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It's 6 o'clock on Tuesday, October 28th, and I'm going to call this Lacey City Works session to order. It's like we have a council member dining and council member. Greenstein attaining us remotely. And I haven't heard from council member Stedman, so he may be remote as well. But all other council are present. I want to acknowledge that we this city of Lacey are on the,

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Ancestral land that the tribal people of the Treaty of Messing Creek including the Squally Indian tribe and the Squawkson A and tribe

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Would that kind of get a motion to approve this evening's agenda?

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I would move that we approve tonight's agenda as published

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Second it's been moving seconded. Is there any discussion?

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Seeing none all impaired motions can apply by saying aye. Hi

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Is there anyone opposed?

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and that motion unanimously carries.

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We have an approved agenda.

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And first up on our approved agenda is public comment.

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We did receive one written public comment.

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And I know that was distributed to the council.

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And we also have one person who signed up for public comment.

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If you'd like to please come to the podium over there

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and give your name and last know what you're here to talk about.

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Sure, my name is Joseph Slattery.

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I represent the Hillbitty Business Park.

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It's 87 and a half acres just northwest of Britain, Parkway, and Marvin Road.

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44 years ago, I was born at St. Peter's Hospital down the road here.

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And for the last 35 plus years, we've been doing business here in the city of Lacey with my family.

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As I understand, you were provided a copy of the letter prepared by our team that identified several concerns with the code amendments that staff will present before you tonight.

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I want to first thank staff for their responsiveness and hard work regarding our concerns.

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My understanding is that staff will present solutions to you regarding the warehouse issue,

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investing issue that we have flagged.

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We support staff solutions on these fronts and request that you incorporate them in a final adoption.

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With respect to development agreements, our concerns are detailed in the letter,

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but the upshot is that the purpose of a development agreement is to provide flexibility

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the facility that facilitates a better project for everyone, including the city and the community.

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And in many cases, make a good project great.

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The proposed amendment removes staff and city council authority to provide that flexibility with respect to those types of uses and density.

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To be clear, under the current code, you, as the final decision-maker, under development agreement, have the authority to make a case by case informed decision and a judgment on these issues.

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The proposed amendments removed that authority at the onset.

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We ask that you preserve your current flexibility and authority to make these types of important

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project specific determinations, in a case-by-case basis.

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This all is detailed in the letter provided to you in advance tonight's meeting, but I'm

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happy to try to answer any of the questions that you may have on the topic as well.

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Again, thank you to staff for your responsiveness and work on this.

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We request you advance staffs proposed solutions to the warehouse use investing issues and please

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Please pursue a requested course of action by not amending the restrictive provisions

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for development agreements that currently assist in fostering flexibility and collaboration.

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Thank you.

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Thank you so much.

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And if you could, hopefully you'll stick around for this next agenda.

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If we have any questions, we can address them at that time.

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I also want to say that my family goes back a long time with Betty.

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My father was really good friends with Betty years ago, and it was a big supporter of my dad over the years

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And so it's that property is precious for a lot of people, and so we hope hopefully you know good projects are on the way

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Okay, is anyone else wishing to address this council?

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Seeing none then let's go into

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Our main agenda items and first up is our inner-sea transit system redesign

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Ryan? Good to see you, Rob. Yeah, go ahead, it's right here.

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Perfect.

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Thank you.

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And I assume this will just advance the slide if you need it.

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Perfect. Well, good evening, everyone. My name is Nick Demaris. I'm the Chief Communications

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Marketing Officer at Intercity Transit. I've been there almost three years. I've got some

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great compatriots here with me from the organization as well, and I'll let them introduce themselves.

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Good

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evening. Rob Lafontaine, Planning Deputy Director.

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Spencer Zeeman, bus stop coordinator.

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Fantastic. And I apologize right off the bat because several of you have seen versions

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of this PowerPoint several times. So we'll just assume that this is primarily for staff as

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well as the thousands and thousands of Lacey residents who watch these work sessions every

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week. Yeah. I'll also say, not that I play favorites within the service area, but

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And I am a homeowner and a resident of the city of Lacey since 2006, when right after

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we first moved down here and really loved being part of this community.

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And it's one of the things that I love most about working for intercity transit as I get

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to work on issues that directly affect my community and my family.

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I've worked at both the state and the federal level, and it's really remarkable to be able

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to work on things with these fine folks and others that affect and impact service that impacts

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my family and my neighbors and my community.

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So, we'll start here with a lovely photo back from the spring and the concept that we've

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come up with is imagine a better bus system and we're going to talk a little bit about

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the timeline and sort of what got us to hear and that's the first slide.

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So, you know, thinking back to the work that we've done here at Intercity Transit back in

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time, if you go back back into 2016, the Intercity Transit Authority Board was facing a

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crisis, and our community was facing a crisis, really, as we saw for a number of reasons

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revenue for transit services within our community really started to dry up.

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And the board at the time really went out to the community with what we called the road

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trip at the time to ask the community what sort of steps would you like us to take.

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And there were a couple different paths at that time.

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We could reduce service and become a smaller version of intercity transit, or we could invest

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more in the community, and more into intercity transit and public transit in our community.

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And overwhelmingly, the organization heard yes, more, more buses, more places more often.

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And overwhelmingly in the feedback through the road trip, which was really conducted over a

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considerable period of time with a lot of different opportunities for feedback,

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the community asked for what they were calling a transformative transit system.

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And that was a really exciting thing to hear.

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So that led then to the creation of Proposition 1 back then and Proposition 1 basically added an additional authority.

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There was also a commissary move that had to be made at the state legislature to allow for that authority.

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But then through a vote of the people we were able to achieve an additional investment in transit here in our community.

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And that was a really remarkable thing and I believe the final vote was like 67% pass.

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which, you know, is really kind of encouraging as you think about this community and 67% of people in our community really wanted to invest in transit and mobility in our community and getting people around.

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As that conversation with the community happened and as they collected sort of information, they came up with these nine promises and these proposed improvements that were made and intended to be made for the community through the investment that was being made in inner city transit.

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it in transit system within our community, and won't go through and read them.

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But these should be pretty familiar to you, and we'll talk more about several of these

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as we go through.

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And, oh, I shortened this up out of the courtesy to folks who have seen it many times.

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But I always, I usually have a slide here that says COVID changed everything, because

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that passed back in 2018, all the investments started, all the money started to flood

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But in additional revenues come into the organization, the board was trying new innovative

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things, including the launch of zero fare as an innovative fare structure.

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It's important to note that that wasn't one of the nine promises that was made to the community.

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The conversation in that was, we needed to look at innovative fare structures because we were

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facing as an organization a pretty massive investment in a new fare collection system.

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And so through some study, we realized that somewhere between two and three percent of the

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the operating revenue for the organization when you backed out all the costs of collecting

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money, the organization was really only receiving about 2 to 3 percent of its revenue

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from fares.

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And that up against a potentially $6, $7 million investment in a new fare collection

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system didn't make a whole lot of sense.

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And so the zero-fair pilot was started.

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It was started in January of 2020, perfect timing, and then everything changed.

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And a lot of things got placed on hold.

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And for a lot of reasons, we've been sort of building back.

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And Rob's been here through that whole process.

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I don't know that he necessarily wants to go back into those places in his brain,

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to remember what we had to do.

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But I wasn't here, but I understand the amount of pivoting, innovation, trying to get

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people where they needed to get, especially people who were in sort of critical situations

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was really miraculous.

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But it meant that a lot of those improvements had to be placed on hold.

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And so we had sort of made these promises to the community of investing us and

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And we will deliver and then wait, we got to wait a little while until we can get back.

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And so really rebuilding that included getting us back up to the number of operators that we needed to achieve.

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You know, like many places we saw a bunch of retirees, retirements from our operators as well as how did we build capacity within the system to be able to get to a place where we could actually start to deliver on some of the things that we'd offered to the community.

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And so the zero-for-pilot has also been extended through 2028, as we look at that and the

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impacts of that to our community, and that's a whole different presentation we could give,

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but we're really starting to move forward on some of these things.

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And one of the ways that we are now ready finally to be able to deliver on this is this massive

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system redesign. And this map really probably only makes sense to Robin Spencer,

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because I tell you, if you put our current map over the top of this one,

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and then squinted at it, it would be difficult to tell the difference.

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And part of that is because we already do a pretty good job of running service down most

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of the roads that make sense to run service down in our community with some notable exceptions

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that we'll talk about as we go through the presentation.

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But this system redesign is really centered around a few core principles, investing in corridors.

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And so looking at ways that we can really invest in those high traffic corridors, get people

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who are transit dependent, where they need to go and connect people better, better connectivity,

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particularly for our area high schools, the capital, some of those key places that we've

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identified in our community that people need to get to, and through some one-seat rides

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and some innovative planning, we've achieved some of that, and then expanding service and

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access throughout the community.

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And so thinking about that, the corridor, so right now I sort of describe our current system

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is really kind of a hub and spoke system.

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And so, if you consider the Lacey Transit Center, the Olympia Transit Center, and

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then Capital Mall, most buses sort of make their way there, and then they go back out

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from there, through in our community.

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And that is fine, and it's service well in this community.

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But what it, it really creates a lot of out-of-direction travel for folks.

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And that adds time, time means that it's less convenient for folks.

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And those choice riders, people who maybe have a chance to drive a car instead,

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will tend to continue to drive their automobiles.

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So finding ways that we can increase frequency and get more people where they need to go by investing in a corridor approach really makes a lot of sense.

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And so the idea here is this corridor which really runs from, you know, the Lacey Costco over to Capitol Mall is really a really critical area for us.

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And this is where we're also seeing traffic signal prioritization and the incredible partnership we've seen with, you know, we've achieved with the City of Lacey and other investments to try to really drive a lot of frequency down this corridor.

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This is also, if you look at the satellite view, where a whole bunch of housing is being

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built within walking distance of this corridor, and a lot of that affordable housing in our

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community.

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So, we know that a disproportionate amount of our transit dependent riders live within

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these areas as well, and so we really want to invest and make that system great for them,

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because if it's great for them, it's great for everybody.

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One of the other really great elements of this redesign in College Street is where I live,

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and we were just talking about College Street.

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Spencer lives there and Sue does as well.

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Right now, the 64 is the bus that serves College Street.

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It is a wonderful route, but it is somewhat of a meandering route,

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no offense rob, that sort of makes its way down College Street

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and then sort of meanders back through Olympia down

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through some neighborhoods to get downtown.

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But because of that, the 64 really only runs every 30 minutes

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up and down College.

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And anybody who drives down College knows how much is happening

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on college, how much we need to lessen the dependence on cars through there, move more people,

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we're also seeing incredible investment in that area within our community as well.

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And so, rather than just taking a 64 and running it every 15 minutes, which really doesn't meet

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the needs, Rob and the team have really designed some shared frequency within the system.

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And so, this way, we can run two bus routes that overlap.

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And when they get to the end of college, one will go left, one will go right, and if you look at

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map, you can find out sort of where those go from there, but that then results in 15-minute

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frequency on this primary corridor because those buses are overlapping.

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So if you really only need to go from the Lacey Transit Center down to the lows at the end

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of, that's probably a bad example, you could probably just go to the lows on the other side

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of the freeway, but if you wanted to go somewhere down College Street corridor, it kind of doesn't

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matter which of these two buses you grab because you're going to be able to get down there

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every 15 minutes. Anything you want to add on that?

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Maybe some other examples in the community where we've done what we're doing this.

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The Capitol, Capitol White Capitol Boulevard corridor is another area that

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If you're familiar with the system throughout 13, kind of dominates that corridor. We're still going

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to keep our route 13, dollar frequency back, but as Nick has described, overlays some additional

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routes on it to provide some shared frequency there.

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At the point, we're on the west side,

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so yeah, there's different locations where we're kind of deploying this strategy.

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So, this is the strategy in philosophy, right, where you're having two buses overlap,

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so you get 15 minutes, what is it in reality?

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Are you hitting that pretty close?

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Because, obviously, the buses are going off and there's a whole bunch of things that can

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interact here to make sure you're actually getting 15 minutes.

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Go down.

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You want to start with on-time performance?

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Well, so the schedule is the backbone to all of this, and we're preparing the schedules right now.

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So it's a lot of puzzle making to bring all that together.

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But we've already been able to confirm that College Street, basically because we can control when buses are leaving the Leesey Transit Center kind of meter them down College Street to ensure that 15 minute.

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There are other locations, maybe along the Yelp Highway, where routes are overlapping, where they're not going to be 15 minutes apart.

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It might be 10 and 20 minutes, things of that nature, but so as a schedule is coming together, we're able to design it in ways that are purposeful.

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We'll also mention, this is a problem when you look at like our commuter routes up to Lake

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Wood. I know if you've been driving northbound on a Friday afternoon, you'll sometimes see

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those buses stacked up and, you know, like, well, those are supposed to be running every 30

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to 45 minutes. Why are there three within a mile? Traffic is obviously a determining factor

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there. But one of the other great things that we've learned about our zero-fair pilot is

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Fair disputes are actually the number one reason for operator assaults and bus systems.

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And so that's an important thing as we consider those tragedies are happening all over our country.

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But it's also one of the number one reasons that buses run late.

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If you've ever gotten on a bus where there's a big line of people digging around for change,

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their car doesn't tap right, doesn't work, and the bus has to wait.

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That's a quick way to get buses off schedule as well.

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And so the fact that we can board through both doors on and off, and Spencer can always talk

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about some of the bus stop improvements we're doing to make that even more efficient.

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That really helps us out.

220
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Well, and it's a plug, too.

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It really reduces our dwell time, and we're at a stop.

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We can keep those dwell times hurry within 10 seconds or so.

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Yeah, so one of the other really cool attributes of this redesign is one-seat rides.

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And so again, how do you get more service out of the same number of buses?

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One of the ways you do it is you have buses sort of run their route and turn into another bus.

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And so, and some of that has really been designed about how do we connect

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high school kids to the places they need to go, primarily at SPSCC and other

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areas within the community.

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And so, Rob and the team really tried to take a look at that and figure out how

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you can get folks from these area high schools over to SPSCC, even if they don't

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have, even if it's two different bus routes, they don't have to get off the bus

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and change buses.

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And some of that may be where the bus route sort of ends, maybe at the tum water safe

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way, and then the number on the front of the bus changes, and then it does its other

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half in the scheduling that's been designed there.

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So it's a really innovative way to be able to get people where they need to go.

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It can be a little confusing, so we're going to utilize technology, planning tools, trip

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planning tools to be able to let people know they don't have to get off and look for that

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other bus while that bus then drives away.

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But that is a really important way to be able to get people where they need to go.

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On a related note, one of the things that we really heard through the customer comments that we receive,

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we literally receive hundreds and hundreds of customer comments every year from the community.

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But one of the things that we continue to hear is better need for connectivity for high school students.

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The school buses do an incredible job of getting kids from their house to the school and home.

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at the end of the day, but I have a 16-year-old.

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I'll tell you, she almost never follows that schedule.

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Kids go to SPSCC, they go to grandma's house,

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they go to work, they do extracurricular activities.

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And so finding ways that we can better connect our area

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high schools to their local community

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and then into that corridor and in some of those hubs

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is really critical.

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And so you can see up on the board here,

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one of the areas of new service that we're providing

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is the link up Slater Kinney over to 15th.

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With the improvements that have been made in that area,

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it really started to make sense

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to be able to run some service up there.

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Right now, if you are a Northeastern high school student,

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you want to catch an intercity transit bus,

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you have to walk over to Martin Way in front of the lows.

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This will provide service right there on Slater Kinney

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that will then plug them into the Lacey Transit Center,

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into the corridor,

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be able to make those on-street transfers much more efficiently.

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We're also seeing some new connectivity down Henderson on the back side in the

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tum water, a really critical link over on the west side in Olympia, up Black Lake

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Boulevard.

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I didn't even think about the fact that we don't run service on Black Lake Boulevard

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right now.

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It's just such a busy corridor, but that's a really critical link for us as well.

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And then some other nips and tucks up in Northeast Lacey and Southeast Lacey to be

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able to provide great connectivity and service out there within that service area as

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well.

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So

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we have a dedicated web page on our website, imagine a better bus system, on there you have a number of really great assets for folks, including sort of a timeline of how we're doing this, the way that we sort of talked about it, phase one happened last May, phase one was really build capacity within the current system.

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And so that was add more drivers, add more service hours, expand hours, increase frequency where we can.

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And phase two happened in September with a launch of our new commuter routes.

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So that's the 620, taking, I'm sorry, 610, the Lacey connector and the express service up to Lakewood.

280
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That was taking our old 620 service and really breaking it into more of a local service.

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That'll connect multiple places in Lacey before going up to Lakewood, including a stop at the Madigan Gate or the Berkeley Gate.

282
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Which one is it?

283
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Madigan.

284
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Madigan Gate, thank you.

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at our first time, shouldn't question myself, which is really great for our military

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families that need to be able to access the base, and they can connect to other

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services up there.

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So that happened in September to grade a claim in fanfare, and then the big,

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the big thing really happens in May.

290
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And so it is, it is a complicated system, and the reason, with a bunch of interdependencies,

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and the reason we could pull the commuter service out and do that in September

292
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is it sort of stands apart and separate.

293
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Once you start changing a bunch of these other routes,

294
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you really can't, yeah, it's better to do them all at once

295
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because you just can't, you got to rip that bandaid off

296
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all at once.

297
00:22:17,730 --> 00:22:20,510
I've described it as sort of a late stage Jenga game, right?

298
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It's this sort of house of cards, if you'd rather.

299
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It's the complicated system.

300
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But that allows us to get ready to make this big change.

301
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There's going to be a lot of outreach that will start

302
00:22:30,990 --> 00:22:34,270
with things like this, coming out and making sure

303
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or folks are aware of it, where of the resources we're actually having our first open house next

304
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Monday down at the Olympia Transit Center, just inviting people in, the formal adoption

305
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of the service change and the equity analysis will happen at our board meeting next week.

306
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And so we wanted folks, I'm sorry, next month, next week or the public hearing starts next

307
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week. Thank you, thank you. I gotta keep my dates straight. But we wanted folks to make sure

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that they knew what they were sort of writing public comment on on that plan before we get

309
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to a place where the authority board is asked to make that formal.

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But so on this web page, you can also see if you go to the redesign map, you can pull

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up interactive planning tool that we use to be able to take a look at what that routing

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looks like.

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It'll also describe frequency and some other information as folks think about that.

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There's some layers of boundaries that shows not only our service boundary, you can look

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get at city boundaries, so City of Lacey, for example, high school attendance boundaries.

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There's another layer you can toggle on and off.

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That's his blocks.

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Compilation employment.

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Is there a route that goes from Slatercunning 15 up through to Britain Parkway?

320
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Or is it just a route that comes from Carpenter Road and takes it right on to Britain Parkway?

321
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That's that new service up 15th, right?

322
00:23:54,830 --> 00:23:55,070
Correct.

323
00:23:55,070 --> 00:23:55,210
That's correct.

324
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Part of our design for May includes that new service that would come up, Slider-Kinney,

325
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travel east on 15th, and then continue to Britain Parkway, and then to Marvin.

326
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And then it looks like the Madigan Gate is going to be closing pretty soon.

327
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Is that how is that going to affect the ridership from the parking right here to that location?

328
00:24:19,550 --> 00:24:27,570
So, our service essentially won't change, that what we're doing with our new route 610

329
00:24:27,570 --> 00:24:34,510
is a connection with the Pierce Transit Route 206, and that's the bus that actually enters

330
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the base itself, and so the Pierce Transit 206 is going to be on a detour, so we're still

331
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going to have a connection at the Berkeley stop with the Pierce Transit 206, then that bus

332
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will be on D-tour to get into the base via the logistics gate.

333
00:24:52,830 --> 00:24:54,070
Yeah, that's it.

334
00:24:54,550 --> 00:24:54,910
Yeah.

335
00:24:58,900 --> 00:25:02,220
So this is a little bit what we were talking about with the phases.

336
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This is now phase three.

337
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The biggie, you know, we were sort of doing some of the stakeholder work that we were

338
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doing really cross in the tees and dot in the eyes and looking at these things and really

339
00:25:13,740 --> 00:25:18,360
challenging some of the decisions that were made to get to a final product for recommendation

340
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to the board.

341
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Now we are in this outreach phase of letting folks know about the formal public hearing

342
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and comment period and formal adoption of the service change that will happen then with

343
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the final adoption there on the third.

344
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And then from January through, you know, the day before service change, it is all information

345
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everywhere, all at once, all the time.

346
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So, we are looking at some of our partner agencies who've done major service changes

347
00:25:48,960 --> 00:25:54,940
in learning from them around, you know, real retail engagement with folks out on the

348
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platforms at the transit centers, setting up tables, carrying around iPads, a lot of different

349
00:26:00,820 --> 00:26:06,180
accessibility features built into some of these planning tools to be able to help folks.

350
00:26:07,040 --> 00:26:11,000
And then we've actually done an advanced trip planner model on our website as well.

351
00:26:11,000 --> 00:26:17,000
and so once that file is uploaded, folks will be able to go into the future and put in, say,

352
00:26:17,120 --> 00:26:22,320
I want to go from here to here, the date after the service change takes place, and it'll actually pull from the new file,

353
00:26:22,620 --> 00:26:30,500
and so they'll be able to see what that route looks like compared to their current route, which is a really fantastic service to be able to provide folks.

354
00:26:31,980 --> 00:26:35,440
Inevitably, this will be different for everyone, they'll experience it differently.

355
00:26:35,860 --> 00:26:43,780
But we really believe this is a really incredible deployment of the resources that we have available to us for our community to be able to get folks around.

356
00:26:45,780 --> 00:26:49,680
Under a bus stop construction, can you talk a little bit about that? Is there going to be new stops that we don't know about yet?

357
00:26:49,820 --> 00:26:50,440
Yeah, exactly.

358
00:26:51,860 --> 00:26:57,420
We are workshopping that right now internally. We have a committee set up and we're going to be doing on site field surveys.

359
00:26:57,420 --> 00:27:02,860
We have 140 locations that we've identified for additional service throughout the PTBA.

360
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And then that's going to plus or minus based on the on-site survey, whether we determine that's a safe or feasible location or not.

361
00:27:11,020 --> 00:27:13,860
But right now we're anticipating that we're going to go forward with that.

362
00:27:14,320 --> 00:27:18,880
Additionally, we have a contract with WSP, which is not Washington State Patrol.

363
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It's a consulting firm that is working on our corridor study there.

364
00:27:22,420 --> 00:27:31,220
And as part of that, we're going to be offering up to three what we would call BRT or bus rapid transit light stations, which will be distinctive.

365
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There will be larger, there will be noticeable, and there will be much more welcoming, they'll have real time signage, they'll have additional features, and they'll be lighted and have power.

366
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And what we're hoping to achieve with that is getting those choice riders, those people who are saying, you know what, it's only gonna take five minutes more to hop on that bus.

367
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And I know it comes by at this specific interval, so I can rely on that.

368
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And so I think that's going to help start plant that seed in the community.

369
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And when they start to see that investment, that will grow that interest in that corridor.

370
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And it also lines up with another route that we have the 50, which is the slower, more community-oriented route that goes up to the hospital, as well as North East Lacey and the Hock Prairie Park and Ride.

371
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And so by hitting additional areas along the way, it's giving people access to those different connections and high-value locations as well as just that main East-West corridor going through Thurston.

372
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So, this circles back to some of the different prop one elements that we identified earlier on and sort of lays that out again against the different phases of our implementation as well as some of the initiatives that we have ongoing.

373
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I mean, the one sort of development element there is that night owl service currently we have an agreement with Evergreen where we do provide night owl service out there under contract with Evergreen.

374
00:28:51,320 --> 00:29:06,600
We are looking for better ways to expand service, but I will say with this upcoming service change, most of these lines are going to run till 11, 10, 11 o'clock to paint on service areas, and that was really designed to be able to allow somebody to ride the bus down to the Washington Center for an event and still get home safely.

375
00:29:07,220 --> 00:29:11,180
that was a limiting factor for us when we had service a little bit more limited.

376
00:29:12,000 --> 00:29:15,180
You'll also notice the next upload will go up in the upper left-hand corner.

377
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This is really a identifying mark that we've developed to identify all the elements of the prop one promises and

378
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things that we're reinvesting in the community and start to tie those pieces together for the community.

379
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Of us fulfilling those commitments that were made with that additional investment.

380
00:29:34,810 --> 00:29:37,310
And I think we've hit the end for questions.

381
00:29:37,310 --> 00:29:39,230
So, happy to answer any of me, Heather?

382
00:29:40,810 --> 00:29:42,030
What's the mobile app?

383
00:29:43,070 --> 00:29:44,370
I should know this.

384
00:29:44,550 --> 00:29:46,130
I was trying to look at my phone.

385
00:29:46,130 --> 00:29:48,590
Is it from here to there, or was it?

386
00:29:48,730 --> 00:29:53,350
Yeah, so the mobile apps, there's a long story history of mobile apps within the system.

387
00:29:53,550 --> 00:29:59,330
And so, the one that we is provided by one of our computer systems is called My Stop.

388
00:29:59,330 --> 00:29:59,970
up and that was-

389
00:30:00,000 --> 00:30:29,860
We promoted for a while. There was also the one bus away app that actually comes out of King County. At this point, there are so many other great systems that have been developed like the Transit app, so many people use Apple Maps and Google Maps. Our system is really designed to be able to provide that real time information up to the cloud and out to all these providers, sort of all at once, all the time. And so at this point, we're really encouraging folks to use whatever app you're comfortable with because they're all running off.

390
00:30:29,860 --> 00:30:31,200
sort of the same information.

391
00:30:31,880 --> 00:30:36,160
Oh, what are the main apps then?

392
00:30:36,280 --> 00:30:41,660
Yeah, primarily Google Maps, and I would say the Transit app has made great strides.

393
00:30:42,800 --> 00:30:48,200
That is the Transit app is, they've done some really cool gamification as well.

394
00:30:48,320 --> 00:30:50,320
You can earn badges and other things.

395
00:30:50,940 --> 00:30:54,920
But they've also got some really innovative sort of multimodal approaches where if you say

396
00:30:54,920 --> 00:30:59,780
that you're willing to ride your bike to a place and then do some of that.

397
00:31:00,380 --> 00:31:02,160
Yeah, including ride share, Uber.

398
00:31:02,880 --> 00:31:05,600
Google Maps is also a great system as well.

399
00:31:06,720 --> 00:31:08,880
Yeah, those are the ones that we're sort of promoting.

400
00:31:12,220 --> 00:31:17,240
Can you share a little bit about the new bus and ambassadors program and maybe a little

401
00:31:17,240 --> 00:31:22,160
bit about bus buddies as well in terms of how this may help the transition along?

402
00:31:22,800 --> 00:31:23,600
Yeah, I appreciate that.

403
00:31:24,820 --> 00:31:29,840
So, our goal is that anyone that needs help figuring out how to ride the bus is going to get that help.

404
00:31:30,200 --> 00:31:32,080
And if that, that's a spectrum, right?

405
00:31:32,220 --> 00:31:36,620
Where somebody maybe just needs help figuring out the timetable, but somebody else may need somebody

406
00:31:36,620 --> 00:31:40,760
to actually go to their house, pick them up and ride the bus with them.

407
00:31:41,040 --> 00:31:46,100
And our goal through both partnerships with some different organizations and

408
00:31:46,100 --> 00:31:49,520
the staff and technology that we have on board is to provide that continuum of service.

409
00:31:49,520 --> 00:32:19,500
And so, the transit ambassadors are really intended to be more voices and helpers out in the community on the buses at the transit centers identified by their transit ambassador shirts and really be those connection points for the community bus buddies is a great partnership that we do with Catholic community services and it is really that retail if you need that help and assistance they will go to your house plan your trip and ride the bus

410
00:32:19,500 --> 00:32:21,540
bus with you until you get comfortable doing that.

411
00:32:22,440 --> 00:32:25,800
And then all across the spectrum in between we provide service.

412
00:32:26,060 --> 00:32:29,680
And so our customer service folks are always available during business hours and weekend

413
00:32:29,680 --> 00:32:31,180
hours to be able to answer questions.

414
00:32:31,820 --> 00:32:33,320
They are a wonderful asset.

415
00:32:34,460 --> 00:32:39,200
And then we're trying to figure out ways to make our online technology and information better

416
00:32:39,200 --> 00:32:39,600
and better.

417
00:32:41,060 --> 00:32:45,000
There's a whole bunch of folks who just would rather die than pick up the phone and actually

418
00:32:45,000 --> 00:32:45,520
call somebody.

419
00:32:45,520 --> 00:32:53,080
So we need to make the website work about as well as you can, but, you know, there's some good innovation happening there as well.

420
00:32:54,020 --> 00:33:00,660
But yeah, that's what, when I talk about, you know, our theory of communication, it's, you know, the right information to the right people

421
00:33:00,660 --> 00:33:04,540
at the right time in the right way that they are used to receiving that information.

422
00:33:04,900 --> 00:33:07,680
And that means that we have to hit everybody where they are.

423
00:33:09,800 --> 00:33:10,340
Thank you.

424
00:33:11,300 --> 00:33:14,180
Is your, you stuff with a dial lift program?

425
00:33:14,520 --> 00:33:18,560
Is there going to be any improvements or anything to that as well?

426
00:33:19,040 --> 00:33:22,760
Yeah, so our pair of trains of service, which here in Thurston County is called dial lift.

427
00:33:23,020 --> 00:33:27,260
That is for folks that the fixed route bus system just doesn't work for

428
00:33:27,260 --> 00:33:32,720
for reason of disability and there are some sort of thresholds that you have to meet to be able to receive that service.

429
00:33:33,060 --> 00:33:36,900
And that's a sort of door to door service that we provide.

430
00:33:37,440 --> 00:33:43,320
That is required to be provided within a certain boundary of our fixed route service.

431
00:33:43,660 --> 00:33:49,160
And so when we expand service into new areas, that dial lift service boundary expands as well.

432
00:33:49,640 --> 00:33:50,340
Can you help me with that?

433
00:33:50,740 --> 00:33:51,300
Yeah, absolutely.

434
00:33:51,680 --> 00:33:57,760
So, one of the maps that Nick shared earlier was there's new segments of service.

435
00:33:57,760 --> 00:33:59,760
And we talked about 15,000 new for example.

436
00:34:00,540 --> 00:34:03,840
So yeah, under federal regulation, three quarter of a mile is the buffer.

437
00:34:03,840 --> 00:34:10,540
So when the service takes effect on Sunday, May 3rd, there'll be a three-quarter

438
00:34:10,540 --> 00:34:16,140
of a mile buffer around all these new service areas, and that defines the

439
00:34:16,140 --> 00:34:24,540
dial lift boundary. So yeah, I know my mom unfortunately had suffered a major

440
00:34:24,540 --> 00:34:30,540
stroke and was such an independent person to having become now completely

441
00:34:30,540 --> 00:34:36,620
dependent and dial lift was one of those things that you know you just don't

442
00:34:36,620 --> 00:34:41,880
realize until you're completely dependent on someone else to or a ride like

443
00:34:41,880 --> 00:34:49,960
that and so I really appreciate that service otherwise my mom's mom always

444
00:34:49,960 --> 00:34:53,800
calling me and saying hey any ride to section centralized I guess turn around

445
00:34:53,800 --> 00:34:58,520
spare play I always did that when I was a teenager so but yeah it was a huge

446
00:34:58,520 --> 00:34:59,720
a huge service for them.

447
00:35:00,240 --> 00:35:06,000
Yeah, I'll just add, every time we do a community event like the Lacey Spring Fund Fair or some other community event,

448
00:35:06,360 --> 00:35:13,660
somebody inevitably comes up to me and says, my mom's dial lift driver was her best friend the last six months of her life.

449
00:35:14,520 --> 00:35:19,920
We have partnered to follow plows to dialysis appointments in snowstorms.

450
00:35:20,880 --> 00:35:27,440
I mean, really like chilling things, you know, use bump giving things in that service that we provide to the community.

451
00:35:27,440 --> 00:35:30,980
So, and then inevitably I have somebody who comes up at the booth and says,

452
00:35:31,180 --> 00:35:34,240
Ab busses, I'll never ride one, never ridden one, never will.

453
00:35:34,600 --> 00:35:38,700
And it's like, well, you never know, and you may end up in a situation where

454
00:35:38,700 --> 00:35:44,180
you need either a fixed route service, or dial lift, or we also have our village van service,

455
00:35:44,300 --> 00:35:47,600
or walk and roll certain programs, just across the board.

456
00:35:47,800 --> 00:35:51,560
We provide a real plethora of incredible services to this community,

457
00:35:52,420 --> 00:35:54,400
and folks are always impressed at that span.

458
00:35:54,400 --> 00:35:58,860
And anyone else have any questions?

459
00:36:01,340 --> 00:36:03,180
I have seen this presentation more than once,

460
00:36:03,220 --> 00:36:03,880
but I'm glad to.

461
00:36:04,620 --> 00:36:06,060
You can give it next time if you want.

462
00:36:06,960 --> 00:36:07,740
I'll sit over there.

463
00:36:08,920 --> 00:36:11,020
I just wanted to say, I am one of those people, like the choice

464
00:36:11,020 --> 00:36:15,420
writers, where when I was working in downtown Olympia,

465
00:36:15,560 --> 00:36:18,060
I always did the calculation, would it be better to drive?

466
00:36:18,440 --> 00:36:19,940
Or would I like to ride the bus?

467
00:36:21,060 --> 00:36:22,440
Or should I ride my bike?

468
00:36:22,440 --> 00:36:29,860
And before these improvements today, getting from my house to downtown Olympia on a bus would take 30 to 40 minutes.

469
00:36:30,360 --> 00:36:33,820
And I can bike down the Shehala Trail actually faster than that.

470
00:36:33,920 --> 00:36:40,320
But if the weather's poor, I would just choose to drive my single occupancy vehicle, of course.

471
00:36:40,540 --> 00:36:48,380
But if service could get me from here to downtown in 15 minutes, that would be a much easier choice for someone who always runs short on time.

472
00:36:48,380 --> 00:36:54,480
So I'm excited about this. I'm also really excited about the night out service because that's something I've been hoping for for a long time

473
00:36:54,480 --> 00:36:57,160
And I know it's been in the works, but now you've got enough drivers

474
00:36:57,160 --> 00:37:01,060
You can actually staff the buses to do that night out service. Yeah, it'll be wonderful

475
00:37:01,060 --> 00:37:04,600
I'm I'm the same way and I will often you know if it's

476
00:37:05,100 --> 00:37:09,900
Beautiful summer day. I will ride my bike downtown down to OTC do a bunch of meetings down there

477
00:37:09,900 --> 00:37:16,000
And I think it's really hot in the afternoon. I might throw the bus my my bike on the front of the 64 and ride that bus home

478
00:37:16,000 --> 00:37:32,120
So really having that flexibility and what we decided in the redesign that by investing the corridors like we are it's really serving our transit dependent writers first with span and frequency but span and frequency benefits everyone, right?

479
00:37:32,260 --> 00:37:41,840
And so you start to buy more people into the system now are we ever going to your run bus service out to some rural road and very few people probably not.

480
00:37:41,840 --> 00:37:56,840
So there are people that, you know, for one reason or another probably it's too expensive to buy them into the system with service, but that's okay because the other thing that I tell people in the community when they say they don't benefit from the bus is everyone or bus is takes cars off the road in front of you, right?

481
00:37:57,020 --> 00:38:10,140
We are by design a climate change combat strategy of reducing the number of single occupancy vehicles and it doesn't always work for everybody to ride the bus for people who need it and people who want to use it will be there.

482
00:38:11,060 --> 00:38:17,460
We're on a trajectory to surpass 5 million annual boardings, which is amazing for our community.

483
00:38:17,820 --> 00:38:18,360
New big number.

484
00:38:19,760 --> 00:38:23,500
So for those of us who don't know and aren't familiar with night-out service, can you just,

485
00:38:25,300 --> 00:38:28,180
is there a timeline or like a-

486
00:38:28,180 --> 00:38:28,820
You want to talk a little bit?

487
00:38:30,480 --> 00:38:37,360
So legacy service has been disagreement with the Evergreen State College that on throughout

488
00:38:37,360 --> 00:38:39,540
throughout the school year on Friday and Saturday nights,

489
00:38:39,540 --> 00:38:41,720
I guess it'd be early Saturday and Sunday mornings,

490
00:38:42,680 --> 00:38:44,160
bus service would continue to run

491
00:38:44,160 --> 00:38:46,240
between the Green State College campus

492
00:38:46,800 --> 00:38:48,000
and downtown Olympia.

493
00:38:48,080 --> 00:38:50,440
That's really been the extent of our late night service

494
00:38:50,440 --> 00:38:52,000
for the past few years.

495
00:38:52,260 --> 00:38:53,220
Until about 4 a.m.

496
00:38:53,860 --> 00:38:55,760
Yeah, yeah, about that.

497
00:38:55,800 --> 00:38:57,480
I think it's like three and three 30

498
00:38:57,480 --> 00:38:58,840
depending on which direction you're going.

499
00:38:59,160 --> 00:39:02,520
Right, and so essentially it's taking that idea

500
00:39:02,520 --> 00:39:05,420
and kind of building upon it so that there would be

501
00:39:05,420 --> 00:39:12,320
more transportation options. One of the things I really, and I have my interest, is given the

502
00:39:12,320 --> 00:39:18,720
advancements in technology, the ability to look at on-demand service, or what they call micro transit,

503
00:39:19,680 --> 00:39:29,160
which is essentially the uber bus, that it's not limited to a fixed route, for say, but rather a geographic area.

504
00:39:29,160 --> 00:39:29,240
Yeah.

505
00:39:30,520 --> 00:39:35,000
I will say I did the block party last year at Evergreen and when we first brought back

506
00:39:35,000 --> 00:39:38,480
the night owl and the students were really excited about it.

507
00:39:38,780 --> 00:39:40,780
They don't call it the night owl, they call it the drunk bus.

508
00:39:41,820 --> 00:39:44,820
And we don't endorse the night owl and the drunk bus.

509
00:39:45,400 --> 00:39:51,560
But I will say if folks are going out and are engaging in social activities that may make

510
00:39:51,560 --> 00:39:55,620
it unsafe for them to drive home, I would much rather that they ride our bus home.

511
00:39:55,620 --> 00:40:04,100
They still have to follow the same rules that everybody else does for decorum and behavior but I think that that's an important service that we can provide in our community as well.

512
00:40:04,380 --> 00:40:05,120
Yeah, absolutely.

513
00:40:06,980 --> 00:40:16,380
Okay, I also want to thank Council Member Cox to remind me that our device chair of the Transit Authority is here, so it's up here.

514
00:40:16,560 --> 00:40:18,080
So thank you for being here tonight as well.

515
00:40:19,640 --> 00:40:20,500
Okay, thank you guys.

516
00:40:20,500 --> 00:40:20,560
Yes.

517
00:40:21,220 --> 00:40:24,960
I have two stickers left, they've been a hot monitor, I can't believe you're here.

518
00:40:26,680 --> 00:40:27,880
I'll take

519
00:40:34,310 --> 00:40:34,730
the other one.

520
00:40:35,710 --> 00:40:40,410
Okay, next up on our agenda is our construction project update.

521
00:40:44,050 --> 00:40:44,890
I can get more.

522
00:40:46,290 --> 00:40:46,890
Well,

523
00:41:02,660 --> 00:41:04,060
hello council members.

524
00:41:04,380 --> 00:41:04,540
Hello.

525
00:41:05,260 --> 00:41:10,400
I'm Deandra Buchanan, I'm the engineering construction manager, and along with Ashley Spith,

526
00:41:10,920 --> 00:41:13,820
the design manager, we're going to give you the construction update.

527
00:41:13,820 --> 00:41:14,680
So

528
00:41:21,500 --> 00:41:23,640
we're going to start off with recently completed construction.

529
00:41:24,520 --> 00:41:28,580
That photo up there shows the Terry Cargo Reservoir that has been recently completed.

530
00:41:29,200 --> 00:41:34,880
The EV charging stations has been done, Marvin Road Utility Relocations, the Manhole Rehab

531
00:41:34,880 --> 00:41:40,760
Project, 8th Avenue Rehabilitation, the 400 pressure zone, and the Woodland Creek Bridge replacement.

532
00:41:41,380 --> 00:41:44,680
I have all been completed in the last six months since last time I came and presented.

533
00:41:48,100 --> 00:41:51,320
So I'm just going to go over a few of them, starting off with the EV Charger stations.

534
00:41:51,920 --> 00:41:56,000
one type three charger was installed at City Hall and also the community center.

535
00:41:56,720 --> 00:42:00,100
Two type two chargers were in Starlet City Hall and one at the library.

536
00:42:01,120 --> 00:42:04,900
One type two charger was installed at Northeastern School District Admin building

537
00:42:04,900 --> 00:42:08,600
and they just needed our construction experience to help them put that in.

538
00:42:12,940 --> 00:42:17,920
Next project that has been completed in the last six months is the eighth Avenue Rehabilitation Project.

539
00:42:17,920 --> 00:42:24,560
The location of this road is off of Sleeter-Kinney heading west between a bank and a donut shop.

540
00:42:25,300 --> 00:42:28,580
It leads to the City of Lacey Chamber of Commerce.

541
00:42:29,640 --> 00:42:34,080
The contract scope for this project was to perform complete reconstruction where necessary,

542
00:42:34,640 --> 00:42:38,340
add storm drain improvements including a new valley gutter and place new striping.

543
00:42:38,920 --> 00:42:45,100
So you can see in the photos that this is just a before and after from looking at one location.

544
00:42:45,100 --> 00:42:49,260
And then second slides here show a little more of what was happening.

545
00:42:49,420 --> 00:42:53,380
We have some alligator cracking in that left side photo beforehand.

546
00:42:53,800 --> 00:43:00,100
That hand we have the new roadway surface in the right hand photo with the new valley gutter as you can see off to the right.

547
00:43:04,660 --> 00:43:07,740
Another project that's been recently completed was the 400 pressure zone.

548
00:43:08,300 --> 00:43:11,840
We installed 3,100 linear feet of 12 inch diameter water main.

549
00:43:12,520 --> 00:43:17,240
We installed a sewer relocation and street reconstruction in Pacific Avenue, Southeast.

550
00:43:17,240 --> 00:43:23,080
other ways known as State Route 510, work included of course new striping and this was all done

551
00:43:23,080 --> 00:43:26,740
at night per wash dot restrictions on us.

552
00:43:29,090 --> 00:43:31,310
So just some photos that show like when the contractor

553
00:43:31,310 --> 00:43:35,570
put together the pipeline, they put it up together in advance and then they just moved it in pieces

554
00:43:35,570 --> 00:43:41,370
into the trench line. You can see a trench line being dug right there in that night and then again

555
00:43:41,370 --> 00:43:44,830
the asphalt was also played that same night as per wash dot restrictions.

556
00:43:49,410 --> 00:43:50,650
Very fun project that's

557
00:43:50,650 --> 00:43:54,650
been completed recently as the Woodland Creek Bridge replacement. As far as we could tell,

558
00:43:54,810 --> 00:44:00,190
the original bridge was built sometime in the 1980s. After the bridge was removed and the

559
00:44:00,190 --> 00:44:04,970
concrete footings were placed, the bridge was put together much like in a rector set. So if you

560
00:44:04,970 --> 00:44:09,370
look at that left hand photo, that's what shows the new concrete footings had been placed with the

561
00:44:09,370 --> 00:44:14,970
backfill. And that center photo actually shows you what the pieces looked like when they were originally

562
00:44:14,970 --> 00:44:20,630
delivered. And even though we didn't get a contractor photo of him installing it, he just put it together

563
00:44:20,630 --> 00:44:23,770
like Legos, is literally how it was put together.

564
00:44:24,030 --> 00:44:26,050
So we have a before and after picture.

565
00:44:27,650 --> 00:44:30,650
New sides of the bridge for pedestrian safety were added.

566
00:44:30,990 --> 00:44:34,110
You can see that up there as well as the chain link fencing

567
00:44:34,110 --> 00:44:36,770
and the new asphalt leading to the deck.

568
00:44:37,250 --> 00:44:39,350
The bridges opened October 22nd.

569
00:44:39,610 --> 00:44:40,670
The no more jumping off the bridge.

570
00:44:41,090 --> 00:44:42,410
No more jumping off the bridge.

571
00:44:43,190 --> 00:44:45,150
I saw a YouTube video on this one.

572
00:44:45,350 --> 00:44:45,450
Yes.

573
00:44:45,810 --> 00:44:48,330
That was the first time I stumbled on it

574
00:44:48,330 --> 00:44:50,010
and that was the first time I had seen a YouTube video

575
00:44:50,010 --> 00:44:56,170
on a capital project, or at least stumble on one.

576
00:44:56,470 --> 00:44:58,090
Is that something you guys are going to do already?

577
00:44:58,350 --> 00:44:59,130
We have parts to thank for that.

578
00:44:59,290 --> 00:44:59,730
Our communication.

579
00:45:00,000 --> 00:45:07,020
This team is looking at trying to do some more short videos for highlighting projects and things like that and produce them push out to the public when we finish projects like this.

580
00:45:07,020 --> 00:45:08,040
Yeah, it had quite a few views.

581
00:45:08,820 --> 00:45:11,700
And now you can drive a car across that?

582
00:45:11,760 --> 00:45:12,600
No, there's a bullard.

583
00:45:12,920 --> 00:45:13,200
Okay.

584
00:45:13,540 --> 00:45:14,640
So we would pull the bullard in the middle.

585
00:45:14,640 --> 00:45:14,920
That's why.

586
00:45:15,180 --> 00:45:16,720
Yeah, the bullard is a little old.

587
00:45:16,720 --> 00:45:17,940
Yeah, the bullard is a little old.

588
00:45:17,940 --> 00:45:19,840
The emergency vehicles can go across.

589
00:45:19,980 --> 00:45:20,120
Yeah.

590
00:45:20,400 --> 00:45:21,320
And the other one, you could.

591
00:45:21,600 --> 00:45:21,960
You could.

592
00:45:22,020 --> 00:45:22,720
We're not supposed to, yes.

593
00:45:23,860 --> 00:45:25,800
This is rated for vehicle traffic.

594
00:45:26,020 --> 00:45:26,960
We're rated for emergency access.

595
00:45:30,640 --> 00:45:31,180
All right.

596
00:45:31,380 --> 00:45:34,140
So we're going into projects under construction currently.

597
00:45:34,880 --> 00:45:38,160
There are 16 projects listed on this slide.

598
00:45:38,160 --> 00:45:43,340
of the 16. Three are in suspension. They're waiting for materials. I could go

599
00:45:43,340 --> 00:45:47,840
around just we waiting for pumps things like that. I mean the generators take

600
00:45:47,840 --> 00:45:53,340
a long time to come in as well. And also you wouldn't think this but the

601
00:45:53,340 --> 00:46:00,440
polls that go up for lighting take a really long time to come to be created.

602
00:46:01,280 --> 00:46:04,500
Both of the well projects that are listed there are also in suspension until

603
00:46:04,500 --> 00:46:09,620
early next year for the contract requirements and the remaining projects are in here on various

604
00:46:09,620 --> 00:46:14,120
stages of activity. We won't go over all of them but we will give you some highlights.

605
00:46:17,160 --> 00:46:21,940
The first one is the College Street Northeast Extension Project. This is just standing in the

606
00:46:21,940 --> 00:46:28,080
middle of 6th Avenue looking one way and the other. You would look by this, of course, this

607
00:46:28,080 --> 00:46:32,700
roadway is complete. We do have a full depth pavement and of course, striping has been completed

608
00:46:32,700 --> 00:46:38,200
it on this section of roadway. So for the most part, that portion is complete.

609
00:46:39,120 --> 00:46:45,280
This photo shows off to the left is a sidewalk panel that's been replaced, that used to have a tree there that was uplifted.

610
00:46:45,640 --> 00:46:51,200
And they do intend on replacing the tree when the time comes because there's something about trees needing to go to sleep.

611
00:46:51,200 --> 00:46:56,860
I'm actually not quite sure. But they were replaced also to install water and sewer steps.

612
00:46:56,860 --> 00:46:59,460
So, there is some work to be done on 6th.

613
00:46:59,860 --> 00:47:05,800
Looking south down college street northeast, the college street portion between Martin

614
00:47:05,800 --> 00:47:10,880
Way and the current curve into 6th Avenue is completely paved and striped as well.

615
00:47:11,440 --> 00:47:16,500
There is a new road configuration which includes a bike lane on both sides of college street

616
00:47:16,500 --> 00:47:16,960
northeast.

617
00:47:17,640 --> 00:47:22,660
Eventually, there will be a bike lane on both sides of college through 15th, from Martin

618
00:47:22,660 --> 00:47:22,880
Way.

619
00:47:22,880 --> 00:47:22,880
Okay,

620
00:47:28,400 --> 00:47:32,080
so these pictures depict the future T intersection.

621
00:47:32,600 --> 00:47:36,980
It looks like a mess, but it is, the contractor is currently working on the piece of roadway

622
00:47:36,980 --> 00:47:41,160
between the match point at the future T intersection of sixth avenue and college.

623
00:47:42,380 --> 00:47:49,180
The piece between eight, excuse me, sixth avenue and 15th is also being worked on.

624
00:47:49,920 --> 00:47:55,100
The grade of the roadway has to come down about two and a half feet from its existing location

625
00:47:55,100 --> 00:47:58,860
and matched back both into sixth and college.

626
00:47:59,540 --> 00:48:00,940
If you look on the left side,

627
00:48:01,020 --> 00:48:04,180
you can actually see a transformer

628
00:48:04,760 --> 00:48:07,140
that's on a concrete pad in that left photo

629
00:48:07,140 --> 00:48:09,120
and that kind of gives you an idea

630
00:48:09,120 --> 00:48:11,080
of where the future roadway's going to be

631
00:48:11,600 --> 00:48:13,780
just a little bit so that there is a dip

632
00:48:13,780 --> 00:48:16,580
that road it literally has to come all the way down.

633
00:48:17,380 --> 00:48:19,800
As part of the project, the contractor was allowed

634
00:48:19,800 --> 00:48:23,060
to close the road between sixth and eighth avenue

635
00:48:23,060 --> 00:48:24,440
through the end of the year.

636
00:48:25,220 --> 00:48:27,360
The new piece of water main, storm drain lines

637
00:48:27,360 --> 00:48:29,320
and retaining walls are all being stalled

638
00:48:29,320 --> 00:48:30,620
in that section of roadway.

639
00:48:31,380 --> 00:48:34,440
So right now, you go down college street

640
00:48:34,440 --> 00:48:36,460
and there's a curve, right?

641
00:48:36,960 --> 00:48:40,460
And then, but the future of this can go straight.

642
00:48:40,800 --> 00:48:43,160
So is there going to be a stop sign?

643
00:48:43,520 --> 00:48:46,740
And then you keep going, or how's that going on?

644
00:48:47,540 --> 00:48:49,560
So college is going to be a straight-through way.

645
00:48:50,400 --> 00:48:52,120
And then, the avenue is a T.

646
00:48:52,120 --> 00:48:57,680
Yes, there's going to have a dedicated left turn lane and then a dedicated right turn lane because there's the only directions

647
00:48:57,680 --> 00:49:04,560
You can go on six on to college. Yeah, yes, I'm going to be stopped controlled to come in on the college. Correct. Just with the stop sign

648
00:49:04,560 --> 00:49:07,560
Stop control. Yeah. Okay. That's correct.

649
00:49:10,280 --> 00:49:13,240
And then I didn't mention that that right hand picture is

650
00:49:13,880 --> 00:49:16,280
Basically looking at the T intersection those

651
00:49:17,080 --> 00:49:22,020
Big excavators you see there installing the wall the retaining wall. That's along that edge of the roadway

652
00:49:22,020 --> 00:49:26,260
This is a project that's been going on for as long as I remember.

653
00:49:26,440 --> 00:49:33,800
I remember going to middle school right there and seeing a future road project coming.

654
00:49:34,380 --> 00:49:36,080
So that was a long time ago.

655
00:49:36,340 --> 00:49:40,160
So yeah, this has been a long, long coming project.

656
00:49:40,440 --> 00:49:41,780
Yes, at least 20 years.

657
00:49:42,680 --> 00:49:43,120
At least.

658
00:49:43,940 --> 00:49:45,980
What's the anticipated completion date?

659
00:49:46,400 --> 00:49:47,480
Anticipated completion date.

660
00:49:47,600 --> 00:49:49,840
The contractor has until the middle of next summer.

661
00:49:50,840 --> 00:49:54,780
If it depends on weather, that's really what it really depends on.

662
00:49:54,900 --> 00:49:59,740
I mean, they would love to finish if we have a good paving window earlier than that,

663
00:50:00,600 --> 00:50:04,060
like maybe Marchish, but we really have to, it just depends on when they can pave.

664
00:50:04,320 --> 00:50:07,000
But we're done paving for the year, right, for the most part.

665
00:50:07,340 --> 00:50:11,680
You know, the contractors are able to bring it in every once in a while,

666
00:50:11,840 --> 00:50:15,260
so there are times where you're going to see some paving done.

667
00:50:15,260 --> 00:50:17,780
If the grades are right, yes, they will.

668
00:50:18,040 --> 00:50:22,600
We have a few contractors up north that are actually planning on doing some paving.

669
00:50:23,320 --> 00:50:25,080
And I'll show you in a little bit, hopefully.

670
00:50:25,200 --> 00:50:26,220
We're hoping anyway.

671
00:50:27,000 --> 00:50:30,660
So continuing on with projects under construction, we all know about Greg Cuyo Park.

672
00:50:31,260 --> 00:50:35,040
This slide shows the aerial photo of the before and, of course, the recent construction.

673
00:50:35,260 --> 00:50:38,980
You can see between February and September, starting off at the blank slate.

674
00:50:39,160 --> 00:50:44,120
The project included the placement of an 82-stall parking lot, an ADA-accessible playground,

675
00:50:44,120 --> 00:50:47,900
ground, a picnic shelter, and an 18-hole disc golf course.

676
00:50:48,220 --> 00:50:52,330
All right, some photos for Kuyo.

677
00:50:53,750 --> 00:51:00,550
The city has been working with the disc golf course group who has added temporary disc

678
00:51:00,550 --> 00:51:02,690
golf baskets and tees.

679
00:51:03,050 --> 00:51:06,590
That photo off to the left actually has one in the middle, I know the shading is really

680
00:51:06,590 --> 00:51:09,050
hard to see, but there is one in that photo.

681
00:51:09,850 --> 00:51:13,790
And the photo off to the right shows one of the crossroads of what we call a hard service

682
00:51:13,790 --> 00:51:14,190
trail.

683
00:51:14,190 --> 00:51:18,450
there are approximately four miles of trails like this located throughout the park in that

684
00:51:18,450 --> 00:51:25,570
vegetative and forested area that you see in that photo. And then this last picture for Kuyo

685
00:51:25,570 --> 00:51:31,290
wants you to show you the shelter as of yesterday. So the background you can see the playground off

686
00:51:31,290 --> 00:51:36,210
to the right hand side of this photo in the very back can actually see the playground. The contractor

687
00:51:36,210 --> 00:51:41,350
still has grading work to be done. There are several trees that have to be removed as part of the

688
00:51:41,350 --> 00:51:45,130
contract requirements and some plantings that will take place next year.

689
00:51:45,750 --> 00:51:51,970
We anticipate the grand opening of this park to be sometime in the spring, so just so you don't know.

690
00:51:52,730 --> 00:52:02,350
When you say grand opening, well, the disc golf course be ready by then because now they just sort of have scope some of it out, but there's a lot of work that needs to happen.

691
00:52:02,410 --> 00:52:09,650
Correct, and one of the things that we anticipate is that when the contractor takes down some of the trees, we do want them to be able to use some of the chips.

692
00:52:10,210 --> 00:52:21,250
And so they're, you know, we're trying to work with them to try to plan if they can go out there with their own volunteer groups and do some of that work that you're describing to be able to make those areas where they're going to be.

693
00:52:21,770 --> 00:52:25,530
So I know we got some help on some professional design of that course too.

694
00:52:28,550 --> 00:52:34,930
The next project that is currently under construction is the 2025 sidewalk repair project.

695
00:52:35,990 --> 00:52:42,510
That map off to the right shows six general area sites throughout the city of Lacey.

696
00:52:43,330 --> 00:52:49,810
The scope of this project is to replace approximately 45,000 square feet of sidewalk panels

697
00:52:50,350 --> 00:52:56,450
that have been lifted due to tree root growth creating an offset between panels and that's

698
00:52:56,450 --> 00:53:01,330
just that one off to the left shows you very letters read their hand delivered to the majority

699
00:53:01,330 --> 00:53:05,210
of the property owners are emailed to the HOA representative slash management companies.

700
00:53:05,690 --> 00:53:10,190
Included in those letters was a guide to help property owners know how to take care of

701
00:53:10,430 --> 00:53:11,350
the future trees.

702
00:53:12,310 --> 00:53:15,510
The work started in October with cutting the trees down to the stumps.

703
00:53:16,530 --> 00:53:22,050
The amount of time the contractor has for this project is May of 2026.

704
00:53:23,210 --> 00:53:31,210
If they were used all 160 days, and that doesn't even include weather days, that project includes

705
00:53:31,210 --> 00:53:35,890
It's placing a new root barrier along the sides of the installed new trees.

706
00:53:36,650 --> 00:53:41,190
And of the 270 trees removed and replaced, some will be maintained by the city.

707
00:53:41,790 --> 00:53:46,230
Some will be maintained by the HOAs, and some will be maintained by the property owners.

708
00:53:48,120 --> 00:53:49,700
Just a quick question there.

709
00:53:50,200 --> 00:53:56,300
I know, well, first of all, thank you for this sidewalk repair and construction project.

710
00:53:56,300 --> 00:54:12,120
It's something I think is extremely important for so many people who are really dependent on our sidewalks as at their transportation network and so many people don't realize how many people are dependent on that so thank you for this.

711
00:54:13,100 --> 00:54:20,720
Obviously, no one likes to see a bigger tree cut down, and we've cut down quite a few,

712
00:54:23,480 --> 00:54:26,180
and hopefully out of necessity, right?

713
00:54:28,160 --> 00:54:33,080
Was there, you know, we've received some letters about saying, hey, there's some alternatives

714
00:54:33,080 --> 00:54:35,940
you guys could have done instead of cutting down this tree.

715
00:54:35,940 --> 00:54:42,520
Can you address that, is there financially feasible

716
00:54:42,520 --> 00:54:49,500
alternatives, or what's our policy on that?

717
00:54:50,300 --> 00:54:53,840
So in a lot of cases, the city at least you can't use,

718
00:54:54,800 --> 00:54:56,340
for example, pavers.

719
00:54:57,160 --> 00:54:59,580
Pavers can't be used because the tree roots are going to grow

720
00:54:59,580 --> 00:55:00,720
into the pavers eventually.

721
00:55:01,360 --> 00:55:04,680
We are trying to look at these things like long-term solutions.

722
00:55:05,260 --> 00:55:08,160
Root barriers are only good for so many years.

723
00:55:08,340 --> 00:55:13,380
The tree roots will grow under the root barriers and eventually grow under this sidewalk.

724
00:55:14,140 --> 00:55:18,720
They're just not, it's just not, the tree's going to do what it's going to do, right?

725
00:55:19,080 --> 00:55:23,160
So when people suggest pavers, we can't do that either because the tree roots are going to grow into the pavers.

726
00:55:23,280 --> 00:55:24,000
That's one example.

727
00:55:25,180 --> 00:55:29,820
Rubber's surfacing, which was another suggestion, is not ADA compliant.

728
00:55:31,140 --> 00:55:38,340
And if we were to try to move a sidewalk, we would have to look into the cost of trying

729
00:55:38,340 --> 00:55:43,720
to purchase the right of way, and a lot of homes in front of a lot of homes to move

730
00:55:43,720 --> 00:55:45,840
the sidewalk from its current location.

731
00:55:46,520 --> 00:55:50,080
And we have a lot of design projects that are trying to do that exact thing, and you're

732
00:55:50,080 --> 00:55:53,320
going to see a lot of right of way costs that are going to do that exact thing.

733
00:55:53,500 --> 00:55:58,120
So we can offset the sidewalk, you know, from the roadway just to be safe.

734
00:55:58,600 --> 00:56:08,040
So those are just some examples of the things that just the cost is already going to be, you know, we are doing the most efficient thing for the city of LAC.

735
00:56:08,680 --> 00:56:11,180
And we cannot leave the trees and cut the roots off.

736
00:56:11,220 --> 00:56:18,780
We don't feel that is a safe way to try to leave the tree because we know the roots are going to be cut once we take the sidewalk panel out.

737
00:56:20,660 --> 00:56:36,980
One thing that's concerned me, and I understand, you know, that some trees will have to go, but in recent years we've had like trees planted along College Street only to find out they weren't appropriate for the setting because they were already lifting roots.

738
00:56:36,980 --> 00:56:44,820
So, how can you assure the council that the new trees that are going to go in have been

739
00:56:45,660 --> 00:56:52,280
thoroughly vetted and have roots that are more likely to grow down and up?

740
00:56:53,530 --> 00:56:54,880
Can you talk about that a little bit?

741
00:56:55,460 --> 00:56:55,860
Yeah, absolutely.

742
00:56:56,200 --> 00:57:02,720
So, you know, we have two arborists that, private consultant arborists that are on staff for

743
00:57:02,720 --> 00:57:03,580
us that we hire.

744
00:57:03,580 --> 00:57:08,840
to consult on this. We've looked at a lot of research of different trees, tree types.

745
00:57:09,120 --> 00:57:15,860
We have multiple staff at Sea of Lacey who are actually certified arborists that have told us also

746
00:57:15,860 --> 00:57:21,140
like these are the best trees that you can possibly try to use. And that's why in the current

747
00:57:21,140 --> 00:57:26,660
guidelines you have a specific tree should only be planted in a certain width of a planter, right?

748
00:57:26,880 --> 00:57:30,360
So in a 4-foot wide planter, only specific trees are allowed now,

749
00:57:31,120 --> 00:57:36,640
six-foot, eight-foot, 10-foot, et cetera, only specific trees are allowed to be planted

750
00:57:36,640 --> 00:57:43,920
in those areas just by, you know, us looking at that tree type in just the other areas and

751
00:57:43,920 --> 00:57:47,360
other cities that have planted these trees and the natural growth of those trees in those

752
00:57:47,360 --> 00:57:54,240
roots. One thing we do need to look on a little bit closer is soil types and so that's huge

753
00:57:54,240 --> 00:57:58,700
and making sure, you know, those root barriers are installed properly because if the root

754
00:57:58,700 --> 00:57:59,960
If the birds aren't as full properly too,

755
00:58:00,060 --> 00:58:01,940
they'll go over the root barrier under the sidewalk.

756
00:58:03,160 --> 00:58:04,260
There are a lot of other issues

757
00:58:04,260 --> 00:58:06,460
that we're kind of dealing with with that, so.

758
00:58:07,100 --> 00:58:08,320
Let me ask a follow-up.

759
00:58:08,360 --> 00:58:08,500
Go ahead.

760
00:58:09,520 --> 00:58:12,100
So I remember my days on the planning commission,

761
00:58:12,720 --> 00:58:16,060
we have a street tree guide of a plan.

762
00:58:16,660 --> 00:58:18,220
Is that being updated?

763
00:58:19,380 --> 00:58:20,260
The roadblocks.

764
00:58:21,060 --> 00:58:23,480
Yeah, that's constantly being updated

765
00:58:23,480 --> 00:58:27,080
into the development review section on public works

766
00:58:27,080 --> 00:58:28,920
in a ministry in that street tree guide,

767
00:58:29,600 --> 00:58:30,560
because as Scott said,

768
00:58:30,720 --> 00:58:33,800
part of it, you get the best information you have at the time

769
00:58:33,800 --> 00:58:34,800
and that can change over time

770
00:58:34,800 --> 00:58:37,520
because trees are living things

771
00:58:37,520 --> 00:58:38,700
and they may do different elements.

772
00:58:38,880 --> 00:58:40,220
So looking at Coltabores planting setting,

773
00:58:40,520 --> 00:58:42,720
the soil types is a big issue

774
00:58:42,720 --> 00:58:44,260
because if you have certain types of soils,

775
00:58:45,300 --> 00:58:46,620
trees are still gonna try to find water

776
00:58:46,620 --> 00:58:47,580
and find roots so they may,

777
00:58:47,740 --> 00:58:48,800
even if you may have the right tree

778
00:58:48,800 --> 00:58:50,120
and the right location of soil types

779
00:58:50,120 --> 00:58:51,600
may also affect how that works.

780
00:58:52,780 --> 00:58:53,620
That is constantly,

781
00:58:53,760 --> 00:58:55,400
that is being looked at frequently.

782
00:58:55,400 --> 00:58:56,320
Thank you.

783
00:58:57,160 --> 00:59:03,340
There was one other option that folks that provided comments on this issue asked about,

784
00:59:03,460 --> 00:59:06,440
and it was a floating and reinforced sidewalk slab.

785
00:59:07,240 --> 00:59:08,020
What is that?

786
00:59:08,580 --> 00:59:09,000
Do you know?

787
00:59:10,280 --> 00:59:13,740
I'm not familiar with that kind of slab, I would have to get back to you on that one.

788
00:59:14,620 --> 00:59:18,560
I'm guessing it's sort of like a dock where it would sit up slightly above the ground underneath

789
00:59:18,560 --> 00:59:18,840
it.

790
00:59:19,120 --> 00:59:22,920
Yeah, if it's any sort of thing like a bump, those would probably not be ADA compatible.

791
00:59:23,600 --> 00:59:28,820
So I don't know if it's like an over something over but we'd have to get back to you.

792
00:59:29,020 --> 00:59:32,360
Yeah, what I understood that to be is like a raised platform like a bridge.

793
00:59:33,280 --> 00:59:34,960
Or this one could be elevated off the ground.

794
00:59:35,360 --> 00:59:35,460
Right.

795
00:59:35,760 --> 00:59:36,780
That's what I understood in that email.

796
00:59:36,840 --> 00:59:38,340
Yeah, that sounded something like that.

797
00:59:38,900 --> 00:59:40,660
And that's probably not ADA compliant.

798
00:59:41,500 --> 00:59:41,720
No.

799
00:59:42,740 --> 00:59:47,800
Okay. Well, thank you for, you know, I just want to make sure I know there's some people

800
00:59:47,800 --> 00:59:49,760
will have been concerned about this and I-

801
01:00:00,080 --> 01:00:30,060
I felt pretty confident that we were, took a lot of that into consideration and I do know we did update our, you know, our street trees and after a lot of lessons that have been, you know, we have learned in our community over the years. So, I know that has been, you know, updated and we're following that. But, you know, the thing is, is best laid plans, right? I mean, you can have what you think is the right choice.

802
01:00:30,060 --> 01:00:42,640
the right everything going right and nature sometimes finds a way and so we just hope that everyone can you know knows that we're we're not going to cut down a big tree

803
01:00:43,800 --> 01:00:58,640
along our streetscape if we don't absolutely have to do that. We're not going to do that in Lacey where we are a true city this is something we really care about and so I hope our community knows that and thank you for all the work you're doing on this.

804
01:00:58,640 --> 01:01:05,760
Thank you. One of the other projects that we wanted to mention about trees, Lake Viewed

805
01:01:05,760 --> 01:01:09,860
Meadows Utility Improvements. This is a project that's within the City of Lacey Eastment.

806
01:01:10,820 --> 01:01:17,000
Suer main was identified in the areas to be compromised due to tree root growth. And

807
01:01:17,000 --> 01:01:23,240
that very first photo at the very center kind of close to the bottom of that photo, you

808
01:01:23,240 --> 01:01:31,860
see a sewer lid. That sewer lid is literally being hugged by the tree roots. And so with

809
01:01:31,860 --> 01:01:38,140
that kind of evidence of tree root growth, the issue could result in block sewer mains

810
01:01:38,140 --> 01:01:44,420
and problems within our own sewer system. So this project allows for both the sewer

811
01:01:44,420 --> 01:01:49,440
main and a parallel water main installation. This is the tree that has been taken down.

812
01:01:50,120 --> 01:01:54,180
That same exact tree, this is another tree that was in the vicinity and that easement,

813
01:01:54,320 --> 01:01:58,600
you can see that the orange lines actually represent the limits of the easement, and

814
01:01:58,600 --> 01:02:00,260
that tree was taken down as well.

815
01:02:00,800 --> 01:02:05,560
So the easement for this project had removal of trees prior to placing the new sewer and

816
01:02:05,560 --> 01:02:06,120
the water mains.

817
01:02:06,360 --> 01:02:08,240
So this was part of the project that we need to do.

818
01:02:08,640 --> 01:02:14,040
And the stumps all came out and now we're able to barely put in the water and sewer mains.

819
01:02:17,430 --> 01:02:21,610
Continuing on, we have a few lift stations that are going to be coming up and also that

820
01:02:21,610 --> 01:02:25,330
are currently under construction. Just to tell you a little bit about the lift

821
01:02:25,330 --> 01:02:29,710
stations that we have here. The one off to the left is Lift Station 3 location.

822
01:02:30,210 --> 01:02:33,270
It's located off of Gulf Club Road Northeast and is a wastewater pump

823
01:02:33,270 --> 01:02:38,790
station that was originally constructed in 1970. After 55 years of age, this

824
01:02:38,790 --> 01:02:43,190
facility is at the end of its service life. The new lift station's capacity takes

825
01:02:43,190 --> 01:02:47,710
into account future development demands within its service area. It includes a

826
01:02:47,710 --> 01:02:55,410
New Wetwell, new pumps, new valve and bypass bolts and a new electrical control building with the onsite generator fencing another improvements.

827
01:02:56,170 --> 01:03:02,470
And then stormwater improvements are also being made on this project for the safety of the public from flooding that has occurred in the area.

828
01:03:03,250 --> 01:03:11,590
That photo off to the right shows you the location of existing lift station 11, it's located off a Glen courts out the east and it was constructed in 1980.

829
01:03:11,590 --> 01:03:16,550
The existing lift station is a vacuum primed pump station that is being converted into

830
01:03:16,550 --> 01:03:17,850
a submersible pump station.

831
01:03:18,650 --> 01:03:23,130
Upgrades include a new electrical components, a new wet well with mechanical pumps, valve

832
01:03:23,130 --> 01:03:28,610
vault that meets cura osha requirements and other site improvements that will extend the

833
01:03:28,610 --> 01:03:30,350
life of this station.

834
01:03:31,550 --> 01:03:38,090
These next two photos show some of the everyday work that happens on projects like these.

835
01:03:38,850 --> 01:03:43,090
The photo off to the left shows compaction of base rock material over an installed storm

836
01:03:43,090 --> 01:03:43,370
drain.

837
01:03:44,290 --> 01:03:47,810
And the photo off to the right shows multiple valves that will be connected to a sewer system

838
01:03:47,810 --> 01:03:50,410
and the vault and also the structures.

839
01:03:51,050 --> 01:03:54,270
And I want you to notice that all these things are underneath our feet. They're all buried.

840
01:03:54,630 --> 01:03:59,050
You will never see that vault again other than this fixed picture and that wet well.

841
01:03:59,530 --> 01:04:05,090
And we'll have a lid that will be sticking up top. But those are kind of things that are happening every single day.

842
01:04:05,090 --> 01:04:08,030
Okay, we just install them and then we don't even know they're down there.

843
01:04:12,240 --> 01:04:17,240
All right, the next project to just discuss briefly is the Jacob Smith House roof improvements.

844
01:04:18,280 --> 01:04:23,700
This project includes the removal of 3,900 square feet of cedar shake roof system and

845
01:04:23,700 --> 01:04:27,280
installation of the same type of roof system.

846
01:04:28,340 --> 01:04:30,860
And the project is in the early phase of construction.

847
01:04:31,160 --> 01:04:35,160
We call it the submittal phase and it's anticipated to start mid November and

848
01:04:35,160 --> 01:04:37,040
last about a month, depending on the weather.

849
01:04:40,560 --> 01:04:44,800
We're going to go in, Ashley's going to go over the projects, the police station.

850
01:04:46,140 --> 01:04:46,920
All right, thanks Sandra.

851
01:04:48,040 --> 01:04:51,500
Council's already intimately familiar with this project, so I'm just going to touch on

852
01:04:51,500 --> 01:04:54,600
a few highlights of progress since the last time we gave an update.

853
01:04:56,220 --> 01:05:00,980
This photo was, it was taken very recently as you can see, and what I want to highlight

854
01:05:00,980 --> 01:05:04,400
here is that asphalt paving has been completed for the project.

855
01:05:04,400 --> 01:05:09,740
So, major milestone as we're approaching this really terrible weather, all of the asphalt

856
01:05:09,740 --> 01:05:11,080
areas have been now been paved.

857
01:05:13,460 --> 01:05:18,520
A couple other quick highlights for milestones that have been reached recently.

858
01:05:19,220 --> 01:05:24,180
The facility, both buildings now have permanent power, and so they're in the process of dismantling

859
01:05:24,180 --> 01:05:29,600
all the temporary power to those facilities and fully switching over to get systems operational.

860
01:05:31,100 --> 01:05:36,040
And furniture has been delivered and is in the process of installation at this point.

861
01:05:37,140 --> 01:05:39,160
Just a few photos to highlight here.

862
01:05:39,880 --> 01:05:45,720
This is a drone photo from sort of where the training building sits further back on the site.

863
01:05:46,180 --> 01:05:49,180
What I wanted to highlight here is just the connectivity to the city hall campus.

864
01:05:49,940 --> 01:05:55,260
You can see over on the left hand side next to the parking area, it will be sidewalk and

865
01:05:55,260 --> 01:06:02,040
an attachment point to the city hall campus as it exists bringing over into the police station

866
01:06:02,040 --> 01:06:07,120
plaza. So it will be one campus feel and not two separate kind of facilities as you

867
01:06:07,120 --> 01:06:11,300
come in off of third. This has all now been paved as you saw in the previous picture.

868
01:06:13,780 --> 01:06:19,300
Highlighting here, the main photo on the left, you can see the covered ready line that I'm

869
01:06:19,300 --> 01:06:22,500
sure the police department will appreciate after the weather we've been having as well.

870
01:06:22,500 --> 01:06:33,060
And then happening now up on the right is the floating paver system is being installed on that outdoor patio over the TPO roof.

871
01:06:33,180 --> 01:06:38,300
So if you visited previously and just saw that TPO, this is what it'll look like as a more finished condition.

872
01:06:41,330 --> 01:06:52,470
Moving over to the interior area here, you can see on the left hand side we have the emergency control center that serves the dual purpose as the community room for the police station.

873
01:06:53,230 --> 01:07:00,450
That is a 109 person capacity space for training events, public events as well.

874
01:07:01,390 --> 01:07:05,630
And then over on the right hand side, you can see the main corridor as you come in on

875
01:07:05,630 --> 01:07:07,950
that upper level with the clear story windows up above.

876
01:07:08,630 --> 01:07:09,830
Couple things to highlight here.

877
01:07:10,610 --> 01:07:17,550
The exposed CLT panels are clear coat finished and that is their finished condition, that color

878
01:07:17,550 --> 01:07:19,510
that you'll see the raw wood show through.

879
01:07:20,070 --> 01:07:26,470
and the vertical columns that you can see on that right-hand photo are actually steel beams,

880
01:07:26,650 --> 01:07:34,010
it is a steel-framed construction building. However, those are wrapped in Douglas Fur that was

881
01:07:35,270 --> 01:07:40,210
harvested from the existing police station site and dried and repurposed for use and construction

882
01:07:40,210 --> 01:07:41,110
of the building.

883
01:07:44,560 --> 01:07:48,080
And then jumping to a little bit more of the interior here on the left-hand photo,

884
01:07:48,080 --> 01:07:53,260
you can see an example of what sort of more of the office space will look like with those carpeted

885
01:07:53,260 --> 01:07:58,380
areas and exposed ceilings throughout. And then on the right hand side is the lower level,

886
01:07:58,800 --> 01:08:06,420
which is primarily open with polished concrete floors and then winds coating throughout. So a

887
01:08:06,420 --> 01:08:10,300
little bit more utilitarian in the back of house spaces than you would see in the front lobby in

888
01:08:10,300 --> 01:08:11,140
the community room.

889
01:08:13,470 --> 01:08:15,470
And that is it for the police station and those questions.

890
01:08:18,200 --> 01:08:18,700
Thank you, Ashley.

891
01:08:19,760 --> 01:08:27,140
All right, upcoming late 2025, early 2026 construction, pretty much got tried to go through

892
01:08:27,140 --> 01:08:29,780
May 2026 for you, at least through March.

893
01:08:30,580 --> 01:08:34,140
So you can see from this list that we have a couple of lift stations, we have a well

894
01:08:34,800 --> 01:08:41,700
and electrical vehicle charging stations are going to be placed in the gated parking lot

895
01:08:41,700 --> 01:08:45,760
in the back of City Hall for fleet use, so that's just something else that's coming up.

896
01:08:46,460 --> 01:08:48,380
And I'm only going to go over a few of these.

897
01:08:48,380 --> 01:08:55,340
We have a source for asbestos, abatement, and house demos to continue on bringing in wells for the city of lacy and

898
01:08:56,000 --> 01:09:01,760
That last one would be that playground and the lacy veteran services hub. So we're just going to go over a few of them

899
01:09:03,460 --> 01:09:06,780
This was the project I was telling you about we are waiting for it to dry

900
01:09:06,780 --> 01:09:14,760
So we are trying to get this project complete this project is being performed due to a city owned eight inch PVC water main break in the

901
01:09:14,760 --> 01:09:15,940
Thurston County right of way

902
01:09:15,940 --> 01:09:20,680
The break triggered emergency repair efforts by city water staff, and although the water

903
01:09:20,680 --> 01:09:27,180
main was successfully repaired, the temporary pavement patch was installed until a full extent

904
01:09:27,180 --> 01:09:32,140
of the roadway damage could be assessed, excuse me.

905
01:09:33,220 --> 01:09:37,400
This project is anticipated, it wasn't anticipated to begin this week, it has not begun yet.

906
01:09:38,060 --> 01:09:42,900
It is anticipated to take at least two weeks, and we're going to wait until it's dry enough

907
01:09:42,900 --> 01:09:45,680
to be able to remove the asphalt and then put it back in.

908
01:09:47,580 --> 01:09:51,200
Is the source sixth-grace production was at the 750-foot well?

909
01:09:52,340 --> 01:09:53,200
Is that what that is?

910
01:09:53,640 --> 01:09:56,320
I think that's smart and emergent, isn't it?

911
01:09:56,320 --> 01:09:57,140
Yeah, I don't think it's that deep.

912
01:09:57,960 --> 01:09:59,720
Let's look it up. I'm not sure I'll have to look that up for you.

913
01:10:00,000 --> 01:10:00,540
Yeah, no worries.

914
01:10:02,140 --> 01:10:03,620
We've never drilled down that far, have we?

915
01:10:04,560 --> 01:10:05,560
Yeah, we have wells that we know.

916
01:10:05,680 --> 01:10:06,220
We have.

917
01:10:06,480 --> 01:10:06,700
Okay.

918
01:10:07,120 --> 01:10:07,200
Yeah.

919
01:10:08,980 --> 01:10:12,480
And is that, I mean, does that require a special pump to get that water out of there?

920
01:10:12,480 --> 01:10:15,900
Yeah, they're pretty big way down there. Yeah, there would be a hundred horsepower

921
01:10:17,000 --> 01:10:17,460
So

922
01:10:18,580 --> 01:10:24,340
Yeah, the message was awkward before we go into there's multiple level aquifers the shallow as well. We have this source for

923
01:10:25,320 --> 01:10:27,480
and it's it's got a

924
01:10:28,100 --> 01:10:31,840
The water says it 25 feet deep three, you know, so it's super shallow

925
01:10:31,840 --> 01:10:32,720
So

926
01:10:37,460 --> 01:10:42,560
just again to highlight another lift station this existing lift station shown in the photo was originally constructed in

927
01:10:42,560 --> 01:10:47,920
In 1979, this project includes replacement of the electrical controls building, including

928
01:10:47,920 --> 01:10:52,020
installation of a new generator, a new odor control facility, and replace outdated

929
01:10:52,020 --> 01:10:52,660
occurrences.

930
01:10:53,370 --> 01:10:59,660
The project has a 220-day timeline, and we anticipate it will have long lead items suspension

931
01:10:59,660 --> 01:11:05,140
for specific materials, just like other projects, pumps, valves, and certain things that just

932
01:11:05,140 --> 01:11:06,300
take a long time to create.

933
01:11:07,220 --> 01:11:12,540
I don't anticipate this project actually being complete until at least 2027, if not even

934
01:11:12,540 --> 01:11:13,220
2028.

935
01:11:16,540 --> 01:11:19,780
And then the last slide we have for you today is the Bush Park playground replacement

936
01:11:19,780 --> 01:11:26,820
that actually is going to go over. Thank you. Bush Park playground, the five to 12 portion,

937
01:11:27,080 --> 01:11:32,260
you can see there on the left is the oldest playground in our inventory. It's roughly 20 years old

938
01:11:32,260 --> 01:11:39,660
at this point. Several of the parts have become obsolete and not available even for replacement.

939
01:11:39,660 --> 01:11:59,500
So this project has been in the queue for a little while, the city was fortunate to receive a grant from RCO to match up to 50% of the funding for this project, which is a total budget of $440,000 as well as a contribution from the Gateway Rotary towards the construction of this as well.

940
01:12:00,120 --> 01:12:04,180
So what you see over there on the right is the selected concept design.

941
01:12:04,180 --> 01:12:09,860
And some of the finishes and colors may change slightly.

942
01:12:10,400 --> 01:12:12,300
There's still refining that final product.

943
01:12:12,640 --> 01:12:18,340
But this design was overwhelmingly selected from public voting participants.

944
01:12:19,040 --> 01:12:23,000
Parks Department did a great job of reaching out with the school district support.

945
01:12:23,360 --> 01:12:28,520
As well as hosting a couple of pop-up events at Bush Park together, input from residents and park visitors.

946
01:12:29,080 --> 01:12:32,620
And ultimately, this was a selected concept out of four different options.

947
01:12:34,720 --> 01:12:40,760
We are poised to issue a contract for this structure by the end of November, and that

948
01:12:40,760 --> 01:12:45,060
will place construction beginning in January of next year with the completion by summer

949
01:12:45,060 --> 01:12:45,600
of next year.

950
01:12:46,520 --> 01:12:52,080
One other thing to mention, sorry, the wood chip surfacing that exists currently will all

951
01:12:52,080 --> 01:12:56,800
be removed and replaced with poor and place rubber surfacing for ADA accessibility, similar

952
01:12:56,800 --> 01:12:58,620
to what we have at the depot playground currently.

953
01:12:59,120 --> 01:13:03,180
No one can fall down, they'll bounce, all kids fall down.

954
01:13:03,460 --> 01:13:04,340
Will there be swings?

955
01:13:05,660 --> 01:13:13,560
There is on the upper left corner of that plan view on the left there's a multi-use disc swing that can fit in there.

956
01:13:14,040 --> 01:13:21,160
This footprint is pretty small, so the space available for swings would limit the remaining structures that we could place there.

957
01:13:21,860 --> 01:13:22,520
Thank you.

958
01:13:24,160 --> 01:13:25,680
That is all we have for you today.

959
01:13:25,680 --> 01:13:34,700
Can you, I know, I can't go over every project, but the electrical vehicle charging gated parking lot, what's that?

960
01:13:34,920 --> 01:13:45,680
So in the back of City Hall and behind our gate, right there, we're going to put a fleet use only set of electrical vehicle charging stations.

961
01:13:46,540 --> 01:13:54,080
And it's my understanding that we did receive a grant from various, yes, from PSE to put in this.

962
01:13:54,720 --> 01:14:02,400
This said, and so we're waiting on PSC right now because of the big storm they haven't gotten back to me yet to see when the schedule is.

963
01:14:02,740 --> 01:14:05,520
And the veteran's hub, is that the elevator?

964
01:14:06,840 --> 01:14:08,680
Okay, yeah, we've been waiting for that for a while.

965
01:14:09,120 --> 01:14:24,060
Just on the electrical charging stations, again, right now currently that back parking lots, security parking lot for police vehicles and inspection vehicles for

966
01:14:24,060 --> 01:14:40,540
the rest of the city fleet back in there as part of the long term fleet conversion plan is to start getting more and more electric vehicles for the right type of vehicles in order to do that we need to start creating those charging stations where we park that fleet so that's the purpose of that in the space in this lot.

967
01:14:41,160 --> 01:14:48,720
Yeah, free up space over here because now we can relocate those pool vehicles and other vehicles back into the area behind the city area.

968
01:14:49,320 --> 01:14:56,260
one more comment on that so this is a PSE project for only fleet vehicles city

969
01:14:56,260 --> 01:14:59,040
fleet vehicles so public can't use those chargers by the grant

970
01:15:00,000 --> 01:15:29,660
They matched us $250,000 per project, and when we did this, we put in for a project here at City Hall, and we also put in for project over operations. And so the operations shop will get a line of chargers to, I believe it's 16 over at the shop. And we got approved over here for a dozen chargers. So there'll be a type three, one type three charger each site, and then the rest will be type two's. My last question is about the, the Jacobs Smith House.

971
01:15:30,820 --> 01:15:38,080
Obviously, it's, you can see it, you know, time for a new roof there, but the Jacob Smith House is one of the few built,

972
01:15:39,080 --> 01:15:44,140
honestly, own buildings that we have where solar could actually work on the building.

973
01:15:44,380 --> 01:15:48,780
It's, you know, on a hill facing exactly the right way for solar.

974
01:15:51,220 --> 01:15:58,080
And I also know that a lot of the credits and everything to install solar are just about ready to expire.

975
01:15:58,080 --> 01:16:02,840
Have we ever pursued looking at putting solar on the day of Smith-Ass?

976
01:16:03,000 --> 01:16:03,700
It's not like, you know.

977
01:16:03,980 --> 01:16:07,540
I'm not, I don't recall on the look at Jen.

978
01:16:07,740 --> 01:16:09,680
Does it look like we don't have looked at it in the past?

979
01:16:10,920 --> 01:16:12,560
Not in the nine years I've been here.

980
01:16:12,660 --> 01:16:13,760
It hasn't been a discussion.

981
01:16:15,640 --> 01:16:18,800
There's some really strict guidelines with the type of roofing we put back on that

982
01:16:19,480 --> 01:16:20,680
because historical arrangements.

983
01:16:21,480 --> 01:16:24,800
And we wanted to put in some, we talked about putting on different types of roofing

984
01:16:24,800 --> 01:16:26,240
that we needed to go back to the original.

985
01:16:36,560 --> 01:16:44,060
I know it's not the most attractive thing, but there is land around the building.

986
01:16:45,020 --> 01:16:52,720
And I'm wondering if it might be possible to get a solar array of some sort that could generate a thing.

987
01:16:52,880 --> 01:17:00,160
I think that's a conversation that you don't have a ton of buildings.

988
01:17:00,160 --> 01:17:07,240
But we do have a few, it would be really nice to look into what are our possibilities when it comes to solar.

989
01:17:07,680 --> 01:17:12,300
Because it's such a long-term, smart investment, the City of Lacy is not going anywhere.

990
01:17:13,420 --> 01:17:21,740
And so, to invest in solar, where we can invest in solar, makes a lot of sense from the long-term prospects.

991
01:17:22,140 --> 01:17:28,260
And so, just as part of our overall, what we're trying to do when it comes to climate change,

992
01:17:28,260 --> 01:17:33,880
of medication, everything else, I would, it'd be nice to sort of look at what are the

993
01:17:33,880 --> 01:17:37,920
possibilities out there so we can discuss it, you know, are we, because I think we're

994
01:17:37,920 --> 01:17:46,460
still buying PSE green energy, right, we also, there was a conversation at one point we

995
01:17:46,460 --> 01:17:55,420
had a small conversation about does it make sense to continue to buy that, you know,

996
01:17:56,340 --> 01:18:10,200
and I know we're invested in wind farms, so on and so forth, but instead take that money aside and invest that money every year in solar, and is that better return our investment long-term than just buying green energy?

997
01:18:10,480 --> 01:18:23,880
Yeah. Looking at different sources of energy production is a long-term strategy. I know we've looked at several different potential sites in the past, in the last five or six years, especially through some fiscal projects,

998
01:18:23,880 --> 01:18:25,880
make some consultants like some assessments.

999
01:18:26,420 --> 01:18:28,780
And at that time, the cost benefit was not there.

1000
01:18:29,080 --> 01:18:30,420
Of course, this time it was on technology

1001
01:18:30,420 --> 01:18:31,740
and proofs, opportunities and proof.

1002
01:18:32,160 --> 01:18:34,420
I think my recommendation is, yeah, it's always good to talk about,

1003
01:18:34,420 --> 01:18:37,000
but how do we incorporate that in future,

1004
01:18:37,740 --> 01:18:41,560
either a central facility improvement or maintenance or

1005
01:18:41,960 --> 01:18:45,340
new projects is where to look at instead of an independent separate project.

1006
01:18:45,540 --> 01:18:48,260
Because then we don't have to look for grant funding and

1007
01:18:48,260 --> 01:18:52,240
those type of things, but if you build into a future building project as one of the considerations,

1008
01:18:52,240 --> 01:18:54,760
We can look at that and look at the cost related.

1009
01:18:56,860 --> 01:18:57,620
You know, something?

1010
01:19:00,180 --> 01:19:00,720
Thank you.

1011
01:19:00,880 --> 01:19:01,280
Thank you.

1012
01:19:01,920 --> 01:19:02,160
Thank you.

1013
01:19:03,540 --> 01:19:08,140
So now we're going to go to the code amendment to belt guidelines.

1014
01:19:09,800 --> 01:19:13,200
There's probably should have moved this around instead of having to make it way all night.

1015
01:19:14,140 --> 01:19:14,460
You

1016
01:19:27,130 --> 01:19:27,690
guys, you know,

1017
01:19:30,070 --> 01:19:31,430
I just didn't know.

1018
01:19:34,280 --> 01:19:35,920
Okay, now both our mics are on.

1019
01:19:38,010 --> 01:19:38,550
All right.

1020
01:19:38,550 --> 01:19:41,350
Well, good evening, Mayor, members of the council.

1021
01:19:42,540 --> 01:19:51,030
Here we are tonight to present planning commissions recommendation on code amendments that would codify the development guidelines into the Lacey Municipal Code.

1022
01:19:51,470 --> 01:20:07,490
So if you think back to 2024, end of 2024, Sarah Shelling did an amazing job bringing before you amendments to our Public Works Development Standards chapter one to bring the city into compliance with Senate Bill 5290,

1023
01:20:07,490 --> 01:20:10,550
which was a permit streamlining regulations that came out of the state.

1024
01:20:10,870 --> 01:20:16,110
We had an obligation to update that chapter one by the end of the year to meet those state mandates

1025
01:20:16,110 --> 01:20:21,110
and also to protect ourselves from having to refund permit fees if we didn't meet those standards.

1026
01:20:21,790 --> 01:20:27,970
So this is really kind of phase two of that effort which was let's take the sprint to the finish line effort

1027
01:20:27,970 --> 01:20:32,690
that Sarah took boards and really refine a streamlining this and bring it into Lacey Mesple code

1028
01:20:32,690 --> 01:20:36,530
to create one consolidated permit review section within our code.

1029
01:20:36,950 --> 01:20:41,530
So, to that, I will hand it over to Shannon Vincent and Sarah to add anything they'd like

1030
01:20:41,530 --> 01:20:43,090
to add to that and take it away.

1031
01:20:43,670 --> 01:20:43,930
Perfect.

1032
01:20:44,410 --> 01:20:44,890
Well, hi, everybody.

1033
01:20:45,330 --> 01:20:46,070
My name is Shannon Vincent.

1034
01:20:46,330 --> 01:20:47,950
I'm a senior project planner with the City of Lacey.

1035
01:20:48,110 --> 01:20:49,730
This is my first time meeting a lot of you.

1036
01:20:50,370 --> 01:20:51,410
I'm really excited to be here.

1037
01:20:51,490 --> 01:20:55,630
This has been about six months of work now and probably our first time actually briefing

1038
01:20:55,630 --> 01:20:56,230
you all on it.

1039
01:20:56,410 --> 01:20:57,550
So, excited to hear your feedback.

1040
01:20:59,410 --> 01:21:01,810
Just an overview and to jump off what Vanessa said.

1041
01:21:01,810 --> 01:21:05,370
And right now, our processes and procedures live in two different places.

1042
01:21:06,130 --> 01:21:09,750
Number one is chapter one of the development guidelines and public work standards manual

1043
01:21:10,090 --> 01:21:13,630
and then also in a few places in title 16, which is our zoning title.

1044
01:21:14,230 --> 01:21:18,650
So overall, our intention with this update is to consolidate all of those procedures under

1045
01:21:18,650 --> 01:21:24,790
one codified title, restructure that code to improve its navigation and accessibility, and

1046
01:21:24,790 --> 01:21:28,430
then also make some revisions to the text to clarify or improve our current processes.

1047
01:21:28,950 --> 01:21:35,730
the draft that's before you today is very long. It's almost 100 pages. We kept it so you

1048
01:21:35,730 --> 01:21:39,970
could see the red line of what we're taking out, what we're moving around. Anything highlighted

1049
01:21:39,970 --> 01:21:44,910
in gray is just an item that's being relocated, may not necessarily be new or taken out, but

1050
01:21:44,910 --> 01:21:48,950
just move to a different place for clarity. And overall, the intention of this update really

1051
01:21:48,950 --> 01:21:54,940
is to improve predictability and clarity for applicants who are using our processes who are

1052
01:21:54,940 --> 01:21:59,120
committing development permits with the city, and for staff who uses this code every day,

1053
01:21:59,400 --> 01:22:01,340
for hearing zamers to make their decisions and do all.

1054
01:22:02,360 --> 01:22:08,040
One thing I would like to note is we held a public hearing on October 8th with the planning

1055
01:22:08,040 --> 01:22:12,840
commission and they recommended that council approve the procedures as written.

1056
01:22:13,300 --> 01:22:18,280
Since then we've received a few public comments related to our proposed work and we have a few

1057
01:22:18,280 --> 01:22:22,780
recommended amendments as a part of the work session today that we just want to go over

1058
01:22:22,780 --> 01:22:23,240
for clarity.

1059
01:22:25,570 --> 01:22:32,110
So, in terms of the actual content of the title, we are relocating several chapters,

1060
01:22:32,110 --> 01:22:32,650
like I said.

1061
01:22:32,950 --> 01:22:36,230
Number one is going to be chapter one of the development guidelines and public work standards

1062
01:22:36,230 --> 01:22:36,610
manual.

1063
01:22:37,110 --> 01:22:41,110
That is proposed to be broken up into five separate chapters based on how it's already structured.

1064
01:22:41,650 --> 01:22:46,330
We are also proposing to relocate six chapters from Lacey Municipal Code, Title 16.

1065
01:22:46,910 --> 01:22:51,450
These all relate to project permit applications, so things like conditional use permits, development

1066
01:22:51,450 --> 01:22:52,790
agreements, site plan review.

1067
01:22:52,790 --> 01:22:58,710
just so that our application requirements are all codified in one simple area for people to use

1068
01:22:58,710 --> 01:23:04,250
and see. We are also proposing two new chapters. One is related to interpretations and amendments

1069
01:23:04,250 --> 01:23:10,090
and another is related to temporary use permits. And the title before you, or the draft title before

1070
01:23:10,090 --> 01:23:16,430
you today, to only shows what we are proposing as Title 11. In whatever the final ordinance is, there

1071
01:23:16,430 --> 01:23:21,510
will also be a lot of corrections to the rest of the titles in our code that reference what the

1072
01:23:21,510 --> 01:23:27,810
data chapters are. So with that, for the rest of the work session today, we are hoping to go over

1073
01:23:27,810 --> 01:23:32,950
what the actual proposed changes are to our processes and procedures. So you guys are all in a minute.

1074
01:23:34,450 --> 01:23:38,750
And if you want to follow along on the draft too, I included some page numbers just because it can

1075
01:23:38,750 --> 01:23:43,450
get lengthy. And if you have any questions feel free to jump in at any time. First is going to be some

1076
01:23:43,450 --> 01:23:47,990
updates to our definitions. We are going to be taking the definitions from chapter one of the public

1077
01:23:47,990 --> 01:23:52,350
work standards manual and incorporating them into a municipal code. We are also going

1078
01:23:52,350 --> 01:23:58,170
to be taking definitions that occur in Title 16 and adopting them by reference. So if

1079
01:23:58,170 --> 01:24:02,450
you look at any of the great highlighted items on page two, it'll say see this definition

1080
01:24:02,450 --> 01:24:06,210
in another title. This is so that in the event that we have to update definitions in the

1081
01:24:06,210 --> 01:24:09,290
future, we only have to update them in one place and they don't live in two different places

1082
01:24:09,290 --> 01:24:14,710
in the code. We are also proposing to add definitions where needed. For example, in our temporary

1083
01:24:14,710 --> 01:24:18,490
use chapter when to be using your terminology like temporary use and storage

1084
01:24:18,490 --> 01:24:22,370
trailer that will need definitions for applicants and staff and then revising

1085
01:24:22,370 --> 01:24:26,370
some existing definitions like conditional use where there are processes

1086
01:24:26,370 --> 01:24:29,390
included in the definition, we're being more appropriate for them to be in the

1087
01:24:29,390 --> 01:24:35,670
chapter. Next is going to be our codes for application material. Right now it is

1088
01:24:35,670 --> 01:24:39,710
very brief what we are proposing is actually providing an exhaustive list of

1089
01:24:39,710 --> 01:24:44,390
required application material that staff can then use to inform our permit

1090
01:24:44,390 --> 01:24:49,670
applications and our pre-submission conferences. So I want to stress that this is not us requiring

1091
01:24:49,670 --> 01:24:54,410
more information out of applications. Instead it's actually just created a codified list

1092
01:24:54,410 --> 01:25:00,970
that we can lean on when we are creating new application types or taking applicants through

1093
01:25:00,970 --> 01:25:04,870
a presub. Are there any questions on that before we move on?

1094
01:25:07,760 --> 01:25:09,520
Next is changes to our pre-submission

1095
01:25:09,520 --> 01:25:16,260
conferences. This is really minor but something that staff noticed that maybe needed is requiring

1096
01:25:16,260 --> 01:25:19,760
Having a new pre-submission conference be held if more than one year has passed since

1097
01:25:19,760 --> 01:25:25,340
a project was proposed, this can be waived on a case-by-case basis and I expect that it

1098
01:25:25,340 --> 01:25:25,740
would be.

1099
01:25:26,120 --> 01:25:29,920
This is really only necessary if really pertinent regulations have changed within that year,

1100
01:25:31,400 --> 01:25:36,340
or if the proposal itself has substantially changed and there are new regulations that

1101
01:25:36,340 --> 01:25:37,060
it needs to be held to.

1102
01:25:39,240 --> 01:25:40,760
And then next question on that.

1103
01:25:40,780 --> 01:25:41,220
Oh, yeah, go ahead.

1104
01:25:41,420 --> 01:25:42,340
I have a question, too.

1105
01:25:42,340 --> 01:25:45,820
I am not a developer.

1106
01:25:46,720 --> 01:25:52,620
So it's important for me to think about the timeline of how a proposal becomes a thing.

1107
01:25:53,360 --> 01:25:58,680
So a pre-submission conference would happen far in advance of a project getting vested,

1108
01:25:58,920 --> 01:26:02,900
which is when the permit is reviewed and meets requirements and is approved, right?

1109
01:26:03,100 --> 01:26:11,320
So this allows us to say, well, you know, you came and talked to us a year ago, but the laws related to development in this area have changed.

1110
01:26:11,320 --> 01:26:16,400
So, we need to have another preliminary conversation for your projects, that kind of what this is exactly.

1111
01:26:16,840 --> 01:26:21,460
Yeah, and our pre-subs are scheduled pretty shortly after they're requested to, and they're also free.

1112
01:26:21,860 --> 01:26:25,780
So, ideally, this isn't causing any additional barriers for people who are submitting applications.

1113
01:26:26,200 --> 01:26:31,780
Instead, it's actually supposed to improve predictability for when they do submit a formal application and they vest to regulations.

1114
01:26:32,040 --> 01:26:34,160
They understand what the regulations are being held to are.

1115
01:26:34,600 --> 01:26:40,480
Yeah, because things can change year-over-year, things seem like they do change every single year.

1116
01:26:40,480 --> 01:26:44,840
So yeah, it just makes a lot of sense, okay.

1117
01:26:44,840 --> 01:26:45,060
Yep.

1118
01:26:46,140 --> 01:26:50,580
So on extending the duration of approval for most lane use applications from 18 to 24

1119
01:26:50,580 --> 01:26:51,780
months, right?

1120
01:26:51,980 --> 01:26:53,860
And still being able to request a six month extension.

1121
01:26:53,860 --> 01:26:57,000
Can you just kind of explain how that's a benefit to the developers in the community?

1122
01:26:57,540 --> 01:26:58,200
Yeah, definitely.

1123
01:26:59,680 --> 01:27:02,520
I think you're a few slides ahead of me, but yeah, I can speak to that now.

1124
01:27:03,640 --> 01:27:03,880
Right?

1125
01:27:04,980 --> 01:27:05,680
Sorry about that.

1126
01:27:05,860 --> 01:27:06,320
No worries.

1127
01:27:08,940 --> 01:27:12,140
I'll go over it then, but we can wait, so we get there.

1128
01:27:12,360 --> 01:27:13,460
Yeah, just continue on.

1129
01:27:13,540 --> 01:27:14,280
Sorry about that.

1130
01:27:14,360 --> 01:27:14,800
Okay.

1131
01:27:15,360 --> 01:27:15,740
Good bad.

1132
01:27:15,840 --> 01:27:16,160
How about that?

1133
01:27:17,240 --> 01:27:22,500
So next with our resting protocols, we wanted to make clear in our code what items do best,

1134
01:27:23,000 --> 01:27:23,840
and what do not.

1135
01:27:24,420 --> 01:27:29,320
So, resting occurs, like you said, with the submittal of a complete application.

1136
01:27:29,720 --> 01:27:34,260
So, essentially, when a complete application is submitted, let's say October 28th,

1137
01:27:34,260 --> 01:27:38,400
they are held to the standards in place on October 28th, even if they change in six months.

1138
01:27:40,340 --> 01:27:44,120
What we wanted to do when we were writing our besting language was make really clear

1139
01:27:44,120 --> 01:27:45,100
what we're asking for.

1140
01:27:46,240 --> 01:27:50,900
And we have since received a few public comments related to that that I wanted to go over now.

1141
01:27:52,320 --> 01:27:58,620
First was a public comment that had concerns that the new language wasn't in keeping with

1142
01:27:58,620 --> 01:28:01,020
our current procedures, which was our intention.

1143
01:28:01,020 --> 01:28:04,760
was not to change any of our vesting standards, just make clear what we're asking for.

1144
01:28:05,380 --> 01:28:11,400
Because of that, we are recommending that project permit application be included to the

1145
01:28:11,400 --> 01:28:13,100
list of complete applications.

1146
01:28:14,280 --> 01:28:18,420
Project permit application is pretty much defined as any land use application that is submitted

1147
01:28:18,420 --> 01:28:19,000
with the city.

1148
01:28:19,220 --> 01:28:21,700
These are going to be things like conditional use permit site plan review.

1149
01:28:22,860 --> 01:28:26,600
These already vest under our current procedures, and this would just clarify that those will

1150
01:28:26,600 --> 01:28:28,620
continue to vest once this code is adopted.

1151
01:28:29,800 --> 01:28:41,080
second was a comment from internal staff just clarifying that storm water regulations adopted under state and federal law are also not subject to besting.

1152
01:28:41,240 --> 01:28:48,520
This is also in keeping with our current public work standards manual and it's just intended to make sure that all of the things that we use are consistent with one another.

1153
01:28:48,520 --> 01:28:58,790
The best thing does not apply, when you have a list there, is there anything new on that list?

1154
01:29:00,610 --> 01:29:03,110
It's not that we don't already,

1155
01:29:05,410 --> 01:29:06,310
essentially no.

1156
01:29:06,650 --> 01:29:08,690
Everything that's written on the list, we already don't best.

1157
01:29:08,970 --> 01:29:10,490
So things like impact these presubs.

1158
01:29:10,850 --> 01:29:10,870
Yeah.

1159
01:29:11,030 --> 01:29:16,410
But it isn't explicitly written in our code now.

1160
01:29:17,850 --> 01:29:26,410
And is there a window that investing exists in, I mean doesn't go for perpetuity, does it?

1161
01:29:27,110 --> 01:29:31,110
No, it will, investing will last as long as a project is active essentially.

1162
01:29:31,330 --> 01:29:35,970
So once you submit a complete application until that application is approved and the project

1163
01:29:35,970 --> 01:29:38,370
is built, your application is essentially vested.

1164
01:29:39,170 --> 01:29:42,610
There are different periods that it happens throughout the lifetime project.

1165
01:29:42,610 --> 01:29:48,390
So, for example, from a land use permit is submitted, like site plan review, and then they submit their building permits

1166
01:29:48,390 --> 01:29:55,850
They're then held to the building code for the date that that permit is submitted and this code is intended to clarify when exactly those dates occur.

1167
01:29:56,630 --> 01:29:59,290
But is there a clock that starts?

1168
01:30:00,000 --> 01:30:29,980
There was. There are, yeah, clocks start, so specifically the clocks that Vanessa was saying related to the Senate Bill 50 to 90. We'll start of the date that that complete application is filed. So that is day one. And the day that we deem it complete. And then timelines for review will start. There's also added into the vesting section, language related to when we place projects on hold for additional information and a timeline. And I think Shannon is going to

1169
01:30:29,980 --> 01:30:35,040
to cover this coming up pretty soon, but a timeline associated with when additional

1170
01:30:35,040 --> 01:30:39,760
information needs to be submitted by, otherwise that project would expire.

1171
01:30:40,120 --> 01:30:40,480
It would lose that space.

1172
01:30:40,480 --> 01:30:40,900
That's right.

1173
01:30:41,480 --> 01:30:41,780
That's right.

1174
01:30:42,200 --> 01:30:44,480
And she'll talk about that, I think, in the next few slides.

1175
01:30:44,860 --> 01:30:47,220
Yeah, that's actually my next item this time.

1176
01:30:47,220 --> 01:30:47,520
Oh, there you go.

1177
01:30:47,540 --> 01:30:48,800
It's for recent middle-perfect timing.

1178
01:30:49,240 --> 01:30:50,340
Jump into the shark.

1179
01:30:50,820 --> 01:30:53,740
Yeah, time limits for recent middle.

1180
01:30:54,480 --> 01:30:59,200
So right now, hypothetically, staff could request additional information for a project,

1181
01:30:59,200 --> 01:31:03,800
the application is never submitted, the applicants decide they no longer want to move forward,

1182
01:31:04,080 --> 01:31:10,500
and that project will live on forever, and essentially would be vested to the codes that were in place when it was filed,

1183
01:31:11,500 --> 01:31:13,260
even if that was years and years ago.

1184
01:31:13,760 --> 01:31:16,460
So, a part of our update is going to be proposing time limits for

1185
01:31:16,460 --> 01:31:18,080
we submit all of the requested information.

1186
01:31:18,780 --> 01:31:21,300
We are proposing 180 days, which is about six months.

1187
01:31:21,740 --> 01:31:25,900
Applicants at any time during that six month time frame can request an extension of time.

1188
01:31:25,900 --> 01:31:31,400
We are not requiring any limits on what that extension of time is, it would be negotiated

1189
01:31:31,400 --> 01:31:35,060
between the applicant and staff for what's appropriate for the project or why they need

1190
01:31:35,060 --> 01:31:35,740
additional time.

1191
01:31:36,920 --> 01:31:43,300
And so long as that's all in writing, the application then could take longer than those

1192
01:31:43,300 --> 01:31:45,280
180 days to provide the information.

1193
01:31:45,960 --> 01:31:51,180
But that's just to reduce the amount of those projects that are inactive and live on forever.

1194
01:31:52,800 --> 01:31:55,920
Next would be modernizing our noticing requirements.

1195
01:31:56,420 --> 01:31:58,920
There isn't a specific page that points to this.

1196
01:31:59,040 --> 01:32:01,080
I used 23 as an example if you wanted to look.

1197
01:32:02,380 --> 01:32:07,000
But updating our processes so our noticing requirements are modernized.

1198
01:32:08,120 --> 01:32:12,720
We would propose that notice of application be posted on the city website rather than post

1199
01:32:12,720 --> 01:32:13,380
to the newspaper.

1200
01:32:14,320 --> 01:32:18,400
And that notices of decisions can be provided via email instead of via letter.

1201
01:32:18,400 --> 01:32:24,420
I think that this is in keeping with what a lot of applicants want and what is easiest

1202
01:32:24,420 --> 01:32:25,480
and best for staff.

1203
01:32:26,500 --> 01:32:30,280
Hopefully we can get the word out that that is where people can find notices of application.

1204
01:32:31,280 --> 01:32:35,000
But within state statute this would be allowed.

1205
01:32:35,500 --> 01:32:40,940
Things like notices, hearing notices will still need to be provided in the newspaper.

1206
01:32:41,380 --> 01:32:44,720
So there are some things that don't have wiggle room, but these are a few items where we thought

1207
01:32:44,720 --> 01:32:51,080
that we could use media and the internet to make our processes a little bit easier.

1208
01:32:51,420 --> 01:32:58,320
Would we be considering like a hard stop on notice of application that would be published

1209
01:32:58,320 --> 01:33:03,480
in the newspaper? Not necessarily. Provision that's added to most

1210
01:33:03,480 --> 01:33:07,620
of those requirements, especially for things that are provided via email. We still leave

1211
01:33:07,620 --> 01:33:11,920
open the option that people can request to receive them hard copy. So for example, neighbors

1212
01:33:11,920 --> 01:33:16,220
that maybe don't have email are welcome to request that everything knows

1213
01:33:16,220 --> 01:33:17,840
as a decision to be provided via letter.

1214
01:33:19,960 --> 01:33:24,120
I would assume that if staff felt it was necessary to provide it in the paper,

1215
01:33:24,260 --> 01:33:27,720
they could still do so, but we wouldn't be required anymore.

1216
01:33:28,720 --> 01:33:33,220
And just by a matter of practice, if we received a letter or a comment letter from a member

1217
01:33:33,220 --> 01:33:38,020
of the public and all they provided us was, let's assume, a PO box or a mailing address,

1218
01:33:38,020 --> 01:33:43,780
We would automatically just use that as our form of communication, because that's the only type of communication we have.

1219
01:33:43,900 --> 01:33:48,840
So we'll default to what we have, but this at least legally allows us to use email for that notification.

1220
01:33:54,920 --> 01:33:58,160
Next is duration approval, which is what you had brought up earlier.

1221
01:33:58,760 --> 01:34:05,040
We are proposing to extend the duration of approval for most land use applications from 18 months to 24 months.

1222
01:34:05,620 --> 01:34:11,560
While we were drafting these revisions and going over it with the current planning staff,

1223
01:34:11,560 --> 01:34:17,640
they identified that a lot of applicants already use the six-month extension that they're allowed

1224
01:34:19,260 --> 01:34:25,440
during their original approval period. So most folks who are in process of construction

1225
01:34:25,440 --> 01:34:30,320
request additional six months. So we figured as a part of this update why not accommodate that,

1226
01:34:30,800 --> 01:34:35,600
make it 24 and then still provide them the opportunity to extend an additional six months if needed.

1227
01:34:36,380 --> 01:34:41,420
So just giving people more time in line with what we see just the general trend is for

1228
01:34:41,420 --> 01:34:42,200
construction timelines.

1229
01:34:44,580 --> 01:34:48,100
I think finally, in changes to the development guidelines

1230
01:34:48,100 --> 01:34:54,020
in public work standards manual, is reconsideration of an administrative decision. Right now, we

1231
01:34:54,020 --> 01:34:57,500
only have provisions for reconsideration of a hearing examiner decision, but this way

1232
01:34:57,500 --> 01:35:02,860
to add a process so parties of record can request reconsiderations of decisions issued by staff.

1233
01:35:03,740 --> 01:35:09,480
Staff can maintain, alter or reverse the decisions as needed. There's a timeline spelled

1234
01:35:09,480 --> 01:35:14,900
out within the text itself of when that happens, but once a reconsideration is issued, parties

1235
01:35:14,900 --> 01:35:19,340
would then have a second opportunity to file an appeal of whatever the reconsideration

1236
01:35:19,340 --> 01:35:19,660
is.

1237
01:35:19,800 --> 01:35:21,360
Can you define parties a record for us?

1238
01:35:21,620 --> 01:35:21,760
Yeah.

1239
01:35:22,640 --> 01:35:27,680
No, the parties a record are going to be folks who receive a notice of application, folks who

1240
01:35:27,680 --> 01:35:30,580
provide testimony to hearing, the applicants themselves.

1241
01:35:32,060 --> 01:35:32,980
Do you want to ask a question?

1242
01:35:32,980 --> 01:35:33,240
That's good.

1243
01:35:33,540 --> 01:35:33,860
Perfect.

1244
01:35:34,720 --> 01:35:37,840
Yeah, it was anybody who's notified about the project or has been involved in the project

1245
01:35:37,840 --> 01:35:38,240
essentially.

1246
01:35:43,940 --> 01:35:51,880
Does that, you know, basically allowing folks that have submitted projects a second bite at the apple with us.

1247
01:35:51,880 --> 01:36:01,400
If we make a decision saying we're not sure that this meets the standards, they have another opportunity to follow up with us and get us to reconsider, kind of work with us to figure out a way to meet standards.

1248
01:36:01,400 --> 01:36:07,100
Does that impact the timeline for fees under $5,280?

1249
01:36:07,340 --> 01:36:09,940
Is that going to count against us if we give that additional flexibility?

1250
01:36:11,660 --> 01:36:12,880
No, it would not.

1251
01:36:13,540 --> 01:36:16,980
Those timelines essentially end once an original decision is issued.

1252
01:36:18,300 --> 01:36:22,860
Any appeal that happens afterward or reconsideration that happens afterward isn't subject to any of those timelines.

1253
01:36:30,750 --> 01:36:36,130
Next, I'm moving into the revisions for the Title 16 chapters.

1254
01:36:36,690 --> 01:36:41,170
If you're looking through your draft, you'll see a lot of red line to these items.

1255
01:36:41,730 --> 01:36:44,970
And I just wanted to go over some overarching themes that we're changing in all of them.

1256
01:36:45,850 --> 01:36:47,310
One is removing intent sections.

1257
01:36:48,190 --> 01:36:54,170
I think that internally we found that often if there is a gray area or a need for an interpretation

1258
01:36:54,170 --> 01:36:58,510
of a development regulation in the code, it can sometimes be at odds with the intent section

1259
01:36:58,510 --> 01:36:59,270
of a chapter.

1260
01:37:00,070 --> 01:37:04,830
So just to keep with what the actual regulation itself is, we're proposing removing intent

1261
01:37:04,830 --> 01:37:05,270
sections.

1262
01:37:05,270 --> 01:37:09,350
This is a good way to phase them out since we're already revising a lot of these chapters.

1263
01:37:10,330 --> 01:37:16,170
Next is just updating wording and capitalization to be consistent with our current style guide.

1264
01:37:17,010 --> 01:37:22,410
And then a lot of relocation in retitling of sessions when necessary, just so the title

1265
01:37:22,410 --> 01:37:23,570
itself is consistent.

1266
01:37:23,950 --> 01:37:26,970
So if you see any gray, that is just a relocated item.

1267
01:37:28,390 --> 01:37:31,430
With that, I'm going to jump into site plan review.

1268
01:37:31,430 --> 01:37:37,110
So the first area that we are proposing to change with site plan review is the applicability

1269
01:37:37,110 --> 01:37:37,630
section.

1270
01:37:38,330 --> 01:37:43,310
One is to clarify our existing requirements, specifically related to intensification.

1271
01:37:43,850 --> 01:37:48,510
Staff and applicants have both found that the requirement that if you are intensifying a

1272
01:37:49,270 --> 01:37:54,910
land use, or you can't remember exactly right enough to have my head, but there's no actual

1273
01:37:54,910 --> 01:37:56,590
definition of what intensification is.

1274
01:37:56,970 --> 01:37:57,970
So where do we set that metric?

1275
01:37:57,970 --> 01:38:04,670
What we're proposing is intensification is greater than 10% increase in a measurable standard of the development.

1276
01:38:05,010 --> 01:38:10,490
So 10% increase in the building size, 10% increase in the parking stalls, things like that.

1277
01:38:11,210 --> 01:38:18,090
Second would be adding another applicability provision related to Senate Bill 5290 requirements.

1278
01:38:18,770 --> 01:38:27,490
5290 mostly had to do with timelines, but there was a small section that said interior remodels cannot be subject to site plan review.

1279
01:38:27,490 --> 01:38:31,190
if they don't result in additional bedrooms or other items.

1280
01:38:32,150 --> 01:38:36,390
And that originally had kind of gone under the radar with our update.

1281
01:38:36,930 --> 01:38:41,510
So we are adding that in just to make sure that we are consistent with current legislation.

1282
01:38:42,990 --> 01:38:48,670
Next would be establishing review criteria that address site design and compliance with development regulations.

1283
01:38:49,290 --> 01:38:53,770
Right now staff already review for these items essentially, they just aren't within our current code.

1284
01:38:53,770 --> 01:39:00,970
So, in a decision letter, we would then have, are you meeting A, B, C being, you know,

1285
01:39:01,170 --> 01:39:06,270
is the project consistent with, you know, building height and setbacks that are required by the zoning?

1286
01:39:06,910 --> 01:39:08,870
Is it consistent with the comprehensive plan?

1287
01:39:09,310 --> 01:39:13,370
Have they mitigated any impacts to surrounding uses, things like that?

1288
01:39:15,350 --> 01:39:15,990
Sorry, too?

1289
01:39:16,690 --> 01:39:18,250
I'll let you finish now, I'll ask my question.

1290
01:39:18,630 --> 01:39:22,390
And then, lastly, would be adding a threshold for what is considered a major and minor site

1291
01:39:22,390 --> 01:39:26,510
amendment amendments would happen after a site plan has already been approved in an applicant

1292
01:39:26,510 --> 01:39:31,290
proposes changing something. Just to be consistent throughout the chapter, we're also considering

1293
01:39:31,290 --> 01:39:35,950
that to be the 10% change in a measurable standard. So, for example, gets approved, they want

1294
01:39:35,950 --> 01:39:40,490
to increase the building size by 25%, that would need to go back through another site plan review

1295
01:39:40,490 --> 01:39:45,290
process. If the building was only proposed to be changed by 5%, then we wouldn't need to

1296
01:39:46,670 --> 01:39:56,790
So how should come up with a 10% I just I mean seem to a little bit of arbitrary numbers.

1297
01:39:56,990 --> 01:40:02,450
It is just a number that seemed reasonable and all honesty that number can change.

1298
01:40:02,610 --> 01:40:07,490
It is a fairly common number to see in other jurisdictional regulations that a 10% change

1299
01:40:07,490 --> 01:40:13,150
is kind of that threshold and also the international building code identifies a 10% change in terms

1300
01:40:13,150 --> 01:40:18,150
of a permit that would say it's significant enough change that you would have to resubmit

1301
01:40:18,150 --> 01:40:22,590
from a besting perspective. So there's that tangible connection but it's not the same

1302
01:40:22,590 --> 01:40:32,250
section of code. Is there any wiggle room in there for, you know, a project ends up changing,

1303
01:40:32,530 --> 01:40:37,510
you know, something moves around where it ends up being just slightly over 10%, but it's

1304
01:40:37,510 --> 01:40:42,150
not really changing too much of the project. Is there any wiggle room for you not have to

1305
01:40:42,150 --> 01:40:46,870
to go back and to do that, or are we saying 10% and that's?

1306
01:40:47,630 --> 01:40:56,050
Right now how it's drafted is just 10%, there could be flexibility to add a provision, that's not good.

1307
01:40:56,050 --> 01:41:05,810
I feel like there's always an exception to the, to the, to the, like 10% I think is probably close,

1308
01:41:05,810 --> 01:41:16,830
But I wouldn't want to, you know, I would like to allow someone to be able to make the argument where it's like, yeah, this is slightly more than 10%.

1309
01:41:16,830 --> 01:41:22,270
But it's not really changing the project within too much to be able to not have to go back and redo everything.

1310
01:41:23,070 --> 01:41:35,010
And so, but that seems to me like that needs to be between, you know, it needs to be reasonable enough for the staff to say, yeah, I agree with you.

1311
01:41:35,010 --> 01:41:38,110
Right. But I don't want staff to be in the situation.

1312
01:41:38,250 --> 01:41:41,950
I'll note you hit that 10% mark and that tough, you know.

1313
01:41:42,950 --> 01:41:51,210
I was going to ask in that section, I'm looking at page 42, does, do all three of those criteria,

1314
01:41:51,530 --> 01:41:56,190
A, B, and C, have to be true before a site plan review would be required, or is it any of those?

1315
01:41:56,710 --> 01:41:58,950
All three would need to be met before it could be approved.

1316
01:41:59,310 --> 01:42:03,990
Okay. So we've got these three criteria, and if the update to the project meets all three of those

1317
01:42:03,990 --> 01:42:08,110
criteria have to go back for another site plan review. And up until these proposed changes,

1318
01:42:08,450 --> 01:42:14,530
we have no standard for what intensification means. That feels actually riskier than picking

1319
01:42:14,530 --> 01:42:20,590
10% as a reasonable number because then it's like at our discretion, we think this one's intensifying,

1320
01:42:20,790 --> 01:42:25,470
but this one's not. I would prefer that we have a standard that we can point to. So I think that's

1321
01:42:25,470 --> 01:42:29,950
good. I don't know, 10% is the right number, if that's what's in other jurisdictions language, but

1322
01:42:29,950 --> 01:42:36,290
I think we should have a standard right and right now historically what we've done as we've looked at intensification as

1323
01:42:36,290 --> 01:42:38,830
Anything that changes the approved building footprint

1324
01:42:39,810 --> 01:42:47,850
And anything that increases like number of trips in the PMP hours so that you would have to readjust your transportation impact analysis

1325
01:42:47,850 --> 01:42:49,670
And so that would be an intensification

1326
01:42:49,670 --> 01:42:56,970
We've looked at modifications of the site plan where it's not changing really the amount of pavement that you're going to have or the amount of building coverage

1327
01:42:56,970 --> 01:43:05,250
but maybe relocating some things as minor alterations, but it currently, anything that changes the footprint any size.

1328
01:43:05,470 --> 01:43:09,230
So this standard actually probably will result in fewer site plan reviews being needed.

1329
01:43:09,590 --> 01:43:16,170
Right, fewer major alterations, there is some, there's a lot more sense that we might just be able to do it administratively.

1330
01:43:16,470 --> 01:43:16,650
Okay.

1331
01:43:17,370 --> 01:43:26,730
But you see what I'm saying with a 10%, like 10% is probably right, but, you know, and I agree we should have some sort of standard in there.

1332
01:43:26,730 --> 01:43:39,330
But it still seems like it could be nice to allow staff to say, yeah, okay, I see where you're at, in the 10% it's not really changing, you know.

1333
01:43:40,110 --> 01:43:55,610
I mean, if the council wishes we could add a provision and that kind of is that catch all that says unless otherwise approved by the director, the administrator, the decision maker type of language into here, which would kind of be that catch all and provide that flexibility within the code section.

1334
01:43:56,510 --> 01:43:59,650
We can add that in if that's the council's wish.

1335
01:44:00,210 --> 01:44:08,690
So that was going to be my question, was like, is the 10% to because of footprint size,

1336
01:44:08,890 --> 01:44:13,010
and then in addition to that, is that also considering impervious surface?

1337
01:44:17,200 --> 01:44:18,160
I would think so.

1338
01:44:18,400 --> 01:44:18,500
I would think so.

1339
01:44:18,760 --> 01:44:18,900
Yes.

1340
01:44:20,080 --> 01:44:20,180
Yep.

1341
01:44:23,420 --> 01:44:27,860
I think once you get much more past that, you have to start looking at impacts to stormwater systems.

1342
01:44:27,860 --> 01:44:28,900
Yeah, sure.

1343
01:44:29,000 --> 01:44:32,800
When they're how they're infiltration, yes, exactly.

1344
01:44:33,960 --> 01:44:34,240
For sure.

1345
01:44:34,820 --> 01:44:43,140
I think you're layered approval, if it were to slightly exceed 10%, so the decision didn't

1346
01:44:43,140 --> 01:44:48,840
just rest with one person, but required two or three levels of approval.

1347
01:44:48,980 --> 01:44:49,220
Yeah.

1348
01:44:49,740 --> 01:44:51,300
I think is a good suggestion.

1349
01:44:51,300 --> 01:44:55,260
Maybe if they submit material showing it's not with additional

1350
01:44:56,500 --> 01:44:59,820
They submit material is showing it's not going to have an impact to storm waters

1351
01:45:20,460 --> 01:45:21,060
Okay.

1352
01:45:28,500 --> 01:45:34,780
Next is variances. This is a chapter where you will see a lot of changes, but it's not

1353
01:45:34,780 --> 01:45:41,380
anything too crazy. One is changing the thresholds for reviewing authority, so variances with minor

1354
01:45:41,380 --> 01:45:46,780
impacts can be reviewed administratively. Right now almost all variances are quasi judicial

1355
01:45:46,780 --> 01:45:51,940
applications, meaning they're reviewed and approved by the hearing examiner. We are proposing

1356
01:45:51,940 --> 01:46:00,320
that variances that change a measurable standard by up to 25% can be reviewed by staff. So a good

1357
01:46:00,320 --> 01:46:06,140
A good example is if you have a 12-foot setback, you want to reduce it to 9 feet, staff can review and approve that decision.

1358
01:46:06,560 --> 01:46:09,080
If you wanted to reduce it to 6, that would go to the hearing examiner.

1359
01:46:09,640 --> 01:46:21,880
This is just to reduce the amount of quasi-judicial applications that require a lot of time and money by both the applicant and staff for things that are relatively minor.

1360
01:46:22,800 --> 01:46:26,480
Next is going to be defining which provisions are eligible for variances.

1361
01:46:26,480 --> 01:46:32,920
This excludes regulations relating to our procedures, so things in Title 11, things in variance

1362
01:46:32,920 --> 01:46:35,880
chapter themselves or the permitted uses within a zoning district.

1363
01:46:36,380 --> 01:46:40,300
This is pretty much in keeping with what we already do, but again, it just wasn't something

1364
01:46:40,300 --> 01:46:41,340
that was spelled out in our code.

1365
01:46:42,240 --> 01:46:47,120
And then finally, for the review criteria for variances, we're just proposing rewording

1366
01:46:47,120 --> 01:46:47,860
them for clarity.

1367
01:46:48,320 --> 01:46:53,640
Some of the criteria actually had two items within them, so we're just suggesting breaking

1368
01:46:53,640 --> 01:46:57,660
them up and reordering them so that staff and applicants know what they're being reviewed

1369
01:46:57,660 --> 01:46:58,160
against.

1370
01:47:01,370 --> 01:47:05,010
And in the staff report maybe it's germane to this section you're talking about.

1371
01:47:05,650 --> 01:47:09,970
You said that we're updating some of the residential development design standards to explicitly

1372
01:47:09,970 --> 01:47:14,530
require design superiority. So was it unclear before or am I skipping ahead?

1373
01:47:14,770 --> 01:47:16,750
That is for our planned residential development section.

1374
01:47:17,090 --> 01:47:18,590
Okay, I'll hold my question. Okay.

1375
01:47:22,850 --> 01:47:25,370
Next is conditional use permits. We don't have a lot of

1376
01:47:25,370 --> 01:47:30,290
proposed changes to this chapter, just again establishing review criteria that we're missing from our current code.

1377
01:47:31,010 --> 01:47:33,950
The review criteria for individual use permits are pretty straightforward.

1378
01:47:35,010 --> 01:47:39,270
It ensures consistency with comprehensive plan compatibility with adjacent uses.

1379
01:47:39,970 --> 01:47:44,350
If the proposed use is going to have a lot of negative impacts on any nearby properties,

1380
01:47:44,670 --> 01:47:49,070
whether they've adequately mitigated for those, so things like noise and lighting, and

1381
01:47:49,070 --> 01:47:51,930
that they're just providing good landscaping and infrastructure for the project.

1382
01:47:51,930 --> 01:47:54,010
But we're not removing any proposed uses.

1383
01:47:54,510 --> 01:47:54,590
No.

1384
01:47:59,240 --> 01:48:04,540
Next is the Plan Residential Development Section, which is what you had brought up.

1385
01:48:06,700 --> 01:48:12,940
PRDs are a type of plant that are allowed to deviate from our regular development standards.

1386
01:48:13,640 --> 01:48:20,960
So folks using a PRD can propose different setbacks than a normal plant would, but in turn there has

1387
01:48:20,960 --> 01:48:26,260
to be some type of superior design that would kind of offset any, you know, negative impacts

1388
01:48:26,260 --> 01:48:32,280
that result from those, from those variations. What we are proposing is establishing criteria

1389
01:48:32,280 --> 01:48:38,960
to ensure that that superiority of design actually happens, and that it would be the resulting

1390
01:48:38,960 --> 01:48:44,320
flat would be superior to that of a normal flat, and that there's actually a public benefit

1391
01:48:44,320 --> 01:48:49,820
that occurs as a result. So, some examples we listed in the code are things like protection

1392
01:48:49,820 --> 01:48:52,460
in natural environments or critical areas

1393
01:48:52,460 --> 01:48:54,600
that otherwise wouldn't be required to be protected,

1394
01:48:55,300 --> 01:48:57,920
providing a substantial amount of affordable housing,

1395
01:48:58,400 --> 01:48:59,200
things like that.

1396
01:48:59,760 --> 01:49:02,540
So if you want to change the 20-foot setback

1397
01:49:02,920 --> 01:49:07,040
at the rear to 15, then you need to demonstrate

1398
01:49:07,040 --> 01:49:12,200
that your design is better than what we would normally have.

1399
01:49:14,600 --> 01:49:15,440
That's all right.

1400
01:49:16,980 --> 01:49:25,520
PIRDs can offer a lot of flexibility, and that I think is the purpose of making sure that there's a public benefit associated with approving a PIRD.

1401
01:49:25,600 --> 01:49:32,980
You can get additional zoning above and beyond maximum zoning in density and districts yet.

1402
01:49:33,880 --> 01:49:44,020
So you can get additional density, modified setbacks, amended roads standards, so a lot of flexibility in terms of the design of this subdivision.

1403
01:49:44,020 --> 01:49:48,420
And the one criteria we've had in the past is a 20% open space requirement.

1404
01:49:49,320 --> 01:49:52,440
And that's been the criteria for review up to this point.

1405
01:49:52,680 --> 01:50:04,100
And it seems like, and we have, there's several of, you know, when we were expanding, you know, a lot in there, you know, mid 2000s, we saw this a lot.

1406
01:50:04,420 --> 01:50:12,840
And you're right, it seemed like the one thing we got out of that was additional park space, open space.

1407
01:50:15,880 --> 01:50:25,300
But are we saying now that, yes, you're going to have to prove that there's a park space, but that's not going to be necessarily good enough.

1408
01:50:25,400 --> 01:50:33,780
You're going to also have to show other benefits to make it superior than just saying, yeah, we're going to give you a lot more density, but you're going to have to give us some parts.

1409
01:50:33,780 --> 01:50:40,760
to show superior design in your housing design and yet, yes, additional park space,

1410
01:50:41,020 --> 01:50:49,880
superior housing design, so we're creating better communities. And then other public benefits

1411
01:50:49,880 --> 01:50:56,120
associated with that higher intensity design. Often times what we see is pierities are going into,

1412
01:50:56,340 --> 01:51:01,380
especially now, Jubilee and Edgewater, that's probably the biggest pierity we have, but now our

1413
01:51:01,380 --> 01:51:07,220
are going into on to smaller parcels in the middle of highly developed areas.

1414
01:51:07,540 --> 01:51:13,480
So what's the benefit for the surrounding community in order to obtain that additional density?

1415
01:51:14,800 --> 01:51:16,120
Can you give an example?

1416
01:51:16,520 --> 01:51:17,920
Yeah, I think that's going to be true.

1417
01:51:17,960 --> 01:51:25,040
You know, honestly, since I've started here, I've not seen a single subdivision that is not a PRD because our land is constrained, right?

1418
01:51:25,040 --> 01:51:32,500
And so what we've seen happen is that the only standard that exists today is the 30% open space requirement,

1419
01:51:32,800 --> 01:51:38,100
which is analogous to typically what has to be set aside pursuant to our critical areas regulations.

1420
01:51:38,700 --> 01:51:43,260
So ultimately by meeting our already existing critical areas regulations,

1421
01:51:43,580 --> 01:51:49,460
they get to amend 99% of our development standards as a part of their subdivision process,

1422
01:51:49,460 --> 01:51:51,940
and are not required to provide anything

1423
01:51:51,940 --> 01:51:53,860
of benefit back to the community

1424
01:51:53,860 --> 01:51:56,460
and or in terms of design to those

1425
01:51:56,460 --> 01:51:57,400
that will live there in the future.

1426
01:51:58,000 --> 01:51:59,860
So the goal was this is to say,

1427
01:52:00,220 --> 01:52:02,100
hey, let's still maintain that open space standard.

1428
01:52:02,200 --> 01:52:03,500
That's clear that that's in the code,

1429
01:52:03,500 --> 01:52:06,680
but let's also ask that if you're gonna do a PRD,

1430
01:52:07,060 --> 01:52:11,220
we wanna see a project that will be at least equal to

1431
01:52:11,220 --> 01:52:13,160
if not better than what we would see

1432
01:52:13,160 --> 01:52:15,400
under the standard application of our code.

1433
01:52:16,500 --> 01:52:18,280
So that, and then that would be up to,

1434
01:52:18,280 --> 01:52:27,340
The introduction of lower income housing or smaller housing on MacLeod to that.

1435
01:52:27,720 --> 01:52:33,700
So the draft regulations have kind of a laundry list of items that could be broader than that.

1436
01:52:33,740 --> 01:52:35,100
Okay, where is that idea?

1437
01:52:36,180 --> 01:52:37,340
63, okay.

1438
01:52:37,900 --> 01:52:43,860
And the list that's provided in the draft code too is a list of examples of things that they could use.

1439
01:52:43,860 --> 01:52:53,200
Yes, we will also leave it open to the developer to propose some other type of superior design and that's something that they can then kind of negotiate with staff, whether it meets that requirement.

1440
01:52:54,200 --> 01:52:56,040
So increased density would be superior?

1441
01:52:56,640 --> 01:53:03,980
No, no, that's a bonus, but if they were building under AMI.

1442
01:53:04,380 --> 01:53:04,940
Correct.

1443
01:53:05,760 --> 01:53:05,800
Yes.

1444
01:53:05,800 --> 01:53:05,980
Okay.

1445
01:53:06,960 --> 01:53:07,040
Okay.

1446
01:53:09,160 --> 01:53:16,340
As a part of that, could they, I've always wondered this, like, you're developing a community,

1447
01:53:18,220 --> 01:53:24,440
and everyone would love to see a little, small little retail within that community, like

1448
01:53:24,440 --> 01:53:29,980
a little coffee shop wherever that, does our code allow that to be a public benefit and

1449
01:53:29,980 --> 01:53:35,920
then allow it, even if the code doesn't necessarily allow retail in, you know what I'm saying?

1450
01:53:35,920 --> 01:53:44,400
The PRD chapter allows, like, neighborhood commercial type uses to be incorporated in a PRD, as part currently, as part of the chapter.

1451
01:53:45,520 --> 01:53:49,820
And the list has grocery store, drug store, barber and beauty shop, laundromat.

1452
01:53:50,160 --> 01:53:52,420
Yes, that's in our current code.

1453
01:53:52,620 --> 01:54:00,160
We just haven't seen anybody taking advantage of that type of use within the PRDs.

1454
01:54:00,160 --> 01:54:08,560
Panorama City, I guess, is an example of a purity, and they do have facilities for panorama residents that serve those purposes.

1455
01:54:09,140 --> 01:54:09,380
I

1456
01:54:19,840 --> 01:54:26,980
really think that stressing the smaller home that's more affordable, right?

1457
01:54:27,280 --> 01:54:30,400
I mean, that needs to be right in a forefront.

1458
01:54:30,780 --> 01:54:36,980
When we're just to have such a demand for affordable housing, I'd love to see smaller homes,

1459
01:54:36,980 --> 01:54:42,980
So, definitely, I think that are in there, that are included for purchase, single story,

1460
01:54:43,300 --> 01:54:43,740
you know?

1461
01:54:45,570 --> 01:54:45,810
Okay.

1462
01:54:48,170 --> 01:54:50,470
So next is development agreements.

1463
01:54:52,030 --> 01:54:59,110
As a part of our updates to the development agreements chapter, we just wanted to ensure

1464
01:54:59,110 --> 01:55:03,870
it was clear what staff is asking for and what is required as a part of a development agreement

1465
01:55:03,870 --> 01:55:08,910
because these are applications that span typically a long period of time, have significant

1466
01:55:08,910 --> 01:55:14,770
an impact and we just wanted to ensure that our code was clear and in line with the state

1467
01:55:14,770 --> 01:55:18,850
statutes for development agreements. So part of that is defining the content that's

1468
01:55:18,850 --> 01:55:24,130
required in the agreement, itemizing what incentives may be allowed, and then establishing

1469
01:55:24,130 --> 01:55:29,070
an actual review criteria for approval of or denial of the application. The review criteria

1470
01:55:29,070 --> 01:55:34,230
themselves mostly relate to whether it's furthering the policies of the comprehensive

1471
01:55:34,230 --> 01:55:38,970
plans of plan, whether there is an economic benefit to the city of Lacey as a result of

1472
01:55:38,970 --> 01:55:41,370
the development agreement, things like that.

1473
01:55:41,770 --> 01:55:46,550
This was another chapter that we received public comments on after the public hearing.

1474
01:55:47,530 --> 01:55:53,690
There were concerns that, and you heard earlier tonight, there were concerns that as a part

1475
01:55:53,690 --> 01:55:58,110
of our changes to the development agreement sections, we will be restricting the modifications

1476
01:55:58,110 --> 01:55:59,810
to code that would be allowed.

1477
01:56:00,590 --> 01:56:05,190
We believe that the code as drafted is in keeping with what we already do.

1478
01:56:05,630 --> 01:56:12,290
As a part of state statutes, development agreements aren't allowed to wave densities or types of

1479
01:56:12,290 --> 01:56:13,590
uses permitted within a district.

1480
01:56:14,410 --> 01:56:18,370
We are making that codified language within our code that wasn't already there before.

1481
01:56:19,130 --> 01:56:23,730
That being said, I don't believe that we think that there are any material changes to the way that we,

1482
01:56:24,870 --> 01:56:28,230
or the standards, review standards that we hold development agreements to.

1483
01:56:30,600 --> 01:56:35,200
And I'll add one more thing that kind of came to mind this evening that you didn't necessarily

1484
01:56:35,200 --> 01:56:36,040
see in my response.

1485
01:56:36,300 --> 01:56:39,800
And that is, there's nothing in these code amendments that would prohibit an applicant

1486
01:56:39,800 --> 01:56:44,640
from coming and applying for a reason for a property, which would be the actual appropriate

1487
01:56:44,640 --> 01:56:49,780
path to be able to change basically your zoning and your density on the site.

1488
01:56:50,140 --> 01:56:53,060
So that provision is in our code and is still available.

1489
01:56:53,460 --> 01:56:57,540
And if and when we get to the finish line on the comprehensive plan, there will be some

1490
01:56:57,540 --> 01:57:01,280
more flexibility built into those opportunities as well if that's adopted by

1491
01:57:01,280 --> 01:57:04,820
councils. So nothing in these provisions will prohibit that and you could

1492
01:57:04,820 --> 01:57:08,020
also consolidate that process and combination with the development agreement

1493
01:57:08,020 --> 01:57:11,760
because the ultimate decision maker on a reason would be the council as well as

1494
01:57:11,760 --> 01:57:17,500
on a development agreement. Isn't the process to request a reason in the new

1495
01:57:17,500 --> 01:57:20,700
chapter 11 just up toward the top? I feel like I saw some language in there about

1496
01:57:20,700 --> 01:57:25,040
how you come in to ask for a reason. Yeah and it's actually the next slide after

1497
01:57:29,560 --> 01:57:36,060
Because I think, yes, we are proposing a few changes to how reasons are processed.

1498
01:57:39,350 --> 01:57:42,930
We want to get into it or do we want to, are there any more questions about this section?

1499
01:57:42,990 --> 01:57:43,930
Yes, let's get into it.

1500
01:57:45,470 --> 01:57:45,870
Perfect.

1501
01:57:46,210 --> 01:57:47,250
That's great, by the way.

1502
01:57:47,590 --> 01:57:49,170
That's some good work on that.

1503
01:57:50,470 --> 01:57:58,010
We've given a lot of latitude and they see with, you know, I give us a free park here and

1504
01:57:58,010 --> 01:58:02,630
you can do all that stuff. It's nice to see a little bit more than that going forward.

1505
01:58:05,720 --> 01:58:15,680
So right now, Rezone's essentially all follow a legislative review process which is that they

1506
01:58:15,680 --> 01:58:19,800
are reviewed by planning commission before they move on to City Council for final approval.

1507
01:58:19,800 --> 01:58:25,640
proposal. What we are proposing is that different types of rezones have different review processes

1508
01:58:25,640 --> 01:58:30,680
before they come to council. So, for example, if a rezone is proposed in conjunction with

1509
01:58:30,680 --> 01:58:35,460
a project permit application that would go to the hearing examiner, that rezone would go

1510
01:58:35,460 --> 01:58:39,460
to the hearing examiner for recommendation to council instead of to plan in commission.

1511
01:58:40,780 --> 01:58:45,520
Any rezones that require a comprehensive plan amendment would still go to plan in commission

1512
01:58:45,520 --> 01:58:50,980
and then city council, as well as rezone's not requiring a comprehensive plan amendment

1513
01:58:50,980 --> 01:58:54,740
but not submitted in conjunction with a land use application.

1514
01:58:55,680 --> 01:59:01,100
I had one clarity on the first bullet, the first bullet also that rezone would have to

1515
01:59:01,100 --> 01:59:06,400
be consistent with the established land use map that as you all know is following this process

1516
01:59:06,400 --> 01:59:07,620
through our comprehensive plan.

1517
01:59:07,860 --> 01:59:12,600
So that can only go through that process if that rezone falls underneath that already adopted

1518
01:59:12,600 --> 01:59:14,240
to comprehensive land use designation,

1519
01:59:14,980 --> 01:59:16,960
otherwise it would drop to the process

1520
01:59:16,960 --> 01:59:18,800
that requires the comp plan designation

1521
01:59:18,800 --> 01:59:19,640
and rezone together.

1522
01:59:20,400 --> 01:59:20,500
Yeah.

1523
01:59:20,960 --> 01:59:23,260
And that also is a part of those decision criteria

1524
01:59:23,260 --> 01:59:24,820
that we're drafting for reasons.

1525
01:59:25,380 --> 01:59:26,700
For a project reason,

1526
01:59:26,880 --> 01:59:28,820
a decision criteria will be whether it's consistent

1527
01:59:28,820 --> 01:59:29,800
with the future land use map.

1528
01:59:32,200 --> 01:59:35,240
I mean, that's always a pretty daunting thing, right?

1529
01:59:36,340 --> 01:59:42,260
And I understand in some ways is why it should be,

1530
01:59:42,260 --> 01:59:48,760
Because obviously your project can have a major effect on traffic patterns and a bunch

1531
01:59:48,760 --> 01:59:49,320
of other things.

1532
01:59:49,560 --> 01:59:52,800
But it seems like it's always been a daunting process.

1533
01:59:54,000 --> 01:59:59,960
And sometimes we've seen people, you know, developers who say, you know, I-

1534
02:00:00,370 --> 02:00:29,890
I'd like to put this here, and it's not, you know, not allowed within the zone, but it doesn't really, you know, it's not going to snipically change traffic patterns or anything, and it's a very long daunting process to do that. And sometimes you don't have that time, right, where things can move real quickly with, also, and someone's looking to do a project, and you need a certain amount of property to do that.

1535
02:00:29,890 --> 02:00:46,030
And it's kind of like, can we go forward in a reasonable amount of time where you have to go with this long process of rezoning and everything else which is like a lot of people that say I'm not going to even handle do that and we can miss out on a potentially good project.

1536
02:00:46,670 --> 02:01:04,070
Yeah, and a part of the reason that we wanted these updates to happen to is so folks also have the opportunity to apply for a reason and then see if it would be successful before putting in a lot of time and money into their actual design for their project and submitting their applications.

1537
02:01:04,770 --> 02:01:05,290
Yeah.

1538
02:01:09,620 --> 02:01:15,360
Next are two new job days before we wrap up. First is interpretations and amendments

1539
02:01:15,360 --> 02:01:20,800
in the draft. You now have to go back. Sorry if you're following along. But this is

1540
02:01:20,800 --> 02:01:25,900
to actually establish a path for applicants to request code interpretations. Right now

1541
02:01:25,900 --> 02:01:31,360
we don't have a path for this in our code. And this would help consistency between staff

1542
02:01:31,360 --> 02:01:37,340
who's actually using the regulations to review projects against and making sure that there's

1543
02:01:37,340 --> 02:01:40,360
clarity for applicants who are submitting and there may be a gray area in the code.

1544
02:01:41,120 --> 02:01:44,900
So those code interpretations would be issued by the CED director.

1545
02:01:45,280 --> 02:01:49,240
They would then be posted to the city website so that it was available for public viewing.

1546
02:01:50,340 --> 02:01:54,920
Issued interpretations would be added to an amendment docket kept by CED that would then

1547
02:01:54,920 --> 02:02:06,760
We annually come in for amendment and then to be actually codified so that we could consider the great area finalized and provide clarity where there may not already be in our code.

1548
02:02:08,060 --> 02:02:16,200
Amendments will also or interpretations will have review criteria to ensure they are consistent with the comprehensive plan and that the amendment itself has merit.

1549
02:02:16,600 --> 02:02:23,600
So if there's actual confusion in the code that can be interpreted different ways, that's when interpretation would go through to an amendment.

1550
02:02:23,600 --> 02:02:31,440
So would there be a timeline associated with an interpretation or how does that work like if somebody requests one?

1551
02:02:31,720 --> 02:02:36,840
Yeah, they would be processed under a limited administrative review timeline, which is up to 65 days.

1552
02:02:37,820 --> 02:02:43,580
Typically, I think for our limited administrative review projects, we don't usually exhaust the full timeline,

1553
02:02:44,040 --> 02:02:46,880
but it would depend on if there was additional information required,

1554
02:02:47,340 --> 02:02:51,160
or the amount of research that would need to be done by staff before actually issuing the interpretation.

1555
02:02:51,160 --> 02:02:53,440
So, up to 65 days at most.

1556
02:03:00,150 --> 02:03:04,490
And then, finally, is a new chapter for temporary use permits.

1557
02:03:05,330 --> 02:03:07,830
Right now, we don't have a process for temporary use permits.

1558
02:03:08,070 --> 02:03:12,570
We do have a chapter for street merchant activities, which usually has to do with temporary

1559
02:03:12,570 --> 02:03:13,450
retail sales.

1560
02:03:14,170 --> 02:03:19,010
So, we are proposing creating a new review process for temporary activities that don't

1561
02:03:19,010 --> 02:03:20,230
already have that path for approval.

1562
02:03:20,530 --> 02:03:25,050
So, these would be things like model homes or construction trailers that are anticipated

1563
02:03:25,050 --> 02:03:31,390
to be in place for less than one year. Applications would be reviewed under the Limited Administrative

1564
02:03:31,390 --> 02:03:36,590
Review, which is the 65 days that I was just discussing, or a full administrative review depending

1565
02:03:36,590 --> 02:03:41,370
on whether it has a significant impact on surrounding properties, and there are some criteria for

1566
02:03:41,370 --> 02:03:47,470
what constitutes that significant impact. Temporary use permits would be valid for one year, but that one

1567
02:03:47,470 --> 02:03:52,950
year approval could be extended for up to five years provided they re-request during each yearly

1568
02:03:52,950 --> 02:03:53,790
approval period.

1569
02:03:57,420 --> 02:04:03,300
And I believe that is all that I have. Our proposed schedule would be

1570
02:04:04,840 --> 02:04:14,260
adding the final ordinance to a future regularly scheduled meeting as drafted for the planning

1571
02:04:14,260 --> 02:04:17,880
commission with the proposed amendments to the vesting section that we went over today.

1572
02:04:18,640 --> 02:04:22,180
And then with all the feedback that we've taken from you guys today as well incorporated.

1573
02:04:22,180 --> 02:04:29,940
We addressed the one question that we have in public comment, can

1574
02:04:33,200 --> 02:04:36,740
you address that question

1575
02:04:36,740 --> 02:04:50,540
and is there anything in this new outline or this draft that is less, I feel like we

1576
02:04:50,540 --> 02:04:55,700
We were meeting the intent of what the applicant was saying, but can you just clarify that?

1577
02:04:56,120 --> 02:04:58,000
Yeah, and we can probably go back to the slide.

1578
02:04:58,380 --> 02:05:08,580
The first was adding a provision to the vesting regulations that we are asking council to add that it would be an addition to what's actually

1579
02:05:10,520 --> 02:05:16,880
recommended from the planning commission, so it would be a change from a recommendation, but it would be an addition to that code section as shown on the slide.

1580
02:05:16,880 --> 02:05:18,680
I don't remember what slide it was, Shannon, that you had.

1581
02:05:19,780 --> 02:05:23,080
And then the second was the development agreement comment.

1582
02:05:23,680 --> 02:05:26,140
And we talked about the development agreement, language,

1583
02:05:26,380 --> 02:05:30,540
and Shannon talked about how our goal there is to represent and

1584
02:05:30,540 --> 02:05:32,180
reflect state law as it applies.

1585
02:05:32,740 --> 02:05:37,140
But in addition to that, there is still provisions in our code for

1586
02:05:37,140 --> 02:05:38,680
the applicant to ask for a resound.

1587
02:05:38,860 --> 02:05:42,140
It's just a separate application process that requires a separate fee.

1588
02:05:42,140 --> 02:05:47,340
We could always consolidate those processes into one timeline.

1589
02:05:47,880 --> 02:05:51,760
The ultimate decision-maker on a development agreement is the City Council.

1590
02:05:52,040 --> 02:05:55,700
The ultimate decision-maker on a rezone is the City Council, so it will all go through

1591
02:05:56,260 --> 02:05:59,100
the same decision-making body at the end of the day.

1592
02:05:59,680 --> 02:06:04,080
So while the code specifically says you can't ask for that rezone, that path is still available.

1593
02:06:04,280 --> 02:06:05,060
It's just a different path.

1594
02:06:05,760 --> 02:06:12,840
It seems like what was in our code previously might have given a mistaken impression that we had additional flexibility

1595
02:06:12,840 --> 02:06:14,700
that is actually curtailed by state law.

1596
02:06:14,880 --> 02:06:18,860
So we're adding a reference to the state law that kind of creates those boundaries.

1597
02:06:19,160 --> 02:06:23,940
Yeah, but we still have a pathway, it's just a different one, and that's what I also wanted to make clear to the council.

1598
02:06:24,080 --> 02:06:31,180
It's not that those options aren't available to this particular commenter as well as anybody else that came in to use that pathway.

1599
02:06:31,180 --> 02:06:38,440
And that's very true, we map it right out on the decision criteria and it says, it's

1600
02:06:38,440 --> 02:06:42,620
really city council in the day that has the ultimate authority here.

1601
02:06:43,360 --> 02:06:51,240
And then, you know, in the city's best interest, we have some pretty broad, you know, things

1602
02:06:51,240 --> 02:06:56,640
here for the decision criteria that I think meets that intent.

1603
02:06:56,640 --> 02:07:04,700
And so, I mean, I'm looking at this and I feel like, man, this feels pretty, you know,

1604
02:07:05,920 --> 02:07:09,000
this feels better than what we had before for sure.

1605
02:07:09,460 --> 02:07:15,320
And so, a real evil lane plays out where, you know, where there could be issues and what the,

1606
02:07:15,440 --> 02:07:16,680
or the path forward is on that.

1607
02:07:16,860 --> 02:07:23,520
So, I'm not sure if there's that, there's a commenter, understand where we're at and feel better about that.

1608
02:07:24,460 --> 02:07:41,320
I do understand where you're at, the position of the city is taking in that, I do applaud Vanessa's effort to hear us to work with us as well as with regards to the first two items, you know, I, can you please come back to the, I'm sorry, we don't really don't do this, but, you know, I don't know.

1609
02:07:45,500 --> 02:07:49,300
Specifically, as it relates to the first two items, I think Vanessa has done a great

1610
02:07:49,300 --> 02:07:56,440
job of addressing that and I think her recommended edit were supportive of that, both for the

1611
02:07:56,440 --> 02:08:01,520
Hawksbury Business District Business Commercial Zoning with the insertion that she is suggesting

1612
02:08:01,520 --> 02:08:07,400
in addition to including the language that we're proposing as well for the best team.

1613
02:08:08,380 --> 02:08:13,740
As it relates to the development agreement, if say, for example, we have a site that is split

1614
02:08:13,740 --> 02:08:20,260
zone where it might make sense from a logical standpoint to have buildings that serve a retail

1615
02:08:20,260 --> 02:08:25,620
area. However, we're encumbered by zoning by rectangular boxes that we put that retail in the

1616
02:08:25,620 --> 02:08:30,940
middle of the site. Wouldn't it be great if we could propose something that says, hey, you know,

1617
02:08:31,040 --> 02:08:38,440
you guys have this, we have a concept where we can apply this to where this major logical sense

1618
02:08:38,440 --> 02:08:45,680
to put retail out towards the the street say as opposed to in the center of a site we happen

1619
02:08:46,280 --> 02:08:48,900
just by coincidence happen to have a split zone site

1620
02:08:49,740 --> 02:08:56,100
But to me that makes logical sense and we understand that the appetite for the city might not be there

1621
02:08:56,100 --> 02:08:58,440
To amend the zoning as it exists today

1622
02:08:58,960 --> 02:09:00,720
for whatever reason and

1623
02:09:01,260 --> 02:09:05,420
I think you guys also were probably inundated with the amount of zoning requests that you got

1624
02:09:05,420 --> 02:09:07,720
I think there were like 50 50 applications

1625
02:09:07,720 --> 02:09:10,300
So, that does a substantial amount of ask.

1626
02:09:12,780 --> 02:09:19,420
What we're asking for, and you know, this is entirely up to the council, is why would

1627
02:09:19,420 --> 02:09:21,880
we lose that flexibility with the development agreement?

1628
02:09:22,200 --> 02:09:26,180
And maybe that doesn't exist, but our understanding based upon, you know, what we're reading, and

1629
02:09:26,180 --> 02:09:33,350
this is a 750-page document, I actually haven't read the whole thing, it puts me to sleep

1630
02:09:33,350 --> 02:09:40,230
But why would we narrow down that if we have an opportunity to do something great?

1631
02:09:40,830 --> 02:09:46,490
Part of the history of the Betty property is working with Stan Hill in the city,

1632
02:09:46,670 --> 02:09:53,010
specifically with the improvement of 31st Street, the expansion of Marvin Road there.

1633
02:09:53,970 --> 02:09:59,430
That didn't need to happen, but that was a collaborative effort with the city and the Hill Betty estate to do that.

1634
02:09:59,430 --> 02:10:06,210
I think both sides benefit from that and we have some ideas about this site specifically

1635
02:10:08,170 --> 02:10:14,430
that may not necessarily comply with code but I think they're good ideas and this really

1636
02:10:14,430 --> 02:10:19,870
is the last info site in that section for a large scale development for a master plan.

1637
02:10:20,890 --> 02:10:21,970
So as it relates to that,

1638
02:10:24,010 --> 02:10:27,830
we're not, we don't have institutional money as I said with

1639
02:10:27,830 --> 02:10:33,450
family. This project is going to be built in phases. So we'll have to go out to a bank

1640
02:10:33,450 --> 02:10:37,950
and get a loan for phase one, phase two, phase three, so forth. So this is not something

1641
02:10:37,950 --> 02:10:43,090
that this is going to be, you know, a target with a Costco and smaller retail that's going

1642
02:10:43,090 --> 02:10:46,990
to go here. We're going to have to methodically think about how this is done. In our site

1643
02:10:46,990 --> 02:10:53,410
is split-zone. And I don't know, you know, it might make sense that a grocery store comes

1644
02:10:53,410 --> 02:10:56,950
It might make perfect sense for it, but does that comply with the existing zoning?

1645
02:10:58,110 --> 02:11:02,670
Can we have some flexibility where we might consider the public benefit of that?

1646
02:11:03,230 --> 02:11:08,690
And the desires of the city, they might necessarily be compliant with the zoning, but are we handcuffed to that?

1647
02:11:10,210 --> 02:11:19,790
Thank you for that, I really appreciate your comments and looking at these updates here on the development agreements.

1648
02:11:19,790 --> 02:11:32,530
And I really do feel like there's quite a bit of flexibility, and it talks about the benefit of the community and all these things that you're suggesting.

1649
02:11:32,850 --> 02:11:47,150
And so what I would say is as in anything, I think we really, in Lacey, we tried to accommodate and look at the public good and try to figure out a way to get to yes.

1650
02:11:47,150 --> 02:11:59,250
We've always done that and I don't see anything in here that is changing that and so, but there's always things that come up that we couldn't plan for.

1651
02:11:59,710 --> 02:12:12,810
And so I think having the flexibility to be able to change zones or do things and have an easier process is what I care about and it looks like we are addressing that.

1652
02:12:12,810 --> 02:12:18,190
And so I think we, I think there's a path forward for not only your project, but

1653
02:12:18,190 --> 02:12:24,410
other projects that are in this circumstance where you maybe have a split zone,

1654
02:12:24,590 --> 02:12:26,370
and you can have to do things in phases.

1655
02:12:26,770 --> 02:12:32,650
And I think Lacey does a good job of trying to work with us applicants to make those projects come to fruition.

1656
02:12:32,950 --> 02:12:37,950
So I think I feel pretty good about this giving you the flexibility to do that.

1657
02:12:40,300 --> 02:12:41,560
Does anyone have 70 questions?

1658
02:12:43,870 --> 02:12:50,250
Okay, well this is going to come, you guys are going to go back and take everything into consideration what you've heard

1659
02:12:50,250 --> 02:12:57,510
I hear today and this will be before us a future meeting and-

1660
02:12:57,510 --> 02:12:58,770
Did you need direction for us?

1661
02:12:58,850 --> 02:13:08,270
Yeah, I was going to ask if the council was open to it going to an ordinance and I think we had it slated for no, what's the date?

1662
02:13:08,270 --> 02:13:15,350
18th November 18th, to adopt these amendments, two pieces that go along with that.

1663
02:13:15,490 --> 02:13:21,070
Our goal is to align these amendments with also the Public Works Manual adoption on

1664
02:13:21,070 --> 02:13:26,410
the same evening so that chapter one kind of disappears from that and appears over in

1665
02:13:26,410 --> 02:13:30,790
Lacey Municipal Code magically at the same time so we don't have conflicts between those

1666
02:13:30,790 --> 02:13:31,810
two ordinances.

1667
02:13:31,810 --> 02:13:38,870
In addition, just from a matter of factual standpoint, the ordinance itself as drafted will

1668
02:13:38,870 --> 02:13:43,290
look different than what's before you this evening, because we really wanted to show what

1669
02:13:43,290 --> 02:13:45,790
was changing with this large document.

1670
02:13:46,250 --> 02:13:50,950
The ordinance in a lot of places will be a repeal and replace for simplicity purposes, but

1671
02:13:50,950 --> 02:13:52,770
just so that you are aware of that.

1672
02:13:53,450 --> 02:13:58,830
That was going to be my question was, were we going to get a second look before we need

1673
02:13:58,830 --> 02:14:00,170
to take a vote on it?

1674
02:14:00,850 --> 02:14:02,530
I think that's something to the council.

1675
02:14:02,870 --> 02:14:02,950
Yep.

1676
02:14:03,230 --> 02:14:08,030
I would have to think about and look at one of the things, too, and crafting the elements

1677
02:14:08,030 --> 02:14:11,810
coming forward is refining that language around anticipation of use in the SPR shop.

1678
02:14:12,010 --> 02:14:12,710
It was for a second.

1679
02:14:13,430 --> 02:14:18,310
That was the only direction change that I heard the same thing with the site plan adding a provision

1680
02:14:18,310 --> 02:14:20,110
for additional flatality.

1681
02:14:20,510 --> 02:14:23,170
So for that language in there and bring it forward for a council, consider assuming you have

1682
02:14:23,170 --> 02:14:26,330
to adopt it tonight but schedule for action and you can take a look at it and have some more

1683
02:14:26,330 --> 02:14:27,270
conversation about it.

1684
02:14:27,330 --> 02:14:27,470
Yeah.

1685
02:14:27,670 --> 02:14:28,270
Before action.

1686
02:14:28,270 --> 02:14:57,590
What I think is, you know, let's go forward with this with a, because what we're talking about is just on the intensification is a little bit of change language that's not going to be hard to come up with, but everything else, if it's within of what we talked about, it's great if there's something that actually between now and then that comes up that we hadn't talked about, let's come back in and make sure council is aware of that, you know, if something comes in like late on, you know,

1687
02:14:57,590 --> 02:14:59,950
We've missed something where a bunch of...

1688
02:15:00,620 --> 02:15:30,040
You know, letters come and say, oh, you know, this is not going to work, you know, I want to give us the flexibility to take that into consideration. But we got a little bit of time here. We know it's all because we have, well, I can't believe November is next week. So we don't have a ton of time. Basically three weeks. But the council, the council members that are present here tonight, if that's something comfortable moving forward, a schedule for action with the updated language for the intensification of use at that council meeting.

1689
02:15:30,040 --> 02:15:34,140
Council will still have the opportunity to talk about it before he take that vote, but

1690
02:15:34,140 --> 02:15:36,980
we could bring it for ready for that action if the council so chooses.

1691
02:15:37,480 --> 02:15:39,780
Are you talking about the 11th or are you talking about the 18th?

1692
02:15:39,780 --> 02:15:40,820
No, November 18th.

1693
02:15:40,900 --> 02:15:46,560
We'll do on the 18th and we'll go over those changes one last time and talk about on the

1694
02:15:46,560 --> 02:15:47,100
18th.

1695
02:15:47,960 --> 02:15:50,520
And that gives you all enough time to do that.

1696
02:15:50,540 --> 02:15:52,220
You can comfortably get there.

1697
02:15:52,580 --> 02:15:52,720
Okay.

1698
02:15:55,040 --> 02:15:55,480
Does that sound good?

1699
02:15:55,720 --> 02:15:56,040
Sounds good.

1700
02:15:56,320 --> 02:15:56,820
You good?

1701
02:15:57,000 --> 02:15:57,320
Yep.

1702
02:15:58,100 --> 02:15:58,300
Okay.

1703
02:15:58,300 --> 02:16:00,580
Okay. Okay. Thank you. Thank you.

1704
02:16:01,440 --> 02:16:02,840
Good job, by the way. Great, great.

1705
02:16:03,200 --> 02:16:03,620
Great work.

1706
02:16:04,000 --> 02:16:04,220
Amazing.

1707
02:16:04,980 --> 02:16:05,120
Great.

1708
02:16:05,900 --> 02:16:07,580
And welcome to...

1709
02:16:07,580 --> 02:16:09,060
Welcome to the family.

1710
02:16:09,180 --> 02:16:10,120
Oh, yes, you are.

1711
02:16:10,140 --> 02:16:11,020
I'm going to be here.

1712
02:16:13,340 --> 02:16:13,740
Okay.

1713
02:16:15,580 --> 02:16:19,420
Now we're on to this one water rate discussion, Troy.

1714
02:16:23,070 --> 02:16:25,230
Basically, are we going to do another four and a half or another year?

1715
02:16:28,300 --> 02:16:28,500
Yes.

1716
02:16:28,780 --> 02:16:28,960
Yes.

1717
02:16:32,940 --> 02:16:35,620
Yeah, seven years in a row, actually.

1718
02:16:36,820 --> 02:16:37,920
Good evening, council.

1719
02:16:38,060 --> 02:16:43,120
Appreciate the opportunity to come before you to present our proposal for stormwater

1720
02:16:43,120 --> 02:16:43,400
rates.

1721
02:16:43,600 --> 02:16:48,700
I do recognize that's as utility rates, but I thought we will take every opportunity to

1722
02:16:48,700 --> 02:16:50,900
inform the public of all of our increases.

1723
02:16:50,900 --> 02:16:57,520
So I'll spend a little bit in there, you know, we did a really good job last week with

1724
02:16:57,520 --> 02:17:04,600
as budget presentation in terms of proposed utility rates, as well as already adopted utility rates.

1725
02:17:05,040 --> 02:17:10,180
So the first three you're seeing here on the slide, these are actually already adopted.

1726
02:17:11,200 --> 02:17:18,600
Water and wastewater were adopted in a three year multi year rate back in 2025.

1727
02:17:19,420 --> 02:17:23,520
So it's a 5.25% increase in water, 9.5% for wastewater.

1728
02:17:23,520 --> 02:17:27,400
water and the law board has adopted a 3% increase.

1729
02:17:28,360 --> 02:17:33,220
And what we're proposing tonight, as the mayor said, a 4.5% increase for storm water.

1730
02:17:34,520 --> 02:17:39,600
We do obviously pay attention to the impact to our residents and all of our customers.

1731
02:17:39,880 --> 02:17:46,280
So here you see an illustration of what a monthly impact will be on a typical utility rate customer.

1732
02:17:46,280 --> 02:17:51,340
And Lacey, it's a cumulative $7.26 per month.

1733
02:17:51,340 --> 02:18:03,080
So jumping ahead to the storm on a rate that's being proposed, like I said, this is the 7th year in a row at 4.5% that we're proposing.

1734
02:18:04,140 --> 02:18:10,300
What you're seeing here on screen is the last comp plan recommendations for storm on a rates.

1735
02:18:10,720 --> 02:18:20,760
That comp plan covered 2020 through 2025, the city, of course, adopted all of these recommendations throughout this period.

1736
02:18:20,760 --> 02:18:27,360
We are in the midst of updating the Complan for Stormwater, but it's not completed.

1737
02:18:27,840 --> 02:18:37,720
I think we're on the verge of getting started with the financial requirements for the Stormwater Complan in the next period, but we just haven't quite gotten there yet with our consultant.

1738
02:18:38,520 --> 02:18:46,300
So what we're proposing essentially this year or for 2026 is a continuation of that 4.5%.

1739
02:18:46,300 --> 02:18:53,120
It's in its sense, say, in recognition of inflationary increases, it's also consistent

1740
02:18:53,120 --> 02:18:59,140
with the LACI approach to have predictable, consistent, stable rates for our customers

1741
02:18:59,140 --> 02:19:02,420
as well as the utility itself for planning purposes.

1742
02:19:03,960 --> 02:19:09,280
We know that inflation through this period has been higher than historical.

1743
02:19:10,080 --> 02:19:13,200
It's also higher than where the Federal Reserve would like to see it.

1744
02:19:13,200 --> 02:19:18,280
And I would make the argument that inflation on municipal governments is even higher than

1745
02:19:18,280 --> 02:19:24,260
that, both in terms of operations of maintenance as well as what's happening in the construction

1746
02:19:24,260 --> 02:19:24,840
area.

1747
02:19:26,040 --> 02:19:34,060
You know, and if you think about the 4.5% increase, one way of looking at it is if the

1748
02:19:34,060 --> 02:19:39,720
compine comes in a little bit lower than 4.5% over that period, we're going to essentially

1749
02:19:39,720 --> 02:19:46,940
pay down that future rate increase, but on the other hand, if we guess incorrectly and

1750
02:19:46,940 --> 02:19:53,120
this rate is too low, that means we'll have higher and steeper increases, a little bit

1751
02:19:53,120 --> 02:19:59,480
of rate shock for customers if we don't maintain that consistent approach to rate increases.

1752
02:20:00,740 --> 02:20:08,140
We have been wrapping up our stormwater requirements in terms of permits, and we've also been staffing

1753
02:20:08,140 --> 02:20:14,740
up for anticipated increased capital improvement programs, as well as just kind of the constant

1754
02:20:14,740 --> 02:20:16,940
increase to regulation within this field.

1755
02:20:18,120 --> 02:20:22,760
So I do have a couple slides just to kind of walk you through what the history of this

1756
02:20:22,760 --> 02:20:24,760
utility has been dealing with recently.

1757
02:20:25,880 --> 02:20:29,460
I'm not going to go through everyone in these positions, but we've been adding positions

1758
02:20:29,460 --> 02:20:36,660
throughout the last five, six years, really in terms of regulation, as well as increased

1759
02:20:36,660 --> 02:20:42,520
maintenance and that doesn't change for 2026. We actually have about, we have one full-time

1760
02:20:42,520 --> 02:20:49,360
position that's being proposed for 2026 and that's an increase to maintenance. We have

1761
02:20:49,360 --> 02:20:53,600
increased storm water pond maintenance. We're actually behind, I think we're behind 16

1762
02:20:53,600 --> 02:21:00,200
ponds in terms of full rehabilitation. We also have new storm water systems that we've taken

1763
02:21:00,200 --> 02:21:06,400
on through annexation and we also have like I said an increased capital improvement program

1764
02:21:06,400 --> 02:21:11,460
that we're anticipating so you heard the city manager and his presentation talk about

1765
02:21:11,460 --> 02:21:19,740
the utility capital project position to help facilitate that so it's about a 1.2 1.3 increase

1766
02:21:19,740 --> 02:21:24,100
to staffing that's being proposed in 2026.

1767
02:21:25,620 --> 02:21:32,180
We really can't talk about storm hour without talking about the storm hour permit in which we operate under.

1768
02:21:32,780 --> 02:21:41,880
I am not going to try to pretend that I could present this, but really this is an illustration of all the new regulation that's coming in this new permit period.

1769
02:21:42,660 --> 02:21:51,860
The permit covers 2024 through 2029, but some of the focus areas in terms of new regulation is street sweeping,

1770
02:21:51,860 --> 02:21:58,260
mapping, additional runoff regulation, and as well as environmental justice in terms

1771
02:21:58,260 --> 02:22:04,480
of, you know, how we're applying those. These are all new. There is, my understanding

1772
02:22:04,480 --> 02:22:08,840
there's nothing in this permit that reduced regulation, so this is all additive.

1773
02:22:09,780 --> 02:22:14,220
This is going to increase our workloads, probably going to increase what we're seeing

1774
02:22:14,220 --> 02:22:16,820
in terms of staffing throughout this period.

1775
02:22:19,100 --> 02:22:21,040
Again, this is just an illustration.

1776
02:22:21,700 --> 02:22:26,740
We had a really in-depth presentation by Deccretian Sin, our stormwater manager,

1777
02:22:27,000 --> 02:22:33,360
that he went through every chapter of this permit and basically took a timeline

1778
02:22:33,360 --> 02:22:34,580
in every one of these regulations.

1779
02:22:34,840 --> 02:22:38,520
This is just a snapshot of what that is, and you can see it's quite detailed.

1780
02:22:39,320 --> 02:22:45,920
There are time deadlines throughout the different chapters of this permit, so that the clock

1781
02:22:45,920 --> 02:22:48,680
is ticking in terms of meeting these regulations.

1782
02:22:51,750 --> 02:22:58,990
So again, that leads us to the recommendation to have basically a carryover of the last

1783
02:22:58,990 --> 02:23:02,530
comp plan 4.5% annual increase.

1784
02:23:03,530 --> 02:23:08,030
So you're seeing the different impacts throughout the rate classes for stone moderates and across

1785
02:23:08,030 --> 02:23:09,770
the board 4.5%.

1786
02:23:10,030 --> 02:23:17,430
So again, to address inflationary issues, to anticipate the additional costs that's coming to us in

1787
02:23:17,430 --> 02:23:20,610
in terms of regulation and our new storm art permit,

1788
02:23:21,050 --> 02:23:22,410
as well as an anticipation

1789
02:23:22,410 --> 02:23:25,130
it increased capital costs going forward.

1790
02:23:25,490 --> 02:23:29,610
So, again, 4.5% for 2026 only.

1791
02:23:30,270 --> 02:23:33,730
We should see the rate study, the rate requirement

1792
02:23:34,290 --> 02:23:37,210
from the consultants early next year.

1793
02:23:37,770 --> 02:23:40,710
And you'll see the subsequent comp plan

1794
02:23:41,470 --> 02:23:43,770
come before the council and through that process

1795
02:23:43,770 --> 02:23:44,930
sometime next year.

1796
02:23:45,690 --> 02:23:48,610
So that would be to have to answer any questions you might have.

1797
02:23:48,650 --> 02:23:49,330
Any other questions?

1798
02:23:51,410 --> 02:24:04,290
I have one that's probably more for Rick than it is for you to know if it's on the tree canopy where the requirement is to map city owned canopy.

1799
02:24:06,010 --> 02:24:08,850
And then set tree canopy goals.

1800
02:24:10,030 --> 02:24:18,130
Will this complement or maybe even help us along with our goals with the Thurson Climate

1801
02:24:18,130 --> 02:24:19,190
Mitigation Plan?

1802
02:24:21,020 --> 02:24:26,900
It does, it will complement, because that's something as our urban forestry plan already has done.

1803
02:24:30,000 --> 02:24:37,200
We've already mapped the urban canopy twice, the first time was a very unsophisticated effort.

1804
02:24:37,200 --> 02:24:49,360
The second round was back in, unless a 2019ish, when we looked at more sophisticated use in GIS work, about that canopy.

1805
02:24:50,400 --> 02:24:56,400
And then our next update, and I think it's going to, by the end of this decade, we're going to try to do some more.

1806
02:24:56,580 --> 02:25:02,760
So this will help complement that work and update regularly what that urban canopy looks like in terms of growth.

1807
02:25:03,220 --> 02:25:08,920
And the thing is, I think you'll see that urban canopy increase because we had a lot

1808
02:25:08,920 --> 02:25:14,120
of development to happen in the, between 2010 and 2018, and now you have those younger

1809
02:25:14,120 --> 02:25:19,400
street trees that are starting to mature a little bit as well, and urban forestry.

1810
02:25:19,620 --> 02:25:22,640
So, but yeah, the answer to your question is, yes, it will complement the work we're going

1811
02:25:22,640 --> 02:25:22,700
to do.

1812
02:25:23,140 --> 02:25:23,520
Great.

1813
02:25:24,580 --> 02:25:26,600
I like it when those things can work together.

1814
02:25:28,780 --> 02:25:29,180
Yeah.

1815
02:25:29,180 --> 02:25:37,740
I was wondering if we had any reason from the consultant as to why they were taking longer than expected.

1816
02:25:40,850 --> 02:25:44,210
Yeah, I'm not sure what the delay is exactly.

1817
02:25:46,270 --> 02:25:51,870
Yeah, I mean these are very big updates in terms of the workload.

1818
02:25:53,050 --> 02:25:56,290
But yeah, I don't have anything specific, so I apologize for that.

1819
02:25:57,890 --> 02:26:18,550
the only thing I'm sort of curious about, and we've done this and I understand that the philosophy behind it when you pass these multi-year rates, it gives some stability and some predictability, and I get that.

1820
02:26:18,550 --> 02:26:28,290
One of the issues I had looking at when we went through this the first time on all of

1821
02:26:28,290 --> 02:26:33,330
our utilities to tell you the truth is one of the things that the consultant did and

1822
02:26:33,330 --> 02:26:45,690
we did is one of the big drivers of these rates is our population forecast and they specifically

1823
02:26:45,690 --> 02:26:51,430
we put in a very, very conservative number for our population forecast at the time.

1824
02:26:51,550 --> 02:26:58,110
I remember saying it's like our population hasn't grown this slow, you know, in the past

1825
02:26:58,110 --> 02:26:59,530
25 years.

1826
02:26:59,910 --> 02:27:04,390
I don't think it's going to grow this slow over the past, you know, or this next five, six

1827
02:27:04,390 --> 02:27:04,750
years.

1828
02:27:05,210 --> 02:27:11,270
In fact, we've actually seen some record growth, you know, during this time.

1829
02:27:11,270 --> 02:27:24,350
And so what we should know, relatively easy, is what the 2020-25 comp plan said we were

1830
02:27:24,350 --> 02:27:31,790
going to bring in compared to expenses, and we should have the actuals of what we brought

1831
02:27:31,790 --> 02:27:33,610
in compared to expenses.

1832
02:27:33,610 --> 02:27:41,650
And I'm just curious to see how close the they got, because it seems like we spent a ton

1833
02:27:41,650 --> 02:27:50,890
of money on to get on these consultants to usually tell us stuff that we basically almost

1834
02:27:50,890 --> 02:27:55,810
already know for the most part, but that's a different conversation.

1835
02:27:56,330 --> 02:28:09,550
But, you know, we should be able to, you know, check our work on this, not only on the stormwater, but also, you know, where we are on the utility rates.

1836
02:28:10,630 --> 02:28:18,870
Because, you know, we passed these multi-years, but we haven't had any really check-ins to see if we're on track, or if we're not on track.

1837
02:28:20,030 --> 02:28:40,850
And so I'm just, I know I've asked about this, you know, in the past, it would just be nice to sort of get a check in, you know, and maybe we're, the utility, you know, it's way under and there are expenses that are actually way, you know, a lot more than we haven't brought in as much as we should have brought in.

1838
02:28:40,850 --> 02:28:49,230
But it'd be nice to have some idea where we're at and if we're if we're you know, if we guest right or if we're not

1839
02:28:49,930 --> 02:28:55,410
Going forward and we should build pull that information together pretty easily because they

1840
02:28:56,050 --> 02:28:58,050
Pull us what that we said we're gonna

1841
02:28:58,650 --> 02:29:03,230
Bring in and how much we're gonna spend and we should have a pretty good idea of where we're out on that

1842
02:29:03,730 --> 02:29:07,490
I've got a couple slides if you'd like to see them. Okay. That's a really nice way to say that

1843
02:29:13,130 --> 02:29:20,190
So I did do that for stormwater, it's a much smaller utility, so it actually does a really

1844
02:29:20,190 --> 02:29:26,270
good exercise and for me to figure out how to build up that out, so she knows I'm going

1845
02:29:26,270 --> 02:29:29,010
to ask this question, pretty

1846
02:29:33,650 --> 02:29:34,610
consistent on it.

1847
02:29:35,430 --> 02:29:41,950
So what you're going to see is, as Shannon brings up the slide, is the revenue and the

1848
02:29:41,950 --> 02:29:46,890
the expenditure side, and it's only for operations, so keep that in mind as we think about,

1849
02:29:54,100 --> 02:29:54,320
okay.

1850
02:29:54,540 --> 02:29:59,720
So this is the same six-year period for some of our revenues.

1851
02:30:00,000 --> 02:30:25,180
So you have the comp plan projection and blue and the actual revenues collected that 2025 is a budget number at this point. But throughout this period, you could see that certainly in the 2020 through 24 that we did collect more than the comp plan anticipated, cumulative through 25, it's about $3 million more over that five year period.

1852
02:30:28,780 --> 02:30:32,540
Oops, I'm sorry, Shannon. Can you give me slight 13?

1853
02:30:32,540 --> 02:30:34,760
I thought it would advance to the hidden side.

1854
02:30:37,720 --> 02:30:39,080
Works much better on my desk.

1855
02:30:40,020 --> 02:30:40,740
So, same thing.

1856
02:30:41,080 --> 02:30:43,700
The expenditures for Stonewater over that same period,

1857
02:30:44,300 --> 02:30:48,040
same thing, Complan and Blue, Actuals and Red.

1858
02:30:50,220 --> 02:30:52,280
And you could see a different picture

1859
02:30:52,280 --> 02:30:56,840
in terms of how we projected in the past two years.

1860
02:30:57,140 --> 02:31:00,380
Under spent the first four years of this plan,

1861
02:31:00,380 --> 02:31:02,920
and 24 you could see that we actually spent

1862
02:31:02,920 --> 02:31:09,080
more than the comp plan, that variance in 24 is 750,000.

1863
02:31:10,480 --> 02:31:16,580
The budgeted amount or the increase between the comp plan in actual for 25 is about $1,000,000.

1864
02:31:17,160 --> 02:31:22,600
I think we will realize that so the majority of these increases come from engineering services.

1865
02:31:23,580 --> 02:31:27,860
And you saw that short list of positions that we've added are dedicated to storm water.

1866
02:31:28,080 --> 02:31:30,020
So we're going to see that departure.

1867
02:31:30,020 --> 02:31:37,700
It's only going to get higher on the expansion side, but we've definitely built up reserves throughout that stormwater period.

1868
02:31:37,700 --> 02:31:44,440
It's also allowed us to continue with our capital improvement plan without having to issue any debt.

1869
02:31:46,180 --> 02:31:54,300
But yeah, so three million more, but the last two years it's come take 3.7 of it.

1870
02:31:54,300 --> 02:32:04,100
It's about a million dollar difference under spent in terms of versus compounds about a four million dollar variance in net.

1871
02:32:04,780 --> 02:32:09,980
So net, so four million, we've collected four million dollars more than we thought we were.

1872
02:32:11,120 --> 02:32:15,340
And you still feel comfortable doing the four, four and a half for next year when we're.

1873
02:32:15,440 --> 02:32:15,820
I do.

1874
02:32:16,420 --> 02:32:21,200
The 2026 CIP is double what it was last year.

1875
02:32:22,460 --> 02:32:26,940
We also, like I said, I know that engineering costs are quite a bit higher.

1876
02:32:27,660 --> 02:32:31,920
It's about a $700,000 manual increase.

1877
02:32:34,220 --> 02:32:40,720
And if anything, if we guess wrong, the cash balance we have will buy down that future

1878
02:32:40,720 --> 02:32:41,500
rate as well.

1879
02:32:41,720 --> 02:32:45,500
It also will change the projection in case we need debt.

1880
02:32:48,140 --> 02:32:52,580
So, yeah, we were very conservative through this period, but at the same time, it's going

1881
02:32:52,580 --> 02:32:57,540
to benefit future rates and the financial condition of the utility.

1882
02:32:58,820 --> 02:33:04,020
Okay, well, you know, I guess this does sort of prove my point, right?

1883
02:33:04,760 --> 02:33:10,440
You know, I know we take a conservative approach, but with that conservative approach actually

1884
02:33:10,440 --> 02:33:18,000
means is higher rates than what we could have done but understanding the future and I understand

1885
02:33:18,000 --> 02:33:26,640
why we do it. It's just, you know, it's amazing how particular the public is on, you know,

1886
02:33:26,860 --> 02:33:31,600
anything you have to do with property, you know, all these other costs associated with being

1887
02:33:31,600 --> 02:33:40,540
in the city of Lacey, but an average year your expenses that you have on the utility

1888
02:33:40,540 --> 02:33:46,720
size is simply more than the 1% property tax increase that usually goes up in some cases.

1889
02:33:47,220 --> 02:33:55,820
Depending, depending, but I just feel like it's appropriate to sort of have the same

1890
02:33:55,820 --> 02:34:01,420
level of scrutiny, if we're going to be, you know, the public's scrutinizes so much on one end which

1891
02:34:01,420 --> 02:34:09,590
be able to justify it on the other. So I've been pretty consistent on saying that for the years I've

1892
02:34:09,590 --> 02:34:14,230
been here. Does anyone have any questions in four and a half percent? I think, you know, obviously

1893
02:34:15,390 --> 02:34:19,910
logic says our inflation is going to be at least four and a half percent. So I mean,

1894
02:34:19,910 --> 02:34:28,490
And I find that as well, but it's nice to fill a check in and sort of feel like, I was

1895
02:34:28,490 --> 02:34:33,270
probably right, that we were the comp, you know, but we were projecting it was probably

1896
02:34:33,270 --> 02:34:39,630
a little on the high side at the time, but okay, does anyone have anything else?

1897
02:34:40,010 --> 02:34:44,810
What will we even, I mean, I'll be able to answer, but when will we hear from this consultant

1898
02:34:44,810 --> 02:34:48,810
to kind of check and see where we are and if we're in balance.

1899
02:34:49,430 --> 02:34:51,850
Yeah, I think it's first quarter next year.

1900
02:34:53,370 --> 02:34:56,590
Yeah, I think their next step is actually look at that financial chapter.

1901
02:34:58,310 --> 02:34:59,790
Lenny, you got something?

1902
02:35:00,890 --> 02:35:05,190
Yeah, and real quick, Truman, is this the last year of multi-year

1903
02:35:05,190 --> 02:35:07,730
those from the last study on the other utilities?

1904
02:35:08,550 --> 02:35:08,830
No.

1905
02:35:10,210 --> 02:35:10,690
2027.

1906
02:35:14,330 --> 02:35:18,410
I'd like to see what you just showed us for that utility.

1907
02:35:18,630 --> 02:35:22,610
I'd like to see that same comparison for all of the utilities and see where we are.

1908
02:35:23,310 --> 02:35:23,430
Yeah.

1909
02:35:23,630 --> 02:35:23,890
You bet.

1910
02:35:24,410 --> 02:35:27,050
I could certainly do that for water.

1911
02:35:27,350 --> 02:35:28,830
It's a little more difficult for wastewater.

1912
02:35:29,810 --> 02:35:34,950
I'm trying to think when the last financial model that I've seen, but I could certainly bring

1913
02:35:34,950 --> 02:35:42,190
I'll bring that to the revenue hearing, which will be the next time we talk about revenues for the city, including the utilities.

1914
02:35:42,590 --> 02:35:44,290
So I can turn the bring water back.

1915
02:35:44,990 --> 02:35:54,790
I know it's a lot of work, it's not as easy as looking at how much money it's come in compared to how much it's gone out.

1916
02:35:54,890 --> 02:36:04,570
I know it's a little more complicated than that, but I do feel like, it's the one thing I said when we passed these multi-year rates

1917
02:36:04,570 --> 02:36:08,730
that it felt like we should at least have some check-in point to see if we were right.

1918
02:36:09,110 --> 02:36:10,370
We were guessing right or not.

1919
02:36:12,690 --> 02:36:19,030
My guess is that we've grown so much as a city and we use such a conservative numbers

1920
02:36:19,550 --> 02:36:25,130
on our population that is a big driver of that rate, that we're probably in a very similar

1921
02:36:25,130 --> 02:36:25,810
circumstance.

1922
02:36:26,750 --> 02:36:33,850
Although water is a little bit different because there's a lot of things going into what

1923
02:36:33,850 --> 02:36:48,710
your summary is and so on and so forth so it can, you know, it can be a little bit different but man we've grown a lot as a community and so I imagine we probably are consuming more than what our model probably said we were going to do so.

1924
02:36:49,250 --> 02:36:51,430
Okay, thank you. Appreciate that.

1925
02:36:52,350 --> 02:36:55,590
Then our last agenda items are our reserve discussion.

1926
02:36:55,590 --> 02:36:58,770
Thank you again, Council.

1927
02:37:00,530 --> 02:37:04,510
I'm going to have Chelsea Orwood do most of the heavy lifting tonight, but I'm going to

1928
02:37:04,510 --> 02:37:05,630
open and close.

1929
02:37:06,710 --> 02:37:11,170
We certainly appreciate this extra opportunity to come before you to talk about reserve

1930
02:37:11,170 --> 02:37:12,090
designations.

1931
02:37:12,750 --> 02:37:19,430
Typically, we come to you at a work session in December and then we ask for the Council's

1932
02:37:19,430 --> 02:37:23,110
final recommendations at the end of December when we adopt our budget.

1933
02:37:23,110 --> 02:37:26,990
but given the financial condition of our budget,

1934
02:37:26,990 --> 02:37:29,370
as well as what's happening in the economy,

1935
02:37:30,790 --> 02:37:33,150
in some recent past discussion,

1936
02:37:33,450 --> 02:37:35,330
we thought it would be a good opportunity

1937
02:37:35,330 --> 02:37:36,750
to check in with the council,

1938
02:37:37,470 --> 02:37:39,090
just to make sure that our priorities

1939
02:37:39,090 --> 02:37:40,530
were on the same page with priorities

1940
02:37:40,530 --> 02:37:43,870
and perhaps we have a different approach

1941
02:37:43,870 --> 02:37:47,050
and a different viewpoint on what we do with reserves.

1942
02:37:48,850 --> 02:37:52,130
So tonight we'd like to kind of touch

1943
02:37:52,130 --> 02:37:57,650
on these points with you. We'll spend a little time about, you know, just kind of a definition,

1944
02:37:57,950 --> 02:38:02,470
some background information on reserves. We'll talk a little bit about the, you know,

1945
02:38:02,490 --> 02:38:09,410
condition of the budget and the economic environment. We'll have, Chelsea spent a lot of time kind

1946
02:38:09,410 --> 02:38:15,930
of thinking about a concept in terms of how to frame the conversation. So we'll introduce,

1947
02:38:15,930 --> 02:38:22,630
Perhaps a different way for a council to view reserves, maybe a different way to have the discussion,

1948
02:38:22,810 --> 02:38:28,170
have a little more clear direction in terms of priorities and hopefully make it a little bit easier for the council to

1949
02:38:29,510 --> 02:38:31,670
provide that direction and have conversation.

1950
02:38:32,970 --> 02:38:41,190
We'll show you a snapshot of the current expense funds, projected balances for year-end.

1951
02:38:41,190 --> 02:38:44,410
And the current expense fund is our biggest fund.

1952
02:38:44,590 --> 02:38:46,210
It's the fund that provides the services.

1953
02:38:46,370 --> 02:38:55,070
I think most of our citizens identify with, please parks, engineering, city council, city manager, that sort of thing.

1954
02:38:56,910 --> 02:39:07,510
So we'll kind of frame the conversation around that, but I think it's pretty, still give us enough information to put together proposals for all the funds.

1955
02:39:07,510 --> 02:39:12,390
again we have 31 funds that make up our city budget but I think we'll get

1956
02:39:12,390 --> 02:39:17,410
enough from this conversation to help us on the staff level put together those

1957
02:39:17,410 --> 02:39:24,010
proposals and then we'll end the presentation with really turning it back over

1958
02:39:24,010 --> 02:39:28,250
to Council so we can receive some some guidance from you as to any changes you

1959
02:39:28,250 --> 02:39:35,410
might want to see in terms of approach for reserves for year-end 2025. So with

1960
02:39:35,410 --> 02:39:37,790
With that, I will hand things over to Chelsea.

1961
02:39:39,150 --> 02:39:39,950
Right, thank you.

1962
02:39:40,630 --> 02:39:48,050
So reserves is a budget and policy term is described, it describes resources available outside

1963
02:39:48,050 --> 02:39:49,230
of the budget process.

1964
02:39:49,910 --> 02:39:52,550
So the intention is that we have reserves available.

1965
02:39:52,830 --> 02:39:56,530
Should we need them if resources within the budget process are insufficient?

1966
02:39:57,810 --> 02:40:03,750
We use reserves in a number of different ways and you see that multiple years and one of really

1967
02:40:03,750 --> 02:40:08,910
And the basic example is the $3 million budget implementation reserve that we're intending

1968
02:40:08,910 --> 02:40:10,790
to use in the 2026 proposed budget.

1969
02:40:11,670 --> 02:40:15,490
And in this example, that reserve is then treated as a revenue within that budget.

1970
02:40:16,590 --> 02:40:21,370
So reserves can be allocated in use for a number of purposes and vary by different organizations.

1971
02:40:22,110 --> 02:40:28,490
But the basic purpose of a reserve is to reduce volatility and uncertainty in two main ways.

1972
02:40:28,490 --> 02:40:35,430
So the first way is to respond to significant, unplanned, unavoidable costs or revenue losses,

1973
02:40:35,990 --> 02:40:38,830
which is kind of similar to like an insurance policy.

1974
02:40:39,310 --> 02:40:44,910
A second way is to allocate dollars for large non-recurring planned future expenditures,

1975
02:40:44,930 --> 02:40:48,710
which could be more similarly compared to a savings account.

1976
02:40:49,270 --> 02:40:52,150
So there are two different ways that we can approach reserves.

1977
02:40:53,730 --> 02:41:00,450
With the current economic environment, we're seeing expenses significantly outpacing revenues.

1978
02:41:00,990 --> 02:41:04,790
We're seeing that a number of our revenue streams are subject to fluctuations.

1979
02:41:05,410 --> 02:41:09,110
So an example would be sales tax, which is largely dependent on consumer spending.

1980
02:41:10,170 --> 02:41:13,690
We've also seen that our revenues tend to be relatively flat over time.

1981
02:41:14,930 --> 02:41:19,810
And lastly, it's no surprise that construction activity has started to level off as anticipated,

1982
02:41:19,810 --> 02:41:23,410
limited, which limits our one-time funding resources.

1983
02:41:24,710 --> 02:41:28,210
So given the current economic environment, it's essential to spend some time, like

1984
02:41:28,210 --> 02:41:32,450
Tray mentioned, looking at the city's priorities to ensure that they still align with our approach

1985
02:41:32,450 --> 02:41:32,970
to reserves.

1986
02:41:34,630 --> 02:41:37,310
So we're looking at a potential modified approach.

1987
02:41:37,590 --> 02:41:42,350
The factors on the prior slide underscore kind of the importance of prudent fiscal management

1988
02:41:42,350 --> 02:41:44,210
and the need to prioritize core needs.

1989
02:41:44,210 --> 02:41:52,490
The indicators are pointing towards placing emphasis on maintaining and optimizing existing assets rather than pursuing expansion.

1990
02:41:53,670 --> 02:41:59,510
And careful evaluation should be used for all future projects for that long-term impact for each decision.

1991
02:41:59,870 --> 02:42:02,950
So it's not just the construction costs that we're seeing.

1992
02:42:02,990 --> 02:42:07,930
We're also agreeing then to all the future costs that will happen in perpetuity,

1993
02:42:07,930 --> 02:42:14,150
such as utility custodial grounds maintenance repair and all of those things that come forever on.

1994
02:42:17,110 --> 02:42:23,470
So this slide, as Troy mentioned, is very specific to the current expense fund. It's a history

1995
02:42:23,470 --> 02:42:29,290
of committed reserves since 2015. It does a great job of illustrating our current reality.

1996
02:42:29,830 --> 02:42:34,910
So the city, as you can see, has enjoyed a number of years of high construction or one time-related

1997
02:42:34,910 --> 02:42:40,970
resources and interest income. The committed reserves were set aside for large-scale projects and

1998
02:42:40,970 --> 02:42:47,610
initiatives and then they've also been spent for those very purposes. For a number of years

1999
02:42:47,610 --> 02:42:53,350
presented though we were afforded the opportunity to expand but as we've been discussing the economic

2000
02:42:53,350 --> 02:42:58,430
environment is changing and we have utilized a large portion of those reserves that were kind of in

2001
02:42:58,430 --> 02:43:04,690
that middle section. We've done a really good job of matching one-time revenues through reserves,

2002
02:43:04,690 --> 02:43:11,030
with one-time expenses, such as for projects like the police station and Cuyo Park, but given

2003
02:43:11,030 --> 02:43:15,430
the current reality, Council may want to consider adjusting the reserve focus from expansion

2004
02:43:15,430 --> 02:43:16,990
to preservation and maintenance.

2005
02:43:20,580 --> 02:43:24,560
This is specific to preservation and maintenance. This slide is

2006
02:43:24,560 --> 02:43:30,160
the same fund, but it's a history of the committed reserves related to facility repair and equipment

2007
02:43:30,160 --> 02:43:36,440
replacement. It very closely resembles the trend from the prior slide. The main point here is that

2008
02:43:36,440 --> 02:43:41,280
we're down to just about $400,000 of reserve set aside

2009
02:43:41,280 --> 02:43:42,820
for repairs and replacements.

2010
02:43:43,480 --> 02:43:46,080
And considering the size and complexity of the city's

2011
02:43:46,080 --> 02:43:48,580
non-utility facilities and equipment

2012
02:43:48,580 --> 02:43:50,480
that amount is likely and adequate,

2013
02:43:51,240 --> 02:43:54,260
and plus our facilities and equipment are definitely aging.

2014
02:43:57,980 --> 02:44:00,740
So we're gonna talk a little bit more about the details

2015
02:44:00,740 --> 02:44:03,520
of how we come to the reserve amounts that are available

2016
02:44:03,520 --> 02:44:05,240
for council to designate.

2017
02:44:05,240 --> 02:44:10,780
So, this slide shows both 24 and 25, but I'm just focused on 25.

2018
02:44:11,300 --> 02:44:15,240
We started with $47 million of available cash and investments.

2019
02:44:15,940 --> 02:44:18,420
However, not all of those funds are available for designation.

2020
02:44:19,640 --> 02:44:25,120
First, we have to remove their restricted reserves from that balance and restricted in this scenario

2021
02:44:25,120 --> 02:44:26,960
just means it's already been predetermined.

2022
02:44:27,680 --> 02:44:33,980
Examples are like donor restricted contributions, opioid funds that we've received, drug

2023
02:44:33,980 --> 02:44:36,660
procedures, and there's the whole list on the slide.

2024
02:44:37,440 --> 02:44:41,080
So this, when we remove all those, that gives us a usable cash and investment balance

2025
02:44:41,080 --> 02:44:42,760
of just under $44 million.

2026
02:44:43,760 --> 02:44:49,960
But from there, we need to remove funds that are affiliated as reserve per policy, or we've

2027
02:44:49,960 --> 02:44:54,540
already predetermined that they're going to be used with the current year for priorities.

2028
02:44:55,360 --> 02:44:59,740
This gives us the actually usable cash and investment balance of just over six.

2029
02:45:03,400 --> 02:45:28,720
We can't stop there. So we also know that we intend to use some of those cash and investments in our 2026 proposed budget. So again, looking at that $3 million budget implementation reserve that we talked about, we know that we're intending to use that in 2026. So in the end, when we've looked at all the stuff proposed in 26, the council has just under 11.5 million of cash and investments that can be committed in the current expense fund.

2030
02:45:28,720 --> 02:45:37,050
And this process occurs every year, so this slide presents the status of the committed

2031
02:45:37,050 --> 02:45:42,670
and assigned from last year, as we anticipate them through the 2026 proposed budget.

2032
02:45:43,930 --> 02:45:50,130
These reserve balances are either committed or assigned, so committed is done at the council

2033
02:45:50,130 --> 02:45:55,490
level and assigned is done with kind of the management level with city manager and finance

2034
02:45:55,490 --> 02:45:55,870
director.

2035
02:45:56,730 --> 02:46:02,010
They're broken out into 19 different priorities and you're pretty familiar with these reserves

2036
02:46:02,010 --> 02:46:05,010
so I won't spend a whole lot of time in the details just a point of reference for now

2037
02:46:05,010 --> 02:46:05,930
but we'll come back to it.

2038
02:46:09,060 --> 02:46:13,240
So the current approach that we just looked at is based on function.

2039
02:46:14,020 --> 02:46:19,280
So of what was on the screen you saw economic development, priorities, law enforcement, parks

2040
02:46:19,280 --> 02:46:21,140
and just a few others.

2041
02:46:21,900 --> 02:46:26,860
It lacks big picture priority themes and is more tailored to one off needs.

2042
02:46:26,860 --> 02:46:31,100
Often times operational costs end up being embedded in those reserves, too.

2043
02:46:31,560 --> 02:46:37,300
So some examples are the rapid response team, body and fleet cameras, energy conservation.

2044
02:46:38,060 --> 02:46:42,620
Those really should have their own resources available within the operating budget, rather

2045
02:46:42,620 --> 02:46:44,460
than relying on one-time reserves.

2046
02:46:45,820 --> 02:46:49,780
So we're kind of looking at a different approach for the future.

2047
02:46:50,140 --> 02:46:55,480
So creating broad categories to inform more focused discussion, which I'll talk about more in

2048
02:46:55,480 --> 02:47:01,160
a little bit, and then utilizing a framework that accommodates future priorities, as well

2049
02:47:01,160 --> 02:47:05,440
as applying benchmark ranges for each reserve to gauge and communicate reasonableness.

2050
02:47:08,830 --> 02:47:13,870
So some of the possible priority categories that we've been looking at are going to be

2051
02:47:13,870 --> 02:47:16,650
the next handful of slides and I'll just explain each one.

2052
02:47:17,310 --> 02:47:20,070
So capital maintenance and asset preservation is one.

2053
02:47:20,390 --> 02:47:24,830
This would fund repair replacement upkeep of existing infrastructure.

2054
02:47:24,830 --> 02:47:29,170
It would prioritize extending the life of current assets over building new ones.

2055
02:47:30,290 --> 02:47:32,070
Another would be their revenue stabilization.

2056
02:47:32,730 --> 02:47:36,930
This would temporarily bridge structural budget gaps caused by ongoing imbalances between

2057
02:47:36,930 --> 02:47:37,990
revenues and expenditures.

2058
02:47:38,810 --> 02:47:43,790
It would provide time and flexibility while long-term solutions are developed without resorting

2059
02:47:43,790 --> 02:47:45,710
disruptive or reactive cuts.

2060
02:47:47,960 --> 02:47:51,860
Another one would be comprehensive and capital facility plan priorities.

2061
02:47:51,860 --> 02:47:56,680
This would ensure the ability to meet future capital needs without relying on inconsistent

2062
02:47:56,680 --> 02:47:58,300
or emergency funding sources.

2063
02:47:58,720 --> 02:48:02,920
It would allow for sustainable cost-effective infrastructure investments that align

2064
02:48:02,920 --> 02:48:06,460
with long-term goals to grow and function efficiently over time.

2065
02:48:07,620 --> 02:48:10,920
Another one is economic development strategies and investments.

2066
02:48:11,520 --> 02:48:16,200
This would fund initiatives that stimulate local economic growth, attract and retain businesses,

2067
02:48:16,660 --> 02:48:19,760
expand the tax base, or support workforce development.

2068
02:48:20,400 --> 02:48:24,540
It would also signal a proactive approach to improving the local economy rather than

2069
02:48:24,540 --> 02:48:26,980
relying solely on tax increases.

2070
02:48:29,530 --> 02:48:31,630
Another one we could look at is innovation.

2071
02:48:31,910 --> 02:48:36,750
This would fund initiatives that improve efficiency, reducing long-term costs, or adapting

2072
02:48:36,750 --> 02:48:37,590
to changing needs.

2073
02:48:38,370 --> 02:48:42,710
So this would be a proactive investment that could help curb future O&M growth and reliance

2074
02:48:42,710 --> 02:48:43,730
on new funding sources.

2075
02:48:44,070 --> 02:48:47,070
So examples would be energy efficiency and technology upgrades.

2076
02:48:48,150 --> 02:48:50,790
Another one could be human and social services.

2077
02:48:51,090 --> 02:48:56,370
This would support critical human and social service needs, especially during economic downturns

2078
02:48:56,370 --> 02:48:56,970
or emergencies.

2079
02:48:57,850 --> 02:49:02,670
It would provide dedicated reserves that allow for proactive responses without pulling

2080
02:49:02,670 --> 02:49:06,710
funds from essential operations or capital projects, those kinds of things.

2081
02:49:09,600 --> 02:49:13,680
And then lastly, we have sustainability as another potential.

2082
02:49:13,860 --> 02:49:16,380
This would support environmental initiatives and practices.

2083
02:49:16,380 --> 02:49:21,720
It would align financial strategy with commitment to the environment and then catastrophic event.

2084
02:49:22,220 --> 02:49:26,520
So this would safeguard the organization's long-term health and ability to navigate through emergencies.

2085
02:49:27,300 --> 02:49:36,260
It would help prepare for unexpected and large-scale events ranging from natural disasters to the pandemic to cyber attacks and things like that.

2086
02:49:39,480 --> 02:49:45,840
Okay, so we're throwing this slide, I guess illustration back on the screen so

2087
02:49:45,840 --> 02:49:48,260
so that you have it just for another quick point of reference.

2088
02:49:50,980 --> 02:49:53,570
This, so

2089
02:49:56,320 --> 02:50:01,100
this slide uses the possible categories I just mentioned and it uses the ones that

2090
02:50:01,100 --> 02:50:07,280
were on the kind of grouping that was on the screen just previously and puts it into this

2091
02:50:07,280 --> 02:50:09,600
model or this modified framework concept.

2092
02:50:10,240 --> 02:50:16,560
So all 19 of those items are now distributed amongst these eight categories for a big picture

2093
02:50:16,560 --> 02:50:21,800
discussion and priority setting. Later on, we'll ask for your guidance on specific categories,

2094
02:50:21,800 --> 02:50:24,480
but in the meantime, this is just illustrating the concept.

2095
02:50:27,380 --> 02:50:29,620
So this is a look at the same structure

2096
02:50:30,240 --> 02:50:36,800
with a five-year average built-in for comparison. So some things to know, especially now that we

2097
02:50:36,800 --> 02:50:43,440
have utilized our $3 million budget implementation or intending to for the 2026 budget,

2098
02:50:43,440 --> 02:50:48,400
But as we have some gaps in our reserves from kind of what we've seen historically.

2099
02:50:48,800 --> 02:50:53,460
And so that revenue stabilization, that 3 million would have been sitting there, but we

2100
02:50:53,460 --> 02:50:54,260
intend to use it.

2101
02:50:54,380 --> 02:51:00,220
Some other areas that are potentially underfunded, so to speak, compared to a five year average

2102
02:51:00,220 --> 02:51:09,340
is that economic development strategy and investments and also the capital maintenance and asset preservation.

2103
02:51:09,980 --> 02:51:21,620
It's important to keep in mind that as we saw from those graphs earlier on that the last five years had pretty strong increases to resources and our availability to reserve so we can't compare apples to oranges.

2104
02:51:21,620 --> 02:51:34,960
We have less money to go around now and to be designated and reserved so we understand that and this is really just a matter of how council wants to allocate available dollars according to these types of priorities at this point in time.

2105
02:51:36,520 --> 02:51:53,140
So it's late and I'm tired, but why does allocating specific amounts of money into specific reserve categories matter because we can shift reserve funds around as needed, right?

2106
02:51:53,260 --> 02:52:01,860
So if we're setting aside $400,000 for capital maintenance, but we know our realistic experience rating would suggest we need more like almost $2 million in there.

2107
02:52:02,740 --> 02:52:07,940
And that, like the bills come due next year, after we've passed the budget, we can just move the money.

2108
02:52:08,440 --> 02:52:12,360
So like, why does it matter so much what buckets we put these in the reserves?

2109
02:52:14,500 --> 02:52:24,000
And I'm really following you, too, historically, where we've made these decisions is every budget, right?

2110
02:52:24,000 --> 02:52:40,800
I mean, every time we get to the budget, we really have relied on Troy to see where we're at, where are things coming, and then we talk about budgets, and we, at that time, sort of allocated based on what we know is coming up.

2111
02:52:42,040 --> 02:52:57,360
You know, and you have a better idea of what that is than we do because you know of other ongoing expenses are I think I like I appreciate that but that putting this into categories and so it looks maybe better on a spreadsheet.

2112
02:52:58,300 --> 02:53:00,500
But it really comes right down to it.

2113
02:53:00,500 --> 02:53:08,720
But I guess the direction we need to give is one, and every year we should probably

2114
02:53:10,180 --> 02:53:20,600
put as much money back into the budget category, because we have no one, because that's

2115
02:53:20,600 --> 02:53:22,780
the one that fluctuates more year to year.

2116
02:53:23,100 --> 02:53:27,380
It's $3 million, the right number, I don't know what that number is, but that should probably

2117
02:53:27,380 --> 02:53:29,820
to be the first thing that gets replenished.

2118
02:53:30,040 --> 02:53:35,400
And then after that, we've always said economic development

2119
02:53:35,400 --> 02:53:37,100
should get replenished as well.

2120
02:53:37,480 --> 02:53:40,320
But we haven't really seen that number be drawn down

2121
02:53:40,320 --> 02:53:41,440
very much year after year.

2122
02:53:41,740 --> 02:53:43,080
So that's been another conversation.

2123
02:53:43,380 --> 02:53:45,920
But tell me where we're missing here.

2124
02:53:46,080 --> 02:53:46,820
So no, you're not.

2125
02:53:47,040 --> 02:53:48,300
And that's kind of the conversation

2126
02:53:48,300 --> 02:53:49,780
we'll have council have some of that guidance

2127
02:53:49,780 --> 02:53:52,320
because we can come back to recommendations

2128
02:53:52,320 --> 02:53:53,900
where this kind of move money around,

2129
02:53:53,900 --> 02:53:55,420
where we see needs coming up.

2130
02:53:55,420 --> 02:53:59,640
But part of that, it's also worth the council priorities and that council has that part of your conversation.

2131
02:54:00,040 --> 02:54:06,340
So what I heard that the Marissé, one of the first things from his perspective is making sure that the stabilization reserve,

2132
02:54:07,160 --> 02:54:10,220
the budget policies are met first.

2133
02:54:10,760 --> 02:54:14,080
Then we know how we can start looking at money and moon things around to come back.

2134
02:54:14,140 --> 02:54:18,260
Here's our recommendation, balancing what we have, what we anticipate in the council priorities.

2135
02:54:20,440 --> 02:54:25,240
And of course, you look at that list and the capital maintenance and asset preservation.

2136
02:54:25,240 --> 02:54:30,840
the preservation facility maintenance, that reserves getting down and that's an important thing going forward.

2137
02:54:30,840 --> 02:54:34,780
We're going to have to look at addressing the war we pull that from and prioritize from something else.

2138
02:54:36,260 --> 02:54:44,460
For me, it has to be budget policy implementation, it has to be the first that gets the reserves.

2139
02:54:44,960 --> 02:54:51,480
Because that is the one thing that prevents us year over year to having these big layoffs or

2140
02:54:51,480 --> 02:54:58,080
We have a buffer in there that we know, and that just has to be the first thing we should.

2141
02:54:59,160 --> 02:55:03,640
We need to make sure it comes whole the next year, but we've done that, we've done that.

2142
02:55:03,960 --> 02:55:06,540
I mean, I don't see that we're doing anything out of normal.

2143
02:55:06,840 --> 02:55:11,120
Although I guess we have less overall reserves.

2144
02:55:13,980 --> 02:55:19,920
And so now we have to start getting a little finer, finer, pencil on what we're going to sign it to.

2145
02:55:19,920 --> 02:55:28,520
But I've always had pretty a lot of faith in Troy to figure that out for us, because he's the expert and we're not.

2146
02:55:29,120 --> 02:55:32,720
I think we can give some overall guidance budget,

2147
02:55:35,460 --> 02:55:38,000
the budget policy invitation has to be number one.

2148
02:55:38,000 --> 02:55:46,180
I think for the future councils, I think that's a pretty easy one to say that needs to go first.

2149
02:55:46,180 --> 02:55:50,640
And then, depending on how much reserves we have left over, I guess we can start

2150
02:55:50,640 --> 02:55:56,780
figure out what is the most, where should we focus those dollars on?

2151
02:55:57,040 --> 02:55:58,640
But this isn't a new conversation.

2152
02:55:58,920 --> 02:56:03,360
We do have this conversation year after year, and it's just, you know, Chelsea and

2153
02:56:03,360 --> 02:56:06,580
Troy put together in a different framework, so Kai has a little bit more context.

2154
02:56:06,920 --> 02:56:10,560
Instead of a bunch of different items that you have, it's clustered in the buckets.

2155
02:56:10,980 --> 02:56:11,340
Exactly.

2156
02:56:11,720 --> 02:56:14,860
And so I think it's a little easier for all of the Council, as well as the public,

2157
02:56:14,860 --> 02:56:17,020
they could bore you to kind of basal problems in the past,

2158
02:56:17,240 --> 02:56:20,080
you'd have capital maintenance and asset preservation.

2159
02:56:20,300 --> 02:56:23,680
That might be different amounts in different funds spread

2160
02:56:23,680 --> 02:56:25,020
throughout different budget lives.

2161
02:56:25,140 --> 02:56:27,380
So this is kind of consolidating into an easier thing

2162
02:56:27,380 --> 02:56:29,480
to kind of look at and say, okay, but here's where we are.

2163
02:56:29,920 --> 02:56:31,980
Here's where we want to focus those reserves and make sure

2164
02:56:31,980 --> 02:56:34,700
that we have the ability to either maintain the maintenance

2165
02:56:34,700 --> 02:56:37,200
and asset preservation, economic development

2166
02:56:37,200 --> 02:56:39,080
or present reserves and innovation.

2167
02:56:39,340 --> 02:56:40,660
Because also we talked about the need

2168
02:56:40,660 --> 02:56:42,000
for technology innovation.

2169
02:56:42,000 --> 02:56:42,160
Yeah.

2170
02:56:42,720 --> 02:56:47,620
That takes some capital to be able to onboard new technology.

2171
02:56:48,120 --> 02:56:52,000
And that's another piece that's kind of balancing this different priorities and what we can

2172
02:56:52,000 --> 02:56:52,160
do.

2173
02:56:52,600 --> 02:56:59,720
I think it makes a lot of sense and it not only helps organize it, it helps with transparency.

2174
02:56:59,720 --> 02:57:03,020
It makes it a lot easier for the public, I think, to understand.

2175
02:57:03,700 --> 02:57:10,120
But I think it also reflects kind of the direction the council has set to about priorities.

2176
02:57:10,120 --> 02:57:13,420
And so, thank you.

2177
02:57:13,940 --> 02:57:17,080
I mean, we do that, we're just every year.

2178
02:57:17,420 --> 02:57:19,000
It's just we do it in a little different manner.

2179
02:57:19,180 --> 02:57:24,320
And if we want to, I think, put those dollar amounts

2180
02:57:24,900 --> 02:57:28,300
under these different labels, I think that that's fine.

2181
02:57:29,860 --> 02:57:36,040
But I think what comes down to is on when this limited amount

2182
02:57:36,040 --> 02:58:05,820
not reserves we have at the moment, what should be the priorities first and foremost, and I think it's I think we I think you would also say it needs to be budget implementation has to be the number one and then we can go down after that what's what what needs to be what's the next, you know, what makes sense from there but that for sure has to be the first one and I don't know if that 3 million is right number going forward or not.

2183
02:58:05,820 --> 02:58:08,300
I mean, maybe that needs to be 5 million.

2184
02:58:08,900 --> 02:58:09,500
I don't know.

2185
02:58:09,880 --> 02:58:13,460
But I think you have a better idea than I do.

2186
02:58:13,580 --> 02:58:16,520
Can you be coming back in November for a final discussion?

2187
02:58:16,520 --> 02:58:19,120
But this is just start that conversation and have multiple.

2188
02:58:19,480 --> 02:58:19,680
Okay.

2189
02:58:20,220 --> 02:58:21,060
Anything else?

2190
02:58:22,120 --> 02:58:25,020
Well, I know you have a lot more to go through here.

2191
02:58:25,860 --> 02:58:31,180
I'm fighting my instincts here and it's the full circle timing of this.

2192
02:58:31,280 --> 02:58:32,360
It's kind of funny.

2193
02:58:32,560 --> 02:58:34,200
I was just telling Chelsea this morning.

2194
02:58:34,200 --> 02:58:37,720
I go, the council explained things the way that nobody can understand.

2195
02:58:38,340 --> 02:58:42,780
And I think Council Member Cox actually did my work for me in terms of why we do this,

2196
02:58:43,020 --> 02:58:44,960
in terms of the question for Council Member Bazquez.

2197
02:58:45,840 --> 02:58:48,400
This is a reporting issue, a financial reporting issue.

2198
02:58:48,580 --> 02:58:54,440
It's under governmental accounting standards boards issued number 54.

2199
02:58:55,040 --> 02:58:59,680
You probably remember back in 2000, somewhere around there we have one of that.

2200
02:59:00,460 --> 02:59:02,900
So this is a, this is a communication tool.

2201
02:59:02,900 --> 02:59:09,660
So this is us, the city, the council, communicating to the public what our priorities are.

2202
02:59:09,840 --> 02:59:11,400
It's a transparency issue as well.

2203
02:59:11,980 --> 02:59:14,760
So this goes into the face of our financial statements.

2204
02:59:15,040 --> 02:59:19,540
There are no disclosures that talk about this in detail.

2205
02:59:19,760 --> 02:59:24,700
In fact, every single committed reserve you have gets listed in our financial statements.

2206
02:59:24,940 --> 02:59:30,360
So it's an important tool to communicate what it is your intent is and your vision for

2207
02:59:30,360 --> 02:59:30,800
this city.

2208
02:59:30,800 --> 02:59:33,040
So thank you, Council Member Cox for that.

2209
02:59:37,180 --> 02:59:39,200
So I know you're quite through.

2210
02:59:39,280 --> 02:59:40,240
You want to have a couple more slides.

2211
02:59:40,580 --> 02:59:41,080
I'm sorry.

2212
02:59:43,340 --> 02:59:45,120
This is just a different look at it.

2213
02:59:45,340 --> 02:59:50,120
So we, I mentioned benchmarks earlier on this looks

2214
02:59:50,120 --> 02:59:53,180
at potential benchmarks that we could use going forward

2215
02:59:53,180 --> 02:59:54,020
into the future.

2216
02:59:54,560 --> 02:59:56,880
At this time, we know that we can't meet these,

2217
02:59:57,220 --> 02:59:59,260
but it's just something to strive towards.

2218
03:00:00,000 --> 03:00:28,980
So you'll notice that all these benchmarks are proposed as ranges. Arrange includes a floor that communicates that there's a minimum amount necessary to be a good steward of the community. But there's also a ceiling, and that ceiling's important too because it also communicates there's an upper limit to usefulness of these reserves, and a point at which excess resources could be devoted to some other purpose. And so this is just again something to strive for if this is the route we take going forward. And yeah, to kind of everyone's point.

2219
03:00:28,980 --> 03:00:35,360
This was just a framework to have a conversation because the intention is as once we know where your priorities lie

2220
03:00:35,360 --> 03:00:40,840
Then we'll come back in December and we'll come to you with a more detailed list like you're used to seeing

2221
03:00:40,840 --> 03:00:46,800
We just wanted to know your priorities for this evening and that's that's all I had

2222
03:00:46,800 --> 03:00:49,500
I know Troy has a few more slides to go through so thank you

2223
03:00:50,100 --> 03:00:54,880
Sure, so in terms of timeline, I like I'd spoke to this at the beginning of the presentation

2224
03:00:54,880 --> 03:01:14,620
You know, tonight we're looking for high level discussion and guidance from the council and that will help inform staff, you know, where to where to go in terms of the detailed proposal that's scheduled to come before you on December 9th, and then we'll go through an over process on December 16th in terms of ordinance approval.

2225
03:01:17,220 --> 03:01:21,780
It's nice to hear that, you know, I think we saw a lot of head nods in the council that,

2226
03:01:21,980 --> 03:01:29,200
you know, these categories, these body categories seem to capture the kind of the essence of past

2227
03:01:29,200 --> 03:01:34,600
conversations that council have had, and these do seem to fit really well with what the council's

2228
03:01:34,600 --> 03:01:40,180
done in the past, so it does seem to be a pretty good framework in terms of that conversation.

2229
03:01:42,560 --> 03:01:50,840
going back to the, to Chelsea's earlier slide, you know, in terms of, you know, what we've

2230
03:01:50,840 --> 03:01:54,800
done in the past and the mayor has actually spoken to it really well. We've really focused

2231
03:01:54,800 --> 03:02:02,180
on economic development. We focused on that budget stabilization reserve. We've also focused

2232
03:02:02,180 --> 03:02:07,560
on sustainability. So, you know, after the first year, when we actually know our cash balances,

2233
03:02:07,560 --> 03:02:12,880
Those are the discussions that the City of Manager and I have as to making sure we kind

2234
03:02:12,880 --> 03:02:14,680
of match the council priority.

2235
03:02:16,040 --> 03:02:19,020
If that's changed, that would be good to hear tonight.

2236
03:02:19,940 --> 03:02:26,420
But we've also heard as recently as the budget workshop back in September, that discussion

2237
03:02:26,420 --> 03:02:33,460
about shifting from new facilities to preservation, just given that the condition of our budget and

2238
03:02:33,460 --> 03:02:40,040
our reserves. You can see there's a bit of a mismatch there if you look at the third category

2239
03:02:40,040 --> 03:02:46,280
there, the capital facility plan. We have $9 million there and we'll have $400,000

2240
03:02:46,280 --> 03:02:53,640
at this point for capital maintenance and equipment replacement. In terms of framing

2241
03:02:53,640 --> 03:02:59,300
that discussion, I might be something good to hear from the council if you want to see

2242
03:02:59,300 --> 03:03:03,820
that shift, if we want to put more of an emphasis on preservation, where does that?

2243
03:03:04,120 --> 03:03:08,520
Where should we look to first in terms of reduction to increase that?

2244
03:03:08,800 --> 03:03:14,040
So maybe that's hopefully a framework for the Council to give us guidance.

2245
03:03:14,040 --> 03:03:15,820
So I'm happy to go back to any slide.

2246
03:03:16,000 --> 03:03:19,180
There might be more valuable for you to help with your discussion.

2247
03:03:19,740 --> 03:03:22,100
But the discussion we've heard so far has been a lot of fun.

2248
03:03:22,100 --> 03:03:26,900
The only thing, and I've been partial about this for a very long time and I understand

2249
03:03:26,900 --> 03:03:35,220
And where we're at as a community, where we need to focus a little bit more on what we have maintained what we haven't anything new.

2250
03:03:38,300 --> 03:03:53,480
But 16 years ago, years and years and years ago, we put in a committed reserve for the 5,700 Pacific property improvements, half a million dollars, and it's set there.

2251
03:03:53,480 --> 03:04:03,560
There hasn't grown, hasn't done, and it's just seen there for, you know, on a committed reserve, that's the new museum, in the cultural center.

2252
03:04:04,680 --> 03:04:14,880
You know, and I know council has given a little bit of an update on our strategies for fundraising and other things going forward.

2253
03:04:18,100 --> 03:04:23,880
I wish we would have had discussions, especially along the ways where we've had all these years a massive,

2254
03:04:24,240 --> 03:04:27,340
you know, with really good reserves.

2255
03:04:28,220 --> 03:04:35,900
If we have added $250,000 or some sort of set number to that,

2256
03:04:36,900 --> 03:04:43,840
we would be a lot closer seeing the realization of what's been a long-term priority.

2257
03:04:43,840 --> 03:04:49,120
We, you know, for the council on a new museum and cultural center would be a lot closer

2258
03:04:49,120 --> 03:04:50,360
to that than we are now.

2259
03:04:51,820 --> 03:05:00,820
And so my worry is at some point, if the fundraising happens on one side, there's still a commitment

2260
03:05:00,820 --> 03:05:05,660
from the city on the other, and we haven't built up any of that commitment on our side.

2261
03:05:06,480 --> 03:05:12,520
And so I feel like we need to be a little more strategic on something like as important

2262
03:05:12,520 --> 03:05:15,100
and something's been talked about for this many years,

2263
03:05:15,760 --> 03:05:18,300
at least setting something, like growing that fund,

2264
03:05:18,720 --> 03:05:21,660
even if it's just small or year after year.

2265
03:05:23,100 --> 03:05:25,260
At least for heading towards the right direction.

2266
03:05:25,840 --> 03:05:28,100
Isn't the bucket that has $9 million in it,

2267
03:05:28,280 --> 03:05:30,980
the bucket that we would use for setting a side money

2268
03:05:30,980 --> 03:05:31,480
for the museum?

2269
03:05:31,680 --> 03:05:31,860
We could.

2270
03:05:32,200 --> 03:05:33,900
So that is currently the bucket

2271
03:05:33,900 --> 03:05:35,060
that has the most money in it.

2272
03:05:35,260 --> 03:05:40,400
Yeah, and that's, you got the police station vacate,

2273
03:05:40,580 --> 03:05:41,920
the police station in there,

2274
03:05:41,920 --> 03:05:45,280
You got city hall in there you got some shop operation facilities in there

2275
03:05:45,280 --> 03:05:49,200
So there's a whole bunch of animal services as well, which is also of me

2276
03:05:49,200 --> 03:05:52,740
So that's part of the conversation. I think council we're going to need to have

2277
03:05:53,300 --> 03:05:55,500
Going into next year is looking at those

2278
03:05:56,760 --> 03:06:01,400
Those commitments because you can't undo the past decision to how we built that fun up

2279
03:06:01,400 --> 03:06:05,940
But also to look going forward with what we have in resources

2280
03:06:05,940 --> 03:06:08,240
of course is how do we look at that and you're right.

2281
03:06:08,620 --> 03:06:19,060
The part of the funding strategy for the museum project is try to get around a million half of community support for it and then that would be the matching thing part to get the city to make up the rest.

2282
03:06:20,320 --> 03:06:34,920
We're not prepared to have that yet or not but that's going to be some future conversation we're going to have next year with council and part of this effort is how do we look at these future projects and start prioritizing what do we need in facilities.

2283
03:06:36,100 --> 03:06:37,260
That's council member Ansa.

2284
03:06:38,300 --> 03:06:39,620
A couple of things.

2285
03:06:40,000 --> 03:06:43,420
One of them, I have to agree with the mayor on the budget stabilization.

2286
03:06:44,360 --> 03:06:45,580
I'll be proud of it.

2287
03:06:45,680 --> 03:06:54,340
I want to disagree pretty strongly with us, putting anyone into funding for the museum in current times.

2288
03:06:54,600 --> 03:06:57,620
I mean, I think I'm officially responsible for us to do it.

2289
03:06:57,780 --> 03:07:00,220
One of them, we have a far greater, more political.

2290
03:07:00,780 --> 03:07:01,940
That is the one I'm meeting.

2291
03:07:02,960 --> 03:07:08,880
But I think the answer to the presentation is the other thing that I think we have to make sure

2292
03:07:08,880 --> 03:07:12,000
that that has to be prepared on the road.

2293
03:07:12,380 --> 03:07:14,640
So I think those people need to be cooperatives.

2294
03:07:16,510 --> 03:07:18,910
Well, and I agree, Lenny.

2295
03:07:19,310 --> 03:07:24,890
There's no chance of us building the museum in a very short horizon.

2296
03:07:26,610 --> 03:07:31,690
I don't think because public support is that, I mean, you know, there's a lot of poverty on public support.

2297
03:07:31,690 --> 03:07:34,470
But I don't ask anybody to do this on a call, sorry.

2298
03:07:35,090 --> 03:07:39,670
Well, there has been money raised, and there's a plan to raise the rest.

2299
03:07:40,290 --> 03:07:45,370
But there has to be a commitment if we're going to go forward with that.

2300
03:07:45,670 --> 03:07:52,430
There has been opportunities to set that side where that number wouldn't be nearly as daunting as it is today.

2301
03:07:53,310 --> 03:07:57,790
And so I just think we need to think a little more strategically long term.

2302
03:07:57,790 --> 03:08:03,810
And I agree, let's go off with our major, the budget has to be number one.

2303
03:08:04,330 --> 03:08:10,150
And maintain assets you have to, all these things are really important.

2304
03:08:10,370 --> 03:08:17,630
But I don't think we'll ever make any progress if we don't at least put

2305
03:08:17,630 --> 03:08:26,230
something, a small number aside year after year on something that's been talked about for a long, long time.

2306
03:08:26,230 --> 03:08:27,850
where we'll never get there.

2307
03:08:28,790 --> 03:08:31,970
So, but I think we're heading in the right direction.

2308
03:08:32,990 --> 03:08:39,170
Again, I had a lot of confidence and I'm trying to figure out what those actual numbers should be at the end of the day.

2309
03:08:39,310 --> 03:08:48,030
But I think we've been pretty, you know, consistent on, it has to be our budget policy invitation.

2310
03:08:48,030 --> 03:08:50,030
It has to be the first thing that we prioritize.

2311
03:08:50,710 --> 03:08:56,050
The economic development side, you know, it's one of the things that,

2312
03:08:57,770 --> 03:09:03,670
It was something that I really wanted to be in their budget and we finally got in the

2313
03:09:03,670 --> 03:09:09,150
budget and it was, you know, it's been 10 years ago and we haven't seen, it has been

2314
03:09:09,150 --> 03:09:10,310
helpful over the years, right?

2315
03:09:10,390 --> 03:09:16,450
I mean, that's where we use the money out of that to, for our program during COVID to give

2316
03:09:16,450 --> 03:09:17,790
our grant program.

2317
03:09:17,970 --> 03:09:25,330
Now, that all got reimbursed, but we replenished, but we had it there.

2318
03:09:26,250 --> 03:09:33,430
But since then, we haven't seen a consistent year after year of trying to draw that down,

2319
03:09:34,100 --> 03:09:37,130
make a big difference and then replenish it.

2320
03:09:37,370 --> 03:09:41,670
A lot of these funds, one of the pieces of, they've been used every year in Makerspace,

2321
03:09:42,230 --> 03:09:47,450
and the night market activities, there's funds dedicated out there for improvements at that location.

2322
03:09:47,930 --> 03:09:51,570
There's also a couple of other initiatives that came out of there.

2323
03:09:51,570 --> 03:09:57,810
But at the year end that would be repunished to make hold that's why you kind of see that consistent balance year after year

2324
03:09:57,810 --> 03:10:00,410
But there has been utilized now to its full extent

2325
03:10:00,410 --> 03:10:04,570
We're waiting to make sure we have flexibility for that project or need they can help

2326
03:10:04,570 --> 03:10:11,230
Tip something over the age for economic development reasons and again, we've talked about developing that strategy for implementation

2327
03:10:12,150 --> 03:10:17,510
So we can refine and make sure we're purposely using those dollars for what the council sees has been almost beneficial

2328
03:10:17,510 --> 03:10:22,870
So we'll bring in that back in December that economic development strategy that will hopefully inform council

2329
03:10:22,870 --> 03:10:27,930
How we can use those dollars going into 2026 and beyond to create that economic development investments

2330
03:10:27,930 --> 03:10:35,630
So several of these funds we've seen have really good or decent balances year over year and balances that don't really

2331
03:10:36,490 --> 03:10:42,010
tend to get drawn down like maybe we thought they would right and within some of those funds

2332
03:10:43,030 --> 03:10:43,550
I

2333
03:10:43,550 --> 03:10:55,810
I would recommend that we, of course, do the budget and the assets, but there are some of these funds that we could move to, you know, get the ball rolling in some other areas.

2334
03:10:56,710 --> 03:11:13,330
The only ones that I would be hesitant about, you know, removing from are anyone that we might have an ILA with another jurisdiction, or we've already, you know, obviously committed to something that we're going to be using that.

2335
03:11:13,330 --> 03:11:17,090
But, you know, like the economic development strategy and investment fund,

2336
03:11:17,750 --> 03:11:22,410
you know, if we, if we were to set like a cap on it of 1.675,

2337
03:11:22,410 --> 03:11:25,150
then we could take the balance above that and,

2338
03:11:25,830 --> 03:11:29,510
and turn it to revenue stabilization to put something in that fund.

2339
03:11:29,730 --> 03:11:33,030
I don't, I don't, I don't know that we would draw down, you know,

2340
03:11:33,030 --> 03:11:37,950
1.675 in a given period prior to any kind of replenishment,

2341
03:11:38,090 --> 03:11:42,110
but we should be looking at trying to balance out some of these other funds

2342
03:11:42,110 --> 03:11:46,850
with the excess, so that we are putting in monies in the right places.

2343
03:11:47,610 --> 03:11:52,570
I think when you really look at this, the only big questions I have,

2344
03:11:53,110 --> 03:11:59,790
I mean, the capital equipment replacement, I mean, it seems like a small number.

2345
03:12:01,070 --> 03:12:09,530
It's the capital facilities plan implementation, and we have committed and assigned, right?

2346
03:12:10,450 --> 03:12:15,870
That's the dollars that we just don't know about, right?

2347
03:12:16,250 --> 03:12:21,290
I mean, capital facilities plan is a big, big plan.

2348
03:12:21,890 --> 03:12:28,670
And that number, that's not even close to what we actually need for that.

2349
03:12:28,950 --> 03:12:35,650
But we really have had that long term conversation of where we're at in our capital facilities.

2350
03:12:35,650 --> 03:12:44,640
And what's going to look like going forward, and until we have that conversation, it's

2351
03:12:44,640 --> 03:12:48,740
tough to figure out what are those the right numbers in there for implementation or not.

2352
03:12:49,140 --> 03:12:58,000
And as I think council recall in the 2025 budget, we put aside two projects, $250,000 each

2353
03:12:58,000 --> 03:13:03,760
to do the more refined space study for the operation center as well as city hall to get a little

2354
03:13:03,760 --> 03:13:10,760
but better understand what those needs are with jazz comms and working hard on the what's

2355
03:13:10,760 --> 03:13:14,580
the scope and design of that animal service building that challenge there is brief.

2356
03:13:15,100 --> 03:13:18,280
I think what the definition of furniture is in turn of local green with some partnerships.

2357
03:13:18,960 --> 03:13:22,340
At some point, it's going to be a fixed that building and the partners are going to come

2358
03:13:22,340 --> 03:13:24,760
together and need to figure out how to finance that.

2359
03:13:25,020 --> 03:13:25,720
So we need to prepare for that.

2360
03:13:25,720 --> 03:13:32,500
Well, for example, we have $3 million set aside for our joint animal service and a committee

2361
03:13:32,500 --> 03:13:39,160
reserve. Do any of our partner jurisdictions have $3 million to set aside in their budgets?

2362
03:13:40,780 --> 03:13:41,200
All right. I don't know.

2363
03:13:43,300 --> 03:13:45,400
That's the thing we have to be aware of the number.

2364
03:13:45,560 --> 03:13:45,940
Yeah, we haven't.

2365
03:13:46,500 --> 03:13:47,400
But we don't know.

2366
03:13:47,940 --> 03:13:54,800
Well, we should have that answer, and if we're the only jurisdictions that's sitting, but $3 million

2367
03:13:54,800 --> 03:13:59,800
in the committee reserve, that the other jurisdictions are not going to get close.

2368
03:13:59,800 --> 03:14:05,100
But going back to the, I think the original point, you have a capital facilities plan that we talked about at length.

2369
03:14:05,100 --> 03:14:13,040
It has a lot of projects on there, that has a lot of needs in the city and trying to figure out how we make sure we can continue those facilities and

2370
03:14:13,040 --> 03:14:15,020
get prepared to provide the service upon.

2371
03:14:15,140 --> 03:14:17,260
And then what else can we prioritize that funding for?

2372
03:14:17,300 --> 03:14:18,740
Are these interest bearing accounts?

2373
03:14:19,220 --> 03:14:22,920
All of it, all of it is, and the interest just goes right back onto the balance.

2374
03:14:23,560 --> 03:14:24,960
Or does it go to somewhere else?

2375
03:14:24,960 --> 03:14:31,340
It goes back to the funds in which the cash, so in around the way, yes.

2376
03:14:31,640 --> 03:14:31,780
Good.

2377
03:14:33,400 --> 03:14:42,600
I mean, and that city hall reserve, it's been a commuter reserve for ever, it's down to that number, but

2378
03:14:42,600 --> 03:14:45,180
it was a much bigger number for over the years.

2379
03:14:45,180 --> 03:14:54,200
We've slowly drawn down for whatever here and there, but I'm sure that's where we're taking the money out

2380
03:14:54,200 --> 03:14:59,820
for the elevator right and that's why we only did one of the elevators so we can just make sure we have some capacity to do something

2381
03:15:01,480 --> 03:15:29,260
So, I think what could be helpful is for us to take a look at what we have committed in a sign right now, and the reason behind that, and then does that still make sense today, or not, and we can adjust from there, but that's going to take a kind of a longer conversation of why we came up with those numbers. I think this conversation is very helpful, because again, we're going to come back in November for

2382
03:15:29,260 --> 03:15:30,960
or another work session to kind of talk to the other,

2383
03:15:31,020 --> 03:15:34,980
we can kind of make some recommendations.

2384
03:15:35,580 --> 03:15:38,200
And kind of finer point, but we need to have this first

2385
03:15:39,060 --> 03:15:43,020
conversation, one, to kind of introduce this new way

2386
03:15:43,020 --> 03:15:45,140
of categorizing this so it's a little easier

2387
03:15:45,140 --> 03:15:46,560
to kind of know where things go.

2388
03:15:47,280 --> 03:15:50,980
And then two, kind of get some general direction

2389
03:15:50,980 --> 03:15:52,360
so we can start putting it in the paper

2390
03:15:52,360 --> 03:15:57,580
and figuring out what we can see are the needs of the city

2391
03:15:57,580 --> 03:15:59,760
the city and the council priorities.

2392
03:16:00,420 --> 03:16:03,060
I mean, before we had a lot more

2393
03:16:03,060 --> 03:16:07,400
sitting in unassigned reserves, right?

2394
03:16:07,720 --> 03:16:11,140
I mean, because look all that money

2395
03:16:11,140 --> 03:16:13,900
that we were able to put towards the police station.

2396
03:16:14,240 --> 03:16:17,740
I mean, that was all, that wasn't all in a committee reserve.

2397
03:16:18,320 --> 03:16:21,220
That was, yeah, there were so many different

2398
03:16:21,220 --> 03:16:22,860
funding resources for that.

2399
03:16:23,380 --> 03:16:25,220
Yeah, a lot of it was not defined

2400
03:16:25,220 --> 03:16:30,860
And like in the arterial street fund, the real estate excise tax, it wasn't defined

2401
03:16:30,860 --> 03:16:32,880
as you are saying, yeah.

2402
03:16:33,620 --> 03:16:38,560
Does the law require that the interest of came later on these accounts go back directly

2403
03:16:38,560 --> 03:16:41,680
to that account or is there a way that we could funnel that?

2404
03:16:42,040 --> 03:16:43,700
There's no back in the current expense.

2405
03:16:43,900 --> 03:16:44,900
It's all in the current expense.

2406
03:16:45,300 --> 03:16:50,140
Yeah, there's some, in fact, that's something I've been trying to research from our

2407
03:16:50,140 --> 03:16:53,280
every time is exactly that.

2408
03:16:53,460 --> 03:16:56,860
How can we take money from a capital fund that's earned?

2409
03:16:57,460 --> 03:16:59,220
How that go back into operations?

2410
03:16:59,220 --> 03:17:05,700
Because one finance director's opinion is the money originates from that current expense fund.

2411
03:17:06,360 --> 03:17:09,520
We transfer it into a building fund and then it sits there.

2412
03:17:10,320 --> 03:17:12,360
Like the police station's a really good example.

2413
03:17:12,540 --> 03:17:18,020
We are on tracking expenditures to the day because of our bond requirements in terms

2414
03:17:18,020 --> 03:17:24,260
of Robert Treas' rebate, so excited to take every expenditure, calculated daily interest

2415
03:17:24,260 --> 03:17:28,940
on that, and it's substantial interest. It's being earned right now in the building

2416
03:17:28,940 --> 03:17:29,240
fund.

2417
03:17:29,640 --> 03:17:29,740
Sure.

2418
03:17:30,180 --> 03:17:35,840
My original thought was, let's find a way to get that back into operations to help fund

2419
03:17:35,840 --> 03:17:41,480
our daily operations. Since we know the police stations that takes cost, there's not an inflationary

2420
03:17:41,480 --> 03:17:47,740
cost there, so I haven't found anything. I haven't found anything that says like we can't

2421
03:17:47,740 --> 03:17:56,600
to that? I like to, when I look at things, find positive, you know, or definitive permission

2422
03:17:56,600 --> 03:18:01,440
so to speak, to do that. But I've been talking to our investor and advisor a little bit.

2423
03:18:01,620 --> 03:18:05,920
There's not other cities that have a policy to do that, which gave me a little bit of pause.

2424
03:18:06,240 --> 03:18:11,260
But again, I can't see the ins as we can't move it back into the law.

2425
03:18:11,600 --> 03:18:16,500
I don't think a lot of other cities have been in the same position where we had the reserves

2426
03:18:16,500 --> 03:18:24,640
that we do either. So, I mean. But, okay, well, I think we're ahead in the right direction.

2427
03:18:24,920 --> 03:18:31,360
I think it's going to take some more conversation and talk about really, you know, you almost

2428
03:18:31,360 --> 03:18:39,380
have to go through every committed and assigned reserve and talk about this. It doesn't make sense

2429
03:18:39,380 --> 03:18:41,820
Or does it move to something else, but

2430
03:18:44,120 --> 03:18:45,940
I'll just go through that process.

2431
03:18:47,040 --> 03:18:51,560
Is your suggested range based on some,

2432
03:18:51,820 --> 03:18:56,320
is it kind of like based on some historical spending hammer that we've had,

2433
03:18:56,520 --> 03:19:02,720
or where you've seen money outflow into something that we were trying to accomplish?

2434
03:19:04,100 --> 03:19:08,720
Yeah, there's not a lot of concrete guidance

2435
03:19:09,700 --> 03:19:17,880
The one that seems to be an industry standard is the facility maintenance and repair.

2436
03:19:19,060 --> 03:19:28,160
We've seen that in utilities as an example, so our utility comp lands assume a 2% reserve

2437
03:19:29,360 --> 03:19:34,240
for that very purpose, and the reason behind that is infrastructure typically has about

2438
03:19:34,240 --> 03:19:39,140
a 50 year life, so think of a water line being in the ground for 50 years and operational.

2439
03:19:39,920 --> 03:19:45,560
To appreciate it over that life is 2% per year, so if you're actually saving 2% a year,

2440
03:19:45,700 --> 03:19:50,380
you have the cash at the end of that useful life to replace that, so that's where that comes from.

2441
03:19:51,160 --> 03:19:55,980
But the rest is really, it's not, there isn't any real concrete guidance, but

2442
03:19:55,980 --> 03:20:01,640
Chelsea did a really deep dive in terms of other financial associations and

2443
03:20:01,640 --> 03:20:03,580
and what other municipalities might be doing,

2444
03:20:03,700 --> 03:20:05,480
and they seem to be kind of best practices,

2445
03:20:05,880 --> 03:20:09,420
but nothing concrete in terms of like a 2% per year

2446
03:20:09,420 --> 03:20:10,940
that matches depreciation.

2447
03:20:11,360 --> 03:20:11,720
Yeah, Joe.

2448
03:20:12,060 --> 03:20:12,320
That's you.

2449
03:20:17,410 --> 03:20:20,070
Okay, if there's any questions?

2450
03:20:21,490 --> 03:20:23,350
I just have one little suggestion.

2451
03:20:23,990 --> 03:20:29,290
If it is kosher to reserve the interest

2452
03:20:29,290 --> 03:20:31,030
for a particular thing,

2453
03:20:31,550 --> 03:20:34,670
might the little bit of interest we would earn

2454
03:20:34,670 --> 03:20:44,510
on the account that the new cultural center museum would be in, could be directly applied to that account.

2455
03:20:44,770 --> 03:20:53,490
So at least you're growing it a little bit and it's accumulating until the economy is stronger.

2456
03:20:54,070 --> 03:20:58,270
I mean, I think that's the least we could have been doing over these years and

2457
03:20:58,270 --> 03:21:04,050
we'd be in a much better position to at some point take advantage of that opportunity.

2458
03:21:05,290 --> 03:21:09,190
But if we do nothing, I don't suggest us doing nothing.

2459
03:21:09,350 --> 03:21:13,410
I think either we have to make decision, we're not, we're not going to go forward with the project.

2460
03:21:13,770 --> 03:21:21,770
You know, it's, and get the half million dollars and say, you know, you know, try to best it's not going to happen.

2461
03:21:22,290 --> 03:21:29,350
Or we're going to say, we're going to actually try to do something year over year to at least increase that, you know,

2462
03:21:29,990 --> 03:21:57,150
by a small part, otherwise, it just doesn't make sense for us, you know, here we are, all these years later, and if we would just put a little bit of side, plus interest in everything else, you know, we've been locked, you know, we could maybe built it by now, so, but we didn't, we haven't done, you know, we just have, it's just sat there, that half million just sat there year after year, and nothing's happened to it, so, but I think we're heading the right direction.

2463
03:21:57,150 --> 03:22:14,330
And obviously we'll have some more detailed, you know, reserve discussion in December and obviously as we go to prove our committed reserves that's going to happen for our budget as we do every year.

2464
03:22:15,110 --> 03:22:25,390
So I think we're on our way and I think we've given you at least a little idea of what are the most priorities at the moment going forward.

2465
03:22:25,390 --> 03:22:31,910
but I think we're going to have to have a lot more conversation over our capital facilities, plan, priorities.

2466
03:22:33,350 --> 03:22:41,970
That's the big one because it obviously has largest chunk of dollars in it right now, but there's a lot of uncertainty within that as well.

2467
03:22:43,650 --> 03:22:51,990
Okay, well, with that, we have finally reached the agenda, but it was a really long meeting.

2468
03:22:54,650 --> 03:23:02,850
So with the objections, I'm going to call this work session adjourned and everyone to be safe out there.

2469
03:23:03,010 --> 03:23:07,390
It's been kind of crazy with our weather and everything else and Halloween to this weekend.

2470
03:23:07,710 --> 03:23:09,950
So happy Halloween to everyone.

2471
03:23:10,210 --> 03:23:14,770
I remember next week's council meeting is on Monday the third.

2472
03:23:15,330 --> 03:23:16,490
It's going to be out of the norm.

2473
03:23:18,870 --> 03:23:26,890
next Monday we're going to have our information dinner ahead of time and then the meeting after that on my day not Tuesday.

2474
03:23:27,290 --> 03:23:32,310
So everyone have a happy safe Halloween and as always you keep a classy lazy.