1 00:04:53,680 --> 00:04:57,759 and then we'll move on to the second one. 2 00:04:55,759 --> 00:05:05,880 » Um, are we good on the discussion on those three? Okay. All in favor? 3 00:05:02,639 --> 00:05:05,880 All opposed? 4 00:05:07,520 --> 00:05:14,400 Um, and then I would like to entertain a motion to approve the reallocation of 5 00:05:11,680 --> 00:05:20,000 funds within the fiscal year 2627 operating budget hospitality fund in the 6 00:05:17,039 --> 00:05:24,400 amount of $4,300 moving funds from the account 41805-55620 7 00:05:22,800 --> 00:05:30,639 community development projects and partnerships to 418551 8 00:05:28,320 --> 00:05:33,680 salary and administration for payroll purposes to fund the finance director 9 00:05:32,400 --> 00:05:39,560 position. So that's going to be that balance and I am calling for a second on 10 00:05:36,560 --> 00:05:39,560 that. 11 00:05:40,560 --> 00:05:45,520 Any discussion? >> Tell me again which one it's coming 12 00:05:44,800 --> 00:05:51,280 from. >> Uh it is from 41855620 13 00:05:49,600 --> 00:05:54,800 community development projects and partnerships. 14 00:05:52,240 --> 00:05:59,440 » Okay. >> So what's that mean from the balance 15 00:05:57,600 --> 00:06:04,080 that >> around 12 grand? There's still quite a 16 00:06:02,160 --> 00:06:11,360 big chunk of money. It was I believe it was a little over 16 grand in that line. 17 00:06:08,160 --> 00:06:14,720 » Okay. But we've used money. >> So if we had 16, we took out we're 18 00:06:13,680 --> 00:06:19,840 taking out four. >> We haven't used any from that. 19 00:06:18,240 --> 00:06:23,120 » We haven't used money. >> No, not in this fiscal year. 20 00:06:22,080 --> 00:06:28,639 » It was last fiscal year. >> We used money from that. Yep. 21 00:06:25,759 --> 00:06:32,479 » Yep. We're only what 40 days into this one. 22 00:06:30,479 --> 00:06:32,479 All 23 00:06:40,080 --> 00:06:46,400 right. Any other discussion? Any other questions? 24 00:06:43,919 --> 00:06:52,720 All in favor? Okay. All opposed. 25 00:06:49,440 --> 00:06:58,000 Amazing. And I got a couple more here. Sorry. I would like to entertain a 26 00:06:54,800 --> 00:07:03,759 motion to approve the termination of the green fine collie contract. effective 27 00:07:00,720 --> 00:07:09,440 October 31st of 2026. Um with the finance director position 28 00:07:05,680 --> 00:07:14,240 coming in, that uh was the agreed upon um span of time that we would keep them 29 00:07:11,360 --> 00:07:21,599 on staff just to have that transition period for the new finance director. And 30 00:07:16,560 --> 00:07:26,080 I am calling for a second on that second and any discussion and I have said the 31 00:07:24,400 --> 00:07:31,199 contract. Is there anything in there that's going to come back and buy us new 32 00:07:28,080 --> 00:07:34,479 on the contract itself? just asking because I don't know I'm sure the 33 00:07:32,479 --> 00:07:38,080 determination flaw >> 30 days say that be 34 00:07:36,720 --> 00:07:40,960 » that's why I want to make sure there was anything 35 00:07:38,639 --> 00:07:45,080 » yeah but with this approved tonight we can give them more than enough time 36 00:07:45,120 --> 00:07:49,199 » y >> do we have 37 00:07:47,360 --> 00:07:53,280 » we plan to have the finance director to go visit with them and actually sit and 38 00:07:51,360 --> 00:07:57,039 be able to absorb as much as possible before they're done 39 00:07:55,360 --> 00:08:01,199 » if they use software >> software wise um we are actually 40 00:07:59,440 --> 00:08:02,800 transitioning. Can you share more about that? I know you've been involved in 41 00:08:02,240 --> 00:08:08,720 that process. >> We are going full spectrum back to the 42 00:08:06,240 --> 00:08:17,199 Smart Fusion Harris software. We already have about half of um what is needed for 43 00:08:13,680 --> 00:08:25,039 accounting. Um but September 1st, we're going to go live with the HR, the 44 00:08:20,720 --> 00:08:29,120 payroll, the AP and AR with Harris. It will be all integrated 45 00:08:26,800 --> 00:08:32,280 » and all of that comes out of pub subdues and fees. 46 00:08:36,719 --> 00:08:41,200 » Right now, our accounting is kind of segmented in the way that they're doing 47 00:08:39,680 --> 00:08:45,519 it. This would all bring you into the same system. 48 00:08:42,560 --> 00:08:49,839 » Oh, you gra >> um we are hopeful for the 24th of this 49 00:08:49,279 --> 00:08:54,959 month. >> Okay. That'll give them quite a while 50 00:08:53,040 --> 00:08:59,279 with reinventing before they're done. >> I'll be sending the official offer 51 00:08:56,800 --> 00:09:03,760 letter tomorrow since council approved those budgeted funds and then I'll 52 00:09:01,760 --> 00:09:08,200 discuss with that individual a bit start date. 53 00:09:04,640 --> 00:09:08,200 » So technically 54 00:09:08,399 --> 00:09:15,279 we approved budgeted funds for that position. All we did was approve the 55 00:09:12,880 --> 00:09:21,600 movement of money from one place to another. We never approved that position 56 00:09:18,720 --> 00:09:26,480 in the budget. There >> is no finance director. It's an AP 57 00:09:23,760 --> 00:09:30,240 person. >> We're basically creating a new position. 58 00:09:28,640 --> 00:09:34,560 » Yes, I agree. 59 00:09:31,200 --> 00:09:38,040 » Funds are being moved to position different on the line. 60 00:09:40,160 --> 00:09:45,920 » I think he's saying that position, >> right? But what he's saying is we never 61 00:09:44,000 --> 00:09:49,680 actually made the actual We talked about it, but I don't think we ever voted to 62 00:09:47,360 --> 00:09:53,760 make that official. But it's budgeted. It's budgeted. Even 63 00:09:51,760 --> 00:09:59,040 if you don't have someone you don't have someone occupying that position, not 64 00:09:57,680 --> 00:10:04,959 » something they can do is just make it part of the emotion. 65 00:10:02,000 --> 00:10:07,760 » But I mean, do we eliminate J position? I get 66 00:10:06,160 --> 00:10:10,800 » that was that was part of the discussion that we had in the executive. 67 00:10:10,080 --> 00:10:14,880 » Correct. >> So we got to be careful about what we're 68 00:10:13,120 --> 00:10:20,800 discussing so that it's not because this is a public meeting now. 69 00:10:16,880 --> 00:10:26,880 So, yeah, that's [laughter] >> I'm just thinking we have a gap. We 70 00:10:24,720 --> 00:10:30,000 probably need to fill the gap just so that it's 71 00:10:27,920 --> 00:10:33,839 » between now and the 24th. >> So, 72 00:10:32,079 --> 00:10:37,519 Could you not do this? I was asking the other questions. It's part of your poll 73 00:10:36,160 --> 00:10:41,920 motion here. We're going to approve the movement of funds with the deletion of 74 00:10:39,279 --> 00:10:46,880 these inspections from the addition of the bonition. 75 00:10:44,240 --> 00:10:51,279 » Do it all. We could, but technically don't forget that those two positions 76 00:10:48,720 --> 00:10:53,920 are not approved by council. The funding is, 77 00:10:51,920 --> 00:10:57,440 » but council allocates positions >> for finance director. We've had one 78 00:10:55,760 --> 00:11:01,600 before. We just >> It's part of the budget process whether 79 00:10:59,120 --> 00:11:04,800 or set up. Council has to allocate actual positions. You can't create 80 00:11:03,440 --> 00:11:07,519 positions allocated. >> But there was an existing position. It 81 00:11:06,320 --> 00:11:12,800 just wasn't filled. >> No, no, no. 82 00:11:09,519 --> 00:11:17,920 Well, we're not starting this right here. 83 00:11:15,760 --> 00:11:23,680 » So, we're updating the AP to a new title basically. 84 00:11:20,640 --> 00:11:27,440 » I think everybody's agreeing to make his his point clear, I guess. 85 00:11:26,000 --> 00:11:33,880 » Is there a way we can do it all at one time? It's just I don't think that we're 86 00:11:29,680 --> 00:11:33,880 conf there's still loose end 87 00:11:34,720 --> 00:11:40,560 because there's a position that's still going but that's budgeted. You could sit 88 00:11:38,880 --> 00:11:45,360 there and say that it's budgeted >> but 89 00:11:42,399 --> 00:11:49,079 changing that position to something else in that executive. 90 00:11:50,000 --> 00:11:56,480 » Is there a way to do it all? We can say but if we didn't make a vote we should 91 00:11:55,040 --> 00:11:59,839 have come out of there and made a vote. So, we talked about creating that 92 00:11:57,839 --> 00:12:02,399 position. We never voted on actually making that position. 93 00:12:01,120 --> 00:12:06,160 » I I could be wrong, but I don't >> So, we put out a job posting for 94 00:12:04,399 --> 00:12:08,079 something that we're not interested in doing. 95 00:12:06,720 --> 00:12:10,480 » No, no. I'm just saying I don't think we ever actually created a position. We 96 00:12:09,279 --> 00:12:15,959 were all in agreeance. We want the position. What he's trying to say is 97 00:12:12,160 --> 00:12:15,959 that that position never 98 00:12:18,240 --> 00:12:24,240 to her previous motion that would address that concern. I mean, I can make 99 00:12:22,560 --> 00:12:29,839 a motion to >> Well, I mean, you finally Yeah. 100 00:12:28,320 --> 00:12:32,720 » Thank everybody. >> Yeah. I don't think it was that. It 101 00:12:31,040 --> 00:12:36,800 wasn't that just he's trying to say that we don't I don't think he what he's 102 00:12:34,320 --> 00:12:41,120 meant that we never officially voted to create that position and eliminate the 103 00:12:38,800 --> 00:12:43,440 AP position. It's not that we're not in agreeance on it. I think he's just 104 00:12:42,320 --> 00:12:47,600 saying that technically it's not. >> He wants to see that position gone. This 105 00:12:45,519 --> 00:12:52,639 position >> I mean it can happen. 106 00:12:49,200 --> 00:12:56,480 » Yeah. I can entertain a motion to remove on update the title. Honestly, that's 107 00:12:55,040 --> 00:13:03,200 what it's doing. >> Update the title and put in a second. 108 00:13:00,639 --> 00:13:05,920 » Um, so let's go ahead and approve the termination and then I'll add that at 109 00:13:04,639 --> 00:13:10,160 the end before we adjourn from the special call session. So, all in favor 110 00:13:08,480 --> 00:13:15,440 of approving the termination of the Green Finny Collie contract effective 111 00:13:12,079 --> 00:13:21,519 October 31st. Okay. All opposed. 112 00:13:18,639 --> 00:13:29,279 Okay. So, I would like to entertain a motion to adjust the AP position title 113 00:13:26,399 --> 00:13:33,560 to finance director. I think that's all that needs to be 114 00:13:30,560 --> 00:13:33,560 said. 115 00:13:35,360 --> 00:13:39,959 Um, and I need to call for a second. 116 00:13:41,600 --> 00:13:45,399 You make notes on this. 117 00:13:49,680 --> 00:13:57,600 start. I don't want to just change any one because 118 00:13:55,839 --> 00:14:00,880 » that would have to be two motions then because you have to eliminate one and 119 00:13:58,959 --> 00:14:06,079 then start a new >> yeah I'm pretty sure correct you would 120 00:14:03,600 --> 00:14:09,399 have to eliminate first and then create a new position. 121 00:14:09,680 --> 00:14:15,600 » I mean I really think we can just do change. 122 00:14:13,920 --> 00:14:19,920 Can we just word it? There's definitely one big motion that we want to eliminate 123 00:14:17,360 --> 00:14:24,560 the position that position. I'm just trying to find the motion itself was 124 00:14:22,399 --> 00:14:27,279 specifically for finance director. That's correct. 125 00:14:25,199 --> 00:14:32,480 » So, we've already funded the position. Do we do we need to make a motion to get 126 00:14:30,800 --> 00:14:37,920 rid of it if the funding for that current position is already 127 00:14:35,120 --> 00:14:45,040 » taken away out of this meeting tonight to change the current AP to a new 128 00:14:42,240 --> 00:14:49,120 finance director like that because you just made the change she has she holds 129 00:14:47,199 --> 00:14:54,160 the title she holds that position and walk out of 130 00:14:52,480 --> 00:14:57,120 here saying you know what you're going to do the findings 131 00:14:55,120 --> 00:15:02,639 » no I I get what you're saying But you don't have it. So it's clean. This ends, 132 00:14:59,920 --> 00:15:06,639 this begins to first, you know, move the person that you already selected. 133 00:15:04,320 --> 00:15:09,680 » So So would it be easier to just make a motion to just eliminate that position 134 00:15:08,160 --> 00:15:14,160 then since the funding of the finance director has already been proposed and 135 00:15:11,600 --> 00:15:16,480 then it's just one motion? >> Yeah. 136 00:15:15,440 --> 00:15:20,079 » Okay. >> All right. So let's adjust that then. 137 00:15:18,560 --> 00:15:27,920 We're going to go ahead and entertain a motion to remove the AP position. And 138 00:15:24,480 --> 00:15:27,920 I'm calling for a second. 139 00:15:28,160 --> 00:15:33,560 Okay. Any discussion? 140 00:15:34,399 --> 00:15:43,279 » Will that terminate when the finance director comes on? So, 141 00:15:39,360 --> 00:15:47,360 » so 24th, she would be done in >> correct. 142 00:15:43,920 --> 00:15:49,360 » Will we need a lapse for her? I'm just asking. Um, 143 00:15:48,480 --> 00:15:53,279 » that's probably something. >> Green Finny will continue to provide any 144 00:15:51,360 --> 00:15:57,120 additional support needed for the transition for whoever gets that 145 00:15:54,959 --> 00:16:02,880 position. Correct. All in favor? 146 00:16:00,480 --> 00:16:06,720 All opposed? Amazing. All right. I would like to make 147 00:16:05,199 --> 00:16:14,320 a motion to adjurnn from the special call session. Do I have a motion? 148 00:16:10,079 --> 00:16:17,720 Okay. And any discussion? All in favor? 149 00:16:18,800 --> 00:16:26,560 All right. We are on a special session. We'll jump into 150 00:16:24,000 --> 00:16:26,560 session. 151 00:16:27,680 --> 00:16:34,079 All right, Mary, you're up first. You've got the first item on the agenda, the 152 00:16:31,920 --> 00:16:37,079 update on the tree removal near Burn Street. 153 00:17:03,759 --> 00:17:12,079 And this is a common problem. It occurs in almost every city where subdivision 154 00:17:09,039 --> 00:17:16,559 maps out roads or streets that are then never built. Um, sometimes they're 155 00:17:14,319 --> 00:17:21,839 called paper roads or they can also be called ghost roads. Um, 156 00:17:20,079 --> 00:17:28,319 in the memo I set out first of all what we know. Um, thanks to Gerald's work and 157 00:17:25,839 --> 00:17:32,240 uh my review of what I could read of the subdivision plat they were prepared in 158 00:17:30,480 --> 00:17:39,440 1951. The deeds on the um on the plat they do 159 00:17:37,120 --> 00:17:46,640 end at the edge of this road that kind of cut through deeds that back up uh 160 00:17:42,799 --> 00:17:52,320 back and back through each other. Um the area is not listed on the state uh DOT 161 00:17:49,360 --> 00:17:56,400 website as being a state road. Um according to Gerald's research, the 162 00:17:54,400 --> 00:18:01,520 register does not have a record of an actual deed coming to the city. 163 00:17:59,600 --> 00:18:06,720 Um I understand that fire services may have used the area for fire access, but 164 00:18:04,240 --> 00:18:12,320 I cannot tell that it was ever paid or actually cut and registered in the 165 00:18:08,400 --> 00:18:17,120 system. Um, in looking at Google Earth and Google Maps and the tax assessors 166 00:18:14,720 --> 00:18:20,960 uerial shots, it looks like some of the residents have actually extended their 167 00:18:19,039 --> 00:18:27,679 water lots right up to the edge of the road or almost onto the midline to use 168 00:18:23,280 --> 00:18:32,400 that property um with their fences or or grass blowing for their yard. Things I 169 00:18:30,720 --> 00:18:36,000 don't know. Um given the age of the plat, it's 170 00:18:34,240 --> 00:18:42,160 possible that the subdivision was reviewed by the county. And in previous 171 00:18:39,120 --> 00:18:46,640 subdivisions in and near Liberty, um often the roads were dedicated to the 172 00:18:44,080 --> 00:18:52,960 county. So I don't know what the county's records away from the register 173 00:18:49,760 --> 00:18:57,600 may show. Um I don't know the physical state of the tree because I'm not an 174 00:18:54,480 --> 00:19:01,919 arborist as I shared with you last time. Um, and so I don't know for sure that 175 00:19:00,240 --> 00:19:05,840 the tree needs removal or whether it could be something else. Maybe just 176 00:19:03,360 --> 00:19:11,679 trimming or bits or something. I don't know. I also don't know. Um, 177 00:19:09,600 --> 00:19:17,600 since I'm not a surveyor, I can't tell whether the tree is 100% located in the 178 00:19:15,600 --> 00:19:23,600 uh the area that's marked on the the plat as a road. Um, typically trees on 179 00:19:21,679 --> 00:19:28,640 property lines where both property owners own things. Um, that can be a 180 00:19:26,960 --> 00:19:34,000 little bit complex in terms of who pays for what. Um, I don't know. I don't 181 00:19:32,000 --> 00:19:39,360 think there's any sewer or water lines in the area that's marked as the the 182 00:19:36,799 --> 00:19:44,640 road on the plant, but that's something to determine for sure. See, I got here. 183 00:19:42,880 --> 00:19:48,160 uh because you don't want to give up an easement or a right of way to enter in 184 00:19:46,080 --> 00:19:54,320 there and care for your lines if there's lines in there. Um and then I don't know 185 00:19:51,120 --> 00:20:00,080 whether since 1951 and no I was not born in 1951. I was not alive. So just I can 186 00:19:56,720 --> 00:20:05,919 see Sierra looking at me like yeah. >> Um we don't know whether the cities 187 00:20:02,640 --> 00:20:10,960 maintain that but that area whether they mowed it, whether they cut trees down. 188 00:20:08,080 --> 00:20:15,440 Um the area right by Miss Stoy's house, it um it does look well maintained, but 189 00:20:13,120 --> 00:20:20,240 I'm thinking the neighbors probably took care of that. I listed some possible 190 00:20:18,160 --> 00:20:26,160 options of things to do. Check with the county regarding your records. Um get a 191 00:20:23,200 --> 00:20:29,840 formal title search by professional. I can't do title searches because I don't 192 00:20:27,520 --> 00:20:34,640 keep title insurance, not being a real estate attorney. Have it surveyed so we 193 00:20:32,240 --> 00:20:38,720 know whether the tree is actually in the u any property if we own it. So 194 00:20:37,200 --> 00:20:43,760 determining whether you own it first and then whether the tree is in it, have a 195 00:20:41,440 --> 00:20:49,760 tree company or an arborist look at the tree and determine its health. 196 00:20:46,799 --> 00:20:54,080 Um, and then one option would be if you own it and the tree does need some work, 197 00:20:52,240 --> 00:20:58,960 um, decide whether the city's going to do it, but know that you set a 198 00:20:55,520 --> 00:21:03,039 precedent, if it's not on your property of doing that kind of work and then 199 00:21:00,559 --> 00:21:05,760 everybody who has a tree that's close will want their tree taken care of 200 00:21:04,480 --> 00:21:09,919 because you did it for one, you got to do it for all. That's something. And 201 00:21:08,240 --> 00:21:14,720 then finally, there's always an option to do nothing if the city does not own 202 00:21:12,000 --> 00:21:19,360 the area or the tree needs to come down. Um, another thing I thought of was 203 00:21:16,960 --> 00:21:22,240 typically claims for trees would go through the insurance company. So, I was 204 00:21:20,960 --> 00:21:27,440 thinking maybe you'all might contact your um your claims representative with 205 00:21:25,280 --> 00:21:31,120 your insurer and just see if they have I'm sure this comes up all the time. See 206 00:21:29,200 --> 00:21:36,159 if they have suggestions or guidance on that process. Um, and finally, um, there 207 00:21:34,240 --> 00:21:43,360 was a question to ask about, um, should the city abandon that platted area that 208 00:21:40,240 --> 00:21:49,280 was never, um, if we don't own it, we don't need to abandon. Um, if it's never 209 00:21:46,080 --> 00:21:53,679 actually been a road, um, for anything but private access to those those homes 210 00:21:51,520 --> 00:21:58,240 in that neighborhood, then I don't think you need to do it. But there's typically 211 00:21:55,600 --> 00:22:03,120 two ways to abandon property. Liberty does not have enough residents to use 212 00:22:00,159 --> 00:22:07,360 ordinance. we'd have to go to a court and there's some requirements about 213 00:22:04,720 --> 00:22:12,080 publishing in the newspaper, posting the property, certified letters to all 214 00:22:09,360 --> 00:22:16,400 people that above the the um the platted road. Um and then you have to go to the 215 00:22:14,159 --> 00:22:20,240 court for the judge to decide one, can it be abandoned, and then what happens 216 00:22:17,919 --> 00:22:24,559 to the property once you abandon it? Um typically, if there's no other claims on 217 00:22:22,640 --> 00:22:28,559 the property, it would be divided down the midline and the that property would 218 00:22:26,320 --> 00:22:30,640 go to those abing properties. Don't get this right. 219 00:22:29,970 --> 00:22:36,320 » [laughter] >> So that's kind of what we um what I see 220 00:22:33,440 --> 00:22:42,080 and so any guidance from councilman would be good as y'all you review them 221 00:22:38,480 --> 00:22:46,320 and maybe look at it um you know and get your thoughts to me or to the mayor to 222 00:22:43,919 --> 00:22:52,000 Katie. Have we checked with any other municipalities see if they have the same 223 00:22:48,640 --> 00:23:00,080 issue? I mean this all milary logistics. Were they made that way to have this app 224 00:22:55,360 --> 00:23:05,760 was cut from I was not alive in 195 >> and [laughter] 225 00:23:02,640 --> 00:23:11,360 um I know that it was that was the purpose of that was for trash pickup 226 00:23:09,280 --> 00:23:13,760 here. And I just wonder about the other municipalities 227 00:23:12,880 --> 00:23:16,480 villages. >> This happens not just with mill 228 00:23:15,200 --> 00:23:21,919 villages. It happens in all developments. Okay. Um, and 229 00:23:19,919 --> 00:23:28,640 I I get all kinds of questions and arguments about it like um who's 230 00:23:25,200 --> 00:23:33,679 responsible for drainage in that area and um it's in Clemson I mean Clemson's 231 00:23:32,000 --> 00:23:37,919 pretty big and it's I can think of maybe 10 places off the top of my head that 232 00:23:35,440 --> 00:23:42,559 are exactly like this either where roads weren't connected you know that supposed 233 00:23:39,919 --> 00:23:45,840 to connect so you'd have a loop and it just never got done and the question is 234 00:23:44,080 --> 00:23:49,520 who owns that property Mr. Johnson for taking care of it. So that's really the 235 00:23:48,000 --> 00:23:54,000 the question and that's that's the question 236 00:23:52,240 --> 00:23:59,520 here is how do we figure out who owns it? Um and if we don't own it um are 237 00:23:57,600 --> 00:24:03,320 there any actions that you want to take? I mean I hate to say 238 00:24:03,360 --> 00:24:12,960 I can't tell whether the tree is solely in that it is a big tree. Um but that's 239 00:24:09,360 --> 00:24:16,640 going to apply to all of them. a baby. >> Yeah. Streets and 240 00:24:15,039 --> 00:24:20,880 » Yeah. Like you said, if we do this for one 241 00:24:18,559 --> 00:24:23,679 » have to do some years back. According to what she 242 00:24:22,480 --> 00:24:28,320 told me, I don't know if that's right or wrong. 243 00:24:25,520 --> 00:24:31,039 » I saw that she lived she moved in in 94 maybe. 244 00:24:29,520 --> 00:24:34,240 » I don't think I imagined that, but I might have imagined that. 245 00:24:32,559 --> 00:24:38,559 » Search doesn't cost a whole lot of money. That probably be the easiest 246 00:24:36,720 --> 00:24:42,400 route. We did actually have a lady from the forestry commission come in recently 247 00:24:40,640 --> 00:24:46,480 and she said that she's been getting around to all the cities trying to 248 00:24:44,400 --> 00:24:51,279 provide arborist um resources. So I might get in contact 249 00:24:49,360 --> 00:24:53,600 with her too and see if she'd like to help us out with this question. 250 00:24:52,960 --> 00:24:57,440 » I think it's great. >> They actually just stopped in last week, 251 00:24:55,200 --> 00:25:02,480 dropped off a whole bunch of goodies. >> One of us three need to update this 252 00:24:59,919 --> 00:25:06,559 week. I know you created the book or do you want to update it later? Um, I would 253 00:25:04,720 --> 00:25:10,559 probably have Katie do it, but I'll I will get with her to update. 254 00:25:08,320 --> 00:25:15,279 » I want to make sure if somebody does. >> She is very concerned. 255 00:25:12,799 --> 00:25:19,279 » Yes, I know. >> I got big trees in my yard, too. 256 00:25:17,600 --> 00:25:24,080 » Well, I was going to say, you know, if it's not the city doesn't know, that's 257 00:25:21,440 --> 00:25:26,720 really a private property ownership kind of thing. And it's not 258 00:25:25,760 --> 00:25:30,080 that I don't have empathy for it because, you know, you talk to someone 259 00:25:28,400 --> 00:25:35,120 that has owned two houses and both of them had huge trees fall on them. So, um 260 00:25:32,559 --> 00:25:41,200 I definitely know the the worry. Um but I can't commit the 261 00:25:38,880 --> 00:25:45,279 city to cleaning it up until we don't break things 262 00:25:42,960 --> 00:25:49,760 or or if we had a rideway and the tree was over a sewer line or a water line. 263 00:25:47,600 --> 00:25:54,080 That might be different. Um because you you don't want to have a a waterline 264 00:25:51,679 --> 00:25:58,640 break or something. You got to maintain Do we have a map of sewer lines for 265 00:25:56,320 --> 00:26:05,279 those properties that we or is that available? You can't see it on the the 266 00:26:02,240 --> 00:26:11,720 » It looks like nobody close by did a a property plat. 267 00:26:07,200 --> 00:26:11,720 » They just relied on the subdivision plat 268 00:26:11,840 --> 00:26:20,559 back in 1951. It was actually originally did as a a 269 00:26:17,200 --> 00:26:25,200 driveway Steven Mill's name. He the only thing he found he could never find where 270 00:26:22,559 --> 00:26:32,080 they left the mills name and found where it was dedicated as a public rideway. It 271 00:26:28,320 --> 00:26:37,200 was still in the mills names ownership. >> See I don't know that exists anymore. 272 00:26:35,440 --> 00:26:40,880 Yeah. >> So I mean I don't know at that time 273 00:26:39,120 --> 00:26:42,799 whether they were inside city limits or not. 274 00:26:41,120 --> 00:26:45,919 » Yeah. And and where Paul went to that day with me is he said, you know, it's 275 00:26:44,159 --> 00:26:50,960 kind of like most of your roads or city roads. City doesn't actually have these 276 00:26:48,799 --> 00:26:54,559 on their roads. I don't know. Most of them are actually considered 277 00:26:52,480 --> 00:27:02,480 prescriptive rightways county city and all back in 9045 278 00:26:57,760 --> 00:27:05,600 roads on anything statements. So I think that's what this is. I'm not 279 00:27:04,240 --> 00:27:08,240 I don't know if the city owns it doesn't own it or whatever the case may be. I 280 00:27:07,279 --> 00:27:12,240 just want to make sure somebody >> I don't think could have been involved 281 00:27:10,080 --> 00:27:17,679 in that. you know, development process with the mill the county when the when 282 00:27:15,279 --> 00:27:21,360 the mill it was Woodside Mills development, you know, 283 00:27:19,279 --> 00:27:24,159 » um did it. So, I don't know. Sometimes that could be an economic development 284 00:27:22,640 --> 00:27:30,000 thing that they work with include. >> So, what is our next 285 00:27:27,760 --> 00:27:34,000 » I would say do search personally >> and I'll get with the artist and see 286 00:27:32,159 --> 00:27:38,480 what we can get out of those two things. You do a title search, it's a couple 287 00:27:35,440 --> 00:27:42,000 hundred and then find out and GI says I have a run out of 288 00:27:40,240 --> 00:27:44,240 » I think the ar would do it first. She was excited to get looking at trees in 289 00:27:43,840 --> 00:27:46,720 the city. >> Is there a property paying close to that 290 00:27:45,840 --> 00:27:51,039 tree? >> I didn't see I went out and looked at I 291 00:27:48,960 --> 00:27:55,360 didn't see anything close >> grass over so 292 00:27:53,440 --> 00:28:00,080 what anybody's got a box finder or mobile could look and see if there's a 293 00:27:57,120 --> 00:28:03,520 property pen nearby. >> I bet building works good. 294 00:28:01,520 --> 00:28:09,919 » Yeah. and go out. 295 00:28:05,520 --> 00:28:12,559 » We could also do a locate for for the length of it so you know what's cuz I 296 00:28:11,279 --> 00:28:17,679 don't know what's in there. >> B might be on the tile search that you 297 00:28:15,360 --> 00:28:24,039 tell us yes or no and says no we out of them. You just do the tile search find 298 00:28:20,000 --> 00:28:24,039 out if you own it. If we don't own it 299 00:28:24,480 --> 00:28:29,039 I'd hate to spend that much money on cutting tree down them and everybody 300 00:28:27,440 --> 00:28:34,480 starting beating the door down the trees cut down and we even find out we don't 301 00:28:31,279 --> 00:28:39,360 even own it. If it's that cheap, >> it won't be it'll be several hundred. 302 00:28:36,640 --> 00:28:42,000 » I mean, yeah, 2500 to 5,000 to take that tree down 303 00:28:41,760 --> 00:28:47,520 more. >> What' we get? 3,300. That one. Just take 304 00:28:44,799 --> 00:28:52,200 it down. >> We can do a title search. Everybody's 305 00:28:49,039 --> 00:28:52,200 good with 306 00:28:53,039 --> 00:28:56,720 it. >> Can we get 307 00:28:55,120 --> 00:29:01,840 » Can we get the property card of the owner that has this property? 308 00:28:59,279 --> 00:29:05,240 » Kevin and Sophie. And we get a card of the property 309 00:29:06,799 --> 00:29:10,760 card. It tell you where 310 00:29:10,960 --> 00:29:16,480 it's right. That's the right she's talking 311 00:29:14,799 --> 00:29:19,799 about right there. That TV would be nice. Yeah. 312 00:29:19,840 --> 00:29:25,760 » And I understand where she's at, but >> she's at 103. 313 00:29:23,360 --> 00:29:29,039 » Yep. If we do the arborist and we we take responsibility for doing it or 314 00:29:27,200 --> 00:29:33,279 respons that tree from now on. >> I think we would just assess it. Okay. 315 00:29:31,200 --> 00:29:39,520 We would do anything past that. Assess the health of the tree. 316 00:29:36,640 --> 00:29:45,520 » I have a a print out from the tax website and makes it one. 317 00:29:43,520 --> 00:29:48,000 » I think right though. It looks like the way it looks like it goes all the way 318 00:29:47,120 --> 00:29:54,640 through. >> Yeah. It goes all 319 00:29:50,399 --> 00:29:59,279 in the trash or something back build. >> They had back alley back in the days, 320 00:29:56,559 --> 00:30:02,399 didn't they? >> People used to put their cans in the 321 00:30:00,799 --> 00:30:05,720 backyard. He did say 322 00:30:06,240 --> 00:30:10,039 » years ago they freaking 323 00:30:11,760 --> 00:30:17,880 That's how they started. Well, somebody's 324 00:30:24,960 --> 00:30:29,240 in room with them nextually. 325 00:30:36,559 --> 00:30:42,559 I'm sure there's other things, but follow I think she has several of them. 326 00:30:39,600 --> 00:30:46,240 » She does that question. So we got this one 327 00:30:44,320 --> 00:30:50,520 that we'll follow up with her by Friday. 328 00:30:55,360 --> 00:30:58,919 » Put that baby in. 329 00:30:59,039 --> 00:31:09,240 » So we'll do the rest. >> Okay. Awesome. 330 00:31:04,320 --> 00:31:09,240 » She can see the babies are not see. 331 00:31:09,360 --> 00:31:17,720 Next up on the agenda is the discussion of the municipal donation policy and 332 00:31:13,279 --> 00:31:17,720 mayor, you are also up to that. 333 00:31:22,320 --> 00:31:28,480 » Well, there's there's too much for my three brain cells to remember anyway. 334 00:31:25,520 --> 00:31:31,679 So, okay. First thing I was going to say just to start this conversation. So, 335 00:31:29,919 --> 00:31:35,919 this kind of came up and with some discussions around how the city is 336 00:31:33,520 --> 00:31:40,080 actually donating to various things. Um, should we have a policy? Should it be at 337 00:31:38,399 --> 00:31:44,240 the discretion of the mayor? Should it be at discretion of mayor and council? 338 00:31:42,240 --> 00:31:50,000 Um, this year we made a donation. Well, last year we made a donation to the cat 339 00:31:45,919 --> 00:31:54,960 garage rescue. Um, we put $2,000 towards what they are doing in the city of 340 00:31:51,519 --> 00:31:58,880 Liberty to um to spay and neuter cats to reduce our cat population. Um, it kind 341 00:31:57,200 --> 00:32:03,440 of spurred the discussion of how much should we be be donating to things? How 342 00:32:01,120 --> 00:32:08,320 often should there be a plan in place? Um, we also donate to Pickkins County 343 00:32:05,840 --> 00:32:13,200 Meals on Wheels every year. Um, and so it just kind of makes a larger question 344 00:32:10,080 --> 00:32:17,360 of who we donate to, how often, and why. >> So, go ahead. Sorry. Um, this memo 345 00:32:15,600 --> 00:32:23,039 addresses primarily the donation of physical um or real estate items. Um, 346 00:32:21,039 --> 00:32:26,720 currently your ordinance requires that in order to dispose of anything 347 00:32:24,880 --> 00:32:30,480 » Oh, this is not on the agenda. >> Oh, what's on the agenda? 348 00:32:28,240 --> 00:32:33,039 » Your donation policy. >> Well, this this wouldn't be covered in 349 00:32:31,840 --> 00:32:38,320 that. So it's about basically it's disposable 350 00:32:35,279 --> 00:32:41,760 of items. The donation policy is something that basically two different 351 00:32:40,320 --> 00:32:45,360 » that's two different things. >> No, I think donation is covered in this. 352 00:32:44,080 --> 00:32:48,240 » Listen and see and then if you want me to shut up, I can do that. 353 00:32:46,960 --> 00:32:52,559 » No, I just want to make sure that we're covering the right thing. Yeah, this 354 00:32:50,240 --> 00:32:56,159 Yeah, this is all disposal of city. >> But disposal includes donations. 355 00:32:55,679 --> 00:33:00,640 » Yeah. >> Monetary values. Okay. So 356 00:32:59,039 --> 00:33:05,679 » basically there's two two things you have other than funds. Um you have real 357 00:33:03,600 --> 00:33:11,279 estate and you have personal property. Personal property is basically non-real 358 00:33:07,760 --> 00:33:14,880 estate. Um your ordinance requires that for anything to be disposed of. And I 359 00:33:13,440 --> 00:33:22,080 use the word disposed. I'm not talking about um trash. I mean given away 360 00:33:20,399 --> 00:33:26,240 » what happens to it basically if it leaves the city. Um it's supposed to 361 00:33:24,320 --> 00:33:31,279 come to council. And that's a very restrictive policy because then you 362 00:33:27,760 --> 00:33:35,679 spend all day arguing about well these clothes in the lost and found what do we 363 00:33:32,799 --> 00:33:40,799 do with those or you know so um state law basically says you have to dispose 364 00:33:37,519 --> 00:33:45,039 of um or alienate real property by ordinance but you can do the other by 365 00:33:42,960 --> 00:33:49,760 resolution and typically what happens is um because you have an ordinance talking 366 00:33:46,960 --> 00:33:54,240 about how to convey things away from the city um you'll need to do it by 367 00:33:52,240 --> 00:33:58,240 ordinance because of the equal dignity thing where you have you can only change 368 00:33:56,159 --> 00:34:02,240 militants buy um the goals of changing the policy and 369 00:34:00,880 --> 00:34:07,360 I think they would definitely address the donation policy too. So basically 370 00:34:04,640 --> 00:34:11,200 you would be conveying funds um and I'll address a little bit on 371 00:34:09,200 --> 00:34:17,440 that. >> Sorry. Um I knew there would be an 372 00:34:14,079 --> 00:34:21,760 objection. Thanks Carol and John. You put Jennifer up to it. 373 00:34:19,440 --> 00:34:25,599 » Jim, thanks for having us. program. >> Basically, your goals will be to 374 00:34:23,359 --> 00:34:29,919 maximize the value to the city, provide transparency to the public as to what's 375 00:34:27,520 --> 00:34:35,359 happening with publicly owned items and funds. Um, set fair methods for sale and 376 00:34:33,040 --> 00:34:40,240 donation, and then protect the staff and council from accusations that they 377 00:34:37,040 --> 00:34:43,639 misused or or that they were somehow, you know, improperly. 378 00:34:45,040 --> 00:34:50,320 Um, suggestions to streamline the process in terms of I mean, you have 379 00:34:48,720 --> 00:34:55,040 several different kind of things. And you have worthless things, things that 380 00:34:52,399 --> 00:34:58,560 cannot be used by anybody. You have surplus, which are things that the city 381 00:34:56,720 --> 00:35:03,040 either doesn't need anymore or which have become obsolete. Like if you look 382 00:35:00,640 --> 00:35:07,280 at the materials used for water lines from 15 years ago, they're going to be 383 00:35:04,880 --> 00:35:11,680 totally different today. Same with water meters, 384 00:35:08,880 --> 00:35:15,359 things like that. Uh unusable things, maybe um you've eliminated a function 385 00:35:13,680 --> 00:35:22,560 and you don't need the supplies for that. uh or maybe you have set that's um 386 00:35:18,800 --> 00:35:28,320 damaged in some way. Um so basically what I'm thinking is once you delineate 387 00:35:26,000 --> 00:35:32,720 things that are worthless versus um things that have some value then 388 00:35:30,084 --> 00:35:38,320 [clears throat] you determine um how do we dispose of those things? Your current 389 00:35:35,280 --> 00:35:43,760 ordinance requires that you have um basically a city auction a public 390 00:35:41,280 --> 00:35:50,079 auction of things. um and did it was written in early 1990s and didn't 391 00:35:46,880 --> 00:35:54,160 anticipate online auctions. So that's um that's a something that you can clarify 392 00:35:52,079 --> 00:35:58,800 in terms of doing that and go deals of course is kind of the the standard that 393 00:35:56,320 --> 00:36:04,480 people are using nowadays. Um, and basically once you set your way 394 00:36:01,760 --> 00:36:08,160 for the administration or department is to value things that's worthless or 395 00:36:06,720 --> 00:36:14,480 whatever terms you use in terms of surplus or unusable or obsolete, things 396 00:36:10,880 --> 00:36:20,480 that still have some value. Um, you set what the what the method is to get rid 397 00:36:16,960 --> 00:36:25,280 of those things. Um like police often trade in weapons um to get more advanced 398 00:36:23,440 --> 00:36:29,599 and equipment to get more advanced stuff and that would be something actually 399 00:36:26,800 --> 00:36:33,839 tradeins are um allowed under your current ordinance. A trade in cars, 400 00:36:31,760 --> 00:36:41,440 trade in equipment if you can to get the price down, but um it would require also 401 00:36:37,839 --> 00:36:45,119 a report from administration to council uh in your public session. And that way 402 00:36:43,440 --> 00:36:51,040 you'll both be sharing with the public and with your council members um how 403 00:36:47,920 --> 00:36:55,119 things are departing from the city. Um and then I put on number four I put some 404 00:36:52,800 --> 00:36:58,800 other provisions about emergency donations to agencies and nonprofits 405 00:36:57,280 --> 00:37:04,560 when there is something going on whether it's a hurricane or it's a drought or 406 00:37:01,119 --> 00:37:10,800 extreme heat, extreme cold. Uh what to do if something doesn't sell sell at an 407 00:37:07,119 --> 00:37:15,920 auction or on gov deals. um when that you can determine something scrap and 408 00:37:12,400 --> 00:37:21,040 just select for scrap value. um rotating system for donation to nonprofits uh 409 00:37:18,560 --> 00:37:25,119 might be a way once you identify which nonprofits what services they're 410 00:37:23,359 --> 00:37:30,880 providing that are good for your public in your community then I think that you 411 00:37:27,599 --> 00:37:34,560 know you might want to look at either identifying what your goal is with those 412 00:37:32,480 --> 00:37:38,480 donations whether it's meals on wheels obviously shutins and feeding feeding 413 00:37:36,640 --> 00:37:42,560 people that can't get out or can't fix their own meals I mean those that's a 414 00:37:40,880 --> 00:37:46,079 good option I don't know if there is another option for that particular um 415 00:37:44,880 --> 00:37:51,839 thing. But once you identify what your goals are with donations to nonprofits, 416 00:37:48,800 --> 00:37:55,680 um that's something that um is good and I think you can include that in your 417 00:37:53,040 --> 00:37:59,920 annual budget as well. U but if you have something and you have like six 418 00:37:57,839 --> 00:38:05,839 nonprofits that do the same service or six nonprofits that are all providing 419 00:38:02,560 --> 00:38:09,440 something good for their their missions, then you may want to rotate around. Do 420 00:38:07,920 --> 00:38:13,200 one one year, do one the next year, maybe do two one year, two one year, you 421 00:38:11,680 --> 00:38:17,680 know, that kind of thing. And then finally, I think you need a provision in 422 00:38:15,040 --> 00:38:21,680 here that that requires that it doesn't disallow I don't have a problem with 423 00:38:19,119 --> 00:38:25,359 employees bidding on stuff. I don't think they can use inside information 424 00:38:23,680 --> 00:38:29,119 and I think they have to bid in the same way that any member of the public would 425 00:38:26,960 --> 00:38:34,640 bid on something. So like if you put a truck up for, you know, an old truck on 426 00:38:31,599 --> 00:38:38,720 um online for sale, then they bid in the same way. They can't have a secret bid 427 00:38:36,800 --> 00:38:42,640 and they can't know what the bids that are coming in are. Um, but if they want 428 00:38:41,440 --> 00:38:46,000 to bid on something, I think that's fair. And I think that goes for council 429 00:38:44,800 --> 00:38:49,359 members, too. As long as you don't use inside information, you know, you can 430 00:38:47,920 --> 00:38:54,160 bid in just the same way that everybody else is. So, that's kind of where I was 431 00:38:51,599 --> 00:38:56,320 thinking about it. And I I guess I over incorporated your donations. 432 00:38:55,920 --> 00:39:01,440 » Two things, >> but I think it's really it's really the 433 00:38:58,079 --> 00:39:07,839 same the same principle is you're taking um either monies or things of value and 434 00:39:04,720 --> 00:39:10,720 then sending them out of of the city. Um, and so you have to identify your 435 00:39:09,520 --> 00:39:13,119 goals and then how you're going to accomplish that from a method 436 00:39:12,560 --> 00:39:15,920 standpoint. >> So the reporting part of it could 437 00:39:14,800 --> 00:39:19,680 probably be included in the administrator's report or deputy 438 00:39:17,280 --> 00:39:24,800 administrator's report based on anything that's been disposed of the valuation, 439 00:39:21,680 --> 00:39:28,400 the method, all of that. So item to the income 440 00:39:26,480 --> 00:39:32,560 » and I put down it could be quarterly. I don't know how how much stuff you have 441 00:39:30,560 --> 00:39:36,560 to get rid of a lot. You know, for me, this is just me 442 00:39:35,040 --> 00:39:42,800 talking and I've got a lot to say a lot of times. I do agree it's that some of 443 00:39:39,359 --> 00:39:47,359 this policy is a little restrictive. Now, I do feel like you get into capital 444 00:39:45,200 --> 00:39:50,720 assets that's different. Yeah. >> Capital assets something more 445 00:39:49,520 --> 00:39:55,200 traditionally in most government agencies. I think those items should 446 00:39:53,200 --> 00:39:58,880 come back to council. The reason I say that we got we got a guy over here 447 00:39:56,880 --> 00:40:02,720 that's an expert in the field of mechanics, machinery, vehicles and 448 00:40:00,960 --> 00:40:06,960 things like that before we disclose those items. He may have some better 449 00:40:04,320 --> 00:40:11,520 ideas or uses when it comes to that. You know, Jeff's into water and sewer the 450 00:40:10,079 --> 00:40:14,480 capital water and sewer items. He may have ideas on 451 00:40:13,040 --> 00:40:19,280 » I think that's fair because I think that you define what happens 452 00:40:16,560 --> 00:40:25,119 » based on how much Yeah, true capital. So I would I would person donations. This 453 00:40:22,000 --> 00:40:29,920 is just me. I'm in the risk of getting in trouble here 454 00:40:27,359 --> 00:40:33,240 for me when it comes to to donating to to nonprofit 455 00:40:38,160 --> 00:40:44,400 » supporter of meals on wheels. >> Now I don't think it's the government's 456 00:40:41,520 --> 00:40:48,400 responsibility to prop up an agency. I think it's more of a individual's 457 00:40:46,079 --> 00:40:52,800 personal preference and choice. For me personally, I donate time, talent, 458 00:40:50,160 --> 00:40:56,400 effort, and financially to one products, but I don't know if the government 459 00:40:55,040 --> 00:41:00,160 should be in the business of picking winners and losers or something. We gave 460 00:40:57,839 --> 00:41:08,640 Mills on Wheels 500, but we gave $3,000. And I'm not I'm 461 00:41:06,720 --> 00:41:15,599 just throwing out as an example. I'm for me, I think government our core function 462 00:41:11,920 --> 00:41:19,520 is not nonprofits. For me, government's core functions is to operate as 463 00:41:17,839 --> 00:41:26,079 efficiently and provide the best service to our residents. Now, as a council 464 00:41:22,079 --> 00:41:32,160 member, my job to nonprofits is to support them financially, physically, 465 00:41:29,440 --> 00:41:35,599 and mentally any way that I can personally not the government. That's 466 00:41:34,240 --> 00:41:41,200 just my personal opinion. >> And I think that's a fair thing for 467 00:41:37,040 --> 00:41:46,400 y'all to discuss. Um, a fair question is what are your core government functions 468 00:41:43,520 --> 00:41:48,720 in terms of of what you want to do? Um, I can see both ways. 469 00:41:47,920 --> 00:41:52,400 » I do see both. >> I think a lot of it can also go into our 470 00:41:50,720 --> 00:41:56,319 strategic plan, looking at what we're going to put up for our strategic plan 471 00:41:53,839 --> 00:41:59,680 and then matching that to any donations that we make because there's just things 472 00:41:57,920 --> 00:42:02,319 as a city we can't do. Like the cat garage rescue, there's no way I'm going 473 00:42:00,960 --> 00:42:07,040 to go out there and neuter cat. There's just I'm not I don't have the time of my 474 00:42:04,400 --> 00:42:10,480 day. So, if we can partner with groups that are doing it well and doing it 475 00:42:08,640 --> 00:42:14,319 consistently and they're helping an issue in our city, I think we should 476 00:42:12,000 --> 00:42:18,079 support them in a small way. If we can, um, obviously we're not going to put the 477 00:42:15,760 --> 00:42:21,359 city out by doing it and it's something that we can't we can't put together a 478 00:42:20,240 --> 00:42:24,720 cat garage >> and I agree with that. But how do we how 479 00:42:22,480 --> 00:42:29,040 do we determine limits bills on wheels? This is our senior adults that we're 480 00:42:26,319 --> 00:42:34,240 feeding here. We give them $500, >> but we go here and give $2,500 this. How 481 00:42:32,240 --> 00:42:36,079 do we distinguish which is most important? 482 00:42:34,800 --> 00:42:40,240 » Right. That's why we're talking about it. Is there a limit that we should go 483 00:42:37,760 --> 00:42:47,119 to? Should we >> show partiality? I think a li setting a 484 00:42:43,359 --> 00:42:49,200 limit or setting an amount for each entity. 485 00:42:47,839 --> 00:42:54,640 » I would say like let's put like a budget. Let's put like a $5,000 donation 486 00:42:51,839 --> 00:42:58,480 to you and then doesn't matter who you donate. Whatever 487 00:42:56,400 --> 00:43:01,760 whoever you want to donate to, don't get no more than 500,000. That's set to 488 00:43:00,400 --> 00:43:07,839 y'all. whatever you want to set that, but 5,000 total and then 500,000 per 489 00:43:05,359 --> 00:43:12,640 whatever thing you choose to donate to. >> You're saying that way 5,000 and then we 490 00:43:10,880 --> 00:43:16,400 can give to 10 agencies inside of there and give them 500 each. 491 00:43:14,319 --> 00:43:20,400 » How whatever you decide to pick, but that way it's fair. That way nobody can 492 00:43:18,319 --> 00:43:23,680 come back and say, "Well, you donated this much here, you donate that much 493 00:43:21,760 --> 00:43:26,000 here." Then that way it's plain cut. Nobody can argue nothing. 494 00:43:24,800 --> 00:43:31,599 » I think you could do a couple things there. one is I I I do think you need to 495 00:43:28,880 --> 00:43:37,920 identify your goals and then prioritize them. 496 00:43:32,240 --> 00:43:43,440 » Um, for example, your cat thing and I'm completely in ignorant about all that. 497 00:43:40,720 --> 00:43:48,079 Um, how things work and stuff in terms of catching cats and feeding them and 498 00:43:44,880 --> 00:43:52,640 all that. But, um, if it impacts your areas where you may have visitors or 499 00:43:49,920 --> 00:43:57,359 tourism or business, that's one thing. Um, on the other hand, um, if you look 500 00:43:55,440 --> 00:44:01,040 at your health of your community, making certain that your, uh, fixed income 501 00:43:59,440 --> 00:44:04,800 people that are at home that can't feed themselves, that's also really important 502 00:44:03,040 --> 00:44:08,000 for community. So, those are the things that council will need to make a 503 00:44:05,920 --> 00:44:12,720 decision on, I think that's first, and then you determine how much money to do 504 00:44:10,240 --> 00:44:18,800 it. But, one way you can do it, um, if you get state um, and I'm sorry, that 505 00:44:16,160 --> 00:44:23,839 came out real spooky. Um if you get state monies for accommodations taxes 506 00:44:20,640 --> 00:44:28,000 and hospitality taxes um typically the way that works is people come in and 507 00:44:25,520 --> 00:44:32,960 they their nonprofit groups apply for it and they have to show a need um and that 508 00:44:30,800 --> 00:44:36,400 they're in in that situation they're required to show that they uh have so 509 00:44:34,960 --> 00:44:40,640 many people that they bring into the city for tourism and and events and that 510 00:44:38,480 --> 00:44:44,560 kind of thing. So I think you could set some parameters if you wanted nonprofits 511 00:44:42,480 --> 00:44:48,880 to you know at least apply. I mean some things are obvious. Meals on wheels is 512 00:44:46,240 --> 00:44:55,040 kind of an obvious I love them. So, but um let them apply and um you may be 513 00:44:51,920 --> 00:44:59,599 surprised at what groups need have needs um that may that may coincide with your 514 00:44:57,520 --> 00:45:03,359 goals in terms of what your priorities are. That's why it's on the agenda 515 00:45:01,599 --> 00:45:08,000 because I know there's probably groups in the area that we're not aware of 516 00:45:05,040 --> 00:45:11,760 right now that maybe we're not call 517 00:45:09,599 --> 00:45:16,640 application property test having a >> group of appointees that come and review 518 00:45:14,000 --> 00:45:20,319 that bring it back to full counsel you all meet a lot of neat people that you 519 00:45:18,720 --> 00:45:24,240 maybe haven't met before right >> um maybe not the people that are more 520 00:45:22,319 --> 00:45:28,800 politically motivated but are more service motivated 521 00:45:26,720 --> 00:45:32,480 » if if I can make a suggestion what if we labeled it as a grant instead of a 522 00:45:30,640 --> 00:45:36,079 donation. Kind of like the facade grant where they apply for it like Mary was 523 00:45:34,160 --> 00:45:40,480 saying and then it would come to council and council can yay or nay if they want 524 00:45:38,640 --> 00:45:45,119 to move forward or we could just do first come first served and have a 525 00:45:42,800 --> 00:45:49,440 deadline where we have committee. I would prefer me person I love the idea 526 00:45:46,880 --> 00:45:53,280 about I would prefer to have a once a year opening for applications give 527 00:45:51,599 --> 00:45:56,560 everybody the same because a lot of people like I said you advertise in the 528 00:45:55,200 --> 00:46:00,720 same place everybody knows where to go to when to go to what it is that's group 529 00:45:59,280 --> 00:46:05,040 of wherever the committee or whatever it is agree with your company makes that 530 00:46:03,680 --> 00:46:07,440 decision brings it to council and council 531 00:46:06,560 --> 00:46:11,520 so >> if you're going to do if you're going to 532 00:46:09,359 --> 00:46:15,119 budget >> like she's doing 533 00:46:13,760 --> 00:46:19,920 » is there any way we could budget for people to catch feral cats 534 00:46:18,240 --> 00:46:23,200 because feral cats are running all over the city and people are raising. 535 00:46:21,599 --> 00:46:25,440 » You all have a contract with animal control. 536 00:46:23,760 --> 00:46:29,920 » Animal control is not going to get them. >> They tell you to trap them and then once 537 00:46:27,040 --> 00:46:34,000 you trap them, they don't. So, who do we need to bring in to 538 00:46:32,720 --> 00:46:38,960 actually capture >> cat? She's about to do a liberty 539 00:46:36,400 --> 00:46:42,119 » cuz that fixes having babies, but >> the feral 540 00:46:42,800 --> 00:46:47,119 eliminations >> some counties you can contract like I 541 00:46:45,200 --> 00:46:50,960 know county contract with county to handle all in control stuff. But I don't 542 00:46:49,520 --> 00:46:55,040 think they'll do catch and release. I think they do catch and hold the car 543 00:46:53,359 --> 00:46:57,440 extern. They pick them up here and then take 544 00:46:56,400 --> 00:47:01,200 them out there and just turns them loose. See, I was told you had to buy 545 00:46:59,839 --> 00:47:05,040 your own cage and you had to catch them yourself and then they would come and 546 00:47:03,119 --> 00:47:08,480 mouse in my house. That's what I do. People I don't like to let them out at 547 00:47:06,720 --> 00:47:12,000 their house. I was going to say and you got feral cats. 548 00:47:11,040 --> 00:47:15,839 » I'm not going to say they're going to get all the cats, but they are doing a 549 00:47:13,520 --> 00:47:19,680 liberty project and she said >> because I can go by an address right now 550 00:47:17,280 --> 00:47:24,440 and there's 1500 kittens laying in a driveway 551 00:47:20,800 --> 00:47:24,440 » and there's 12 cats. 552 00:47:24,480 --> 00:47:31,040 » There's a cat problem on Burn Street. We were talking about the tree problem. 553 00:47:28,480 --> 00:47:33,680 Another person has come to me about that. 554 00:47:31,599 --> 00:47:37,760 » So I mean my thing is we do the right thing by spay and neutering to keep them 555 00:47:35,760 --> 00:47:41,680 from reproducing. But >> we got to do something about the feral 556 00:47:39,359 --> 00:47:45,599 cats that are killing people's squirrels and birds. People I get complaints all 557 00:47:43,760 --> 00:47:48,720 the time. People I'm a bird watcher and these cats are coming along. They're not 558 00:47:47,280 --> 00:47:52,400 even my cats. >> Read that they kill like billions of of 559 00:47:50,480 --> 00:47:55,040 song birds every year >> across the country. Nothing. And then 560 00:47:53,839 --> 00:47:58,640 you get people saying they want to shoot them and then they're not supposed to do 561 00:47:56,400 --> 00:48:02,400 that. So, you know, so what are we getting with that policy? 562 00:48:00,400 --> 00:48:08,400 » Well, I I think you've described two different things and and I guess one um 563 00:48:04,960 --> 00:48:10,560 uh at our next monthly meetings, we sit down and I'll come up with some 564 00:48:10,319 --> 00:48:16,280 stuff. >> So, you're talking 6,000 565 00:48:12,880 --> 00:48:16,280 » strategic plan. 566 00:48:16,800 --> 00:48:22,240 Okay. >> And then everybody, we can match our 567 00:48:19,839 --> 00:48:23,599 plans with what we come up with for this. 568 00:48:22,640 --> 00:48:27,440 » Okay. Yeah, >> but if you all have ideas about missions 569 00:48:25,920 --> 00:48:33,119 or goals that you're really interested in, I do like the sort of the grant 570 00:48:29,839 --> 00:48:36,880 model. Um because I do want people that have needs to come to council and then 571 00:48:35,200 --> 00:48:44,319 » you don't even know. >> I'd love to open it up at one time. 572 00:48:40,079 --> 00:48:48,240 Everybody put in my slow money down 573 00:48:46,559 --> 00:48:51,599 » and then I think you still put that whatever you determine you want to 574 00:48:49,839 --> 00:48:56,880 budget for. Is there something we could put on the city page to where they could 575 00:48:53,280 --> 00:49:00,319 fill out a form stating what >> just to see if they're even eligible? 576 00:48:58,480 --> 00:49:03,760 » Yep. The amount of people that didn't even know we'd have a facade grant was 577 00:49:02,720 --> 00:49:07,839 crazy. >> Typically facade grants have a they kind 578 00:49:06,400 --> 00:49:10,640 of a burst in the beginning and then they people stop, you know, because they 579 00:49:09,280 --> 00:49:13,839 don't want they when they realize they have to put in some work 580 00:49:12,079 --> 00:49:16,720 » and some money, they don't like it as much. So, I'm really glad that y'all got 581 00:49:15,119 --> 00:49:19,839 a couple of applications. So, yeah, that's kind of exciting. 582 00:49:17,760 --> 00:49:22,240 » Yep. Got two points. So, we gonna freeze that money until we figure out what 583 00:49:20,880 --> 00:49:25,599 we're doing with >> all the donations fund. Yeah, it'll 584 00:49:24,240 --> 00:49:29,040 it'll stay. We haven't done anything from it this year, but it was from last 585 00:49:27,200 --> 00:49:32,720 year. We did the cat garage rescue. That was last fiscal year. 586 00:49:30,800 --> 00:49:38,319 » I love it. I'll be there. >> Um, next up on the agenda is a 587 00:49:36,400 --> 00:49:44,480 discussion of potential revisions to the purchasing policy for quote requirements 588 00:49:41,119 --> 00:49:48,000 on purchases under 2500. And I have two department heads here. They're going to 589 00:49:46,319 --> 00:49:52,200 go ahead and lead this discussion. Vic Tedar and Josh Black. 590 00:49:53,440 --> 00:50:00,240 » Um, my recommendation is to remove the 591 00:49:57,920 --> 00:50:04,480 report requirement as well as the first state billing for purchases under 592 00:50:02,400 --> 00:50:07,480 $2,500. Um, 593 00:50:09,599 --> 00:50:16,319 right now it says that uh we're required to obtain three documented quotes from 594 00:50:14,319 --> 00:50:20,880 almost every budgeted purchase under $2,500. 595 00:50:18,160 --> 00:50:25,920 Understand that the intent is to ensure the responsibility and spending uh 596 00:50:23,280 --> 00:50:30,559 however creates large burden burdens and takes time away from our daily 597 00:50:28,400 --> 00:50:34,079 responsibilities. Our managers are responsible for 598 00:50:32,079 --> 00:50:40,079 overseeing operations, managing our employees, and providing services to the 599 00:50:36,880 --> 00:50:44,640 citizens while managing our budgets. Spending hours researching vendors, 600 00:50:42,559 --> 00:50:50,559 getting quotes, comparing similar products, and documenting this process 601 00:50:47,119 --> 00:50:54,559 take value of time away from all of us. In doing this, the city is still paying 602 00:50:52,160 --> 00:51:00,400 the employee salary while this research is being completed, which can offset any 603 00:50:56,400 --> 00:51:04,559 savings found um of the item that we're searching for. 604 00:51:02,720 --> 00:51:09,440 A lower price does not always mean the lowest overall cost. We have to look at 605 00:51:06,640 --> 00:51:14,160 location, availability, shipping, delivery time, and the employee time. an 606 00:51:12,480 --> 00:51:19,599 item is found cheaper in another location, you have to take into account 607 00:51:16,400 --> 00:51:24,720 additional time and fuel travel to pick it up. All these costs are still paid by 608 00:51:22,720 --> 00:51:30,400 the city. There are also situations where waiting 609 00:51:27,200 --> 00:51:35,440 on quotes is not practical. For example, one of my patrol gives failed uh 610 00:51:33,040 --> 00:51:41,760 windshield wiper. The priority should be getting it fixed or replaced and back in 611 00:51:38,400 --> 00:51:44,960 service for public safety. borrowing free quotes before purchasing a 612 00:51:43,440 --> 00:51:50,720 replacement could unnecessarily delay the repair and 613 00:51:47,760 --> 00:51:54,880 remove an officer from service. Additionally, quotes are not always for 614 00:51:52,480 --> 00:51:58,640 the exact same item. Other vendors provide similar products with different 615 00:51:56,720 --> 00:52:03,280 specifications and may [clears throat] not be the same name brand. This 616 00:52:01,280 --> 00:52:09,119 requires us to spend additional time researching whether the item will 617 00:52:05,599 --> 00:52:13,760 actually be our lease. Accountability can still m be maintained 618 00:52:11,680 --> 00:52:19,280 through budget approval which was passed by council. Purchase orders, receipts, 619 00:52:16,720 --> 00:52:23,680 invoices, and just good budget management. That's what it boils down to 620 00:52:21,440 --> 00:52:27,839 for all of us. Everybody here has a budget. all the department has in the 621 00:52:25,200 --> 00:52:36,160 budget and everything is associated by line item wherever they're coded every 622 00:52:30,559 --> 00:52:39,160 invoice that we provide um AP and 623 00:52:39,920 --> 00:52:47,280 so basically the goal of procurement process should be to ensure responsible 624 00:52:44,400 --> 00:52:51,599 use of taxpayer funds while allowing departments to operate efficiently. The 625 00:52:49,760 --> 00:52:54,960 current report requirement as well as the procurement and purchase 626 00:52:52,856 --> 00:53:00,319 [clears throat] loan for purchases under $2,500 627 00:52:56,559 --> 00:53:05,920 creates unnecessarily unnecessary delays increases administrative workload and 628 00:53:03,520 --> 00:53:11,400 may result in higher overall costs when employee time and operational impacts 629 00:53:08,240 --> 00:53:11,400 are consumed. 630 00:53:11,920 --> 00:53:21,079 Any questions? I had to buy white the other day. It's 631 00:53:16,240 --> 00:53:21,079 $14, but I had to get three. 632 00:53:21,359 --> 00:53:26,960 Do you want the department head to circumvent this and just go buy them 633 00:53:24,720 --> 00:53:31,839 because they're there and then go get the quotes? Cuz that's what's going to 634 00:53:29,040 --> 00:53:38,000 happen instead of just allowing us to do our jobs and go, "Listen, anything 2500 635 00:53:35,680 --> 00:53:41,839 or more should be brought to council." I agree with that. I don't I don't have 636 00:53:39,200 --> 00:53:46,800 any issue with that. But we're all adults here. we all have a copy of our 637 00:53:44,079 --> 00:53:50,800 budget and it's just good budget management. Now, if something is close 638 00:53:49,119 --> 00:53:55,839 to it and it's going to put us over the budget, then I think that we should 639 00:53:52,720 --> 00:53:59,599 discuss that with the mayor first um or the deputy administrator prior to 640 00:53:57,440 --> 00:54:04,559 bringing it to council because it would be going over what our line item is on 641 00:54:02,000 --> 00:54:10,240 that budget. And I can't I 642 00:54:08,240 --> 00:54:16,240 have to do anything 2500 prime example. I had to go 643 00:54:12,720 --> 00:54:22,880 buy some air filters for here. It was $11 and base. And so when we get it, we 644 00:54:19,920 --> 00:54:27,359 have to fill out a procurement form. Then we got to attach our reports to go 645 00:54:24,720 --> 00:54:34,880 with it. It literally takes us a lot of time. If I go get um a vote from a have 646 00:54:32,640 --> 00:54:38,880 a key mate, I have to get the report and that's a lot of time out of our day and 647 00:54:36,640 --> 00:54:43,520 we trying to do other things and get stuff prepared. 648 00:54:41,119 --> 00:54:47,680 So, I'm just saying we I'm begging that y'all could change just that part of 649 00:54:45,200 --> 00:54:50,800 anything under 25 to take this little paperwork because now I got to do a 650 00:54:49,040 --> 00:54:56,720 three post to get more paper. We spend more money on paper now. It's a it's 651 00:54:53,280 --> 00:55:01,440 it's in it's it's kind of crazy. Um I mean y'all y'all more than welcome to do 652 00:54:58,160 --> 00:55:06,079 it. I mean, look at it know. So, not we just buy like I got to buy paper towel, 653 00:55:04,400 --> 00:55:11,200 batteries, anything I have to buy, we have to get three quarts. Um, and it 654 00:55:08,559 --> 00:55:15,040 just takes time to labor. Yeah. Toilet paper. Like I had to get some toilet 655 00:55:12,880 --> 00:55:19,520 paper for here. And so I had to get I had to go online and try to find 656 00:55:16,640 --> 00:55:23,680 different places and see what section three and fix that part. 657 00:55:21,760 --> 00:55:26,480 » That's all I'm just asking for that point. 658 00:55:24,160 --> 00:55:31,760 » I'm sorry, but I I guess I'm dumb here, but I didn't realize that part of 659 00:55:28,559 --> 00:55:36,640 » section three. Section one said >> go to section three talking 660 00:55:33,520 --> 00:55:41,119 » very much. I almost section three. I think I had something too. But 661 00:55:39,280 --> 00:55:44,880 » I'm just fishing a lot for department heads. I mean, like I said, I had to go 662 00:55:42,720 --> 00:55:48,240 get something to to fix something. I'm like, "Okay, I got to go to Ace real 663 00:55:46,640 --> 00:55:52,559 quick, which we have an account with. It cost $3 and I got to go back to my 664 00:55:50,000 --> 00:55:56,400 office and then get three different shop local." I mean, we we try to because, 665 00:55:54,960 --> 00:56:01,760 you know, it's it's quick for us when we need something like, you know, we needed 666 00:55:58,160 --> 00:56:07,920 to get that that strip some TV instead of just like I had to get three quotes 667 00:56:04,000 --> 00:56:13,599 before we even get an ASAP on site. just a kind of for $30 668 00:56:11,200 --> 00:56:17,760 » and and I will say that that top form that they're talking about that was an 669 00:56:15,280 --> 00:56:23,440 internal process that was created to kind of help them stay on track with it 670 00:56:19,920 --> 00:56:27,920 because it the uh ordinance was new to all of us like I've you know talked to 671 00:56:25,119 --> 00:56:32,799 it was it wasn't enforced before. >> Yeah. I I'd like to make a motion too 672 00:56:30,160 --> 00:56:36,720 that we abolish this procurement policy program. 673 00:56:34,799 --> 00:56:40,240 » For one, it's not law. Two, it's not a state or it's not a city ordinance. It's 674 00:56:38,480 --> 00:56:42,640 just a simply a resolution that has no teeth in it. We actually got to have 675 00:56:41,599 --> 00:56:48,480 something by law. >> Here's the thing. Um the state statute 676 00:56:45,040 --> 00:56:55,839 says municipalities have to have either an ordinance or practice. So they are so 677 00:56:54,079 --> 00:56:58,160 » but it's simply a guideline though. You don't have 678 00:56:56,160 --> 00:57:03,119 » It's not a guideline. you have made it your council made it a policy and 679 00:57:00,720 --> 00:57:08,720 policies have to be followed. Um the reason for that was so that it could be 680 00:57:06,000 --> 00:57:12,319 tweaked to address things like chief as they applied it because before then I 681 00:57:11,040 --> 00:57:16,640 couldn't find that y'all ever had any procurement policy 682 00:57:14,480 --> 00:57:20,960 other than your budget maybe your budgeting each year but yes it is 683 00:57:18,559 --> 00:57:25,280 enforceable. It is something that employees and staff and department 684 00:57:22,559 --> 00:57:31,119 heads, everybody has to follow. Um because the state statute says ordinance 685 00:57:28,400 --> 00:57:35,359 or practices and practices are even weaker than policies. 686 00:57:33,040 --> 00:57:40,640 » So if it's a policy, it's important what's the ramification. 687 00:57:37,440 --> 00:57:47,359 » That would be a supervisor. Let's say yes. 688 00:57:44,559 --> 00:57:54,400 We'll we'll talk about last year we have somebody that split a bill specifically 689 00:57:51,440 --> 00:57:59,280 to get around this policy and it says no splitting of bills. We don't have a ra 690 00:57:57,440 --> 00:58:04,559 like you said it has no teeth. We have no ramification, no recourse. We can't 691 00:58:01,760 --> 00:58:08,640 go back and say >> it wasn't built into it originally. 692 00:58:06,400 --> 00:58:11,839 Yeah. No ramifications. See, ordinarily it's for big 693 00:58:09,760 --> 00:58:16,160 » saying that it was kind of it was put out there, but it's made to be adjusted 694 00:58:14,079 --> 00:58:19,200 as needed by council. So, I think that's what she's saying. That's true. 695 00:58:17,359 --> 00:58:22,880 » Maybe there's some adjustments. >> It what there wasn't anything before 696 00:58:20,880 --> 00:58:26,720 that that did it. Now, in terms of enforcement, a department head can 697 00:58:24,960 --> 00:58:32,400 counsel an employee for violating the policy. administration, um the mayor can 698 00:58:29,839 --> 00:58:36,400 counsel the department heads and and it filters down. If you felt like um 699 00:58:34,960 --> 00:58:40,160 somebody on staff, the deputy administrator or or maybe somebody in 700 00:58:38,400 --> 00:58:44,720 administration had violated, that will be up to council. But that's true of all 701 00:58:42,640 --> 00:58:49,040 your policies because not everything is is in an ordinance 702 00:58:47,280 --> 00:58:53,839 ramification to we don't have any recourse. 703 00:58:50,960 --> 00:58:57,520 » We have some but that's about it. 704 00:58:55,040 --> 00:59:00,240 » That's right. Now I think if they stole money or something go 705 00:58:59,680 --> 00:59:05,799 » I think so >> that's be violating the state statute at 706 00:59:02,400 --> 00:59:05,799 that point. So 707 00:59:05,839 --> 00:59:11,680 state >> if there's sped yeah but but otherwise 708 00:59:10,000 --> 00:59:16,400 it would be handled administratively because typically the people spending 709 00:59:13,119 --> 00:59:19,920 the money are going to be in your chain of command. um [clears throat] your 710 00:59:18,640 --> 00:59:24,799 administrator is going to come each month and report to you on finances. And 711 00:59:22,000 --> 00:59:29,200 so um hopefully that's you know always a truthful um thing depending on who your 712 00:59:27,520 --> 00:59:33,839 admin your deputy administrator or administrator is. But um yes there are 713 00:59:31,520 --> 00:59:39,680 the teeth are the normal teeth you have when you enforce policies. Chief has 714 00:59:37,040 --> 00:59:44,480 general orders. He enforces those policies. And so you could say each 715 00:59:42,160 --> 00:59:48,480 general order doesn't have a consequence, but she decides the 716 00:59:46,640 --> 00:59:53,760 consequences. Your consequences are in your employee 717 00:59:50,160 --> 00:59:57,359 handbooks in terms of, you know, I don't like progressive discipline so much 718 00:59:55,200 --> 01:00:01,440 because it seems to promise that you're going to get so many shots before you, 719 00:59:59,440 --> 01:00:06,960 you know, have the the final termination. But, um, typically your 720 01:00:04,319 --> 01:00:12,400 rules on attendance, I mean, that is a policy. typically um within your 721 01:00:09,520 --> 01:00:15,839 employee book. So yes, I mean that's that's true for all organizations, not 722 01:00:14,559 --> 01:00:19,760 just municipalities. >> So we've been under this policy for 723 01:00:17,599 --> 01:00:22,160 about a year and a half. >> I think it was put in place in January 724 01:00:21,359 --> 01:00:25,119 of 25. >> That sounds about right. 725 01:00:22,960 --> 01:00:29,119 » Um it sounds like we're ready to start making some revisions. I think that 726 01:00:27,040 --> 01:00:33,280 we've all lived under this. Well, I have lived under it for 9 months. Most of us 727 01:00:31,200 --> 01:00:37,119 have. Um some of us were under it longer based on when we came on to council. And 728 01:00:35,599 --> 01:00:40,960 I think we've all been under it for a period of time where we've kind of found 729 01:00:38,640 --> 01:00:43,920 what does work and what doesn't work. Um, and I think one of those things is 730 01:00:42,559 --> 01:00:47,920 the full requirements, which is what department heads are discussing. It's 731 01:00:46,000 --> 01:00:50,559 » everything else, huh? >> Does everything else work pretty 732 01:00:49,119 --> 01:00:55,520 decently? >> Um, I think that we definitely need, and 733 01:00:53,359 --> 01:00:58,799 we already talked about this previously where we talked about changing the 2500. 734 01:00:57,599 --> 01:01:03,680 That's a really tough thing to live under. Um, but I think the immediate 735 01:01:01,119 --> 01:01:06,480 issue is the department has spending so much time with the quote system. I think 736 01:01:05,200 --> 01:01:09,760 that's the immediate issue. >> Remove section three because because 737 01:01:08,240 --> 01:01:15,599 technically I'm reading about section one says that 25 is 738 01:01:13,760 --> 01:01:21,760 » and you know the bolt issue coach you mentioned just now honestly he's cross 739 01:01:19,040 --> 01:01:25,680 hardware and $2,500 in today's world is is not a lot of money. I think to say 740 01:01:23,599 --> 01:01:29,920 that I wish it was but it's not. >> I would recommend it. Hey, you know, 741 01:01:28,160 --> 01:01:33,920 let's let's let's eat the elephant one by a time. Let's take section three out. 742 01:01:31,520 --> 01:01:37,920 Let's fix their their immediate issue. Kind of get them going down the road to 743 01:01:35,440 --> 01:01:41,680 saving time, effort. We can remove section three completely. Operate under 744 01:01:40,000 --> 01:01:45,520 section one. Take that little verbiage out of section one. Said where it say 745 01:01:44,000 --> 01:01:47,839 refer to section three. If that makes sense. 746 01:01:45,839 --> 01:01:52,160 » What would what would make it more adaptable for your for your everyday 747 01:01:50,319 --> 01:01:56,720 daily business >> at town hall? any need for three quotes 748 01:01:55,359 --> 01:02:00,000 under 2500. >> What about I'm talking about like 2500. 749 01:01:58,559 --> 01:02:04,720 What would you what would you say it would have to go to in order to be 750 01:02:02,559 --> 01:02:09,040 » 5,000 for deputy administrator and then what 15,000 for administrator? trying to 751 01:02:07,119 --> 01:02:14,079 remember the the range truth. >> The immediate issue is the quotes there 752 01:02:10,960 --> 01:02:19,119 » and I I know we're, you know, getting to the point where eventually that might 753 01:02:16,640 --> 01:02:24,880 happen, but I know I've talked with uh the guys before and, you know, even just 754 01:02:21,359 --> 01:02:29,920 a little bit of even if we had a tier. So, if we say anything under 2500, we 755 01:02:28,160 --> 01:02:37,040 don't need three quotes. But maybe if we did 2500 to 4,000, 3,000, even 3,000, I 756 01:02:35,520 --> 01:02:42,319 think that would make their lives a lot easier. Um, while we're, you know, 757 01:02:40,000 --> 01:02:48,480 figuring out and adopting internally this policy, um, even just a $500 bump, 758 01:02:45,839 --> 01:02:52,000 I think, would help both of them. I think that there's a couple things you 759 01:02:49,920 --> 01:02:57,520 can do to control if you want to substitute something in for your clerks 760 01:02:54,160 --> 01:03:01,280 because if you don't have a policy, there are employees and I'm not saying 761 01:02:59,680 --> 01:03:03,920 our employees, but there are employees out in the world that would take 762 01:03:02,240 --> 01:03:08,559 advantage of it and go to their brother who supplies bulbs or whatever. So I 763 01:03:06,960 --> 01:03:12,720 think you can do you can have app approved suppliers you can have local u 764 01:03:11,119 --> 01:03:17,280 preference that was something we had talked about but they did not adopt the 765 01:03:14,960 --> 01:03:23,280 council did not adopt in that a government contract if the state has 766 01:03:19,119 --> 01:03:28,559 approved a a um a vendor as a government contract they've already gone through 767 01:03:25,760 --> 01:03:32,480 the court process to figure it out for example um [clears throat] you know I I 768 01:03:31,119 --> 01:03:36,400 don't know if most law enforcement agencies but really a lot of them go to 769 01:03:34,480 --> 01:03:42,079 Craigs and Colombia for firearms and sometimes 770 01:03:39,119 --> 01:03:47,440 ammunition too. Depends on the cost of ammunition. Um you can also have soul 771 01:03:44,480 --> 01:03:50,480 source. Let's say for example you're going to have I don't know how 772 01:03:48,799 --> 01:03:55,200 many hardware stores you have but you're going to have at least two. Um so that's 773 01:03:53,440 --> 01:04:00,079 something that um you may want to look at but you may want to say okay uh over 774 01:03:57,680 --> 01:04:03,920 time we've identified this this one place is generally have 775 01:04:02,880 --> 01:04:06,480 » uniforms. >> Yeah. 776 01:04:04,319 --> 01:04:11,200 » Yeah. Would it would it make it easier if you opened up a purchasing order 777 01:04:09,200 --> 01:04:15,599 account with these different agencies and put a certain amount of money in 778 01:04:13,359 --> 01:04:20,559 there? Once they get over that money, they can't do anything without having to 779 01:04:17,839 --> 01:04:25,440 go back through counseling. >> Well, let me tell you one abuse that can 780 01:04:22,720 --> 01:04:29,920 happen with with that system over um right off. I'm using it for personal. 781 01:04:28,079 --> 01:04:33,280 Well, no, they would have to have they would have gap, too. 782 01:04:32,079 --> 01:04:36,880 » Yeah. And they would have to have a receipt to turn that in. But you could 783 01:04:34,720 --> 01:04:40,960 put the amount of money into say O'Reillies or Ace or whatever. Put that 784 01:04:40,079 --> 01:04:43,760 a lot of money. >> Yeah. 785 01:04:41,280 --> 01:04:48,079 » We budget it every year. Put that money in there. When they need something, they 786 01:04:45,280 --> 01:04:53,839 go get it. But they have to show proof of where they purchased it. 787 01:04:50,319 --> 01:04:58,240 » You know, what it was for. And then it would be they the O'Reillies or ACE 788 01:04:56,960 --> 01:05:01,440 would send a bill >> right 789 01:04:58,640 --> 01:05:05,200 » or a document every month and show you what you've should do. 790 01:05:04,160 --> 01:05:12,200 » Yeah, we can do that. >> Yeah, you know, but but instead of 791 01:05:07,920 --> 01:05:12,200 having that money would already 792 01:05:12,559 --> 01:05:18,480 » I think the only thing that's really changed they've just been being forced 793 01:05:16,400 --> 01:05:21,920 to do three quotes and all the extra paperwork. They're doing everything that 794 01:05:20,480 --> 01:05:24,880 Jeff's saying. They've already been doing that. Now they're having to do 795 01:05:23,119 --> 01:05:29,280 three quotes. They're having to do all this extra and it's taking their time 796 01:05:27,119 --> 01:05:32,480 away from doing their daily job. So that just needs to be removed. 797 01:05:30,640 --> 01:05:37,680 » I say remove that out of section >> and make it 2500 or less. They're 798 01:05:36,000 --> 01:05:40,000 already going to turn in a receipt. They already have certain accounts that are 799 01:05:38,799 --> 01:05:43,200 going to build. They're already going to show you. It's already build. So like I 800 01:05:41,760 --> 01:05:46,559 have an overall account. If I go in there, I don't do anything. I tell them, 801 01:05:44,720 --> 01:05:53,640 "Hey, I'm buying this." They build it to me at the end of the month. employ. 802 01:05:50,240 --> 01:05:53,640 » So does counsel 803 01:05:54,880 --> 01:06:01,200 I'm sure Jeff has the same dream place certain places you go to 804 01:05:59,119 --> 01:06:03,280 » today we need to get this this part fixed but long term we need to look at 805 01:06:02,880 --> 01:06:06,240 everything >> okay 806 01:06:03,760 --> 01:06:10,880 » what a lot of places may be like this a lot of places on an 807 01:06:08,559 --> 01:06:14,960 annual they do their budget part of their budget process and reviewing the 808 01:06:12,640 --> 01:06:19,839 current policies and maybe you know right now 809 01:06:17,680 --> 01:06:24,400 It's the easiest thing. Three quotes is easy to fix. I mean, we remove that 810 01:06:21,760 --> 01:06:27,760 section. Give you guys the flexibility to move forward between now and the 811 01:06:26,319 --> 01:06:30,720 budget processing area. We get some reviews and bring some things back and 812 01:06:29,280 --> 01:06:34,960 look at those numbers and we see how things are moving and then we adjust 813 01:06:32,079 --> 01:06:39,520 those basic. So, how would how would council feel if 814 01:06:37,200 --> 01:06:46,000 they if if we was to bump section through and then add $1,500 to the 2500? 815 01:06:42,880 --> 01:06:48,319 » You know, right now for me, I think it's moving what we had to because of some of 816 01:06:47,520 --> 01:06:53,520 the things we've seen >> just because they're so tight on certain 817 01:06:50,160 --> 01:06:58,319 things. The 2500 is super last year for the end of I mean look, I 818 01:06:56,240 --> 01:07:04,799 want to say right now, but it is something that needs to happen. Uh last 819 01:07:01,440 --> 01:07:11,280 year I purchased our officers in rifle training. I had to purchase rifle 820 01:07:07,920 --> 01:07:18,640 ammunition, duty ammunition, pistol ammunition and it was more than $3,000. 821 01:07:14,640 --> 01:07:21,920 So I had to cut it back to 2400 change and lower that. 822 01:07:20,079 --> 01:07:24,559 » That's exactly what we don't want because 823 01:07:22,480 --> 01:07:30,319 » you just did exactly why we have this policy. Why didn't have a PO and then it 824 01:07:27,039 --> 01:07:36,640 would have been under state contract and did that. I did that because I needed 825 01:07:33,520 --> 01:07:41,839 ammunition for these officers. I needed duty ammunition for these officers. And 826 01:07:39,760 --> 01:07:47,039 in order to do that in court to be on last budget year, I had to do that or 827 01:07:45,039 --> 01:07:52,480 else I would have spent over $3,000 already July 1st. It would have had been 828 01:07:50,400 --> 01:07:58,319 brought to council because it was over $2,500 for one purchase. Now, I can get 829 01:07:55,920 --> 01:08:03,680 ammunition down the road. I didn't split anything. I [clears throat] just didn't 830 01:08:01,039 --> 01:08:08,799 get what I want. It's the same thing. If I go and buy two ballistic vests at at 831 01:08:06,559 --> 01:08:13,760 one time on one invoice, it's going to be probably over $2,500. So, am I going 832 01:08:11,839 --> 01:08:19,359 to have to bring that to council because I hired two officers and I needed two 833 01:08:16,159 --> 01:08:23,040 ballistic vest ahead of time for that. I mean, there's planned ahead of time. 834 01:08:20,640 --> 01:08:29,040 It's it's no more than 30 days in that period of time. I just hired an officer 835 01:08:25,199 --> 01:08:33,920 so fire hired an officer on the 30th. Got him fitted for a best on the 31st. 836 01:08:32,640 --> 01:08:37,359 That's not enough time to come to council and go. Okay. 837 01:08:35,359 --> 01:08:40,960 » I'm getting ready to hire another one >> and we wouldn't want to do a special 838 01:08:38,640 --> 01:08:45,359 session just to approve that. >> That's what I'm saying. Here's my 839 01:08:42,560 --> 01:08:48,480 question. Okay. So, we can put something in there for uniforms because I know me 840 01:08:46,799 --> 01:08:51,120 and coach have talked about that. You know, sometimes you get you don't how 841 01:08:49,920 --> 01:08:54,560 many kids you're going to get for like let's say fall sports. Let's say you get 842 01:08:53,120 --> 01:08:58,480 so many. You're only used to getting like, you know, having to spend $2,000 843 01:08:56,560 --> 01:09:02,159 for uniforms. Now you got a bunch of extra kids for some reason. Now you're 844 01:09:00,319 --> 01:09:06,239 over that and you got to get three quotes and all that. So, you know, maybe 845 01:09:04,960 --> 01:09:11,120 there is something where we put in there if there's a new hire or there's uh, you 846 01:09:08,640 --> 01:09:13,920 know, uniforms or whatever. There's a $5,000 limit. 847 01:09:12,400 --> 01:09:16,000 » You're saying increase the exemptions list? 848 01:09:14,560 --> 01:09:18,640 » Yeah. Like just make an exemption for like uniforms or if there's a new high 849 01:09:17,759 --> 01:09:23,359 or something like that, they need uniforms or if he needs ammunition. You 850 01:09:21,120 --> 01:09:29,199 can name the different things >> and then that's planning the false sport 851 01:09:26,319 --> 01:09:33,279 for you can get a rough rough estimate. you know how much it's going to cost per 852 01:09:31,279 --> 01:09:38,880 you can get the three quotes and you can say okay I'm gonna buy X number X number 853 01:09:36,480 --> 01:09:42,560 of them what's my quote you got the number from day 854 01:09:40,719 --> 01:09:46,560 » so I get 20 or I get >> but but the only thing I say about that 855 01:09:43,839 --> 01:09:51,279 is the only reason I disagree is because and I've bought a lot of uniforms 856 01:09:49,040 --> 01:09:54,880 they will never get it on time they can tell you hey I'm going to you you got 857 01:09:53,279 --> 01:09:59,040 100 kids we're gonna have it next week and I guarantee you it'll be two weeks 858 01:09:56,800 --> 01:10:03,280 behind they do it to me every single the time it drives it off. So, it's just 859 01:10:01,600 --> 01:10:05,520 like transport. Okay. When I buy a truck, 860 01:10:03,679 --> 01:10:07,840 » explain it. That's all you do. I think it gives you the option to explain them 861 01:10:07,440 --> 01:10:11,280 to >> But but what I'm saying though is is you 862 01:10:09,199 --> 01:10:15,679 don't you're relying on somebody else to meet your standard. So, if he goes out 863 01:10:13,440 --> 01:10:19,520 here, he already knows. I'm I'm assuming I'm going to have 100 kids. He starts 864 01:10:17,600 --> 01:10:24,480 working on three quotes. And let's say the first one is the middle line. He 865 01:10:22,080 --> 01:10:27,360 picks it. He goes with it. And then they they don't get it in time. Now, you got 866 01:10:26,000 --> 01:10:30,640 kids that don't have any shirts. They don't have jerseys and all that. So, 867 01:10:29,280 --> 01:10:33,679 normally when you start making relationship with somebody, you just 868 01:10:31,679 --> 01:10:38,400 start using that person. I'm not saying that's the best policy, but normally you 869 01:10:35,280 --> 01:10:41,520 do. And again, if you have to get three quotes, that takes more time. You're 870 01:10:39,920 --> 01:10:45,120 having to call this person, get them to give you a quote and this when it's 871 01:10:43,360 --> 01:10:49,920 simple. You start building relationship. Like if I have a relationship with a 872 01:10:46,400 --> 01:10:53,120 transporter getting a car to me, I know that they have done it time after time. 873 01:10:51,360 --> 01:10:55,920 They've been right on or close time. They might be a day or two late. I might 874 01:10:54,960 --> 01:10:59,360 go over here and get a little bit cheaper with this guy, but nine times 875 01:10:57,840 --> 01:11:02,480 out of 10, they screw me over and it's two or three days late. So, all I'm 876 01:11:01,280 --> 01:11:05,760 saying is is they've got some relationships built with some of these 877 01:11:03,760 --> 01:11:09,120 people. And basically what they're saying is is give a little leeway with 878 01:11:08,080 --> 01:11:12,159 them because they had these relationships. They start having to go 879 01:11:10,640 --> 01:11:15,920 get three quotes. That's just taking in their time and then they're going to be 880 01:11:14,400 --> 01:11:20,000 worried about not getting what they need in time. Happens when it's in 881 01:11:17,840 --> 01:11:25,600 government. Let me let me go a few other yearnings. One is um and this won't work 882 01:11:24,159 --> 01:11:29,760 for specialized things that your departments need like every department's 883 01:11:28,000 --> 01:11:33,600 not going to need ammunition >> but you are going to have a lot of 884 01:11:31,280 --> 01:11:40,080 products that every department buys and one problem by if you have decentralized 885 01:11:36,320 --> 01:11:48,480 purchasing for common products is Gary's department may pay 25 cents per 886 01:11:43,920 --> 01:11:53,280 paper coach may pay 30 cents chief may pay 45 cents So, if you have 887 01:11:51,360 --> 01:11:57,040 centralized purchasing of the the common items that you know you're going to 888 01:11:54,640 --> 01:12:01,600 need, paper towels, cleaning supplies, paper, toner, I mean, those kinds of 889 01:11:59,760 --> 01:12:06,800 things, you can control the price of that and you can get the quotes, you 890 01:12:04,480 --> 01:12:10,320 know, and and it may take a year for you all to track that to know what you're 891 01:12:08,719 --> 01:12:14,560 going to need that every department needs. Now, the specialized things, the 892 01:12:12,880 --> 01:12:19,920 more detailed the department heads can make their budgets will help you because 893 01:12:16,800 --> 01:12:24,400 if you approve an item, say for example, coach says we're going to need, you 894 01:12:22,080 --> 01:12:28,400 know, new basketballs and he puts that line item in the budget 895 01:12:26,560 --> 01:12:32,159 and it's approved for a particular price, then he knows what his range is 896 01:12:30,400 --> 01:12:36,159 that you can spend for that. And that's another way of not having to do, you 897 01:12:34,080 --> 01:12:40,800 know, specific quotes for items. If it's in a specific line item in your budget, 898 01:12:38,480 --> 01:12:44,320 then council has approved it. Um, and then it's just up to the 899 01:12:42,719 --> 01:12:47,040 department has to do a good job in terms of maximizing their use of those line 900 01:12:46,159 --> 01:12:51,840 items. We >> tried to do this general purchasing 901 01:12:49,199 --> 01:12:56,239 budget process. We actually had it in the administration budget and then we 902 01:12:54,480 --> 01:13:00,560 split it back out and we put it in the department. So, we took that idea that 903 01:12:58,880 --> 01:13:05,520 you just had. I think it's better centralized um because you have a better 904 01:13:03,280 --> 01:13:08,880 grip of of what's going on in terms of prices and that what that avoids that 905 01:13:07,679 --> 01:13:12,640 problem of having to go out and get quotes every time because if you've 906 01:13:10,719 --> 01:13:18,239 already identified who your low low vendor is then let's say chief comes in 907 01:13:15,840 --> 01:13:23,679 and says I don't know our bathrooms need more toilet paper then the administrator 908 01:13:21,679 --> 01:13:26,640 or deputy administrator knows where to go and get that and you've already 909 01:13:25,040 --> 01:13:30,000 worked out or you've already got like you said you've already got the quotes 910 01:13:27,840 --> 01:13:32,800 for that that product and What do [clears throat] you mean 911 01:13:30,960 --> 01:13:37,360 I'm just I'm just curious. So the biggest issue that we get each other and 912 01:13:35,600 --> 01:13:41,600 I understand what you're saying. I try you try to guesstimate 913 01:13:39,760 --> 01:13:47,040 when you deal with people numbers. It's a whole different ball and y'all. So 914 01:13:44,719 --> 01:13:51,600 when we got children that like last year we hadund and something kids play this 915 01:13:49,520 --> 01:13:56,560 year I got a few hundred kids playing. I cannot estimate the the growth is 916 01:13:53,520 --> 01:14:00,960 dramatic. So we base everything off of the numbers and of course the uniforms 917 01:13:58,640 --> 01:14:05,840 that we give kids in. And so typically our tournament is four weeks for us cuz 918 01:14:04,159 --> 01:14:09,360 nowadays everybody is custom made. They're not like it was in the old days 919 01:14:07,440 --> 01:14:13,679 when you wear a t-shirt and snap something on. [clears throat] So 920 01:14:11,600 --> 01:14:18,480 everything's custom made. It's coming from China. everything they can do. One 921 01:14:16,080 --> 01:14:24,960 thing that that um I learned that we can do is do an agreement with for vendors 922 01:14:21,679 --> 01:14:30,080 that has a set rate. Um that's one thing I would like for us to try to look into 923 01:14:26,719 --> 01:14:36,320 doing it that way because right now I think my cheer for is going to be over 924 01:14:32,480 --> 01:14:40,640 over 5 grand because I got 91. Sorry. You know that that's that's I 925 01:14:38,239 --> 01:14:46,080 know it's going to go 5.5,000 probably $20. I just asked for the vendors in 926 01:14:43,199 --> 01:14:50,719 Sydney saying that and we play in two weeks. Um they we start with two and 927 01:14:50,239 --> 01:14:54,640 two. >> Go for that. You have two vendors, 928 01:14:52,480 --> 01:15:00,159 right? Varsity and somebody else. >> Yeah. Everybody's always nice. I don't 929 01:14:57,520 --> 01:15:05,520 like the ice. We want to we want someone who can just give us some some nice 930 01:15:02,000 --> 01:15:09,760 quality local charity and then you know things like that. So that's what I'm 931 01:15:07,440 --> 01:15:16,800 always looking for the best rate for everything. So uh yeah like what we said 932 01:15:14,080 --> 01:15:22,719 just you got to be flexible because you basically everything 933 01:15:19,520 --> 01:15:27,520 I try to do that it's hard what happened but I would be I can be under or maybe 934 01:15:25,360 --> 01:15:32,960 over and then I got a surplus of material that I don't need and I just 935 01:15:29,600 --> 01:15:35,840 got it sitting in my back for years that we don't we're not going to be able to 936 01:15:34,159 --> 01:15:39,840 use. Here's the other thing I'm gonna touch on too because you got to think 937 01:15:37,440 --> 01:15:43,760 something that's a little new because I don't think that Chief or Josh or 938 01:15:42,159 --> 01:15:48,000 anybody else was really in the budget process ever before up until this time. 939 01:15:46,480 --> 01:15:51,440 So, they're really just now starting to really work on what they're going to 940 01:15:49,199 --> 01:15:55,520 need for ne for next year and kind of learning that process. So, we got to 941 01:15:53,679 --> 01:15:58,800 give them a little room to understand what they're going to be doing. And once 942 01:15:56,880 --> 01:16:01,520 we give them a year, two years under their belt, you won't have this issue 943 01:16:00,480 --> 01:16:04,320 because they're already going to know, hey, I already know exactly I'm going to 944 01:16:03,199 --> 01:16:08,560 go for this or whatever. and they'll have a better round of things of what 945 01:16:06,400 --> 01:16:11,840 they're doing. But right now, it's all fairly new to what they're trying to do 946 01:16:09,840 --> 01:16:15,360 and they're trying to figure out because Sierra and Katie, they already have 947 01:16:13,440 --> 01:16:18,000 experience with who they're using, who we're going to rent a tent from and 948 01:16:16,560 --> 01:16:20,640 stuff because they've been doing it. These guys haven't been doing it. So, 949 01:16:19,679 --> 01:16:23,760 yeah, they've been working with companies, but it hadn't been the same 950 01:16:22,159 --> 01:16:26,880 as they're having to budget and so forth. So, that's the only thing like we 951 01:16:25,600 --> 01:16:30,640 got to give him a little bit of leeway there on that side. And the other thing, 952 01:16:29,120 --> 01:16:36,000 like he did touch on is he's dealing with people. You might have 40 people 953 01:16:32,960 --> 01:16:39,760 sign up. 30 of them pay. You still got 10 extra kids technically signed up, but 954 01:16:37,920 --> 01:16:43,040 they haven't paid yet. You don't know if they're going to pay or not. And then 955 01:16:40,719 --> 01:16:46,320 once that deadline passes, they might not pay until two weeks later. Well, I 956 01:16:44,800 --> 01:16:49,040 got my money now. I'm going to pay. You can't turn them kids down, man. They got 957 01:16:47,760 --> 01:16:52,080 the money. You going to let them play. So now you got to go order, make another 958 01:16:50,719 --> 01:16:55,920 order to get some more jerseys in because now those actually did come. 959 01:16:53,760 --> 01:17:00,560 » I think that that's the problem. I think the the whole process is up front. Where 960 01:16:58,800 --> 01:17:04,480 are you going to get your uniforms from? And if you need five more, that's not 961 01:17:02,560 --> 01:17:07,679 the problem. It's how do you get the madness, right? Right. 962 01:17:05,760 --> 01:17:11,199 » Or you get you get the folks and you get the price. You look at that. 963 01:17:10,000 --> 01:17:17,400 » Yeah. >> But if you do the increase 964 01:17:13,679 --> 01:17:17,400 » they want to go second. 965 01:17:17,600 --> 01:17:25,440 I'm just saying if you do this for a buffer situations like that 966 01:17:22,480 --> 01:17:29,600 » I think I would like so one thing I would almost give you guys x amount of 967 01:17:27,600 --> 01:17:32,880 dollars a month >> let you draw out of it 968 01:17:31,920 --> 01:17:36,400 » that's what I was saying >> that's what you have to say there 969 01:17:34,239 --> 01:17:40,640 » each each department would get a lot amount of money and then it's up to them 970 01:17:38,880 --> 01:17:45,040 to manage >> their own amount and then when they 971 01:17:42,800 --> 01:17:50,000 start running low then they know okay I'm uh might slow down. 972 01:17:48,000 --> 01:17:53,280 » What I say about >> but I think we need to 973 01:17:51,760 --> 01:17:57,600 » but I think we need to >> have a little bit of time to get 974 01:17:55,600 --> 01:18:02,320 everything according to the line when the budget will be submitted. 975 01:18:00,000 --> 01:18:08,800 My my thing is I want you to consider just increasing it from the same 976 01:18:06,880 --> 01:18:17,840 right now. The biggest thing right now is the form because anything 977 01:18:13,679 --> 01:18:23,120 » you can prepare for something unexpected double work00 978 01:18:21,120 --> 01:18:27,840 grand 5,000 last month in that 979 01:18:25,280 --> 01:18:35,679 » way we could do four grand for >> the thing is Josh and I did just 980 01:18:32,560 --> 01:18:38,880 » because council and the former mayor former council former mayor They didn't 981 01:18:37,280 --> 01:18:43,360 abide and we didn't know anything about it 982 01:18:40,800 --> 01:18:47,199 until you all brought it up. And now that it was brought up, now the the 983 01:18:45,280 --> 01:18:53,520 mayor and and the deputy administrator and council, you know, is on board with 984 01:18:50,480 --> 01:18:59,920 trying to follow our guidelines and follow our ordinances, but we're the 985 01:18:56,960 --> 01:19:03,840 ones doing what's in the ordinances. And that's why we're just trying to bring it 986 01:19:01,280 --> 01:19:07,199 to your attention to go, this is not working for us. specific reason why we 987 01:19:06,159 --> 01:19:11,679 would like to check >> and like Mary said it was always put in 988 01:19:09,280 --> 01:19:17,520 place to be adjusted as we found things that didn't work. So this clearly 989 01:19:14,000 --> 01:19:20,800 doesn't work for us the 2500 quotes. So I think 990 01:19:18,159 --> 01:19:25,679 » we do have to have for it to meet um state standards the the general 991 01:19:24,320 --> 01:19:29,600 requirement and it's not very explanatory if you look at the state 992 01:19:27,760 --> 01:19:34,320 procurement codes or state agencies and they're like yay big but it has there 993 01:19:31,760 --> 01:19:38,480 has to be some competitive process. So I think you do that at the front end and 994 01:19:36,080 --> 01:19:43,120 then you know if if coach finds that one vendor is always um has the the quality 995 01:19:41,360 --> 01:19:48,320 that meets the standards and is the cheaper one um then that's where you 996 01:19:46,320 --> 01:19:50,880 start. Um but you have to have some competitive process. 997 01:19:49,280 --> 01:19:56,960 » So then Monday can you bring some amendments to our current policy that we 998 01:19:53,520 --> 01:20:02,239 can discuss right now and she'll said she'll say the fullction. 999 01:19:59,600 --> 01:20:05,360 » Can you son his ass? I will see what I can do this week 1000 01:20:04,080 --> 01:20:08,880 » in the in the packet. >> Yes. 1001 01:20:07,440 --> 01:20:13,520 » Monday night, I'd love to see it before Monday night at 6. 1002 01:20:12,400 --> 01:20:15,280 » Penny sales tax. >> Quick question. 1003 01:20:14,560 --> 01:20:19,040 » Yes, sir. >> If we had I know we've been talking 1004 01:20:17,360 --> 01:20:22,560 about committees, right? And if we had a committee, is that something that would 1005 01:20:20,880 --> 01:20:27,040 kind of help with this process? If you had a committee where like again like if 1006 01:20:25,280 --> 01:20:30,480 there was an issue with uniforms and he had he could go to the committee and 1007 01:20:29,040 --> 01:20:34,400 basically they could approve it and then bring back a council and say hey he had 1008 01:20:32,239 --> 01:20:36,960 an emergency had an extra you know he budgeted for 100 kids and ended up being 1009 01:20:36,159 --> 01:20:39,199 300 >> and he had to go over it. 1010 01:20:38,480 --> 01:20:42,800 » Yeah. >> That's where I think we get you know I 1011 01:20:40,960 --> 01:20:44,719 mean it's not just a wreck. I mean it's several different committees that I feel 1012 01:20:44,159 --> 01:20:48,800 like we need >> finance committee 1013 01:20:46,239 --> 01:20:52,719 » of sorts have finance committees but they don't typically approve things. 1014 01:20:50,800 --> 01:20:58,000 They make a memorial. >> Would you approve $4,000 per department 1015 01:20:56,480 --> 01:21:03,040 and eliminate section three? >> If you'd asked me an hour ago, I 1016 01:20:59,520 --> 01:21:05,199 probably said no. But listen, >> I can 1017 01:21:04,080 --> 01:21:09,280 » and that's why we wanted to bring the department heads in. They've lived it 1018 01:21:06,800 --> 01:21:12,960 for the last couple of weeks, months. It's hard and it's 1019 01:21:10,880 --> 01:21:18,159 » anything over for it would have to come through here. 1020 01:21:15,840 --> 01:21:26,760 » Have to come before council and council >> really came alive. 1021 01:21:21,360 --> 01:21:26,760 just to relieve them from the stress of 1022 01:21:26,800 --> 01:21:30,480 » purchase really fast. We do know that going forward it's not going to happen 1023 01:21:29,760 --> 01:21:32,960 again. >> We'll feel more comfortable. We want to 1024 01:21:32,000 --> 01:21:35,600 make sure that we know >> that's why we're kind of leading with 1025 01:21:34,000 --> 01:21:38,400 this and we'll make small changes as we need to over time. 1026 01:21:37,040 --> 01:21:41,280 » I can deliver that. I mean, I'll be honest. 1027 01:21:38,880 --> 01:21:46,239 » I'll see if I can come up with everybody's 1028 01:21:42,880 --> 01:21:49,600 » back off to make it. If you need it, bring it, get it, get it for everybody 1029 01:21:48,640 --> 01:21:56,000 and get it. If >> you need it, you need it. You should 1030 01:21:53,679 --> 01:21:59,760 » And I think in in the department head's defense, I think uh like like those 1031 01:21:58,080 --> 01:22:04,480 stated in the past, they didn't see their budget. They didn't know what they 1032 01:22:01,760 --> 01:22:08,480 had in their budget before we sat down with them, pulled it up in my office. 1033 01:22:06,560 --> 01:22:12,639 You know, we they didn't know they had overtime budgeted for. They didn't know 1034 01:22:10,080 --> 01:22:16,800 they had part-time uh employees budgeted for. So they saw that they had two 1035 01:22:15,040 --> 01:22:20,067 months and they kind of panicked. >> Yeah, 1036 01:22:17,760 --> 01:22:21,360 » we kind of failed them on that. So [clears throat] 1037 01:22:20,080 --> 01:22:28,360 » yeah. >> All right. Well, good. I'm glad we're 1038 01:22:23,920 --> 01:22:28,360 working through that part of it. Um 1039 01:22:31,760 --> 01:22:38,639 » yeah, on the old council under the old mayor. So yeah, we'll keep hearing that. 1040 01:22:36,960 --> 01:22:43,600 » I'm not saying what we were doing. >> No, I I'm not saying that. 1041 01:22:40,719 --> 01:22:48,639 » All right. Next agenda item. um is the second discussion on the zoting 1042 01:22:45,040 --> 01:22:52,719 ordinance for 2526 and Jennifer Visage is here to kind of walk us through what 1043 01:22:50,560 --> 01:22:57,920 changes were made. We would like to get a final vote on this um in the meeting 1044 01:22:56,159 --> 01:23:03,040 next week, but I know there were some questions from some members of council. 1045 01:23:00,000 --> 01:23:06,400 So, um I will let her go ahead and start this conversation. 1046 01:23:04,639 --> 01:23:10,719 » Is there any questions y'all want to ask me? Nothing has changed since the last 1047 01:23:08,000 --> 01:23:15,520 time we talked. I mean, still this planning commission is done. So any want 1048 01:23:13,440 --> 01:23:19,639 me to point out again is there other questions that anybody has. 1049 01:23:19,679 --> 01:23:25,280 » John, I thought you had a question on the zoning. You had made the request to 1050 01:23:23,840 --> 01:23:30,080 have it on the work session. >> The refreshment of what is currently 1051 01:23:27,760 --> 01:23:32,239 zoned as >> we're talking about property on Camp 1052 01:23:31,679 --> 01:23:35,840 Rogers. >> Oh, that's 1053 01:23:33,920 --> 01:23:42,159 the zoning. >> You're fine. You're fine. 1054 01:23:37,440 --> 01:23:45,920 » Sorry. You're fine. Oh, I'm Yeah. If I'm senator, [laughter] 1055 01:23:44,000 --> 01:23:50,239 um, if I'm correct, I think we made adjustments um, originally from the 1056 01:23:48,400 --> 01:23:54,080 previous one on accessory dwellings, trans living quarters, poor commercial 1057 01:23:52,320 --> 01:23:57,440 regulations, poor commercial residential, political signs, minimum 1058 01:23:56,080 --> 01:24:01,840 square footage, tiny homes and development, business owners as board 1059 01:23:59,520 --> 01:24:05,679 members, Arby's is temporary storage, RV parks, and metal buildings. I think that 1060 01:24:03,360 --> 01:24:10,920 was the full list of we didn't we didn't do that. 1061 01:24:07,920 --> 01:24:10,920 » Okay. 1062 01:24:12,960 --> 01:24:17,520 You had a question. >> Yeah. Go ahead. 1063 01:24:14,639 --> 01:24:23,840 » Well, I had um someone come to me that was spoke as well at the 1064 01:24:21,920 --> 01:24:28,440 » Okay. >> about the fence about access. 1065 01:24:30,960 --> 01:24:36,239 » No, you're fine. You're fine. Stop. You're good. [laughter] 1066 01:24:35,199 --> 01:24:39,040 You're okay. You're sick. >> Yeah. Yeah. I'm sorry. 1067 01:24:37,440 --> 01:24:43,760 » No, you're fine. Go ahead. Well, anyways, his his concerns were the 1068 01:24:42,080 --> 01:24:47,280 limitations that because I think that entire section was added since it wasn't 1069 01:24:46,159 --> 01:24:51,760 existing. >> So, his concern was that we haven't 1070 01:24:49,920 --> 01:24:56,639 needed up to this point and he didn't understand things that other 1071 01:24:53,120 --> 01:25:01,520 municipalities if it wasn't a concern. >> Um, I think I talked to him. What does 1072 01:25:00,400 --> 01:25:05,840 this >> across from the post office? 1073 01:25:03,600 --> 01:25:09,600 Yeah, I've talked to them and I told them because were they the ones that 1074 01:25:07,760 --> 01:25:14,000 were concerned about it was already there and I had told them they were 1075 01:25:11,600 --> 01:25:17,120 grandfathered in that would never ever do anything to what was there? 1076 01:25:16,239 --> 01:25:21,199 » Yeah. Really? >> Yeah. Like I mean I can't think of it 1077 01:25:19,679 --> 01:25:24,400 down >> because one already exists 1078 01:25:22,560 --> 01:25:28,400 » about living. We have some The reason that this came 1079 01:25:26,560 --> 01:25:33,040 up in the planning commission was when I was in the planning commission, we had 1080 01:25:29,920 --> 01:25:35,760 some issues inside the city with people in 1081 01:25:34,159 --> 01:25:38,400 » sheds that 1082 01:25:36,560 --> 01:25:41,280 » they don't meet building code. They don't and that 1083 01:25:39,600 --> 01:25:44,080 » so they're going to be grandfathered in. >> No, no, no. The one [clears throat] they 1084 01:25:42,800 --> 01:25:46,719 have is a um >> it's a regular garage. 1085 01:25:45,040 --> 01:25:49,280 » A regular garage with an apartment. I'm talking about 1086 01:25:47,199 --> 01:25:51,360 » what makes them grandfathered. Well, they're first of all, they're meeting 1087 01:25:50,320 --> 01:25:54,560 the regulations that >> but his grandfather basically not 1088 01:25:53,679 --> 01:25:59,199 according to the regulations. >> He was concerned that we were going to 1089 01:25:56,400 --> 01:26:03,520 make him change anything. And if he's already there, I'm not going to cuz I 1090 01:26:01,760 --> 01:26:06,560 think I don't remember what this pro what was it. Was it bigger than what it 1091 01:26:05,840 --> 01:26:11,320 was? >> Well, grandfather, we can't even touch 1092 01:26:08,320 --> 01:26:11,320 him. 1093 01:26:11,679 --> 01:26:17,040 » We can't touch him. >> It's already I can't. So those people in 1094 01:26:15,360 --> 01:26:22,239 medical sheds are still grandfather because our current ordinance doesn't 1095 01:26:20,080 --> 01:26:25,600 » such and then Alen's wife I think her concern wasn't just for them but they 1096 01:26:24,239 --> 01:26:30,719 were concerned for other people that would want to buy accessory dwelling 1097 01:26:28,320 --> 01:26:33,520 units to convert for family. Yes. you know, 1098 01:26:31,360 --> 01:26:37,120 » yeah, in these hard times and you know, and they can do that according to what 1099 01:26:35,280 --> 01:26:44,960 the regulations state, they can do that. They can get a an apartment or a what 1100 01:26:41,199 --> 01:26:49,520 say accessory unit. Um, that is code. >> Yeah. Code a shed is not you're not 1101 01:26:47,760 --> 01:26:52,400 going to bring a shed and live in a shed because 1102 01:26:51,520 --> 01:26:57,120 » I'm just telling you. >> Well, let me 1103 01:26:55,600 --> 01:27:00,480 » Jennifer, give me a second. I'll jump in on ahead. I don't like the term 1104 01:26:59,040 --> 01:27:04,239 grandfathering because it does imply that anything and everything that he say 1105 01:27:01,920 --> 01:27:10,000 has right now can't be touched. Building codes and uh do IBMC 1106 01:27:08,080 --> 01:27:13,199 the international property maintenance. Okay. 1107 01:27:11,440 --> 01:27:16,159 » Buildings have to be habitable. >> Yes. If they don't have electricity, 1108 01:27:14,880 --> 01:27:20,080 they don't have water, they don't have sewer, 1109 01:27:17,040 --> 01:27:23,920 » they don't have some sanitation that not then you can't live in them. So you can 1110 01:27:22,080 --> 01:27:27,280 enforce things that are not habitable. and I define long. 1111 01:27:25,840 --> 01:27:33,360 » So the question is do we need to add this section if there's an ad? 1112 01:27:29,920 --> 01:27:38,639 » No, let's go back to your AD basically things that exist now that are habitable 1113 01:27:35,600 --> 01:27:42,800 and meet building codes in terms of um life safety factors. Um they're 1114 01:27:41,280 --> 01:27:48,080 nonconforming. Your goal of zoning and this is required 1115 01:27:44,800 --> 01:27:52,800 by state law is to when you have a zone and it has standards is to bring the 1116 01:27:50,480 --> 01:27:57,520 non-conforming things in eventually into your conformity so that your your zone 1117 01:27:55,840 --> 01:28:02,159 is more compatible because you don't want like a pig farm next door to I 1118 01:28:01,280 --> 01:28:08,880 don't know if you have a fancy neighborhood or not fancy fancy houses. 1119 01:28:04,960 --> 01:28:11,760 Um, but if you stop pig farming, and I I don't know, I don't know if 1120 01:28:10,480 --> 01:28:15,120 y'all addressed this in there. Typically, you're non-conforming. If it 1121 01:28:13,679 --> 01:28:19,600 exists for a certain period of time, you can't go back 1122 01:28:16,480 --> 01:28:25,280 » and put in a new pick at that same location, even though that place was an 1123 01:28:21,840 --> 01:28:30,239 existing new setting or same with houses or people living in sheds. if they're 1124 01:28:27,760 --> 01:28:34,080 habitable now and they don't meet the square footage or they don't meet the 1125 01:28:31,920 --> 01:28:40,800 location or buffer or whatever you have that apply to ADUs access excess 1126 01:28:38,159 --> 01:28:46,080 accessory dwelling units um they're non-conforming now but if somebody moves 1127 01:28:43,679 --> 01:28:50,960 out and they don't use it for that use basically you're looking at use zoning 1128 01:28:48,880 --> 01:28:56,000 then they lose that non-conforming status and for anybody to move in it has 1129 01:28:53,679 --> 01:29:00,960 to come be brought up to your conforming status Yes. If you have a fire or the um 1130 01:28:58,960 --> 01:29:06,719 you tear down the the shed or whatever they're building in again that you lose 1131 01:29:04,159 --> 01:29:10,400 that use, you have to go to the new director. 1132 01:29:07,360 --> 01:29:14,400 » So the principal is like it seems like if it's not there, it's not allowed. But 1133 01:29:12,400 --> 01:29:16,880 if it's your job to kind of state it's allowed, 1134 01:29:15,679 --> 01:29:21,600 » right? And that's what that's what Jeff's done with the is is set forth. 1135 01:29:19,920 --> 01:29:28,159 Basically, [clears throat] >> zoning doesn't necessarily tell you you 1136 01:29:25,280 --> 01:29:33,520 can't do things. It teaches you how to do things legally in your zone. So, 1137 01:29:31,199 --> 01:29:38,080 things that um excess I'm not saying that living in a shed was legal 1138 01:29:35,360 --> 01:29:43,120 beforehand, but this makes it legal as long as you meet those requirements. And 1139 01:29:39,920 --> 01:29:47,199 it's the same thing with um uh people's short-term rental ordinances. Short-term 1140 01:29:45,440 --> 01:29:51,199 rentals may not be allowed under your zoning in your particular zoning area, 1141 01:29:49,440 --> 01:29:55,040 but the ordinance setting forth the requirements for short-term rentals 1142 01:29:52,719 --> 01:29:57,199 makes it a legal use where council decides. 1143 01:29:55,920 --> 01:30:00,800 » I would just say we need to be careful on square footages and those 1144 01:29:58,560 --> 01:30:04,000 limitations. You know, that's what I think Mr. Carol's concerns were putting 1145 01:30:03,120 --> 01:30:07,920 those limitations. >> If I remember correct, Jenn was put in 1146 01:30:05,920 --> 01:30:12,560 place. There's a uh there's some individuals living in a those little 1147 01:30:10,400 --> 01:30:18,080 $1019 buildings here that's put in place. Now, 1148 01:30:15,280 --> 01:30:21,199 if I'm hearing you right, we added something to eliminate something that we 1149 01:30:19,840 --> 01:30:24,480 didn't have to add to eliminate because it's it's 1150 01:30:22,000 --> 01:30:28,159 » it's actually it's it's already legal for them to be there in the first place. 1151 01:30:26,719 --> 01:30:32,080 » But did I say that right? >> The risk would be let's say you're in 1152 01:30:29,760 --> 01:30:35,280 just an ordinary residential zone and your neighbor puts up an aid of you 1153 01:30:33,679 --> 01:30:39,280 right on the property line. So when you look out over to your kitchen sink, 1154 01:30:36,880 --> 01:30:43,760 you're looking into someone else's, you know, grandmother suite or something. I 1155 01:30:41,199 --> 01:30:50,000 mean, you you part of that having requirements, whether it's a buffer or a 1156 01:30:46,400 --> 01:30:55,840 location or if you don't have any rules, why not put six ADUs on your property 1157 01:30:52,560 --> 01:31:02,000 and rent them out? Um, it protects the other properties that surround your your 1158 01:30:59,120 --> 01:31:05,440 um property. Um, and that's I I'll give you an example. And this happened in the 1159 01:31:03,280 --> 01:31:10,239 town of IVA. The guy they didn't have rules on ADUs and a guy bought those um 1160 01:31:08,880 --> 01:31:14,239 I don't know if they're rubber made or somewhere, but you snap them together 1161 01:31:11,520 --> 01:31:19,199 and they make sh. And he was renting out I don't mean like three, I mean like 10 1162 01:31:16,480 --> 01:31:24,400 or 12 of them to people um because they didn't have a rule that controlled what 1163 01:31:21,920 --> 01:31:29,440 AD used to, you know, just the minimum requirements for ADUs. Um because it's 1164 01:31:27,760 --> 01:31:34,239 really not fair if I have a house and I buy a house in whatever your top 1165 01:31:31,199 --> 01:31:40,560 residential zone is R10 R10 and I I I meet the requirements 1166 01:31:38,639 --> 01:31:44,080 in the zone and I build a a nice house my my forever house or something which 1167 01:31:42,480 --> 01:31:47,840 is getting shorter and shorter by the way but um let's say I have my forever 1168 01:31:46,639 --> 01:31:55,120 house there and the next door neighbor sets a a field in a you know of a news 1169 01:31:52,320 --> 01:31:59,600 next door then I kind of you know that kind of destroys or something for that 1170 01:31:56,800 --> 01:32:03,679 son um for your your top residential unit. So that's what be it to make it 1171 01:32:01,520 --> 01:32:09,199 legal if you meet those requirements and you you can have your your family live 1172 01:32:06,719 --> 01:32:14,080 in it or like a a suite or your grandmother. Yeah. You 1173 01:32:11,600 --> 01:32:17,159 know, I think y'all will all agree not to fe 1174 01:32:20,800 --> 01:32:29,440 » I think you can have rentals in in other zones for 1175 01:32:27,120 --> 01:32:33,840 just not you know your primary but I would think for them they need more 1176 01:32:31,760 --> 01:32:39,719 buildings. Let me ask you a question. So a piece of land in the city 1177 01:32:36,400 --> 01:32:39,719 that would beow 1178 01:32:45,600 --> 01:32:53,120 to >> we took that out. So that I mean I see 1179 01:32:49,679 --> 01:32:56,560 that all the time. So you say lower. >> Yes. Exactly. 1180 01:32:54,320 --> 01:33:01,280 » Yeah. Well, I'm not talking about rent, but 1181 01:32:57,920 --> 01:33:05,840 even just placing there storage like if you're moving to one. 1182 01:33:04,480 --> 01:33:11,120 » Well, you're I mean, you're talking about lots. You said RT. 1183 01:33:07,920 --> 01:33:16,080 » Uh, y'all go by numbers. So, are they 10,000 foot lots? Okay. 1184 01:33:13,360 --> 01:33:22,000 » 10,000 foot lots is not a big So, >> so that you may have properties that are 1185 01:33:19,600 --> 01:33:25,440 larger in terms of agriculture and stuff like that. That will be a different 1186 01:33:23,679 --> 01:33:30,639 property. And I don't know if there's like additional uses um for 1187 01:33:28,560 --> 01:33:34,320 additional aven use in larger properties like that. No, there's not. But that 1188 01:33:32,560 --> 01:33:38,960 would be something that K could talk about, but in a 10,000 spot, it would be 1189 01:33:36,960 --> 01:33:45,280 very tight, >> particularly with y'all having a lot of 1190 01:33:42,239 --> 01:33:48,000 topography issues and severity. At least the ones I've been around, you know, 1191 01:33:46,400 --> 01:33:51,120 where it's maybe real steep, maybe the back of the lot falls off and you don't 1192 01:33:49,760 --> 01:33:56,239 have much building. In the town of Central, they only allow them in our 1193 01:33:53,760 --> 01:34:02,639 20s. Y'all don't have 20. So, if you don't have at least 20,000 square feet 1194 01:33:58,639 --> 01:34:06,719 land, you don't get your name. So, >> because a lot of it has to do with those 1195 01:34:04,480 --> 01:34:11,520 slots are so small, you don't have to get all that on there, 1196 01:34:08,480 --> 01:34:17,280 » right? Are you okay? >> So, it was neighborhood commercials. 1197 01:34:15,199 --> 01:34:20,000 » Yes. was their issue as neighborhood commercial 1198 01:34:18,000 --> 01:34:27,639 » and I had told them that they were fined because they were I don't want to use 1199 01:34:22,159 --> 01:34:27,639 this grandfather because they are resus 1200 01:34:27,840 --> 01:34:35,760 they're fine >> what did we end up doing with the um 1201 01:34:32,960 --> 01:34:42,560 residents on the first floor in our downtown commercial 1202 01:34:37,040 --> 01:34:46,880 » um so we are going to allow it um that's what's written in here is you can allow 1203 01:34:44,159 --> 01:34:52,080 it but They can have to have their own entrance, their own parking spot, and it 1204 01:34:49,760 --> 01:34:55,280 has to be on the back of the building. They cannot have an entrance on the 1205 01:34:53,600 --> 01:35:01,679 front on like Main Street, Palmer Street, whatever, Palmer Street. Um, and 1206 01:34:58,480 --> 01:35:07,280 it cannot change the square footage of the of the existing building. You can't 1207 01:35:03,840 --> 01:35:13,800 reduce the retail square. >> No, upstairs. 1208 01:35:08,960 --> 01:35:13,800 » Upstairs was fine. It was downstairs 1209 01:35:14,080 --> 01:35:21,600 can't change the square footage of the >> the commercial. 1210 01:35:19,760 --> 01:35:26,239 » How I think it's written if I remember right is it's just can't change can't 1211 01:35:24,000 --> 01:35:29,600 add anymore to the building. Not the 1212 01:35:27,760 --> 01:35:34,560 » can't add to the building. >> You have to use what's there. 1213 01:35:31,360 --> 01:35:38,080 » But you can have residential downtown. >> The only thing that I would Yeah. 1214 01:35:36,719 --> 01:35:40,400 There's only a few spaces that even work. 1215 01:35:38,320 --> 01:35:44,520 » Yes, it can do it. somebody's rolling in right now. 1216 01:35:44,639 --> 01:35:50,719 » People already watching Christmas dinner. 1217 01:35:49,656 --> 01:35:55,760 [laughter] >> They never invited us in. 1218 01:35:52,800 --> 01:35:59,880 » You can see that. >> It's kind of like one of those living, 1219 01:36:00,480 --> 01:36:07,560 but it continues on. I think so. >> It's not performing until the use 1220 01:36:09,920 --> 01:36:17,040 » think so. Looks like having a minute. >> Are you basically rental for that? 1221 01:36:14,000 --> 01:36:23,360 » If we add the agenda for next Monday, are we good to we're all good? Okay. 1222 01:36:20,000 --> 01:36:26,000 » Rental for that second floor. >> Nothing changed. 1223 01:36:25,120 --> 01:36:29,480 It's two >> still the same thing. 1224 01:36:30,880 --> 01:36:41,080 » They can come sign up for public share that agenda once it out 1225 01:36:37,520 --> 01:36:41,080 » even though there were some 1226 01:36:44,960 --> 01:36:48,639 » you can share the link >> and it'll be in the packet. 1227 01:36:48,000 --> 01:36:52,320 » Thank you. >> All right. Last Oh, go ahead. 1228 01:36:50,159 --> 01:36:55,280 » No, I was just I believe it's under March 23rd. 1229 01:36:53,360 --> 01:36:58,639 » Yes. Thank you. >> Last item on the agenda is the 1230 01:36:57,199 --> 01:37:02,880 discussion of reasonzoning of Camp Rogers Road and that is also 1231 01:37:00,960 --> 01:37:08,400 » you had a question. >> Oh, sorry. 1232 01:37:03,520 --> 01:37:14,320 » Um yeah, what what is it solved at? 500 and they want 501 which is the next 1233 01:37:11,040 --> 01:37:19,119 month down for a little bit smaller um block houses or 1234 01:37:16,480 --> 01:37:22,080 » Oh, yeah. They're going to put cookie cutter houses in there. 1235 01:37:20,639 --> 01:37:24,000 » I have no idea. They don't know their builder yet, but yeah, I would assume 1236 01:37:23,440 --> 01:37:26,719 so. >> It's definitely moving to a more dense 1237 01:37:26,239 --> 01:37:30,960 building. >> Yes, more dense. 1238 01:37:29,119 --> 01:37:34,239 » So, how many more houses are you want? >> 30. 1239 01:37:32,400 --> 01:37:38,000 » You have to remember too, just take this into consideration. This is directly 1240 01:37:36,320 --> 01:37:44,960 across the road from the area that was reszoned last year for 140 town houses. 1241 01:37:42,080 --> 01:37:47,040 » Directly across against it. 1242 01:37:45,760 --> 01:37:50,400 » Does that concern you with our shoe capacity? It doesn't concern. Yeah, 1243 01:37:49,280 --> 01:37:54,840 » you're talking about you're talking about 140 town houses and 1244 01:37:55,119 --> 01:38:04,159 this is just me where we're driving down the road and we 1245 01:38:01,119 --> 01:38:08,080 be saying let's change this. We don't have to go through and plan. We 1246 01:38:06,400 --> 01:38:13,840 got sewer capacity to consider. We got roads that we only have $500 1247 01:38:11,679 --> 01:38:19,199 » water infrastructure. We need to know those costs before we start changing 1248 01:38:16,480 --> 01:38:22,480 anything to increase in my opinion. You know, 1249 01:38:19,920 --> 01:38:29,880 » I would agree. I I mean >> I think we don't discussions 1250 01:38:26,880 --> 01:38:29,880 overload. 1251 01:38:31,199 --> 01:38:36,719 » I vote against it. >> I personally would like to see them 1252 01:38:33,920 --> 01:38:41,040 actually start the development of 140 before consider anything else. I was 1253 01:38:39,119 --> 01:38:45,119 asked at planning commission and they said that 1254 01:38:43,280 --> 01:38:50,000 unfortunately the market is not there right now for those town homes. So 1255 01:38:48,639 --> 01:38:52,800 » and then didn't do anything. >> They're going to still do it. They're 1256 01:38:51,600 --> 01:38:57,040 saying they're still going to do it. >> See if they'll pivot and make the 1257 01:38:54,400 --> 01:38:59,760 townhouse area nothing else. 1258 01:38:57,840 --> 01:39:05,960 » So they basically want to get that property to where nobody else can come 1259 01:39:02,159 --> 01:39:05,960 in and take that property. 1260 01:39:08,159 --> 01:39:18,080 all the way over to Highway 93. Oh yeah, it connects to that. 1261 01:39:16,159 --> 01:39:24,639 You imagine the school fire and all the people are in there trying to get across 1262 01:39:19,920 --> 01:39:30,840 the school drive and all that. >> There's one on that. 1263 01:39:27,199 --> 01:39:30,840 He wants the next one. 1264 01:39:36,080 --> 01:39:40,840 » Yes, ma'am. >> And who wants um 1265 01:39:41,520 --> 01:39:44,520 » section? 1266 01:39:44,560 --> 01:39:49,920 » Okay. How long is your vested rights? Because if they don't build now, 1267 01:39:48,080 --> 01:39:54,960 » when does the right to build expire? >> I don't know. I don't know why. That 1268 01:39:51,840 --> 01:39:58,679 would give them what happens is like 1269 01:39:58,719 --> 01:40:03,520 » right >> is there a time limit on when they have 1270 01:40:02,000 --> 01:40:07,480 to break that >> that's what I was looking 1271 01:40:07,679 --> 01:40:10,679 » for 1272 01:40:17,360 --> 01:40:21,679 actually I don't understand 1273 01:40:21,040 --> 01:40:25,239 » yeah So, >> and then they went back 1274 01:40:26,639 --> 01:40:31,960 to >> then it went bankrupt and it 1275 01:40:32,400 --> 01:40:40,400 » was that later we got like come back to it. 1276 01:40:37,920 --> 01:40:45,199 We would need to do public. Yeah. Okay. So, we get out of the plan 1277 01:40:43,760 --> 01:40:50,159 that would be good. Basically what happens is you set a limited time they 1278 01:40:48,000 --> 01:40:54,880 have the right for their approvals and once those approvals expire they have to 1279 01:40:52,080 --> 01:40:58,800 come back and start the process over. >> It keeps people from saying okay I've 1280 01:40:57,520 --> 01:41:02,880 got a letter that says I've got sort of capacity but this person over here wants 1281 01:41:01,119 --> 01:41:07,000 to develop their land and they're ready to to break around now. 1282 01:41:09,760 --> 01:41:15,840 There's a lot of houses out there. And if that super capacity is sitting 1283 01:41:14,000 --> 01:41:21,440 there being eaten up by those people that it's not nothing's going on 1284 01:41:18,960 --> 01:41:27,280 » that's when they decide to we're going to be in trouble. 1285 01:41:24,080 --> 01:41:31,280 » That's property. >> Yeah. I go on. That's just me. 1286 01:41:33,679 --> 01:41:37,320 citizen rid 1287 01:41:41,395 --> 01:41:43,415 [laughter] 1288 01:41:47,199 --> 01:41:54,159 » I mean can you imagine the traffic >> yeah if you think each townhouse would 1289 01:41:51,119 --> 01:41:57,360 have two cars so you're at like what 280 cars 1290 01:41:55,199 --> 01:42:01,920 » plus buses plus 30 >> on top of the what they've already to 1291 01:41:59,920 --> 01:42:05,199 develop. So I mean you think long term we need to have a plan 1292 01:42:03,440 --> 01:42:11,525 » and a vision and a >> Yep. Agreed. Strategic plan August 29th. 1293 01:42:08,320 --> 01:42:15,119 » I'll figure out well actually [laughter] 1294 01:42:11,760 --> 01:42:22,320 » we've had it in the plan forever. >> Well give us some notes at least 1295 01:42:18,239 --> 01:42:27,880 » WhatsApp. All right. It is 8:12. Do I have I'm going to make a motion to 1296 01:42:23,840 --> 01:42:27,880 adjurnn. Do I have a second? 1297 01:42:28,560 --> 01:42:32,880 All in favor >> is teaching. 1298 01:42:32,000 --> 01:42:36,199 » Yeah, >> by the way, 1299 01:42:40,800 --> 01:42:44,440 » this is the property. 1300 01:42:44,639 --> 01:42:47,119 Put a