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Good evening, everyone. And welcome to the city council regular meeting. It is Monday, March 16th, 2026. We are located Lakeway City Hall, 1102, Longings Crossing Road, Lakeway, Texas, 78734. The time is 632 p.m., the meeting is called to order. I note that six members of council are present on the dius. Council members, semantics will be absent this evening. Therefore, we do have a quorum and I call this meeting to order. It is a historic day.

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Today, most people are talking about America 250 throughout the world.

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Two of the architects of America 250 are James Madison, our fourth president, and Thomas

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Jefferson, our third president.

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Today is James Madison's 275th birthday.

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James Madison is widely regarded as the architect of the United States Constitution.

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It's brilliance, it's simplicity, and it's checks and balances.

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in federalist 51, one of his most famous statements were,

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if men were angels, no government would be necessary.

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If angels were to govern men,

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neither external nor internal controls on government

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would be necessary.

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True words have never been written.

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And on this day in 1802,

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the third president of the United States, Thomas Jefferson,

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overturned his longstanding tradition

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to a active and longstanding military, and established the creation of a college of engineers

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to be garrisoned at West Point, New York.

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And so today is the 224th anniversary of the founding of West Point or what we graduate

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refer to as Founders Day.

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So in order to celebrate that and all of the great things our founding fathers did, would

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Would you please, to the best of your ability, rise and join me in the Pledge of Allegiance?

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I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

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Thank you.

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Calling for citizens participation for the consent agenda and the financial report no ensigned up in advance does anyone wish to address council on those items.

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I see none in close citizens participation.

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The consent agenda is called, I have every request to have a separate conversation on items 10 and 11, and so they will be removed from the consent agenda at this time.

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Do I have an emotion for the consent agenda?

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I'll make a motion, we approve the consent agenda, except I don't have an element.

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Second.

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I have a motion second to approve the consent agenda, absent items 10 and 11, any further conversation discussion?

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I see none. All those in favor please raise your answer. I that motion carries unanimously

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six. Nothing. Thank you very much, Council.

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With that, we will move directly to item 14,

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and it is our great pleasure as the City Council has just so ordained that we will see the

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administration of the oath of office to our newest City employee, Lakeway Associate Municipal

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judge, so if I might ask our presiding judge to come forward with our new municipal judge.

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State your name, do solidness, swear, or affirm, do solemnly swear or affirm that I will

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faithfully execute the duties of the office, that I will faithfully execute the duties of

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the office of Associate Judge, City of Lake White Municipal Court of Associate Judge, City

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of Lakeland Municipal Court of the State of Texas and will to the best of my

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ability and will to the best of my ability preserve protect and defend the

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Constitution and laws preserve protect and defend the Constitution and laws of

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the United States of the United States and of this state and of this state so help me

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God so help me God congratulations

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I think

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two or a couple of times I've got the interruption to get there.

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Congratulations, Judge.

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I'll

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call item 10, discussion and possible action regarding ordinance number 2026-03-16-03.

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In ordinance of the City Council, the City of Lakeway, amending ordinance number 2001-10-29-1,

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by amending the Lakeway City Council meeting of decor and policy adopted in ordinance 2016-08-15-03,

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be providing for finding savings, severability, repealer, and an effective date.

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We have a staff report, Councilmember Sherman, who asks us to be pulled to your questions.

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If we just get some more background on this from the City Attorney, I'd appreciate it.

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And then second is if it's going to be posted somewhere where it's easier to find on our website.

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In terms of, geez.

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In terms of a more background, the decorum policy has been discussed as many council meetings

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recently, and I had never actually looked at it from a legal perspective, and in doing so

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noted that there had been some changes from the legislature. I think post the adoption

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of this ordinance, yeah, in 2019, that now we needed to clarify a little bit of the language

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cleaning it up to a better comply with the language legislature has put out in the Texas Government

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code section 551.007 relating to public testimony. There's a provision in there that says you

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can adopt rules about how people do their testimony, which we've done. But you may not

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prohibit public criticism of the governmental body, including criticism of any act of mission,

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policy, procedure, program, or service. So we needed to clean up some of the language,

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because it had language in there about just sort of being rude and things like that.

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Cool. Thank you. I've taken that language out and cleaned it up to better comply with the statute.

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Appreciate it and Jared, you had stepped out, but if you can potentially look at if we can have the decor and policies somewhere accessible on the website or make it easier, I was

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not able to find it. Maybe I'm totally overlooking the link for it, but we could do that.

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Cool. Thank you.

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Is there anything else? Not for tech. Would you motion them to return it to where we want to have a separate vote?

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on it. I motion to approve agenda item number 10. Second.

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I have a motion to approve agenda 10 as presented. Is there any further comment or discussion?

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I see none. All those in favor, please raise your answer. I approve six. Nothing. Thank you very much.

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Item 11. Discussion and possible action to authorize the city manager and negotiate and execute

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work order agreement. Charly 24-0514-ECO for project management services for solicitation number

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number 26-001 Butler-Ruff Hallow Park improvements, your question, sir.

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So I appreciate this coming back now with a dollar amount, I know two months ago there

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was no dollar amount associated so I thank you and the staff and Andrew for doing that.

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Can we get some more information about what this is just to give, just for some education?

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Thank you.

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Good

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evening Mayor, Mayor Pro Tem, City Council.

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Thank you for the opportunity to bring this item back, I appreciate that.

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So just to give you some background on this, this item is part of implementing the 2024

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Parks Improvement Bond project.

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There was a pretty lengthy staff report in there trying to connect the dots, perhaps a little

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better.

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This is going to ensure that the Butler Ruff Hollow Park Project is delivered successfully

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to our residents.

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Staff is requesting authorization for the city manager to negotiate and execute

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a work order agreement with PAPE Dawson Consulting Engineers for project management services for

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this park.

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As the city advances multiple park bond projects simultaneously because we are going

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have to now speed up this process a little bit. We have about five years to work

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through this bond before we can start incurring some penalties. So you're about

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a year and a half into this. So now we're going to be doing simultaneous

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larger projects. So this will involve Butler, Ruff Hollow Park, City Park, and the

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Swim Center simultaneously. And then we will get to hopefully live oak at some

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point. As the city advances these projects simultaneously the size, complexity, and overlapping

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timelines of these projects require consistent, professional oversight during construction.

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Staff evaluates opportunities to manage projects internally first. For example, park staff successfully

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managed the Activity Center PlayScape project last fall in 2025. While continuing to handle

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normal department responsibilities which help save the taxpayer dollars.

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However, the remaining bond projects are significantly larger and

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will incur at the same time making it difficult to maintain the same level of oversight while continuing to manage daily park operations without additional support.

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Simply put, we don't have the bandwidth or the expertise that is needed from an engineering standpoint.

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to now manage these larger park projects.

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This is not intended to replace staff responsibilities only to come alongside and up underneath and support that effort as a supplemental activity and provide specialized experience and expertise during the construction phase that we simply don't have.

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This will help us stay on schedule, remain within budget and meet city standards while also

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helping reduce risk and potential liability.

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Staff is recommending PAPE Dawson consulting engineers based on their qualifications and

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experience and expertise in this.

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When we went out in 2024, you may remember we went out in May of that year to do a RFQ

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for engineering firms for city projects.

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This involved not only facilities and parks, but also streets.

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Pape Dawson was one of the highest scored offers in that RFQ and they were the one that

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most aligned with park projects for what we were needing and that's why we're making

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the recommendation for them. Their responsibilities would include coordinating with contractors

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and design professionals, monitoring the project schedule and budget, attending construction

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meetings and inspections reviewing contractor pay applications to ensure

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that what we're being charged is what we're actually getting and providing

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regular updates not only to staff but more specifically to City Council and

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the public. For projects of this scale dedicated construction oversight helps

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ensure issues are addressed early which can help prevent delays and change

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orders that could ultimately cost the city more. This project at Butler

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Mr. Ruffalo is expected to take 300 calendar days.

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We are hoping that we have a qualified contractor that we can bring back to you next month for

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a recommendation for Council to award that bid.

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So 300 calendar days from when they start construction, so we'll be going through permitting.

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I'm hoping that by June 1, we have a shovel in the ground.

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So, getting paid Dawson on board now to where they can review the plans and be ready to go at the same time is really critical to the success of this project.

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Yeah, in closing, we have asked them to bid this on an hourly basis so that we can monitor costs with a not to exceed amount of $253,550.

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$150. We did look at this late last week to see if there was any way to reduce that.

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One of the things that we talked about was the landscape architect and could we reduce

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that fee and to zero, and that is a possibility. Outside of that, we are asking for a not-to-exceed

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amount. Still to remain a $253.550. In the event we need to tap into landscape services,

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but we're looking at ways to mitigate that.

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Pape Dawson is also here this evening

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if you have any questions for them as well.

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Okay, thank you.

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Councilmember Sherman, any other questions?

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Thank you, Director Bennett.

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That all seems reasonable to have third party oversight

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where I get caught up and it is,

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we're probably gonna be hiring a very competent

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general construction firm.

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So we always do, so appreciate that.

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This fee, it's approaching 10% equivalent of the actual budget for the park, which is $2.7 million.

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It just seems like a big number for within 300 days. It just seems very expensive.

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There's a lot of time here by the vice president and some very high cost people.

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I completely agree with what you're saying, like we need some more help and some third party help.

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but to also to your point, if we have multiple

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Local projects that we're going to be doing, have we considered hiring in-house? Because we also have, this is just for rough hollow, right? So I'm assuming there's been something similar for city park and for the swim center. Reproaching million dollars of these types of fees. That's a big staff that then we have fully in house. My other question is just around, if there's a, does this bring

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any guarantees. So, if they notice, hey, the contractor is not delivering on something

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or we didn't, something didn't happen and we dug up some dinosaur when I was delayed

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project. I don't know, whatever that might be but does this have anything like, hey, as

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a result of hiring us now, we have the authority and we can, you know, dig the general contractor

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fee. You know, so does this fee get made up elsewhere? I don't think it does. Like, does

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and includes some sort of a clawback function if something is going over.

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So yeah, I have completely an agreement with you on additional oversight and whether

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that's in-house.

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I don't want to be in-house if we have four more years of projects coming.

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I think that we have then better control.

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That's a big budget overall that we could hire for.

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But just this one on its own approaching 10%, I'm having a tough time with that.

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Yeah, that's pretty standard when it comes to consulting fees like this.

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Because we are going to be doing multiple projects simultaneously, it really is critical

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at this point.

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And we had talked about it, you know, before we even went to a bond, we had talked about

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having a consultant come in as a project manager.

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I mean, that was always part of the conversation.

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And so here we are in the 11th hour of we were able to manage the first one to save those dollars.

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Now we need to be moving forward.

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And that's why this was brought to you last month was because now is the time.

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Yes, would I have loved to have had the 28 million that we originally proposed?

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Yes, absolutely. It would give us a little more buffer.

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But the reality is we have 22 and prices are not going down. They're increasing.

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and so the time is really critical to keep moving these forward plus we also don't want to get

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dinged on the backside of taking too long to spend this bond money. We have to show in good faith

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that we are moving these projects forward. I can appreciate that. I still feel almost then

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it starts to feel like we're having to prove it like under duress but I appreciate your comments and

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additional information. If I could have you know if there was a way to speed up this process they

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certainly would, but things just take longer in government than we hope that they do,

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but that's the reality.

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Thank you.

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Any other questions of council?

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Just a quick question, Andrea.

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I clearly don't have as much engineering experience as or understanding of the finances of this

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as councilmember Sherman must, but this was part of our

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I remember these discussions and throughout the entire process we were we

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understood we were going to need somebody like this and this is within the

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budget that we approved what three years ago. Oh, that was in May of 2024.

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Oh, okay. So I'm not surprised in the slightest that we have this and I also have

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every faith in you that you chose the right contractor along with the rest of

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staff and I appreciate all the work that went into this and I completely understand why

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we need to use somebody like this as opposed to trying to wing it on our own. So I just want

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to congratulate you and staff on putting this together and bringing it to fruition. Thank you.

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I have a quick question before a motion so I

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hit it but it must not have went on a quick question

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director Bennett so the remaining projects each one of these will have a similar price

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take for projects is that correct is that what I understood I just want to make sure

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that I'm fully understanding it yes okay well they will be similar okay yeah it just depends

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on the scope. So City Park will be the biggest project that we do.

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So in the center may be the most complicated project that we do.

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But each one will have a similar price tag.

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I just stagger a percentage of percentage.

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And just as a percentage, sorry.

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Just as a question,

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this was part of the bond package.

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Yes. This was all part of what we voted to bring to the bond, just to clarify.

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This is not new tax dollars going out.

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This is all part of the original plan.

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We're just now voting on the incremental pieces of the plan.

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Right.

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Okay.

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00:20:24,350 --> 00:20:24,610
Thank you.

219
00:20:24,910 --> 00:20:25,150
No.

220
00:20:25,690 --> 00:20:26,610
And I agree.

221
00:20:26,730 --> 00:20:28,990
I think there's probably maybe a little sticker shock, right?

222
00:20:29,230 --> 00:20:34,450
You think you're going in to get a, you know, the original thing was we put a $22 million bond

223
00:20:34,450 --> 00:20:38,730
out and we put $2.2 million in for contract supervision.

224
00:20:39,470 --> 00:20:40,030
That's true.

225
00:20:40,030 --> 00:20:44,650
I think maybe I don't I don't want to speak and put words in your mouth constant membership

226
00:20:44,650 --> 00:20:48,490
It may be just the dollar amount broken up because we did approve it, right?

227
00:20:48,910 --> 00:20:54,850
And so this is the funds that are already allocated, but just seeing it I think in real-time with actual

228
00:20:55,850 --> 00:21:01,610
Dollars and percentages to discuss it might be a little bit of a sticker shock, right? Everyone thinks like yes

229
00:21:01,610 --> 00:21:05,170
It's approved, but now it's like whoa sure now it's here

230
00:21:09,090 --> 00:21:25,290
We have to still authorize it for these exact reasons and questions, just like we have on Hey Parks Equipment has cost more so yes, it's captured with the original bond amount, not disputing that I never have, but it still comes back to us ultimately for a discussion.

231
00:21:26,010 --> 00:21:29,850
Okay, if there are no other questions, I'll move to a motion.

232
00:21:30,730 --> 00:21:32,490
I'll make a motion, we approve agenda, I don't know whether.

233
00:21:33,350 --> 00:21:34,230
And I'll second.

234
00:21:35,510 --> 00:21:36,570
Any further discussion?

235
00:21:37,650 --> 00:21:41,710
All those in favor of approving motion, 11 as print, please say, I, all those opposed.

236
00:21:42,350 --> 00:21:43,530
Motion carries five to one.

237
00:21:43,630 --> 00:21:44,190
Thank you, council.

238
00:21:46,900 --> 00:21:48,400
Item 15, the financial report.

239
00:21:59,840 --> 00:22:02,380
Thank you, Mayor, council, Mayor Presum.

240
00:22:03,000 --> 00:22:05,820
Happy to present our monthly financial opening.

241
00:22:07,460 --> 00:22:13,540
This is our March update. These figures are as of the end of February. Let's take a look at our revenues.

242
00:22:16,220 --> 00:22:20,760
Okay, so our tax revenues were on target, property tax, sales tax. You can see the property tax,

243
00:22:22,160 --> 00:22:27,640
a couple hundred thousand more budgeted than when we brought in. That will continue to come in through the rest of the fiscal year.

244
00:22:29,160 --> 00:22:34,120
Permits, fines, and fees. Those are trending slightly lower than what we projected.

245
00:22:35,000 --> 00:22:43,000
It's mostly due year-over-year court revenues lower than projected at this point.

246
00:22:44,160 --> 00:22:48,100
Other program revenues, franchise fees, those are on target.

247
00:22:49,160 --> 00:22:56,160
And then looking ahead are expected additional revenue collections and permits, fines and

248
00:22:56,160 --> 00:22:56,400
fees.

249
00:22:57,040 --> 00:23:00,220
You can look at the permit collection chart there to the right.

250
00:23:00,220 --> 00:23:07,500
you can see we've collected approximately 300,000, 1.35 is what we budgeted, so that 300,000

251
00:23:07,500 --> 00:23:12,600
is approximately 25%. We're 40% through the year, so we're filling that gap the rest

252
00:23:12,600 --> 00:23:18,140
of the year with projects that come in. There's a couple of projects that are on the horizon

253
00:23:18,140 --> 00:23:23,720
that we are expecting to come in, and that'll fill that gap for the remainder of the year.

254
00:23:23,720 --> 00:23:30,540
And then as far as I just wanted to mention real quick court, they have an

255
00:23:30,540 --> 00:23:34,080
initiative where they're looking at warrants currently, so that'll be an

256
00:23:34,080 --> 00:23:37,800
additional revenue stream potentially to fill to fill that gap as well, the

257
00:23:37,800 --> 00:23:43,860
remainder of the fiscal year. On the expenditure side, expenditures are they're

258
00:23:43,860 --> 00:23:52,380
tracking on budget. We do have, if you look at PD, that there's a bit of a variance

259
00:23:52,380 --> 00:23:59,100
there, approximately 300,000. Half of that is due to, we had some early year expenditures,

260
00:23:59,720 --> 00:24:04,680
so that's just a timing issue. The other half, I wanted to point that out. This month was

261
00:24:04,680 --> 00:24:11,840
personnel, a little over budget on salaries. However, I'm not showing it here if you take the city-wide

262
00:24:11,840 --> 00:24:20,020
salaries were on budget. That gap is just kind of related to PD. So what we'll do is, as we progress

263
00:24:20,020 --> 00:24:24,700
of the year we may kind of go internally and reallocated. It makes sense that PD has

264
00:24:24,700 --> 00:24:29,840
that gap because that's where the majority of the vacancies were budgeted. So we'll

265
00:24:29,840 --> 00:24:33,920
either smooth that out. I don't want to anticipate, you know, we need to come back for an

266
00:24:33,920 --> 00:24:36,760
amendment, but if we do, sure, you know, I'll bring that to you all.

267
00:24:38,980 --> 00:24:41,440
And that's, yeah,

268
00:24:41,460 --> 00:24:48,260
we have a negative 100,000, so total budget variance. I think we're in a good spot.

269
00:24:48,780 --> 00:24:50,380
That concludes my update.

270
00:24:50,820 --> 00:24:51,680
Happy to answer any questions.

271
00:24:52,420 --> 00:24:52,920
Thank you.

272
00:24:53,380 --> 00:24:54,640
Any questions for the finance director?

273
00:24:55,260 --> 00:24:55,340
Yeah.

274
00:24:56,160 --> 00:24:57,400
Can you go back one slide?

275
00:24:57,720 --> 00:24:57,860
Please.

276
00:24:58,020 --> 00:24:58,100
Sure.

277
00:24:58,840 --> 00:24:59,180
Thanks, Aaron.

278
00:25:00,020 --> 00:25:00,800
You mentioned it.

279
00:25:01,060 --> 00:25:03,080
Projected Irvier court revenues are lower.

280
00:25:04,240 --> 00:25:05,600
So that looks like a hundred pounds.

281
00:25:06,040 --> 00:25:09,540
What do you, can you just maybe want to give us more information on that?

282
00:25:10,100 --> 00:25:13,140
It's going to be just the fine collections.

283
00:25:13,140 --> 00:25:15,840
So I guess issuing citations.

284
00:25:16,620 --> 00:25:19,120
I mean, it's a question for the chief centers.

285
00:25:19,280 --> 00:25:23,400
Yeah, it might be for the chief, just looking year-over-year, you know, we have our projections

286
00:25:23,400 --> 00:25:29,420
based on historic data year-over-year, we're not at that, you know, as we progress, maybe

287
00:25:29,420 --> 00:25:30,220
we'll get there.

288
00:25:30,460 --> 00:25:36,040
I do know, like I mentioned before, the warrant, the initiative of the warrants might bring

289
00:25:36,040 --> 00:25:40,440
in and just on revenue stream to fill that gap, but yeah, chief might be able to get you

290
00:25:40,440 --> 00:25:40,600
mad.

291
00:25:42,440 --> 00:25:47,360
That's all right because you said it's mostly then due to the courts, not like permits for

292
00:25:47,360 --> 00:25:47,940
building permits.

293
00:25:48,860 --> 00:25:56,280
So here what you're seeing there is what we've projected to bring in just through our

294
00:25:56,280 --> 00:26:00,820
normal BDS operations and what I've decided to do going forward is just kind of show you

295
00:26:00,820 --> 00:26:02,040
the big picture down below.

296
00:26:02,600 --> 00:26:05,140
So I mean we do need to get to that 1.35.

297
00:26:05,140 --> 00:26:11,080
Sorry, I just meant on that, in the top table where it says permits, fines and fees.

298
00:26:11,220 --> 00:26:13,800
Is that permit the same as a BDS permit or is it different permit?

299
00:26:13,880 --> 00:26:28,760
Yeah, and it's, those numbers you can buy and I can break them out, that's kind of, you know, you don't need to, I just, I was just wanting to, I was just surprised that the court was that far, you know, trending behind, but all good.

300
00:26:28,760 --> 00:26:33,840
Yeah, I mean just year over year and you know it it it it could bounce back

301
00:26:33,840 --> 00:26:39,780
And I'll just keep all updated on that or people are speeding less. So yeah, yeah, it's a lot of people

302
00:26:41,180 --> 00:26:47,620
Well as a point you now have two judges instead of one and so that should reduce the docket and

303
00:26:47,620 --> 00:26:51,960
Get the fines fees proceeding. Yeah, thanks

304
00:26:54,040 --> 00:26:56,260
Aaron. You're welcome. Any other questions?

305
00:26:57,040 --> 00:26:59,120
Okay, thank you very much. All right. Thank you

306
00:26:59,940 --> 00:27:04,220
Item 16, Citizens Participation for items that are not on this agenda, no one signed

307
00:27:04,220 --> 00:27:09,260
up in advance does anyone present, wish to address counsel on any item not on this agenda.

308
00:27:11,000 --> 00:27:18,160
Going once, twice, okay closing Citizens Participation, 17, presentation, discussion and possible

309
00:27:18,160 --> 00:27:22,880
action to accept the fiscal year, 2025 City of Lakeway Audit, and we have a presentation

310
00:27:22,880 --> 00:27:28,920
by Singleton Clark and company are certified public accountants who have rendered the audit

311
00:27:28,920 --> 00:27:33,120
and each member of council has a copy of the audit in front of them.

312
00:27:33,280 --> 00:27:33,740
Good evening, sir.

313
00:27:33,880 --> 00:27:34,320
Welcome back.

314
00:27:34,600 --> 00:27:34,720
Good evening, sir.

315
00:27:35,700 --> 00:27:36,020
Thank you.

316
00:27:36,400 --> 00:27:37,600
It's a pleasure to join here again.

317
00:27:37,700 --> 00:27:39,460
My name is Robert Contelkin with Singleton Clark.

318
00:27:40,340 --> 00:27:41,300
The city's independent auditor.

319
00:27:41,720 --> 00:27:44,700
I'm here to present four captains, the audit.

320
00:27:44,860 --> 00:27:46,900
Everyone should have a copy in front of them, as Mayor mentioned.

321
00:27:47,940 --> 00:27:49,280
I used to flip pages.

322
00:27:49,600 --> 00:27:52,200
I have more or less the same page with you, but we don't flip pages.

323
00:27:52,200 --> 00:27:54,620
But if anyone has any questions and we need to open it up, we certainly may.

324
00:27:55,240 --> 00:27:56,300
I will try to be brief.

325
00:27:57,120 --> 00:27:58,380
I will try to keep you from falling asleep.

326
00:27:59,540 --> 00:28:03,940
I like to focus on three things and if anything else, mention where we were asked.

327
00:28:05,420 --> 00:28:06,100
Conclude that.

328
00:28:07,220 --> 00:28:12,760
But I think we're safe to stick with my three, which are the audit opinion and what it means.

329
00:28:13,300 --> 00:28:18,080
How we got to that opinion, so whether other conclusions or outcomes of the audit and finally

330
00:28:18,080 --> 00:28:22,200
the quick look at calculated reserves and general funds ending fund balance.

331
00:28:22,980 --> 00:28:23,840
So I'll start with the opinion.

332
00:28:24,720 --> 00:28:26,160
It's a letter on the front of the report.

333
00:28:27,140 --> 00:28:31,040
Very important to us because it summarizes what we did, what we're responsible for, what

334
00:28:31,040 --> 00:28:39,240
the city is responsible for, and the statement that covers all of the items under the opinion,

335
00:28:39,360 --> 00:28:45,000
which are the financials, the supporting footnotes, and the required supplementary information.

336
00:28:45,660 --> 00:28:49,560
So the statement is that that information is fairly stated in all the terrestrial aspects

337
00:28:49,560 --> 00:28:52,240
and presented in accordance with generally accepted accounting principles.

338
00:28:53,240 --> 00:28:57,260
The technical term for this type of opinion received for the year is unmodified.

339
00:28:58,000 --> 00:29:01,100
We often rely on the common term which is clean.

340
00:29:01,340 --> 00:29:05,640
The City of Lakeway received a cleaner unmodified opinion for the year under audit.

341
00:29:06,980 --> 00:29:10,920
It's important to consider other outcomes or conclusions of the audit.

342
00:29:12,360 --> 00:29:16,740
Those being potentially fine-aged related to controls are compliance, recommendations

343
00:29:16,740 --> 00:29:18,320
and or audit adjustments.

344
00:29:18,960 --> 00:29:22,640
I'm happy to inform you that there were no findings for the year under audit, there were

345
00:29:22,640 --> 00:29:24,660
no recommendations, we had no audit adjustments.

346
00:29:27,750 --> 00:29:31,530
And over the years I've kind of struggled to put this in context because most of my clients

347
00:29:31,530 --> 00:29:36,830
do have some or all of those, but then it is important to put it on some sort of spectrum

348
00:29:36,830 --> 00:29:40,910
to explain why or why it is not a problem.

349
00:29:40,910 --> 00:29:43,690
But I'd like to introduce something to you.

350
00:29:43,770 --> 00:29:50,290
I don't know if I've discussed it in the past, but the city does submit for the Certificate

351
00:29:50,290 --> 00:29:53,950
of Achievement with the Government Finance Office of Association and has received that

352
00:29:53,950 --> 00:29:59,170
over the last several years as a Certificate in the report for last year.

353
00:30:03,570 --> 00:30:06,150
It's in the introductory section on

354
00:30:15,590 --> 00:30:40,170
Roman numeral page 13. And I think that that back goes to or speaks to why we don't have any issues. The audit is not designed to create quality, it's designed to verify it. And so I would not expect for an entity that goes out and receives annually that certificate of achievement from the government finance officer's association to have any issues, shouldn't have findings, shouldn't be making recommendations, and we shouldn't have any audit adjustments.

355
00:30:41,850 --> 00:30:47,370
The last thing I normally discuss with you, I'm sure very aware of, because of the transfer

356
00:30:47,370 --> 00:30:51,490
that's made related to access fund balance between the general fund and the capital reserve

357
00:30:51,490 --> 00:30:56,450
fund, is where your reserves are related to the unassigned fund balance and the general

358
00:30:56,450 --> 00:30:56,710
fund.

359
00:30:57,410 --> 00:31:02,470
And so we take the expenditures for the year, divided by 12, and come up with an average

360
00:31:02,470 --> 00:31:03,010
monthly amount.

361
00:31:03,270 --> 00:31:06,110
And so for the year under audit, the average monthly expenditures from the general fund

362
00:31:06,110 --> 00:31:12,350
or about 1.68 million, which then translated to about 4.4 months of reserve,

363
00:31:14,510 --> 00:31:15,450
which is slightly

364
00:31:15,450 --> 00:31:20,590
higher than I think you're normally around 90 days, and so the transfer that was sent

365
00:31:20,590 --> 00:31:26,410
from the General Fund to the capital reserve fund was 450,000, so when you sit down and

366
00:31:26,410 --> 00:31:30,370
look at that, the summer you have a little bit left from the prior year.

367
00:31:32,170 --> 00:31:35,910
Before I summarize and ask for any questions, I'd just like to thank you for allowing us

368
00:31:35,910 --> 00:31:40,330
serve as your independent auditor. I'd like to thank the Finance Department for all their

369
00:31:40,330 --> 00:31:45,590
help in conducting the audit. So in summary, clean up and gotten to the way you should, without

370
00:31:45,590 --> 00:31:51,610
the help of the audit, no findings, no recommendations, no audit adjustments and a healthy ending unassigned

371
00:31:51,610 --> 00:31:54,010
fund balance in the journal fund about 4.4 months.

372
00:31:56,260 --> 00:31:58,760
So thank you, sir. Are there any questions for our auditor?

373
00:32:00,720 --> 00:32:09,160
I don't know if it's for you sir or city manager does this help us achieve like a higher

374
00:32:09,160 --> 00:32:14,620
bond rating? Does this come into play at all on that or is that completely separate?

375
00:32:15,320 --> 00:32:20,060
I mean it's part of the whole process of analyzing the city's fiscal health and so absolutely

376
00:32:20,540 --> 00:32:28,640
having consecutive clean audits and awards of achievement certainly help with that situation

377
00:32:28,640 --> 00:32:31,220
Okay. Okay. Thanks. Any other questions?

378
00:32:32,240 --> 00:32:37,720
Have are we posting this on the website for citizens to review if they so choose?

379
00:32:38,480 --> 00:32:45,100
Yes, yes, yes. Do we have that? Do we know where that is that sometimes things can be a little difficult to find?

380
00:32:45,980 --> 00:32:53,760
I should be on the finance page. So we'll make sure that's out. Okay. Yeah, when we publish the results of the meeting, there will be a

381
00:32:53,760 --> 00:33:00,360
I mean, comment that the audit has been received and there will be a link to the current audit report when we said that our email.

382
00:33:01,240 --> 00:33:01,760
Good. Thank you.

383
00:33:02,300 --> 00:33:03,260
Is there anything else?

384
00:33:03,800 --> 00:33:04,100
Questions?

385
00:33:04,640 --> 00:33:10,220
It might be worth considering an actual press release on it based on there was one item to come back to.

386
00:33:10,280 --> 00:33:11,660
We can do that during the discussion period.

387
00:33:13,000 --> 00:33:13,300
Okay.

388
00:33:14,420 --> 00:33:16,200
If there are no more questions, thank you, sir.

389
00:33:16,400 --> 00:33:16,600
Thank you.

390
00:33:16,940 --> 00:33:17,920
Appreciate it very much.

391
00:33:18,120 --> 00:33:18,240
Of course.

392
00:33:18,340 --> 00:33:21,400
Citizens participation, does anyone wish to address counsel on this item?

393
00:33:22,960 --> 00:33:27,800
I see none and will close citizens participation return to the council for discussion.

394
00:33:29,860 --> 00:33:35,220
So yes, we can certainly advertise it and make sure that it's included in everyone understands

395
00:33:35,220 --> 00:33:35,480
that.

396
00:33:36,180 --> 00:33:40,680
I would like to start the discussion by congratulating the finance director and the finance

397
00:33:40,680 --> 00:33:44,920
department city manager and staff for a second clean audit.

398
00:33:45,200 --> 00:33:51,380
It think that's incredibly good work and it's very hard to do in the real world.

399
00:33:51,380 --> 00:33:57,500
and getting it done consecutively is really quite a good, it's a good thing.

400
00:33:57,820 --> 00:33:59,860
And so we shouldn't let that pass unnoticed.

401
00:34:00,420 --> 00:34:01,720
Other discussion or items?

402
00:34:02,420 --> 00:34:04,260
I echo you and Council Member Sherman.

403
00:34:04,900 --> 00:34:05,580
Council Member Bryan?

404
00:34:06,640 --> 00:34:11,780
I too would like to say thank you to our staff for the hard work and the dedication.

405
00:34:12,660 --> 00:34:15,300
And especially for multiple years now having good reports.

406
00:34:15,680 --> 00:34:19,040
So very important and my kudos to you.

407
00:34:19,160 --> 00:34:19,640
So thank you.

408
00:34:19,640 --> 00:34:20,460
That's more Brinson.

409
00:34:21,120 --> 00:34:21,560
Same.

410
00:34:21,860 --> 00:34:22,480
I'll give it easy.

411
00:34:22,840 --> 00:34:23,020
All right.

412
00:34:23,120 --> 00:34:23,540
Mayor Pro Tem.

413
00:34:24,260 --> 00:34:28,800
Yes, I would be remiss if I didn't say thank you since everybody else did.

414
00:34:29,720 --> 00:34:34,720
But this is year over year over year we tend to do extremely well.

415
00:34:37,160 --> 00:34:38,200
You did it too.

416
00:34:40,800 --> 00:34:49,020
Anyway, so, you know, in eight years of going through this, I would have to say that I've

417
00:34:49,020 --> 00:34:55,460
I've never seen the city perform poorly and it's exceptionally clean.

418
00:34:55,480 --> 00:35:01,040
I was going to ask a question about how we compared other cities, but you kind of answered

419
00:35:01,040 --> 00:35:06,080
that when you mentioned that you're used to seeing a lot of the problems and you don't

420
00:35:06,080 --> 00:35:07,060
see them with us.

421
00:35:08,380 --> 00:35:16,360
I would say that among the top, for sure, I've got three actors that I do and I'd say you're

422
00:35:16,360 --> 00:35:21,300
When you're out, no adjustments, very few, if any, related to maybe an implementation that we had to do,

423
00:35:21,460 --> 00:35:27,100
which we had a few this year related to, guess we won a one, but we did them as re-classes, so but, but very good.

424
00:35:27,860 --> 00:35:29,180
Great, thank you very much.

425
00:35:29,620 --> 00:35:30,140
Councillor Schell.

426
00:35:30,580 --> 00:35:31,380
Oh, sorry, that's it.

427
00:35:31,660 --> 00:35:32,600
Councillor Schell, were you making further?

428
00:35:33,340 --> 00:35:34,240
Same, thank you.

429
00:35:34,540 --> 00:35:34,920
All right, great.

430
00:35:35,160 --> 00:35:40,980
Well, with that, I'd undertake a motion for the City Council to accept the audit report as presented.

431
00:35:41,520 --> 00:35:44,540
I make a motion that we accept the audit report as presented.

432
00:35:44,700 --> 00:35:44,980
Second.

433
00:35:44,980 --> 00:35:48,520
I have a motion and a second to accept the audit report as presented in any

434
00:35:48,520 --> 00:35:51,780
conversation discussion. I see none. All those in favor raise your hands

435
00:35:51,780 --> 00:35:55,260
ahead. That motion carries unanimously. Thank you very much for the

436
00:35:55,260 --> 00:36:00,900
presentation, sir. Thank you for your hard work again. We appreciate your firm

437
00:36:00,900 --> 00:36:05,480
having been with us a number of years and and Aaron and the team we're very

438
00:36:05,480 --> 00:36:12,280
grateful to have acknowledged the city's finances and our processes are very

439
00:36:12,280 --> 00:36:14,960
very well documented and survive on it.

440
00:36:15,080 --> 00:36:15,480
It's very good.

441
00:36:15,640 --> 00:36:16,020
Thank you, sir.

442
00:36:20,340 --> 00:36:24,340
Item 18, a presentation by the Travis County Community Development Block Grant.

443
00:36:25,100 --> 00:36:29,400
And we have a presentation by Travis County Health and Human Services block grant team.

444
00:36:29,880 --> 00:36:31,340
Hello, and it's good to see you.

445
00:36:31,440 --> 00:36:32,100
Welcome back.

446
00:36:32,680 --> 00:36:37,840
It's one of those things where we like to see the county coming to us to talk about what

447
00:36:37,840 --> 00:36:40,440
you all can do and how we might be able to work with you.

448
00:36:40,520 --> 00:36:44,160
So nice to see you again and look forward to hearing what you have to say, man.

449
00:36:44,160 --> 00:36:50,780
Absolutely, thank you for having us. My name is Michaela Manian. I'm the planner for the community development block grant.

450
00:36:51,220 --> 00:37:00,980
With us today is also our planning manager, Ying Booth-Potodon, and we're excited to discuss with you today about what our grant is and how we can help your residents.

451
00:37:02,620 --> 00:37:10,700
Alright, so we are the community development block grant. If you've received emails from us, it's CDBG, a little bit easier to remember.

452
00:37:10,700 --> 00:37:14,560
this year we're going to be discussing changes to our program as well as some

453
00:37:14,560 --> 00:37:21,420
things that have stayed consistent just for updates. So what is CDBG? We are a

454
00:37:21,420 --> 00:37:27,320
federal grant we have been received yearly by Travis County since 2006. We are

455
00:37:27,320 --> 00:37:33,380
yearly granted $1.7 million approximately. This money goes to supporting local

456
00:37:33,380 --> 00:37:39,180
communities and we focus on low to moderate income families. We also have a

457
00:37:39,180 --> 00:37:43,980
program for individual qualifying families, but we'll go into that a little bit further.

458
00:37:45,640 --> 00:37:51,600
So CDBG specifically is going to be that development block grant program. As I said, this is

459
00:37:51,600 --> 00:37:57,600
designed for communities. Lots of things this grant can do. I've covered a couple of our

460
00:37:57,600 --> 00:38:02,860
really fun projects here that are very important for their communities. The first is going

461
00:38:02,860 --> 00:38:08,140
to be there are crystal-bend drainage projects improvements. This is something we do to help

462
00:38:08,140 --> 00:38:12,860
with flood mitigation. Very important in this area and I know it's a priority of this council.

463
00:38:13,600 --> 00:38:19,020
You can see there too is our forest bluff infrastructure improvements. Sidewalks are something

464
00:38:19,020 --> 00:38:25,200
that's very often overlooked. Also very important for the safety of communities. It's something we see a lot

465
00:38:25,200 --> 00:38:31,700
as a need across Travis County, but especially in unincorporated areas. We'll go a little bit more into

466
00:38:31,700 --> 00:38:36,640
the different places in the county we work, but unincorporated is something that's often overlooked.

467
00:38:36,640 --> 00:38:41,460
and you do have many constituents that may participate in the city but are

468
00:38:41,460 --> 00:38:46,480
still considered unincorporated even if they're your residents at the same time.

469
00:38:48,460 --> 00:38:52,940
So three here is a really fun one. That's our South East Metro all

470
00:38:52,940 --> 00:38:58,400
inclusive playground. This was completed in 2023. We did actually win some park

471
00:38:58,400 --> 00:39:03,680
awards for it. It's as you can tell very very fun and because it is all

472
00:39:03,680 --> 00:39:09,540
inclusive. We've especially made sure that children with any kind of disability or mobility

473
00:39:09,540 --> 00:39:13,300
impairments can still use that playground to its full extent.

474
00:39:13,820 --> 00:39:19,200
Four is going to be our Austin Colony Infrastructure Improvements. Similarly, this, you know,

475
00:39:19,280 --> 00:39:24,520
it's a basic sidewalk, but when those are not available, especially around schools, folks

476
00:39:24,520 --> 00:39:30,580
where places where elderly folks live, general residents, that is a huge impact on your

477
00:39:30,580 --> 00:39:36,760
community. Next here, this is going to be something very relevant to your constituents

478
00:39:36,760 --> 00:39:41,760
especially. Home rehab is that program I mentioned a minute ago that is designed

479
00:39:41,760 --> 00:39:48,760
for individual families instead of at a community level. Home rehab is also part of the CDBG

480
00:39:48,760 --> 00:39:59,320
program grant. It allows for up to $24,999 that individual qualifying families can use on

481
00:39:59,320 --> 00:40:01,820
repairs for their homes that are necessary.

482
00:40:02,700 --> 00:40:08,740
Like we have listed there, septic systems can be a huge one, especially in unincorporated areas of Travis County.

483
00:40:09,260 --> 00:40:11,960
A personal one for me that's important is ADA compliance.

484
00:40:12,480 --> 00:40:17,220
I know that you have residents that are aging in their homes that may need improvements so

485
00:40:17,220 --> 00:40:23,340
they can still access them, wheelchair ramps, shower handles, things that are very expensive and very needed.

486
00:40:24,200 --> 00:40:29,480
weatherization is something we see, this can look replacing windows, improving on heat

487
00:40:29,480 --> 00:40:33,140
and cooling infrastructure, you know, helping with those hot Texas summers.

488
00:40:34,020 --> 00:40:40,160
We are accepting applications now, this program is fairly new, but we have, you know, seen

489
00:40:40,160 --> 00:40:44,640
a great need in the county, and it's something that, once again, is very applicable to your

490
00:40:44,640 --> 00:40:51,560
residents, even if the CDBG grant as a broader, isn't always going to be used for central

491
00:40:51,560 --> 00:40:53,860
for Lakeway areas, but Home Rehab's a big one.

492
00:40:54,480 --> 00:40:56,880
Home is actually entirely different separate grant

493
00:40:56,880 --> 00:40:57,860
from CDBG.

494
00:40:58,300 --> 00:41:01,420
This is a new program that our program is still rolling out.

495
00:41:01,900 --> 00:41:03,060
It's something that's designed

496
00:41:03,060 --> 00:41:05,100
to help our first-time homeowners

497
00:41:05,780 --> 00:41:08,600
with down payment, cost closing assistance,

498
00:41:09,020 --> 00:41:11,880
things that make it easier for folks in Travis County

499
00:41:11,880 --> 00:41:13,560
to become first-time homeowners.

500
00:41:13,840 --> 00:41:16,020
This can include in the Lakeway area.

501
00:41:17,560 --> 00:41:20,340
Here's some great examples of our Home Rehab program.

502
00:41:20,340 --> 00:41:31,820
these were completed all this year. First is, like we mentioned, that ADA compliant wheelchair ramp for a family that now needs to have ability to access their home where previously they did not need to.

503
00:41:32,260 --> 00:41:38,720
Two is weatherization example. Those are double-pained window replacements to allow for easier heating cooling of a home.

504
00:41:39,340 --> 00:41:47,600
Three there, HVAC system, hugely important in our area, especially in our hot summers that can make homes livable where they may not otherwise be.

505
00:41:47,600 --> 00:41:50,520
and roofing repairs, something very expensive,

506
00:41:51,000 --> 00:41:52,820
something that families will need help with

507
00:41:52,820 --> 00:41:55,520
and is often out of their budget otherwise.

508
00:41:57,860 --> 00:42:00,740
Eligibility is something that is a big question for us

509
00:42:00,740 --> 00:42:02,940
and there's some important things that go into it.

510
00:42:03,540 --> 00:42:05,560
First, I'd like to say every single project

511
00:42:05,560 --> 00:42:08,460
that is applied to us, every family that is applied,

512
00:42:08,760 --> 00:42:10,500
we do look at every one of those,

513
00:42:10,800 --> 00:42:13,340
even if we don't think they're going to qualify,

514
00:42:13,580 --> 00:42:14,620
our team still pays attention.

515
00:42:14,620 --> 00:42:19,400
So first we look at income level, that's low to moderate income families in Travis County.

516
00:42:19,880 --> 00:42:23,360
This is going to be based on the moderate income levels for Travis County.

517
00:42:23,900 --> 00:42:28,020
And we do have to have that qualification to be able to support a family.

518
00:42:28,740 --> 00:42:30,100
We look at national objectives.

519
00:42:30,640 --> 00:42:37,800
This is a way for us to make sure that CDBG programs across the country are aligned in helping people who need it the most.

520
00:42:38,180 --> 00:42:40,600
This means we look at that low to moderate income.

521
00:42:40,600 --> 00:42:50,140
We look at people that may especially qualify for specific needs, elderly residents that are considered part of a vulnerable population.

522
00:42:50,580 --> 00:42:52,580
We also have county priorities.

523
00:42:52,900 --> 00:42:54,600
These are set every five years.

524
00:42:54,940 --> 00:43:05,000
It's something that our team speaks to residents, collects surveys, speaks to city councils, such as yourselves, and creates two main priorities that we focus on.

525
00:43:05,000 --> 00:43:10,000
This allows us to use our funds to the greatest capability in a specific area.

526
00:43:10,560 --> 00:43:14,960
Currently, our programs are looking at affordable housing and infrastructure.

527
00:43:15,520 --> 00:43:21,000
You can see on those examples how both of those were reflected, and they are what we continue

528
00:43:21,000 --> 00:43:25,420
to see as a huge need in the community that we are able to fill.

529
00:43:26,380 --> 00:43:27,660
Again, there's some examples there.

530
00:43:27,800 --> 00:43:29,200
We already talked about some of them.

531
00:43:29,580 --> 00:43:34,540
If there are questions about if something qualifies or what specific programs can look like, we're

532
00:43:34,540 --> 00:43:38,460
happy to answer them after, but like we said, we encourage all applications.

533
00:43:40,970 --> 00:43:41,150
All right.

534
00:43:41,390 --> 00:43:43,330
This is our community needs survey.

535
00:43:43,790 --> 00:43:47,450
I mentioned a couple of seconds ago about how we establish our priorities.

536
00:43:48,230 --> 00:43:49,450
This is how we do that.

537
00:43:49,910 --> 00:43:56,670
Every year we have a survey that is extended to residents, excuse me, all, that has a list

538
00:43:56,670 --> 00:44:00,690
of questions that allows residents to tell us what matters to them in their community.

539
00:44:01,090 --> 00:44:03,010
That can look like a lot of different things.

540
00:44:03,010 --> 00:44:05,510
We see residents will vote on libraries.

541
00:44:05,810 --> 00:44:10,210
We see them vote on right-of-way improvements, sidewalks, affordable housing.

542
00:44:10,610 --> 00:44:13,270
Things like that down payment for home ownership.

543
00:44:13,650 --> 00:44:20,310
We ask as broad a group of questions as possible so that we can get a comprehensive answer.

544
00:44:20,750 --> 00:44:26,330
For our 2428 program, the response we saw there was going to be housing and infrastructure-related.

545
00:44:26,810 --> 00:44:30,790
That will remain the case for a while, but we do the survey every year.

546
00:44:30,790 --> 00:44:35,170
the more response we get, the better we can serve our community. We'll be able to have

547
00:44:35,170 --> 00:44:40,250
handouts for these, and we've already had great help from your team posting this online

548
00:44:40,250 --> 00:44:43,090
and making it available to anyone who would like to complete it.

549
00:44:44,190 --> 00:44:49,050
And finally, here's our contact information. Yeng and I are here, so if you'd like to

550
00:44:49,050 --> 00:44:55,130
come speak to us now, we're excited to answer any questions, but also phone number, email

551
00:44:55,130 --> 00:44:59,890
our mailing address, we are located on airport down in central

552
00:45:15,740 --> 00:45:29,980
We still encourage application, but that's a great starting point to see is your community something that's in a load of moderate income area. And they're on our right. That's our application form. We say, even if you can't fill out every box, do let us know.

553
00:45:29,980 --> 00:45:35,420
know it just lets us understand there's an interest in that area which can then lead to further

554
00:45:35,420 --> 00:45:41,180
conversation. Okay that's it y'all thank you for your attention. I'm happy to answer questions

555
00:45:41,180 --> 00:45:45,660
now. Okay, Ying is going to be our expert. Thank you. Question is going to be important.

556
00:45:46,560 --> 00:45:58,720
Yes I do. So on the speaking about the home rehabilitation and relative to some of our discussion

557
00:45:58,720 --> 00:46:07,740
before council meeting. A couple of questions here. You may mention about CDBG grants can

558
00:46:07,740 --> 00:46:13,160
be applied and can only be applied in areas relative if you can go back to that slide but

559
00:46:13,160 --> 00:46:20,340
it shows the criteria and it talks about the community must meet an 80% of moderate.

560
00:46:20,340 --> 00:46:28,860
All right. How is that community boundary established? And I say that because if you look

561
00:46:28,860 --> 00:46:36,620
in this area, we have areas of the South Shore of Lake Travis, where we have communities

562
00:46:36,620 --> 00:46:42,100
who could meet that, but depending upon how the boundary is established, they might not

563
00:46:42,100 --> 00:46:47,060
meet that requirement. Absolutely. So the specifics of how we look

564
00:46:47,060 --> 00:46:52,720
at zip codes, communities where those boundaries are is something that our planning manager and

565
00:46:52,720 --> 00:46:57,740
our project manager look at at a case by case basis. It is still going to have to meet that

566
00:46:57,740 --> 00:47:03,460
general requirement level for it to be applicable of the grant at a federal and at a local community

567
00:47:03,460 --> 00:47:10,220
level, but we also do try and look at specific vulnerable groups we are able to do income surveys in

568
00:47:10,220 --> 00:47:16,360
some areas. So even if at a starting level it doesn't look like a community may qualify if we're

569
00:47:16,360 --> 00:47:21,280
seeing it in an area where we do know there is a need. On paper, it might not, but we can

570
00:47:21,280 --> 00:47:25,480
look at specifically through our team to try and focus in a little bit basically.

571
00:47:25,560 --> 00:47:32,140
Can that be established by age group? Elderly, as opposed to part of being considered

572
00:47:32,140 --> 00:47:38,320
across the entire population? I believe your question is very specific to our home

573
00:47:38,320 --> 00:47:47,500
we have program. And that one, we callify based on an individual home. So any resident

574
00:47:47,500 --> 00:47:56,580
in your city that has the income lower than 80% AMI could qualify. We don't need to

575
00:47:56,580 --> 00:48:02,240
look at the block any sick court, not for the home rehab program is individual.

576
00:48:07,560 --> 00:48:08,300
But when

577
00:48:08,300 --> 00:48:14,140
improvement, we need to look at the location of the projects and we go from there.

578
00:48:16,770 --> 00:48:27,390
So can you work with directly with 501C3 type support groups and foundations and faith-based

579
00:48:27,390 --> 00:48:28,750
groups and those sort of things?

580
00:48:28,970 --> 00:48:39,210
Can you work directly with those programs in terms of identifying and providing grant

581
00:48:39,210 --> 00:48:41,670
that could support what those folks do,

582
00:48:42,370 --> 00:48:45,230
or is it project by project related, how does that?

583
00:48:45,950 --> 00:48:48,090
Right, so this program already been launched

584
00:48:48,090 --> 00:48:50,110
and we already have the program administrator.

585
00:48:51,190 --> 00:48:54,670
We have the link where the citizen resident can just go there,

586
00:48:54,870 --> 00:48:56,750
put their name, information of the address,

587
00:48:57,210 --> 00:48:58,990
and we go from there, we don't need to,

588
00:48:59,190 --> 00:49:05,970
we do not, what is it, we do not a bit some more people

589
00:49:05,970 --> 00:49:07,890
to work on the project, we already have the team

590
00:49:07,890 --> 00:49:12,570
that work on it. You just need to find a resident that qualified for it so we can help.

591
00:49:13,650 --> 00:49:17,470
So you would or you would work with those groups or you would not.

592
00:49:20,170 --> 00:49:25,850
So if you had one of these groups that had identified needs and a community of what

593
00:49:25,850 --> 00:49:31,830
you're talking about in this presentation, are you saying you would work with those groups to help support?

594
00:49:32,090 --> 00:49:35,870
We do consult with many different organizations in the county.

595
00:49:35,870 --> 00:49:42,070
They are able to tell us what those needs are often those conversations do lead to someone submitting a project proposal

596
00:49:42,070 --> 00:49:48,110
But the starting point is the application. We don't go out and look for need ourselves

597
00:49:48,110 --> 00:49:56,890
It's our residents our partners our city councils have to take the initiative to let us know what that need is and then we can look at it further

598
00:49:56,890 --> 00:50:02,790
So you could help you could work with those groups to help applications be completed and submitted

599
00:50:02,790 --> 00:50:05,430
They just have to talk to us first. Yes

600
00:50:06,310 --> 00:50:07,330
Okay, thank you.

601
00:50:07,350 --> 00:50:08,310
Is that answer your question, sir?

602
00:50:08,630 --> 00:50:09,310
Yeah, does, thank you.

603
00:50:09,610 --> 00:50:09,870
That's it.

604
00:50:10,050 --> 00:50:10,490
Thank you, Mayor.

605
00:50:11,630 --> 00:50:12,430
Councilmember Woodson.

606
00:50:12,990 --> 00:50:14,350
Yeah, just a follow-up to that,

607
00:50:14,410 --> 00:50:16,750
because I did a quick math calculation on my phone.

608
00:50:17,690 --> 00:50:19,690
This area, specifically, Lake Way,

609
00:50:19,930 --> 00:50:23,550
is 100,000 over your 80% of Travis County.

610
00:50:24,170 --> 00:50:26,890
So does that eliminate residents in the city of Lake Way?

611
00:50:27,090 --> 00:50:28,410
Just in general for it.

612
00:50:28,550 --> 00:50:31,330
I know that you said that you would potentially work

613
00:50:31,330 --> 00:50:37,410
with case-by-case basis for the housing, but what about the rest of it?

614
00:50:38,030 --> 00:50:43,430
So another thing that we, two things we like to focus on here, one is that we're going

615
00:50:43,430 --> 00:50:47,450
to have unincorporated residents that are still participating in these programs.

616
00:50:47,950 --> 00:50:50,870
Their access point to them is often through city councils.

617
00:50:51,450 --> 00:50:56,030
They are going to be paying attention to these programs and listening to information from

618
00:50:56,030 --> 00:50:56,730
you guys.

619
00:50:56,730 --> 00:51:03,810
The other really important part of that is we can do an income survey on a smaller level even if at a very broad scope

620
00:51:03,810 --> 00:51:09,330
It doesn't look like something's going to qualify when we have you know a street that as you mentioned

621
00:51:09,330 --> 00:51:15,110
There are communities here that need that kind of support. We will be on a very small level looking at how those

622
00:51:15,110 --> 00:51:22,200
Individual families qualify instead of at a broader lakeway level. Is that answer? Yes. Thank you. Thank you

623
00:51:22,200 --> 00:51:22,220
I don't know if it's a

624
00:51:24,480 --> 00:51:26,240
One of your slides at the

625
00:51:26,240 --> 00:51:27,920
beginning was very intriguing to

626
00:51:27,920 --> 00:51:29,380
me when you were showing the

627
00:51:29,380 --> 00:51:29,800
parks.

628
00:51:30,460 --> 00:51:32,000
I don't imagine city park would

629
00:51:32,000 --> 00:51:33,140
probably qualify.

630
00:51:33,940 --> 00:51:37,120
Do you have any extra giant zombie

631
00:51:37,120 --> 00:51:39,800
dinosaur heads that we could have

632
00:51:39,800 --> 00:51:41,380
possibly for our park.

633
00:51:41,620 --> 00:51:43,160
You need to because I get one and

634
00:51:43,160 --> 00:51:44,520
then you can have the second one and

635
00:51:44,520 --> 00:51:45,080
I'll let you know.

636
00:51:45,460 --> 00:51:46,680
Thank you so much.

637
00:51:46,680 --> 00:51:47,180
Absolutely.

638
00:51:47,700 --> 00:51:48,020
Okay.

639
00:51:48,280 --> 00:51:49,080
That's all the questions.

640
00:51:49,260 --> 00:51:50,000
Thank you very much.

641
00:51:50,120 --> 00:51:50,540
Thanks, y'all.

642
00:51:50,760 --> 00:51:51,000
Okay.

643
00:51:51,100 --> 00:51:52,680
Open this up for citizens' participation.

644
00:51:53,080 --> 00:51:55,020
Anyone wish to address council on this item?

645
00:51:55,760 --> 00:51:57,540
Closing citizens' participation in discussion.

646
00:51:57,700 --> 00:51:59,060
There's no council action required.

647
00:51:59,520 --> 00:52:04,600
I think we can continue to advertise this as Councilman Brittonson pointed out.

648
00:52:04,700 --> 00:52:09,640
Lakeway writ large doesn't qualify, but we have individual parts of the community.

649
00:52:10,820 --> 00:52:13,420
And certainly there are charitable organizations.

650
00:52:13,420 --> 00:52:20,200
We learned from my community service summit that would be able to identify specific areas and subordinate areas.

651
00:52:20,460 --> 00:52:28,060
So I think it's a more communications task for the city and for the community service folks to be aware of this.

652
00:52:28,220 --> 00:52:31,200
And so we'll get this information out to our community service summit.

653
00:52:31,420 --> 00:52:31,460
Okay.

654
00:52:32,200 --> 00:52:35,280
Okay. With that, we'll call item 19.

655
00:52:35,800 --> 00:52:40,540
Discussion and possible action regarding ordinance number 2026-3-16604.

656
00:52:40,540 --> 00:52:46,780
and ordinance of the city of Lakeway, Texas adopting the Lakeway 2026 comprehensive plan and providing for saving

657
00:52:46,780 --> 00:52:51,240
separability repealer and an effective date. We have a staff report from our system city manager,

658
00:52:51,900 --> 00:52:54,000
assistant city manager, Ashby, government manager.

659
00:52:54,800 --> 00:53:01,700
Thank you, Mayor Mayor Pro Tem and Council. So as mentioned, this item is an ordinance to approve the Lakeway 2026

660
00:53:01,700 --> 00:53:08,580
comprehensive plan. This item was presented to City Council in January and at that meeting, direction was given to staff to

661
00:53:08,580 --> 00:53:14,660
to reduce the plan down to 50 pages, clearly identify that the additional support materials

662
00:53:14,660 --> 00:53:19,760
were not part of the comprehensive plan document itself, take it back to the steering committee

663
00:53:19,760 --> 00:53:23,420
for a formal vote, and then bring it back to the zoning and planning commission and city

664
00:53:23,420 --> 00:53:28,000
council on March. All of those things have been done. The steering committee met February

665
00:53:28,000 --> 00:53:37,040
10th and took a vote to move the plan forward back to Zapco and council on March. Then the

666
00:53:37,040 --> 00:53:41,660
the Comprehensive Plan was written to Zapco a couple of weeks ago. Zapco voted to recommend

667
00:53:41,660 --> 00:53:47,160
approval unanimously with two changes. The first was to clarify the stories under the

668
00:53:47,160 --> 00:53:53,280
dynamic core to be as compatible to update that graphic and then the second was to remove

669
00:53:53,280 --> 00:54:00,480
the Serene Hills project from the thoroughfare plan. I do want to point out there are a couple

670
00:54:00,480 --> 00:54:03,780
members of the steering committee here tonight so I wanted to take a moment to recognize them

671
00:54:03,780 --> 00:54:07,540
I'm going to appreciate the hard work that they put in to get us to this point.

672
00:54:08,760 --> 00:54:12,620
And with that, Olivia Sullivan is here with Line Heart Places and she'll cover the plan

673
00:54:12,620 --> 00:54:14,460
and the changes in a little bit more detail.

674
00:54:15,120 --> 00:54:17,280
And that concludes my portion of the presentation.

675
00:54:17,280 --> 00:54:19,320
I'd be happy to answer any questions you all may have.

676
00:54:20,340 --> 00:54:21,440
Any questions for the City Manager?

677
00:54:22,700 --> 00:54:25,420
Okay, I guess you're going to summarize the couple of changes we've had?

678
00:54:25,640 --> 00:54:26,500
Yes, good evening.

679
00:54:26,820 --> 00:54:27,700
Thank you for having me.

680
00:54:28,480 --> 00:54:33,100
Yes, I'm just here to go over a few of the updates in the last meetings that we've had

681
00:54:33,100 --> 00:54:40,120
As Ash we mentioned we are here January 20th and Council agreed to send the document

682
00:54:40,120 --> 00:54:44,520
back to the steering committee for them to review it and send it and decide if they

683
00:54:44,520 --> 00:54:45,600
were going to vote to send it forward.

684
00:54:46,500 --> 00:54:50,880
So during that February 10th steering committee meeting there was a 5-0 vote to send the

685
00:54:50,880 --> 00:54:53,440
document back to ZACO with the following changes made.

686
00:54:54,700 --> 00:54:59,940
A few, this is the list of changes, the major changes that we've made is that the dynamic

687
00:54:59,940 --> 00:55:04,300
course section, we've removed the number of stories to state that they will be dependent

688
00:55:04,300 --> 00:55:07,900
on compatibility, which now says as compatible in the document.

689
00:55:09,300 --> 00:55:14,180
And organize the document to ensure that it's clearly stated that the 50-page document

690
00:55:14,180 --> 00:55:18,560
is the comprehensive plan and everything, all the appendices are supporting documentation.

691
00:55:20,460 --> 00:55:26,200
So this is the amendment to page 24 of the comprehensive plan so that it reads as compatible,

692
00:55:26,200 --> 00:55:30,920
Well, previously it said 2 to 5 stories and now it's been updated to just say as compatible.

693
00:55:31,680 --> 00:55:37,900
And then this is the strike through of the Serine Hills project from the list of potential

694
00:55:37,900 --> 00:55:42,100
projects for future consideration, which is part of the thoroughfare plan.

695
00:55:42,100 --> 00:55:45,360
So this is what ZAPCO voted to move forward to you all.

696
00:55:47,570 --> 00:55:49,170
And then these are the major documents.

697
00:55:49,390 --> 00:55:55,430
So all of the updates reflect the conditions from the City Council, steering committee and

698
00:55:55,430 --> 00:55:56,530
zoning and planning commission.

699
00:55:56,830 --> 00:56:00,130
The full comprehensive plan document is now 50 pages

700
00:56:00,510 --> 00:56:03,410
with six appendices as they're supporting documents.

701
00:56:03,710 --> 00:56:06,010
You can see in this chart here,

702
00:56:06,390 --> 00:56:09,510
the original documents versus the updated documents.

703
00:56:09,790 --> 00:56:11,750
So we've made all of the changes requested

704
00:56:11,750 --> 00:56:12,830
in all of those meetings,

705
00:56:13,150 --> 00:56:14,310
and I'm here to answer any questions.

706
00:56:15,950 --> 00:56:17,030
Okay, thank you.

707
00:56:17,910 --> 00:56:19,190
Councilor important, any questions?

708
00:56:19,650 --> 00:56:19,910
No questions?

709
00:56:20,330 --> 00:56:21,390
Councilor Brannick, any questions?

710
00:56:21,650 --> 00:56:23,930
Can I have a discussion?

711
00:56:27,810 --> 00:56:32,370
I have a question, but it also qualifies a discussion for assistance in the City of Manor's

712
00:56:32,370 --> 00:56:33,130
Salisway for Discussion.

713
00:56:34,230 --> 00:56:34,570
Thank you.

714
00:56:34,650 --> 00:56:35,350
We don't have any questions.

715
00:56:36,070 --> 00:56:40,190
Citizens participation, anyone in Chambers will suggest council on the proposed comprehensive

716
00:56:40,190 --> 00:56:40,610
plan.

717
00:56:41,690 --> 00:56:44,170
Ending citizens participation coming back up here for discussion.

718
00:56:47,440 --> 00:56:48,620
And when do we kick it off?

719
00:56:48,740 --> 00:56:54,860
I mean, I can say right off the bat, I absolutely disagree with removing the serene hills

720
00:56:54,860 --> 00:57:03,600
drive from the thoroughfare plan. This council voted to approve the payment of the Serene

721
00:57:03,600 --> 00:57:09,940
Hills HOA landscaping fees because it was on the thoroughfare plan, it was a major collector,

722
00:57:10,340 --> 00:57:14,520
and the idea was it should be treated exactly the same as Highlands Boulevard,

723
00:57:15,320 --> 00:57:21,440
and that having been done, that was sort of the deal with the HOA, and I'm greatly disappointed

724
00:57:21,440 --> 00:57:38,920
that the zoning commissioner, who is also the H.O.A. president, backdoored that change to get it out of the thoroughfare plan, binding this council and future councils and requiring them if they ever have to do any widening on Serine Hills Road to go through extraordinarily expensive engineering studies to reopen that.

725
00:57:39,480 --> 00:57:46,900
And so I find that to be not kosher and I'm going to certainly suggest that that be not an accepted item.

726
00:57:48,340 --> 00:57:54,300
other discussion points. Yes, sir. So, asking that's my question. I live in a neighborhood

727
00:57:54,300 --> 00:58:00,300
that's also affected by potential thoroughfare plan. I didn't ask for it to be removed.

728
00:58:00,620 --> 00:58:05,680
But can you go over for us and also for residents and for future councils that watch this, how

729
00:58:05,680 --> 00:58:11,140
that thoroughfare plan is used, and that it's not a rubber stamp right now like, hey, this

730
00:58:11,140 --> 00:58:15,720
council in March, 2026 said, we're going to do all these things. So, can you just give

731
00:58:15,720 --> 00:58:16,840
more context to that please?

732
00:58:17,260 --> 00:58:21,340
Yeah, so I mean, all the projects shown on the thoroughfare plan are fully conceptual

733
00:58:21,340 --> 00:58:21,780
in nature.

734
00:58:21,940 --> 00:58:22,860
They haven't been designed.

735
00:58:23,180 --> 00:58:24,480
They haven't been funded.

736
00:58:24,660 --> 00:58:28,380
They haven't been, you know, there may be right away that's necessary to acquire things

737
00:58:28,380 --> 00:58:28,720
like that.

738
00:58:28,880 --> 00:58:35,020
So it's purely a conceptual project in nature that's been identified through community feedback,

739
00:58:35,300 --> 00:58:39,500
through studies, traffic studies, and things like that to identify transportation needs within

740
00:58:39,500 --> 00:58:39,960
the community.

741
00:58:39,960 --> 00:58:44,360
One of the priorities that they outlined in the Congress of Plain was that connectivity.

742
00:58:44,360 --> 00:58:49,680
So, one of the major things that you see in your neighbor, it specifically is allowing

743
00:58:49,680 --> 00:58:53,500
for more parallel connectivity to 620 to alleviate some of that traffic concern.

744
00:58:53,680 --> 00:58:57,800
So, that's why those projects were identified, Serena Hills as a major thoroughfare identified

745
00:58:57,800 --> 00:59:03,380
on our current thoroughfare plan map was identified as a need there and that's why that's on the

746
00:59:03,380 --> 00:59:03,640
list.

747
00:59:05,060 --> 00:59:05,800
Thanks for that.

748
00:59:05,920 --> 00:59:09,080
And the thoroughfare plan also doesn't limit us to that.

749
00:59:09,080 --> 00:59:18,120
If all of a sudden we see that challenger hurts or something else needs to be updated, that could potentially be updated.

750
00:59:18,820 --> 00:59:23,140
Sure. I mean, technically you can update the thoroughfare plan at any point.

751
00:59:23,280 --> 00:59:31,720
I mean, it is a kind of a fluid document, but you want those in the plan if they're identified as a need in the community to allow for multiple reasons.

752
00:59:31,720 --> 00:59:36,680
If you want to go out for a bond, you can identify it on the third floor plan or if you want to explore funding opportunities

753
00:59:36,680 --> 00:59:42,700
You can say it's pointed out here and so there's several benefits to having things like that in the third floor plan.

754
00:59:43,180 --> 00:59:50,600
Certainly, but again, it's just not a binding plan where if we came up with like, oh this intersection wasn't on the plan, but it really needs help.

755
00:59:50,600 --> 00:59:53,780
We need to discuss it and potentially fund it. That can be done still.

756
00:59:53,860 --> 00:59:54,820
Right, it's not a binding plan.

757
00:59:55,040 --> 00:59:57,800
It's both ways, both what's included and what's not included.

758
00:59:57,960 --> 00:59:58,600
Okay, thank you.

759
01:00:00,980 --> 01:00:02,880
Other discussion comes from important points?

760
01:00:05,150 --> 01:00:32,230
No, you've covered my point. Council Member Brad. Well, I would echo your thoughts, Mayor, relative to Serene Hills and removing it from the comprehensive plan as it's presented. Whereas I understand the neighbors and the neighborhoods concerns. Serene Hills does provide a service to the entire community.

761
01:00:32,230 --> 01:00:39,210
which we as a body of council must consider and it is a thoroughfare that connects

762
01:00:39,210 --> 01:00:46,290
to city to state highway 71 is a thoroughfare that provides for emergency

763
01:00:46,290 --> 01:00:54,610
response especially once LTFR puts their fire station out in that area it also

764
01:00:54,610 --> 01:01:01,710
provides for connectivity into the interior of the city and I believe that

765
01:01:01,710 --> 01:01:09,210
string hills needs to be back on there. Now I will qualify that to also say that I would

766
01:01:09,210 --> 01:01:16,470
recommend that any improvement that we make to any street should be justified by a proper

767
01:01:16,470 --> 01:01:22,370
engineering study. And if we would get a micro simulation model in place, we would be

768
01:01:22,370 --> 01:01:28,890
very easily be able to assess the improvements that would be needed, whether it's a phased

769
01:01:28,890 --> 01:01:34,930
approach or not. So that's my thoughts on there. Thank you. Thank you.

770
01:01:35,270 --> 01:01:41,770
Councilmember Robinson. My thing that I'm just I guess I don't know I'm going to I

771
01:01:41,770 --> 01:01:47,870
won't say hang up but the whole word compatible right on in the dynamic core.

772
01:01:48,650 --> 01:01:56,090
It's just what's compatible to me is different than everyone else up here and so I just don't like

773
01:01:56,090 --> 01:01:59,290
living in the gray space and I feel like that's a gray space to me.

774
01:01:59,910 --> 01:02:02,970
Well, Council Member Sherman and I were both present at the conversation.

775
01:02:03,590 --> 01:02:07,510
The members of the Comprehensive Plan Committee were concerned that

776
01:02:07,510 --> 01:02:12,010
where I had previously said three to five stories would lead to every

777
01:02:12,010 --> 01:02:17,410
development project being proposed for five stories or more based on that.

778
01:02:17,650 --> 01:02:22,830
And so they felt like by saying as compatible with the surrounding area

779
01:02:22,830 --> 01:02:29,990
was it took away sort of the license to start at five stories and go up. And so

780
01:02:29,990 --> 01:02:36,470
that was the reason for the change. And I felt like that was, I felt like the

781
01:02:36,470 --> 01:02:40,870
Steering Plan Committee citizens who had volunteered their time were making a

782
01:02:40,870 --> 01:02:49,170
reasonable argument and putting in what they thought unanimously was a

783
01:02:49,170 --> 01:02:55,670
a rational guardrail, would you agree with my characterization or add to that?

784
01:02:56,010 --> 01:03:03,670
Yes, and Kelly, your exact thought is why we agreed to put as compatible so that if something

785
01:03:03,670 --> 01:03:09,050
comes up, no one's pointing to the number five, it's a fluid discussion up here to work it out.

786
01:03:09,590 --> 01:03:15,910
I guess maybe I should have clarified more. Maybe my thing is, is that, let's just say I'm going to say

787
01:03:15,910 --> 01:03:24,490
roundels it's you put use and they come in and because it's let me right back up on that whole

788
01:03:24,490 --> 01:03:31,130
section most everything is one to two stories technically if you would look and height right and so

789
01:03:31,130 --> 01:03:40,070
what my biggest thing is is would somebody be able to come in reinvest in a whole section and say okay I'm

790
01:03:40,070 --> 01:03:43,550
I'm going to do two, then three, three, and then four,

791
01:03:43,930 --> 01:03:44,970
and then four, and then five.

792
01:03:45,210 --> 01:03:45,630
You know what I mean?

793
01:03:45,950 --> 01:03:47,670
Like, stagger, because then at that point,

794
01:03:48,090 --> 01:03:49,670
they are compatible, right?

795
01:03:49,810 --> 01:03:52,330
If they slowly change in its higher section,

796
01:03:52,930 --> 01:03:54,450
I guess that was my biggest thing,

797
01:03:54,530 --> 01:03:56,390
because then a five is compatible.

798
01:03:57,170 --> 01:03:58,950
Because you have to have compatible,

799
01:03:59,090 --> 01:04:02,010
define notes to the architecture of the building.

800
01:04:02,630 --> 01:04:04,550
So I hear you're saying and agree like that.

801
01:04:04,690 --> 01:04:07,150
If it was defined as compatible with the neighboring heights,

802
01:04:07,470 --> 01:04:09,610
et cetera, et cetera, then I think that would come

803
01:04:09,610 --> 01:04:14,010
in the play, but it's just as compatible. So what do you think is as compatible is different

804
01:04:14,010 --> 01:04:23,310
than what I think is compatible. The recommendation was to sort of take away a starting point,

805
01:04:23,530 --> 01:04:29,070
right? Take away a fixed number and make it back on the zoning commission and the City Council

806
01:04:29,070 --> 01:04:36,570
to say whether or not we wanted that. So I would, you know, one of the examples would be,

807
01:04:36,570 --> 01:04:44,530
I can't remember when somebody came in to the HUD subcommittee and wanted to propose

808
01:04:44,530 --> 01:04:51,090
three stories behind torches overlooking what would be the new city park and we immediately

809
01:04:51,090 --> 01:04:56,030
said no that's not compatible with that but they were like we already have five stories

810
01:04:56,030 --> 01:05:02,390
there and so this I think takes away that justification it gives a lot more it gives a lot

811
01:05:02,390 --> 01:05:05,750
more authority to get to the zoning commission into the council.

812
01:05:06,250 --> 01:05:11,810
Then to have to argue, it says five in the plan, and you have five over there, so why

813
01:05:11,810 --> 01:05:12,530
can't I have six?

814
01:05:13,870 --> 01:05:14,070
Right, so.

815
01:05:14,790 --> 01:05:15,710
No, I get it.

816
01:05:15,930 --> 01:05:16,230
I get it.

817
01:05:16,570 --> 01:05:22,490
In an example, another example would be, we may be familiar with, the BDS director car

818
01:05:22,490 --> 01:05:25,070
brought up is, or that Walgreens sits, it's in a pit.

819
01:05:25,770 --> 01:05:30,230
Five stories there is much different than five stories that the shell gas station with

820
01:05:30,230 --> 01:05:31,270
the really steep driveway.

821
01:05:33,480 --> 01:05:36,240
So this is intended to be like, well, as compatible.

822
01:05:37,560 --> 01:05:39,920
Councilor Mayor Pro Temini, discussion points.

823
01:05:40,360 --> 01:05:45,060
Okay, well, first off, I understand why people would

824
01:05:45,060 --> 01:05:49,460
that live right on that street might not want to see it widened.

825
01:05:49,500 --> 01:05:51,060
But every, huh?

826
01:05:51,580 --> 01:05:52,120
Serenzo's.

827
01:05:52,300 --> 01:05:52,860
Yeah, I guess.

828
01:05:53,260 --> 01:05:53,700
Sorry.

829
01:05:55,240 --> 01:05:59,700
But every other entrance, main entrance into the city,

830
01:05:59,700 --> 01:06:04,120
And this is a main entrance, people are using it that way, and people are going to continue

831
01:06:04,120 --> 01:06:07,840
to use that way, and it's going to only increase in traffic.

832
01:06:08,600 --> 01:06:14,260
So typically, I mean, every other entrance like that has either started out as four lanes,

833
01:06:14,500 --> 01:06:16,760
or is it four lanes now?

834
01:06:16,980 --> 01:06:19,120
So having just two lanes doesn't make sense.

835
01:06:20,360 --> 01:06:26,140
It's extremely difficult to maintain if there's something that needs to be done by the

836
01:06:26,140 --> 01:06:30,320
mud or anything like that where they have to close off the lane, that road is closed.

837
01:06:31,040 --> 01:06:33,840
I mean, there's almost nothing they can do to get in and out of there.

838
01:06:35,320 --> 01:06:37,840
And that's more of a hassle for the whole city.

839
01:06:38,320 --> 01:06:43,000
Those corridors are really for everyone, not just the neighborhood that it's sitting next

840
01:06:43,000 --> 01:06:43,240
to.

841
01:06:45,680 --> 01:06:51,980
The homes that were frontings, serenials, dry, those were never supposed to be built the

842
01:06:51,980 --> 01:06:52,660
way they were built.

843
01:06:52,660 --> 01:06:58,120
But something went goofy within our internal system many years ago that allowed them to

844
01:06:58,120 --> 01:07:02,760
be built the way they are with the driveways right off of Serene Hills and that was a mistake.

845
01:07:06,080 --> 01:07:11,240
The commercial corner is going to have a big effect on traffic there as well.

846
01:07:12,200 --> 01:07:18,200
And like Kent said, the fire station being there, and I don't know if anybody has ever

847
01:07:18,200 --> 01:07:25,580
notice, if you watch when the fire trucks leave, right at Lomans Crossing and Lomans, or

848
01:07:27,400 --> 01:07:33,280
make way boulevard, it's a mess. I mean, it's just one lane right there and it's very

849
01:07:33,280 --> 01:07:39,020
difficult. If there was an accident, it would be a huge problem. And I also am somewhat concerned

850
01:07:39,020 --> 01:07:46,100
about the manner, as you mentioned, in which this came about. But more importantly than

851
01:07:46,100 --> 01:07:52,020
anything, well not more than anything, but one of the things that really bothers me, and

852
01:07:52,020 --> 01:07:59,040
I've said it up here a bunch of times, when we ask people to volunteer their time and

853
01:07:59,040 --> 01:08:06,940
spend all that time working on a project just to have it upended by somebody with a personal

854
01:08:06,940 --> 01:08:11,600
stake in it, I find that frustrating.

855
01:08:11,600 --> 01:08:22,580
I don't like to see our committees upended simply because one person representing a group of people decided to try to throw a wrench in it.

856
01:08:22,740 --> 01:08:27,760
So for that reason, I can't support the removal.

857
01:08:29,820 --> 01:08:29,920
Yeah.

858
01:08:30,560 --> 01:08:32,720
Other discussion points, Councillor Morshroom?

859
01:08:33,400 --> 01:08:38,860
Yeah, I mean we started the comprehensive plan I think back in September of 23.

860
01:08:39,640 --> 01:08:43,400
So I just I want to bring it back to the plan so it's just not that we spent two years

861
01:08:43,400 --> 01:08:48,960
talking about serene hills drive, but this is my favorite slide out of the full plan.

862
01:08:49,280 --> 01:08:52,980
So if people are looking at the plan, I don't really know where to go in it.

863
01:08:53,440 --> 01:08:58,220
This slide I think is in the early on in the plan and also the very end.

864
01:08:58,220 --> 01:09:10,420
and one of our goals as the hearing committee was to update the 2020 plan, I think I had 10 goals and we had areas that we could combine it down into here.

865
01:09:10,840 --> 01:09:27,700
So a lot of it can get confusing but I think this page, including the vision statement, really captures what we were trying to accomplish with the plan and I to appreciate all the efforts of the citizens and the staff that were involved with it because it was a very, very long process.

866
01:09:30,470 --> 01:09:35,570
I agree. It's just like page six, or I can't remember, but one more thing. Also,

867
01:09:36,110 --> 01:09:40,390
Councilor Britinson was on the plan for a few months at the beginning, so I think

868
01:09:40,390 --> 01:09:44,810
you should be at it as being recognized on that recognition slide. And I don't

869
01:09:44,810 --> 01:09:49,210
think that would need to go back to Zapco. No. No, that's fine. I forgot. I mean, I

870
01:09:49,210 --> 01:09:54,610
remember OS on there, but thank you for the recognition. Welcome. Okay, we can get

871
01:09:54,610 --> 01:09:59,230
that. Okay with that I'd accept the motion.

872
01:10:02,380 --> 01:10:04,460
I'll make a motion we move forward

873
01:10:04,460 --> 01:10:09,480
approving the comprehensive plan with the exception of the ZEPCO recommendation

874
01:10:09,480 --> 01:10:16,820
regarding serine hills. I'm sorry can you do that. You said yes to approve it

875
01:10:16,820 --> 01:10:21,120
without the supreme. Correct. We'll approve it the way it is but we're not going to

876
01:10:21,120 --> 01:10:25,540
take the recommendation to remove serine from the second that. Okay so I have a

877
01:10:25,540 --> 01:10:27,620
Is there any further discussion?

878
01:10:31,240 --> 01:10:32,160
Would that be better?

879
01:10:32,380 --> 01:10:33,120
Would that sound better?

880
01:10:33,400 --> 01:10:34,480
It's more positive.

881
01:10:35,140 --> 01:10:36,100
I like being positive.

882
01:10:36,900 --> 01:10:37,080
All right.

883
01:10:37,480 --> 01:10:40,360
Can I withdraw your second?

884
01:10:40,600 --> 01:10:41,320
I'll withdraw mine.

885
01:10:41,440 --> 01:10:42,620
I will withdraw my second.

886
01:10:42,960 --> 01:10:43,600
I'll withdraw mine.

887
01:10:43,700 --> 01:10:47,940
I'll make a motion that we approve the comprehensive plan.

888
01:10:48,540 --> 01:10:51,560
And we put back in these serene hills

889
01:10:52,940 --> 01:10:55,160
to drive on the thoroughfare plan.

890
01:10:56,200 --> 01:10:56,760
Positive.

891
01:10:56,760 --> 01:10:57,780
That way it's not double.

892
01:10:58,400 --> 01:10:59,400
Yeah, no, we like that.

893
01:11:00,160 --> 01:11:01,240
May I second that one?

894
01:11:01,580 --> 01:11:03,100
You know, I will second that one.

895
01:11:03,600 --> 01:11:03,960
Yes.

896
01:11:04,540 --> 01:11:06,540
Okay, so I have a motion in a second.

897
01:11:06,620 --> 01:11:07,580
Any further conversation?

898
01:11:08,040 --> 01:11:09,000
Councilor Brittenson, you said?

899
01:11:10,560 --> 01:11:12,360
I would like to just to address.

900
01:11:12,640 --> 01:11:14,040
I know I have a lot of supporters.

901
01:11:14,260 --> 01:11:15,520
I live in Flint, Rock Falls.

902
01:11:16,040 --> 01:11:20,560
So Serine Hill's actually, when I moved there,

903
01:11:21,240 --> 01:11:23,900
Flint, Rock was just basically a paid call path.

904
01:11:24,220 --> 01:11:26,400
I mean, it wasn't even a proper two lane road at that.

905
01:11:26,400 --> 01:11:30,080
There was no, there was like no center divided.

906
01:11:30,840 --> 01:11:32,380
Basically it was a road to nowhere.

907
01:11:32,660 --> 01:11:36,300
Serene went in, my life got up heaved, I will tell you.

908
01:11:36,600 --> 01:11:39,940
Because it became another access point to 71.

909
01:11:40,660 --> 01:11:44,860
When it was originally created, it was never meant to be a cut through.

910
01:11:45,580 --> 01:11:51,220
It is what it is, you know, just like water traffic flows with the path of lease resistance.

911
01:11:52,480 --> 01:11:59,360
My once quiet street got destroyed, which is Flint Rock, that's my main avenue.

912
01:12:00,260 --> 01:12:04,060
And I'm saying this because I'm going to vote a certain way but I wanted to address

913
01:12:04,060 --> 01:12:06,220
my supporters in a specific way.

914
01:12:06,600 --> 01:12:12,700
By me voting in favor of this in which I'm about to do doesn't mean that I support necessarily

915
01:12:12,700 --> 01:12:19,360
the widening of the road and that would be on a, I just wanted to, like I said, come out

916
01:12:19,360 --> 01:12:24,000
and specifically address my supporters.

917
01:12:24,640 --> 01:12:28,880
Now while that is not something that's going to take place anytime soon,

918
01:12:29,200 --> 01:12:32,960
because of the overall engineering of the roads in that section,

919
01:12:35,200 --> 01:12:40,180
I just felt because that is something that I've fought long and hard for prior

920
01:12:40,180 --> 01:12:45,780
to me even being on council, I felt that it was respectful of me to address my

921
01:12:45,780 --> 01:12:47,620
supporters. So thank you.

922
01:12:47,620 --> 01:12:58,600
Yeah. Okay. Thank you. Any other comments discussion? I do have one. Joseph, on page 17, we make note that a digital dashboard will be developed of the plan.

923
01:12:59,220 --> 01:13:08,160
Can you just give a real brief description and understanding that for the public to hear how we're going to deal with the plan at this point?

924
01:13:08,520 --> 01:13:15,280
Yeah, absolutely. So as we move forward, we will put together a dashboard working with our consultant who's going to build the initial draft,

925
01:13:15,280 --> 01:13:18,520
and then staff will complete and maintain it.

926
01:13:18,980 --> 01:13:21,380
And that draft is going, or that dashboard

927
01:13:21,380 --> 01:13:24,220
is going to give citizens access to the comprehensive plan.

928
01:13:24,640 --> 01:13:28,780
But it's also going to illustrated in terms of the goals

929
01:13:29,260 --> 01:13:32,120
and essentially be able to be a road mark for those goals,

930
01:13:32,320 --> 01:13:34,880
road map for those goals where they can check the status.

931
01:13:35,140 --> 01:13:39,240
So as staff works through the goals with council and the community,

932
01:13:39,840 --> 01:13:42,720
the citizens will go to that dashboard and see what's been done,

933
01:13:42,720 --> 01:13:44,480
on what still needs to be done.

934
01:13:45,080 --> 01:13:46,980
They will be able to still give us comments

935
01:13:47,520 --> 01:13:49,560
on how we're doing and give us comments

936
01:13:49,560 --> 01:13:51,280
on what they think we need to work on next.

937
01:13:51,880 --> 01:13:56,260
So it'll be an interactive location for our citizens

938
01:13:56,260 --> 01:13:57,960
to give us feedback on the cop plan

939
01:13:57,960 --> 01:14:00,600
as it's written and as we're moving forward on it.

940
01:14:00,760 --> 01:14:02,640
And we're looking forward to getting that feedback

941
01:14:02,640 --> 01:14:05,900
because that's going to help drive in five years time

942
01:14:05,900 --> 01:14:08,440
or more the next iteration of the comprehensive plan.

943
01:14:08,900 --> 01:14:11,240
So it's supposed to be a living site

944
01:14:11,240 --> 01:14:17,740
where we can share that information, they can look at the plan, they can look at our progress, and they can give us feedback on that.

945
01:14:18,760 --> 01:14:19,460
Thank you.

946
01:14:19,960 --> 01:14:20,960
Okay, anything else?

947
01:14:23,040 --> 01:14:23,960
Yes, go ahead.

948
01:14:26,900 --> 01:14:29,500
Sorry, I'm just the client.

949
01:14:33,520 --> 01:14:41,760
On the steering committee, should Logan and Josh be represented as the zoning and planning committee members?

950
01:14:43,140 --> 01:14:52,640
and then friendly suggestion is that we just recognize the citizens first and then maybe go down and have elected and staff at the end.

951
01:14:55,140 --> 01:14:59,900
And then also Scott Olson served as the chair and I know he was here in the back.

952
01:15:03,920 --> 01:15:10,640
He's not on here. Yes, he is. Just to recognize as chair of the steering committee.

953
01:15:14,160 --> 01:15:35,540
I don't think those are all technical corrections that we would describe as a script or error. I don't think they need to be included in resolution. I support nobody objects to that. Okay, so I have a motion and a second to approve the comprehensive plan as presented and to return serene hills to the thoroughfare plan.

954
01:15:36,660 --> 01:15:38,980
That's the motion the second that we've concluded discussion.

955
01:15:39,160 --> 01:15:40,360
All those in favor, please raise your hand.

956
01:15:40,440 --> 01:15:40,720
Say aye.

957
01:15:41,340 --> 01:15:41,600
Aye.

958
01:15:41,900 --> 01:15:41,960
Aye.

959
01:15:42,400 --> 01:15:42,880
All those opposed?

960
01:15:43,400 --> 01:15:44,200
Motion carries unanimously.

961
01:15:44,600 --> 01:15:44,980
Thank you very much.

962
01:15:45,100 --> 01:15:45,360
The Council.

963
01:15:47,280 --> 01:15:47,800
Item 20.

964
01:15:48,820 --> 01:15:53,580
Discussion and possible action regarding resolution number 2026-03-16-01, a resolution

965
01:15:53,580 --> 01:15:57,060
of the City of Lakeway, Texas, establishing and appointing members of the view protection

966
01:15:57,760 --> 01:16:01,300
conditional overlay, VPCO, Committee of Staff Report, by me.

967
01:16:01,300 --> 01:16:22,900
So we had the task presented to us at the last meeting that we were going to create a citizens committee to help the city members staff and to find a way to improve the current VPCO ordinance.

968
01:16:23,900 --> 01:16:29,100
each member of council was asked to name a member, everyone is named a member.

969
01:16:29,920 --> 01:16:33,200
Councilor Fortin's member was not published as Mr. Troy Dunson.

970
01:16:35,020 --> 01:16:39,520
Zapco was asked to name two volunteers, only two volunteers came forward.

971
01:16:39,900 --> 01:16:43,780
Council was asked to name two volunteers, only two volunteers came forward.

972
01:16:44,760 --> 01:16:50,200
We don't know the fiscal impact because the committee, as you can see in the underlined resolution,

973
01:16:50,200 --> 01:16:53,520
has the authority to request additional legal assistance in

974
01:16:53,520 --> 01:16:57,120
Tope and drafting or doing a new one. Does anyone have a

975
01:16:57,120 --> 01:17:00,200
question for me on the resolution and the formation of the

976
01:17:00,200 --> 01:17:00,500
committee?

977
01:17:01,880 --> 01:17:04,920
Councillor Bragg? Mayor Proton. Questions?

978
01:17:05,820 --> 01:17:09,780
I don't see one for Christopher. I said that he did not publishes but it's Mr.

979
01:17:09,860 --> 01:17:13,060
Troy Duncett. Oh, I'm sorry. I didn't realize that we received a

980
01:17:13,060 --> 01:17:16,680
circulatory email from the city secretary updating us on that.

981
01:17:16,680 --> 01:17:21,660
No questions. Well, they're because this is great. Yes, they will be discussion. Look at this screen.

982
01:17:22,220 --> 01:17:23,860
Councilmember Sherman on

983
01:17:25,910 --> 01:17:28,010
the city council nominees. I don't

984
01:17:28,670 --> 01:17:34,370
Were we supposed to send in if we were interested? I thought I was just sending in the people are nominee are nominees

985
01:17:35,030 --> 01:17:41,710
Well, we we're going to ask for volunteers. We said two words. We need two city council volunteers. I thought we were doing it tonight though

986
01:17:42,230 --> 01:17:44,130
Okay, did you want a volunteer for two months?

987
01:17:44,130 --> 01:17:47,110
Well, I'll never turn down a task.

988
01:17:47,530 --> 01:17:51,090
But I just, this is a point of clarification.

989
01:17:51,910 --> 01:17:53,510
I thought I was going to be decided tonight.

990
01:17:55,310 --> 01:17:58,510
I actually agree with Council Member Sherman.

991
01:17:58,730 --> 01:18:01,650
I thought we would be picking that as long as all of us.

992
01:18:02,570 --> 01:18:02,930
Yes.

993
01:18:04,110 --> 01:18:05,610
There's glass breaking somewhere.

994
01:18:06,470 --> 01:18:06,930
Well, that's OK.

995
01:18:07,070 --> 01:18:10,870
When we come to the discussion, you can move to either join.

996
01:18:10,970 --> 01:18:13,010
And then we can have a discussion as to who the two city

997
01:18:13,010 --> 01:18:14,350
Council members are. Okay.

998
01:18:17,130 --> 01:18:21,590
No questions? Okay. Open it up for citizens participation and

999
01:18:21,590 --> 01:18:25,810
when you address council on this, closing citizens participation come back for discussion.

1000
01:18:29,920 --> 01:18:32,020
I have a couple. I can kick off this. Okay.

1001
01:18:35,000 --> 01:18:36,920
The resolution.

1002
01:18:41,400 --> 01:18:42,980
I like to discuss removing

1003
01:18:42,980 --> 01:18:49,960
the fourth and fifth paragraph so that we would go from whereas state of Lakeway previously adopted

1004
01:18:49,960 --> 01:18:55,560
to the VPCO and then it'll jump down to the City Council's desire to create a committee

1005
01:18:55,560 --> 01:19:03,400
to analyze the issues related. I'm not comfortable having so many other specific items here that

1006
01:19:03,400 --> 01:19:12,460
seem redundant, whereas I think it's captured by to analyze issues. That doesn't put us in

1007
01:19:12,460 --> 01:19:18,800
one specific scenario. And I think it still gets it done. I guess I'll be a question

1008
01:19:18,800 --> 01:19:24,800
also for Coby. Would this resolution be fine if we remove the fourth whereas paragraph

1009
01:19:24,800 --> 01:19:26,320
and the fifth whereas paragraph?

1010
01:19:38,150 --> 01:19:42,070
I don't know that they're necessary. They may and this

1011
01:19:42,070 --> 01:19:46,430
may be your issue sort of direct the focus of what the committee's supposed to work on.

1012
01:19:46,430 --> 01:19:52,930
And so if you want it to be broader, you know, what you're suggesting makes sense.

1013
01:19:54,410 --> 01:20:01,490
But if it's the goal of the resolution is to say look at these issues and this is sort of defining those issues.

1014
01:20:03,150 --> 01:20:12,690
Then potentially expanding that to include aware as that would be a risk of a legal challenge if it was removed.

1015
01:20:12,690 --> 01:20:17,050
We've to diluted so much that then people who have been operating under the VPCO and

1016
01:20:17,050 --> 01:20:21,570
being in compliance with it, bought their homes under the standing that staff has told

1017
01:20:21,570 --> 01:20:25,990
them, oh, you're in a VPCO, et cetera, et cetera, I think then we should have both of those

1018
01:20:25,990 --> 01:20:28,250
scenarios listed as a potential issue.

1019
01:20:31,510 --> 01:20:32,570
That would be fine too.

1020
01:20:32,870 --> 01:20:36,890
I mean, ultimately, I don't know if the whereas clauses of the resolution should be making

1021
01:20:36,890 --> 01:20:37,650
legal conclusions.

1022
01:20:38,110 --> 01:20:44,870
So we would need to be crafted in a conditional sense or a, because I don't know if the committee

1023
01:20:44,870 --> 01:20:47,610
He's going to be answering the question of whether it's-

1024
01:20:47,610 --> 01:20:53,390
Well, what if you then just remove the fourth one and left the fifth one, would that be enough guidance issues

1025
01:20:53,390 --> 01:20:56,370
related to legality and forcibility, policy, and potential amendments?

1026
01:20:57,230 --> 01:20:58,610
I think that that would work.

1027
01:20:59,950 --> 01:21:04,790
So I'd turn that over to Council for a discussion about removing the fourth wear as paragraph.

1028
01:21:13,920 --> 01:21:16,120
Well, do you think that the paragraph is not true?

1029
01:21:16,120 --> 01:21:16,820
I

1030
01:21:22,680 --> 01:21:28,860
think that this resolution can get it done and have a successful VPCO committee without

1031
01:21:28,860 --> 01:21:29,640
that paragraph.

1032
01:21:30,280 --> 01:21:32,800
And then I would question you could go the other way as well.

1033
01:21:33,760 --> 01:21:38,080
People that have, I mean, we've had people speak up here as that they've retained attorneys

1034
01:21:38,080 --> 01:21:42,920
just under the concern about removing or repealing the VPCO.

1035
01:21:49,570 --> 01:21:54,390
Having that removed mayor and you still have the one below it, including issues ready to

1036
01:21:54,390 --> 01:21:57,030
legality, wouldn't that cover us both ways?

1037
01:22:04,880 --> 01:22:06,480
Or any other council member, if they wish?

1038
01:22:06,520 --> 01:22:10,700
Well, I mean, my position is, I think, the language,

1039
01:22:11,060 --> 01:22:18,000
the critical task is to resolve the vague language.

1040
01:22:18,940 --> 01:22:22,240
And removing that word is problematic.

1041
01:22:23,740 --> 01:22:27,020
Because that is the crux of the legal position,

1042
01:22:27,020 --> 01:22:31,140
is that the current ordinance is vague.

1043
01:22:31,600 --> 01:22:33,240
We do not know what a view is.

1044
01:22:33,980 --> 01:22:35,580
We don't know what an obstruction is.

1045
01:22:35,980 --> 01:22:37,460
We don't know what unreasonable is.

1046
01:22:41,170 --> 01:22:46,290
You could put any issues related to the gallery, comma vague language, comma enforceability.

1047
01:22:46,650 --> 01:22:51,750
As long as the vague language is included in the fifth one, then the fourth one could be eliminated.

1048
01:22:52,390 --> 01:22:55,770
But the fourth one is there because that's the crux to the issue.

1049
01:22:57,770 --> 01:23:03,170
I don't have a concern with just having vague language added to the fifth one or moving forth.

1050
01:23:04,970 --> 01:23:06,130
I can go along with that.

1051
01:23:06,550 --> 01:23:07,210
I don't support that.

1052
01:23:08,250 --> 01:23:09,030
Council member Brian.

1053
01:23:09,770 --> 01:23:10,490
I'm good with that.

1054
01:23:10,590 --> 01:23:11,350
I think it's fine to wait.

1055
01:23:11,570 --> 01:23:12,350
But I'm okay with that.

1056
01:23:12,350 --> 01:23:12,910
I mean, I can go.

1057
01:23:12,990 --> 01:23:14,210
I can live with it or the changer.

1058
01:23:14,430 --> 01:23:21,410
I mean, if that makes you more comfortable, sir, then we can make that change and eliminate four and go to vague language.

1059
01:23:21,690 --> 01:23:22,590
Language in five.

1060
01:23:23,150 --> 01:23:23,270
Okay.

1061
01:23:25,650 --> 01:23:32,590
Second discussion under Section 2F, the committee shall select a secretary to keep record

1062
01:23:32,590 --> 01:23:34,190
of the attendance and minutes reach meeting.

1063
01:23:36,650 --> 01:23:42,930
That effectively removes a person from being like participating.

1064
01:23:43,810 --> 01:23:47,750
These meetings like they just, there's a lot of discussion in that person who's in sitting

1065
01:23:47,750 --> 01:23:52,990
there taking notes and whatever, I friendly suggestion to be if the city secretary could

1066
01:23:52,990 --> 01:23:55,430
to be a vat role for these meetings.

1067
01:23:58,620 --> 01:24:01,800
City manager, can we support that with staff

1068
01:24:01,800 --> 01:24:04,320
of either the city secretary, the executive assistant?

1069
01:24:04,600 --> 01:24:07,440
I think part of the point of that was to help relieve

1070
01:24:07,440 --> 01:24:09,740
the duty on the staff because we're already

1071
01:24:09,740 --> 01:24:12,080
all there a bunch of committees and commissions,

1072
01:24:12,080 --> 01:24:13,360
but if that's the will of the council,

1073
01:24:13,500 --> 01:24:14,500
we can certainly do that.

1074
01:24:15,160 --> 01:24:17,440
The other argument is that gives the committee

1075
01:24:18,020 --> 01:24:19,360
kind of skin in the game.

1076
01:24:20,020 --> 01:24:23,360
One of the things we've noticed is that this is going

1077
01:24:23,360 --> 01:24:31,320
going to be a very involved process and we want to be able to encourage committee members

1078
01:24:31,320 --> 01:24:36,900
to attend these meetings regularly, which doesn't always happen and this is also one

1079
01:24:36,900 --> 01:24:41,720
of those lessons learned from the comprehensive plan you're all aware that we heard comments

1080
01:24:41,720 --> 01:24:46,900
from some of the comprehensive plan steering committee members that they felt they weren't

1081
01:24:46,900 --> 01:24:51,920
as involved in the process as they could have been so this was a suggestion by staff to get

1082
01:24:51,920 --> 01:24:58,020
that involvement, but again we have no problem having somebody else take care of that as well.

1083
01:24:58,480 --> 01:25:02,820
It was just an idea to try to resolve some of the issues that we saw with the comprehensive

1084
01:25:02,820 --> 01:25:03,240
plan.

1085
01:25:05,820 --> 01:25:06,640
I understand that.

1086
01:25:06,860 --> 01:25:15,200
I think one, our city of secretaries, I think that person being just an independent, not

1087
01:25:15,200 --> 01:25:21,180
part of the committee would be beneficial, not to mention a professional at it.

1088
01:25:22,760 --> 01:25:29,900
So what if we had just outside the box an AI note taker I mean there's tons of apps

1089
01:25:29,900 --> 01:25:34,560
out there I mean we can get them for free and then just do an AI note summary of the

1090
01:25:34,560 --> 01:25:38,580
meeting and I mean most of the time is better than I know anybody is going to put down

1091
01:25:38,580 --> 01:25:44,340
anyways because I know what I'm taking notes I can't read what I wrote later on and at least

1092
01:25:44,340 --> 01:25:49,800
AI would all be printed out and all be categorized and broken down into sections and it's just

1093
01:25:49,800 --> 01:25:50,240
Just an option.

1094
01:25:50,440 --> 01:25:51,500
I agree those work great.

1095
01:25:51,660 --> 01:25:54,460
I don't know if you want to lot something like that with something that's sensitive.

1096
01:25:55,420 --> 01:25:59,520
And to further, Councilmember Sherman's point, we've already had discussions with our city

1097
01:25:59,520 --> 01:26:07,040
attorney about probably not having AIs taking notes when we're having attorney client confidential

1098
01:26:07,800 --> 01:26:10,680
discussions or legal discussions in general.

1099
01:26:11,360 --> 01:26:14,600
And so, yeah, it would be my recommendation that we have a person do that.

1100
01:26:14,620 --> 01:26:17,800
That can make the choices on what to dictate in the city.

1101
01:26:17,800 --> 01:26:24,180
Once you are talking about drafting an ordinance and considering if there are any past issues,

1102
01:26:24,880 --> 01:26:31,440
then I think you want minutes to be sort of 30,000 foot minutes, not detailed transcriptions

1103
01:26:31,440 --> 01:26:32,260
of every sidebar.

1104
01:26:32,560 --> 01:26:32,680
Right.

1105
01:26:32,820 --> 01:26:33,180
I got you.

1106
01:26:33,520 --> 01:26:37,080
Just outside the box, I was thinking trying to alleviate some additional work.

1107
01:26:37,620 --> 01:26:38,880
I think sorry.

1108
01:26:39,320 --> 01:26:39,880
You go ahead.

1109
01:26:40,020 --> 01:26:40,360
I was late.

1110
01:26:40,520 --> 01:26:47,680
I think the concept of having a committee member will also create some flexibility on times

1111
01:26:47,680 --> 01:26:55,020
for the committee to meet, if we're expecting a city secretary to sit in or another staff member

1112
01:26:55,020 --> 01:27:00,980
to sit in, we may be finding ourselves having committee meetings at this hour or the evening,

1113
01:27:01,540 --> 01:27:07,620
just due to work schedules. And I think if we have a committee member who is doing that,

1114
01:27:07,760 --> 01:27:16,140
and maybe it's a subcommittee, if you will, that helps develop the notes and put them together.

1115
01:27:16,140 --> 01:27:16,520
Okay.

1116
01:27:18,650 --> 01:27:22,350
So, like, Councilmember Sherman, I think you're the only person advocating for this.

1117
01:27:22,410 --> 01:27:23,330
Yeah, I'm going to put out there.

1118
01:27:23,650 --> 01:27:23,850
That's fine.

1119
01:27:24,150 --> 01:27:26,150
Okay. Do you have another point on the resolution?

1120
01:27:27,110 --> 01:27:27,190
No.

1121
01:27:28,370 --> 01:27:28,730
Okay.

1122
01:27:29,150 --> 01:27:29,950
Did you want to revisit?

1123
01:27:30,750 --> 01:27:32,350
Councilmember Brian and I step forward.

1124
01:27:32,710 --> 01:27:34,270
Does anybody else want to be on the committee?

1125
01:27:35,010 --> 01:27:36,250
You never got to me.

1126
01:27:37,390 --> 01:27:40,970
Well, I kind of figured with your job, you weren't going to pick up another point.

1127
01:27:41,030 --> 01:27:44,690
No, I'm not asking to be on it, but I have a couple of points that

1128
01:27:44,690 --> 01:27:54,270
But just because, I mean, taking the charter review committee into consideration, not having

1129
01:27:54,270 --> 01:28:00,370
somebody taking notes was a mess because we didn't, I mean, we had a really bad problem

1130
01:28:00,370 --> 01:28:01,950
with people not showing up.

1131
01:28:02,110 --> 01:28:06,270
There was one person that didn't show up for half of the meetings.

1132
01:28:06,270 --> 01:28:10,870
We had others that showed up for about 40 percent.

1133
01:28:11,210 --> 01:28:19,590
Nobody, at least everyone except myself Joseph and Kaby, missed at least two meetings.

1134
01:28:20,230 --> 01:28:27,210
So I think having the record of what we talked about is very important and who attended

1135
01:28:27,210 --> 01:28:28,390
is very important.

1136
01:28:28,590 --> 01:28:32,390
So I don't care how it gets done, but it has to get done.

1137
01:28:32,850 --> 01:28:34,130
I have one more suggestion.

1138
01:28:34,130 --> 01:28:34,210
question?

1139
01:28:34,990 --> 01:28:41,530
No, they're outside the box, but what if it alternated between members on the committee,

1140
01:28:42,210 --> 01:28:47,590
each person turns taking notes at each meeting, so that way, one person isn't pigeonholed

1141
01:28:47,590 --> 01:28:51,350
and do it every time they, you know, they deal with it and it moves on to the next person.

1142
01:28:52,010 --> 01:28:56,170
People have a vested interest in being there because, you know, they have to be the one

1143
01:28:56,170 --> 01:28:56,810
taking the notes.

1144
01:28:56,950 --> 01:29:03,270
It also doesn't push it on to one person, each person continues to do it.

1145
01:29:03,270 --> 01:29:08,570
That's okay, but I think it would be tough on consistency of how the notes are taken.

1146
01:29:08,690 --> 01:29:13,050
And they're just notes it's 30,000, I mean, you're right, it's going to be different every time, but at the end of it.

1147
01:29:13,410 --> 01:29:15,190
And I can't read what Gretchen writes.

1148
01:29:15,910 --> 01:29:16,930
Hopefully she could write it out.

1149
01:29:18,090 --> 01:29:29,670
I just figured it would be another way of taking it off of staff's hands and also to Council Member Sherman's concern of putting one person in charge of it.

1150
01:29:29,670 --> 01:29:33,770
under secretary, we could make it potentially pluralized.

1151
01:29:34,210 --> 01:29:34,570
Secretary?

1152
01:29:35,570 --> 01:29:35,730
Yeah.

1153
01:29:36,010 --> 01:29:41,010
To handle it so that it can rotate or if the secretary has to mis-meeting an alternate,

1154
01:29:41,010 --> 01:29:41,610
it can be there.

1155
01:29:42,010 --> 01:29:42,370
Yeah.

1156
01:29:42,590 --> 01:29:43,370
I like that idea.

1157
01:29:43,570 --> 01:29:43,970
So in that way.

1158
01:29:44,470 --> 01:29:49,070
And maybe let the committee also decide if they determine, hey, we'd like an independent secretary

1159
01:29:49,070 --> 01:29:49,890
and then they can.

1160
01:29:50,410 --> 01:29:53,390
I mean, we're not asking, I know it's off hours.

1161
01:29:53,570 --> 01:29:55,570
I appreciate the sensitivity to that.

1162
01:29:55,690 --> 01:29:57,190
If it's off hours, it might be during the day.

1163
01:29:57,190 --> 01:29:59,970
Okay, I don't think most people can...

1164
01:30:00,000 --> 01:30:06,680
I can make during the day. I talked to several people, every one of them wanted it in the evenings. Okay.

1165
01:30:09,220 --> 01:30:19,900
So we have, we have some functions that occur outside of normal business hours. So I mean, I, I, I hear you on the staff. I would hope we're paying for that appropriately, of course. Are you on this committee?

1166
01:30:22,240 --> 01:30:30,980
Yes, I think I'm. Oh, your name's not mentioned anywhere in here. That's because the staff members are not there. I would be.

1167
01:30:30,980 --> 01:30:36,820
very happy if Joseph took the notes and I'm sure he wouldn't put a personal

1168
01:30:36,820 --> 01:30:44,700
spin on anything. The going on beyond that though can I bring up a different

1169
01:30:44,700 --> 01:30:51,920
issue? It's discussion. Okay the other thing that is there any way that we can

1170
01:30:51,920 --> 01:30:57,460
make minimum attendance required? It's everything. If you missed three meetings

1171
01:30:57,460 --> 01:31:02,260
you're off the committee. Oh, good, good, good. All right. So same, same rule for council.

1172
01:31:02,840 --> 01:31:07,940
We set that bar after the last one about the non-attendance. Yeah, that was said. It's a one-year

1173
01:31:07,940 --> 01:31:14,500
appointment. If you can't get to three meetings, you're off. And with regard to, okay, and don't take

1174
01:31:14,500 --> 01:31:23,700
this too personally. But you and San Giv as a chair, and you still being on the committee, I think

1175
01:31:23,700 --> 01:31:32,160
is going to be a very difficult thing. I mean, if you understand, you're welcome to type a very strong

1176
01:31:32,160 --> 01:31:37,980
personal one. But it's not type. He's the chair. Yeah, but it's just like, will he be the chair?

1177
01:31:38,180 --> 01:31:42,960
Will be the chair, because otherwise he wouldn't do it. And he's Councilor Sherman sat with me on

1178
01:31:42,960 --> 01:31:48,340
Comprehensive Plan Committee. Did I act as the chair or mayor on comprehensive, on the comprehensive plan?

1179
01:31:50,300 --> 01:31:54,980
Well, you came in towards the end, but is that what you're on the aviation committee?

1180
01:31:56,480 --> 01:31:56,880
No.

1181
01:31:59,180 --> 01:32:02,600
But you seem very passionate about this one, so I would just not say that.

1182
01:32:02,660 --> 01:32:04,940
I don't think I'm any more passionate about this than I was aviation.

1183
01:32:05,640 --> 01:32:12,220
I think this, well, it's been put out there now for the record to mind your piece, okay?

1184
01:32:13,580 --> 01:32:17,760
So I don't have an issue with either you or Kent.

1185
01:32:17,760 --> 01:32:27,240
I just think that we would as a group because I don't think we put in there that the Mayor shall assign the City Council representatives.

1186
01:32:28,300 --> 01:32:32,240
But so I mean I'm just curious that anybody else want to be on this committee.

1187
01:32:32,540 --> 01:32:34,100
I think we were all asked yes.

1188
01:32:35,500 --> 01:32:39,040
I did ask Kelly if she wanted to take another committee assignment on.

1189
01:32:39,540 --> 01:32:40,380
And I'm full.

1190
01:32:40,780 --> 01:32:41,740
And she said right.

1191
01:32:41,940 --> 01:32:43,040
She was currently busy.

1192
01:32:43,480 --> 01:32:44,960
I know Christopher's job.

1193
01:32:45,540 --> 01:32:49,720
He's yeah, he's not a bill and I'm not and you're not so and the other two

1194
01:32:49,720 --> 01:32:53,120
That was the process of the limited two council members are stepping off

1195
01:32:53,120 --> 01:33:00,500
So I mean it wasn't like it's like we have five candidates and there are three no's which means the two who said yes or the two available

1196
01:33:01,220 --> 01:33:01,620
Okay

1197
01:33:01,620 --> 01:33:09,740
Okay, there's exactly the same thing on Zapco because they they had their members of Zapco and they're only two available to say yes

1198
01:33:09,740 --> 01:33:13,760
How many total meetings do you think this will be roughly and are you can't say that?

1199
01:33:16,520 --> 01:33:20,800
When it's yeah, thanks that that ties it all down

1200
01:33:21,140 --> 01:33:27,300
All right, they'll probably have three or four meetings before they have to report back in June at the first report date

1201
01:33:27,300 --> 01:33:32,640
Okay, and how often will these meetings occur? I'm just thinking of the people that we have

1202
01:33:33,220 --> 01:33:34,120
nominated and

1203
01:33:35,260 --> 01:33:38,540
Or they're gonna decide that I think they'll have to decide that all right.

1204
01:33:40,580 --> 01:33:43,700
I would raise my hand even though serving I have two more months

1205
01:33:43,700 --> 01:33:45,080
But that is two more months, but

1206
01:33:45,080 --> 01:33:47,620
But, yeah, so be it.

1207
01:33:47,700 --> 01:33:47,760
Okay.

1208
01:33:49,200 --> 01:33:50,180
Any further discussion?

1209
01:33:50,860 --> 01:33:50,960
Yes.

1210
01:33:51,580 --> 01:33:55,120
I found just a slight typo that I would like corrected.

1211
01:33:55,700 --> 01:33:58,060
Page three, under Lakeway Residence,

1212
01:33:58,300 --> 01:34:01,920
there's an extra colon under five.

1213
01:34:02,500 --> 01:34:03,760
Council member O'Brien.

1214
01:34:05,500 --> 01:34:06,660
Between council member and O'Brien.

1215
01:34:07,360 --> 01:34:08,140
Just something minor.

1216
01:34:08,620 --> 01:34:10,880
It is, but I wanted to clean down.

1217
01:34:10,880 --> 01:34:11,760
An extra colon?

1218
01:34:12,320 --> 01:34:12,560
Yes.

1219
01:34:14,940 --> 01:34:16,240
It should, it's a colon.

1220
01:34:16,240 --> 01:34:18,400
currently reads Council member Colin O'Brien-Colin.

1221
01:34:19,000 --> 01:34:19,760
No, excuse me, healthy.

1222
01:34:21,160 --> 01:34:22,620
I'll do that to somebody who made the joke.

1223
01:34:22,900 --> 01:34:23,040
Yeah.

1224
01:34:25,180 --> 01:34:25,700
Okay.

1225
01:34:25,980 --> 01:34:26,660
Moving right along.

1226
01:34:27,120 --> 01:34:28,300
Any other discussion points?

1227
01:34:29,320 --> 01:34:30,300
I'll undertake a motion.

1228
01:34:31,420 --> 01:34:34,900
I'll make a motion that we approve the B.P.C.O. committee

1229
01:34:34,900 --> 01:34:36,300
and nominees as presented.

1230
01:34:36,860 --> 01:34:37,260
I'll second.

1231
01:34:37,960 --> 01:34:38,360
Oh, wait.

1232
01:34:39,060 --> 01:34:42,840
And with the clerical modifications.

1233
01:34:44,060 --> 01:34:44,260
Yes.

1234
01:34:44,260 --> 01:34:51,460
Yes, with the clerical modifications of opening up the secretary to a plural setting.

1235
01:34:52,220 --> 01:34:52,280
Okay.

1236
01:34:53,260 --> 01:34:59,640
Were you going to change the, remove the form, put the vague language into number five?

1237
01:35:00,120 --> 01:35:00,840
Does that what you wanted?

1238
01:35:01,280 --> 01:35:03,180
I think if you, can we restate your name?

1239
01:35:03,180 --> 01:35:04,100
Yeah, let me restate that.

1240
01:35:04,100 --> 01:35:04,380
Okay.

1241
01:35:04,500 --> 01:35:05,280
Is that what you were saying?

1242
01:35:05,640 --> 01:35:09,260
Accept it with the, with the modifications.

1243
01:35:09,260 --> 01:35:15,260
Whereas, you don't have to say all this, just with the editorial, that was the intent.

1244
01:35:15,620 --> 01:35:20,620
But if the edit, with the edit, so I'll make a motion, we approve the VPCO committee nominees

1245
01:35:21,440 --> 01:35:28,800
as presented with corrections to the resolution that removes the paragraph number four,

1246
01:35:29,940 --> 01:35:35,640
and adds vague language into five and changes secretary to plural.

1247
01:35:36,920 --> 01:35:37,480
That can.

1248
01:35:38,280 --> 01:35:38,380
Okay.

1249
01:35:38,740 --> 01:35:39,540
Did I capture that?

1250
01:35:39,740 --> 01:35:40,000
You did.

1251
01:35:40,140 --> 01:35:40,780
That's fine.

1252
01:35:41,080 --> 01:35:41,400
Thank you.

1253
01:35:42,640 --> 01:35:43,520
Any further comments?

1254
01:35:44,280 --> 01:35:44,980
All those in favour?

1255
01:35:45,180 --> 01:35:45,660
Please raise your hand.

1256
01:35:45,680 --> 01:35:45,960
Say aye.

1257
01:35:46,620 --> 01:35:46,760
Aye.

1258
01:35:46,960 --> 01:35:47,420
All those opposed.

1259
01:35:47,900 --> 01:35:48,760
Motion carries unanimously.

1260
01:35:48,960 --> 01:35:49,560
Thank you, Councillors.

1261
01:35:50,640 --> 01:35:50,800
Yes.

1262
01:35:51,340 --> 01:35:53,860
The time is 8.08 p.m.

1263
01:35:54,160 --> 01:35:55,680
We will recess for 10 minutes.

1264
01:36:01,280 --> 01:36:02,200
Good evening, everyone.

1265
01:36:02,600 --> 01:36:03,540
The time is 8.18.

1266
01:36:03,760 --> 01:36:05,560
Council has returned to the dius on time.

1267
01:36:06,220 --> 01:36:07,540
And we're very pleased by that.

1268
01:36:07,720 --> 01:36:08,400
It's a rare occurrence.

1269
01:36:08,400 --> 01:36:17,080
So the meeting, the forum is re-established with six members, the meeting is called back to order and we're moving on to item 21, discussion,

1270
01:36:17,320 --> 01:36:27,580
possible action regarding ordinance number 2026-03-16-05 in order to the city of Lakeway, Texas, regarding Tuscan Village Plan Unit Development Amendment number 9,

1271
01:36:27,580 --> 01:36:32,820
in ordinance amending the City of Lakeway, ordinance number 2008-04-21-04,

1272
01:36:33,320 --> 01:36:39,160
Tuscan Village Plan Unit Development, PUD, approximately 17.462 acres of land,

1273
01:36:39,280 --> 01:36:42,760
comprising Section 2 of Tuscan Village, PUD, for multi-family housing,

1274
01:36:42,960 --> 01:36:45,520
and cottages located at Lohman's Spur, and Lohman's Crossing Road,

1275
01:36:46,120 --> 01:36:50,000
a lot for Lakeway mud E5 tank phase 2, and providing forward findings of fax,

1276
01:36:50,000 --> 01:36:52,840
severability repealer, effective date, and proper notice and meetings.

1277
01:36:53,120 --> 01:36:57,120
So we have gotten to the portion of the evening, which is the air and car show.

1278
01:36:57,120 --> 01:36:58,560
So welcome Director Carr.

1279
01:36:58,940 --> 01:37:04,580
Thank you Mr. Mayor. Mayor Pro Tem Council. I'm going to be quick tonight. Mine are going

1280
01:37:04,580 --> 01:37:09,400
to be so easy that y'all are going to be like looking at your clocks, that your watch is going,

1281
01:37:09,580 --> 01:37:18,500
woohoo. So this one, Tuscan Village Section 2 PUD was approved back in 2008 and this is amendment

1282
01:37:18,500 --> 01:37:24,980
number nine. The only request, the developer of the cottages, which is

1283
01:37:24,980 --> 01:37:29,960
personal, I can get the pointer to work, there we go, which is personal see

1284
01:37:29,960 --> 01:37:39,120
here, is to go from 21 attached units to 23 detached, so they'll be single

1285
01:37:39,120 --> 01:37:47,880
family detached units. They're surrounded by mixed use and commercial, there's

1286
01:37:47,880 --> 01:37:52,380
the GUI across the street, as far as the library goes.

1287
01:37:53,200 --> 01:37:55,120
And this is the section here.

1288
01:37:56,280 --> 01:37:58,960
A little pointer thing isn't it, there we go.

1289
01:37:59,480 --> 01:38:00,780
This is the section here,

1290
01:38:01,600 --> 01:38:06,160
and this is the approved site plan

1291
01:38:06,160 --> 01:38:09,120
and this was provided in your packets as well,

1292
01:38:09,640 --> 01:38:14,220
but this is what they're asking to revise to.

1293
01:38:14,880 --> 01:38:20,420
And Bill Hayes, and this is the only ask for this amendment, so there are not any other

1294
01:38:20,420 --> 01:38:29,420
asks except this one, and Bill Hayes with WHOV1 is here, and he can answer any questions

1295
01:38:29,420 --> 01:38:30,100
all may have.

1296
01:38:31,840 --> 01:38:35,080
And ZAPCA recommended approval 7-0 unanimously.

1297
01:38:35,620 --> 01:38:36,400
Thank you, Director Carr.

1298
01:38:36,740 --> 01:38:37,780
Any questions for Director Carr?

1299
01:38:39,260 --> 01:38:39,460
No.

1300
01:38:39,900 --> 01:38:40,120
Okay.

1301
01:38:40,220 --> 01:38:40,460
Thank you.

1302
01:38:41,320 --> 01:38:43,500
Does the applicant have a quick question for the area?

1303
01:38:44,540 --> 01:38:46,260
These would doplexes.

1304
01:38:46,540 --> 01:38:50,880
When you say they were all connected, they weren't like one long.

1305
01:38:51,120 --> 01:38:51,480
Correct.

1306
01:38:52,220 --> 01:38:53,660
Either doplexes or triplexes.

1307
01:38:53,700 --> 01:38:55,240
I think you have two triplexes.

1308
01:38:55,580 --> 01:38:57,660
One triplex and then the rest doplexes.

1309
01:38:58,240 --> 01:38:58,260
Okay.

1310
01:38:58,880 --> 01:39:01,240
So this will be just single family.

1311
01:39:03,620 --> 01:39:07,320
And there were questions about parking and things like that.

1312
01:39:07,320 --> 01:39:15,100
But there are garages on these homes that will hold two cars and then the driveway

1313
01:39:15,100 --> 01:39:19,340
lengths will be long enough to have two cars in the driveway lengths also, so-for.

1314
01:39:19,880 --> 01:39:20,040
Thank you.

1315
01:39:22,620 --> 01:39:23,200
Anything else?

1316
01:39:24,640 --> 01:39:26,320
Mr. Hayes, do you have anything you wish to say?

1317
01:39:27,220 --> 01:39:27,980
I mean, it's pretty straightforward.

1318
01:39:28,860 --> 01:39:30,760
I have a question.

1319
01:39:30,920 --> 01:39:31,280
I have a question.

1320
01:39:31,820 --> 01:39:31,980
Okay.

1321
01:39:32,080 --> 01:39:32,920
So we have some questions, then.

1322
01:39:33,220 --> 01:39:33,340
Okay.

1323
01:39:34,360 --> 01:39:35,140
Councilmember Sherman?

1324
01:39:35,920 --> 01:39:42,360
So what was the old height that you were planning on and does that change with the new?

1325
01:39:43,100 --> 01:39:57,980
Yeah, great question. Thank you. So originally we had, very originally it was 32 feet and then as part of one of the revisions to the overall plan, we did get the approval to go to 40 feet if necessary.

1326
01:39:58,960 --> 01:40:04,800
The previous version with the duplex and the triplex contemplated three story units.

1327
01:40:06,260 --> 01:40:11,080
This version we are spreading them out and we're going to sacrifice a little bit back yard

1328
01:40:11,080 --> 01:40:14,240
space to have a little bit bigger footprint but we're going to two story units.

1329
01:40:15,140 --> 01:40:21,100
So it'll follow more of the 32 foot standard Lakeway height versus the 40 foot that it was

1330
01:40:21,620 --> 01:40:21,920
previously.

1331
01:40:21,920 --> 01:40:22,060
That's absolutely.

1332
01:40:23,860 --> 01:40:24,980
Director Carr, is that correct?

1333
01:40:25,120 --> 01:40:26,640
It's set to 40 feet right now?

1334
01:40:27,340 --> 01:40:29,360
Or does this capture it at 32 maximum?

1335
01:40:29,680 --> 01:40:31,060
This amendment nine.

1336
01:40:31,160 --> 01:40:33,000
The amendment doesn't address it one way or another.

1337
01:40:33,200 --> 01:40:36,100
As a practical matter, we're going to two stories

1338
01:40:36,100 --> 01:40:37,100
from three stories.

1339
01:40:37,560 --> 01:40:38,380
The story is fine.

1340
01:40:38,500 --> 01:40:40,240
I just mean for a max height.

1341
01:40:40,900 --> 01:40:43,220
If that can just be, is that fine?

1342
01:40:43,340 --> 01:40:44,500
If that was written in, is it 32?

1343
01:40:45,100 --> 01:40:45,420
Yeah, okay.

1344
01:40:45,560 --> 01:40:47,240
Or it follows Lakeway standards.

1345
01:40:49,840 --> 01:40:51,580
Any other questions for the applicant?

1346
01:40:51,580 --> 01:40:53,060
No? No? Okay.

1347
01:40:55,440 --> 01:40:56,960
Okay. Thank you very much, Bill. You're welcome.

1348
01:40:57,240 --> 01:41:00,580
Open to suffer citizens' participation. Does anyone risk to address counsel on this item?

1349
01:41:01,500 --> 01:41:05,180
I see none in close citizens' participation come back here for discussion and or motion.

1350
01:41:06,540 --> 01:41:09,860
Any discussion points? I'll make a motion. We approve a judge item 21.

1351
01:41:10,340 --> 01:41:20,560
I'll second. And did you go ahead? I just want to I'd like to capture that it's then moved to the 32 feet.

1352
01:41:21,440 --> 01:41:25,620
It sounds like the applicant is fine with that, if we can just ensure that it's, I'd

1353
01:41:25,620 --> 01:41:29,360
leave that to the BDS director to determine the best language, if it just reverts back to

1354
01:41:29,360 --> 01:41:31,160
Lakeway standards, if you want to put 32.

1355
01:41:31,560 --> 01:41:37,700
Yeah, I will look at the, at the height designation and make sure that it says 32 feet.

1356
01:41:38,040 --> 01:41:39,140
I think that's already what's in there.

1357
01:41:39,800 --> 01:41:41,220
I, I thought so too.

1358
01:41:41,360 --> 01:41:42,020
It's the right idea.

1359
01:41:42,240 --> 01:41:43,320
It was only going to be with the 32 feet.

1360
01:41:43,320 --> 01:41:46,400
Yeah, but I think because of highest natural grade, I don't know if they had to do some

1361
01:41:46,400 --> 01:41:49,280
grading out there, and that was, yeah.

1362
01:41:49,280 --> 01:41:53,760
I thought it was well, but then when I heard 40, I was like, well, did I miss that?

1363
01:41:53,760 --> 01:41:54,680
I don't remember seeing that.

1364
01:41:56,120 --> 01:42:00,080
I may be mistaken, I may be mistaken in another zone because there's so many different answers.

1365
01:42:00,660 --> 01:42:03,520
He might be thinking of...

1366
01:42:03,520 --> 01:42:03,860
Hold on.

1367
01:42:04,860 --> 01:42:07,800
Is that the first 32 feet from my tree?

1368
01:42:08,440 --> 01:42:11,420
Yes, that is higher.

1369
01:42:12,560 --> 01:42:13,940
But regardless, I mean...

1370
01:42:13,940 --> 01:42:18,400
I will double check to make sure that it says 32 feet in the...

1371
01:42:18,400 --> 01:42:24,200
It does actually a little further down on page 32 of 36 building high 32 feet.

1372
01:42:24,560 --> 01:42:25,800
So I don't know where the 40 is coming in.

1373
01:42:25,920 --> 01:42:31,240
I think he's getting it maybe are you thinking of are you thinking of the condo unit?

1374
01:42:31,680 --> 01:42:33,920
The three-storey condo unit that was approved?

1375
01:42:34,640 --> 01:42:35,620
There was on page 32.

1376
01:42:36,220 --> 01:42:36,500
Okay.

1377
01:42:39,560 --> 01:42:48,380
Yeah. So I think maybe that three-storey multi we would consider that multi-family

1378
01:42:48,380 --> 01:42:55,480
That's between joe v and these cottages. I think that was 40 feet, but I'll have to get back to this as long

1379
01:42:55,980 --> 01:42:57,600
Yeah, we don't need to try to figure out right now

1380
01:42:57,600 --> 01:43:01,360
But it sounds like you're the developers. Okay with it so that the homes of yours. Yeah, personal

1381
01:43:02,500 --> 01:43:03,700
Yeah, 32 feet

1382
01:43:04,210 --> 01:43:09,960
So yeah, that's strong by the way. So we're good all right. Okay, so we're all set

1383
01:43:10,350 --> 01:43:16,640
I think we're all set. Yeah, I'm fine. I'm okay until Bill said poor Danny. Okay. Yes, so we have a motion

1384
01:43:16,640 --> 01:43:19,040
and we have a second to approve this, as presented.

1385
01:43:20,680 --> 01:43:21,600
Any further discussion?

1386
01:43:22,040 --> 01:43:23,480
All those in favor, please raise your hand, say aye.

1387
01:43:23,880 --> 01:43:23,980
Aye.

1388
01:43:24,560 --> 01:43:25,820
And there's no one opposed, thank you, Council.

1389
01:43:26,840 --> 01:43:28,800
Moving along, item 22.

1390
01:43:29,440 --> 01:43:29,900
Thank you, Bill.

1391
01:43:31,760 --> 01:43:33,040
Discussion and possible action regarding

1392
01:43:33,040 --> 01:43:35,680
the special use permit, 1200, we drive Unit 3

1393
01:43:35,680 --> 01:43:37,400
considered a request from Christopher Sherbock

1394
01:43:37,400 --> 01:43:41,100
of Lake Waveled Square, grooming LLC, tenant of the owner

1395
01:43:41,100 --> 01:43:44,400
of 1,200 Lake Waveled Drive Unit 3 for approval,

1396
01:43:44,400 --> 01:43:46,520
who especially use permit to operate a pet grooming salon

1397
01:43:46,520 --> 01:43:48,340
at this location, Director Carr.

1398
01:43:48,820 --> 01:43:49,720
Thank you, Mr. Mayor.

1399
01:43:50,300 --> 01:43:54,880
So this tenant of the Lakeway Village Square grooming

1400
01:43:54,880 --> 01:43:58,400
is requesting an SUV to operate a dog grooming facility.

1401
01:43:58,660 --> 01:44:01,000
This is right over here by Kathy Lago.

1402
01:44:02,440 --> 01:44:03,120
Good pancakes.

1403
01:44:04,420 --> 01:44:07,680
An SUV is required as dog grooming facility

1404
01:44:07,680 --> 01:44:10,100
is not specifically mentioned as a use

1405
01:44:10,100 --> 01:44:13,180
that's a by-right and a C1 zoning district.

1406
01:44:13,180 --> 01:44:16,660
and it is existing multi-tenant center.

1407
01:44:17,440 --> 01:44:20,080
They're operating hours or nine to five daily.

1408
01:44:20,320 --> 01:44:21,800
There's no overnight kenneling.

1409
01:44:22,240 --> 01:44:24,620
So the noise should be kept to a minimum.

1410
01:44:25,440 --> 01:44:28,240
At the March 4th Zapka meeting, there was one tenant

1411
01:44:28,240 --> 01:44:33,860
that was a little hesitant about this use.

1412
01:44:34,520 --> 01:44:38,260
But I believe the new tenant actually said, you know,

1413
01:44:38,360 --> 01:44:40,280
I have no intention of having any problems.

1414
01:44:40,280 --> 01:44:45,000
And we're going to go talk about it and I believe they went and tried it about adding

1415
01:44:45,000 --> 01:44:51,420
some more soundproofing installations so that she wouldn't be bothered and I'll let

1416
01:44:51,420 --> 01:44:53,840
him discuss that if you all have any questions.

1417
01:44:54,600 --> 01:44:59,960
There were no other comments received through the portal and Zapga recommended approval.

1418
01:45:00,000 --> 01:45:29,600
Do you all for 25 years for the duration of the SUP? And Mr. Sherbeck is here. Okay. Are there any questions for the director? If you have any questions for me. I don't know if this is for you, director or for Joseph. What was the reason why Vance dissent in? I can't remember if it was the duration, or she just why what a Gretchen Vance dissent. Do you know why?

1419
01:45:29,600 --> 01:45:31,400
I don't know if she gave a reason.

1420
01:45:31,660 --> 01:45:32,980
I don't think she stated specifically.

1421
01:45:33,160 --> 01:45:33,280
No.

1422
01:45:33,940 --> 01:45:34,380
Okay.

1423
01:45:37,640 --> 01:45:39,420
Any other questions for the staff?

1424
01:45:40,320 --> 01:45:40,580
Okay.

1425
01:45:40,940 --> 01:45:42,520
We can have the applicant come forward.

1426
01:45:48,410 --> 01:45:55,830
Yes, I did have an opportunity to speak with the owner of the massage therapy clinic next door.

1427
01:45:56,410 --> 01:45:59,270
And we went through her space and we did some sound tests.

1428
01:45:59,430 --> 01:45:59,970
And she was right.

1429
01:46:00,110 --> 01:46:02,110
A lot of sound carried over very easily.

1430
01:46:02,250 --> 01:46:04,090
So she had a right to be concerned.

1431
01:46:04,090 --> 01:46:10,130
I explained to her the procedures we take to minimize dog noise and nobody likes a noisy dog

1432
01:46:10,130 --> 01:46:15,750
We also looked at our hours and because we although the the the salon opens at eight

1433
01:46:15,750 --> 01:46:23,290
Some groomers can come in early and so since they normally don't start their massage just until 10 or 11

1434
01:46:23,290 --> 01:46:27,430
We so we can easily have the if we have any noisy dogs they can come in at eight

1435
01:46:28,350 --> 01:46:32,430
Plus they're not open Sundays so we could also use Sunday for that purpose

1436
01:46:32,430 --> 01:46:39,830
but most importantly is that we have issued or rather applied for a finished

1437
01:46:39,830 --> 01:46:48,990
out permit BLDC0061-2026 to add a sound proofing wall six to 12 inches from

1438
01:46:48,990 --> 01:46:53,870
her the wall that we share and that wall will it's a very simple wall one of

1439
01:46:53,870 --> 01:46:56,770
any electrical work or anything else in it it's just going to have insulation

1440
01:46:57,350 --> 01:47:04,470
mass loaded vinyl, which is a thick piece of soundproof rubber drywall and then a decorative panel on top of that.

1441
01:47:04,790 --> 01:47:08,970
So we're expecting it to be very soundproof and that was actually the recommendation.

1442
01:47:09,670 --> 01:47:13,650
Jen did some research and came back and said, you know, a separate wall is the best way to go.

1443
01:47:13,830 --> 01:47:20,270
And so we got a price and decided, it's a small inconvenience for us and we want to make sure that we have happy neighbors.

1444
01:47:20,690 --> 01:47:25,090
And so we're talking about other ways we can share customers and generate new business for each other.

1445
01:47:25,090 --> 01:47:30,230
so it's going to be a very positive relationship and she's not here this evening because we're

1446
01:47:30,230 --> 01:47:35,890
in agreement on how this is proceeding and I hope council agrees to. Okay thank you questions for

1447
01:47:35,890 --> 01:47:41,250
the. I don't have a question but I'd like to just say a very nice job for reaching out to your neighbor

1448
01:47:41,250 --> 01:47:46,010
there and being able to come up with a solution that worked out for both of you. I love seeing that

1449
01:47:46,010 --> 01:47:52,450
so. Thank you. I'm like a no-brainer honestly. Any other questions? Okay thank you very much sir.

1450
01:47:52,450 --> 01:48:00,650
Oh, Matt. Director Clark, we talked with the neighbor to verify, trust but verify. Like, okay.

1451
01:48:04,940 --> 01:48:09,980
Our inspectors have been over there and said that they're adding the sound proofing and

1452
01:48:09,980 --> 01:48:14,380
installation. So, I mean, I heard it from the chief building official.

1453
01:48:14,740 --> 01:48:16,720
Yeah, I'm going to say she's not here, so I brought it in.

1454
01:48:16,720 --> 01:48:23,120
Yeah, if I may add as well. The point was raised by one of the members of Co-Community

1455
01:48:23,120 --> 01:48:27,740
that it's really an issue that she has with the landlord more so than with

1456
01:48:27,740 --> 01:48:30,820
myself and the landlord has made this evident from the beginning that we do

1457
01:48:30,820 --> 01:48:34,560
have to be careful with the noise so I was open and welcome to those

1458
01:48:34,560 --> 01:48:38,900
discussions and I'm happy to get ahead of it did you guys discuss what would

1459
01:48:38,900 --> 01:48:44,540
happen if it turns out like oh this is actually getting this is if it's not

1460
01:48:44,540 --> 01:48:49,700
gonna work I will not move into the space okay it's really that simple I mean more

1461
01:48:49,700 --> 01:48:53,100
so that once you're in and fully operating, what would happen then?

1462
01:48:53,780 --> 01:48:59,280
Well, the first thing again that we do, if we do have a noisy dog, is they're first

1463
01:48:59,280 --> 01:49:00,020
in and first out.

1464
01:49:00,120 --> 01:49:02,580
Nobody wants that because it tends to be contagious.

1465
01:49:03,320 --> 01:49:09,920
We also have pop-up kennels that we can put in other areas of the grooming salon that if

1466
01:49:09,920 --> 01:49:13,940
we're worried about a dog disturbing either the neighbor or other dogs, we would isolate

1467
01:49:13,940 --> 01:49:14,480
that pet.

1468
01:49:14,480 --> 01:49:18,440
and so we have those procedures. If it's a known nuisance,

1469
01:49:19,020 --> 01:49:21,020
hey, we try not to even bring on those clients.

1470
01:49:21,980 --> 01:49:25,380
We recommend, if the dogs overreact, or overactive,

1471
01:49:25,540 --> 01:49:29,300
we recommend that they either see their vet for those types of services,

1472
01:49:29,840 --> 01:49:32,260
or have some kind of, I don't want to use the word,

1473
01:49:32,260 --> 01:49:33,780
sedative, we're not putting the dog to sleep,

1474
01:49:34,020 --> 01:49:37,820
some CPD or something to calm the dog down so they don't come in over-anxious.

1475
01:49:37,980 --> 01:49:41,360
So it's definitely an issue for us.

1476
01:49:41,360 --> 01:49:49,640
We always have to manage noise and it's not just for this particular neighbor, but it's upsetting to everybody including the groomers and the people working there

1477
01:49:49,640 --> 01:49:58,140
So we take it very seriously and again are excited about this opportunity to put up this extra wall and make some new friends in the process

1478
01:49:58,140 --> 01:50:00,760
Can I get a point of order, Coby?

1479
01:50:01,900 --> 01:50:06,440
Do we have the right to deny or approve a

1480
01:50:06,440 --> 01:50:13,360
A special use permit based on whether we think it's going to make too much noise or not.

1481
01:50:13,760 --> 01:50:15,140
Is it not a civil matter?

1482
01:50:17,370 --> 01:50:21,470
We have to be kind of careful about what we're dealing with.

1483
01:50:23,190 --> 01:50:30,950
Director Carr is correct that there is a specific section in C1 zoning section 30.03.09.

1484
01:50:31,870 --> 01:50:37,010
It says these things are allowed by right and it's physicians, dentists, optometrist lawyers

1485
01:50:37,010 --> 01:50:42,010
I don't know why, we're pretty loud engineers, so kind of quiet office uses.

1486
01:50:42,670 --> 01:50:46,850
And then there's another section called conditional uses that said, these are allowed by right

1487
01:50:47,510 --> 01:50:50,170
within C1, except in a certain condition.

1488
01:50:50,610 --> 01:50:54,530
So that includes medical offices and retail and service businesses, which is what I would

1489
01:50:54,530 --> 01:50:55,270
consider this to be.

1490
01:50:55,870 --> 01:51:01,650
But the condition is, if it's within 300 feet of a residential or school use, you have to

1491
01:51:01,650 --> 01:51:03,530
get a special use permit, which is what we're doing.

1492
01:51:04,570 --> 01:51:11,990
So the condition and the special use are tied to proximity to a residential zoning district.

1493
01:51:12,590 --> 01:51:21,010
We don't have the right to just say, well, if it's not in the list of, by right, we can't do it without a special use permit.

1494
01:51:21,690 --> 01:51:29,550
Because subsection C specifically says, these businesses are allowed within C1 districts by right unless it's within 300 feet.

1495
01:51:29,550 --> 01:51:38,830
So the chances of it barking and the chances of it barking and also bothering neighbors

1496
01:51:38,830 --> 01:51:44,410
inside the rest of the building, that's not residential, so do we, is that something

1497
01:51:44,410 --> 01:51:45,330
we should be discussing?

1498
01:51:46,230 --> 01:51:51,310
I think it's fine to discuss because you want everybody to be happy, but if you were going

1499
01:51:51,310 --> 01:51:55,270
to like put a condition on them that he had to do the things he's already done, he has to

1500
01:51:55,270 --> 01:51:56,990
to keep as DB's the low 60.

1501
01:51:57,290 --> 01:51:59,630
We would have to have a good conversation about that.

1502
01:52:00,370 --> 01:52:03,550
Because again, that's really more of a landlord tenant conversation.

1503
01:52:03,770 --> 01:52:04,450
That's what I thought.

1504
01:52:04,770 --> 01:52:06,190
City regulatory authority.

1505
01:52:07,470 --> 01:52:09,610
I mean, it has to comply with the city noise ordinance generally.

1506
01:52:09,970 --> 01:52:10,050
Right.

1507
01:52:11,110 --> 01:52:11,230
Okay.

1508
01:52:11,450 --> 01:52:12,410
Other questions for the applicant?

1509
01:52:13,710 --> 01:52:14,110
Okay, sir.

1510
01:52:14,210 --> 01:52:14,690
Thank you very much.

1511
01:52:14,790 --> 01:52:14,890
Please.

1512
01:52:15,190 --> 01:52:15,410
Thank you.

1513
01:52:15,450 --> 01:52:15,590
You're back.

1514
01:52:16,390 --> 01:52:17,990
Opening this up for citizens participation.

1515
01:52:17,990 --> 01:52:19,730
Does anyone wish to discuss this with council?

1516
01:52:20,410 --> 01:52:23,950
I see none in close citizens participation come back up here for a further discussion.

1517
01:52:23,950 --> 01:52:29,750
or motion. I'll make a motion we approve agenda item 22 for the special use permit.

1518
01:52:30,270 --> 01:52:34,650
I'll second. I have a motion and second to approve agenda item 22 any further discussion.

1519
01:52:35,930 --> 01:52:40,890
All those in favor please say aye. Resurrected. Motion carries unanimously. Thank you very much. Congratulations.

1520
01:52:41,970 --> 01:52:42,890
Welcome to Lakeway.

1521
01:52:44,930 --> 01:52:47,950
That's what's going to say and we're right. Yeah and he's moving from

1522
01:52:47,950 --> 01:52:50,230
BK. Very positive move. There you go.

1523
01:52:55,110 --> 01:53:00,130
Discussion and possible action regarding special use permit, 1213, Ranch Road 620, South, Suite 101.

1524
01:53:00,770 --> 01:53:03,990
Consider a request from Rodney Smith, owner of Weston Coast Salon, LLC.

1525
01:53:04,650 --> 01:53:13,950
The tenant of the owner, 1213R620, South, Suite 101 for approval of a special use permit to operate a hair salon at this location, excuse me, that direct the car.

1526
01:53:14,790 --> 01:53:15,810
Thank you, Mr. Mayor.

1527
01:53:15,810 --> 01:53:20,770
So, here's another one. This one does fall under the conditional use permit that Copy

1528
01:53:20,770 --> 01:53:28,450
was referring to. The way I read the code, I think that pet grooming is a special use permit.

1529
01:53:29,230 --> 01:53:34,210
Not a conditional. We can have a conversation later. Okay, but there we go.

1530
01:53:34,670 --> 01:53:38,430
So, but this is a hair salon. And since it's within 300 feet of residential,

1531
01:53:38,430 --> 01:53:44,710
point zone property it requires a special use permit. So this is a very straightforward

1532
01:53:45,310 --> 01:53:54,850
it's a multi-tenant center it's surrounded by commercial except to the east is residential.

1533
01:53:56,570 --> 01:54:06,390
It's Monday 3 Saturday 8 to 7. It's in the I don't know the name of this building but it's

1534
01:54:06,390 --> 01:54:08,250
in this building here that's depicted.

1535
01:54:09,010 --> 01:54:11,250
And at the March 4th Zapga meeting,

1536
01:54:11,410 --> 01:54:13,310
the commissioners recommended approval

1537
01:54:13,990 --> 01:54:16,530
for 25 years to City Council.

1538
01:54:16,730 --> 01:54:18,850
And this was unanimous decision.

1539
01:54:19,650 --> 01:54:23,810
And Mr. Smith of West and Co is here representing

1540
01:54:23,810 --> 01:54:26,050
the request if you have any questions for him.

1541
01:54:26,550 --> 01:54:29,170
We received no comments through the portal for either of these.

1542
01:54:30,810 --> 01:54:31,750
Okay, thank you.

1543
01:54:31,890 --> 01:54:33,110
Are there questions for Director Carr?

1544
01:54:33,530 --> 01:54:35,010
Let me just say Council Member Sherman, question.

1545
01:54:35,690 --> 01:54:36,850
Thank you very much, Director Carr.

1546
01:54:36,950 --> 01:54:37,190
Thank you.

1547
01:54:38,950 --> 01:54:40,290
Do we need to hear from the applicant?

1548
01:54:40,970 --> 01:54:44,990
I mean, not much you want to talk about services, hair services, things about.

1549
01:54:45,470 --> 01:54:46,130
Oh, well, thank you.

1550
01:54:46,730 --> 01:54:48,390
Because you need a haircut, don't you, Chris?

1551
01:54:49,890 --> 01:54:50,870
Well, Lewis is happy.

1552
01:54:51,050 --> 01:54:52,950
He's going to have two new places to go to get a haircut.

1553
01:54:53,550 --> 01:54:54,730
The first place in this place.

1554
01:54:56,310 --> 01:54:59,310
Okay, if there's no need for the applicant,

1555
01:55:00,050 --> 01:55:01,510
I'll open his up for citizens' participation.

1556
01:55:01,630 --> 01:55:04,550
Does anyone wish to discuss this request with council?

1557
01:55:04,550 --> 01:55:13,270
I see none in close to participation will come back up to the Dias for discussion and or a motion I'll make a motion we approve agenda item 23.

1558
01:55:13,570 --> 01:55:22,490
I have a motion and second to approve agenda item 23 as presented. Is there any further conversation? All those in favor please raise your answer.

1559
01:55:22,490 --> 01:55:22,730
Aye.

1560
01:55:23,590 --> 01:55:25,190
Okay. Thank you very much.

1561
01:55:26,050 --> 01:55:27,710
Council thank you moving along.

1562
01:55:27,710 --> 01:55:32,630
and risky. Item 24, discussion of possible action regarding proposed economic development

1563
01:55:32,630 --> 01:55:37,850
in sent to policy. We have a staff report by assistant city manager, Ashley Gordon.

1564
01:55:38,310 --> 01:55:44,990
This is a return of the policy that we have previously looked at. Council members, since this

1565
01:55:44,990 --> 01:55:50,470
agenda was published, I received two requests. One from the Lake Travis Chamber of Commerce

1566
01:55:50,950 --> 01:55:56,910
that they be given the chance to participate, to review the policy and edit it and return

1567
01:55:56,910 --> 01:56:02,070
it with their thoughts. And second, from the Economic Development Committee, that the

1568
01:56:02,070 --> 01:56:06,690
Economic Development Committee would like to be a part of the process to also review the

1569
01:56:06,690 --> 01:56:14,090
document and make any comments. In light of that, and since it is on the agenda, we have

1570
01:56:14,090 --> 01:56:18,610
this request for two of the organizations that we work with on economic incentive, rather than

1571
01:56:18,610 --> 01:56:26,750
using council time tonight. I might suggest that we postpone this so that those agents

1572
01:56:26,750 --> 01:56:29,070
We can see those committees can give us some feedback.

1573
01:56:29,850 --> 01:56:31,730
So anybody would agree with that?

1574
01:56:32,050 --> 01:56:35,590
I said one comment to find with that just one comment to make to the policy.

1575
01:56:37,930 --> 01:56:44,810
If it could be captured, I guess discussion for council here, that these incentives are for

1576
01:56:47,010 --> 01:56:54,530
projects that are not currently entitled or if they already are, then they have a significant change that would be the reason for this.

1577
01:56:56,730 --> 01:57:02,130
So in other words, the policy is for new or redeveloped businesses in the community.

1578
01:57:02,690 --> 01:57:05,010
What's significant impact, I think, is when you see that?

1579
01:57:05,010 --> 01:57:09,590
Well, yeah, I can have a significant impact, but we can have projects already on the books,

1580
01:57:10,270 --> 01:57:15,230
already approved, that are going to have significant impact, subsequent to the adoption.

1581
01:57:16,070 --> 01:57:20,750
Would be the, I think, in the moment, I've seen, as of right now, they would have significant impact.

1582
01:57:20,750 --> 01:57:21,570
Yes.

1583
01:57:21,830 --> 01:57:25,710
This should not be used as like a backstop bailout whenever you want to call it.

1584
01:57:25,790 --> 01:57:31,110
It needs to be forward-looking and or if it's an existing but it's like, hey, if we had

1585
01:57:31,110 --> 01:57:35,450
access to these funds, we would take the project from what you're seeing here to this and

1586
01:57:35,450 --> 01:57:37,390
there would be this many more jobs, this much more intact.

1587
01:57:37,630 --> 01:57:44,370
So I think the comment, again, you would say subsequent to adoption, the businesses considered

1588
01:57:44,370 --> 01:57:48,570
would be considered for their development subsequent to the adoption of the policy,

1589
01:57:48,730 --> 01:57:51,070
not in existence prior to.

1590
01:57:55,790 --> 01:58:01,610
The point is, if I think we might be saying the same thing, I think we're saying the same thing.

1591
01:58:01,710 --> 01:58:02,950
I'm just trying to give you the right language.

1592
01:58:03,710 --> 01:58:04,770
Well, we can work through the language.

1593
01:58:04,970 --> 01:58:06,450
I mean, we're not deciding how it's going to come back.

1594
01:58:06,690 --> 01:58:07,370
It's going to come back.

1595
01:58:07,370 --> 01:58:12,150
I'm going to capture it like, hey, this is not to be used for everyone who's got something today.

1596
01:58:12,470 --> 01:58:14,010
Can come back and say, oh, I need that.

1597
01:58:14,370 --> 01:58:17,910
And if their plan is still the exact same that we've already approved without

1598
01:58:17,910 --> 01:58:23,210
a 380 or a turs it's like we know we we're already going to be getting this and

1599
01:58:23,210 --> 01:58:27,790
now it feels more like a bailout. I'll let you guys work. Sure. Thank you.

1600
01:58:27,830 --> 01:58:32,550
So would that be acceptable that we postpone until we receive that? How many how long do

1601
01:58:32,550 --> 01:58:36,590
you think that these committees would need to review? Are we talking a month? We're

1602
01:58:36,590 --> 01:58:41,830
talking two months. I would say we've given 60 days, two months. So two months. Yeah. So the main meeting.

1603
01:58:43,210 --> 01:58:47,790
So I would everybody's okay. I would say we make a motion to postpone.

1604
01:58:47,910 --> 01:58:51,470
This item to my regular meeting.

1605
01:58:52,130 --> 01:58:52,790
I'll second.

1606
01:58:53,170 --> 01:58:54,690
Okay, I have a motion to second to postpone

1607
01:58:54,690 --> 01:58:55,670
until the May regular meeting.

1608
01:58:55,850 --> 01:58:56,570
Citizens participation.

1609
01:58:56,970 --> 01:58:59,290
Does anyone in chambers wish to just counsel on this item?

1610
01:58:59,470 --> 01:59:00,990
Seeing non-closing citizens participation.

1611
01:59:01,790 --> 01:59:03,750
Take this for a vote to postpone

1612
01:59:03,750 --> 01:59:04,770
until the May regular meeting.

1613
01:59:04,910 --> 01:59:06,130
All those in favor, can we capture that?

1614
01:59:06,470 --> 01:59:06,550
Yes.

1615
01:59:08,950 --> 01:59:10,510
All those in favor of postponing

1616
01:59:10,510 --> 01:59:11,970
until the May regular meeting, please say aye.

1617
01:59:12,390 --> 01:59:12,490
Aye.

1618
01:59:12,990 --> 01:59:13,330
That's six.

1619
01:59:13,330 --> 01:59:14,570
Nothing, thank you very much, counsel.

1620
01:59:16,030 --> 01:59:16,710
And

1621
01:59:19,620 --> 01:59:34,360
moving to our final agenda item the evening discussion possible action regarding Lakeway Activity Center policies due to possible loitering on February 17th, 2026 staff report by City Manager Joseph Molyse City Manager.

1622
01:59:35,200 --> 01:59:46,600
Thank you Mayor and Mayor Proteman council members. Most of you are all of you are aware because I've sent a memorandum to council that during our last council meeting will advance the next slide.

1623
01:59:47,360 --> 01:59:52,820
During our last council meeting, we received a complaint of possible election hearing at the Lakeway

1624
01:59:52,820 --> 01:59:58,940
Activity Center. Our meeting happened to be during early voting for the Texas primaries.

1625
02:00:00,000 --> 02:00:28,460
Oh, I wanted to give a little bit of background on this. So on August 14th, 2025, the late Travis Democrats reserved the Liquid Activity Center for multiple meeting nights, including the February 17th, 2026 meeting. In early 2026, the staff relies at that meeting date overlapped with the early voting period. They then tried to work with that organization to reschedule the event, but that organization was reluctant to do so.

1626
02:00:28,460 --> 02:00:35,700
So that event was already a rescheduled event because they did have that meeting originally

1627
02:00:35,700 --> 02:00:39,720
scheduled for when we had the ice storm and we closed all the facilities.

1628
02:00:40,940 --> 02:00:45,900
Also the staff, you know, was trying to work with a good customer service and didn't want

1629
02:00:45,900 --> 02:00:52,120
to have an appearance of discrimination against a particular political party so they decided

1630
02:00:52,120 --> 02:00:58,980
to honor that existing reservation. However, they put some strict requirements in place including

1631
02:00:58,980 --> 02:01:04,260
that the event would be segregated, that the windows would be blacked out, that they would use

1632
02:01:04,260 --> 02:01:09,800
a separate entrance to the facility, that the bathrooms in the front would be segregated so that

1633
02:01:09,800 --> 02:01:13,420
the voters wouldn't be allowed to use the front bathrooms, they'd be allowed to use the bathrooms

1634
02:01:13,420 --> 02:01:18,640
towards the back where the voting was occurring and so forth to try to segregate that. If you go to

1635
02:01:18,640 --> 02:01:25,700
the next slide, please. However, this is what occurred that night. Please keep in mind

1636
02:01:25,700 --> 02:01:31,040
their reservation said that they would have the facility from 7 p.m. to 9 p.m., including

1637
02:01:31,040 --> 02:01:38,480
setup. Again, the staff tends to be overly, I'm just not going to miss words, they tend

1638
02:01:38,480 --> 02:01:42,940
to be overly nice to people that come in, especially if there wasn't a reservation ahead

1639
02:01:42,940 --> 02:01:45,940
of time so they did allow that group to set up early.

1640
02:01:46,480 --> 02:01:51,720
They were there before 6 p.m. looking at the video records with the City Secretary.

1641
02:01:51,940 --> 02:01:57,700
I think we determined they were there a little bit after 5 p.m. to begin their set up and

1642
02:01:57,700 --> 02:02:04,940
obviously the polls were still open at about 6.30 p.m. they had refreshments and had a some

1643
02:02:04,940 --> 02:02:10,420
type of meeting beforehand and informal gathering with refreshments.

1644
02:02:11,200 --> 02:02:19,320
Shortly before 6.30 p.m., I received a complaint about potential electioneering activity near

1645
02:02:19,320 --> 02:02:20,420
the polling location.

1646
02:02:21,000 --> 02:02:28,660
So I dispatched a Lakeway PD officer and a Parks staff member to go evaluate the situation.

1647
02:02:29,060 --> 02:02:34,520
They spoke with the election judge and other election officials, and we're told that this

1648
02:02:34,520 --> 02:02:35,920
This was kind of a gray area.

1649
02:02:36,980 --> 02:02:44,760
They did not personally see any electioneering and the candidates and elected officials agreed

1650
02:02:44,760 --> 02:02:48,480
to remain outside the 100-foot electioneering boundary until the polls closed.

1651
02:02:49,180 --> 02:02:54,100
So those are the events that occurred on the 9th of February 17th during our council meeting.

1652
02:02:54,680 --> 02:02:55,320
Next slide, please.

1653
02:02:56,880 --> 02:03:03,320
As a result of that incident, and I'm just going to again be blunt about it, there was a staff

1654
02:03:03,320 --> 02:03:10,200
failure in terms of enforcing the strict requirements since the last time.

1655
02:03:10,580 --> 02:03:19,860
I have recommended enhanced policy changes for the Activity Center that I initiated following

1656
02:03:19,860 --> 02:03:23,000
my investigation event and speaking with the City Attorney.

1657
02:03:23,720 --> 02:03:30,700
And so those enhanced requirements are that no political groups will not be allowed to

1658
02:03:30,700 --> 02:03:34,960
to be scheduled to meet the activity center during active voting periods.

1659
02:03:35,280 --> 02:03:41,380
So if they've already pre-reserved the room and then it turns out we have a run-off

1660
02:03:41,380 --> 02:03:45,300
or something that wasn't on the schedule ahead of time, they will be required to move

1661
02:03:45,300 --> 02:03:49,060
to a different facility or reschedule or cancel that event.

1662
02:03:49,820 --> 02:03:56,240
The activity staff will coordinate with the city secretary to clearly demarcate those election

1663
02:03:56,240 --> 02:04:00,580
periods and try to get those into the reservation system and in the reservation

1664
02:04:00,580 --> 02:04:08,080
and calendars, whenever a polling reservation is scheduled from the county, the staff will

1665
02:04:08,080 --> 02:04:14,560
again review the tenants or clients and relocate political events when possible, if not

1666
02:04:14,560 --> 02:04:15,540
they will cancel those.

1667
02:04:16,500 --> 02:04:22,880
That type of language is placed now in the rental agreement, so we have reinforcing language

1668
02:04:22,880 --> 02:04:27,780
that's required to be read by the applicant and initialed by the applicant, as well as

1669
02:04:27,780 --> 02:04:32,200
definitions of election hearing which are already or we're already on the application

1670
02:04:32,200 --> 02:04:32,840
at the time.

1671
02:04:33,640 --> 02:04:40,100
And so what I am seeking from you as is the rest of staff is that was an initial policy

1672
02:04:40,100 --> 02:04:47,140
decision that I made to deal with that situation and I'm now seeking council feedback on that

1673
02:04:47,140 --> 02:04:47,700
policy.

1674
02:04:47,840 --> 02:04:48,880
Do we continue with that?

1675
02:04:49,280 --> 02:04:50,200
Do we strengthen it?

1676
02:04:50,400 --> 02:04:53,100
Do we lessen it?

1677
02:04:53,620 --> 02:04:56,320
Do we have anything else that we want to discuss about that?

1678
02:04:56,320 --> 02:05:05,880
But like I said, I as city manager made the decision to change the policy in immediate response and am now seeking clarification from council on how we would like to move forward.

1679
02:05:06,460 --> 02:05:09,560
That concludes my presentation. I'd be happy to answer any questions.

1680
02:05:11,800 --> 02:05:13,000
Questions for the city manager?

1681
02:05:13,860 --> 02:05:14,600
Yeah, I just have one.

1682
02:05:16,620 --> 02:05:23,200
When we're talking about during active voting periods, I know this isn't the exact terminology that you're going to be using.

1683
02:05:23,200 --> 02:05:33,100
We make sure that we say active voting days, so that, hey, for somebody to say, well, hey, I got something at 7pm and voting ends at 7, so technically we're allowed to say that it becomes another issue.

1684
02:05:33,660 --> 02:05:42,100
You are correct, and that was the intent of the order that even if they come back and say, well, we're going to do it at 8pm, we're going to say no, it is during election day.

1685
02:05:42,260 --> 02:05:45,580
So you are correct, we will ensure that that policy reflects that.

1686
02:05:45,580 --> 02:05:47,780
Okay. Thank you. Can I remember a brine?

1687
02:05:49,900 --> 02:05:53,720
Still stewing. Councilor Britson. No questions.

1688
02:05:54,180 --> 02:05:58,320
Just a question. No question. Councilor Sherman questions.

1689
02:05:59,780 --> 02:06:07,220
Did you do an audit to see like this year how many groups would have been canceled or meetings

1690
02:06:07,220 --> 02:06:12,600
or reservations I should say? No I don't believe. I think I did not do that. I don't know

1691
02:06:12,600 --> 02:06:18,120
if the issue isn't staffed at it, we can certainly research that, but I don't believe

1692
02:06:18,120 --> 02:06:18,640
that we did.

1693
02:06:19,080 --> 02:06:22,260
And how is it handled like for men's breakfast?

1694
02:06:23,980 --> 02:06:27,400
So the way we've looked at that is that's not a known political group.

1695
02:06:27,680 --> 02:06:32,340
It is a group that has political discussions, but it's not a political group.

1696
02:06:32,440 --> 02:06:37,000
Now one of the things we've done is, and we have to be careful about this for censorship

1697
02:06:37,000 --> 02:06:41,520
issues and constitutional protections, but we do look at their agendas when they provide

1698
02:06:41,520 --> 02:06:46,620
them and if we notice that it is something that starts to skirt that line of

1699
02:06:47,240 --> 02:06:50,960
electioneering, then we work with them about rescheduling. But Canada's coming

1700
02:06:50,960 --> 02:06:55,360
to speak, you're like probably not. Right, but you know as I so we actually had a

1701
02:06:55,360 --> 02:06:58,820
discussion because one of the county commissioners came to give a

1702
02:06:58,820 --> 02:07:04,200
presentation and so I had to clarify that an elected official giving a

1703
02:07:04,200 --> 02:07:09,660
presentation is not necessarily political speech. You know the mayor can give

1704
02:07:09,660 --> 02:07:15,800
a presentation on the transportation bond and that's not necessarily a political speech

1705
02:07:15,800 --> 02:07:19,880
whereas if the mayor were running for office and hey vote for me, that is.

1706
02:07:20,320 --> 02:07:26,020
So there's a distinction that we look at, but the reality is that what we are specifically

1707
02:07:26,020 --> 02:07:29,860
looking for in this new language are known political groups.

1708
02:07:30,080 --> 02:07:35,920
So Lake Travis Democrats, Lake Wave Republican Club, whatever that group is, if it's an actual

1709
02:07:35,920 --> 02:07:42,260
political affiliated group, then we would enact those protections if it's a group that

1710
02:07:42,800 --> 02:07:47,300
sometimes talks about politics and we'll have that conversation, but that's not within

1711
02:07:47,300 --> 02:07:49,100
the scope of what we're discussing.

1712
02:07:50,240 --> 02:07:50,920
Thank you.

1713
02:07:53,600 --> 02:07:53,820
That's a question.

1714
02:07:54,220 --> 02:07:54,420
Okay.

1715
02:07:54,620 --> 02:07:55,440
Good coffee over there.

1716
02:07:55,500 --> 02:07:56,920
So, for

1717
02:07:59,060 --> 02:08:05,460
actual political periods, if you will, we know pretty far in advance when those

1718
02:08:05,460 --> 02:08:06,080
are going to happen.

1719
02:08:06,560 --> 02:08:07,160
Is that right?

1720
02:08:07,160 --> 02:08:26,900
I mean Texas primary elections are on the same date or same same day of the month of March every time and so and we know local elections are held in May same time early period runoff elections or such and such date.

1721
02:08:27,420 --> 02:08:35,480
I mean we know those sufficiently ahead of time such that we could be assuring that any group that wants to schedule during those periods.

1722
02:08:36,740 --> 02:08:38,380
which you should just say no.

1723
02:08:39,340 --> 02:08:40,540
Well, and that's the discussion.

1724
02:08:40,840 --> 02:08:43,940
So the Lake Travis Democrats could have a meeting

1725
02:08:43,940 --> 02:08:46,200
and talk about anything they want, right?

1726
02:08:46,620 --> 02:08:47,860
It doesn't have to be political.

1727
02:08:48,300 --> 02:08:51,040
It's just that meeting that night happened to be

1728
02:08:51,040 --> 02:08:54,240
a candidate forum for people that were on the ballot.

1729
02:08:54,880 --> 02:08:58,440
So that was clearly something that should not have happened.

1730
02:08:58,700 --> 02:09:00,920
But if they were having a, you know, they're a club.

1731
02:09:01,120 --> 02:09:03,940
If they were having a discussion to talk about deer hunting,

1732
02:09:03,940 --> 02:09:09,120
just because they're a political group doesn't necessarily mean that we should ban their speech.

1733
02:09:09,820 --> 02:09:15,340
However, given the history of things that have happened at the activity center,

1734
02:09:15,820 --> 02:09:19,840
that is why I made that decision, but that's why we're having this conversation

1735
02:09:19,840 --> 02:09:21,480
is to get that clarification from you.

1736
02:09:22,120 --> 02:09:25,300
Yes, theoretically, we know when those dates are happening,

1737
02:09:25,800 --> 02:09:30,960
and we reaffirm that because the county has to reserve the room at the activity center,

1738
02:09:30,960 --> 02:09:36,620
So then we absolutely know it's being used as a polling place during this time period and we go back and we

1739
02:09:36,620 --> 02:09:42,080
Recheck those but we don't always have the agendas for those meetings and so that's the

1740
02:09:42,640 --> 02:09:48,340
The danger zone as the city attorney is is not looking favorably on me at

1741
02:09:48,960 --> 02:09:54,760
That that's the danger of you know just because it's a political group. Are we in a position to?

1742
02:09:54,760 --> 02:09:57,840
to force them to reschedule their meeting?

1743
02:10:01,460 --> 02:10:06,620
Well, I guess what I was going to question is your first bullet says they will not be

1744
02:10:06,620 --> 02:10:09,000
scheduled to meet during active voting periods.

1745
02:10:10,520 --> 02:10:16,000
So you're not allowing known political groups to schedule during active voting periods.

1746
02:10:16,580 --> 02:10:23,300
So my original question was we know sufficiently ahead of when these active voting periods

1747
02:10:23,300 --> 02:10:30,540
are going to be such that we're able to anticipate how to schedule these groups and when they

1748
02:10:30,540 --> 02:10:33,040
can't be there and when they can't be there based upon that.

1749
02:10:33,300 --> 02:10:38,200
As opposed to waiting to look a year ahead, we know two years ahead, three, four years ahead,

1750
02:10:38,600 --> 02:10:42,980
we have a sense of that already because we know some groups like to schedule further out.

1751
02:10:43,640 --> 02:10:46,160
I'm going to let the city secretary clarify that.

1752
02:10:47,320 --> 02:10:50,640
Two exceptions to that would be primaries and run-offs.

1753
02:10:51,460 --> 02:10:51,620
Right.

1754
02:10:51,620 --> 02:10:56,060
We don't know those till they're scheduled by the county for primaries a lot of times.

1755
02:10:56,700 --> 02:11:01,640
And runoffs we don't know until that election occurs and then we know there has to be

1756
02:11:01,640 --> 02:11:02,160
it runoff.

1757
02:11:03,560 --> 02:11:09,740
Those are the two I guess my point is my point is that primaries are held on a date in

1758
02:11:09,740 --> 02:11:14,280
March, a day in March, same day every time, right?

1759
02:11:20,420 --> 02:11:21,760
That's a question or discussion.

1760
02:11:22,980 --> 02:11:25,480
As a question, I don't know the answer to that.

1761
02:11:26,000 --> 02:11:29,440
I don't usually keep up with primary elections, but I can find out.

1762
02:11:29,880 --> 02:11:35,780
Although I'm going, I'm just trying to give staff some space here to look further out

1763
02:11:35,780 --> 02:11:40,780
ahead for these groups that are trying to schedule further out and make sure that we're

1764
02:11:40,780 --> 02:11:42,100
given staff enough cover.

1765
02:11:42,300 --> 02:11:45,160
As for the general election dates, we know what, two years out.

1766
02:11:47,270 --> 02:11:52,510
I mean, there's a uniform date, but yeah, but the Secretary of State usually has got a

1767
02:11:52,510 --> 02:11:55,390
calendar of like when early voting begins and things like that.

1768
02:11:55,810 --> 02:11:57,850
We can calculate all that from the statute,

1769
02:11:58,110 --> 02:12:01,090
but it's at least laid out, at least two years

1770
02:12:01,090 --> 02:12:02,190
in advance on the Secretary of State.

1771
02:12:02,470 --> 02:12:04,390
That's my thought, and that's the reason for my question.

1772
02:12:04,570 --> 02:12:06,110
But the primary is, I don't know about it, I get a look.

1773
02:12:07,390 --> 02:12:08,270
Okay, thank you.

1774
02:12:08,570 --> 02:12:09,090
Any other questions?

1775
02:12:11,030 --> 02:12:12,270
Okay, just a question.

1776
02:12:12,850 --> 02:12:14,470
Okay, opening stuff for citizen participation.

1777
02:12:14,590 --> 02:12:16,670
Does anyone wish to dress counsel in this matter?

1778
02:12:17,010 --> 02:12:18,630
Yeah, it's my closing citizen participation.

1779
02:12:19,510 --> 02:12:20,790
Now we can have a discussion.

1780
02:12:26,820 --> 02:12:30,900
I'm fine with supporting the city managers' adjustments as they are right now.

1781
02:12:31,740 --> 02:12:41,360
I might be so inclined to go further based on sort of a history of this, but I can understand

1782
02:12:41,360 --> 02:12:44,640
why we probably would not want to step into that danger zone.

1783
02:12:44,640 --> 02:12:54,440
So, I think this is a fine midpoint to draw a line for telling political clubs.

1784
02:12:55,060 --> 02:12:58,520
They need to find a different place to meet during these voting periods.

1785
02:13:01,140 --> 02:13:02,600
Well, a discussion on that, Kelvin.

1786
02:13:03,160 --> 02:13:03,560
I agree.

1787
02:13:04,840 --> 02:13:04,980
Senator.

1788
02:13:07,270 --> 02:13:10,690
In the staff, although it says the city attorney has advised a complete prohibition on

1789
02:13:10,690 --> 02:13:14,330
political groups using the facility during election periods could raise constitutional concerns.

1790
02:13:14,670 --> 02:13:15,990
So, how do we get this done?

1791
02:13:15,990 --> 02:13:20,530
Copy. We need to discuss that in the back. What's going on?

1792
02:13:20,530 --> 02:13:21,450
I don't want to do that in open session.

1793
02:13:22,550 --> 02:13:23,330
What's going on? Let's go to the back.

1794
02:13:25,790 --> 02:13:29,890
Okay. Well, otherwise may we're proving something that the attorney is saying no on, so.

1795
02:13:30,270 --> 02:13:37,790
No. Let's not infer what the attorney is saying. Let us instead go back and hear what the

1796
02:13:37,790 --> 02:13:38,630
attorney wants to say.

1797
02:13:41,990 --> 02:13:49,630
So, pursuant to the local government code section 551.071, consultation with an attorney,

1798
02:13:50,350 --> 02:13:58,030
the City Council will move into executive session, the time is 8.56 p.m., no action will

1799
02:13:58,030 --> 02:14:01,550
be taken in executive session, action if any will be taken in open session.

1800
02:14:02,190 --> 02:14:04,590
With that, we will move to executive session.

1801
02:14:12,570 --> 02:14:18,670
The council has returned to the dius. I take note of a quorum. The meeting is returned to order. It is called back to order.

1802
02:14:19,190 --> 02:14:25,370
No action was taken in executive section. Action if any will be taken here in open session.

1803
02:14:26,010 --> 02:14:28,990
So we're going to go down this list of policy implementations.

1804
02:14:30,450 --> 02:14:34,430
Political groups will not be scheduled to meet at LAC during active voting periods.

1805
02:14:34,430 --> 02:14:45,890
I believe Council would like that rewritten to be political groups will not be allowed access to meeting rooms until 30 minutes after the polls have closed.

1806
02:14:49,300 --> 02:14:55,440
The LAs, the staff will coordinate with the city secretary to clearly mark election periods that is as stated.

1807
02:14:55,440 --> 02:14:59,300
What a reservation is scheduled staff will review the facility.

1808
02:15:00,000 --> 02:15:06,260
Any calendar, reschedule, or relocate, political events when possible. That is agreed to.

1809
02:15:06,860 --> 02:15:12,560
The reservation agreements will now include election period restrictions and require

1810
02:15:12,560 --> 02:15:19,420
acknowledgment by all applicants. So those are the four things that we'd like to see in the policy going forward.

1811
02:15:21,260 --> 02:15:24,700
With that, would Eddie would like to make a motion on those points.

1812
02:15:24,700 --> 02:15:40,680
Mr. Mayor, on the third bullet item, if we're stating in the first bullet item that those groups cannot schedule until 30 minutes after polling period, does that make the third bullet moot?

1813
02:15:42,440 --> 02:15:47,140
I would just reframe the third bullet point to reflect that condition, the first condition.

1814
02:15:49,420 --> 02:15:50,520
Can you say it again please?

1815
02:15:50,520 --> 02:15:57,700
I would reframe the third one to say that the third

1816
02:16:00,450 --> 02:16:01,670
one's fine, it's the fourth one.

1817
02:16:06,010 --> 02:16:07,430
What's the issue with the fourth one?

1818
02:16:08,430 --> 02:16:14,850
About the 30 minutes after the polls close, that they can rent a space 30 minutes after

1819
02:16:14,850 --> 02:16:18,710
the polls close, we'll put that into the agreement with language to the effect.

1820
02:16:19,870 --> 02:16:22,290
That's what we did by changing one.

1821
02:16:22,290 --> 02:16:28,390
Right, but I'm just saying it should be reflected in four on three. I don't know that there's anything in these be changed

1822
02:16:28,390 --> 02:16:30,290
I don't think we need three at all

1823
02:16:31,270 --> 02:16:34,930
Well, no, they are gonna try to reschedule and relocate

1824
02:16:34,930 --> 02:16:39,850
Well, we've said don't we said in their first bullet. They're not gonna have to spot until 30 minutes after post-close

1825
02:16:39,850 --> 02:16:47,870
But just in general if they can reschedule they will try to reschedule if it's not an option or there's pushback then one goes in

1826
02:16:47,870 --> 02:16:49,810
Like if there's a runoff

1827
02:16:49,810 --> 02:16:53,150
Yeah, well, it does say when possible. So yeah, I should just it could stay.

1828
02:16:53,930 --> 02:16:59,330
And does the technicality remember a lot of these groups make these reservations a year in advance

1829
02:16:59,330 --> 02:17:03,570
for multiple periods? So we probably have active reservations. Yeah, we're going to go back

1830
02:17:03,570 --> 02:17:08,990
to reflect in that language. So far, why that's there. The last time we talked about it, so I would

1831
02:17:08,990 --> 02:17:17,240
assume now that we shouldn't have that problem right now. My thought too. We should not have been

1832
02:17:17,240 --> 02:17:23,540
booking anything during the election period. But again, we don't know about run-offs. We

1833
02:17:23,540 --> 02:17:27,960
don't know about run-offs. We won't know until the election occurs.

1834
02:17:28,120 --> 02:17:31,800
But on any scheduled election, we don't have a map.

1835
02:17:33,620 --> 02:17:38,480
I mean, that's the thing. We need to go back and look and then deal with it. There's

1836
02:17:38,480 --> 02:17:43,840
something to say. I say, we meaning. Okay. So, I mean, I hate to say, guys, we're

1837
02:17:43,840 --> 02:17:47,440
We're talking ourselves into a circle here, but I think three is fine.

1838
02:17:48,180 --> 02:17:52,680
And four, the reservations will now include election period restrictions and require

1839
02:17:52,680 --> 02:17:55,920
acknowledgment by the applicants of the conditions in line one.

1840
02:17:57,200 --> 02:18:01,320
But there are other conditions as well, so I don't think you need to change that.

1841
02:18:01,560 --> 02:18:02,520
I would agree.

1842
02:18:02,700 --> 02:18:06,240
I don't think the way it is clear in the latitude to do what we need to do in the end.

1843
02:18:06,520 --> 02:18:06,680
Okay.

1844
02:18:06,780 --> 02:18:10,640
I read it the way I said it should be done and now we're getting back and forth.

1845
02:18:10,640 --> 02:18:14,120
So do we go with the original presentation or are we going to try to edit stuff?

1846
02:18:17,160 --> 02:18:22,580
Come to me. We're Brian. You're the only one to edit right now. I'm not following what you're asking. What okay? So

1847
02:18:23,940 --> 02:18:27,220
We do okay, just let's go down. We'll do this one of the times

1848
02:18:27,660 --> 02:18:31,700
Political groups will not be scheduled to meet at the Lakeway Activities Center

1849
02:18:32,700 --> 02:18:38,260
until 30 minutes after polls close. Do we all agree on that? Yes. Okay, great

1850
02:18:38,780 --> 02:18:43,080
The staff will coordinate with the city secretary to clearly mark election periods on the resident

1851
02:18:53,080 --> 02:19:03,060
We don't know every polling time now, and that's why that has open ended language.

1852
02:19:03,580 --> 02:19:05,120
Do we all agree that we can work with that?

1853
02:19:06,720 --> 02:19:07,240
Yes.

1854
02:19:07,720 --> 02:19:08,160
Okay, great.

1855
02:19:09,000 --> 02:19:12,820
Reservation agreements will now include election period restrictions and require knowledge

1856
02:19:12,820 --> 02:19:13,080
of employment.

1857
02:19:13,080 --> 02:19:15,280
by the applicants, straightforward.

1858
02:19:15,820 --> 02:19:16,940
So those four things, that's it.

1859
02:19:18,400 --> 02:19:22,860
I missed this on the first one, should we change it

1860
02:19:22,860 --> 02:19:24,240
from schedule to permitted?

1861
02:19:25,280 --> 02:19:26,500
Because they could be scheduled,

1862
02:19:26,720 --> 02:19:28,980
they might be scheduled, but then they could come in early.

1863
02:19:29,480 --> 02:19:32,540
Right, will not be permitted, okay, let's say that again.

1864
02:19:33,260 --> 02:19:35,780
Political groups will not be permitted to access

1865
02:19:35,780 --> 02:19:39,480
the Lakeway Activity Center until 30 minutes after polls close.

1866
02:19:40,120 --> 02:19:40,800
That's clear.

1867
02:19:40,800 --> 02:19:48,860
there. That's good. Okay, that's very specific. Okay. Does any further discussion?

1868
02:19:50,300 --> 02:19:54,420
We did before we admit. Perfect. I'll make a motion that we approve a

1869
02:19:54,420 --> 02:19:59,140
agenda item 25 as stated by the mayor and with the use of permitted instead of

1870
02:19:59,140 --> 02:20:05,580
scheduled in line one. I'll second that. Any further discussion? All those in

1871
02:20:05,580 --> 02:20:09,300
favor, please say aye. Raise your chair. Aye. Aye. All those opposed? Motion carries

1872
02:20:09,300 --> 02:20:14,860
unanimously. Thank you. All business of this council having been concluded. This meeting is adjourned at 934.