canadian impact assessment
registry we also come and do events like
this where we could talk to information
session open houses or other meetings by
organizations with an interest we have
video conferences online information
information sessions the cnsc often
hosts webinars as well and um at the in
the process the assessment phase pardon
me one of the key opportunities for
participation is a public hearing so
I'll talk a bit more about that later
the registry is also where people can
find all of the information it does
consist bless you it does consist of uh
the record of the assessment so um I
didn't necessarily explain that in in
detail yet but these assessments are
referred to an independent revieww panel
a panel uh is a uh quasi judicial
administrative tribunal they look at a
record for their assessment so the
registry essentially consists of the
record for the assessment so in that
record you can find comments from
participants you can look at information
about the project you can look at active
notices
Etc we also have a participant funding
program which helps uh funding
recipients prepare and participate in
key stages of the assessment it can
cover several different kinds of fees
all of that information is available via
our website what uh the types of people
that are eligible for these processes
include individuals Incorporated
non-for-profit organizations and
Indigenous groups uh the slide here
contains information on how to apply and
certain examples of eligibility
requirements which are uh as general as
having knowledge relevant to the assess
assessment having expertise on the
Project's potential impacts and having
it just an interest in um the potential
impacts of the
project so I already spoke a lot in
detail about the planning phase so the
planning phase really is what it stands
for planning uh the outcome of the
planning phase are those guidelines that
I mentioned that is a very substantial
detailed document there is currently a
generic uh example on our website when I
mean generic I mean applicable to all
sectors not not not just nuclear given
that we look at other uh sectors in
Canada um and the four plans once that
phase uh ends so as I was saying as you
saw earlier it is a legislative timeline
of 180 days we then move to the study
phase so that's the impact statement
phase that is the time that the
proponent takes to provide all of the
information and studies that are
required in the guidelines it is also a
phase where the agency with the cnsc
will draft the terms of reference for
the panel that will conduct the
assessment once the agency and the CNC
have determined that all of the
information and Studies have been
provided as part of the impact statement
we then move to the next phase which is
the third phase however before that
happens the agency and the CNC will
consider uh comments from indigenous
groups the public and all experts on the
impact statements so that phase also
contains a major um public participation
opportunity for a period and comments on
the impact statement should the agency
and the CNC find that there are
deficiencies in the impact statement it
can ask we can ask for further questions
of the proponent or other experts to
supplement the impact statement should
that be the case additional comment
periods could occur on additional
information once the agency is satisfied
that everything has been provided then
the review panel has establish lished
that review panel is integrated which
means that it will look at both the
requirements under the impact Assessment
Act and the um nuclear safety and
Control Act in the case of Bruce Power
we anticipate that the license to
prepare site is the only is the
application that is integrated so the
panel would look at that as well and
recommend conditions to the government
if that approval went
forward the panel will hold also comment
periods on their public participation
sorry their public hearing procedures so
you would hear from the panel how they
intend to conduct their hearing when it
should be how participants can register
and that is something that there is uh
an opportunity to comment on there is
also the opportunity at that time to
participate and contribute via
participation in the hearings which mean
preparing presentations or written
submissions and including participating
in
person once the panel holds their
hearings they then write their report
once the report is written and submitted
to the minister then the agency and the
cnsc do a little phase B of number three
on my slide which essentially allows
them to make recommendations on the
conditions that the panel has
recommended once that happens then the
decision goes up to the governor and
Council which is a fancy way for saying
the federal cabinet of minister
so the federal cabinet of ministers
makes the determination of whether or
not the public uh sorry the project is
in the public interest based on
conditions our based on the factors in
our legislation if yes then the decision
statement is issued and the conditions
for the project are also issued most of
it which would go in the license by The
cnsc Who is then the life cycle
regulator and takes over the role for
the federal government for the whole
project and Doug will talk about more uh
about that more after I'm through uh if
no then the uh impact the state sorry
the impact assessment decision is posted
with the reasons for the
decision phase five should a project be
approved then the proponent can go into
activities such as in this case license
to prepare site um and though in terms
of the cnsc that actually is does not
lead directly to construction there are
additional licenses that need to be
applied
for so to recap what I was um what I
said earlier the key opportunities for
participation that uh are upcoming well
currently it is on the initial project
description the next major comment
period and opportunity to participate
will focus on the tailored impact
statement guidelines and the public
participation plan in the impact
statement phase uh there will be an
opportunity to review the impact
statement and uh the review panel uh
terms of reference one the um impact uh
statement is deemed to meet all of the
requirements for information and studies
relevant to the project the panel will
then start its work and will review uh
will uh seek sub missions from the
public and hear presentations to the
panel over important dates to remember
the current comment public comment
period ends on October 28th we
anticipate so these are tentative dates
that within our schedule the summary of
issues of the proponent would be issued
on November 7th We could decide that
whether or not an impact assessment is
required by December 13th we anticipate
the comment period on the draft tailored
impact statement guidelines and plans
would occur in Winter
2025 and the end of the planning phase
would be around spring of 2025 so again
these are tentative dates we will uh
there are external factors not always in
our control but all in all the
legislative timeline is in 80 Days that
does not
change over to you
D thank you Isabelle just just if I may
interject is it appropriate
to uh ask if Council has questions of
yourself uh miss turot or whether uh Mr
wy's presentation rounds it out like
it's there's you've uh given us a lot of
information uh spurred on questions but
I like I If you need both Hales to make
this Pres presentation complete so I'm
not sure if Doug will be answering
questions that that you might have
presented what is your preference here
I'm going to I'm gonna offer you the
opportunity to to do that which would
you like uh I think I would like my
colleague to continue just because he
will give the full picture of what the
cnc's expertise is especially the
process after the decision is made
should the project proceed okay Mr Wy
please the question thank you through
you mayor Craig so I am going to give a
broad overview of the CNC and our role
after the impact assessment has
concluded so uh I will also add that I
am remiss if I don't say it but I am
joined here by colleagues uh Jeff
Stevenson who is the site inspector at
Bruce uh Power Nuclear Generating
Station and Samuel jabby who is the
licensing lead for the Bruce SE project
alongside myself who is leading the
coordination of our integration with the
impact assessment agency of
Canada so that that leaves one uh One
support staff at the back uh can can you
introduce her please Isabelle we don't
want to leave anybody out here yes I'm
joined here by my colleague Mar CLA who
works with the review panel division as
well so thanks
much thank you threw you a c curveball
there uh so this slide really is an
introduction to the CN it it uh speaks
to our three pillars of the cn's Mandate
and all try to limit my use of acronyms
apologies there but Canadian nuclear
safety commission so it is based on the
regulation of the nuclear industry to
protect the people and the environment
uh also to implement the peaceful use of
nuclear energy in Canada and to
disseminate objective scientific and
regulatory
information uh the cnc's commission is a
quaja Judicial tribunal of experts and
uh complemented by C staff who support
the commission and conduct regulatory
pardon me regulatory oversight
activities as previously mentioned we
are the life cycle regulator of the
nuclear industry in Canada so that is
the all the different areas of
Regulation uh and essentially those
commercial uses of nuclear energy also
the industrial and medical uh
applications and research as well
the cn's robust regulatory framework is
predicated on the uh enabling
legislation which is the nuclear safety
and Control Act
um and as we move down this triangle it
gets to more and more detail uh on our
nuclear regulatory framework so the
onuses on proponents and lenses to show
us how they meet our requirements
specifically for the Bruce C project uh
we're working very closely with the
impact assessment agency of Canada on to
inter our requirements into their
process uh so as mentioned also before
the Bruce seat project speaking
specifically is uh right now seeking the
license to prepare site uh but we are a
multiphase life cycle uh regulator so it
begins with the site preparation and
then moves into construction operation
and decommissioning at which point each
different life cycle phase is uh
is is handled through a public
hearing cnc's regulatory oversight is
based on 14 safety and control areas uh
these are technical topics where we have
various subject matter experts um each
subject matter expert will be
responsible for assessing evaluating
reviewing verifying and Reporting on
regulatory requirements and performance
of a proponent or leny
so how is cnse uh oversight carried out
well there are various different methods
of inspections uh we review many reports
uh
also uh direct followup through those uh
and we also conduct engagement and
Outreach like
today the next few slides speak in
detail to some areas of interest uh I I
I will admit I'm not an expert in these
areas uh except for the last one which
uh so I won't speak too in detail but
I'd like to include these slides as
informational purposes because they are
full of great
information
um on this Slide the regulations speak
speaking back to uh the regulatory
framework uh certification of packaging
for
transport uh occurs through the
packaging and transport of nuclear
substances regulations uh but also
adherence to the transportation of
dangerous goods
regulations um and the CNC has staff
that oversee these
programs so similarly I am not an expert
in Emergency Management uh but again I
like to include these slides for the
informational
purposes uh we do have experts in these
in both of these various areas
and essentially so this is closing off
for the Emergency Management uh the
basic principles are that there is an
assessment done which is the planning
basis
uh the emergency response plan and
procedures uh is then described there is
practice practice and Readiness that is
goes on into the emergency management
and then uh those programs are
reassessed and Effectiveness is
re-evaluated
as for the Environmental Protection
framework uh so we this is mostly
described through the reg regulatory
documents of 2.9.1 and
2.9.2 I'll also add that all of cn's
regulatory documents are available
online for your your
reading um in these documents they
explain the requirements and guidance we
have for proponents and lenes at Large
for existing lenses we rely on an
Adaptive phase management approach uh of
an environmental risk assessment um and
this shows that process so the
environmental risk assessment uh is
revised on a minimum of fiveyear cycle
uh and is updated with new data uh which
is collected by lenses uh and updated
based on new science developments as
well they touch on every aspect of the
environment and uh so that also includes
the human health risk assessment and the
ecological risk
assessment and that is it for me today
thank
you may I add just a key takeaway
messages in the in the requirements that
Doug was explaining on the lies slides
those are the kinds of requirements that
I was referring to earlier as being
integrated within our tailored impact
statement guidelines so thank
you Council questions for uh m turkot or
Mr
Wy councelor Stewart please thank you
and through you chair thank you very
much for very informative um I actually
live at imuran so we're the closest
Community to Bruce Power um I just have
other than looking at our comprehensive
zoning bylaw over the next little while
and our official plan I've been working
on my my comments on the impact
assessment my problem is is B I hope you
can help help me I'm trying to get some
funding but uh those things are a little
more difficult to fill in than I thought
is there anybody that can help me fill
in for some uh participation funding
programs because every time I look at it
I almost go crazy so I I I know it's
pretty self-explanatory but it's not if
if you know if you if you're not dealing
with it every day so is there somebody
or Cole's notes sorry I'm showing my age
but is there some sort of version I can
actually because there's about three or
four I would like to apply for thank
you thank you through you mayor um uh
yes definitely there is support uh the
participant funding program has a
generic inbox and we can put you in
contact with folks there who uh are uh
good support to help with um filling the
applications the application for the
current public comit period for the
Brucey process uh closed I think it was
on September 13th but there are several
other ongoing and there will be more so
you can either th email the Public
Funding participant program or contact
us and I can put you through the right
people as well thank you very much
is councelor Kavanaugh thank you very
much and uh through the chair thank you
for your presentation uh to take it a
little more broadly uh councelor Stewart
was referring to applying I believe as
an individual representing um and and
I'm more curious about how the
municipality can participate um your
slide mentioned meaningful participation
but um we we actually have an agenda
item later tonight about our budget
presentation and uh looking at what it
would cost or what the estimated cost
what it could be for the municipality to
sort of participate fully uh seems like
a lot to sort of push onto our taxpayers
especially in one year uh is there there
processes or ways for the municipality
to secure funding to meaningly
participate thank you for the question
through you chair uh currently our
participant funding program does not
include t tax based organizations so the
criteria for eligibility eligibility
unfortunately uh would uh rule out
funding a municipality directly um I can
speak from Fast past experience um
Municipal citizens have themselves
acquired funding through the participant
funding program to um look into
information that they were really
interested about which was related to
socioeconomic conditions health
conditions environment Etc so that is
one of the ways that the city cens can
uh look into getting funding to support
uh review of information or their own
contributions that would also be of
interest to the
municipality um and other than that we
don't really have visibility or don't
necessarily intervene directly with
proponents to provide funding but that
is something that could be an Avenue um
that we've also seen in the past and I
don't know Doug if you have anything to
add thank you through you mayor uh so
the ceny in the past has encouraged
municipalities because we likewise
cannot fund municipalities through our
person funding program however we we've
encouraged municipalities to reach out
to the Canadian Association for nuclear
host communities who can access funding
for the municipality and who can direct
funds to you um and I I believe that's
it maybe I'll uh direct that comment
back to our CAO because I I believe we
already have and could you comment on
the response for that please sure
through through you um yes so Kik did
put forward an application um for
funding through to
cnsc um uh from what I know that was
declined what was shared with me that
was declined um it was referred over to
iak um an application was submitted
before the deadline um and to date we
haven't heard
yet yes Mr Wy
please I may through your mayor
uh I'll I will take that back to the C
and our participant funding program to
look into that
further one one of the questions and I'm
not precluding any other counselors that
there's ones to follow up I uh
appreciate the Cooperative uh function
that iak and cnsc seems to uh work
together you know there's there's one
that's begins the process and one that
continues on but I'm sure there's
cooperation back and forth and and I'm
wondering ing about
the uh about the function of iak and
cnsc whether in the the midst of the
conversations uh whether it's the
planning or evaluation or submission of
reports or whatever are you a uh a
mediator a uh an adjudicator
a an enforcer what's what's what's your
what's your level of authority here what
what yeah I know that's the official
title but I but I'm wondering if like
when push comes to shove where where are
you in the pecking order here yes in
terms of our thank you for the question
through you and and it's a very very
good question um we are almost all of
those things depending on what time of
the process that we are at in terms of
the impact assessment agency of Canada
for nuclear projects obviously the life
cycle regulator will always remain the
Kenan nuclear safety commission but
during in an integrated assessment
process it is led by the impact
assessment agency of Canada according to
a memorandum of understanding that's
actually on our website that's freely
available uh for integrated assessments
between our organizations so at the
beginning steps of the process I would
like to say that almost for the entire
time we are a facilitator it would be
the word that I would use so we do
administer the entire process from start
to finish in terms of our duties and our
expertise we will then always use the
information that is publicly available
on the record in order for us to perform
our work so it does include looking into
the expertise from all of the federal
authorities including the cnsc fisheries
and oceans Canada Environment Canada if
there is provincial expertise on the
record uh also comments from the public
and municipalities we use that
information and maybe in that sense it's
not necessarily a mediator but you could
kind of go as far as saying that we take
all of that information look at the
concerns from uh indigenous groups and
the public the public pardon me
everything that's on the record and we
summarized that and turned that into
requirements to give the proponent so
then we become a little bit an
adjudicator in judging whether or not
the information and studies that a
proponent provides are satisfying the
guidelines so there is a decision there
when it comes to uh referring the impact
assessment process the Mandate for the
review panel that integrated review
panel is independent they are uh
unbiased they are not members of
government they are free of conflict and
of interests and they have to have
specific specific expertise so in that
sense there the agency and the CNC do
become technical administrative
logistical supports but that panel does
function on their own indep
independently the agency does have a
duty to give them support in terms of
Staff but all of that process is also
cost recovered from proponents I think I
forgot to mention that so that's that's
yeah so everything in it
depends everything in it depends uh
counselor hinchberger please thank you
through chair a lot of people won't go
into the depth that you will go into but
so people can get a idea of scope if we
were talking like um a radius from the
Bruce Power site in terms of assessing
if you get to an impact assessment for a
Bruce SE project what kind of scale are
we talking about
thank you through mayor um that is an
excellent question it's not based
necessarily on a radius when we're
looking at the impacts of a project
we're looking at the whole life cycle
our legislation uh in terms of
designated projects stipulate that it's
for site preparation construction
operation decommissioning and
abandonment so in terms of the scope for
the timeline of a project we're looking
at all of it of course the level of
detail would not be as advanc for some
of the phases as others but we have to
consider all of that into consideration
in terms of the geographic scope it is
in the guidelin stipulated that it is uh
dependent on what we call valued
components so when you're looking for
example at the presentation that the
county of Bruce gave earlier they talk
about species at risk they look
depending on the species what their
habitats are and in terms of their
habitat how does that link to water
quality hydrogeology Etc so the
proponent has to Define geographical
extents including for health and socio
economic conditions of what is going to
be affected by the project so it is
Project dependent and dependent on the
valued component so we usually go as far
as the region especially when it comes
to cumulative effects so there's a long
list of policies and and best practices
in that area and we can work through
specific examples if you wish so like
using the fuel cycle as an example
depending on the reactor type chose and
whatever ever fuel it might use you'll
May reach as far as where the that fuel
is uh mined manufactured Etc as part of
the whole uh thread all the way here
correct thank you through you mayor so
that also is a question of an analysis
that needs to happen by the agency
during the the planning phase that we're
in when it comes to the tailored impact
statement guidelines because they have
to include all of the requirements for
the project and the project effects we
need to Define what the project is so
does the project include activities that
are incidental to it so there is a
summary of that analysis that is
typically posted when the guidelines are
finalized and I'll take for example the
topic of um I think it was the Delta
Port fourth birth at West um there was
consideration of marine shipping and
transport like Rail and Road Transport
and that was I believe included in the
guidelines so Sim similarly when you're
looking at transportation of fuel
transportation of waste transportation
of construction materials they all those
are all questions we currently have and
through the planning phase we'll get the
information to figure out how they fit
in the assessment if they're part of the
project are the cumulative impacts
related to the project or are the issues
relevant to the
assessment so all those concerns are
important to put on the record Deputy
Mayor please you had a question
sorry thank you mayor through you um I
had a couple of questions one was
um from phase one or stage one to to
stage three is stage one effectively
when the proponent has provided all of
the necessary information so sort of the
notice of determination is that stage
one sorry good question I wonder if I
can reshow the slides is that possible
I can start answering while the slides
are showing up so the five phases I was
talking about so when you're talking
stage one to stage three that would be
the planning phase number one impact
statement phase number two impact
assessment phase number three so the
planning phase really requires in order
to start that the proponent has
satisfied our uh requirements on what
needs to be in in thank
you
oh I'm I'm am I controlling it okay
thank you uh yes so phase one requires
in order to start uh the initial project
description has to contain the
information that's required so Bruce
Power has done that the information
requirements were completed so then it
was posted and started the other
requirements for the component in that
phase is to respond to the issues that
will be sent to them the next is really
on the agency and the cnsc with all of
the participants to fulfill the
requirements of information that we need
to build the guidelines and those
guidelines need to reflect the concerns
that are on the record and address all
of the areas that an impact assessment
has to look at now the phase phase
number two really is in the proponent
hand uh there is uh in our legislation
up to three years for a proponent to
provide all of the information and
studies from the guidelines so that is
uh what I believe uh might have been
referred to as uh being satisfied that
all of the information studies required
by the guidelines have been uh have been
provided so that does include like uh as
I was saying earlier a period where
there is a public participation
opportunity and there is a review of how
much information has been provided and
does it um meet the requirements of the
guidelines when it's then in phase three
once that say yes there is we're
satisfied the information has been
provided once that has been done then
the assessment uh actually is referred
to the independent review panel who will
then test whether they have enough
information to do the impact assessment
report so their mandate might include to
actually get information from other
parties it's not limited to just a
proponent and they will ask ask
questions and as an independent
independent body can test whether or not
the what is provided information is uh
sufficient and adequate and make
recommendations accordingly where they
might see gaps and
uncertainties now thanks for clarifying
that my second question was perhaps
going back to councelor Stewart's
initial remark we're looking at the
public engagement portion of it and I
appreciate that there is the opportunity
for the public to effectively uh right
in in terms of responses
um part of the legislation requires it
to be obviously meaningful consultation
and how are you finding the engagement
process when it's perhaps uh it's maybe
not as straightforward for a lot of
individuals to to complete that um
because it it would seem that it doesn't
meet them it wouldn't necessarily meet
the legislative requirement of
meaningful if it's becoming more
problematic
um or difficult for them to properly
engage thank you through you mayor that
is a very good question we really do our
best to identify what obstacles exist
for Meaningful engagement we've been
very proactively trying to understand
that with the community and we've had
support from your we have had support
pardon me from the municipality of
Karden as well as uh Bruce County to
identify where to go when to go we have
identified already that we should spend
the next month of July and all of the
events around the community um but there
are still example uh sorry obstacles
that exist and really looking forward to
hearing uh what your comments might be
on that topic what the obstacles are in
terms of potentially like language
barriers and access to information so
that we can plan to address those as
part of our public participation
plan thank you just a quick fup what
what I was really thinking about is that
there's certainly going to be uh certain
communities and accessibility where
that's going to we um create barriers in
of itself um and I appreciate that
allowing the opportunity or the forum
for the for the public to engage is one
thing in terms of trying to to satisfy
the legislation um but the way the
legislation is worded it's very clear
that it's to be meaningful and I I'm
just I'm grateful for the indication
that you're trying to to get feedback on
that because I I have that concern that
it may not be meaningful if if people
are either put off with the process um
and aren't diligent in trying to find
the supports that are necessary to get
that
completed thank you may for you uh yes I
welcome those comments if you have any
specific examples we would really love
to hear about what we can do in that
regard
yes so
the
um I'll throw in a question here the uh
process will
uh the impact assessment process is
asking for individuals and and ourselves
and I know lots of agencies have put in
these are the impacts that will uh be
evident because of the proposed uh
project and I'm wondering when uh the
impact assessment agency receives them
uh they start doing their investigation
is it a process where uh you know
a person might say it's going to impact
my flower
bed and and you say well okay we need to
do some research to find that out do you
do you I I know cnsc has a great team of
uh scientists and researchers and all
that to to do that that background work
but the impact assessment agency does it
have the uh the wherewithal to do the
research to assess
those perceived impact
or do you receive a report and because
we received it we believe it or or is
the municipality like when we when we
get um when we get requests for
information uh is it incumbent upon us
to have our staff do all the research
and verify what was submitted or is that
your job or or how where how does that
process work please thank you through
you um the that's it's a great question
just let me just formulate my thoughts
for a moment so the information that we
receive on the record is not information
that typically we generate so the impact
assessment agency of Canada has multiple
policies and uh technical guidelines on
how to properly conduct impact
assessments and we uh mainly rely on
technical expertise from federal experts
provincial experts and the rest of the
information that is on the record
including what is provided by the
proponent and other participants as well
as especially the CN in this case when
it comes to a concern that's been
provided by someone one of the first
questions on the registry is one is it
relevant to the project if it's not
relevant to the project obviously the
agency with the cnsc and when it's the
panel would weigh that information
accordingly if it is relevant to the
project but there is a doubt or there is
something on the record that indicates
that the information might not be
adequate and uh accurate then there is
the possibility for the agency and the
CNC to raise that concern and request
the proponent to provide a response once
the independent um integrated review
panel is appointed they can then if
they're not satisfied with the evidence
on the record if there is a big
discrepancy between what one party says
versus another they can request external
technical review if they don't feel like
they have a reliable third party so
that's that's kind of um an example of
how it would
work councelor hinchberger please thank
you youer having worked for some time
for the proponent that might not be
obvious to a lot of people how the
regulatory environment is very much such
that the proponent has the obligation
and the initiative to show the regulator
the regulator doesn't generally do the
work for the proponent the the the
regulator specifies what's required and
it's up to the proponent to do much of
the analysis whether they can do it
inhouse contracted out or whatever there
I think that it was described earlier
that the AA role is largely one of
facilitator to make sure that the
process has followed and from the
nitty-gritty related to the technical
parts that's where the Canadian nuclear
safety commission would have the
expertise to know what the proponent
must provide to them in order to be
reviewed there's a it's we we get a
little mistake here because we're in a
discussion here with iak and the cnsc
when we're missing a stakeholder that's
Central to the whole thing including the
Lion Share of the work to be done which
is the
proponent there is there opportunity to
comment or no no no that
was uh councelor Stewart please thank
you just to finish because a few people
mentioned uh through you chair uh my
name and everything else uh it's
interesting because the
municipality's issues are my issues too
as an individual so it'll be interesting
to see how they sort of deal with an
individual but we could expand it to the
municipality too example traffic and
impact of traffic especially in the
community right beside that impacts the
municipality but it really impacts us so
it'll be interesting to see how these uh
submissions go and how you deal with
them but I'm looking forward to it thank
you okay Miss turot Mr Wy thank you so
much for your presentations this evening
from the impact assessment agency and uh
Canadian nuclear safety commission we do
appreciate the uh the guidance you've
given us tonight thank you for the
opportunity to come here thank
you uh so we had a motion on the floor
that we received presentation all in
favor uh it's
carried uh do you want your bio break
now okay
e e
he folks folks I'd like to go home
tonight so thank you you can bring your
food back to the table but we're going
to
start
e e
okay here we
go uh moving on in the agenda we have uh
six
1B 2025 budget plan report we need a
move in second
uh that uh and this this is the fashion
that we will go through this uh motion
just so that you are aware we we have
four very specific parts to this so uh
with your permission we will we will get
consensus on the first one and move on
to the second one get consensus on the
second one they are individual and
separate and and you know even though we
can put it in the context of budget and
want to talk about trucks and capital
purchases that's not the issue tonight
here here's the four specific things so
we need a mover and seconder the council
received the 2025 budget plan report for
information further the council approved
the 2025 wage increase using the 12
month July CPI of 2.5 as per human
resources 03 compensation and benefits
policy in the 2025 budget be drafted to
incorporate the economic increase
accordingly further the council approved
direct or provide Direction on the
maximum 2025 property tax increase
inclusive of the annual Asset Management
funding requirement of 3% and further
the council direct staff on any proposed
service level reductions or expansions
for 20125 moved by
counselors and Deputy Mayor Clark and
councelor
hinchberger all right so uh
for uh focus without wandering around
too much uh do you uh can we reach
consensus that we receive this budget
plan report for
information
okay uh next uh bullet here further the
council approved the 2025 wage increase
using the 12 Monon July CPI of 2.5 as
per our compensation and benefits policy
and it be incorporated in the uh draft
budget uh accordingly
okay we're good for
that uh further the TA Council provide
Direction on the maximum 2025 property
tax rate increase inclusive of the
annual Asset Management funding
requirement
3% uh I'd like some direction from our
man director of corporate
services uh when I read this uh it
wasn't what you're asking at this point
is not based on empirical and and
numerical evidence it's based on broadly
speaking where we at in our thought
process we we know that there we read
your report we read the influences on
our budget and I I think what you're
saying is H do we agree with the 2 to
four 4 to six 6 to8 8 to 10 that sort of
thing is that is that what you're
looking for director yeah through you
mayor so um in the context of the report
and the information that's provided and
I do have a couple of updates to share
with Council but um yeah everything that
has been provided in the report is based
on the existing service levels and the
cost to continue providing the services
that we are already providing the
community so knowing what's in the
report with respect to the expected tax
rate increases um and I'll I'll provide
my update now if that's okay or did you
want me to wait uh no uh additional
information is is a good thing so if you
could if you could provide any factors
that are influenc our our thought
process one way or the other and if I
heard you
correctly um and and if I'm thinking the
logically the way this goes we are we're
thinking of that comfortable number
politically correct number based on
identical service levels from last
year and if we adjust the service up or
down then that changes the tax rate up
or
down so through you I would say like
what is a realistic um tax rate increase
if there's a maximum that Council wants
because um so to proceed with my update
so if we're looking at the chart that's
provided in the report with respect to
the total preliminary budget impacts um
currently we have a it's just a
preliminary there's lots of things that
are still going to change but at this
point in time we had an operating budget
impact estimated at 1. 1633 million so
what that means is an additional um Levy
requirement of 1.63 3 million in some
fashion whether it be taxes or through
rate increases um and so that is
currently sitting at a tax rate impact
of
8.17% or a tax levy impact of 7% um the
additional um information that we have
is respect to the policing costs so we
received the 2025 um op policing costs
for next year and the uh it's projected
to increase by
$268,000 and the impact of that is .
37% um in addition um proceeding with
the 2024 Market study um the impact of
that is uh
$270,000 and that's a 1.38% so if I was
to recreate this template today um it
would not be
8.17% it would be a starting point of
10.88% um so that would be my request to
council is that understanding what the
factors are in terms of our um pressures
that we're seeing externally what is the
reasonable or maximum rate increase um
that you would be expecting of of staff
to come back with for the budget um as
well as Direction on whether that is to
include a 3% Asset Management plan Levy
unlike last year where that was not
included so that's the kind of thing we
would be looking for direction
on any counselor like to begin the
discussion on that one oh come
on everybody has to tie their shoe right
now don't they um councelor Blackwell
how be you
start uh thank you through you I don't
think that this will be a surprise
coming for me but um I certainly would
like us to see um us funding our at
least 3% um annual increase comp
contribution for our amp I um advocated
for it strongly last year I think it's
incredibly important that we start with
that as a
base do you have a number number in your
head that where you're
where you're comfortable at starting or
maximum number give us a or or if not
you don't you can pass on it and wait
till we go around again um looking at
these figures and the sums that came
forward politically I'm comfortable with
as high as 8% um I'm not sure 100% how
we're going to get there but certainly
um I wouldn't necessarily want to see it
over
that councelor hinchberger please thank
you to you ch I I have a Max increase
ceiling of 8% with a target of seven
that's inclusive of the 3% for uh Asset
Management
[Music]
um I guess a lot comes down to trying to
gauge based on very little public input
what the appetite is for maintaining
everything no matter how high it goes
and we all I think have very different
opinions about what we think the the
appetite in the community uh is for that
but uh yeah eight eight Max uh Target
stretch Target of
seven anyone
else councelor Stewart please it
wouldn't be tax time unless councelor
Stewart talks about something through
you chair I would uh recommend uh
anywhere from the six to 8% Target um I
think that would be fair I think the
community understands that we're
fighting some tough issues but but um
they're they're getting to the point
that uh their pocketbooks are getting
tight too so you know 68 would be
something that I would be able to agree
to thank
you boun st off
great thank you through you chair I'm
also aligned with like the six to 8%
Mark um understanding we'd need to be at
8% one thing that I would just
acknowledge is um thank you to the
director for providing all the survey
data that you did um I went through all
the detailed comments and it doesn't
look like there's an appetite to reduce
any of the services that we currently
have So based on that
feedback it actually sound out like
there was some desire to increase but I
don't know that that's necessarily
reflective of everyone so that would
make me comfortable at that 8% to try to
maintain what we're doing um I think
it's a realistic number um so that's
where I'm sitting
councelor Cavanaugh thank you very much
and through the chair I I I want to Echo
counselor steinhoff Gray's comments
about the survey data uh it of all the
respondents it provides a very
interesting picture especially with they
fill in messages as well um it really
seems across the board that a lot of
people are in favor of maintaining and
taking care of what we have um
unfortunately that is going to cost a
significant increase just to make that
number work so if if we're throwing
numbers on a wall I I don't think anyone
would be on board with a double digit
increase if you asked a member of the
public to maintain things but I'm
willing to go as high as
9.99 you know there were three numbers
involved or
not okay but only one before the decimal
right
on uh coun uh councelor pringer you
haven't had a chance to speak yet thank
you through your chair um well I too had
reviewed the survey data and noticed
that same Trend that there's it seemed
like there was a little appetite for
reducing most of our services at least
um I've actually gotten extremely the
opposite feedback in person from people
so I struggle to reconcile those two
things at the moment um I think that at
this point in our term um I'm hoping
counselors are a little more comfortable
with
being uh a little more assertive and and
assertive and actually looking at our
services and trying to figure out how we
can be more efficient or effective in
order to save some costs so we don't
have to reduce the services themselves
but maybe do them more effectively not
that we do a bad job or staff does a bad
job that's not what I'm saying there's
always room for improvement in anything
anyone does though so to look for
efficiencies so that we can keep our um
our tax rate increase as low as possible
is what I'm looking for and uh I I
struggle to go to go any higher than
seven or eight that would be scary for
me I mean I I know just like anyone else
single income it's not easy to um have a
huge jump but I also agree that uh the
3% for Asset Management uh fund is very
important it's I struggled not putting
that in last year so I think we need to
do it and we just have to get creative
this year uh creative in a way that we
didn't last year we were creative last
year in a couple ways but uh I think we
gotta not repeat those we did that as a
onetime fix I agree but creative in
other ways
than councelor Blackwell you had a
question uh yes thank you my question
was I through you was just related to
when we may get updates I was just
briefly looking at the um kind of
summary sheet we had in the beginning of
the 2024 budget and one of the um very
uh favorable varibles perhaps was the um
property tax assessment growth do you
know when we find that out and what the
impact may be considering the amount of
building that we've been having
lately so through you so that's actually
one of the last things that is finalized
when we get the final tax R and it's
usually the end of the first week of
December so because we're trying to have
the um the first budget meeting a little
B earlier this year I don't even know if
I'll have that by the time the
presentation is is put together I might
have that as a speaking point but it may
not be reflected in the
documents okay so just from uh the
comments that have been made around the
table it um I would uh provide Direction
I would offer the direction to our
director of corporate services that the
maximum 2025 property tax rate increase
inclusive of inclusive of the annual
Asset Management funding requirement uh
I'm going to I'm going to put the number
eight on
it I've heard six to eight I've heard
9.99 but I you know broadly speaking the
number 6 to8 so you can say that but I'm
going to guess that the number is going
to be eight if you if you provide that
range the number is going to end up
eight we're going to look at the
assessment growth which will have an
effect on the tax rate the next item is
the service level uh uh reductions or
expansions so there's there's that
sleeve that's going to slide a little
bit uh is comfortable is Council
comfortable offering a uh a number of uh
8% for the tax
rate 7 to 8%
okay
7.99 okay
uh as
Council uh I I did not say in any way
that that is the final tax rate I'm
saying that's the direction that we're
giving staff to create the draft budget
in the 8% range uh councelor Stein off
gray please um thank you through you
chair I'm I'm quite comfortable with
that as being our direction to staff I
would be comfortable putting that
forward as a number um the only thing I
would ask is if there's an opportunity
if we could I don't know whether it's a
point where we have to provide direction
to staff but I do think as a group we
should be discussing some of the
comments where they took the time to put
um comments into the survey I
categorized them I made categories and
chunked them together so that I could
look at them holistically based on the
themes that were emerging and I do think
that in preparation for our budget
deliberations and that final number that
we end up with we need to look at those
concerns and considerations
um is that the sort of thing through our
cioo is that the sort of thing that uh
the councelor could provide
her uh spreadsheet or however you chunk
them together no it's likely is it it's
it's likely far more sophisticated than
that I'm sorry that's that's that's my
latest computer update my Commodore 64
got to a spreadsheet and I'm so excited
but if if you could no seriously if you
could provide that to the CAO and you
know if we could if we could
categorize I could get it to Ping but it
would never pong back it was awful uh if
we could if we could get uh that those
comments to be included as part of the
budget discussion
uh okay is
that so um so just consensus that we're
heading for the 7 to 8% range we good
with that if so but that's it's not a
motion it's just consent ensus I just
want to see your hands
okay uh further the last part of this is
Council direct staff on any proposed
service level reductions or expansions
so if there are
any uh service level uh expansions or uh
contractions that you are thinking about
at this point this is opportunity to
raise them
uh um one must be slightly sensitive
what you talk about when you're saying
we're going to get rid of this or that
or something else but there are
opportunities between now and uh uh our
next budget meeting whereby the uh
director says oh somebody somebody has
has seen this as an area of efficiency
Improvement or a service reduction or
you know our community maybe needs to
spend a little bit this year so that
next year we get way more back or
something like that you know if there's
so I'm offering opportunity to present
service level changes now or uh there
must be a a manner in which they can do
that subsequent to this meeting before
our next because you know sometimes
there there needs to be a seed planted
and it doesn't grow until we get into
the discussion councelor hinchberger
please thank you through you chair I I
had two uh I would have called them more
adjustments and I can submit them
separately one of them was to um alter
the hours of operation at the concard
Waste Management Center on one day a
week in the summertime to shift it later
say from 12 to 6 or 12 to 7 to provide a
better level of service for people who
work the traditional Monday to Friday 9
to five jobs that was one uh I can wait
my turn for or give the next one right
now the other is uh I'd like to
understand what's required to what I
think would improve the efficiency of
our seasonal bylaw enforcement by
mobilizing them on bikes and to look at
the way we deploy them the majority of
the observations I've had from people
throughout the year and myself is they
tend to do whatever they do in pairs and
I would just like to know what are the
uh hurdles uh that would be necessary in
order to say implement the couple of the
things I
described transportation and make them
more efficient and uh have them uh work
more independently of each other that's
it that's
mine and it was a suggestion that like
ultimately didn't end up a lot more
savings or anything but there were hours
of operation for our Cemetery crew that
you know it doesn't make a big
difference as far as dollars and cents
but it makes a big difference as far as
uh quality of uh work work shifts you
know so there's it doesn't always have
to be uh dollars and cents if there is
an improvement in in working conditions
or or whatever those are all good things
so we have short of any other service
level comments we have
uh another one uh councelor St offr
please um thank you just one thing for
consideration um when we talk about
Waste Management because I know that a
number of questions have been asked um
and I don't want to negatively impact
our attempts to keep a reasonable
increase to our budget so um in
clarifying that I continue to get
questions about the ward 3 dump um and I
know that was one of the few places
where you could drop off brush for free
um previous to so in addition to the
hours of operation I think um one of the
things I would like to look at is how
whether or not there's
flexibility in the hours of operation in
which facilities we're at and when and
if that that impacts us
that's fine I just I'd like to
understand it and consider it previous
to our budget discussions just so that
we have that on the table and one of the
major themes that's come up even on
social media and we all know I try to
say off social media but the ReUse It
Center a lot of folks did actually use
that and they missed the service that it
provided for them to get materials and
so if there was a creative way to not
lose control of that Center where we
have garbage being dumped um as opposed
to properly managed um but but had the
good items that folks could leverage
that need it in the community I I just
I'd like to consider it as part of the
budget as
all uh Deputy Mayor please I'm actually
wondering if it's going to be perhaps
more efficient and effective for us to
do this in writing prior to the next
meeting um is there is that going to be
the preference that we just sort of
perhaps send um our
suggestions prior to the next
meeting I I appreciate that suggestion
but there you know there is real value I
believe in like there there are some
things uh you know we're GNA we're going
to talk about the landfill we're going
to talk about hours of operation we're
going to talk about efficiency there's
uh I I do not disagree with submitting
them in writing but I and maybe you
should just to make sure that the
director gets the intent of what you
were talking about but there is real
value in speaking out the changes that
we might be thinking about so uh uh I
think it's a both and if I might be so
bold as to suggest that Deputy Mayor
councelor Stewart you had your hand up
please thank you very much for you chair
are we GNA talk about the other two
items that are attachment the Legacy
fund and the uh full-time summary I know
it's not part of the exact motion or the
direction but they are sort of
important uh they are important I concur
but uh honestly they are not part of
this motion so yes yes we will talk
about them but it it's not going to be
uh tonight on this councelor stof gray
please thank you through you chair and
this would be um for our director of
Parks and Recreation behind me commun
say versus sorry um thank you Council
hburg um one of the other themes that
came out in my Bing activity um some
folks um again this isn't my own
research but I think it's something we
should look at they had acknowledged
that we had 35 parks and 21 playgrounds
and I have not confirm this information
this was survey respondents um but one
of the things they talked about is there
a way to reconcile some of our Parks so
that we are um putting really targeted
Focus area on what we're doing in
specific locations as opposed to trying
to really overstretch ourselves with
spraw um I don't know the answer to that
question it might be that we want to
maintain 35 and 21 um but I would be
curious for staff's um opinion on that
because one of the themes that seems to
be coming out is what can we
reconcile um so that we get the service
we want without overextending ourselves
and that theme um seems to be something
that goes through all the different
areas that we're looking at so um I
think it's something we have to look at
and even when we talk about like
washroom maintenance and the different
things there one of the things we talked
about in our strategic meeting that I
again think we need to look at is what
cost we've had through vandalism and
other situations because we haven't we
have been too pulled I'm going to say
too pulled to actually get our eyes on
what we need to get our eyes on
necessarily so I would really I would I
would really appreciate the staff's
thoughts on um the cost of our lack of
presence um to understand whether
increasing some Services May decrease
costs on intended through um rectifying
those situations so that is a lens I
would like to see on that budget if
that's
possible kind of an efficiency
thing uh Deputy Mayor we did you have
another comment I could comment um I
think one of my things will be um in
relation to the accessibility I know
that we were uh provided some funding to
go through the catalog of issues and we
are currently as the accessibility
committee looking at um updating that
catalog of issues and getting some work
done I know that the last budget we were
looking very much through a lenss of
accessibility so I think for for me that
will be certainly one where one of my
focuses is this
budget so we have the motion before us
we've gone through the item by item we I
believe we've reached consensus so we
have a mover and secondary that we
received the budget for information or
the the report for
information uh we uh approve the 2025
wage increase using the July CPI of
2.5% uh We've provided Direction on the
maximum 2025 property tax rate increase
inclusive of the asset management
funding and we uh have uh directed staff
on any proposed service level reductions
and we've also provided an option to
provide any subsequent ones in writing
or conversation if if that is your
choice uh all in favor of the motion
anyone opposed that's carried well
done uh 2025 Consolidated rates and fees
we need a moover and second that the
council approve the proposed 2025
Consolidated rates and fee schedule as
outline in staff report Financial
Services
20242 effect of January 1 2025 moved and
seconded by councelor hinchberger and
councelor Kavanaugh
uh director would you like to speak to
this or just wait for
questions through you will wait for
questions uh any questions councelor
Stewart please thank you um it's quite a
list it's quite a list um I think we
need to make sure that the public
realizes those sewer rates are going to
go up
88.8% and the water rates will be
increasing 6.9 so that's a fairly Hefty
increase well I'm not saying it's not
required it's probably more than
required but it also needs to be taken
out of this report and make sure the
public understands that before they get
their first invoice thank you very much
for the recreational burn permit I don't
quite understand it used to be
2066 it's now just $20 thank you very
much saving myself 66 cents and I just
have a general question when we were
looking at the sewer rates and Sewer
lagoons and tured and everything and
this is just a general question does
Bruce Power OPG are do they actually pay
us sewer rates at that Lagoon you might
not be able to answer it it might be a
mark question thank you for you if
you're speaking about the Bruce Energy
Center customers yes we do have rates
and fees that we do collect from the
customers there actually I'm asking
about the big Power Plant do they pay
rates or do they use our
Lagoon no
so we do have our manager of
Environmental Services markco ly online
if there's any questions for him but
other than that we have the motion on
the floor all in favor anyone
opposed that's
carried uh debenture for concard and
business Parklands at Highway
921 uh we need a moover and seconder
that Council direct staff to finalize
the debenture documentation in the
amount of
2,626 th000 over a 5year term for the
servicing cost for Highway 921 Business
Park to convert the floating rate
Capital loan through
oilc to a debenture moved by
counselors inberg and
Keva uh director do you want to uh uh
just give us a broad overview of what
we're doing uh it's my understanding
we're just completing direction that we
had given staff previously that we were
going to move ahead with this and and
you had informed us this was the the the
process and the direction uh okay well
that's another way of putting it so uh
are there any questions regarding this
motion councelor hinchberger
please um a couple um I was having a
discussion with councelor Blackwell
about this before the meeting just a
couple checks were there options other
than the uh five-year term and if there
were what was the thought process behind
that and the other is is there any
opportunity if uh development occurs and
we get those funds to uh pay off the
debenture early or we constrained to the
full life of
it through you that's a good question um
so that the fact that we actually cannot
pay it down early is the reason why the
staff recommendation is a five-year term
um so if we did anything further like
greater than that 10 years 20 years then
we'll be having we' be forced to pay
that for the full term or incur a
significant penalty so that's the
thought process behind the short
fiveyear
term uh councelor Blackwell you had a
question uh thank you that was my
question councelor Stewart thank you
very much and through you
chair I don't know what the feeling of
the council is
um these things are basically the
interest over five years is a quar of a
million dollars that comes out of
basically
taxpayers
um and and we're a little premature
because we really haven't talked about
Bruce Telecom
proceeds you know and I think that you
know it's unfortunate because I the
timing's not correct basically you have
to have this thing wrapped up probably
the interest rate will come down a bit
because there's another Canada thing on
the 28th of October and interest rates
are going south the only problem is that
we really need as a council to really
figure out what we're going to do with
the Bruce Telecom proceeds we could have
lent them the money and we could
actually take that interest back into
our Bruce Telecom Legacy fund so you
know it it is some consideration because
you know as you're well aware with the
proceeds and you did a great job on the
other one showing all the proceeds and
where they are interest rates are going
down you know so you know we have 28 8
million that probably down the road will
be making two or 3% maybe it's time we
sort of look at it especially during our
time when we're going to look at the
Legacy that we might start lending money
to ourselves but paying back interest at
a fair interest rate plus the principal
instead of just leaving that money in
the bank because right now we're
borrowing it from somebody and giving
them the proceeds and then you know I'm
not sure if that really makes sense long
term thank you
director
please so through you um so Council
passed the bylaw for the Bruce Telecom
Legacy fund policy um one of the guiding
principles of that policy is to ensure
the preservation of capital so depleting
or withdrawing significant amount of
funds would not be in alignment with
that policy so therefore that would
require a complete revision and redo of
the policy prior to the end of the term
of the um of the loan which is December
so Council would have to make that
decision quickly um with the respect to
the comment about that there is
uncertainty with what to do with the bru
Telecom funds that is all documented in
the policy um and it's clear about what
the interest earnings can be used for um
in terms of the timing as well and it's
to fund uh a major Capital project and
it's supposed to be decided upon during
the annual budget process so with the
first withdrawal that won't be able to
be made until um later on next year and
there's even an amount set out so I
guess staff is somewhat confused about
why um there's confusion about the fact
that we haven't talked about the policy
um so that's staff's
perspective Stein offre please thank you
through chair and just a clarification
to the previous report you provided the
2025 budget plan report I thought I read
a line in there somewhere saying that we
wouldn't be able to do anything with the
fund until the 3rd of May 2025 anyways
um because you would need to wait a year
after the initial Capital transfer so I
just I'm clarifying that because that is
another argument as to why we wouldn't
be able to do this what's being
suggested through you that's correct and
we're still following the first year
phase in Period so we're gradually
making those transfers into the one
investment fund as was stipulated under
the uh the policy so to make changes now
would be a significant deviation from
what was approved by Council
councelor hinchberger your hand up there
please uh thank you
um I think what I heard though as far as
touching the capital of Bruce Telecom
the perspective was that this would be
an investment not that whereas we have
the capital invested in a
certain asset
mix it wouldn't be taking the capital
from it to do this it would be part of
your Investment Portfolio would actually
be a loan to yourself if I understand it
correctly are you I'm not sure how you
would do that without withdrawing money
you're like unless you're unless
council's proposing to use the interest
earnings to pay for the annual
payments yeah if I may I I think uh
rather than uh solely investing the
money in in one in Investments which is
the the brand name uh like uh I think
councelor hinchberger correct me if I'm
wrong was suggesting that uh it might be
appropriate and I think councelor
Stewart's comment was something the same
was that uh part of the
investment rather than gold or buildings
or something part of the investment is
infrastructure so part of your was that
the suggestion that
you're yeah so uh having said that I I'm
I'm going to uh just refer back to our
policy again which does not provide us
the opportunity to make any withdrawals
of any sort from the Bruce Telecom
Legacy fund until May of next
year is that is that
what can you clarify that for me
director please so that would be for the
interest earnings for the interest
earnings um but the policy spe is
specific in terms of the Legacy fund
investment asset mix and it's clearly
states ultimately at the end of the
transition period zero in cash 5%
maximum it's specific with one
investment Canadian Equity portfolio
there's targets as well as the fixed
income one Canadian corporate bonds and
government bonds so everything is as per
what was approved in the policy so if
Council wishes to deviate from the
policy
that's something that Council can do
it's just not a recommendation of staff
so the policy precludes investment in
things other
than what's uh stated in the policy
which is through one
investment uh it it doesn't allow us to
make investments using the principle in
uh in infrastructure or trucks or stuff
like
that or loans correct okay thank
you
yeah uh councelor
Stewart thank you it's it's through you
chair it's interesting because we're
sort of talk about the policy over here
we are the policy we make policy uh we
can actually change policy with a vote
of I guess five of us um it is a thought
you know I know that you know when we
first got the funds we needed to put
them away and really sort of think about
it and that's part of the whole whole
thing I brought up tonight we need to
really start to think about this if
we're loaning $8 million from somebody
we're paying somebody a half a million
dollars a year in interest you know why
shouldn't we be paying ourself and not
depleting our principal we still have
the principal because we have to still
pay back the interest plus the principal
to the fund and so you know I think it'd
be you know we're sitting here with $28
million and we're going to go out and
borrow some money from an outside
company and pay them the interest
maybe we can't do it now but we really
have to think about that and maybe start
to restructure our policy to allow this
kind of activity to take place uh
because I don't want to see us borrowing
money from outside when we could borrow
from inside and still maintain our
policy of keeping the principle than you
C St offra please thank you through you
chair um I'd just like to clarify um a
question because I I think it with the
the direction this has taken I think
it's worth asking have we already
invested some of those funds because
there could be penalties from backing
away from that too so I'm just curious
based on I know you outlined what we're
allowed to invest in through the policy
um have we made any Investments to
current date because I don't want to
revert ourselves if we have a
term so through you so yes so there was
a schedule attached to the budget plan
report that's the schedule of the Legacy
fund Holdings as of August 30th um and
there are some gic's that have in
invested into as well as one Canadian
government bonds and corporate bonds and
Canadian equities as per the transition
policy um there is also cash available
because that cash is being gradually
transferred over into the one investment
fund followup
please followup please councelor St off
great yeah of those gic's um and
government bonds that we've invested in
is there a term
Associated through you so no there's
some some suggested terms of how long
you should be holding on to those in
order to see the benefit of growth um
some of them are between 18 months and
three years um some are four plus years
and some are even longer term than that
and we do have gic's currently that are
uh two years some are 12 months some are
18 months so they're staggered so that
they all don't mature at the same
time Mr Stewart please just to clarify
and to help everyone out um if you take
a look at the proceeds the initial
investment we have a CIBC highin savings
account which is basically cash and it's
13.5 million thank
you okay so I uh appreciate that Council
looked at
the uh the value of stability when we uh
invested These
funds uh there was a specific plan
moving forward I
uh would encourage you to maintain that
that stability even on the short term
it's it's not that I disagree with the
concept of internal borrowing that's
that's not what I'm saying but this uh
Legacy fund is there for a reason to
provide stability for a long time and uh
um I'm just going to ask for Council
vote on this that oh councelor pranger
go ahead yeah you haven't spoken to
it thank you through you chair
um I actually agree with councelor
Stewart on this one um thanks uh
so and anyone can correct me I don't
want to speak for the other counselors
but I know when this policy came about
um it sort of felt at least to me that
we were under a bit of a crunch we had
to decide what to do with it and none of
us are investment bankers or Prof
investment professionals so uh and what
our um director recommended for what we
how we write this policy and what we
invest in made complete sense to me at
the time it seemed very reasonable this
opportunity was not present at the time
or um this need wasn't present at the
time so it wasn't considered and I agree
that as Council we are the policy makers
and we do have capability of changing
our policies if we see that there could
be a benefit to doing so um I think in
this instance we actually have an
opportunity here and something we should
consider councelor hinchberger please
tried my best to rapidly pull up the
Bruce Telecom Legacy fund there's a
section in Municipal investment
framework a municipality May invest its
funds in accord with with oeg for 3897
which outlines a very fairly limited set
of convert conserva investment
instruments that it can do I guess a
pertinent question would be is the where
this line of thought is going would that
be in compliance or not in compliance
with the reg because if it's not it's a
moot point we couldn't do it anyways for
you so it's independent of the
regulation it's not an investment it's a
loan to ourselves so we're just
borrowing
internally um so it's outside of that
regulation okay so they wouldn't get as
far as the government is concerned with
the regul they wouldn't consider this
ambass
thanks okay so we have uh motion that
Council direct staff to finalize the
debenture documentation the amount of uh
2,626 th000 over fiveyear term for the 9
and 21 Business Park to convert the
floating rate to a debenture it was
moved by
sorry councilors hinchberger and
Kavanaugh all in
favor opposed
and that
carried revisions to uh
policy PD 1.2 plans of subdivision
development uh we need a mover and
seconder that Council adop the policy
number deev O2 complete with appendix a
being the subdivision agreement and
appendix B Municipal development and
servicing guidelines moved by
counselors hinchberger
and Clark
Deputy Mayor
Clark uh any
discussion uh councelor Blackwell
please uh thank you through you I
appreciate the reference to the cycling
master plan um but I had uh maybe two
questions first was around our official
plan asking for sidewalks on both sides
of collector roads um and wondering
whether that's been included Within
These recommendations and the other is
whether there's any kind of reference to
Trail connections for new
subdivisions I see our director of uh
infrastructure and development on uh
online here uh good evening director
would you like to comment on that
please thank you through you mayor Craig
um so the the first element uh in
relation to where we you know where
we're installing sidewalks uh
unfortunately without having the
opportunity to look at kind of both of
those in in advance of this meeting I
can't say confidently but um what I can
tell you is that the approach generally
is that you know we're only putting
sidewalks um on both sides in in
appropriate locations but again I'd have
to refer back to the other documents and
just not prepared to comment on that uh
here this evening um uh the uh the
second um uh sorry counselor Blackwell
can you uh can you uh State what the
second was again
yes sorry um thanks it was about Trail
connections um and whether that's been
Incorporated at all into the
recommendations thank you very much and
through you mayor Craig uh the the
second component um historically we did
not have you know a lot associated with
Trails uh in terms of what what we would
look at in guidelines and even you know
subdivision agreements so over the last
five six years we've started really
incorporating trails and establishing
what the criteria is in terms of uh you
know usage for materials and
connectivity and everything so there is
some detail in there but uh I'm not
certain if it's you know if it if it's
sufficient to what uh what you may be
looking for but there is some reference
in the
guideline so we are received uh the
report uh seeing no more questions we
have uh mover and seconder the council
adopt policy complete with appendex a
being the subdivision agreement and
Municipal development services and
guidelines all in favor anyone
oppos that's carried Sledge removal
Environmental Services 2024 or 27 we
need a moover and seconder the council
approve a 2024 budget amendment to
accelerate a project for Sledge removal
from both the titon and or the conard
and tton Lagoon sites at a cost of
680,000 funded from the sewer Reserve
fund
67 moved by councelor Kavanaugh and
Stein off gray uh
discussion councelor hinchberger please
uh thank you to you mayor uh it strikes
me as maybe it's a coincidence that the
both the conard wastewater treatment
plant and the Bruce Energy Center
wastewater treatment plant that were
built at very different times and are
about 20 K apart seem to be having a a
degrading Trend in total suspended
solids uh over
2024 and other than like Capital changes
that might be playing a role here have
there been any changes in operating
practices at those uh two plants uh in
this year that's my first
question good evening to you mayor Craig
um there hasn't been any significant
changes councelor hinchberger to um the
overall I guess process will start with
the kardan site um as many of you are
aware there was an ation upgrade done
there in uh
2022 um that project has not yielded the
results that uh we're hoping for and the
the majority of the problem with that
project right now is the new Iration
system that we have installed is
actually I would say somewhat plugged or
isn't running as as efficiently is we'd
like it uh to produce the dissolved
oxygen that we need through the
treatment process um when I say plugged
that would be a combination of solids
like sludge but it is also plugged with
a combination of uh rags and things that
are not uh deteriorating in our uh cells
which are now kind of somewhat covering
our air our our air Raiders and in
particular the fine bubble component of
those air Raiders uh at the be C site we
haven't had any significant changes at
all um as far as overall uh operations
uh we have made some tweaks at both
sites uh to chemical uh dosing um we've
also worked at the tton site to ensure
compliance through the business park so
early in the spring we did Chase down
some uh samples from some of our sources
in the business park and some of those
weren't in compliance with what our
sewer bylaw is uh so we did some PR in
those sites to uh both hand out the
bylaw and then ensure uh compliance and
we have continued to sample some of
those sites to ensure that uh results
have gotten better and and they have
improved throughout the
year uh thank you my second question is
more about um I read the environmental
compliance approval for the Bruce Energy
Center wastewater treatment plant and
there's there's generally the the
distinction between effluent objectives
and effluent uh limits or requirements
and we look like we're outside of the
affluent limits requirements which gets
us into things which can be like are
legally enforceable so my question is
like under the Environmental Protection
act there is the concept of
environmental penalties and there's an
environmental penalties regulation I
guess my question generally is is are
municipal uh facilities like this still
uh subject to the potential for
environmental penalties or are we
exempt uh through you mayor Craig so uh
the municipality is not exempt from
those types of penalties um as you're
aware through the compliance report and
there's one coming again later that on a
on a monthly basis we report these to
the ministry of uh environment
conservation and Parks um we have a site
specific inspector for those sites uh so
he is personally uh emailed each month
um that we remain out of compliance so
we are not IM we're not immune to the
fines uh however the ministry is more
likely to look at um what the
municipality is doing as far as a
proactive approach um
you're a project like this where we're
looking to be proactive and start to
deal with some of these issues um in my
experience the ministry is very
receptive of those and and provide some
lenience
um but if we were to choose to do
nothing and just remain out of
compliance um they're more likely to
implement um orders um to get these
things in compliance as opposed to
fines councelor Stein off gray please um
through you chair just kind of building
off of the questions of councelor Stuart
um one of the things that I noticed was
um obviously August we were
significantly over um for King Carden
52.5 mg per liter um and then September
up to
68 um we seem to be inclining and we're
already exceeding what we're allowed for
suspended solids so I guess my question
is I don't see a date for when this
works happening in
2025 and is there a plan to try to pull
it Forward because if anything we've had
relatively stable numbers until we
didn't so we were always well under our
exceedence like when you look back at
2023 it's very like it's very level like
the numbers are very there's no real
movement up or down it's very stable
stable State and now we have this
inclining trend um so I guess my
question is how far can we incline
before we have to ramp up the work
because I I I I'm not confident that it
would be unlikely that we're not going
to have another increase when we do our
samples for the next month based on
what's happening so I see this activity
as must do um to course correct but are
is there a situation where we might need
to try to bring this work forward and
will the weather imple like will the
weather impact us for getting this done
because we're going into winter I just I
would like to understand the time frame
because I didn't see
dates sure and through you mayor Craig
so the reason that we've brought the
report forward tonight is to try to
accelerate this um we are we're hoping
to procure the project which I would say
would uh is going to take uh a bit of
time here and and mother nature does
play an impact on uh Wastewater sites so
um the likelihood of getting this
project completed in 2024 or even
through the winter months it is is just
isn't going to happen um so the idea
here is that accelerating the project
would get us first in the queue and be
ready to go for 2025
um my expectation would be because of
the new aeration cell in kardan it
should produce enough air through the
winter to keep that pond open so it
doesn't freeze over um the the
projection to get the sludge out of that
pond would be about three weeks I would
hope we could be in there like April 1st
uh and out of there by mid to late April
and then at that point um we would hope
that the becc pawns had opened up um and
that we didn't have ice there that we
would go directly to the becc site um
based on the sludge there I think that
project was was going to be closer to a
month um if not five weeks to complete
all the works up there as well uh so the
goal would be to have these projects
wrapped up by the end of May um we've
already been in contact with the
ministry to inform them that these uh
projects are on the radar for us uh the
reason for the for the information is
because quite often when you do these
projects your results actually
um get stirred up so we're we're working
to produce um some contingency plans to
do everything we can um but yeah that
we're looking hopefully to be completed
by the end of May next year which
somewhat aligns with uh when we really
started to experience odor issues in
King Carden this
year counc Story
please thank you through you chair I'm
sort of laughing um for the seven years
I've been on Council I don't think I've
talked so much about lagoons in my life
and I'm learning much more than I really
need to learn but uh Mark you're doing a
good job um the only problem I'm having
is it doesn't sound like uh uh we maybe
should have noticed this a little
earlier but uh how many times do we have
to take the Sledge out of these lagoons
I mean is it a yearly thing or is it
every five years because you mentioned
in your executive summary you asked if
anyone wanted it and nobody wants it so
not sure where you're going to put it
you know but uh you know it seems to be
an ongoing problem and we've invested
quite a bit in some of these lagoons you
think once we get the sludge out some of
those apparatuses will work a little bit
we got infrared we have this we have
that um help me out with a sort of a
future what you're predicting thank
you sure and through you mayor Craig
so counselor St the the tendency for
this type of work used to be land
application
um so very similar to agricultural um
practices but those practices for the
amount of sludge we have and um are just
not practical we I wouldn't even want to
guess what we would need for acreage but
if if I were to guess I would guess
somewhere between two and 3,000 acres is
what would be needed for what we have in
all these ponds uh in a past life I've
had great success with a technology
called geot tubes and what the geot
tubes do is you pump your sludge into
hard woven bags that dewat so the water
actually goes back to the ponds and then
you collect the um solids in the uh in
the bags so I'm sure you guys can all
envision this but when you flush the
toilet there there's a lot of water goes
down the toilet and there's not a lot of
solids um so what we've done is you add
the polymer you capture the solids uh
you let it dewater and it works similar
to an ice cube that you leave in in your
freezer for too long where it shrinks
through a cold period freezes shrinks
and the idea would then be to move those
solids at this point to landfill for
cover or for final um application for
like trying to grow top soil or
something on a capped landfill um it
works with great success um and that
would probably be the the option we
would be looking at for procurement here
long term I would suggest uh easily um
that you would be looking at an
additional I would say with ease 30 to
40 Years of um probably very little
problems in the large ponds in King
Carden based on the findings of the
small pond in King cardan we're
projecting that it should probably be
cleaned every 10 years um and the becc
site to our knowledge has never had any
sludge removal taken out of it um but
typically once you do the sludge removal
um they they come back to a really good
useful life and and then you're just
looking at upgrades to your airra
equipment and blowers and things of that
nature but I would suspect once we get
these Sledge projects done um that that
we would see improved results and
long-term good
results thank you
Mark we have a uh motion on the floor to
approve 2024 budget amendment the amount
of
680,000 for Sledge removal all in favor
and that is carried uh at this point I'd
like to uh recuse myself from the chairs
uh regarding this next uh notice of
motion prior to the meeting and uh
Deputy Mayor is going to uh run the
meeting
oh yeah
see okay so we we have a
motion we're at section
2171 of the municipal act 2001
authorizes a local municipality to
change the composition of its Council
and whereas a consultant could provide
unbiased options for changes to the
council composition and whereas a
consultant could provide options that
ensure legal principles are being
followed
and where is a consultant can host
Community conversations including public
open houses and workshops and now
therefore be it resolve that Council
including the 2025 budget
deliberations 12,000 for hiring
consultant to review and provide
recommendations specifically on the
number of members which would comprise
the Council of the corporation of the
municipality of ke carten following the
2026 election moved by mayor Ken Craig
and seconded by councelor kavanau any
discussion mayor
Craig uh through you deputy mayor uh
there are three main reasons for uh this
motion with the ultimate intention of
reducing the number of counselors
elected in the 2026 election and Beyond
uh the first is uh government
efficiency
um it's it's just a empirical sort of
thing that seven counselors reduces
staff time communicating with Council
resourcing councel information packages
preparations all those sorts of things
uh the intent of this motion second
reason maintains the ward system uh but
still provides broad representation uh
throughout the municipality and the
third reason that uh I'd like to
highlight is the fiscal responsibility
our budget includes plus minus $40,000
per counselor per
year uh uh you
would drop at least two your $80,000
reduction uh depending on what the
recommendation comes back from the uh
consultant uh you return on investment
is three months two months uh you don't
get it till the next year but uh it's an
ongoing saving so that is those are the
three main reasons why I would suggest
uh this is a good efficiency move for
our
municipality any other questions or
comments uh councelor Stuart thank you
and through your Deputy Mayor um so
basically the ward system would have to
maintain because you wanted to change
the ward system that's a huge procedure
and that's got to go to the government
and I believe the last one had to go to
the uh um I think I forgot where it went
to but it had the government approved it
so I think the tribunal approved it too
so we had to do that so what you're
looking at is maybe reducing by two and
that would be basically
reducing at large so you'd only have
basically one at
large and then we would have the deputy
mayor position position and the mayor
position that's
interesting okay I just wanted to know I
just wanted to know because that's what
you're really hiring a consultant and
does the consultant really need to be
hired if we or is the consultant really
here to discuss it with the public is
that the problem that we need the public
input or do we do it
ourselves mayor
Craig uh we have we have options without
councelor steart our CAO has informed us
that this decision strictly limited to
reducing the numbers is a decision that
we can make we don't we don't need to
hire a consultant if there is concern by
councel uh just as we did with other
Consultants to provide a you know a an
unbiased opinion of how this is going to
turn out you hire the consultant to
provide the
recommendation and and we either agree
or disagree with them and and then pick
a number anyway so but it is like
maintain the boards like there's no
change in that it's just Council
composition Council
hburg thank you through temporary chair
um a couple questions uh funding source
I'm assuming you're thinking contingency
reserve and not adding this to the
operating budget that's one question
even though it's $2,000 no operating
budget okay um I'm I'm uh interested in
this but I think I need to St publicly
I'm not interested in seeing a future
that doesn't have a ward system as we
the way it is right now and then the
question as we spent a lot of time
earlier tonight listening and talking
about future growth so if we're going to
be if you do this in two terms you find
yourself thinking gez nine would have
been a better
uh did
I oh the extend the I can
pause oh sorry oh and then it'll be all
right um just wanted to say so it was
clear that a c decision could reduce the
numbers without any consultation
required can an increase also be done
simply by a council decision okay fair
enough
thanks motion to extend councelor
CNO uh till end of
business is there a second on that
counselor black
hole can we take it we take a a vote on
councilor Kavanaugh's motion to extend
till the end of Business seconded by
councelor
Blackwell vote it's a
vote that
passes uh sorry councelor Andre we
finished your your your comments yeah
councelor
calov uh thank you very much and through
the chair um this is something where it
it it is a sensitive project to a lot of
people that maybe isn't even on their
radar until you bring it up with them uh
looking around and I I see where we're
at our discussion with our budget and
setting a preliminary number here I I
have no doubt in my mind if we are going
to be asking to make Cuts or take things
away from people within this
municipality and an effort to lower the
the tax rate uh we should start by
looking at ourselves and and looking at
the top most level and working downwards
before you can't ask
I feel bad asking lower lower um in the
hierarchy to suddenly make do with less
or become more efficient without first
looking at Council and seeing if we can
optimize and be as efficient as we are
uh to that end I believe seven can
accomplish the same task as nine the
ward representation remains here and uh
to to your line of thinking councelor
Stewart uh I would suggest that we could
even forgo the consultant if you uh
aren't a fan of Consultants and simply
resolve the issue with a vote
tonight councelor sign up cray thank you
through you chair um I'm going to Echo
what councelor hinchberger said um and
that is I would not be willing to
entertain changes to the W system I I
think it's important especially for
Wards two and three that there is that
voice that doesn't get drowned out um
but one of the things I'd be really
concerned about with reducing the ward
system is I think there's a very unique
check or not word system pardon me the
number of counselors is that we all
bring a different perspective especially
based on where we were and the campaigns
and I I honestly can't imagine where we
would have been this year without some
of the voices that we had around the
table I also think that we're
exaggerating some of the costs um when
you look at I think you're including
some of the travel costs but I think
it's really important that people are
willing to volunteer their time to go to
Roma and go to Amo and go to some of
those events where we Lobby hard for
this municipality and a lot of hours in
time and prep go into that that I would
say is
voluntary um and when you think about
all the Committees that we need to serve
and all the changes that are coming at
us and the ad hoc commission like
committees that are coming like people
are already feeling stretched with what
they're doing um look at the discussion
we had about picking up the Committees
um that our former counselor Doug
Kennedy was covering people were
until we get an incumbent I'll do this
it wasn't I'll do this retroactively
till the end so I just think we have to
be very careful about what we're
considering because unfortunately for us
we are in a position where we have
underfunded some of our infrastructure
we are in a position where we have
dramatic growth happening in our
community and we need to make sure that
we're dealing with it responsibly so I
I'm just going to be very clear this is
something I'm not confident is a great
idea um I'm willing to consider it if
that's what the will of the group is but
it's not something I'm really
comfortable with I think it would be a
disservice counselor prer thank you
through your chair um I tend to just
stay quiet when people have already
voiced the same thing that I think but
I'm GNA start trying to speak up a
little bit more um so I to do not um
support changing the ward system so I'm
glad that's not part of this uh proposal
um
I I will admit that this is actually one
of the first things I considered when I
joined Council because part of my um a
big part of why joined Council was to
look for ways to make improvements and
find efficiencies and this is exactly
what I thought of and then as more time
went on I saw how different everyone's
opinion is here and how we all represent
a different part of the community um and
we all have different uh experiences and
skill sets that contribute dramatically
to our decision-making and I totally
changed uh my perspective on it I
actually decided that I I thought we
would be worse off if we removed anyone
from our Council that's here um and
considering something councelor
steinhoff gry just said it all the
Committees that we have um we are all
stretched thin like she said on all of
us are on a few of those each and trying
to spread those out amongst uh fewer
counselors would probably be difficult
um so and with the growth that's that's
uh supposedly coming to our community uh
we're going to have to represent even
more people so I am I've actually done a
180 and I I'm not in support of reducing
the number of counselors at this time
Council pra thank you and one thing I
forgot to say there was if if we are
going to move forward with the whole
process I am not in support of having a
um a consultant thank
you if there's no further discussion I'm
happy to read the motion
again can you if I can just
that' be great
thanks so it was moved by uh mayor Craig
seconded by councelor kavanau whereas
section 2171 of the municipal act 2001
authorizes a local municipality to
change the composition of its Council
and whereas a consultant could provide
unbiased options for changes to council
composition and whereas a consultant
could provide options to to ensure legal
principles are followed and whereas a
consultant could host Community
conversations including public open hous
and workshops now therefore be it
resolved that Council include in the
2025 budget deliberations $122,000 for
hiring a consultant to review and
provide recommendations specifically on
the number of members which would
comprise the Council of the corporation
of the municipality of concard following
the 20126
election all those in
favor all those against I failed I'm
against
thank you Deputy
Mayor okay moving on we have a uh motion
regarding the Whitney Crawford Community
Center uh moved by Amanda Stein off gray
seconded by Mike hinchberger whereas the
Council of the municipality of concard
undertook a community process for the
development of the Parks and Recreation
plan in 2023 whereas the plan identified
a net increase of 1,400 new residents by
2031 which is an estimated growth of
.7% with increasing population and
younger citizens whereas the community
has expressed interest in a redesign and
Redevelopment of the Whitney Crawford
Community Center and Council support was
demonstrated through the procurement of
engineered drawings and building plans
in the previous term of council whereas
this is a shovel ready project that
would replace two facilities within the
community of tton including the existing
community center and library whereas the
existing community center and library
facilities in the community of tiberon
have several components which have
reached the end of their useful life
based on the municipality of conard's
asset management plan whereas the cost
of a Redevelopment of a new community
center in tton was estimated at $7
million in 2022 and is understood the
project estimates will exceed this
amount for 2025
2027 and whereas the availability of
senior Government funding was a
consideration for pursuit of a new
facility and whereas the provincial
grant for Community Sport and Recreation
infrastructure fund is currently
available and requires demonstratable
support for an eligible project with all
expenses being curred no later than
March 31st
20127 now therefore be it resolved the
council direct staff to submit the most
current plans designed by NA engineering
for the Redevelopment of a community
center in
tton and develop a business case for the
project which includes a new library and
a new Community Hall to Ontario's stream
two of the community Sport and
Recreation infrastructure fund prior to
the deadline of October 29
2024 and the council confirmed that if
successful in receiving provincial
funding to support the Redevelopment of
a new community center in titon that the
project will take priority over other
facilities and Recreation capital
projects in order to support project
completion by March
2027 and that the municipal portion of
the cost be funded through debt with
financing through the community benefit
fund or as per a financing
recommendation from staff
and that once the project is completed
the municipality will divest itself of
other similar Municipal assets and it
was moved by uh councelor stof gray and
councelor hinchberger councelor Stein
off gray please thank you through you
chair and before I go through my
arguments I actually want to take this
time to really thank the staff and our
cioo um for all their help as we went
through this process looked at the
grants confirmed through the grant
organization U what we could and
couldn't apply for um I really do
appreciate all of the help that was
provided so I really want to start by
thanking staff for their cooperation and
my fellow counselors um including
counselor hinchberger who has been um an
unbelievable asset in researching this
um as well as everyone else around the
table um I know Beth has had many side
conversations and Andrea with me over
this one I'm basically naming everyone
at the table so I'll stop now um but I
just U there's been a true engagement in
this and I really do appreciate it um
there's a number of reasons why I think
we really need to move forward with this
application um that being obviously the
age of the building and the lack of
Maintenance that we have performed um
there's a lot of deficiencies even with
our library it's an aging building um
and in the spirit of Recon like
reconciling different objects so that we
can actually make a go of
um I'm going to say plans that make
sense so um we've been very um knee-jerk
in a lot of our actions this has been a
a need in the community for quite a
while we're approving a lot of new
development in the municipality of Tian
you talked about um the park at the edge
of ton councelor Stewart and the number
of affordable houses that could come out
of that for folks we have developments
going on through Fast Track and
different things that we've approved as
a council we know that that population
is going to increase and we know that
we're going to need to deal with these
things um and our library really does
need some significant work I know that
we helped put a ramp up but in my humble
opinion it's very hard to get around the
aisles in that Library so to me there's
some some needs from an accessibility
perspective um one of the other things I
I really want to take a moment to talk
about was the amount of effort and time
that's gone into this so for me it's
important that we acknowledge what the
council previous to us did in trying to
prepare um the path for this work so I
know that there was a committee previous
with um Ron amanto Joe cotol Randy ruple
Karen kefir and Jim mctier and as part
of that they actually visited six
different community centers that had
been erected um including rad Haagen if
I'm saying that wrong I apologize to
that Community thank you um newstead
godri miltton Cargill and Belmore and as
part of that they toured the locations
but they also talked to the municipal
staff and they asked them through the
inner workings of a community center
what were the things you would have done
differently with your new builds and
what I didn't know at the time was all
of those data points that were given to
them were put into these plans so given
that this this stream requires a shovel
ready project and I don't believe that
we have another shovel ready project I
really think it's worthwhile for the
community that we put them forward um
and really acknowledge the work that
went into this because it sounds like
they did put significant Research into
it so um with that I'm going to turn it
over for others for comment but I do
think this is an important part of the
community for those of us who are at the
T and Fall Fair um you saw how crowded
people were in to listen to the music
unfortunately I usually miss it because
I'm at the horse show but I I it's a
community that rallies and it's a
community that's together I think all of
us got into the spirit with the auction
um of the pies I know I came home with a
few expensive apple pies and such but um
I guess the point trying to make is I
think our community needs it and I think
that as we continue to grow a lot of the
growth is going to happen in the titon
area and so why not posture ourselves
for the
future hinchberger please thank you to
you chair um some of my thoughts in this
process uh were um one of the draft
goals of the Strategic plan which was
informed by Community engagement was uh
pursue that we're working with pursue
small smart growth maintaining our small
town row character and providing
opportunities to live and work in the
municipality of Karden uh we had some
com uh presentations earlier tonight and
I think there was a number of us that
question whether population projections
as they currently exist are accurate in
fact that they are markedly low for
example while there's no guarantee that
La landscape is the best it has ever
been from my perspective for a new
nuclear build on the Bruce site and
everything that comes with it
development opportunities in this area
surrounding us like godri walkeron and
Port Elgen they're slowly being consumed
there's been a lot of frustration at
things not coming to conarton and I
think if you follow the way that the the
development of this part of the province
occurred in the 1850s and Beyond we were
kind of last of the party then as they
came up from guard Rich up through
walkeron or down through ow and sound I
think the same thing is going to happen
again in the next while we're going to
have growth if we don't manage the
growth properly we're going to end up
with a small City it'll be Concan a
village and a number of hamlets and
we'll lose that small town rural
character that's outlined in the goals
so part of the to do this in some ways
is to protect the small town rural
character of the town of concard by
spreading some of the growth uh uh
elsewhere um the town of concard it's
constrained geographically on the west
by the lake politically to the South by
uron kinloss and somewhat commercially
to the east of Highway 21 by some
previous decisions that have been made
Idan on the other hand has some
flexibility it's also a primary urban
community although you know as far as
land use designation but it's not
something that people usually talk about
there is an environmental assessment
that's in progress on options to address
drinking water needs which are one of
the issues and there is a Wastewater
Plant down the hill on concession to so
in some ways it's kind of positioned uh
for growth one of the takeaways for me
from the parks and recre study at high
level was you know a recommendation to
take care of what we have before we
build new but this project might look to
some people like a deviation from the
recommendation yet I see it as building
replacement as opposed to building that
uh lastly I'll say is that the total
annual operating deficit of the
facilities that could be divested I
following I repeat following completion
of this project is currently
$160,000 in 2024 I think this project
provides an opportunity to address this
as tow improve the usage of the adjacent
TI and Sport Center which will it would
complement naturally just by its
location other comments questions
councelor Blackwell
please uh thank you through you um I
appreciate all the work that's been put
into this um I have two well maybe one
question and then um some statements my
first question is um in the research
being done for this uh Recreation fund
is there a capacity um and ability to
apply to both the new build and the
repair revitalization
Stream CEO please sure through you mayor
um the we are eligible to um apply to
both streams uh your question with
respect to capacity
um that may be a bit more
nuanced so I I'm not sure I I have the
answer to share because a lot would
depend on um the project uh that would
be for a renovation
type of a for that particular Stream So
if it was a significant renovation to an
existing facility that we were ready to
go with um I think you'd be challenged
with our internal capacity to take on
both projects if we were to be
successful in it and and actually be
able to meet the deadlines um with the
Grant and or even be able to put out
rfps to get drawings to then undertake
construction Etc so I think it would
really depend on what the second
potential project
was follow up um no maybe I'll I'll
touch base a little bit later about
whether there's any potential projects
coming forward for us to discuss about
the other stram but um one of the things
I I'll say is that um I'm a fairly
strong advocate for um what I would
consider to be complete communities for
walkable communities for communities
that feel like they have an identity um
Gathering space communal um
opportunities and so um you know having
read the parks and recck master plan the
other day and and seeing the
recommendation there to not build new um
until we make some other decisions I
think it is important to recognize that
if there if this project does go ahead
it does impact a lot of other decisions
but I also think um there's opportunity
to support it for the betterment of the
community and also to potentially look
at our longer term Asset Management plan
about opportunities to divest from other
assets um and really focus our attention
on potentially our most used
or um largest population centers and
really enhance what they can
do councelor Stewart please thank you um
I was actually part of the committee
that did this last year so it's okay
don't worry um just wanted to talk to
you about this this motion is good it's
too long I mean one of the problems is I
can't get around this last you like
we're going to go for funding the one
thing about going for funding on the
stream two is because we're less than
20,000 we can go up to
70% so the biggest thing I'm sort of
looking at is na engineering please give
us the most current cost estimate ASAP
because if it's 10,000 then we can go up
to 7 million you know if we put in
something like this because I I'm
surprised that we did it in 22 I thought
it was like 20 but anyways 7 million
only gives us x amount like five million
so I don't know if we have time but na
engineering has all the diagrams and
everything so let's do that because I
look at this way it's the only shovel
ready project we have why look to gift
horse in the M throw it in there and see
what happens the funding on the other
side let's wait until we see what
happens whether we divest a lot of
minicipal assets let's wait and see what
happens but let's put our best position
forward to try to get the maximum
funding we can get for this project and
then we might have a problem because we
have all this money thank
you councelor hinchberger please thank
you I neglected to add this is most of
us know this around the table but for
those who might be listening or watching
this is a bit of a a stretch and a reach
because the the fund is to repair
upgrade or build Sport and Recreation
facilities and the community center
isn't you know as front and center in
terms of one of those is like a new
Arena or a ballpark so we have to
realize that funding wise just ballpark
I you know was 7 million in 2022 if you
look at the change in the construction
price index over the co last couple of
years we might be looking I wouldn't be
surprised by
nine yeah so that's my last
comment Brer Stewart please to fill in
yeah
unfortunately the funding in this one
particular stream too is 200 million so
it's going to go fast and you know
they'll probably bring more funding in
down the road but we got to get the
project in we got to see how lucky we
are and roll the dice and uh I I can
support that
thanks uh councelor Blackwell please uh
sorry I thank you just on that note um
when I asked earlier about the capacity
for the two projects one of the the
questions there was also about capacity
of writing two potential grants um do we
have a potential project lined up for
the other stream which we may be more
successful within because it would it's
a much smaller amount that we'd be
asking for um comparison to this project
uh so so I I hear what you're saying but
it it's it's not it's not this motion
think I um I guess it's more related if
you can connect it to this motion that's
okay but just so I guess capacity for
another grant writing that's not this
motion at all part of my question is if
we know that this application is
potentially a reach would my question is
to make sure that we also have the
capacity to apply for the other fund at
the same time because I would be
concerned that if we're not if we know
that this one's a bit of a Hail Mary um
and we go for it but we potentially miss
out on a more reasonable more likely
project that we would be approved for
that said I still am in support of it um
I'm just that was just my question was
about I don't want to miss out on
something else um as
well CAO please y through you um stuff
certainly have been engaged in community
services and following and understanding
um what potential projects within the
stream that you're speaking about um are
available we I think part of the
challenge that we find ourselves in is
um we have gone through uh Recreation
and Parks plan exercise and part of the
findings of that is you need to spend
more specific time and energy focused on
your two existing larger Sports
Recreation complexes to figure out
exactly what you want to do because
there's some significant decisions that
need to be made given how um challenged
those um two sites are for the
existing like the existing
infrastructure which makes up components
of both of those buildings um so we do
expect to have a staff report or that
was that has been the plan is to have a
staff Report with respect to
um I can say will be titon uh Sports
Arena um we're just not in a spot to be
able to say this is exactly the plan
that Council has already authorized
following that Recreation plan that was
just developed um so it's just not
perfect timing for us in terms of what
it is that the uh our planning process
aligns with the funding opportunity I
would hope that there might be um funds
available from senior government in the
future we are across the province seeing
um Recreation facilities that are coming
to the end of their useful life because
many of them were built 50 years ago
yeah when Tero funds and other funds
that were available um so it's certainly
a need in the community and our um your
best effort is to try to get plants in
place so that you are ready to move on
those when when they do become available
and I think I appreciate staff and I
appreciate council's and the community's
input to getting us part of the way
there which is not all of the way there
so it's a bit of um I would expect the
report is going to speak to some of the
pieces we expect to fail in the not too
distant future and just here's the
here's the potential ask for some
renovation to that facility to try to
make improvements to keep it
open ccor Stewart please thank you and
just to mention you know you got stream
two which are big projects stream one's
like 150 to a million dollars they're
little projects and I believe that
without giving something away I think
our staff has a project that they were
thinking of submitting under stream one
so you know those are very small
projects um I understand where the CEO
is coming from because we have three
major buildings one of them could be
this uh Community Center the other one's
the sport complex and the other one is
Davidson Center and you know looking at
these projects big thoughts but let's
get back into this one because we have
to prove this one tonight one way or the
other
thanks so I'm uh broadly speaking I to
am like it's a wasted opportunity if we
don't apply for for provincial money um
I think unless I'm mistaken that the
timelines to put the this whole thing
together and be done by March 2027 would
be uh a tight timeline would would that
accurate okay just we and what happens
to the funding if we're not done in time
not that I don't think we shouldn't
apply that's not what I'm saying but
there's there's unintended consequences
do we lose the funding if we're not done
in time or a p or a portion of it do we
know what the stipulations are yes go
ahead well so if we were receive the
funding generally funding application
generally the agreements come through
and it spells out what the requirements
are there may be opportunities for
exceptions but it isn't going to be an
exception that's allowed because we
weren't ready to do the project it would
have to be based on something that
happens in the process of us moving the
project forward so yes it would be tight
timelines um there are drawings
available so I would imagine it would be
issuing a procurement document where you
are look if you were successful you are
immediately taking action to issue a
procurement document that is looking for
um a respondent to build and project
manage but again I would point to and I
appreciate this being included in the
motion it is going to need to take
precedent um over other uh Recreation
capital projects because it will require
even our resources to ensure we are on
top of it um in order to deal with even
a project manager so that's that's why
it I I do appreciate that that's in the
motion um the yeah just a minute um the
requirements for County libraries for
small towns is 2500 square feet which is
two and a half times bigger than the one
that's there just just for guidelines
that's what the director of libraries
said in her conversation the other day
is like you know that's where we're
at
um and and I do appreciate the
acknowledgement about what what will
happen like it is an aggressive an
aggressive approach to divesting
Municipal assets that can be fulfilled
by the construction of a new place it is
it is buildings that are sacred to us
that we will look at and say no we can't
do that anymore because we've got our
money invested in that one and like I
appreciate your your acknowledgement of
that so like don't be surprised if you
hear your Alma Al alma mater being uh
destroyed of some sort or other okay
final comment com councelor Stewart yes
I was sort of fortunate to be on the
zoom meeting when they actually launched
this and everything and it was quite
interesting because when you go in with
a project they're going to allow
multiple modifications to the design
I mean they're very Loosey Goosey about
it that if you Smit something you're
getting the grant money and then you can
modify it accordingly and it really was
and people were asking questions and
people going really you could end up
with a sports arena I don't know but
what I'm saying is it's not so tight so
there is a little bit of flexibility on
this whole thing but it's worth a try so
I'm not going to read the motion again
but we do have a motion on the floor
moved by councelors tan Offrey and
hinchberger on in favor and that is
carried no you're
not we have
a resolution moved by Beth Blackwell
counselor Blackwell seconded by count
the deputy mayor Clark whereas in 2022
statistics Canon reported that 28% of
ontarians identify as having a
disability and whereas residents and
visitors with disabilities continue to
regularly face physical attit udal
environmental and technological barriers
to prevent them from working shopping
traveling volunteering or accessing
Community spaces which negatively
impacts our community's economic
opportunities and personal sense of be
belonging and whereas both the county of
Bruce and all eight of the lower tier
municipalities are obligated to and have
committed to removing barriers and
working toward ensuring their facilities
services and amenities are compliant
with both the uh inario with
Disabilities Act and accessibility for
antarians with Disabilities Act and
whereas improving accessibility and
implementing breast practice requires
significant technical knowledge and
expertise in order to ensure capital and
operational projects program Services
site plans bylaws and more are compliant
or exceed Oda aoda and other related leg
legislation and whereas lower tier
municipalities including those with
highly engaged accessibility advisory
committees would benefit from a
collaborative approach that increases
their ability to access this type of
knowledge expertise and experience and
whereas the neighboring counties of
hurin and gray as well as others such as
Elgen and middle sex employ
accessibility coordinators that act as a
single point of contact for the county
itself and the lower tier municipalities
and whereas these accessibility
coordinators consult on accessibility
related projects assist with
implementation of accessibility
standards providing training communicate
best practice identify grant
opportunities and share resources with
staff committees and the public and
whereas the county of Bruce has already
taken positive ly aligned actions by
setting a goal of becoming a
barrier-free community multi-year
accessibility plan achieving a dementia
friendly designation for Bruce County
public libraries introducing an
age-friendly strategy and adopting a
transportation master plan that
highlights the importance of
accessibility now therefore be it
resolved that the municipality of conard
requests that the county of Bruce
introduce an accessibility coordinator
position to act as a collaborative
capacity building resource for County
and lower tier staff except
accessibility advisory committees in the
public so that Bruce County can become a
leader in building accessible welcoming
communities for residents and visitors
of all
abilities all in
favor
carried no we can we all we're doing is
advocating I already done it but there's
an official motion that the uh County
staff is aware is
coming consideration of bylaws we need a
moover and second that following bylaws
are hereby read a first second and third
time finally pass this 9th of
September October
October uh amendment to zoning bylaw
20325 for 728 North Line bylaw 202
24-36 2025 rates and fees by law 2024
uh
-137 plans of subdivision and
development policy bylaw 2024 d138 who
by counselers hinchberger and Cavanaugh
all in favor that's carried consent
agenda items listed under the consent
agenda are considered routine and are
passed uh in one motion except for any
items which are withdrawn for discussion
either tonight or uh in the following
meeting um any any uh items to be
withdrawn councelor Stein off gray
please um I would like to withdraw if I
could sorry I'm looking at the numbers
here under
8.1 um a and then B and then a actually
no a nope Bravo again environmental
service compliance report for September
2024 um one of the things that made
reference in um that particular report
was with regards to um a drinking water
quality risk management assessment and
it sounded like we have some kind of
assessment that's happening that happens
every five years it didn't really give
me a lot of details and I was wondering
if it was possible to have that returned
with the staff report um priority
ranking based on the risk likelihood and
the corresponding mitigations by cost so
that we can give that proper
consideration it was a oneliner in the
report but I I'd like understand it
better uh Mark
please can we uh
uh can do do you want an explanation or
would you like some written sort of
report what was your expectation I don't
want to put him on the spot because it
didn't go into detail in the report I it
was more of a comeback um if he could
provide that I think it's important for
us to understand um so that we can
properly prioritize and fund those
mitigations BAS some
probability could we get some uh written
feedback on uh that line you might uh
you might need to confer with counselor
Stein offra just to make sure you uh
know what she needs okay is that a can
we ask that of you please can we ask
that of you up just he might have a
comment speak to it right now or do you
know the answer right
now so through you mayor Craig we uh the
drinking water quality management
standard does uh risk assessment which
has to basically has to do with um
ensuring compliance with all drinking
water assessment threats which would be
for all drinking water systems um so
typically they're they're done on
severity
vulnerability um and then they're
assessed a score some of those trigger
critical control points which then
trigger us to implement um standard off
operating procedures or contingency
plans so we can certainly share all
those uh documents with the counselor
and if she has any follow-up questions
or would like some follow-up data we
would be glad to put those
together thank
you uh councelor hinchberger please
thank you through you mayor quickly it's
uh 81 8.1 ba the infrastructure and
development third quar report it'll be a
question for the manager of
Environmental Services does the annual
inspections of our water and Wastewater
emergency generators also include auto
start testing of its capabilities so
that when we do actually have a power uh
uh Interruption that these generators
work can give us seamless transition and
maintenance of
process through you mayor Craig so uh
councelor hinchberger we have annual
service completed by an outside firm and
then we do monthly uh generator runs at
each site those are not Auto we actually
staff those to ensure that we're
collecting readings that things will
transition over properly um so we're
we're not a big lover of the auto
startups that are uh common because at
times you might not have staff there to
see things so those are those are
completed every month by the operation
staff what I meant was maybe a
translation here is you could have staff
present on the site basically interrupt
the normal line voltage and demonstrate
that the emergency generator will start
up and pick up the load that's what I'm
getting at that is absolutely what we do
councelor hinchberger we disconnect to
ensure that everything flips over
properly thank you very
much so we need a mover and second the
council approved the recommendations
contained in the consent agenda dated
October 9 2024 and direct staff to
proceed with all necessary
administrative actions moved by
councilors Cavanaugh and deputy mayor
all in favor and that's
carried
council member of council General
announcements Deputy Mayor have anything
for us
tonight thank you mayor through you
October is women's history month so it's
a time to recognize and celebrate the
contributions of women and girls
throughout our society and Happy
Thanksgiving councelor hinchberger thank
you to you mayor uh as long as Deputy
Mayor Clark brought up women's History
Month I my mother's no longer with us
anymore but one of probably the biggest
influence in my life and she had one
great quote she used to say proudly I
share no man's opinion for I have one of
my own and I I never forget that like
she was a force um just uh councelor
kavana and I had the pleasure this past
Saturday of uh planting trees and shrubs
over 150 were planted I only could get
five in the ground myself uh at the Alps
uh Park they're going to continue
working the spring of 2025 on the food
Force so uh great turnout and it was
great
weather councelor Blackwell
please uh thank you through you I have a
couple but I try to be quick so this
week is um fire prevention week I
believe and as someone who unfortunately
has had a property complet Ely burned to
the ground um but everyone got out
safely because they were working smoke
alarms so please ensure that people are
checking their smoke alarms that they
have safety plans um and that we can all
stay safe I know our um firefighters and
emergency management team are putting
some great content out on social media
um also it is the 40th anniversary of
the women's house um they're hosting
their Gala on October 19th this year
alone they served more than um 550 women
and and over 250 children um in addition
to over 2,000 crisis calls so there's
certainly um a service that we still
unfortunately need but we're grateful to
have them in our community um last I
wanted to thank um so many of the
different members of our community who
have been out there doing some fall
cleaning um Andrew Evans the Heron
Fringe field naturalist canar Lions Club
prois Club lots and lots of Youth have
been out cleaning up our beaches and
local roads getting everything looking
really nice um and I just want to uh
share my appreciation for all their hard
work Conor Stein off gr please thank you
um through you chair I'm just going to
bring awareness to shivon which is
happening in titon October 18th through
20th so the Friday through to the Sunday
there's a family Halloween dance
happening on the Friday the tour of
Terrors if you're brave enough to handle
it uh will be occurring on the Friday
Saturday and Sunday um so uh hopefully
you're ready for that and then they also
have a Halloween vendor Village that's
happening on the Saturday and Sunday um
and some other festivities that will all
be there at the Whitney Crawford
Community Center so I just recommend
that everyone come out and I don't see
it on the advertisement but I'm pretty
confident I heard that the um food truck
from the airport cheesy monkey is also
going to be there so um it it's shaping
up to be a great day so anyone who can
make it please do so and Mike we missed
you you at the uh Horse Show I had to
move those barrels by myself it was a
sad
day thank you councelor pranger please
thank you um for those of you that
haven't heard unfortunately the San
Valley conservation Authority head
office had a catastrophic lightning
strike on Sunday um October 6th the
building is uninhabitable and is
currently closed um however they are
working furiously to get everything back
online servers online
um some staff are already working
remotely even though um that was
difficult to get them equipment and
whatnot uh there has been a press
release it has all the information you
need in place you need to contact
someone or spec specifically say campers
need to pay bills or or check out or
something like that um that those
superintendents are still available at
the camp sites um but for people with
planning uh ongoing planning files you
can still contact the person responsible
that for that file they are working from
home and um servers are coming back
online uh right now so uh I'll just say
that no one was hurt no one was in the
building not even maintenance staff or
anything were in the building at the
time however uh they do believe if
anyone was they would have been severely
hurt or or killed so we're very lucky
that it was empty at the time and uh um
we will have updates coming I guess for
when everything gets back online
they so sorry it's not in a natural
Hazard area it was struck by
lightning Oh you mean flooding that that
kind of you're not get flood Mak
councelor hinchberger is doing
me okay councelor Stewart please thank
you uh you took one of my uh things but
thank you very much for mentioning it it
blew out the front doors I mean this
thing was a major thing I mean it it
just blew out the whole building all
electrical um another thing is I'd like
to thank the tan agricultur Society the
lion and everyone who participated to
make the tit and Fall Fair a huge
success and thank for the person
upstairs who made the weather even nicer
so that was great Jane I'd like to thank
you and your staff the fairgrounds never
looked as good as they did that weekend
so I know you guys did a lot of work so
thank you very much and I guess a few of
us will be going to the Chamber of
Commerce award to tomorrow night so
we'll be breaking some bread so maybe
we'll see you there or not and that's
it ccor Kavanaugh
thank you very much and through the
chair it's hard going towards the end I
don't know why you do it you should go
first um I guess the one thing I will
share is that uh our Council currently
has a vacancy and uh is accepting
applications for someone interested in
joining us um you can submit through the
clerk's office during regular business
hours and that is open until October
25th so our dropin Center downtown
concard and the bridge is hosting a uh
fundraising activity up at Underwood
Saturday night it is a dinner dance sort
of thing uh line dancing predominantly
so if you're good at that bring your
cowboy hat and your boots and away we go
and uh we're right in the middle of
Agriculture week
so if you have opportunity thank a
farmer for having a great breakfast
today okay
ceao I have no announcements
all right so we need a mover and
seconder the council moveing to close
session pursuant to section 2392 of the
municipal act as amended for the purpose
of considering the closed session
minutes dated September 25
2024 trade secret or scientific
technical commercial Financial or Labor
Relations information supplied in
confidence to the municipality or local
board which if disclosed could
reasonably be expected to Prejudice
significantly the competitive position
or interfere significantly with
contractual or other negotiations of a
person group or persons or organizations
Bruce Powers Municipal social economic
existing concessions report H personal
matters about an identifiable individual
including mpal or local board employee
candidates for vacancy on accessibility
advisory committee and fur that the
council returned to regular open meeting
upon completion move by counselors
Blackwell and hinchberger all in favor