[0:00] taken to the saying you don't sweat when
[0:02] you're eating
[0:05] call the meeting the two order please
[0:08] rise for the flag salute
[0:13] allegiance to the flag of the United
[0:16] States of America to The Republic which
[0:19] it stands one nation under God
[0:22] indivisible with liberty and justice for
[0:25] all
[0:28] uh will the deputy City recorder please
[0:31] call roll
[0:34] Jeremy Salvage here
[0:37] Wayne Dykstra here here Dave Workman
[0:40] here Michelle steinhabel here Carl Mann
[0:44] here Rebecca Grizzle here Tom Wells
[0:49] uh Josh port and Lance caddy are absent
[0:53] thank you
[0:54] are there any nominations for Budget
[0:56] committee chair I nominated
[1:00] I nominate counselor steinable I
[1:03] nominate KJ offers we got three
[1:05] nominations now
[1:09] a second
[1:10] so what are you seconding I thing nope
[1:13] okay
[1:15] looking to nominate KJ alfords as per
[1:18] budget committee chair was made by
[1:20] councilor Stein hapel hibble I screw her
[1:24] name up and I apologize okay I'm so
[1:26] sorry we'll get there we will and
[1:28] seconded by uh
[1:31] counselor Workman all those in favor say
[1:34] aye
[1:36] opposed nay
[1:39] motion passes with
[1:41] how many how many we got here four a lot
[1:44] Against One
[1:47] is it eight
[1:50] seven years and one name
[1:52] budget committee takes over the meeting
[1:58] that's you now
[2:04] okay
[2:06] we need a nomination for a budget
[2:08] committee secretary
[2:13] I nominate counselor Salvage
[2:18] second all those in favor
[2:20] aye opposed
[2:24] done really good so yeah it passes
[2:26] unanimously
[2:28] okay uh next we're going to look for an
[2:31] approval of the May 4th 2022 budget
[2:33] committee meetings
[2:36] move for approval
[2:40] it's been moved and seconded all those
[2:42] in favor
[2:43] opposed
[2:47] okay it passes
[2:49] and are we going to do these we've I've
[2:52] not done these before we're gonna do
[2:53] these now or later
[2:55] would be later after we do the
[2:57] presentations okay then we would do
[2:59] publicly
[3:00] okay at this point I'm going to turn it
[3:03] over to the city manager for
[3:04] presentation of the FY
[3:08] 2324 budget message thank you good
[3:11] afternoon and welcome everybody to the
[3:13] best part of the year
[3:15] um I have to say that every year because
[3:17] it is the best part of the year so you
[3:20] do have before you a proposed budget
[3:23] this we have made some I think some
[3:27] significant changes in the document
[3:28] itself this year trying to give a lot
[3:30] more information about resources and
[3:33] uses of monies and the different funds
[3:35] and trying to give more information on
[3:37] the services that departments provide
[3:39] I will note for the most part we are
[3:43] proposing a budget that continues all of
[3:45] our existing services at their existing
[3:47] levels there are some notable call outs
[3:49] one is this budget does not include
[3:52] funding reopening the jail
[3:54] and chief Stevenson will be able to
[3:57] speak to this when when he comes up if
[3:59] you have more specific questions but in
[4:01] terms of looking at what the jail needs
[4:04] we're talking at at least five permanent
[4:08] staff positions Corrections Officers
[4:10] that would staff the the jail 24 7 we
[4:13] would have contracts for services for
[4:16] mental health and medical health both of
[4:18] which we would be required to provide
[4:20] and and we have done in a very minimal
[4:23] basis in the past but to meet best
[4:26] practices it's about seven hundred fifty
[4:28] thousand dollars to reopen the jail so
[4:30] that's uh something for the the
[4:33] committee to consider
[4:36] um we have con included twenty thousand
[4:38] dollars to complete an upgrade of the
[4:39] city's website it's been uh eight years
[4:43] since we last upgraded it we've been
[4:45] notified a couple of times that our site
[4:48] does not uh meet ADA requirements and
[4:51] this is largely for vision impaired
[4:53] people where
[4:55] um things like when you post an image
[4:58] you have to also post a description of
[5:01] that image so someone who's having a
[5:02] reader read a website
[5:05] um you know who cannot see where it says
[5:07] click here to go to the next thing would
[5:10] have that read out loud and would be
[5:13] able to make that action so we're
[5:15] looking at at the need to address it uh
[5:19] UPS upgrades both from cyber security
[5:21] and that ADA accessibility and frankly
[5:23] just a Refresh on the web page
[5:25] we have included another fifty thousand
[5:28] dollar increase in the sanitary sewer
[5:30] lateral budget we have more than fully
[5:33] expended the budget this year we have
[5:35] pulled money out of the manhole project
[5:37] uh and Ron was in my office the other
[5:40] day saying we have already got people
[5:42] lining up for July uh and may may very
[5:46] well exceed our budget even with the
[5:47] fifty thousand dollar increase for next
[5:49] fiscal year
[5:51] we have included a safety coordinator
[5:53] position in Human Resources this is to
[5:55] address overall safety and risk
[5:57] management in the organization we've had
[5:59] a pretty significant increase the last
[6:02] couple of years in workers comp claims
[6:04] and employees being injured on the job
[6:08] and we have not done a good job of
[6:10] record keeping in terms of trainings
[6:12] that we have and I should say mandatory
[6:14] trainings that we have had people go
[6:17] through to make sure that they're doing
[6:19] their ladder safety training their
[6:20] forklift training those kinds of things
[6:22] and frankly everybody in the
[6:24] organization is stretched so thin it's
[6:26] not something that we can add on to
[6:28] someone else's plate saying by the way
[6:30] read up on the OSHA rules make sure
[6:32] you're doing your trainings and you're
[6:33] documenting all that so brought in that
[6:36] as a as a position in the current year
[6:38] working through
[6:40] using some savings from a vacant
[6:42] position to make that happen
[6:44] we have in the Parks fund we've included
[6:47] a bump up of twenty thousand dollars for
[6:50] part-time summer casual this is funded
[6:53] by Bill Lebanon Trails which is going to
[6:55] donate that money each year for the next
[6:57] several years with that position really
[7:00] dedicated to doing maintenance along the
[7:02] trails there is a huge amount of Mowing
[7:06] and weed control and trash pickup and
[7:10] sweeping on those trails that needs to
[7:11] be done in the summertime in particular
[7:13] and so BLT has agreed to fund that
[7:16] additional work to make sure the trails
[7:19] are good
[7:21] um in the custodial and building fund
[7:23] we're adding a mechanic we have for a
[7:25] number of years sent our vehicles to
[7:27] Benton County Public Works for
[7:29] maintenance that takes the vehicle out
[7:31] of service for you know three or four
[7:33] hours assuming that you can Buzz over
[7:35] get an oil change and Buzz back that
[7:39] doesn't always happen and Benton County
[7:40] shop rate has gone up significantly the
[7:43] last couple of years so we're going to
[7:45] add a mechanic they will be doing the
[7:47] maintenance on our police vehicles
[7:50] Public Works vehicles are our Lynx buses
[7:53] engineerings Vehicles their their
[7:56] pickups and those kinds of things and we are seeing a reduction then in
[8:01] what we would be paying in in that
[8:03] maintenance budget across those
[8:05] departments in the organization
[8:08] um and finally the senior center
[8:09] activities planner was bumped from a
[8:11] half time to a full time as we continue
[8:13] to invest in evidence-based programming
[8:16] for seniors really working to try and
[8:19] make sure that we are Helping Seniors
[8:21] live their best lives to be healthy both
[8:25] mentally and physically so lots of
[8:27] classes on you know exercise and
[8:30] stretching that you can do in a chair or
[8:32] you can do with very low impact not
[8:34] suffer injuries and then the the brain
[8:37] side of it crossword puzzles games
[8:39] Bridge
[8:41] pinochle is back I think so trying to
[8:44] make sure that we're keeping that
[8:46] population going
[8:48] um I will note for the Pro's proposed
[8:50] budget in total at your place this is a
[8:52] summary of the data that's in the book
[8:55] um it's a one-pager and we did add the
[8:57] proportion of variance in in terms of
[9:00] the current proposed budget versus the
[9:03] adopted budget our Revenue projections
[9:06] are down pretty much across the board
[9:08] even with property taxes up we are
[9:10] seeing
[9:11] reductions and assessments we're seeing
[9:13] reductions in
[9:16] grant money we don't have the federal
[9:18] arpa dollars coming through we don't
[9:21] budget grants generally until we receive
[9:24] them so we can always do a supplemental
[9:26] budget in the year if we get a grant but
[9:29] we don't budget assuming that we're
[9:30] going to get those and then appropriate
[9:32] and spend money potentially that we
[9:34] don't get
[9:37] um our expenditures in total are down a
[9:41] little bit on the operating side with
[9:43] some UPS some Downs by Department
[9:46] that's pretty normal for where we are
[9:49] again some of that is you may have had a
[9:51] department that had Grant funded program
[9:52] this year and then doesn't have that
[9:55] next year so they have that grant money
[9:56] re removed out of their budget for next
[9:59] year and so we do see some of that
[10:02] moving through the course of the budget
[10:04] I will note the numbers in the budget
[10:07] message this table got updated very last
[10:09] minute so the totals in the budget
[10:11] message on page seven are off by a
[10:13] little bit this is the the correct total
[10:17] budget I think we found one or two minor
[10:19] things that hadn't carried through in
[10:21] terms of the total budget so uh work off
[10:24] of those numbers
[10:27] um I will focus most of my comments here
[10:29] on the general fund uh the general fund
[10:32] as you all know is our major
[10:34] operating fund that gets property tax
[10:37] money uh it is uh fiscally challenged we
[10:42] are having a structural problem and I'm
[10:44] going to say we are not the only ones
[10:46] across the state of Oregon uh right now
[10:49] most communities are in about the same
[10:51] place we are in terms of working through
[10:53] budget committee and city council uh
[10:56] County Commission adoption of budgets
[10:58] um and and if you read headlines in
[11:00] multiple newspapers you see Salem is
[11:04] looking at an 18 million dollar deficit
[11:06] Eugene at 15 million Ontario is looking
[11:09] at whether or not they ought to
[11:10] Institute fees to add a police officer
[11:13] so it doesn't really matter the size
[11:15] communities are all in this place
[11:18] where your incoming revenue is not
[11:21] growing as fast as your outflow
[11:22] expenditures and that mismatch for us
[11:26] for the the proposed budget year is 1.2
[11:29] million dollars where we're projecting
[11:31] to spend 1.2 million more than we're
[11:34] bringing in we have fund balance we're
[11:36] not at negative we're not deficit
[11:38] spending there is uh not a cause for
[11:42] severe Panic there is cause to look hard
[11:46] at what the future is going to be and
[11:48] how to best balance services in going
[11:50] into the future to try and keep within
[11:52] our resource our Revenue stream on an
[11:55] annualized basis and I note uh that can
[11:58] be done in several ways right you can
[12:00] cut the budget you can seek new revenues
[12:03] in a variety of ways you can do a
[12:04] combination of those that's going to be
[12:07] some work we're going to ask the council
[12:08] to to take up over the coming year I I
[12:12] will also note that for the first time
[12:14] we have a five-year financial plan that
[12:17] is in the budget this is on page 13.
[12:19] this is for the general fund we're
[12:21] hoping to be able to add other major
[12:24] funds this really does try and project
[12:27] out where we are today
[12:29] and if our current trends continue into
[12:32] the future where we would be in the next
[12:34] five years
[12:35] I'm the first person to tell you that by
[12:38] definition the budget's plan the plan
[12:40] never goes according to plan so I can
[12:42] tell you that uh bottom line the numbers
[12:45] will not be what we are projecting right
[12:48] we will have years over those five years
[12:50] where we'll have some years where
[12:52] revenues are higher than expected and
[12:54] some years where they're lower we'll
[12:55] have years where we don't spend the full
[12:57] budget maybe by a significant share so
[13:01] for example the current year with the
[13:03] police department vacancies that we have
[13:05] had the police department budget will be
[13:08] considerably under expended but we're
[13:11] getting very close to the police
[13:12] department once again being fully
[13:14] staffed and I would not predict that we
[13:17] would under expend to that level I would
[13:19] hope we would not expend under expend to
[13:22] that level next year so we see those
[13:24] waves coming through the budget what we
[13:27] do is try to put together a snapshot
[13:29] that lets us say what actions can we
[13:32] take today that will make our financial
[13:35] situation and look better in the long
[13:37] term
[13:38] to that end staff made some Cuts in the
[13:40] budgets in in there from what they
[13:42] originally asked for to what is in the
[13:45] document before you the cuts that we've
[13:48] made are largely materials and supplies
[13:50] some contracts some capital outlay
[13:53] those are not going to be sustainable in
[13:56] terms of maintaining our current
[13:58] operations so we can cut training back
[14:01] for a year in a department but sooner or
[14:03] later certification requires that those
[14:06] trainings be brought back to the to the
[14:08] fore we can cut our computer replacement
[14:10] budget for a little bit for a year but
[14:15] those computers will begin to fail
[14:16] upgrades will have to happen or else our
[14:18] system fails so we recognize that a lot
[14:20] of what has been cut to get us to this
[14:22] point for this year is kind of a
[14:24] one-time basis and will require more
[14:27] work on an ongoing basis to to take this
[14:30] community forward in time
[14:34] um I would say uh I I would like to be
[14:39] able to see our revenues grow I we are
[14:42] still
[14:44] almost 10 years from uh when we will
[14:47] make our final debt payment on the
[14:49] northwest urban renewal District in that
[14:51] District would you know that value would
[14:53] roll back on to the tax rolls
[14:56] um I I would hope that we could do it
[14:59] sooner than that but you do have to make
[15:00] all the debt payment commitments that
[15:02] you have and we are working through that
[15:05] um I also will note that we continue to
[15:07] try and invest in infrastructure and you
[15:10] see that around the community but that
[15:12] is largely being done with water and
[15:15] sewer rate Revenue right it's the
[15:18] monthly utility bill so uh as you've
[15:21] heard Ron talk about West Side
[15:23] Interceptor that's funded by the by the
[15:25] Wastewater fund it's not funded by the
[15:27] general fund so that work continues even
[15:29] because that fund we're able to set
[15:31] rates and raise the revenue we need but
[15:34] it's not going to help us in the general
[15:36] fund where we we can't raise those rates
[15:39] at this point
[15:42] um for the future again I I think the
[15:45] general fund is the the largest area of
[15:47] concern I think we recognize the need
[15:50] for additional police officers we would
[15:53] like to be able to reopen the jail
[15:54] that's going to be a heavy lift
[15:58] um I think the senior center needs to
[15:59] have at least one more activities
[16:01] planner offering services in the in the
[16:03] post covet environment we are seeing
[16:05] more and more people using that facility
[16:08] as as they feel safe to do
[16:11] um we don't have a public information
[16:13] officer we don't have a disaster
[16:15] management planner both of those are
[16:17] positions I think are important and both
[16:20] of those positions would function in in
[16:22] part internally within the organization
[16:24] but also in part with Communications
[16:26] with the community there is a lot to be
[16:29] said for a disaster management planner
[16:32] doing
[16:33] community trainings based on what should
[16:37] you be prepared for how do you pack a go
[16:39] bag what should be in those GO bags how
[16:41] do you know who's in your neighborhood
[16:43] and when the big one hits or the flood
[16:45] hits or the Fire Hits who do you need to
[16:48] make sure is okay you know did were you
[16:51] able to get out of the house are you
[16:52] safe who was where do we have vulnerable
[16:55] members that are in my block that I can
[16:57] watch out for
[16:59] I will tell you that our parks
[17:01] department is understaffed I know a lot
[17:04] of you use the trails when you walk
[17:06] along those Trails pay attention to how
[17:08] much space there is on both sides of
[17:09] those trails that need to be mowed need
[17:12] to be weeded need to be attended to
[17:14] maintained cleaned in addition to all of
[17:18] our parks and our Sports fields and
[17:21] maintaining all of those there's a lot
[17:23] of work that that is done by public
[17:26] works on a routine basis and Jason and
[17:29] his crews make a good good job of kind
[17:31] of moving people who are the highest
[17:33] demand is at any given time but we do
[17:36] need to invest more in our Parks
[17:38] maintenance and our and and our
[17:40] facilities there particularly as we see
[17:42] the cheetah Lake Project coming forward
[17:44] in the next couple of years and
[17:46] expansions and expanded use of that Park
[17:48] expanded use will mean expanded
[17:51] maintenance also
[17:53] I note that we continue to have no
[17:55] resources to fix local streets what we
[17:58] get from the state every year in gas tax
[18:00] money is not enough we do Street
[18:04] projects as we can so again with Ron
[18:07] you've heard a lot of discussion about
[18:09] the 7th Street water line that's become
[18:11] water line sewer line storm water line
[18:13] and street so that will address that
[18:17] section of 7th Street but again you all
[18:19] know driving around town our residential
[18:22] streets are in bad shape and we don't
[18:24] have money coming in for that we
[18:27] continue to see decreases in state gas
[18:30] tax money as more people switch to EVS
[18:32] or as gas mileage is going up and we see
[18:35] the state trying to figure out how
[18:37] they're going to
[18:39] manage both the demand that ODOT has for
[18:42] needing more resources and the demand
[18:44] that cities and Counties have in terms
[18:45] of how we get resources to maintain our
[18:48] local streets
[18:49] that is coming a conversation at the
[18:52] state level but it it also needs to be a
[18:55] conversation at the local level because
[18:56] I don't believe the state is going to
[18:58] come with money that says you know
[19:00] here's enough that you can
[19:02] replace or repair 10 blocks of local
[19:06] streets every year that that you know
[19:09] every Community has a need for
[19:13] um I know we're completing the
[19:14] wastewater treatment plant master plan
[19:16] that should be coming to the council for
[19:19] review later this summer or early fall I
[19:23] think we have every expectation that is going to lay out a series of
[19:27] needed improvements at the wastewater
[19:28] treatment plant that are going to be
[19:30] costly as we watch our neighbors sweet
[19:33] home that's gone from a 20 million
[19:36] dollar plant to a 40 million dollar
[19:37] plant to a 55 million dollar plant same
[19:39] plant just the cost driving up this the
[19:43] those needs that's going to put more
[19:45] pressure on our Wastewater rates in
[19:48] terms of the need to fund those services
[19:50] and meet the requirements
[19:53] um I'll tell you we're watching at the
[19:54] federal level as the federal government
[19:58] looks at per end polyfluorinated
[20:01] substances pfas you'll hear a lot more
[20:04] about this I'm pretty sure over the
[20:06] coming years that are in drinking water
[20:08] or not in drinking water we aren't
[20:09] really sure
[20:11] um but there is a movement to require
[20:14] local water service providers to treat
[20:17] for pfas and to make sure those are not
[20:21] in your water and if we have them in our
[20:23] water that will be expansion of some
[20:25] kind likely at the water treatment plant
[20:27] I'll tell you I'm hoping for federal
[20:29] money to come in and pay for that as
[20:32] they drive that because they certainly
[20:34] recognize
[20:35] that there is a significant need for uh
[20:40] for communities to address their water
[20:42] infrastructure but I can't hold my
[20:45] breath anymore that the federal
[20:46] government is going to fund what the
[20:48] federal government requires us to do so
[20:50] we're watching it
[20:51] we're starting to look at what that
[20:53] might involve
[20:55] I know that we are likely to reach a
[20:58] population of 20 000 this year or next
[21:00] year
[21:01] we'll see those numbers come out in in
[21:04] December from Portland State University
[21:08] um all kinds of things are happening as
[21:10] we switch into that we're no longer
[21:12] considered a rural community that moves
[21:15] us out of a pot of rural grants that was
[21:17] pretty easy to get just call up and say
[21:20] hey we need some money for this thing
[21:21] and you'd have a couple people at the
[21:23] state say yeah let's help you as a rural
[21:24] community you need that help at at even
[21:27] our current population they kind of say
[21:29] yeah you can do that on your own
[21:32] um and the grants get more complex they
[21:34] get bigger they have more strings
[21:36] attached to them they need more work to
[21:38] apply for them more work to manage them
[21:41] as we go forward in time but I always
[21:44] like being able to get a grant to fund a
[21:46] significant project that the community
[21:48] needs because we have such a hard time
[21:50] raising that money locally
[21:54] um I also will say that that starts
[21:55] adding more responsibilities to some
[21:57] extent you all are seeing that the
[21:59] council is seeing that as we work
[22:00] through things like the housing
[22:01] production strategy bills that are
[22:04] moving in the current legislative
[22:06] session are moving that to a state
[22:08] coming in and telling you if you're over
[22:10] ten thousand here's what you have to do
[22:13] on Housing Development to get more
[22:15] affordable housing more housing and
[22:17] total built in the community we're going
[22:19] to continue to see those things drive as
[22:21] the state says if you're over ten
[22:23] thousand we will have another jump when
[22:25] we get to 25 000 which is a couple of
[22:27] years off but uh but maybe not that far
[22:30] and so I think those are going to put
[22:33] pressures on us and our ability to
[22:35] provide services to the community and
[22:39] continue to do that uh at
[22:42] and maintain everything else that we're
[22:45] doing
[22:46] um I'm going to close by saying I
[22:48] appreciate the work that staff does
[22:50] every year in terms of pulling the
[22:52] budget together for us we've spent a lot
[22:55] of time working on this and I appreciate
[22:58] Brandon and his group I I think Brandon
[23:00] did a good job of bringing more
[23:02] information into the budget about what
[23:04] we do and why we do it where the revenue
[23:06] comes from the assumptions that we're
[23:08] making about what's happening with those
[23:11] revenues uh and and being clear with
[23:13] those assumptions to say it you know
[23:16] assumptions that prove to be wrong give
[23:19] us some opportunity to make amendments
[23:21] going forward so with that I'm going to
[23:23] stop and answer questions if there are
[23:26] any
[23:28] are there any questions
[23:32] just curious how many do we know how
[23:33] many are in our Fleet of City vehicles I
[23:36] should probably know that but I don't
[23:37] know how many there is and I think it's
[23:39] a lot
[23:41] um
[23:43] I I think uh I'm I'm looking up at
[23:46] Jason's got a billion 25
[23:50] oh
[23:52] 75 total
[23:54] okay thank you so that you know I mean
[23:56] you you have to think about that
[23:57] includes mowers and that's everything
[24:00] what is that the Sheep's foot that
[24:02] trumps down gravel things so we've got a
[24:05] lot of of kind of peculiar machines in
[24:09] addition to Vehicles things like the
[24:10] vectors the street sweepers require a
[24:12] lot of attention
[24:16] any other questions for Nancy
[24:19] okay let's go on to the presentation of
[24:22] budget of Department budgets
[24:25] Nancy okay so we're going to have
[24:28] directors come up
[24:30] um and we're going to try and do this in
[24:31] a timely way so we're going to start
[24:33] with Kendra Antilla our library director
[24:36] Frank Stevenson will come up because
[24:38] he's next up they're going to give you
[24:41] and as we go through this you're going
[24:42] to get
[24:44] four to six minutes five minutes ish
[24:46] presentation highlights of the budget
[24:49] and then have the opportunity to ask
[24:51] questions and uh getting any other
[24:54] information that you need or would like
[24:55] to have from a department director
[25:04] okay here we go
[25:07] good afternoon everyone
[25:09] if you've heard me talk about the
[25:11] library ever you've heard me say that we
[25:13] are more than books
[25:16] um it always amazes me that people who
[25:18] are not Library users have no idea that
[25:20] we also have movies music audio books
[25:23] magazines newspapers we have a library
[25:27] of things almost exclusively Grant
[25:30] funded in that collection our patrons
[25:33] can check out things like a microscope a
[25:35] telescope a sewing machine
[25:37] electronic drum keyboard specialty cake
[25:41] pans a bird watching kit engineering and
[25:44] robotics kits
[25:46] toy cash register for kids to learn
[25:48] about money a Puppet Theater board games
[25:52] we also have a seed Library that's all
[25:56] donated seeds from wholesalers where
[25:59] patrons can check out a variety of seeds
[26:02] between the physical and digital items
[26:04] in our collection we check out roughly
[26:07] 150 000 items annually
[26:12] we also have public computers we have
[26:15] Wi-Fi blazing fast Wi-Fi inside the
[26:18] building and outside the building
[26:20] it's important to remember that in-home
[26:24] internet is a luxury not everyone can
[26:26] afford and or if you're in a rural area
[26:29] it's just not possible
[26:32] so um if you notice in the budget report
[26:35] I did a
[26:37] there's an impact report graphic
[26:40] we had over 75 000 Wi-Fi connections in
[26:44] the past year and close to 11
[26:46] 000. internet uses of our in-house
[26:50] computers we also have study rooms that
[26:53] are constantly busy there's only three
[26:56] of them but they're heavily used by the
[26:58] public for tutoring for job interviews
[27:00] for Zoom meetings for supervised
[27:04] visitation even they get a lot of use
[27:06] for a lot of different things
[27:08] we're also part of the Lynn Library
[27:11] Consortium that is a reciprocal
[27:14] agreement between Albany Sweet Home Scio
[27:17] Harrisburg and Lebanon Public Libraries
[27:19] as well as Lynn Benton Community College
[27:21] we started that Consortium in 2017.
[27:25] that allows my patrons Lebanon patrons
[27:28] can check out items from any of those
[27:30] libraries at no cost to them
[27:33] they can choose to have it delivered to
[27:35] the Lebanon Library via Courier or they
[27:37] can go to any of those libraries and use
[27:39] their Lebanon card at those libraries
[27:42] the only cost involved is the cost for
[27:46] The Courier that cost me about two
[27:48] thousand dollars a year and Lebanon
[27:50] patrons checked out close to ninety
[27:53] thousand dollars worth of materials from
[27:55] those other libraries in just the past
[27:57] year
[27:59] and a big part of what we do is
[28:01] programming programming is huge
[28:04] um we do story times of course early
[28:08] literacy is crucial and we all benefit
[28:11] from a more literate Society we have
[28:14] preschool and baby story times there
[28:17] have been 59 story times since September
[28:20] we take we do summer reading and then we
[28:23] start up again with story times in
[28:24] September so since September there have
[28:26] been 59 story times the average
[28:28] attendance is 44 people at those story
[28:31] times
[28:32] we also have adult book club we have
[28:35] game night we have Sugo which stands for
[28:38] show up geek out that's stem programming
[28:41] for children we have a teen Advisory
[28:43] Group that plans all kinds of teen
[28:45] activities we do
[28:47] um huge public events during Spring
[28:49] Break and summer reading
[28:53] um and we do often just sporadic story
[28:56] events for other things we recently had
[28:59] the Audubon Society come out and do a
[29:01] bird talk and then they took people
[29:04] outside gave them
[29:06] um
[29:06] binoculars and showed him a bunch of
[29:09] cool things we do family game nights we
[29:12] recently did um one where they did a
[29:15] Nerf we handed out Nerf guns and safety
[29:18] glasses to everyone and they played
[29:19] Capture the Flag
[29:21] um we and then candy bar Bingo we
[29:24] recently had a Star Wars night on May
[29:26] the 4th we had 305 attendees at that
[29:29] event family events free fun safe family
[29:35] programming is a huge deal and it's
[29:37] something that we offer to the public
[29:38] and anytime we do we just have massive turnouts for
[29:43] things like that
[29:44] all programming is free it's open to
[29:47] everyone no library card is required
[29:50] and that's a little summation of what we
[29:53] do
[29:55] thank you any any questions from anybody
[29:59] nothing okay thank you ma'am thanks
[30:07] we're gonna have Frank up next
[30:19] good afternoon everyone
[30:22] how's everyone doing
[30:26] I'm doing great thanks I believe uh our
[30:29] budget uh for the police department's on
[30:31] page 45 in case you guys need to
[30:33] reference that
[30:35] um just a quick synopsis of what the
[30:37] police department consists of we uh
[30:40] 42
[30:42] budgeted uh for full-time employees
[30:46] um
[30:46] uh We've as suggested or as stated
[30:51] um
[30:51] the jail is is the number one topic
[30:54] right now is how we're going to reopen
[30:57] that and how are we going to fund that
[30:59] um
[31:00] that's kind of a pretty big deal
[31:03] um and it's something that's going to be
[31:04] a heavy lift in the in the coming years
[31:06] to figure out how we are going to make
[31:10] that happen
[31:12] um I've included in the presentation for
[31:16] you guys to review is just a few graphs
[31:18] and
[31:20] um rather than going over all those
[31:22] graphs I figured I would just leave it
[31:23] up to you guys if you had any questions
[31:24] in regards to that but one in particular
[31:28] um
[31:29] to pay attention to is just the rise in
[31:31] population and the decrease in the
[31:33] number of officers
[31:35] also another one is the use of force you
[31:39] see that the use of force is definitely
[31:41] on the uptick and on the uprise
[31:43] with the number of officers decreasing
[31:47] some highlights as far as something that
[31:51] as you guys are very much aware of we've
[31:54] been short staffed over the last year
[31:56] and a half
[31:58] I'm happy to say though to report to you
[32:01] that uh we've hired seven since the
[32:05] beginning of the year it says six in
[32:06] here but I just hired another one last
[32:08] week so we're definitely on the uptick
[32:11] on getting us back to fully stuffed I
[32:14] have two
[32:15] remaining that are in backgrounds right
[32:18] now if we get those through backgrounds
[32:19] and Sykes and everything we'll be back
[32:21] to fully staffed so that's something
[32:23] that
[32:24] I made a goal or you know my me and my
[32:27] Administration made a goal within a year
[32:29] to get us back to fully staffed and
[32:31] we're reaching that goal so
[32:34] um
[32:36] there's a lot to say but I don't know
[32:39] what kind of questions you guys have so
[32:41] I'm just going to leave it up to you
[32:43] guys
[32:47] well I have a question it's more for
[32:49] maybe directed at Nancy
[32:52] um on these one of the variants on the right side there for police it's 4.2
[32:57] is that is that to to uh address and
[33:01] just
[33:02] the economic inflationary period we're
[33:05] in or how how do you describe that okay
[33:08] so uh as as we noted uh we have two
[33:13] labor units American Federation of State
[33:16] County Municipal Employees which is our
[33:18] general Service Unit Teamsters which is
[33:20] everybody except the four management
[33:22] positions in the just well in the police
[33:25] department so records evidence all of
[33:28] the police officers sergeants
[33:30] those units have Labor agreements in the
[33:33] case of the police department they have
[33:34] an existing agreement that doesn't
[33:36] expire until June 30th of 24 and that
[33:40] agreement sets out what their cost of
[33:43] living adjustments are so they're
[33:45] getting uh everyone in the unit is
[33:48] getting a four percent Cola and then we
[33:50] have a one percent I'm going to make
[33:52] sure I'm doing this right a one percent
[33:53] Market adjustment for officers and
[33:56] sergeants who uh in our last
[33:59] negotiations were behind Market
[34:02] um any officer and and with seven new
[34:04] officers coming uh on board uh hopefully
[34:08] soon to be nine uh they start at step
[34:11] one on the pay scale but then they get
[34:14] step increases at six months I don't
[34:17] remember now the the timing so they
[34:19] might get an additional five percent
[34:21] step increase and with more young
[34:24] officers on on payroll we've got more
[34:27] officers getting that step increase I
[34:30] think police kept their materials and
[34:32] services budget relatively flat but like
[34:36] everybody else you know
[34:38] um it it we are seeing cost increases
[34:42] that are general cost increases but I
[34:44] think the the Staffing costs are a big
[34:46] issue at the police department
[34:49] um
[34:50] I think it's important to remember we're
[34:51] a service organization and that's people
[34:53] and it does cost to have people and to
[34:57] have the you know the salaries the
[35:00] benefits all of that
[35:02] and then this is for the chief uh and I
[35:04] probably know this but DHS is that
[35:07] what's the acronym stand for Department
[35:09] of Human Services so it's it's uh you
[35:12] know we're taking Homeland Security for
[35:14] a second I was like no that that can't
[35:15] be it so yeah yeah I mean you'll see in
[35:18] the in the graphs and such that uh the
[35:20] number of calls kind of have remained
[35:22] the same increased a little bit but the
[35:25] nature of the calls um that we're
[35:27] dealing with in regards to what we used
[35:29] to deal with have become a lot more
[35:31] complex
[35:33] um what DHS referrals that's that's
[35:35] child welfare is is um uh but more
[35:39] seriousness crimes that we're
[35:41] investigating mental health aspect
[35:43] um of course the healthlessness so a lot
[35:47] of these components are taking up a lot
[35:49] of majority of our time leaving us to we
[35:52] unfortunately is is we're a reactive
[35:54] department and that's something that
[35:56] Lebanon Police Department
[35:58] in a in a hole is never uh we've always
[36:02] prided ourselves on being proactive
[36:05] um well these last couple years we've
[36:07] been slowly going into the just the
[36:10] reactive side of things and that's just
[36:12] due to the the amount of officers that
[36:14] we have lost and
[36:16] um and just the lack of resources that
[36:19] we've had available to us
[36:22] um
[36:22] yeah one thing I found interesting is
[36:24] the national average and I put that in
[36:26] there just for you guys to review
[36:29] um it shows that national average is
[36:30] what 2.2 per month out 2.2 officers per
[36:33] 1000
[36:35] um right now if I was fully staffed that
[36:38] leaves us with 1.6
[36:40] so we're below average and I take that
[36:43] 26 number and that includes myself that
[36:46] includes all of my administrative staff
[36:48] and detectives you take them out of the
[36:50] mix
[36:51] that leaves us with 19 Patrol
[36:54] that leaves us below one
[36:58] so we're like a point I'm not a
[37:01] mathematician but if I was to do it
[37:03] definitely is below one percent or one
[37:06] per 1000 population so definitely are
[37:10] way below national average
[37:12] and as we're seeing
[37:15] within the city the livability issues
[37:17] and that's strictly what we deal with
[37:19] the thefts are increasing burglaries are
[37:22] increasing stolen cars are increasing
[37:24] and that's just that goes along with not
[37:27] enough
[37:28] there to react to what's going on out
[37:31] there
[37:34] I I had a question uh I understand that
[37:37] 2.2 and 1.6 and when you strip out the
[37:40] overhead folks it's like 0.8 yeah how does that compare with the rest of
[37:47] the valley I mean
[37:49] we can't be the only ones that are
[37:51] suffering this
[37:52] I don't think we're the only ones
[37:54] suffering this I don't think we're I
[37:55] think we're definitely one that are this
[37:57] low
[37:58] for sure
[38:01] I I would note some of the rest of the
[38:04] valley communities have put in place
[38:07] fees on utility bills and they are
[38:10] paying for police officers with that
[38:13] or they have a local option Levy that is
[38:15] funding police officers and and those
[38:19] two solutions seem to be
[38:22] um uh what a lot of communities are
[38:24] doing to try and increase their their
[38:26] Public Safety Staffing I I also will
[38:29] note that with the increased complexity
[38:32] of the calls that the police department
[38:34] is going on
[38:35] it becomes uh critical to have more than
[38:39] one officer responding uh it's it's a
[38:42] you know one officer pulls you over to
[38:44] give you a speeding ticket but if you're
[38:46] on a domestic if you're working on
[38:48] livability issue you've got mental
[38:49] health issues you need at least two
[38:51] officers and sometimes you need four to
[38:54] make sure that that the person you're
[38:57] working with is safe and your officers
[38:59] are safe and I think that is
[39:02] uh I think that is driving the need for
[39:06] more officers uh in in all communities
[39:10] and I you know we're not we're not alone
[39:12] in dealing with with these challenges
[39:14] and the continued lack of Mental Health
[39:16] Resources uh that can that that is a
[39:20] challenge for everybody in the state of
[39:23] Oregon right now right I'm just
[39:24] wondering if we're facing this alone or
[39:26] if or how other people are are handling
[39:29] this situation
[39:31] just food for thought what we might do
[39:34] yeah I mean there's there's always you
[39:36] know I meet with other local
[39:38] jurisdictions on a bi-monthly basis and
[39:41] I mean some they're facing some of the
[39:44] same challenges we are when it comes to
[39:46] mental health and and lack of resources
[39:48] like every other agency is and I'm not
[39:51] saying that we're the only one but I
[39:54] think it's imperative to understand that
[39:55] we're are pretty much the only one
[39:57] that's this low
[39:59] and and I think that's something that
[40:01] you know is something that we all need
[40:03] to understand and then there needs to
[40:05] come to a point where everything that
[40:08] the Lebanon Police Department's known
[40:09] for community policing Outreach
[40:12] proactivity things of that nature is
[40:14] slowly being diminished slowly going
[40:16] away because I don't have the resources
[40:18] simply put to to address those I have to
[40:22] respond to calls that's the number one
[40:24] priority right well you haven't had the
[40:26] resources for a while no I mean and just
[40:28] to mention yes I have hired people but
[40:30] it's going to take them probably another
[40:31] 8 18 months before they're legitimately
[40:34] out on their own and being productive
[40:36] members of the police department not
[40:38] saying they're not productive now or or
[40:39] appreciated but right now they're just
[40:43] being trained so and that's just the
[40:45] process that we have to go through right
[40:46] there's no quick fix to this no it's
[40:49] been a slow and steady climb I mean
[40:51] we're we're getting there and
[40:54] um you know we're seeing the light at
[40:56] the end of the tunnel I wish the light
[40:57] was a lot brighter but it is what it is
[41:01] um but we're getting there good right
[41:09] introducing a levy to address the jail
[41:14] we have not but that is something that I
[41:17] think is in the future to discuss is
[41:19] something a local Levy to address just the gel I don't necessarily want it
[41:25] to be a police operational operational
[41:28] but if it could if it could address that
[41:30] piece it would it would address some of
[41:33] the other issues by default that a
[41:37] hundred percent agree yeah if we can
[41:39] open up the jail and be able to house
[41:41] individuals and hold them accountable
[41:43] for committing some of the local thefts
[41:46] and things of that nature I mean we can
[41:48] you can see in the grass kind of where
[41:51] the crime was starting to come down our
[41:53] jail was open
[41:55] um the traffic offenses were going down
[41:57] because I had people out there dedicated
[41:59] to traffic so you can see when when
[42:02] things are in place and operating as
[42:04] they should be crime rate goes down
[42:06] things go down we're being more
[42:08] proactive so in regards to the jail
[42:10] absolutely if we were able to
[42:12] somehow find a way to fund the jail the
[42:15] way that it needs to be funded and have
[42:17] the dedicated employees just strictly
[42:20] for the jail that would definitely start
[42:23] we just definitely start seeing a
[42:24] decrease in livability issue thefts and
[42:28] things of that nature because we'd be
[42:29] able to hold people accountable I was a
[42:31] long-winded answer wasn't it that was
[42:33] really long
[42:34] I can keep going
[42:36] no I can't say
[42:40] it's largely
[42:42] of the police department and I think
[42:44] that that would be something worthy of
[42:47] exploring and because we we do have high
[42:49] expectations of you because we we have a
[42:51] good history of of response and of
[42:55] service from the Lebanon Police
[42:56] Department but that I mean having been
[42:59] part of that that jail decision and
[43:02] seeing the impact on the city
[43:05] um I think it really behooves us to
[43:07] painfully explore how to get that back
[43:10] open yeah and I fully agree with you I'm
[43:13] not very good at math or algebra but is
[43:16] there a way to quantify what it costs us
[43:17] to not have a jail
[43:19] is there any well you can see together
[43:21] to get an idea what it cost not to have
[43:23] a jail yeah uh well you can see in the
[43:25] budget the the cuts that have been made
[43:28] um if if again it's you're talking 750
[43:32] 000 roughly for personnel and medical so
[43:35] there's 750. if we had a jail what cost
[43:39] would we be eliminating is there a way
[43:41] to quantify that
[43:42] I mean
[43:43] or is that oh this algebra yeah that's
[43:47] this that's yeah that's your algebra
[43:48] thing you still have I mean yeah you
[43:50] could take materials and services which
[43:51] is roughly about fifty thousand dollars
[43:54] so
[43:55] but I don't think you can put a price on
[43:57] safety and I don't think you can
[43:59] definitely put a price would we be safer
[44:00] how would we be safer in Lebanon if we
[44:03] had a jail right now how would we be
[44:05] safe would we be able to put people in
[44:06] jail
[44:07] again
[44:09] and help people accountable instead of
[44:11] the heavy lifting of the cost of having
[44:13] the J having to have a jail what's it
[44:15] costing us to not have a jail that
[44:17] serves us I can see the difference so I
[44:19] guess kind of rhetorical question but I
[44:21] agree we need to we need to explore that
[44:23] and find a way that that's a priority
[44:25] and not just brush that off yeah I think
[44:28] where he's going is uh how many fewer
[44:30] water snakes would we have how many
[44:32] fewer I see what you're saying would we
[44:34] have and we could probably figure that
[44:36] within reason based on prior statistics
[44:40] where it was open and that's that's some
[44:42] of the things that again if some of the
[44:44] graphs will show a kind of a decrease
[44:46] when we had the gel up and we had that
[44:48] we definitely had a decrease in the
[44:50] amount of thefts and larceny and kind of
[44:52] the livability issues this the low level
[44:55] crimes misdemeanor offenses that were
[44:57] going on
[44:59] um so because they didn't want to go to
[45:01] 11 in jail they didn't want to go to
[45:02] jail so and we were able to hold them
[45:04] accountable but without that without
[45:06] that useful tool in Lebanon is extremely
[45:09] unique or one of the very few
[45:11] municipalities that has the capability
[45:14] and has a jail and lebanon's gel is by
[45:18] far one of the best gels in the state
[45:21] far as municipality wise goes if you've
[45:23] gone around and toured other ones we
[45:25] have the most state-of-the-art equipment
[45:27] and and it's set up perfectly
[45:30] if we only had the Personnel to run it
[45:32] so it also helped with the homeless I'm
[45:35] just I'm just want to be on record that
[45:36] I'd support it might be a heavy lift but
[45:38] I'm I'm behind lifting it if we can
[45:41] yeah I'm sorry I did yeah I was I I
[45:44] he'll support you too I figured you
[45:47] would yeah absolutely Chief you you said
[45:49] were seven or you've hired seven
[45:52] officers with their recent hire where
[45:55] does that put it is that seventh
[45:57] position fully staffed as far as sworn
[46:00] officers uh no I need two more two more
[46:04] and then I'll be fully staffed this is
[46:06] the does the budget for 23 24 account
[46:09] for two more yes yeah that the budget
[46:13] will give us fully a fully staffed
[46:14] Police Department right yeah that will
[46:16] give me 42 total employees correct yeah
[46:20] okay I have a question so um actually
[46:23] two questions first uh looking at the
[46:25] types of crimes per year I've seen
[46:27] narcotics is down is this is kind of a
[46:29] leading question but is that due to
[46:30] measure 110. that is a 100 reflection of
[46:34] measure 110.
[46:36] um where drugs and narcotics are very
[46:39] prevalent in our community there's not a lot that we can do with that um
[46:43] there's it's not a it basically is not a
[46:46] crime you get a a citation that you
[46:49] don't have to appear in and don't have
[46:50] to pay for so yes to answer the question
[46:52] it's gone down because it's basically no
[46:56] longer criminalized
[46:57] okay which is a very sad sad thing I
[47:00] agree I agree
[47:02] um the the second question is uh looking
[47:04] at the types of crimes crimes I guess it
[47:07] says mental um and that clearly has like
[47:10] a a pretty huge Spike there it looks
[47:12] like almost 200.
[47:14] um
[47:15] how how are how is
[47:18] how are the police officers equipped to
[47:20] deal or to work through a mental health
[47:22] call Art um especially now that we're
[47:25] going to have you know seven seven new
[47:27] people I just want to make sure that
[47:29] they're receiving what they need to to
[47:31] answer those particularly challenging
[47:33] calls I imagine yeah so there is
[47:36] training that's out there available
[47:38] um that we try to send the officers to try to equip them with the most tools
[47:42] that they can have when it comes to
[47:44] dealing with mental health but no matter
[47:46] how much training that we provide them
[47:49] they're still not going to be that
[47:50] individual or they're not going to have
[47:52] the expertise to to do so so but we do
[47:56] train them to the best we can on
[47:59] um you'll notice also within the there
[48:02] was materials and services under
[48:04] training we did have to reduce some of
[48:06] that
[48:07] um training that is specialized that
[48:10] specialize what we consider specialized
[48:12] training is mental health
[48:14] dealing with the mentally health uh
[48:16] individuals so
[48:18] um so we're going to have to figure out
[48:20] other ways in other avenues we do rely
[48:23] heavily on Lane County Mental Health so
[48:27] they they do offer some some trainees
[48:29] and they do have Outreach but
[48:31] unfortunately like the rest of society
[48:34] they had a hard time trying to fill
[48:35] positions and trying to get people up
[48:37] and trained and trying to get an
[48:38] Outreach team together
[48:40] there's there's a few and there's very
[48:42] few and far between their servicing Lane
[48:44] County and there's I think four of them
[48:47] so wow yeah
[48:50] I'd like to come back and ask the chief
[48:52] uh I I thought councilor steinhabel
[48:54] asked a really good question about
[48:56] narcotics arrests the flip side of that
[48:59] ballpark increased use of Narcan oh
[49:03] because I I know that that has been and
[49:06] is an ongoing issue yeah
[49:09] um Narcan is I don't know if you guys
[49:11] are familiar with what Narcan does okay
[49:14] um but yeah we we've definitely since
[49:17] measure 110 has passed we've had a very
[49:19] steady increase on the usage of officers
[49:22] responding to
[49:24] individuals who are unresponsive
[49:27] overdosing and have increased our usage
[49:30] of of use using Narcan
[49:33] so uh and that's it's it's it's it's not
[49:37] uncommon for it's a weekly occurrence
[49:39] but the nasal spray I assume it's the
[49:42] name yeah it's nasal spray and we occur
[49:45] the incur that cost then as yeah right
[49:48] now we don't
[49:49] um it's kind of paid for already but um
[49:51] there's gonna come a time when that's
[49:54] also going to be something that we need
[49:55] to budget in
[49:57] um so increase in drug use increases
[49:59] that overdoses so
[50:02] I know we see them uh the police come by
[50:05] the soup kitchen probably once a week we
[50:09] get the mentally unstable individuals
[50:12] every day
[50:14] um and I when watching them you could
[50:17] tell they're trained and basically about
[50:19] all they can do really is de-escalate
[50:22] the folks and kind of move them along
[50:24] there's not a lot of options unless they
[50:27] uh act out
[50:29] and I know we've started the Narcan
[50:32] thanks to the police over at this over
[50:34] at the soup kitchen
[50:36] and we've had to use it over there as
[50:39] they come in for males we get the same
[50:40] thing it's a lot more common
[50:43] it's a shame that my Cooks have to learn
[50:46] how to be Lifesavers
[50:48] but that's the reality of where we're at
[50:53] yeah
[50:54] well I'm just going to add
[50:56] um that I just want to say thank you to
[50:58] you and the police department especially
[51:00] the admin team of course the officers as
[51:02] well but I know over this last year
[51:04] things have been challenging and you've
[51:06] had to fill in for doing a patrol and as
[51:10] well as the other like the lieutenants
[51:12] and certainly Captain Hyde even just the
[51:15] other night we had a very busy council
[51:16] meeting and I saw the two lieutenants
[51:18] here so
[51:19] um
[51:20] just thank you for for your persistence
[51:23] and uh in trying to get us fully staffed
[51:27] so thank you I appreciate it yeah it's
[51:30] definitely been here we had a call with
[51:31] you this morning and you were right
[51:32] there at Linco thank you well I wasn't
[51:34] but I would have been John but I wasn't
[51:36] well I would say if you call them if you
[51:38] call them with a stolen vehicle it's
[51:40] shift change
[51:42] um you'll get a real good response and
[51:45] you'll get the chief calling you from
[51:46] around the corner hey where you at
[51:49] so yeah I I have to say and this is
[51:52] probably in my in my career uh this last
[51:55] past year and a half has probably been
[51:57] one of the most challenging that I've
[51:59] ever faced um not only looking at it
[52:02] from a patrol officer's perspective but
[52:04] also from my own Chief's perspective
[52:07] um it has been extremely challenging
[52:09] with low Staffing levels and but the men
[52:13] and women of your Police Department
[52:16] um and they're doing an exceptional job
[52:19] with what they have up in front of them
[52:22] and what they're dealing with sometimes
[52:23] just two of them
[52:25] I'm out there patrolling the city with
[52:28] 19976 population I think that's the
[52:30] number but to say that uh
[52:34] um that's when it it's definitely been a
[52:37] challenge so but they're doing an
[52:40] exceptional job
[52:42] okay any other questions
[52:45] well I I will make my pitch again like I
[52:48] do almost every meeting go out and get
[52:51] with Chief and go out and ride go see
[52:53] what they do in person you'd just be
[52:55] amazed at the stuff that they split from
[52:58] switch to switch when the calls come in
[53:01] thanks Frank get that
[53:04] okay next would be Senior Center Kendra
[53:08] Oliver
[53:16] good afternoon
[53:19] um I'll I guess I'll start with the
[53:21] senior center
[53:22] um it's on page 48 if you wanted to
[53:25] follow along
[53:27] um just hit some highlights here we have
[53:30] 2.25 FTE in the senior center budget
[53:33] it's 0.75 for the director position and
[53:38] actually a good chunk of that is used
[53:40] for match for the lynx Transit program
[53:44] for one of our federal grants
[53:47] we have a full-time activities uh
[53:50] coordinator position which Nancy uh
[53:52] spoke of earlier and then we also have a
[53:55] 0.5 shared position it's a it's a
[53:58] full-time position but 0.5 is in the
[54:00] senior center and point five is in the
[54:03] transit fund and that's for a
[54:05] coordinator position that helps kind of
[54:06] see daily operations for both
[54:08] departments a couple of highlights uh
[54:11] this coming fiscal year in the budget
[54:13] there is 25 000 in revenue for two older
[54:18] Americans act funds grants
[54:21] um one is for fifteen thousand dollars
[54:22] for the evidence-based programs that
[54:24] Nancy touched on earlier it's research
[54:27] based that if seniors come partake two
[54:29] to three times a week for 45 to 60
[54:32] minutes of exercise
[54:34] for eight to twelve weeks some research
[54:36] shows that they have increased Mobility
[54:39] increased muscle strength greater
[54:41] balance and so on
[54:44] um we did have a grant for
[54:46] evidence-based programs this fiscal year
[54:48] this current year we received 8 500
[54:51] we to date we have implemented two
[54:54] classes and we're kicking off a third
[54:57] evidence-based program in June it's a
[54:59] walk with these program it's been very
[55:02] successful so we're very pleased that
[55:04] when we applied for these grants for
[55:06] next fiscal year that they gave us a
[55:07] little bit of a bump in funding so we'll
[55:10] be looking at other programs that we can
[55:12] offer as well
[55:13] we also received a grant for ten
[55:16] thousand dollars for an iPad purchase
[55:18] through older Americans act funds this
[55:21] is to help address the loneliness and
[55:23] combat isolation help keep seniors
[55:27] um in touch with family through Facebook
[55:31] Zoom email whatever the case may be so
[55:34] we have some plans to put that Grant to
[55:36] good use as a result I mean we'll see a
[55:40] slight increase in materials and
[55:41] services which is directly related to
[55:43] receiving these funds it's about twenty
[55:46] thousand dollars in materials and
[55:47] services and then the other five
[55:50] thousand dollars that we'll be receiving
[55:51] will go toward helping offset staff time
[55:55] for instructing those classes
[55:59] um Nancy also touched that we're you
[56:01] know getting closer to our pre-covered
[56:03] numbers
[56:04] um one thing I like to say is um you
[56:06] know when people think of senior centers
[56:08] they think oh yep people come to play
[56:10] Bingo that's a lot of fun and but you
[56:12] know we are we are more than Bingo we do
[56:15] put a lot of thought into our
[56:16] programming we actually have seven Focus
[56:18] areas and we try to offer a wide array
[56:20] of programming again Nancy touched on
[56:22] some of those things we do
[56:25] um you know we put our newsletter out
[56:26] there on Facebook and on our City
[56:30] website I could go on and on and on
[56:32] about the programming but I'll try to
[56:34] work through all the information
[56:36] um
[56:37] Cascades West Council of governments
[56:39] uses our space in the senior center we
[56:41] have a large kitchen area
[56:43] they this year they will provide almost
[56:48] 40 000 meals two seniors in our
[56:51] community that's both in-house we have a
[56:54] meal site at the senior center and they
[56:56] also deliver Meals on Wheels and that's
[56:59] about over just over 160 meals each
[57:02] weekday that that they're providing
[57:06] um I have a a couple pages of
[57:09] unsolicited testimonials I'll spare you
[57:11] on that as well I'm happy to share it
[57:13] with Nancy and can push it out but
[57:14] really really
[57:16] um a lot of great things that our senior
[57:18] center staff and Link staff are doing
[57:21] making some invaluable connections and
[57:25] helping people age healthy and live
[57:28] independently as long as they possibly
[57:30] can our staff's doing some great stuff
[57:32] but again I can share that with Nancy so
[57:35] you guys can see some of the things that people said some of it's really
[57:40] tugs at your heartstrings
[57:42] um so with that I can move on to Transit
[57:45] if you'd like unless somebody has
[57:46] specific questions about the senior
[57:47] center
[57:48] just don't don't diss Bingo come on
[57:51] right no no so we were meeting in our
[57:55] heritage room
[57:57] um and we actually had to move it down
[57:59] into our Auditorium because the group
[58:01] has gotten so large
[58:02] um you can't get around with the Walkers
[58:04] and wheelchairs so
[58:06] um at any rate we just did that a few
[58:07] weeks ago so yes don't don't diss the
[58:10] bingo bingo is fun
[58:12] it is
[58:14] okay so we'll move on to Transit
[58:17] um Pages 86 and 87. uh a couple of
[58:20] highlights that I'll mention
[58:22] um I think I did include this in a
[58:23] manager report but I'll go ahead and
[58:25] mention it again uh every three four
[58:27] years
[58:29] um each Transit provider in the state of
[58:30] Oregon is required to go through and
[58:33] audit with ODOT so it's a complimentary
[58:36] audit just to make sure that we're in
[58:37] compliance with everything we have a lot
[58:39] of policies in place and you know things
[58:41] are Ever Changing uh so ODOT and their
[58:45] Consultants came down to take a look at
[58:47] our operations they looked at our Ada
[58:49] policy and operations they looked at our
[58:51] operations manual they looked at our
[58:53] title VI policies which includes you
[58:55] know LEP
[58:57] um they looked at our financial policies
[58:59] Brandon helped out with that a bit
[59:01] looked at our procurement policy some of
[59:04] our recent purchases vehicle maintenance
[59:05] and they only had a few recommendations
[59:08] for us to make in our regional transit
[59:10] coordinator at the our regional transit
[59:12] coordinator at ODOT at the time said
[59:14] that was the fewest number of
[59:15] recommendations that you know they had
[59:18] ever seen as they had been going through
[59:20] uh other
[59:22] audit processes so
[59:24] we're pretty pleased with that
[59:26] um another highlight we have a new low
[59:29] no emissions Fleet transition plan
[59:33] um we did apply for funding for an
[59:35] electric van of course Oregon and you'll
[59:38] see this you know Across the Nation
[59:39] where you know we're trying to reduce
[59:41] carbon emissions so we do have a plan in
[59:44] place it doesn't mean with each and
[59:45] every new bus that we're purchasing it's
[59:47] going to be an electric vehicle we have
[59:49] one van and we have eight cutaway
[59:51] Vehicles the Cutaway vehicles are more
[59:54] difficult to find
[59:56] you know an electric form so as they
[59:59] become more available as funding is
[1:00:01] available that will be a priority for us
[1:00:04] um at any rate we do have that plan it
[1:00:06] was a requirement
[1:00:08] um for applying for that for that Grant
[1:00:12] um a couple other highlights and I'm
[1:00:14] sure you've read this in department
[1:00:16] manager reports last fiscal year we were
[1:00:19] over just over 30 000 rides which was a
[1:00:21] 36 increase over any other fiscal year
[1:00:24] this fiscal year we will probably hit
[1:00:27] the 48 000 ride Mark which is a 59
[1:00:31] increase over the last fiscal year
[1:00:35] um crazy so um you know part of that is
[1:00:38] uh because we started the Brownsville
[1:00:40] connector last June
[1:00:42] um that service runs two days a week
[1:00:44] runs five Loops to Brownsville and back
[1:00:48] um it has been well received the numbers
[1:00:50] are growing we're getting regular
[1:00:51] writers from Brownsville it's a great
[1:00:52] service it's something that the Lynn
[1:00:55] County Transit advisory advisory
[1:00:56] committee has talked about for a number
[1:00:58] of years it's filling in the gaps uh you
[1:01:01] know an unmet need in our community so
[1:01:04] it's going very well
[1:01:06] um
[1:01:07] we are also still not charging fares and
[1:01:11] that's something that a lot of Transit
[1:01:13] providers
[1:01:15] um have been doing since covet hit we
[1:01:18] started collecting or excuse me we've
[1:01:20] stopped collecting fares and passes just
[1:01:22] because of covid and a lot of the
[1:01:24] providers have still just kind of hung
[1:01:26] on to that as a matter of fact Albany
[1:01:28] just announced a week ago a week and a
[1:01:30] half ago that they're not gonna
[1:01:32] reinstate collecting fares
[1:01:35] our thought behind this then with
[1:01:36] talking with Nancy
[1:01:38] um and ODOT is we will revisit the fair
[1:01:41] structure when we look at expanding our
[1:01:44] Loop service that's our deviated fixed
[1:01:46] route service right now we have a loop
[1:01:49] service that runs through town it stops
[1:01:51] at Walmart and Safeway and has seven
[1:01:53] stops in town we do nine Loops a day
[1:01:56] that's our most efficient mode of
[1:01:58] service our other services demand
[1:02:00] response and we have four or five
[1:02:02] vehicles out every day picking people up
[1:02:04] going to their homes of course we do
[1:02:06] group people and you know get them to
[1:02:07] medical appointments or shopping but
[1:02:10] again the deviated fixed route is our
[1:02:12] most efficient mode of service so it
[1:02:14] just kind of makes sense you know if we
[1:02:16] were to expand that service maybe have
[1:02:17] an East and a West Loop
[1:02:19] um you know then the demand on demand
[1:02:21] response will go down a little bit
[1:02:22] um at any rate that's when we'll look at
[1:02:24] that fair structure to see what makes
[1:02:25] the most sense
[1:02:27] and if we want to reinstate it or what
[1:02:30] we want to do there
[1:02:33] um regarding budget for Transit you'll
[1:02:36] see things
[1:02:37] um Revenue side and obviously expense
[1:02:39] side or a little bit higher we have
[1:02:40] quite a few Capital
[1:02:42] um purchases and a larger Capital
[1:02:45] project in our in our budget this year
[1:02:49] um just kind of looking at Revenue I
[1:02:51] thought maybe it would be helpful to do
[1:02:52] just a bit of a breakdown to see you
[1:02:54] know between federal and state grants
[1:02:55] what that funding is comprised of
[1:02:58] about 187 000 are federal grants for
[1:03:01] operations
[1:03:04] um that includes our 5311 Grant cares
[1:03:06] act fund
[1:03:08] um some funding to address cobit 19.
[1:03:13] um we have 848 000 for operations all of
[1:03:18] this funding is through the Statewide
[1:03:19] Transportation Improvement fund
[1:03:22] um that is House Bill 2017 which when
[1:03:26] they implemented the point zero one
[1:03:28] percent payroll tax for anybody who
[1:03:30] works in the state of Oregon and it was
[1:03:32] designated specifically for new and
[1:03:34] enhanced transportation service it
[1:03:36] couldn't you know take over anything
[1:03:38] that we were doing previously so 677
[1:03:42] 000 of that is for our Loop deviated
[1:03:45] fixed route our Saturday service our
[1:03:48] expanded hours are serving up to five
[1:03:51] miles outside City Limits which includes
[1:03:52] the communities of Waterloo sodaville
[1:03:55] and Crabtree
[1:03:57] um it includes a hundred and two
[1:03:58] thousand dollars for serving outlying
[1:04:00] communities and that was when I spoke to
[1:04:02] the Brownsville connector piece that's
[1:04:04] what that is slated for and then there's
[1:04:07] 69 000 for operations and that's the
[1:04:09] population
[1:04:11] um based piece of the Statewide
[1:04:14] Transportation Improvement funds
[1:04:16] kind of a mouthful
[1:04:18] um twenty thousand dollars as a Federal
[1:04:20] grant for preventive maintenance
[1:04:22] um for our vehicles
[1:04:25] um four hundred and ninety thousand
[1:04:26] dollars in federal grants for Capital
[1:04:28] purchases which includes an electric van
[1:04:30] a cutaway vehicle some dispatching
[1:04:33] software and improvements to our park
[1:04:36] and Oak stop
[1:04:37] the bus stop that we share with the
[1:04:39] Lynch shuttle I'll stop let's pause for
[1:04:41] the train
[1:04:43] [Music]
[1:04:46] they knew we were here so they came by
[1:04:48] [Music]
[1:05:07] it's a real trainers
[1:05:15] Petticoat Junction
[1:05:23] this one's a real train
[1:05:26] foreign
[1:05:30] having three cars
[1:05:38] okay all right let's pick it up again
[1:05:41] thank you for the pause of course
[1:05:44] um in Revenue just a couple more uh
[1:05:47] things to mention four hundred and
[1:05:48] twenty six thousand dollars in Statewide
[1:05:51] Transportation Improvement fund
[1:05:52] discretionary grants so that was a
[1:05:55] competitive process um anybody in Oregon
[1:05:57] wanted to apply for and that is for
[1:06:00] um improvements actually to be moving
[1:06:03] our Fleet to the maintenance shops we're
[1:06:05] currently
[1:06:06] um at the police department that the
[1:06:08] Justice Center parking lot
[1:06:10] um we've been outgrowing that space for
[1:06:12] some time and certainly the police
[1:06:13] department could use the space that were
[1:06:16] you we've been utilizing since they
[1:06:17] opened up
[1:06:19] um so that will provide funding for site
[1:06:23] work Paving a shop door pit work for
[1:06:26] working on the vehicles uh and conduit
[1:06:29] for a future phase two at some point in
[1:06:32] time when we're looking at Electrify you
[1:06:34] know starting that process to Electrify
[1:06:36] our Fleet we'll have the conduit in
[1:06:38] place to make that happen
[1:06:41] um it also includes 136 000
[1:06:43] um dollars in again Statewide
[1:06:46] Transportation Improvement funds for
[1:06:48] match for that secure parking and also
[1:06:50] match for the dispatch software and um
[1:06:54] just just a side note there
[1:06:56] um we do have a meeting on June 1st with
[1:06:59] the Linn County transportation advisory
[1:07:01] committee
[1:07:02] um and they will be reviewing and
[1:07:06] approving allocations for all providers
[1:07:08] in Linn County so that 136 thousand
[1:07:11] dollars
[1:07:12] um in this budget we're hopefully going
[1:07:14] to get that approved on June 1st
[1:07:18] um and then of course just kind of going
[1:07:19] through all the revenue kind of makes
[1:07:21] sense what's going to be on the expense
[1:07:23] side of things for some of those capital
[1:07:24] projects
[1:07:26] um and that kind of wraps it up for
[1:07:28] Transit I don't know if anybody has any
[1:07:29] questions about Transit I know it's
[1:07:33] a it's a breathtaking Endeavor I I do
[1:07:37] have one
[1:07:38] um so a lot of a lot of grant money is
[1:07:40] coming in and is has been coming in
[1:07:43] since 21. how much of that do we rely on
[1:07:47] to actually operate and how much of it
[1:07:49] is
[1:07:51] um just like expanding what we have
[1:07:53] already like if if Nick I say next year
[1:07:56] we have zero grant money or what what's
[1:07:59] the situation then
[1:08:01] um so the really nice thing is that the
[1:08:03] Statewide Transportation Improvement
[1:08:04] funds are relatively stable of course
[1:08:07] what does that mean there's never any
[1:08:08] guarantee of course
[1:08:10] um so when I was kind of breaking down
[1:08:12] those funds um the federal funds I'm
[1:08:15] going off top of my head now because I
[1:08:16] have a million papers here but yeah um
[1:08:19] 5311 funding we've had that funding in
[1:08:21] place since I started with the city back
[1:08:23] in 2003 2004.
[1:08:26] um that funding is allocated each year I
[1:08:29] believe there are 35 providers it's for
[1:08:31] Rural Transportation
[1:08:33] um so ODOT gets an allocation each year
[1:08:35] and then they look at number of rides
[1:08:37] number of miles
[1:08:39] um and then they put those numbers in
[1:08:42] there and then they determine who gets
[1:08:44] what okay allocated so it's a pretty
[1:08:46] stable funding source that we can almost
[1:08:47] count on every year at least it is
[1:08:51] and given our in ridership and revenue miles and
[1:08:54] revenue hours
[1:08:56] um that funding I mean should just it
[1:08:59] should go up
[1:09:00] okay thank you yeah
[1:09:02] you're welcome I have a question and
[1:09:04] maybe you you're the one to answer and
[1:09:06] I'm not sure
[1:09:08] but you just said something rural
[1:09:11] I have the same question I think yeah
[1:09:13] now
[1:09:15] if we break twenty thousand oh certain
[1:09:18] things changed but I know they don't
[1:09:21] change in every single category so does
[1:09:25] it affect you like it would affect over
[1:09:27] here it for for transportation right
[1:09:30] it's 50 000 when you become then a
[1:09:33] metropolitan planning organization okay
[1:09:35] right and then you move out of 53 11 to
[1:09:38] 53 10. so we have a little bit of a
[1:09:40] buffer we got years
[1:09:45] a lot of you guys won't be around
[1:09:48] um
[1:09:49] I attended a um a County Commission
[1:09:53] meeting where you guys were talking
[1:09:54] about writers per I mean there's there's
[1:09:58] a measurement for uh four different
[1:10:01] systems can you like address that just
[1:10:03] in a brief sure well we have different
[1:10:06] performance measures so you know there's
[1:10:07] cost per mile there's cost per Revenue
[1:10:09] hour there's cost per ride
[1:10:12] um you know for example if you and I do
[1:10:13] have them broken out between our loop
[1:10:16] system our demand response system and
[1:10:18] our Brownsville connector system so if
[1:10:20] you're looking at Brownsville connector
[1:10:21] I mean average
[1:10:23] um trip is what 13 14 miles so you know
[1:10:27] those those trips are more expensive
[1:10:30] um and then you look at our other
[1:10:32] systems and the deviated fixer up comes
[1:10:35] in a little bit less than our demand
[1:10:37] response but you know it is 18 19 20 22
[1:10:41] dollars per ride that's the actual cost
[1:10:45] you know all in for providing
[1:10:48] Transportation but that seems I mean it
[1:10:51] seems like a lot but it seemed like
[1:10:54] there were a lot of systems that were
[1:12:53] our drivers they are so personable so
[1:12:57] friendly and generally care about the
[1:12:59] people that we're serving and I I just
[1:13:01] feel so good about that they do a
[1:13:04] fabulous job they come by the soup
[1:13:06] kitchen every Monday Wednesday and
[1:13:08] Friday just like clockwork because we
[1:13:09] have the same folks they know who to
[1:13:11] pick up know where to take them know how
[1:13:13] to pick them up because everybody has a
[1:13:15] little different need and it's wonderful
[1:13:17] it's a great service thanks for saying
[1:13:19] so thank you thank you
[1:13:22] okay
[1:13:24] we want to get into yeah
[1:13:32] okay why don't we take a 10-minute break
[1:13:34] let Brent get a hold of our
[1:13:40] do it
[1:13:45] oh my God
[1:13:48] my back hurts
[1:13:50] I jumped out through the airplanes and
[1:13:52] it's
[1:13:54] I have bone on Bones so
[1:13:57] yeah not a fun thing
[1:14:01] riveting so excited
[1:14:16] so I just uh
[1:14:19] successful
[1:14:21] some young Christian Oriental gal wanted
[1:14:25] to fall in love with him
[1:14:29] I don't know who you don't want to know
[1:14:40] yeah
[1:14:42] I don't think too many of them anymore I
[1:14:45] did it possible
[1:14:54] what's going on with it
[1:15:02] that one there I just pulled up on it
[1:15:04] okay
[1:24:03] I am told we're back on the air okay
[1:24:07] good to go
[1:24:09] all right next will be com Community
[1:24:12] Development Kelly Hart hi everybody
[1:24:14] thank you Kelly thank you uh so I'm uh
[1:24:18] the community development director
[1:24:19] obviously uh the Community Development
[1:24:21] Department is made up of three different
[1:24:22] divisions the planning building and
[1:24:25] Economic Development Division
[1:24:27] in total the budget for the Department
[1:24:28] is just over a million dollars
[1:24:30] distributed over four different funds
[1:24:32] and the vast majority of the budget is
[1:24:35] associated with salaries and benefits
[1:24:37] for the employees and so we have four
[1:24:41] full-time employees including myself
[1:24:42] within the department and as part of our
[1:24:45] building uh division we contract with a
[1:24:48] building official for building official
[1:24:50] duties and inspection services
[1:24:53] uh so I'll just sort of run through each
[1:24:55] of the three divisions to give you some
[1:24:58] highlights of what we do what we've done
[1:24:59] and what we're looking forward to for
[1:25:01] the next year so the planning division
[1:25:03] provides current and long-range planning
[1:25:06] services for the city uh the division is
[1:25:09] responsible for on the current planning
[1:25:11] side the processing of all land use and
[1:25:14] development proposals within the city
[1:25:16] uh to ensure that it meets the
[1:25:18] Development Goal uh the development code
[1:25:20] and the goals of the comprehensive plan
[1:25:22] in 2022 so last year we processed over
[1:25:25] 50 land use permits
[1:25:28] um and that was a slight increase from
[1:25:30] the year before
[1:25:32] and for the current year of 2023 and
[1:25:35] into the next fiscal year we are
[1:25:38] expecting to see a bit of a decrease on
[1:25:40] the land use permits that are going to
[1:25:42] be processed through our department and
[1:25:44] that is largely due to the the cost
[1:25:46] increases from inflation and
[1:25:49] construction material delays as well as
[1:25:51] Workforce shortages so we are definitely
[1:25:54] seeing a decrease in the number of big
[1:25:56] development applications and proposals
[1:25:58] coming before us right now
[1:26:01] um the planning division on the current
[1:26:02] side also process processes several
[1:26:05] over-the-counter permit applications
[1:26:07] such as fencing permits sign permits
[1:26:10] accessory dwelling units and we also
[1:26:13] process new single-family homes as
[1:26:16] over-the-counter permits as well so it
[1:26:18] doesn't require land use action
[1:26:20] uh we're also responsible for
[1:26:23] implementing the city's long-range
[1:26:25] vision for growth and that's our
[1:26:27] long-range planning process this is
[1:26:29] accomplished through the implementation
[1:26:30] of the action items for the goals and
[1:26:33] policies that are set forth in our
[1:26:34] comprehensive plan and through all of
[1:26:37] the periodic updates we do to that plan
[1:26:40] starting last year we started to
[1:26:43] undertake two major updates to the
[1:26:46] comprehensive plan with our housing
[1:26:48] production strategy and The Economic
[1:26:50] Opportunity analysis I'm not going to
[1:26:52] bore you all with that because you have
[1:26:54] seen it all over and over and over again
[1:26:57] but upon adoption by the city council
[1:27:00] for those two plans that does set up the
[1:27:02] work plan for the planning Division and
[1:27:05] The Economic Development Division for
[1:27:08] the next several years
[1:27:10] in addition we have seen quite the
[1:27:12] uptick in the state legislature
[1:27:15] regarding their interest in housing
[1:27:16] production and land use regulation and
[1:27:20] it has been a major focus of theirs this
[1:27:22] last cycle and so we are anticipating
[1:27:25] that through that legislation we will be
[1:27:27] seeing an increase in workload regarding
[1:27:29] additional reporting procedure
[1:27:31] modifications and even possible code
[1:27:34] modifications associated with that and
[1:27:37] of course it has to be done on the
[1:27:38] state's timeline
[1:27:40] um and there's no identified funding
[1:27:43] source as of yet for that additional
[1:27:45] work as well
[1:27:46] uh we also manage in the planning
[1:27:48] division the community event block grant
[1:27:50] program for the Lane County low low
[1:27:53] income housing rehabilitation program
[1:27:56] um it is budgeted for 150 000 for this
[1:27:59] next fiscal year but that is countered
[1:28:01] with a revenue Source through the
[1:28:03] program as well and we contract with the
[1:28:06] dev Northwest to administer that program
[1:28:10] for us or the fiduciary agent for that
[1:28:14] for our Building Division we provide
[1:28:16] plan check review Services building
[1:28:19] permit issuance and inspection services
[1:28:21] through to our building permit final and
[1:28:24] that is to ensure that all development
[1:28:26] in the city meets the building code
[1:28:28] requirements for safe occupancy of our
[1:28:30] residents and business owners
[1:28:32] to complete the building plan check and
[1:28:34] inspection services we employ a building
[1:28:36] official through a contract with
[1:28:39] Northwest code professionals
[1:28:41] this contract is the vast majority of
[1:28:43] the building fund budgets along with a
[1:28:46] portion of the salaries for Two permit
[1:28:48] technicians that review the submittals
[1:28:51] issue the permits and also maintain all
[1:28:53] of our permitting records
[1:28:55] last year the building division issued
[1:28:58] 691 permits with a total project
[1:29:01] valuation of 40.6 million dollars of
[1:29:04] improvement into the community
[1:29:06] uh in comparison to 2021 this was
[1:29:09] approximately a hundred less permits
[1:29:11] that were issued over the entire year so
[1:29:13] a slight reduction but there's a pretty
[1:29:16] significant reduction in evaluation of
[1:29:19] projects by 30 million dollars this
[1:29:22] basically provides you an indication
[1:29:23] that work is still being done
[1:29:25] construction is still being done but
[1:29:27] there has been a shift there's not large
[1:29:29] construction projects that are being
[1:29:31] proposed over and over again it's a lot
[1:29:33] of the smaller projects so still the
[1:29:35] workload maintains in the department but
[1:29:37] less valuation and also when you have
[1:29:40] less valuation our permit fees are
[1:29:42] associated to evaluation so there's less
[1:29:45] Revenue coming in for a similar amount
[1:29:47] of work as well
[1:29:50] um and that's work is all done I have to
[1:29:53] do a shout out for our lovely permit
[1:29:55] text they have to we have 691 permits
[1:29:58] that are issued per the last year that
[1:30:01] usually equates to five or six or seven
[1:30:03] phone calls per permit to make sure
[1:30:05] everybody's in informed of what needs to
[1:30:07] happen and the coordination associated
[1:30:09] with it so they they handle quite a lot
[1:30:11] for the for the small team that we have
[1:30:13] and they do a fantastic job
[1:30:16] um and finally we have uh the Economic
[1:30:18] Development Division that ensures that
[1:30:21] there's a sufficient land and
[1:30:23] infrastructure to accommodate our build
[1:30:25] our business and industry development
[1:30:27] and it also focuses on business growth
[1:30:29] and retention business recruitment
[1:30:31] Regional economic growth as well as
[1:30:34] Workforce Development
[1:30:35] uh the economic development divisions
[1:30:38] also the administrator for our downtown
[1:30:41] building restoration program through
[1:30:43] that program we issued six grants for
[1:30:46] fifty thousand dollars a city investment
[1:30:48] last year and we are currently underway
[1:30:51] with the new planning with the new cycle
[1:30:53] this year and we received enough
[1:30:55] applications for fully funding that
[1:30:57] Grant cycle again this year
[1:31:00] um in 2022 the division assisted over
[1:31:03] 120 businesses with resource connection
[1:31:06] Grant Administration and business
[1:31:08] startup and expansion efforts the
[1:31:11] division also partners with several
[1:31:12] outside agencies to increase the city's
[1:31:16] capacity for Local Economic Development
[1:31:18] goals and these Partnerships increase
[1:31:20] the amount of tools that we have
[1:31:22] available to address Regional
[1:31:24] coordination Wetland and Industrial site
[1:31:27] Readiness resource development Workforce
[1:31:29] Development local business support as
[1:31:31] well as business recruitments
[1:31:34] um we also have a focus on obtaining
[1:31:37] grants to further economic opportunities
[1:31:39] within the community last year we
[1:31:41] brought in over three hundred thousand
[1:31:43] dollars in Grant Monies to support
[1:31:45] Economic Development efforts and Direct
[1:31:47] business support uh to our business
[1:31:49] community
[1:31:51] and for this coming fiscal year we will
[1:31:54] continue to leverage those outside
[1:31:55] funding sources we are looking at
[1:31:57] several different grants that are coming
[1:31:58] up this fall to achieve additional Grant
[1:32:02] monies coming in for the the economic
[1:32:03] development purposes and then we also
[1:32:06] will be focusing on implementing the
[1:32:08] large number of action items that are
[1:32:11] contributed Through The Economic
[1:32:12] Opportunity analysis
[1:32:15] um the Staffing and support for the
[1:32:17] economic development decision division
[1:32:18] is myself and we also have an economic
[1:32:21] development Catalyst and the budget for
[1:32:24] that division is largely related to
[1:32:26] salaries and benefits with minor
[1:32:28] materials and services included
[1:32:31] and with that I can answer any questions
[1:32:34] anybody have any questions I would just
[1:32:37] say that as far as on behalf of the
[1:32:40] chamber I rely on being able to
[1:32:43] um I guess call out and ask for
[1:32:45] assistance and use the city's Economic
[1:32:48] Development Department as a resource and
[1:32:50] that has and I've never been
[1:32:52] disappointed I think I I recommend you
[1:32:54] guys for that I do have a question on
[1:32:56] the um the there's a significant
[1:32:59] materials and services decrease from
[1:33:01] what what is that
[1:33:03] can you do you know yeah in our efforts
[1:33:06] to
[1:33:07] um cut around the edges for for a
[1:33:09] reduction of budget this year we did
[1:33:11] take out a significant budget for
[1:33:14] training and conferences that that would
[1:33:17] provide us with the networking
[1:33:18] assistance and being able to further our
[1:33:21] training for for grant writing
[1:33:24] um and also through owida Grant Services
[1:33:28] as well thank you
[1:33:31] real quick I had a question
[1:33:33] um the six
[1:33:34] grants that we give away for the 50 000
[1:33:37] is that come from the general fund no
[1:33:39] that's funded through the transient
[1:33:41] lodging tax of the motel tax the right
[1:33:44] okay thank you
[1:33:47] foreign I want to compliment you also I
[1:33:50] will say with our non-profit when we've
[1:33:52] been looking at buildings and places to
[1:33:55] go
[1:33:56] I make a phone call and her she or her
[1:33:59] officer there giving us advice giving us
[1:34:02] parameters to work within and things to
[1:34:04] look at and we're even looking at
[1:34:07] building a building and she made sure
[1:34:10] that where we were looking is a place
[1:34:12] that we could do it and then sent me all
[1:34:14] the requirements for it so we can get
[1:34:16] pre-armed when we start trying to make
[1:34:19] our decisions and it's very very helpful
[1:34:21] to have that and someone with a weird
[1:34:24] sense of humor makes it easier for me to
[1:34:26] operate with so I appreciate that very
[1:34:29] much
[1:34:33] I don't talk to you do I
[1:34:37] thank you very much thank you Kelly
[1:34:41] okay Information Technology Brent
[1:34:45] and please speak English not Tech
[1:34:51] AJ I will try okay
[1:34:55] so I manage the it and GIS departments
[1:34:58] here the city there are six of us total
[1:35:01] one of us does GIS primarily and the
[1:35:03] rest of us try and keep computers
[1:35:04] running
[1:35:06] we also contract with the fire district
[1:35:09] to provide I.T services and phone
[1:35:12] support for them as well
[1:35:13] one of the big projects we we worked on
[1:35:15] in fiscal year 2023 here this year has
[1:35:19] been that new build they're doing over
[1:35:21] on Oak Street
[1:35:22] and that will continue for the next
[1:35:25] fiscal year there's quite a bit of work
[1:35:28] to help get that building outfitted for
[1:35:31] them
[1:35:33] on the city Side last year we really
[1:35:35] focused on cyber security upgrades
[1:35:38] so last spring our insurance provider
[1:35:41] came out with a new set of requirements
[1:35:42] for qualifying for cyber security
[1:35:44] insurance which resulted in a discussion
[1:35:47] about what level of cyber security
[1:35:49] Insurance do we want we decided to go
[1:35:52] for a higher tier so that we were
[1:35:54] protected better if we had an incident
[1:35:57] and using some of the arpa dollars we
[1:36:00] were able to buy a new hardware software
[1:36:02] training tools assessments and met that
[1:36:06] so kind of hit two goals protecting the
[1:36:09] city better training staff as well as
[1:36:11] giving us better insurance
[1:36:14] uh our budget for next year for fiscal
[1:36:17] year 2024 is really
[1:36:19] fairly consistent with 2023 there is an
[1:36:23] increase and that increase is largely
[1:36:25] due to a project that we're planning on
[1:36:28] doing for the scada the waste water and
[1:36:30] the water treatment plants to modernize
[1:36:32] those systems it will help increase
[1:36:35] operator efficiencies as far as how they
[1:36:37] can get to the controls use them as well
[1:36:40] as it will modernize some of our
[1:36:42] security layers down there
[1:36:44] hmm
[1:36:45] on GIS side in 2023 fiscal year this
[1:36:49] last year we finished about a 15 to 18
[1:36:52] month project to do our water
[1:36:53] distribution system so we upgraded that
[1:36:56] system that gives the guys engineering
[1:36:59] and Public Works planning primarily
[1:37:02] better tools to work on the
[1:37:05] infrastructure of the city plan upgrades
[1:37:07] and it just meet like development
[1:37:11] requests and different requests the city
[1:37:13] has for this next year they're smaller
[1:37:16] projects but we hope to get the storm
[1:37:18] and the sewer systems also upgraded
[1:37:21] and kind of cut our teeth on the water
[1:37:23] distribution upgrade and I think that we
[1:37:26] should get both of those done this next
[1:37:27] year
[1:37:29] another project we have is our
[1:37:33] ci.lebanon.org.us email address that
[1:37:36] always takes people multiple times to
[1:37:38] get
[1:37:38] I think it was 2017 we registered for
[1:37:42] lebanonoregon.gov and our website is
[1:37:44] lebanonoregon.gov and it's always been
[1:37:46] one of those projects that would be nice
[1:37:48] to get to and I think in the light of
[1:37:50] everything that we've been doing and and
[1:37:52] uh
[1:37:53] you know security Etc it's time to
[1:37:56] upgrade our domain internally that's a
[1:37:58] goal we have this year that would make
[1:38:00] everyone's email address by default
[1:38:02] lebanonoregon.gov and it would align all
[1:38:04] the internal services to that web
[1:38:06] website
[1:38:08] and lastly and Nancy did note this
[1:38:10] before in our opening budget message and
[1:38:12] that is upgrade of our City website just
[1:38:14] kind of freshen things up give us a
[1:38:16] professional appearance as a city and
[1:38:18] provide services to the citizens that we
[1:38:20] all use digitally now and and want to
[1:38:24] use
[1:38:25] that's it for my department so any
[1:38:28] questions
[1:38:30] can you go into the upgrade just a
[1:38:32] little bit I was talking with Nancy
[1:38:35] about it and it it kind of struck me
[1:38:37] funny when it said Ada accessibility for
[1:38:40] and I'll when I think Ada accessibility
[1:38:42] I think Wide Doors cutouts on the
[1:38:45] sidewalk things like that I didn't
[1:38:47] realize we were looking at descriptive
[1:38:49] audio and that kind of stuff as well
[1:38:52] correct so
[1:38:55] with Ada accessibility it's just a set
[1:38:58] of policies and rules for you know if
[1:39:01] you have a handicap or you cannot read
[1:39:03] you need audio assistance are your
[1:39:05] images tagged properly is are you able
[1:39:09] to have that website read back to you
[1:39:12] correctly that is way out of the scope
[1:39:15] of what my or my staff have the ability
[1:39:17] to do we work with a contractor right
[1:39:19] now with we're with Civic plus and I've
[1:39:22] talked to you about three different
[1:39:23] vendors this spring about you know what
[1:39:26] a website upgrade would look like and
[1:39:27] what tools you have a lot of these guys
[1:39:29] have dedicated tools it's all they do is
[1:39:32] focus on scouring the website and saying
[1:39:36] all right
[1:39:37] this this is spelled incorrectly or this
[1:39:40] image doesn't have a tag or if you were
[1:39:42] coming into this needing assistance you
[1:39:45] would not be able to get that service
[1:39:46] correctly
[1:39:48] yeah it never dawned on me that you know
[1:39:51] because we we use a mouse and we click
[1:39:52] on things what if you can't see that
[1:39:55] yeah
[1:39:56] so how do you do that and I thought that
[1:40:00] was pretty interesting not that I'd
[1:40:02] understand how it's done but it's
[1:40:04] interesting I know in the in the
[1:40:06] financial world there's a lot of
[1:40:08] lawsuits that have that have gone back
[1:40:10] and forth and you can get sued for not
[1:40:11] having a a properly Ada uh accessible
[1:40:15] website so yeah and that's what Nancy
[1:40:18] brought up to me when I asked her about
[1:40:19] what what exactly does that mean it's
[1:40:21] like it's crazy it's called loss
[1:40:23] prevention yes
[1:40:25] yeah so risk management that's it
[1:40:29] okay thank you very much
[1:40:31] I don't have my email address
[1:40:33] ci.lebanon.org because I get that goofed
[1:40:36] up still every time that that is my hope
[1:40:38] yes
[1:40:40] exactly just push on the two button
[1:40:43] it'll give you a list of names you're
[1:40:45] good okay
[1:40:48] and now strange we get to see Kim in
[1:40:51] front and not on the side telling us
[1:40:53] what to do
[1:41:02] can you hear me yes
[1:41:05] um this is going to be short and sweet
[1:41:07] mine are pretty small so I'm responsible
[1:41:10] for the mayor and Council
[1:41:12] um budget and the city recorder budget
[1:41:14] so mayor and council is on page 38. this
[1:41:18] fund covers City councilor stipends the
[1:41:21] iPad data plans organizational wide
[1:41:23] memberships Council expenses and the
[1:41:26] Meals on Wheels Grant
[1:41:28] the proposed budget's 88 137 dollars
[1:41:33] um there's been a slight increase in
[1:41:34] organizational and wide membership fees
[1:41:38] that's really
[1:41:40] that one any questions
[1:41:45] I didn't realize the fees to these
[1:41:47] different
[1:41:49] groups were so expensive but it looked I
[1:41:52] would imagine most of the materials and
[1:41:54] services is memberships to Oregon City
[1:41:57] Oregon League of organ cities Oregon
[1:41:59] Cascades West
[1:42:01] or yeah that's what that covers okay
[1:42:07] anything else on that one
[1:42:10] okay now the fun one
[1:42:12] um City recorder's office so the city
[1:42:14] recorder's office has two ftes that's
[1:42:17] the city recorder and the deputy City
[1:42:18] recorder
[1:42:19] we're on page 54 sorry forgot to mention
[1:42:22] that I'm not going to go over all the
[1:42:24] things we do we sort of work behind the
[1:42:26] scenes and I wanted to call that out all
[1:42:28] the different aspects of
[1:42:30] um things that we do do
[1:42:33] our budget is 289 074 dollars
[1:42:37] we had an increase in our materials and
[1:42:41] services the contract services are up a
[1:42:43] little this year mainly the one for
[1:42:45] archiving social media was a pretty big
[1:42:48] jump
[1:42:49] um I also want to call out that we have
[1:42:51] over 18 000 documents in our records
[1:42:54] management system and you're able to
[1:42:56] access 13 000 of those documents on our
[1:42:59] website portal
[1:43:02] any questions
[1:43:07] okay thank you
[1:43:12] that was quick
[1:43:14] all right Angela soulsby
[1:43:18] good afternoon I'm another internal
[1:43:21] service provider so I don't get to see
[1:43:23] you
[1:43:23] I often I am here to support the
[1:43:26] employee group
[1:43:27] as the human resources department we
[1:43:30] have two cost centers one Being Human
[1:43:32] Resources the other being safety and
[1:43:35] training
[1:43:36] this fiscal year we accomplished quite a
[1:43:39] bit I'm sure some of you have heard all
[1:43:41] about our ADP implementation we're still
[1:43:44] working through that process that's time
[1:43:46] in attendance that's to get us compliant
[1:43:48] with state and federal
[1:43:51] um time and attendance laws
[1:43:53] so that's going somewhat better we're
[1:43:56] still working through our six-month
[1:43:58] implementation period on that we also
[1:44:00] onboarded our safety coordinator
[1:44:02] position that's been a huge benefit I'll
[1:44:05] give you just a couple of facts and
[1:44:07] figures on that last year we had a total
[1:44:10] number of incidents of 13. four of those
[1:44:14] were recordable incidents those are
[1:44:16] recordable to OSHA
[1:44:18] the number of workers comp claims were
[1:44:21] six and we did have one OSHA violation
[1:44:23] with one fine attached to that
[1:44:25] so far this year and knock on wood that
[1:44:28] it stays low we've only had three
[1:44:30] incidents we've had one recordable
[1:44:33] incident and we've had one workers comp
[1:44:35] claim and zero OSHA violations so our
[1:44:38] safety coordinator is hard at work
[1:44:41] with our department directors and our
[1:44:44] employees getting training and
[1:44:47] compliance under control we didn't have
[1:44:50] that position previously so that job
[1:44:52] fell on the directors we're taking that
[1:44:54] role away from the directors to help
[1:44:56] free them up to do their work and then
[1:44:58] have that safety coordinator then work
[1:45:00] with the employees and in coordination
[1:45:03] with the director to manage a lot of the
[1:45:05] training and compliance issues
[1:45:08] on the HR side we are working through
[1:45:12] implementation of a learning system
[1:45:15] right now we do all of our learning
[1:45:18] online through CIS we're converting that
[1:45:20] over to a new module that will be
[1:45:23] rolling out in the next fiscal year
[1:45:25] we're also uh working through a
[1:45:27] conversion from an old recruitment
[1:45:29] system into a new recruitment system
[1:45:31] we're rolling that out now we have two
[1:45:34] new jobs posted on our new career center
[1:45:36] that's an enhancement
[1:45:38] one of the enhancements is on the career
[1:45:41] center we have the opportunity to have a
[1:45:44] separate career center page for the
[1:45:46] police department we felt like that
[1:45:48] would be an enhancement for them because
[1:45:50] they could customize it you can add
[1:45:52] videos and photos and messaging so
[1:45:55] having a unique Police Department
[1:45:57] website we've worked with the
[1:45:59] administrative assistant Amy I'm sure
[1:46:01] you all know her and she's going to
[1:46:03] start working on that career center page
[1:46:05] so that when individuals apply for
[1:46:07] positions at the police department they
[1:46:09] kind of get a dedicated Career Center
[1:46:10] Page and then all other positions will
[1:46:13] be posted on just the regular career
[1:46:14] center page so they have those some some
[1:46:17] very unique customizations they can do
[1:46:20] um coming up pretty soon we're also
[1:46:22] going to be going into open enrollment
[1:46:23] there are some changes this year coming
[1:46:26] up that we're going to be communicating
[1:46:28] out to employees
[1:46:30] we have an ongoing project of updating
[1:46:33] and modifying our job descriptions
[1:46:35] that's something we're working with our
[1:46:36] safety coordinator on and that's to get
[1:46:39] physical requirements added to our job
[1:46:41] descriptions if there is an injury we
[1:46:44] have to be able to report the physical
[1:46:45] requirements on a job description to the
[1:46:48] workers comp company so they know what
[1:46:50] that employee can and cannot do right
[1:46:52] now our job descriptions do not have
[1:46:54] physical requirements on them
[1:46:56] we are
[1:46:58] finalizing hopefully ratifying
[1:47:02] ratification meeting next week with
[1:47:04] afscme on some contract changes we also
[1:47:07] have a contract opener next year with
[1:47:10] Teamsters so that will be another big
[1:47:12] project that we're working on
[1:47:14] and
[1:47:16] I think those are our main projects any
[1:47:19] questions for us
[1:47:23] I have a question that nobody else does
[1:47:26] you're talking about on the safety
[1:47:28] coordinator claims are down
[1:47:31] is that you compared a whole year to how
[1:47:34] much of this year just the first five
[1:47:35] just today four months correct so if you
[1:47:38] took the same four months last year to
[1:47:40] this year what's that look like I don't
[1:47:43] have that I can again are you I'm not
[1:47:44] sure what our numbers were as far as
[1:47:46] through see Apples to Apples not apples
[1:47:49] to oranges
[1:47:52] I also have a question on the safety
[1:47:54] coordinator you'd mentioned that that
[1:47:56] was already in that position has already
[1:47:59] been in play
[1:48:01] it was hired last August so okay so that
[1:48:04] was part of last year's budget as well
[1:48:08] it was used as cost savings from another
[1:48:11] position so it wasn't budgeted ahead of
[1:48:13] time okay yeah so the the 130 000 in
[1:48:16] personnel and service for safety and
[1:48:18] trainees that new new position right and
[1:48:21] then in the Personnel Services for human
[1:48:24] resources the the increases uh just
[1:48:28] contract negotiations
[1:48:30] uh
[1:48:31] based on
[1:48:33] 281 000 this year versus 258 000 last
[1:48:36] year right it's all Sellers and wages
[1:48:38] associated with that new position our
[1:48:40] base our materials and services are less
[1:48:42] than twenty thousand dollars for all of
[1:48:45] us so it's all in salaries and wages for
[1:48:48] our department
[1:48:53] you mentioned the Safety and Security uh
[1:48:56] coordinator it was about 1 30 and I see
[1:48:59] it's a new position to HR did that come
[1:49:02] from another department or did that just
[1:49:05] come from hr's budget I'm I mean we
[1:49:07] didn't see it last year so I'm just a
[1:49:08] little confused how it came this year
[1:49:09] right and I'm not the numbers person so
[1:49:11] I would have to probably defer to
[1:49:12] Brandon on how the money was found
[1:49:14] thanks Brandon so that position uh used
[1:49:18] utilized vacancy savings out of one of
[1:49:20] our utility funds there was a position
[1:49:21] that was not filled this year by choice
[1:49:24] of the department
[1:49:26] um and so we we utilized those funds to
[1:49:28] bring the position on board this current
[1:49:30] fiscal year and then moving forward yes
[1:49:33] would be part of the internal service
[1:49:35] funds and and spread across the
[1:49:36] organization
[1:49:39] okay so if I understand it correctly we
[1:49:41] took a position from waste water and
[1:49:43] moved it over yep to put a point on it
[1:49:46] where it came from we can do that huh
[1:49:48] okay I just they took a position from
[1:49:51] Wastewater and moved it yeah we didn't
[1:49:54] move the position the the position is
[1:49:56] still over in the Wastewater fund and
[1:49:57] there was justification as far as the
[1:49:59] work that's being done out of the the
[1:50:00] utility treatment at the wastewater
[1:50:02] treatment plant
[1:50:04] um and across the the public works
[1:50:06] department as a whole
[1:50:08] um it was determined at that point that
[1:50:09] the justification was there to house the
[1:50:12] position there
[1:50:14] long term like that's not a position
[1:50:16] they're going to need to fill
[1:50:17] the position is budgeted in this in the
[1:50:21] 24 budget the Wastewater one so the
[1:50:22] position's not going away by any means
[1:50:25] um but so we're so in this budget we're
[1:50:28] keeping the waste water and we're adding
[1:50:32] the the safety person
[1:50:35] so our sewer bills are paying for the
[1:50:38] safety person for this current fiscal
[1:50:41] year yes
[1:50:43] okay
[1:50:44] I don't really love that just so we're
[1:50:46] I'm gonna just be on record and say that
[1:50:48] I don't I don't love that coming out of
[1:50:50] that fund for that so
[1:50:52] that makes two of us it looks confusing
[1:50:54] to me because normally that the the
[1:50:57] water utilities are dedicated that
[1:51:00] that's correct the the position was
[1:51:02] added it has been a considerable amount
[1:51:04] of time this year at the Wastewater
[1:51:06] Plant
[1:51:07] um in in terms of trying to deal with
[1:51:09] safety there uh in addition to other
[1:51:12] Public Works operations so uh the
[1:51:16] person's been out working with Cruz
[1:51:19] um uh uh construction sites uh has been
[1:51:23] working with Parks Crews and and
[1:51:25] reviewing you know practices the tree
[1:51:28] cutting groups
[1:51:30] um has been Aquarius like an issue came
[1:51:33] up
[1:51:34] um
[1:51:35] Parks Cruise in cleaning Parks
[1:51:37] oftentimes come across needles they did
[1:51:40] not have puncture proof gloves that's
[1:51:43] PPE that we should be providing so that
[1:51:45] came up in inspections and then our
[1:51:48] safety coordinator works with Public
[1:51:50] Works to acquire those gloves and make
[1:51:52] sure our staff is appropriately
[1:51:55] uh
[1:51:57] clothed I guess would be the word in
[1:52:00] terms of the PPE they need it was an
[1:52:03] opportunity to use savings from a
[1:52:05] position that was being left open
[1:52:06] purposely for the year to assess kind of
[1:52:10] need for that position at the plant and
[1:52:13] start trying to address some of the
[1:52:16] safety issues that we have had as an
[1:52:19] organization and that that position is
[1:52:22] working with other departments so moving
[1:52:24] it into Human Resources allocating the
[1:52:26] costs across the organization
[1:52:28] it's included inspections of buildings
[1:52:30] identifying where we don't have aeds
[1:52:33] that we should
[1:52:35] identifying where we have way out of
[1:52:38] date medications in uh you know aspirin
[1:52:41] and those kinds of things in first aid
[1:52:43] kits that employees are using Band-Aids
[1:52:45] that don't stick anymore in updating
[1:52:47] those so which is as an organization
[1:52:50] have not been paying attention to that
[1:52:53] trying to pay attention to that so but
[1:52:55] this kind this cleans it that up that my concern is with the the funds coming
[1:53:01] out of a non- utility funds are are
[1:53:04] special and uh legally so and rightfully
[1:53:07] so so I just I just to clarify this
[1:53:12] ends that and cleans it up correct
[1:53:14] moving forward yes that makes me happy
[1:53:17] how many details on what the OSHA
[1:53:19] violation was and where that took place
[1:53:20] I yes and I can um I'm sure when Jason's
[1:53:24] up he can share it more details but I do
[1:53:26] know that there was a gas line that was
[1:53:28] struck with some heavy equipment
[1:53:34] any other questions
[1:53:37] okay thank you I'd like to hear the
[1:53:39] answer though I will get that back okay
[1:53:41] thank you
[1:53:43] okay Brandon you're up
[1:53:46] good afternoon everybody uh so I get the
[1:53:49] pleasure of talking to you about the
[1:53:50] finance department and I'm also going to
[1:53:52] throw non-departmental in there uh
[1:53:54] because I realized we haven't talked
[1:53:55] about that yet which is in your budget
[1:53:57] so
[1:53:59] um the finance department consists of
[1:54:00] two different areas first obviously
[1:54:03] Finance uh and the finance office
[1:54:05] overall covers a multitude of functions
[1:54:08] Utility Billing audit functions uh the
[1:54:11] budget that is before you uh building
[1:54:13] collaboration with the city manager's
[1:54:15] office
[1:54:16] um accounts receivable accounts payable
[1:54:19] uh and then
[1:54:21] General Finance accounting functions
[1:54:25] to accomplish all of those duties I've
[1:54:28] got five FTE in the office including
[1:54:30] myself we did do a little bit of a
[1:54:33] position reorganization in this current
[1:54:35] fiscal year
[1:54:37] a vacancy opened up with our accounting
[1:54:40] supervisor and instead of replacing that
[1:54:43] position we instead repurpose that to
[1:54:46] bring on a payroll specialist
[1:54:48] um I think that was a good move for us
[1:54:51] we have a lot of we had one individual
[1:54:54] we had an accountant that was doing all
[1:54:56] of the payroll work and that's not what
[1:54:58] they were originally hired for this
[1:55:01] person is well versed in state and
[1:55:04] federal payroll laws has spent
[1:55:06] considerable time with our new payroll
[1:55:08] system that you've all heard about and
[1:55:11] we think that moving forward this is
[1:55:13] going to be what's the what's best for
[1:55:15] the organization to ensure that we
[1:55:16] comply with with all of the rules
[1:55:20] um that did actually save us some money
[1:55:22] overall as well so that adjustment saved
[1:55:25] about 38 000 in salary and benefit costs
[1:55:28] um through which we are replacing some
[1:55:29] of that with the ADP software that has
[1:55:33] landed in my budget but overall I'm
[1:55:34] still uh ten thousand dollars less
[1:55:37] between those two changes in my overall
[1:55:39] budget
[1:55:42] um the rest of my budget is primarily
[1:55:44] Contract Services we have multi multiple
[1:55:47] debt obligations as far as fees
[1:55:50] associated with our debt and management
[1:55:52] thereof and then certainly audit each
[1:55:55] year is a considerable cost for us
[1:55:59] um and then just kind of General banking
[1:56:01] services
[1:56:02] and Report filings that we have to make
[1:56:05] as a city so all of those costs oh and
[1:56:09] our overall Finance system uh
[1:56:11] Springbrook is a considerable cost as
[1:56:13] well so all of that is housed inside the
[1:56:15] finance office in the materials and
[1:56:17] service budget
[1:56:19] the other function for finance is the
[1:56:21] supervision of Municipal Court
[1:56:24] um so as Finance director I oversee
[1:56:27] three FTE over in court I do not oversee
[1:56:31] the judge that is the the purview of the
[1:56:33] city council and so my function is
[1:56:37] really just supervising the day-to-day
[1:56:38] operations in the court and obviously
[1:56:41] the judge has has the purview to to
[1:56:45] enforce as he sees fit
[1:56:48] um there's not a lot of changes in the
[1:56:50] court budget for the coming year
[1:56:51] everything in there is really a required
[1:56:54] expenditure we do sometimes save some
[1:56:56] money throughout a year in the materials
[1:56:59] and supplies or materials and services
[1:57:01] budget because the primary expense there
[1:57:03] is the cost associated with providing
[1:57:06] Council legal counsel for folks uh in
[1:57:11] front of in front of the court
[1:57:13] otherwise after that it's paying you
[1:57:16] know the state fees paying the county
[1:57:18] for for their portion of of what we
[1:57:20] collect so everything is is fairly
[1:57:23] straightforward in in that budget
[1:57:25] overall
[1:57:27] any questions that I can answer about
[1:57:29] finance and Municipal Court
[1:57:32] I have a oh sorry I just wonder when the
[1:57:35] payroll Specialists came on board
[1:57:37] uh they start we had that position start
[1:57:40] the beginning of April
[1:57:44] thank you very recently didn't mean to
[1:57:46] cut you off
[1:57:48] um and and maybe this is not the right
[1:57:50] time but but
[1:57:51] um we have yet to talk about
[1:57:54] um pers and normally I feel like every
[1:57:57] year we we talk about hers and we have
[1:57:59] not yet this year
[1:58:01] are we on an off year for an increase no
[1:58:04] we actually have an increase beginning
[1:58:06] July 1 and there is uh in the budget
[1:58:10] summary overview there's also a
[1:58:12] projection of the likely increases for
[1:58:14] July 1 25 and July 127.
[1:58:18] uh and uh yeah okay I will note there
[1:58:23] are no projected decreases
[1:58:25] yeah okay so page 32 in your budget
[1:58:30] document has a has a whole section
[1:58:31] dedicated to discussing uh the purse
[1:58:35] rate increases for the coming biennium
[1:58:38] um and then as Nancy said dated the projection for
[1:58:42] the following two bienniums
[1:58:44] by Nia
[1:58:46] okay thank you
[1:58:49] can I ask you a question on that first
[1:58:51] is this the right or is there a later
[1:58:53] point where this is fine I'll go ahead
[1:58:55] and ask
[1:58:56] um
[1:58:57] so I'm seeing in 2023
[1:59:01] uh just I'll just look at general
[1:59:03] service pers it says 25.16 percent
[1:59:09] uh help me understand that number is
[1:59:11] that what the employer is contributing
[1:59:14] on behalf of the employee that is the
[1:59:16] amount that the city is paying into the
[1:59:19] overall pension fund on behalf of an
[1:59:22] employee and that's referencing 25.16 of
[1:59:25] the employees if there's gross earnings
[1:59:28] yes so that's it on top of their gross
[1:59:30] earnings correct yeah it's they have
[1:59:32] they make they have their gross earnings
[1:59:34] and then we pay an additional
[1:59:36] 25.16 into the pension fund which does
[1:59:39] cover some of the unfunded liability
[1:59:42] um and some of the you know trying to
[1:59:43] catch the system up to the best of its
[1:59:45] ability
[1:59:46] um as we uh outlined in that second
[1:59:48] paragraph on that page
[1:59:50] um the unfunded liability for pers is
[1:59:53] about 20 which means they if if
[1:59:55] everything came to a head today they
[1:59:57] couldn't make their ends meet
[2:00:00] um and so certainly state and local
[2:00:02] municipalities uh are on the hook for
[2:00:06] that unfunded liability
[2:00:10] all right that's what I was wondering
[2:00:11] that's why I like my tier one retirement
[2:00:14] tier one and tier two of course
[2:00:18] and people wonder why I say peachy all
[2:00:20] the time
[2:00:22] any other questions
[2:00:25] I'd like to ask about ADP sure how
[2:00:28] that's going we you know with any
[2:00:31] software transition I think that we've
[2:00:33] had some stumbles
[2:00:35] um we are a different organization than I
[2:00:40] think ADP is used to working with
[2:00:41] however ADP has worked with many uh
[2:00:45] state and local agencies in the past
[2:00:47] we are currently working through a few
[2:00:52] more hurdles I would say that
[2:00:55] we have discovered as we've kind of dug
[2:00:58] our heels in or as we've made changes
[2:01:00] then something else has to change in
[2:01:02] order to accommodate our unique uh
[2:01:05] paying our unique payroll but that is
[2:01:10] part of why we also decided that
[2:01:12] bringing on a payroll specialist would
[2:01:13] better serve the city so that they could
[2:01:15] tackle a lot of that on an everyday
[2:01:17] basis
[2:01:19] and we've been using them for how long
[2:01:20] now uh do we officially launched with
[2:01:23] our first payroll January 6th and we're
[2:01:27] still running into issues that we didn't
[2:01:28] realize we we went through three months
[2:01:33] and two months of uh what I would call
[2:01:35] decent payrolls where things were
[2:01:37] working relatively well
[2:01:39] um and then certainly we have recently
[2:01:41] discovered some additional issues that
[2:01:43] arose in March
[2:01:45] um and so we are
[2:01:47] currently fixing those
[2:01:49] um some of it is you know as we go
[2:01:51] through and add additional intricacies
[2:01:54] for various departments to meet needs
[2:01:57] that has created additional problems in
[2:01:59] some cases and answered questions in
[2:02:01] other places
[2:02:02] um but it is it is still a system in
[2:02:04] transition I would call it we're not
[2:02:05] even six months into this and I would
[2:02:08] argue that we're doing better than a lot
[2:02:10] of other places
[2:02:11] that maybe we've seen or having payroll
[2:02:14] issues broadly
[2:02:17] I'm not too concerned about other places
[2:02:19] I just want to make sure our folks were
[2:02:21] taken care of properly because they go
[2:02:23] to work for us every single day and some
[2:02:26] of them put their life on the line for
[2:02:27] us every day right I learned in the Army
[2:02:31] one thing you never messed with is the
[2:02:32] Soldier's pay
[2:02:34] it's just you know I want to make sure
[2:02:36] it's done right we value the the
[2:02:38] employees in this organization we are
[2:02:40] doing our very very best to make sure
[2:02:43] that that system gets built to in a
[2:02:45] manner that will serve this organization
[2:02:47] in the long run
[2:02:49] um I'm confident that we will work out
[2:02:53] any remaining issues and that things
[2:02:55] will go well down the road but we are
[2:02:58] still in an implementation phase are you
[2:03:00] keeping track of this kind of stuff so
[2:03:02] you can do an after Action Report
[2:03:03] lessons learned that sort of thing yes
[2:03:05] I'd like to sit in on something like
[2:03:08] that when uh when that comes around okay
[2:03:14] how it's going in a kind of deeper dive
[2:03:17] into some of the issues we've run into
[2:03:19] and some of the solutions that we've
[2:03:21] implemented to address those like later
[2:03:24] not right sure but yeah we will
[2:03:26] certainly work to put something together
[2:03:28] for you all
[2:03:29] um that can provide some insight
[2:03:32] I'd like to know the hurdles more
[2:03:33] specific on what exactly hurdles are
[2:03:35] facing and how they've affected snap
[2:03:37] okay yeah if we could do that offline uh
[2:03:40] after this meeting come together and sit
[2:03:44] down and talk about that
[2:03:45] because I know a lot of us hear things
[2:03:48] and we'd like to eliminate to hear
[2:03:50] things and get the get the facts
[2:03:53] imagine that with in collaboration with
[2:03:56] the city manager's office and the mayor
[2:03:57] we'll we'll work on how best to to
[2:04:00] present that to you all and to get
[2:04:02] information out
[2:04:03] thank you okay thank you any other
[2:04:06] questions
[2:04:07] okay thank you can I throw a
[2:04:09] non-departmental in there real fast just
[2:04:11] so you all have kind of that information
[2:04:13] sure non-departmental uh covers
[2:04:16] expenditures that really don't belong in
[2:04:18] a specific Department uh in the city of
[2:04:20] Lebanon you'll find that in two places
[2:04:22] the general fund has a non-departmental
[2:04:24] section uh primary budget for that area
[2:04:27] includes uh the last remaining arpa
[2:04:30] dollars for next year that could be
[2:04:34] utilized for whatever within uh certain
[2:04:38] restrictions whatever the council uh
[2:04:41] deems necessary
[2:04:43] um so we've budgeted 270 000 for the
[2:04:45] following fiscal year for this coming
[2:04:47] fiscal year for that purpose
[2:04:49] um there is also a continuing uh
[2:04:52] repayment to the Northwest urban renewal
[2:04:54] District after the city exceeded its
[2:04:57] maximum debt indebtedness requirements
[2:04:59] uh and spent some money on on items that
[2:05:02] maybe it shouldn't have out of the urd
[2:05:04] in the past
[2:05:06] um and so 225 is budgeted out of the
[2:05:09] general fund to continue that process of
[2:05:11] repaying that urd
[2:05:14] the other highlight in that area is
[2:05:16] insurance
[2:05:18] we were told by our insurance carrier
[2:05:21] this year to expect a 35 increase in our
[2:05:25] property casualty premiums for the
[2:05:28] coming fiscal year
[2:05:29] certainly a jaw-dropping moment for
[2:05:32] myself and for the department heads that
[2:05:35] have insurance requirements in their
[2:05:36] budgets
[2:05:38] um
[2:05:39] that is that it consists of two
[2:05:41] different things the city went through
[2:05:43] a process this last year in which a kind
[2:05:47] of reevaluation was done by the
[2:05:49] insurance company by our uh by CIS
[2:05:53] going around reviewing our properties
[2:05:55] deciding if if there needed to be
[2:05:57] changes as far as the ultimate valuation
[2:05:59] of those facilities
[2:06:01] um ultimately that provided a
[2:06:03] significant increase to our overall
[2:06:06] premiums and then a 12 percent just
[2:06:09] general rate increase across the board
[2:06:10] for all organizations
[2:06:12] is also built into that so certainly a
[2:06:16] sticker shock item for us it did hurt
[2:06:18] significantly and certainly something
[2:06:21] for us to kind of review as we move
[2:06:22] forward
[2:06:23] but that 35 percent increase is budgeted
[2:06:26] in the general fund for a part of our
[2:06:30] overall insurance requirements
[2:06:33] um
[2:06:34] the other piece in which you will see
[2:06:36] kind of non-departmental expenditures is
[2:06:39] the motel tax fund
[2:06:41] um of this this is the transit occupancy
[2:06:43] tax also known as lodging tax it goes by
[2:06:46] many names
[2:06:48] um we have
[2:06:51] just north of a hundred thousand dollars
[2:06:54] budgeted and overall expenditures and
[2:06:56] actually you can see it on page
[2:06:59] something
[2:07:04] um
[2:07:06] squatter there it is 78.
[2:07:11] um
[2:07:12] we have some significantly almost four
[2:07:15] hundred thousand dollars in budgeted
[2:07:16] funds
[2:07:17] um 228 000 of that is labeled as capital
[2:07:21] outlay that's money that has been set
[2:07:23] aside to enhance some of our Parks
[2:07:28] facilities potentially that could draw
[2:07:31] additional tourism to the to the city
[2:07:34] and so that money has been set aside in
[2:07:36] earmarked for that purpose the 169 000
[2:07:39] in materials and services
[2:07:41] provides there was a question earlier
[2:07:43] about
[2:07:44] um you know uh the blanking on the
[2:07:48] program
[2:07:50] thanks downtown building restoration
[2:07:52] that money is budgeted here as well as
[2:07:55] contributions to the chamber and the
[2:07:58] Lebanon Downtown Association
[2:08:03] that's what I have for non-departmental
[2:08:04] nice and easy
[2:08:10] anybody got any questions
[2:08:12] okay
[2:08:14] thanks let's move on to
[2:08:17] Ron and Jason Public Works and
[2:08:20] engineering
[2:08:22] somehow they ended up him here on a tag
[2:08:25] team thing they're basically two halves
[2:08:27] of a whole is that what it is that's
[2:08:29] what that's what I'm pretty sure that's
[2:08:31] what it is I was thinking I was thinking
[2:08:32] of it I was thinking of a movie title
[2:08:35] but you know
[2:08:36] don't say it I was gonna say Cheech and
[2:08:39] Chong you know couldn't be
[2:08:42] yeah well I'll get started with a few
[2:08:44] that are we have one internal service
[2:08:46] fund within Public Works Public Works is
[2:08:49] responsible for
[2:08:51] the maintenance and operation of our
[2:08:54] Utility Systems our city buildings our
[2:08:56] city-owned property
[2:08:59] um our Recreation areas
[2:09:02] and Public Works we have 32 positions in
[2:09:05] total 31 of them are are filled and
[2:09:08] we'll have one that remains vacant
[2:09:11] I think that's the one we're discussing
[2:09:12] from the Wastewater Plant
[2:09:15] so starting on page 59 for custodial and
[2:09:19] building maintenance
[2:09:20] is our internal service fund
[2:09:23] Nancy highlighted earlier that this is
[2:09:25] an ad this year for a fleet mechanic
[2:09:29] that will help
[2:09:30] throughout the city
[2:09:33] it's really pretty stagnant we we have a
[2:09:36] little bit of a balance in there
[2:09:37] contingency so to speak so we could
[2:09:39] replace things that fail which
[2:09:43] compressors on top of the Justice Center
[2:09:45] there's
[2:09:46] just four of them in each unit and we're
[2:09:49] already starting to drop off and so
[2:09:51] we're building up a little bit of a
[2:09:54] contingency in that fund to handle some
[2:09:56] of those things as they as they happen
[2:09:59] any questions about that one
[2:10:04] the next one that is a non-utility is
[2:10:07] Parks
[2:10:09] our Parks Department
[2:10:11] is responsible for a tremendous amount
[2:10:14] of acreage and activities within the
[2:10:16] city
[2:10:17] every Sports field
[2:10:19] if you know a kid playing on a sports
[2:10:23] field we've had something to do with the
[2:10:24] maintenance of that field whether it's
[2:10:26] School District property or city of
[2:10:27] Lebanon property
[2:10:30] the parks fund you'll see has a infusion
[2:10:33] of money for this budget Year and that
[2:10:36] was from a grant we received for the
[2:10:38] cheetah Lake Project you guys should
[2:10:40] remember that one
[2:10:43] other than that it's maintained really
[2:10:45] constant it's just
[2:10:48] we're kind of in a
[2:10:51] just get through it phase just the
[2:10:53] maintenance and operation of the
[2:10:54] facilities
[2:10:56] unfortunately to say we only have one playground structure in the city of
[2:11:01] Lebanon that's accessible
[2:11:03] at all for anybody with Ada restrictions
[2:11:08] and that's at Christopher Columbus Park
[2:11:10] that's something we hope to change
[2:11:14] any questions on Parks
[2:11:17] okay
[2:11:19] foreign so the reason we're doing this
[2:11:23] probably together is because we're kind
[2:11:24] of tight at the hip on most everything
[2:11:26] that happens when it relates to public
[2:11:28] work and Engineering
[2:11:30] um so for the engineering department we
[2:11:32] have seven ftes including myself
[2:11:35] um
[2:11:35] we kind of Shuffle Up and Deal uh every
[2:11:38] so often and who's going to be doing
[2:11:39] what I have one dedicated person that
[2:11:42] does development but all told if you
[2:11:44] split it out just about right we'd have
[2:11:46] about four and a half FTE towards the
[2:11:49] capital program and then probably two
[2:11:51] and a half staff person per year to
[2:11:54] handle a development workload right now
[2:11:57] so that's kind of how we're we're broken
[2:11:59] out and it doesn't mean that somebody
[2:12:02] that's doing Capital won't be pulled
[2:12:04] over to do a development project at some
[2:12:07] point we do whatever is in front of us
[2:12:10] and whatever needs to be done so they're
[2:12:12] all the staff are really good about
[2:12:13] doing that we're primarily funded out of
[2:12:17] water Wastewater storm and streets 38
[2:12:20] drain or 38 water five percent drainage
[2:12:24] 43 streets or 43 percent Wastewater and
[2:12:29] four percent streets and in our
[2:12:31] Development Fund generates about 10
[2:12:32] percent that covers that cost as well
[2:12:34] you ask how did I come up with the
[2:12:36] numbers it kind of varies year to year
[2:12:38] with we base it on uh how much work we
[2:12:42] have in sewer this year versus how much
[2:12:43] work we have in water so that number
[2:12:45] shifts a little bit each year uh we try
[2:12:47] and follow where the projects are
[2:12:49] primarily happening
[2:12:51] um
[2:12:52] with that our operational costs this
[2:12:54] year uh you'll notice some pretty big
[2:12:56] operational costs
[2:12:58] um those aren't necessarily associated
[2:13:01] with our materials and services but and
[2:13:04] the water fund our operational costs are
[2:13:07] about 1.7 million uh 1.2 million of that
[2:13:10] is attached to the water treatment plant
[2:13:12] demolition project so that'll be a
[2:13:13] contract project same thing in
[2:13:15] Wastewater about 1.2 million in
[2:13:19] operational costs and close to 700 000
[2:13:22] that is Sewer Lateral program and also
[2:13:24] your Wastewater Master Plan update so
[2:13:27] those those are why those are so high
[2:13:30] and then of course we have a little bit
[2:13:31] of operational costs in streets and in
[2:13:33] our development review
[2:13:35] this year we're projecting it at to be
[2:13:37] at about 160 000 in revenue and permit
[2:13:40] fees and review fees so
[2:13:43] uh I've got a pretty big list on page 11
[2:13:47] um of the budget book which shows the
[2:13:49] capital projects for this coming year
[2:13:52] um
[2:13:54] I'm I'm fairly confident that we're not
[2:13:56] going to get to all those
[2:13:58] um we're going to do our best to get to
[2:14:00] a lot of them uh over the last probably
[2:14:03] three to five years things have really
[2:14:05] slowed down in terms of
[2:14:08] how we work with outside agencies it
[2:14:11] seems like things have slowed uh which
[2:14:14] increases project time
[2:14:16] to get things done so this list here uh
[2:14:20] you know we'll get a good chunk of it
[2:14:21] done
[2:14:22] but
[2:14:23] um I can pretty much assure you that not
[2:14:25] all of that's going to get done at one
[2:14:28] time and a lot of it depends on where
[2:14:29] we're working to and and how long
[2:14:32] contracts go and and how that all works
[2:14:34] out so that's kind of Engineering in a
[2:14:36] nutshell I can answer any questions we
[2:14:39] use sdcs a lot and utility funds so I'm
[2:14:42] more than happy to answer any questions
[2:14:45] run
[2:14:47] um the increase in the lateral program
[2:14:50] which I'm glad to see
[2:14:52] is that enough or will we still run out
[2:14:54] do you think so what's the projection
[2:14:56] part of the budget presentation was done
[2:14:59] was was out to print that's actually
[2:15:01] changed yet again
[2:15:03] um there's about 330 000 budgeted to
[2:15:07] laterals this year wow at least that
[2:15:09] enough when we started the beginning of
[2:15:11] that program wasn't it like 50 or I
[2:15:13] can't remember what um it's right around
[2:15:15] 90. was it so to give you a snapshot of
[2:15:18] what that looks like probably three to
[2:15:20] four years ago we were 6 000 on average
[2:15:22] uh per lateral yeah right now I looked
[2:15:25] our lowest lateral last year was 12 000.
[2:15:28] wow okay so that in and of itself uh has
[2:15:33] been a big hit we had some that were 25
[2:15:35] 000.
[2:15:36] um so you know if you're on a truck
[2:15:38] route and you're really deep it makes
[2:15:40] those prices go up but uh we're not
[2:15:43] doing any more this year we're going out
[2:15:46] and we're getting the the quotes for
[2:15:48] them
[2:15:49] um so that they'll be ready to go on
[2:15:51] July 1 right now we're sitting at about
[2:15:53] 50 000 starting July one so we'll see
[2:15:56] how it goes but there comes a point
[2:15:58] where we can't put all of our money into
[2:16:01] laterals and not put money into our our
[2:16:04] sewer Maids as well so there's there's
[2:16:07] that balance and then next year that 50
[2:16:10] 000 maybe there's not any more I doubt
[2:16:12] it but it's hard to predict it's a great
[2:16:14] program are we are we the only ones
[2:16:17] doing it are there other municipalities
[2:16:19] I think there's other municipalities
[2:16:20] that do it yeah I couldn't remember
[2:16:22] uh it's for a homeowner um it's a good
[2:16:25] thing but it's also a good thing for us
[2:16:26] in terms of ridding the system of uh
[2:16:29] inflow and infiltration uh which just
[2:16:31] means Jason has to treat it when when
[2:16:33] they come out there because our old
[2:16:35] laterals tend to be very leaky and so
[2:16:38] you get a lot of groundwater into them
[2:16:40] yeah we are doing some
[2:16:43] um for the remainder of this fiscal year
[2:16:46] in-house as we can because it is such a
[2:16:49] big deal for us to plug some of these
[2:16:51] leaks
[2:16:55] on the the wish list there the uh
[2:16:59] engineering projects you said you might
[2:17:02] not get to all those this year and I
[2:17:04] understand that will that money just
[2:17:06] carry because it's a budgeted they're
[2:17:07] all budgeted for this fiscal year it'll
[2:17:09] just carry over into the next year what
[2:17:11] isn't used that's the the wonderful
[2:17:13] thing about the utilities you know it's
[2:17:16] not so wonderful that you can't get
[2:17:17] everything done but the great news is it
[2:17:19] doesn't get spent it just carries
[2:17:20] forward so and we find out with a lot of
[2:17:22] our projects we'll budget for them and
[2:17:24] then you know that might not happen this
[2:17:26] year but you've still got that money and
[2:17:28] you do it next year so yeah
[2:17:31] launching at the airport installed so
[2:17:32] light in I'll be happy yeah yeah amen
[2:17:35] yes yes I would agree yes okay any
[2:17:40] questions for this gentlemen
[2:17:42] I actually have one more right sure we
[2:17:45] spent some time talking about the safety officer safety course safety
[2:17:49] coordinator uh sounds like you two have
[2:17:52] had uh direct interaction or maybe seen
[2:17:55] results from that do you feel like
[2:17:57] that's a
[2:17:59] you think it's enough bang for the buck
[2:18:02] to justify that position for as far as
[2:18:04] engineering and Public Works are
[2:18:05] concerned
[2:18:07] uh not had much interaction with with
[2:18:10] that position uh I think Jason's
[2:18:12] probably had the most most interaction
[2:18:14] with that position with the plants uh
[2:18:16] but we've had I've had very long
[2:18:17] interaction
[2:18:18] with that position yeah so the OSHA
[2:18:21] violation was a gas line that we hit uh
[2:18:24] that was that was really valuable having
[2:18:26] someone else take care of that record
[2:18:27] keeping for us and kind of break that root cause stuff
[2:18:32] down normally it would be something I
[2:18:33] would do
[2:18:35] um
[2:18:36] the involvement at the wastewater
[2:18:37] treatment plant you know we took that
[2:18:38] over we had really no idea what we were
[2:18:40] getting into we
[2:18:42] nobody on our staff had ever ran a
[2:18:44] wastewater treatment plant before so it
[2:18:46] was a crash course in learning
[2:18:48] and so the safety concerns out there
[2:18:51] I mean we were just
[2:18:53] using best management practices so
[2:18:56] it's nice to have some backup as far as
[2:18:59] that's concerned I've
[2:19:01] what the results are I have no idea
[2:19:04] okay that's Nancy's job yeah I'm I'm
[2:19:06] just curious like long term if if this
[2:19:09] is one of those things where once
[2:19:10] everyone's properly trained and caught
[2:19:12] up on this if it'd be something we could
[2:19:14] manage internally again
[2:19:16] like this is almost an audit being done
[2:19:19] I hate to add positions when you look at
[2:19:22] like
[2:19:23] the purse cost being 32 percent in in a
[2:19:26] few years from now and the general tone
[2:19:29] of the budget is
[2:19:32] I wouldn't say Doom and Gloom but it's
[2:19:34] um it's not all roses so to add to add a
[2:19:38] position now that may be a position we
[2:19:40] have to cut later and I I just hate to
[2:19:42] do that so I was just trying to get see
[2:19:43] how much benefit you guys are seeing
[2:19:45] from that that position one one thing
[2:19:47] that I would note is all of our Public
[2:19:49] Works contracts require the contractor
[2:19:51] to have a safety program
[2:19:53] so it would not be the responsibility of
[2:19:56] the city of Lebanon to go in and tell
[2:19:57] contractor X how to implement their safety program uh they're they're
[2:20:02] all required to do that obviously if
[2:20:05] there's something that's grossly
[2:20:07] negligent uh our inspectors will be on
[2:20:10] top of that but that's not our role
[2:20:13] out there in the field especially on
[2:20:15] contract stuff thank you
[2:20:17] I have a question
[2:20:19] um in Nancy's budget message she talks
[2:20:21] about and you guys have talked about it
[2:20:23] before the pee fast I don't know if I'm
[2:20:26] saying that correctly
[2:20:27] um anyway so I just want to make sure
[2:20:30] you know if this is likely
[2:20:33] these changes are likely either at the
[2:20:35] federal or state or some level that's
[2:20:37] going to tell us what to do are we doing
[2:20:38] anything is there well wait is there
[2:20:40] anything we can do to prepare ourselves
[2:20:42] and be ready for something like that
[2:20:45] um I'm just looking ahead and I assume
[2:20:48] someday someone's going to tell us we
[2:20:50] have to to track this stuff or to take
[2:20:52] it out or whatever so yeah we're doing
[2:20:54] that now we're uh we started sampling
[2:20:56] two months ago before that we're we're
[2:20:58] not we haven't been directed to but the
[2:21:01] last thing I want to do is come before
[2:21:02] you guys and say hey we need 350 million
[2:21:06] dollars right now today this is why I'm
[2:21:07] asking the question yeah so we're trying
[2:21:10] to get an idea of what our system has
[2:21:12] okay uh what our potential risk would be
[2:21:14] so that maybe we can plan responsibly
[2:21:17] to correct that what the limits are what level of removal will have to have
[2:21:23] if we'll have to have any level of
[2:21:24] removal that's just going to be
[2:21:27] come out of the regulations from Oregon Health
[2:21:31] Authority well I'm glad to hear at least
[2:21:32] you know you've been tracking it and
[2:21:34] then at least we know when it comes down
[2:21:36] we'll know what to anticipate so yeah
[2:21:39] and we'll we'll keep you guys updated
[2:21:40] when we get results for that as we get
[2:21:42] results for those tests we'll have the
[2:21:45] same battle with the lead and copper
[2:21:47] rule that's coming out
[2:21:48] that this throughout the city there's
[2:21:50] really no rule yet there's nothing to
[2:21:52] find there's not a course of action
[2:21:55] for the new regulations but there will
[2:21:57] be so we're trying to ready ourselves
[2:21:59] the best that we can for that
[2:22:02] thank you for forward thinking on that I
[2:22:04] appreciate it yeah you're welcome yeah
[2:22:07] any other questions
[2:22:10] okay gentlemen thank you very much thank
[2:22:12] you thank you
[2:22:14] okay we've got an addition to this
[2:22:19] uh did you guys want to talk at the same
[2:22:21] time
[2:22:22] okay so you you have several public
[2:22:25] hearings that you need to hold the first
[2:22:28] one scheduled is on state revenue
[2:22:30] sharing and basically you're going to
[2:22:32] open the public hearing see if anyone
[2:22:33] wants to speak on stage did you want me
[2:22:36] to do this right after these and then right after state revenue and
[2:22:39] my assumption is no one wishes to speak
[2:22:42] on state revenue sharing because nobody
[2:22:44] ever does
[2:22:45] um but then uh move to the Lebanon
[2:22:47] budget you want to do these after the
[2:22:49] and and that would be the public hearing
[2:22:51] for the budget
[2:22:52] you would call on okay people who wish
[2:22:55] to speak for the public hearing on the
[2:22:57] budget
[2:22:58] does that make sense probably not but
[2:23:01] we'll figure it out okay they would
[2:23:03] speak on on 7B
[2:23:06] after you open it okay yeah they'll talk
[2:23:09] on 7B okay
[2:23:11] all right well hang tight we'll get
[2:23:13] right to you
[2:23:14] okay public hearing
[2:23:17] um I'm going to open the public hearing
[2:23:19] on state shared revenues
[2:23:23] at this time at 2 23 P.M
[2:23:31] so you want to give this sure sorry so
[2:23:36] state revenue sharing uh those are items
[2:23:39] they are primarily they're all contained
[2:23:41] in our general fund
[2:23:44] um we per we get uh one line is just
[2:23:47] considered state revenue sharing it's
[2:23:49] just kind of a general pot that the
[2:23:50] state distributes to all municipalities
[2:23:53] most of the most of the revenues
[2:23:56] distributed are all based on per capita
[2:23:58] figures so population counts
[2:24:01] um as as delivered by Portland State
[2:24:04] University and their their population
[2:24:07] Research Center I think it is or
[2:24:09] something like that
[2:24:11] um the other items that we receive in
[2:24:14] state revenue sharing consist of
[2:24:18] I'm gonna forget all of them uh we get a
[2:24:22] portion of marijuana taxes that is
[2:24:24] significantly lower than it has been in
[2:24:26] the past uh due to the passage of
[2:24:28] measure measure 110 uh we also receive
[2:24:31] state revenue sharing from what they
[2:24:33] what has generally been called in the
[2:24:35] past sin taxes so cigarette taxes uh
[2:24:39] liquor taxes uh am I missing one that's
[2:24:43] it that's it
[2:24:45] um the quite honestly the uh you can
[2:24:48] find all of these on page 108
[2:24:52] of your budget document
[2:24:55] um
[2:24:55] but primarily we've seen some small
[2:24:58] increase and uh based on what the state
[2:25:01] revenue forecasts are telling us to
[2:25:03] expect the one that has gone down over
[2:25:05] the years is the state cigarette revenue
[2:25:08] and you can see that in the
[2:25:10] corresponding line as cigarettes are just less popular
[2:25:16] these days so but otherwise for the most
[2:25:19] part everything else is up those
[2:25:20] revenues we allocate just for the
[2:25:22] general purpose of the organization we
[2:25:25] spend them in the general fund
[2:25:27] to offset departments that don't have
[2:25:31] dedicated revenues
[2:25:35] any questions
[2:25:40] okay
[2:25:43] will the City attorney please read the
[2:25:45] title of the resolution
[2:25:48] that's what you just handed General
[2:25:51] motions on the bottom did General motion
[2:25:53] well you want a general motion I can
[2:25:55] make a motion yeah I move the uh to
[2:25:58] recommend the city of Lebanon Council
[2:26:00] adopt state revenue sharing monies as
[2:26:02] non-dedicated Revenue in the general
[2:26:03] fund
[2:26:04] second
[2:26:05] right been moved and seconded all those
[2:26:08] in favor
[2:26:09] aye aye opposed
[2:26:12] you can give them that back I don't need
[2:26:14] that just just confuse me
[2:26:19] infused tray over there he was getting
[2:26:21] ready what what am I reading
[2:26:23] I'll try not to
[2:26:25] no one wants lawyer awake
[2:26:29] okay I will close the public hearing on
[2:26:32] state shared revenues
[2:26:35] I can't use that that's two of them I
[2:26:39] know all right do you want me to use it
[2:26:41] for you yeah which please thank you only
[2:26:44] a fireman
[2:26:46] okay FY 20 23 24 proposed city of
[2:26:50] Lebanon budget
[2:26:53] and I will open that hearing now
[2:26:59] yes now we have some public testimony
[2:27:04] Genie and Cody at last you get to speak
[2:27:08] thank you for your patience thank you for your patience and uh
[2:27:13] our weird humor
[2:27:17] go ahead and pull those things in close
[2:27:19] to you
[2:27:20] because I'm not short I gotta talk
[2:27:22] louder I was told that before I'm so
[2:27:25] we're here on behalf of the Lebanon
[2:27:27] Downtown Association and your continued
[2:27:29] support for our Main Street manager our
[2:27:31] Main Street manager is instrumental in
[2:27:33] keeping us connected with Oregon Main
[2:27:35] Street their resources their grant
[2:27:38] funding and having the time and ability
[2:27:40] to help our Merchants with grant funding
[2:27:42] last year we were able to write a grant
[2:27:44] for 200 000 and help two of our downtown
[2:27:47] businesses with Renovations of the
[2:27:49] second floor without our Main Street
[2:27:52] manager that time that it takes to write
[2:27:54] those grants is going to be almost
[2:27:56] impossible for a very active board
[2:27:58] everybody's doing as much as they can to
[2:28:01] bring events downtown
[2:28:03] to bring activities for Main Street but
[2:28:06] really the overall operations of the
[2:28:08] Downtown Association really has to come
[2:28:10] from our Main Street manager
[2:28:12] in your packet I did pass out kind of I
[2:28:15] was really ready to present at City
[2:28:17] Council in May and I got all messed up
[2:28:19] so this is kind of a little bit of that
[2:28:21] what we do and who we are through the
[2:28:24] last 30 days of all of our Facebook
[2:28:26] traffic all of the events Cinco de Mayo
[2:28:28] we had 30 businesses engage with us for
[2:28:32] Cinco de Mayo our first Friday
[2:28:34] and so we've increased our following on
[2:28:37] Facebook we've increased our Instagram
[2:28:38] following
[2:28:40] um and these are not just individuals in
[2:28:42] Lebanon they're individuals from Eugene
[2:28:44] to Salem and so we'll present that data
[2:28:46] as well
[2:28:49] um kind of we worked really hard last
[2:28:51] month to get our finances in order to
[2:28:53] get from our former Treasurer to our new
[2:28:56] Treasurer Cody and kind of looked at our
[2:28:58] finances and you can as you can see in
[2:29:00] your packet our funding sources pretty
[2:29:02] much the city and that is for our Main
[2:29:05] Street manager we do have some donations
[2:29:07] we do have some sponsorships are specific for the events
[2:29:12] that we have so an individual
[2:29:13] organization will sponsor a Bruisin
[2:29:16] bands in the park for one weekend so we
[2:29:18] do have that
[2:29:19] um as well and our expenses of course
[2:29:22] our our Main Street manager that puts in
[2:29:24] so much work I'm connecting our downtown
[2:29:27] businesses with grant funding
[2:29:29] opportunities resources
[2:29:33] um and yeah operations operations is
[2:29:35] really just our Printing and our
[2:29:37] advertising our online expenses is our
[2:29:40] um give our donation online donation
[2:29:43] program that we use and our Google Drive
[2:29:45] that normal stuff in our website design
[2:29:47] so there's not a lot of expenses other
[2:29:49] than having that Main Street manager
[2:29:51] they're available for us to keep our
[2:29:53] community connected and really improve
[2:29:55] downtown
[2:29:58] so also in your packet I wrote kind of
[2:30:00] our accomplishments for this last for
[2:30:02] the 2022 we are organized by four
[2:30:06] committees operations promotions design
[2:30:09] and economic vitality and kind of in
[2:30:11] that you can see every all the work that
[2:30:13] each of our committees has has done in
[2:30:16] the last
[2:30:17] um 12 months
[2:30:19] we do have a community cleanup day
[2:30:21] coming up and we have other programs
[2:30:23] that we're looking at right now to add
[2:30:25] to that movies in the park
[2:30:27] um those kind of things hopefully a
[2:30:28] Saturday market combining with the one
[2:30:30] that's already here in town but really
[2:30:32] that again that overall organization of
[2:30:35] what we can do really is going to come
[2:30:37] from our Main Street manager position
[2:30:41] I'll turn it over to Cody
[2:30:44] so just wanted to talk a little bit
[2:30:45] about the restoration reimbursement and
[2:30:48] this year we had reimbursed 127
[2:30:52] 756 32 cents from the states to uh
[2:30:56] restoring buildings downtown
[2:30:59] um we've we have seen a vast Improvement
[2:31:01] and just a facelift
[2:31:03] we also have been if you look at numbers
[2:31:07] from last year we've got a significant
[2:31:08] increase this year so far in Quarter Two
[2:31:11] from donations and sponsorships
[2:31:16] in fact our entire last year we were
[2:31:20] about 60 percent of what we received in
[2:31:22] donations last year already to date here
[2:31:25] in the first five months Gina talked
[2:31:28] about the movies in the park that's a new Endeavor we've ordered our
[2:31:31] screen and facilities for that we
[2:31:35] already have three of the Six movie
[2:31:38] series for the summer sponsored by
[2:31:39] different businesses we're working on
[2:31:42] the national guard coming out providing
[2:31:46] obstacle courses pull-up competitions
[2:31:48] food carts just adding to the
[2:31:51] festivities and that's going to be held
[2:31:53] here at Ralston Park
[2:31:56] um or sorry uh Academy Square now we're
[2:31:58] kind of transitioning a lot of the stuff
[2:31:59] over there
[2:32:01] um music music in the concerts in the
[2:32:04] park series and bands and Brews are
[2:32:06] still ongoing
[2:32:07] um and becoming you know better than
[2:32:08] ever as we are engaging more with the
[2:32:11] communities
[2:32:13] um one of the big things with economic
[2:32:14] Vitality tonight we have our first
[2:32:17] meeting with our block captains a lot of
[2:32:19] these are as we Rebrand and reorganize
[2:32:22] we're throwing some new new Partnerships
[2:32:24] in there so we do have Merchants
[2:32:27] participating in our black Captain
[2:32:28] program and that is that there's a block
[2:32:30] Captain for each block downtown to be
[2:32:32] able to be a transmitter and receiver of
[2:32:34] information that's pertinent to business
[2:32:36] owners here
[2:32:38] um one of the oh as everyone knows one
[2:32:40] of the ongoing debates downtown is you
[2:32:44] know are we are we four are we opposed
[2:32:46] to homeless sleeping areas downtown
[2:32:49] our job as block captains are to be the
[2:32:52] voice of our merchants and community
[2:32:54] members so one thing that we are doing
[2:32:57] is going out and interviewing issues
[2:32:59] like this interviewing each and every
[2:33:01] business owner and representative of
[2:33:03] those businesses to see what it was your
[2:33:05] take on these certain circumstances and
[2:33:08] how do we represent you better so you'll
[2:33:11] see me probably speaking at our next
[2:33:13] meeting on things like that but it's just
[2:33:17] important for us to be hearing the
[2:33:19] voices of merchants making sure that
[2:33:21] downtown is being properly represented
[2:33:26] um
[2:33:27] pretty much all I got for you today
[2:33:31] any questions
[2:33:34] so I understand you guys are asking for
[2:33:37] the manager
[2:33:39] to be included in the budget correct and what's the number you're
[2:33:44] talking
[2:33:45] thirty thousand that was thirty thousand
[2:33:47] last year we'd like to continue that in
[2:33:49] the budget
[2:33:51] we've worked with the Secretary of State
[2:33:53] we're compliant we've done our 990 they
[2:33:56] let me go back three years so we did 20
[2:33:58] 21 and 22 waiting for any more paperwork
[2:34:02] beyond that but right now we're we're in
[2:34:04] good standing
[2:34:06] Secretary of State as well yeah you're
[2:34:08] in good standing with Secretary of State
[2:34:10] correct
[2:34:11] IRS yes yeah
[2:34:14] did they give you a conditional approval
[2:34:17] not yet but we have our paperwork in so
[2:34:20] the last three years not a 501c3
[2:34:22] currently
[2:34:35] right we've we've done a lot of work in
[2:34:37] the last six months to find to get out
[2:34:40] of that hole financially
[2:34:42] um and figure out where all of that
[2:34:44] we've all dropped the ball on
[2:34:46] um we've we're working really hard on
[2:34:47] that so right now we we submitted
[2:34:49] paperwork to the IRS for the last three
[2:34:52] years we're waiting for them to come
[2:34:54] back and tell us
[2:34:55] if we need to do more and that was from
[2:34:58] the advice of Oregon Main Street we we
[2:35:00] called them we had a conference with
[2:35:02] Oregon Main Street how do we clean this
[2:35:04] up right and that's and it's good and I
[2:35:06] think having a vibrant Downtown
[2:35:09] Association is good but being good
[2:35:11] stewards of the money that we are
[2:35:13] handing out is important also
[2:35:16] right now you're not a 501c3 you're
[2:35:19] waiting for approval but you are you did
[2:35:22] get your CT 12 done and into the state
[2:35:24] and I see the secretary of state is uh
[2:35:29] recognizing you correct as partners for
[2:35:31] Progress not LDA right we've always been
[2:35:35] partners for Progress that's the way it
[2:35:37] started LDA yeah we operate under LDA
[2:35:40] yeah but yeah our secretary of state
[2:35:42] registry is partners for progress
[2:35:47] I'm not comfortable
[2:35:49] providing money when we've had this much
[2:35:53] issues in money management and Reporting
[2:35:57] I think that um
[2:36:00] do we have a contract with them
[2:36:07] on track with them
[2:36:08] for yet we do have one with them for for
[2:36:11] the current fiscal year we would be
[2:36:13] negotiating a new contract with them for
[2:36:15] fiscal 24.
[2:36:17] and previously did we just provide them
[2:36:20] the funds we did yeah I mean a lump sum
[2:36:24] kind of thing yes
[2:36:26] and did we ever get an accounting on how
[2:36:29] that money was spent
[2:36:30] no other than what you have in front of
[2:36:33] you I haven't seen balance sheets or
[2:36:36] income statements we don't have any of
[2:36:37] that we also don't ask that of the of
[2:36:39] the chamber too
[2:36:41] no but my understanding was the
[2:36:44] agreement was that they would provide
[2:36:45] that before
[2:36:47] that has been in the agreement yes and
[2:36:50] so it's not asking for something new
[2:36:52] it's something that was agreed to
[2:36:57] steak I wasn't aware of that so yeah
[2:37:01] before we before we approve it I would
[2:37:03] recommend that we get an agreement
[2:37:06] re-upped
[2:37:07] with
[2:37:09] some Matrix performance matrixes or
[2:37:11] reporting matrixes
[2:37:14] and we pay it out
[2:37:16] like on a quarterly basis kind of thing
[2:37:19] so it will help us and we'll help you
[2:37:22] guys maintain accountability when you
[2:37:24] got to do it every quarter to get the
[2:37:26] money
[2:37:31] I was brought on here as a Treasurer in February in the end of February and
[2:37:37] um we did find some you know some things
[2:37:39] that needed to be addressed obviously
[2:37:40] some of these things that we're talking
[2:37:42] about now came to light and
[2:37:45] um been spending some time trying to
[2:37:46] make sure that you know at least from then through now are reporting and
[2:37:52] financially has been kept update I do
[2:37:54] have quite a few years of back dating to
[2:37:56] go through
[2:37:58] um so that's that is something I'm
[2:38:00] working working in the direction I feel
[2:38:02] myself I know how easy it is to
[2:38:05] miss things uh and things can fall
[2:38:08] through the crack yeah and things get
[2:38:10] very confusing when you're trying to
[2:38:12] balance Federal versus State and CT 12
[2:38:16] 990 easy or big one or whatever
[2:38:20] but it it's something that
[2:38:23] I I believe needs to get your you need
[2:38:26] to get your hands around so that the
[2:38:27] community can believe in it too yeah
[2:38:29] absolutely
[2:38:31] and I would appreciate and enjoy working
[2:38:33] actually with the city on a quarterly
[2:38:34] basis because it's you know frankly this
[2:38:37] is my first Treasury and first
[2:38:39] non-profit board spot here so
[2:38:43] um more experienced better for the
[2:38:46] organization
[2:38:47] well I'm just one person but my thought
[2:38:49] is you need to get that agreement in
[2:38:51] place before monies are agreed to we can
[2:38:54] get that done before the June council
[2:38:56] meeting I think
[2:38:59] directing staff to work with LDA to
[2:39:02] accomplish that so we're not not getting
[2:39:05] involved in it until it comes to us for
[2:39:07] approval just does staff who does Nancy
[2:39:11] feel like she has enough information to
[2:39:13] follow with this if this is something
[2:39:16] there's a consensus of counsel on
[2:39:19] so I have the information I need I think
[2:39:22] I would I would like to have just a
[2:39:24] motion
[2:39:25] that would give me uh the timeline if
[2:39:28] you wanted to see the contract on your
[2:39:31] agenda in June
[2:39:34] um
[2:39:35] doing public hearings first we would do
[2:39:38] the budget adoption and the contract
[2:39:39] would come later but having it in the
[2:39:41] packet uh if I had a motion on it that
[2:39:44] would give
[2:39:45] um us LDA and staff a hard deadline to
[2:39:48] get an agreement put in place and ready
[2:39:50] to go into packet so if you wish to make
[2:39:53] a motion I would once we close the
[2:39:55] public hearing correct yeah thank you so
[2:39:59] that's where I am on it just okay so
[2:40:01] it's it's a doable thing and we would do
[2:40:04] the motion when after it closes after
[2:40:06] you close a public hearing and you've
[2:40:07] got you've got two motions in the packet
[2:40:09] here so and then we'll do a third one
[2:40:11] that would be fine okay good anybody
[2:40:15] have any anybody else have any questions
[2:40:18] well I'm not as familiar with KJ with
[2:40:20] doddington the eyes and the crossing of
[2:40:22] the teaser accountant on here but I want
[2:40:23] you know I fully support that position
[2:40:25] and what it can do for downtown and I
[2:40:27] think it's imperative that we have
[2:40:28] somebody paying attention to that and I
[2:40:30] appreciate that you are yeah
[2:40:34] question for Nancy yes that position is
[2:40:37] funded by the hotel tax previously is
[2:40:40] that where that money was coming out of
[2:40:42] that is correct and that's where it is
[2:40:44] in the budget that's proposed in front
[2:40:45] of you the thirty thousand dollars is in
[2:40:47] the motel tax fund
[2:40:50] and if it's okay that's previously that
[2:40:54] thirty thousand dollars came out of the
[2:40:55] motel tax fund that's correct but that
[2:40:56] thirty thousand dollars isn't in this
[2:40:58] next year's budget for that position it
[2:41:00] is in there uh so a couple things to
[2:41:05] remember one is you can appropriate it
[2:41:07] and not spend it yeah but if you don't
[2:41:09] appropriate it you definitely can't
[2:41:10] spend it right so it's oftentimes better
[2:41:13] to appropriate and even if we couldn't
[2:41:15] get to agreement or the council said we
[2:41:18] don't want to turn over any money until
[2:41:20] December you know let's see what happens
[2:41:22] we would not spend the money based on
[2:41:25] that direction but if we don't have the
[2:41:27] appropriation we can't create it after
[2:41:29] the budget is adopted but it is
[2:41:31] appropriated now it is it is in the
[2:41:34] budget and assuming that it stays in the
[2:41:37] budget what the council would take up at
[2:41:39] the June meeting in your public hearing
[2:41:40] and adoption would include that thirty
[2:41:43] thousand dollars and again at that point
[2:41:45] you could take it the council could take
[2:41:47] it out of the budget at the council
[2:41:49] table even if the budget committee
[2:41:51] leaves it in and moves It Forward the
[2:41:53] council can take it out
[2:41:57] all right this whole time I thought they
[2:41:58] were asking because we had cut it out of
[2:42:00] the budget that's why I was a little
[2:42:01] confused nope okay no it's in there the
[2:42:04] uh
[2:42:05] if if anybody's wondering why this is
[2:42:07] taking so long the bottom line is uh
[2:42:11] it's not our money
[2:42:13] it's everybody else's money
[2:42:15] so we got to be responsible and being
[2:42:17] good stewards of this money okay that
[2:42:19] goes for all entities that receive funds
[2:42:23] so
[2:42:24] um I'm for a motion that would
[2:42:27] to hold them to benchmarks and do it
[2:42:30] quarterly
[2:42:31] as long as they obtain the benchmarks I
[2:42:33] believe in the program I think it's a
[2:42:35] good program but it needs to be run
[2:42:36] above board
[2:42:37] and I'm not not going to cast aspersions
[2:42:40] on past people that were in the Downtown
[2:42:42] Association at all because that's not my
[2:42:45] job but it is my job to make sure that
[2:42:48] the money's being taken care of it's
[2:42:50] being spent correctly and it's it's
[2:42:53] we're able to have a report on it but
[2:42:55] where it's going
[2:42:57] um you just seen a bunch of directors
[2:42:59] that uh work very hard come up here and
[2:43:03] sit in that chair right there and get
[2:43:05] ask a lot of questions
[2:43:07] so
[2:43:08] um I know it's all volunteer most of the
[2:43:11] part for Downtown Association and that
[2:43:14] and the City of Lebanon and the citizens
[2:43:16] of Lebanon appreciate that all the hard
[2:43:18] work I've I've benefited from the
[2:43:20] program that's why I think I believe in
[2:43:22] the program but I also believe in being
[2:43:24] good stewards of the money so back to
[2:43:27] you
[2:43:28] okay anybody have any other questions
[2:43:31] [Music]
[2:43:33] sure
[2:43:37] yeah first thank you Mr Mayor for
[2:43:38] recognizing that we are spitting
[2:43:41] the citizens money
[2:43:42] but from that point of view this is my
[2:43:45] third year and this is an outstanding
[2:43:47] document this year it's
[2:43:49] remember right we're having a big fight
[2:43:51] in the legislature right now because
[2:43:52] they're writing everything that nobody
[2:43:54] can understand you can understand this with a fourth
[2:43:59] grade education that's great we need to
[2:44:01] continue to do things like that I think
[2:44:03] that's hats off to you Nancy thank you
[2:44:05] for providing that to make it easy to
[2:44:08] understand
[2:44:09] my other question to the council is
[2:44:13] I live over on the canal just by Shady
[2:44:16] Lake and there's been explosive growth
[2:44:18] in my neck of the woods
[2:44:21] and explosive growth everywhere if you
[2:44:23] look at all the multi-family
[2:44:25] are you guys collecting enough in
[2:44:28] development fees or whatever to cover
[2:44:30] some of this
[2:44:31] because from a business point of view
[2:44:33] the grills is phenomenal but from a
[2:44:37] budget point of view it don't look so
[2:44:39] good so I think that's a hard question
[2:44:40] you're going to have to continue to ask
[2:44:43] yourself is
[2:44:45] with all these girls how are we going to
[2:44:47] pay for it you would think it would pay
[2:44:48] for itself but apparently it's not so
[2:44:51] that that's my general comment to to the
[2:44:54] council
[2:44:55] thank you
[2:44:56] let me see if I can answer that
[2:44:59] and I was going to say in 15 words or
[2:45:01] less but it's going to take longer
[2:45:03] um
[2:45:06] when new development happens a developer
[2:45:08] pays a number of fees they pay building
[2:45:11] permit fees they pay they may pay
[2:45:14] planning fees to go Annex a piece of
[2:45:16] property or to develop that property and
[2:45:19] identify where the infrastructure is
[2:45:21] going associated with it
[2:45:24] they pay systems development charges
[2:45:26] which are designed to cover future costs
[2:45:30] of
[2:45:31] expansion to existing infrastructure
[2:45:34] that is only needed because we have
[2:45:36] additional growth so if you think about
[2:45:38] a water treatment plant built to provide
[2:45:40] water for 40 000 people at some point as
[2:45:44] this community grows close to forty
[2:45:46] thousand and you have to expand the
[2:45:47] plant you have to have money for that
[2:45:49] somewhere you say between twenty
[2:45:52] thousand and forty thousand all those
[2:45:53] people who move in are going to
[2:45:55] contribute systems development charges
[2:45:57] that provide most of the funding for
[2:46:00] that plant expansion in the future
[2:46:02] none of those fees
[2:46:04] pay for the general fund Services they
[2:46:08] don't there is no impact fee for adding
[2:46:11] police officers or the fire department
[2:46:13] would tell you adding another fire
[2:46:15] station or firefighters there are no
[2:46:17] impact fees that cover the cost of
[2:46:21] additional land use planning Services
[2:46:24] additional people at the library none of
[2:46:27] that is built into any of those
[2:46:30] resources so we sit with
[2:46:33] the primary revenue in the general fund
[2:46:35] is the property tax with tax rates that
[2:46:38] were set in 1997 with growth and
[2:46:41] assessed value limited basically to
[2:46:43] three percent a year
[2:46:45] so you heard me earlier talking about
[2:46:47] our labor agreements you've got a cost
[2:46:50] of living adjustment that's four percent
[2:46:53] on a revenue that's growing three
[2:46:56] now sometimes we've had good years so
[2:46:59] next year we're projecting five percent
[2:47:01] growth in property tax so you get the
[2:47:03] three percent basic on your home and
[2:47:05] your home in your home but you get a
[2:47:07] knit a little bit more for the new
[2:47:09] development and we're thinking that
[2:47:11] that's about another two percent in
[2:47:13] Revenue next year some years
[2:47:15] yes some years no you you don't get that
[2:47:18] new development but I will tell you that
[2:47:20] over the long term and this is part of
[2:47:22] the reason for the five-year financial
[2:47:24] plan that revenue is not growing as fast
[2:47:27] as our expenses and you have heard
[2:47:29] routinely we should have more police
[2:47:31] officers but it's expensive and we don't
[2:47:34] have the revenue coming in to fund that
[2:47:36] we should be funding the jail we should
[2:47:38] be funding Senior Services right and
[2:47:40] those are the challenges that I think
[2:47:42] we're in along with
[2:47:44] almost every other community in this
[2:47:46] state places like Beaverton which is a
[2:47:50] very wealthy community with huge
[2:47:52] industrial tax base they're looking at
[2:47:55] cutting their budget because their
[2:47:57] revenue growth is not keeping up with
[2:47:59] their expense growth
[2:48:01] and unfortunately there is no room to
[2:48:04] have an impact that says you build a new
[2:48:05] apartment building you're gonna you're
[2:48:07] gonna pay an impact fee that you know
[2:48:09] will bank and just meter out the
[2:48:11] interest on to pay for additional police
[2:48:13] officers that isn't that isn't a part of
[2:48:16] the equation anywhere that's not an
[2:48:17] allowed fee
[2:48:19] hope that answers your question
[2:48:21] congratulations
[2:48:24] um
[2:48:26] inflation drives our costs
[2:48:29] there are some costs that are driven by
[2:48:32] growth
[2:48:34] you heard Frank uh Chief Stevenson talk
[2:48:36] about
[2:48:38] um officers per thousand and so as the
[2:48:41] community grows if you're not growing
[2:48:43] your police officers you get you know
[2:48:46] you kind of move from 1.2 to 1.1 to one
[2:48:49] officer per thousand right
[2:48:51] um and so at some point you have to be
[2:48:55] able to add officers to have uh to to
[2:48:59] bring that ratio up to what is a
[2:49:01] recommended best practice
[2:49:04] um and and that is simply not being
[2:49:06] there's not enough money coming in to do
[2:49:08] that
[2:49:12] well I'm with the states in assistance
[2:49:14] now that we have even more multi-family
[2:49:17] in the equation
[2:49:19] your outlook has to even be more dismal
[2:49:21] then if if you have more multi-family so
[2:49:25] this and I will say this the state I
[2:49:27] think is less focused on multi-family
[2:49:30] they are certainly focused on additional
[2:49:33] housing across a broad range of prices
[2:49:37] they have a lot of Focus right now on
[2:49:39] affordable housing because housing has
[2:49:41] become so expensive and you know a young
[2:49:45] married couple with basic jobs you you
[2:49:49] know School teachers don't make enough
[2:49:51] money to buy a house that is being built
[2:49:54] today
[2:49:56] um and I think as you as you look at
[2:49:58] that challenge then you've got to find a
[2:50:00] way to either pay everybody more money
[2:50:02] or you have to be able to find housing
[2:50:05] at lower costs and that gets very much
[2:50:07] into the state's push for more
[2:50:09] affordable housing that's the work the
[2:50:11] council's been doing on the housing
[2:50:13] production strategy which is what can we
[2:50:15] look at can we go to smaller houses on
[2:50:18] smaller lots that would be more
[2:50:20] affordable as a way to help even even
[2:50:24] mid-level not even we're not even
[2:50:25] talking like you know very low income
[2:50:28] people but middle income people being
[2:50:31] able to acquire housing and move out of
[2:50:34] an apartment for example
[2:50:36] um from a from a financing perspective
[2:50:39] right now developers seem to be able to
[2:50:41] make a profit building multiple
[2:50:44] multi-family housing that they don't
[2:50:46] seem to be able to make building
[2:50:49] single-family housing or we would be
[2:50:51] seeing more developers coming in doing
[2:50:53] single-family housing and a lot of
[2:50:54] that's inflation it's supply chain it's
[2:50:57] the lack of Labor it's uh interest rate
[2:51:00] costs which if you're old enough six and
[2:51:03] a half percent yeah okay it's worse than
[2:51:05] you know it's worse than two but I've
[2:51:07] seen way worse than that
[2:51:09] um you know first house I bought I was
[2:51:11] happy to get 13 so you know everything
[2:51:14] is everything is is coming together in
[2:51:17] that discussion
[2:51:19] um and there is no easy answer there is
[2:51:22] no
[2:51:23] push a button there is no you know
[2:51:26] God very godmother with a magic wand
[2:51:29] coming in saying poof you have money
[2:51:31] um I will say that uh I do uh in in some
[2:51:36] of the lobbying work I do with
[2:51:38] legislators I try to make it perfectly
[2:51:40] clear that the local government level we
[2:51:43] do not have the money to do basic
[2:51:46] Services let alone add on your expanded
[2:51:49] asks so that's part of the story that I
[2:51:53] think we need to do a better job of
[2:51:55] getting to our legislators
[2:51:59] sure sorry okay
[2:52:02] it was a lot more I'm sorry if you
[2:52:05] missed a couple zeros I I have a certain
[2:52:07] level of passion about this because the
[2:52:09] property tax system has been broken for
[2:52:11] years timing you so
[2:52:14] okay any other question for these folks
[2:52:19] you can escape the Asylum now thank you very much guys
[2:52:23] and I'm sure you'll be talking with
[2:52:25] Nancy or whomever
[2:52:28] okay
[2:52:32] so now we're going to move into motions
[2:52:36] I would
[2:52:38] entertain a motion
[2:52:40] are we all
[2:52:42] talked out well I was just going to ask
[2:52:44] on that you know we have printed well
[2:52:47] printed motions for us on paper already
[2:52:49] and it says uh on the the first one
[2:52:52] under 7B it says uh for operating
[2:52:55] towards the end for operating purposes
[2:52:57] and 1.6 and some change
[2:53:01] um for payments to bond principles and
[2:53:03] interest does that is that annotated
[2:53:05] somewhere in the can I find that yes uh
[2:53:08] you'll find the 1.6 million conversation
[2:53:11] on page
[2:53:16] 62. yep that's part of the general
[2:53:18] obligation bond fund that money goes to
[2:53:21] pay for The Debt Service uh for the
[2:53:23] construction related to the Justice
[2:53:25] Center and the library
[2:53:29] just so I don't have to look once that
[2:53:32] drop off I know those two of those at a
[2:53:34] date 27 I think uh I think it is 20 I'm guessing but I think it's 2028 let
[2:53:41] me
[2:53:44] people be here
[2:53:49] June 2027 is the last payment for the
[2:53:52] Geo bond fund one of us well that's it
[2:53:57] now so it's just a couple years yeah
[2:54:01] I'd like to raise it excuse me I'd like
[2:54:03] to raise a question about
[2:54:06] funding for the Pioneer Cemetery it's your microphone on no yes it is I'm
[2:54:12] sorry let me pull it closer
[2:54:15] uh I'd like to ask about the Pioneer
[2:54:18] Cemetery fund
[2:54:20] um there's not enough money in here to
[2:54:22] do anything except mow the lawn
[2:54:25] and there's a lot of those Cemetery
[2:54:28] stones that have been broken vandalized
[2:54:31] and some of them have been moved to
[2:54:35] different places
[2:54:37] uh I think it's a shame that we don't
[2:54:40] take care of that Pioneer Cemetery that
[2:54:42] has all of our founding
[2:54:45] fathers and mothers that founded this
[2:54:49] city
[2:54:50] that are buried there and they're not
[2:54:52] we're just not even showing any respect
[2:54:55] at all and I
[2:54:58] ten thousand dollars is not even close
[2:55:01] to what is needed
[2:55:03] is there any way we can raise that
[2:55:08] uh the budget committee can certainly
[2:55:11] make a recommendation to uh fund money
[2:55:15] out of the general fund that's the only
[2:55:18] other place that you can get any
[2:55:20] resources all of the other funds are
[2:55:22] going to be off the table for that but
[2:55:24] the general fund which
[2:55:26] by definition is you know everything uh
[2:55:30] the budget committee and ultimately the
[2:55:32] city council can decide how you want to
[2:55:35] allocate that money and you are
[2:55:37] certainly welcome to allocate uh either
[2:55:40] uh
[2:55:43] you either reduce a budget in the
[2:55:45] general fund someplace by some amount to
[2:55:48] put it into the cemetery or you would uh
[2:55:51] make a motion to
[2:55:53] take that out of uh general fund ending
[2:55:57] fund balance and put it into the
[2:56:00] proposed budget you would have to name
[2:56:02] the amount where you want to get those
[2:56:04] Appropriations I would recommend that
[2:56:07] you hang on to that
[2:56:10] um I I will tell you the Motions that
[2:56:11] are printed here are the required
[2:56:13] motions for the budget committee to make
[2:56:14] so the budget committee has to recommend
[2:56:16] to the city council how much tax rate to
[2:56:20] Levy and how much to Levy for Debt
[2:56:22] Service that's motion the first motion
[2:56:24] under B
[2:56:25] the second motion is basically saying
[2:56:27] starting with the proposed budget as
[2:56:30] it's proposed you recommend moving that
[2:56:33] forward and then you take amendments to
[2:56:36] that so if you wanted to fund
[2:56:39] the Pioneer Cemetery
[2:56:42] uh five thousand dollars out of general
[2:56:44] fund fund balance for example once the
[2:56:47] motion is is uh red and seconded you
[2:56:53] would make a motion to amend to include
[2:56:55] five thousand dollars general fund money
[2:56:58] using fund balance for the Pioneer
[2:57:01] Cemetery
[2:57:02] and then there would be a vote on that
[2:57:03] motion
[2:57:05] and any other amendments that would go
[2:57:07] through whether you want to add things
[2:57:08] or take things out whatever you want to
[2:57:10] put in or out then you get to and you
[2:57:13] would vote on each Amendment and then
[2:57:15] you would get to voting on the final
[2:57:17] amended
[2:57:19] motion if that makes sense would this be
[2:57:22] done now or later it would be done after
[2:57:25] that second motion is read and seconded
[2:57:28] okay so so first do the first motion to
[2:57:31] Levy taxes and the tax rate the 5.1364
[2:57:35] is our maximum tax rate that we can do
[2:57:37] the budget is built assuming you do that
[2:57:39] again you don't have to Levy the maximum
[2:57:43] tax rate you can Levy less than that would change the revenue
[2:57:47] projections which would probably also
[2:57:49] change expenditure projections you may
[2:57:51] not recommend levying more than that but
[2:57:54] you're making that recommendation to
[2:57:56] city council
[2:57:57] if you reduced that Levy rate when it
[2:58:00] gets to city council Council can't
[2:58:01] increase it so you got to know that
[2:58:04] without like republishing the budget and
[2:58:05] doing a bunch of other things but
[2:58:07] legally this committee can make that
[2:58:10] recommendation
[2:58:11] you got any idea how much you think I
[2:58:13] don't know how much I don't know how
[2:58:15] much it would take I have no idea I was
[2:58:17] at a seminar this last two weeks ago and
[2:58:21] he was talking about
[2:58:24] rebuilding a basic
[2:58:26] monument that had fallen down one of
[2:58:29] these six seven foot high
[2:58:31] and it was about several thousand
[2:58:34] dollars
[2:58:35] to do that but I'm not saying that we
[2:58:38] need to do that everything but I think
[2:58:39] on a yearly basis we ought to be doing
[2:58:41] something
[2:58:43] rather than nothing and that's actually
[2:58:45] I can speak on this a little bit
[2:58:47] um there's there's a couple groups
[2:58:49] coming together right now I know about
[2:58:51] the Pioneer Cemetery my wife's uh is uh
[2:58:54] involved with that I'm supposed to be
[2:58:56] part of it but I haven't been able to
[2:58:58] make it okay so so I I what I'm what the
[2:59:02] way I understand it and correct me if
[2:59:04] I'm wrong 7A we already passed that
[2:59:06] motion yes so
[2:59:08] um we can bring this up in regular
[2:59:11] session and approve prove it can't we so
[2:59:15] if if the non-dedicated revenue from
[2:59:18] revenue sharing goes in general fund can
[2:59:20] we appropriate it at a regular session
[2:59:23] so uh to be clear what what you have
[2:59:28] acted on is to say state revenue sharing
[2:59:30] is a general fund non-dedicated Revenue
[2:59:32] that is already built into the proposed
[2:59:35] budget okay so when we're talking about
[2:59:37] the cemetery and appropriating money
[2:59:40] you are talking about creating an
[2:59:42] appropriation that in the proposed
[2:59:44] budget does not exist and you don't you don't have to say what the revenue
[2:59:49] source is you have to say you're either
[2:59:52] taking the Appropriations from something
[2:59:54] else
[2:59:55] and I'm going to pick on Kelly so we're
[2:59:57] going to reduce the planning budget by
[2:59:59] ten thousand dollars and put ten
[3:00:01] thousand dollars into the Pioneer
[3:00:02] Cemetery
[3:00:04] because I love you
[3:00:06] um or
[3:00:08] if you don't want to reduce that from
[3:00:11] some place that is in the budget you
[3:00:13] reduce it from the ending unappropriated
[3:00:15] fund balance so where we currently say
[3:00:18] the ending fund balance is one point is
[3:00:21] I don't even have the number right in
[3:00:22] front of me as like
[3:00:24] uh one and a half million dollars if you
[3:00:27] wanted to to put ten thousand dollars to
[3:00:29] the cemetery we would go to 1.49 million
[3:00:32] dollars of ending unappropriated fund
[3:00:34] balance with that ten thousand dollars
[3:00:36] going to the Pioneer Cemetery to do work
[3:00:40] um I I will note from staff's
[3:00:42] perspective we've been
[3:00:44] um we've provided information to the the
[3:00:47] volunteer group that's working on the
[3:00:49] cemetery stuff there are state grants
[3:00:51] that we can get but to apply for those
[3:00:53] grants we have to be able to say what
[3:00:55] we're going to do who's going to do it
[3:00:57] how much it's going to cost and what is
[3:00:59] our matching and that matching can
[3:01:00] include in-kind services but without an
[3:01:03] organized group coming in saying we will
[3:01:06] donate a hundred hours of in-kind
[3:01:08] services which we can then quantify for
[3:01:11] purposes of Grant and get a match we
[3:01:14] have not been able to apply for any of
[3:01:16] those grants there are some that are
[3:01:17] historic preservation for cemeteries
[3:01:18] some that could do Parks some some
[3:01:20] additional work but we're really looking
[3:01:22] for what the plan is that is being put
[3:01:26] forward and and we don't we have nobody
[3:01:29] on staff who's like a historical
[3:01:31] headstone expert
[3:01:34] um who knows what would be necessary to
[3:01:36] restore them
[3:01:38] um the the work that we do there is hand
[3:01:41] mowing
[3:01:42] um it's got to be hand weeding we can't
[3:01:44] put out pesticides we don't irrigate it
[3:01:47] because we uh know that there are
[3:01:50] burials where there are no headstones
[3:01:53] and we don't wish to disturb the Earth
[3:01:56] where that occurs so we've been kind of
[3:02:00] stuck without a group that has said
[3:02:01] here's what we're going to do here's the
[3:02:03] plan we wish to initiate to know what if anything could be done so that's
[3:02:09] what we've been waiting for us to have
[3:02:11] that appropriation be made any time by
[3:02:14] US during the course after the if you're
[3:02:16] taking it from the general fund can't we
[3:02:17] do that at any time so once the budget
[3:02:20] is adopted in June
[3:02:23] the only way that you would be able to
[3:02:25] create that appropriation would be to
[3:02:26] use general fund contingencies and
[3:02:28] transfer them to for example
[3:02:29] non-departmental to make a grant to a
[3:02:31] group to put that together that would
[3:02:34] still exist that and frankly that exists
[3:02:36] today
[3:02:37] you could ask to have that brought
[3:02:39] forward on the June agenda if there was
[3:02:41] going to be a June 2023 expenditure
[3:02:44] before the new fiscal year but again
[3:02:46] it's what's the plan and what's being
[3:02:48] asked for and I have uh I've had nobody
[3:02:51] come in saying
[3:02:53] I need XD dollars this is what I would
[3:02:55] do with it so I think this is part of
[3:02:57] our history it's something that we're
[3:02:59] just kind of shooting in the dark here I
[3:03:01] think some of the other funds that are
[3:03:02] in here though have are are based on
[3:03:05] like donations that those groups receive
[3:03:08] like I look at the police special
[3:03:09] Revenue fund which is right next to the
[3:03:11] Pioneer Cemetery fund the library
[3:03:13] special Revenue fund the senior services
[3:03:15] special Revenue fund and these all
[3:03:17] receive donations to help fund those
[3:03:19] special projects at the senior center at
[3:03:21] the library you know Shop with a cop etc I is there are we the is there not a
[3:03:28] group that does this for the Pioneer
[3:03:31] Cemetery it's in the formation yeah it's in the works right now they're
[3:03:35] starting to come together
[3:03:37] um there's a couple personalities that
[3:03:39] reached out to to my wife and started
[3:03:42] talking so I think that's the piece
[3:03:44] we're missing yeah yeah they're bringing
[3:03:47] it together right now I I would submit
[3:03:49] that that at this point we'd probably
[3:03:51] leave it alone let that group come
[3:03:54] together formulate a plan and and move
[3:03:57] on that way because I share your
[3:03:59] sentiment that that it's a you go down
[3:04:01] here it's just like really
[3:04:02] but but at this point I think we need to
[3:04:06] let the let the uh that that group come
[3:04:08] together do uh fundraising and uh uh re
[3:04:13] try to receive donations that kind of
[3:04:15] stuff and then actually come up with a a
[3:04:17] really uh good plan to to address
[3:04:20] because we've looked at
[3:04:22] um we've talked about fencing around it
[3:04:24] um improving Trails lighting cameras
[3:04:28] um there's there's veterans there from
[3:04:31] Civil War Spanish-American war and uh
[3:04:34] war of 1812. there's not many cemeteries
[3:04:36] that have those unless you go to
[3:04:38] Arlington so
[3:04:40] um you know maybe a flagpole but that's
[3:04:42] still all uh Pie in the Sky type things
[3:04:45] right now so
[3:04:46] um I would submit that that maybe we
[3:04:49] hold on with the current budget just for
[3:04:51] maintenance let that group come together
[3:04:53] get uh get organized and uh maybe
[3:04:57] revisit it next year I agree so yep
[3:05:02] so I take it we're on to these motions
[3:05:05] I'd like to still waiting for a motion
[3:05:07] I'd like to make a motion there you go I
[3:05:10] move to recommend the city of Lebanon
[3:05:12] City Council Levy the permanent property
[3:05:14] tax rate of 5.1364 per one thousand
[3:05:16] dollars of assessed value for operating
[3:05:18] purposes and 1 666 one million six
[3:05:23] hundred sixty six thousand one hundred
[3:05:24] twenty four dollars for payment of bond
[3:05:27] principal and interest
[3:05:29] we have a motion do we have a second we have a second all those in
[3:05:34] favor
[3:05:35] aye aye aye all those opposed
[3:05:37] okay we would uh entertain a second
[3:05:42] motion before you do if I might
[3:05:46] um so we we discussed that certainly
[3:05:48] things kind of went through the process
[3:05:49] a little last minute so what you have in
[3:05:52] front of you is actually that motion on
[3:05:55] the screen uh this is what you're
[3:05:57] delivered on Friday
[3:05:59] um so
[3:06:00] either way what was added was some
[3:06:02] contingencies in our utility funds
[3:06:05] um at the last minute and so this is the
[3:06:08] updated budget based on what you had in
[3:06:10] your documents delivered to you last
[3:06:12] week
[3:06:14] well I'd like to make a motion
[3:06:16] I moved to approve the fiscal year 2023
[3:06:18] 2024 budget in the amount of 85 million
[3:06:21] three hundred twelve thousand five
[3:06:22] hundred eighty eight dollars
[3:06:24] as proposed by the city's budget officer
[3:06:27] recommended
[3:06:28] and recommend the city of Lebanon City
[3:06:30] Council adopt the fiscal year budget
[3:06:33] it's been moved uh second seconded all
[3:06:37] those in favor
[3:06:39] aye aye aye all those opposed
[3:06:42] okay
[3:06:44] um we um we're gonna look for one more
[3:06:46] motion you got one more yeah
[3:06:48] is this emotion or is this an amendment
[3:06:50] to the previous motion this would just
[3:06:52] be a motion because you're not changing
[3:06:54] the budget amount okay everybody listen
[3:06:56] carefully because I don't know if I got
[3:06:57] this right
[3:06:59] um I'd like to make a motion to direct
[3:07:01] staff to work with LDA to create a
[3:07:04] quarterly payment plan based on
[3:07:06] adherence to state and federal financial
[3:07:08] laws to fund the Main Street manager
[3:07:11] position with thirty thousand dollars of
[3:07:13] City provided funds
[3:07:16] second thank you been moved and seconded
[3:07:19] any discussion
[3:07:22] all those in favor
[3:07:23] aye aye aye opposed
[3:07:26] motion passes
[3:07:28] and with that I'm going to
[3:07:31] close that hearing good job with the
[3:07:35] gavel
[3:07:36] a damn near broke used to it left-handed
[3:07:39] and I'm going to take a 10 minute break
[3:07:43] before we power through the rest of it
[3:07:46] thank you
[3:15:28] foreign
[3:15:31] let's all start talking again
[3:15:35] okay we're going to adjourn as the city
[3:15:38] uh city of Lebanon budget committee and
[3:15:41] reconvene as the urban renewal agency
[3:15:43] budget committee
[3:15:45] we just did
[3:15:47] so first one FY 2023 2024 Lebanon urban
[3:15:53] renewal agency budget presentation that
[3:15:57] will be by Nancy and Brandon and and I'm
[3:16:00] going to sum up for you because this is
[3:16:02] pretty straightforward we do have five
[3:16:04] urban renewal districts the budget is uh
[3:16:07] included here in total we are talking
[3:16:11] about a total requirements including
[3:16:14] appropriated contingencies and
[3:16:16] unappropriated ending balances of 5.5
[3:16:18] million dollars most of that is budgeted
[3:16:21] for Debt Service we do have a a piece
[3:16:25] that is budgeted for capital outlay in
[3:16:27] case basically in case we get an
[3:16:29] opportunity to address some of the
[3:16:32] projects remaining in an urban renewal
[3:16:34] District these tend to be spurred by a
[3:16:37] need you know raised by a private
[3:16:39] developer to do something so we don't
[3:16:42] have a lot here
[3:16:44] um pretty straightforward but because we
[3:16:46] have the five districts you do have to
[3:16:48] go in and out of public hearings have a
[3:16:50] motion I'm going to note for the record
[3:16:53] uh the only people remaining in the room
[3:16:55] are staff and none of them intend to
[3:16:57] testify
[3:16:58] on any of the urban renewal districts so
[3:17:01] I don't think we need to call for public
[3:17:04] comment and wait uh I think we can just
[3:17:07] move forward but uh Brandon and I would
[3:17:10] answer any questions you might have
[3:17:14] I have one
[3:17:16] um Nancy mentioned the Northwest urban
[3:17:19] renewal tax will
[3:17:21] um that only has a few more years I
[3:17:24] can't remember
[3:17:25] so we have Debt Service for the
[3:17:27] Northwest urban renewal District that
[3:17:28] lasts until 2032.
[3:17:31] that is 10 more years okay okay 10 more
[3:17:34] years and then that money that 959
[3:17:37] 000 or probably even more in 10 years
[3:17:39] will go into the general fund well it is
[3:17:43] returned to all of the taxing districts
[3:17:45] so City fire district school district
[3:17:48] right so we'll get it we'll get a large
[3:17:49] cut we'll get a large cut of that more
[3:17:51] than 300 000 a year in Revenue
[3:17:54] that's all that was my only question
[3:17:59] okay and I will ask for public comment
[3:18:02] just to keep us legal
[3:18:05] okay so
[3:18:08] um I'm gonna open the uh proposed urban
[3:18:12] renewal District taxes
[3:18:16] any public comment
[3:18:19] seeing none I would entertain a motion
[3:18:24] I move to recommend the urban renewal
[3:18:26] agency approved the Northwest Lebanon
[3:18:28] urban renewal District taxes for fiscal
[3:18:30] year 23-24 at the tax increment value of
[3:18:34] 959 488 seconds I have a motion in a
[3:18:39] second all those of all those in favor
[3:18:43] opposed I will close that most that
[3:18:47] ring
[3:18:49] and then we're going to open the cheetah
[3:18:52] Lake urd
[3:18:53] uh hearing any public no next do I have
[3:18:59] a motion I move to recommend the urban
[3:19:00] neural agency approved the cheetah Lake
[3:19:02] ERD taxes for fiscal year 2324 at the
[3:19:05] rate of 100 of the amount from the
[3:19:07] division of tax I have motion do I have
[3:19:10] a second second I have a second
[3:19:13] all those in favor
[3:19:15] aye aye opposed
[3:19:17] closed open the Northwest Gateway urd
[3:19:24] do you have any public comment nope next
[3:19:27] I'll take a motion
[3:19:31] third one
[3:19:32] it's your turn I move to recommend the
[3:19:34] urban renewal agency approved the North
[3:19:36] Gateway urban renewal District taxes for
[3:19:39] federal year 2324 at the rate of 100 of
[3:19:42] the amount from the division of tax so I
[3:19:45] have a motion do I have second second
[3:19:47] all those in favor say aye aye opposed
[3:19:52] closed we're going to open the hearing
[3:19:56] for the downtown urd any public comment
[3:20:00] nothing I'll accept a motion
[3:20:04] a movie recommend the urban rural agency
[3:20:06] approve the downtown ERD taxes for
[3:20:08] fiscal year 23 24 at the rate of 100 of
[3:20:12] the amount from the division of tax
[3:20:15] I have a motion and it's seconded
[3:20:18] all those in favor
[3:20:19] aye aye all those opposed
[3:20:22] closed
[3:20:24] I'll open the Mill Race urd hearing
[3:20:29] do I have a motion
[3:20:31] a move to recommend the urban renewal
[3:20:33] agency approved the Mill Race urd taxes
[3:20:36] for fiscal year 2023-24 at the rate of
[3:20:38] 100 of the amount from the division of
[3:20:41] tax second
[3:20:42] moved and seconded all those in favor
[3:20:45] aye aye aye opposed
[3:20:47] we will close that one
[3:20:52] and we're going to go to the
[3:20:56] proposed urban renewal budget I'm
[3:20:59] looking for a motion
[3:21:02] iMovie approved the urban renewal agency
[3:21:04] fiscal year 2324 budget in the sum of 4
[3:21:07] million seven hundred twenty thousand
[3:21:09] eight hundred and eighty eight dollars
[3:21:10] as proposed by the agency's budget
[3:21:12] officer do I have a second second second
[3:21:15] all those in favor
[3:21:18] aye aye all those opposed
[3:21:20] it passes and I'm going to adjourn the
[3:21:23] urban renewal agency budget committee
[3:21:26] and reconvene as the city of Lebanon
[3:21:28] budget committee
[3:21:30] we're going to go to
[3:21:32] committee comments anything
[3:21:36] I will
[3:21:38] um I this is my tenth one of these for
[3:21:40] the city of Lebanon
[3:21:42] fifth one that somehow I ended up as the
[3:21:44] chairman
[3:21:47] see if we can do it again for you next
[3:21:48] year
[3:21:49] I will kill you
[3:21:51] um I just want to say of all the budgets
[3:21:53] that I've had to read starting with way
[3:21:56] back when when
[3:21:58] um
[3:21:58] John hit was the the manager and it was
[3:22:01] like playing Tetris it was with your
[3:22:05] eyes closed
[3:22:07] and it was you couldn't figure out who
[3:22:10] hit John and there was fund transfers
[3:22:13] for the darndest things and everything
[3:22:15] was all over the map
[3:22:17] this this
[3:22:18] was I I sat down for a whole day to read
[3:22:22] this thing and it took me an hour and a
[3:22:23] half
[3:22:24] and I understood it then I sat down and
[3:22:27] read it again it took me an hour and I
[3:22:29] understood it so kudos for putting
[3:22:32] together something that makes a lot more
[3:22:35] sense and it's more user friendly and I
[3:22:38] hope that Trend continues
[3:22:40] and it's just such a pleasure after the
[3:22:43] ones we used to do to have this just yay
[3:22:47] I concur I'm glad I have that fourth
[3:22:49] grade education you were talking
[3:22:51] about and I would thank you and I would
[3:22:53] say Brandon and I both have
[3:22:55] additional improvements coming
[3:22:58] well you are a banker so fourth grade
[3:23:00] it's all you need
[3:23:03] yes I apologize for that
[3:23:07] we were changing things at the very last
[3:23:08] minute clearly as we saw it up on the board for
[3:23:12] the Amendments yeah
[3:23:15] um next budget meeting
[3:23:18] we don't need it we don't need that this
[3:23:20] will go to the City Council next in June
[3:23:22] right June 14th June 14th
[3:23:25] are there any other comments
[3:23:29] we're