taken to the saying you don't sweat when
you're eating
call the meeting the two order please
rise for the flag salute
allegiance to the flag of the United
States of America to The Republic which
it stands one nation under God
indivisible with liberty and justice for
all
uh will the deputy City recorder please
call roll
Jeremy Salvage here
Wayne Dykstra here here Dave Workman
here Michelle steinhabel here Carl Mann
here Rebecca Grizzle here Tom Wells
uh Josh port and Lance caddy are absent
thank you
are there any nominations for Budget
committee chair I nominated
I nominate counselor steinable I
nominate KJ offers we got three
nominations now
a second
so what are you seconding I thing nope
okay
looking to nominate KJ alfords as per
budget committee chair was made by
councilor Stein hapel hibble I screw her
name up and I apologize okay I'm so
sorry we'll get there we will and
seconded by uh
counselor Workman all those in favor say
aye
opposed nay
motion passes with
how many how many we got here four a lot
Against One
is it eight
seven years and one name
budget committee takes over the meeting
that's you now
okay
we need a nomination for a budget
committee secretary
I nominate counselor Salvage
second all those in favor
aye opposed
done really good so yeah it passes
unanimously
okay uh next we're going to look for an
approval of the May 4th 2022 budget
committee meetings
move for approval
it's been moved and seconded all those
in favor
opposed
okay it passes
and are we going to do these we've I've
not done these before we're gonna do
these now or later
would be later after we do the
presentations okay then we would do
publicly
okay at this point I'm going to turn it
over to the city manager for
presentation of the FY
2324 budget message thank you good
afternoon and welcome everybody to the
best part of the year
um I have to say that every year because
it is the best part of the year so you
do have before you a proposed budget
this we have made some I think some
significant changes in the document
itself this year trying to give a lot
more information about resources and
uses of monies and the different funds
and trying to give more information on
the services that departments provide
I will note for the most part we are
proposing a budget that continues all of
our existing services at their existing
levels there are some notable call outs
one is this budget does not include
funding reopening the jail
and chief Stevenson will be able to
speak to this when when he comes up if
you have more specific questions but in
terms of looking at what the jail needs
we're talking at at least five permanent
staff positions Corrections Officers
that would staff the the jail 24 7 we
would have contracts for services for
mental health and medical health both of
which we would be required to provide
and and we have done in a very minimal
basis in the past but to meet best
practices it's about seven hundred fifty
thousand dollars to reopen the jail so
that's uh something for the the
committee to consider
um we have con included twenty thousand
dollars to complete an upgrade of the
city's website it's been uh eight years
since we last upgraded it we've been
notified a couple of times that our site
does not uh meet ADA requirements and
this is largely for vision impaired
people where
um things like when you post an image
you have to also post a description of
that image so someone who's having a
reader read a website
um you know who cannot see where it says
click here to go to the next thing would
have that read out loud and would be
able to make that action so we're
looking at at the need to address it uh
UPS upgrades both from cyber security
and that ADA accessibility and frankly
just a Refresh on the web page
we have included another fifty thousand
dollar increase in the sanitary sewer
lateral budget we have more than fully
expended the budget this year we have
pulled money out of the manhole project
uh and Ron was in my office the other
day saying we have already got people
lining up for July uh and may may very
well exceed our budget even with the
fifty thousand dollar increase for next
fiscal year
we have included a safety coordinator
position in Human Resources this is to
address overall safety and risk
management in the organization we've had
a pretty significant increase the last
couple of years in workers comp claims
and employees being injured on the job
and we have not done a good job of
record keeping in terms of trainings
that we have and I should say mandatory
trainings that we have had people go
through to make sure that they're doing
their ladder safety training their
forklift training those kinds of things
and frankly everybody in the
organization is stretched so thin it's
not something that we can add on to
someone else's plate saying by the way
read up on the OSHA rules make sure
you're doing your trainings and you're
documenting all that so brought in that
as a as a position in the current year
working through
using some savings from a vacant
position to make that happen
we have in the Parks fund we've included
a bump up of twenty thousand dollars for
part-time summer casual this is funded
by Bill Lebanon Trails which is going to
donate that money each year for the next
several years with that position really
dedicated to doing maintenance along the
trails there is a huge amount of Mowing
and weed control and trash pickup and
sweeping on those trails that needs to
be done in the summertime in particular
and so BLT has agreed to fund that
additional work to make sure the trails
are good
um in the custodial and building fund
we're adding a mechanic we have for a
number of years sent our vehicles to
Benton County Public Works for
maintenance that takes the vehicle out
of service for you know three or four
hours assuming that you can Buzz over
get an oil change and Buzz back that
doesn't always happen and Benton County
shop rate has gone up significantly the
last couple of years so we're going to
add a mechanic they will be doing the
maintenance on our police vehicles
Public Works vehicles are our Lynx buses
engineerings Vehicles their their
pickups and those kinds of things and we are seeing a reduction then in
what we would be paying in in that
maintenance budget across those
departments in the organization
um and finally the senior center
activities planner was bumped from a
half time to a full time as we continue
to invest in evidence-based programming
for seniors really working to try and
make sure that we are Helping Seniors
live their best lives to be healthy both
mentally and physically so lots of
classes on you know exercise and
stretching that you can do in a chair or
you can do with very low impact not
suffer injuries and then the the brain
side of it crossword puzzles games
Bridge
pinochle is back I think so trying to
make sure that we're keeping that
population going
um I will note for the Pro's proposed
budget in total at your place this is a
summary of the data that's in the book
um it's a one-pager and we did add the
proportion of variance in in terms of
the current proposed budget versus the
adopted budget our Revenue projections
are down pretty much across the board
even with property taxes up we are
seeing
reductions and assessments we're seeing
reductions in
grant money we don't have the federal
arpa dollars coming through we don't
budget grants generally until we receive
them so we can always do a supplemental
budget in the year if we get a grant but
we don't budget assuming that we're
going to get those and then appropriate
and spend money potentially that we
don't get
um our expenditures in total are down a
little bit on the operating side with
some UPS some Downs by Department
that's pretty normal for where we are
again some of that is you may have had a
department that had Grant funded program
this year and then doesn't have that
next year so they have that grant money
re removed out of their budget for next
year and so we do see some of that
moving through the course of the budget
I will note the numbers in the budget
message this table got updated very last
minute so the totals in the budget
message on page seven are off by a
little bit this is the the correct total
budget I think we found one or two minor
things that hadn't carried through in
terms of the total budget so uh work off
of those numbers
um I will focus most of my comments here
on the general fund uh the general fund
as you all know is our major
operating fund that gets property tax
money uh it is uh fiscally challenged we
are having a structural problem and I'm
going to say we are not the only ones
across the state of Oregon uh right now
most communities are in about the same
place we are in terms of working through
budget committee and city council uh
County Commission adoption of budgets
um and and if you read headlines in
multiple newspapers you see Salem is
looking at an 18 million dollar deficit
Eugene at 15 million Ontario is looking
at whether or not they ought to
Institute fees to add a police officer
so it doesn't really matter the size
communities are all in this place
where your incoming revenue is not
growing as fast as your outflow
expenditures and that mismatch for us
for the the proposed budget year is 1.2
million dollars where we're projecting
to spend 1.2 million more than we're
bringing in we have fund balance we're
not at negative we're not deficit
spending there is uh not a cause for
severe Panic there is cause to look hard
at what the future is going to be and
how to best balance services in going
into the future to try and keep within
our resource our Revenue stream on an
annualized basis and I note uh that can
be done in several ways right you can
cut the budget you can seek new revenues
in a variety of ways you can do a
combination of those that's going to be
some work we're going to ask the council
to to take up over the coming year I I
will also note that for the first time
we have a five-year financial plan that
is in the budget this is on page 13.
this is for the general fund we're
hoping to be able to add other major
funds this really does try and project
out where we are today
and if our current trends continue into
the future where we would be in the next
five years
I'm the first person to tell you that by
definition the budget's plan the plan
never goes according to plan so I can
tell you that uh bottom line the numbers
will not be what we are projecting right
we will have years over those five years
where we'll have some years where
revenues are higher than expected and
some years where they're lower we'll
have years where we don't spend the full
budget maybe by a significant share so
for example the current year with the
police department vacancies that we have
had the police department budget will be
considerably under expended but we're
getting very close to the police
department once again being fully
staffed and I would not predict that we
would under expend to that level I would
hope we would not expend under expend to
that level next year so we see those
waves coming through the budget what we
do is try to put together a snapshot
that lets us say what actions can we
take today that will make our financial
situation and look better in the long
term
to that end staff made some Cuts in the
budgets in in there from what they
originally asked for to what is in the
document before you the cuts that we've
made are largely materials and supplies
some contracts some capital outlay
those are not going to be sustainable in
terms of maintaining our current
operations so we can cut training back
for a year in a department but sooner or
later certification requires that those
trainings be brought back to the to the
fore we can cut our computer replacement
budget for a little bit for a year but
those computers will begin to fail
upgrades will have to happen or else our
system fails so we recognize that a lot
of what has been cut to get us to this
point for this year is kind of a
one-time basis and will require more
work on an ongoing basis to to take this
community forward in time
um I would say uh I I would like to be
able to see our revenues grow I we are
still
almost 10 years from uh when we will
make our final debt payment on the
northwest urban renewal District in that
District would you know that value would
roll back on to the tax rolls
um I I would hope that we could do it
sooner than that but you do have to make
all the debt payment commitments that
you have and we are working through that
um I also will note that we continue to
try and invest in infrastructure and you
see that around the community but that
is largely being done with water and
sewer rate Revenue right it's the
monthly utility bill so uh as you've
heard Ron talk about West Side
Interceptor that's funded by the by the
Wastewater fund it's not funded by the
general fund so that work continues even
because that fund we're able to set
rates and raise the revenue we need but
it's not going to help us in the general
fund where we we can't raise those rates
at this point
um for the future again I I think the
general fund is the the largest area of
concern I think we recognize the need
for additional police officers we would
like to be able to reopen the jail
that's going to be a heavy lift
um I think the senior center needs to
have at least one more activities
planner offering services in the in the
post covet environment we are seeing
more and more people using that facility
as as they feel safe to do
um we don't have a public information
officer we don't have a disaster
management planner both of those are
positions I think are important and both
of those positions would function in in
part internally within the organization
but also in part with Communications
with the community there is a lot to be
said for a disaster management planner
doing
community trainings based on what should
you be prepared for how do you pack a go
bag what should be in those GO bags how
do you know who's in your neighborhood
and when the big one hits or the flood
hits or the Fire Hits who do you need to
make sure is okay you know did were you
able to get out of the house are you
safe who was where do we have vulnerable
members that are in my block that I can
watch out for
I will tell you that our parks
department is understaffed I know a lot
of you use the trails when you walk
along those Trails pay attention to how
much space there is on both sides of
those trails that need to be mowed need
to be weeded need to be attended to
maintained cleaned in addition to all of
our parks and our Sports fields and
maintaining all of those there's a lot
of work that that is done by public
works on a routine basis and Jason and
his crews make a good good job of kind
of moving people who are the highest
demand is at any given time but we do
need to invest more in our Parks
maintenance and our and and our
facilities there particularly as we see
the cheetah Lake Project coming forward
in the next couple of years and
expansions and expanded use of that Park
expanded use will mean expanded
maintenance also
I note that we continue to have no
resources to fix local streets what we
get from the state every year in gas tax
money is not enough we do Street
projects as we can so again with Ron
you've heard a lot of discussion about
the 7th Street water line that's become
water line sewer line storm water line
and street so that will address that
section of 7th Street but again you all
know driving around town our residential
streets are in bad shape and we don't
have money coming in for that we
continue to see decreases in state gas
tax money as more people switch to EVS
or as gas mileage is going up and we see
the state trying to figure out how
they're going to
manage both the demand that ODOT has for
needing more resources and the demand
that cities and Counties have in terms
of how we get resources to maintain our
local streets
that is coming a conversation at the
state level but it it also needs to be a
conversation at the local level because
I don't believe the state is going to
come with money that says you know
here's enough that you can
replace or repair 10 blocks of local
streets every year that that you know
every Community has a need for
um I know we're completing the
wastewater treatment plant master plan
that should be coming to the council for
review later this summer or early fall I
think we have every expectation that is going to lay out a series of
needed improvements at the wastewater
treatment plant that are going to be
costly as we watch our neighbors sweet
home that's gone from a 20 million
dollar plant to a 40 million dollar
plant to a 55 million dollar plant same
plant just the cost driving up this the
those needs that's going to put more
pressure on our Wastewater rates in
terms of the need to fund those services
and meet the requirements
um I'll tell you we're watching at the
federal level as the federal government
looks at per end polyfluorinated
substances pfas you'll hear a lot more
about this I'm pretty sure over the
coming years that are in drinking water
or not in drinking water we aren't
really sure
um but there is a movement to require
local water service providers to treat
for pfas and to make sure those are not
in your water and if we have them in our
water that will be expansion of some
kind likely at the water treatment plant
I'll tell you I'm hoping for federal
money to come in and pay for that as
they drive that because they certainly
recognize
that there is a significant need for uh
for communities to address their water
infrastructure but I can't hold my
breath anymore that the federal
government is going to fund what the
federal government requires us to do so
we're watching it
we're starting to look at what that
might involve
I know that we are likely to reach a
population of 20 000 this year or next
year
we'll see those numbers come out in in
December from Portland State University
um all kinds of things are happening as
we switch into that we're no longer
considered a rural community that moves
us out of a pot of rural grants that was
pretty easy to get just call up and say
hey we need some money for this thing
and you'd have a couple people at the
state say yeah let's help you as a rural
community you need that help at at even
our current population they kind of say
yeah you can do that on your own
um and the grants get more complex they
get bigger they have more strings
attached to them they need more work to
apply for them more work to manage them
as we go forward in time but I always
like being able to get a grant to fund a
significant project that the community
needs because we have such a hard time
raising that money locally
um I also will say that that starts
adding more responsibilities to some
extent you all are seeing that the
council is seeing that as we work
through things like the housing
production strategy bills that are
moving in the current legislative
session are moving that to a state
coming in and telling you if you're over
ten thousand here's what you have to do
on Housing Development to get more
affordable housing more housing and
total built in the community we're going
to continue to see those things drive as
the state says if you're over ten
thousand we will have another jump when
we get to 25 000 which is a couple of
years off but uh but maybe not that far
and so I think those are going to put
pressures on us and our ability to
provide services to the community and
continue to do that uh at
and maintain everything else that we're
doing
um I'm going to close by saying I
appreciate the work that staff does
every year in terms of pulling the
budget together for us we've spent a lot
of time working on this and I appreciate
Brandon and his group I I think Brandon
did a good job of bringing more
information into the budget about what
we do and why we do it where the revenue
comes from the assumptions that we're
making about what's happening with those
revenues uh and and being clear with
those assumptions to say it you know
assumptions that prove to be wrong give
us some opportunity to make amendments
going forward so with that I'm going to
stop and answer questions if there are
any
are there any questions
just curious how many do we know how
many are in our Fleet of City vehicles I
should probably know that but I don't
know how many there is and I think it's
a lot
um
I I think uh I'm I'm looking up at
Jason's got a billion 25
oh
75 total
okay thank you so that you know I mean
you you have to think about that
includes mowers and that's everything
what is that the Sheep's foot that
trumps down gravel things so we've got a
lot of of kind of peculiar machines in
addition to Vehicles things like the
vectors the street sweepers require a
lot of attention
any other questions for Nancy
okay let's go on to the presentation of
budget of Department budgets
Nancy okay so we're going to have
directors come up
um and we're going to try and do this in
a timely way so we're going to start
with Kendra Antilla our library director
Frank Stevenson will come up because
he's next up they're going to give you
and as we go through this you're going
to get
four to six minutes five minutes ish
presentation highlights of the budget
and then have the opportunity to ask
questions and uh getting any other
information that you need or would like
to have from a department director
okay here we go
good afternoon everyone
if you've heard me talk about the
library ever you've heard me say that we
are more than books
um it always amazes me that people who
are not Library users have no idea that
we also have movies music audio books
magazines newspapers we have a library
of things almost exclusively Grant
funded in that collection our patrons
can check out things like a microscope a
telescope a sewing machine
electronic drum keyboard specialty cake
pans a bird watching kit engineering and
robotics kits
toy cash register for kids to learn
about money a Puppet Theater board games
we also have a seed Library that's all
donated seeds from wholesalers where
patrons can check out a variety of seeds
between the physical and digital items
in our collection we check out roughly
150 000 items annually
we also have public computers we have
Wi-Fi blazing fast Wi-Fi inside the
building and outside the building
it's important to remember that in-home
internet is a luxury not everyone can
afford and or if you're in a rural area
it's just not possible
so um if you notice in the budget report
I did a
there's an impact report graphic
we had over 75 000 Wi-Fi connections in
the past year and close to 11
000. internet uses of our in-house
computers we also have study rooms that
are constantly busy there's only three
of them but they're heavily used by the
public for tutoring for job interviews
for Zoom meetings for supervised
visitation even they get a lot of use
for a lot of different things
we're also part of the Lynn Library
Consortium that is a reciprocal
agreement between Albany Sweet Home Scio
Harrisburg and Lebanon Public Libraries
as well as Lynn Benton Community College
we started that Consortium in 2017.
that allows my patrons Lebanon patrons
can check out items from any of those
libraries at no cost to them
they can choose to have it delivered to
the Lebanon Library via Courier or they
can go to any of those libraries and use
their Lebanon card at those libraries
the only cost involved is the cost for
The Courier that cost me about two
thousand dollars a year and Lebanon
patrons checked out close to ninety
thousand dollars worth of materials from
those other libraries in just the past
year
and a big part of what we do is
programming programming is huge
um we do story times of course early
literacy is crucial and we all benefit
from a more literate Society we have
preschool and baby story times there
have been 59 story times since September
we take we do summer reading and then we
start up again with story times in
September so since September there have
been 59 story times the average
attendance is 44 people at those story
times
we also have adult book club we have
game night we have Sugo which stands for
show up geek out that's stem programming
for children we have a teen Advisory
Group that plans all kinds of teen
activities we do
um huge public events during Spring
Break and summer reading
um and we do often just sporadic story
events for other things we recently had
the Audubon Society come out and do a
bird talk and then they took people
outside gave them
um
binoculars and showed him a bunch of
cool things we do family game nights we
recently did um one where they did a
Nerf we handed out Nerf guns and safety
glasses to everyone and they played
Capture the Flag
um we and then candy bar Bingo we
recently had a Star Wars night on May
the 4th we had 305 attendees at that
event family events free fun safe family
programming is a huge deal and it's
something that we offer to the public
and anytime we do we just have massive turnouts for
things like that
all programming is free it's open to
everyone no library card is required
and that's a little summation of what we
do
thank you any any questions from anybody
nothing okay thank you ma'am thanks
we're gonna have Frank up next
good afternoon everyone
how's everyone doing
I'm doing great thanks I believe uh our
budget uh for the police department's on
page 45 in case you guys need to
reference that
um just a quick synopsis of what the
police department consists of we uh
42
budgeted uh for full-time employees
um
uh We've as suggested or as stated
um
the jail is is the number one topic
right now is how we're going to reopen
that and how are we going to fund that
um
that's kind of a pretty big deal
um and it's something that's going to be
a heavy lift in the in the coming years
to figure out how we are going to make
that happen
um I've included in the presentation for
you guys to review is just a few graphs
and
um rather than going over all those
graphs I figured I would just leave it
up to you guys if you had any questions
in regards to that but one in particular
um
to pay attention to is just the rise in
population and the decrease in the
number of officers
also another one is the use of force you
see that the use of force is definitely
on the uptick and on the uprise
with the number of officers decreasing
some highlights as far as something that
as you guys are very much aware of we've
been short staffed over the last year
and a half
I'm happy to say though to report to you
that uh we've hired seven since the
beginning of the year it says six in
here but I just hired another one last
week so we're definitely on the uptick
on getting us back to fully stuffed I
have two
remaining that are in backgrounds right
now if we get those through backgrounds
and Sykes and everything we'll be back
to fully staffed so that's something
that
I made a goal or you know my me and my
Administration made a goal within a year
to get us back to fully staffed and
we're reaching that goal so
um
there's a lot to say but I don't know
what kind of questions you guys have so
I'm just going to leave it up to you
guys
well I have a question it's more for
maybe directed at Nancy
um on these one of the variants on the right side there for police it's 4.2
is that is that to to uh address and
just
the economic inflationary period we're
in or how how do you describe that okay
so uh as as we noted uh we have two
labor units American Federation of State
County Municipal Employees which is our
general Service Unit Teamsters which is
everybody except the four management
positions in the just well in the police
department so records evidence all of
the police officers sergeants
those units have Labor agreements in the
case of the police department they have
an existing agreement that doesn't
expire until June 30th of 24 and that
agreement sets out what their cost of
living adjustments are so they're
getting uh everyone in the unit is
getting a four percent Cola and then we
have a one percent I'm going to make
sure I'm doing this right a one percent
Market adjustment for officers and
sergeants who uh in our last
negotiations were behind Market
um any officer and and with seven new
officers coming uh on board uh hopefully
soon to be nine uh they start at step
one on the pay scale but then they get
step increases at six months I don't
remember now the the timing so they
might get an additional five percent
step increase and with more young
officers on on payroll we've got more
officers getting that step increase I
think police kept their materials and
services budget relatively flat but like
everybody else you know
um it it we are seeing cost increases
that are general cost increases but I
think the the Staffing costs are a big
issue at the police department
um
I think it's important to remember we're
a service organization and that's people
and it does cost to have people and to
have the you know the salaries the
benefits all of that
and then this is for the chief uh and I
probably know this but DHS is that
what's the acronym stand for Department
of Human Services so it's it's uh you
know we're taking Homeland Security for
a second I was like no that that can't
be it so yeah yeah I mean you'll see in
the in the graphs and such that uh the
number of calls kind of have remained
the same increased a little bit but the
nature of the calls um that we're
dealing with in regards to what we used
to deal with have become a lot more
complex
um what DHS referrals that's that's
child welfare is is um uh but more
seriousness crimes that we're
investigating mental health aspect
um of course the healthlessness so a lot
of these components are taking up a lot
of majority of our time leaving us to we
unfortunately is is we're a reactive
department and that's something that
Lebanon Police Department
in a in a hole is never uh we've always
prided ourselves on being proactive
um well these last couple years we've
been slowly going into the just the
reactive side of things and that's just
due to the the amount of officers that
we have lost and
um and just the lack of resources that
we've had available to us
um
yeah one thing I found interesting is
the national average and I put that in
there just for you guys to review
um it shows that national average is
what 2.2 per month out 2.2 officers per
1000
um right now if I was fully staffed that
leaves us with 1.6
so we're below average and I take that
26 number and that includes myself that
includes all of my administrative staff
and detectives you take them out of the
mix
that leaves us with 19 Patrol
that leaves us below one
so we're like a point I'm not a
mathematician but if I was to do it
definitely is below one percent or one
per 1000 population so definitely are
way below national average
and as we're seeing
within the city the livability issues
and that's strictly what we deal with
the thefts are increasing burglaries are
increasing stolen cars are increasing
and that's just that goes along with not
enough
there to react to what's going on out
there
I I had a question uh I understand that
2.2 and 1.6 and when you strip out the
overhead folks it's like 0.8 yeah how does that compare with the rest of
the valley I mean
we can't be the only ones that are
suffering this
I don't think we're the only ones
suffering this I don't think we're I
think we're definitely one that are this
low
for sure
I I would note some of the rest of the
valley communities have put in place
fees on utility bills and they are
paying for police officers with that
or they have a local option Levy that is
funding police officers and and those
two solutions seem to be
um uh what a lot of communities are
doing to try and increase their their
Public Safety Staffing I I also will
note that with the increased complexity
of the calls that the police department
is going on
it becomes uh critical to have more than
one officer responding uh it's it's a
you know one officer pulls you over to
give you a speeding ticket but if you're
on a domestic if you're working on
livability issue you've got mental
health issues you need at least two
officers and sometimes you need four to
make sure that that the person you're
working with is safe and your officers
are safe and I think that is
uh I think that is driving the need for
more officers uh in in all communities
and I you know we're not we're not alone
in dealing with with these challenges
and the continued lack of Mental Health
Resources uh that can that that is a
challenge for everybody in the state of
Oregon right now right I'm just
wondering if we're facing this alone or
if or how other people are are handling
this situation
just food for thought what we might do
yeah I mean there's there's always you
know I meet with other local
jurisdictions on a bi-monthly basis and
I mean some they're facing some of the
same challenges we are when it comes to
mental health and and lack of resources
like every other agency is and I'm not
saying that we're the only one but I
think it's imperative to understand that
we're are pretty much the only one
that's this low
and and I think that's something that
you know is something that we all need
to understand and then there needs to
come to a point where everything that
the Lebanon Police Department's known
for community policing Outreach
proactivity things of that nature is
slowly being diminished slowly going
away because I don't have the resources
simply put to to address those I have to
respond to calls that's the number one
priority right well you haven't had the
resources for a while no I mean and just
to mention yes I have hired people but
it's going to take them probably another
8 18 months before they're legitimately
out on their own and being productive
members of the police department not
saying they're not productive now or or
appreciated but right now they're just
being trained so and that's just the
process that we have to go through right
there's no quick fix to this no it's
been a slow and steady climb I mean
we're we're getting there and
um you know we're seeing the light at
the end of the tunnel I wish the light
was a lot brighter but it is what it is
um but we're getting there good right
introducing a levy to address the jail
we have not but that is something that I
think is in the future to discuss is
something a local Levy to address just the gel I don't necessarily want it
to be a police operational operational
but if it could if it could address that
piece it would it would address some of
the other issues by default that a
hundred percent agree yeah if we can
open up the jail and be able to house
individuals and hold them accountable
for committing some of the local thefts
and things of that nature I mean we can
you can see in the grass kind of where
the crime was starting to come down our
jail was open
um the traffic offenses were going down
because I had people out there dedicated
to traffic so you can see when when
things are in place and operating as
they should be crime rate goes down
things go down we're being more
proactive so in regards to the jail
absolutely if we were able to
somehow find a way to fund the jail the
way that it needs to be funded and have
the dedicated employees just strictly
for the jail that would definitely start
we just definitely start seeing a
decrease in livability issue thefts and
things of that nature because we'd be
able to hold people accountable I was a
long-winded answer wasn't it that was
really long
I can keep going
no I can't say
it's largely
of the police department and I think
that that would be something worthy of
exploring and because we we do have high
expectations of you because we we have a
good history of of response and of
service from the Lebanon Police
Department but that I mean having been
part of that that jail decision and
seeing the impact on the city
um I think it really behooves us to
painfully explore how to get that back
open yeah and I fully agree with you I'm
not very good at math or algebra but is
there a way to quantify what it costs us
to not have a jail
is there any well you can see together
to get an idea what it cost not to have
a jail yeah uh well you can see in the
budget the the cuts that have been made
um if if again it's you're talking 750
000 roughly for personnel and medical so
there's 750. if we had a jail what cost
would we be eliminating is there a way
to quantify that
I mean
or is that oh this algebra yeah that's
this that's yeah that's your algebra
thing you still have I mean yeah you
could take materials and services which
is roughly about fifty thousand dollars
so
but I don't think you can put a price on
safety and I don't think you can
definitely put a price would we be safer
how would we be safer in Lebanon if we
had a jail right now how would we be
safe would we be able to put people in
jail
again
and help people accountable instead of
the heavy lifting of the cost of having
the J having to have a jail what's it
costing us to not have a jail that
serves us I can see the difference so I
guess kind of rhetorical question but I
agree we need to we need to explore that
and find a way that that's a priority
and not just brush that off yeah I think
where he's going is uh how many fewer
water snakes would we have how many
fewer I see what you're saying would we
have and we could probably figure that
within reason based on prior statistics
where it was open and that's that's some
of the things that again if some of the
graphs will show a kind of a decrease
when we had the gel up and we had that
we definitely had a decrease in the
amount of thefts and larceny and kind of
the livability issues this the low level
crimes misdemeanor offenses that were
going on
um so because they didn't want to go to
11 in jail they didn't want to go to
jail so and we were able to hold them
accountable but without that without
that useful tool in Lebanon is extremely
unique or one of the very few
municipalities that has the capability
and has a jail and lebanon's gel is by
far one of the best gels in the state
far as municipality wise goes if you've
gone around and toured other ones we
have the most state-of-the-art equipment
and and it's set up perfectly
if we only had the Personnel to run it
so it also helped with the homeless I'm
just I'm just want to be on record that
I'd support it might be a heavy lift but
I'm I'm behind lifting it if we can
yeah I'm sorry I did yeah I was I I
he'll support you too I figured you
would yeah absolutely Chief you you said
were seven or you've hired seven
officers with their recent hire where
does that put it is that seventh
position fully staffed as far as sworn
officers uh no I need two more two more
and then I'll be fully staffed this is
the does the budget for 23 24 account
for two more yes yeah that the budget
will give us fully a fully staffed
Police Department right yeah that will
give me 42 total employees correct yeah
okay I have a question so um actually
two questions first uh looking at the
types of crimes per year I've seen
narcotics is down is this is kind of a
leading question but is that due to
measure 110. that is a 100 reflection of
measure 110.
um where drugs and narcotics are very
prevalent in our community there's not a lot that we can do with that um
there's it's not a it basically is not a
crime you get a a citation that you
don't have to appear in and don't have
to pay for so yes to answer the question
it's gone down because it's basically no
longer criminalized
okay which is a very sad sad thing I
agree I agree
um the the second question is uh looking
at the types of crimes crimes I guess it
says mental um and that clearly has like
a a pretty huge Spike there it looks
like almost 200.
um
how how are how is
how are the police officers equipped to
deal or to work through a mental health
call Art um especially now that we're
going to have you know seven seven new
people I just want to make sure that
they're receiving what they need to to
answer those particularly challenging
calls I imagine yeah so there is
training that's out there available
um that we try to send the officers to try to equip them with the most tools
that they can have when it comes to
dealing with mental health but no matter
how much training that we provide them
they're still not going to be that
individual or they're not going to have
the expertise to to do so so but we do
train them to the best we can on
um you'll notice also within the there
was materials and services under
training we did have to reduce some of
that
um training that is specialized that
specialize what we consider specialized
training is mental health
dealing with the mentally health uh
individuals so
um so we're going to have to figure out
other ways in other avenues we do rely
heavily on Lane County Mental Health so
they they do offer some some trainees
and they do have Outreach but
unfortunately like the rest of society
they had a hard time trying to fill
positions and trying to get people up
and trained and trying to get an
Outreach team together
there's there's a few and there's very
few and far between their servicing Lane
County and there's I think four of them
so wow yeah
I'd like to come back and ask the chief
uh I I thought councilor steinhabel
asked a really good question about
narcotics arrests the flip side of that
ballpark increased use of Narcan oh
because I I know that that has been and
is an ongoing issue yeah
um Narcan is I don't know if you guys
are familiar with what Narcan does okay
um but yeah we we've definitely since
measure 110 has passed we've had a very
steady increase on the usage of officers
responding to
individuals who are unresponsive
overdosing and have increased our usage
of of use using Narcan
so uh and that's it's it's it's it's not
uncommon for it's a weekly occurrence
but the nasal spray I assume it's the
name yeah it's nasal spray and we occur
the incur that cost then as yeah right
now we don't
um it's kind of paid for already but um
there's gonna come a time when that's
also going to be something that we need
to budget in
um so increase in drug use increases
that overdoses so
I know we see them uh the police come by
the soup kitchen probably once a week we
get the mentally unstable individuals
every day
um and I when watching them you could
tell they're trained and basically about
all they can do really is de-escalate
the folks and kind of move them along
there's not a lot of options unless they
uh act out
and I know we've started the Narcan
thanks to the police over at this over
at the soup kitchen
and we've had to use it over there as
they come in for males we get the same
thing it's a lot more common
it's a shame that my Cooks have to learn
how to be Lifesavers
but that's the reality of where we're at
yeah
well I'm just going to add
um that I just want to say thank you to
you and the police department especially
the admin team of course the officers as
well but I know over this last year
things have been challenging and you've
had to fill in for doing a patrol and as
well as the other like the lieutenants
and certainly Captain Hyde even just the
other night we had a very busy council
meeting and I saw the two lieutenants
here so
um
just thank you for for your persistence
and uh in trying to get us fully staffed
so thank you I appreciate it yeah it's
definitely been here we had a call with
you this morning and you were right
there at Linco thank you well I wasn't
but I would have been John but I wasn't
well I would say if you call them if you
call them with a stolen vehicle it's
shift change
um you'll get a real good response and
you'll get the chief calling you from
around the corner hey where you at
so yeah I I have to say and this is
probably in my in my career uh this last
past year and a half has probably been
one of the most challenging that I've
ever faced um not only looking at it
from a patrol officer's perspective but
also from my own Chief's perspective
um it has been extremely challenging
with low Staffing levels and but the men
and women of your Police Department
um and they're doing an exceptional job
with what they have up in front of them
and what they're dealing with sometimes
just two of them
I'm out there patrolling the city with
19976 population I think that's the
number but to say that uh
um that's when it it's definitely been a
challenge so but they're doing an
exceptional job
okay any other questions
well I I will make my pitch again like I
do almost every meeting go out and get
with Chief and go out and ride go see
what they do in person you'd just be
amazed at the stuff that they split from
switch to switch when the calls come in
thanks Frank get that
okay next would be Senior Center Kendra
Oliver
good afternoon
um I'll I guess I'll start with the
senior center
um it's on page 48 if you wanted to
follow along
um just hit some highlights here we have
2.25 FTE in the senior center budget
it's 0.75 for the director position and
actually a good chunk of that is used
for match for the lynx Transit program
for one of our federal grants
we have a full-time activities uh
coordinator position which Nancy uh
spoke of earlier and then we also have a
0.5 shared position it's a it's a
full-time position but 0.5 is in the
senior center and point five is in the
transit fund and that's for a
coordinator position that helps kind of
see daily operations for both
departments a couple of highlights uh
this coming fiscal year in the budget
there is 25 000 in revenue for two older
Americans act funds grants
um one is for fifteen thousand dollars
for the evidence-based programs that
Nancy touched on earlier it's research
based that if seniors come partake two
to three times a week for 45 to 60
minutes of exercise
for eight to twelve weeks some research
shows that they have increased Mobility
increased muscle strength greater
balance and so on
um we did have a grant for
evidence-based programs this fiscal year
this current year we received 8 500
we to date we have implemented two
classes and we're kicking off a third
evidence-based program in June it's a
walk with these program it's been very
successful so we're very pleased that
when we applied for these grants for
next fiscal year that they gave us a
little bit of a bump in funding so we'll
be looking at other programs that we can
offer as well
we also received a grant for ten
thousand dollars for an iPad purchase
through older Americans act funds this
is to help address the loneliness and
combat isolation help keep seniors
um in touch with family through Facebook
Zoom email whatever the case may be so
we have some plans to put that Grant to
good use as a result I mean we'll see a
slight increase in materials and
services which is directly related to
receiving these funds it's about twenty
thousand dollars in materials and
services and then the other five
thousand dollars that we'll be receiving
will go toward helping offset staff time
for instructing those classes
um Nancy also touched that we're you
know getting closer to our pre-covered
numbers
um one thing I like to say is um you
know when people think of senior centers
they think oh yep people come to play
Bingo that's a lot of fun and but you
know we are we are more than Bingo we do
put a lot of thought into our
programming we actually have seven Focus
areas and we try to offer a wide array
of programming again Nancy touched on
some of those things we do
um you know we put our newsletter out
there on Facebook and on our City
website I could go on and on and on
about the programming but I'll try to
work through all the information
um
Cascades West Council of governments
uses our space in the senior center we
have a large kitchen area
they this year they will provide almost
40 000 meals two seniors in our
community that's both in-house we have a
meal site at the senior center and they
also deliver Meals on Wheels and that's
about over just over 160 meals each
weekday that that they're providing
um I have a a couple pages of
unsolicited testimonials I'll spare you
on that as well I'm happy to share it
with Nancy and can push it out but
really really
um a lot of great things that our senior
center staff and Link staff are doing
making some invaluable connections and
helping people age healthy and live
independently as long as they possibly
can our staff's doing some great stuff
but again I can share that with Nancy so
you guys can see some of the things that people said some of it's really
tugs at your heartstrings
um so with that I can move on to Transit
if you'd like unless somebody has
specific questions about the senior
center
just don't don't diss Bingo come on
right no no so we were meeting in our
heritage room
um and we actually had to move it down
into our Auditorium because the group
has gotten so large
um you can't get around with the Walkers
and wheelchairs so
um at any rate we just did that a few
weeks ago so yes don't don't diss the
bingo bingo is fun
it is
okay so we'll move on to Transit
um Pages 86 and 87. uh a couple of
highlights that I'll mention
um I think I did include this in a
manager report but I'll go ahead and
mention it again uh every three four
years
um each Transit provider in the state of
Oregon is required to go through and
audit with ODOT so it's a complimentary
audit just to make sure that we're in
compliance with everything we have a lot
of policies in place and you know things
are Ever Changing uh so ODOT and their
Consultants came down to take a look at
our operations they looked at our Ada
policy and operations they looked at our
operations manual they looked at our
title VI policies which includes you
know LEP
um they looked at our financial policies
Brandon helped out with that a bit
looked at our procurement policy some of
our recent purchases vehicle maintenance
and they only had a few recommendations
for us to make in our regional transit
coordinator at the our regional transit
coordinator at ODOT at the time said
that was the fewest number of
recommendations that you know they had
ever seen as they had been going through
uh other
audit processes so
we're pretty pleased with that
um another highlight we have a new low
no emissions Fleet transition plan
um we did apply for funding for an
electric van of course Oregon and you'll
see this you know Across the Nation
where you know we're trying to reduce
carbon emissions so we do have a plan in
place it doesn't mean with each and
every new bus that we're purchasing it's
going to be an electric vehicle we have
one van and we have eight cutaway
Vehicles the Cutaway vehicles are more
difficult to find
you know an electric form so as they
become more available as funding is
available that will be a priority for us
um at any rate we do have that plan it
was a requirement
um for applying for that for that Grant
um a couple other highlights and I'm
sure you've read this in department
manager reports last fiscal year we were
over just over 30 000 rides which was a
36 increase over any other fiscal year
this fiscal year we will probably hit
the 48 000 ride Mark which is a 59
increase over the last fiscal year
um crazy so um you know part of that is
uh because we started the Brownsville
connector last June
um that service runs two days a week
runs five Loops to Brownsville and back
um it has been well received the numbers
are growing we're getting regular
writers from Brownsville it's a great
service it's something that the Lynn
County Transit advisory advisory
committee has talked about for a number
of years it's filling in the gaps uh you
know an unmet need in our community so
it's going very well
um
we are also still not charging fares and
that's something that a lot of Transit
providers
um have been doing since covet hit we
started collecting or excuse me we've
stopped collecting fares and passes just
because of covid and a lot of the
providers have still just kind of hung
on to that as a matter of fact Albany
just announced a week ago a week and a
half ago that they're not gonna
reinstate collecting fares
our thought behind this then with
talking with Nancy
um and ODOT is we will revisit the fair
structure when we look at expanding our
Loop service that's our deviated fixed
route service right now we have a loop
service that runs through town it stops
at Walmart and Safeway and has seven
stops in town we do nine Loops a day
that's our most efficient mode of
service our other services demand
response and we have four or five
vehicles out every day picking people up
going to their homes of course we do
group people and you know get them to
medical appointments or shopping but
again the deviated fixed route is our
most efficient mode of service so it
just kind of makes sense you know if we
were to expand that service maybe have
an East and a West Loop
um you know then the demand on demand
response will go down a little bit
um at any rate that's when we'll look at
that fair structure to see what makes
the most sense
and if we want to reinstate it or what
we want to do there
um regarding budget for Transit you'll
see things
um Revenue side and obviously expense
side or a little bit higher we have
quite a few Capital
um purchases and a larger Capital
project in our in our budget this year
um just kind of looking at Revenue I
thought maybe it would be helpful to do
just a bit of a breakdown to see you
know between federal and state grants
what that funding is comprised of
about 187 000 are federal grants for
operations
um that includes our 5311 Grant cares
act fund
um some funding to address cobit 19.
um we have 848 000 for operations all of
this funding is through the Statewide
Transportation Improvement fund
um that is House Bill 2017 which when
they implemented the point zero one
percent payroll tax for anybody who
works in the state of Oregon and it was
designated specifically for new and
enhanced transportation service it
couldn't you know take over anything
that we were doing previously so 677
000 of that is for our Loop deviated
fixed route our Saturday service our
expanded hours are serving up to five
miles outside City Limits which includes
the communities of Waterloo sodaville
and Crabtree
um it includes a hundred and two
thousand dollars for serving outlying
communities and that was when I spoke to
the Brownsville connector piece that's
what that is slated for and then there's
69 000 for operations and that's the
population
um based piece of the Statewide
Transportation Improvement funds
kind of a mouthful
um twenty thousand dollars as a Federal
grant for preventive maintenance
um for our vehicles
um four hundred and ninety thousand
dollars in federal grants for Capital
purchases which includes an electric van
a cutaway vehicle some dispatching
software and improvements to our park
and Oak stop
the bus stop that we share with the
Lynch shuttle I'll stop let's pause for
the train
[Music]
they knew we were here so they came by
[Music]
it's a real trainers
Petticoat Junction
this one's a real train
foreign
having three cars
okay all right let's pick it up again
thank you for the pause of course
um in Revenue just a couple more uh
things to mention four hundred and
twenty six thousand dollars in Statewide
Transportation Improvement fund
discretionary grants so that was a
competitive process um anybody in Oregon
wanted to apply for and that is for
um improvements actually to be moving
our Fleet to the maintenance shops we're
currently
um at the police department that the
Justice Center parking lot
um we've been outgrowing that space for
some time and certainly the police
department could use the space that were
you we've been utilizing since they
opened up
um so that will provide funding for site
work Paving a shop door pit work for
working on the vehicles uh and conduit
for a future phase two at some point in
time when we're looking at Electrify you
know starting that process to Electrify
our Fleet we'll have the conduit in
place to make that happen
um it also includes 136 000
um dollars in again Statewide
Transportation Improvement funds for
match for that secure parking and also
match for the dispatch software and um
just just a side note there
um we do have a meeting on June 1st with
the Linn County transportation advisory
committee
um and they will be reviewing and
approving allocations for all providers
in Linn County so that 136 thousand
dollars
um in this budget we're hopefully going
to get that approved on June 1st
um and then of course just kind of going
through all the revenue kind of makes
sense what's going to be on the expense
side of things for some of those capital
projects
um and that kind of wraps it up for
Transit I don't know if anybody has any
questions about Transit I know it's
a it's a breathtaking Endeavor I I do
have one
um so a lot of a lot of grant money is
coming in and is has been coming in
since 21. how much of that do we rely on
to actually operate and how much of it
is
um just like expanding what we have
already like if if Nick I say next year
we have zero grant money or what what's
the situation then
um so the really nice thing is that the
Statewide Transportation Improvement
funds are relatively stable of course
what does that mean there's never any
guarantee of course
um so when I was kind of breaking down
those funds um the federal funds I'm
going off top of my head now because I
have a million papers here but yeah um
5311 funding we've had that funding in
place since I started with the city back
in 2003 2004.
um that funding is allocated each year I
believe there are 35 providers it's for
Rural Transportation
um so ODOT gets an allocation each year
and then they look at number of rides
number of miles
um and then they put those numbers in
there and then they determine who gets
what okay allocated so it's a pretty
stable funding source that we can almost
count on every year at least it is
and given our in ridership and revenue miles and
revenue hours
um that funding I mean should just it
should go up
okay thank you yeah
you're welcome I have a question and
maybe you you're the one to answer and
I'm not sure
but you just said something rural
I have the same question I think yeah
now
if we break twenty thousand oh certain
things changed but I know they don't
change in every single category so does
it affect you like it would affect over
here it for for transportation right
it's 50 000 when you become then a
metropolitan planning organization okay
right and then you move out of 53 11 to
53 10. so we have a little bit of a
buffer we got years
a lot of you guys won't be around
um
I attended a um a County Commission
meeting where you guys were talking
about writers per I mean there's there's
a measurement for uh four different
systems can you like address that just
in a brief sure well we have different
performance measures so you know there's
cost per mile there's cost per Revenue
hour there's cost per ride
um you know for example if you and I do
have them broken out between our loop
system our demand response system and
our Brownsville connector system so if
you're looking at Brownsville connector
I mean average
um trip is what 13 14 miles so you know
those those trips are more expensive
um and then you look at our other
systems and the deviated fixer up comes
in a little bit less than our demand
response but you know it is 18 19 20 22
dollars per ride that's the actual cost
you know all in for providing
Transportation but that seems I mean it
seems like a lot but it seemed like
there were a lot of systems that were
our drivers they are so personable so
friendly and generally care about the
people that we're serving and I I just
feel so good about that they do a
fabulous job they come by the soup
kitchen every Monday Wednesday and
Friday just like clockwork because we
have the same folks they know who to
pick up know where to take them know how
to pick them up because everybody has a
little different need and it's wonderful
it's a great service thanks for saying
so thank you thank you
okay
we want to get into yeah
okay why don't we take a 10-minute break
let Brent get a hold of our
do it
oh my God
my back hurts
I jumped out through the airplanes and
it's
I have bone on Bones so
yeah not a fun thing
riveting so excited
so I just uh
successful
some young Christian Oriental gal wanted
to fall in love with him
I don't know who you don't want to know
yeah
I don't think too many of them anymore I
did it possible
what's going on with it
that one there I just pulled up on it
okay
I am told we're back on the air okay
good to go
all right next will be com Community
Development Kelly Hart hi everybody
thank you Kelly thank you uh so I'm uh
the community development director
obviously uh the Community Development
Department is made up of three different
divisions the planning building and
Economic Development Division
in total the budget for the Department
is just over a million dollars
distributed over four different funds
and the vast majority of the budget is
associated with salaries and benefits
for the employees and so we have four
full-time employees including myself
within the department and as part of our
building uh division we contract with a
building official for building official
duties and inspection services
uh so I'll just sort of run through each
of the three divisions to give you some
highlights of what we do what we've done
and what we're looking forward to for
the next year so the planning division
provides current and long-range planning
services for the city uh the division is
responsible for on the current planning
side the processing of all land use and
development proposals within the city
uh to ensure that it meets the
Development Goal uh the development code
and the goals of the comprehensive plan
in 2022 so last year we processed over
50 land use permits
um and that was a slight increase from
the year before
and for the current year of 2023 and
into the next fiscal year we are
expecting to see a bit of a decrease on
the land use permits that are going to
be processed through our department and
that is largely due to the the cost
increases from inflation and
construction material delays as well as
Workforce shortages so we are definitely
seeing a decrease in the number of big
development applications and proposals
coming before us right now
um the planning division on the current
side also process processes several
over-the-counter permit applications
such as fencing permits sign permits
accessory dwelling units and we also
process new single-family homes as
over-the-counter permits as well so it
doesn't require land use action
uh we're also responsible for
implementing the city's long-range
vision for growth and that's our
long-range planning process this is
accomplished through the implementation
of the action items for the goals and
policies that are set forth in our
comprehensive plan and through all of
the periodic updates we do to that plan
starting last year we started to
undertake two major updates to the
comprehensive plan with our housing
production strategy and The Economic
Opportunity analysis I'm not going to
bore you all with that because you have
seen it all over and over and over again
but upon adoption by the city council
for those two plans that does set up the
work plan for the planning Division and
The Economic Development Division for
the next several years
in addition we have seen quite the
uptick in the state legislature
regarding their interest in housing
production and land use regulation and
it has been a major focus of theirs this
last cycle and so we are anticipating
that through that legislation we will be
seeing an increase in workload regarding
additional reporting procedure
modifications and even possible code
modifications associated with that and
of course it has to be done on the
state's timeline
um and there's no identified funding
source as of yet for that additional
work as well
uh we also manage in the planning
division the community event block grant
program for the Lane County low low
income housing rehabilitation program
um it is budgeted for 150 000 for this
next fiscal year but that is countered
with a revenue Source through the
program as well and we contract with the
dev Northwest to administer that program
for us or the fiduciary agent for that
for our Building Division we provide
plan check review Services building
permit issuance and inspection services
through to our building permit final and
that is to ensure that all development
in the city meets the building code
requirements for safe occupancy of our
residents and business owners
to complete the building plan check and
inspection services we employ a building
official through a contract with
Northwest code professionals
this contract is the vast majority of
the building fund budgets along with a
portion of the salaries for Two permit
technicians that review the submittals
issue the permits and also maintain all
of our permitting records
last year the building division issued
691 permits with a total project
valuation of 40.6 million dollars of
improvement into the community
uh in comparison to 2021 this was
approximately a hundred less permits
that were issued over the entire year so
a slight reduction but there's a pretty
significant reduction in evaluation of
projects by 30 million dollars this
basically provides you an indication
that work is still being done
construction is still being done but
there has been a shift there's not large
construction projects that are being
proposed over and over again it's a lot
of the smaller projects so still the
workload maintains in the department but
less valuation and also when you have
less valuation our permit fees are
associated to evaluation so there's less
Revenue coming in for a similar amount
of work as well
um and that's work is all done I have to
do a shout out for our lovely permit
text they have to we have 691 permits
that are issued per the last year that
usually equates to five or six or seven
phone calls per permit to make sure
everybody's in informed of what needs to
happen and the coordination associated
with it so they they handle quite a lot
for the for the small team that we have
and they do a fantastic job
um and finally we have uh the Economic
Development Division that ensures that
there's a sufficient land and
infrastructure to accommodate our build
our business and industry development
and it also focuses on business growth
and retention business recruitment
Regional economic growth as well as
Workforce Development
uh the economic development divisions
also the administrator for our downtown
building restoration program through
that program we issued six grants for
fifty thousand dollars a city investment
last year and we are currently underway
with the new planning with the new cycle
this year and we received enough
applications for fully funding that
Grant cycle again this year
um in 2022 the division assisted over
120 businesses with resource connection
Grant Administration and business
startup and expansion efforts the
division also partners with several
outside agencies to increase the city's
capacity for Local Economic Development
goals and these Partnerships increase
the amount of tools that we have
available to address Regional
coordination Wetland and Industrial site
Readiness resource development Workforce
Development local business support as
well as business recruitments
um we also have a focus on obtaining
grants to further economic opportunities
within the community last year we
brought in over three hundred thousand
dollars in Grant Monies to support
Economic Development efforts and Direct
business support uh to our business
community
and for this coming fiscal year we will
continue to leverage those outside
funding sources we are looking at
several different grants that are coming
up this fall to achieve additional Grant
monies coming in for the the economic
development purposes and then we also
will be focusing on implementing the
large number of action items that are
contributed Through The Economic
Opportunity analysis
um the Staffing and support for the
economic development decision division
is myself and we also have an economic
development Catalyst and the budget for
that division is largely related to
salaries and benefits with minor
materials and services included
and with that I can answer any questions
anybody have any questions I would just
say that as far as on behalf of the
chamber I rely on being able to
um I guess call out and ask for
assistance and use the city's Economic
Development Department as a resource and
that has and I've never been
disappointed I think I I recommend you
guys for that I do have a question on
the um the there's a significant
materials and services decrease from
what what is that
can you do you know yeah in our efforts
to
um cut around the edges for for a
reduction of budget this year we did
take out a significant budget for
training and conferences that that would
provide us with the networking
assistance and being able to further our
training for for grant writing
um and also through owida Grant Services
as well thank you
real quick I had a question
um the six
grants that we give away for the 50 000
is that come from the general fund no
that's funded through the transient
lodging tax of the motel tax the right
okay thank you
foreign I want to compliment you also I
will say with our non-profit when we've
been looking at buildings and places to
go
I make a phone call and her she or her
officer there giving us advice giving us
parameters to work within and things to
look at and we're even looking at
building a building and she made sure
that where we were looking is a place
that we could do it and then sent me all
the requirements for it so we can get
pre-armed when we start trying to make
our decisions and it's very very helpful
to have that and someone with a weird
sense of humor makes it easier for me to
operate with so I appreciate that very
much
I don't talk to you do I
thank you very much thank you Kelly
okay Information Technology Brent
and please speak English not Tech
AJ I will try okay
so I manage the it and GIS departments
here the city there are six of us total
one of us does GIS primarily and the
rest of us try and keep computers
running
we also contract with the fire district
to provide I.T services and phone
support for them as well
one of the big projects we we worked on
in fiscal year 2023 here this year has
been that new build they're doing over
on Oak Street
and that will continue for the next
fiscal year there's quite a bit of work
to help get that building outfitted for
them
on the city Side last year we really
focused on cyber security upgrades
so last spring our insurance provider
came out with a new set of requirements
for qualifying for cyber security
insurance which resulted in a discussion
about what level of cyber security
Insurance do we want we decided to go
for a higher tier so that we were
protected better if we had an incident
and using some of the arpa dollars we
were able to buy a new hardware software
training tools assessments and met that
so kind of hit two goals protecting the
city better training staff as well as
giving us better insurance
uh our budget for next year for fiscal
year 2024 is really
fairly consistent with 2023 there is an
increase and that increase is largely
due to a project that we're planning on
doing for the scada the waste water and
the water treatment plants to modernize
those systems it will help increase
operator efficiencies as far as how they
can get to the controls use them as well
as it will modernize some of our
security layers down there
hmm
on GIS side in 2023 fiscal year this
last year we finished about a 15 to 18
month project to do our water
distribution system so we upgraded that
system that gives the guys engineering
and Public Works planning primarily
better tools to work on the
infrastructure of the city plan upgrades
and it just meet like development
requests and different requests the city
has for this next year they're smaller
projects but we hope to get the storm
and the sewer systems also upgraded
and kind of cut our teeth on the water
distribution upgrade and I think that we
should get both of those done this next
year
another project we have is our
ci.lebanon.org.us email address that
always takes people multiple times to
get
I think it was 2017 we registered for
lebanonoregon.gov and our website is
lebanonoregon.gov and it's always been
one of those projects that would be nice
to get to and I think in the light of
everything that we've been doing and and
uh
you know security Etc it's time to
upgrade our domain internally that's a
goal we have this year that would make
everyone's email address by default
lebanonoregon.gov and it would align all
the internal services to that web
website
and lastly and Nancy did note this
before in our opening budget message and
that is upgrade of our City website just
kind of freshen things up give us a
professional appearance as a city and
provide services to the citizens that we
all use digitally now and and want to
use
that's it for my department so any
questions
can you go into the upgrade just a
little bit I was talking with Nancy
about it and it it kind of struck me
funny when it said Ada accessibility for
and I'll when I think Ada accessibility
I think Wide Doors cutouts on the
sidewalk things like that I didn't
realize we were looking at descriptive
audio and that kind of stuff as well
correct so
with Ada accessibility it's just a set
of policies and rules for you know if
you have a handicap or you cannot read
you need audio assistance are your
images tagged properly is are you able
to have that website read back to you
correctly that is way out of the scope
of what my or my staff have the ability
to do we work with a contractor right
now with we're with Civic plus and I've
talked to you about three different
vendors this spring about you know what
a website upgrade would look like and
what tools you have a lot of these guys
have dedicated tools it's all they do is
focus on scouring the website and saying
all right
this this is spelled incorrectly or this
image doesn't have a tag or if you were
coming into this needing assistance you
would not be able to get that service
correctly
yeah it never dawned on me that you know
because we we use a mouse and we click
on things what if you can't see that
yeah
so how do you do that and I thought that
was pretty interesting not that I'd
understand how it's done but it's
interesting I know in the in the
financial world there's a lot of
lawsuits that have that have gone back
and forth and you can get sued for not
having a a properly Ada uh accessible
website so yeah and that's what Nancy
brought up to me when I asked her about
what what exactly does that mean it's
like it's crazy it's called loss
prevention yes
yeah so risk management that's it
okay thank you very much
I don't have my email address
ci.lebanon.org because I get that goofed
up still every time that that is my hope
yes
exactly just push on the two button
it'll give you a list of names you're
good okay
and now strange we get to see Kim in
front and not on the side telling us
what to do
can you hear me yes
um this is going to be short and sweet
mine are pretty small so I'm responsible
for the mayor and Council
um budget and the city recorder budget
so mayor and council is on page 38. this
fund covers City councilor stipends the
iPad data plans organizational wide
memberships Council expenses and the
Meals on Wheels Grant
the proposed budget's 88 137 dollars
um there's been a slight increase in
organizational and wide membership fees
that's really
that one any questions
I didn't realize the fees to these
different
groups were so expensive but it looked I
would imagine most of the materials and
services is memberships to Oregon City
Oregon League of organ cities Oregon
Cascades West
or yeah that's what that covers okay
anything else on that one
okay now the fun one
um City recorder's office so the city
recorder's office has two ftes that's
the city recorder and the deputy City
recorder
we're on page 54 sorry forgot to mention
that I'm not going to go over all the
things we do we sort of work behind the
scenes and I wanted to call that out all
the different aspects of
um things that we do do
our budget is 289 074 dollars
we had an increase in our materials and
services the contract services are up a
little this year mainly the one for
archiving social media was a pretty big
jump
um I also want to call out that we have
over 18 000 documents in our records
management system and you're able to
access 13 000 of those documents on our
website portal
any questions
okay thank you
that was quick
all right Angela soulsby
good afternoon I'm another internal
service provider so I don't get to see
you
I often I am here to support the
employee group
as the human resources department we
have two cost centers one Being Human
Resources the other being safety and
training
this fiscal year we accomplished quite a
bit I'm sure some of you have heard all
about our ADP implementation we're still
working through that process that's time
in attendance that's to get us compliant
with state and federal
um time and attendance laws
so that's going somewhat better we're
still working through our six-month
implementation period on that we also
onboarded our safety coordinator
position that's been a huge benefit I'll
give you just a couple of facts and
figures on that last year we had a total
number of incidents of 13. four of those
were recordable incidents those are
recordable to OSHA
the number of workers comp claims were
six and we did have one OSHA violation
with one fine attached to that
so far this year and knock on wood that
it stays low we've only had three
incidents we've had one recordable
incident and we've had one workers comp
claim and zero OSHA violations so our
safety coordinator is hard at work
with our department directors and our
employees getting training and
compliance under control we didn't have
that position previously so that job
fell on the directors we're taking that
role away from the directors to help
free them up to do their work and then
have that safety coordinator then work
with the employees and in coordination
with the director to manage a lot of the
training and compliance issues
on the HR side we are working through
implementation of a learning system
right now we do all of our learning
online through CIS we're converting that
over to a new module that will be
rolling out in the next fiscal year
we're also uh working through a
conversion from an old recruitment
system into a new recruitment system
we're rolling that out now we have two
new jobs posted on our new career center
that's an enhancement
one of the enhancements is on the career
center we have the opportunity to have a
separate career center page for the
police department we felt like that
would be an enhancement for them because
they could customize it you can add
videos and photos and messaging so
having a unique Police Department
website we've worked with the
administrative assistant Amy I'm sure
you all know her and she's going to
start working on that career center page
so that when individuals apply for
positions at the police department they
kind of get a dedicated Career Center
Page and then all other positions will
be posted on just the regular career
center page so they have those some some
very unique customizations they can do
um coming up pretty soon we're also
going to be going into open enrollment
there are some changes this year coming
up that we're going to be communicating
out to employees
we have an ongoing project of updating
and modifying our job descriptions
that's something we're working with our
safety coordinator on and that's to get
physical requirements added to our job
descriptions if there is an injury we
have to be able to report the physical
requirements on a job description to the
workers comp company so they know what
that employee can and cannot do right
now our job descriptions do not have
physical requirements on them
we are
finalizing hopefully ratifying
ratification meeting next week with
afscme on some contract changes we also
have a contract opener next year with
Teamsters so that will be another big
project that we're working on
and
I think those are our main projects any
questions for us
I have a question that nobody else does
you're talking about on the safety
coordinator claims are down
is that you compared a whole year to how
much of this year just the first five
just today four months correct so if you
took the same four months last year to
this year what's that look like I don't
have that I can again are you I'm not
sure what our numbers were as far as
through see Apples to Apples not apples
to oranges
I also have a question on the safety
coordinator you'd mentioned that that
was already in that position has already
been in play
it was hired last August so okay so that
was part of last year's budget as well
it was used as cost savings from another
position so it wasn't budgeted ahead of
time okay yeah so the the 130 000 in
personnel and service for safety and
trainees that new new position right and
then in the Personnel Services for human
resources the the increases uh just
contract negotiations
uh
based on
281 000 this year versus 258 000 last
year right it's all Sellers and wages
associated with that new position our
base our materials and services are less
than twenty thousand dollars for all of
us so it's all in salaries and wages for
our department
you mentioned the Safety and Security uh
coordinator it was about 1 30 and I see
it's a new position to HR did that come
from another department or did that just
come from hr's budget I'm I mean we
didn't see it last year so I'm just a
little confused how it came this year
right and I'm not the numbers person so
I would have to probably defer to
Brandon on how the money was found
thanks Brandon so that position uh used
utilized vacancy savings out of one of
our utility funds there was a position
that was not filled this year by choice
of the department
um and so we we utilized those funds to
bring the position on board this current
fiscal year and then moving forward yes
would be part of the internal service
funds and and spread across the
organization
okay so if I understand it correctly we
took a position from waste water and
moved it over yep to put a point on it
where it came from we can do that huh
okay I just they took a position from
Wastewater and moved it yeah we didn't
move the position the the position is
still over in the Wastewater fund and
there was justification as far as the
work that's being done out of the the
utility treatment at the wastewater
treatment plant
um and across the the public works
department as a whole
um it was determined at that point that
the justification was there to house the
position there
long term like that's not a position
they're going to need to fill
the position is budgeted in this in the
24 budget the Wastewater one so the
position's not going away by any means
um but so we're so in this budget we're
keeping the waste water and we're adding
the the safety person
so our sewer bills are paying for the
safety person for this current fiscal
year yes
okay
I don't really love that just so we're
I'm gonna just be on record and say that
I don't I don't love that coming out of
that fund for that so
that makes two of us it looks confusing
to me because normally that the the
water utilities are dedicated that
that's correct the the position was
added it has been a considerable amount
of time this year at the Wastewater
Plant
um in in terms of trying to deal with
safety there uh in addition to other
Public Works operations so uh the
person's been out working with Cruz
um uh uh construction sites uh has been
working with Parks Crews and and
reviewing you know practices the tree
cutting groups
um has been Aquarius like an issue came
up
um
Parks Cruise in cleaning Parks
oftentimes come across needles they did
not have puncture proof gloves that's
PPE that we should be providing so that
came up in inspections and then our
safety coordinator works with Public
Works to acquire those gloves and make
sure our staff is appropriately
uh
clothed I guess would be the word in
terms of the PPE they need it was an
opportunity to use savings from a
position that was being left open
purposely for the year to assess kind of
need for that position at the plant and
start trying to address some of the
safety issues that we have had as an
organization and that that position is
working with other departments so moving
it into Human Resources allocating the
costs across the organization
it's included inspections of buildings
identifying where we don't have aeds
that we should
identifying where we have way out of
date medications in uh you know aspirin
and those kinds of things in first aid
kits that employees are using Band-Aids
that don't stick anymore in updating
those so which is as an organization
have not been paying attention to that
trying to pay attention to that so but
this kind this cleans it that up that my concern is with the the funds coming
out of a non- utility funds are are
special and uh legally so and rightfully
so so I just I just to clarify this
ends that and cleans it up correct
moving forward yes that makes me happy
how many details on what the OSHA
violation was and where that took place
I yes and I can um I'm sure when Jason's
up he can share it more details but I do
know that there was a gas line that was
struck with some heavy equipment
any other questions
okay thank you I'd like to hear the
answer though I will get that back okay
thank you
okay Brandon you're up
good afternoon everybody uh so I get the
pleasure of talking to you about the
finance department and I'm also going to
throw non-departmental in there uh
because I realized we haven't talked
about that yet which is in your budget
so
um the finance department consists of
two different areas first obviously
Finance uh and the finance office
overall covers a multitude of functions
Utility Billing audit functions uh the
budget that is before you uh building
collaboration with the city manager's
office
um accounts receivable accounts payable
uh and then
General Finance accounting functions
to accomplish all of those duties I've
got five FTE in the office including
myself we did do a little bit of a
position reorganization in this current
fiscal year
a vacancy opened up with our accounting
supervisor and instead of replacing that
position we instead repurpose that to
bring on a payroll specialist
um I think that was a good move for us
we have a lot of we had one individual
we had an accountant that was doing all
of the payroll work and that's not what
they were originally hired for this
person is well versed in state and
federal payroll laws has spent
considerable time with our new payroll
system that you've all heard about and
we think that moving forward this is
going to be what's the what's best for
the organization to ensure that we
comply with with all of the rules
um that did actually save us some money
overall as well so that adjustment saved
about 38 000 in salary and benefit costs
um through which we are replacing some
of that with the ADP software that has
landed in my budget but overall I'm
still uh ten thousand dollars less
between those two changes in my overall
budget
um the rest of my budget is primarily
Contract Services we have multi multiple
debt obligations as far as fees
associated with our debt and management
thereof and then certainly audit each
year is a considerable cost for us
um and then just kind of General banking
services
and Report filings that we have to make
as a city so all of those costs oh and
our overall Finance system uh
Springbrook is a considerable cost as
well so all of that is housed inside the
finance office in the materials and
service budget
the other function for finance is the
supervision of Municipal Court
um so as Finance director I oversee
three FTE over in court I do not oversee
the judge that is the the purview of the
city council and so my function is
really just supervising the day-to-day
operations in the court and obviously
the judge has has the purview to to
enforce as he sees fit
um there's not a lot of changes in the
court budget for the coming year
everything in there is really a required
expenditure we do sometimes save some
money throughout a year in the materials
and supplies or materials and services
budget because the primary expense there
is the cost associated with providing
Council legal counsel for folks uh in
front of in front of the court
otherwise after that it's paying you
know the state fees paying the county
for for their portion of of what we
collect so everything is is fairly
straightforward in in that budget
overall
any questions that I can answer about
finance and Municipal Court
I have a oh sorry I just wonder when the
payroll Specialists came on board
uh they start we had that position start
the beginning of April
thank you very recently didn't mean to
cut you off
um and and maybe this is not the right
time but but
um we have yet to talk about
um pers and normally I feel like every
year we we talk about hers and we have
not yet this year
are we on an off year for an increase no
we actually have an increase beginning
July 1 and there is uh in the budget
summary overview there's also a
projection of the likely increases for
July 1 25 and July 127.
uh and uh yeah okay I will note there
are no projected decreases
yeah okay so page 32 in your budget
document has a has a whole section
dedicated to discussing uh the purse
rate increases for the coming biennium
um and then as Nancy said dated the projection for
the following two bienniums
by Nia
okay thank you
can I ask you a question on that first
is this the right or is there a later
point where this is fine I'll go ahead
and ask
um
so I'm seeing in 2023
uh just I'll just look at general
service pers it says 25.16 percent
uh help me understand that number is
that what the employer is contributing
on behalf of the employee that is the
amount that the city is paying into the
overall pension fund on behalf of an
employee and that's referencing 25.16 of
the employees if there's gross earnings
yes so that's it on top of their gross
earnings correct yeah it's they have
they make they have their gross earnings
and then we pay an additional
25.16 into the pension fund which does
cover some of the unfunded liability
um and some of the you know trying to
catch the system up to the best of its
ability
um as we uh outlined in that second
paragraph on that page
um the unfunded liability for pers is
about 20 which means they if if
everything came to a head today they
couldn't make their ends meet
um and so certainly state and local
municipalities uh are on the hook for
that unfunded liability
all right that's what I was wondering
that's why I like my tier one retirement
tier one and tier two of course
and people wonder why I say peachy all
the time
any other questions
I'd like to ask about ADP sure how
that's going we you know with any
software transition I think that we've
had some stumbles
um we are a different organization than I
think ADP is used to working with
however ADP has worked with many uh
state and local agencies in the past
we are currently working through a few
more hurdles I would say that
we have discovered as we've kind of dug
our heels in or as we've made changes
then something else has to change in
order to accommodate our unique uh
paying our unique payroll but that is
part of why we also decided that
bringing on a payroll specialist would
better serve the city so that they could
tackle a lot of that on an everyday
basis
and we've been using them for how long
now uh do we officially launched with
our first payroll January 6th and we're
still running into issues that we didn't
realize we we went through three months
and two months of uh what I would call
decent payrolls where things were
working relatively well
um and then certainly we have recently
discovered some additional issues that
arose in March
um and so we are
currently fixing those
um some of it is you know as we go
through and add additional intricacies
for various departments to meet needs
that has created additional problems in
some cases and answered questions in
other places
um but it is it is still a system in
transition I would call it we're not
even six months into this and I would
argue that we're doing better than a lot
of other places
that maybe we've seen or having payroll
issues broadly
I'm not too concerned about other places
I just want to make sure our folks were
taken care of properly because they go
to work for us every single day and some
of them put their life on the line for
us every day right I learned in the Army
one thing you never messed with is the
Soldier's pay
it's just you know I want to make sure
it's done right we value the the
employees in this organization we are
doing our very very best to make sure
that that system gets built to in a
manner that will serve this organization
in the long run
um I'm confident that we will work out
any remaining issues and that things
will go well down the road but we are
still in an implementation phase are you
keeping track of this kind of stuff so
you can do an after Action Report
lessons learned that sort of thing yes
I'd like to sit in on something like
that when uh when that comes around okay
how it's going in a kind of deeper dive
into some of the issues we've run into
and some of the solutions that we've
implemented to address those like later
not right sure but yeah we will
certainly work to put something together
for you all
um that can provide some insight
I'd like to know the hurdles more
specific on what exactly hurdles are
facing and how they've affected snap
okay yeah if we could do that offline uh
after this meeting come together and sit
down and talk about that
because I know a lot of us hear things
and we'd like to eliminate to hear
things and get the get the facts
imagine that with in collaboration with
the city manager's office and the mayor
we'll we'll work on how best to to
present that to you all and to get
information out
thank you okay thank you any other
questions
okay thank you can I throw a
non-departmental in there real fast just
so you all have kind of that information
sure non-departmental uh covers
expenditures that really don't belong in
a specific Department uh in the city of
Lebanon you'll find that in two places
the general fund has a non-departmental
section uh primary budget for that area
includes uh the last remaining arpa
dollars for next year that could be
utilized for whatever within uh certain
restrictions whatever the council uh
deems necessary
um so we've budgeted 270 000 for the
following fiscal year for this coming
fiscal year for that purpose
um there is also a continuing uh
repayment to the Northwest urban renewal
District after the city exceeded its
maximum debt indebtedness requirements
uh and spent some money on on items that
maybe it shouldn't have out of the urd
in the past
um and so 225 is budgeted out of the
general fund to continue that process of
repaying that urd
the other highlight in that area is
insurance
we were told by our insurance carrier
this year to expect a 35 increase in our
property casualty premiums for the
coming fiscal year
certainly a jaw-dropping moment for
myself and for the department heads that
have insurance requirements in their
budgets
um
that is that it consists of two
different things the city went through
a process this last year in which a kind
of reevaluation was done by the
insurance company by our uh by CIS
going around reviewing our properties
deciding if if there needed to be
changes as far as the ultimate valuation
of those facilities
um ultimately that provided a
significant increase to our overall
premiums and then a 12 percent just
general rate increase across the board
for all organizations
is also built into that so certainly a
sticker shock item for us it did hurt
significantly and certainly something
for us to kind of review as we move
forward
but that 35 percent increase is budgeted
in the general fund for a part of our
overall insurance requirements
um
the other piece in which you will see
kind of non-departmental expenditures is
the motel tax fund
um of this this is the transit occupancy
tax also known as lodging tax it goes by
many names
um we have
just north of a hundred thousand dollars
budgeted and overall expenditures and
actually you can see it on page
something
um
squatter there it is 78.
um
we have some significantly almost four
hundred thousand dollars in budgeted
funds
um 228 000 of that is labeled as capital
outlay that's money that has been set
aside to enhance some of our Parks
facilities potentially that could draw
additional tourism to the to the city
and so that money has been set aside in
earmarked for that purpose the 169 000
in materials and services
provides there was a question earlier
about
um you know uh the blanking on the
program
thanks downtown building restoration
that money is budgeted here as well as
contributions to the chamber and the
Lebanon Downtown Association
that's what I have for non-departmental
nice and easy
anybody got any questions
okay
thanks let's move on to
Ron and Jason Public Works and
engineering
somehow they ended up him here on a tag
team thing they're basically two halves
of a whole is that what it is that's
what that's what I'm pretty sure that's
what it is I was thinking I was thinking
of it I was thinking of a movie title
but you know
don't say it I was gonna say Cheech and
Chong you know couldn't be
yeah well I'll get started with a few
that are we have one internal service
fund within Public Works Public Works is
responsible for
the maintenance and operation of our
Utility Systems our city buildings our
city-owned property
um our Recreation areas
and Public Works we have 32 positions in
total 31 of them are are filled and
we'll have one that remains vacant
I think that's the one we're discussing
from the Wastewater Plant
so starting on page 59 for custodial and
building maintenance
is our internal service fund
Nancy highlighted earlier that this is
an ad this year for a fleet mechanic
that will help
throughout the city
it's really pretty stagnant we we have a
little bit of a balance in there
contingency so to speak so we could
replace things that fail which
compressors on top of the Justice Center
there's
just four of them in each unit and we're
already starting to drop off and so
we're building up a little bit of a
contingency in that fund to handle some
of those things as they as they happen
any questions about that one
the next one that is a non-utility is
Parks
our Parks Department
is responsible for a tremendous amount
of acreage and activities within the
city
every Sports field
if you know a kid playing on a sports
field we've had something to do with the
maintenance of that field whether it's
School District property or city of
Lebanon property
the parks fund you'll see has a infusion
of money for this budget Year and that
was from a grant we received for the
cheetah Lake Project you guys should
remember that one
other than that it's maintained really
constant it's just
we're kind of in a
just get through it phase just the
maintenance and operation of the
facilities
unfortunately to say we only have one playground structure in the city of
Lebanon that's accessible
at all for anybody with Ada restrictions
and that's at Christopher Columbus Park
that's something we hope to change
any questions on Parks
okay
foreign so the reason we're doing this
probably together is because we're kind
of tight at the hip on most everything
that happens when it relates to public
work and Engineering
um so for the engineering department we
have seven ftes including myself
um
we kind of Shuffle Up and Deal uh every
so often and who's going to be doing
what I have one dedicated person that
does development but all told if you
split it out just about right we'd have
about four and a half FTE towards the
capital program and then probably two
and a half staff person per year to
handle a development workload right now
so that's kind of how we're we're broken
out and it doesn't mean that somebody
that's doing Capital won't be pulled
over to do a development project at some
point we do whatever is in front of us
and whatever needs to be done so they're
all the staff are really good about
doing that we're primarily funded out of
water Wastewater storm and streets 38
drain or 38 water five percent drainage
43 streets or 43 percent Wastewater and
four percent streets and in our
Development Fund generates about 10
percent that covers that cost as well
you ask how did I come up with the
numbers it kind of varies year to year
with we base it on uh how much work we
have in sewer this year versus how much
work we have in water so that number
shifts a little bit each year uh we try
and follow where the projects are
primarily happening
um
with that our operational costs this
year uh you'll notice some pretty big
operational costs
um those aren't necessarily associated
with our materials and services but and
the water fund our operational costs are
about 1.7 million uh 1.2 million of that
is attached to the water treatment plant
demolition project so that'll be a
contract project same thing in
Wastewater about 1.2 million in
operational costs and close to 700 000
that is Sewer Lateral program and also
your Wastewater Master Plan update so
those those are why those are so high
and then of course we have a little bit
of operational costs in streets and in
our development review
this year we're projecting it at to be
at about 160 000 in revenue and permit
fees and review fees so
uh I've got a pretty big list on page 11
um of the budget book which shows the
capital projects for this coming year
um
I'm I'm fairly confident that we're not
going to get to all those
um we're going to do our best to get to
a lot of them uh over the last probably
three to five years things have really
slowed down in terms of
how we work with outside agencies it
seems like things have slowed uh which
increases project time
to get things done so this list here uh
you know we'll get a good chunk of it
done
but
um I can pretty much assure you that not
all of that's going to get done at one
time and a lot of it depends on where
we're working to and and how long
contracts go and and how that all works
out so that's kind of Engineering in a
nutshell I can answer any questions we
use sdcs a lot and utility funds so I'm
more than happy to answer any questions
run
um the increase in the lateral program
which I'm glad to see
is that enough or will we still run out
do you think so what's the projection
part of the budget presentation was done
was was out to print that's actually
changed yet again
um there's about 330 000 budgeted to
laterals this year wow at least that
enough when we started the beginning of
that program wasn't it like 50 or I
can't remember what um it's right around
90. was it so to give you a snapshot of
what that looks like probably three to
four years ago we were 6 000 on average
uh per lateral yeah right now I looked
our lowest lateral last year was 12 000.
wow okay so that in and of itself uh has
been a big hit we had some that were 25
000.
um so you know if you're on a truck
route and you're really deep it makes
those prices go up but uh we're not
doing any more this year we're going out
and we're getting the the quotes for
them
um so that they'll be ready to go on
July 1 right now we're sitting at about
50 000 starting July one so we'll see
how it goes but there comes a point
where we can't put all of our money into
laterals and not put money into our our
sewer Maids as well so there's there's
that balance and then next year that 50
000 maybe there's not any more I doubt
it but it's hard to predict it's a great
program are we are we the only ones
doing it are there other municipalities
I think there's other municipalities
that do it yeah I couldn't remember
uh it's for a homeowner um it's a good
thing but it's also a good thing for us
in terms of ridding the system of uh
inflow and infiltration uh which just
means Jason has to treat it when when
they come out there because our old
laterals tend to be very leaky and so
you get a lot of groundwater into them
yeah we are doing some
um for the remainder of this fiscal year
in-house as we can because it is such a
big deal for us to plug some of these
leaks
on the the wish list there the uh
engineering projects you said you might
not get to all those this year and I
understand that will that money just
carry because it's a budgeted they're
all budgeted for this fiscal year it'll
just carry over into the next year what
isn't used that's the the wonderful
thing about the utilities you know it's
not so wonderful that you can't get
everything done but the great news is it
doesn't get spent it just carries
forward so and we find out with a lot of
our projects we'll budget for them and
then you know that might not happen this
year but you've still got that money and
you do it next year so yeah
launching at the airport installed so
light in I'll be happy yeah yeah amen
yes yes I would agree yes okay any
questions for this gentlemen
I actually have one more right sure we
spent some time talking about the safety officer safety course safety
coordinator uh sounds like you two have
had uh direct interaction or maybe seen
results from that do you feel like
that's a
you think it's enough bang for the buck
to justify that position for as far as
engineering and Public Works are
concerned
uh not had much interaction with with
that position uh I think Jason's
probably had the most most interaction
with that position with the plants uh
but we've had I've had very long
interaction
with that position yeah so the OSHA
violation was a gas line that we hit uh
that was that was really valuable having
someone else take care of that record
keeping for us and kind of break that root cause stuff
down normally it would be something I
would do
um
the involvement at the wastewater
treatment plant you know we took that
over we had really no idea what we were
getting into we
nobody on our staff had ever ran a
wastewater treatment plant before so it
was a crash course in learning
and so the safety concerns out there
I mean we were just
using best management practices so
it's nice to have some backup as far as
that's concerned I've
what the results are I have no idea
okay that's Nancy's job yeah I'm I'm
just curious like long term if if this
is one of those things where once
everyone's properly trained and caught
up on this if it'd be something we could
manage internally again
like this is almost an audit being done
I hate to add positions when you look at
like
the purse cost being 32 percent in in a
few years from now and the general tone
of the budget is
I wouldn't say Doom and Gloom but it's
um it's not all roses so to add to add a
position now that may be a position we
have to cut later and I I just hate to
do that so I was just trying to get see
how much benefit you guys are seeing
from that that position one one thing
that I would note is all of our Public
Works contracts require the contractor
to have a safety program
so it would not be the responsibility of
the city of Lebanon to go in and tell
contractor X how to implement their safety program uh they're they're
all required to do that obviously if
there's something that's grossly
negligent uh our inspectors will be on
top of that but that's not our role
out there in the field especially on
contract stuff thank you
I have a question
um in Nancy's budget message she talks
about and you guys have talked about it
before the pee fast I don't know if I'm
saying that correctly
um anyway so I just want to make sure
you know if this is likely
these changes are likely either at the
federal or state or some level that's
going to tell us what to do are we doing
anything is there well wait is there
anything we can do to prepare ourselves
and be ready for something like that
um I'm just looking ahead and I assume
someday someone's going to tell us we
have to to track this stuff or to take
it out or whatever so yeah we're doing
that now we're uh we started sampling
two months ago before that we're we're
not we haven't been directed to but the
last thing I want to do is come before
you guys and say hey we need 350 million
dollars right now today this is why I'm
asking the question yeah so we're trying
to get an idea of what our system has
okay uh what our potential risk would be
so that maybe we can plan responsibly
to correct that what the limits are what level of removal will have to have
if we'll have to have any level of
removal that's just going to be
come out of the regulations from Oregon Health
Authority well I'm glad to hear at least
you know you've been tracking it and
then at least we know when it comes down
we'll know what to anticipate so yeah
and we'll we'll keep you guys updated
when we get results for that as we get
results for those tests we'll have the
same battle with the lead and copper
rule that's coming out
that this throughout the city there's
really no rule yet there's nothing to
find there's not a course of action
for the new regulations but there will
be so we're trying to ready ourselves
the best that we can for that
thank you for forward thinking on that I
appreciate it yeah you're welcome yeah
any other questions
okay gentlemen thank you very much thank
you thank you
okay we've got an addition to this
uh did you guys want to talk at the same
time
okay so you you have several public
hearings that you need to hold the first
one scheduled is on state revenue
sharing and basically you're going to
open the public hearing see if anyone
wants to speak on stage did you want me
to do this right after these and then right after state revenue and
my assumption is no one wishes to speak
on state revenue sharing because nobody
ever does
um but then uh move to the Lebanon
budget you want to do these after the
and and that would be the public hearing
for the budget
you would call on okay people who wish
to speak for the public hearing on the
budget
does that make sense probably not but
we'll figure it out okay they would
speak on on 7B
after you open it okay yeah they'll talk
on 7B okay
all right well hang tight we'll get
right to you
okay public hearing
um I'm going to open the public hearing
on state shared revenues
at this time at 2 23 P.M
so you want to give this sure sorry so
state revenue sharing uh those are items
they are primarily they're all contained
in our general fund
um we per we get uh one line is just
considered state revenue sharing it's
just kind of a general pot that the
state distributes to all municipalities
most of the most of the revenues
distributed are all based on per capita
figures so population counts
um as as delivered by Portland State
University and their their population
Research Center I think it is or
something like that
um the other items that we receive in
state revenue sharing consist of
I'm gonna forget all of them uh we get a
portion of marijuana taxes that is
significantly lower than it has been in
the past uh due to the passage of
measure measure 110 uh we also receive
state revenue sharing from what they
what has generally been called in the
past sin taxes so cigarette taxes uh
liquor taxes uh am I missing one that's
it that's it
um the quite honestly the uh you can
find all of these on page 108
of your budget document
um
but primarily we've seen some small
increase and uh based on what the state
revenue forecasts are telling us to
expect the one that has gone down over
the years is the state cigarette revenue
and you can see that in the
corresponding line as cigarettes are just less popular
these days so but otherwise for the most
part everything else is up those
revenues we allocate just for the
general purpose of the organization we
spend them in the general fund
to offset departments that don't have
dedicated revenues
any questions
okay
will the City attorney please read the
title of the resolution
that's what you just handed General
motions on the bottom did General motion
well you want a general motion I can
make a motion yeah I move the uh to
recommend the city of Lebanon Council
adopt state revenue sharing monies as
non-dedicated Revenue in the general
fund
second
right been moved and seconded all those
in favor
aye aye opposed
you can give them that back I don't need
that just just confuse me
infused tray over there he was getting
ready what what am I reading
I'll try not to
no one wants lawyer awake
okay I will close the public hearing on
state shared revenues
I can't use that that's two of them I
know all right do you want me to use it
for you yeah which please thank you only
a fireman
okay FY 20 23 24 proposed city of
Lebanon budget
and I will open that hearing now
yes now we have some public testimony
Genie and Cody at last you get to speak
thank you for your patience thank you for your patience and uh
our weird humor
go ahead and pull those things in close
to you
because I'm not short I gotta talk
louder I was told that before I'm so
we're here on behalf of the Lebanon
Downtown Association and your continued
support for our Main Street manager our
Main Street manager is instrumental in
keeping us connected with Oregon Main
Street their resources their grant
funding and having the time and ability
to help our Merchants with grant funding
last year we were able to write a grant
for 200 000 and help two of our downtown
businesses with Renovations of the
second floor without our Main Street
manager that time that it takes to write
those grants is going to be almost
impossible for a very active board
everybody's doing as much as they can to
bring events downtown
to bring activities for Main Street but
really the overall operations of the
Downtown Association really has to come
from our Main Street manager
in your packet I did pass out kind of I
was really ready to present at City
Council in May and I got all messed up
so this is kind of a little bit of that
what we do and who we are through the
last 30 days of all of our Facebook
traffic all of the events Cinco de Mayo
we had 30 businesses engage with us for
Cinco de Mayo our first Friday
and so we've increased our following on
Facebook we've increased our Instagram
following
um and these are not just individuals in
Lebanon they're individuals from Eugene
to Salem and so we'll present that data
as well
um kind of we worked really hard last
month to get our finances in order to
get from our former Treasurer to our new
Treasurer Cody and kind of looked at our
finances and you can as you can see in
your packet our funding sources pretty
much the city and that is for our Main
Street manager we do have some donations
we do have some sponsorships are specific for the events
that we have so an individual
organization will sponsor a Bruisin
bands in the park for one weekend so we
do have that
um as well and our expenses of course
our our Main Street manager that puts in
so much work I'm connecting our downtown
businesses with grant funding
opportunities resources
um and yeah operations operations is
really just our Printing and our
advertising our online expenses is our
um give our donation online donation
program that we use and our Google Drive
that normal stuff in our website design
so there's not a lot of expenses other
than having that Main Street manager
they're available for us to keep our
community connected and really improve
downtown
so also in your packet I wrote kind of
our accomplishments for this last for
the 2022 we are organized by four
committees operations promotions design
and economic vitality and kind of in
that you can see every all the work that
each of our committees has has done in
the last
um 12 months
we do have a community cleanup day
coming up and we have other programs
that we're looking at right now to add
to that movies in the park
um those kind of things hopefully a
Saturday market combining with the one
that's already here in town but really
that again that overall organization of
what we can do really is going to come
from our Main Street manager position
I'll turn it over to Cody
so just wanted to talk a little bit
about the restoration reimbursement and
this year we had reimbursed 127
756 32 cents from the states to uh
restoring buildings downtown
um we've we have seen a vast Improvement
and just a facelift
we also have been if you look at numbers
from last year we've got a significant
increase this year so far in Quarter Two
from donations and sponsorships
in fact our entire last year we were
about 60 percent of what we received in
donations last year already to date here
in the first five months Gina talked
about the movies in the park that's a new Endeavor we've ordered our
screen and facilities for that we
already have three of the Six movie
series for the summer sponsored by
different businesses we're working on
the national guard coming out providing
obstacle courses pull-up competitions
food carts just adding to the
festivities and that's going to be held
here at Ralston Park
um or sorry uh Academy Square now we're
kind of transitioning a lot of the stuff
over there
um music music in the concerts in the
park series and bands and Brews are
still ongoing
um and becoming you know better than
ever as we are engaging more with the
communities
um one of the big things with economic
Vitality tonight we have our first
meeting with our block captains a lot of
these are as we Rebrand and reorganize
we're throwing some new new Partnerships
in there so we do have Merchants
participating in our black Captain
program and that is that there's a block
Captain for each block downtown to be
able to be a transmitter and receiver of
information that's pertinent to business
owners here
um one of the oh as everyone knows one
of the ongoing debates downtown is you
know are we are we four are we opposed
to homeless sleeping areas downtown
our job as block captains are to be the
voice of our merchants and community
members so one thing that we are doing
is going out and interviewing issues
like this interviewing each and every
business owner and representative of
those businesses to see what it was your
take on these certain circumstances and
how do we represent you better so you'll
see me probably speaking at our next
meeting on things like that but it's just
important for us to be hearing the
voices of merchants making sure that
downtown is being properly represented
um
pretty much all I got for you today
any questions
so I understand you guys are asking for
the manager
to be included in the budget correct and what's the number you're
talking
thirty thousand that was thirty thousand
last year we'd like to continue that in
the budget
we've worked with the Secretary of State
we're compliant we've done our 990 they
let me go back three years so we did 20
21 and 22 waiting for any more paperwork
beyond that but right now we're we're in
good standing
Secretary of State as well yeah you're
in good standing with Secretary of State
correct
IRS yes yeah
did they give you a conditional approval
not yet but we have our paperwork in so
the last three years not a 501c3
currently
right we've we've done a lot of work in
the last six months to find to get out
of that hole financially
um and figure out where all of that
we've all dropped the ball on
um we've we're working really hard on
that so right now we we submitted
paperwork to the IRS for the last three
years we're waiting for them to come
back and tell us
if we need to do more and that was from
the advice of Oregon Main Street we we
called them we had a conference with
Oregon Main Street how do we clean this
up right and that's and it's good and I
think having a vibrant Downtown
Association is good but being good
stewards of the money that we are
handing out is important also
right now you're not a 501c3 you're
waiting for approval but you are you did
get your CT 12 done and into the state
and I see the secretary of state is uh
recognizing you correct as partners for
Progress not LDA right we've always been
partners for Progress that's the way it
started LDA yeah we operate under LDA
yeah but yeah our secretary of state
registry is partners for progress
I'm not comfortable
providing money when we've had this much
issues in money management and Reporting
I think that um
do we have a contract with them
on track with them
for yet we do have one with them for for
the current fiscal year we would be
negotiating a new contract with them for
fiscal 24.
and previously did we just provide them
the funds we did yeah I mean a lump sum
kind of thing yes
and did we ever get an accounting on how
that money was spent
no other than what you have in front of
you I haven't seen balance sheets or
income statements we don't have any of
that we also don't ask that of the of
the chamber too
no but my understanding was the
agreement was that they would provide
that before
that has been in the agreement yes and
so it's not asking for something new
it's something that was agreed to
steak I wasn't aware of that so yeah
before we before we approve it I would
recommend that we get an agreement
re-upped
with
some Matrix performance matrixes or
reporting matrixes
and we pay it out
like on a quarterly basis kind of thing
so it will help us and we'll help you
guys maintain accountability when you
got to do it every quarter to get the
money
I was brought on here as a Treasurer in February in the end of February and
um we did find some you know some things
that needed to be addressed obviously
some of these things that we're talking
about now came to light and
um been spending some time trying to
make sure that you know at least from then through now are reporting and
financially has been kept update I do
have quite a few years of back dating to
go through
um so that's that is something I'm
working working in the direction I feel
myself I know how easy it is to
miss things uh and things can fall
through the crack yeah and things get
very confusing when you're trying to
balance Federal versus State and CT 12
990 easy or big one or whatever
but it it's something that
I I believe needs to get your you need
to get your hands around so that the
community can believe in it too yeah
absolutely
and I would appreciate and enjoy working
actually with the city on a quarterly
basis because it's you know frankly this
is my first Treasury and first
non-profit board spot here so
um more experienced better for the
organization
well I'm just one person but my thought
is you need to get that agreement in
place before monies are agreed to we can
get that done before the June council
meeting I think
directing staff to work with LDA to
accomplish that so we're not not getting
involved in it until it comes to us for
approval just does staff who does Nancy
feel like she has enough information to
follow with this if this is something
there's a consensus of counsel on
so I have the information I need I think
I would I would like to have just a
motion
that would give me uh the timeline if
you wanted to see the contract on your
agenda in June
um
doing public hearings first we would do
the budget adoption and the contract
would come later but having it in the
packet uh if I had a motion on it that
would give
um us LDA and staff a hard deadline to
get an agreement put in place and ready
to go into packet so if you wish to make
a motion I would once we close the
public hearing correct yeah thank you so
that's where I am on it just okay so
it's it's a doable thing and we would do
the motion when after it closes after
you close a public hearing and you've
got you've got two motions in the packet
here so and then we'll do a third one
that would be fine okay good anybody
have any anybody else have any questions
well I'm not as familiar with KJ with
doddington the eyes and the crossing of
the teaser accountant on here but I want
you know I fully support that position
and what it can do for downtown and I
think it's imperative that we have
somebody paying attention to that and I
appreciate that you are yeah
question for Nancy yes that position is
funded by the hotel tax previously is
that where that money was coming out of
that is correct and that's where it is
in the budget that's proposed in front
of you the thirty thousand dollars is in
the motel tax fund
and if it's okay that's previously that
thirty thousand dollars came out of the
motel tax fund that's correct but that
thirty thousand dollars isn't in this
next year's budget for that position it
is in there uh so a couple things to
remember one is you can appropriate it
and not spend it yeah but if you don't
appropriate it you definitely can't
spend it right so it's oftentimes better
to appropriate and even if we couldn't
get to agreement or the council said we
don't want to turn over any money until
December you know let's see what happens
we would not spend the money based on
that direction but if we don't have the
appropriation we can't create it after
the budget is adopted but it is
appropriated now it is it is in the
budget and assuming that it stays in the
budget what the council would take up at
the June meeting in your public hearing
and adoption would include that thirty
thousand dollars and again at that point
you could take it the council could take
it out of the budget at the council
table even if the budget committee
leaves it in and moves It Forward the
council can take it out
all right this whole time I thought they
were asking because we had cut it out of
the budget that's why I was a little
confused nope okay no it's in there the
uh
if if anybody's wondering why this is
taking so long the bottom line is uh
it's not our money
it's everybody else's money
so we got to be responsible and being
good stewards of this money okay that
goes for all entities that receive funds
so
um I'm for a motion that would
to hold them to benchmarks and do it
quarterly
as long as they obtain the benchmarks I
believe in the program I think it's a
good program but it needs to be run
above board
and I'm not not going to cast aspersions
on past people that were in the Downtown
Association at all because that's not my
job but it is my job to make sure that
the money's being taken care of it's
being spent correctly and it's it's
we're able to have a report on it but
where it's going
um you just seen a bunch of directors
that uh work very hard come up here and
sit in that chair right there and get
ask a lot of questions
so
um I know it's all volunteer most of the
part for Downtown Association and that
and the City of Lebanon and the citizens
of Lebanon appreciate that all the hard
work I've I've benefited from the
program that's why I think I believe in
the program but I also believe in being
good stewards of the money so back to
you
okay anybody have any other questions
[Music]
sure
yeah first thank you Mr Mayor for
recognizing that we are spitting
the citizens money
but from that point of view this is my
third year and this is an outstanding
document this year it's
remember right we're having a big fight
in the legislature right now because
they're writing everything that nobody
can understand you can understand this with a fourth
grade education that's great we need to
continue to do things like that I think
that's hats off to you Nancy thank you
for providing that to make it easy to
understand
my other question to the council is
I live over on the canal just by Shady
Lake and there's been explosive growth
in my neck of the woods
and explosive growth everywhere if you
look at all the multi-family
are you guys collecting enough in
development fees or whatever to cover
some of this
because from a business point of view
the grills is phenomenal but from a
budget point of view it don't look so
good so I think that's a hard question
you're going to have to continue to ask
yourself is
with all these girls how are we going to
pay for it you would think it would pay
for itself but apparently it's not so
that that's my general comment to to the
council
thank you
let me see if I can answer that
and I was going to say in 15 words or
less but it's going to take longer
um
when new development happens a developer
pays a number of fees they pay building
permit fees they pay they may pay
planning fees to go Annex a piece of
property or to develop that property and
identify where the infrastructure is
going associated with it
they pay systems development charges
which are designed to cover future costs
of
expansion to existing infrastructure
that is only needed because we have
additional growth so if you think about
a water treatment plant built to provide
water for 40 000 people at some point as
this community grows close to forty
thousand and you have to expand the
plant you have to have money for that
somewhere you say between twenty
thousand and forty thousand all those
people who move in are going to
contribute systems development charges
that provide most of the funding for
that plant expansion in the future
none of those fees
pay for the general fund Services they
don't there is no impact fee for adding
police officers or the fire department
would tell you adding another fire
station or firefighters there are no
impact fees that cover the cost of
additional land use planning Services
additional people at the library none of
that is built into any of those
resources so we sit with
the primary revenue in the general fund
is the property tax with tax rates that
were set in 1997 with growth and
assessed value limited basically to
three percent a year
so you heard me earlier talking about
our labor agreements you've got a cost
of living adjustment that's four percent
on a revenue that's growing three
now sometimes we've had good years so
next year we're projecting five percent
growth in property tax so you get the
three percent basic on your home and
your home in your home but you get a
knit a little bit more for the new
development and we're thinking that
that's about another two percent in
Revenue next year some years
yes some years no you you don't get that
new development but I will tell you that
over the long term and this is part of
the reason for the five-year financial
plan that revenue is not growing as fast
as our expenses and you have heard
routinely we should have more police
officers but it's expensive and we don't
have the revenue coming in to fund that
we should be funding the jail we should
be funding Senior Services right and
those are the challenges that I think
we're in along with
almost every other community in this
state places like Beaverton which is a
very wealthy community with huge
industrial tax base they're looking at
cutting their budget because their
revenue growth is not keeping up with
their expense growth
and unfortunately there is no room to
have an impact that says you build a new
apartment building you're gonna you're
gonna pay an impact fee that you know
will bank and just meter out the
interest on to pay for additional police
officers that isn't that isn't a part of
the equation anywhere that's not an
allowed fee
hope that answers your question
congratulations
um
inflation drives our costs
there are some costs that are driven by
growth
you heard Frank uh Chief Stevenson talk
about
um officers per thousand and so as the
community grows if you're not growing
your police officers you get you know
you kind of move from 1.2 to 1.1 to one
officer per thousand right
um and so at some point you have to be
able to add officers to have uh to to
bring that ratio up to what is a
recommended best practice
um and and that is simply not being
there's not enough money coming in to do
that
well I'm with the states in assistance
now that we have even more multi-family
in the equation
your outlook has to even be more dismal
then if if you have more multi-family so
this and I will say this the state I
think is less focused on multi-family
they are certainly focused on additional
housing across a broad range of prices
they have a lot of Focus right now on
affordable housing because housing has
become so expensive and you know a young
married couple with basic jobs you you
know School teachers don't make enough
money to buy a house that is being built
today
um and I think as you as you look at
that challenge then you've got to find a
way to either pay everybody more money
or you have to be able to find housing
at lower costs and that gets very much
into the state's push for more
affordable housing that's the work the
council's been doing on the housing
production strategy which is what can we
look at can we go to smaller houses on
smaller lots that would be more
affordable as a way to help even even
mid-level not even we're not even
talking like you know very low income
people but middle income people being
able to acquire housing and move out of
an apartment for example
um from a from a financing perspective
right now developers seem to be able to
make a profit building multiple
multi-family housing that they don't
seem to be able to make building
single-family housing or we would be
seeing more developers coming in doing
single-family housing and a lot of
that's inflation it's supply chain it's
the lack of Labor it's uh interest rate
costs which if you're old enough six and
a half percent yeah okay it's worse than
you know it's worse than two but I've
seen way worse than that
um you know first house I bought I was
happy to get 13 so you know everything
is everything is is coming together in
that discussion
um and there is no easy answer there is
no
push a button there is no you know
God very godmother with a magic wand
coming in saying poof you have money
um I will say that uh I do uh in in some
of the lobbying work I do with
legislators I try to make it perfectly
clear that the local government level we
do not have the money to do basic
Services let alone add on your expanded
asks so that's part of the story that I
think we need to do a better job of
getting to our legislators
sure sorry okay
it was a lot more I'm sorry if you
missed a couple zeros I I have a certain
level of passion about this because the
property tax system has been broken for
years timing you so
okay any other question for these folks
you can escape the Asylum now thank you very much guys
and I'm sure you'll be talking with
Nancy or whomever
okay
so now we're going to move into motions
I would
entertain a motion
are we all
talked out well I was just going to ask
on that you know we have printed well
printed motions for us on paper already
and it says uh on the the first one
under 7B it says uh for operating
towards the end for operating purposes
and 1.6 and some change
um for payments to bond principles and
interest does that is that annotated
somewhere in the can I find that yes uh
you'll find the 1.6 million conversation
on page
62. yep that's part of the general
obligation bond fund that money goes to
pay for The Debt Service uh for the
construction related to the Justice
Center and the library
just so I don't have to look once that
drop off I know those two of those at a
date 27 I think uh I think it is 20 I'm guessing but I think it's 2028 let
me
people be here
June 2027 is the last payment for the
Geo bond fund one of us well that's it
now so it's just a couple years yeah
I'd like to raise it excuse me I'd like
to raise a question about
funding for the Pioneer Cemetery it's your microphone on no yes it is I'm
sorry let me pull it closer
uh I'd like to ask about the Pioneer
Cemetery fund
um there's not enough money in here to
do anything except mow the lawn
and there's a lot of those Cemetery
stones that have been broken vandalized
and some of them have been moved to
different places
uh I think it's a shame that we don't
take care of that Pioneer Cemetery that
has all of our founding
fathers and mothers that founded this
city
that are buried there and they're not
we're just not even showing any respect
at all and I
ten thousand dollars is not even close
to what is needed
is there any way we can raise that
uh the budget committee can certainly
make a recommendation to uh fund money
out of the general fund that's the only
other place that you can get any
resources all of the other funds are
going to be off the table for that but
the general fund which
by definition is you know everything uh
the budget committee and ultimately the
city council can decide how you want to
allocate that money and you are
certainly welcome to allocate uh either
uh
you either reduce a budget in the
general fund someplace by some amount to
put it into the cemetery or you would uh
make a motion to
take that out of uh general fund ending
fund balance and put it into the
proposed budget you would have to name
the amount where you want to get those
Appropriations I would recommend that
you hang on to that
um I I will tell you the Motions that
are printed here are the required
motions for the budget committee to make
so the budget committee has to recommend
to the city council how much tax rate to
Levy and how much to Levy for Debt
Service that's motion the first motion
under B
the second motion is basically saying
starting with the proposed budget as
it's proposed you recommend moving that
forward and then you take amendments to
that so if you wanted to fund
the Pioneer Cemetery
uh five thousand dollars out of general
fund fund balance for example once the
motion is is uh red and seconded you
would make a motion to amend to include
five thousand dollars general fund money
using fund balance for the Pioneer
Cemetery
and then there would be a vote on that
motion
and any other amendments that would go
through whether you want to add things
or take things out whatever you want to
put in or out then you get to and you
would vote on each Amendment and then
you would get to voting on the final
amended
motion if that makes sense would this be
done now or later it would be done after
that second motion is read and seconded
okay so so first do the first motion to
Levy taxes and the tax rate the 5.1364
is our maximum tax rate that we can do
the budget is built assuming you do that
again you don't have to Levy the maximum
tax rate you can Levy less than that would change the revenue
projections which would probably also
change expenditure projections you may
not recommend levying more than that but
you're making that recommendation to
city council
if you reduced that Levy rate when it
gets to city council Council can't
increase it so you got to know that
without like republishing the budget and
doing a bunch of other things but
legally this committee can make that
recommendation
you got any idea how much you think I
don't know how much I don't know how
much it would take I have no idea I was
at a seminar this last two weeks ago and
he was talking about
rebuilding a basic
monument that had fallen down one of
these six seven foot high
and it was about several thousand
dollars
to do that but I'm not saying that we
need to do that everything but I think
on a yearly basis we ought to be doing
something
rather than nothing and that's actually
I can speak on this a little bit
um there's there's a couple groups
coming together right now I know about
the Pioneer Cemetery my wife's uh is uh
involved with that I'm supposed to be
part of it but I haven't been able to
make it okay so so I I what I'm what the
way I understand it and correct me if
I'm wrong 7A we already passed that
motion yes so
um we can bring this up in regular
session and approve prove it can't we so
if if the non-dedicated revenue from
revenue sharing goes in general fund can
we appropriate it at a regular session
so uh to be clear what what you have
acted on is to say state revenue sharing
is a general fund non-dedicated Revenue
that is already built into the proposed
budget okay so when we're talking about
the cemetery and appropriating money
you are talking about creating an
appropriation that in the proposed
budget does not exist and you don't you don't have to say what the revenue
source is you have to say you're either
taking the Appropriations from something
else
and I'm going to pick on Kelly so we're
going to reduce the planning budget by
ten thousand dollars and put ten
thousand dollars into the Pioneer
Cemetery
because I love you
um or
if you don't want to reduce that from
some place that is in the budget you
reduce it from the ending unappropriated
fund balance so where we currently say
the ending fund balance is one point is
I don't even have the number right in
front of me as like
uh one and a half million dollars if you
wanted to to put ten thousand dollars to
the cemetery we would go to 1.49 million
dollars of ending unappropriated fund
balance with that ten thousand dollars
going to the Pioneer Cemetery to do work
um I I will note from staff's
perspective we've been
um we've provided information to the the
volunteer group that's working on the
cemetery stuff there are state grants
that we can get but to apply for those
grants we have to be able to say what
we're going to do who's going to do it
how much it's going to cost and what is
our matching and that matching can
include in-kind services but without an
organized group coming in saying we will
donate a hundred hours of in-kind
services which we can then quantify for
purposes of Grant and get a match we
have not been able to apply for any of
those grants there are some that are
historic preservation for cemeteries
some that could do Parks some some
additional work but we're really looking
for what the plan is that is being put
forward and and we don't we have nobody
on staff who's like a historical
headstone expert
um who knows what would be necessary to
restore them
um the the work that we do there is hand
mowing
um it's got to be hand weeding we can't
put out pesticides we don't irrigate it
because we uh know that there are
burials where there are no headstones
and we don't wish to disturb the Earth
where that occurs so we've been kind of
stuck without a group that has said
here's what we're going to do here's the
plan we wish to initiate to know what if anything could be done so that's
what we've been waiting for us to have
that appropriation be made any time by
US during the course after the if you're
taking it from the general fund can't we
do that at any time so once the budget
is adopted in June
the only way that you would be able to
create that appropriation would be to
use general fund contingencies and
transfer them to for example
non-departmental to make a grant to a
group to put that together that would
still exist that and frankly that exists
today
you could ask to have that brought
forward on the June agenda if there was
going to be a June 2023 expenditure
before the new fiscal year but again
it's what's the plan and what's being
asked for and I have uh I've had nobody
come in saying
I need XD dollars this is what I would
do with it so I think this is part of
our history it's something that we're
just kind of shooting in the dark here I
think some of the other funds that are
in here though have are are based on
like donations that those groups receive
like I look at the police special
Revenue fund which is right next to the
Pioneer Cemetery fund the library
special Revenue fund the senior services
special Revenue fund and these all
receive donations to help fund those
special projects at the senior center at
the library you know Shop with a cop etc I is there are we the is there not a
group that does this for the Pioneer
Cemetery it's in the formation yeah it's in the works right now they're
starting to come together
um there's a couple personalities that
reached out to to my wife and started
talking so I think that's the piece
we're missing yeah yeah they're bringing
it together right now I I would submit
that that at this point we'd probably
leave it alone let that group come
together formulate a plan and and move
on that way because I share your
sentiment that that it's a you go down
here it's just like really
but but at this point I think we need to
let the let the uh that that group come
together do uh fundraising and uh uh re
try to receive donations that kind of
stuff and then actually come up with a a
really uh good plan to to address
because we've looked at
um we've talked about fencing around it
um improving Trails lighting cameras
um there's there's veterans there from
Civil War Spanish-American war and uh
war of 1812. there's not many cemeteries
that have those unless you go to
Arlington so
um you know maybe a flagpole but that's
still all uh Pie in the Sky type things
right now so
um I would submit that that maybe we
hold on with the current budget just for
maintenance let that group come together
get uh get organized and uh maybe
revisit it next year I agree so yep
so I take it we're on to these motions
I'd like to still waiting for a motion
I'd like to make a motion there you go I
move to recommend the city of Lebanon
City Council Levy the permanent property
tax rate of 5.1364 per one thousand
dollars of assessed value for operating
purposes and 1 666 one million six
hundred sixty six thousand one hundred
twenty four dollars for payment of bond
principal and interest
we have a motion do we have a second we have a second all those in
favor
aye aye aye all those opposed
okay we would uh entertain a second
motion before you do if I might
um so we we discussed that certainly
things kind of went through the process
a little last minute so what you have in
front of you is actually that motion on
the screen uh this is what you're
delivered on Friday
um so
either way what was added was some
contingencies in our utility funds
um at the last minute and so this is the
updated budget based on what you had in
your documents delivered to you last
week
well I'd like to make a motion
I moved to approve the fiscal year 2023
2024 budget in the amount of 85 million
three hundred twelve thousand five
hundred eighty eight dollars
as proposed by the city's budget officer
recommended
and recommend the city of Lebanon City
Council adopt the fiscal year budget
it's been moved uh second seconded all
those in favor
aye aye aye all those opposed
okay
um we um we're gonna look for one more
motion you got one more yeah
is this emotion or is this an amendment
to the previous motion this would just
be a motion because you're not changing
the budget amount okay everybody listen
carefully because I don't know if I got
this right
um I'd like to make a motion to direct
staff to work with LDA to create a
quarterly payment plan based on
adherence to state and federal financial
laws to fund the Main Street manager
position with thirty thousand dollars of
City provided funds
second thank you been moved and seconded
any discussion
all those in favor
aye aye aye opposed
motion passes
and with that I'm going to
close that hearing good job with the
gavel
a damn near broke used to it left-handed
and I'm going to take a 10 minute break
before we power through the rest of it
thank you
foreign
let's all start talking again
okay we're going to adjourn as the city
uh city of Lebanon budget committee and
reconvene as the urban renewal agency
budget committee
we just did
so first one FY 2023 2024 Lebanon urban
renewal agency budget presentation that
will be by Nancy and Brandon and and I'm
going to sum up for you because this is
pretty straightforward we do have five
urban renewal districts the budget is uh
included here in total we are talking
about a total requirements including
appropriated contingencies and
unappropriated ending balances of 5.5
million dollars most of that is budgeted
for Debt Service we do have a a piece
that is budgeted for capital outlay in
case basically in case we get an
opportunity to address some of the
projects remaining in an urban renewal
District these tend to be spurred by a
need you know raised by a private
developer to do something so we don't
have a lot here
um pretty straightforward but because we
have the five districts you do have to
go in and out of public hearings have a
motion I'm going to note for the record
uh the only people remaining in the room
are staff and none of them intend to
testify
on any of the urban renewal districts so
I don't think we need to call for public
comment and wait uh I think we can just
move forward but uh Brandon and I would
answer any questions you might have
I have one
um Nancy mentioned the Northwest urban
renewal tax will
um that only has a few more years I
can't remember
so we have Debt Service for the
Northwest urban renewal District that
lasts until 2032.
that is 10 more years okay okay 10 more
years and then that money that 959
000 or probably even more in 10 years
will go into the general fund well it is
returned to all of the taxing districts
so City fire district school district
right so we'll get it we'll get a large
cut we'll get a large cut of that more
than 300 000 a year in Revenue
that's all that was my only question
okay and I will ask for public comment
just to keep us legal
okay so
um I'm gonna open the uh proposed urban
renewal District taxes
any public comment
seeing none I would entertain a motion
I move to recommend the urban renewal
agency approved the Northwest Lebanon
urban renewal District taxes for fiscal
year 23-24 at the tax increment value of
959 488 seconds I have a motion in a
second all those of all those in favor
opposed I will close that most that
ring
and then we're going to open the cheetah
Lake urd
uh hearing any public no next do I have
a motion I move to recommend the urban
neural agency approved the cheetah Lake
ERD taxes for fiscal year 2324 at the
rate of 100 of the amount from the
division of tax I have motion do I have
a second second I have a second
all those in favor
aye aye opposed
closed open the Northwest Gateway urd
do you have any public comment nope next
I'll take a motion
third one
it's your turn I move to recommend the
urban renewal agency approved the North
Gateway urban renewal District taxes for
federal year 2324 at the rate of 100 of
the amount from the division of tax so I
have a motion do I have second second
all those in favor say aye aye opposed
closed we're going to open the hearing
for the downtown urd any public comment
nothing I'll accept a motion
a movie recommend the urban rural agency
approve the downtown ERD taxes for
fiscal year 23 24 at the rate of 100 of
the amount from the division of tax
I have a motion and it's seconded
all those in favor
aye aye all those opposed
closed
I'll open the Mill Race urd hearing
do I have a motion
a move to recommend the urban renewal
agency approved the Mill Race urd taxes
for fiscal year 2023-24 at the rate of
100 of the amount from the division of
tax second
moved and seconded all those in favor
aye aye aye opposed
we will close that one
and we're going to go to the
proposed urban renewal budget I'm
looking for a motion
iMovie approved the urban renewal agency
fiscal year 2324 budget in the sum of 4
million seven hundred twenty thousand
eight hundred and eighty eight dollars
as proposed by the agency's budget
officer do I have a second second second
all those in favor
aye aye all those opposed
it passes and I'm going to adjourn the
urban renewal agency budget committee
and reconvene as the city of Lebanon
budget committee
we're going to go to
committee comments anything
I will
um I this is my tenth one of these for
the city of Lebanon
fifth one that somehow I ended up as the
chairman
see if we can do it again for you next
year
I will kill you
um I just want to say of all the budgets
that I've had to read starting with way
back when when
um
John hit was the the manager and it was
like playing Tetris it was with your
eyes closed
and it was you couldn't figure out who
hit John and there was fund transfers
for the darndest things and everything
was all over the map
this this
was I I sat down for a whole day to read
this thing and it took me an hour and a
half
and I understood it then I sat down and
read it again it took me an hour and I
understood it so kudos for putting
together something that makes a lot more
sense and it's more user friendly and I
hope that Trend continues
and it's just such a pleasure after the
ones we used to do to have this just yay
I concur I'm glad I have that fourth
grade education you were talking
about and I would thank you and I would
say Brandon and I both have
additional improvements coming
well you are a banker so fourth grade
it's all you need
yes I apologize for that
we were changing things at the very last
minute clearly as we saw it up on the board for
the Amendments yeah
um next budget meeting
we don't need it we don't need that this
will go to the City Council next in June
right June 14th June 14th
are there any other comments
we're