1 00:00:03,600 --> 00:00:10,160 got to go to Kansas. I'm not driving that way, but 2 00:00:08,320 --> 00:00:14,360 » not ready for long. >> Like riding a bike right? 3 00:00:14,960 --> 00:00:21,600 » Oh, let's go. >> 6 o'clock. Okay. Good evening. 4 00:00:19,680 --> 00:00:25,359 Welcome to your city commission meeting. Please turn off or silence all cell 5 00:00:23,199 --> 00:00:29,679 phones during the meeting. Meetings are available for viewing on YouTube. 6 00:00:27,359 --> 00:00:34,079 because of a a glitch with our cameras. We it will not be livereamed tonight, 7 00:00:32,000 --> 00:00:38,399 but meetings are available for viewing on YouTube afterwards. First item on the 8 00:00:36,880 --> 00:00:43,520 agenda, we have a proclamation. Levvenworth Farmers Market. 9 00:00:41,120 --> 00:00:49,600 » Oh gosh. See you taking French medicine here. 10 00:00:48,399 --> 00:00:53,680 We'll begin with the pledge of allegiance followed by a silent 11 00:00:51,039 --> 00:00:59,760 meditation. I pledge algiance to the flag of the United States of America and 12 00:00:56,879 --> 00:01:07,239 to the republic for which it stands. One nation under God, indivisible, with 13 00:01:02,879 --> 00:01:07,239 liberty and justice for all. 14 00:01:10,960 --> 00:01:18,880 » Thank you. All right. Now, we will do a 15 00:01:15,439 --> 00:01:25,520 proclamation for Farmers Market. Joe, would you like to 16 00:01:21,759 --> 00:01:30,159 come forward to the podium here? Mr. Schwin, 17 00:01:28,560 --> 00:01:36,400 you just stand here and I'll let you speak a little bit afterwards. Um, 18 00:01:34,159 --> 00:01:40,479 brain's pretty small. Whereas the Lemore Farmers Market offers 19 00:01:38,720 --> 00:01:44,240 consumers farm fresh, affordable, convenient and healthy products such as 20 00:01:42,240 --> 00:01:49,759 fruit, vegetables, cheeses, herbs, flowers, baked goods, meat, and farmers 21 00:01:47,600 --> 00:01:53,759 market serve as integral link among urban, suburban, and rural communities. 22 00:01:52,079 --> 00:01:57,920 Supporting farmers and consumers the opportunity to interact. And the 23 00:01:55,759 --> 00:02:02,640 popularity of farmers markets continues to rise as more and more consumers 24 00:01:59,759 --> 00:02:07,360 discover the joys of shopping for unique ingredients sold directly from the farm 25 00:02:04,960 --> 00:02:11,599 in their freshest possible state. And whereas farmers markets play a key role 26 00:02:09,440 --> 00:02:16,319 in developing local and regional food systems that support the sustainability 27 00:02:13,440 --> 00:02:20,480 of family farms, revitalize communities, and provide opportunities for farmers 28 00:02:18,080 --> 00:02:25,200 and consumers to interact. And whereas the Lev North Farmers Market offers 29 00:02:22,480 --> 00:02:29,120 electronic benefits, transfer technology for use by supplemental nutrition 30 00:02:27,040 --> 00:02:32,879 assistance program recipients in redeeming their benefits, offers 31 00:02:30,720 --> 00:02:38,239 opportunities for senior citizens, participating in the senior farmers 32 00:02:34,800 --> 00:02:43,200 market nutrition program to detain their checks and provide unsold produce to 33 00:02:40,800 --> 00:02:47,120 community free food programs. And whereas the United States Department of 34 00:02:44,800 --> 00:02:52,000 Agriculture strongly supports and promotes the development, operation, and 35 00:02:50,000 --> 00:02:56,480 expansion of farmers markets and other direct to consumer marketing activities 36 00:02:54,080 --> 00:03:00,959 for agricultural producers, providing them with marketing opportunities. Now 37 00:02:59,120 --> 00:03:05,360 therefore, I, Nancy Fer, mayor of the city of Levorth, Kansas, hereby 38 00:03:03,360 --> 00:03:10,959 recognize farmers markets and the contributions that farmers make to daily 39 00:03:08,159 --> 00:03:19,959 life in America, and give notice to our citizens of August 2 through 8, 2026, be 40 00:03:14,800 --> 00:03:19,959 proclaimed the Lev Farmers Market Week. 41 00:03:25,920 --> 00:03:30,720 » Now, would you like to say a few words? Well, the proclamation kind of stole all 42 00:03:29,519 --> 00:03:33,760 my thunder there. I mean, you kind of hear what we do there. But we are very 43 00:03:32,319 --> 00:03:37,840 proud of the market we've created. Everything that is sold at the market is 44 00:03:36,000 --> 00:03:42,159 from someone in Levvenworth County or an adjacent county. And we follow those 45 00:03:40,319 --> 00:03:47,360 guidelines very strictly. We would do farm tours and to make sure that that is 46 00:03:45,040 --> 00:03:52,799 the case. We, as it says there, we have everything from vegetables to um meat, 47 00:03:50,400 --> 00:03:54,879 eggs, um >> everything. 48 00:03:53,440 --> 00:03:58,799 » Soap. Yeah. We have all kinds of things down there. Honey, yes. A lot of things 49 00:03:56,720 --> 00:04:03,680 down there. And everybody there also has a tax number. So we do generate a little 50 00:04:01,120 --> 00:04:07,760 revenue for the for the community. The nice thing is though I think as as the 51 00:04:05,599 --> 00:04:11,680 years have gone by people we'll see people that come after breakfast or they 52 00:04:10,159 --> 00:04:16,959 will meet there and then go to breakfast and it is a place for them to meet and 53 00:04:13,920 --> 00:04:21,680 gather and uh so it's been a very good relationship for for farmers and for the 54 00:04:19,840 --> 00:04:25,880 communities. So thank you very much. >> Thank you Jim. Thank you for coming. 55 00:04:27,600 --> 00:04:32,360 YOU CAN hang it up at farmers market on Saturday. 56 00:04:38,000 --> 00:04:45,919 » Okay. Next item on the agenda, old business, consideration of previous 57 00:04:42,880 --> 00:04:49,040 meeting minutes from July 14, 2026 regular meeting. 58 00:04:47,360 --> 00:04:51,120 » Make a motion to accept previous minutes. 59 00:04:50,240 --> 00:04:54,560 » I'll second. >> It's been moved and seconded. Please 60 00:04:52,479 --> 00:04:55,520 begin voting. Commissioner Wilson. I >> I 61 00:04:55,040 --> 00:04:56,479 » I >> I 62 00:04:56,000 --> 00:05:01,199 » I >> All right. Next item on the agenda, new 63 00:04:58,960 --> 00:05:04,639 business. Public comment. Public comments are limited to three minutes 64 00:05:02,800 --> 00:05:08,800 per speaker. In the interest of time, we ask that groups wishing to speak limit 65 00:05:06,240 --> 00:05:12,080 their public comment to one presenter. Uh this is the opportunity for the city 66 00:05:10,560 --> 00:05:16,400 commission to hear the thoughts of the public prior to conducting official city 67 00:05:14,479 --> 00:05:20,160 business. The mayor, city commission, and city staff have been asked not to 68 00:05:18,080 --> 00:05:24,160 respond to those giving public comment, and action may not be taken by the 69 00:05:21,919 --> 00:05:28,560 commission on public comment items. The mayor may direct staff to follow up with 70 00:05:26,080 --> 00:05:31,759 specific individuals after the meeting. When speaking, please state your name 71 00:05:30,080 --> 00:05:35,199 and address. A signup sheet will be provided in the commission chambers for 72 00:05:33,520 --> 00:05:37,919 anyone wishing to speak. Do we have anyone tonight? 73 00:05:36,080 --> 00:05:40,919 » We have one tonight, Mr. John Kesler. >> Okay. 74 00:05:43,280 --> 00:05:51,680 » John Kesler. 1367 Sherman Avenue, Leworth, Kansas. 75 00:05:49,120 --> 00:05:56,880 Mayor and commissioners, thank you for your service and for the work that goes 76 00:05:53,840 --> 00:06:02,160 into planning our city's future. After listening to the budget discussions, one 77 00:05:59,360 --> 00:06:06,960 question comes to mind. What is Levvenworth's strategy for 78 00:06:04,240 --> 00:06:14,639 growth? The plans clearly show how we'll repair, 79 00:06:10,319 --> 00:06:20,160 replace, and preserve what we have. They protect what we built. They don't 80 00:06:17,280 --> 00:06:25,199 define where we're going. It is encouraging to see long-term 81 00:06:22,240 --> 00:06:30,800 thinking such as the parks department setting aside $500,000 82 00:06:27,919 --> 00:06:35,919 for future land acquisition. Imagine applying that same long-term 83 00:06:32,880 --> 00:06:41,520 thinking to the economic assets that will shape Lemore's future. 84 00:06:39,919 --> 00:06:47,280 But where is the strategy to significantly increase the population. 85 00:06:44,479 --> 00:06:50,639 Where is the strategy to attract major employers 86 00:06:48,800 --> 00:06:55,039 and who is accountable for delivering that strategy? 87 00:06:52,960 --> 00:07:00,479 Economic development is one of the most important responsibilities 88 00:06:57,199 --> 00:07:05,120 of any city. If we delegate much of that responsibility, 89 00:07:02,000 --> 00:07:09,440 how are we measuring success and how are we holding ourselves accountable for the 90 00:07:07,440 --> 00:07:14,000 results? Where is the strategy to expand our 91 00:07:11,680 --> 00:07:18,960 sales tax base? Where is the strategy to create enough 92 00:07:16,479 --> 00:07:25,120 new taxpayers that the burden on existing taxpayers becomes lighter? 93 00:07:22,720 --> 00:07:32,000 The city's own projections show Levvenworth growing at just 818 people 94 00:07:29,039 --> 00:07:37,759 over the next decade. These challenges shouldn't discourage 95 00:07:34,240 --> 00:07:43,280 us. They should challenge us. As this commission decides how to invest 96 00:07:40,479 --> 00:07:47,440 people's money, one question should come first. 97 00:07:44,880 --> 00:07:54,000 Will this in investment simply maintain the city we have? Or will it build the 98 00:07:50,479 --> 00:07:59,039 city we were always meant to be? Cities don't become stronger by simply 99 00:07:56,160 --> 00:08:04,800 preserving yesterday's investments. They become stronger by making the right 100 00:08:00,720 --> 00:08:09,280 investments for tomorrow. Thank you. >> Okay. Thank you. 101 00:08:07,280 --> 00:08:13,240 Next item on the agenda, presentation of the 2025 audit. 102 00:08:14,319 --> 00:08:17,560 » Good evening. 103 00:08:20,080 --> 00:08:26,720 » My name is Warren Heric. Uh I'm with Hooden Associates. I've been asked 104 00:08:23,919 --> 00:08:31,599 Michael Keenan extends his uh regrets for not being here himself. Uh but he 105 00:08:30,080 --> 00:08:35,599 can't be everywhere all the time. So he's asked me to present. I've been 106 00:08:34,159 --> 00:08:40,719 associated with the audit for the city of Levvenworth for this is five or six 107 00:08:38,159 --> 00:08:44,959 years now. So I'm familiar with your operations and the city and the people 108 00:08:43,279 --> 00:08:48,800 that work here. It's it's it's a pleasure. 109 00:08:45,920 --> 00:08:53,440 » Um Hood a little bit about the firm Hood 110 00:08:50,640 --> 00:08:59,519 Associates has uh in in the past we talked about we've served Missouri, 111 00:08:56,320 --> 00:09:06,320 Kansas, Oklahoma, Texas and we've also added offices in Tennessee. Now, we uh 112 00:09:03,440 --> 00:09:10,560 um have received gone through a peer review. That's where another firm comes 113 00:09:07,920 --> 00:09:16,880 in and reviews our control procedures. In fact, we're going through that right 114 00:09:12,399 --> 00:09:22,320 now. So, we get to feel Andrew's uh discomfort of of being scrutinized. I 115 00:09:20,480 --> 00:09:26,080 tell that to all our clients. We we do get to feel your pain. So, we try to try 116 00:09:24,640 --> 00:09:32,160 to minimize that as we're going through the process. Um but we at this point 117 00:09:28,399 --> 00:09:39,279 have um the highest award for a peer review uh for for our highest rating and 118 00:09:37,200 --> 00:09:43,279 um we are also members of the American Institute of Certified Public 119 00:09:41,200 --> 00:09:48,800 Accountants and I'll refer to it as AICPA going forward so we don't have to 120 00:09:45,680 --> 00:09:53,519 say all that. Um we're also part of the AICPA's 121 00:09:50,560 --> 00:09:59,920 uh government audit quality center as well as one one member is part of the 122 00:09:56,800 --> 00:10:08,160 government uh financial offices uh quality control special review committee 123 00:10:02,720 --> 00:10:13,519 uh which is is part of uh which is a group that reviews 124 00:10:10,640 --> 00:10:19,040 municipalities financial statements for uh certification which you're quite 125 00:10:15,760 --> 00:10:24,640 familiar with there. Um, we also are licensed in all the city states that we 126 00:10:22,240 --> 00:10:29,279 uh serve as well. Missouri, Kansas, Oklahoma, Tennessee, and Texas. The 127 00:10:27,279 --> 00:10:34,000 scope of our audit of course is the is the the audit of the annual 128 00:10:30,959 --> 00:10:38,279 comprehensive financial report and compliance over with a single audit. 129 00:10:38,480 --> 00:10:46,480 Manager's responsibilities with respect to the uh financial statements is uh 130 00:10:44,720 --> 00:10:50,560 they're responsible for the design implementation of internal controls 131 00:10:48,800 --> 00:10:54,880 relevant to preparing the financial statements uh to asssure that they're 132 00:10:52,800 --> 00:10:59,920 free of material misstatements whether they're due to fraud or error. Also 133 00:10:58,320 --> 00:11:05,200 responsible for following laws and regulations compliance with contracts, 134 00:11:03,120 --> 00:11:10,640 federal awards, those sorts of things. Uh they're also responsible for ensuring 135 00:11:07,760 --> 00:11:15,160 financial information is reliable and properly reported. Um 136 00:11:15,600 --> 00:11:23,600 as part of that they're make sure that they are in compliance with proper 137 00:11:20,160 --> 00:11:27,680 accounting principles and uh making sure that they're in compliance with all the 138 00:11:25,279 --> 00:11:31,959 requirements uh with the statement of expenditures of federal awards. 139 00:11:33,120 --> 00:11:39,760 Now our responsibility as auditors as your auditors is to conduct our audit in 140 00:11:38,320 --> 00:11:44,480 accordance with generally accepted accounting principles auditing standards 141 00:11:42,560 --> 00:11:49,040 and the government audience standards as well as the uniform guidance. Uh first 142 00:11:46,880 --> 00:11:53,839 two are respect to financial reporting primarily uniform guidance is uh 143 00:11:52,000 --> 00:11:58,800 guidance with respect to your single audit the schedule of expenditures of 144 00:11:55,760 --> 00:12:03,360 federal awards. We are to plan and perform our audit to obtain reasonable 145 00:12:00,959 --> 00:12:07,120 but not absolute assurance that the basic financial statements are free of 146 00:12:05,120 --> 00:12:10,959 material misstatements. Obviously, we have to audit every 147 00:12:08,720 --> 00:12:17,760 transaction in order to have absolute assurance and that's just not feasible. 148 00:12:14,320 --> 00:12:22,000 So, we uh obtain reasonable assurance. We also report on internal controls over 149 00:12:20,000 --> 00:12:26,480 financial reporting and compliance with laws and regulations. 150 00:12:24,399 --> 00:12:34,000 uh the auditing standards board of the AICPA 151 00:12:28,240 --> 00:12:39,600 uh requires us or um to communicate few things with you. One is uh illegal 152 00:12:36,399 --> 00:12:44,720 acts and if there were any but none came to our attention we are not aware of any 153 00:12:42,320 --> 00:12:48,959 uh there also to communicate any changes in accounting principles. Uh there were 154 00:12:46,880 --> 00:12:53,440 no changes uh to accounting principles. No new principles were adopted. Uh we 155 00:12:51,600 --> 00:12:59,120 also will will communicate if there's any disagreements or problems with 156 00:12:56,399 --> 00:13:05,839 management. We did not encounter any as usual and uh that also we would report 157 00:13:03,920 --> 00:13:10,399 there are some problems with cooperation with uh gaining full access to the 158 00:13:08,079 --> 00:13:14,800 records. There are none. One of the things that I always talk to clients 159 00:13:11,920 --> 00:13:20,000 about is when we request something and they get it right back to us, it gives 160 00:13:17,600 --> 00:13:27,600 me warm fuzzies. It takes time to make things up and uh 161 00:13:23,120 --> 00:13:32,320 and you're uh you're uh accounting staff and and 162 00:13:29,760 --> 00:13:38,079 people here are very competent and they always respond immediately with respect 163 00:13:35,440 --> 00:13:42,560 to any requests that we have. So it's always a it's always a a wonderful 164 00:13:39,920 --> 00:13:49,360 thing. Makes the audit go easier, makes the world go around better. Um 165 00:13:47,040 --> 00:13:55,440 we as in our financial statement audits there's basically a few questions that 166 00:13:52,000 --> 00:14:01,440 we uh are are responsible for answering. One are the financial statements free of 167 00:13:57,440 --> 00:14:05,440 material misstatements and we have uh issued an unmodified opinion and as 168 00:14:03,920 --> 00:14:09,760 you're probably aware that's the highest opinion as auditors that we can give uh 169 00:14:08,320 --> 00:14:14,560 that assures that the financial statements are presented uh fairly in 170 00:14:12,160 --> 00:14:19,519 all material respects. We also talk about internal controls over financial 171 00:14:16,399 --> 00:14:26,000 reporting. Uh that they're uh adequately designed and operating effectively. We 172 00:14:22,560 --> 00:14:33,199 didn't find any uh instances of material non-compliance or uh material weaknesses 173 00:14:30,320 --> 00:14:38,639 uh during the course of our audit. And then finally, did the city of Levenworth 174 00:14:36,480 --> 00:14:42,800 comply in all material respects with financial rel related laws and 175 00:14:40,639 --> 00:14:49,440 regulations and and in conjunction with that with uh compliance over the grants 176 00:14:46,399 --> 00:14:57,959 and uh there was no non-compliance uh with federal laws that we became aware 177 00:14:52,000 --> 00:14:57,959 of. Everything looked very good. Um 178 00:14:58,800 --> 00:15:09,519 we are also uh talk about there's other things that we bring to the attention of 179 00:15:05,760 --> 00:15:14,399 uh uh management and the governing body again cyber security as something that's 180 00:15:11,519 --> 00:15:18,880 ongoing. We had it last year we or two years ago I'm not sure if we had it last 181 00:15:16,000 --> 00:15:24,160 year but uh it comes up it's an ongoing issue as we all know. Uh so that's 182 00:15:21,920 --> 00:15:30,160 something we always recommend you uh monitor and come up with strategies to 183 00:15:26,720 --> 00:15:34,639 protect the information and the systems of the city. Also, there's future county 184 00:15:32,959 --> 00:15:39,920 pronouncements. There's only two new ones at this point. Uh but I don't think 185 00:15:38,320 --> 00:15:46,079 that they're going to impact or materially affect the city's financial 186 00:15:42,480 --> 00:15:51,839 statements uh going forward. Um, and I think with that, uh, we certainly again, 187 00:15:49,120 --> 00:15:58,560 as always, are very grateful to the city of Levvenworth, to, uh, the mayor and 188 00:15:54,639 --> 00:16:03,279 commission for all of your work. And I guess doubling back a little bit, uh, I 189 00:16:01,199 --> 00:16:06,480 know last year you you announced that you for 30 years you've gotten the 190 00:16:04,959 --> 00:16:10,800 certificate, had another year, so now it's 31 and 191 00:16:08,800 --> 00:16:16,560 we're going for 32 or you're going for 32. Uh again that's a a great reflection 192 00:16:14,079 --> 00:16:23,279 on the staff on Andrew and all the staff and of course Robera subsequently 193 00:16:20,000 --> 00:16:29,040 » very it's it's it is a joy working with the city and uh enjoy it every year. So 194 00:16:26,720 --> 00:16:33,040 thank you and with that is there any questions I I 195 00:16:30,480 --> 00:16:36,880 » any questions for the >> auditors? 196 00:16:34,639 --> 00:16:40,800 No explanatory. Thank you. Yeah, I just 197 00:16:38,959 --> 00:16:45,360 would like to give one minute of context just because in the past few weeks we 198 00:16:42,639 --> 00:16:48,639 talked so much about budget and and you know we go through CIP and we get 199 00:16:46,959 --> 00:16:53,199 through the budgeting and and all the goal process which is super important of 200 00:16:50,959 --> 00:16:56,399 course and it's all forward facing and it gives us the direction and the 201 00:16:54,480 --> 00:17:00,880 guidance and the authority to spend city resources. Uh, but I'd submit to you 202 00:16:58,560 --> 00:17:06,959 that what you see here and we don't talk about as much um is is incredibly 203 00:17:05,120 --> 00:17:12,319 critical and though you don't see it much, this is a validation of everything 204 00:17:09,199 --> 00:17:17,439 that u that your staff has been doing and throughout the year ongoing um 205 00:17:15,120 --> 00:17:21,919 perpetually. Uh we speak to the the cycle of accounting and so um it's a 206 00:17:19,839 --> 00:17:25,679 it's a it's a big deal to have our third party and our partners at Hood to come 207 00:17:23,919 --> 00:17:31,120 out and they've been out here since 2021. uh to really help uh validate all 208 00:17:29,120 --> 00:17:34,480 the things that we do and put together. Uh this is a very meaty document and so 209 00:17:33,280 --> 00:17:38,559 if you haven't seen it, you know, before, if you're unfamiliar with it, um 210 00:17:36,640 --> 00:17:43,039 it's posted to the website. It's here in front of you. If you have questions, you 211 00:17:40,799 --> 00:17:47,919 know, please reach out and and we'd like to walk you through it if you need to. 212 00:17:45,039 --> 00:17:52,640 Um because there there's a lot to it. Uh but again, very critical. Uh and it it 213 00:17:50,720 --> 00:17:56,480 does it speaks to the the validity of what we have been doing as a staff uh to 214 00:17:55,200 --> 00:18:00,640 make sure that everything is legal, proper and correct. But 215 00:17:58,240 --> 00:18:05,120 » yeah, we appreciate Michael and >> everything that you you do. 216 00:18:02,240 --> 00:18:10,480 » Yeah, I said if you do have any questions, you can contact myself, 217 00:18:07,280 --> 00:18:15,200 Michael. Um you can reach out to Andrew. He has our emails, phone numbers, always 218 00:18:13,120 --> 00:18:17,520 available to answer any questions that may come up at any time. So 219 00:18:17,120 --> 00:18:19,919 » great. >> Thank you very much. Appreciate it. Have 220 00:18:19,200 --> 00:18:24,080 a good evening. >> Thank you. 221 00:18:21,360 --> 00:18:28,640 » Okay. Next item on the agenda, resolution B 2427, 222 00:18:26,400 --> 00:18:31,640 Kansas Municipal Investment Pool user update. 223 00:18:34,880 --> 00:18:42,320 » Uh you have before you this uh or this what you call KNIP. Uh this is the pool 224 00:18:40,480 --> 00:18:48,160 investment pool. Currently, we're not using this uh that much. We do have we 225 00:18:45,200 --> 00:18:53,760 have $100,000 uh in it right now to keep it active, but generally we will go out 226 00:18:50,799 --> 00:18:58,000 for bid to local financial institutions if we have money that is at rest and 227 00:18:56,080 --> 00:19:03,200 that we'll put those in, you know, CDs or investment opportunities. Um but the 228 00:19:00,960 --> 00:19:09,039 municipal investment pool is available to us as well as another outlet to you 229 00:19:06,480 --> 00:19:12,960 know park those uh funds that are not being used at the moment. Uh so we do 230 00:19:11,280 --> 00:19:17,360 move money in and out of there. what you have before you is really just what I 231 00:19:14,480 --> 00:19:23,440 would call a uh like a point of contact update uh since Roberto has retired um 232 00:19:21,200 --> 00:19:27,760 adding myself in as the director and adding uh Rhonda as the deputy. So this 233 00:19:26,080 --> 00:19:31,760 is really just speaking to who has access to access this system and so 234 00:19:30,320 --> 00:19:35,840 that's what's before you today. >> Okay, 235 00:19:33,840 --> 00:19:41,360 it's pretty simple simple. Any questions? 236 00:19:38,320 --> 00:19:47,520 » I will entertain a motion then. I will move to update the authorized users for 237 00:19:44,000 --> 00:19:51,200 Kib access to uh Andrew C finance director, Rhonda Miller, deputy finance 238 00:19:49,360 --> 00:19:55,120 director, Diana Gregory, senior accountant, and updating the depositor 239 00:19:53,200 --> 00:19:58,000 contact to Diana Gregory, senior accountant. 240 00:19:56,799 --> 00:19:59,840 » Second. Is there a second? >> Second. 241 00:19:58,559 --> 00:20:02,720 » Okay, it's been moved and seconded. Please be begin voting with Commissioner 242 00:20:01,840 --> 00:20:04,000 Maxwell. >> I 243 00:20:03,520 --> 00:20:04,960 » I >> I 244 00:20:04,400 --> 00:20:09,840 » I >> All right. Thank you. safety. 245 00:20:07,440 --> 00:20:14,039 » Next item, consider award for bid of firewall replacement project. 246 00:20:16,880 --> 00:20:20,120 » Good evening. 247 00:20:21,520 --> 00:20:27,440 » Madame Mayor, commissioners, good evening. 248 00:20:24,640 --> 00:20:31,520 We come before you tonight with two IT technical projects uh for your 249 00:20:30,000 --> 00:20:34,960 consideration. The first one's firewalls, and I'm going to let Jack 250 00:20:33,760 --> 00:20:39,360 talk about that. >> Okay. Thank you, Margaret. Madame Mayor, 251 00:20:37,440 --> 00:20:43,840 commissioners, uh, tonight we're coming for you for you to approve the vendor 252 00:20:41,360 --> 00:20:49,679 that we selected for the firewall upgrade. Uh, this is a program that you 253 00:20:47,280 --> 00:20:52,000 guys have already approved and we just wanted to go over who we picked. 254 00:20:51,679 --> 00:20:58,240 » Okay. >> Uh, so we issued a RFP. We got six 255 00:20:56,320 --> 00:21:04,559 responses, two of which were in the budget. Um, the range of bids was 256 00:21:01,280 --> 00:21:10,240 between 55 and 250,000. Um based on that criteria, we 257 00:21:07,440 --> 00:21:17,679 interviewed uh two of the providers and selected RTI. Um 258 00:21:14,080 --> 00:21:22,159 RTI there was two companies that met our requirements for the hardware and for 259 00:21:19,440 --> 00:21:26,000 the support u but having interviewed with them uh face to face. RTI gave us 260 00:21:24,559 --> 00:21:28,720 the better impression. They're interested in building a relationship 261 00:21:27,200 --> 00:21:34,159 with us, not just selling us something and and disappearing. Um, and they have 262 00:21:32,320 --> 00:21:37,520 local support out of Kansas City. They have an office there, so we don't have 263 00:21:35,520 --> 00:21:43,760 to wait very long if we ever need them to come in person. Um, the current 264 00:21:41,200 --> 00:21:51,480 equipment is end of life, uh, October of this year, so we hope to get them 265 00:21:46,320 --> 00:21:51,480 started as soon as possible. Um 266 00:21:52,960 --> 00:21:58,480 staff recommends the city commission approve the purchase of four forinet 267 00:21:56,559 --> 00:22:04,760 firewalls awarding the contract to Riverside Technology also known as RTI 268 00:22:00,960 --> 00:22:04,760 in the amount of $105,27944 269 00:22:05,360 --> 00:22:11,440 the purchase implementation and initial 5-year licensing and one-year managed 270 00:22:09,600 --> 00:22:16,240 services of the Forinet firewall solution 271 00:22:14,240 --> 00:22:20,159 the whole thing staff issued an RFP evaluated the 272 00:22:18,559 --> 00:22:23,919 responses received and determined that RTI provides the best overall value 273 00:22:22,320 --> 00:22:28,080 based on technical capabilities, implementation approach, vendor 274 00:22:25,919 --> 00:22:33,000 qualifications, ongoing support and cost. 275 00:22:30,000 --> 00:22:33,000 » Okay. 276 00:22:34,080 --> 00:22:42,480 Um, generally we get lists of the bids is not not in here. 277 00:22:41,039 --> 00:22:46,720 » Was the bid tab not in there? >> No, 278 00:22:45,280 --> 00:22:50,159 » I apologize for that. We can certainly get that to you all if that's um 279 00:22:48,480 --> 00:22:51,360 » but just it's just something that's good to review. 280 00:22:50,880 --> 00:22:54,880 » Absolutely. >> What the other bids were like that came 281 00:22:53,039 --> 00:22:58,120 in and where they were from. >> Yes, ma'am. 282 00:22:58,559 --> 00:23:05,159 » So, any any questions on this? 283 00:23:06,640 --> 00:23:12,480 » Is but I'm not going to grill them on this. 284 00:23:10,960 --> 00:23:15,919 Um I noticed in there you guys these are 285 00:23:13,919 --> 00:23:18,799 high availability 40et firewalls. >> Yes. 286 00:23:16,640 --> 00:23:21,039 » Are you guys do we have a backup in case one of these fails or I mean is there 287 00:23:20,320 --> 00:23:25,760 going to be one? >> So it's in each set we have two two 288 00:23:23,600 --> 00:23:28,760 pairs at each location. >> Okay. 289 00:23:29,440 --> 00:23:39,360 » I don't have any other questions. >> Okay. Any other questions on this? 290 00:23:35,120 --> 00:23:44,200 » All right. Well, um, that being said, I guess, uh, we're open to a motion. 291 00:23:44,320 --> 00:23:50,240 I'll motion that the city commission approve the purchase of four Fordinet 292 00:23:47,919 --> 00:23:55,120 firewalls awarding the contract to Riverside Technology in the amount of 293 00:23:52,080 --> 00:23:59,080 100 thou $15,0002 oh my gosh $15,27944 294 00:23:59,760 --> 00:24:04,720 the purpose implementation and initial 5-year licensing and one-year managed 295 00:24:03,200 --> 00:24:06,720 services of the Fordet firewall solution. 296 00:24:05,679 --> 00:24:10,640 » I'll second. >> Okay, it's been moved and seconded. 297 00:24:08,080 --> 00:24:11,679 Please voting Commissioner Wilson. Hi, >> I 298 00:24:11,200 --> 00:24:12,799 » I >> I 299 00:24:12,240 --> 00:24:17,600 » I >> All right. Thank you. 300 00:24:13,760 --> 00:24:22,640 » Thank you. Our second um item before you this evening is 301 00:24:19,760 --> 00:24:26,320 replacing the AV in this room. >> Yes. 302 00:24:24,159 --> 00:24:32,799 » And it's timely. Uh we also 303 00:24:28,799 --> 00:24:38,159 put an RFP out on the streets and the um IT city manager and the PI office 304 00:24:35,600 --> 00:24:42,480 collaborated came up with some criteria for what we wanted. The main thing was 305 00:24:40,480 --> 00:24:50,000 an easy button to start and stop meetings and this solution will provide 306 00:24:45,440 --> 00:24:55,120 that for us. Uh as you know this system has been put together over time uh and a 307 00:24:53,279 --> 00:24:59,799 lot of the pieces have decided not to work. the last couple of meetings 308 00:25:00,559 --> 00:25:06,559 as we went through uh the companies. I did not put a bid tab in here either, 309 00:25:04,640 --> 00:25:11,039 but I'll provide that for you >> tomorrow as well. Okay. 310 00:25:08,080 --> 00:25:18,240 » Um our scoring, we came up with uh two vendors that were within our um budget, 311 00:25:15,279 --> 00:25:24,000 the two best vendors that we had in our budget. We interviewed them. They have 312 00:25:21,120 --> 00:25:27,520 the same platform for hardware and software and replacing 313 00:25:26,400 --> 00:25:32,880 microphones. >> Okay. 314 00:25:30,080 --> 00:25:37,679 » So, staff recommends approving the selection of vision link AV for 315 00:25:36,240 --> 00:25:43,320 replacing the commission room audiovisisual project at a cost of 316 00:25:40,320 --> 00:25:43,320 59,93943. 317 00:25:46,240 --> 00:25:53,760 » Who was the second bid? You have a second consideration. 318 00:25:50,880 --> 00:25:56,720 » Um, who did we interview? 319 00:25:54,960 --> 00:25:59,720 » We interviewed Vision Link and we interviewed. 320 00:26:02,000 --> 00:26:05,520 » I'll get that for you. >> Okay. 321 00:26:04,000 --> 00:26:08,240 » We'll send we'll send the bid tabs for these projects to you guys. 322 00:26:06,720 --> 00:26:12,960 » Okay. This what it's going to look like. 323 00:26:09,600 --> 00:26:15,200 » Yeah. I was turn I noticed that too. I was like 324 00:26:13,760 --> 00:26:21,200 » that was their marketing. >> Oh, we figured as much. Um, so the 325 00:26:19,440 --> 00:26:23,919 improvements, I mean, you could talk about the improvements here, but how is 326 00:26:22,640 --> 00:26:29,120 it going to be an improvement over what we have now? 327 00:26:26,720 --> 00:26:33,840 » There will be one box in the back um called a CQIS. It's the CUCIs platform, 328 00:26:31,760 --> 00:26:37,919 okay, that will manage uh all the streaming and all the audio coming in 329 00:26:35,679 --> 00:26:44,240 and out of here. We're replacing the mic bases and the mic arms. We're going to 330 00:26:40,559 --> 00:26:50,720 continue to hook them up through cables. but gives us a more stable uh 331 00:26:48,960 --> 00:26:56,000 a more stable microphone. We're not worried about batteries in wireless 332 00:26:53,200 --> 00:27:00,320 mics. We're going to add two mics on the um DIS for commission uh planning 333 00:26:58,880 --> 00:27:03,440 commission meetings. So, we aren't moving mics around. Okay. 334 00:27:01,840 --> 00:27:06,640 » We're going to permanently fix them to the tables. 335 00:27:04,640 --> 00:27:13,600 » There will be two tablets involved in this and and those tablets will be what 336 00:27:11,360 --> 00:27:19,520 controls the meetings. So there'll be a wireless connectivity to the CUCAs 337 00:27:15,919 --> 00:27:24,400 system. We'll also have a a Microsoft Teams PC. 338 00:27:21,840 --> 00:27:27,679 All the meetings will uh run through Teams. So if a commissioner 339 00:27:26,720 --> 00:27:29,919 » That would be great. >> is not available. 340 00:27:28,799 --> 00:27:34,880 » That's what I was hoping for. >> Yep. If a commissioner is not available, 341 00:27:32,720 --> 00:27:41,600 there'll be a link to join a Microsoft Teams meeting and that'll be up on the 342 00:27:37,360 --> 00:27:45,919 TVs. It's a one start button system to start and stop and a button to start the 343 00:27:44,320 --> 00:27:52,000 recording. Uh I'm pretty confident that it's going 344 00:27:49,279 --> 00:27:55,440 to really change how we're able to support our meetings in this room. 345 00:27:53,919 --> 00:27:57,840 » Good. That's what that's what I wanted to know. 346 00:27:56,159 --> 00:28:02,159 » But we still have somebody that's contracted to go back there and run 347 00:27:59,360 --> 00:28:05,279 that. What's the plan there? We we we're working out the personnel side of it, 348 00:28:03,760 --> 00:28:09,440 but yes, there will be somebody back there operating it. 349 00:28:07,760 --> 00:28:12,799 » I saw that there's going to be like receivers for hearing uh the hearing 350 00:28:12,159 --> 00:28:15,600 impaired. >> Yes. 351 00:28:13,760 --> 00:28:18,080 » Like how many will we have? That's pretty cool. 352 00:28:16,159 --> 00:28:21,039 » We're adding one initially. >> Okay. 353 00:28:18,480 --> 00:28:24,480 » Of the receiver and one headset. >> Okay. 354 00:28:21,600 --> 00:28:26,640 » And if we find need for more, it's a simple order some more and we'll have 355 00:28:26,159 --> 00:28:31,440 them. >> Yeah. My only other question was I see 356 00:28:28,880 --> 00:28:35,360 that's $249 per month. Is that like comparable? Like what do we pay now 357 00:28:33,360 --> 00:28:41,360 monthly or is it not monthly? >> Uh we pay for support I believe it's 358 00:28:38,960 --> 00:28:47,000 almost 7,000 a year. >> Okay. 359 00:28:42,480 --> 00:28:47,000 » Um so this will be a lot less. 360 00:28:48,159 --> 00:28:53,919 » Okay. Any other questions? I'm excited. >> I'm excited 361 00:28:52,159 --> 00:28:56,240 » if this is approved. What's the timeline to get started? 362 00:28:55,360 --> 00:28:59,760 » Just going to ask that. >> Yeah. when I have a know there's a 363 00:28:58,320 --> 00:29:04,640 signature I'll reach out to them tomorrow and 364 00:29:01,520 --> 00:29:09,039 » you have the signature already. >> So I'll reach out to them in the morning 365 00:29:06,559 --> 00:29:10,799 first thing and um >> get the order started. 366 00:29:10,240 --> 00:29:12,640 » Yes. >> And what's the time frame? How long will 367 00:29:12,080 --> 00:29:16,880 it take? >> I I I really don't know, Joe, until they 368 00:29:15,679 --> 00:29:20,080 tell us how long. >> Okay. 369 00:29:17,440 --> 00:29:23,039 » So I don't think this should be too too bad, but um 370 00:29:22,480 --> 00:29:26,559 » I'm looking for >> I don't know until they tell me. 371 00:29:24,640 --> 00:29:31,360 » Are they replacing all the cameras? new. >> Yeah, we replace cameras. We're adding 372 00:29:29,039 --> 00:29:34,799 new speakers in the hall. We're changing the speakers here for the back behind 373 00:29:33,919 --> 00:29:41,440 us. >> Uh it's really a forklift upgrade. Uh 374 00:29:38,480 --> 00:29:47,600 what we really liked about this uh install is we're going to build it 375 00:29:44,399 --> 00:29:50,159 side by side and there shouldn't be any >> Oh, no downtime 376 00:29:49,200 --> 00:29:54,080 » in this room. Okay. >> Okay. That's what I was curious about. 377 00:29:51,760 --> 00:29:58,240 » Yeah. Yeah, that'd be great. Sounds good. I'm excited. 378 00:29:56,960 --> 00:30:02,960 » I believe the reason that we don't have an exact time frame on on when it'll be 379 00:30:00,960 --> 00:30:05,760 completed is just waiting on the the the equipment to come in. 380 00:30:04,240 --> 00:30:07,760 » The actual construction piece is only going to be a week or two, I believe. 381 00:30:07,039 --> 00:30:11,919 » Right. >> And that was more of my question. I 382 00:30:08,960 --> 00:30:17,520 guess I should have phrased that better. >> All right. Any other questions? 383 00:30:15,679 --> 00:30:20,960 » If not, I'll entertain a motion. I'll make a motion to approve the selection 384 00:30:18,960 --> 00:30:27,080 of VIS link AV for the commission room audiovisisual upgrade project at a total 385 00:30:23,600 --> 00:30:27,080 cost of $59,93943. 386 00:30:28,080 --> 00:30:32,320 » I'll second moved and second. Please begin voting. Mr. 387 00:30:31,840 --> 00:30:33,279 » I >> I 388 00:30:32,880 --> 00:30:36,320 » I >> I 389 00:30:33,919 --> 00:30:40,480 » Thank you guys so much. >> Mayor, one note on that project. As you 390 00:30:38,720 --> 00:30:44,720 as you mentioned, we're having some technical difficulties the last couple 391 00:30:42,159 --> 00:30:48,720 meetings. Um, I'm if you guys are okay with it, I'm going to ask the IT team to 392 00:30:46,960 --> 00:30:51,440 kind of do what they can with duct tape and bubble gum until we get the new 393 00:30:50,000 --> 00:30:54,960 system in, but I don't really want to throw a bunch of money like saying a 394 00:30:52,799 --> 00:30:58,880 system we're going to throw away. >> Um, I I would ask for yours and the 395 00:30:56,720 --> 00:31:02,159 public's patience that we may have some >> some not properly functioning items for 396 00:31:01,039 --> 00:31:07,960 the next couple months. >> Sounds fine. Thank you. And you'll 397 00:31:04,320 --> 00:31:07,960 you'll have your signature. 398 00:31:08,320 --> 00:31:19,080 Okay, next item on the agenda, storm water. Consider award of design services 399 00:31:14,720 --> 00:31:19,080 contract for storm water projects. 400 00:31:31,039 --> 00:31:34,039 » Okay. 401 00:31:37,279 --> 00:31:42,559 here. Thank you, madam mayor and commissioners. Uh this item is to 402 00:31:40,480 --> 00:31:48,000 consider the award of design services with BG consultants for three storm 403 00:31:45,279 --> 00:31:54,080 water projects. Uh this will result in three shovel ready project when funding 404 00:31:51,200 --> 00:31:58,880 is available. Uh engineering staff did a review of our large list of storm water 405 00:31:56,240 --> 00:32:03,840 projects. Uh some projects we can design inhouse as city staff uh but some are 406 00:32:01,840 --> 00:32:09,039 more complex and we do need an engineer for that design. Uh this single design 407 00:32:06,880 --> 00:32:13,760 contract will consist of developing three individual projects 408 00:32:11,679 --> 00:32:19,919 um that will be bid at three different times. The first project is a 1213 409 00:32:16,880 --> 00:32:25,200 Kikapoo. Uh we have a failing pipe under the road. We have a fairly large 410 00:32:22,000 --> 00:32:28,799 settlement on the one side of the road. We have some issues downstream and 411 00:32:26,880 --> 00:32:34,640 upstream. It's a CMP, so we know those rust out. 412 00:32:32,559 --> 00:32:40,480 Um, and if we do not do something quickly, we will be forced to close the 413 00:32:36,880 --> 00:32:45,279 road. The second project is the second phase of our 6th Avenue in 414 00:32:42,559 --> 00:32:49,919 Walnut. We've had the residents come to the commission and talk about this 415 00:32:46,559 --> 00:32:53,600 project. As you can see here, this pretty close to the foundation of some 416 00:32:51,440 --> 00:32:58,880 homes. We consider this a high priority project. uh to make sure we can protect 417 00:32:56,240 --> 00:33:04,480 those foundations. Uh the third project is on 12th between 418 00:33:01,039 --> 00:33:10,240 Dakota and uh Pony. If you've been on that street on the east side of the 419 00:33:06,880 --> 00:33:14,799 street, the ground gets very steep. We get an accumulation of mud and leaves on 420 00:33:12,720 --> 00:33:18,159 that side of the street. Public works goes out there a couple times a year 421 00:33:16,320 --> 00:33:23,919 with a skid loader to scrape off all the mud. And this is where people park. We 422 00:33:20,960 --> 00:33:28,080 consider this a medium priority project. um it's just really flat right there. 423 00:33:25,600 --> 00:33:31,840 And so that design would involve survey work and actually trying to tilt the 424 00:33:29,600 --> 00:33:36,399 road a little bit much more to force that water to move. So okay, 425 00:33:33,600 --> 00:33:42,480 » we would consider that a medium project. >> Um total engineering fee for the three 426 00:33:38,559 --> 00:33:46,320 projects is not to exceed 60,000 in the contract. It actually breaks out the 427 00:33:44,000 --> 00:33:50,399 cost for each one and the funding is available in our storm water fund. The 428 00:33:48,799 --> 00:33:55,760 staff recommends the city commission authorize the mayor to sign a design 429 00:33:52,799 --> 00:33:58,720 services contract with BG Consultants in an amount not to exceed 60,000. 430 00:33:58,240 --> 00:34:02,720 » Okay. >> Yeah. Can you answer any questions? 431 00:34:00,399 --> 00:34:06,640 » Gosh. Yeah. People will be glad to see that. Especially the ones over on 432 00:34:04,960 --> 00:34:09,599 » the Sixth Avenue. Go ahead. I was going to ask the same question. 433 00:34:07,840 --> 00:34:12,639 » Yeah. >> Go ahead, Joe. 434 00:34:10,560 --> 00:34:15,760 » The Sixth Avenue and Walnut project. I mean, are we concerned or how concerned 435 00:34:14,240 --> 00:34:19,119 are we that the foundation of those homes are going to be impacted if we 436 00:34:18,399 --> 00:34:22,800 don't move quick? >> If we don't do something fairly quickly, 437 00:34:20,800 --> 00:34:27,760 we're concerned. Um, we did on the north side of the road here this past year, 438 00:34:24,800 --> 00:34:32,960 extended piping and worked on that. Um, and that was an in-house project. Um, 439 00:34:31,040 --> 00:34:37,839 this is something with again with the proximity the foundations, we want to 440 00:34:34,560 --> 00:34:41,599 make sure we do it right. Um, and so we're not concerned at the moment. I 441 00:34:39,599 --> 00:34:46,399 mean the residents are concerned but if we don't do something there'll continue 442 00:34:43,119 --> 00:34:51,839 to be erosion at the at the foundations. >> When do we think that is this like 2027 443 00:34:49,839 --> 00:34:54,800 projects the funding might be available or would 444 00:34:52,720 --> 00:34:58,320 » Yeah, we we would have money in 2027 for this. You know the challenge we talked 445 00:34:56,560 --> 00:34:59,359 about in the last work session was funding. 446 00:34:59,040 --> 00:35:04,079 » Yeah. >> When we found out industrial park we had 447 00:35:01,599 --> 00:35:06,560 a $300,000 um right 448 00:35:04,800 --> 00:35:10,880 » piping thing. Things come up all the time. The first two we would consider 449 00:35:08,800 --> 00:35:12,560 high priority because of road closure and damage to homes, 450 00:35:12,240 --> 00:35:14,800 » right? >> So, we would we would push those to the 451 00:35:14,000 --> 00:35:18,760 front of the list, >> but it's not going to be this year. 452 00:35:19,440 --> 00:35:26,720 » Okay. Any other questions? >> You know, I like the first two. The 453 00:35:24,079 --> 00:35:31,599 third one, is there another pipe we can do or something? 454 00:35:28,800 --> 00:35:33,200 » This one is just a nice We spend a lot of time out there. 455 00:35:32,800 --> 00:35:35,920 » Okay. >> I mean, that's from a public works 456 00:35:34,560 --> 00:35:40,079 perspective. the people get really frustrated with the mud that continues 457 00:35:37,920 --> 00:35:43,920 to to build up on the roadway. Like I said, we said medium priority. This is 458 00:35:41,760 --> 00:35:48,480 just to get the design again shovel ready. And so if there's a point in time 459 00:35:46,079 --> 00:35:52,800 where we we need to pull a a project off, we can do that. 460 00:35:50,160 --> 00:35:57,280 » Is it just a erosion from that slope? 461 00:35:55,119 --> 00:36:02,400 » There's a tremend It's very steep right there and it's a continuous flow of mud 462 00:36:00,079 --> 00:36:09,640 onto the street. You look at the side. I mean, they got grass growing there. Just 463 00:36:04,880 --> 00:36:09,640 it's just so flat and and so steep. 464 00:36:12,480 --> 00:36:19,119 » And if if if need be we can pull that one off. We did separate out the cost. 465 00:36:16,400 --> 00:36:23,920 » Not too far from your house. >> That that is a a resident complaint one 466 00:36:21,520 --> 00:36:28,000 that we get quite a bit on. Um, so we we tried our best to or I should say public 467 00:36:25,599 --> 00:36:31,040 work tried their best to find projects that were a necessity from the city 468 00:36:29,760 --> 00:36:34,240 standpoint, but also a necessity from the resident standpoint. So, 469 00:36:33,760 --> 00:36:37,920 » yeah. >> Okay. 470 00:36:34,560 --> 00:36:40,880 » So, 60 60,000 is just for the design. We have no idea what it's going to cost to 471 00:36:39,520 --> 00:36:45,359 repair. >> Not at this point. No, 472 00:36:43,119 --> 00:36:49,200 » each one is roughly 20,000 from design perspective. 473 00:36:47,760 --> 00:36:54,240 » Okay. As part of the design, we do get an 474 00:36:50,960 --> 00:36:57,520 opinion the probable cost. And so with that design, the engineer will give us 475 00:36:56,079 --> 00:36:58,960 this is what it should cost to do the project. 476 00:36:58,079 --> 00:37:02,720 » Okay. >> I mean, you're not saying that the third 477 00:37:01,119 --> 00:37:07,200 project is necessarily number three in order. It's just the third one you want 478 00:37:04,079 --> 00:37:09,760 to add to this pool for designs, >> right? 479 00:37:07,839 --> 00:37:13,200 » You're not saying that the third project is your third priority. You're just 480 00:37:11,839 --> 00:37:16,720 saying that this is what you want to add to the pool for designs because there's 481 00:37:14,960 --> 00:37:19,040 some others you can do inhouse and things like that. 482 00:37:17,119 --> 00:37:23,520 » Right. There's a lot we can do in house. Even the one in in industrial park, I 483 00:37:21,839 --> 00:37:29,839 mean, it's just a huge project, but we have as plans that were done before the 484 00:37:27,040 --> 00:37:35,040 was built. We can follow those and just lay those right in. 485 00:37:30,880 --> 00:37:39,280 » Okay, that makes sense. Okay, any other questions? 486 00:37:36,800 --> 00:37:44,000 If not, I'll entertain a motion. make a motion to authorize the mayor sign a 487 00:37:40,960 --> 00:37:47,760 contract or to sign a design service contract with B&G Consultants for the 488 00:37:46,160 --> 00:37:52,240 three storm water improvement projects in the amount of $60,000. 489 00:37:50,240 --> 00:37:54,240 » I'll second move and second. Please begin voting. Mr. Wilson, 490 00:37:53,680 --> 00:37:55,040 » I >> I 491 00:37:54,640 --> 00:37:56,320 » I >> I 492 00:37:55,520 --> 00:38:05,520 » I >> Thank you. Okay. 493 00:38:00,000 --> 00:38:10,000 Oh, you're still here. The next Sorry. >> Good. Uh, consider next item on the 494 00:38:08,480 --> 00:38:13,119 agenda. Consider approval of final change order and acceptance. 495 00:38:12,079 --> 00:38:16,400 » Uh, you skipped the >> I skipped the other one. Consider 496 00:38:14,400 --> 00:38:21,040 issuance of a certificate of substantial completion for fire station number three 497 00:38:18,960 --> 00:38:26,400 project. >> Again, thank you, Madame Mayor. Um, in 498 00:38:23,839 --> 00:38:30,400 July for history, in July of 2023, the city commission approve approved a 499 00:38:28,800 --> 00:38:35,440 agreement with Julius College Construction for the initial design of 500 00:38:32,640 --> 00:38:39,520 the project. Uh in September of 2024, the city commission approved an 501 00:38:36,720 --> 00:38:43,680 amendment uh to the contract for construction of the building. Uh the 502 00:38:42,000 --> 00:38:48,880 building was substantially complete on June 18th and the ribbon heading was 503 00:38:45,920 --> 00:38:54,079 held last Monday. Uh there are a couple issues or items left to be completed uh 504 00:38:51,440 --> 00:38:58,240 that are listed in the certificate of substantial completion. Uh these items 505 00:38:56,400 --> 00:39:02,640 are in work and are included in the certificate. Staff recommends the 506 00:39:00,720 --> 00:39:06,640 commission approve the certificate of substantial completion with Julia 507 00:39:04,880 --> 00:39:12,000 Scott's construction for fire station number three effective June 18, 2026, 508 00:39:10,560 --> 00:39:16,000 including the list of items to be completed and to authorize the public 509 00:39:13,680 --> 00:39:21,280 works director to sign the certificate. And as a as an add-on to that, of the 510 00:39:19,119 --> 00:39:24,240 five items, three have been completed between the time we got the certificate 511 00:39:23,040 --> 00:39:30,320 and today. So, >> okay. Is this like a normal thing that 512 00:39:28,000 --> 00:39:35,040 like I don't for us ever doing a certificate like for a building is that 513 00:39:32,320 --> 00:39:39,119 » for a long very large project like >> okay that makes completion 514 00:39:37,280 --> 00:39:41,920 » there was so many >> parts to it 515 00:39:40,079 --> 00:39:45,760 » we do it a lot for design build and design bid build projects 516 00:39:43,200 --> 00:39:52,160 » got okay any other questions 517 00:39:49,680 --> 00:39:57,359 very excited about this take a motion please 518 00:39:54,480 --> 00:39:59,760 » make a you want me to do it or you do >> do it do it 519 00:39:58,320 --> 00:40:03,280 » make A motion to approve the certificate of substantial completion with Julius 520 00:40:01,359 --> 00:40:08,000 Cause construction for fire station number three effective June 18th, 2026, 521 00:40:06,240 --> 00:40:12,640 including list of the items to be completed and to authorize public works 522 00:40:10,400 --> 00:40:17,680 director to sign the certificate. >> I'll second moved and seconded. Please 523 00:40:14,800 --> 00:40:18,960 begin voting with Commissioner Maxwell. >> I 524 00:40:18,480 --> 00:40:19,839 » I >> I 525 00:40:19,440 --> 00:40:23,119 » I >> thank you. 526 00:40:21,200 --> 00:40:26,880 » Madam Mayor, I got to recuse myself. >> Okay. 527 00:40:25,119 --> 00:40:30,160 Next item on the agenda, consider approval of final change order and 528 00:40:28,480 --> 00:40:37,119 acceptance of concrete inter intersection reconstruction projects. 529 00:40:34,400 --> 00:40:40,880 » Uh the 2026 payment management program uh there was three components to it. One 530 00:40:38,880 --> 00:40:46,480 of the components was to reconstruct two concrete intersections. Uh those are 531 00:40:43,040 --> 00:40:51,040 18th and Ottawa and 20th and Dakota. Uh construction began uh on the 532 00:40:48,240 --> 00:40:57,359 intersection of 18th and Ottawa on June 8th and that intersection was open June 533 00:40:53,920 --> 00:41:02,400 6 the 26th. The 20th Dakota intersection was closed on June 29th and it was 534 00:40:59,280 --> 00:41:11,040 reopened on July 16th. Uh the base bid for the contract is 195,635 535 00:41:06,400 --> 00:41:15,920 with possible increases to 236,135 with contingencies and incentives for 536 00:41:13,440 --> 00:41:20,640 opening the intersection early. the contractor did meet the incentives 537 00:41:18,880 --> 00:41:25,520 and the only other item was for an electronic message board stating that we 538 00:41:23,200 --> 00:41:27,680 were closing the road unlike 10 and limit. 539 00:41:26,319 --> 00:41:34,359 » That was a good thing. >> Um so the total project cost ended up 540 00:41:30,800 --> 00:41:34,359 being at 217,885. 541 00:41:34,560 --> 00:41:40,480 Uh the city commission reviews change orders and usually makes a formal 542 00:41:38,560 --> 00:41:44,720 acceptance of a construction project of this type and magnitude. Once the 543 00:41:42,880 --> 00:41:49,280 project is accepted, we will issue a notice of acceptance, and that starts 544 00:41:46,720 --> 00:41:53,119 our 2-year warranty period. The staff does recommend the city commission 545 00:41:50,800 --> 00:41:57,520 approve the final change order to the 2026 concrete intersection 546 00:41:55,200 --> 00:42:01,760 reconstruction project in the amount of 22,250 547 00:41:59,520 --> 00:42:04,319 and grant acceptance of the project. >> Okay. 548 00:42:02,880 --> 00:42:08,119 » I don't know if you've driven the the road, but they're really 549 00:42:09,280 --> 00:42:16,960 » Okay. Any questions? I'll make a motion that um the city 550 00:42:15,599 --> 00:42:21,040 commission approve the final change order for the 2026 concrete intersection 551 00:42:19,280 --> 00:42:26,079 reconstruction project in the amount of $22,250 552 00:42:22,720 --> 00:42:27,839 and grant acceptance of the project. >> I have a second. 553 00:42:26,880 --> 00:42:30,720 » Second. >> Okay. Been moved and seconded. Please 554 00:42:29,280 --> 00:42:34,280 begin voting. Commissioner Wilson. >> I I 555 00:42:38,640 --> 00:42:49,760 four eyes and one abstension. All right. Next item on the agenda. 556 00:42:47,599 --> 00:42:56,560 First consideration, ordinance to levy special assessments for news nuisance 557 00:42:52,079 --> 00:42:59,520 base, nuisance abatement costs. Madame, mayor, commissioners, before you this 558 00:42:58,000 --> 00:43:02,960 evening is an ordinance to levy special assessments to recover the city's costs 559 00:43:01,200 --> 00:43:06,000 for nuisance abatement activities to include mowing, tree removal, lot 560 00:43:04,880 --> 00:43:10,400 cleanup, and the associated administrative fees. The city code proh 561 00:43:08,720 --> 00:43:14,079 uh provides the authority to the city to abate these nuisances when property 562 00:43:12,079 --> 00:43:17,920 owners fail to do so as well as to recover the costs incurred. After the 563 00:43:16,240 --> 00:43:23,359 city performs the work, property owners are invoiced and provided at minimum 30 564 00:43:20,319 --> 00:43:27,440 days to make payment. In many cases, um we have had to mow the properties 565 00:43:25,520 --> 00:43:32,560 multiple times. We do send out monthly statements for non-payment. So the time 566 00:43:29,599 --> 00:43:38,400 frame for this set of um nuisances is from July 2025 to June 30 of 2026. So in 567 00:43:36,720 --> 00:43:43,119 many cases more than 30 days to make payment have been given. Um so the 568 00:43:41,520 --> 00:43:46,880 ordinance before you includes unpaid nuisance statements. Um and staff is 569 00:43:45,359 --> 00:43:50,240 requesting consensus to place this on first consideration so that we can 570 00:43:48,640 --> 00:43:55,440 recover the outstanding costs through tax uh special assessment. 571 00:43:52,319 --> 00:43:59,280 » So okay so these goes into lean. >> Yes. 572 00:43:56,319 --> 00:44:02,079 » The total on this is 83,000. >> Are these published anywhere? 573 00:44:01,119 --> 00:44:05,680 » So paper. >> It will be published in the paper. Um at 574 00:44:04,160 --> 00:44:11,280 this time people can still make payment to the city um after we um do second 575 00:44:08,880 --> 00:44:15,040 consideration and publish it another time. Um the county clerk does give us a 576 00:44:13,520 --> 00:44:18,720 cut off where they will no longer accept payment to have them removed. So at that 577 00:44:16,720 --> 00:44:22,400 point they're stuck on the property. >> So what happens is that these are then 578 00:44:20,480 --> 00:44:26,160 certified to the county treasurer who puts these on the if they aren't paid 579 00:44:24,480 --> 00:44:30,160 that puts these on the tax bills. So the tax bills come out in November um and 580 00:44:28,480 --> 00:44:34,240 then they are due and payable just as long with the taxes. And then from 581 00:44:31,440 --> 00:44:37,119 there, if they are not paid, then it's you're you're in essentially the 582 00:44:35,440 --> 00:44:40,560 equivalent of a tax foreclosure matter. Um, so then 583 00:44:38,079 --> 00:44:43,599 » they pay their taxes and not the >> No, they No, they they're not no no they 584 00:44:42,240 --> 00:44:46,720 I mean, well, they could, but they would still owe whatever they owed and they 585 00:44:45,599 --> 00:44:49,920 would still be in the foreclosure process for not having paid all their 586 00:44:48,240 --> 00:44:54,000 taxes, but then the county would start a foreclosure process at that point. And 587 00:44:52,240 --> 00:44:57,839 then, you know, then that does take a while after that point. And we've seen 588 00:44:55,520 --> 00:45:02,400 that before where foreclosure goes through and two years later, you know, 589 00:45:00,240 --> 00:45:06,160 somebody it goes to the sale on the courthouse steps and a buyer comes in 590 00:45:04,160 --> 00:45:11,440 and they're they know that they have to pay these taxes or they don't. If the 591 00:45:08,319 --> 00:45:14,960 bid comes in low, um then the county and the other tax jurisdictions, they share 592 00:45:13,599 --> 00:45:19,280 whatever they can get out of the proceeds from it. 593 00:45:16,880 --> 00:45:22,480 » So this is the amount that will if they don't pay it for each of these, this is 594 00:45:21,119 --> 00:45:25,520 the amount that will go on >> that will show up on their tax bill. 595 00:45:23,920 --> 00:45:27,680 Okay? in addition to their regular property tax 596 00:45:26,000 --> 00:45:30,960 » to the regular tax which they should be paying because that's the law. 597 00:45:29,200 --> 00:45:34,160 » I mean this is an extensive list. >> Yeah, it is a little 598 00:45:32,720 --> 00:45:37,119 » I'm just looking at this and we've got some of these people who haven't paid 599 00:45:35,359 --> 00:45:38,640 the city who are sitting on our boards and things. 600 00:45:38,079 --> 00:45:43,359 » Uhhuh. >> Is that I mean I I don't know if that's 601 00:45:41,440 --> 00:45:48,400 » We do not currently have a requirement that you be 602 00:45:45,440 --> 00:45:52,880 » Yeah. >> Okay. 603 00:45:50,800 --> 00:45:55,599 All right. This one requires a consensus. Is there consensus to move 604 00:45:54,720 --> 00:45:57,839 forward with this? >> Yeah, a lot of money. 605 00:45:57,119 --> 00:46:03,680 » It is. >> Yes. 606 00:45:58,800 --> 00:46:07,920 » Okay. Thank you. All right. Um I guess I didn't ask if there were any 607 00:46:05,040 --> 00:46:12,640 other questions. You guys I think >> um next item is the consent agenda. 608 00:46:09,839 --> 00:46:18,720 » I a motion to accept the consent agenda as follows. claims for July 10, 2026 609 00:46:15,839 --> 00:46:22,599 through July 23, 2026 in the amount of 1,296,32141. 610 00:46:25,040 --> 00:46:32,200 Net amount for payroll 14 effective July 10, 2026 in the amount of $519,74825. 611 00:46:33,440 --> 00:46:38,079 No police and fire pension. >> I'll second. 612 00:46:36,560 --> 00:46:40,160 » Okay. Been moved and seconded. Please begin voting. Commissioner Maxwell, 613 00:46:39,760 --> 00:46:41,040 » I >> I 614 00:46:40,560 --> 00:46:42,000 » I >> I 615 00:46:41,520 --> 00:46:46,000 » I >> Thank you. Okay, ready to go around the 616 00:46:44,400 --> 00:46:51,200 room. Scott, do you have anything? >> Uh, only thing I had, um, I got a call 617 00:46:48,319 --> 00:46:56,400 from Joel Monkin, the water director, uh, today. Um, he extended an invite to 618 00:46:53,839 --> 00:46:59,920 all five of you to tour their facility. Um, really any timing that you guys 619 00:46:58,000 --> 00:47:05,920 want. Um, he's willing to do it in two by twos, so we don't, um, have any coma 620 00:47:02,480 --> 00:47:10,160 violations there. Um, just so that that's really all I have. 621 00:47:08,960 --> 00:47:12,560 » If you're interested, let me know. Sorry. 622 00:47:10,480 --> 00:47:13,920 » Yeah, he has the two facilities. He's got 623 00:47:13,040 --> 00:47:17,599 » He does. Yeah, >> I've been out to toured the other one, 624 00:47:15,920 --> 00:47:22,160 the one outside of town. >> I'm sure he would do either one. 625 00:47:20,640 --> 00:47:24,720 » That was fascinating. I haven't done the down. 626 00:47:22,800 --> 00:47:30,960 » The north one is going to go away. So, I would probably do the south one, but 627 00:47:28,640 --> 00:47:35,520 » I Yeah, we did. We did it together. Yeah. 628 00:47:33,280 --> 00:47:37,680 » Give him a call. Exciting. 629 00:47:36,000 --> 00:47:40,240 » It is. It's It's really interesting. Thank Thank you. 630 00:47:39,200 --> 00:47:42,240 » Um, anything else? >> It's all good. 631 00:47:41,040 --> 00:47:46,560 » Okay. Thank you to the city for opening up the 632 00:47:44,160 --> 00:47:51,440 cooling center because it's extremely hot out there. Everybody take care of 633 00:47:48,160 --> 00:47:54,400 yourselves. Just watch it in this heat. >> That's all I got. 634 00:47:52,480 --> 00:47:58,160 » Okay. >> Yeah. Um prep committee is going really 635 00:47:56,560 --> 00:48:02,480 well. Hopefully we'll have something for you guys by the second meeting in 636 00:48:00,000 --> 00:48:06,800 August. And we're we're zooming along and I think that's about it. 637 00:48:04,720 --> 00:48:12,880 » Okay. Thank you. >> I don't have anything. 638 00:48:09,119 --> 00:48:16,960 Um, so this weekend was hot and they still went ahead with Main Street, went 639 00:48:14,319 --> 00:48:23,200 ahead with their concert and I just want to give Commissioner Hollister a little 640 00:48:19,599 --> 00:48:26,880 shout out. She and my husband and um, Ken Baitman had to lift these four heavy 641 00:48:25,359 --> 00:48:30,160 generators and I saw >> Oh gosh. 642 00:48:27,680 --> 00:48:34,720 » Commissioner Hollister deadlift like 220 lbs. 643 00:48:31,839 --> 00:48:37,760 » I was quite impressed crossfit. >> It was Yeah, I saw that crossfit payoff. 644 00:48:37,040 --> 00:48:41,680 But in >> Thank you. But yeah, it's nice to see it 645 00:48:40,400 --> 00:48:46,319 was nice to see commissioners down there even in the heat and um staying to the 646 00:48:44,319 --> 00:48:49,040 end and volunteering and doing the work that nobody wants to do or no one sees 647 00:48:48,160 --> 00:48:52,480 you doing. >> Um and I was in heels so I didn't do 648 00:48:50,960 --> 00:48:55,440 anything. >> I can't confirm. 649 00:48:53,520 --> 00:48:58,000 » I kept I grabbed the light I did grab the light stuff. I did grab the lights. 650 00:48:57,040 --> 00:49:01,760 » You were encouraging. So >> I was extremely So thank you for that um 651 00:49:00,480 --> 00:49:05,760 behind the scenes. >> Thank you. 652 00:49:03,280 --> 00:49:09,359 » Well, and I'm driving now after my surgery. So, I wanted just wanted to 653 00:49:07,599 --> 00:49:13,680 thank everybody that helped me get around to the city events and around to 654 00:49:11,839 --> 00:49:15,839 the other other things that I needed to go to here in the city. 655 00:49:14,880 --> 00:49:21,760 » Miss Nancy. >> Yes. Thank you. Thank you. Thank you to 656 00:49:18,480 --> 00:49:25,520 everybody. It's it's really um wonderful to live in a community where people help 657 00:49:23,599 --> 00:49:30,000 each other and and I really do appreciate that. Other than that, we 658 00:49:28,000 --> 00:49:36,800 have the next item on the agenda. We have a um an executive session. There 659 00:49:33,280 --> 00:49:40,559 will be no business afterwards. Um, so how long are we going to need this? Is 660 00:49:38,800 --> 00:49:42,640 » 20 minutes early. Is that good for you? 20 minutes. 661 00:49:41,280 --> 00:49:46,400 » Yeah, 20 minutes. >> Okay. 662 00:49:44,400 --> 00:49:50,800 Um, I move the city commission recess into executive session for the period of 663 00:49:48,880 --> 00:49:54,559 20 minutes for the purpose of discussing security measures pursuant to the 664 00:49:52,960 --> 00:49:59,200 discussion of matters relating to security measures that protect a public 665 00:49:56,880 --> 00:50:05,119 body or agency, public building or facility, or the information system of a 666 00:50:01,520 --> 00:50:11,960 public body or agency. Exception per Did you write this, David? 667 00:50:07,599 --> 00:50:11,960 KSA 75-4319B12C. 668 00:50:13,280 --> 00:50:19,520 The city commission, city manager, city attorney, director of information 669 00:50:17,359 --> 00:50:22,960 technology, and municipal services, IT manager will be present. The open 670 00:50:21,680 --> 00:50:27,520 meeting will resume in the city commission chambers at I cannot see. 671 00:50:25,839 --> 00:50:30,720 » 7:10 >> 7:10 p.m. I'll take a second. 672 00:50:29,920 --> 00:50:33,839 » Second. >> Been moved and second and please begin 673 00:50:32,160 --> 00:50:35,680 voting. Commissioner Wilson. I >> I 674 00:50:34,640 --> 00:50:38,920 » I >> Thank you. 675 01:10:20,000 --> 01:10:25,760 Oh, should I do I need to g back in >> 710? 676 01:10:24,480 --> 01:10:27,120 » Since she was using the restroom. >> Okay. 677 01:10:26,080 --> 01:10:30,880 » I mean, I guess you can. >> Well, I just didn't know if we had to 678 01:10:29,440 --> 01:10:33,840 wait. >> I don't want David to shoot. 679 01:10:32,239 --> 01:10:35,760 » You can always go long. You can't go short. 680 01:10:34,880 --> 01:10:38,800 » No, you can't really. >> No, you have to go exact side. 681 01:10:37,679 --> 01:10:41,840 » So, I do need a gallon. >> I would say just g back session and we 682 01:10:40,880 --> 01:10:45,679 can sit quietly. >> All right. 683 01:10:43,679 --> 01:10:51,239 » Okay. We're back in session and we will wait 684 01:10:47,280 --> 01:10:51,239 » for our lovely mayor. 685 01:10:54,560 --> 01:11:00,239 » It's pretty cool, isn't it? >> Know what it is, right? 686 01:10:57,600 --> 01:11:03,520 » Yeah. I got one uh when I was at the prep meeting. It's a coin for the 687 01:11:01,920 --> 01:11:06,920 dedication >> challenge coin. 688 01:11:07,520 --> 01:11:15,080 » Look up challenge coin per military. It's a huge military thing. 689 01:11:15,760 --> 01:11:19,239 » That's what it is. 690 01:11:21,120 --> 01:11:30,320 » That gives you the best description. >> I had to dig deep to remember what DVR 691 01:11:27,360 --> 01:11:36,320 was when Martin was talking about DVR. Hey. Hey. 692 01:11:33,760 --> 01:11:39,679 » I was like, DVR sounds familiar. 693 01:11:38,239 --> 01:11:43,520 » That hurts. >> That did hurt. 694 01:11:40,400 --> 01:11:45,840 » Well, I don't have cables. I 695 01:11:43,679 --> 01:11:47,280 » mean, DVR is still around. It's just >> That's for cable, 696 01:11:46,719 --> 01:11:51,199 » is it? >> Yeah. I mean, that's it's the same thing 697 01:11:48,880 --> 01:11:55,199 as using streaming or rewinding. >> Yeah, I guess. So, they don't call it 698 01:11:52,800 --> 01:11:59,040 that. I had I gave us back in, but we're just chilling. 699 01:11:56,480 --> 01:12:02,800 » Yeah, we still got a minute, though. Oh, we don't have a minute. We can go. We 700 01:12:01,120 --> 01:12:06,560 can go. Do I have a motion to adjurnn? 701 01:12:04,480 --> 01:12:12,199 » So move. >> All in favor? I we 702 01:12:21,040 --> 01:12:23,520 » see I have