1
00:00:04,890 --> 00:00:06,210
That's always a good time.

2
00:00:12,370 --> 00:00:17,310
I would rather get tazes to then get overseas.

3
00:00:20,230 --> 00:00:32,970
I would rather get tazes to then get overseas. I would rather get tazes to then get overseas.

4
00:00:50,930 --> 00:01:01,330
There we go. Now I turn on my mic. First thing first we do have a quorum so approval

5
00:01:01,330 --> 00:01:09,990
Approval of the minutes, could we get a motion to approve the minutes from the July 9th meeting motion motion we have a second support.

6
00:01:11,850 --> 00:01:22,170
Any thing to talk about it? Nope. All in favor say aye. Aye. Opposed that passes reports emergency 911 finance report.

7
00:01:24,110 --> 00:01:35,790
So the finance report was attached at this point in the year we should be at 67% just a couple of the items or the line items to highlight to where we're over that.

8
00:01:35,810 --> 00:01:46,710
However, the majority of them are either at 100% and there will not be anything else out of it for the rest of the year service contracts, conferences and seminars.

9
00:01:46,710 --> 00:01:54,150
those two are completed through the year as well as the, it says the service

10
00:01:54,150 --> 00:02:00,990
principle, that's the radio loan payment that we have, that's a one-time thing

11
00:02:00,990 --> 00:02:05,770
throughout the year, so that's why that's at 100%. So that is a big payment, so

12
00:02:05,770 --> 00:02:10,150
that's what takes our overall up to 70. That'll start leveling out because that

13
00:02:10,150 --> 00:02:14,630
big payment has already been paid. So I'll take any questions when it comes to the

14
00:02:16,830 --> 00:02:24,530
I had a question on, it's on page one, on the wages other, what is that paid leave,

15
00:02:26,710 --> 00:02:29,230
which is like nine grand and wages other,

16
00:02:32,340 --> 00:02:42,820
it's right there in the middle of the page, you know, 707, but further down what other paid leave, paid leave pay off.

17
00:02:44,460 --> 00:03:00,700
That's just saying that it's budgeted for that module we've not used any way that I'm reading that no it was 9,000 was paid oh wait you know you're correct and it's 155% but I was just curious if that what that was and does that mean

18
00:03:01,780 --> 00:03:10,300
regular wages will end up being $9,000 less because somebody had that they'd leave off after research I'll have to find that out just curious what that was

19
00:03:11,140 --> 00:03:21,860
I'm not aware of anybody being on that other year, so there shouldn't be anything we will look into that and bring it back next time.

20
00:03:22,880 --> 00:03:24,800
Excellent. Any other questions?

21
00:03:26,480 --> 00:03:29,380
If not, take a motion to approve the report.

22
00:03:32,040 --> 00:03:32,280
Motion.

23
00:03:34,140 --> 00:03:36,380
Motion in support. Who's the support man?

24
00:03:36,840 --> 00:03:37,100
What's that?

25
00:03:37,720 --> 00:03:38,320
Thank you.

26
00:03:38,320 --> 00:03:38,800
Yep.

27
00:03:41,140 --> 00:03:43,000
All right. All in favor say aye.

28
00:03:43,360 --> 00:03:44,540
Aye. Opposed?

29
00:03:45,500 --> 00:03:49,860
And that passes. I'm to the Director's Report.

30
00:03:50,900 --> 00:03:52,360
Same thing, Director's Report was attached.

31
00:03:52,980 --> 00:03:56,320
There's not very much to all go over everything with the UPS replacement.

32
00:03:56,860 --> 00:04:01,320
That is sitting there waiting for the next year.

33
00:04:01,460 --> 00:04:04,140
We're going to the batteries that we just put in it.

34
00:04:04,240 --> 00:04:05,520
They're going to have less this through the year.

35
00:04:05,520 --> 00:04:10,520
So we'll be looking at the UPS as a whole being replaced next year.

36
00:04:11,300 --> 00:04:12,540
The radio templates.

37
00:04:13,800 --> 00:04:19,540
I've been speaking with Steve Badger, who is the one doing most of the fire departments radio templating.

38
00:04:20,260 --> 00:04:24,020
He's been having some issues with meetings with the state.

39
00:04:24,440 --> 00:04:29,700
They've scheduled meetings and then the state will cancel them.

40
00:04:29,920 --> 00:04:31,820
So he reached out to the head there.

41
00:04:32,540 --> 00:04:35,800
and the answer that he got back was understandable.

42
00:04:36,280 --> 00:04:37,940
They've got four employees.

43
00:04:38,660 --> 00:04:40,120
One's been off on long term,

44
00:04:40,120 --> 00:04:41,920
and then another one has had some issues

45
00:04:41,920 --> 00:04:43,180
where he's been off quite a bit.

46
00:04:43,300 --> 00:04:44,940
So they're down to two running for the whole state.

47
00:04:45,160 --> 00:04:48,260
So the reason for those was understandable.

48
00:04:48,260 --> 00:04:51,220
So we're just kind of working through that with the state

49
00:04:51,220 --> 00:04:54,500
until he can get that first one submitted with their help.

50
00:04:54,620 --> 00:04:56,620
And then that's kind of his learning curve

51
00:04:56,620 --> 00:04:59,100
to submit the rest of them.

52
00:04:59,100 --> 00:05:07,540
So I'll talk about the five-year plan here in a second and I know I talked about last meeting,

53
00:05:07,740 --> 00:05:14,100
taking the Tyler software update off. This is actually a new one. Tyler has contacted me already

54
00:05:14,100 --> 00:05:22,440
and we're looking at upgrading again. So with this though, we're going to be taking upgrades

55
00:05:22,440 --> 00:05:28,940
more frequently. So the amount of things that are going to be changing will be less and less. So

56
00:05:28,940 --> 00:05:36,840
It should be a smoother transition as we take them more often and then if and when we move to the cloud will be taking every one moving forward at that point.

57
00:05:37,020 --> 00:05:42,760
So it'll be very minimal change as we go forward. So this is a new one next.

58
00:05:42,940 --> 00:05:50,860
I think it's April is the test side going to it and then May will be going on the production side next year. So staffing levels.

59
00:05:50,860 --> 00:05:57,240
We had two dispatchers, it's a little bit more updated from what I typed this.

60
00:05:57,840 --> 00:05:59,860
We had two dispatchers off of training now.

61
00:06:00,300 --> 00:06:06,440
We are at 19 that are counting on the floor as dispatchers.

62
00:06:06,440 --> 00:06:07,360
We have one in training.

63
00:06:07,440 --> 00:06:08,960
She just got hired and started training.

64
00:06:09,700 --> 00:06:11,300
She's in step one doing well.

65
00:06:11,620 --> 00:06:14,580
So that leaves the floor in a good spot.

66
00:06:14,780 --> 00:06:20,440
I have posted for the deputy director's spot taking the applications until October 22nd.

67
00:06:20,440 --> 00:06:24,460
but testing is November 5th and then interviews to come after that so we

68
00:06:24,460 --> 00:06:28,280
should have hopefully plan is to have somebody early December in that spot.

69
00:06:29,980 --> 00:06:36,080
All right. Take any further questions if anybody has any? Yeah, I got a question just because I'm new. What is the

70
00:06:36,080 --> 00:06:42,420
full staffing of the dispatch center? So we usually typically say 20 but what it is is there's four shift

71
00:06:42,420 --> 00:06:47,800
liter slots and then 16 dispatcher slots for the floor itself and then there's a deputy director

72
00:06:47,800 --> 00:06:50,180
your sergeant spot, and then the director spot.

73
00:06:50,800 --> 00:06:52,580
And then I always forget about them

74
00:06:52,580 --> 00:06:53,800
because it's newer position,

75
00:06:53,900 --> 00:06:55,580
but a system specialist as well that takes care

76
00:06:55,580 --> 00:06:56,520
like the backend computers.

77
00:06:56,960 --> 00:06:58,560
So that would include all 20.

78
00:06:58,800 --> 00:06:59,540
Correct, okay.

79
00:06:59,980 --> 00:07:02,220
Actually, it's 23, all the, 23 to all 10.

80
00:07:02,220 --> 00:07:02,920
20 on the floor.

81
00:07:03,120 --> 00:07:04,080
Okay, thank you.

82
00:07:04,280 --> 00:07:04,560
Yes.

83
00:07:05,240 --> 00:07:06,120
Chris, yeah.

84
00:07:06,480 --> 00:07:11,080
Is that a MPSCS that your player was having an issue with

85
00:07:11,080 --> 00:07:14,440
or was that the state radio shop?

86
00:07:15,600 --> 00:07:17,960
It's the radio and programming.

87
00:07:18,480 --> 00:07:22,480
They're just down people right now and that'd be them.

88
00:07:22,620 --> 00:07:23,880
Yes, okay, I think so.

89
00:07:24,220 --> 00:07:26,100
And then he just needs,

90
00:07:26,360 --> 00:07:28,320
he's never submitted anything before.

91
00:07:28,480 --> 00:07:30,900
So he wants like that process of somebody to make sure

92
00:07:30,900 --> 00:07:33,020
that he does the first one before he submits.

93
00:07:33,260 --> 00:07:37,000
I think it's up to over 36 templates

94
00:07:37,000 --> 00:07:39,920
because of the mobile's, the portables for each department.

95
00:07:40,140 --> 00:07:42,840
So instead of doing 36 and saying all 36 are wrong,

96
00:07:42,840 --> 00:07:47,840
he wants to do one to make sure that he's familiar with what it is and then he'll do the other 35.

97
00:07:48,000 --> 00:07:52,580
So once he gets that meeting, it should go a lot smoother from there. Okay.

98
00:07:53,880 --> 00:08:00,860
Any other questions? Hearing none, I don't believe we need to vote on that. So let's move on to the

99
00:08:02,140 --> 00:08:12,340
new business. I believe existing business, the five-year plan. So we met on June 22nd,

100
00:08:12,340 --> 00:08:20,320
We went over the old plan removed or talked about removing things that have been completed,

101
00:08:21,020 --> 00:08:23,680
what it looks like for the future, and all of that.

102
00:08:24,460 --> 00:08:26,800
Chairman Wilson made a draft.

103
00:08:27,400 --> 00:08:29,100
I have got that draft back to him.

104
00:08:29,400 --> 00:08:33,540
I reviewed it, added the financial portion of it, made a couple corrections,

105
00:08:34,240 --> 00:08:38,340
and we're going to be having another subcommittee meeting and have,

106
00:08:38,340 --> 00:08:45,520
My hopes are to have a five year plan together for the next meeting that we can look at and vote on.

107
00:08:45,700 --> 00:08:55,640
So as we have that next meeting to make sure everything looks good from the committee's meeting, then we'll bring that to the full board.

108
00:08:55,800 --> 00:09:00,780
So it is tough plan in five years out, especially with technology.

109
00:09:00,780 --> 00:09:07,840
When technology changes, seems like every two, maybe three years at the most.

110
00:09:08,540 --> 00:09:12,980
Yeah, so any questions on the five-year plan?

111
00:09:14,620 --> 00:09:18,760
All right. New business. I don't see any new business.

112
00:09:20,040 --> 00:09:23,060
Public comment. Is there your public?

113
00:09:23,780 --> 00:09:28,780
So it doesn't really pertain to this board, but just want to make everybody aware

114
00:09:28,780 --> 00:09:35,280
that we are moving to a new mass notification system that has been finalized.

115
00:09:36,020 --> 00:09:39,860
We'll be working on implementation within the next few weeks.

116
00:09:39,860 --> 00:09:40,960
We'll start working on that.

117
00:09:42,860 --> 00:09:45,880
And they'll get dispatchers, they'll get trained and we'll get...

118
00:09:46,320 --> 00:09:49,220
It's more of a customizable system from what we currently use.

119
00:09:49,780 --> 00:09:54,980
So that come January 1st, when the other one shuts off, the new one turns on

120
00:09:54,980 --> 00:10:05,120
and it's good to go. The plan is first, not only Lieutenant Hudson and Brian Wilcox,

121
00:10:05,120 --> 00:10:12,360
a system specialist to be on that implementation team, but hopefully a dispatch or a shift leader

122
00:10:12,360 --> 00:10:20,800
to be on that. IT will be on it, and then Gen Ambrose, our marketing director, will also be a part of

123
00:10:20,800 --> 00:10:28,220
that so that we have some good input all the way around on how that should look.

124
00:10:28,340 --> 00:10:32,560
Because they'll customize it on how it's laid out and what it does and what it doesn't

125
00:10:32,560 --> 00:10:32,760
do.

126
00:10:33,120 --> 00:10:38,160
And so I want to make sure we get all the important feedback that we need for that.

127
00:10:38,380 --> 00:10:40,880
So I just want to make everybody aware that that will be coming.

128
00:10:41,100 --> 00:10:46,020
It should be knock on what a seamless transition people won't have to resign up for it.

129
00:10:46,800 --> 00:10:51,340
They assured me that they'll be able to migrate our current database into theirs.

130
00:10:52,120 --> 00:10:57,940
So should hopefully be a seamless transition and then going forward, it'll be not only

131
00:10:57,940 --> 00:11:03,300
easier for our public to sign up, there won't be any annual verification that they have to

132
00:11:03,300 --> 00:11:09,460
do anymore for our elderly population, an email won't even be required to sign up.

133
00:11:09,960 --> 00:11:11,860
So you'll be able to sign up just with a phone number.

134
00:11:11,860 --> 00:11:31,060
So when you create your account you won't have to have a email address. Now if you have an email address and you want to get the alerts via email you still can but if you don't have an email address you're not going to be required to try and create one on Google or something and then you never remember what that email is so you can never sign back into your account.

135
00:11:31,060 --> 00:11:43,880
So should make it easier for portions of our population to sign up, and then it's also going to be easier on the back end administering it as well as for our dispatchers who have to send the alerts out.

136
00:11:43,880 --> 00:11:45,320
It should be easier for them as well.

137
00:11:46,140 --> 00:11:49,520
Remind me again when we're going to transition to that new system.

138
00:11:49,520 --> 00:12:03,320
January 1st, so Rave contracts up December 31st, but and then our contract will go from the January 1st December 31st, but they will start working on it now with us to customize it.

139
00:12:04,220 --> 00:12:14,100
Test it, get everybody trained on it before we make that change over that it's ready to go on January 1st.

140
00:12:14,100 --> 00:12:16,100
All right. What's the name of that system?

141
00:12:16,760 --> 00:12:25,200
HQE. They started out doing just military contracts and providing the mass notifications

142
00:12:25,200 --> 00:12:31,900
and weather learning for military bases and now they've moved into private sector as

143
00:12:31,900 --> 00:12:40,060
well as other public entities in a local government state government. They seem pretty easy to

144
00:12:40,060 --> 00:12:46,100
work with. The signup process will be the same. So right now,

145
00:12:46,100 --> 00:12:50,220
somebody goes to lunaway alerts.com to sign up. We own that domain,

146
00:12:50,440 --> 00:12:55,880
that domain just points to whichever software we use. So we'll

147
00:12:55,880 --> 00:13:00,980
just have to change that from going to rave to going to HQE. So

148
00:13:00,980 --> 00:13:04,720
lunaway alerts will still be the way people sign up for it. That

149
00:13:04,720 --> 00:13:08,520
won't change. Now, excuse me, that won't change. Perfect.

150
00:13:08,520 --> 00:13:18,470
all right any other public comment hearing none motion to adjourn motion sport

151
00:13:18,470 --> 00:13:20,470
All right.

152
00:13:21,650 --> 00:13:22,090
All right.

153
00:13:22,090 --> 00:13:22,570
All right.

154
00:13:22,850 --> 00:13:23,650
We are adjourned.