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[Music]

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I'd like to call to order the meeting of
the Lancing Charter Commission for July

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29th at 6:30 uh in the evening. Uh Cler,
would you please call the role?

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» Okay, sure. Uh Commissioner Adam Simon
>> here.

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» Commissioner Anderson, Commissioner
Anderson is absent. Commissioner Bower

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» here.
>> Commissioner Boyd here. Commissioner Dow

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» here.
>> Commissioner Jeff

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» here.
>> Commissioner Lopez. Commissioner Lopez

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is absent. Commissioner Kawi
>> present.

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» Commissioner Washington
>> excused.

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» Commissioner Washington is absent. We
have six members present. A quorum.

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Three are absent.
>> Thank you. Uh motion be in order to

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adopt the agenda.
>> It's been moved and supported. All those

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in favor say I.
>> I.

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» Those opposed. The agenda is adopted.
Motion would also be in order to approve

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the minutes for July 15th, 2025 minutes.
It's been moved

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» supported. All those in favor say I.
>> I.

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» Those opposed. Passes unanimously.
Public comment.

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» Uh is there anyone in the Nope.
>> We have no public.

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» All right. Down to officer reports. Uh
just very quickly uh based on our last

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meeting, we had uh reviewed uh some of
the uh community education meetings that

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we were scheduling. Uh we've uh
confirmed wards one uh for Wednesday,

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September 3rd at 7 p.m. Uh this will be
at the Foster Community Center. Ward two

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uh has been approved for Wednesday,
September 10th at Sycamore Creek Church.

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Uh Ward 4 for Wednesday, September 24th
at 6:30. That will be at the Let's

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Community Center. Those were the ones
that we had discussed last week. We're

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still looking uh for Ward Three. Uh
we've reached out to the Colonial

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Village and Church Hill Downs Community
Association. Uh and uh have not heard

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anything back. Uh there was some
information that was passed out to

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everybody. It should have been at your
desk tonight. Uh it has those meeting

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dates and times. And on the second page
uh is the availability

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uh for uh basically all of September uh
for the Schmidz community uh uh um room

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or building and I think we'd be looking
at the auditorium there. Uh I asked the

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clerk to kind of weed through those
dates. I know there's some conflicts

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with city council meetings and other
things which he has done. Uh and um

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what we have available at this point uh
and if everybody would want to look at

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their calendar. Commissioner Boyd.
>> Um a couple of comments. First of all,

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on W two it says uh at the Sycamore
Creek Church

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uh between 6 and 7. Is it six or is it
seven? I wasn't quite sure.

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» I mean, we could
>> It's up to us. And then the other thing

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I'd like to point out is that all of
these dates are on Wednesdays and I know

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that Commissioner Anderson cannot come.
I don't know if she wants to come but

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she can't come on all Wednesdays because
she has other commitments. I was

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speaking with a member of the community
who works at night and Wednesdays are a

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problem for her. when we had the
community meetings for um to chart the

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charter itself to to gain input, we
mixed up, you know, some some of the

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meetings were on Tuesday, ones was on
Saturday. Now, I don't know if I can

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come to all of them or not, but it seems
to me that we should mix these up a

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little bit so they're not all on one
night like a Wednesday or a Tuesday. My

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thoughts.
Emory, if you could respond in terms I

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know this was um somewhat difficult to
put this together. What in terms of the

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flexibility on those dates and what you
um had talked to with the other groups,

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what's what uh can you just update us on
that?

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» Um yeah, so

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okay. So, East Side Neighborhood
Organization in Ward 1 and Westside in

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Ward 4 meet on Wednesday nights. So, if
you're going to hold that partnership,

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I'm assuming you'd want to honor their
already established meeting schedule.

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» Okay. And then for ward two, um, they
had proposed a couple different dates,

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the Wednesday, September 10th, or
there was a Saturday, but y'all had

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opted not to go for the Saturday just
due to varying availability. So that's

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why that one fell on a Wednesday, too.
Um,

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» okay. Commissioner Boyd,
>> do the community organizations want us

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to be a particip have our meetings at
the same time they have their their

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monthly meetings? I think at the last
time we just came up with dates. I

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didn't think that the community
organizations necessarily wanted us to

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be there at their meetings. So I guess
I'm asking

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» last year um the partnerships in wards
1, three, and four were with an already

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established neighboring organiza uh
neighborhood organization during their

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scheduled meeting. So it'll be a repeat
in one and four with east side and west

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side and then um two and three we're
figuring out still.

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» And two, may I ask did you on September
10th did you say six or seven? Which is

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it?
That is up to you all to determine the

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start time.
>> Thank you.

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» Can I see those dates? Okay. Looking at
W three. Um we have the following dates

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that are available. So if everyone could
uh take a look at their calendar. Uh we

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have two Thursday September 11th but
again we have Wednesday September 10th

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if you want to do backtoback. Uh Monday
September 15th is

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» there is no council meeting.
>> Okay. Monday September 15th.

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uh Tuesday the 16th,
Thursday the 18th.

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Um

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and that would be after the 17th. Oh
yeah, after the 17th or pardon 17th

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meeting will not work.
>> Mr. Mr. chair. Yeah.

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» Uh for the record, I will be I mean I I
can do the meetings as they're proposed

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right now, but I will be out of town uh
September 14th through the 21st, which I

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think is a Mon or the 22nd.
So, if there are any meetings and not

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that it matters, but I just so you know,
I will not be able to attend any of

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those meetings and I will be out of town
September 25th

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through September 30 as well. Thank you.
>> All right. So, that

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takes it down to
>> the Tuesday the 23rd, Thursday the 11th,

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or Monday the 15th.
Is anyone

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Commissioner Bower.
>> And that would be instead of Sycamore

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Creek.
>> No, that we're looking at W three at the

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bottom.
We're looking

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» Oh, that would be the W three word.
Okay. Thank you.

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» Does anybody have a preference for any
one of those days?

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» M. Commissioner Kui.
>> Um, I would like if possible if we can

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do the 23rd and I think that works for
your date too. Could you come back on

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the 22nd, right?
>> Tuesday.

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» It's a Tuesday at 6 PM. I can't do
anyone that's at noon or two now since

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my job is
>> Yep.

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» So, Tuesday, September 23rd at 6.
Does that work for everybody?

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» Either 12.
>> Either 12 or six.

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» Okay. So, it's either 12 or six. So
we'll do six o'clock

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and
>> it's not available after

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that.

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» Okay, we would
>> we would do the auditorium

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» and we could do that. Do people have a
preference in terms of time? 6 or 7?

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Anybody? All right, we'll do it at six
o'clock.

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» Um Tuesday the 23rd. Uh and this will be
for W three. We'll do it in the

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auditorium
>> at

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» Yes.
>> at six o'clock.

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All right. Are there other questions
regarding the schedule?

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Okay. Hearing none. Uh that is the only
report that I had. Madam vice chair, do

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you have a report or an update?
>> No report,

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» Mr. Clerk.
uh just uh that we did get approval from

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the governor,
>> but you're into that.

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» Okay.
All right. We're moving on to old

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business.
>> Yes.

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» My question is these are community
meetings, so we'll be on the road. Uh is

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there a are we planning to have whatever
presentation we're making about the

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charter uh made in this room so that it
can be tape recorded and on YouTube and

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the public can tune in.
>> That's one thing we'll talk to the peer.

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» Very good. Thank you. I think it should
be.

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» Yeah.
>> Thank you.

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» All right. Moving on to the
RFP.

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» Did everybody I have I don't know the
answer to this. Did everybody get their

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information in to Emery?
Um,

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anybody have any conversation that they
want to have about these? Any particular

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pluses, minuses?
Anyone?

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» I'll just say it with my comments.
Demory, I did not score any of the three

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that were outside of Lancing. So, I only
scored the local.

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» Fair enough.
>> Commissioner Washington,

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» I did not score any of them. I will
abstaining from abstain from any vote

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regarding this. I don't have dementia. I
don't remember voting to do an RFP. I

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don't remember voting to do um a PR
firm. So, I'll be abstaining and I did

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not score.
>> Commissioner Bower, did Oh, I thought

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you had some question. Commissioner
Bdon.

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» Um I I will be voting but like like
Commissioner Washington, I don't

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remember that we voted on hiring a PR
firm and I don't remember an RFP being

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voted on. I will say this is I think I
said at the last meeting. Somebody's

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going to have to do the work. It's
either going to be a PR firm or it's

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going to be the staff and the staff has
an election. And so, you know, I'm

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perfectly fine with within, you know,
certain parameters to have a PR firm do

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it. It's too bad it's called a PR firm,
but that's that's life.

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» The the the vote for the PR firm will be
tonight. No, we have not voted on that.

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» Okay. So, any other questions, comments?
Emry, do you have any information in

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terms of the scoring?

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» Do you want to come up?
>> Do you need

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Okay.
I do not yet have scores from

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Commissioner Lopez, who is not here, and
Commissioner Kawi. Um

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» for sure
>> Koi um I can if you want to pass me

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those I can
enter them into this spreadsheet so that

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you can see all of your scores but I
don't have that information yet. So

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» based on what you have what is the
score?

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» Yeah, that's

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» so that's not how rubrics work.

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» Well because it's not a total point
thing. It's a weighted thing and some

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people scored some but not others. So,
I don't think that there's like one

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simple answer to that. I can try to run
some numbers for you, but uh it might

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behoove you all to have a discussion
because not everybody scored everyone.

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» So, it's hard to determine a weight when
six people scored one and eight people

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scored another. It's
>> Mr. Anderson.

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» I mean, to me, no score is zero. And I
don't I mean I don't know if that's what

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» I think that their score is just zero
for that um in my opinion,

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» but I'm also open to just having a
conversation.

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» Commissioner Anderson you use a
different rubric than everyone else and

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had different scores. So we don't we
couldn't apply your scores to the

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rubric. So we have people who have
>> let me look

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» scored some and not others
and we have who did a a different rubric

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and then we had
>> a commissioner who uh it's not like

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inadvertently
you know so

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» okay
>> this one so we have a little bit we have

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incomplete information
>> TV

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» to be able to provide a a complete score
>> um at this at this moment so we need to

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understand what people's scores
if they have scores with them or they're

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choosing not to or what do we need to or
show the you know what what we have. So

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it's like we had some things we didn't
even know how to apply.

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[Music]
>> Hello. I talked to you this morning.

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You're right.
find my forms anyway.

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» If if the you know my my position would
be and it's just my position is that if

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the if the uh information was not sent
in it's not to be counted and we've made

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it very clear what the timeline was on
this we've delayed it an additional two

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weeks for this to happen. Um and so
if it's not here it's not here.

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» Commissioner Boyd
>> I'd like to make a motion on who we

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should hire.
Go ahead.

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» May I do that?
>> Yeah.

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» I recommended I did the rubric. Uh I
hope I did it right. I don't know if I

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did it right, but I did it. And I I did
spend two days looking at it and I've

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read all the proposals and like some
here I there there are some that are

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disqualified in my opinion because they
are out of town. It's a we're on a very

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short timeline here. We don't have a lot
of time and to have people to pay people

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to drive up to Lancing. I I'm just not
into it. So, I didn't take any of the

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out of town proposals seriously. I said
last time and I say it again and I said

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it in an email today. I think any of
these firms could do the work. I mean,

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clearly they have experience and they've
done work for other agencies. Um, my

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recommendation and my motion would be
that we hire Truscott Rossman. And that

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comes as a surprise to me. Kelly Rosman
was a dear friend of mine. It's not

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exactly the firm that I would have
thought I was going to come out on the

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side of, but I came out on their side
for various reasons. One, Trusscott

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Rosman is a national firm. They have
done work like this in the past. They

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can clearly do the work. Uh I think they
understand the project. I think their

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approach is right. I think one of the
firms talked about having handouts at at

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uh the zoo and on buses and all kinds of
things that are not directly related to

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our voters and this is a message for our
voters and our voters only. Doesn't

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matter what other people in Okam or East
Lancing think it is about our voters.

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Um, so I thought Trrescott Rossman had
that. And I think their affordability,

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while I'm a little iffy on all the
affordability that

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questions that were or proposals that we
received, I think Trrescot Rossman will

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do a fair job for us and they'll do a
quick job for us. They have national

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stature. They have state stature. Uh,
they know the community. They're of the

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community. They have a variety of
printers. We've talked the last time

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about union printers versus non-union
printers. Several of these firms talked

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about Instyrints. I mean, they're not a
union firm and I wouldn't not. So, I

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would say trust Scott Rossman with the
pro with the provision and the

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understanding that they are to use a
union printer.

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None of them use the printer that I
used, which was a union printer. And I

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was quite surprised because I thought
they saved me a lot of money. But

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anyway, so that's my motion. I move that
we hire Trustcott Rossman and I move it

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for this reason. We have incomplete uh
responses on the rubrics. We have a

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short timeline. You know, the AV ballots
will be out in less than two months. We

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have to move and so therefore you have
my recommendation.

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» Is there support?
>> It's been moved and supported.

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Discussion
Commissioner B. And what what I really

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liked about uh Trrescott Rossman is that
as they talked about the big idea,

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what's changing and why, and they
stressed making it simple, um

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clear,
again, not a massive uh campaign. I

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shouldn't say massive campaign, but
plain language charter guide. And I I

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liked the things that they said in terms
of especially method. Um

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and that's
the way that I feel that our vote our

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citizens would want something that is
again

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just just the facts and ex explains what
the changes are. So um I agree. I also

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looked at all of them and some of them I
really felt didn't even really

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understand totally.
This is different than a political

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candidate than than supporting a millage
campaign. This is a very different um

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undertaking.

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» Thank you. Other comments? Um go ahead,
Commissioner Anderson.

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» Um I I do like their what's changing and
why proposed method. I do think that

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their delivery may be a little outdated.
And so I think my concern would be like

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how does that messaging get out there
and reach people? Um, and so I would say

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that's the only thing I wasn't
necessarily super convinced on. And I

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like I don't want to see this on catab
buses. That's not my preference. But I

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do think that there's like a sense of
oftentimes in the work that all of us

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are doing it there's a disconnect
between like the work we're doing and

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the people we're trying to reach and
really making sure that people

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understand and they can make informed
decisions based off of the information

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that we present. And I think that I I
think I just want to know more of like

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how they're going to reach those people.
Um, I mean, yeah, we can send a mail or

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those like traditional ways, but I would
I think it is interesting to

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I think have more conversation and like
with them if chosen, I guess, of how

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they'll actually reach people um in a
way that they'll like want to get the

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information and make a decision. I don't
know, maybe I'm just hopeful.

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» And vice chair,
>> Commissioner Bower Did did you see a one

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of the firms that you thought did a
better job of because you know you're

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younger and more more with it in terms
of of um different ways of approaching.

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I just wondered if you had if if anybody
saw another firm that they thought

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did a better job of that.
>> Yeah. So 98 Ford and I know they're not

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local and this is not me advocating
necessarily that we go with them but I

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think like even their mention of
how to connect with diverse audiences

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and their experience with doing that I
think just was missed in the proposal

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from Trescott Rossman and I don't know
if I've ever seen their work in which

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they're able to connect with diverse
audiences instead of just like the

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people are typically already informed
and so I guess those are just my

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» thoughts
in your terms how you felt

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» and again this is not me advocating for
them but they talk about um they were

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selected for
sorry there's a lot of pages to go

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through um the ACLU
of Michigan hired them for 40 days of

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early voting campaign and they talked
about specific demographics that they

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try to reach and like their strategies
for focusing on those people and really

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like learning
about those demographics and how to

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reach them and connect with them. And
so, and I'm wondering too, and I am not

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a PR or marketing expert at all, but I
just think that like there's a sense of

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one message isn't going to hit everyone
the same way and different types of

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people receive information differently.
Um, and I just kind of feel like the

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days of just sending out like a press
release to like a contact list and

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sending out mailers is just not enough
for me personally. I agree.

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» That's it.
>> And vice chair.

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» Yes, I am definitely um in favor of
using a local company. I was impressed

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with the edge. And if you do a cost
comparison, if we're doing a three-month

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00:22:42,159 --> 00:22:49,520
campaign, um Trescot Rossman would come
out to about $15,000 where Edge is

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00:22:48,000 --> 00:22:53,919
saying for the entire campaign, it's
about $20,000. So, you're saving $5,000.

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But if it's a three-month campaign, how
how that works. But I was very much

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impressed with Edge. I thought Edge had
a had an interesting proposal, but they

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did not even respond to the second email
>> and they I disqualified them completely

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because they did not respond.

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» Other questions, comments.

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00:23:16,000 --> 00:23:20,039
The clerk, please call the role.

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On selecting
uh Trescott Rossman as the PR firm,

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Commissioner Lopez is absent.
Commissioner Kui,

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» yes.
>> Commissioner Washington,

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» no.
>> Commissioner Adam Simon,

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» yes.
Commissioner Anderson,

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» yes.
>> Commissioner Bower,

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» yes.
>> Commissioner Boyd,

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» yes.
>> Commissioner Dow,

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» yes.
>> Commissioner Jeff,

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» yes.
>> Uh, seven yays, one nay and one absent.

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» Pass.
>> It does pass. At this point, I think

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this goes back to purchasing or
procurement. they will reach out to

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Trescott Rossman and start discussing uh
contracts and details in relation to

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00:24:15,039 --> 00:24:22,400
that. Commissioner Boyd,
>> uh we'll have to at some point I think

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00:24:19,760 --> 00:24:26,880
Trroscott Rossman or one of the
companies wanted to have a meeting. So

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00:24:24,960 --> 00:24:31,919
we'll have to decide who from this
commission meets with the vendor. I

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00:24:30,159 --> 00:24:36,799
think Commissioner Anderson makes a very
good point about making sure that this

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is um you know it's a bilingual
presentation and it's available to

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00:24:38,640 --> 00:24:44,640
people of other cultures so that
everybody knows what we're talking

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00:24:42,080 --> 00:24:47,919
about. I think that's important. But I
at some point I would just make sure

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that every who is going to meet with the
company includes those kinds of

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00:24:50,400 --> 00:24:58,480
questions because no matter who we chose
tonight, we all have questions whether

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00:24:56,400 --> 00:25:03,200
it's about pricing, whether it's about
methods, whatever. Thank you.

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00:25:01,120 --> 00:25:08,159
» As soon as we get some information back,
I'll make sure everybody gets a copy and

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00:25:05,200 --> 00:25:14,000
we'll go from there. Um I think we had a
meeting scheduled for August 7th. Has

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00:25:12,159 --> 00:25:16,640
that been taken off? I yeah I believe at
the last meeting you announced we would

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00:25:15,279 --> 00:25:20,720
not be meeting August 7th.
>> All right. So just want to make clear I

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00:25:18,720 --> 00:25:24,559
know Commissioner Bower reached out with
a question regarding that.

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00:25:22,880 --> 00:25:30,880
» Right. Right. As we were just confirming
no meetings.

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00:25:27,440 --> 00:25:33,840
» Yeah. All right. Um
now is the time for public comment.

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00:25:32,480 --> 00:25:37,520
Anyone from the public who would wish to
comment?

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00:25:36,460 --> 00:25:42,480
[Music]
Hearing none.

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00:25:40,080 --> 00:25:49,200
Uh commission remarks. Anybody want to
make a remark? Commission Washington.

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00:25:47,360 --> 00:25:54,159
» Um, I'll accept this.
>> I just I'm always the dissenting voice

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00:25:51,919 --> 00:25:59,840
on this commission and for that I am not
ashamed. I'm actually quite proud

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00:25:56,960 --> 00:26:05,520
because I do represent a whole segment
of our city that most of you have

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00:26:02,640 --> 00:26:10,880
ignored. So, I I'm just going to say
this. Um,

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00:26:08,799 --> 00:26:18,080
I still haven't voted on whether or not
we want a PR firm. We were simply handed

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00:26:14,720 --> 00:26:23,200
PR firms after the RPF already went out.
I don't like that process. We are a

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00:26:20,159 --> 00:26:29,919
commission. We have a chair, but we do
not have a king. So having said that, my

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00:26:27,200 --> 00:26:35,360
biggest concern is now that you all have
voted for it, that we are very

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00:26:32,480 --> 00:26:40,799
deliberate in the content that it is
absolutelyformational

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00:26:37,600 --> 00:26:45,440
only and not weighing one way or the
other. Thank you.

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00:26:43,600 --> 00:26:50,000
» Right, Commissioner Boy.
>> I just to echo what you're saying, it

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has to be. That is the law. But I think
you voted for it, didn't you? Didn't you

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00:26:52,320 --> 00:26:55,200
didn't you vote for the Trescot Rosman
for

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00:26:54,480 --> 00:27:00,799
» I said no.
>> Oh, you said you you voted no.

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00:26:58,880 --> 00:27:03,600
» So, no.
>> Okay, you voted no. Okay, thank you.

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00:27:02,240 --> 00:27:08,640
Thank you. I didn't understand.
>> Any other comments, Commissioner Que?

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00:27:07,120 --> 00:27:12,320
» Just confirming our next meeting is
August 7th.

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00:27:09,520 --> 00:27:15,039
» No, we have no meeting scheduled at all.
>> Right. Okay. It will it'll

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00:27:14,080 --> 00:27:18,159
» I want to confirm.
>> We do not.

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00:27:16,080 --> 00:27:21,120
» These are our scheduled meetings on
August 7th.

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00:27:19,120 --> 00:27:28,960
» Correct.
And um be before we adjourn, can we

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00:27:24,799 --> 00:27:32,799
clarify six or seven on the September
10th for Sycamore Creek?

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00:27:30,799 --> 00:27:38,480
» On September,
everybody on September 10th,

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00:27:36,320 --> 00:27:40,320
6 or 7 o'clock. When do you want to
meet?

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00:27:39,360 --> 00:27:44,240
» Six.
>> Six o'clock. Okay. Six o'clock. Is it?

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00:27:42,799 --> 00:27:46,640
Anything else?
>> Okay.

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00:27:44,960 --> 00:27:50,960
» And for the record, that is my birthday
and I will be at the meeting. That's my

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00:27:48,400 --> 00:27:54,640
son's birthday.
>> It's not my birthday. Commissioner

348
00:27:53,120 --> 00:27:57,679
» Sigmore Church is the one that's on
Pennsylvania.

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00:27:55,440 --> 00:28:01,360
» Yes. Okay.
>> All right. Commissioner Anderson,

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00:27:59,200 --> 00:28:06,480
» just a reminder, I will not be at any
Wednesday meetings, but I will be at the

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00:28:03,679 --> 00:28:11,120
Tuesday meeting um in the third ward.
>> Thank you.

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00:28:08,240 --> 00:28:14,159
Other comments?
Commissioner Bower,

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00:28:13,520 --> 00:28:18,960
» you want me?
>> Maybe we need to meet more often since

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00:28:17,120 --> 00:28:22,799
none of us are tracking very well. So,
just to clarify, when does the

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00:28:21,200 --> 00:28:27,039
commission meet again?
>> We have no schedule, but for the

356
00:28:25,679 --> 00:28:30,000
» our community sessions. So, at this
moment, we don't have a

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00:28:28,559 --> 00:28:31,760
» That's correct.
>> Correct.

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00:28:30,320 --> 00:28:36,900
» Okay. Thank you.
>> Yep. Anything else?

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» We're adjourned.
[Music]