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All right, we'll call this meeting of the, let us the city council to order August 18th and the time of 730.

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John, you have opening, opening ceremony. So I'm

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just thinking about, so all the fires I just want everyone to just I guess to think to themselves about just the fires that we've had here in Utah, the fire, the fires that were that we lost from Colorado, was that like a month ago. And then just the fires up in Spokane.

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and we had some in Logan.

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So I just want to have everyone take like 10 seconds of silence

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and just think on your own, probably on your own, whatever,

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for any firefighters currently in fighting right now

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and there's people we've lost so far.

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Thank you.

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Okay, let's do the pledge of allegiance.

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Hi.

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Congratulations to the flag of the United States of America.

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And to the Republic for which it stands,

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So we'll open it up to resident comments right now for anything that's not on the agenda but something on the agenda will give you time when we get to that agenda item.

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We're

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pretty good.

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Okay.

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We'll move on if you guys,

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if you guys will review the minutes and make a motion.

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I make a motion to approve the minutes from the last meeting.

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Second.

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All in favor?

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Aye.

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We'll take care of you, honestly.

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Um, yeah, so from there we'll move into the special business.

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So council members, Johnna.

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So just an update from the fire department.

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So there will be that open house on September 12th in conjunction with.

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And then so new members they brought on recently.

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So Lance Robinson and Treven Earhart are now officially on the crew.

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Rod Hammer has joined as well as Jackson Gibbons.

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Has joined Jackson's probably about Treven's age.

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They may be one year off.

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and then Tony Blau has been made assistant chief over EMS and I do not have any

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road or youth council update.

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Okay I don't have any garbage update. We took

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care of that last month. The library is finishing up their calendar. They've

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contacted the majority of the ICE people. I've been told by my dad I haven't been

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called and neither is like two or three other people that I know I got called

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yesterday. Oh, you did say the majority majority has been. Okay, so we're

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hoping to wrap that up in the next week. Oh, and are they reaching out to the

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ones who are moving that don't know anything about it? You know, I'll find out

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yeah, but so yeah, they they divided and there's probably six or seven people

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working with them. Okay. Fine. Fine. Fine. There's a business that seems to

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whoever's over those make sure they're on it. That's a lot to be company. I know

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that's the last that's the last piece. Yeah. So I don't have anything else. Sweet.

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Man. I don't have anything. Okay. John. Planning zoning. We're getting

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scheduled to start going through the master plan. Get that all scheduled out

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and ready to go. So we should be going through that pretty soon. We'll

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Also, we've been working on the short-term rental ordinance.

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We've got that back from the lawyer.

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I think we're in pretty good shape on that.

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So could possibly be the public hearing for that

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at the next planning and zoning meeting.

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So we might have that next month to look

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at that new ordinance on short-term rentals.

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I think that's on planning and zoning.

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And then sewer, we're still in the process

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of trying to solve that problem.

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So with the master plan, the committee you're putting together for that, my understanding is it'll be, we'll be able to have two council members, me, and then if we can get able replace, then able to sit on it as an administrator, and then two, so right now it's able and patty will be on there, but if we can get able to replace, then we can have that.

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that open sea that open sea which we'd probably add to Jared at that point so I've got

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it I've got another name okay to throw your way but if we could get that before

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we if we could try and get it before that way we have okay more input all right could

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you remind us first Wednesday is that right yes first Wednesday at seven o'clock it's

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Just putting it in zoning.

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Thank you.

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Fizz.

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Thank you.

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Nothing on cemetery.

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We are kind of planning ahead to get that new piece leveled out.

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The way it is right now, I'm just going to get a spray this fall.

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So we knocked down all the weeds in and the spring will level it out.

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The spring will go from there and see what we've got to do for layout for roads and sprinklers.

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events council we had to cut it in the park with the whole family it turned out pretty good and pretty fun

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Parks we do have the city party and the fire department recruiting effort for the dessert over there September 12 from 5 30 to 7

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This year, I've got the events council to help in the cook shacks. So the council members can

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hang out with the crowd in the

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and visit with people. So you don't have to work in the, I do have Julie and Dan helping

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me again. They kind of look forward to this every year for some silly reason. And that's

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all I've got right now.

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Okay.

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I guess just real quick to touch on the new way out of our

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agenda. It's to meet some state recommendations. I was kind of explained into

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you earlier, but basically having the legislative and administrative stuff split

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out when we make actions, if someone were to challenge it legally, if we have

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it split out properly, like we do now, the court will just throw it out if it falls

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under administrative because there's no resident input required on those things so that's kind

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of why at their guidance we went that way. We have Cassel online I'll do a demo here in just a quick

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second on that.

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I've had not a resident I've had an individual reaching out to the city on the

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Cemetery's policy for resident pricing.

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I've done a little bit of research.

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Some cities define a resident as anyone who owns property

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in the city and pays taxes.

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Some cities for as far as resident pricing.

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Some cities are like, you have to be a voting resident

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of the city.

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I told them I'd bring it up and just see

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if there was any interest from the council

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on defining our current policy to define a resident

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as someone who owns property?

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Because right now we're just defining.

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Right now we follow the state, which is you've got to be a...

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No.

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My understanding is we had a policy in there

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that if like you were an elderly resident

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and got put into an assisted living home,

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you were still considered an actual resident of Louiston.

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We don't have a documented policy on that, which is, I want to, we would need to clean

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that up and I would like to get that cleaned up too.

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That's the way it's always, from my understanding, from when I've been over this cemetery, that

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that's the policy that we've gone by with, you have to be a resident in the town living

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in the town.

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However, if you were put into an assisted living home for any reason, you were still considered

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resident of that town at the town.

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So we're just going to change it. We're if they're having

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medical care or anything like that. Like end of life care. Yeah. So you said that currently

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Lewis and follows the state. Well currently it just says resident and resident is where we don't

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define resident residents defined at higher levels of government as by how you have to live there

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like six months or something and you're registered to vote in that area. So that's kind

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of what we have to default to. I can't, I can't, I don't feel like I should be the one

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bendied in sway in that. That's a council decision. That's a policy that you guys should

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make and I should just follow it. So I've told them right now the way that it's written.

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I can't, I can't make that change, but I would bring it up to you guys on because they, they

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They have a home here and they rent it out and they haven't lived here in over 10 years.

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So it's been quite a while,

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but the rest of their families are up here and so they want

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to get the resident pricing on aerial plots.

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So they're

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paying property taxes, that's what's funding,

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helping fund.

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Yeah, but that's that's not a resident. Yeah, it's a property owner, but not a resident. I would think you're gonna be a resident. You've got to be here here.

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But this is some months of the year.

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Yeah, and it's not the majority. It seems most cities follow that.

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Yeah.

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you know, it's like a hunting license. I can't just own property in Idaho and get

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resident pricing on hunting.

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Is this something we need to vote on? No, it's just

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discussion only. I wanted to test the water and if you guys have, if you have no

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interest in it, I'll just let them know that that's. I like following the state

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as far as what a resident is, but I also agree with Fizz as far as someone lived here

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for 40 years and then now in the last year and a half,

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they've lived in North Logan, long-term care.

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I was still concerned that person or resident.

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OK, I can put something together to that.

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I'm not pretty sure that's what they've done.

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It's what we've done, but it's not written in the room.

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And I would like a policy so that I'll

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get that put together for next month.

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I'll put together a policy for end of life care.

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We may need to, we may need to detail that better and it goes as different cases come

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on for now.

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Let's just say it like that.

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Assisted living.

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Yeah.

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Because they could, at the same time, they could move in with a child in another town

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because they can't live on their own at the age.

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So you have to.

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I'll figure out wording on it, then I'll put it out to you before if anybody has any

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Okay,

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so we are online with Cassel. I did just sign the agreement to switch over our

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billing as well. It will take about eight weeks, eight to ten weeks. These guys will get

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trained up on it before we make the transition. That will allow us to cut a lot of the manual

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asking that goes along with the moving money back and forth and across from we

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also have an account that we don't have access to so it'll clean that up. So

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if you sell online, I'll be getting you guys all log-ins, you'll get two emails from

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me, one will have your username, the link, and then another one will have your

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password in it. It'll require you to reset your password the first time you log in

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And you will have to have an authenticator on your phone that'll give you the six digit code

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But once you have that then you'll be able to come here and we'll get this picture updated to because it's misery

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Right, so

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the

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first time you log in this will be your view

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There's a little gear icon right here on the right

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Then when you select

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you'll have the budget summary or the account watch.

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list as an option. So when you select one, and the internet's been still up here tonight, so hopefully it goes.

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Yeah, let me just see if it's the browser.

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Okay, we'll do it through my home network.

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Maybe.

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Sorry. Very funny.

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My bad.

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We'll now need to log out of mine and log into the tester one so I can walk you through

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it.

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I've been playing that a lot the last couple days.

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Okay, so once you click that, it added this account watch list over here.

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So from here, the department's here over.

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You'll have all of those right here and you'll be able to select them.

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You can hold down Ctrl or Shift, I mean, and just select each one of them

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or with the ones that you care about.

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It's totally up to you,

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and then you had it.

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You can do them one at a time if you want.

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That will give you the account watch list then.

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If we come back here and you add the budget summary, this is the kind of pretty one that gives you a graph.

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From here, I only care about the theater expenditure.

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sure if you wanted you could put the other one on there.

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One caveat to this is you notice the data up here.

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Let me see if I can zoom in that

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much.

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OK,

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the date right here is 526.

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And you can see that it's way over.

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So to change the date, this should persist.

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I don't know why it's not.

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I need to get with Cassel again.

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you can there's a 1327 will give you like the full year. So if we go and

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we

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save that you can see that we've only spent $8200 out of that account. So the

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nice part about this is you can you can click these and you can dive down into

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to what has been charged with those funds.

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So if you notice that these are starting to get close

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to their budgeted amount, you can start looking into it.

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And if there's something that you weren't expecting

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and all of a sudden it's getting close,

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you can see if we've properly put things where they go.

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So anyway, I'm gonna be getting these out to you guys.

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The, we'll go over this at a later date,

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As we get closer to December, but there's also an active budget request.

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So when I open a budget for us to start working on for the next fiscal year, you'll be able

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to come in here and you'll be able to either request the same budget, increase, decrease

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what, where you want the money in your funds and send that to me.

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So it's a little more asynchronous.

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And then, or your department heads, the theater Randy will have a login for that, so she'll

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be able to kind of work hers that we'll go through you, and then to me Brennan will also

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have one for public works.

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So anyway, I'm trying to streamline this, give you guys more access, more direct control,

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and hopefully make it so that we don't have to go back at the end of the year and try and

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fix everything.

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So

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any questions, I guess?

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I'll be getting that out to you in the next week or two.

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As we've started setting this up, we've kind of found that there were

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things that the rest of our system hasn't really been using, and I've had to

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go in and finish setting it up. So

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I think I'm almost done with that, and then I'll be able to just create the users.

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But if you would give me any names

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of any individuals who would need access or you won't access to that you're over

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any of those groups. Shoot me their email address and their names so that I can

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get them set up.

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So we can see all accounts not just the ones that were. Yeah so

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yeah so the city council will be able to dive into anything.

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You will have it will

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be harder for you guys to set up your dashboards, though.

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So.

246
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Okay.

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The ones that we had in here, do they have to have the government email address?

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No.

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Okay.

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No.

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And I've actually, I need to get with Cassel again, because for the council, there may be

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a way to just have the top-level fund for the ones that you're not over, so that you're

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not like because right now like if in mind this drop down is like I have to

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scroll forever yeah and so it's like a real pain in the butt but if you want

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it you can get it but I want to see if we can restrict that so that it's just the

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top levels but anyway I'll be getting these out to you and then you'll have them

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So I

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know all right, wait till we get to log in this is huge. Yeah. Yeah. No, this will be it'll be really good. I

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I

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Yeah, we won't we won't have to talk to them to get our budget reports. You what we won't have to go

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To them for budget. No, and well, and and if you have a treasury like on the

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Events Council they'll have a login. Yeah, we can have unlimited logins to this online dashboard and so

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So we just need to set them up and we need to make sure they have the right permissions is all so those people will have a few only.

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And they'll only be able to see the department that we put them under so, okay.

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And then yeah, when we find out more on the, when we find out more on the utility billing, all, you know, I'll get stuff sent out to you there.

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They've got some material that we can put out to residents to help with that transition.

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and the same platform will be able to host the forms, signups, any payment and we have

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to take the calendars and the money will go directly, right now it's manual, Able has

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to go in and say, okay, well this goes to this fund, we'll set it up so those forms

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directly go to those funds and we don't have, once we set it up once we're good and then

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and we can just enable and disable them every year.

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So, okay, that's it on mine.

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So, I have handed out this exempt employee compensation

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addendum that I'd like to make to the handbook.

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Our handbook is super out-of-date, but right now,

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we only have one exempt employee,

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and it will be running.

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But I'd like to, there's nothing in there for overtime pay or compensation

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time like comp time when they go over the 40 hours. So I wanted to put this together

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and propose that at the mayor's discretion and subject to the available budget they would

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be eligible for straight time pay so just their regular hourly rate beyond the 40 or compensation

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time when they are going above and beyond. So it's a bit of a pay raise from where it was but if we

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I haven't worked in a bunch over time, it ends up obvious.

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The comp time though, we had a big problem with that when we had previous employers that retired because they had

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Boku hours of comp time.

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No, the comp time would be, it would just be tracked, it would be between the mayor and the employee.

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So it would be, you know, maybe within the 30-day period like take your time

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It I don't want it. I don't want it being banked up. It would just allow me to say hey, you know

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I know you were out all night fixing a water leak

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Take next Tuesday off or Wednesday whenever right because right now there's just nothing in the policy for that and so

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hourly employees are covered actually makes less money right and hourly employees are covered because they either get the

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over time pay or they're 40 hours and they just go home. It's not, it doesn't go over

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to the exempt employee. So do

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we need a motion on that? Yep.

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The motion we have approved the exempt employee additional compensation and

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compensatory time for, I guess. I second. On favor? All right. Motion carries unanimously.

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So our next step is to appoint our new public works director and I'm going to put forward

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Brennan Hire as the individual that I would like for that position.

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Do you have this resume?

300
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I look around.

301
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Oh, you can't make a motion, right?

302
00:27:05,070 --> 00:27:09,030
No, I can make the appointment and you guys have to make the motion.

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I make the motion that we approve the appointment of Brennan Hire as the public works director.

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Second.

305
00:27:14,690 --> 00:27:24,730
All in favor. Oh, let's do it by name. We'll start down there. Yes. Yes, John. Yes, Ned. Yes, Jason. Yes, John. Yes.

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Yes.

307
00:27:29,000 --> 00:27:29,200
Okay.

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Now you're in.

309
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Yeah.

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You're stuck.

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23 years.

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Counting down.

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Starting now.

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00:27:40,720 --> 00:27:41,240
Okay.

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00:27:41,520 --> 00:27:44,680
So I'd like to move into a closed executive session.

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We can do it in here or what was that?

317
00:27:51,700 --> 00:27:55,640
We can do that in here or we can go in there and let everybody stay in here.

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00:27:56,260 --> 00:28:04,260
so up do you guys? I would need a motion for it. I move we move into a closed

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session. Second. All in favor? All right. Motion carries unanimously. Where do you

320
00:28:11,280 --> 00:28:12,520
want to do it? Let's just run.