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Good evening.

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Okay. So, good evening. Welcome to the Landis Board meeting. I will tell you that it may not be a screen. It might be a black screen. We're working on that technical difficulty. Hopefully in a work. Maybe not. I'm not sure. At this time, I'd like to call the meeting to order. I'd like to have a moment of silence if everyone would please stand and then the pledge of allegiance.

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to the flag that the United States of America and to the Republic for which it stands, one mission under God,

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individual, political liberty and justice for all.

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At this time do I have a motion to adopt the agenda as presented?

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Members, I move.

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Mayor, I would like to make a comment before we do that.

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This is a direct comment, quote, from Mr. Courier.

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he was unable to be with us tonight due to a family emergency. His question was why was the executive

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session cancelled for today? Was that procedural era or because the mayor didn't want to face

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the music? God, but love him. There is no. You're going to miss him when he's gone.

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I can address that

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with Mr. Courier. That's fine. Thank you. You do that with him. Okay. All right. So do I have a

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motion to adopt the agenda.

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Move to adopt tonight's agenda.

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Second.

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All those in favor.

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All right.

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Any opposed?

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All right.

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Mr. Codman.

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Yes, so following up on our work session from Thursday,

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we have a consent agenda tonight.

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Don't know if I need to go into detail

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of those three items.

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You've got meeting minutes.

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You've got requests from the South Rowan Public Schools

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Bible Teaching Association, and some donated hydraulic equipment from the

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Mount Mitchell Fire Department.

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All right.

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Any discussion?

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Do I have a motion to accept the consent agenda that has presented?

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Remember what I knew that we approved tonight's consent agenda?

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I'll select it.

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Any further discussion?

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All that in favor?

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Aye.

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Motion passes.

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We will move to 3.1.

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Madam Mayor Board, we have a petition for voluntary annexation.

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I believe the request is to table this item tonight.

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We have the applicant or representative here as well.

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I don't know if you want to recognize him.

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Yes, sure.

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Mr. Beagle, if you would mind, do you have anything you would like to say or?

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Can you just speak into the microphone, sorry?

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Just a request to table it.

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Okay, all right, and at this time do I have a motion to table 3.1 for the position for voluntary annexation?

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Would you like for us to table that to February?

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Yes, one month.

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Okay, perfect.

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Okay. Any questions? All those in favor? All right. Thank you. All right. We will move to number four,

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says the comments.

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All right. We have one citizen signed up to speak,

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nadine, cherry, four, ten, west garden, street.

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Nadine, cherry, four, ten, west garden, straight.

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Let me start with saying, I heard this new year is the best year to tell my friend, this has

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ever had that will it be? Employees are still leaving.

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See how our ADA coordinator left the employment of the town last year.

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I would like to know if this forward and one way or the other will

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hire a person to assume this position. This town is inadequate

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on the duties of ABA. I asked last year for a copy of the self-propelluation and translation

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plan of the time that was told the time manager and the ABA coordinator search down

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high-level week, but could not find it. As you know, I do not give up and I will continue

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me to pursue this. I do have an opposition packets of information I asked for years ago

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shown over time apart from our needs. For the USDA to review the fire station, we worked

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to build room and other things done with that money. There was a list of conditions that

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had to be agreed to and ADA was included. Lastly, I would like to say it is

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disgusting to say the poem, located at East Router in South Chapel Street that

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was hit last month and blocking the sidewalk, not being replaced. Yes, I am aware

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You were saying it is not a town of land as well, but a spectrum poll.

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I have an email from a non-manager conrad about this issue, and I was so great, but the

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quarts will be monitoring it.

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I have contacted spectrum myself to know a tale.

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It was called to spectrum headquarters, and they tell me the poll was a thayers.

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We'll see just how long it will take the town to get this fixed.

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That's the only speaker signed up.

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Okay.

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That's it.

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Okay.

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Now we will move on to old business by point one.

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Okay.

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Madam Mayor Board, as we discussed on Thursday, there are some options in your packet for contracting

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with a search agent or search company for the town manager position.

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I think the sort of the consensus of the Board was to narrow that search down or narrow

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those firms down and what we're recommending is that you take a closer look at Norlick

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and Associates and the Mercer Group.

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They were evaluated and we have a table that basically compares each of the submittals and the

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The first question I'd like to ask is to allow us to interview them with, perhaps, the

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sustainability of the board and enter it into a, to negotiate the terms of a contract

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so that one of those firms can get on board to help you with your manager's search.

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All right.

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Is there any discussion?

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Any questions?

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There's no discussion.

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Do I have a motion to speak?

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There's no discussion.

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Do I have a motion to speak?

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So I would like to have board input as we interview at least one firm obviously but I think it might be beneficial to have two firms.

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Oh, okay, that's interesting.

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Yeah, the reason uh, the reason uh, what are you...

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That is because you don't know about availability. There could be an issue with one of the firms. We've just done sort of a cursory review. I'm looking at our HR director here. So that would give us the flexibility. If we couldn't come to terms with one of the companies, we could come back without coming back to a formal meeting. We could negotiate with the other company to get them on board in a timely manner. We believe that both of these firms can do the job.

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Not only can associates in Mercer Group, they're not the most expensive, but they're obviously not the least expensive.

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And so they provide an array of services that we think can meet the amount of the board's needs.

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I like driving down this selection committee or the executive search confirm from two down to one as presented by Intermanager Conrad.

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What's the Board's feelings about a subcommittee of less than a quorum of us to help dwindle down from two to one and then make that be our elected executive search platform to start bringing in full time permanent managers, which is the goal for any of either one that we choose.

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I mean, I'm good with that only if we do it in a quick, timely manner when we get this

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whole road.

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Yeah, we just need to know their availability of when they can go ahead and meet and

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start.

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I mean, I know how long it says they will take, but how long they can actually, or at what

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time can they start, like, three weeks, five weeks, whatever it takes.

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Yeah, I think that's a precursor for figuring out which one to go with.

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Which one to go with is the availability to start immediately?

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Sure.

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So yeah, that would, and fortunately with virtual technology, I think I'm hoping that they

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would be available to, if we did have a subcommittee of the board, they would be able to meet with us pretty quickly.

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And at least we could put a name with a face and ask some questions and get a comfort level with a couple of questions.

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Even if it's in, absolutely.

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So we would ask for Narlock and Mercer Group, those are the two recommended by HR.

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Yes.

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Based upon the recommendation presented, and also by looking at the information, I would have,

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I would have, I would have come to the same conclusion with the two.

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Yes.

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Okay.

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Yeah.

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All right.

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I have no issues with the two, dude.

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What's the consensus of the board as far as, you know, two of us, two of the five of us,

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I'm being a part of that committee with our leadership team to elect either one or

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the other.

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Oh, great.

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Great.

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Any interest on your side or your side?

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I'm not scheduled to do it.

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Well, that's why I was-

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My first choice is Norlock.

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Okay.

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I just, Katie's first is Tarlock.

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I mean, Mercer was my second choice, but Norlock is-

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Daryl, did you have a first or second just to look, Norlock's your first?

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If I had to draw a decision tonight, I would say-

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Okay. Okay. I mean, we're all in the same boat, but I mean, but if we voice it, then we know, and then if it I can be in communication with you guys if it's actually myself that are on there, then I can give you updates as to what Narlock says and what Mercer says, and if we have to go back and put and go back to one of the other, I mean, we can do that.

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From the standpoint of selecting two people from a subcommittee, any recommendations from your side?

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I know obviously schedules are, yeah, the two of y'all are fine.

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My schedule is flexible enough to handle that if, if, uh, alderman over time.

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That was you were going to ask, okay, sorry, I didn't know if you, we were going too fast or if you had something you wanted to say, okay, Amber.

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Um, so, hey, Amber, when you first talk to them, what did they say as far as how quick they could jump on this?

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Starting with not a lot.

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I did not ask them how quickly, I mean, I think Narlock is large enough that they have enough.

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It's not like a small organization, they will assign someone to us and I think it will be a pretty quick turnaround to be able to start.

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And I felt that way about Narlock and the Mercer group.

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And I know it says 16 weeks, but if we start on it, I mean, I know that's how long I say it can last, but I mean, we're all pretty much on the same page with them.

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I think we're all going to be on the same page with what we're looking for so what it shouldn't be two diverse

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So I think there would be opportunity to speed the process along what you don't want to do is speed it up too much

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Where yeah, I agree, you know

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The quality is at stake. So yeah, we want to make sure we get quality applicants for this position. Right. Yeah, I agree

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All right, that's not clean this up. I'll make a motion to shortlist the town manager

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search for Norlocking Associates and Mercer Group.

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Along with Ms. Amber Levi, an authorised town manager to go shed a contract for a selected firm following interviews with members of the town board, including Mayor Protein,

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So Madam Mayor and Board, this was an item we discussed at the work session.

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We are continuing to pursue estimates or a quote from Granicus.

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I don't believe we, as of close to business today, I don't believe we received the quote for

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just the peak agenda management.

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We've had some issues with them in terms of response, customer service, et cetera.

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So, at this point, we're prepared to move in a different direction if you are.

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We have a competitive quote from Civic Plus.

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We have been in discussions, I know there is interest in recording of our meetings and

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documentation, et cetera, and being able to archive that for citizens, and so we are pursuing

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that.

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that those quotes through Lenny Fritz, audio and visual and so we're here to take your

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direction or additional questions on this item.

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So let me just make this clear.

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When we go away from Granicus, there will be no more live stream.

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So that is something that each of you have to talk about.

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That Granicus is what opened the live stream and was able to view it on our website.

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you could go in, go to the agenda, and it was live right there, which is how they view it now.

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You know, civic doesn't offer that, and so I don't think YouTube is the way to go. I mean, it was awful.

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So I think if that's a piece that y'all are going to want, we've got to think about that. I know

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you're looking into the audio video or audio as far as recording it for the clerk recording

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it for everybody and they can ask for that as well as a downloaded audio version correct.

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I would think.

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I would think that that would be something that we could do.

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We're speaking with the folks who installed our cameras now and they also helped with the

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soundboard for Granicus.

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Right.

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So they're very familiar with the setup that we currently have.

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So we're looking for some options for that.

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Oh, as far as recording of the audio goes.

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Okay, and Civic Plus they can do the audio part of recording or not.

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We do not have a quote from Civic Plus.

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I do not know if they offer that service or not.

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Madison's been taking the lead on that.

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Civic Plus does have that as an option.

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They do.

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They do.

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Okay.

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So we could maybe we should just yeah, and then that gentleman gave you that card. Yes. Okay.

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I don't know. Did you have a chance to check into that medicine? Ah, yes. I've reached out. I just have not heard back.

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Okay. So I think we have some options on the table. But we just need to move forward with an agenda so that we're not in limbo.

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Correct. Because we have to make a decision on granted. And we can always add two civic plus.

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Okay. Okay. We could at least go ahead and get the agenda portion started with civic plus.

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that way, we're not out of the loop for too long. Get all of our old agendas moved over from

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Green and Castoo Civic plus and then look into more audio video. Right, it's applications later.

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All right, with that being said, do I have a motion?

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Remember what I moved, we pursue a contract with Civic plus for the premium package

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and or potentially speaking in regards to the audio portion if feasible.

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I'll select it.

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All right. Any further discussion?

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All those in favor?

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Oh yeah.

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Great.

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All right.

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We will move to the generator at...

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Am I skipping something?

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Sorry.

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That's 5.3.

218
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Madam Mayor Board, this was also discussed with the work session.

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So we have a competitive bid.

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We did receive only one bid for a town hall generator in the amount of $147,300.

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Unfortunately, we've got additional staff here tonight, our finance officer is here,

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who has a little more history on the project.

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I've invited David Smith, who was the electrical engineer.

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Here he's here.

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As well to answer your questions, you might have about the specs or the process for how we came up with the bid. And also do not have. He had emergency. I think he may be stepping back in, but we do have assistant public works director Tristan. Yeah, waters. Thank you. So we have some additional resources that we didn't have at the work session. We're here to answer your questions that you might have. I know there's been some additional discussion internally with the board.

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board, and here to help you make a decision or perhaps table the item as well.

227
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Okay, so at this time, I'm going to ask, can you put that slide up if you don't mind?

228
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Oh, are they on?

229
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Oh, yes, if you don't mind.

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There's a slide just going to show you all audience normally.

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There's a slide to show you all the amount of power outages that we have.

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They've got a new software, so Ms. Powell, could you come up and explain the software?

233
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And they're all not in there, but they're working towards getting them in there.

234
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So it gives a little bit more information.

235
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Absolutely. So this is our outage tracker through electric cities.

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We got it given to us, or gifted to us by being a member of the electricity.

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Every time we have an outage, our electrical guides, they input the information of where

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it was, how many people it affected, what caused it, all of the elements, whatever kind of

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materials were used to repair, and the time it took.

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So all of that data gets continuously collected.

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It gets collected from every member in electricity.

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So all of that data gets kind of put together and they're able to keep a really close eye on the grid.

243
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It also helps us to forecast and look at what areas might have more outages than other areas.

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To be able to prepare or to repair and look at those areas and really forecast what we're going to need to plan ahead to make sure that we're ready for any other future outages, whether they're caused by environmental possibilities or equipment possibilities.

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even squirrels, there's a little bit everything.

246
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You got 40, is that 40 alleges total?

247
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Yes, because we just got this software.

248
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So this is over the course of the last four months.

249
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Four months.

250
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So that is why I kind of asked staff

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after speaking with Mr. Conrad to kind of give you

252
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a little bit of what happens.

253
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because we personally as a board do not know every time that they're out here and I won't

254
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y'all to understand that our firemen help our public works guys every time there is a fire.

255
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I mean a power outage. They're out there whether they're cutting down the tree that's on the line,

256
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whether they're shutting down the roads. When this stuff happens everybody's hands are on deck

257
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And it becomes an issue to where we have to have,

258
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we've got to make sure that we're covered.

259
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I mean, it comes down to a liability issue to our employees that we have in the town of Landis.

260
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But not only to talk about that, I mean, let's take the more county instance where they were out of power for a period of time.

261
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We, at the same time looking out for our citizens, we need to look out for the employees for the town.

262
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So this fire department is going to need radios charged.

263
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They're going to have to get these doors up.

264
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They're going to, they need to eat themselves.

265
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If all these restaurants around here are closed,

266
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they need to be able to cook for themselves.

267
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They need to keep all these things that they have charged up.

268
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And they need to be warm or cool depending on what the weather is

269
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just like we are at home.

270
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And I will say this, so I have spoken with a couple of people about the more county incident

271
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and some people have said, well, maybe we should do something about our substation over

272
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on chapel.

273
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Yes, by all means, let's put some more fencing around it if that's what you want to do.

274
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But fencing doesn't stop people from doing whatever construction that they're going to do to

275
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that facility. We also have power lines and our power feeds into the town through electric

276
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cities off of Duke power. If Duke power has an outage, it affects us. And there are times

277
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that we have to wait on...

278
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Doot power to come out and fix their portion before our portion can be fixed. And they don't work in a timely manner like we do because they are a large corporation. We are small. So yes, when you look at this and it, then you say, we only have eight hours worth of power outages every year. If you combine it all, I hear you. I agree. But if there is a catastrophe.

279
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and something happens with Duke, it's going to follow into landess and then we are going to be stuck.

280
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I would rather plan accordingly than to be stuck with my hands tied and we have no way to go about it.

281
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And here's the thing. Right now it's on the table. We're all discussing it.

282
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It's going to probably be in the paper tomorrow and everybody's going to know that we've discussed whether or not we would have the correct tools in place

283
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and implemented for our citizens to have the correct essential need to come to

284
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them or if we would not. And I'll be real honest.

285
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We never finish anything in

286
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land. We halfway do it. Finish the project. Do the project. Do it right for the

287
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first time and let's be done. They're essential workers. If it's nine degrees

288
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outside, we can't let them leave it up after they go out one time. There is no more

289
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heat. They have to sleep. Where are we going to send them to China Grove? They can house

290
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two. We have three on a truck. We're going to send them to Canapalus. Then they're

291
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not here. They're not inland.

292
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They have generators.

293
00:26:47,440 --> 00:26:50,360
I've called. I've talked to everybody. I think

294
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we are one. We're one out of two in the municipalities that don't have them.

295
00:26:58,920 --> 00:26:59,960
And we are blessed

296
00:26:59,960 --> 00:27:06,160
to have wonderful power guys that come in and our public work guys to come in and work

297
00:27:06,160 --> 00:27:11,120
their tails off to get us power. I have to say that all the time. I tell my friends

298
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who have to come on down to land us because we'll have it. I promise you. And I'm confident

299
00:27:16,560 --> 00:27:23,560
in that. But if something happens that is out of our control, we need to be prepared.

300
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I

301
00:27:29,760 --> 00:27:36,680
as staff and the way that we would have to handle things if we did not have a place to

302
00:27:36,680 --> 00:27:45,160
house them as firemen that work 24 hour shifts. Also, if Tristan could talk about getting

303
00:27:45,160 --> 00:27:53,660
the proper equipment back here in time and the supply chain being as low as it is. So that

304
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That is where I stand.

305
00:27:54,980 --> 00:27:57,680
I know tonight if it's a two, one, I'm out.

306
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So I'm letting you know how I stand right now

307
00:28:00,380 --> 00:28:04,340
because I feel that we really need to truly consider this.

308
00:28:06,510 --> 00:28:06,950
Ms. Levi.

309
00:28:10,690 --> 00:28:13,250
My recommendation would be that our fire department

310
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be an essential workers do need a generator in place

311
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so that they have, because they are here 24 hours a day.

312
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And it really could be a liability on our part

313
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for our employees by not having heat, air, a shower if they get into some type of contamination

314
00:28:33,310 --> 00:28:37,750
while they're out and about on a call. If we don't have power, we have to be prepared

315
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for the possibilities that can happen. And natural disaster could come through and we would not have

316
00:28:43,290 --> 00:28:49,350
the generator hooked up for them to have everything that they need. And it could

317
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It could not be a good situation for either Orman's comp claim or just poor working conditions

318
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for our employees.

319
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So, I think it's something that the board should absolutely consider and think beyond

320
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just getting the doors up.

321
00:29:04,830 --> 00:29:09,110
It has to do a lot with getting the doors up, responding those calls, but also with our

322
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employees' safety.

323
00:29:12,610 --> 00:29:17,050
Tristan, if you would please step up to the mic and just talk about a little bit about

324
00:29:17,050 --> 00:29:22,590
the supply chain and if Duke can't get something, how you've had to send people and all that

325
00:29:22,590 --> 00:29:22,990
kind of stuff.

326
00:29:23,110 --> 00:29:23,890
Thank you.

327
00:29:23,990 --> 00:29:24,550
Yes, ma'am.

328
00:29:25,290 --> 00:29:30,790
So, currently, the supply chain is worse than it's ever been and I think everybody's aware

329
00:29:30,790 --> 00:29:39,970
that the last time we had an issue, a serious issue with our substation was before the supply

330
00:29:39,970 --> 00:29:50,470
issues and we had to send a man to Virginia to get a park for our substation when

331
00:29:50,470 --> 00:29:57,530
parts were readily available. So we got lucky then and found the part we needed.

332
00:29:57,530 --> 00:29:58,670
but now.

333
00:30:00,140 --> 00:30:30,810
Anybody that has any sense isn't turning loose of materials if they have a system to protect. So, that municipality, we called in Virginia, the last time, they're not going to give up a regulator again. And we're almost two years out on transformers right now. So, we need to be prepared for the eventuality

334
00:30:30,810 --> 00:30:38,590
that something takes our system down I mean these are all issues we've ran into in

335
00:30:38,590 --> 00:30:45,350
good times so if something happens now we are we are in a position where like the mayor

336
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said these guys live here for 24 hours so they have to be warm they have to be fed and

337
00:30:56,770 --> 00:31:04,210
and bathed, it would be okay if it was a four-hour outage or the normal for the town of

338
00:31:04,210 --> 00:31:10,690
Landis. But if something ever happens to our station on Duke's side, we have zero control

339
00:31:10,690 --> 00:31:20,550
over that. So this would be, public works doesn't even have access to a full system generator.

340
00:31:20,550 --> 00:31:27,990
We can supply fuel and we can get in and get our trucks out and get our tools, but this

341
00:31:27,990 --> 00:31:35,230
would be the one place in town where everybody came right where everyone could yes and that

342
00:31:35,230 --> 00:31:41,630
would be something else that I would speak to when there was the projected ice storm that

343
00:31:41,630 --> 00:31:49,750
was coming last year everybody came here and made the other side of town hall the work side

344
00:31:49,750 --> 00:31:54,650
out of town hall. That was the hub and there was breakfast cooked, there was lunch cooked.

345
00:31:55,030 --> 00:31:59,050
That's where they came in and stayed warm. I mean, it was cold. There was ice everywhere.

346
00:31:59,670 --> 00:32:04,430
There were power outages. It just didn't take out the entire town. There were spotty things,

347
00:32:04,690 --> 00:32:10,850
trees falling, different things like that. So it is an essential. And I'll just be honest

348
00:32:10,850 --> 00:32:16,630
with you. The comment was made during the work session that it is not our duty to take

349
00:32:16,630 --> 00:32:22,050
care of somebody that has oxygen, I beg to differ. If there is an elderly person, young

350
00:32:22,050 --> 00:32:27,070
person, my age person that needs oxygen and it's running out with eight hours and our

351
00:32:27,670 --> 00:32:32,910
electricity is still not on, I want them to come up here. Go to my office, go wherever you

352
00:32:32,910 --> 00:32:40,590
need to. They are essential workers and it is our duty as a municipality. That's what I have

353
00:32:40,590 --> 00:32:41,370
I have to say about it.

354
00:32:41,550 --> 00:32:43,570
At this time, anybody can ask any questions?

355
00:32:46,350 --> 00:32:51,610
Ms. Powell, if you don't mind, I'd like to ask a few more questions relative to this tracker.

356
00:32:51,930 --> 00:32:52,050
Yes.

357
00:32:53,370 --> 00:32:55,910
Because I have asked the question,

358
00:32:58,530 --> 00:33:02,670
is there a higher and best use for $97,500?

359
00:33:03,810 --> 00:33:12,850
Because 50,000 of that came from someone else, or somewhere else, but $97,300 is there a higher and

360
00:33:12,850 --> 00:33:16,730
the best use in the town, that's a more immediate need than this has been my question.

361
00:33:17,830 --> 00:33:29,910
Likewise, my facts for consideration is the utilization or the need for it historically with outages.

362
00:33:30,270 --> 00:33:34,210
So there's been 40 outages over four months.

363
00:33:34,510 --> 00:33:40,030
That's an easy average of 10 per month, but that could have been just one house.

364
00:33:41,810 --> 00:33:47,250
or, obviously, the 40 outages have not affected the entire grid, the entire footprint of landis.

365
00:33:47,650 --> 00:33:51,970
That's correct. They usually affect a switch, so depending on which switch they hit,

366
00:33:52,570 --> 00:33:57,090
it's sometimes usually a few different houses, a few more than a few households,

367
00:33:57,730 --> 00:34:00,370
or anyone who is connected to that particular switch.

368
00:34:00,630 --> 00:34:04,690
So, smaller tentacles of what is the entire creature, right?

369
00:34:04,690 --> 00:34:12,770
have of those 40, how many of the 40 have encumbered outages in more than 50 percent

370
00:34:12,770 --> 00:34:13,850
of our customer base?

371
00:34:15,150 --> 00:34:17,590
In more than 50 percent of our customer base.

372
00:34:18,070 --> 00:34:19,810
Just the other day, when it was cold.

373
00:34:20,070 --> 00:34:20,090
Yeah.

374
00:34:20,110 --> 00:34:23,090
Just the other day when it was cold, all of the outs of land this was out.

375
00:34:23,170 --> 00:34:23,930
The entire thing.

376
00:34:24,610 --> 00:34:26,450
We've had a lot, a lot, a lot, a lot, a lot, a lot, a lot, a lot, a lot, a lot.

377
00:34:26,450 --> 00:34:32,210
Because there's times like during the 4th of July where we had a huge lightning storm

378
00:34:32,210 --> 00:34:37,850
come through and we lost over half the town and had to come back up again and the guys were putting

379
00:34:37,850 --> 00:34:42,590
them out as fast as they possibly could but during a lightning storm I was getting phone calls

380
00:34:42,590 --> 00:34:46,590
the day before we're residents were asking why aren't they up in the trucks when they're still

381
00:34:46,590 --> 00:34:54,410
lightning going on. In situations like that or situations like the ice storms yeah it not every

382
00:34:54,410 --> 00:34:58,950
situation is going to be 50% of the town, but the times that there are.

383
00:35:00,000 --> 00:35:29,980
Is still fairly significant and ways fairly heavily on the guys. How many of those instances have affected the phase that Town Hall was on? Most of them. Only thing is, is that a lot of them that have affected Town Hall. Have affected Town Hall when Town Hall was not. When I say Town Hall and Fire Department. Right. So more specifically. This specific grouping here, just talking about the last four months. I'd have to look a little bit.

384
00:35:29,980 --> 00:35:32,940
deeper into the data to be specific to know exactly where it hit.

385
00:35:33,940 --> 00:35:34,720
And I can do that.

386
00:35:35,000 --> 00:35:38,600
This information does give me the opportunity to manipulate and look at it a little bit

387
00:35:38,600 --> 00:35:39,040
closer.

388
00:35:40,200 --> 00:35:43,300
But I am aware that, you know, it does come through our area.

389
00:35:43,500 --> 00:35:45,200
We have lost power.

390
00:35:45,440 --> 00:35:49,960
It's just the times that power was lost were not timed that we were in the office.

391
00:35:50,700 --> 00:35:54,640
So it was not necessarily something that we were impacted at the time for.

392
00:35:54,640 --> 00:35:55,660
However,

393
00:35:58,730 --> 00:36:15,130
I would also speak to the fact that in preparation for the storms is when we would normally move that generator that we do have up to Tom Hall, it's not something you can do in an emergency situation quickly, easily or effectively.

394
00:36:15,770 --> 00:36:19,830
It's something that has to be planned in advance to make that kind of thing happen.

395
00:36:19,830 --> 00:36:24,490
And that's one of the bigger differences between planning and advance and knowing when

396
00:36:24,490 --> 00:36:29,370
a storm's coming or a problem's coming and simply having to be fall victim to it.

397
00:36:30,510 --> 00:36:34,210
And hopefully we don't fall victim to what happened in that other town.

398
00:36:34,650 --> 00:36:39,390
But it will tell you at the Electric City's meeting that we had last month that Joe and

399
00:36:39,390 --> 00:36:45,070
I attended, they talked to us about what to do and what we're other people doing.

400
00:36:45,070 --> 00:36:51,750
And there's no real good way to protect ourselves against those types of threats, building a wall high enough to use drones.

401
00:36:53,130 --> 00:36:55,650
Putting it underground, they'll dig it.

402
00:36:56,290 --> 00:37:06,150
So it really just comes down to the vigilance and the looking after and the maintenance that we do and making sure that it's safe by keeping up with it,

403
00:37:06,290 --> 00:37:10,270
keeping track of our equipment and doing our best that we can do with what we've got.

404
00:37:10,270 --> 00:37:15,850
But the supply chain issues of the things that keep the day-to-day maintenance of the town running properly

405
00:37:16,590 --> 00:37:22,530
are a very, very serious issue. One that concerns me deeply. I know it concerns Joe deeply.

406
00:37:23,430 --> 00:37:27,390
Getting our hands on just the materials needed to keep everything flowing properly

407
00:37:28,670 --> 00:37:34,810
is anywhere between six months to a year for basic materials and up to two years

408
00:37:34,810 --> 00:37:38,790
for the line materials that Joe needs to keep the lines going in the whole town.

409
00:37:39,590 --> 00:37:46,870
And that's very concerning, because if we do get hit with a disaster, we're vulnerable.

410
00:37:47,970 --> 00:37:48,530
Absolutely.

411
00:37:51,780 --> 00:37:52,480
Thank you.

412
00:37:52,720 --> 00:37:52,880
Welcome.

413
00:37:53,280 --> 00:37:53,700
Mr. Smith.

414
00:37:54,380 --> 00:37:54,740
Yes sir.

415
00:37:55,160 --> 00:38:09,240
Maybe a few questions for you and they have probably been asked before or you probably have thought of those but to help me in my decision making process for or not.

416
00:38:11,020 --> 00:38:20,610
Is there another configuration that is less efficient or that's more efficient financially?

417
00:38:21,510 --> 00:38:28,690
Do we need to power this whole entire building or is there a way of having a smaller unit to just do the fire department

418
00:38:28,690 --> 00:38:36,330
maybe the board chambers here or is that kind of one foot in, one foot out, if you want to do it, we may as well do this.

419
00:38:36,330 --> 00:38:43,930
I'm through this, I'm trying to rectify utilization versus need.

420
00:38:44,710 --> 00:38:46,730
Yeah, well, that was to discuss, right?

421
00:38:46,950 --> 00:38:52,890
That was discussed and every step of the way when we did this design, we included, you

422
00:38:52,890 --> 00:39:05,770
know, the people of this town, Diane Seaford and Zacklequette, and as we went through, I mean,

423
00:39:05,770 --> 00:39:09,730
I mean, we started out as the fire department and it looked like it was some economy and

424
00:39:09,730 --> 00:39:11,250
adding in the town hall.

425
00:39:11,510 --> 00:39:14,130
So that's kind of how we came to that point.

426
00:39:21,530 --> 00:39:24,670
Is there any other board discussion between the four of us that we would like to have?

427
00:39:27,980 --> 00:39:36,580
I would like to make some comments or some ask the questions and the total of 40 allages

428
00:39:36,580 --> 00:39:37,480
in four months.

429
00:39:37,480 --> 00:39:43,480
How much time did that, that hour, two hours, ten hours, thirty hours?

430
00:39:44,580 --> 00:39:50,720
Each of those outages are recorded individually, so I'd have to dig in to take a look and

431
00:39:50,720 --> 00:39:55,260
see which of them are, but that is data that is collected by the alignment.

432
00:39:55,820 --> 00:39:59,960
When they put it into the system it does tell you, I would say there's anywhere between

433
00:40:00,000 --> 00:40:28,700
I mean, three to five, some that were up to seven hours. The average is between three and five hours. I will say our linemen are amazing. Yes, but they're able to get us back online and in the way between three to five hours. Those times that it was seven hours had to do with situations that were out of our control. You can't go open a bucket when there's lightning. And that's something that I would reiterate. If it's out of our control.

434
00:40:29,300 --> 00:40:32,620
We still have to continue working.

435
00:40:33,340 --> 00:40:36,100
Those firemen cannot just go home.

436
00:40:36,800 --> 00:40:38,020
They have to work.

437
00:40:40,240 --> 00:40:42,460
I've heard more counting mentioned.

438
00:40:43,120 --> 00:40:44,800
That was off the map.

439
00:40:45,580 --> 00:40:48,900
Who would ever thought somebody would do something stupid or be that stupid?

440
00:40:50,400 --> 00:40:52,500
I'm not going to say it wouldn't happen here.

441
00:40:52,740 --> 00:40:54,100
Like you said, you could build walls.

442
00:40:54,380 --> 00:40:55,520
You could put a roof on whatever.

443
00:40:58,440 --> 00:41:04,000
I've heard the firemen, policemen, the town hall, everybody I get, they've got to be doing.

444
00:41:04,660 --> 00:41:08,800
If it gets that bad here, they're not going to be in this building.

445
00:41:09,620 --> 00:41:15,620
They're going to be in that truck out doing something, protecting somebody, doing CPR, putting out a fire,

446
00:41:15,620 --> 00:41:22,400
are solving a crime or whatever something going to happen, they're not going to be here.

447
00:41:23,160 --> 00:41:28,320
In my 22 years in this town, I've probably been without power for five years.

448
00:41:29,260 --> 00:41:30,340
Four or five times.

449
00:41:30,920 --> 00:41:35,360
I mean, four or five hours, four or five hours, I should say.

450
00:41:38,240 --> 00:41:44,700
I've heard we don't have the equipment time and time and time and time and time is

451
00:41:46,780 --> 00:41:48,840
watching, getting this, getting that.

452
00:41:49,120 --> 00:41:57,760
I would vote right now to spend $147,000 on buying that equipment to have it in a warehouse

453
00:41:58,160 --> 00:42:01,020
in case it blew it out before I would a generator.

454
00:42:01,020 --> 00:42:07,900
How many people in Israel, let's say, show hands as a fire extinguisher at your house that you can grab immediately?

455
00:42:08,500 --> 00:42:11,100
Who are you going to speak to?

456
00:42:12,600 --> 00:42:15,720
It's old name can apples health old say and he was a fire extinguisher mate.

457
00:42:16,220 --> 00:42:19,380
It's better to have it not made it than to need it not have it.

458
00:42:19,380 --> 00:42:20,540
How many people in Israel could be right?

459
00:42:20,800 --> 00:42:21,680
How many people in Israel would be better?

460
00:42:22,040 --> 00:42:24,420
How many people in Israel could be better?

461
00:42:24,420 --> 00:42:26,640
How many people in Israel would

462
00:42:28,940 --> 00:42:30,080
be better?

463
00:42:30,080 --> 00:42:36,800
3, 4, 5, 6, 7, how many people in here spent $15,000 for your generator?

464
00:42:38,420 --> 00:42:40,620
How many people spent $10,000 for a generator?

465
00:42:41,760 --> 00:42:47,740
Who thinks it's a good idea to spend $147,000 for a generator to open a door?

466
00:42:48,340 --> 00:42:49,720
It's not just the opening of the door.

467
00:42:49,740 --> 00:42:50,600
It's not just the opening of the door.

468
00:42:50,600 --> 00:42:51,200
It's not just the opening of the door.

469
00:42:51,860 --> 00:42:55,080
It's not just the opening of the door.

470
00:42:55,080 --> 00:42:59,880
And you were the one that was mad, and you and Tony called me in there and said,

471
00:43:00,200 --> 00:43:05,360
I the admins mayor is because they took us out the other day and they opened the door.

472
00:43:05,420 --> 00:43:07,040
They took you to the one that's never used.

473
00:43:07,280 --> 00:43:09,900
Go out there and go to the one that's going for me crazy.

474
00:43:10,020 --> 00:43:10,580
Oh, you.

475
00:43:10,880 --> 00:43:11,100
Okay.

476
00:43:11,580 --> 00:43:14,160
And one of those is, you were embarrassed.

477
00:43:14,760 --> 00:43:15,800
I ain't been embarrassed.

478
00:43:15,840 --> 00:43:19,380
No, you were embarrassed about when the call came out.

479
00:43:19,640 --> 00:43:20,920
Oh, when they embarrassed me.

480
00:43:20,920 --> 00:43:22,200
And you called me and you said,

481
00:43:23,220 --> 00:43:25,520
Did you know what they just said on that radio?

482
00:43:25,840 --> 00:43:27,020
That's exactly all I ever wanted to say.

483
00:43:27,020 --> 00:43:30,240
And I said, no, what did they say?

484
00:43:30,420 --> 00:43:33,320
Who wouldn't have been embarrassed if you would have been on the fire truck had to make

485
00:43:33,320 --> 00:43:33,820
that call?

486
00:43:34,240 --> 00:43:37,880
I don't know, because I hope they have a generator and all they got to do is put the busman

487
00:43:37,880 --> 00:43:38,180
in the car.

488
00:43:38,320 --> 00:43:40,260
The war behind they did the other night.

489
00:43:40,640 --> 00:43:41,700
It can open behind.

490
00:43:42,580 --> 00:43:43,440
They done it.

491
00:43:43,800 --> 00:43:45,280
The fireman told me out there.

492
00:43:45,400 --> 00:43:47,140
We don't need the one door open.

493
00:43:47,540 --> 00:43:50,360
Now, my next question is, to whoever the engineers are.

494
00:43:53,240 --> 00:43:58,820
I was told Mr. Halliburton's got it, got us an estimate and do our generator that we

495
00:43:58,820 --> 00:44:05,860
use now that they bring up here, which is not that big a deal, Ms. Pail, they hook it

496
00:44:05,860 --> 00:44:07,640
up to a truck and bring it up here and plug it in.

497
00:44:10,940 --> 00:44:13,780
The motors are here on these doors are three phase motors, is that right?

498
00:44:14,660 --> 00:44:16,900
Can you put a single phase motor on that door?

499
00:44:17,500 --> 00:44:23,820
You mean by a single phase one single phase motor on one door like the fireman told me we need to open one door

500
00:44:23,820 --> 00:44:26,820
Can a single phase motor be put on a garage door?

501
00:44:27,220 --> 00:44:30,960
I would say so and then you buy a five hundred dollar home like

502
00:44:31,700 --> 00:44:34,720
Whatever generator like the man said would be fine

503
00:44:34,720 --> 00:44:39,020
Set it in there. They crank it up out in the door to shut the door. Kill on good fire

504
00:44:40,480 --> 00:44:46,060
Working really really like this whole building up mayor. This ain't the red cross if a nuclear bomb hits

505
00:44:46,060 --> 00:44:55,590
thing will be about to come up here if it gets that bad thing will be about here okay

506
00:44:55,590 --> 00:44:58,230
getting wasted to the podium I'm sorry I'm sorry

507
00:45:00,000 --> 00:45:10,280
Just saying in theory, if the I storm his, that generator we got is fine. We already got it there. But, I'll take you, I'll, I'll, I'll, Mr.

508
00:45:10,400 --> 00:45:15,940
Albert, it's already in the rough. I'll take you to bring it up here, plug it up, fire it up. Hey, if you left right now, it's 15 to 8.

509
00:45:16,120 --> 00:45:23,220
See, could you be back here at 7 o'clock and have this build a lit up in 15 minutes? It'd be close. 15 to 8 minutes. Okay.

510
00:45:23,220 --> 00:45:28,720
maybe close but at 2 o'clock in the morning if we got a poll if we got a poll

511
00:45:28,720 --> 00:45:32,900
we hit out there and takes this breaker out these farmers doing them better

512
00:45:32,900 --> 00:45:36,560
get out because I ain't gonna go hook that thing up I ain't got one crew we're

513
00:45:36,560 --> 00:45:40,160
gonna be working on that poll truck that's right that's right that's that's over

514
00:45:40,160 --> 00:45:44,860
the night that the entire town went out and it started down here on West 22nd

515
00:45:44,860 --> 00:45:49,420
Street and worked his his way up Main Street we run around doing that we ain't

516
00:45:49,420 --> 00:45:53,200
gonna have time to go and that's my thing and the whole entire town went out and

517
00:45:53,200 --> 00:45:55,740
And we were out of power for nine hours that night.

518
00:45:56,000 --> 00:46:02,860
The first phone call came in to me at 6.47 and it was two or three o'clock in the morning

519
00:46:02,860 --> 00:46:03,840
before we had power.

520
00:46:05,600 --> 00:46:07,220
They worked everywhere.

521
00:46:07,440 --> 00:46:08,040
They were over.

522
00:46:08,300 --> 00:46:15,110
I mean, there's plenty of ways to weigh that option out there, but I mean, like I say,

523
00:46:15,170 --> 00:46:17,630
if you plan on installing, yeah, that generator we got is fine.

524
00:46:18,130 --> 00:46:19,310
But it doesn't work.

525
00:46:19,410 --> 00:46:20,030
The fire department.

526
00:46:20,050 --> 00:46:24,430
It only works down Hall, which doesn't help your fire department who are essential work

527
00:46:24,430 --> 00:46:28,430
workers and the essential workers are who you need when something's going wrong.

528
00:46:28,570 --> 00:46:31,790
They ain't going to be here to out on the truck, out in a call somewhere.

529
00:46:31,970 --> 00:46:34,110
Not at two and three o'clock in the morning, they're in their beds.

530
00:46:35,870 --> 00:46:39,070
If the disaster hits they're going to be out on a call.

531
00:46:39,710 --> 00:46:40,910
They're not going to be in here.

532
00:46:41,350 --> 00:46:41,670
Okay,

533
00:46:44,710 --> 00:46:45,990
I'm just ready to vote on it.

534
00:46:46,230 --> 00:46:47,430
We can table it, we can vote on it.

535
00:46:48,150 --> 00:46:51,350
I need a motion. Any further discussion before we do?

536
00:46:52,690 --> 00:46:55,330
Before we move into that motion, give me a moment.

537
00:46:57,670 --> 00:47:15,930
Obviously, it's not an easy decision to make, and ballot points are made on both sides of the argument itself, both of which I could debate if I need it to, or debate against.

538
00:47:15,930 --> 00:47:16,970
It's financially

539
00:47:23,660 --> 00:47:29,540
speaking, finance director, nor what is it, it would this expenditure above

540
00:47:29,540 --> 00:47:36,980
and beyond the $50,000 at $97,300 would come from fund balance?

541
00:47:45,360 --> 00:47:45,980
Pardon me.

542
00:47:47,420 --> 00:47:50,340
Yeah, everyone might have heard me up cough in a couple of times tonight.

543
00:47:50,340 --> 00:47:51,540
But I don't promise I'm not contagious.

544
00:47:51,540 --> 00:47:53,020
I got cleared in everything today.

545
00:47:54,260 --> 00:47:54,660
Congratulations.

546
00:47:55,640 --> 00:47:56,220
Congratulations.

547
00:47:56,220 --> 00:47:59,920
I have a respiratory infection and all that, but I'm just giving everyone their space.

548
00:48:01,560 --> 00:48:07,680
So the, up until this point where this project began, the plan was to use the $50,000 for

549
00:48:07,680 --> 00:48:16,260
Rohan County and utilize savings from the police pack of $25,000 and then fund the remaining

550
00:48:16,260 --> 00:48:24,660
$73,000 by other means, either fund balance or ARP funds.

551
00:48:24,660 --> 00:48:36,640
There's also the option to approve that to award the bid contingent that the work not start until the next budget year, in which case, you would budget for it in the following budget year.

552
00:48:37,420 --> 00:48:43,080
So that is also an option, but at this point, it's really up to the board to decide which of those routes they want to take.

553
00:48:46,260 --> 00:49:08,820
Alternatively, my understanding is that now that public safety has been split, it may be a better idea to fund that entire, that we're doing it this year to fund that 97-3 without using the police pack funds as that department may need in order to leave that for more specific needs to that department, but as I mentioned before, it is all up to the board's purview.

554
00:49:08,820 --> 00:49:14,400
So so there is in our current position. There is some budget flexibility to allow for that margin. Yes

555
00:49:15,280 --> 00:49:16,160
currently or

556
00:49:16,760 --> 00:49:21,120
We could postpone that award at postpone it put it in the new put it new budget

557
00:49:22,220 --> 00:49:25,980
Possibly as well. So there's there's budget flexibility for up to about 25

558
00:49:26,440 --> 00:49:30,500
The main reason of asking that is I didn't want it. I didn't want this to be continual

559
00:49:31,000 --> 00:49:33,100
degradation of our current budget or

560
00:49:33,680 --> 00:49:38,760
You know in continuing to put us in the red or if we're not not necessarily

561
00:49:38,820 --> 00:49:43,180
that we're in the red bus it would be a degradation to our budget because we

562
00:49:43,180 --> 00:49:48,300
didn't plan for it. I understand. Yeah there's up to $25,000 in budget

563
00:49:48,300 --> 00:49:49,920
and budget flexibility.

564
00:49:50,760 --> 00:49:51,120
Okay.

565
00:49:56,340 --> 00:49:57,500
Are you guys with Mr. Norwood?

566
00:49:58,480 --> 00:49:59,300
With Mr. Norwood?

567
00:49:59,420 --> 00:49:59,800
Oh, yeah, yeah.

568
00:49:59,800 --> 00:49:59,980
Okay.

569
00:50:00,000 --> 00:50:27,400
At this time, I'm going to ask Evan Young, if he can come up and just speak to what the working conditions would be like, if there were an aye storm, and, you know, what happens? Can you give us a scenario? And when this has been an issue, has it been an issue for the employees?

570
00:50:30,130 --> 00:50:31,470
What part specifically?

571
00:50:31,470 --> 00:50:45,590
meaning when we've been out of power, has it impacted so much the workforce that it has decreased the amount of productivity or productivity of the employees?

572
00:50:47,410 --> 00:50:53,810
Okay. As far as productivity of the employees, I don't know if I can speak to say yes or no, yes, one way or the other.

573
00:50:53,810 --> 00:50:59,030
I can speak and say that it has happened in the past where we have lost power

574
00:50:59,750 --> 00:51:05,290
I think like y'all are mentioned and they had said something about a scenario with them saying something on the radio that

575
00:51:05,290 --> 00:51:07,390
I believe that specific situation was

576
00:51:07,990 --> 00:51:14,070
With lost power they couldn't get the doors up so they had to pull the truck forward far enough to stand on the bumper of the truck to push

577
00:51:14,070 --> 00:51:18,050
Take pipe poles and push the door up the rest of the way so they can get the truck out

578
00:51:19,190 --> 00:51:21,630
So I would say yes, that has happened

579
00:51:21,630 --> 00:51:27,010
I guess in a roundabout way productivity it would cause an issue with that.

580
00:51:27,870 --> 00:51:32,350
How safe is it for them to stand on the truck with pipe poles and continue to push up and

581
00:51:32,350 --> 00:51:33,630
how heavy is the door?

582
00:51:34,030 --> 00:51:35,210
Well, I don't know how heavy the door is.

583
00:51:35,470 --> 00:51:39,230
I would say it is pretty heavy, it is 14 foot door and it's a solid door.

584
00:51:39,230 --> 00:51:40,330
Solid glass, okay.

585
00:51:41,790 --> 00:51:46,290
Safety wise, that was actually my next point, with them standing on the bumper truck whenever

586
00:51:46,290 --> 00:51:50,910
However, if that was to happen, and they fall and break an arm, break a leg, when you

587
00:51:50,910 --> 00:51:58,050
call workers comp for that claim, I'm going to say I would be very confident in saying

588
00:51:58,050 --> 00:52:02,110
that workers comp is going to ask why are they standing on a bumper and a fire truck to

589
00:52:02,110 --> 00:52:02,830
get a door up.

590
00:52:03,450 --> 00:52:05,270
And they're going to have an issue with that, I'm sure.

591
00:52:07,250 --> 00:52:08,810
So I would say that's an issue.

592
00:52:09,870 --> 00:52:15,350
And I know Olden River Cash, you had said basically this was about doors pretty much.

593
00:52:15,350 --> 00:52:16,390
That's where it's staying from.

594
00:52:16,490 --> 00:52:16,610
Why?

595
00:52:16,610 --> 00:52:17,050
Why, stem from.

596
00:52:17,530 --> 00:52:18,290
That is correct.

597
00:52:18,490 --> 00:52:20,150
That's probably where it stem from.

598
00:52:20,250 --> 00:52:24,910
That situation of them, stand on the bumper with a bike pole pushing the doors up.

599
00:52:24,990 --> 00:52:26,750
This is not only about doors.

600
00:52:27,590 --> 00:52:31,630
Like they said, they live here 24 hours when they're working.

601
00:52:32,090 --> 00:52:37,350
So if it's an extended power outage, when we're talking days, are you going to open up your

602
00:52:37,350 --> 00:52:39,110
home for them to come down there to get warm?

603
00:52:39,530 --> 00:52:41,670
If I got power, yes, when they sure are good.

604
00:52:41,670 --> 00:52:47,690
If they have to take showers so they we have to look at all that not just just a door

605
00:52:47,690 --> 00:52:50,150
This is where they're living for

606
00:52:50,770 --> 00:52:55,090
24 hours at a time at minimum and if it's a power outage and it's a

607
00:52:55,090 --> 00:52:58,610
Extend to storm they're probably gonna be here longer 24 hours

608
00:52:59,190 --> 00:53:03,670
Because multiple people come in correct. Yes to have more more people

609
00:53:09,380 --> 00:53:13,840
I go back to say how many times this happened in 15 to 15 years

610
00:53:14,640 --> 00:53:19,120
Also, I would like that as well, I mean, yes, it doesn't, it's not something that happens

611
00:53:19,120 --> 00:53:20,720
every day, often.

612
00:53:21,320 --> 00:53:23,680
It is when it happens, are you prepared for it?

613
00:53:24,180 --> 00:53:29,100
And if they continue to have to stand on the bumper of a fire truck, take a pipe pole and

614
00:53:29,100 --> 00:53:34,240
push a door up, and they take an extra five minutes to ten minutes to get out the door on

615
00:53:34,240 --> 00:53:40,260
that structure fire, when somebody dies on that structure fire, are you all going to be able

616
00:53:40,260 --> 00:53:42,440
to sit there and say, is this...

617
00:53:42,440 --> 00:53:47,660
I'm not because I'm telling you I'm for it and I don't have a vote tonight, but if I did I'm for it

618
00:53:47,660 --> 00:53:50,180
Right, you have to think about that. I think as well. I

619
00:53:54,820 --> 00:53:57,040
don't recall the guy saying they had to stand on the bumper

620
00:53:57,040 --> 00:54:03,760
They pushed it up as far as it could so they might pull the rest of the way. Mr. Cook also I would like to say that

621
00:54:04,380 --> 00:54:07,480
Mr. Cook, can you come up here to the podium please?

622
00:54:07,640 --> 00:54:11,560
He wasn't here another night. There you go. You're correct. He wasn't here tonight. You're right

623
00:54:11,560 --> 00:54:17,820
I'd like to ask another thing. When this started out, it was because the door wasn't open.

624
00:54:18,540 --> 00:54:28,300
They came in with $50,000 from each land as fire district. We were going to spend $25,000 here, $25,000 station 58 for generators to open doors.

625
00:54:28,960 --> 00:54:37,800
Now we're going to spend $147.3 over here. What about the ambulance as parked at station 58 and the two fire trucks is over there?

626
00:54:37,800 --> 00:54:42,060
said that they're gonna sit over there with the door shut and the power off not going to wear I

627
00:54:42,060 --> 00:54:47,580
don't have the ambulance out okay so that's the county and they have a contract but it's a

628
00:54:47,580 --> 00:54:52,400
county and it has a contract and that is where I'll call the county and ask him if they're gonna put

629
00:54:52,400 --> 00:54:56,040
a hundred thousand dollar generator in the door for ambulance no that girl one of girls are very

630
00:54:56,040 --> 00:54:59,680
public jerk. No, we're looking to be out there. Go. It's also not a 200.

631
00:55:00,000 --> 00:55:29,400
I see that a pound door that's glass that goes 14. How long on a door that raises it up? How long? How, how, how, how 14? It don't matter. When the open the door of the night out there, the door went six foot high, and they didn't even, he was holding it back from going up. If they would get the garage door cut in here and adjust to spring up a little more, it would open on up. If we need to go see it right there's a fireman, maybe we can go over and see if he can open the door. Okay. We can do that. Also, when you're talking about the ambulance service,

632
00:55:29,400 --> 00:55:30,760
just like you said, yes, you're correct.

633
00:55:30,880 --> 00:55:32,600
That is that county, they have a contract,

634
00:55:32,900 --> 00:55:33,560
that's on them.

635
00:55:34,440 --> 00:55:35,700
Also, when you're talking about,

636
00:55:37,100 --> 00:55:38,260
when you're talking about an ambulance,

637
00:55:38,520 --> 00:55:39,880
they can leave an ambulance parked outside.

638
00:55:40,000 --> 00:55:41,420
We can't leave a fire truck parked outside

639
00:55:41,420 --> 00:55:42,740
when it's under freezing weather

640
00:55:42,740 --> 00:55:43,920
because of water freezes.

641
00:55:46,730 --> 00:55:48,190
Which then needs to be heated.

642
00:55:48,330 --> 00:55:49,790
Well, what about two fire trucks over there?

643
00:55:50,310 --> 00:55:52,410
We need to get the door open, get out.

644
00:55:52,730 --> 00:55:55,010
Yes, sure, so spend the 147 over here

645
00:55:55,010 --> 00:55:56,730
and all this will be taken care of.

646
00:55:56,910 --> 00:55:59,170
And then we can have our electricians go over there

647
00:55:59,170 --> 00:56:05,470
and why and we'll take that big jumbo one that you won't over here for just town hall over

648
00:56:05,470 --> 00:56:12,630
there. You're right but it doesn't help our fire department. Mr. Cook so I think you were on duty

649
00:56:12,630 --> 00:56:16,350
the night that y'all had to stand on the fire truck and open the rest of the door and I know that

650
00:56:16,350 --> 00:56:23,250
they opened the fire left which is not the one that engine 443 goes out of is that correct. It is.

651
00:56:23,250 --> 00:56:29,470
Okay, and so with that being said, I feel like I'm running out of like, I feel like I'm in court or something.

652
00:56:30,610 --> 00:56:42,910
Can you explain to us what happens? I mean, we are not firefighters. I don't claim to be, but I do hope and wish that we could give you all what you all need to safely help us as citizens.

653
00:56:42,910 --> 00:56:48,530
Well, this happened about a year, year and two months ago, so we're right around it right before we hired a third guy.

654
00:56:49,670 --> 00:56:51,910
We got a call. There was a power outage here.

655
00:56:52,270 --> 00:56:57,590
Me and my engineer went out. We pulled the string hooked it to the thing like you're supposed to, so the door goes loose.

656
00:56:58,490 --> 00:57:03,890
The one on the end there, the engine 443 bay, me and my engineer both grabbed it, got it about waist high.

657
00:57:04,170 --> 00:57:09,930
Finally got up under it, got it about head high. He pulled the truck up to it. I climbed up on the bumper and raised it up.

658
00:57:09,930 --> 00:57:14,790
He got me a pike pole and we both got under the pike pole step both of a stand on the bump or had to get clear

659
00:57:14,790 --> 00:57:16,290
At the truck so we get truck out

660
00:57:17,010 --> 00:57:18,850
About how long do you think that takes you

661
00:57:19,650 --> 00:57:25,550
After the call comes out. I mean, I'm just estimation. I mean, I'm you know 10 minutes, maybe okay

662
00:57:25,990 --> 00:57:26,350
and

663
00:57:27,130 --> 00:57:31,770
I might have been the one are you talking about the the comment on the radio been about a year and a half ago?

664
00:57:32,050 --> 00:57:34,770
You're you're good might go. Yes. I'm the one to say that on the radio

665
00:57:35,450 --> 00:57:39,130
Well, you had to I mean you got a call second dude. Mm-hmm. Yeah, yeah

666
00:57:39,130 --> 00:57:44,190
But the fact of the matter is you shouldn't have had to because that door should open my hand when it to call

667
00:57:44,190 --> 00:57:46,250
Who services the garage doors in that building?

668
00:57:46,850 --> 00:57:54,070
Perry's overhead doors need to call them down here and and and get them to check that door checked as frames out that door should open

669
00:57:55,270 --> 00:58:00,690
Anybody in this room right here, including me. Dean. She's probably the smallest one should be able to go open that door

670
00:58:03,170 --> 00:58:07,170
I'm just giving you a hard time and they didn't should be able to go open that garage door

671
00:58:07,890 --> 00:58:11,430
I can pull the latch on mine, it ain't been known to see it, but I go through one

672
00:58:11,430 --> 00:58:15,530
hand. At doorways, 1200 pounds, I understand that, that's what I didn't see for

673
00:58:15,530 --> 00:58:20,190
tools. But that spring up there offsets a lot of weight, just got to, that motor

674
00:58:20,190 --> 00:58:23,730
wouldn't lift that door if you took the spring off of it. No, we're not. I see that.

675
00:58:23,770 --> 00:58:30,190
I see that. I see that. The door open. Yes. If that door was adjusted right and had

676
00:58:30,190 --> 00:58:34,450
the right spring, I was just right, that door could be open. Want anybody in this

677
00:58:34,450 --> 00:58:38,130
I don't know if you just go out to prove me wrong.

678
00:58:38,350 --> 00:58:38,590
Okay.

679
00:58:38,910 --> 00:58:39,330
All right.

680
00:58:39,550 --> 00:58:40,270
Thank you, Mr. Good.

681
00:58:40,370 --> 00:58:41,850
I'm going to ask you one more question.

682
00:58:42,390 --> 00:58:43,470
How long have you been with Fireball?

683
00:58:43,850 --> 00:58:44,450
Full time?

684
00:58:44,670 --> 00:58:44,890
You're here.

685
00:58:45,450 --> 00:58:46,970
Full time six years.

686
00:58:47,150 --> 00:58:48,030
How many times have ever happened?

687
00:58:48,650 --> 00:58:49,050
Twice.

688
00:58:49,310 --> 00:58:49,530
Twice.

689
00:58:50,090 --> 00:58:51,350
That you couldn't get the door open?

690
00:58:51,470 --> 00:58:51,590
Yes.

691
00:58:51,870 --> 00:58:52,030
Okay.

692
00:58:52,630 --> 00:58:53,270
On my shift.

693
00:58:53,630 --> 00:58:54,370
On your shift.

694
00:58:54,490 --> 00:58:54,610
Yes.

695
00:58:54,950 --> 00:58:55,150
Okay.

696
00:58:55,390 --> 00:58:55,690
Thank you.

697
00:58:56,330 --> 00:58:56,690
Thanks, sir.

698
00:58:58,390 --> 00:59:01,970
I don't know, zero times,

699
00:59:14,940 --> 00:59:19,020
if it matters, but I do have citizens telling me the door's

700
00:59:19,020 --> 00:59:23,820
not the issue, it's employee safety, get the generator, you know, they're listening

701
00:59:23,820 --> 00:59:26,000
and they're, I mean, it's about them too.

702
00:59:26,060 --> 00:59:28,080
Why are you worried about what that telephone's telling you, Mayor?

703
00:59:28,200 --> 00:59:28,980
Because it's a citizen.

704
00:59:29,220 --> 00:59:29,500
That's a citizen.

705
00:59:30,400 --> 00:59:30,840
That's a citizen.

706
00:59:31,480 --> 00:59:31,680
Yeah.

707
00:59:32,480 --> 00:59:36,140
Employees, I mean, they're, I mean, it's a citizen, they're tax dollars.

708
00:59:36,960 --> 00:59:37,680
All right.

709
00:59:37,680 --> 00:59:42,420
Do I have a motion to award

710
00:59:44,950 --> 00:59:49,750
a bid to the Town Hall Generator to RNL Glover Enterprise

711
00:59:49,750 --> 00:59:51,390
in the amount of 147.

712
00:59:52,170 --> 00:59:59,010
Three, we can come back and work on the funding.

713
01:00:00,820 --> 01:00:03,360
Dependent on how you guys want to do that.

714
01:00:06,000 --> 01:00:07,060
Do I have a motion?

715
01:00:08,260 --> 01:00:26,620
Member board, I move that we decide upon awarding, yay, or nay, for the award, to award a bid for the Town Hall Generator to R&L Glover Enterprises in the amount of $147,300. All right. I will go around the room, Mr. Ebercash. No.

716
01:00:35,220 --> 01:00:43,060
I am going to vote, but I'm going to say real quick, the reason for my vote is not necessarily for the initial reason.

717
01:00:44,820 --> 01:00:50,500
It's for the human capital element that we hope that never, ever arrives at it.

718
01:00:50,500 --> 01:01:09,340
and for the possibility of deflecting and or providing better working conditions and quicker emergency response times for those individuals that are having issues medically that need emergency personnel, fire department, et cetera, my vote tonight.

719
01:01:09,760 --> 01:01:09,840
Yes.

720
01:01:13,790 --> 01:01:14,950
Motion passes.

721
01:01:18,110 --> 01:01:19,450
Oh, I need a second.

722
01:01:19,770 --> 01:01:20,110
Sorry.

723
01:01:20,590 --> 01:01:21,050
Second.

724
01:01:21,390 --> 01:01:23,110
Second from Auderman Sales.

725
01:01:23,110 --> 01:01:31,790
I understand that the decision was made to discuss funding later, is there, is there

726
01:01:31,790 --> 01:01:36,710
a potential that it will be pushed to the, it will be awarded contingent to the following

727
01:01:36,710 --> 01:01:37,270
fiscal year?

728
01:01:37,290 --> 01:01:40,790
You give me just a second, let me ask that question, I'm going to move there.

729
01:01:41,750 --> 01:01:51,730
So at this time now that we have awarded the bid, we need to either table the money aspect

730
01:01:51,730 --> 01:02:09,350
Right, to February where possibly our family and director could give us some type of scenarios of how we could go about this, I do not think that we're prepared tonight to make that, so do I have a motion that we will move that to the February meeting.

731
01:02:09,990 --> 01:02:15,550
I'm moved to table that are funding direction to February.

732
01:02:16,110 --> 01:02:16,650
Seconded.

733
01:02:16,910 --> 01:02:17,290
All right.

734
01:02:17,430 --> 01:02:17,910
All in favor.

735
01:02:18,770 --> 01:02:19,730
Anyone opposed?

736
01:02:22,350 --> 01:02:24,250
I have two stewart and sales.

737
01:02:30,140 --> 01:02:30,360
Okay.

738
01:02:30,600 --> 01:02:36,500
We will move to item 5.4 saving

739
01:02:38,580 --> 01:02:41,900
lives here in Landis, moving to AEDs.

740
01:02:42,600 --> 01:02:47,780
Madam Mayor and Board, hopefully this is a little less of an issue we did talk about this

741
01:02:47,780 --> 01:02:55,740
at the work session. As I indicated at that meeting, we're having some supply chain issues

742
01:02:55,740 --> 01:03:02,800
with the original award or original purchase. And so we have a proposal from our contractor,

743
01:03:03,520 --> 01:03:12,080
or I'm sorry, from the vendor for the purchase of tens all three automated external defibrillators

744
01:03:12,080 --> 01:03:20,820
in the amount of $21,790.55 that would be an additional $4,200. I believe our finance officer

745
01:03:20,820 --> 01:03:29,740
has a budget amendment prepared if the boards desire tonight to move forward with this proposal.

746
01:03:31,120 --> 01:03:33,500
All right. Any discussion about this?

747
01:03:38,920 --> 01:03:39,880
All right. Do I have a motion?

748
01:03:40,960 --> 01:03:45,360
I mean, what I mean is that we approve the purchase of 10 additional AEDs.

749
01:03:47,000 --> 01:03:47,660
Second, no.

750
01:03:50,070 --> 01:03:51,330
Any other discussion?

751
01:03:51,890 --> 01:03:52,390
All in favor?

752
01:03:53,170 --> 01:03:54,430
I have a vote.

753
01:03:57,250 --> 01:03:57,550
Okay.

754
01:03:57,950 --> 01:03:59,670
Now we will move to item C.

755
01:04:00,190 --> 01:04:00,790
Oh, sorry.

756
01:04:00,930 --> 01:04:01,890
We had to have a budget amendment.

757
01:04:02,150 --> 01:04:03,610
Oh, yes.

758
01:04:03,790 --> 01:04:04,330
I have it right here.

759
01:04:04,430 --> 01:04:04,590
Sorry.

760
01:04:06,670 --> 01:04:08,210
It's budget amendment number 11.

761
01:04:08,210 --> 01:04:09,710
Yes, budget amendment number 11.

762
01:04:09,830 --> 01:04:11,670
Do I have a motion to proceed?

763
01:04:11,670 --> 01:04:14,070
I move that we approve budget amendment number 11.

764
01:04:14,590 --> 01:04:14,990
Second.

765
01:04:15,950 --> 01:04:16,530
Any discussion?

766
01:04:17,310 --> 01:04:18,330
All those in favor?

767
01:04:18,750 --> 01:04:19,410
Thank you.

768
01:04:20,210 --> 01:04:20,670
Okay.

769
01:04:20,970 --> 01:04:23,230
Now we will move to item 6.1.

770
01:04:36,520 --> 01:04:37,660
You're taking it?

771
01:04:37,840 --> 01:04:38,100
You ready?

772
01:04:38,680 --> 01:04:38,840
Okay.

773
01:04:39,020 --> 01:04:42,780
So Madam Mayor and Board, this is again to follow up on our work session.

774
01:04:43,520 --> 01:04:47,300
We talked about sort of strategies for the fire department.

775
01:04:47,300 --> 01:04:54,560
Obviously you've approved splitting public safety into fire back into fire and police and so what you have

776
01:04:54,560 --> 01:04:59,780
In your packet today is the as we indicated last week the job description

777
01:05:00,000 --> 01:05:29,320
For a full time fire chief. And so in order to activate that job description, we would need essentially your approval to add that position into the list of budgeted positions for fiscal year 2223, which is our current fiscal year. Okay. So at this time, if we could have some discussion in regards to full time, part time. This is something that we need to move on. We do not need to sit around.

778
01:05:29,320 --> 01:05:32,280
from waiting, we have agreed to split it.

779
01:05:32,440 --> 01:05:38,020
If we can go ahead and move forward with full-time or part-time, depending on what you guys

780
01:05:38,020 --> 01:05:43,800
decide, this can be posted as far as police and fire and move the process along and clear

781
01:05:43,800 --> 01:05:48,260
up any questions that employees may have or our citizens.

782
01:05:48,960 --> 01:05:53,180
So at this time do we have any discussion on whether we would go full-time or part-time?

783
01:05:55,490 --> 01:05:57,090
I'm in favor of going full-time.

784
01:06:03,190 --> 01:06:15,010
So just for the simple fact that I mean when there's something big in town with that firemen that chief needs to be here in town to monitor what's going on.

785
01:06:15,130 --> 01:06:18,970
Have some and if have to be things of that nature.

786
01:06:19,910 --> 01:06:27,310
So I would go along with that and just give a little scenario of kind of the way that things had played out.

787
01:06:28,050 --> 01:06:32,490
I won't even talk really public safety, but let's just talk if it were one department.

788
01:06:33,190 --> 01:06:38,870
And you have a part-time guy, if the part-time guy is own, say, his full-time job, whether

789
01:06:38,870 --> 01:06:42,510
that be a conapolis or Concord, Salisbury, Charlotte, wherever it may be.

790
01:06:43,130 --> 01:06:51,310
If they're on their shift, they can't even come here to work part-time if we have something

791
01:06:51,310 --> 01:06:54,610
going on, unless they would be called in as mutual aid.

792
01:06:54,610 --> 01:07:01,130
And even when they get here as mutual aid, someone probably has already established command

793
01:07:01,130 --> 01:07:01,790
at that point.

794
01:07:02,150 --> 01:07:07,990
And they're not going to just take over on top of whoever had already taken command.

795
01:07:09,250 --> 01:07:18,810
For instance, there was a tragedy out on 85 a couple months ago and both China Grove and

796
01:07:18,810 --> 01:07:24,410
and Boston Heights were out there as well as Ann Kanapolis, so we were kind of in the

797
01:07:24,410 --> 01:07:32,250
wings to take on the U.J.A. and Atwell was asked to move up to China Grove and they did.

798
01:07:33,030 --> 01:07:39,810
We were asked to go cover from station one for Kanapolis and a question was brought to

799
01:07:39,810 --> 01:07:41,510
me as, well, who's covering landis?

800
01:07:41,510 --> 01:07:52,990
And while that's a valid point, we do not have a fire chief to come in and say we will

801
01:07:52,990 --> 01:07:57,410
be doing that from station 58 or I need all personnel to come in.

802
01:07:57,590 --> 01:07:58,970
We have something going on.

803
01:07:59,090 --> 01:08:02,030
We need coverage for Canapolis and here.

804
01:08:02,730 --> 01:08:08,550
I think that it is viable for them to have someone that is a full-time position that is

805
01:08:08,550 --> 01:08:14,210
not part time where they come in possibly on their days all for three to four hours and

806
01:08:14,210 --> 01:08:14,990
they need a leader.

807
01:08:15,850 --> 01:08:22,530
And we tried that when it was public safety and it worked but it didn't work and so now

808
01:08:22,530 --> 01:08:25,490
we're going back to the drawing board and here we sit.

809
01:08:26,950 --> 01:08:31,990
It's not a question whether police will have a full-time police chief but I do think that

810
01:08:31,990 --> 01:08:37,270
we have reached a point where it is time for our firemen to have a full-time fire chief.

811
01:08:37,270 --> 01:08:41,770
So, that is where I stand and any other discussion,

812
01:08:42,850 --> 01:08:43,390
Vryndel.

813
01:08:45,230 --> 01:08:46,610
Any staff recommendations?

814
01:08:50,330 --> 01:08:51,350
I think that's interesting.

815
01:08:51,570 --> 01:08:54,090
We have Public Safety Director here.

816
01:08:54,270 --> 01:08:55,750
I probably want to call him up.

817
01:08:55,750 --> 01:08:58,610
I think some of the points that were made are valid.

818
01:08:59,030 --> 01:09:01,310
I am familiar with the part-time model,

819
01:09:01,910 --> 01:09:06,110
but we have a lot going on here in this town.

820
01:09:06,110 --> 01:09:07,850
I'm continually reminded of that.

821
01:09:07,850 --> 01:09:14,310
So, you know, could you get along with a part-time chief for a couple more years maybe, maybe,

822
01:09:14,970 --> 01:09:19,150
but I think ultimately you're going to be moving to a full-time fire chief at some point.

823
01:09:19,410 --> 01:09:19,530
Well.

824
01:09:19,530 --> 01:09:19,670
Okay.

825
01:09:19,810 --> 01:09:25,370
It's really sort of depends on the board's direction, defer to Kevin, certainly.

826
01:09:26,790 --> 01:09:28,030
Any specific questions?

827
01:09:29,230 --> 01:09:34,350
I just got that you had any recommendation from your current position in relation to a full-time

828
01:09:34,350 --> 01:09:34,850
fire chief?

829
01:09:35,570 --> 01:09:59,970
I think it could be done either way obviously. I think you could do a part-time or a full-time, but like Manager Conrad said in the next few years to come, it may obviously would probably be lean more towards the full-time site as the town grows, as there's more coal by you know, as there's more coal.

830
01:10:00,000 --> 01:10:29,980
Administrative duties. However, I don't know if it would be, I guess you could say fair to speak, to have me speak, personally, because I'm not the person that's going to be working for that part of chief. That's, you know, whether they're in a full time or a part time position is the fire department. The employees there, I think they would have more skin in the game. You should, I guess you could say as far as what their views are and what their preferences as far as

831
01:10:29,980 --> 01:10:31,560
as far as full time and part time.

832
01:10:32,440 --> 01:10:33,500
I know they're not all here tonight.

833
01:10:33,740 --> 01:10:34,740
There's some of them that are here.

834
01:10:34,840 --> 01:10:37,340
I don't know if you want to speak to a couple of them.

835
01:10:40,280 --> 01:10:42,600
But as far as your question goes,

836
01:10:42,700 --> 01:10:43,760
could it be done either way?

837
01:10:43,840 --> 01:10:44,880
I think it can't be done either way.

838
01:10:46,240 --> 01:10:50,040
Can we ask Ms. Leba from the HR side?

839
01:10:51,960 --> 01:10:54,880
How do you think that would help morale as far as the fire department?

840
01:10:55,120 --> 01:10:56,740
And you could speak on that, I feel,

841
01:10:57,600 --> 01:11:04,500
as well, just kind of having that leader work in an eight to five or seven to four, whatever they would work.

842
01:11:05,220 --> 01:11:12,160
I really can't speak to morale. I have not spoke to any of the firemen on their feelings and how that would affect them.

843
01:11:13,420 --> 01:11:18,520
I can't speak from the fact that the board has said, many times, you know, throughout the two years that I've been here,

844
01:11:19,100 --> 01:11:25,880
that they want a working police chief and a working fire chief, someone that will be on the scene when the big things happen.

845
01:11:25,880 --> 01:11:38,040
and I think you have to take that into consideration when you're thinking about a full-time or a part-time or you have a part-time or they're not going to be here all the time when those big things happen to go on scene and take command and do the things that a fire chief needs to do.

846
01:11:38,480 --> 01:11:52,680
I'm not an expert on the fire side but I can, you know, through the years and listening to what the board is looking for in a fire chief and a police chief if you're looking for that and you have those expectations that it needs to be a full-time position.

847
01:11:52,680 --> 01:11:53,500
I

848
01:11:59,160 --> 01:12:04,160
know that I feel like that a lot of times we question maybe calls that they go on that are mutual aid.

849
01:12:04,600 --> 01:12:09,660
And I'll speak for myself that I do that, but there are some that can get squirrely.

850
01:12:10,440 --> 01:12:22,200
I think that that helps if you have somebody that is a full time to bring in the ranks and to work the call cards as I have heard for the past two years.

851
01:12:22,200 --> 01:12:28,520
call cards, call cards, call cards, you know, every day firemen are not going out to work

852
01:12:28,520 --> 01:12:33,000
at the call cards, that's going to be your chief, whether it's full-time or part-time.

853
01:12:33,480 --> 01:12:36,520
So I think that that's something that, I

854
01:12:40,170 --> 01:12:41,550
think that we are moving in that direction.

855
01:12:41,970 --> 01:12:50,550
I mean, you're talking about, you know, a potential large facility out on Old Bady Ford.

856
01:12:51,330 --> 01:12:59,570
you're talking potential all over town of construction and we're growing we

857
01:12:59,570 --> 01:13:05,590
have 85 and we've moved up our you know we've moved our lines we have to

858
01:13:05,590 --> 01:13:10,650
service these things so I think at some point we have to step up to the plate

859
01:13:10,650 --> 01:13:12,750
and be the big boy any

860
01:13:22,740 --> 01:13:24,800
further discussion madam Mayor I'm not going to

861
01:13:24,800 --> 01:13:29,900
disagree with well I will disagree with you on some of that I'm not going to

862
01:13:29,900 --> 01:13:36,600
say that we don't need or will not need a full time fire chief at some point. We don't

863
01:13:36,600 --> 01:13:44,480
need a full time fire chief paying 90 to $100,000 to tell these guys what to do. They have

864
01:13:44,480 --> 01:13:49,680
a protocol, they have a procedure book, they know what to do, they know how to do it. Up

865
01:13:49,680 --> 01:13:55,140
until the point when Mr. Lachetti was hired, as far back as I can remember, we only had a

866
01:13:55,140 --> 01:14:07,920
part-time fire chief because he was real well for us. Well, it did. Obviously, it did. Yeah. Yeah, everything got along real well. Well, everything got along good. They wasn't, uh, wasn't a whole lot of stuff going on with crazy stuff.

867
01:14:08,180 --> 01:14:10,840
I think I think it went went, uh, went real well.

868
01:14:12,360 --> 01:14:19,820
It says in here that the hiring rate will be at $61,091 to the maximum at $91,061.

869
01:14:19,820 --> 01:14:22,340
I'll change that to $61,062.00 or whatever.

870
01:14:22,720 --> 01:14:27,920
You just voted to spend $147,000 in yet to table up how you're going to pay for it.

871
01:14:28,000 --> 01:14:29,160
So just go ahead and vote for that fee.

872
01:14:29,640 --> 01:14:32,420
Okay, so at this time do we have any further discussions?

873
01:14:33,800 --> 01:14:35,160
Mr. Courier, let me add too.

874
01:14:35,160 --> 01:14:40,900
also Mr. Cory has a guy that has talked to him that is willing, very willing to come to

875
01:14:40,900 --> 01:14:43,000
land us and be a part-time fire chief.

876
01:14:46,020 --> 01:14:50,300
Somebody that don't work, I don't think that I think this guy is retired so he would

877
01:14:50,300 --> 01:14:58,020
be available to answer calls, probably more so than some in the past, but I think my vote

878
01:14:58,020 --> 01:14:59,940
the beta table, Mr. Mr. Corris, bye.

879
01:15:00,000 --> 01:15:11,920
Second, and let's discuss that with him. That's your call. Well, we had a board, I mean, we had a work session, and we all had an opportunity to talk about this. I

880
01:15:15,470 --> 01:15:18,170
make a motion that we hire a full time bar chief.

881
01:15:20,450 --> 01:15:33,810
Do I have a second? I'll second the motion. All right. At this time, I'll, oh, excuse me, Mr. Norwood. Before we go through with this, the motion, I just wanted to note that.

882
01:15:34,630 --> 01:15:40,610
the position is currently unbudgeted so there is going to be an over that will have to be covered for.

883
01:15:41,910 --> 01:15:52,630
I don't I don't know if that if you want to be able to make aware how much that would the over it will be because at this time I'm not aware of how much it would be.

884
01:15:52,830 --> 01:15:59,270
I know I know we have some salary savings from Mr. Lachetti right his departure was started began in October.

885
01:16:00,490 --> 01:16:02,850
that's not going to cover the full-time salary.

886
01:16:03,390 --> 01:16:06,530
That's not going to cover this person within this budget,

887
01:16:06,690 --> 01:16:08,790
this budget year depending on when he starts.

888
01:16:13,840 --> 01:16:16,000
So, I do want to note that,

889
01:16:16,100 --> 01:16:18,300
and if we're approving it today,

890
01:16:19,320 --> 01:16:22,900
I would like it to be noted that

891
01:16:22,900 --> 01:16:25,700
a fund balance may need to be used for this fiscal year.

892
01:16:25,760 --> 01:16:27,500
It could be covered in the following fiscal year.

893
01:16:27,500 --> 01:16:27,960
Okay.

894
01:16:28,240 --> 01:16:37,100
I'll be remiss of seconding my motion on the clock because I was going to ask and thank

895
01:16:37,100 --> 01:16:37,920
you for bringing that up.

896
01:16:38,980 --> 01:16:47,860
So with Mr. Lachetti's departure and his salary is that at budgeting to max or budgeting

897
01:16:47,860 --> 01:16:52,200
to the hiring rate because there is a window gap there.

898
01:16:52,200 --> 01:16:56,300
So even for that pro-rated amount,

899
01:16:56,920 --> 01:17:07,640
pro-rated from the salary savings of Mr. Lachetti and to the potential hiring date of a new manager or a new fire chief full full time.

900
01:17:07,820 --> 01:17:11,800
Let's presume there still would be a budget shortfall.

901
01:17:12,760 --> 01:17:20,680
It would be dependent on if possible is what I'm noting and it would really depend on how quickly a new fire a new full time fire chief was hired.

902
01:17:20,680 --> 01:17:21,760
I mean, if he comes in,

903
01:17:22,940 --> 01:17:24,380
may it be a dream?

904
01:17:24,940 --> 01:17:29,500
Yeah, it will be the same situation with your town manager.

905
01:17:29,880 --> 01:17:30,060
Yes.

906
01:17:30,180 --> 01:17:31,520
How quickly you get the person in,

907
01:17:32,980 --> 01:17:34,700
we're already in January,

908
01:17:34,700 --> 01:17:37,660
so whatever the rest of this year is,

909
01:17:37,760 --> 01:17:40,920
what you're really talking about is next year's budget,

910
01:17:41,060 --> 01:17:43,960
because that's when that salary is primarily,

911
01:17:44,180 --> 01:17:45,680
I mean, it's going to be next year.

912
01:17:46,620 --> 01:17:49,260
Yeah, I think that we agree.

913
01:17:49,260 --> 01:17:55,620
It's an important to note it and I appreciate them, you know, the finance officer bringing it up because it bears bears in mind because

914
01:17:56,180 --> 01:18:00,220
You know your budget this year is going to look a little bit different if you have two

915
01:18:01,320 --> 01:18:01,760
departmental

916
01:18:02,240 --> 01:18:07,180
Directors versus what you have as a consolidated director. Although there will be there will be savings

917
01:18:07,180 --> 01:18:09,960
There will be with with the vacancies. Yes

918
01:18:12,030 --> 01:18:15,530
Okay, okay, so I have a motion from auto woman sales

919
01:18:16,370 --> 01:18:19,710
My second of that motion will stay okay, okay second stands

920
01:18:21,010 --> 01:18:24,910
All right, so at this time, Mr. Eberkash.

921
01:18:25,270 --> 01:18:26,070
Not at this time.

922
01:18:27,510 --> 01:18:28,550
Auto women's house.

923
01:18:29,030 --> 01:18:29,210
Yes.

924
01:18:30,130 --> 01:18:31,410
Auto men's stewart.

925
01:18:32,130 --> 01:18:34,290
I approve adding a full-time party.

926
01:18:34,650 --> 01:18:35,250
Yes, okay.

927
01:18:35,390 --> 01:18:35,930
Motion passes.

928
01:18:36,790 --> 01:18:37,510
Two, one.

929
01:18:40,030 --> 01:18:41,230
Cutting it close, guys.

930
01:18:42,810 --> 01:18:43,770
Six, two.

931
01:18:45,090 --> 01:18:45,410
Okay.

932
01:18:45,790 --> 01:18:50,170
Madam Mayor Board, this was a discussion on the potential planning retreat.

933
01:18:50,170 --> 01:18:56,650
I think what I heard from consensus was that, I'm sorry, 6.2?

934
01:18:57,190 --> 01:18:57,290
No.

935
01:18:57,730 --> 01:18:58,050
No.

936
01:19:01,690 --> 01:19:02,390
I'm right.

937
01:19:02,970 --> 01:19:04,150
Sorry, sorry, sorry.

938
01:19:04,270 --> 01:19:06,950
I switched to the next page and I'm like, snowplow.

939
01:19:07,450 --> 01:19:08,310
Wait a minute.

940
01:19:08,590 --> 01:19:08,790
Sorry.

941
01:19:09,190 --> 01:19:09,490
Go ahead.

942
01:19:09,890 --> 01:19:10,010
Yeah.

943
01:19:10,290 --> 01:19:16,230
So, what I think I heard conclusively is that the board would like to pursue this.

944
01:19:16,370 --> 01:19:21,390
We would propose to bring back some dates in your February meeting.

945
01:19:21,390 --> 01:19:33,390
and also work with perhaps the same subcommittee of the board that will be interviewing the management consultants to come up with at least a proposed agenda for that.

946
01:19:34,550 --> 01:19:45,570
I don't want to overload you in terms of information. I think I've mentioned in previous appointments I've done up to two days for a retreat I know your time is valuable.

947
01:19:45,570 --> 01:19:51,450
also know that folks work and probably can't get off during the week so we'll try

948
01:19:51,450 --> 01:19:56,470
to minimize and figure out a day that's acceptable to everybody. So just

949
01:19:57,070 --> 01:19:59,970
Record to what we've done before we have we

950
01:20:00,000 --> 01:20:08,460
agenda and done a one day from like, well, we did like a one day, three to five. And like, the

951
01:20:08,460 --> 01:20:13,320
town manager kind of bring us what they were looking at. And then we would come back like

952
01:20:13,320 --> 01:20:19,460
two weeks later and have another one. So they were not in the morning. They were in the

953
01:20:19,460 --> 01:20:25,000
afternoon. I think we did three to five, yeah, three to five, something like that. So that

954
01:20:25,000 --> 01:20:29,780
But we, like so, if auto women sells had to take off, it was only like an hour, hour and a half.

955
01:20:30,740 --> 01:20:38,140
Mr. Quayer would kind of come after lunch and Mr. Overcash gets off at around 330.

956
01:20:38,280 --> 01:20:43,040
And then we have more flexible schedules so we were always able to just kind of work that out.

957
01:20:43,160 --> 01:20:44,960
And we would do those until like 6 o'clock.

958
01:20:45,020 --> 01:20:49,320
We had a spreadsheet, kind of, not really a spreadsheet.

959
01:20:49,320 --> 01:20:54,220
more like a PowerPoint type presentation that we would go over department.

960
01:20:54,420 --> 01:21:00,200
We've done one with Mr. Barefoot, where department heads came in and talked to us, which I really liked.

961
01:21:01,020 --> 01:21:03,500
They kind of talked to us and we were able to ask questions.

962
01:21:04,000 --> 01:21:07,200
We've done it both ways. We're up for suggestions and dates.

963
01:21:07,880 --> 01:21:13,860
So yeah, we can follow that format that you're describing if that sort of conduits it for everybody's schedule.

964
01:21:13,860 --> 01:21:16,740
So, yeah, I guess let me flesh this out a little bit.

965
01:21:17,140 --> 01:21:21,020
Every retreat I've been a part of, staff's been heavily involved.

966
01:21:21,320 --> 01:21:27,060
It's an opportunity for your department heads to talk about any kind of capital needs

967
01:21:27,060 --> 01:21:33,080
for the next fiscal year, seems like police cars are always an interesting discussion.

968
01:21:34,100 --> 01:21:40,360
Talk about needs for labor if there's some additional staff that's needed.

969
01:21:40,360 --> 01:21:44,900
So, yes, that would be a key component of the retreat.

970
01:21:45,480 --> 01:21:50,160
But I would also say that if there are some big sort of issues you're interested in

971
01:21:51,220 --> 01:21:56,660
talking about, we can get outside speakers to come in and talk about those.

972
01:21:58,500 --> 01:22:04,000
Basically, an opportunity for you to sort of work together, do a little visioning.

973
01:22:04,020 --> 01:22:07,720
I know we're going to be talking about statement through Central Linus work.

974
01:22:07,720 --> 01:22:12,920
but maybe an opportunity to sort of think about those ideas as well.

975
01:22:13,100 --> 01:22:20,320
So we'll have some practical stuff related to the budget, but then we may mix it up with a couple of other items as well.

976
01:22:21,320 --> 01:22:21,460
All right.

977
01:22:23,540 --> 01:22:27,460
So no actions, no actions, yeah, just inform and yeah.

978
01:22:27,900 --> 01:22:33,400
All right, next item I'm going to turn over to our finance officer.

979
01:22:33,400 --> 01:22:38,160
It's consideration of a budget amendment for the purchase of a snow plow for the street's department.

980
01:22:42,940 --> 01:22:44,340
Who's that going to hand out?

981
01:22:45,900 --> 01:22:48,120
Okay, give me just a minute, sorry.

982
01:22:49,160 --> 01:22:57,700
So as the board may or may not remember from the previous budget cycle, we appropriated about $20,000

983
01:22:57,700 --> 01:23:02,900
for the purchase of a snow plow for the street's department to go on the front of their dump truck.

984
01:23:04,360 --> 01:23:14,200
And the quote for that snow plot has come in at about 235, which is over what the $20,000 appropriation was.

985
01:23:14,400 --> 01:23:24,420
The department has requested that we use the sale of the previous dump truck proceeds from that sale to cover this overage of about $4,000 and that's what this budget amendment would do.

986
01:23:24,780 --> 01:23:30,760
It appropriates an additional $4,000 to that department to pay for this snow battle overage, the difference.

987
01:23:35,090 --> 01:23:37,090
I'm available if there are any questions.

988
01:23:37,630 --> 01:23:40,170
Fill the new page 99 and 100.

989
01:23:41,930 --> 01:23:42,530
I'm sorry.

990
01:23:42,750 --> 01:23:42,970
You have to.

991
01:23:43,370 --> 01:23:44,950
I'm going to use Mr. Quayard.

992
01:23:45,130 --> 01:23:46,450
I don't have a demand.

993
01:23:46,790 --> 01:23:48,290
I'm going to just borrow Mr. Quayard.

994
01:23:49,130 --> 01:23:53,910
So one thing to add is I think you said a reserve for the dumb truck of $7,000.

995
01:23:53,970 --> 01:23:58,410
We actually did dispose of it for $13,700.

996
01:23:58,870 --> 01:23:59,650
Is that correct?

997
01:24:00,470 --> 01:24:01,050
That's correct.

998
01:24:01,290 --> 01:24:01,470
Okay.

999
01:24:01,470 --> 01:24:09,650
Okay, so we were able to realize some additional funding there, and I think the appropriate request

1000
01:24:09,650 --> 01:24:18,870
here is to supplement those funds with about 4 grand to be able to purchase the so-play

1001
01:24:18,870 --> 01:24:19,230
equipment.

1002
01:24:23,030 --> 01:24:24,010
Do I have a motion?

1003
01:24:25,290 --> 01:24:26,130
Any discussion?

1004
01:24:26,130 --> 01:24:26,330
So I'm going to go into the discussion.

1005
01:24:29,370 --> 01:24:36,170
Member board, I'm moved to take a vote to approve a budget amendment number 12.

1006
01:24:37,110 --> 01:24:37,810
I'll second that.

1007
01:24:38,890 --> 01:24:40,010
Any discussion?

1008
01:24:40,490 --> 01:24:41,650
All those in favor?

1009
01:24:41,990 --> 01:24:42,890
Thank you.

1010
01:24:45,780 --> 01:24:45,940
All right.

1011
01:24:46,140 --> 01:24:48,620
We will move to 6.4.

1012
01:24:49,640 --> 01:24:54,060
Madam Mayor and board, this was now, we did talk about briefly at the word session.

1013
01:24:54,260 --> 01:24:57,840
Fortunately we've got additional staff here tonight, our finance officer.

1014
01:24:57,840 --> 01:24:59,980
We have

1015
01:25:00,000 --> 01:25:23,540
We have, we entertain bids for some new financial software for the town and staff has reviewed, I believe there were three bids that were, three proposals that were at the top there and we have reviewed those. I'll ask Mr. Norwood to talk a little further about the process as well as a potential recommendation for your consideration.

1016
01:25:23,540 --> 01:25:24,980
So

1017
01:25:28,630 --> 01:25:36,150
as the board may remember from the previous audit process that we received a notice of

1018
01:25:36,150 --> 01:25:42,050
material weakness for fixed assets and the timing of the turnover of the trial balance.

1019
01:25:42,450 --> 01:25:49,270
And one of my suggestions on how to address this was the solicitation of a new finance

1020
01:25:49,270 --> 01:25:57,030
software that would streamline internal processes and provide a fixed assets module along with

1021
01:25:57,030 --> 01:26:04,410
a number of other new gas be updates, such as, you know, the gas be 94 for software as

1022
01:26:04,410 --> 01:26:08,750
a service reporting and all that kind of thing, a number of other accounting concepts.

1023
01:26:11,570 --> 01:26:20,590
The beginning in August, I believe, yeah, we've started soliciting discussions with a

1024
01:26:20,590 --> 01:26:28,530
number of different vendors we researched over 12 different potential vendors and then

1025
01:26:28,530 --> 01:26:33,870
whittled it down to three finalists with which we did a formal bid for when it was discovered

1026
01:26:33,870 --> 01:26:38,050
that the cost of this would exceed the $90,000 formal bid threshold.

1027
01:26:38,050 --> 01:26:48,110
The final, the three finalists were the Tyler Tech Edmonds and ADCOP.

1028
01:26:48,990 --> 01:27:04,750
All three vendors could presumably provide the service and address the issues that the concerns that we've had with our current financial software and billing software.

1029
01:27:07,290 --> 01:27:17,380
However, after we had the formal bid, we put together a rating team, a rating committee made

1030
01:27:17,380 --> 01:27:23,940
up of myself, the billing director and the town manager and our representative from

1031
01:27:23,940 --> 01:27:26,300
our IT team.

1032
01:27:27,700 --> 01:27:36,340
The highest rated vendor based upon the bids that were based on the proposal responses

1033
01:27:36,340 --> 01:27:40,880
that were given from the three vendors was Edmonds, so that is what staff recommends going

1034
01:27:40,880 --> 01:27:45,880
with. They would, we believe that they would significantly enhance the, the finance teams

1035
01:27:45,880 --> 01:27:50,960
and several offices, the accuracy of our billing reports for turnover to the auditors at the

1036
01:27:50,960 --> 01:27:55,720
end of the year, and they would address a number of concerns that were shared with us by electric

1037
01:27:55,720 --> 01:28:06,320
cities in our last utility billing review. So we, yeah, that's basically a general background

1038
01:28:06,320 --> 01:28:36,220
If there are any questions about the details of the process or what was involved in the rating, any discussions we had with those vendors, we've already invited them to town hall and we've seen some of the software that they use, we could invite any of the vendors for the board to see what the software themselves, if they so wish, we just need to give them a little feedback on whether or not the board is interested since the 90-day bid period

1039
01:28:36,220 --> 01:28:39,280
We would end on January 31st.

1040
01:28:39,280 --> 01:28:39,720
All right.

1041
01:28:39,920 --> 01:28:40,620
Thank you.

1042
01:28:40,820 --> 01:28:44,500
What's the contract period for Edmunds?

1043
01:28:44,560 --> 01:28:46,600
Each of these bids are for 59 months.

1044
01:28:51,420 --> 01:28:53,920
So I've also asked Ms. Powell to be here

1045
01:28:53,920 --> 01:28:57,800
from the utility department because as Chase indicated there,

1046
01:28:58,520 --> 01:29:04,980
there is a component that impacts her work as well as our

1047
01:29:04,980 --> 01:29:06,560
interface with electric cities.

1048
01:29:06,560 --> 01:29:07,360
So if you want to

1049
01:29:10,270 --> 01:29:11,130
say a word.

1050
01:29:16,880 --> 01:29:23,120
Last year we commissioned our billing system to be audited from top to bottom for

1051
01:29:23,120 --> 01:29:27,500
the electrical part of our system to make sure that everything was up and up.

1052
01:29:28,200 --> 01:29:33,580
I started in a commission to this when I first came to work for the town because I wanted to know

1053
01:29:33,580 --> 01:29:36,920
exactly what I was getting into and what needed to be addressed and fixed first.

1054
01:29:37,640 --> 01:29:42,680
So through that, we used our grant that year that we got from electric cities.

1055
01:29:42,680 --> 01:29:47,600
they granted us the money to be able to get it. Mr. Barefoot signed off and brought it to all of you.

1056
01:29:48,700 --> 01:29:53,520
And with each step of this, I was proud to say that as we got to the end of each chapter of

1057
01:29:53,520 --> 01:29:58,640
information that they gave me in the final review, that much of it had been addressed through the

1058
01:29:58,640 --> 01:29:59,940
opportunity of getting trained-

1059
01:30:00,000 --> 01:30:29,620
By Ferguson, who handles our metering system and through a girl named Brittany, who works for smart fusion, the system we use currently helped me piece by piece, fix a lot of the problems that were in the system. And when I say problems, it was just inaccuracies, meters put in incorrectly. By putting adding letters instead of numbers, there was just a lot of small things, a little bit everywhere. And I was able to get a lot of them.

1060
01:30:29,620 --> 01:30:34,680
finished before she even finished the review. However, after finishing the review at the

1061
01:30:34,680 --> 01:30:40,240
completion piece of it, she suggested her name is Sherry Callery who did our review and through

1062
01:30:40,240 --> 01:30:48,140
ElectroCities that we look at a more updated version of utility billing software. Mostly because

1063
01:30:48,140 --> 01:30:54,800
a lot of the things that most utilities are able to do themselves, I have to call and request for

1064
01:30:54,800 --> 01:31:00,880
a specialist to run a background script to pull the information for me to be able to report

1065
01:31:00,880 --> 01:31:08,760
to both the state as well as to the EIA commissions and even to do our monthly disconnections as

1066
01:31:08,760 --> 01:31:13,200
well as to get an accurate bill count to make sure that the people that are printing

1067
01:31:13,200 --> 01:31:15,100
our bills monthly are doing it accurately.

1068
01:31:16,380 --> 01:31:21,280
These are things that you would think would be something you should have accessible at your

1069
01:31:21,280 --> 01:31:25,380
finger tips as a billing director, you should be able to find that information, not have

1070
01:31:25,380 --> 01:31:31,680
to request for someone to go in and get that something manually by calling a customer

1071
01:31:31,680 --> 01:31:32,360
service agent.

1072
01:31:33,400 --> 01:31:39,460
So these might seem like little things, but they're the little things that Sherry Calorie

1073
01:31:39,460 --> 01:31:46,160
saw and suggested that we make sure that we are using the best possible software to serve

1074
01:31:46,160 --> 01:31:47,980
our purposes to the best ability.

1075
01:31:50,950 --> 01:31:51,490
Any questions?

1076
01:31:51,490 --> 01:31:51,990
I have

1077
01:31:54,100 --> 01:31:54,580
no questions.

1078
01:31:55,020 --> 01:32:01,860
So, suggest a formality, we would be paying for a system for that time period,

1079
01:32:02,000 --> 01:32:06,300
anyways, just a matter of getting the more, getting the system that's going to take care

1080
01:32:06,300 --> 01:32:08,820
of our needs anyways, not like we're adding a new line item expense.

1081
01:32:09,100 --> 01:32:09,600
That's exactly right.

1082
01:32:09,600 --> 01:32:15,200
We have that expense today, but we're just working, we're wanting to engage into a long-term

1083
01:32:15,200 --> 01:32:20,360
agreement contract with a provider that's going to provide the gaps for the gaps of what

1084
01:32:20,360 --> 01:32:22,340
you need, where you currently have gaps today.

1085
01:32:22,340 --> 01:32:23,380
Yes, that's correct.

1086
01:32:24,020 --> 01:32:26,700
And that serves the same purpose for financial as well.

1087
01:32:27,100 --> 01:32:33,000
Yes, because I know that Mr. Norwood spoke to me a couple of times about when the auditor was here

1088
01:32:33,000 --> 01:32:39,200
and you were looking for different reports that it didn't have or you had to create your own

1089
01:32:39,200 --> 01:32:44,660
or call a work ticket three weeks later, possibly getting an answer.

1090
01:32:45,000 --> 01:32:50,560
So yes, we see it, it's just not something that we see on a day-to-day basis

1091
01:32:50,560 --> 01:32:53,480
is because we're not within the walls, so.

1092
01:32:53,920 --> 01:32:56,500
Absolutely, and with our partnership with electric cities,

1093
01:32:56,500 --> 01:32:59,620
they've been able to help me customize and create ways

1094
01:32:59,620 --> 01:33:03,060
to work around it, but as a work around the best use

1095
01:33:03,060 --> 01:33:05,360
of everybody's time, or is it the best use

1096
01:33:05,360 --> 01:33:07,840
to have something that's going to be accurate

1097
01:33:07,840 --> 01:33:09,320
and something that'll hold better legacy.

1098
01:33:10,120 --> 01:33:10,860
Right, okay.

1099
01:33:11,400 --> 01:33:13,140
So at this time, are there any further questions?

1100
01:33:14,480 --> 01:33:17,020
I do wanna know, I don't know if that,

1101
01:33:17,020 --> 01:33:20,820
in response to Alderman Stewart's question earlier.

1102
01:33:21,440 --> 01:33:26,680
We do have a current line item for financial software that we pay each year.

1103
01:33:27,240 --> 01:33:32,420
However, with software transitions, there is a cost of implementation to come in and

1104
01:33:32,420 --> 01:33:38,000
collect the data, run systems in parallel, and then switch over to a new system.

1105
01:33:38,140 --> 01:33:41,460
So there would be an additional cost in the year of implementation.

1106
01:33:41,460 --> 01:33:44,740
And then every year following, it would be business as usual.

1107
01:33:44,740 --> 01:33:50,200
I do what I would like to know that in this proposal that that implementation fee of our

1108
01:33:50,200 --> 01:33:52,440
member correctly was about

1109
01:34:00,600 --> 01:34:03,640
while he's looking that up I did follow one of the up on

1110
01:34:03,640 --> 01:34:09,900
one of the references town of Wilpsboro has had this company for about 15 years.

1111
01:34:10,060 --> 01:34:10,340
Wow.

1112
01:34:10,620 --> 01:34:17,020
And so they indicated a very strong preference for their customer service and the quality

1113
01:34:17,020 --> 01:34:17,520
of the product.

1114
01:34:18,140 --> 01:34:18,480
Wow.

1115
01:34:18,760 --> 01:34:20,020
15 years that's a long time.

1116
01:34:20,020 --> 01:34:20,900
So

1117
01:34:32,290 --> 01:34:41,210
that initial implementation is about $73,000 for that first year and then after that each year following would be 25.

1118
01:34:44,740 --> 01:34:49,660
Which I believe is less than what we're currently paying to the current, the existing vendor correct.

1119
01:34:49,920 --> 01:34:50,400
That is correct.

1120
01:34:50,880 --> 01:34:55,620
Okay, all right at this time if there's any further questions do

1121
01:34:57,890 --> 01:34:58,130
I have a

1122
01:34:58,130 --> 01:34:59,970
Let's see how it works.

1123
01:35:00,000 --> 01:35:29,700
You said 73,000 or 73,000 for that one-time fee. Yes. That's great. It's so, and correct me if I'm wrong, Mr. Norwood, but you would, if we put this into motion tonight, you would go ahead and start this pretty quickly so that you can start the transitioning. Is that right? No? Yes. It's fine. You're fine. So, implementation

1124
01:35:29,700 --> 01:35:35,460
is going to take about six to eight months, so I could go ahead and start the process

1125
01:35:35,460 --> 01:35:41,740
now, and if that's the board's wish, just to give them a general idea of how what our

1126
01:35:41,740 --> 01:35:44,080
current processes are and get a jumpstart on that.

1127
01:35:47,740 --> 01:35:50,040
So yeah, I could do that if that's

1128
01:35:50,040 --> 01:35:53,640
the board's wish. That would mean that the implementation would take place in this fiscal

1129
01:35:53,640 --> 01:35:56,440
year and that $73,000 we need to be covered.

1130
01:35:58,700 --> 01:36:01,020
We would have to discuss funding on that.

1131
01:36:01,760 --> 01:36:09,540
Or you could give away to the following fiscal year. I mean I don't know about you guys but I

1132
01:36:09,540 --> 01:36:14,860
might recommend that as a possible. I do think it would give you an opportunity to have a finance

1133
01:36:14,860 --> 01:36:23,320
officer throughout the process. So yeah I would probably be a better idea. I was thinking that we

1134
01:36:23,320 --> 01:36:24,160
They had to move quickly.

1135
01:36:24,300 --> 01:36:27,580
I knew the bid was going to be up on the 31st, but I was thinking that y'all wanted these

1136
01:36:27,580 --> 01:36:31,300
six months to hopefully have it in place by the next fiscal year.

1137
01:36:31,480 --> 01:36:31,620
Yeah.

1138
01:36:31,860 --> 01:36:37,500
The vendors just, the bid closed the ends in January 31st, so if you award it contingent

1139
01:36:37,500 --> 01:36:41,380
with a delayed start, that's within your authority to do, and it just lets them know when they

1140
01:36:41,380 --> 01:36:41,880
need to start.

1141
01:36:42,040 --> 01:36:42,180
Okay.

1142
01:36:42,340 --> 01:36:42,800
No, that's fine.

1143
01:36:42,940 --> 01:36:43,220
That's fine.

1144
01:36:43,380 --> 01:36:45,800
I just was seeing if there was a rush on that.

1145
01:36:46,300 --> 01:36:46,500
Okay.

1146
01:36:46,980 --> 01:36:53,330
So at this time, do I have a motion to award for the new software?

1147
01:36:53,330 --> 01:36:53,470
where?

1148
01:36:54,410 --> 01:36:59,950
Mayor Bourd, I knew that we consider a vote for the selection and election of Edmond for

1149
01:36:59,950 --> 01:37:01,130
the new financial software.

1150
01:37:01,930 --> 01:37:05,090
That's like at the any further discussion.

1151
01:37:06,100 --> 01:37:06,990
All those in favor?

1152
01:37:07,230 --> 01:37:07,910
Uh-huh.

1153
01:37:07,910 --> 01:37:08,610
Motion passes.

1154
01:37:09,950 --> 01:37:11,510
We will move to reports.

1155
01:37:12,490 --> 01:37:16,220
Um, I mean, are we going to divert all of these?

1156
01:37:16,820 --> 01:37:20,460
The board stand, the report stand is presented.

1157
01:37:21,220 --> 01:37:24,720
The only thing I would highlight is, um, there was-

1158
01:37:24,720 --> 01:37:40,240
It's an interest in our maintenance costs for a fire truck 443, so we decided to provide that to you in spreadsheet form, glad to go over that in detail, or if you have additional questions following the meeting, I'll be happy to track that down.

1159
01:37:42,420 --> 01:37:50,180
We have a financial report that was included in your exerted packet, not in the original packet.

1160
01:37:50,180 --> 01:38:01,200
So I bring that to your attention and certainly happy to answer any questions that you might have either today or follow in the meeting if you want to call staff will be glad to talk to you about that.

1161
01:38:02,740 --> 01:38:19,720
And then under my report which is fairly basic we wanted to just perhaps bring out tonight or have you think about the possibility of scheduling a shred event.

1162
01:38:20,860 --> 01:38:26,420
Perhaps coupled with, I don't know what they called it here, but in my previous

1163
01:38:26,420 --> 01:38:31,420
then they called it dumpster days where you could basically bring in fairly large

1164
01:38:31,420 --> 01:38:37,300
items to put to the public work facility. And so wanted to gauge your interest on

1165
01:38:37,300 --> 01:38:41,280
the possibility of planning for that, bringing it forward as a recommendation,

1166
01:38:42,020 --> 01:38:49,020
identifying a date, calculating what the cost would be to provide that to our

1167
01:38:49,020 --> 01:38:58,760
citizens. Those typically become pretty popular. I don't know the last time. I think you had an event at some point it was called Love Landis.

1168
01:38:59,540 --> 01:39:09,220
I don't know. So we could we could think about ways to market that and get folks involved.

1169
01:39:09,220 --> 01:39:17,930
I think that would be great, can we possibly get some dates from the dumpster people and

1170
01:39:17,930 --> 01:39:24,330
the shredders to see when they could both possibly be delivered and here on the same

1171
01:39:24,330 --> 01:39:30,350
weekends before we put out dates because that'll probably be a little bit easier to

1172
01:39:30,350 --> 01:39:31,530
correlate that together.

1173
01:39:31,870 --> 01:39:34,610
Yeah, we're happy to put the time in it into it.

1174
01:39:34,610 --> 01:39:39,170
I just wanted to gauge the board support for it or something that you guys are.

1175
01:39:39,170 --> 01:39:45,470
Bad idea. Good idea. No, I mean, I think we have a lot of participation there's people asking for there's people already

1176
01:39:45,470 --> 01:39:52,450
I still ask it. Yeah, everyone doing it. All right, we will we will pursue that

1177
01:39:54,630 --> 01:39:59,110
And I guess I'm a personnel just want to make you guys aware. I think you are aware that

1178
01:40:00,000 --> 01:40:29,520
Mr. Norwood has tendered his resignation. We'll be leaving us early February and we're going to miss his services to the town. Open. He's going to feel better soon. He's been sick the last several days and missed work. And so hopefully he will you will get get back to full speed here and we're wishing him well. I believe his next point of the North Carolina municipalities. And that's all I have. There's a list of meetings upcoming events. But I believe that's all we have from staff.

1179
01:40:29,520 --> 01:40:34,340
perspectives tonight. All right. At this time we will have board comments. Mr.

1180
01:40:34,540 --> 01:40:39,640
Abraham Cash. I got one question that citizen had asked me

1181
01:40:42,720 --> 01:40:47,180
reference to telephone polls being told down whether it be a car accident

1182
01:40:47,180 --> 01:40:52,160
whatever the case may be. Does that cost a town or is these people charged or

1183
01:40:52,160 --> 01:40:57,040
the insurance company is charged for that? So I think the particular instance and

1184
01:40:57,040 --> 01:40:58,620
I don't, I don't think our public works.

1185
01:40:58,660 --> 01:40:59,440
Yeah, he left.

1186
01:40:59,640 --> 01:41:07,500
I was like, he had left, but there is a cost to, first of all,

1187
01:41:07,500 --> 01:41:10,740
remove and improve and re, you know, re-reck.

1188
01:41:10,760 --> 01:41:15,100
And I believe the particular case was done in all four hours.

1189
01:41:15,180 --> 01:41:17,000
So, obviously, there's a cost to the town in terms

1190
01:41:17,000 --> 01:41:19,300
of overtime, the supplies.

1191
01:41:20,300 --> 01:41:23,160
So those are, those are things that we track.

1192
01:41:23,160 --> 01:41:35,340
And, you know, to the degree that's outside of our normal operation, we do seek reimbursement if it's a situation where there's liability on the part of the homeowner or the property owner, etc.

1193
01:41:36,700 --> 01:41:39,100
Or for the culpable party of a vehicle accident.

1194
01:41:39,340 --> 01:41:40,620
Absolutely. Yeah, absolutely.

1195
01:41:41,020 --> 01:41:44,300
Yeah. I think that was mainly the vehicle accident type thing.

1196
01:41:44,540 --> 01:41:51,460
If car wrecks in terms of pull down, does that cost citizens or the insurance companies bill for that or how does that work?

1197
01:41:51,460 --> 01:41:56,940
Well, if someone hits one of our polls, then we typically send them a bill.

1198
01:41:57,460 --> 01:41:58,360
That's correct.

1199
01:41:59,600 --> 01:42:00,440
That's all right.

1200
01:42:00,820 --> 01:42:01,080
Okay.

1201
01:42:01,480 --> 01:42:02,240
I want to warm themselves.

1202
01:42:02,840 --> 01:42:03,980
No, happy new year's citizens.

1203
01:42:06,320 --> 01:42:06,920
Otterman Stewart.

1204
01:42:08,840 --> 01:42:09,800
No other comments.

1205
01:42:11,600 --> 01:42:14,880
Well, that's which is for your next career move.

1206
01:42:15,860 --> 01:42:18,020
I'm going to enjoy having you here for the time period that you've been here.

1207
01:42:19,950 --> 01:42:20,310
All right.

1208
01:42:20,310 --> 01:42:25,230
Well, it's back to me, and I would just say thanks for listening in.

1209
01:42:25,470 --> 01:42:28,670
If you have been listening, I know that the screen may not have worked the whole time.

1210
01:42:28,890 --> 01:42:31,270
We apologize. We're going to see what we can do about that.

1211
01:42:32,830 --> 01:42:36,580
Outside of that, have a happy Monday.

1212
01:42:37,280 --> 01:42:38,220
Chase, I'll miss your shoes.

1213
01:42:39,520 --> 01:42:41,240
Those are always some fun shoes.

1214
01:42:42,060 --> 01:42:44,360
But at this time, do I have a motion to adjourn?

1215
01:42:44,480 --> 01:42:45,040
Move to adjourn.

1216
01:42:45,380 --> 01:42:45,860
Got a second.

1217
01:42:49,540 --> 01:42:53,860
Any other discussion at this all in favor?

1218
01:42:54,120 --> 01:42:55,140
Thank you.