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All right. Good evening, everyone. Welcome to our 6 p.m. Special City Council meeting. Today is Tuesday, March 25, and our topic tonight is our capital investment strategy. We will start off with a quick roll call, and then we'll go to agenda approval.

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Councilmember Van Orman here. Councilmember Kurtz. Councilmember Ball here. Mayor Pro Tem Cargill.

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Present. Councilmember Spencer. Present. Councilmember Dean. Councilmember Dunn.

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I'll get happy to be here. Councilmember Kennedy. Okay. I'll present an accounted for. We have an agenda approval.

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Mayor I'll make a motion to approve the agenda as sprinted.

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Thank you.

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We have a second.

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Second.

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Second by Council Member Dunn.

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All those in favor of approving the agenda as printed, please say aye.

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Aye.

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Any opposed?

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All right.

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Motion passes, 7-0.

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So we are up to citizen comments.

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So we do have a citizen comment period only at the beginning of this meeting tonight.

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So if there's anyone in chambers who'd like to make a comment, please go ahead and fill out the yellow sheet at the next of the door.

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If there's anybody online who'd like to make a citizen comment, please send a note to our meeting host in the chat feature.

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and we will call on you.

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Uh-oh.

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Amber alert.

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Okay.

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Um, so I don't see anybody here.

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Do we have anybody online?

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Nope.

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Okay.

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All right.

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So we will go right on to reports and inquiries.

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So we first, we have to say, well, only we have the city administrator report.

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Thank you, Mayor.

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I just wanted to take a couple of minutes to update the council on a couple of things.

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Back on February the 4th,

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The council adopted a resolution to adopt an updated commute trip reduction plan.

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This is a, this is something that's spoken in County and is implemented through an organization

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called Commute Smart Northwest.

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And so we've been a partner with this as long as he has been in court.

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And it's with the other pleasure that I bring to you an

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announcement.

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Thank you, Garcia, with our employee transportation.

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City of Louis,

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was honored to have you in that ceremony of the Commutes

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Smart and Office organization as the champion in ETC for

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the first quarter.

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And this not is in recognition of her efforts to gain participation within the city of Liberty

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Lake, among its staff, but also her own contribution to the program by participating herself.

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And so it was pointed out during the ceremony that she took over this role in 2021.

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And since 2021, between 2021 and the end of the first quarter, our participation has grown

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20 fold. And so that is a testament to her dedication and effort as coordinator of this program.

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And I just wanted to make sure that you all were aware that she was recognized and we're glad

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to have her on our team. Great. Thanks, Mark. Yeah, here's the list. Very cool. And then the second

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thing, I just want to remind everyone that what ends alive that you're out in a moment. Mark,

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your microphone's kind of going in and out. I don't know if it's if you're not close enough for what

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So there

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may be a battery issue.

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So the second thing that I wanted to remind you all of, as you're out in between now and

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Monday, the 31st, finding down the period of response for the 2025 Community Satisfaction

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Survey.

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So if anyone asks about it, encourage them if they receive the invitation to participate.

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if they haven't yet already, we will close it on the 31st and then start compiling results into

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a report that we will bring back to council. The plan right now is to have that

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brought back to you the first meeting in May and so we look forward to not only seeing with the

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results from this year's survey are but also being able to compare now this year's results to last

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years' results. And so any questions about that?

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Okay, that's next in my report, ma'am.

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Okay, well then that brings us right into number six workshop discussions and it's a second

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to last item so we must be almost done.

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So we are going to embark here on our capital investment

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strategy. You guys have some handouts in front of you and I will let Mark take it away with Kyle

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is back up. Yeah so I'm going to kick off and just very quickly mention we've got a discussion

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for you tonight. We've talked about this for a while. This is a very important discussion,

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however we consider this to be a starting point. Obviously we want to bring information to you

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that allows you over time to make informed decisions, but this is going to be an ongoing

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dialogue that we're going to start tonight. The purpose of tonight's conversation is to

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present some information, give plenty of opportunity for you to ask questions, have dialogue

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amongst yourself. We won't be asking you to make any decisions tonight, although we do have

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a couple of recommendations that you'll see at the end

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that if you agree we will bring some action back

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at a future council meeting for consideration.

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But before I hand it over to Kyle,

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we've got this presentation essentially broken down

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into two pieces.

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The first one is going to be a financial piece

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that Kyle will walk us through.

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Then we'll take a short intermission

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and then we'll come back and we'll talk about

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some procedural and scheduling things

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that we want you to be aware of just as by way of reminder we have a comprehensive plan as you know

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Lisa and her team primarily are responsible for walking the city through its update and they are

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in the midst of that and we've talked about that at various workshops there have been actions that

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have come before you related to that and there will be more as we go forward but the the comprehensive

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a plan kind of sets the tone for development, growth, land use, all of those big picture

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kinds of planning items, economic development, some other things.

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And then we also have, the city has a strategic plan that Council adopted back in 2024.

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And as you go through both of those documents, and hopefully you've read at least the strategic

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plan recently because we adopted it a year or so ago, the conference plan has been adopted

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prior to that several years ago. It's a fairly lengthy document. We're in the process of updating it, but regardless, it's sprinkled with policies and different goals as is the strategic plan with priorities and results.

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And so a lot of the language that you see in the comprehensive plans, goals and policies

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and in the strategic plans, priorities and results have to do with capital improvements.

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And so the purpose of tonight's discussion is to kind of start the dialogue to develop

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a more deliberate methodological process for investing in capital assets between now and

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the end of the new comprehensive plans horizon, which will end in 2045.

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And so with that, I'm going to turn the microphone over to Kyle who is going to start this

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evening's discussion with the piece on financing tools.

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Again, this is designed to be a dialogue, and so as we go forward, ask questions, talk

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and we will go from first part to second part

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with an intermission in between.

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So Kyle, take it away.

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Thanks, Mark.

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While Evan pulls that up,

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thank you mayor and council.

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So yeah, we're going to walk through a handful of slides tonight.

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Please interrupt me as I'm talking to talk through digest,

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discuss amongst yourselves any of the items contained here.

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And I know financing is a dense subject,

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but please feel free to interrupt me.

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kind of as we're going through this. So without further ado, Evan, can you transfer to the

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next slide, please? So I know this is hard to see. So what you have in front of you is

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kind of an offshoot of what we put in our budget every year, which is our six-year revenue and

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expense forecast. And so this is comprised of all of the funds which can generate capital

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revenue for us to tackle things on our six years EFP. And so as you can see, you know,

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General Fund, we carry a pretty hefty balance. We started 2025 with $8.5 million in

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beginning balance. For the General Fund, it has never been that high. We usually, I would say an

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average over the previous six or seven years has been closer to four to six million, I would say.

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and so we are beginning 2025 with a very healthy beginning fund balance in the general fund.

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We are allocating a significant amount of those resources as a mechanism to deliver

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a proposed $5.7 million library project at Legacy Church. And so we've obviously had several

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different discussions about what the future of that looks like. Are we going to end up at Town Square?

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Are we going to re-engineer any of our existing facilities to accomplish a new library slash community center?

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So we have those discussions still upcoming that I'll play a role into what this is eventually going to look like.

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I think we're all aware, if you go down, we'll just tackle these kind of one by one.

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We did have a significant surplus with the overlap of the retirement of the utility tax and the implementation of the TBD tax.

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So we have allocated an interfund transfer of $500,000 from our operating streets fund to our capital streets fund in 2025.

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And so we have that obviously earmarked for future horizontal construction within the city.

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And then we all know about our retaxes 1 and 2.

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You'll see a little bit of a change between especially as we get into 2026 and going forward.

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The amount we're able to put away for RE-1 versus RE-2, we have earmarked obviously pre-payment

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or repayment, I should say, of the trailhead financing, as well as we do have some operating

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costs that live within that fund now, specifically dedicated to capital project delivery.

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And so that is a portion of our public works staff, specifically dedicated to execution

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of those capital projects.

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And as we make our way down, again, you'll see Streets Capital Fund, that's our existing

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fund balance that we ended 2024 with and began 2024 with at 720,000.

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We have our Harvard Road Impact fees that we earmark usually a project either usually

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about every other year within that boundary that we collect those impact fees from.

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We've talked about the library capital fund several times over the last year, and that's

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where that currently sits.

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We'll have $500,000 in 2025 between beginning balance and revenue for that fund as well.

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Municipal facilities fund master plan.

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So this was set aside.

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We will chew through this balance through our master planning activities.

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we currently have comprehensive planning, we have Park's master plan, we dedicated a little bit

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to our library design towards this as well. And so this is kind of a catch-all for master planning

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activities. This fund will eventually be exhausted with our 20-year capital planning activities currently

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underway. And finally we have stormwater APA. We completed the stormwater master plan last year.

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Here, the discussion on the financing side largely revolved around the potential retirement

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of the APA revenue and a corresponding increase in storm water fees, and so we are still keeping

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a pulse on what the county eventually decides to do.

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I don't want to put you on the spot mark, but if you can remember, are they planning to put

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that forward on a ballot this year for renewal?

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So that is not understanding.

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Okay.

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at least is nodding her head. So that is a stay tuned if that passes at the moment no further

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need it, no further action needed. If that fails we'll have to pivot, potentially consider

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an increase in storm water fees because they largely accomplish the same goal, mitigation

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of any materials into the aquifer is largely a storm water function. So you see those two blended

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We did very closely together in terms of capital projects that go towards those activities. Yes, Linda.

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Just this morning there was an article in the paper that spoke and the city might be putting well, I think they aren't going to go on the ballot to go back into the aquifer protection act.

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Okay, so that's not about folks from this morning late breaking news. So council voted

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to consider that for a ballot measure for a textbook camp. Yeah, yeah, yeah. So how would

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that affect us? I honestly, I, if I looked back through and, and Lisa can comment on that,

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I can't, I can't tell you off the top of my head.

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Or the county to move forward with the

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ballot measure, they really needed an economy of scale in terms of jurisdictions. And

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And they needed either the city of the valley or the city of Spokane.

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One or the other to participate as it appears right now, it looks like both are going to

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participate.

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So that actually really reinforces the value of it.

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Oh, okay, great.

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And I think if memory serves me, that's about a 180 from what we heard last year. So, yeah, that's obviously a positive development that we found out today that I'm finding out right now. So, we will incorporate that going forward, not that that changes anything on here, but that just kind of reinforces that support and that funding stream for years ahead, assuming that ballot measure passes. And so, that encapsulates our current

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fund revenue that is attributed to capital projects and we've pushed this obviously out

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to 2030. We have a very sparse population of grants and other revenue that is by design.

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We are only secured our current SRTC grant for emission avenue overlay of just over a

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million dollars. We have several others that we have applied for that we'll get into here

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a little bit, but we have not secured them, so we're not including them in this forecast, and so we're

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going to, this is kind of the base of operations that we'll operate out of during this discussion,

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and so we'll return to this kind of as we go along. And so before we go to the next slide, please

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haven't can anybody guess in our current five-year capital facilities plan if we have more or less

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than $18.5 million in projects. Next slide please. So the first three rows on here total just

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over $32 million and so you can see that obviously that leaves us a deficit of about $13.5 million.

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And that's obviously this is this is a very needed discussion to have

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But this also assumes that we are not going to get several grants or we're not going to do anything between now and then to address this deficit. We have many tools in the toolbox to address this deficit and we're already taking advantage of some.

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And so, if you want to real quick, just go to the next slide, please, Evan.

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So we're going to look at sources of funds for a good chunk of our time together today

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during our finance review.

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And so obviously, the first one when we were looking at Capital Project Delivery, grants

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are king.

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So it's not free money, but it's free money in the sense that we have excelled in getting

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these competitive grants over other jurisdictions that would otherwise use them.

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So this is a competition between us and other local governments, districts, to compete

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for these funds that are already being collected either at the local, state, or federal level.

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And so grants are paramount for us to be able to execute everything that we have on our

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five-year CFP.

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Go ahead.

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question. Yeah. We've always been pretty good about being able to match funds and stuff.

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Is that is that been an advantage to us about getting some of these grants? That is huge. And

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having that 18.5 to put towards a match puts us in a much better position when the state agencies

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or local agencies probably to a lesser extent federal agencies are evaluating applications.

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They're getting, and so all of these funds are competitive.

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And so we have to stand out somehow,

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and letting them know that we have skin in the game

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goes a long way for us securing these funds.

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And so the big ones that we have are really

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on the state level transportation improvement board

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is probably the single biggest state agency

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that we've been able to take advantage of.

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They get a state allocation every biennium

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Those are very competitive funds, but we always put together an extremely advantageous

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funding package for them to review, and we've been obviously rewarded several times

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for that through their awards.

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And their award cycle is released, I believe it's every September.

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And so when you, Evan, can you go back to our six-year capital forecast back

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one more?

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Perfect.

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And so as you see here, we haven't populated anything outside of the SRTC grant.

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We know that we are going to be successful in securing grants past what you see here.

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And so we currently have a $937,000 commerce grant towards the construction of the library,

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whether it goes through at that site or not.

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We have not included that on here, we currently have an application in for a line item appropriation in the state budget.

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For a million dollars for a mission avenue, a different mission avenue project that we're anticipating hearing back on.

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A couple months.

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So we have all of these different opportunities currently being evaluated that's going to

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shrink this deficit.

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We have several other state agencies that we are going to be aggressive at securing these

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grants.

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DOT, commerce, ecology, there are programs out there that the city can and will take advantage

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of to reduce this deficit.

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And so what you see here is not what is going to be the final product in terms of our capital revenue forecast.

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On the other side of that, we are currently undertaking and markingly so we'll get into this in a little bit.

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Master planning activities that will no doubt elicit other projects that are currently not on our five year CFP.

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So this is a constantly ebbing and flowing document that, you know, the goal tonight is just

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to give you all of the tools and the toolbox to be able to make the decisions to address these

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things as they come up. So let's fast forward Evan to back to our sources of funds. Perfect. Thank you.

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So, outside of grants, we do have additional revenue that the city can execute to further

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reduce that gap, and one of them was just implemented last year.

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So, we do have a TBD sales tax, it's 0.1%, and so that generates roughly $150,000 a year.

246
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We're putting that towards street operations right now.

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And so the state allows up to a 0.3%, anything above a 0.1

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is taken to the voters.

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So if this is eventually deemed

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in a more advantageous funding mechanism,

251
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this is one that we can take to the voters,

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and they can say yes or no,

253
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and we can proceed accordingly.

254
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That is potentially in increments of one,

255
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an additional 850,000 year or more or less.

256
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We currently have about $340,000 of bank capacity.

257
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We touched on this, especially during the budget process, of a pure councilmatic function

258
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can recoup that difference.

259
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And our current tax per $1,000 of assess valuation is 88 cents.

260
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If we decide to recoup that full $340,000, that would bring us to 97 cents per 1,000.

261
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So we're still under a dollar, which wasn't the case a couple of years ago.

262
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So we have those that are additional revenue streams.

263
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We have, there are programs on the state level that offer very, very low interest loans,

264
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potentially loan-brand combos.

265
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So the state treasury's local program is used to finance real estate and there's one more.

266
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And it escapes me right now, but they have a, but their program is basically a lease to buy program and so you are part of a collective and they charge very low interest public works trust fund. I think we all out and if you don't, we know the current direction of the public works trust fund and it is getting whittled away year after year.

267
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So the ability to take advantage of some of those funds is not what it was a couple of years ago

268
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But the program is still there and if it's advantageous for us to take advantage of that we'll look into that as well

269
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And so go ahead Linda

270
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So how does this public word stress on the work? I mean, where does the money?

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So it is so it's a pool that gets allocated again every biennium by

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By the state budget adoption and it has been

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a source for the state to help balance their budget by grabbing a piece of that every two

274
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years and shrinking that program. And so, in its heyday, it was a phenomenal program.

275
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It still is, but it's just, it doesn't have the reach that it wants to have. And so, but

276
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this is mostly for water sewer, street construction.

277
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It's diminishing in the pool of available funds as diminishing as the state grapples with how they're going to balance their budget. I wouldn't imagine that this program increases anytime soon, so federal loans what we weren't we're not going to get into those if the opportunity arises somehow and it's beneficial for us to cut through the mile of red tape to secure those funds.

278
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will bring that back to you. I'm not optimistic that that's something that we would take advantage of anytime soon. So that's it's there. So we'll just kind of leave it at that.

279
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So the rest of these are going to be these funny track are going to be revolved around what from what I'm hearing what we're going to take to the voters for their consideration for potentially a mixed used library community center.

280
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It can obviously be used for any number of different things for us street improvements all the way to any other capital project delivery that we have. Next slide, please.

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And so again, through the lens of we're taking something to the voters, they approve it here is the execution mechanism by which we secure a voter approved bond.

282
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And so we went through this exercise when we were discussing trailhead.

283
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We have publicly issued bonds, those have lower interest rates, higher upfront costs,

284
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banks, they have potentially higher interest rates, lower upfront costs, a quicker mechanism

285
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to execute and have available ones.

286
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And so we'll get into these a little bit, I'm not going to spend a ton of time on this because

287
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will get into the mechanism of what is going to be approval by a valid measure here on the next couple

288
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sites as well. So next slide please.

289
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This is another mechanism by which the city can take a measure

290
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to the voters and this is a levy lid lift is collecting attacks that its maximum statutory levy rate

291
00:26:38,470 --> 00:26:45,430
may ask simply by a majority of voters. It's a 50 plus one. We'll get into that again on the next slide

292
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but this is a mechanism by which the voters approve a mechanism to increase the maximum statutory rate.

293
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Our current taxing rate again is 88 cents per $1,000 of assessed value.

294
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Our maximum statutory is $2.10 for $1,000 and to translate that into dollars we currently collect about $3.2 million.

295
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and property tax every year if a levy lid lift to the maximum statutory rate was approved,

296
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which we're not really going to consider, but it's a tool in the toolbox.

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We would collect a maximum of 7.5 annually. So these are mechanisms, again, by which we can

298
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generate funds if needed to close this deficit that we see. Next slide, please.

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And so, these are kind of the real world impacts that these would have on our voters and

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our residents who approve these.

301
00:27:49,170 --> 00:27:57,430
And so, I'm going to kind of redirect our attention back to if we take a bond or would

302
00:27:57,430 --> 00:28:03,090
take a ballot to the voters to develop Town Square into a library slash community center.

303
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And then we have additional improvements that need to be made to the additional library.

304
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This is a complete swag of $18 million.

305
00:28:11,950 --> 00:28:18,790
This has no basis in anything that our design team is working on right now.

306
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This is just to show you what the potential outcome would look like.

307
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So for financing $18 million, our average annual debt service at the current rates would be over $950,000 a year.

308
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or average annual debt service for $1,026 and the average annual debt service per home would be $133.

309
00:28:39,070 --> 00:28:47,230
So this is items for consideration as we continue to discuss library-sized community center,

310
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development of town square center, if eventual use or sale or anything,

311
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included therein with legacy church, our current city hall building as we build out our master facilities plan.

312
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What you're going to have on the April 1st agenda is an appraisal that council ordered last month regarding city hall, town square and the legacy church building.

313
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And so that's another piece of this that all kind of flows together.

314
00:29:19,910 --> 00:29:24,490
there. Next slide, please, Evan. Well, go ahead, beginnings on slide six. So I just want

315
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to make sure I'm understanding what the slide represents, because you said number,

316
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like the numbers and tonight's kind of a deep topic. So yes, absolutely, yes.

317
00:29:32,590 --> 00:29:41,250
So if nothing else changed, and we funded an $18 million project, nothing else changing,

318
00:29:41,570 --> 00:29:45,770
it would raise my taxes by $133 or anybody else's per.

319
00:29:47,230 --> 00:29:51,250
Correct, per $500,000 of the SES value per year.

320
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That's an additional $133,000.

321
00:29:56,580 --> 00:29:57,340
Correct, yep.

322
00:30:01,170 --> 00:30:29,610
Thank you. Absolutely. That's based on 500. That's based on 500. Obviously, you know, we can reevaluate kind of what the average property of exactly evaluation might be, but you can you can infer any number of different things based on property value that that would attribute to your own personal situation. So, state laws limit general obligation debt. We have gone through this exercise a couple of times as well.

323
00:30:29,610 --> 00:30:37,730
Well, it is good information to have, it is not going to be used to execute any number

324
00:30:37,730 --> 00:30:43,090
of different packages that leave us with $40 million of debt.

325
00:30:43,290 --> 00:30:48,450
This is purely just an exercise to know what our capacity is.

326
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If we do decide to take a ballot measure out to the voters and get it approved, this is

327
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the exercise that is required to make sure that we're within our lawful taxing power.

328
00:31:02,410 --> 00:31:09,630
So the limit is based on our assessed valuation and cities, and so you can see there's several

329
00:31:09,630 --> 00:31:14,710
overlapping characteristics or situations of play here.

330
00:31:14,870 --> 00:31:19,030
So we're just one component of several districts that overlap here.

331
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And so obviously when you get your property tax bill, you see city of liberty like you

332
00:31:24,970 --> 00:31:39,290
You see school districts, you see fire districts, you see EMS, and so these all overlap for a total and it's not to confuse what you see here of $10 per $1,000 of assessed value.

333
00:31:39,930 --> 00:31:48,150
But these individually are the different maximum taxing percentages per that districts assessed value.

334
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Next slide, please, Evan.

335
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And so if you go to each, so the limited tax,

336
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so we have our assessed value of 3.5 billion,

337
00:31:58,290 --> 00:32:03,010
we have our limited tax general obligation capacity of 1.5%.

338
00:32:03,010 --> 00:32:06,670
That's our maximum is 53.6 million.

339
00:32:07,130 --> 00:32:10,650
We currently have 5.6 million that we're paying down on the trailhead note,

340
00:32:11,250 --> 00:32:17,310
along with other leases or heavy equipment that are also counted

341
00:32:17,310 --> 00:32:24,570
against this maximum. So our limited tax general obligation debt usually attributed to property tax.

342
00:32:24,890 --> 00:32:31,570
That's the most common one that you do with limited tax is 47.5 million or 11 percent

343
00:32:32,310 --> 00:32:38,530
we're currently used towards that capacity. So we have unlimited tax general obligation debt,

344
00:32:38,670 --> 00:32:43,550
which you can use sales tax, you can use property tax, you can use any revenue sources towards

345
00:32:43,550 --> 00:32:52,950
That repayment, that per our assess value is $89.5 million, so our current remaining

346
00:32:52,950 --> 00:33:07,890
capacity for unlimited geo-dead is $83.3 million, so that's just, so just to be clear,

347
00:33:07,890 --> 00:33:26,650
So then our borrowing power is $83.3 million for the city. Oh, and so there's there's any number of exercises that get into the absurd. So we own and operate our own parks. So the state allows an additional 2.5%

348
00:33:26,650 --> 00:33:30,730
a statutory maximum for parks as well.

349
00:33:31,530 --> 00:33:34,690
So on top of that, that's an additional 90 million

350
00:33:34,690 --> 00:33:37,090
that the city has that we're not including for this.

351
00:33:38,050 --> 00:33:41,650
And then cities that have utilities have an additional 2.5%.

352
00:33:42,310 --> 00:33:47,470
And so you get into these absurd taxing or debt obligation

353
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ceilings that are really just window dressing.

354
00:33:52,270 --> 00:33:54,630
They're not used for any realistic evaluation.

355
00:33:54,630 --> 00:33:58,170
So you can go ahead and call on people.

356
00:33:58,410 --> 00:33:59,510
Yeah, go ahead.

357
00:33:59,670 --> 00:34:03,450
Um, so paraphrase colonel observation without voter approval.

358
00:34:03,450 --> 00:34:06,910
This council could establish 47 million approximately in debt.

359
00:34:07,210 --> 00:34:10,970
And with voter approval, this city could accrue about eight,

360
00:34:11,070 --> 00:34:12,050
three million in total.

361
00:34:12,170 --> 00:34:12,470
Correct.

362
00:34:12,790 --> 00:34:13,010
Yeah.

363
00:34:16,040 --> 00:34:16,660
Go ahead.

364
00:34:16,900 --> 00:34:18,100
You mentioned the other way.

365
00:34:18,240 --> 00:34:19,960
The city we own our own parks and stuff,

366
00:34:20,100 --> 00:34:21,920
but that dollar amount that equates to that.

367
00:34:22,100 --> 00:34:24,580
Does that also include the trail head, which we own?

368
00:34:24,820 --> 00:34:25,260
Yes.

369
00:34:25,640 --> 00:34:25,840
Okay.

370
00:34:25,840 --> 00:34:30,680
Yep, and that's and that is charged against what you see here as well. So you're lumping that into the

371
00:34:31,820 --> 00:34:36,200
Parks, correct. Oh, we're lumping it into the city. It could be

372
00:34:36,680 --> 00:34:41,100
charged against parts, but this is for our for our discussion. This is a city

373
00:34:41,800 --> 00:34:42,960
own facility check.

374
00:34:43,920 --> 00:34:51,220
Yeah, thanks, Kyle. I just want to say that I appreciate your emphasis and multiple uses of the word absurd.

375
00:34:53,340 --> 00:34:54,020
Thank you.

376
00:34:55,040 --> 00:34:56,220
I appreciate it, yes.

377
00:34:56,340 --> 00:35:02,500
When I go to Macy's and some things on sale, hey, honey, I saved $250, but you spent $750

378
00:35:03,920 --> 00:35:04,980
kind of how it feels.

379
00:35:05,080 --> 00:35:05,200
Yes.

380
00:35:05,500 --> 00:35:06,180
Don't we know that?

381
00:35:06,560 --> 00:35:12,140
So before we move off to this slide, would you clarify again just to make sure that we've

382
00:35:12,140 --> 00:35:21,100
level set that the two numbers in limited and unlimited are only using the first two and

383
00:35:21,100 --> 00:35:21,760
a half percent.

384
00:35:21,760 --> 00:35:31,660
Correct. Yes. So the state provides for up to seven and a half percent. If you own an operator on parks and owner up, operate your own utilities.

385
00:35:32,420 --> 00:35:37,120
So then if we want, if we want to get really wild, let's get crazy. It'd be closer to 200 and 40 million.

386
00:35:38,640 --> 00:35:43,700
But let's, let's, let's, let's leave that there. So next slide, please.

387
00:35:55,320 --> 00:36:05,300
So these are the potential options for if the city ever decides to put a ballot measure

388
00:36:05,300 --> 00:36:09,420
together to tackle any number of things that we've talked about.

389
00:36:09,420 --> 00:36:22,620
I think our latest discussion has revolved again around the potential development of the library at town square and so we'll go through these so you're unlimited tax general obligation bond.

390
00:36:23,620 --> 00:36:30,760
Any term ballot approval rate must be 60% with a 40% validation requirement.

391
00:36:31,500 --> 00:36:37,880
That is very important when we're discussing timing of any potential ballot measure that we put together.

392
00:36:37,880 --> 00:36:49,520
So I would say over the last five years, our general election has always met that 40% validation threshold, none of our specials have.

393
00:36:50,040 --> 00:37:04,980
So we're basically throwing money away if we put this on a special election because we're going to get 25% turnout and regardless, if it is approved by 80% the, the ballot gets tossed.

394
00:37:04,980 --> 00:37:11,460
And so really our only useful mechanism if we're taking a measure to the voters for

395
00:37:12,020 --> 00:37:14,080
these options is the general election.

396
00:37:14,780 --> 00:37:23,980
And so I really take exception to say we're spending money to get information and

397
00:37:23,980 --> 00:37:25,460
give the option to our citizens.

398
00:37:26,400 --> 00:37:27,280
That's pretty good.

399
00:37:28,040 --> 00:37:28,360
Absolutely.

400
00:37:28,520 --> 00:37:29,600
And I don't disagree with that.

401
00:37:29,600 --> 00:37:30,060
Yeah.

402
00:37:30,120 --> 00:37:30,920
It does work out financially.

403
00:37:31,140 --> 00:37:31,260
Right.

404
00:37:31,500 --> 00:37:32,420
I don't disagree with that.

405
00:37:32,420 --> 00:37:41,200
But I think my point was more towards we should only really be shooting for the general action because that gets us the most participation.

406
00:37:43,380 --> 00:37:46,820
So Kyle, the paraphrase in a wild air absurd to use the gesture.

407
00:37:47,200 --> 00:37:51,640
We appoint a special election for decision that we think is really important for the people of our community.

408
00:37:52,480 --> 00:37:59,840
Given that not 40% of the people actually turn out to present a vote regardless of the outcome of the vote, it is irrelevant.

409
00:37:59,840 --> 00:38:06,380
Correct. That's what I heard you said. Correct. So that's 40% of who turned out for the previous general, right?

410
00:38:08,140 --> 00:38:13,420
I would have to clarify that, but yeah. Yeah, it's true. I mean for me that what's what's

411
00:38:13,420 --> 00:38:19,820
emphatic is participation in the vote is is absolutely critical to determine its outcome.

412
00:38:20,600 --> 00:38:23,060
Yeah, absolutely. Yes. That's on a special.

413
00:38:24,540 --> 00:38:28,640
If we appoint an election that has a less than 40% turnout, the vote is a real

414
00:38:30,080 --> 00:38:40,540
That would be special or you've got forbid we get a less than 40% on our general then that same same situation applies that ballot fails no matter what.

415
00:38:40,540 --> 00:38:43,320
Again, that's 40% of the turnout for the previous. Go ahead.

416
00:38:43,380 --> 00:38:56,040
We're only talking about the bond here. If we go for an unlimited bond to councilmember Kennedy's point, you know, we could we could put in advisory vote on any ballot.

417
00:38:56,040 --> 00:39:02,120
if we were sure to. Yes. And that would still tell us whatever we were trying to ask in that advisory

418
00:39:02,120 --> 00:39:08,740
vote. What what you were saying Kyle really specifically to a bond, if we go out for a bond it

419
00:39:08,740 --> 00:39:16,240
is foolish to do it in a February election or in April or on August because the chances of you

420
00:39:16,240 --> 00:39:22,160
getting the 40% are very very low. Correct. So we could we could run a bond vote in one of those

421
00:39:22,160 --> 00:39:25,500
elections, but it would be a waste of money unless we hit the 40 percent.

422
00:39:25,700 --> 00:39:28,240
Correct. Go ahead, Annie.

423
00:39:28,480 --> 00:39:34,880
I have questions about elections. So, I think, I think, at Mayor Bartender said, made sense.

424
00:39:35,440 --> 00:39:39,380
So, talking about February, March, anything off besides a November election.

425
00:39:39,620 --> 00:39:43,500
Correct. Yep. Yeah. So, yeah. So, primary is in August,

426
00:39:44,060 --> 00:39:48,300
specials run, I believe, two other times per year, and then your general is in November.

427
00:39:49,680 --> 00:40:08,620
go ahead, Linda. I think my question is one for Chris. So you're saying that, which 40 or Chris mayor, 40% from the previous general, in other words, as many people. Okay. Gotcha. Okay. So 10,000 people showed showed up and voted at the last general election.

428
00:40:08,620 --> 00:40:12,020
I would need 4,000 people to vote in that next.

429
00:40:12,020 --> 00:40:12,760
Okay, gotcha.

430
00:40:13,100 --> 00:40:13,220
Okay.

431
00:40:13,520 --> 00:40:18,120
And my confirmation was from the county elections official

432
00:40:18,120 --> 00:40:22,700
that evaluated our last five years of specials

433
00:40:22,700 --> 00:40:24,840
and primaries and we did not reach that 40%

434
00:40:24,840 --> 00:40:25,940
threshold at any of them.

435
00:40:28,480 --> 00:40:33,160
So kind of pivoting over to the levy lid lift votes,

436
00:40:33,620 --> 00:40:35,240
limited tax general obligation bond,

437
00:40:35,560 --> 00:40:38,340
obviously levy lid lift is purely narrowly focused

438
00:40:38,340 --> 00:40:46,220
on property taxes. It is limited to nine years and so before I get too far into this,

439
00:40:46,320 --> 00:40:50,960
I do want to let everybody know that we're not going everything that you have in your packet here,

440
00:40:50,960 --> 00:40:54,320
we're not going to present in it. There's an appendix that what you have in front of you

441
00:40:54,760 --> 00:41:01,460
that gets a lot more granular into all of these different potential financing scenarios

442
00:41:02,420 --> 00:41:07,100
that are probably better served for when decisions are made were a little bit further down the road.

443
00:41:07,100 --> 00:41:12,580
So, this is a little bit more high level, given you kind of what the tools are in the toolbox

444
00:41:14,600 --> 00:41:22,700
in terms of, I guess, pivoting back to levy lid lift. It is limited to nine years

445
00:41:23,400 --> 00:41:34,940
for debt financing. You can do a levy lid lift in perpetuity. I really would have a hard time

446
00:41:34,940 --> 00:41:42,520
finding any entity that has actually done that. You have a target for those funds, and once you

447
00:41:42,520 --> 00:41:51,520
use them, the levy lid expires and reverts back to the previous assessed value per 1000. So,

448
00:41:52,680 --> 00:41:58,140
but that said, the ballot approval rate is a simple 50 plus one. There is no validation requirement.

449
00:41:58,140 --> 00:42:05,980
You can run these at different, or I believe it's only in the general, but I have to double check that

450
00:42:07,900 --> 00:42:12,600
That the it is 50 plus one. I have to double check if these can be run

451
00:42:13,440 --> 00:42:18,780
During specials or primaries. I'm pretty sure they can so and so to that point there are

452
00:42:19,980 --> 00:42:20,980
There are timing

453
00:42:22,600 --> 00:42:27,920
situations that play there when you get this information back to the county on when they can start implementing

454
00:42:28,140 --> 00:42:33,720
that lid lift tax. And so a little bit less of a threshold to meet that

455
00:42:33,720 --> 00:42:40,560
levy lid lift and obviously you have with the bond, a lower debt limit for

456
00:42:40,560 --> 00:42:44,780
assessed value for your maximum statutory limited. Next slide please

457
00:42:44,780 --> 00:42:45,000
seventh.

458
00:42:47,390 --> 00:42:54,590
So this so we kind of breeze through that really I think the main focus on

459
00:42:54,590 --> 00:43:02,570
of financing side, this will all kind of mesh with what Mark and Lisa will present to you tonight

460
00:43:02,570 --> 00:43:10,310
as well, is that the city will obviously prioritize grants to the greatest extent. If and when we

461
00:43:10,310 --> 00:43:22,730
determine that additional revenue by way of bank capacity, additional TBD taxing mechanism,

462
00:43:22,730 --> 00:43:33,570
any of those others are prioritized over loans, bonds, anything that requires us to incur for their financing or debt.

463
00:43:34,830 --> 00:43:47,930
And then just the different mechanisms that we already talked about, bonds potentially lower rates, bank loans, lower up from costs, and then what we just talked about with our levied.

464
00:43:47,930 --> 00:43:53,350
And so with that, I guess I'll stand for any questions on the material.

465
00:43:54,030 --> 00:44:00,570
Again, as you review the rest of these, we get a little bit more in the detail on kind of a.

466
00:44:01,630 --> 00:44:06,210
Financing 101 with the rest of the slides that I don't think is necessarily appropriate for tonight.

467
00:44:06,590 --> 00:44:09,130
So and it is fantastic reading material.

468
00:44:12,630 --> 00:44:33,230
Yeah, Kyle. Thank you for the presentation. Just so I kind of understand on the numbers on slide two, you said that that these numbers do include the 5.7 for the development of the legacy church building.

469
00:44:35,190 --> 00:44:40,810
So if I'm looking at this correct, no, did you say next week we're going to have the appraisals back or are we approving?

470
00:44:41,170 --> 00:44:42,910
So we're approving a

471
00:44:43,810 --> 00:44:47,250
commercial real estate vendor to go out and form that work.

472
00:44:47,630 --> 00:44:49,810
That turnaround time will be about four or five weeks.

473
00:44:49,950 --> 00:44:55,430
Okay, so if I'm looking at this correctly, you take that 1342 deficit.

474
00:44:55,430 --> 00:44:59,950
that if we don't build a library, then that...

475
00:45:00,000 --> 00:45:29,800
0.7 comes off the top, right? Correct. And if we were to sell that building, whatever amount we get in proceeds from that building, let's say three, that would bring this deficit all the way down to under 5 million. Potentially, yeah. So there's, and there are, that's a good example. There are almost an infinite amount of different scenarios that can play out between now and

476
00:45:29,800 --> 00:45:35,420
when a lot of these projects are going to come forward to the city that will increase

477
00:45:35,420 --> 00:45:36,860
or decrease that deficit.

478
00:45:37,400 --> 00:45:43,040
And so we have, Evan, if you can kind of return to slide too so we can evaluate that

479
00:45:43,040 --> 00:45:43,780
a little bit further.

480
00:45:45,080 --> 00:45:48,500
Yep, so one before that.

481
00:45:51,440 --> 00:45:59,220
So as we all know, we talked about this before, we began 2025 with $8.5 million in general

482
00:45:59,220 --> 00:46:04,340
a fun beginning balance, that amount was $3.5 million, I think, four years ago.

483
00:46:05,160 --> 00:46:11,280
And so we are generating surplus with revenues that we currently receive, operating revenues

484
00:46:11,280 --> 00:46:14,280
and otherwise, and the expenses that we budget for.

485
00:46:14,500 --> 00:46:20,260
So we budget for revenues to hit a certain mark, they have consistently exceeded that.

486
00:46:20,400 --> 00:46:26,540
We budgeted for expenses to hit a certain mark, we consistently ended the year below that.

487
00:46:26,540 --> 00:46:35,840
That creates surplus as well, and that creates the ability that you see here of us to put $3 million towards a library or any other potential

488
00:46:37,280 --> 00:46:44,080
capital projects that we see. So there are there are hidden opportunities in here to generate additional capital revenue

489
00:46:44,660 --> 00:46:52,900
that I am not comfortable giving you today because I don't know the answer to that. And so again, this is a going this is an ever evolving

490
00:46:54,100 --> 00:46:55,840
document. This is an ever evolving

491
00:46:56,540 --> 00:47:00,520
Um, planning situation that we're bringing you tonight.

492
00:47:00,940 --> 00:47:08,660
So Linda, well, I think when he was a while back, and no, when he was okay,

493
00:47:08,940 --> 00:47:14,240
Kyle, yeah, you had talked about the bond vote being, um, property tax.

494
00:47:14,460 --> 00:47:20,700
Yes. Okay. Well, so Zilebi lived lived, right? So the bond is an unlimited tax general

495
00:47:20,700 --> 00:47:26,220
obligation. So you can use, so for a bond, you can use property tax, you can use sales tax,

496
00:47:26,220 --> 00:47:32,120
you can use all of your different revenues to repay that. Your levy lid lift is a limited tax,

497
00:47:32,340 --> 00:47:39,660
and that is only proper tax. Thanks for the clarification, Linda. Go ahead. Okay, she asked the question

498
00:47:39,660 --> 00:47:56,200
basically. I was going to ask, but okay, never mind. Yeah, that was it. All right. All right,

499
00:47:56,200 --> 00:47:59,240
this constantly being an ebbing-flowing document,

500
00:47:59,540 --> 00:48:01,280
because I think it's important to point that out.

501
00:48:01,380 --> 00:48:05,060
I mean, when I voted for our six-year plan,

502
00:48:05,720 --> 00:48:08,020
you know, I went into it anticipating

503
00:48:08,020 --> 00:48:10,520
that we weren't gonna be able to fund every single thing

504
00:48:10,520 --> 00:48:12,240
right on time with it.

505
00:48:12,280 --> 00:48:12,960
It was going to change.

506
00:48:13,100 --> 00:48:15,120
It was going to, you know, adjust over time.

507
00:48:16,320 --> 00:48:20,500
I do think we should, I know technically it's correct,

508
00:48:20,580 --> 00:48:23,300
but I think it's more accurate to call these

509
00:48:24,960 --> 00:48:31,320
unfunded projects as opposed to a deficit. I think deficit implies that it's

510
00:48:31,320 --> 00:48:36,300
something that we have already allocated for and that we're going to be that

511
00:48:36,300 --> 00:48:41,060
we're going to be searching for and meeting in the next couple of years. And while

512
00:48:41,060 --> 00:48:45,640
obviously these are on our plans, they're not necessarily things that we have to do.

513
00:48:46,120 --> 00:48:49,760
I mean, if we got into a sticky situation, we could cross this one off or we could

514
00:48:49,760 --> 00:48:55,580
across that one off. So I think that's important to point out, if you go to a slide two,

515
00:48:55,780 --> 00:49:02,680
in fact, as I do, thank you. So the 13.4 million on the deficit, or.

516
00:49:02,980 --> 00:49:09,280
I prefer your, as well as funded, is not secure.

517
00:49:09,460 --> 00:49:18,580
If we divided that up by six years, the total of this plan, we're looking at 2.2 million per year,

518
00:49:18,580 --> 00:49:24,420
which is completely doable with the options that we have.

519
00:49:25,520 --> 00:49:29,380
I also want to point out we all got pretty excited

520
00:49:29,380 --> 00:49:33,100
and I saw a lot of eyes go wide open on page 8

521
00:49:33,100 --> 00:49:36,940
when we were talking about how much we could take out if we wanted to.

522
00:49:37,800 --> 00:49:40,760
Specifically the 47 million number,

523
00:49:41,060 --> 00:49:43,500
I mean, just cross off the 83 million,

524
00:49:43,580 --> 00:49:44,720
but the 47 million number,

525
00:49:44,840 --> 00:49:47,700
we're talking about $3900 per citizen

526
00:49:47,700 --> 00:49:54,380
and that we could take out for some sort of bond or debts in the city.

527
00:49:54,460 --> 00:49:58,100
And I don't think anyone around the table wants to do that.

528
00:49:59,600 --> 00:50:03,380
And then there was one other note I was going to make here.

529
00:50:04,720 --> 00:50:07,600
I'll have to come back to it, but those are my initial thoughts.

530
00:50:07,960 --> 00:50:08,120
Thanks.

531
00:50:09,400 --> 00:50:09,940
Anything else?

532
00:50:11,340 --> 00:50:12,220
Hi, next.

533
00:50:12,800 --> 00:50:13,080
All right.

534
00:50:13,240 --> 00:50:13,500
Thank you.

535
00:50:13,740 --> 00:50:14,860
Hold on one second.

536
00:50:14,860 --> 00:50:21,260
And before we break, would you clarify, they've got the appendix in front of them.

537
00:50:21,460 --> 00:50:22,960
We're not going to go through the appendix.

538
00:50:24,000 --> 00:50:31,300
But clarify that it's directly focused on bond tools.

539
00:50:32,140 --> 00:50:37,740
And there are other tools that we've talked about aren't necessarily found in here, although

540
00:50:37,740 --> 00:50:43,840
you would have potentially a comparably dense set of appendices for each of those tools

541
00:50:43,840 --> 00:50:45,900
if we wanted to go to those deaths.

542
00:50:46,320 --> 00:50:53,180
Correct. And so the reason that we have our voter-approved scenarios in here is specifically

543
00:50:53,180 --> 00:51:01,300
revolving around some impending decision regarding the future of the library. And so this obviously

544
00:51:01,300 --> 00:51:07,020
is more tailored to that discussion than us putting together an independent bond package

545
00:51:07,540 --> 00:51:13,260
to go fund $20 million of street improvements. And so this is specifically geared towards

546
00:51:13,260 --> 00:51:16,460
that impending discussion that the city is going to have.

547
00:51:17,600 --> 00:51:21,780
And we can get into as much detail about any of these tools.

548
00:51:22,000 --> 00:51:27,080
Really the purpose of part one was to demonstrate the fact that, and I'm going to use the word

549
00:51:27,080 --> 00:51:35,660
gap versus deficit, there's a gap, and there's a number of ways that we can combine strategies

550
00:51:35,660 --> 00:51:39,960
to close that gap, including controlling the expenditure side.

551
00:51:39,960 --> 00:51:45,080
And so those are all things that over time we're going to need to look at, but we wanted

552
00:51:45,080 --> 00:51:52,880
to just give you a healthy picture of what the available tools that have most within

553
00:51:52,880 --> 00:51:55,240
our reach to address the gap.

554
00:51:55,460 --> 00:51:59,600
And so with that, if there are any other questions, we'll field them here otherwise.

555
00:51:59,840 --> 00:52:05,300
I would recommend that we take a 10 minute recess because this is a lot of numbers.

556
00:52:05,300 --> 00:52:12,320
there's, when we come back, there'll be a quiz. And then we will go into part two and talk about

557
00:52:12,320 --> 00:52:17,880
process. Yeah. Make one more quick comment. I think it's important as we consider what we're

558
00:52:17,880 --> 00:52:28,120
going to be doing with the library in a town square situation that we don't look past that and make

559
00:52:28,120 --> 00:52:35,440
a request or proposal or a package so big that it overwhelms the entire discussion, overwhelms

560
00:52:35,440 --> 00:52:41,060
a public vote, if that's what we're going to do. I mean, I would hate for us to be in a situation

561
00:52:41,060 --> 00:52:48,820
where we could propose a $9 million bond or whatever to fund a town square slash library facility.

562
00:52:49,320 --> 00:52:53,560
But then we look at that 13 million number and say, oh my gosh, we got to do something about

563
00:52:53,560 --> 00:52:58,380
about that, too. So let's make it, you know, 22 million. And then the whole thing just falls apart. Right. Yeah.

564
00:53:00,880 --> 00:53:02,500
All right. We'll be back at

565
00:53:05,300 --> 00:53:05,660
703.

566
00:53:09,680 --> 00:53:16,540
All right. Welcome back, everybody. So we all got a little punchy and a couple of minutes late here. So we're going to go ahead and jump into the second part of our meeting.

567
00:53:17,000 --> 00:53:19,440
Turn it back over to City of Minnesota Mark McAvoy.

568
00:53:19,440 --> 00:53:32,440
Thank you, Mayor. And as Evan is pulling up the slide deck that we have for you, we realize that anytime we're throwing a bunch of numbers at you, that that takes a while.

569
00:53:32,440 --> 00:53:38,440
and so we're not expecting for that to be part of this conversation materially.

570
00:53:39,140 --> 00:53:44,080
Obviously, at the very outset, we're going to talk about pot level.

571
00:53:44,560 --> 00:53:50,320
We'll revisit what we call the gap, just to re-clarify as we go forward.

572
00:53:50,940 --> 00:54:01,620
But really the purpose of the second part of the conversation is to talk about whether or not we have a gap

573
00:54:01,620 --> 00:54:10,860
that is positive or negative, whether we have two projects on the plan, whether we have 25 projects on the plan.

574
00:54:11,540 --> 00:54:30,760
We've recognized for a while we meaning staff and I think council through various conversations both at project approval and at budget development and adoption have had the conversation about and I'll reflect back on some questions that specifically council member curts has asked.

575
00:54:30,760 --> 00:54:32,440
What is the right number, right?

576
00:54:33,080 --> 00:54:39,600
And we've kind of talked about what we need to do and to have an order to bring back the

577
00:54:39,600 --> 00:54:45,080
right number across the various types of infrastructure that we have.

578
00:54:45,760 --> 00:54:54,480
And once we have that, how to manage the program effectively, so that we're delivering the right

579
00:54:54,480 --> 00:54:58,260
level of best in the right place, at the right time for the right reasons.

580
00:54:58,260 --> 00:55:03,960
And so the second part of the conversation focused on those collection, that collection

581
00:55:03,960 --> 00:55:11,040
of things, and so with that, let's dive in, Evan, if you can go, and there's some transitions

582
00:55:11,040 --> 00:55:14,220
in here, just so that we can not be looking at content.

583
00:55:14,960 --> 00:55:20,300
By the way, I've set this so that everyone in the audience can see, and if you're viewing

584
00:55:21,040 --> 00:55:27,540
from the hillside out there, you should be able to read this font, and so as we go through,

585
00:55:27,540 --> 00:55:33,560
there's not a lot of reading here, so I want to just kind of prompt conversation with this.

586
00:55:33,800 --> 00:55:38,660
And so the setting that we want to talk about is both the present and the future.

587
00:55:38,820 --> 00:55:42,760
You heard through Kyle's presentation, that's kind of our position.

588
00:55:42,980 --> 00:55:47,740
That's our financial position. It ebbs and flows based on revenues that come in decisions

589
00:55:47,740 --> 00:55:53,440
that are made about expenditures, opportunities to pursue grants, those types of things.

590
00:55:54,040 --> 00:56:00,180
It's our position and so if you can go to the next slide, Evan, and this is really the

591
00:56:00,680 --> 00:56:09,180
re-visitation of the bulk of Kyle's presentation, just a reset as we go to some process things.

592
00:56:10,000 --> 00:56:13,120
Kyle didn't include some of these line items in there.

593
00:56:13,260 --> 00:56:18,420
I wanted to give you a full picture of if an individual right now goes onto the website, gets

594
00:56:18,420 --> 00:56:23,020
into our budget document goes into the capital facilities plan and goes down to the bottom

595
00:56:23,020 --> 00:56:23,440
right.

596
00:56:23,600 --> 00:56:30,720
They're going to see that number, 32,678,000 in some change as the six-year total of all

597
00:56:30,720 --> 00:56:33,040
of the project estimated costs.

598
00:56:33,720 --> 00:56:38,800
And so from a capital facilities plan perspective, that is the value of those projects.

599
00:56:39,500 --> 00:56:44,160
And it includes things that aren't necessarily tangible assets, right?

600
00:56:44,160 --> 00:56:50,180
it includes some planning efforts. It includes, well mostly planning efforts. And then everything

601
00:56:50,180 --> 00:56:58,400
in the Rose Parks and Public Facilities and above would constitute tangible assets. And so Evan,

602
00:56:58,640 --> 00:57:02,640
if we move on to the next one. Question. Yes, sir. And that's today's button.

603
00:57:02,640 --> 00:57:14,540
But that is in 2025 dollars with a programmed inflation rate of remind me 8%.

604
00:57:31,560 --> 00:57:36,620
So it's $25 plus some inflation rates, correct, correct.

605
00:57:37,360 --> 00:57:43,880
If you look at the funding forecast, and this is what, excuse me, Kyle went through with

606
00:57:43,880 --> 00:57:50,860
With all of the funds that are available that we use for funding capital projects, investing

607
00:57:50,860 --> 00:57:58,160
in capital projects, the estimated revenue for that same period of time is 18.5 million.

608
00:57:58,780 --> 00:58:05,500
And so as we just talked about, there's that gap that we have to close using any combination

609
00:58:05,500 --> 00:58:12,100
of things, identifying new revenue sources, cutting expenditures, essentially removing projects

610
00:58:12,100 --> 00:58:15,200
from the to-do list or other mechanisms.

611
00:58:15,820 --> 00:58:20,980
In addition to that, if you go to the next slide, Evan,

612
00:58:21,780 --> 00:58:24,720
we also have at the end of the CFP,

613
00:58:25,440 --> 00:58:28,140
this potential future projects list,

614
00:58:28,300 --> 00:58:31,860
which up until this year, we call the unfunded projects list,

615
00:58:32,520 --> 00:58:35,160
these do not have costs associated with them,

616
00:58:35,400 --> 00:58:37,520
but they're above zero.

617
00:58:37,520 --> 00:58:46,920
right? So these would add to currently that gap of approximately $14 million or so and that is

618
00:58:46,920 --> 00:58:55,900
for the six year period that is a bit for, it sounds like I'm cutting out again, 25 to 30 and

619
00:58:55,900 --> 00:59:03,580
then you'll see some information as we go downstream that kind of sets this in context for future years.

620
00:59:03,580 --> 00:59:11,360
And so that's all you're going to see with respect to numbers here until a little bit later,

621
00:59:11,620 --> 00:59:13,000
but they're not dollars anymore.

622
00:59:14,520 --> 00:59:16,900
And so really, that is our position.

623
00:59:17,140 --> 00:59:18,380
That's our financial position.

624
00:59:18,560 --> 00:59:19,240
We've talked about that.

625
00:59:19,400 --> 00:59:20,140
You know what that is.

626
00:59:20,260 --> 00:59:22,140
We'll continue to manage that as we move forward.

627
00:59:22,860 --> 00:59:29,360
For the rest of the conversation, we want to shift and start talking about planning,

628
00:59:29,360 --> 00:59:37,260
developing and executing the capital program. And so, again, I'll reiterate whether we have two

629
00:59:37,260 --> 00:59:45,180
projects on the slate or 20 projects on the slate, we want to be able to plan, develop, deliver,

630
00:59:45,460 --> 00:59:52,480
and manage those projects in an integrated strategic effective way. That doesn't mean that we haven't

631
00:59:52,480 --> 00:59:58,040
been doing that. It means we recognize that there's some improvements to be had and tonight's

632
00:59:58,040 --> 00:59:59,980
conversation is to talk to you about what in-

633
01:00:00,000 --> 01:00:29,480
Improvements. We're planning what improvements we've already implemented. And then there's one improvement that we are going to ask you to intervene to create some structure. And we'll talk about that in just a minute. Evan, if you go to the next slide. And before we get any deeper into this, I'll point out that both the public works director and the community development director here, they will be participating and contributing at points along the way. If you have questions as we go through,

634
01:00:29,480 --> 01:00:33,760
this, again, this is meant to be a dialogue. We're all here to help answer that.

635
01:00:33,940 --> 01:00:37,600
I believe Jen Camp is also in the line. She's got a piece of this too on the

636
01:00:37,600 --> 01:00:41,480
implementation side and so we're all available to help answer those questions.

637
01:00:43,120 --> 01:00:49,180
So really, this is framed in the context of the comprehensive plan. The

638
01:00:49,180 --> 01:00:55,300
comprehensive plan is the document or the plan. It resides in a document that has

639
01:00:55,300 --> 01:01:02,160
the longest horizon of any, it's the most forward looking and outward looking of all

640
01:01:02,160 --> 01:01:08,660
of our plans. And it's really made up, implementing it, is made up of both private and public

641
01:01:08,660 --> 01:01:14,280
investment. It's interesting because I believe it's on the, at least it's planned for an

642
01:01:14,280 --> 01:01:20,780
upcoming workshop within the next couple of council meetings to talk about a TIFF-LIFT project

643
01:01:20,780 --> 01:01:27,700
update. That is exclusively on the private investment side. And there are other private investments

644
01:01:27,700 --> 01:01:33,180
that go into this, but we have an update for you that is on the private investment side

645
01:01:33,180 --> 01:01:40,360
when it comes to a particularly capital investment. The remainder of our conversation tonight is going

646
01:01:40,360 --> 01:01:45,420
to be on the public investment side. That's where the city comes in. That's where partners with the

647
01:01:45,420 --> 01:01:52,400
city come in, and we're investing in infrastructure, we're investing in equipment, we're investing

648
01:01:52,400 --> 01:01:58,460
in other types of systems that meet community needs and economic development objectives.

649
01:01:59,820 --> 01:02:06,820
And so focus your attention on the public investment side as we go through, Evan, if you'll

650
01:02:06,820 --> 01:02:08,100
go to the next one.

651
01:02:08,800 --> 01:02:12,920
And we just are kind of talking context here, setting, right?

652
01:02:12,920 --> 01:02:18,880
And so again, the conference of plan is this 20-year horizon, Lisa and her team are in

653
01:02:18,880 --> 01:02:25,820
the process of walking the city through the update, which will be adopted by the end

654
01:02:25,820 --> 01:02:26,560
of 2026.

655
01:02:26,560 --> 01:02:27,840
We talked a little bit about that.

656
01:02:28,220 --> 01:02:31,920
So it takes it out, that plan horizon out to 2045.

657
01:02:32,700 --> 01:02:40,800
And so within this discussion, we're talking about making sure that we have a strategy to plan

658
01:02:40,800 --> 01:02:50,260
developed deliver and fund capital projects investing capital fund over 20-year period out to 2045.

659
01:02:51,280 --> 01:02:58,460
How that relates to the capital facility plan, the comp plan influences and informs the capital

660
01:02:58,460 --> 01:03:03,200
facilities plan and the capital facilities plan implements the comprehensive plan. In the same

661
01:03:03,200 --> 01:03:10,060
relationship the strategic plan is a five-year horizon. This council with a couple of exceptions of

662
01:03:10,060 --> 01:03:15,520
folks that were elected after was adopted went through that process but you've all heard about it.

663
01:03:15,580 --> 01:03:20,540
We've talked about it on numerous occasions. That's a five-year horizon that's talking more

664
01:03:20,540 --> 01:03:27,700
about operations and what the city does to deliver services in that five-year time horizon.

665
01:03:28,180 --> 01:03:32,840
But that's influencing and forming the annual budget and then the annual budget is

666
01:03:33,860 --> 01:03:38,640
implementing the strategic plan. So you have this cycle of things that all are interrelated.

667
01:03:38,640 --> 01:03:43,720
And so that's the context. That's the playing field that we're talking about.

668
01:03:44,400 --> 01:03:49,240
And so Evan, if you go to the next slide, this is where I'm going to ask Lisa to start coming up.

669
01:03:49,800 --> 01:03:53,580
If you look at this a different way, in addition to the comprehensive plans,

670
01:03:53,580 --> 01:03:57,600
our plan, the strategic plan that is currently adopted,

671
01:03:57,660 --> 01:04:02,040
and all of the ones that we would expect to adopt in five-year increments going out,

672
01:04:02,720 --> 01:04:06,140
we've got all of these other master plans that have either been adopted

673
01:04:06,140 --> 01:04:09,760
or in the process of being developed for adoption,

674
01:04:10,420 --> 01:04:12,760
we've got the capital facilities plan that's adopted

675
01:04:12,760 --> 01:04:16,160
and all of the ones that would expect to be adopted

676
01:04:16,160 --> 01:04:18,080
and then your annual budget on the bottom.

677
01:04:18,580 --> 01:04:21,420
This is kind of the landscape of what we're talking about.

678
01:04:21,500 --> 01:04:25,640
So capital investment occurs at the annual budget time,

679
01:04:26,180 --> 01:04:28,900
but it encapsulates all of these other things

680
01:04:28,900 --> 01:04:31,060
that have happened or happened in parallel.

681
01:04:31,320 --> 01:04:33,960
And so Lisa, do you want to describe

682
01:04:33,960 --> 01:04:38,700
how maybe we're going to introduce a new tool to help with this over the long term?

683
01:04:39,200 --> 01:04:44,640
Yeah, so first of all, I just like to talk about the six-year capital facility planning process.

684
01:04:45,040 --> 01:04:48,060
That is mandated. That's the minimum period that you can do it.

685
01:04:48,100 --> 01:04:51,340
It is how you implement your comprehensive plan, absolutely.

686
01:04:52,180 --> 01:04:56,860
And y'all have been a party to at least a few of those along the way.

687
01:04:57,260 --> 01:05:02,120
And as you know, the way we operate now, we're only funding

688
01:05:02,120 --> 01:05:15,660
The projects that are in the budget year were projecting other needs and prioritizing them and trying to anticipate funding sources, etc.

689
01:05:16,520 --> 01:05:30,460
But nearly every year we end up doing some shuffling of projects because suddenly, oh my gosh, the road blew up and now that's a high priority where we thought we had two or three years before we had to get to it.

690
01:05:30,460 --> 01:05:37,980
Those sorts of things happen regularly, or a revenue stream looking at, looking at a

691
01:05:37,980 --> 01:05:45,540
revenue streams, our staff capacity, et cetera, we try and spread that out to make it a

692
01:05:45,540 --> 01:05:48,420
little bit more realistic from an implementation timeframe.

693
01:05:50,320 --> 01:05:58,820
The reality is that as we look at this comprehensive plan, we are going to realize build out in the

694
01:05:58,820 --> 01:06:07,040
20 years. Now is the time to really look at that 20 year capital investment plan to make sure

695
01:06:07,040 --> 01:06:14,380
that we don't miss the opportunity to make sure that roadway is going to meet the growth

696
01:06:14,380 --> 01:06:21,420
that we're going to experience, that we have enough parks to meet the community's vision for what

697
01:06:21,420 --> 01:06:27,880
we should be providing in terms of recreational facilities, et cetera. We have a number of

698
01:06:27,880 --> 01:06:37,200
strategic master plans that are going to help us inform that 20-year plan, but we

699
01:06:37,200 --> 01:06:42,120
really have to think of it as a constrain, a physically constrained plan and

700
01:06:42,120 --> 01:06:47,080
give some thought to how we're going to finance this over the 20-year period.

701
01:06:48,160 --> 01:06:54,500
When we look at a capital facilities plan through a six-year window, it's kind of

702
01:06:54,500 --> 01:06:57,540
like doing financial planning through a keyhole.

703
01:06:58,420 --> 01:07:00,680
You wouldn't wait until six years

704
01:07:00,680 --> 01:07:04,300
before you retire to plan for your retirement.

705
01:07:05,220 --> 01:07:08,260
And so as we look at it, we've got 20 years

706
01:07:08,830 --> 01:07:10,560
to really plan for this build out.

707
01:07:10,700 --> 01:07:12,220
Now is the time we have to do it.

708
01:07:13,960 --> 01:07:16,660
Again, we've just completed this stormwater master

709
01:07:16,660 --> 01:07:21,660
plan, which was a piece of our capital facilities plan.

710
01:07:22,420 --> 01:07:27,060
Ben is leading us through a city facilities planning process.

711
01:07:28,700 --> 01:07:37,440
We just let a contract for a parks master plan and we're working on a solid waste plan.

712
01:07:38,120 --> 01:07:41,740
We also have the pavement master plan, the sidewalk master plan.

713
01:07:42,140 --> 01:07:47,100
We will be doing a transportation network analysis that looks at what is the transportation

714
01:07:47,100 --> 01:07:50,380
infrastructure that we need for this 20 year build out period.

715
01:07:50,380 --> 01:07:53,200
We're taking a very data-driven approach.

716
01:07:53,840 --> 01:07:59,000
The park's plan is going to identify level of service for our population.

717
01:07:59,620 --> 01:08:03,300
PD plans, their services based upon population.

718
01:08:03,900 --> 01:08:11,500
So as we get this data-driven information about what our needs are for this community,

719
01:08:11,740 --> 01:08:17,000
that build out the 20-year capital facilities plan is our implementation strategy.

720
01:08:17,000 --> 01:08:25,560
And it's going to be critical that we look at what we need for the full build out.

721
01:08:25,680 --> 01:08:30,560
If we plan for just the next six years, we get to the end of the six years, and all

722
01:08:30,560 --> 01:08:39,880
of a sudden a big, want slash need of the community that really wasn't right yet for development.

723
01:08:40,200 --> 01:08:44,120
All of a sudden, we don't have the money for it if we haven't taken the time to really

724
01:08:44,120 --> 01:08:49,500
think through how we're going to how we're going to build out this vision. So that's it's an

725
01:08:49,500 --> 01:08:56,600
exciting opportunity for us, but it's also very challenging to be to be able to look that far

726
01:08:56,600 --> 01:09:02,520
into the future. The good news is that with the comprehensive plan, it's not like this is one

727
01:09:02,520 --> 01:09:08,220
and done. We do a 20 year plan. We'll still continue every year to do the six year capital facilities

728
01:09:08,220 --> 01:09:13,740
plan to update it. That's number one. The other thing is that we will be in five years we're

729
01:09:13,740 --> 01:09:23,620
We're looking at where we're at in the implementation of our comp plan and a huge part of that will be where are we in the implementation of our capital facilities plan.

730
01:09:24,500 --> 01:09:26,540
So again, it's an exciting time.

731
01:09:26,740 --> 01:09:38,760
It's an opportunity, but it's also critical that we don't miss this window to be able to really ensure that this community that we can build the community that you all envision.

732
01:09:41,320 --> 01:09:42,760
Any questions for me?

733
01:09:44,700 --> 01:09:48,840
Thanks, Lisa, and Lisa will be back throughout the rest of the presentation.

734
01:09:49,720 --> 01:09:56,140
So as Lisa mentioned, there's a network analysis that would show up in that kind of yellow

735
01:09:56,140 --> 01:09:57,720
shaded area of master plans.

736
01:09:58,340 --> 01:10:02,900
We could add our public art to this, we could add trees to this, we could add IT, we could

737
01:10:02,900 --> 01:10:04,860
add several others.

738
01:10:05,200 --> 01:10:06,700
We didn't have room to put them all.

739
01:10:06,700 --> 01:10:14,300
But you get the idea that all of these things are contributing to and forming and influencing the budget pieces of this.

740
01:10:16,360 --> 01:10:36,480
Evan, if you could go to the next slide. So so with that, that's kind of the landscape. The one of the major questions now that that we're here to answer that we've talked about is what are the capital investments that we're going to need to deliver the required infrastructure to implement the conference.

741
01:10:36,480 --> 01:10:41,680
a plan. That's a question that we all get to participate in. Council gets to make those decisions

742
01:10:41,680 --> 01:10:47,940
as we move through that planning and implementing cycle that we just looked at. Evan, if you could go

743
01:10:47,940 --> 01:10:59,400
to the next slide. So within the planning, well, take it outside of planning in reality. When you're

744
01:10:59,400 --> 01:11:04,740
out in town, driving around town, doing things with your kids, going to the store, or going to houses

745
01:11:04,740 --> 01:11:09,220
of worship, going to various places in the city that you go, you're seeing and interacting

746
01:11:09,220 --> 01:11:14,580
with all of these infrastructure types. And every city has different kinds of infrastructure.

747
01:11:14,580 --> 01:11:21,020
We're not in a position as the city government to own and operate our own water and wastewater

748
01:11:21,020 --> 01:11:25,920
utility. So we don't see pipes and pump stations and all of those kinds of things in here.

749
01:11:26,460 --> 01:11:32,520
But these are the 12 types of infrastructure that we are responsible for owning, operating,

750
01:11:32,520 --> 01:11:35,640
building, constructing, maintaining, improving.

751
01:11:36,500 --> 01:11:43,000
And so some of these are new in terms of type and we've carved them out as individual

752
01:11:43,000 --> 01:11:48,380
types because we think they're important enough to isolate so that we can invest in them

753
01:11:48,380 --> 01:11:49,520
transparently.

754
01:11:50,200 --> 01:11:56,600
But as we go forward and we build the capital facilities plan going forward, if you remember

755
01:11:56,600 --> 01:12:03,240
the slide where I showed you the value of the projects, there were four categories of projects.

756
01:12:03,900 --> 01:12:10,360
Going forward, you're going to see these in their own categories so that you see exactly what

757
01:12:10,360 --> 01:12:19,640
the investment is and what the plan projects are to deliver that investment. And so as we go through

758
01:12:19,640 --> 01:12:26,080
the rest of this, we'll be looking at examples from each of these types but not examples from all

759
01:12:26,080 --> 01:12:31,760
of these types. So if you have a question on a future slide when we're going through an example

760
01:12:31,760 --> 01:12:38,040
about a type that we're not using as an example, ask it. We can get into that. We just only have

761
01:12:38,040 --> 01:12:43,400
a limited number of examples because we don't want to be here for four hours. So Evan, if you go to

762
01:12:43,400 --> 01:12:50,980
the next slide, the second major question that we need to ask and we have asked and we're going to

763
01:12:50,980 --> 01:12:55,300
talk to you about for the remainder of our time together tonight is what is the most effective strategy

764
01:12:55,300 --> 01:12:59,420
for planning, funding, and delivering that required infrastructure.

765
01:13:00,100 --> 01:13:04,320
And so the rest of what we talk about this evening is going to be answering or helping

766
01:13:04,320 --> 01:13:05,340
to answer that question.

767
01:13:06,200 --> 01:13:12,720
And so, Evan, if we go to the next section header here, and really the answer is we have

768
01:13:12,720 --> 01:13:20,680
to be better at integrating all of those things that we showed you on that kind of gant looking

769
01:13:20,680 --> 01:13:26,580
chart earlier with all the plans laid out over time. Some of the things that we are going

770
01:13:26,580 --> 01:13:30,780
to talk to you about tonight and show you examples of have already been implemented.

771
01:13:30,980 --> 01:13:34,840
We are already doing these things. Some are in the process of being implemented and like

772
01:13:34,840 --> 01:13:40,140
I mentioned at least one of them or one of them will need a council action to implement

773
01:13:40,140 --> 01:13:46,020
and we'll talk about that a little bit downstream. All of these things in some way or another

774
01:13:46,020 --> 01:13:52,860
are best practice. And so we want to incorporate best practice into our management of the capital

775
01:13:52,860 --> 01:13:58,360
program for the city. And so Evan, if you can go to the next one, this is a re-visitation

776
01:13:58,360 --> 01:14:04,500
of what we just saw and I am putting it up there just to kind of remind everyone on an annual

777
01:14:04,500 --> 01:14:11,420
basis the cadence of all of this is the annual budget process. So all of, you know, regardless

778
01:14:11,420 --> 01:14:17,100
Regardless of what's in each of these plans, the budget is appropriated on an annual basis.

779
01:14:17,340 --> 01:14:22,900
And so everything from the comprehensive plan down through the strategic plan is informing

780
01:14:22,900 --> 01:14:30,000
and influencing and in effect dropping projects down that are being approved and dollars

781
01:14:30,000 --> 01:14:34,440
being appropriated to implement those and execute those in an annual budget cycle.

782
01:14:35,000 --> 01:14:39,920
So when you look at and talk about integration, we're kind of talking about it in this red

783
01:14:39,920 --> 01:14:46,240
band, right? We were in that red band moves each year to the right. And so we're integrating

784
01:14:46,240 --> 01:14:52,960
better, more effectively, more strategically, but we're doing it in one-year cadences as

785
01:14:52,960 --> 01:14:57,560
we develop and adopt the annual budget. Next slide, Evan.

786
01:15:01,260 --> 01:15:10,980
Lisa mentioned one of these already. This is as we talk about how to do, what is better integration

787
01:15:10,980 --> 01:15:16,820
mean? Well, the things in the back and the squares are our goals. These are the goals that

788
01:15:16,820 --> 01:15:23,720
we want to keep in front of us as we're doing these things, as we're better integrating

789
01:15:23,720 --> 01:15:28,640
the capital program. We want to spend more attention on data-driven decision making.

790
01:15:30,940 --> 01:15:31,480
We'll

791
01:15:31,480 --> 01:15:33,260
downstream in some of these other slides.

792
01:15:33,820 --> 01:15:35,820
We want to do a better job of collaborating

793
01:15:35,820 --> 01:15:37,460
with our partners and coordinating

794
01:15:37,460 --> 01:15:39,580
with different bodies like council,

795
01:15:39,700 --> 01:15:41,120
like the Planning Commission and some others.

796
01:15:41,840 --> 01:15:44,540
We want to keep in mind that in some ways,

797
01:15:44,800 --> 01:15:47,900
and Lisa's team is going through this in part right now

798
01:15:48,280 --> 01:15:49,760
with policy and code alignment.

799
01:15:50,040 --> 01:15:51,680
We're updating the comprehensive plan.

800
01:15:52,160 --> 01:15:54,940
We're also updating the sign code.

801
01:15:56,100 --> 01:15:58,880
And over time, we'll be looking at various codes

802
01:16:00,080 --> 01:16:05,060
to bring into alignment that help us with better integration of this.

803
01:16:05,540 --> 01:16:09,480
And then we want to engage and be more transparent about all of this.

804
01:16:10,000 --> 01:16:14,040
And so those are the goals that we're going to keep in mind for all of these pieces of the process.

805
01:16:14,120 --> 01:16:19,780
The process is in the middle, right? This is what we're going to do in that annual cycle.

806
01:16:20,200 --> 01:16:22,980
We're going to measure things, we're going to analyze them, and we're going to perform.

807
01:16:23,460 --> 01:16:27,080
And we'll talk about each of those in the context of all of these goals.

808
01:16:30,040 --> 01:16:36,680
And I'll say before we move on, don't think of any of these as having like hard boundaries,

809
01:16:37,460 --> 01:16:37,560
right?

810
01:16:37,700 --> 01:16:38,560
All of these overlap.

811
01:16:39,120 --> 01:16:45,220
There's no, it only fits in one of these slices or it only fits in one of these boxes.

812
01:16:45,780 --> 01:16:49,920
They all touch one another, they all enter play with one another.

813
01:16:50,540 --> 01:16:54,560
This is just an illustration to kind of bring the point home of what we're going to be doing

814
01:16:54,560 --> 01:16:58,800
and that's the universe that we're going to be doing this in.

815
01:16:59,400 --> 01:17:00,240
Evan, next slide, please.

816
01:17:00,880 --> 01:17:06,280
So first, the first phase of this is we're going to be doing measuring.

817
01:17:07,020 --> 01:17:11,760
Councilmember Kurds, to answer that question that has been asked multiple times, what is

818
01:17:11,760 --> 01:17:12,220
the number?

819
01:17:12,580 --> 01:17:16,360
Well, this measurement is going to get us there.

820
01:17:17,220 --> 01:17:21,880
And that's really, there are a couple of things that are major headliners here that we're

821
01:17:21,880 --> 01:17:28,460
talking about from a measurement perspective, one is a functional assessment and then two is

822
01:17:28,460 --> 01:17:34,780
ongoing needs. We can think about ongoing needs, what we used to call the unfunded projects.

823
01:17:35,500 --> 01:17:42,140
That's what ongoing needs is and we developed that on an annual basis. But we're going to do it

824
01:17:42,140 --> 01:17:48,200
with all of those goals in mind. So to talk about the functional assessment part of this and why

825
01:17:48,200 --> 01:17:52,280
It's important and what it's going to look like and what it will yield to us

826
01:17:52,280 --> 01:17:57,060
Ben Turner is going to come up and share some information with you about that Ben

827
01:17:57,060 --> 01:17:57,900
All

828
01:18:04,140 --> 01:18:07,020
right, so I've got I've got some more numbers here, but I did color code them

829
01:18:07,020 --> 01:18:09,380
So they're a little easier to tell what's good and what's bad?

830
01:18:10,480 --> 01:18:10,920
So

831
01:18:11,680 --> 01:18:16,900
This is just a scale that I had put together Mark and I've been talking about this for a few months

832
01:18:17,540 --> 01:18:19,760
It basically just uses a 100 scale

833
01:18:19,760 --> 01:18:36,240
You can see that we have a few of the category infrastructure types that market listed earlier here. These are probably the five most of the most value that the city has they go kind of descending order by value. So the bad news is the red ones are the more expensive ones.

834
01:18:37,000 --> 01:18:46,020
But this goes into kind of basically three different types of just kind of categorizing our facilities condition.

835
01:18:46,020 --> 01:18:53,160
We really have a little bit more information on condition just because we've already invested an asset management software with asset builder.

836
01:18:53,700 --> 01:19:05,480
I pulled some of this data from there. Some of it is just me kind of eyeballing what I can see because we still have some assessment tools that are coming into play this year that are going to give us a more home score specifically on streets.

837
01:19:06,300 --> 01:19:11,680
Parks will get a little bit from the parks master plan storm water is going to get looked at when we're doing the streets.

838
01:19:11,680 --> 01:19:16,520
So those numbers will, we'll, we'll hone a little bit better, a little bit less of an eyeball

839
01:19:16,520 --> 01:19:22,720
testing, more of the actual data driven approach. What we have been missing is more the configuration,

840
01:19:23,060 --> 01:19:29,060
the capacity. So configuration, for example, streets, we just did a new turn lane for Opelway.

841
01:19:29,460 --> 01:19:33,260
That would be an, that would be an example of a configuration change that would increase that score

842
01:19:33,260 --> 01:19:39,320
for streets. For facilities, we're sitting in a really bad example of configuration in city hall

843
01:19:39,320 --> 01:19:44,320
here. This facility was not built to house the city hall was built for another purpose.

844
01:19:44,900 --> 01:19:50,500
So we've made our may do configuration wise to make sure that the city this facility

845
01:19:50,500 --> 01:19:54,140
meets the needs of the city all needs, but it just doesn't meet a configuration and kind

846
01:19:54,140 --> 01:19:59,480
of how the spaces are both in size and how they're arranged to be an efficient facility.

847
01:20:00,060 --> 01:20:04,400
The numbers in parks and stormwater are mostly green. We don't have a lot of assessment tools

848
01:20:04,400 --> 01:20:08,060
but for the most part configuration and capacity, those are usually going to be high unless you're

849
01:20:08,060 --> 01:20:12,880
missing a service in the parks, like a dog park, or a disc golf course, things like that.

850
01:20:12,940 --> 01:20:17,240
That would probably, if those were things that we really needed to have and made the decision

851
01:20:17,240 --> 01:20:20,100
that would lower our configurations for having done that yet, but that was just something

852
01:20:20,100 --> 01:20:23,400
I was thinking about as those kind of going through, that's more services that aren't missing

853
01:20:24,120 --> 01:20:27,480
from those different types, and then capacity really just size.

854
01:20:28,840 --> 01:20:33,900
When we talked earlier about the facility master plan, we've identified a deficit and square

855
01:20:33,900 --> 01:20:37,860
footage for facilities, for roads, it could be winding roads, adding lanes, things like

856
01:20:38,520 --> 01:20:42,820
that. And then for the other ones, it's really just, or those regular capacity issues. And

857
01:20:42,820 --> 01:20:47,320
then I had to make some educated guesses on the average ages of some of our types that

858
01:20:47,320 --> 01:20:50,740
will hone as we get through some of these more assessment tools that tell us, because we just

859
01:20:50,740 --> 01:20:55,140
don't know in certain roads we built. We don't have those records available, because most of

860
01:20:55,140 --> 01:21:01,760
the more built before the city existed. So those, this will continue to get better as we

861
01:21:01,760 --> 01:21:05,400
go through and assess that, go through that assessment cycle.

862
01:21:08,340 --> 01:21:12,860
The other things, like I said, the assessment tools that we're coming on this year, we've

863
01:21:12,860 --> 01:21:17,580
got the sidewalk scan coming this July, the street scan this July, the parks master plan,

864
01:21:17,780 --> 01:21:22,040
the storm water plan has already given us some data that we can incorporate in this functional

865
01:21:22,040 --> 01:21:22,500
assessment.

866
01:21:23,020 --> 01:21:26,160
And then this can hone down if we go to the next slide, I believe.

867
01:21:27,180 --> 01:21:29,420
It breaks down into more streets and structures.

868
01:21:29,740 --> 01:21:31,340
So we haven't filled in the lane miles.

869
01:21:31,340 --> 01:21:42,540
We've calculated that we do have 54 lane miles in the city. We haven't broken those down by a chair collector. I can find that data pretty quickly, but the most part breaks us down into it.

870
01:21:42,960 --> 01:21:49,260
And we could break down arterial versus collectors versus residential and score those the same way that you see here.

871
01:21:53,920 --> 01:21:55,740
54 that sounds really low.

872
01:21:55,740 --> 01:21:55,840
Oh.

873
01:21:56,960 --> 01:21:59,520
That was the calculation that we just completed

874
01:21:59,520 --> 01:22:01,420
with the GIS focus of the street logic.

875
01:22:01,680 --> 01:22:02,040
Interesting.

876
01:22:02,220 --> 01:22:04,960
So within six square miles, we have 54 landpots.

877
01:22:06,000 --> 01:22:08,120
That does not include private streets.

878
01:22:09,140 --> 01:22:11,900
So like Legacy Ridge was in the calculation things like that.

879
01:22:12,060 --> 01:22:13,260
Those are just public streets at the city.

880
01:22:13,480 --> 01:22:13,960
Oh, it's got to.

881
01:22:16,080 --> 01:22:17,640
All right, next slide, please.

882
01:22:18,300 --> 01:22:20,380
So this is just a chart that's OK.

883
01:22:20,580 --> 01:22:24,520
So on the left side, you can see the same color codes

884
01:22:24,520 --> 01:22:30,580
that I showed you earlier. This is an overall street infrastructure in 2026. It kind of shows how

885
01:22:30,580 --> 01:22:37,160
much of the streets have a failing grade of under 70. And then as you can see here, as we

886
01:22:38,220 --> 01:22:42,400
have assets, they degrade if you don't, but it's just like owning a house. If you don't maintain

887
01:22:42,400 --> 01:22:48,020
the house, it gets kind of dingy after a while. Your driveway starts breaking down. You can get the

888
01:22:48,020 --> 01:22:52,420
corners of your, you know, around your house. The paint starts chipping away as the kids run into

889
01:22:52,420 --> 01:22:57,020
things like that, your water heater, only has a lifespan of so long. Your roof needs to get

890
01:22:57,020 --> 01:23:01,700
replaced every, you know, so many years spent on what kind of roof you have. So no investment,

891
01:23:02,040 --> 01:23:07,700
you obviously degrade, grade, grade, grade. And we have assets in the city that have done that

892
01:23:07,700 --> 01:23:12,720
over the years. Even the maintenance was deferred or for whatever reason. And then on the left,

893
01:23:12,720 --> 01:23:16,540
on the right here, we've got the more strategic investment where you go and tackle those failing

894
01:23:16,540 --> 01:23:23,960
facilities or infrastructure types and you invest in it prudently and in the right places to

895
01:23:23,960 --> 01:23:30,060
maintain a higher level of facility condition capacity and condition.

896
01:23:33,820 --> 01:23:36,760
And so and before we move

897
01:23:36,760 --> 01:23:48,560
off of this one this this type of analysis will also allow us on an annual basis to consider some of

898
01:23:48,560 --> 01:23:52,220
those tools that Kyle mentioned in part one, right?

899
01:23:52,960 --> 01:23:55,960
And this isn't to say one is better than the other.

900
01:23:56,380 --> 01:24:00,000
This is to say whatever is incorporated

901
01:24:00,000 --> 01:24:02,720
into this strategic investment side,

902
01:24:03,540 --> 01:24:06,440
you can see, and this is thus far,

903
01:24:06,540 --> 01:24:10,140
this is a hypothetical example based upon the eyeball test,

904
01:24:10,440 --> 01:24:13,460
we're gonna confirm all of this with the actual data.

905
01:24:14,360 --> 01:24:16,000
But you see the strategic investment,

906
01:24:16,000 --> 01:24:23,360
regardless of the tool helps to improve the functional assessment, so you're preserving and

907
01:24:23,360 --> 01:24:29,920
prolonging the life of the asset. Before we move on to the next one, Evan, if you would back up

908
01:24:30,720 --> 01:24:35,200
to the previous slide, I wanted to point out one other thing. This is where I was mentioning

909
01:24:36,140 --> 01:24:44,320
each of these types that we talked about. It's going to have its own collection of attributes that

910
01:24:44,320 --> 01:24:52,140
you're measuring and coming up with scales to evaluate. There's level of service in there.

911
01:24:52,220 --> 01:24:59,020
There's all kinds of different attributes that each of these types is going to have uniquely

912
01:24:59,020 --> 01:25:08,780
attributed to it. And so as you're analyzing those and you're using the data to help inform the

913
01:25:08,780 --> 01:25:17,880
decision, you're able to standardize and objectify the comparison. So if you're comparing

914
01:25:17,880 --> 01:25:28,660
a street to a tree, some would find there to be some difficulty in objectively comparing

915
01:25:28,660 --> 01:25:35,600
those things. This is designed to help do that on a level playing field across time.

916
01:25:37,880 --> 01:25:38,760
And

917
01:25:38,760 --> 01:25:46,160
of having these functional assessments per asset type so that we can make objective comparisons.

918
01:25:46,760 --> 01:25:56,080
Can I ask you a quick question? Sure. The red lines on our streets here are not corresponding to

919
01:25:56,080 --> 01:26:02,140
the critical number. No, sir. So that basically indicates all of our, I believe that's all our

920
01:26:02,140 --> 01:26:07,040
arterials. Yeah. Okay. I just wanted to make sure that it was clear. One thing that we will have,

921
01:26:07,040 --> 01:26:09,980
but we've just started kind of the software process with the street scan

922
01:26:09,980 --> 01:26:16,420
folks is they will give us a map that has those color codes based on what they found during the scan.

923
01:26:17,020 --> 01:26:22,240
They also were letting us know that as we go and fix a top hole and we plug that in,

924
01:26:22,560 --> 01:26:25,320
it will automatically change our school for that particular section.

925
01:26:25,720 --> 01:26:29,900
Okay, so well yeah, it'll look like that, but it'll have multiple colors and things like that.

926
01:26:30,340 --> 01:26:34,500
So we'll be able to see exactly where the red parts of the city are that we need to focus on.

927
01:26:40,300 --> 01:26:47,960
So where we're showing you aggregated estimates, we'll be able to break down each segment

928
01:26:48,490 --> 01:26:53,460
and show you its condition and essentially functional assessment by segment.

929
01:26:54,220 --> 01:26:58,660
And so that becomes extremely valuable when we talk about defining ongoing needs and then

930
01:26:58,660 --> 01:27:00,160
ultimately prioritizing things.

931
01:27:00,160 --> 01:27:07,020
And are there any other questions at this juncture before we move on to the next slide?

932
01:27:12,610 --> 01:27:16,630
Evan, if we can go down to the next one, that one.

933
01:27:17,330 --> 01:27:22,290
So again, going back to the, and then hang out for a little bit just in case some of this

934
01:27:22,290 --> 01:27:23,370
generates some questions.

935
01:27:24,050 --> 01:27:32,850
So going back to the higher level, the whole collection of infrastructure types, when we're

936
01:27:32,850 --> 01:27:39,330
We're looking at using other kinds of data to help make strategic investment decisions.

937
01:27:39,870 --> 01:27:43,630
One of the things, and this has been maybe a year ago, maybe a little longer than a year

938
01:27:43,630 --> 01:27:49,650
ago, we invested in something called RGIS Urban, and so we upgraded our GIS capability.

939
01:27:50,810 --> 01:27:55,870
And so what we expect, as a return for that, is to be able to use that, and so for each

940
01:27:55,870 --> 01:27:59,990
of the types that we have here, we'll have this functional assessment, we can map it.

941
01:27:59,990 --> 01:28:02,410
We have all of these other data layers.

942
01:28:02,830 --> 01:28:05,130
We have zoning, we have development projects.

943
01:28:05,410 --> 01:28:07,050
We can put anything on there that we want to.

944
01:28:07,590 --> 01:28:11,110
And when you start stacking these things on top of one another

945
01:28:11,110 --> 01:28:16,970
and putting this need in place based on this assessment,

946
01:28:17,410 --> 01:28:20,350
you start seeing pinholes where you say,

947
01:28:20,410 --> 01:28:21,770
okay, that's where I need to invest.

948
01:28:22,450 --> 01:28:24,630
That's a problem that needs to be corrected immediately.

949
01:28:24,930 --> 01:28:27,710
And then you can prioritize in a much more effective way

950
01:28:27,710 --> 01:28:37,410
because you're using data from a 360 degree view from all perspectives to help to identify opportunities

951
01:28:37,410 --> 01:28:44,730
and to prioritize investment. So you're maximizing the dollars that you do have and that gap becomes less consequential

952
01:28:44,730 --> 01:28:50,610
because you're getting more for each dollar. And so that's part of this strategy is to do it better, more effectively,

953
01:28:50,870 --> 01:28:55,990
more strategically. This is just an example of the layers that we would be using, but you get the point.

954
01:28:55,990 --> 01:29:00,890
you're laying them on top of each other and effectively seeing what shines through and those are

955
01:29:00,890 --> 01:29:06,870
your opportunities to prioritize where you're spending your dollars. Lisa, is there anything you'd

956
01:29:06,870 --> 01:29:12,430
like to add regarding the GIS piece of this or any of this strategy been, any comments you'd

957
01:29:12,430 --> 01:29:18,310
like to add here? I mean I think the only comment, this is really we're getting closer to the industry

958
01:29:18,310 --> 01:29:23,650
standard for how these things are done. I mean most of the stuff you saw here I used when I was in

959
01:29:23,650 --> 01:29:28,010
maybe this is how the federal government does their strategic facility investment.

960
01:29:28,550 --> 01:29:33,570
I mean they got up in like mission with like airplanes and things but we don't have

961
01:29:33,570 --> 01:29:38,650
to worry about but yeah this is this is getting very close to where the rest of the world does

962
01:29:38,650 --> 01:29:41,410
this kind of thing. And larger cities and like that.

963
01:29:41,410 --> 01:29:51,910
The process to get this implemented requires me to understand how this means, staff and

964
01:29:51,910 --> 01:29:58,630
against you, but as far as the system really is, it's a power to fear, for us to be in

965
01:30:00,050 --> 01:30:24,770
So, I expect most of the functional assessment stuff, at least on my end, to finish up by the end of this calendar year. We do have the street scan schedule for July, takes literally, usually two to three months to analyze those millions of data points that they're going to be taking. So, unfortunately, we won't be able to use it as much for this next CFP, but it will, it'll read massive benefits in the future.

966
01:30:27,570 --> 01:30:31,430
All right, and so that's, so we have all of that data.

967
01:30:31,430 --> 01:30:36,830
Yeah, we have all of our team has access to that, we're using it.

968
01:30:37,410 --> 01:30:43,310
So we're using that then on an annual basis to build our ongoing needs assessment, which

969
01:30:43,310 --> 01:30:49,630
essentially is the annual process whereby department heads are using this data to define

970
01:30:50,270 --> 01:30:54,750
capital needs that they're submitting as part of the budget process.

971
01:30:55,050 --> 01:30:59,890
So from that going back to the measure slice, right, we're talking about this functional

972
01:30:59,890 --> 01:31:07,130
assessment using the functional assessment to inform the ongoing needs, which are submitted

973
01:31:07,130 --> 01:31:11,950
on an annual basis, okay? So they're submitted, they're sitting there, they're on a list,

974
01:31:12,350 --> 01:31:18,150
we're looking at what happens next. Evan, if you can go to the next slide. So we move from

975
01:31:18,150 --> 01:31:24,810
the measure slice to the analyze slice. And in this phase of the process, we're validating

976
01:31:25,830 --> 01:31:28,710
and prioritizing, again, keeping all of these goals in mind.

977
01:31:29,130 --> 01:31:30,870
We're doing all of this all the time.

978
01:31:35,480 --> 01:31:42,520
And so, you know, here's where we have this strategic investment analysis.

979
01:31:43,000 --> 01:31:46,000
If you want to look at it, that's what we're originally calling this workshop.

980
01:31:47,280 --> 01:31:51,740
That's really more appropriate to say, at this stage of the game,

981
01:31:51,940 --> 01:31:55,040
we're producing a strategic investment analysis

982
01:31:55,040 --> 01:31:59,520
this using the validation and prioritization steps here, right?

983
01:32:00,640 --> 01:32:03,340
So, how is this happening and when is it happening?

984
01:32:04,260 --> 01:32:06,300
Evan, if you can go to the next slide.

985
01:32:07,220 --> 01:32:12,280
So, here is how we're proposing for that to occur.

986
01:32:13,680 --> 01:32:16,760
And this also addresses the who.

987
01:32:17,780 --> 01:32:24,040
And this also is where we're going to ask counsel to take action

988
01:32:24,040 --> 01:32:32,820
to create something and so at this stage we're proposing that there's a steering

989
01:32:32,820 --> 01:32:38,040
committee that does this validation and prioritization. We've already created

990
01:32:38,040 --> 01:32:43,000
what we're calling the capital program office that's internal to the city that's

991
01:32:43,000 --> 01:32:47,800
made up of all of our departments we meet and have been meeting monthly to kind

992
01:32:47,800 --> 01:32:53,220
of manage the capital program. We're proposing that the council create an advisory

993
01:32:53,220 --> 01:33:01,320
board to go along with us in parallel in this exercise, which would consist of members

994
01:33:01,320 --> 01:33:04,760
from the Planning Commission, the Parks and Arts Library Board, Community Engagement

995
01:33:04,760 --> 01:33:06,500
Commission, and then an at-large appointment.

996
01:33:07,720 --> 01:33:15,400
And so we would work in conjunction to validate the data and the ongoing needs assessment, the

997
01:33:15,400 --> 01:33:20,820
requests, and then prioritize the proposed investments on an annual basis.

998
01:33:22,160 --> 01:33:28,080
And so, Evan, if you can go to the next slide, excuse me, the idea is to have one representative

999
01:33:28,080 --> 01:33:29,200
from each of those departments.

1000
01:33:29,940 --> 01:33:34,620
So we, yeah, we would recommend that they would not be named individuals.

1001
01:33:37,420 --> 01:33:45,460
Because as the, as the membership of those boards changed, they could make the decision of who would sit on the advisory board by some action of that board.

1002
01:33:45,460 --> 01:34:05,630
But it would be a representative from each of those commissions and then an at-large representative from somewhere else in the community, okay, and so the I'm calling this the new annual cycle, because again, remember the cadence of all of this is the annual budget development cycle.

1003
01:34:05,630 --> 01:34:12,470
So we, to make this more meaningful, Evan, go to the next slide and then we're going to backtrack.

1004
01:34:13,410 --> 01:34:21,010
The old or the current cycle is that in October, departments submit needs and in November and December,

1005
01:34:21,330 --> 01:34:26,170
the budget development process happens and the staff brings that to the city council.

1006
01:34:26,730 --> 01:34:32,810
We have a workshop, we have a public hearing and we have two ordinance reviews and then the budget is adopted.

1007
01:34:32,810 --> 01:34:37,770
And that's not to say that there is a conversation and dialogue as that's happening, but it starts

1008
01:34:37,770 --> 01:34:38,470
in October.

1009
01:34:39,350 --> 01:34:46,690
If you back up, Evan, what we're proposing is much, many more touch points, many more opportunities

1010
01:34:46,690 --> 01:34:52,610
for, remember those goals, for collaboration and coordination among much larger group of

1011
01:34:52,610 --> 01:34:52,890
people.

1012
01:34:54,030 --> 01:34:58,670
So, we would start planning an engagement in the first quarter, and that's primarily that

1013
01:34:58,670 --> 01:35:03,350
That group, I mentioned, those two groups, I mentioned, the Capital Project Office and

1014
01:35:03,350 --> 01:35:03,990
the Advisory Board.

1015
01:35:04,090 --> 01:35:06,330
We're doing that in coordination with one another.

1016
01:35:06,930 --> 01:35:12,310
April and May is when we update those assessments, assuming that they're annual updates, if not

1017
01:35:12,310 --> 01:35:13,710
it would be whenever they are.

1018
01:35:14,990 --> 01:35:21,170
June, July is when we're submitting the needs, and then August and September, again, the

1019
01:35:21,170 --> 01:35:23,930
CPO and the Advisory Board are validating, prioritizing.

1020
01:35:25,330 --> 01:35:28,650
and then budget development happens in October and November.

1021
01:35:29,010 --> 01:35:34,010
Now, that doesn't mean that council never hears about this across that timeline until October and November.

1022
01:35:34,470 --> 01:35:36,290
It just means these are the primary players.

1023
01:35:36,730 --> 01:35:40,610
The plan would be to keep you informed along the way so that you know what's happening.

1024
01:35:40,610 --> 01:35:49,430
And we'll talk more about that in just a minute so that you can see what some of the information that you'll be getting throughout the year is going to look like.

1025
01:35:50,410 --> 01:35:53,770
Evan, if you can go to the next slide, please, actually go beyond that.

1026
01:35:55,030 --> 01:35:59,190
So these groups are meeting, they're doing stuff, they're analyzing all this data, they're

1027
01:35:59,190 --> 01:36:03,110
looking at needs that people are submitting, they're looking at available funding.

1028
01:36:04,870 --> 01:36:10,290
And they're coming up with a prioritized recommended capital program.

1029
01:36:11,470 --> 01:36:16,970
This is an example, this may or may not be what it actually looks like, but this is a hypothetical

1030
01:36:16,970 --> 01:36:41,050
example where you're assessing all of these things and you're coming up with a prioritized list that would be submitted to counsel during budget development that would include the capital cost and then the life cycle cost so you would know what the expected cost over the remaining life of that asset is going to be because that's an important part that ends up dropping down to the operating budget on an annual basis.

1031
01:36:41,050 --> 01:36:46,490
So you have a capital cost, and then you have an ongoing operating cost for every one

1032
01:36:46,490 --> 01:36:50,950
of these assets, some are greater than others, but they all have them, and we need to make

1033
01:36:50,950 --> 01:36:55,130
sure that we're incorporating them into the discussion.

1034
01:36:56,070 --> 01:37:02,530
And so that would be the proposed way to bring the capital facilities plan to the council on

1035
01:37:02,530 --> 01:37:04,810
an annual basis, having gone through this process.

1036
01:37:06,770 --> 01:37:12,050
Before we move on, any questions about this phase?

1037
01:37:15,180 --> 01:37:16,200
Questions or comments?

1038
01:37:16,780 --> 01:37:17,220
Either or.

1039
01:37:18,000 --> 01:37:19,220
I want this to be a dialogue.

1040
01:37:19,460 --> 01:37:20,560
I know there's a lot of information.

1041
01:37:21,240 --> 01:37:23,180
So I do have, I guess, one.

1042
01:37:24,000 --> 01:37:28,040
It's not so much a question, but more of a comment on this.

1043
01:37:28,940 --> 01:37:32,160
So if can we go back to slides?

1044
01:37:32,320 --> 01:37:32,820
I think it is.

1045
01:37:37,040 --> 01:37:56,360
Yeah, so on this on this list, I guess I have two questions. One, you know, if I'm a member of the planning commission or the community engagement commission or the parks and arts commission, you know, I'm not necessarily looking at what the city has available.

1046
01:37:56,980 --> 01:38:03,280
I'm, as a member of that commission, or a member of that board, I'm trying to advance

1047
01:38:05,180 --> 01:38:10,240
different projects and different proposals and different ideas as much as I possibly can.

1048
01:38:10,460 --> 01:38:20,040
So, I guess my question is twofold. One, how do we prevent it from becoming an issue where,

1049
01:38:20,040 --> 01:38:32,100
You know, the planning commission is trying to put forward a bunch of things without necessarily regard to the library commission without necessarily regard to the community engagement commission.

1050
01:38:33,360 --> 01:38:41,740
I guess that's my first comment and then my second comment is and you mentioned mark that they would be looking at available funding.

1051
01:38:43,340 --> 01:38:47,920
So if they're looking at available funding are they just doing it within the parameters

1052
01:38:47,920 --> 01:38:52,880
of what's available or are they doing it within the parameters of here's what we'd

1053
01:38:52,880 --> 01:38:59,540
like to see and I'll give you an example you know the Parks and Arts Commission has come

1054
01:38:59,540 --> 01:39:05,040
to us with different ideas and different proposals and actually this council voted to increase

1055
01:39:05,040 --> 01:39:07,680
the amount we were putting in Parks and Arts to fund all these different things.

1056
01:39:07,680 --> 01:39:12,820
So is this going to be a scenario where whoever this person is that represents the Parks and

1057
01:39:12,820 --> 01:39:17,700
Arts Commission comes to the steering committee and says, hey, we've got these five or six

1058
01:39:17,700 --> 01:39:23,920
priorities that we want to put on this list for next year, and it's going to cost $500,000

1059
01:39:23,920 --> 01:39:24,560
to do that.

1060
01:39:24,920 --> 01:39:28,540
And then it's advanced from there, do you understand what I'm trying to get at?

1061
01:39:29,240 --> 01:39:29,340
Yeah.

1062
01:39:30,520 --> 01:39:36,580
To answer the first part of the question, what would help control that or manage that would

1063
01:39:36,580 --> 01:39:44,260
be the ordinance establishing the board. It would have a purpose, it would have rules.

1064
01:39:45,760 --> 01:39:50,940
And the planning commission member would not necessarily be representing the interest of

1065
01:39:50,940 --> 01:39:57,980
the planning commission on the advisory board. If these folks are already engaged, they're

1066
01:39:57,980 --> 01:40:04,760
already plugged into capital conversation. And so, gleaning that knowledge and experience

1067
01:40:04,760 --> 01:40:12,640
It seems to make a lot of sense, but the mission, the reason that that board would be commissioned

1068
01:40:12,640 --> 01:40:17,240
would be the purpose that those people got together to meet, which would be to help prioritize

1069
01:40:18,120 --> 01:40:19,100
capital needs.

1070
01:40:19,840 --> 01:40:26,160
And so, Evan, if you go to the validation and prioritization slide, you know, this would be

1071
01:40:26,160 --> 01:40:33,100
somewhat, and this is, I'm not trying to hedge, but it literally is true.

1072
01:40:33,100 --> 01:40:38,940
It's whether, however you want to look at this, this is objectively subjective or subjectively

1073
01:40:38,940 --> 01:40:39,860
objective, right?

1074
01:40:41,020 --> 01:40:45,100
And so there's, there's, there's subjectivity that goes into this.

1075
01:40:45,320 --> 01:40:51,500
But at the end of the day, whatever the council says, and this is an example, right?

1076
01:40:51,600 --> 01:40:55,120
So you would have, I don't know how many projects are on our currency FB, but it's something

1077
01:40:55,120 --> 01:40:56,640
like 80, right?

1078
01:40:57,040 --> 01:40:58,880
So you would have 80 things on a list.

1079
01:40:58,880 --> 01:41:03,620
And the council decides where the funding is, the cutoff, the number.

1080
01:41:04,300 --> 01:41:09,240
So wherever that capital cost, the sum gets to that number.

1081
01:41:09,340 --> 01:41:10,340
That's the cutoff, right?

1082
01:41:10,980 --> 01:41:12,340
And you're not going beyond that.

1083
01:41:12,440 --> 01:41:15,820
Unless the council says, well, that project's important, I want to fund that.

1084
01:41:16,420 --> 01:41:19,640
So the advisor board isn't making funding decisions.

1085
01:41:19,960 --> 01:41:24,520
It's making recommendations within available funding.

1086
01:41:24,520 --> 01:41:31,580
And then the council is saying we're going to accept that recommendation and set keep the bar of funding there or we're going to make some tweaks.

1087
01:41:31,980 --> 01:41:41,960
So I guess my question then is on that timeline, when does that available funding mechanism be, when is that put into place in the prior years budget?

1088
01:41:42,300 --> 01:41:42,520
Yes.

1089
01:41:45,960 --> 01:41:48,720
And then it has inflows as decisions are made.

1090
01:41:49,080 --> 01:41:49,200
Okay.

1091
01:41:49,500 --> 01:41:49,600
Yeah.

1092
01:41:53,420 --> 01:41:59,640
I just appreciate the participation from other groups in the establishment of priority in the review of the data.

1093
01:42:00,740 --> 01:42:10,680
I think another set of eyes from a broad set of the people who are already participating in our government support and validate that priority.

1094
01:42:11,240 --> 01:42:13,300
So I think I recognize what the objective.

1095
01:42:14,020 --> 01:42:17,760
And before we move off of this, I just kind of flew over this.

1096
01:42:17,900 --> 01:42:20,420
Evan, if you go back to the new cycle slide,

1097
01:42:20,540 --> 01:42:22,720
I want to make sure that I highlight this.

1098
01:42:23,480 --> 01:42:25,240
But we're proposing engagement.

1099
01:42:26,120 --> 01:42:29,520
There hasn't been a lot of public engagement in this dialogue.

1100
01:42:29,780 --> 01:42:33,640
There's been some, but we want, again, we want to make it deliberate.

1101
01:42:33,840 --> 01:42:35,680
We want to make it meaningful and purposeful

1102
01:42:35,680 --> 01:42:39,320
and use it to inform the decision making.

1103
01:42:39,320 --> 01:42:42,660
and that's early on in the cycle as we have it.

1104
01:42:44,840 --> 01:42:48,940
All right, let's go to the perform slide.

1105
01:42:49,340 --> 01:42:53,200
All right, so now the last phase of the process.

1106
01:42:53,340 --> 01:42:55,120
Now it's time to deliver, right?

1107
01:42:55,240 --> 01:42:58,420
We want to perform, and this is where accountability comes in,

1108
01:42:59,220 --> 01:43:05,000
and we want to be able to show that we're delivering on the plan, on the vision.

1109
01:43:05,000 --> 01:43:09,700
And so this phase is the steps of delivering the projects and reporting about them.

1110
01:43:10,360 --> 01:43:16,100
And so, Evan, if you go to the next slide, we want to show you some things that are already in place.

1111
01:43:16,560 --> 01:43:20,560
Number one, and number two, that you will be seeing more about in the near future.

1112
01:43:21,760 --> 01:43:23,320
Ben, do you want to cover this one?

1113
01:43:23,580 --> 01:43:28,620
Sure. So this is our public portal, basically, for to let the public know what's going on with the projects.

1114
01:43:28,700 --> 01:43:33,280
We have this project up there that we've been working on design since the beginning of the year.

1115
01:43:33,280 --> 01:43:36,640
it's getting ready to start the summer. Linda, this is exactly what I sent you earlier today

1116
01:43:37,400 --> 01:43:42,980
to include in your newsletter. We also had one up for Appleway and we updated it. So this is,

1117
01:43:43,220 --> 01:43:48,900
we update this as real time as we can get it as things change around the project. So right now,

1118
01:43:48,900 --> 01:43:53,140
you can see some very fuzzy dates, which I can't read from here. But I recall that they are fuzzy

1119
01:43:53,140 --> 01:43:58,580
because we don't have a contract awarded yet. But when that gets awarded sometime towards the end

1120
01:43:58,580 --> 01:44:02,680
of next month or a little bit after that, we'll be able to fill in some of those dates and keep the

1121
01:44:02,680 --> 01:44:07,460
public informed. So any of the big capital projects that the city's executing to be a contract.

1122
01:44:07,840 --> 01:44:12,400
The intent is to keep this on the public portal so that folks can take a look at this.

1123
01:44:12,520 --> 01:44:16,540
I will also link these projects on my monthly reports. Just in case you want to check on.

1124
01:44:16,880 --> 01:44:18,140
Check them out on the monthly basis.

1125
01:44:20,060 --> 01:44:25,020
And so, as Ben mentioned, this is up there now to point out on the bottom right.

1126
01:44:25,220 --> 01:44:28,080
Although if you were looking at this online, it would not be in that place.

1127
01:44:28,080 --> 01:44:31,020
But because of space on the slide, we had to kind of shift it over.

1128
01:44:31,020 --> 01:44:34,860
There's a public comment forum on each of these project pages.

1129
01:44:35,560 --> 01:44:40,800
So it allows people in the community to tell us, hey, why is the schedule the schedule?

1130
01:44:41,040 --> 01:44:42,060
Are you going to consider this?

1131
01:44:42,460 --> 01:44:44,520
Why not extend it down to the next intersection?

1132
01:44:45,060 --> 01:44:51,440
So those kinds of questions are able to be asked and responded to in the portal.

1133
01:44:51,600 --> 01:44:56,100
Now, that doesn't mean that we aren't going to do additional engagement.

1134
01:44:57,160 --> 01:44:59,920
For this particular project, we had a community

1135
01:45:00,000 --> 01:45:28,220
The meeting, we invited folks, particularly along this route, but anybody from the public to come down and learn more about the scope, the schedule, and the budget, so they could find out how it would impact them directly their travel route, potentially access to their business. We had a handful of folks turn out. We were pleased with the turnout, but we would propose to have a similar kind of a bit for major infrastructure projects going forward. It's all about being transparent.

1136
01:45:29,700 --> 01:45:38,960
and engaging the public so that they know what's going on and are able to relate to how investment is being made and what that return on investment is.

1137
01:45:40,260 --> 01:45:41,620
Any other comments on this one been?

1138
01:45:42,720 --> 01:45:44,900
All right, I'm going to the next slide if you don't mind.

1139
01:45:45,720 --> 01:45:48,820
And so this is an excerpt from a report.

1140
01:45:48,820 --> 01:45:58,700
effort. If you all will think back to when the previous city engineer was here, we were

1141
01:45:58,700 --> 01:46:07,160
doing at least quarterly project updates. So our proposal is to resume that practice.

1142
01:46:07,880 --> 01:46:12,460
We want to develop a report that covers all of these projects. We want to talk about scope

1143
01:46:12,460 --> 01:46:18,760
schedule budget strategy and Ben has put this together and plans to deliver it for the

1144
01:46:18,760 --> 01:46:23,300
first time soon and talk about it at the April 1st Council meeting. Any other comments

1145
01:46:23,300 --> 01:46:26,700
you want to make about this? No, I don't think so. So we've got a slide specifically

1146
01:46:26,700 --> 01:46:31,440
that looks very similar to this for any of the projects from the recent CFP that's in

1147
01:46:31,440 --> 01:46:36,560
progress. So there's some kind of summary information at the beginning of the report and

1148
01:46:36,560 --> 01:46:38,500
and then I provide a slide for each project

1149
01:46:38,500 --> 01:46:40,400
so you can kind of see where they're at and where we're at.

1150
01:46:43,970 --> 01:46:46,950
So as projects are being delivered, right?

1151
01:46:47,030 --> 01:46:48,690
We didn't talk a lot about delivery here,

1152
01:46:48,850 --> 01:46:51,430
but that CPO, that Capital Program Office,

1153
01:46:52,750 --> 01:46:54,930
and we have a project manager.

1154
01:46:55,190 --> 01:46:56,290
In fact, we have a new,

1155
01:46:57,270 --> 01:46:59,790
have we re-classified engineering tech?

1156
01:47:00,030 --> 01:47:00,490
Is that what we're calling?

1157
01:47:00,890 --> 01:47:02,350
Yeah, so he's an engineering tech.

1158
01:47:02,990 --> 01:47:05,070
I think we hired Anthony before we had

1159
01:47:05,530 --> 01:47:06,550
Michael's our city engineer,

1160
01:47:06,550 --> 01:47:07,970
So they're kind of working in tandem.

1161
01:47:08,290 --> 01:47:10,530
I also participate in that effort as well.

1162
01:47:11,150 --> 01:47:15,630
So on a delivery side, we've got active, you know, project management oversight.

1163
01:47:15,930 --> 01:47:20,730
All of those things happening in at that CPO discussion that's happening monthly.

1164
01:47:20,930 --> 01:47:24,110
All of that is being managed within that group.

1165
01:47:24,610 --> 01:47:29,930
These are examples of reports that are not only intended to engage the public,

1166
01:47:29,930 --> 01:47:34,650
but also to keep council and the public informed about delivery of those projects.

1167
01:47:34,650 --> 01:47:44,290
But the management of the delivery is happening at a staff level by Public Works Director, city engineer, community development director, project manager.

1168
01:47:45,030 --> 01:47:52,890
And so you see the results here and can ask questions about, hey, you said, may, it's already June. What's up with this, right?

1169
01:47:53,290 --> 01:47:57,730
That's the accountability piece that we want to keep preserved and fresh and moving.

1170
01:47:57,730 --> 01:48:04,250
So before we move on, there's a few more cleanup things.

1171
01:48:04,670 --> 01:48:07,150
Any questions about the delivery side?

1172
01:48:09,770 --> 01:48:10,110
All right, Evan.

1173
01:48:10,990 --> 01:48:12,890
This is just a next slide, please.

1174
01:48:13,110 --> 01:48:14,610
This is just a reminder you've seen this before.

1175
01:48:15,190 --> 01:48:18,410
We've talked tonight about the public investment side.

1176
01:48:18,850 --> 01:48:21,130
To help implement the comprehensive plan.

1177
01:48:22,010 --> 01:48:27,250
Really all of this is funneled down to kind of the.

1178
01:48:27,250 --> 01:48:29,710
So what's the punchline, right?

1179
01:48:30,290 --> 01:48:34,650
Evan, if you go to the next slide, we really want to get to the outcome.

1180
01:48:35,770 --> 01:48:40,130
For public investment to be meaningful, it has to, it must.

1181
01:48:40,630 --> 01:48:44,370
It's required to yield public value.

1182
01:48:44,830 --> 01:48:46,710
Otherwise, why do it, right?

1183
01:48:47,170 --> 01:48:56,030
That's what we're pointing and aiming at is improving the community by yielding public value.

1184
01:48:56,030 --> 01:48:58,650
And that can be defined in a lot of different ways.

1185
01:48:58,830 --> 01:49:04,490
If you look at our strategic plan, it's defined in these ways, quality of life, public safety,

1186
01:49:04,630 --> 01:49:06,890
economic development, mobility, and all of these other things.

1187
01:49:07,530 --> 01:49:12,530
And those definitions could change over time as Council adopts the new comprehensive plan

1188
01:49:12,530 --> 01:49:18,010
and the new strategic plans, but that's what we always want to keep in focus, that the dollars

1189
01:49:18,010 --> 01:49:20,130
were investing yield public value.

1190
01:49:20,130 --> 01:49:27,730
And so that's really what this procedural change, this management change, is designed to

1191
01:49:27,730 --> 01:49:32,330
do regardless of how much money we have to spend or how many projects we're delivering.

1192
01:49:32,850 --> 01:49:37,090
We want to do it better and more effectively and more strategically.

1193
01:49:38,250 --> 01:49:41,570
And so with that, the next slide shows next steps.

1194
01:49:42,650 --> 01:49:45,450
And so we're not asking you to make a decision tonight.

1195
01:49:46,110 --> 01:49:48,590
We are asking for some direction.

1196
01:49:49,310 --> 01:49:52,110
We've proposed creating this advisory board.

1197
01:49:52,990 --> 01:49:59,030
We would propose creating it like any of the other commissions and boards by ordinance.

1198
01:50:00,370 --> 01:50:07,390
And if council agrees, we will put together a draft ordinance to bring back for future consideration.

1199
01:50:07,910 --> 01:50:12,510
And we're also saying that we probably need to have more discussions like this.

1200
01:50:12,510 --> 01:50:19,870
obviously we would not have the same discussion again, but as we get down the road with decision-making,

1201
01:50:21,050 --> 01:50:29,270
these kinds of workshops, I think are valuable, at least at certain increments. Not more than

1202
01:50:29,270 --> 01:50:35,410
a couple of times a year necessarily, but it helps to keep things level set, I believe.

1203
01:50:36,150 --> 01:50:42,110
And I hope you have gotten value out of this. I hope it spurred some questions that maybe brought

1204
01:50:42,110 --> 01:50:48,410
back at a later time, spurred some thoughts about how we have been doing things and given

1205
01:50:48,410 --> 01:50:57,290
you kind of optimism, excitement, staff calls it fun, I'm the only one who calls it fun.

1206
01:51:00,390 --> 01:51:03,370
But we want to do a good job for the community.

1207
01:51:03,370 --> 01:51:06,830
We want to deliver value for the community and that's what this is all about.

1208
01:51:07,070 --> 01:51:08,570
So we hope that we've communicated that.

1209
01:51:08,570 --> 01:51:13,310
And with that, we will stand for any questions or comments or dialogue.

1210
01:51:14,370 --> 01:51:18,290
Got a question. Could you go over again on the Capitol Investment Advisory Board?

1211
01:51:19,110 --> 01:51:25,670
How much can be formed if I got it correctly, like one individual assigned from each of the committees now?

1212
01:51:26,030 --> 01:51:26,710
It would be on that.

1213
01:51:27,410 --> 01:51:37,230
So what we're proposing, and again, we'll bring back if council chooses to go that route, we'll bring back some language that we can further discuss.

1214
01:51:37,230 --> 01:51:44,450
the proposal that we would make, staff would make, is that the makeup of the advisory board is five members.

1215
01:51:45,130 --> 01:51:51,570
One member from the Planning Commission, one member from Parks and Arts, one member from the Library Board,

1216
01:51:52,170 --> 01:52:01,530
one member from Community Engagement, and then an at-large member appointed by the mayor from the community that would sit on that board to make a fifth member.

1217
01:52:02,810 --> 01:52:07,950
There's an example of a pool of candidates that may fill that at large slot.

1218
01:52:08,370 --> 01:52:15,750
There's a group meeting that is actively discussing pedestrian walkability, bicycle safety,

1219
01:52:16,110 --> 01:52:19,590
that may be a good person to tap or a person from that group may be a good one to tap.

1220
01:52:19,870 --> 01:52:25,370
There could be all kinds of people with an interest in wanting to put their fingerprints on

1221
01:52:25,370 --> 01:52:27,850
how the city makes these kinds of capital investments.

1222
01:52:27,850 --> 01:52:31,470
But that would be our recommendation, those five individuals.

1223
01:52:32,270 --> 01:52:37,210
So you'd mention that there would be a representative from one of those.

1224
01:52:37,890 --> 01:52:42,190
And because that changes, they may be on that committee, they may not.

1225
01:52:43,010 --> 01:52:45,790
That would change in itself, who's available.

1226
01:52:46,550 --> 01:52:50,690
Would they, the recommendation come for this advisory board or that come from the individual.

1227
01:52:51,410 --> 01:52:53,450
Like parks and art committee or something like that.

1228
01:52:53,450 --> 01:52:59,190
That would be our recommendation, yes, is that the board itself would appoint whoever that member was going to be.

1229
01:53:03,980 --> 01:53:07,880
So I'm enthusiastic actually regarding the opportunity here, the objective.

1230
01:53:08,740 --> 01:53:12,800
I always think that the actions we take are built truly on people.

1231
01:53:13,600 --> 01:53:18,260
And I'll call it the energy, the motivation, the ambition, and the actions taken by people.

1232
01:53:18,260 --> 01:53:20,120
and knowing our commissions, you know,

1233
01:53:20,440 --> 01:53:23,240
on what people are volunteers, do you think that we have people

1234
01:53:23,240 --> 01:53:25,720
who can engage to the level to make it successful?

1235
01:53:26,420 --> 01:53:28,280
And I'm not that familiar with all of our participants

1236
01:53:28,280 --> 01:53:29,300
in these commissions, so.

1237
01:53:30,160 --> 01:53:31,160
That's a great question.

1238
01:53:31,520 --> 01:53:36,180
And to help provide some additional context,

1239
01:53:36,660 --> 01:53:40,200
we're not proposing that we have an additional monthly meeting.

1240
01:53:40,680 --> 01:53:43,520
This group would meet maximum four times a year.

1241
01:53:45,960 --> 01:53:52,400
We're talking about, primarily in that validation and prioritization period.

1242
01:53:53,480 --> 01:53:57,680
So we're not talking about a fully fledged once a month's schedule with the potential

1243
01:53:57,680 --> 01:53:58,580
for extra meetings.

1244
01:53:58,620 --> 01:54:02,160
We're talking about a limited number that we would define in the ordinance.

1245
01:54:02,820 --> 01:54:02,920
Yeah.

1246
01:54:03,720 --> 01:54:07,180
Just as a follow up, Mark, I believe confidently that there will be some important and useful

1247
01:54:07,180 --> 01:54:11,360
exchanges between membership of the binding commission and the library board, or between

1248
01:54:11,360 --> 01:54:14,760
the Parks and Arts Commission and the Community Engagement Commission. The interactions that

1249
01:54:14,760 --> 01:54:21,580
would be taken in the moment I think would be a great value. Go ahead Council Member of all.

1250
01:54:22,400 --> 01:54:27,840
So okay so there was the advisory board you spoke about and then the Capital Program Office

1251
01:54:28,320 --> 01:54:33,140
is that I mean can you go back to that slide? Sure I haven't if you can backtrack to that.

1252
01:54:35,760 --> 01:54:36,320
So

1253
01:54:38,460 --> 01:54:40,800
that would be made up of staff.

1254
01:54:41,840 --> 01:54:46,220
The capital program office which has already been created, we've already been meeting

1255
01:54:46,220 --> 01:54:52,700
for close to a year to manage the capital program is made up of staff members largely

1256
01:54:52,700 --> 01:54:57,740
from, I mean, this is every department in the city, so we have at least one representative

1257
01:54:57,740 --> 01:55:00,000
from each of our operating departments.

1258
01:55:03,850 --> 01:55:10,990
So a couple of comments and then one question and I think you answered it with Mike's question.

1259
01:55:11,670 --> 01:55:19,190
So the commissions or the boards would appoint their own member to be on this or how would

1260
01:55:19,190 --> 01:55:19,410
that work?

1261
01:55:20,770 --> 01:55:21,230
Yes.

1262
01:55:21,450 --> 01:55:25,610
I mean, whatever appointment looks like, yes, they would make the decision of which of their

1263
01:55:25,610 --> 01:55:27,530
representatives would be on the advisory board.

1264
01:55:27,810 --> 01:55:27,930
Okay.

1265
01:55:27,930 --> 01:55:33,150
And then just second comment, you know, SRTC does something very similar to this, where

1266
01:55:33,510 --> 01:55:40,910
they have the different folks from the community that serve on an advisory board for the

1267
01:55:41,350 --> 01:55:49,010
sole purpose of coming up with the list, the prioritization list of what shouldn't

1268
01:55:49,010 --> 01:55:49,750
should not be funded.

1269
01:55:51,010 --> 01:55:55,170
And then the third comment I was going to make is, Evan, can we go back, I think it was

1270
01:55:55,170 --> 01:56:04,610
like the second slide that has just the list of the different funding gaps that we had.

1271
01:56:06,350 --> 01:56:07,510
One more back.

1272
01:56:09,070 --> 01:56:19,870
Yeah, this one. I think it's worth pointing out, you know, the number that we saw in our handout tonight in terms of the gap was 13.482 million.

1273
01:56:20,990 --> 01:56:34,250
Obviously if you do the quick math on how much we bring in in the streets fund each and every year and then plus that or excuse me minus that from the 17.5 we're looking at about 13 and a half million dollars.

1274
01:56:34,550 --> 01:56:44,170
So it seems to me that the biggest part of our gap is made up of roadway projects. Is that accurate?

1275
01:56:44,910 --> 01:56:57,210
Well, certainly the large and obviously the large and you know in our community like I mentioned before we and you all know better than I do we don't have water waste water infrastructure.

1276
01:56:57,210 --> 01:57:05,350
Those are huge dollar items we don't have those and so our most valuable asset in aggregate or our roadways for sure.

1277
01:57:05,550 --> 01:57:07,130
Thank you.

1278
01:57:08,820 --> 01:57:09,400
Anybody else?

1279
01:57:12,660 --> 01:57:13,740
Go ahead, councilmember.

1280
01:57:14,000 --> 01:57:17,520
Yeah, and just to dovetail up what council member

1281
01:57:17,520 --> 01:57:20,420
done said, and it doesn't sound like that's,

1282
01:57:20,540 --> 01:57:22,820
it's going to add a lot of additional time.

1283
01:57:23,360 --> 01:57:27,320
And I'm wondering whether there would be a consideration

1284
01:57:27,320 --> 01:57:31,160
to making that advisory, I think it was called

1285
01:57:31,160 --> 01:57:34,260
the advisory board, the top half of that committee,

1286
01:57:34,780 --> 01:57:37,860
making them all at large, rather than pulling them

1287
01:57:37,860 --> 01:57:38,520
from commissions.

1288
01:57:39,640 --> 01:57:45,140
That's an option that we could consider in talking about that among staff as we were

1289
01:57:45,140 --> 01:57:52,820
putting together the recommendation, you know, we could certainly, I believe we could

1290
01:57:52,820 --> 01:57:57,140
certainly find five at large folks that may be interested in serving in a capacity like

1291
01:57:57,140 --> 01:58:04,260
this. I think what we ended up landing on in this configuration was just the institutional

1292
01:58:04,260 --> 01:58:11,460
knowledge that the work that these boards are already doing would bring to that process.

1293
01:58:12,060 --> 01:58:19,180
And in addition, they're interested in serving and they would be continuing, it wouldn't

1294
01:58:19,180 --> 01:58:23,480
be a new capacity, it would be kind of in parallel to their existing capacity.

1295
01:58:23,840 --> 01:58:33,820
But either way, I think the mission or the purpose is to bring non-city staff

1296
01:58:33,820 --> 01:58:37,860
into that analysis prioritization process.

1297
01:58:42,290 --> 01:58:43,310
Anybody else?

1298
01:58:43,890 --> 01:58:44,450
Good.

1299
01:58:45,490 --> 01:58:48,070
I'm supportive of the advisory board idea.

1300
01:58:48,610 --> 01:58:51,470
Kind of a long councilmember Spencer's question.

1301
01:58:52,250 --> 01:58:54,950
Into something for you guys to think about with whatever you look

1302
01:58:54,950 --> 01:58:56,190
at bringing forward to us.

1303
01:58:58,090 --> 01:59:01,070
Even including past board members,

1304
01:59:01,230 --> 01:59:04,770
so there's people in the planning commission that maybe rotated off.

1305
01:59:05,170 --> 01:59:07,210
So maybe those are the people we look at for at large

1306
01:59:07,210 --> 01:59:11,950
or if they can't be filled by immediate and current planning or community engagement

1307
01:59:11,950 --> 01:59:17,830
people, but they know how things work and they might be people who are still wanting to serve,

1308
01:59:17,890 --> 01:59:23,590
but maybe couldn't commit to the, you know, once a month, but more times a year and they know

1309
01:59:23,590 --> 01:59:28,970
how things work. Not great, great suggestion, yeah. You need to have graduated the City Academy or

1310
01:59:28,970 --> 01:59:30,110
something along those lines, right?

1311
01:59:33,000 --> 01:59:36,460
I also like the concept of having individuals who are not

1312
01:59:36,460 --> 01:59:38,760
that on these existing ones that somebody knew,

1313
01:59:38,860 --> 01:59:40,440
and I certainly like Councilman Curse ideas,

1314
01:59:41,100 --> 01:59:43,300
even approach individuals who have been on these committees

1315
01:59:43,680 --> 01:59:44,840
and are no longer there,

1316
01:59:44,960 --> 01:59:47,540
but the idea of meeting once a quarter is good.

1317
01:59:48,160 --> 01:59:49,340
I was concerned it was gonna be monthly

1318
01:59:49,740 --> 01:59:51,900
and how much we've done this do we get to be effective,

1319
01:59:52,240 --> 01:59:53,920
but I certainly see the quarterly saying

1320
01:59:53,920 --> 01:59:55,020
I'm very in favor of that,

1321
01:59:55,880 --> 01:59:59,880
but I really would lean towards having individuals.

1322
02:00:00,000 --> 02:00:25,340
There are on those committees, but yet they do have some experience there. I know when we were looking to put the time in to get a community engagement commission. One of the concerns was, we're going to be able to find nine or 10 people. We're not already involved in other committees beyond there to keep that fresh look. And we've been able to be very successful with that. So that's why I was questioning a little bit that we're just recycling some of our same people into a new organization.

1323
02:00:25,340 --> 02:00:35,500
Is it really going to be effective? But once again, I like the idea quarterly. I like the idea of approaching individuals and not been on the committee or been on previous committees.

1324
02:00:39,330 --> 02:00:42,330
I'm sure there'll be more discussion on that when the time comes.

1325
02:00:44,330 --> 02:00:48,450
I actually am going to take the exact opposite approach.

1326
02:00:50,030 --> 02:00:54,390
It's not that I don't want more at large folks. I do.

1327
02:00:54,390 --> 02:00:59,170
And in fact, you know, I wouldn't necessarily be opposed to increasing the number of at-large.

1328
02:00:59,430 --> 02:01:04,390
But I do think there is value to having someone from the different commissions,

1329
02:01:04,390 --> 02:01:14,150
because as you say, Mark, I mean, they know, you know, back to the kind of the point I was trying to make earlier about the,

1330
02:01:14,870 --> 02:01:19,250
if you're a member of the planning commission, you know about the projects the planning commission is looking at.

1331
02:01:19,250 --> 02:01:24,290
If you remember the library board, you know about the library board projects that they're looking at.

1332
02:01:24,410 --> 02:01:34,150
So I think there is value in having those folks participate and you know, to me, I don't want to necessarily just create another board or

1333
02:01:34,150 --> 02:01:37,370
another advisory board just for the sake of creating more boards.

1334
02:01:38,330 --> 02:01:47,770
I do think there would be, I think there's something to be said for having people from these different commissions be part of it in some form or another.

1335
02:01:47,770 --> 02:01:49,810
or maybe that means it's, you know, the four,

1336
02:01:49,990 --> 02:01:51,190
and then you have three out largest.

1337
02:01:51,710 --> 02:01:53,930
You know, or maybe it's a rotating thing

1338
02:01:53,930 --> 02:01:56,070
where, you know, we've got a couple

1339
02:01:56,590 --> 02:01:59,010
from each of the commissions or boards each year,

1340
02:01:59,090 --> 02:02:00,410
but I do think there's value in that.

1341
02:02:00,710 --> 02:02:02,710
I think one thing for I jump to the councilman of course,

1342
02:02:02,870 --> 02:02:05,510
we need to consider the timeframe

1343
02:02:05,510 --> 02:02:07,510
that would get somebody brand new

1344
02:02:07,510 --> 02:02:10,370
who doesn't know the process on board

1345
02:02:10,790 --> 02:02:13,830
and that lead time to getting the grant.

1346
02:02:14,010 --> 02:02:15,310
They wouldn't be able to hit the grant anywhere

1347
02:02:15,310 --> 02:02:19,490
whereas I think a lot of, yeah, any current commission member would be able to do that.

1348
02:02:19,570 --> 02:02:21,210
Council member Kirsten, the Council member of Animal Men.

1349
02:02:21,510 --> 02:02:25,710
And just to go along with what Mayor Pro Tem said, I wasn't really clear in what I was saying,

1350
02:02:25,830 --> 02:02:30,950
I guess the, I think the, like the number one preference would be someone who's currently on one of

1351
02:02:30,950 --> 02:02:36,310
these boards or commissions and then perhaps if you can't fill or for the at large, someone who has

1352
02:02:36,310 --> 02:02:40,250
some experience. So the preference would be someone who is currently knows what's happening.

1353
02:02:41,130 --> 02:02:45,210
But if we're having trouble filling that with somebody who's current, maybe somebody who is

1354
02:02:45,210 --> 02:02:51,390
past and look emeritus of the commissions. And then at large, I think that there's probably

1355
02:02:51,390 --> 02:02:54,530
a good selection of people in the community who might be able to fill more than one at large

1356
02:02:54,530 --> 02:02:58,670
position, just like Mayor Pro Temo-Sing. Go ahead. That's a new man, woman.

1357
02:02:59,490 --> 02:03:07,090
Just thinking about how, as a county, you had the steering committee of elected officials.

1358
02:03:07,870 --> 02:03:13,430
Basically, they're representing each and every one of the corner of the county. The same thing

1359
02:03:13,430 --> 02:03:20,350
with the commission members like the idea I like the idea of having talent they know exactly

1360
02:03:20,350 --> 02:03:25,710
what's happening within the city and that way we can kind of hone in on these capital facilities.

1361
02:03:27,430 --> 02:03:28,930
Good points, cross-board.

1362
02:03:30,410 --> 02:03:31,210
Council Member Spencer.

1363
02:03:33,230 --> 02:03:38,650
So a couple of things. I know you mentioned the subjectivity and objectivity of this process,

1364
02:03:38,650 --> 02:03:39,070
Yes, right?

1365
02:03:39,790 --> 02:03:40,410
Very hard.

1366
02:03:40,510 --> 02:03:40,890
That phrase.

1367
02:03:41,090 --> 02:03:41,250
Yeah.

1368
02:03:41,530 --> 02:03:49,290
Well, I mean, as Ben was making the presentation, you know, just look a lot of that stuff is going

1369
02:03:49,290 --> 02:03:50,610
to be pretty objective, right?

1370
02:03:50,930 --> 02:03:55,290
You're going to plug in all the data and you're going to see, well, this road is really failing

1371
02:03:55,290 --> 02:03:57,350
and this road is okay, right?

1372
02:03:58,730 --> 02:04:06,290
And so I'm just curious how in depth this group is going to have to get and also as we've

1373
02:04:06,290 --> 02:04:13,190
been speaking, and as Council member Van Orman mentioned, I think if it's only going

1374
02:04:13,190 --> 02:04:18,270
to be four meetings a year and it's not going to be that in-depth, perhaps it's just

1375
02:04:18,270 --> 02:04:20,810
the council as that advisory board.

1376
02:04:23,260 --> 02:04:24,340
That's certainly an option.

1377
02:04:25,160 --> 02:04:34,640
I think in the decision about the recommended membership, one of the advantages that this

1378
02:04:34,640 --> 02:04:42,220
make-up gives us is that to the mayor's point, you wouldn't have kind of this training period

1379
02:04:42,220 --> 02:04:47,020
or acclimation period, all of these folks would be able to hit the ground running.

1380
02:04:47,340 --> 02:04:55,120
But there's no doubt that the folks that are working on the capital program would be helping

1381
02:04:55,120 --> 02:04:56,320
to guide that, right?

1382
02:04:56,620 --> 02:05:03,760
So the advisory board would not be expected to come up with these methodologies.

1383
02:05:03,760 --> 02:05:08,680
that we staff would be working on those and bringing those and then we would be working

1384
02:05:08,680 --> 02:05:17,580
to refine them and work out the bugs and making sure that all of those members of that entire

1385
02:05:17,580 --> 02:05:22,800
steering committee were comfortable with the results so that they would be confident in the recommendation.

1386
02:05:25,000 --> 02:05:28,000
But that certainly is an option if council so chose.

1387
02:05:28,000 --> 02:05:28,840
The

1388
02:05:32,940 --> 02:05:34,120
struggle I'm having with this,

1389
02:05:36,720 --> 02:05:40,980
I take my marching orders from you and your staff as

1390
02:05:40,980 --> 02:05:43,620
the experts because you guys are hired to do that, I know.

1391
02:05:44,340 --> 02:05:45,680
So I have to rely on that.

1392
02:05:46,300 --> 02:05:48,780
I feel that I'm getting that from you guys now.

1393
02:05:49,640 --> 02:05:55,900
So although I think the committee would have some advantages, are we just putting something

1394
02:05:55,900 --> 02:06:05,600
else in there to now have a committee of individuals to reiterate what you're telling us and it's

1395
02:06:05,600 --> 02:06:07,460
That would be my question.

1396
02:06:09,740 --> 02:06:18,320
So I would say no, and the reason I would say that is because the process of validating

1397
02:06:18,320 --> 02:06:24,020
and prioritizing would be done at the steering committee level, and so it would be informed

1398
02:06:24,020 --> 02:06:30,480
by both of those pieces simultaneously working together, collaborating.

1399
02:06:32,320 --> 02:06:51,950
But part of the reason why we have those individual board members, not the individuals, but the positions identified as such is because part of this is we want them to help promote public engagement, which hasn't been part of the process at all.

1400
02:06:52,730 --> 02:06:58,490
And that's really the piece that we want to bring into the mix to evaluate.

1401
02:06:59,870 --> 02:07:07,430
And again, going back to the validation and prioritization, I don't think so.

1402
02:07:08,550 --> 02:07:14,590
But obviously that would be something that we would have to keep in mind and make sure that we weren't just, for example, rubber stamping something.

1403
02:07:15,350 --> 02:07:19,490
Well, this isn't something that's going to be decided tonight, it'll come up in a future meeting.

1404
02:07:19,810 --> 02:07:21,950
So I think there's lots more discussion that'll be had.

1405
02:07:22,850 --> 02:07:24,190
Can I ask one more question?

1406
02:07:25,410 --> 02:07:27,030
Just real quick, Mark.

1407
02:07:29,410 --> 02:07:31,470
What would the scenario be?

1408
02:07:32,130 --> 02:07:35,070
I don't necessarily anticipate this happening.

1409
02:07:35,750 --> 02:07:38,630
But let's say the advisory board comes out and says,

1410
02:07:38,790 --> 02:07:42,670
we think our number one priority should be a dog park.

1411
02:07:42,670 --> 02:07:49,450
work. But then the capital program office comes out and says we've got streets that are

1412
02:07:49,450 --> 02:07:55,930
fallen apart. Our number one priority needs to be such and such a street. How does that

1413
02:07:55,930 --> 02:08:04,050
come together? I mean, is the steering committee then just compromise on what should be number

1414
02:08:04,050 --> 02:08:09,690
one and number two and number three, or is more weight given to the advisory board or to the

1415
02:08:09,690 --> 02:08:11,990
city staff, or you can walk us through that?

1416
02:08:12,090 --> 02:08:12,750
Yeah, great question.

1417
02:08:13,210 --> 02:08:16,670
Evan, if you can back, or maybe go forward to that validation

1418
02:08:16,670 --> 02:08:18,290
and prioritization slide.

1419
02:08:19,310 --> 02:08:21,190
And again, this isn't a final product.

1420
02:08:21,450 --> 02:08:24,850
But part of that would be similar to the way

1421
02:08:24,850 --> 02:08:27,930
that we evaluate proposals of some kind, right?

1422
02:08:27,930 --> 02:08:30,410
You have weights in different places.

1423
02:08:31,050 --> 02:08:34,290
And again, the methodology behind that

1424
02:08:34,290 --> 02:08:38,650
is to try to standardize the final ranking.

1425
02:08:38,650 --> 02:08:46,510
So that it is as objective as possible understanding that throughout that line there's some subjectivity,

1426
02:08:46,950 --> 02:08:50,610
especially if people are evaluating and scoring something.

1427
02:08:51,250 --> 02:08:57,250
And so the idea would be that all of that stuff would be happening in the steering committee,

1428
02:08:57,570 --> 02:09:02,030
not in the advisory board and in the CBO, and then we compare them.

1429
02:09:02,030 --> 02:09:13,870
It would be happening at the committee level and then you would have if there was a dispute it would have to be mediated in some way just as it's done at this

1430
02:09:13,870 --> 02:09:26,090
Dias or any other border commission meeting right now there would have to be some way to gain a final answer right and that would be procedural.

1431
02:09:26,090 --> 02:09:33,750
So, yeah, I'm kind of thinking back to the planning commission does things.

1432
02:09:34,270 --> 02:09:39,610
The planning commission will vote on whether a project meets their approval

1433
02:09:39,610 --> 02:09:41,570
and whether they recommend it to the council.

1434
02:09:41,910 --> 02:09:45,690
So I was just wanting to express that out loud

1435
02:09:45,690 --> 02:09:47,210
and see what your thoughts were on it.

1436
02:09:48,210 --> 02:09:50,970
And most of this work, just to follow up on that thought.

1437
02:09:51,110 --> 02:09:53,030
Most of this work is going to, again,

1438
02:09:53,030 --> 02:10:00,470
And we're validating the process that was used to assess each type of infrastructure.

1439
02:10:01,350 --> 02:10:09,350
And we're validating the ongoing needs assessment that is submitted during the budget development

1440
02:10:09,350 --> 02:10:09,870
process.

1441
02:10:10,190 --> 02:10:14,110
And then we're combining those things and then we're prioritizing.

1442
02:10:14,110 --> 02:10:24,210
We're not necessarily at the committee level going out and creating new project needs or something like that, right?

1443
02:10:24,550 --> 02:10:31,730
It essentially is validating information that's been collected and compiled, and then agreeing on the prioritization

1444
02:10:32,510 --> 02:10:36,650
through using an objective method to rank and score.

1445
02:10:37,950 --> 02:10:43,750
And of course, at some point, there's going to be on the margin a dispute.

1446
02:10:44,110 --> 02:10:46,830
that's going to have to be addressed.

1447
02:10:47,330 --> 02:10:47,610
Other

1448
02:10:52,440 --> 02:10:52,980
questions?

1449
02:10:54,220 --> 02:10:55,960
Is that it?

1450
02:10:56,660 --> 02:11:02,500
In terms of our presentation, yes, it sounds like if I can summarize that there's some consensus

1451
02:11:02,500 --> 02:11:07,680
about the advisory board. We maybe need to have more discussion about the membership and the makeup

1452
02:11:07,680 --> 02:11:13,520
and we can have that discussion. We'll bring back a proposed language at some future council

1453
02:11:13,520 --> 02:11:19,260
meeting unless you have that discussion again at that time and then we'll talk about in

1454
02:11:19,780 --> 02:11:26,520
the review of the workshop schedule at some future point another workshop to come back and revisit.

1455
02:11:27,560 --> 02:11:34,100
Sound good? All right. Just to make sure I'm not missing anything on the agenda.

1456
02:11:34,600 --> 02:11:37,920
Nope, it says adjournment. We are adjourned. Thanks everybody.

1457
02:11:39,300 --> 02:11:41,060
We missed the financial quiz.