Welcome, everybody, to the regular council meeting.
To the regular council meeting for Tuesday, December 17th. We acknowledge we're conducting our business today in the unceded territory of the Silk Okanagan People's.
As a council, we recognize the importance of doing our best to build respectful relationships to contribute to studying the land and waters within the community and consideration for future generations.
We need to adopt the agenda, but just before we adopt the agenda, we have a late edition 7.6 is the edition.
Yes, thank you, Mr. Mayor. Item 7.6 is an OCP by law amendment regarding these sewer capacitor, sewer capacity mapping.
Very good. So I need adoption of the agenda as amended. Councillor McKenzie, Councillor Irvin, all those in favor? Motion carries. Thank you.
We need to adopt the regular council meeting minutes of November the 19th, Councillor Irvin, Councillor Patel, all those in favor?
Motion carries. And we need to adopt the regular council meeting minutes of December the 3rd. Councillor Patel, Councillor McKenzie, all those in favor? Motion carries. Very good. Thank you.
Okay, announcements, municipal hall will be closed for the holidays, December 25th to January the 1st and reopen again on January the 2nd.
The Central Service will remain in operation visit the website at lakecountry.bc.ca for any service requests or department contact information.
The bi-weekly fall yard waste pickups us the green bins and Tuesday December the 31st this year and it'll resume again on March the 3rd.
So garbage recycling and yard waste will not be collected on Christmas day, which is the Wednesdays. So if it is the Wednesday or New Year's day, they're both Wednesdays.
As a result, that pickup will move one day ahead so they'll be on Thursday for both of those days.
So make sure you get your car itself for collection on that Thursday.
And lastly, thank you to everyone that supported the firefighters donation collection campaign for Lake Country Food Bank.
They collected over 7,000 pounds of non-perishable food items and over 14,000 dollars in donations. So a little bit of a golf clap for those guys.
The online donations are still coming in. The RCMP crammed the cruiser too was extremely successful and the generosity of the community is very much appreciated in helping out those people that have less than us is really important.
Lake Country really shines when it comes to those sort of things and thanks for supporting it.
Okay, we will move on to delegations. 6.1.
Thank you Mr. Mayor. Item 6.1 our first delegation this evening is from the Lake Country Garden Club and I believe she Lagoon will be presenting for us.
There's a button there that has a little person beside it on the microphone. If you push that.
There we go.
Okay, so you haven't been there for a while.
Oh dear, look at it. It's running.
Okay, so how do I restart that?
Oh, there we go. Okay, so I just wanted to start at the beginning here so that everything is kind of timed.
It's really just about letting you know what our club is all about and how we started and we're at today.
So I'll talk and then you can enjoy and
from the beginning. There we go. Thank you, Kara.
Okay, so this is sort of our motto, a community of gardeners sharing learning and teaching the level of gardening with each other and our community.
Those went really fast.
This is a little piece of Lake Country established in 2017 and we have little work bees and cleaning it up.
It's across from Joe's gas.
And this is our plant sale that we annually do and may.
Just seeing we can does Mother's Day and there's a lot of organization that goes on.
I really time these quickly.
That was worried because there's all these slides.
So these are sales that we do plant days and there's Harvey anybody know Harvey.
Number one volunteer in Lake Country.
I'm really feeling bad because I feel that this is going away too fast.
Yeah, so how do I go back there?
I know.
I thought this was going to be so smooth.
But I have 10 minutes.
Should be able to just go.
Okay.
All right.
And I'm just going to click as we go.
Yeah.
On the first one.
Yes.
There we go.
Okay.
There we go.
Okay.
I am retired so I'm out of the loop here.
There we go.
And how do I go full screen.
Custom slide, Joe.
I don't want to run like that.
No.
Okay.
So there we are.
So the next.
Oh, maybe I'll just go like that.
There we go.
These are the activities that we do every year.
And so are all our members.
We have 61 members right now.
And so from plant days which provide plants for the plant sale.
We were involved in the OEM.
I prayed this last year and plan on doing it again.
It was quite fun and exposed our club.
And we do club tours as well as a community tour of select gardens in our community.
We do a barbecue and of course we have our meetings.
Oh, it's there.
Okay.
This is little piece of Lake Country and we've established this in 2017 which was for Canada 150.
And it is maintained by members of our of our club.
And it has evolved and grown to quite a beautiful showcase.
And we have there's work be going on and everybody just gets down and dirty.
You'll land a nice pose.
She's in the back there.
So you can see what we do.
A lot of big smiles.
It's quite a great club.
It's not just social.
It's informative.
It's educational.
And we contribute to our community as well.
So the plant sale is a very big event and we have a lot of people.
We get all our plants from member gardens and sometimes there's other gardens where there is.
People want to have us come and dig up their perennials.
So it's it's a very good fundraiser and all our funds that we do on our fundraisers are given back into our community and that shows that a little bit later.
This is a little indicator of the organization that it takes so it's nice and smooth.
And set up we do a little garden shop.
Some beautiful arrangements.
These are members of course in our community in our club.
Working and interacting.
That's hardy.
He did do a presentation on that's part of gardening car.
I don't get that look.
It was very fun.
Then then we had to prep for the O.M. a parade.
So we were trying to gather help.
So sure how much fun we were going to have.
We did synchronize wheelbarrowing.
And it was exhausting.
This is prepping for the O.M. a parade.
So you can see the community involvement that we have.
And getting our wheelbarrows already staging over at Gatskis.
And it was a long walk because we were digging and sagging and.
Had a lot of good smiles and interaction with our clubs so.
And this is just part of it.
That's LeBurn.
He just his face just expresses exactly the fun that we have.
Then once he year what we do is there's certain.
We select different garden members.
Their gardens to tour and says so members can we just plan we go for the day.
And we we went to five different gardens this year and it was really nice because it's sharing.
And that's what we call it a sharing tour.
This is nothing more exciting than a picture of a meeting but that that's.
And then something we also do things like flower arranging.
Everybody brought stuff.
So then we also do tours of different gardens and this was clone of city gardens.
In in June and cut houses.
Yeah, thank you very well.
I'm not going to repeat that.
And it just shows once again.
It's all educational learning.
Providing everyone with the opportunity to just go with somebody.
So go she can heritage park.
And then the pictures say a lot and we went to the Oconogans iriscape association at H2O Gardens.
And get a lot of good information from them about how we can.
Do water wise plantain ourselves and incorporate it.
And then of course the Davidson rural road mural face left.
We played a little part to that.
We contributed funds.
And we also helped with cleaning and scraping all that paint.
That was that wall.
It was and weaving and such.
And there was a few people that are missed in that picture that had left before we took the photo.
But I'm in there.
So that's what matters.
And of course the finished product and that was a partnership with public art as you all know.
Then candidate A we get involved with candidate A and do some planting for children.
We do a children's garden center and it's very well received.
So and this is just a socializing at a barbecue and we just love Harvey and Harvey and his women.
So he has always.
A lot of times he's behind the cameras.
So we like to have him in there.
We, you know, Armstrong Sunflower Festival.
We went to in the fall.
And it's just nice to be able to see what can happen with with other organizations and clubs.
And then of course, yeah, I'm going to walk about that table right there.
There was a plaque on there and that is.
We contributed and we paid for that picnic table.
I'm pretty sure we paid for the whole things.
We put a plaque on there.
And there's many of them around our community that.
Rather a bench or a table that we've been able to provide from our fundraising efforts.
And then we did a walk along.
The is missed there.
This is our fall cleanup.
It doesn't just get done once just like everyone's yards.
And that's just a labor of love or your land as butt was up in the air again.
So this is what I'm going to read.
So the Winfield Senior's Garden Club was formed in 1980 with eight initial members.
This group grew over the years laying the groundwork for the future.
It changed in their name to Lake Country Garden Club in 1996.
In 2003, the tri-late garden club was formed as a community group inclusive to all.
The two clubs amalgamated in 2007 to create a stronger, more vibrant club for all. Currently our membership is at 61 members this past year. Over the years, the club has strive to remain relevant to all members, augment the membership over time, cultivate leadership amongst its members, and be relevant to the community.
But I think all those pictures kind of show. Our club fundraising efforts from our annual plant sale and buy annual garden tours have allowed us to financially support many local projects and organizations.
These are a list of, and there's one that are not on here that may be a little bit smaller, but we have listed on here all these different projects that we've contributed to financially.
And the top picture is the plaque that's on that table in OEMA by the new washrooms.
So as you can see, we're quite inclusive with different areas that we contribute money to, and we're quite proud of that.
And that's the end. So see, not quite 10 minutes. And that's it. So I hope you understand what our garden club is all about, and we are always open to new members.
So just we're going to be having, we just moved, we're going to have our meetings starting at the OCO, the fishing game club. So they have welcomed us, and that's where we're going to have our meetings from from that one. We have six meetings a year.
Does anybody have any questions for me?
Great, questions, council.
Councillor Lewis.
Thank you, Mr. Mayor.
Let's just one question. The list of contributions is really impressive and admirable. I'm just curious, how do you raise money?
Oh, through our plant sale and the garden tour.
Right.
So those are our main fundraisers. Each member pays an annual fee and that pays for our expenses to have our meetings.
So our fundraisers doesn't fund that.
So that's how we do it.
Great, man.
Thank you.
Any other questions?
Councillor Reed.
Thank you, Mr. Mayor. Thank you, Debbie, for the presentation. Thank you all for attending.
And thank you, some great photos there.
I'm looking forward to what I have time to do this.
I'm like, yes, this is a club I want to join.
If somebody was interested in joining your club,
how would they find out more about you and the events that you have all?
Okay. We're in the process right now of building,
getting in a website built and that will be very helpful.
We do have Facebook page and that information is there as well,
but the website will be up and running by spring.
And one thing that we always like to make sure people understand is you do not have to be an avid gardener to join.
It is about the love of gardening and being surrounded by other people,
and opportunity to learn from each other.
And we also have guest speakers that come in and we use funds for funding on our areas.
Fantastic.
You've obviously done a lot of fundraising yourself.
Has there ever been other than what we're going to come to next on the agenda?
Has there ever been district funding for the field group on what you do?
Thank you.
That's even more impressive to deliver all of that.
All of everybody's hard work and flowers and flowers.
Thank you.
Yes.
Thank you.
Okay.
Thank you, Mr. Mayor.
Thank you for the presentation.
I've been fortunate enough to be able to attend a garden meeting and I saw a lot.
I learned a lot.
I learned that I was harboring a very invasive weed.
So now trying to address that and I've learned how bad rocks are and plastic overlay and all of the things.
So I appreciate what I learned at that meeting and what you also do for the community.
My question is on the little piece of heaven.
So there's a lot more because I was also fortunate enough to be given a tour of that and describe what's happening there.
But if you just expand on what that is and even though like where I'm sure many people drive by it without noticing what exactly is there because I found it very interesting.
I'm going to help me on that one.
Amanda Armstrong.
She's the part of our club.
We have a few members back here and the yeah.
I know that it was developed and started for Canada 150.
It was a project to celebrate.
Yeah.
So little piece of Lake Country is just a small piece of district land that is just behind beside the Tim Horton's
by the windfield bottle depot tucked sort of facing the highway.
But in there we have a Xeriscape water wise garden that's available for anybody to visit.
We have a bug house to show about pollinators that are native to the open organ.
And we have a bunch of plants that sort of thrive in that in our in our in our hot dry climate.
It's just small but it's there to showcase what can be done with little irrigation although it does rely on the irrigation.
And we just yeah we tend it a few times a year and it's there for everybody.
So thank you.
Okay.
Yeah little piece of Lake Country.
Councilor McKenzie.
Thank you Mr. Mayor.
So thank you for all that you do all the volunteer the whole club but I appreciate that.
Just curious where the demonstration garden is planned for.
Well that is a project on the books in the works and just starting up.
That has not been determined yet there's a few places that.
A wish list of where it could be but that is not determined so.
That's that's Matt.
So we're working with the district.
Work in progress.
Yeah.
So I just curious.
And that's next and I think Matt is going to be talking about that.
So the whole goal was for you to understand what our club does and who we are and then that is a very big undertaking that.
The club is all in favor of of doing and getting it off the ground.
It probably will take a little bit of time but it is quite exciting.
So we had.
I was part of the OEMA garden club there that we had.
But it continually got flooded out.
So we've never replaced that out there.
But it's something there that would be nice again in OEMA to get.
Another little community garden at some point right.
So that's a community garden similar to what's on.
But it would like.
Exactly.
This is a demonstration garden.
Okay.
So it is not a community garden.
That's not.
Not a plant.
No.
It's it's about making sort of a showcase for.
Members.
Any any of the public that would like to be able to go and.
Have examples and understanding of the different plants that are.
That's a special for our our our our climate and also make it a nice gathering area.
So it's it's not it's not a community garden.
Okay.
Sounds good.
Thank you.
Appreciate everything you do.
You're welcome.
See more questions just I just want to say thanks for the presentation.
It's a great presentation.
Thanks to all the club members that come.
I would encourage everybody to go to the garden cell because I'm a very rookie gardener.
You can learn a lot from those people that are there.
So every year we go and the garden tour, the garden tour is pretty incredible.
So again, for a small club, you guys really do a lot and it's really much appreciate by the community.
Great.
Thank you.
Thanks for the time.
We're on the 6.2.
Thank you Mr. Mayor.
Item 6.2 is the community community engagement grant from the Lake Country Garden Club and walk.
And I believe that later we'll be presenting this item.
You will be.
Thank you Mr. Mayor Council.
The timing was important.
Obviously, when you're in the due to the Garden Club, if anybody hasn't met them for part of this.
So there is two requests for community engagement grants from two community partners that participate a lot.
Obviously, see saw from the Garden Club, but also walk around Lake Country, which has been dear here before and been established in Lake Country for a very long time as well.
So just a little background again on the community engagement grant installed in 2021, $15,000.
One time and then one time again for two years, then Council decided in 2024 to have that on an ongoing basis.
Some previous projects that sort of align with the principles of the grant.
You know, the bleachers and access improvement at Benchland Park that worked with pickleball.
Jackson Park mountain bike trails, it was with Lake Country riders, Mackie Road trail improvements with walk and car designing recreation association as well as coral beach north.
You know different.
Like a better word in motives for all these, some is accessibility, some is you know gathering, some is recreation.
So every group that comes obviously focuses on what their sort of mandate of their club is.
As Council Mackenzie asked about a demonstration garden, this really is about the concept design, typology, the plants and envisioning what the garden will be.
We are working with the garden club about where it will be.
But if you look in in sort of this description of it, it's intended to be in the heart of the community and showcases sustainable garden practices.
And different ways to do it, water conservation.
So it really is an education component as well as a gathering place.
We will be working with the garden club with approval of Council on this funding to develop that concept with.
Horticulturists and really defining what that needs to be.
And defining the type of plans and what it is is not location specific we're still working on where that should be.
Schools are important obviously in terms of educating the youth coming up in terms of gardening and the importance of plant health and how the role that plays in the natural environment.
So I would expect in the core will call it is as the ideal place we're looking in terms of people being able to walk gather and get there with a vehicle or transportation if needed if available.
But really just we're at the infancy stage of this. It's a it's a very ambitious project project by the garden club and we at you know the parks department district have supported it.
To work with them to find what this is and work with you know we have a couple gardeners on staff and obviously horticulturists and arbor so I think the the alignment between the two parties makes a lot of sense.
The second ask is increasing the accessibility and use of the trail that's just to the north of Peter Greer school I just wanted to put a map here just so everybody's aware of the area I'm talking about.
So you've got the rail trail just down that runs parallel to log Peter Greer and this is just you know 1215 houses north of this.
It is a.
Act of trail that's I was just up there this morning dropping myself off the school and there's multiple kids that come down there go both middle school and the high school.
Took a couple pictures just to show sort of the condition as we're seeing it now.
I'll just say overall it's not great.
We do have a gate there to prevent you know vehicular sort of access to it but it is a fairly steep slope the fence is not great condition.
We're looking to improve this accessibility wise where that stairs and a bike path or whatever the element is we're still working on on what the sort of outcome is.
It does flatten off quite a bit of the bottom so the end of the trail is fairly accessible but the top of it needs some work.
We've been out there a couple of times just ask people that we're going to use it sort of what are your challenges here.
And really it is about the slope at the top and how do we mitigate that and get the better access down to it.
So really that's the end of the presentation and just open for questions and recommendation there.
Thank you.
Council questions thanks to presentation by the way great.
Council read.
Thank you Mr. Mayor and thank you director for the presentation.
I can't think of two better ways to spend money on these two groups and what they bring to the community.
Can I just a couple of questions the first one is this is coming in 2024 so am I correct in assuming this is using the 2024 budget and not the 2025 so we can just all again next year.
Fantastic one thought for the demonstration garden and and it being centrally located I think.
You know if you look at we look at how late countries changing and some of the developments that are coming to council we're looking at multifamily high rise not high rise.
That's the one where six story but more dense and less gardening opportunity less opportunity for people to to have a piece of land that they can play with other than window boxes.
I think providing something that is accessible in a place to meet.
It's going to be even more vital in our community as it changes in that downtown core area and.
I just want to tell you you could maybe speak to it maybe a bit early but the any ideas around the accessibility side so both in terms of mobility and also.
Providing a sensory experience for maybe people who are in a wheelchair so the plants need to be higher or people with site.
Issues so that centers of significant factors so how is that playing out in the thinking of the center stage.
So at this stage nothing has been put on the table it is literally the visioning exercise we've met a couple times to talk about.
The location and type of it going to leave and I know the garden club and many members are here hearing your comments.
This is a garden club project we're there to support them.
We're not there to drive what this should be we're there to provide you know access to land if possible and we're there to provide expertise and working with them.
But I think they're hearing your comments about accessibility and and sort of those principles of what a demonstration garden should be.
Great. Thanks very much.
Any other questions.
It's kind of a it's pretty clear I mean council reads that it while we got to fantastic community organizations here and this kind of community engagement thing where the community comes in and the district comes in and we work together.
To create a better late country so.
I need a motion council read you're motioning the staff recommendation council lose your seconding that any further discussion.
Seeing none all those in favor.
Thank you not opposed motion care thank you very much.
That's great.
Okay we are on to planning and development application 7.1.
Thank you, Mr. Mayor. Item 7.1 is an OCP and zoning by the amendment for the work family vineyard. This will be presented by Jeremy Frick, director of development approvals.
Good evening to Mayor and Council. As Rain is said, I'll be here tonight to talk to you about the OCP zoning amendment for a rarer.
We brought it to you guys last month or so to talk about first reading went through a bunch of the stuff then.
Bringing forward tonight for second reading to hopefully prepare it to go to public hearing in the new year.
So this gives us an idea where we're at. We previously brought it November 19th.
We're looking at it today in conjunction with the financial plan and the waste management plan.
Next steps will be public hearing and then a future we'll be looking at final building permits and development permits for the site.
As we've talked before, location is out towards car's landing common at road area currently 14 lots in the consideration for what we're changing out there.
The area of view of the property and a little bit of what's been going on there.
Some of the proposed uses on the lot mainly agricultural production, winery production, various food and beverage items.
Long term convention center, some outdoor amphitheater space.
To our accommodation and children's camp again some further information not that come.
Employee housing and related infrastructure work for the district around the around the items.
This, if we look at the map on the left, I don't have my pointer right now sorry.
As the OCP portion of the amendment, the main discussion on that point is the properties outline there but still in the brownish color.
Are in the rural residential zoning still they're looking to change the OCP designation over to agricultural, which is what the properties in green already are.
And then on the right is just a highlight of the the zoning that we're looking to to alter to get to the A1 and ultimately the CD 13 zone.
As we move forward with this proposal.
Again, the area outline in the areas specific areas of the site broken into three main areas for the different uses.
The wine grape growing the main production area and then the support stuff up in the area see primarily.
This slide here sort of outlines a couple of the items we went over at last council meeting where we request to look into some items cleaning up the definition of the tourist accommodation.
And how those rooms function outlining that the tourist accommodation is 25 and 55 sleeping rooms in the different areas of the of the site overall.
Clean up the wording around events that all parking is to be provided on site was done.
The considerations as mentioned earlier for today's discussion are in a line with the waste management plans and the financial plans for the district.
A couple pictures here to show you guys where things are at on site and how things are looking.
Again, looking south here north at the amphitheater at the bottom.
And finally that our recommendation is that the official community plan be amended and be considered in conjunction with district financial plan waste management plan.
The official community plan amendment 03 by law 1249 be read a second time and that zoning amendment by law 1250 be read a second time also and finally that official community plan amendment by law 1249 and zoning amendment 1250 2024 before the public hearing.
So with that one little housekeeping item there was a brought forward to our attention in the report that it had old notes on applicant and owner so that was cleaned up the lower slide showed MQN and or work or sorry upper slide showed urban options and blue properties and it's been altered to MQN at this time and a work family video so we'll make sure that's all organized as we do the final reports.
So if there's any questions we can try and answer those for you.
All right, thank you questions council.
That's a read.
Thank you for the presentation.
I really appreciate the way we're going through this stage by stage running a first reading then a set having a pause and then a second reading I think this is for this level of development I think this is great to do so.
I've got questions and I've also got some suggestions that council can consider or reject them on on on the actual policy of the zoning by law mainly focused around clarity and consistency and then also looking at the impact that the boundaries of this zone have on the neighboring.
So you'd mentioned it.
Director Freck in your in your report there about clarifying the sleeping units versus rooms but we still got three ways of defining things we've got attendees for the children's camp.
We've got sleeping.
The units for the employee housing and now we have sleeping rooms for the tourists for the tourist combination but sleeping rooms isn't defined.
No, and so I just wondered why given we got the definition up there why not use the same definition for the employee housing and the tourist accommodation so it's clear.
What we're talking about mostly because they're intended sorry through the mayor most of their intended to be different things.
Typically employee housing functions in a different way and is defined as noted there by law five six one.
specific to how they function the tourist accommodation and the wine tourist accommodation.
Isn't intended to function the same often employee housing can have shared rooms or bunk beds and stuff.
Well you might get multiple two bedroom rooms in the in the winery accommodation in the long run.
It's.
It seems important to make sure that they're defined differently because they're not the same function they're not trying to accommodate the same numbers of people necessarily.
Okay okay see where you're going so 100 sleeping units could be a hundred dormitories or is it a hundred people.
It's intended to be more in line with a hundred people as my understanding.
So wouldn't couldn't we use a hundred employees as the definition and then it's the same as the children's camp.
The way counts would like then yes we could consider and then the 25 sleeping rooms are those 20 of sorry 80 sorry 80 bedrooms or 80.
People units mostly as defined above could be include multiple sleeping rooms within them they're again not not trying to strictly define it to a one bedroom hotel unit or could be a two bedroom.
It's trying to keep it open ended to keep the options there so that it's not very restrictive to that tight.
Again, a council wants we can try and work with the applicant to clarify and make a tighter number on that.
Yeah I suppose I'm just looking for a definition for the sleeping rooms as opposed to sleeping units but how you've explained it is I'm still a little confused so.
Maybe that would be a good thing to come back with more an explanation of public hearing I don't need it now but.
Okay.
Employee housing so when we look at employee housing is defined in the zoning by law and then you move on to the height and the setbacks so.
The question is is employee housing a necessary building under the definition of this by law or is it its own unique entity that has its own setback and height requirement.
Because height has accessory buildings at 4.5 meters it doesn't have a definition of employee housing and the setback has.
All listed not use is not all uses not necessarily a 10 meters which I'm assuming is employ housing but I'm confused where does the employee housing set.
Should be included as part of the agricultural buildings because it's support of the agricultural work on the site.
So it's now 16 meters high is the employee housing you can have a 16 meter high block of employee housing stuff what we're saying here.
Or maybe connect can I ask for clarity on it as opposed to an answer today could we just get clarity between the height and the setbacks and whether employee housing should be has its own.
Line in that or with which.
Of the if it's not which of the other groupings does it fall under absolutely thank you.
Okay, just the we talk about parking does the minimum 200 parking spaces that are in the zone include staff parking and employee parking or is it just the parking for guests attending the.
Location I believe we discussed it last time to.
The parking is intended to be just for the general use of the site it's not when you when you're getting in the special events and stuff the sites big enough to accommodate much more parking.
It was just identified as a as a minimum number knowing that they can accommodate more on site and that is supported by the.
By the requirement for all the all the parking to be provided on site for the events and stuff so.
If well that number may not cover exactly what's needed for any given day there is room on the site to expand.
Okay.
The type to septic system that's going in is this is a large scale type to system we've seen it before we had another application with a similar system.
Just wondering whether the province recommends that if you have a type to a type three private septic system that there is a septic system's maintenance by law.
Do we have one of those as part of the SDS or anything else.
I would look to you for support on that.
No, no we don't the reason being is that.
The wastewater regulations are.
The regulations that are provincial and they regulate the use of private septic systems that's done through IHA the district has no jurisdiction when it comes to the regulation of.
So during building permits for any inspector obviously.
Get those reports from those wastewater professionals to certify that the septic system is compliant and meet all the regulations.
And that takes into account any surrounding water use or it's not just looking at the site itself it's the impact on neighboring properties or is that not within the remet of the building permit process.
The wastewater professional has to look at the suitability of that system on that site.
Which which includes potential impacts in in and around I don't know the exact scope.
Okay.
Are you back.
That's enough.
Okay.
But again it comes under their remet to to design and then for IHA to accept that that design which is certified by a registered professional.
Okay.
Thank you.
In the zoning by law change we are removing the signage requirements.
So we are taking out section 11 of the zoning by law which requires and development to apply comply with the DC site.
The LC's signage by law by removing that section.
It appears to appear to imply that there is no need or no requirement for them to comply with any signage by law.
So how would signage on the property be managed in terms of like a advertising sign or maybe like lighting it or what have you how.
I see I all comment on that.
Yeah, and so I'm not sure what the by law you're referencing because in the by law that's proposed this evening at the bottom.
It says these sections notwithstanding this these sections below will still apply to the development.
So the last paragraphs of the zoning by the proposed zoning by law.
Stay section 11 would apply.
Okay, so I've read it the wrong way so it will apply.
Yeah, because if you read that it says these sections notwithstanding everything above here all these other sections of.
Okay, I read it.
I misread it because section A says these things won't apply.
They do apply.
Okay.
So see applies but it's saying that section 7 section 7.2 lake development site lines and hill site development site lines don't do not apply.
That's correct.
We feel that the property being the size of its location and its future growth patterns nothing in those heights could affect the view.
Okay, so there is no lake development in the zoning area so can we take that out.
Again for the future provides clarification we thought it wouldn't hurt to be in there.
But we haven't made that decision because we don't have any lots that are in the lake front area.
So I would say it's too early to say that it doesn't apply because we're not considering anything that actually is on the lake in the zoning by law.
I felt that this was a good thing as it is because there will be another phase of development coming
at sometime that council will get to debate, which could have late properties on it. So maintaining
the same zone. Anyways, this was just staffed for professional jobs. That it's there and it's easy to
transpose onto the next phase, which some of it would apply.
I would have a different view to say that when we get to that phase, that's when this sort of thing
should be considered, because they're actually considering.
Can we can we keep our stress, please?
Okay. The hillside development sightlines, I completely appreciate why within the property,
it's completely up to the applicant, where how they stage their properties and how they assign them.
But this property does butt up onto a number of other areas, which do have, if you go to the bottom of that map,
there in that little indent in the corner, there is the private house that is outside of this zone that is right again.
Can we get to the question?
Ask a question.
I'm just.
Ask a question.
I think I know the question.
And based on that area there, the allowed uses in that part of the zone would be consistent with all
agriculture uses. So an A1 zone.
And so I guess your question is, would that house be blocked by a building?
I'm the same with the North because we're allowing tourists to accommodation in that zone,
and we're allowing agricultural buildings that's 16 metres in that zone.
So it's not to say it would get blocked, but there's the opportunity to say, and I would see it in other aspects of our zoning by law,
where it says, you know, except where the lot line borders on a residential zone.
So that would be my only suggestion that we protect our those properties, because I completely get why we don't have it inside,
but those properties could have.
Excuse me, Councillor Reed.
Yes, this point is for questions.
So when do we get to the next question?
Well, we've made a motion forward, then we can discuss.
Okay.
As you all know.
So on that same light, could maybe staff explain why we don't have any landscaping boundaries,
where the zone butts up against a residential property.
So for example, when the employee housing is along the fence line at the moment,
our zoning by law change has no buffers.
So I just wondered what the thinking was.
I can understand it internally, but again, externally on the edges.
I just wondered why we wouldn't have an landscaping buffer.
I would be curious to compare this to an agricultural zone, where they're allowed all these uses,
and whether or not we would require buffering from an agricultural property rather than a CD zone.
I don't think we require it in the current zoning by law for agricultural.
I'll confirm, but I think that's what staff was thinking.
They keep the same regulations as they would for agriculture, but we don't have landscaping.
And it's actually the opposite.
All other uses are landscaped and buffered against agriculture.
I appreciate that.
I would just say that we seem to be switching between agricultural and commercial,
depending on which we're talking about.
Certainly, employee housing and a children's camp.
That is of a hundred and eighty people.
That is a little bit more than a field of.
We can provide clarification to them.
Okay, so I'm going to leave my questions there and come back when we get into the discussion portion
to talk about the things that I think should be.
Could be an amendment for council to consider.
I was quick. Thank you.
Thank you.
So I just have a couple of questions to this is a big elephant for me and I'm taking little bites.
So my question is, I've got just a couple here and I'll get to it.
The maximum stay for the 240 days for the winery tourists to accommodation.
So wondering why that's so long and shouldn't it be amended to like 30 days?
If it's a tourist.
It's more in line with what hotels are allowed to have.
So it's it was just a number to start with again with it going to public hearing.
We're aware that some of these items could change based on the wishes of council or what the public thinks is reasonable for the area.
Okay.
That's a long time that's seven months.
I think so long time.
And then the children's camp.
So in that paragraph.
Camp facilities may be used to provide meeting recreation or social facilities for a private association or group.
So that would be.
Is this kids camp just the kids camp or would be like team building for businesses and open to all of that.
My understanding.
If not intended for that at this time, but didn't want to be restricted.
You didn't want to be restrictive to say only specifically a kids camp in that area.
Okay.
Trying to leave options open for what the future uses may be on the site.
Okay.
And then I noticed.
There's some retail liquor stores.
So is that just for wine or will the be like hard spirits there as well.
For sale retail typically when labeled liquor would include all but at this time.
It's not existing yet.
So we'd have to look at that further.
Okay.
And then I guess my last one would be in relation to the gravel pit.
So is the gravel pit going to stay active.
Forever is there a plan to shut that off at some point.
So just to clarify.
The gravel pit is in a natural resource extraction use.
So they can't take the material from there and take it off site and use it and sell it.
Okay.
So that's that's not allowed use on most properties in agricultural zones.
You're allowed to take soils, gravels and move them anywhere around on your property anyways.
So then what they're saying here is that's specifically identified as being allowed.
I think the is what is the long term.
So I think as long as they're developing their site they would continue to do that.
Much like if the place was have the property was fully treated.
They could cut down their trees.
They could mill them on site.
They could use that et cetera et cetera but they couldn't sell it.
So gravel as long as it's not sold off site is not considered natural resource extraction.
So that's not a gravel pit isn't a specific use.
Okay.
Like they need a mining permit but being able to move the gravels around on their properties for their benefits.
Like soils.
It's a farm use.
Okay.
I'm just talking about all this.
Traffic for all the residences there with the people and all the gravel tracks.
Okay.
I think that's all.
Thank you.
Councillor McKenzie.
Thank you.
Thank you Mr. Mayor.
Thanks for that presentation.
So a couple of things just on just with as far as the gravel pit goes.
I did just have a discussion on that not very long ago asking that specific question.
And obviously it's exactly like our CAO says it's as long as you're developing it.
They're going to be using that.
So as things get developed and you're going to see the use of that go down.
So eventually at some point it's going to be really quiet on the old traffic.
So that's where that's going to end up.
As far as this goes tonight.
I think it's important that we all know that this is getting to where we forward it to a public hearing.
So that we can hear from the public and have those.
So we have lots of opportunity for changes still.
And I think it's.
Sorry Councillor McKenzie.
Can we have a question?
Well that's.
It all applies to everybody's soul.
Yes.
If you want to have a discussion part, you can.
I just want to clarify that that this is to get to that.
So I just want to make sure that was that was acknowledged.
Councillor Brett.
Can you see.
Do you want to comment on that?
Yeah.
I was just going to say the information we collect today will help staff prepare for a public hearing.
If Council vote says to go to a public hearing.
Questions brought up today.
We can make sure that the clarification is part of that presentation.
And that's the intent of so if questions are raised.
We'll see that it gets brought forward.
If Council wishes just to go to a public hearing next.
Councillor Brett.
Thank you Mr. Mayor.
My question is more around.
My.
Prouding clarity to myself as Councillor Urban pointed out.
This is a big project.
I appreciate it's been going on far before me and it's just trying to catch up.
I suppose.
So some of the amendments and the things that we're talking about here.
I know it tourist accommodation comes up a lot for other things.
And it sort of it came up better the last city meeting.
The things that have happened on this property.
Is it widely applicable to all the zoning?
Or is it related to this area in particular?
For the most part, because this is a CDs only would be specific to this zone.
So well, the agricultural land can have some tourist accommodation.
It wouldn't be exactly the same rules.
Okay, thank you.
All righty.
Any other questions?
Seeing we got no more questions.
Can we get a motion on the floor, please?
Councillor Patel, you are motioning.
All right.
Staff recommendation.
I am.
Thank you.
Councillor McKenzie, seconding that motion.
Okay.
Now that we have the motion on the floor.
Discussion.
Councillor Reed.
So thank you.
Thanks to the motion.
I will not be supporting this motion as it's currently stands.
Because it doesn't take into account.
Unless we can amend it.
Maybe our corporate officers as it can answer.
If there's a capacity to amend it.
Now it's been put forward in seconded.
Because we can't add any comments that we would like to serve to consider.
Do we have to defeat this and have another motion?
Which says, and could staff bring that consideration or thoughts on the following aspects?
Through the chair, just one moment while I pop our council procedures by
law.
There is a motion on the floor.
So that would have to be voted on and defeated.
And then you would need further motion to make an amendment to the by law.
And read it a second time.
It has amended.
Right.
Okay.
So it would have to present those resolutions for move them second them.
Just make it a little more complicated.
Okay.
So what I would like to discuss.
I don't know what's.
Is a couple of considerations setbacks.
There is no setbacks.
The agricultural building setback is lower than it is for the agricultural zone.
So the agricultural zone has an agricultural building setback of 13 meters I believe.
And this is less in this zone.
So we've spoken about agriculture a number of times.
And agricultural use.
But here we have a 10 meter setback from our out of boundaries.
And these A1 zone has a 30 meter setback for the larger size buildings.
So I'd like to consider that.
I'd also like to consider that the gravel extraction has a boundary on it.
So that it doesn't go right up to the property boundaries of the adjoining properties.
The landscaping.
I would like to consider that when the exterior boundary of a CD13 zone borders on a residential zone.
In which case the minimum land state buffer is level three.
I picked but it could be another one.
But but basically when it goes up against the side of somebody's property that there is a requirement.
I think it's a very important state buffering in and be it because there's.
Employee housing, children's camp.
tourist accommodation or.
Spreader.
Um.
Parking there was an amendment to that on 19.12.6 which added parking for all events shall be provided on site.
Um, I just wonder whether we could take out the words all events and then it would cover any parking on the site.
It comes from a contract or an employee, a guest.
Um, who's attending the accommodation or the event.
Um, as I said, um, I don't feel the late.
Development.
Uh, so you clarify that for me that that is, um, that should come out.
I think that should come out because we don't have any late front development here.
And it should be considered as part of an application to add to this zone when it comes along.
I said, hillside development site lines.
Um, absolutely fine with it not being included within the zone.
But when it reaches the boundary of a buts a residential property.
Um, then this site, hillside development site lines would apply.
Um, as regarding the motion.
If we look down through the rest of this agenda, there's some really great motions around.
Um, confidence to secure access.
Be it access to the right of way, be it access to servicing.
Um, and in this one, um, we'd mentioned it in the first report.
There is an access, a future trail crossing area C.
Um, and we have no covenant to secure that.
It's just a nice, we'd love it.
It's in our OCP.
Our OCP commits us to providing where future trails map exists.
We should be securing that future trail when the property is redeveloped.
So I would.
We suggest the wording, the echoes, the wording that we see later on in this agenda, that prior to adoption, the district secures a trail dedication through area C to crown lands.
And I think we've spoken about the septic, but I would also like to start to consider options for access to area C to mitigate the impact on surrounding residential properties.
This is about to become a higher traffic area.
Already you've got a gravel pit that's moving large quantities of dirt between two properties, which goes alongside three residential houses.
It's now going to have up to 180 people transitioning this.
Hundreds of the employees and 80 may be children, but as the councillor Irvine had noted and staff have confirmed, they could be work groups, they could be conferences.
And it's on a gravel track that goes straight past people's houses.
So there is other absence points for that. And I would just wonder if staff would be able to consider an alternative access that goes straight from this property on to parkly road without going by the neighbors properties.
Because this is going to be a really high intensity area.
And I don't I think there are other options that may be more neighborhood friendly.
So those are my thoughts.
I'd like to say I agree with quite a few of the points that councillor Irvine made as a big property.
The gravel pit technically could go on for years while he developed more and more, which is great.
I'm in favor of the development.
And I think most of the neighbors are.
However, I think it's on to council to also protect the neighbors that are there that are settled there.
That bought their properties according to the OCP.
They're going to be directly affected by this.
If we can make it work for them and make it work for our works, work for late country and everybody that visits it.
But I think it could be a great mistake if we don't stop and think about what we can do is council to make sure.
That it works for everybody.
Little tweaks not a major rewrite.
That's just my two cents. Thank you.
So I also should have included councillor Irvine's 30 day comment, which was an option to consider.
Bring back the council as a a lower number than the 240.
Thank you Mr. Mayor.
So listening to the comments.
I understand it's hard to keep them all on track.
I think last time we broke the motor a little bit and voted on them separately.
But I think that the parking taking out the events part makes sense.
Any of the parking should remain on site.
I think I wouldn't see why that wouldn't make sense.
The late development I think I heard from staff is that they considered it.
But knowing that there's going to be a next step to this that rather than having to reconsider it again to leave it in here.
I think that that made good sense.
I'm not sure on the hillside portion.
And then again, I don't understand the full scope of the mitigation on the high traffic areas.
Other than, you know, it is their land and how they're developing.
My hopes is that there's there's going to be this good neighbor relationship and that will move forward.
I think that that's the only way to work together.
And then with respect to the agriculture step back, again, I heard from staff that that was explained.
So I'm understanding that that's been considered again.
We're going to be public hearing and we're going to talk about it some more.
So it's something that we can hear more from the public on.
And then with respect to the gravel extraction boundary layer, that's something that I don't probably something we should wait for public hearing to consider.
Perhaps that's something that staff can bring back to some further clarification on.
But that that that that when I'm.
I'm comfortable with how staff have presented it for now.
With respect to landscape buffers and in favor of as many buffering as we can do to reduce the impacts on either.
Either the agriculture business or the surrounding areas.
So I'm hopeful that you know, that comes out also in the public hearing and that we can maybe make some adjustments with the landowner for that because.
Again, it makes good sense to be good neighbors through some of the buffering, but in terms of an amendment right now, I don't think that makes sense.
So that that's just my two cents to the rest of council.
I think that I got all of them, but it was.
It's hard to write them all down.
Yes, sir.
Sir, I just need to clarify so.
When we go to so let's say we don't make an amendment now, we take it to public.
Open house and take those comments, then we can amend it.
Then in one complete shot rather than amend now and then later, because then it's going to just get really.
Can take the public comments.
Yeah.
That will be third reading.
Okay.
After that will be third reading probably in the public comment at the same time, but it won't be a adoption.
So adoption is when we can change it or we can change it almost immediately after the public hearing.
I'm sure it's it's a big.
I mean, the 30 meter set back to cultural land that's not a requirement anywhere.
It's not a requirement.
It's a recommendation by the L.C.
That's absolutely is no worse.
It's.
Through the merit typically comes into effect when you have cattle and those type of buildings that that produce meat and stuff.
It's not usually associated with normal agriculture.
Yeah.
But it's not a requirement.
It is a recommendation.
I just I just wanted to clarify that.
Yeah.
I know that because I'm also from making changes, just doesn't have to be.
Today can be at the after the open house is fine too.
Thank you.
See how's got to come in.
Yeah.
So changes.
There are some minor changes you allowed to make at the time of consideration of third reading.
Significant changes can't be made unless you go back to a public hearing.
So clearing up some edits, getting some clarification.
Can be done as part of third reading as long as you're not changing the use density or intent of the by-live way.
So there are some minor things that can be done at third reading.
But it just depends whether or not council wants to present this by-law as it is to the public for their input.
Or they want to amend it, send it to the public.
Which we can do now.
So we can we can do it now.
Make these amendments now.
Send it to the public and say this is what we would like you to consider and provide comment on rather than the one that's in front of you.
So it's it's it's a bit of a role that ice.
So right now council has said we've staff said here's a by-law.
We like to council to consider presented the public.
If there are some changes in there that council feel that are important enough,
then we should amend it now and do second reading as amended and present that by-law to the public.
Because between public hearing close and consideration of third,
there's only certain things we can add in there of significant change to put conditions on.
We like this to be done prior to adoption those kinds of things.
That's a bread.
Thank you and just to follow that the question that I would have then.
Just is that because the one part I agreed with was the parking is that considered minor or it seems minor to me,
but parking during events versus.
Thank you to the chair. Yes, that would be considered a minor amendment.
Okay. Thank you.
So I I would question them for council agreed with regards to the agriculture set back.
I'm I'm not understanding the the need for it.
You know just having been to the area and where in comparison to areas with cows or a lot of heavy spray.
I don't I'm not sure what they need for the extra buffer that you're requesting.
Thank you for the question council. I I suppose I'm coming at it from the point of view that this is going to have a hundred and eighty this area.
See is going to have a hundred and eighty units on it with no buffer.
At the moment we don't know whether they've eighty sixteen meters high.
Some of them are going to be ten meters high.
But that is that is I just think from a neighbor's perspective and put myself in their shoes that that could go straight up to the lot line.
You can have a sixteen meter tall unit or ten meter tall unit because it's in here with a ten or six meter buffer.
And no nothing else that's just it and I don't think that's fair to the neighbors.
I think by having some sort of requirement for landscaping buffers just where it abouts a residential problem.
Doesn't matter about the clown crown land where a lot of this is facing but where it faces residential property in the other A or C or B.
I just feel we should give some buffering and make it a little more community friendly.
I wouldn't like a bunch of sea cans suddenly turning up on my doorstep six meter set back or not and have nothing in between to hide the impact of that.
So that's where I'm coming from and again I just would like staff to consider what the options could be.
And and come back on it.
And we have a minimum buffer of in agricultural zones of 15 meters for agritors and accommodation and I just feel that a landscape and buffer would help with that so.
Yeah, that's where I'm coming from on that front.
So we're talking about the set back and then the buffer so you're talking about.
Keeping a and I'm going to need some help on the buffer that we have what's currently what what is currently in this by law is.
This I need to.
Minimum landscape buffer is level one so that's the landscape buffer and then there's the set back questions these are two different things.
Because it won't be something built right on the property line we don't do that there's there's going to be a set back from the property line.
And then there's also going to but there isn't a landscape buffer so we there is a set back from the property number there isn't a buffer a landscape buffer okay it does are two different things for me so.
Is that right I'd have to look at in the hair a little bit more detail we have noted a level two landscape buffer for exterior boundaries of the site so.
I'll talk on my head I don't have exactly what that is right and exterior boundaries being neighboring would be anything outside of the idea this.
I mean that that sounds reasonable to me I don't I don't think it's going to be right on the property line.
These developments so.
There is is set back as in all neighborhoods and then there is potential for the landscape buffers.
But I don't may may be missing something.
Thank you Mr Mayor I would just point out the under section 13 point so 19 12 5 the landscape level two buffer only applies to parking and loading areas or driveways it does not apply to buildings and so this is where I think.
We need larger screening because.
Parking and loading is flat so I can understand why we have I know appreciate the landscape up for level two but buildings are higher and when we look at.
Our residential properties and we're building large areas we asked for landscape buffers to mitigate the impact on the neighborhood.
So I feel that at this with a hundred and eighty sleeping beds.
Warren staff same level of care and attention.
Okay I have a question for either the corporate of the CEO.
Are we considering that a landscape buffer is a minor or major amendment.
Considering that this is an landscape buffer for the entire property.
Through the chair I would like to just clarify that the landscaping.
Buffer the minimum landscaping required for access driveways is level two is regulated.
For the exterior boundary of the site.
So that not be the entire boundary of the site.
That would be my understanding as start director had mentioned that landscaping was.
Noted for the the exterior boundary.
Surely that's a question for staff level two.
So.
Regardless of that landscaping as a minor amendment.
Hopefully we should make that change to the by-law this evening if council wish to do that.
Thank you.
If I may, so the way the bylaw reads is a minimal landscape buffer for the CD zone is level 1.
That's everywhere. All the interfaces, except where there's parking and driveways, then it's level 2.
But it's not required to put landscaping and parking, level 2 buffer when it's adjacent to a dedicated road.
Or the exterior boundary of the site. So if they're an exterior boundary and they have parking and loading there, you do not to put need to put a landscape buffer.
Otherwise, landscape buffers level 1 are required wherever there's an interface between the use and the rest of the area.
So there's a residential property adjacent, which in this case there'd be a rural parcel large rural RR2.
It'd be my interpretation that level 1 would be required between the properties for any uses there.
One would argue though, if there's vines planted there, you do not need a landscape buffer, because that by itself.
I think the ALC is intended, or agriculture is intended a lot more growing. So the way I read that is level 1 is everywhere, except level 2 is required for parking and load and driveways, but not when the parkings and driveways are merely adjacent to a dedicated road or an exterior boundary of the site.
And I think all the dedicated parking we have right now that's been proposed is mostly interior on parcel B.
I think it's area B.
Councillor McKenzie?
Thank you, Mr. Mayor. So if we change that number, does this affect the minimum setback requirements as well, that doesn't have anything to do with it then?
You can get some of those will be sort of minimum setback requirements is based on the use.
Six meters is the minimum for an accessory building, 10 meters for all agricultural buildings, 15 for winery, tourists accommodations, and 10 meters for all other uses.
So the minimum requirement anywhere is basically a 20 foot buffer or a 20 foot setback and then a level 1 buffer landscape.
Okay, I just want to make sure that doesn't adjust that as well. Thank you.
Anybody else?
Councillor Lewis.
Thank you, Mr. Mayor. I'm just wondering is there a site plan for this for the build out of the entire site where all the buildings are going kind of the future plan for the whole thing?
So right now, because we're dealing with land use, we don't bring a lot of the development part of it here.
I mean, if we're talking about specifics about that corner is something a building going to go six meters from that building, it would be nice to know is that even contemplated or is that all winery, like grapes.
I mean, a site plan just might be helpful if we're talking about details about specific locations.
Yeah, in terms of some of these other things, gravel extraction and all those things.
I think it's easy to look at this like it's a giant parcel and think, oh, it's so big if anything gets too close.
It seems closer than if it was a small site, but I think you have to treat every site the same with setbacks landscape.
Whatever, as if it was a small site and you want to move your gravel, you can go right to your property line you just can on any property.
So I don't think we should in this room be putting restrictions on what people can do.
That's my opinion as long as it follows the violence.
Adding extra buffers and boundaries, I don't think so.
That's my opinion.
Councillor Patel. Thank you, Mr. Mayor.
I agree with Councillor Lewis to an extent, I think some of the minor things we can take to public hearing and then make some decisions after that, but for the setbacks for for what it's looking and for the presentation we got I'm I'm I'm good with moving it and I'm supportive of it.
Councillor Reed.
Thank you, Mr. Mayor. Just to be clear, level one landscaping buffer.
The requirements in the zoning by law say there are no guidance for the buffer. There's nothing.
Don't have to do anything. That's level one. Nothing.
No commitment. That's what we're saying.
Level one on the exterior boundaries of this site.
Doesn't mean they have to do anything. That's level one. That's what we're saying is okay.
The minimum landscaping required for access driveways is level two.
As regulated, when adjacent to a dedicated road or the exterior bound to a site.
So the only requirement to put a level two buffer in is when the road access road runs along the bound of the site.
And if you know the property, there was a big problem with one of the neighbours.
They have the main access road to the winery right along their property.
Not a buffer from their property line, but the applicant put in landscaping.
And that's what that section is there for where the access road is to help that process.
But it doesn't help if you've got 180 units of children's camp.
An employee housing with your six potentially six or 10 meter buffer.
Lands a setback. But you have no landscaping requirement.
You have to shield it in anyway.
You could have a 10 meter high building.
Possibly 10 meters, possibly six meters, we're not quite sure yet.
From your property line. No requirement.
And I don't think that's right. I think if we're dealing with properties down in the downtown core, we asked for landscaping.
Why is this so different? Only when it bots up against the residential property.
And it's going to need buffering.
That's all I'm suggesting.
And I think that's fair.
Thanks, Catherine.
All right.
Talk to you about this today.
We have a motion on the floor.
I'm just going to call the question on the motion that we go to public hearing with what we have.
So all those in favor.
Opposed.
Councillor Reed and Councillor Urban opposed to motion carries.
We will move on to.
Do we want to take a break? We got lots to get through here tonight.
Do we want to short break?
Yeah.
No.
I must be going.
7.2.
Thank you, Mr. Mayor.
Item 7.2 is the 2024 interim housing needs report.
And I believe this will be introduced by Brian.
And then followed up by our director and our consultant as well as it's here, I believe.
Good evening.
Thank you, Chair.
I'm here to introduce to you tonight the presentation on the district of Lake country's interim housing needs report.
The district's consultant Daniel Sturgeon will be here to present the report for your information.
But before I turn it over to him, I'm just going to provide a little bit more context to inform the discussion.
And the housing projects that district will be undertaking and discuss a little bit more about department work plans.
So I'll start by saying that the planning team has.
So I'll start by saying that the planning team has been focused on processing development related applications this year.
2024 and we'll continue to do so next year 2025.
We've made great strides in processing development improvements to complete the review of files largely for residential development in our community.
So we'll continue to continue to apply to continue to do.
This important work is what I mean to say.
And as noted in the report to council.
The provinces required municipalities to undertake a series of policy regulatory and process amendments to increase the supply of to increase the supply of housing in our community.
And that's what's illustrated on this slide in in blue in the middle.
So the report references them generally as bill 44 amendments to the local government act.
So we've begun that work.
Council has approved this small scale multiple housing zoning while amendment did that in June July.
And today we're here to get a better look at the district's interim housing needs assessment.
And we'll continue to do more work and in this regard.
The presentation tonight will highlight additional requirements including future OCP and zoning bylaw amendments.
Required in 2025 and beyond.
So finally the council report notes that the district will also embark on a general OCP update and amendment in 25 and targeted to conclude in 2026.
And so council has identified this as a priority project for staff and it's an opportunity to reevaluate existing policies and consider new DLC goals and objectives.
A staff will provide more information on this work in a future report to council.
Which will include details on engagement planning with our community.
So now I will invite the director of development approvals to provide additional context on the interim housing needs report presentation that will follow.
Thank you.
Just want to give you a little bit of background on where we've gotten this year.
So Tim Brocktober updated you on some of the housing permits and development applications we've issued this year so.
I know this is quite small but if you look closely in the the bright blueish color there.
It just gives an idea of where we've issued multifamily property or building permits this year.
We've had 10 different multifamily permits out of the 220 permits the building departments issued.
Total of those total units for all multifamily single-family secondary suites is about 282.
The multifamily is out up to 224 of those units.
Three of those are dueplexes two triplexes two fourplexes two apartments total in 199 units and then one townhouse for five of those units.
So this sort of just gives the.
Layout is to where both those go if I can can I still find the pointer I'll use the most.
The one of the apartments up here at the shore rise I believe shoreline development.
We've got.
Town homes in this area here down here we've got our other apartment building and then doplexes over here in the cars landing area.
So just to give you an idea of where that construction's taking place.
This map literally is here to follow or see where we're at.
Is the development applications that we've reviewed for multifamily this year.
There are various stages of application we've had some of them about five permits go through full development permit we've had two OCP zoning amendment files go through.
They're some adopted not all yet summer at third reading.
One is an area structure plan that we have not fully brought forward yet.
And of those there's about 1599 units give or take it's very specific number to be give or take but.
We actually haven't seen building permit on these ones yet so while we're producing those through the system and working those with council.
It's projects that were proved previously that have been issued as building permits in 2024 we're still working with applicants to try and get them for complete the building permit process on that.
So just to give the idea of how that works his way through council we've been throwing a lot of units that you guys in the last few months here.
We try and keep those going because we know not all of them necessarily go through and we try and work with the applicants as best we can to get those projects to move ahead.
Just to give you a little insight as to where we've arrived before our in term housing presentation.
I'll turn it over now to Daniel surgery.
Good morning. Thank you. I said my name is Daniel Spurgeon. I work with Urban Systems, and I'm a planner out of the
clone office here, working on mostly land use housing policy, OCPs, this type of thing, and our team
is supported late country on a few other engineering and transportation related topics. It's
going to be here. So, our scope of work for this was to develop this interim housing
needs report for the district, which is basically a truncated or simplified version of a
bigger housing needs report. I understand you have one from a year ago, relatively new, and throughout
the presentation, I'll explain the differences and the purpose of these interim reports to you.
I see, let's go. Okay. So, I'm going to focus on the context surrounding housing needs reports,
and what this means for a country more than the specific numbers in the report, and have
to answer questions on those specific numbers from council. I'll go through a bit of a background on how
we got here. What it means for you, what the housing needs estimates are, and the implications on
your existing housing needs report in your next steps, along with those required by law
amendments that Brian just mentioned. So, if we'll go back to 2019, that was when the provincial
government first enacted requirements for housing needs reports, and looking for local governments
to describe their current and anticipate that the housing needs. This was a shift to encourage
more of an evidence-based approach to housing policy, to accommodate growth and the various and
diverse needs of populations. There's three major points on the slides on the slide here. One is that
those housing needs reports rely on census data, housing data from CMHC, local interviews, and other
local data sources. The second is that housing needs reports are intended to identify needs
across the different types and tenures of housing to address the different income levels across the community.
The third one is something you've probably seen in various reports circulating around there, and that's a
Canada's estimated to have a shortfall of three and a half million housing units by 2030, if we don't
wrap up housing production. So, that's what these reports are intended to inform.
It's what that starts to look like throughout the future. The country is a whole, and a lot of
the municipalities around this area need more housing and many types of different costs for
different income levels. So, your existing 2023 housing needs assessment is what I would call the
full meal deal. It's only one year old. It's a good document. There's nothing wrong with it. It's got a whole
bunch of really good stuff in it. It's got interviews with people from the community, profiles, different
households to understand what those individual housing needs are. And this remains a valid resource for you with
support and data and really important insights into the community. So, moving on to the last year,
it's been a busy year in planning. Bill 44 changes. I'm sure council is familiar with this with
the small scale multi housing, the changes to public housing. So, Bill 44 or sort of public hearings.
So, Bill 44 also made these changes to the government act with respect to housing needs reports. There's five important
points I want to highlight here. And that's that the new housing needs reports moving forward in the future.
I have to follow this standardized calculation method called the HNR method. These reports now have to include a five year
estimate and a 20 year housing need estimate. Councils are required to local governments are required to complete these
interim housing needs reports by January next month. And then municipalities are required to ensure that that 20 year
number in those reports is accommodated by zoning and OCP to allow those housing units over that next
period of time. Following that, regular housing needs reports required to be five years and the first is
required December 31st, 2028 and then five years after that. So, I'll detail these more throughout the presentation.
The province did account for the fact that a lot of places had just done a housing needs report. And so, they've introduced
this one time requirement for interim housing needs reports. There's three major components to these and so I'll just run through
those real quick. They're in your report that you have and also in the interim report itself. One is like I just mentioned, the number of
housing units needed currently and over the next five and 20 years calculated using this new HNR method. The second requirement is the
description of the actions taken by each local government to address housing needs since you received your most recent
report. So, for you, it's only a year. And the third major requirement is the statement of both the need for
housing and close proximity to transportation infrastructure, the supports, walking, cycling, transit or other alternative
forms. So, the first one is the biggest change. The second two are basically two additional pieces that are added to the
already somewhat long list of other requirements that go into your regular housing needs reports. So, the province is just
basically asking you to append these three pieces to your existing report. So, a few things to consider about these reports,
and I'll just walk through these one by one. This is a prescribed method. That HNR method I just described is prescribed.
It's the same process for all immunosuppilities, uses the same data sources for all immunosuppilities and the province intense for this to be comparable
results from place to place to place. There's different ways to generate population projections, different ways to estimate housing
need, and it's been done differently in different places before. Now, everyone does the same method. So, I think what's important with that is that some of the results in these reports with
respect to this specific numbers don't always reflect local conditions. So, the numbers are important, but they may not be precise. Two, these reports estimate need. They don't predict growth.
They don't predict growth. They don't predict growth. These are housing estimates. Three, there's no performance metrics in place for these. Like you've heard of the housing supply act, you've heard of other immunosuppilities that have to meet targets. That's not what this is about. This is about estimating need to inform housing policy. And with that number four, the primary purpose of these reports is to inform that 20-year figure that you have to accommodate and zoning and accommodate a no-cp. It's not to meet certain targets of certain types of housing.
Five, I'll read that off the slide here. This is to support policy decisions to increase supply across the housing network. So, that image on the screen is taken from your existing housing needs report.
And it talks about the different types of housing, the different tenures of housing, rental, and ownership, and on market.
And so, this kind of work with these reports that shows different types of housing is intended to help you understand what those different needs are across that housing network as you call it.
So, the number six here, the level of effort towards different components of housing that are talked about in these reports will not be equal.
This is proactive planning. It's intended to understand what these needs look like. And give you the tools to start talking and having conversations about what that looks like.
So, non-market housing subsidized housing that's talked about in the report is hard work. These are complex topics. These kinds of things take partnerships. They're not applications that walk in the front door of city hall.
So, that's just going back to that point there. This says that these are not. These are not mandated needs. These are to inform conversations.
This HNR method has six components that effectively are six calculations added together to come up with those estimates. The first one is extreme core housing need. I'll just go through these quite quickly.
Stream core housing need is households that spend 50% or more of their pre-tax income on their housing costs.
And, or they live in housing which needs repair or as unsuitable for their situation and their family, their family needs.
Two is the homeless population. Obviously, people who have no permanent home, this can include people living in shelters or hidden homeless, such as couchsurfing.
Three suppressed households is households that haven't performed, because they can't afford to move into the housing system. So, this is people in their 20s say that are living in the parent's basement that can't afford rent.
Remains who can't afford their own place. Four is housing units required to accommodate population growth. So, this has taken the state of the BC stats population projections.
The fifth component is a shortfall of rental units to achieve a healthy vacancy rate.
One important caveat with this is that it's based on the current number of rental units in the community. It's not based on any sort of metric of a proportion of rental units in the community. That's why the numbers are so small in your report.
And six is additional demand generated by regional movement and regional growth patterns. So, that's trying to say if one place is more dense than another, that maybe there's a balancing act that has to happen between those.
And so on the screen here is the Coles Notes version of your interim housing needs report.
The top row shows your estimated five year need, which is 1485 units.
The second row shows your estimated 20 year need, which is 5,162 units.
The H&R method prescribes more housing is needed within the first five years to address immediate demand, like homelessness, core housing, and the rest households.
On the right-hand side, those numbers are broken down into annual numbers.
So, for the first five years, that works out to 2097 units per year, and for the remaining 15 years it works out to 2045 units per year.
Here's the individual categories with the specific numbers for your community.
As I said, I won't go into these in detail, but happy to answer questions on the specifics afterwards.
The numbers here are important. The amounts relative to each other are important.
The categories don't necessarily align with how you go about supporting and building and developing housing.
As I mentioned before in the presentation, what's really important here for the purpose of this report is a number that's circled at the bottom of the slide, which is that 20 year estimated housing need that needs to be reflected in zoning.
And I'll return to that in just a minute.
So looking back at your existing housing needs report, these are relatively the same on a year by year basis.
There's so much similar. And so that two separate methods created a similar estimate is a good thing and suggested it's a good number feed and measure against in terms of meeting the demands of growth in the community.
So again, looking back at your previous housing needs report and aligning those findings.
The HNR method estimates a slightly higher need. This is due to the suppressed households and demand demand buffer components that weren't previously included in housing needs report.
So that's why you're seeing that slightly different.
Different number there.
Your current report and your previous report are very different documents and this is as a result of the HNR method does not account for income.
It doesn't account for type of housing in terms of rental or ownership by and large and it doesn't account for demographic or cultural needs.
Regular housing needs reports include content that would contextualize this and an example from your current housing needs report is those key statements of need and further demographic analysis that goes into understanding what those needs are specific to the community.
And so that's why the content from your previous housing needs report remains important.
And so looking back at that report what was done in the interim housing needs report for you is to use some of the affordability and tenure data and apply that to your five year housing need to organize that into categories that are more relatable to housing creation and housing approvals.
So we've broken that down into these four separate categories.
On the right hand side of the screen number one or sorry 33 percent my first point here is number one 33 percent reflects income levels in the community that would really require non market housing and again looking towards partnerships.
B.C. housing type projects and partnerships and work with nonprofit communities that 33 percent is reflective of Canada's whole households that make less than 50 to 60 thousand dollars a year really struggle to pay rent in the community and that's what that's what this is telling us.
The balance of the housing unit shown on here so the market rental housing and the market ownership housing.
And we've got to reflect both rental and ownership obviously the split reflects the B.C. tenure split so in B.C. we have about 33 percent of all housing units across the province of rental and the remaining is ownership housing so we've applied that percentage here to just give you a sense of what housing need in the community.
Would look like based on that split and based on the income that we see in Lake Country based on that previous housing needs report.
And in the report you've got a slightly more detailed version of this and it shows how each of these different categories addresses those key areas of need that are described in your previous 2023 housing needs report.
The other required content that has to go into these reports these two pieces one is the statement on transportation near alternative transportation.
The statement is put in their recognizes the the need for increasing housing supply and diversity in your town center to support active transit reflects your OCP growth strategy and the location of your existing cycling infrastructure.
And the actions since you last housing needs report there's eight of them that were detailed in the report will go into those in detail.
And so what does this mean? The interim housing needs report must be received by council prior to January 1st 2025 so we're on schedule and made publicly available on your website. So that that fulfills your requirement for this this stage of the game.
Following that as Brian detailed in his presentation leading up to this the municipalities required to ensure that your OCP the statements, the maps, the landest designation and in your zoning by law can anticipate and accommodate that 20 year estimate.
And then following that number three that the OCP and zoning by law must be reviewed and updated by December 31st 2025 so a year from now.
Again this this update doesn't need to be tied to tenure or type at this point time. It's simply about making sure that that number of housing needs can be accommodated in regulations.
Best practices to align effort to housing need that's a future conversation.
And lastly this is the beginning of a new five year planning cycle so a subsequent housing needs report is due December 31st 2028.
Corresponding OCP and zoning by law updates to adjust to that report in 2030 and then every five years after that repeat.
Thank you very much. I'm happy to answer any questions.
Thank you questions from council.
Councillor Brett? Thank you, Mr. Mayor. Thank you for the presentation and the report. So I think I understood that this was a high level. There's some implications
in the data and caveats. So thank you for that and the report that was helpful. Do you mind going back to the numbers in circle that you had?
So the total estimated number units is the 20 years and that's the number you said to focus on. And why was that again? That's the number that we should be aiming for within 20 years?
Through the various. So the zoning bylaw update that's needed is to ensure that you have zoning in place that can allow that number of housing needs to be developed.
So there's a hypothetical situation if you received enough development applications tomorrow.
For 5,000 housing needs, you would need to be able to accommodate that without a rezoning process.
That you're zoning just simply allows that.
My understanding and speaking with Brian is that you're probably somewhere in the ballpark of that with your existing small scale multi-million housing in your other existing zone.
So that's what that means.
Okay, thank you. I just have two questions.
So I misunderstood in the report. I think so the suppressed household formation. That's not in addition to these numbers. That's included in this number correct.
I think that when I read it, I thought the suppressed would be in it need an additional 220 units.
Through the mayor, the numbers that you see in front of you on the screen.
The left hand column is totaled to add up to the 1485 and the right hand numbers are totaled to add up to the 5000. So the suppressed household amount is included in those totals.
Okay, so we're not also playing catch up on top. This includes everything. Okay, thank you.
And then finally the last question I have is on the town center portion near the end of your presentation. How is that defined.
Is that our plan or.
The statement that's in report is intended to reflect your existing OCP. So it's referencing your town center as it's defined in your OCP.
Okay, thank you.
See you.
Thank you Mr. Mayor, just a clarification. So these these numbers are based on 2021 status to year.
The we do have a backlog of homes which we never met between the last census in this one because the 23 housing needs assessment identified.
There are 500 units that we didn't build if we identified X number of units between that census and the 2021 census. So we're about 500 units short going into 2021 and these numbers are from 2021.
So you need to add about 500 to that number. If we're going to keep pace since the last time and I think that's what the 23 said. So just a clarification.
Thank you Mr. Mayor and thank you Daniel for the presentation. I really appreciate the short form cause notes version because I was.
There's a lot of technical data in there and I'm afraid my attention might have wondered at times.
I think you've brought it to life in a sense that both these reports need to be read together.
For me, this interim housing report, which in its acknowledges that it does have some shortcomings in methodology.
Kind of almost reinforces the information that's in the 2023 housing needs report.
My question would be when you broke it down there was a slide there that broke it down into housing types like affordable rental units.
One of the strengths of the interest that the 2023 housing report was that it gave you some idea of when you're talking market ownership housing.
How many should be multifamily and how many should be single family because obviously we have less of one and a lot of the other.
Is it possible to see those numbers as a housing type as well as an ownership type?
Because I think for me that would really when we're looking at the zoning by law and we're looking at the OCP.
It's not just about a hundred six hundred and sixty market ownership houses. It's what form do those take and are they and do they meet the needs of our community.
Through the mirror. Thank you for that question. It's the cold note answer is it's complicated.
It's the your previous housing needs report suggested that about sixty five percent of housing should be in this sort of two bedroom range or less.
Without taking the data from the interim housing needs report tearing it apart and basically redoing housing needs report.
It wouldn't be good practice to suggest trying to force one date on top of the other.
So that's why these two are really side by side companion documents.
Your next housing needs report that's done will be sort of a combined version of the two of these and so presumably you know the whoever does that would take those two things to no account and do that analysis.
That's part one of the answer part two is that it is a policy decision from council about how many housing units get built where at least on your regulations.
So these the report still has enough data to inform that but it's it's a bit nuanced.
Just the follow up question is there a mandate to redo this report we have to redo it every five years. Okay. Thank you.
Thank you for the presentation.
I'm not sure if this question can be answered by you or say oh you mentioned say oh that we have to take into account about five hundred units in addition for the five year plan that started twenty twenty one.
So that's almost two thousand units that we need does that take into account what we've built already in that five years or is this in addition to what we've built.
I like to stab at it the twenty twenty three report said you need this many units built between twenty twenty one and twenty thirty one because they're there have different time periods.
And it said in addition to that you haven't completed about five hundred units if you're building 250 units per year to keep up with growth.
We've been building 150 years so for the last five so we're five hundred short going into the twenty twenty one housing needs assessment.
So they said housing report they said we needed three that are twenty five hundred and five units over the ten year period and mixing up reports here.
In addition to that there was five hundred homes previously five hundred units that weren't built at that 250 a year level for the five years previously so there is a there's a larger demand.
For the ten year period sorry it's that we needed about three thousand and five units now.
Of course to come get it this is saying five years report between twenty three and twenty eight so a lot of numbers out there.
But we know you need fourteen hundred eighty five beat four twenty twenty eight and there was five hundred before that that we didn't build if we were keeping.
I feel a flow chart coming at some point, but I think I got it.
Just call it lots.
All right.
We just have lots of help.
Okay.
Thank you.
Hello.
Thank you Mr. Mayor.
So just a question on that.
I mean that this seems like a very complicated and strange way of doing this.
I'm considering we're two weeks away from twenty twenty five or five year report is twenty twenty one to twenty twenty six.
Why why don't we just start twenty twenty five and say we need two thousand homes instead of we needed fourteen hundred plus five hundred five years ago plus two hundred.
Through the mayor.
The province was not specific in saying the timeframe for these housing needs reports.
They didn't say twenty twenty twenty six twenty thirty one.
They didn't say twenty twenty twenty one twenty twenty six.
The the growth estimates are based on census data from twenty twenty one standard practice preparing these reports has been to back date.
So there there is no.
The long and the short of the answer on housing need is growth is happening.
There's there's approximately five thousand necessary housing units within a twenty year timeframe.
You're not going to see all those up front.
You might see more earlier and you might see a peak in a taper off.
You know especially when it comes to multifamily housing applications.
They're going to come in waves.
Are you going to get sixty-year units and then you're not going to see a few.
So the the applications are coming in the need is there and that's what this report is trying to prepare.
Local governments for across the province of that that push for housing is necessary.
I have a second question that's sort of related to that.
Well I think it's more directed to Brian.
Which is when we take into account the small scale multi unit housing.
Are we counting every urban lot as for potential dwelling units even though we know that probably most of them can't.
And is that going to skew our projections and our numbers when we know that maybe we can get a secondary suite in a house, but we're not necessarily building another house with a secondary suite on that small urban lot.
I'm just curious how that is are we just going for four four four four four four or are we not doing that.
Thank you for the question through the chair to council Lewis that work will begin next year.
But I take your point that that density isn't every lot isn't eligible for those units even though that density would would allow for it.
But we are also kind of following the limitations of the information we have we have to compare our existing policy and regulation against the numbers in the housing needs report.
So ways to do that would be to estimate a unit count based on future land use designation and our potential zoning.
What the potential zone would allow so we'll have to evaluate those details just to see if it makes sense or not, but the province says we must do that analysis and we have to satisfy their requirement.
But we also have to come up with data that make sense for us going forward when we're contemplating rezoning applications and development proposals so.
I hope I answered your question, but it's going to take a little time to digest the information, but on the surface will be using that basic zoning to do some kind of comparison.
Right.
Okay.
Yeah.
Thanks.
Thank you Councillor McKenzie.
Thank you Mr. Mayor.
Thanks for that presentation. I got to say this was a very not very clear report to be compared to ours in 2023.
That was way more precise and.
I get it if it's province standard and probably explains a lot of it right but it's just it would be nicer if it was more clean cut like the last one because exactly like.
My fellow counselors comments it was this was not an easy report to read it was very tough so just my comments on that.
But I do have a question on the person's experiencing homelessness.
So when we approve a nonprofit housing for different things.
Like homelessness this is going to be an average of our area which typically we know that Vernon has a problem and clone has a problem as far as what we have here.
I don't know you know these numbers I think this is going to be skewed for our area and I just want to know how we deal with that when we're doing our OCP because obviously you know if we're required to build some of these places.
You know what exactly how that even applies to us at this point right.
Mr. Mayor.
Mr. Mayor the numbers in the report are specifically to that category are generated based on the number of persons that are accessing services that might be related with those experiencing homelessness.
That that is accessed on a regional basis and then it's a portionality that's assigned to each municipality.
There's likely people who may originate from late country that can't afford to fall in the certain situations and they fall in the homelessness.
Again the report is not in this process is not saying that late country has to provide this number of housing as to address homelessness.
It's trying to flag that that's in need for certain types of people on its immediate type of housing.
At a regional scale these are things that probably make more sense region.
Like Colona has a lot of services. Vernon has services. They may not exist here and people that are experiencing homelessness sometimes need those services.
And so you put housing in a place with those services and may not address the issue.
Going back to it. It's really about highlighting this as a need and encouraging a further conversation if I might around this topic.
But not specifically that those numbers of housing needs to be provided.
There's a need there. How you address it is as another conversation.
So yeah. So that I agree. I just I don't know how it applies to us because we don't have any actual numbers to suggest that we have that because we don't have any services.
So I'm just you know obviously is one where we need to talk about because I don't think it so applies to us here at this point.
So just tell us a little bit.
Thank you. I'm just wondering. Does these see transit receive our housing reports?
The requirement is for you to post it on the website and make a public.
So we don't send them reports.
Unless you're staffed as I do.
I just wondered what that is for planning.
They see a bunch of girls.
You can speak to that.
Yeah. So we we reach out and we talk with BC housing.
We talk with BC builds.
We'll.
We'll talk with transit or director of engineering. We'll talk with BC Transit. And they'll talk about all the types of services that they think they need and they're seeing in our community. And that filters back to council and it filters up from council.
Yeah, so that's generally how it works.
Councillor Brett.
Thank you, Mr. Mayor. I'm prepared to move this stuff. Recommendation might do have a comment.
The seconder there. Councillor Lewis.
I think comment.
Comment to wait.
Okay. Thank you. So my.
Our community is going through a lot of changes. It's been happening for a very long time.
Not that long, but we've known about this for a bit.
So I am a data-driven person. I think that these are helpful for me to make decisions going forward.
The number of units we need to get to meet what is required of us based on information assessment.
Maybe the last assessment being the more rigorous one than this one.
So when we're reviewing files, it would be helpful for me if we.
I think that we this representation indicate this. It would be helpful for me to understand where this fits in and in the units we have versus the units.
I don't know how that gets incorporated in in reporting or when if we're going to see that in updates.
But I'm prepared to make a motion if needed or if that's important.
Because I think that from my perspective, achieving units and where we're needed for the housing needs assessment is the most important to me as opposed to maybe lots of development here, lots of development there.
And I think that it guides my thought process on where we advocate for schools or transit or whatnot.
So I think it's really critical that we understand it when we're making decisions in the future.
So we've talked with the and the development services department about the need to give council a glimpse.
As development happens, so they know where they are, where the count is.
Because at one point, like I think Jeremy had mentioned, we have four or five hundred sixes or even more than that about 800 in the hopper that are somewhere in the process but not near building permit yet.
So that doesn't mean they're actually going to go and what percentage of those will go.
So we've talked about how would we report at the front end of the development meeting.
Where are we on our approval process and are we getting to those numbers and same with our rental housing incentive at what point.
Do we start saying we're meeting the targets and we can change that so we're actually trying to plan how to report that to council on a regular basis.
It's a good comment.
Okay, thank you I appreciate that we just because things are issue doesn't mean they actually get built so I know that that's a complicated number to provide but.
How many we're approving and it seems like it sometimes a lot or not enough you know over the time that I've been here so I appreciate that so thank you that's all.
All right, we have a motion on the floor.
All those in favor.
Motion carries thank you very much appreciate.
Seven point three.
Thank you Mr. Mayor item seven point three is a rezoning application for three two two three would sell road and one one four three seven bottom would like road.
This will be presented by our director of development fruels Jeremy Frick and just a reminder to council that this has been advertised as public hearing prohibited so there are those no public comment permitted to see.
Good evening again.
Mayor council.
Bringing forward to you today the zoning application or rezoning application for three two two three and this time one one four three seven bottom would like road.
Looking to rezoning from see one to see the 15 at this time.
This is a one we brought back at the end of November or middle of November for just for council update to let you know it was coming forward down.
In the pipeline.
So previous in July of this year the property was actually rezoned from see 10 to see one.
At the time council requested staff return with amendments to the by law which brings us here today.
The council's feedback was to limit the zone to more neighborhood commercial type uses.
And we provided that update as I mentioned in November.
Today we're considering the counts the the rezoning application and then next stages would be development permit and building permits for the projects if they if and when they move forward.
Giving you idea where the site is here at the corner would stay on bottom would like road.
Arial view it's the location where home hardware currently exist property I believe when it came to council in July was one large parcel it's been subdivided since then into the two.
Here we're giving you use an idea of the surrounding zoning noting that see one is currently on the property and again today we're going see the 15 was the idea of restricting the uses a little bit more on the zone.
Update as mentioned in July was changed from see 10 to see one.
To support council's feedback we're coming forward today with the comprehensive development zone.
We're limiting the principal uses to neighborhood scale more which makes it more consistent with that area for the OCP.
We're trying to change is proposed to set backs on landscaping and then development and other regulations parking height would remain the same as to see one zone.
This quick little slide I believe was also similar in the report gives you an idea as to the the similarities and differences of the zones with the see see one and CD 15.
That backs in the landscaping requirements around the property.
Public engagement the applicant undertook neighborhood consultation and noted they had no feedback received staff completed the statutory notification including hand delivering notices to ads were posted locally.
And the notice signs were posted on the subject property and public hearing as mentioned was is prohibited for this because it's consistent with the OCP.
So today we are recommending that council.
Consider zoning amendments.
That 0 0 0 0 0 3 4 5.
Vala 1 2 5 2 be read a first second and third time.
So if there's any questions hopefully try to answer those for you.
Thank you questions council.
Thank you I just have a quick winner of the CD 15 says license the non license food establishments.
What is non license food.
It would be licenses usually related to the liquor liquor liquor liquor like McDonald subway non license typically.
That hamburger does not have a license.
Thank you Mr. Mayor and thank you director for the presentation just a process thing.
I noticed we public hearing is exempted under the local government action for 64.
Line closed three and in there it says where the residential development residential element accounts for at least half of the gross floor area of all the buildings and structures.
I just noticed that when we're talking about mixed use we set parameters for the commercial use and that's a minimum not maximum but we don't set any parameters to make it complete that we guarantee that we're going to get 50% or more of the gross floor area as residential.
I just wanted to say that we're going to get 50% of the residents in order to comply with that local government act and the intent is that it would be predominantly for what's been presented to council.
Residents George is fantastic.
But CA okay answer that it's a good question.
One is we would kick it back at the building permanent days and said you have not met your requirements under local government act to being 50% so you have to go back and do it as a rezoning you can't skip over a process.
I hope our building inspectors and other listening but they would also check to make sure that they've met the requirement.
There's also a referral process that goes through planning and they all have to sign off on as well so we wouldn't issue the permit if they didn't meet the requirements to be exempt.
But it's not quite as straightforward as it being in the zoning change or in a common enter a statement when we adopt it that we say and it's it's reliant on internal processes picking up that this one.
However many years ago got skipped over because of the local government's act I just wanted to weather it would be an easier thing to motion it.
I don't think so because again what we worry about is if the problems comes in change rules yet again and this government seems to just hear local government we're changing the rules these are new requirements.
And then we have bylaws that don't comply with things are regulated provincially so setting a minimum percentage that lines up with a regulation the province just put in to be exempt from public hearings.
I wouldn't advise that because they change all sorts of things in notification requirements all the time.
So I would let the provincial regulations carry on and we have a pretty diligent building inspection team and planning team that go through and check this.
So if the province change the regulation to 75% and this haven't gone through building permit it would have to be compliant with a 75% is up.
No at the time that it received zoning if it complied with the rules.
So right now if they go through and they submit a building permit application and they don't meet the minimum 50% priority.
We would reject that because they haven't met the procedural requirements under adopting that zone.
Okay.
Is that something the planning department and building department work together.
Yep.
We'd also be looking at that all under the DP time also.
Okay. Thank you.
Councillor Patel.
Thank you.
I'm ready to move this.
Moving this.
We have a seconder.
Councillor Lewis.
Any more discussion?
All those in favor?
Not opposed motion carries.
Thank you.
7.4.
Mr. Mayor item 7.4 is a rezoning application for 3551 and 3583 Woodstale Road.
This item is being presented by Jeremy Freckhardt director of development approvals.
And this is another application that has been advertised as public hearing prohibited.
So no public comment is permitted on this item.
One time no see.
Stuck with me again.
A couple more still.
As mentioned, we're here today again to speak about zoning 0 0 0 0 337,
which is for 3551 and 3583 Woodstale Road.
We're looking to rezone the property from our U1 to RM5.
Where we're at in the process today.
Consideration for the zoning application.
Moving forward if the rezoning is approved.
We'd be looking at development permit and building permit down the line.
Once again, location giving the idea where where we are in the district.
aerial view turned on here.
Site across from the park there.
So just to actually east of the last one we discussed.
Current zoning in the neighborhood.
The RU1.
With the future land use being high density, which is consistent with the zoning we're looking at
at changing to today.
The analysis that we've put in place for this one that the rezoning and the subject property for the RM5 is consistent with the high density future land use for the OCP.
Resoning would achieve housing growth and neighborhood planning, OCP goals and objective policies.
Staff recommend that a covenant be required to support extended servicing improvements to the improvement to the pedestrian connectivity along Woodstale Road.
I believe I have a slide that I'll show that a little bit clear.
The covenant would require extended servicing improvements would still run to rest week.
Resweek.
Approximately 60 meters to the west to enable safe pedestrian connection from the development to the pedestrian crossing.
And the applicant is aware of the covenant and the support of these two items.
This gives an idea where that 60 meter additional pathway is requested.
Extending to the west.
And the applicant for this project on undertook neighborhood consultation and provided a summary to staff, which was included as attachment to the report.
Staff completed statutory notification and delivery notices again with everything going on.
Two newspaper ads were posted and no designs were on the subject property.
And again, as previously mentioned, public hearing prohibited on this project.
And so today we're recommending a lot.
Zoning amendments.
000037 by the 1251 get read a first and second time and that prior to adoption the district secure road dedication along the northern boundaries of both subject properties.
And that prior to adoption the district secure and extended servicing covenant to allow for offsite pedestrian improvements.
So if there's any questions, we can try and go over those.
Thank you very much.
Councillor Patel.
Thank you, Mr. Marin.
Thank you for this presentation.
Just for clarity is the goal to put a sidewalk.
The covenant to add a sidewalk or what.
Pass, in front on the north side?
Yeah, the intent is for a sidewalk to be completed there.
Would the overall goal to be to extend that a length of woodstale?
Yes. Yes.
Would like to guess if I got confirmation, yes.
Thank you.
Yes, agreed.
Thank you, Mr. Mayor, for the presentation.
This is a super interesting one.
I have to congratulate the applicant on their documentation that they provided out to the community.
Having that online view, which would be weren't able to attend, that was fantastic and doesn't always happen.
So I would like to see more of that for those people who are out of province or out of home.
I think it's also worth noting that this is the first one I've ever seen come to council.
Where it has on-site solar photo itself.
The building is going to be powered by solar, which is meeting some of our climate change goals.
It's also going to go to step code 4 if the commitment is correct from the applicant that we currently have step code 3 and then building to step code 4.
You then look at the contents of this building, community space, gym, lounge, games room, study areas and working spaces.
It's a work through kind of live work community.
And we've been talking around this for a lot of time and it's really great to see that coming forward.
I just hope that what's promised on the Woodstale.ca is what gets delivered because it's really exciting.
My one correct, my two questions are one.
We're not asking for a lot consolidation because these are two separate lots that are being developed as one.
So if this falls apart for any reason, do we end up with two individual lots and there's RM4 which could be developed as separate units because the current one is going across it.
And we're not asking for a lot consolidation as part of the zoning.
And my second question, I noticed a future one coming down on the agenda has a rental housing agreement.
Where is this policy proposed or mentioned French rental housing but it's not a commitment to rental housing.
So I just wondered, are we.
At the moment of the zoning, we're not saying this definitely has to be rental housing is up to the applicant whether they develop it as market housing or rental housing.
Yes, one point to clarify, it's RM5.
Sorry.
And yes, at this time there isn't a requirement for rental housing.
It's, as you noted, the intent of the applicant at this time to follow through with that.
Either way it would be supported, I believe, by the OCP for the density areas as both are needed at this time.
But would they get, they're not getting, we're not agreeing to the rental incentive which we are making a definite statement about in a future agenda item.
Can they come to council and say we want to make this call up right for that?
Yeah, so at the time they want to consider whether they want the rental incentive is at the time of building program.
They submit the paperwork in if it's all in place.
We go forward and then once they get occupancy, goes from there.
The developers in the audience and I know Jeremy asked if anyone, they can answer any questions if there are sites specific to that.
Okay.
And they're allowed to.
And just on the site consolidation, they can be set up at any point with an RM5 zone on each.
Oh, jump into that when you're going to get into building code requirements as soon as you run a property line through the middle of a building, you got to build up a firewall.
So, it's not in their best interest to build a building across a property line.
It creates other challenges.
The architects here and I think you need further.
You can explain.
Oh, okay.
So are you prepared to move that when the time comes?
Yeah.
Okay.
There's no other questions.
Any Councilor?
Thank you.
And so just to go back to the sidewalk.
So the bike lane will be taken away for the sidewalk.
So there's a bike lane there now that we put in with the new construction.
Yeah.
So the chair.
So that the ultimate plan for woods though is for that southern side to mirror the non-side.
So obviously it's been phase at the moment.
So yes, there will be sidewalk going continuously down woods though with the by the lane.
Also.
So the bike.
So.
Sorry.
The bike on tired.
The bike lane.
We'll be the sidewalk.
Just run that by me again.
Sorry.
And I'll let you listen.
So they will be covered just like the other side of the right.
Because haven't got to.
And then they'll be a bike.
So bike lane.
Carbon got to sidewalk.
Okay.
And I just have a comment.
And you're not going to like it.
But it's just about the parking.
I worry about that area.
It's got so much going.
We're going to have parking back into the tennis courts again.
So.
That's my comment.
Thank you.
See you.
No other questions.
We have a mover.
Do we have a seconder?
Councilor Brett seconds out.
Any further discussion?
Seeing no more discussion.
All those in favor.
Then opposed motion carries.
Great.
It looks like a really great project.
Down that in the town.
So.
Exciting.
Corporate.
Do you have a.
Are you just watching number.
7.4.
Just getting ready for.
7.5.
Oh god.
I'm losing track.
Thank you.
Mr. Mayor.
Item 7.5 is zoning by law.
Amendment at 114.
7.4.
Petri road.
And again presented by our director of development
Approvals.
And once again.
This is a.
A zoning amendment.
We're public hearing.
But it's.
It's.
One one four seven four Petri road.
Um.
You guys are.
Believe familiar with this site.
We've talked about it before for the eastern portion.
The in the airport insight.
This is the western portion today.
That is.
Across the street.
As.
Previous to this process.
The public notifications were completed today.
We're here to talk about first second third reading of trying to get the property.
Again on the west portion to from our you.
To from our you one to our m two.
Um, assuming all that goes through well.
And the rezoning conditions are met.
That staff will work with the applicant to prepare for final adoption.
We'll have a development permit process and then building permits down the line.
Again, cross area.
We're looking at is the old airport insight.
We're looking specifically today at the western portion of it.
Um, that faces on Petri and Robinson road.
Um, orthophoto again, a little bit closer showing the vacant site.
Um, some site photos showing fairly.
Gently steep site.
Um, and then various use from the property around the site.
Official community plan shows the uses in the area.
Um, OCP in this specific area encourages incorporating townhouses and row housing into existing neighborhoods where appropriate.
Our OCP designates the future land use of the property urban residential and further the OCP encourages incorporating town homes.
Desnoted in existing neighborhoods.
The subject property is located in a wind field neighborhood.
And the vision for these wind field neighborhoods in the OCP goals is to improve infrastructure and increase the residential density in the existing neighborhoods.
In addition to the OCP policy policy for the district housing needs report and 233 underscore the community need for all forms of unit house multi unit housing.
Again, just showing the current zoning in the area with mostly the RU one zones around it.
The C9's specifically was re done recently.
Permitted uses in the RM2 zone include multi dwellings, singles, duplexes, town homes.
And secondaries are care centers home occupation.
Yeah, utility services.
Site servicing in the area at the time of development provisions the services required will be water sanitary and urban street improvements.
For public consultation properties within a hundred meters have been of the subject property have been given notice on site development signs have been done by the applicant the district has.
And two consecutive issues of the local newspaper development notice letters for hundred properties have been handed out.
And public correspondence received has been forwarded to council as part of the report.
And today, a bunch of that's recommending that zoning amendment 0000328 by law 1254 be read first second and third time.
And that prior to adoption the applicant enter into a rental housing agreement with the district to secure rental units on the subject properties for minimum of 10 years.
And that prior to adoption the district secure road dedication of 10 meters from the existing center line of pretty road and an emergency vehicle turnaround in the north end of Petri road.
There's any questions.
Happy to try and answer.
Sorry.
Thank you Mr. Mayor.
So just looking at the site map.
This property fronts pretty road and Robinson road.
It doesn't touch Petri road.
So I don't want to approve the wrong address.
It's still technically one site.
It's a hooked property at this time.
So it's dual zone.
So like legally through subdivision, it's still one parcel.
Oh, I see one one four seven four is both.
Yeah.
Okay.
Interesting.
But in this case, we're just approving that small section.
The zoning for just the western portion of it.
Okay.
Interesting.
Okay. Thanks.
Just want to clear that out.
Make sure we're not approving the wrong property.
Council Brett.
Thank you, Mr. Mayor.
Just a question around the and that statements.
I think in the past who said through covenant.
Is that implied here or is that is a separate agreement with the district to secure those items?
Sorry.
Were you talking second or third item?
Both have and that statements.
The rental housing agreement and the debt road dedication.
Typically, that would be secured through covenant and as prior to adoption.
So we'd have to satisfy, however, that's done prior to bringing it forward again.
And same with the road dedication, they'd have to satisfy the engineering department that that's
either agreed to or done prior to bringing it forward for adoption.
Okay. Great. Thank you.
That's the urban.
Thank you.
So what happens then?
With the address.
So if there's airport in and then this property.
So it will their mail will go to.
No.
Airport in.
The the addressing by loss should have gotten into great details with ours yet.
But it identifies.
The addressing for buildings.
So the typically vacant parcels don't carry in and dress.
This one, that's why this vacant parcel carries the address of the main parcel because it doesn't have buildings on it.
Once the new buildings are constructed, they would be addressed facing whatever street through
Act typically access stuff.
It makes more sense.
Yeah.
And then I was told by the neighbors up top that that property has a natural spring.
And that's why it hasn't been developed so far.
I don't know if that's true.
Does a hydrologist come out somewhere along this way?
It would typically be considered by the geotech through the building permit face.
So they'd have to consider any onsite water issues in that type of stuff.
OK.
Thank you.
Professor Reed.
Thank you, Mr. Mayor.
And thank you for the presentation.
Just a couple two questions.
The rental agreement we've gone for 10 years, which is the same term as the exemption.
So after 10 years of no property tax.
The developer can then remove the rental requirement and sell the houses.
I'm just wondering what was the reason for aligning it so closely with the incentive rather than
asking for maybe 15 years, which would give five years of rental accommodation.
After the protect the five years of rental condition.
I'm going to defer to Brian on this.
OK.
Thank you through the chair to Councillor Reed.
The purpose of the the covenant to secure rental housing for a 10 year period was in recognition of the council policy to streamline development
processing and review when attainable housing is provided or considered.
So in this case the applicant proposed a multi-family rezoning application that would include residential housing on the property.
So that securing that form of housing that tenure of housing for a 10 year period is what staff recommends in order
for them to their application to be fast tracked or process ahead of where it would have fallen otherwise in the queue.
OK.
So it's limited to moving ahead, moving their application ahead or that review ahead of other applications that would have been received at about the same time.
So that's the ask that they made and that would be that commensurate kind of trade with the benefit they got in jumping the queue.
So they could have chosen to wait and to not secure a covenant at that point.
They would be asking council to resolve the property.
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Bygdyl, bdwrwch syfysdadad do oydd o'u gwiddza.
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Arreddi.
Iw caes delectifwydd, 2021.
Y'n ddefydn ynig ffwrdd arfawn, ynaid ffwrd.
E'n ddefydn yn gracias, oedd yn defydn yn yn yn defydn yn ddefydn.
I'm not a pols motion carries.
Thank you very much.
We're going to take a short break.
I'm going to break ya.
I'm going to take a short break.
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Image gives you an idea of the purple being our current sewer service overlay, and the dark blueish line is our current.
Yes, urban containment boundary. Thank you.
So we're just, the intent is to try to line those two.
When the mapping was done, I believe back in 2016 or so, it was close, but didn't,
but didn't, it didn't include this small portion. There are a couple other areas within the district that will be looked at in our next OCP update.
But this one being that we have some interest in some development in this area, seem reasonable to bring it forward to council at this time to try and help move everything forward.
So today, one last big staff recommendation that the official community plan, OCP, 006061, and by law 1263, we read a first time that that same official community plan by law 1263, be considered in conjunction with the district's financial plan and waste management plans,
and that the official community plan be amended and read for a second time, and finally that the official community plan before the public hearing.
So if council wishes, we will try and answer any questions you have on this one.
Thank you, Mr. Mayor. So this amendment is happening to the existing OCP and my understanding is we are still reviewing the OCP, so just this is crystal clear to me, is that this change is now and then the whole thing will be reviewed.
Next year. Yes.
Can not happen quicker. Sorry.
Thank you.
Thank you, Mr. Mayor. Two two questions, one is kind of a follow-on from Councilor Brett.
That's a question. Obviously, this is being put forward outside of the OCP process, and I'm assuming given that there are other properties in the same situation that they would have the opportunity to come before council and make the same request or are they restricted to wait for the OCP process, which will take whatever 24 months.
No, they wouldn't necessarily be restricted for the process. This at this time we don't have other applications or interest on the other properties, so it made sense being that a few of these have had inquiries on them that we figured we would bring it forward now.
But if there were other properties in the same situation, they would have the same opportunities to.
I would give the same consideration. Fantastic. Thank you.
And my second question is, are these properties on water like municipal water?
The reason I ask is, just because of the multi unit small, you know, housing requirements say they have to be on municipal infrastructure, so it would just give an indication as to whether this is opening up that area for that opportunity, if there already on water, this would be the final.
Line.
Can you get aided on this one?
Did we confirm?
Through the chair, so it's being formed by the manager there, that's yeah, the, the, the, the, the, the, the, the, the, the, the, we're winning the water.
So if they wanted to connect to water, they.
So if they wanted to connect to water, they would have the developer would have to pay to bring the line across.
Yeah, so, so both water and so we'd have to be extended to set this as properties. Okay. Thank you. Thank you. Thank you.
Any other questions?
Seeing no more questions, great.
Motion. Councilor McKenzie, you are moving.
Staff recommendation. Councilor, if in your second thing that any further questions.
All those in favor.
Not opposed motion carries. Thank you.
Thank you.
Let me get Mr. Lewis back in.
Okay. We finally get to change numbers to 8.1.
Thank you, Mr. Mayor, item 8.1 is our 2025 early approval of capital staffing requests in this item.
We'll be presented by our development approvals manager. No, just kidding.
It'll be our director of finance to change things up for the evening.
He's on a roll. He might as well just keep going, right?
Nice right.
All right. Good evening, Mayor and council.
I dominated the mic last time, so it's good someone else got a chance.
So here for 2025 early approvals.
A little bit different in the prior years.
We decided to put this two weeks after the first three in the budget, just so that we'd have some time for
any sort of public, public engagement and let's talk and so far from what I've seen.
I haven't seen any specific comments or questions around these specific projects that I'll present here.
But a few years back, we had a successful campaign where we had this mascot for the forge or
all men and show women.
Yeah, bigger.
A couple of years kids, but he wasn't real.
It's actually a matator and suit, but anyway, I was, I didn't tell Matt this ahead of time,
but he's actually going to be the mascot to help me with this presentation too for what?
So I'm going to be introducing Earl E approval.
The mascot that will inform you why we asked for early approval and certain things.
And Matt will dress up as that later.
I don't know what's at some sort of bread or toast or the Grinch dressed up as toast.
So why do we do early approvals?
So one of the main reasons is to start the request for proposal process early on our large capital projects.
We find we get more bids, more competitive pricing.
It helps align better with the timing delivering our projects.
And it also helps with some of the supply chain issues that we've seen.
That's one big reason.
It helps spread out projects throughout the year.
So we have small mighty teams that are delivering significant projects.
So it helps manage the workload better than just waiting until March and doing everything all at once.
That's on the capital side.
When it comes to staff positions, it allows HR to start recruiting the recruiting process earlier maximizes the chances strong candidates and just spreads HR capacity throughout the year as well.
This is the list that is in the report in your package and these are all projects that were included at first reading.
Two weeks ago and in the report is also the funding sources for all these so all the capital projects funded from.
Reserves and DCCs and the staffing positions of a mix of a number of different sources for the included in the in the recommended resolution is just the taxation component of those positions.
So these are the projects ahead and.
We'll pause and let Matt dress up in the costume that anyway.
Any questions?
Happy to ask.
I'll super tell.
Thank you, Mr. Schmer.
Just a quick one on the taxation request.
Do we know the percentage.
I.
Yes, and now I'm trying to recall.
Was in my summary in my budget package.
Two hundred and eighty thousand.
One one point two exactly what I was going to say.
Yeah, thank you.
Any other questions.
Councillor Brett.
Don't have a question.
I'll staff recommendation, but I do have a comment.
Okay.
We'll get a second there.
I'll come in to wait.
Yeah.
My comment is I appreciate that this came after the budget came out.
I think it is it feels more transparent and allows for communication.
And so I also appreciate the report and it being detailed and being able to refer back to the finance.
So thank you for that.
I just say I think I can source site.
Mass got to see.
Excellent.
I'm sure you want that.
I think I can find someone to build it.
Thank you.
I know the mascot building.
Okay.
I'll see you in a more questions.
Can we get a motion please.
It's already moving.
Oh, you already moved it.
And already seconded it.
So all those are favor.
None of those motion carries.
A point two.
Thank you.
Mr. Mayor.
Item 8.2 is a fees amendment by law 1244.
And this is a business license fee amendment presented by Ruth Selenditch.
And I can't remember your title.
Okay.
Good evening.
We're in council.
On behalf of economic development.
I'm here to talk a little bit about the annual business license fee.
For home base businesses.
You'll recall this time last year exactly.
Council asked staff to look at the fees for business licenses.
For home base businesses that didn't receive clients or customers.
That's what we're doing this evening.
So they countries is growing.
We have had a lot of growth this year in our business licensing.
We were successful in integrating and.
Putting all our business licenses into tempest with the help of IT.
We've cleaned up all our records and I'm very pleased to say that our processes have improved drastically.
The wait time is next to nothing.
Applicants can apply online.
And within a day or two if there's nothing different about the application.
It's just standard.
They can get a business license within the week.
Our search short term vacation rentals as well.
The process is quite clean.
And some short term vacation rentals have had that business license.
That business license pending their inspection is successful within a week to two weeks.
So our wait times are next to nothing.
And so I'm proud to report on that.
What we're talking about today is only about home base businesses that conduct business from their home as this lady is.
She's obviously not going to be receiving any clients.
She's still in her robe and you know, enjoying her her cats.
So her neighbors probably don't even know she has a business.
It's probably online and she has no one coming or going from her home.
What this is not about is about the type of home base business that does receive clients or customers or has people coming to their home.
And the reason for this distinction is because the this woman or this person, this business owner, has no disruption to her neighborhood.
Unless you knew her personally, probably wouldn't even know she has a business sort of conducting anything from her home.
Whereas this business would probably if you were her neighbor or their neighbor.
You'd probably see people coming going constantly throughout the day.
More disruption to the neighborhood potential parking problems potential noise problems etc.
So how are we doing?
So business license types in my country as you'll see we have we are just approaching the 1000 mark which is a huge milestone for us.
We also are increasing our intercommunity business licensing which is allows businesses to conduct business in 21 other municipalities throughout the Okanagan.
So we're seeing an uptake in that and I think a lot of it has to do with the easier process to navigate.
Just for costs out of that almost a thousand business licenses about over 500 are home base businesses.
So we're anticipating and that does not include short term vacation rental short term vacation rentals.
Short term vacation rentals although they are based out of the home they are not included in this statistic.
So the short term vacation rentals were about 160 licensed units.
So the short term vacation rentals pay $350 a year that was adjusted last year for 2024.
And home base businesses as it stands today in 2024 pay $125 a year.
What we're proposing is that if a business wants to fill out a form and claim that they don't have traffic coming or going any clientels any customers going to their home for their sake of their business.
That we would reduce the fee to $65 a year moving forward.
So the onus we will be communicating if this is council's wish and we proceed with this we will be sending a form out to all home base businesses that we know.
Could potentially not have a client we won't be sending it to hairdressers or people who run services from their home that we know clients are coming and going.
But the ones we suspect don't have that they would be required to fill out the form send it back and then their 2025 fee would be adjusted.
So just to recap again, 2025 business license fee if successful home base businesses that don't receive clients would be $65 per calendar year and it would continue to be $125 for home base businesses that do receive clients in their home.
With that I'll open it to questions.
Thank you very much.
Very report.
That's what we're talking about.
Thanks.
For the differentiator between clients or businesses that receive and don't receive.
Can anyone apply?
I guess what I'm trying to understand is if you have two of the same businesses and one decides to host clients in their home and one decides to do a mall virtually.
Do they?
A plight like this one can the one that does all their business virtually meet with their clients online. Can they apply for the cheaper of the two?
Absolutely, so that's a great question. So as long as the clientele or the customers are not actually coming to the home, they could definitely apply.
And that question will be asked. Do you receive clients or customers at your home? So no, because it's all done virtually, whereas on the flip side of your example, people who have, you know, whether it's one customer or two customers,
customer or two customers a day or what have you, maybe so weekly, they still do have that impact to their neighborhoods.
So it's a little bit of a honor system. Correct.
Okay. Yep. And that'll be reviewed from time to time by by law.
So if a neighbor complains, you know, that I know they're running a business, because we'll have the online directory on our website starting in 2025.
I know they have a business, I see people coming going, they're blocking my driveway, there's noise, then we will investigate.
So if they've signed a document saying that they don't receive customers and clients, we would likely revoke that at that point.
Excellent. Thank you.
Thank you.
Thank you for the presentation, Ruth. Just a kind of leader on from the question from Councillor Patel.
What's the level of tolerance?
So, for example, you have a building contractor who doesn't normally receive clients at home, but one day, one of his clients says,
You know, I really can't meet you on site. I have to drop by the home and discuss these plans.
Does that mean that he's now breached their agreement, and that they now have to pay the 250.
Where's the boundary?
Absolutely. So it's, again, the honor system. So if they feel they don't receive clients or customers, they would sign the waiver and send it in.
We did just, it would just be complaint based. So if we're getting, you know, not just that nasty neighbor who wants to complain,
but if we're getting multiple complaints, we usually work with the business owner to say, hey, listen, you know, we received a complaint.
Is it legit? What have you? Like we want to see them be successful. So it wouldn't be revoked.
We would just talk to them. And if there are circumstances of change, that's fine. We'll just adjust it for the following year.
So anybody who has potential to receive a client who may turn up at their home during this year, they cannot, they should not apply for the cheaper one because that might happen.
No.
So they can, the wording is regular.
Okay. If you know you're going to get a regular clients, you know, two or three of them a week, probably not a good idea to sign.
We will be working, recognizing this is the first year for seeing how it goes.
We will definitely work with our business owners. We want them to be successful.
So if they've, you know, filled it out in air, that's okay. We'll fix it for the following year. Okay. Perfect. Thank you.
Any further questions? Can I get a mover please? Councillor McKenzie?
A second at Councillor Patel? All those in favor?
None of those motion carries. Thank you very much, Ruth. Great.
And we are on to 8.3.
Thank you, Mr. Mayor. Item 8.3 is highways and building regulation by law amendment for driveways and driveway accesses.
And this is being presented by Stephen Govels.
Good evening, Mayor Council. Stephen Govels, Manager of Development Engineering.
Just a brief presentation on some amendments to the highways and the building regulation by law to do with driveways and driveway accesses.
So just to be the history on that process in October of 2022, the highways by law was adopted.
And I'm sorry to that. There was a number of different by laws and policies that kind of covered driveways and driveway accesses.
And a number of district things that covered driveways on private property.
That was kind of an issue with legal authority because it left on site driveways are meant to be regulated by the building codes.
There was a bit of an overreach from some of our documents.
So at that time, this was adopted, separated the private, the public, the exception being the first six meters on private property,
the first six meters on private property.
So that's been in place, this has been in place for about two years.
And there's been a lot of collaboration with building an engineering in the fire department.
And we're at the point where that first six meters is kind of the key change that we're proposing we make tonight.
So the top picture shows us the current situation with that six meter buffer into the private property.
What we're proposing is that is moved back to the property line.
So there's a clear distinction between the private realm and the public realm.
All the works in the public realm would be governed by the highways by law and the driveway access permit process.
Everything on the private side would be under building regulation by law building, BC building code and registered by the building department.
And at this point there's also a policy that was adopted in 2022 that we're recommending we were sitting because it basically describes in more detail this six meter buffer.
And just list some of the building code requirements, which would be considered at time building permit anyway, so it's not really required at this time.
So without we'll go to the recommendation that the highways amendment by law, we had a first second and third time, same for the building regulation by law amendment.
And that we were sitting in the driveway, sorry, driveway design and construction guidelines policy.
And any questions?
Very good. Thank you.
Question, it's council.
Councillor Lewis, thank you Mr. Mayor.
Just one question.
Do you know why this happened in the first place?
Why there was this six meter discrepancy? Why was it not always this way?
Well, through the chair, I think there was concern about that transition piece from private to public property and the safety of vehicles entering the roadway.
So that was lifted there just to make sure that was covered through the access process, but in working with it for two years it closely with the building department.
There's a lot of collaboration there and it's not really necessary.
I think the building department does a good job of assessing what's needed on private property.
There's a slight change in the building regulation by law that we're adding tonight as well, saying that the grades need to be assessed to make sure they're safe.
So it will be covered off through the building permit process.
Great. Thank you. I think this is great.
Councillor Brett.
Thank you Mr. Mayor.
I have a question on how this impacts existing properties and the encroachment piece.
So there's as we've had in other meetings there's areas of within the district that have lots of driveway encroachment on to highways.
Does this impact that in any further way?
Through the chair it would only really get assessed at time if they came in with like a change use or a building permit or if they're proposing a change to the driveway would be considered at that time.
We have done a lot of work with some of these historical ones including as many of them up, but really it's a change that would dictate a review of that process.
Okay. Thank you.
That's a read.
Thank you Mr. Mayor and thank you for the presentation. Can I just say congratulations on your report.
This is one way pictures speak a thousand words.
I was reading the text and I had I'm confused and then the two pictures, but straight away you exactly what you were talking about, so thank you.
I did consider only including the picture.
Do this.
Thank you very much. You made it a lot clearer for me.
Very good. We need a motion.
Councillor Brett, Councillor McKenzie, you're seconding that.
That's assuming the staff recommendation.
All those of favor.
Not a pose motion carries. Thank you very much.
Okay.
And we're almost through here, guys.
We just have a few reports that are included in the things on from council communities.
A lot of services advisory committee.
Meaning minutes were included.
From external, the regional library board, the board of education, the RDCO.
The open on the base and water board report were included.
Just as a little aside.
I might have mentioned this before, but at the open on the base and water board and
or if serious is going to retire, so right now we're in a,
we are actively searching for a new executive director for the open on the base and water board.
So if you know somebody, a water person, a very smart, a good water person,
it might be a good job for them.
Yes, but they can't have them.
No, no, I said smart.
Just kidding.
I don't know, but I'm taking it back now.
Okay.
Have a question.
Thank you, Mr. Mayor.
So just one question after reading the report there, the water report.
I'm curious with all our work up top and our reservoirs and stuff,
where our water levels are sitting going into
and to when we're going to have to feed some more water for the fish.
So I just curious if at some point we can get up date.
So we know where we're sitting.
We're past the fish window.
Any ideas?
Like I say, you know, I'm given now.
I just, it would be nice to know whether we're.
Perfect.
Thank you.
Appreciate that.
Thanks.
Okay.
It's very helpful.
Go to Councilor items.
Councilor.
Urban.
It's going to be short and sweet.
It's going to wish everybody a Merry Christmas.
Happy New Year.
And please don't drink and drive.
Thank you.
Councilor McKinsey.
Thank you, Mr. Mayor.
So one thing that I'd brought up there a little while ago after we approved the.
Our Council meeting schedule for the year.
The July 15th meeting.
I have a little bit of an issue with.
I look at the schedule and we go from the 15th all the way to August 19th.
So well over a month.
In between meetings and what I'm was suggesting is we move it back to the 22nd.
And at least we shorten that down to four weeks between meetings.
So I just curious if, you know, if that's possible to do.
And to me it just seems like that's too big of a gap to go between meetings.
And I don't know if it's fair to staff to expect them to come up.
Two meetings back to back with one week.
We don't really give.
And it's not any staff but it's still public out there.
You don't really get a lot of time in between.
So I'm just I think it to me it makes sense, but I'm just curious.
Is that possible? Does anybody have a.
I reason not to.
Yes.
We've laid the schedule out there.
We voted on it.
People have made plans around that schedule.
So that schedule is not there for a reason to give us that break during that summer period.
So.
Yeah.
Wow.
No.
Okay.
I also Mary Christmas happening.
I hope everyone takes some time to relax.
We've done a lot this year.
As council and as staff.
So appreciate that.
There is more to be done next year.
We mentioned I mentioned those.
So I know.
Then more to be done next year.
So hopefully we all come back.
Rest it and ready for work.
Cause it's going to be a big year for us.
And twenty twenty four was pretty big as well.
So I know that the community feels it.
We feel it.
Staff feel it.
So I want to appreciate all the work we're putting in.
Thank you.
Just two things.
One.
You know, we stop a week.
If you're like me, you still have every piece of Christmas shopping to do.
But I do recommend by local as pretty usually even more important now because you don't have to worry about shipping.
It becomes a lot easier.
And I know the locals would be very appreciative of it.
With the year come into an end, I just do want to express my gratitude to this administration.
The first year in council, I kind of felt like I was on defense and apologizing a lot to the community,
developer, like a lot of things.
And I feel like.
Or last couple of years with some changes that we've made and the drive of this team,
looking out as I was today.
Everyone of you has played an integral role to get us in a really amazing direction.
And it's a fantastic place to be.
And I'm so excited for next year and what's to come.
So I just want to say thank you to you.
That's it.
Thank you.
Great comments from around the table.
I just wanted to add.
Thank you to cause landing for their support of the food bank.
It was exceptional this year.
So thank you so much for everybody who donated.
We did had some amazing donations.
You started with a turkey and ended up with something which is completely amazing.
You know who you are.
And also thank you to the firefighters who volunteered their Sunday to go around and collect for six hours.
I think it was in the cold.
So it's all desperately needed.
So thank you very much.
I wanted to say a special thank you and congratulations to staff on passing there.
And we get this right certificate of recognition audit with ninety seven percent.
Sarah Goodwin and her team from occupational health led but it's a it's a team effort.
You don't get that level without everybody engaging in everybody taking ownership and feeling that they have a part to play.
So as a culture and as a sign of how the team is changing and growing and developing.
I think that is like a great thing.
Dyn y gwnytag, o fysfysd o gau ydyfysd yn galli weld eu, ipad y ffysd a cael pwybod a znaud fel.
bod yn wthu'ch mynd yn dwi'n ybarwne.
Gwi'n yma'u, y'n moind ysta'n gorwyslu'n synefysd yn cymru, yn ffordd yn ffysd a yn mugwrydd a yn dwefysd a yn ffysd a yn ffysd a yn gallu.
Gwi'n ffysd a yn y fflwyrd ni eithaeth.
awssaun yn senyddau byd dys Kent dithau awssaun.
Df'rulos, dde'n cynric yn fel counleys!
Y'n ar gall writhu a gwyd leu ydymwydag yn ffremd o drwybau a gdda euad.
ravd ei ei bod yn'r lof eithiau, yr ddeau, yn ffremd o eithi gwerd,
yn ffremd a gwydthiau, yn ffremd a hymn ddeu, a gwrd a gydda eu mwy yn bweith, a gydda gwnd a gwd, y lefr yn ba'l
ei y ffremd a gydda gwnd a gwnd a gydda gwnd a rod.
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