thank you
also order the regular council meeting
uh Tuesday January 17
2023. Missouri public input
we'll see you okay
hello Johannes here with the little Lord
chamber Happy New Year to everyone
um I wanted to just make a couple
comments today about some of the agenda
items
um and I look forward to a great
discussion
um first uh the municipal objectives
congratulations looked fantastic
um I look I look forward to to see some
of these action items over the coming
years I'm very excited and I think that
was that is really well done
um so just wanted to make a note on that
um also on agenda item 11.5 that's the
report on the stock work orders that do
not occupy for development in town
um I just wanted to also say thank you
for issuing that report it's really
helpful
um I've certainly put it in the chamber
files
um and I'm gonna be uh chatting with
some people about this and I'll report
on a good discussion as well it's really
good to have something like this so just
wanted to sort of commend everyone
support for creating this
um and then the lastly I wanted to make
a comment on this letter from the cfib
so that's the Canadian Federation of
Independent businesses
um this is something that came up during
our last Network call with the Obesity
Chamber of Commerce and unfortunately I
just wanted to sort of highlight here
that the phrasing that they're using in
this letter is is a bit unfortunate they
call themselves the largest non-profit
non-partisan organization exclusively
representing the interests small
medium-sized independent businesses at
all levels of government and that's uh
and that's something we we discussed and
I sort of just want to highlight that
that's not true
um there are other organizations like
the BC Chamber of Commerce and the
Canadian Chamber of Commerce that do
exactly uh or do similar work to the to
the Canadian Federation of Independent
businesses and um while the BC chamber
which is a decentralized Association of
100 chambers of Commerce in BC is is not
as often in the news and a little more
quieter I think they work that they do
is
um it's really helpful for me as a local
chamber here and uh and and and for for
the other Chambers in this province as
well so I just kind of wanted to
highlight this we didn't send out a
fancy letter but uh but it it irked um
we have a network call every two weeks
with 100 Chambers in BC and it does a
little bit that that was the language
that was chosen so um just wanted to
mention those three things I'm looking
forward to a great meeting thank you
any further public interest
paying none I will move to 3.1 and I
have a motion that the January 17 2023
regular council meeting agenda be
adopted
counselor leave second by councilor the
group
all in favor
okay uh delegation we all recently
received our tax assessment in the mail
we have a delegation tonight from BC
assessment Authority
Mr Taylor is that on the line thank you
Tracy if you want to unmute
hi there thanks for having me I am just
going to share my screen here if I can
um
uh two minutes sorry
foreign
lost my screen here
and two convert the screen one
foreign
for some reason it is not allowing me to
share let me just
Tracy I can pull it up here okay
excellent
I see what you have
managed to get it just stuck on
the page here so there we
go
all right so I will just start by saying
that uh thank you for having me and I am
on the traditional territories of the
Shrek Nation
um and my name is Tracy shimko and I'm
with BC assessment I am the acting
assessor for the Thompson Okanagan
region
um and I will be presenting today uh
about BC assessment our evaluation
classification and exemptions our
assessment cycle key dates relationships
between assessments and taxes the 2023
assessment rule overview our appeal
process and collaboration with BC
assessment
so who we are BC assessment was
established in 1974 under the assessment
Authority Act we were established in
response to the need for a fair
independent organization that valued all
properties in the province a provincial
Crown Corporation with independent
taxing Authority was established in that
specie assessment as we know it today
the value of all real estate is on an
annual basis on the provincial role and
it provides the foundation for local and
provincial taxing authorities to finance
communities with billions of dollars of
property tax revenue
our assessment role is annual and we and
it does provide stability predictability
and a base for all really property
taxation in British Columbia this
represents 2.16 million properties with
a total value of over 2.72 trillion
dollars provincially it identifies
ownership value classification exemption
status if any for each property in the
province it provides a stable base for
local governments and taxing authorities
to raise billions of dollars annually in
property taxes for schools and local
services
BC assessment does have a commitment to
all British Columbians our vision is to
provide a dynamic and reliable
assessment service
that supports strong and vibrant
communities in British Columbia our
mission is to create uniform assessments
and trusted property information and we
do have a an extensive customer service
commitment as well we provide open and
transparent data fair and accurate
assessments timely and accessible
assessments and we're knowledgeable and
respectful and we're Innovative and
collaborative
our partners are Property Owners those
include residential non-residential
market and non-market owners we are
partners with local governments and
Indigenous Nations and we're also
partners with the provincial government
and we do fall under the Ministry of
Finance under honorable Catherine Conroy
how we value different properties we
have residential industrial commercial
and investment and legislative
properties for residential and the icni
properties those are a market value
approach based on July 1st of the
previous year we use a October 31st
physical condition and permitted use
date
and when we look at Value we consider
present use location physical factors
the cost to replace revenue and Rental
selling price of land and improvements
and comparable land and improvements for
legislative values we use prescribed
rates and cost manuals that are set
formulas and rules and principles for
the calculation of properties such as
Railways Farms major industry managed
Forest electrical access
Etc
the foundation of market value is really
a highest and best use it looks at what
is the reasonable probable use of a
property that is physically possible
legally permissible financially feasible
and maximally productive what that means
is that when we look at the physical
possibility we look at what are the
constraints what how much can you build
and then we look to Legal permissibility
so what is the zoning are there any land
use controls restrictive covenants that
sort of thing and then we look to the
financial feasibility so what would
generate the biggest return
and then based on the three above we
look at what would be the highest or
most maximally productive use of that
property
communities are changing and land uses
do affect market value so local
governments develop ocps and change
which results in zoning changes and that
in in effect makes Redevelopment occur
and then there's market demand for that
Redevelopment and ultimately we provide
an assessment that changes over time
based on those land use of controls
um exemptions
uh how we classify properties there are
nine property classes that we use and we
apply this is a property class
regulation that's prescribed by the
government we have residential property
class which is our biggest property
class followed by uh class six which is
business and other and then class five
light industrial and then we have major
industry utilities Supportive Housing
manage forest recreation and non-profit
and farmland
foreign
exemptions to properties which really
means that we release a property owner
from paying all or a portion of those
taxes there are four major exemptions
that are applied permissive exemptions
statutory exemptions revitalization
exemptions and ALR exemptions statutory
and ALR exemptions are automatically
applied by BC assessment but we do use
the Community Charter that gives us the
legislative policies that set out those
exemptions and then permissive
exemptions and revitalization exemptions
are given to BC assessment by the local
taxing Authority and those are granted
through bylaws each year
our assessment cycle is very uh stable
so January 1st to 31st we have inquiry
period what that really means is
Property Owners get their assessment
they can call BC assessment and they can
inquire about how their assessment was
um how we came up with the assessed
value and if they choose to dispute
their assessment they can appeal their
assessment by January 31st February 1st
to March 31st is the hearing period so
if a person does choose to appeal their
assessment they will attend a part
hearing and those that typically is
February 1st to March 15th and then by
March 17th we have any revisions keyed
so that we can provide municipalities
with a revised role by April 7th
April 1st to September 30th is where we
do most of our work on new construction
we look at sales we also have our PAB
deadline which is the second level of
appeal and that's April 30th and we're
also looking at what's transacting in
the in the market for the July 1st
valuation date
um and then October 1st to December 31st
is when we review any properties for
physical condition and permitted use we
also reflect ownership as of November
30th and we're setting the role so that
we can provide assessment notices in the
mail by December 31st
so how what is the relationship between
assessment and taxes so you get your
assessed value and that's multiplied by
the property tax rate which is set in
the spring by taxing authorities that
number is divided by a thousand and
that's the property taxes that you owe
a lot of people are concerned about
increases in their assessment and how
that might impact
their property taxes it isn't typically
a one-to-one ratio so essentially what
happens is that if you if your property
changes in value above or below the
average change for your property class
you may see a decrease or increase or if
you have if you're at the average change
you likely won't see much of a tax
increase at all
our assessment role overview so for 2023
the total increase from 2022 on the
provincial role was 12 increase that
represents a 2.72 trillion dollar amount
in value
we had a decrease in the total amount of
non-market change or new construction
that we added So eventually we added
33.52 billion dollars
and then our residential value increased
which is class 1 to 2.1 trillion dollar
which represented a 77 increase the
total properties assessed for 2023 went
up one percent to 2.16 million
properties
for lillouette we have uh an increase of
8.5 percent in total value so the total
assessed value for the lillouette roll
is 637 million dollars we had a drop in
non-market change so we almost thought
we almost collected less or we collected
almost less than half of what we did
last year
um with 3.8 million dollars of new
construction added to the roll that was
primarily residential and that was
fairly stable year to year it was uh the
commercial and Recreation nonprofit
where we saw some substantial building
in 2022 but not in 2023
for residential value you're at 460
million dollars which represents 86.9
percent of your role and the total folio
count didn't change year over year
you're still at 1458 properties
for the completed role we're showing
single-family residential the typical
change is between 10 and 20 percent for
strata residential it's 15 to 25 percent
and for commercial and Industrial
properties that are done on Market rates
it's 10 to 20 percent
the appeal process so as I mentioned
before right now we're in inquiry period
we have owners that contact VC
assessment if they have questions and
they have the ability to appeal their
assessment by January 31st at that time
there's an independent review which is
called the property assessment review
panel these are telephone
um
panels where the property owner and BC
assessment upload data to a government
website that is a third-party or a
neutral parting site and we share
information and then the panel reviews
all of the information and makes a
decision February 2nd to March 15th is
when those hearings occur and by April
30th is the deadline for the second
level of appeal if a property owner
isn't satisfied with the first level of
appeal and that's April 30th
the rule acceptance so what this means
is how many properties appeal each year
so as you can see the two light blue
lines are the province and Kamloops
which Trend pretty closely lillouette is
a little bit more volatile given that it
is a smaller community and is more
impacted by change however your role
acceptance is always between 97 and 100
so that that's actually a nice tight
number which means that your total value
roll value isn't changing much so that
leads to the role the completed role to
the revised role or how stable Your Role
is and it sort of translates the same as
the acceptance rate so in 2020 we had a
high appeal level so we did lose a
little bit more off the roll through
those appeals but typically for
lillouette you're not losing very much
between the completed role in the
revised role
uh collaborating with BC assessment
so it is our mandate to collaborate and
make sure we're we're doing everything
that we can to inform British Columbians
across the province we believe in
sharing information and working together
with local governments so that we can
have those Fair Equitable property
assessments we can maintain a stable and
predictable assessment role we can
optimize property tax levies and
collecting by taxing authorities and we
can increase citizen awareness of
property assessment and Taxation and how
we do that
um the taxing Authority information
sharing we have a Citrix share file that
luluep participates in that's how we
receive building permits
um we also can accept address changes
building plans land use control
amendments development applications
permissive and revitalization exemptions
and occupiers and leases of Civic
properties through this Citrix share
file system
VC assessment has an excellent website
you can look at any property throughout
the province through assessment search
this allows property owners and really
anybody in British Columbia who's
interested in real estate to look at how
values are
um how properties are valued through BC
assessment we also have interactive
Trend maps and services for governments
and Indigenous relations on our website
in addition to this there's uh also the
government.bc.ca website which gives
property owners and municipalities
information on the part process the pad
process the homeowner's ground Grant and
the property tax deferral program
any questions
you also have any questions
okay well thank you very much for your
delegation appreciate it
thank you well enjoy the rest of your
evening
thank you
bye-bye
okay so let's go into
5.1 the public hearing for bylaw number
2022-017
is public hearing is being convened
pursuant to section divorce explorers
The Local Government Act to consider
proposed District of Lulu at bylaw
number 2022-017
the proposed bylaws and related
information including written comments
received to date if any is available as
part of the agenda package for review at
this public hearing all persons wishing
to speak will be given an opportunity to
be heard
however I asked that
all who speak at this meeting respect
their remarks to the matters contained
in the bylaw those wishing to speak at
the public hearing commence a remarks by
stating their name
and that the written comments be
submitted to the South table before
closure of this public hearing
I asked the director of corporate and
development services
the suffix of the proposed bylaw please
thank you mad at Matt is that
22-002 is a site-specific resulting
applications at home to the Spheres of
committed accessory use on the property
at 175 seriously wrote site-specific
zoning is a way of addressing contextual
aspects specific properties and giving
residents the option to apply to
consider uses based on these contextual
realities while still having
standardized framework of sounding
in this case the definition of home
industry being proposed to add to the
biopath which means an occupation or use
that is accessory to the principle of
residential use of the parsec and may
include manufacturing processing
fabricating assembly Distributing
servicing or repairing of goods or
materials including vehicle repair
maintenance and auto body shops similar
uses
home industry should be considered a
more intensive style of palm occupation
which is generally only proposed on
larger rural residential or large
building style bonds
Sapphire however proposing to Fetter the
definition of this amendment by living
by limiting the home industry to
automobile repair Maintenance and
Service and out of body shop and the
ancillary retail sale of related parts
and accessories and for greater Clarity
the sale of vehicles would not be
permitted this will ensure that on this
lot which is not a hectare which is good
practice for the permanent home industry
does not involve beyond what is already
in existence and what council and the
neighborhood is considering as part of
its application state
I have any Rich submissions been
received since the agenda has been
published
Senator mayor of five written
submissions have been received and they
are on the yellow paper that's been
experience
I declare this
at this time
I ask if there's anyone who wishes to
speak to the proposed bylaws
and after you've spoken once I would ask
that you wait until all other members of
the public have had the opportunity to
be hurried before speaking a second time
so please stand that the last turn to
speak
for a second kind is there anyone who
wishes to speak further to the proposed
bylaw
for our third and final time is there
anyone who wishes to speak further to
the proposed by law
hearing none I declare the public
hearing post
would someone like to move the motion
that all written and verbal submissions
regarding by law number
2022-017 up to and including January 17
2023 be received another public hearing
be closed at
five
23 pm
counselor plan seconded by councilor we
all in favor
motion carry
and we return
tips platform and Adoption of the
council meeting minutes will someone
please move that then December 6 2022
regular council meeting minutes be
adopted as presented
Council are we expecting by not Florida
all in favor
Ed
is there any business arriving from them
with minutes
any Verizon report
thing none correspondence and petitions
uh I asked does anyone wish to remove
one or more of the four correspondence
items under 9.1 of the agenda please
raise your hand
counselor clown
um can we move the alc welcome to
council to uh the business
number three number three
bring that to
so 17.
any further ones
okay and then I thought somebody moved
that the
rest of the courts wanted to put it in
the information reported due to January
13th we've received for information
that's like the Bruins second you know
Fair week on paper
number 10 reports from Committees of
council and submissions and depending
economics
11. reports and presentations about
staff
Community basketball partnership
thank you madam Mayor Johnson Council uh
yes the purpose of this is to assist the
Lowell apprenticeship Center society's
building communities through arts and
the Heritage Grant applications the
government of Canada under the local
festivals components
under that components there is the
opportunity to receive 100 of all the
eligible expenses up to a maximum of
fifty thousand dollars without
contributions with contributions that
could be extended up to two hundred
thousand dollars to present the work of
local artists Artisans or Heritage
performers arguably involved members of
the local community and are intended for
and accessible to the general public the
society's Financial plans are allowing
for twenty thousand dollars per day so a
total budget of sixty thousand dollars
over their post three day events
variable they are requiring ten thousand
dollars in contributions for the little
Fest 2023 to be able to complete their
uh intended or their anti-grant
with this proposal
of the
District partnering with the society our contribution would
be roughly 10 or 1 000 and 10 which is
about ten percent of what they needed in
addition to reach that goal of sixty
thousand dollars put their with their
Grant proposal
this also we have a district Community
Grant policy ad00
4 delineates the financial or in-kind
support that the district provides third
parties uh such the support is only
provided to renewable Community Fund
that was established by the district for
this purpose however when the district
itself is a formal partner which is what
we're proposing for this within third
party to support a specific Community
initiative the alliance with the
district's own already budget activities
which we do have we annually budget
about fifteen thousand dollars for
community events this policy does not
apply to the district's portion of the
activities
so while the financial impacts the
district would appear to be that one
thousand and ten dollars and lost
revenues the opportunity to be decided
to gain an extra six thousand dollars
for the community as a whole is seen as
a women
and as such we are recommending that we
move the motion to work that was
recommended by staff
to partner okay let's not be authorized
to partner with political friendship
Center society and posting little Fest
Community Festival on rec center field
from September 28th to October 1st 2023
and a staff you authorized to classify
the rec center field ritual for this
event as a recreation department
activity with no charge as for
Recreation services bylog 2019 number
467.
thank you any questions
okay so didn't I have somebody moved
that the staff be authorized part number
below that friendship Center as written
because where we second
outside of the room on favorite
question card thank you
okay 2022 Financial plans amendments uh
foreign
yes thank you through the mayor I'll
make this short and sweet this is uh the
financial plan amendments that Council
gave first three readings to at uh the
previous council meeting excuse me and
staff are recommending that Council move
it through to adoption
um again there's no net impact to the
district's Surplus for 2022 as a result
of any of these amendments
um so we do recommend that Council adopt
the bylaw
important sweetie thank you
so I think anybody have any questions
for her staff
being none unless somebody makes a
motion and also read second by counselor
de Bruin all in favor
yeah 11.3 2023 2024 Municipal objectives
um
but
um I know you've all been through this a
couple workshops so very briefly just to
remind everyone
um
especially for a new Council but at
least every couple of years Council does
need to just for best practices for
operation for municipalities but also if
you need legislative requirements
Council needs to have the goals and
objectives that are measurable and
reportable and those actually go into
the annual report that's prepared by
staff by manager CNN
um but in these are environments were
well functioning
and so on November 26th Council went
through a pretty intense small leader
workshops which I'm sure you remember
every Last Detail it's fun
and so we reviewed as a group with
senior staff and Council the Mission
Vision and the values
conversations are really good some
surprises even for staff because
reconsideration of council been
unthought for the meetings on
um and there's quite a lot of discussion
about
all the goals Council wanted to do which
there are many employees now Common
Ground I think
Council has to buy big goals that causes
they're supposed to focus on for the
coming years
under those five goals staff then worked
a team and brought back to a closed
session previously uh objectives so the actual strategic on the ground
things that Stafford wanting to do
projects and such to make sure that the
goals actually that realized over the
coming years it's one thing to have a
lot the goals and other to actually take
actions to achieve those goals
so attached to this report is a fancy
colorful chart showing the five dolls
and some strategic objectives that were
identified
to be measured reported on a regular
basis and plans to perform these every
quarter
four times a year we will ask that be
reporting on the progress for making a
limited base
but you know if we get them done sooner
or if there's delays for any reason
and then as well towards the end of the
year there will be opportunity for
Council to
we looked at this as a two-year rolling
plan
and it can stabilize it could be a
regular plane so we know the term or it
could just be every two years
legislation does require a visa to meet
your plan
so this is council's opportunity to look
at one more time
in transition values goals and
objectives
to decide if the people are going to be
adopted as much Municipality of stately
or consumption
questions
okay so does anybody have any questions
or staff
we got one okay counselor de bruyne no I
just said no we came up here it's a
great point we like the black paper
excellent okay sorry I didn't forget to
mention one thing it did come up during
the week's discussions as communication
from the public uh we have a staff
member he's very creative Imperial
Communications visuals who's just
jumping a bit to give Council adoptsis
to do a big splash on the back of the
local newspaper Facebook and website
this very digestible so it won't be as
detailed looking as this cheap but it
will cover the five goals and it'll do
highlights in short digestible terms for
everyone to understand what a council's
progressive model
hopefully if I have some feedback it's
located
Focus everything engaging them
with
um now that you've said that are they
going to put the mission statement in
the vision statement in there because I
think
I miss the workshop and I feel really
bad about messing with familial
um but I love the fact in the vision
statement that it's about rounding in
Heritage I think that means so much to
so many
people that live here that may remember
that is true
I think we would reiterate that in
something
my family
I'm not really words tonight but
something I was very happy about with
the taking into the council that shot
the station was developed through the
official Canadian plan public engagement
process so this division of council
so they're adopted is exactly what's
written in the officially
because I'm sure that it's like accounts
if there's council's known as
good night
any specific questions
so I'm going to make them
um recommendation that we accept this in
this entirety one two three four and
five so can I have somebody make a
motion that
uh the following be adopted I think the
2023-2024 municipal objectives uh the
following be adopted as the District of
lower Hutt's Mission Vision Values goals
and objectives as written
and so we each secondary by counselor
plan any further questions
all in favor
Perry
okay moving on to
11.4 uh buckle up everyone this is your
city asset replacement strategy turn
this over to Mr Taylor's thank you Paula
can you please turn on your camera and
your microphone
uh close your answer
thanks uh thanks Marine Council for uh
the opportunity to uh to attend
virtually I appreciate that I'm just
going to share uh share my screen as
well uh one second here
should be good
can you see the uh the blue screen
this video thank you
good thanks
at least I beat the BC assessment
Authority on that
the uh the uh I've had I've had a worse
time believe me so uh technology can do
that
um just uh thanks again for the
opportunity uh we'll uh I'll try and run
through as quickly as possible I know it
take will take a little bit of time uh
there's a bit of detail here before we
get to uh the punch line with uh you
know with the financial impacts which is
what we're trying to uh give Council a
sense off tonight so uh what are we
gonna do a little bit of background
recap uh talk about what went into
building the the strategy and uh
opportunity uh for questions and uh the
next steps
um introduction a little bit of broader
context and you know
you have a similar experience to other
local governments I'm sure you know this
assets built in the past a significant
proportion for many municipalities if
not most were built with significant
levels of senior government assistance
and of course that's not around as much
if at all these days especially for
regular replacement projects inflation
over life cycle is really significant
especially we've seen that the last
couple of years with construction costs
and uh most most municipalities have
tried to deal with this issue in similar
way which is you know working on a very
gradual phase-in of increased investment
to reach those levels that you want to
achieve within the risk profile that you
want as a community
and that's really about shifting a bit
from a narrower focus of let's just keep
taxes low too let's keep assets healthy
while considering affordability so
um a little broader than than in the
past
so our our model that we want to talk
about uh you can see is a the the circle
here two components really asset
replacement plan which is which has been
produced and and then uh conversation
and some modeling about asset
replacement Financial strategy which is
really about how do we replace Assets in uh within the risk profile that you
want to take so that your level of
service is maintained in the way in the
way that you want
um how do we do that well we we like to
uh think of this as a um a bit of a set
of set of cogs uh there's three parts to
this and and it's really about the asset
Health score and and in this case you'll
see that your your current asset Health
score is 79 which is which is pretty
good and it's uh pretty consistent with many municipalities and really
that's a com component or a uh
calculation of uh um or an aggregation
of your past life asset so assets that
have gone beyond their regular service
life and uh the proportion of all of
your assets that are consumed so how far
through are are you in using up those
assets
and you think about uh we like to use a
bucket example so you know your your
rate of investment is how you fill up
the bucket
um the health score is how we describe
how the bucket is full or not which has
a couple of a couple components
consumption and past life asset and the
rate of deterioration is is how much is
leaking out of the bucket so you you
generally want to try and have your rate
of investment equal to or better than
the rate of deterioration otherwise the
bucket is going to gradually empty and
that's what we talk about with the asset
Health score if you're you know if your
rate of investment isn't keeping up with
the rate of deterioration or or
consumption of your assets then
gradually your asset Health score will deteriorate and get less
and really the conversation today is
about
um you know you're you're out of 79
today what would you like to be in the
future over the planning Horizon which
is you know 30 years for for this
exercise 2022 to 2050 2052.
so how are we going to fund this well
we've we go back to our Circle uh We've done the work uh with staff on
compiling asset data we've looked at
some risks and level of service uh we
know what the funding demand will be to
replace assets
um and that results in a forecasted
replacement budget and then the focus
here is well how do we finance that I'm
taking into account these three factors
of affordability flexibility and
resiliency and we'll talk a little bit
about those and see how they work
together in the model
so resiliency is the ability of the the
organization the municipality to meet
the community's desired levels of
service
um within those risk tolerances over
time because taking risk is is very
normal
um it's just really how much risk you
want do you want to take and we'll talk
about that in in a minute
um the other piece is affordability and
that's the extent to which taxpayers can
pay their pay fees and flexibility is
the extent to which you can use uh your funding sources which in this case
is really uh use of debt capacity or
reserves you've accumulated
um how how can you use those or can you
use those to both fund the planned
replacement of assets and also deal with
any unplanned asset Replacements that
come up a little bit earlier than than
expected so as I say the resiliency
piece we measure with asset Health score
which is this mix of past life and
consumption affordability we look at the
annual cost of the homeowner and
flexibility is the capacity to play for
unplanned and planned and it's all about
the reserved cash in the debt room and
we'll talk about those again in a minute
too so resiliency
um we really talked about
this piece and I apologize again for
quite a bit of data but I'm trying to
work through it fairly quickly for you
um we really want to think about risk
and we looked at the mix of your your
assets so we talk about risk and the
level of service I.E the impact if you
lose an asset or it breaks or or you
have an interruption and we work through
the categorizing that and you can see as
in most municipalities your water and
sewer systems are your generally your
highest risk and it's the one you want
the highest level of service from Storm
a little bit less Transportation a
little bit less you know you can stand
to have a little more risk in your
equipment
Etc so from that you can see your your
highest
category assets of water and sewer storm
is medium and transportation buildings
equipment and some land structures are relatively low uh in in relation to
that
so what do we do with that well we take
that and we build scenarios
um and we're talking about uh here three
scenarios where we want to keep your assets in the same condition within
the same risk as you have now and then
we take a little more Risk by applying a
risk factor to each of the classes and
then we take a little further risk for
comparative purposes so you can see the
difference between funding and risk and how that affects the replacement of
your assets
and what what we end up doing is we look
at we look at these uh comparatives so
your current score uh 79 which is really
a mix of you've got about 13 of your
assets right now are past their useful
life and that's not necessarily a bad
thing you you could have uh say water
pipe that was built in very good ground
conditions and hasn't been subject to a
lot of environmental factors and and
could could quite easily go beyond its
uh useful life quite happily you you may
have some that you know poor ground
conditions maybe wasn't constructed as
well and
um you know maybe uh end up being a
little bit less so 13 past life and then
you're about 68 consumed overall so that
means about 68 of your your assets have
been have been used up
um in general if you if you keep the
same amount of funding because you're
putting about 675 000 in a year towards
uh Capital whether that's through
transfers to reserves or or debt
servicing for Capital if you just keep
it the same and don't increase it you
can see your your asset Health score is
going to drop to zero
um and it actually drops to zero in
about year 20 in the model so 20 years
out you're you're basically your past
life assets are basically all of you all
of your assets and your consumption rate
is much higher and it's it's higher than
100 because you've got some assets that
have gone beyond their useful life so
they would be a hundred percent consumed
then so 160 means
basically 1.6 uh 1.6 times consumed
um so very significant and something
that's not clearly sustainable so we
said well let's look at three different
scenarios
um an 80 score scenario which is
basically trying to keep the risk and
level of service similar so you end up
with past life of 12 and consumption of
70 very very similar to current I'm
contrast that with the second scenario
you know where you increase the risk and adjust the level of service a little
bit so you take a little higher past
life assets proportion you let them go a
little and you let your assets age a
little bit more and that's the level of
funding the three million dollars
compared to 3.2 you can see as you take
a little higher risk you can drop the amount of annual funding that's
needed and then scenario three we
thought we'd we'd drop a little further
and and uh
just for again comparison and C you got
about 25 percent of your past life
assets and about 80 80 odd percent
consumption but you need you can invest
a little bit less in that scenario
then we talk about flexibility this is
really about you know unplanned asset
replacement and planned asset
replacement uh and so this is the extent
to which you can use debt and reserves
to fund both those those two scenarios
so you know you have about 93 million
dollars of of assets or replacement
value now
about 13 or 12 million dollars are past
their life and that's probably your
highest highest risk area for unplanned
replacement and so we went through an
exercise and said well how how much in
terms of reserves and debt do we want to
maintain over the the 30-year planning
period of this of this model
um so that you can it's kind of like
your insurance so you can use and deploy
that reserves or that cash or the debt
I'm for uh for replacing something that
happens to break or fail during the
course of the year and we arrived at a
sort of an 80 20 split we wanted to keep
a fair amount of cash because you can
deploy that quicker and have some small
amount of room for debt if you need it
so about three million dollars would be
your insurance level and that's about
you know 26 26 percent of uh of your
asset past life value which is which I
think is pretty reasonable because
they're not all going to fail at the
same time clearly
and then if we look at planned
replacement and and we work backwards we know that you've got about 13.8
million in debt capacity that you could
use
um you know most municipalities are
fairly risk-averse and you you know you
tend to try and avoid debt if you can
but it is a tool in the toolbox and uh
if we keep 0.6 million that we just
talked about reserved capacity for
unplanned replacement or breakages
that's the small one here we just said
let's keep a couple of million dollars
of room for emergency
um just in case just to be conservative
so we've got a couple of million dollars
set aside in case we ever needed to
borrow and you still have to go through
the the uh Ascend to the electors
process and all those steps to borrow
there's no difference there and and then
we kept a significant amount of room uh
for new projects over the period and
what that does is it leaves about 2.7
million dollars of room in your
borrowing capacity that we could use for
a regular asset replacement
if if we happen to need it so that it's
smooth the impact on the taxpayer at
some point in the future so that's now
built into the model a small amount
relatively about 20 say what was it 20
uh almost 20 percent of the of the total
debt capacity that you have
and then lastly uh
and most importantly you want to keep affordability in mind
and uh typical home uh typical home pays
about twenty two hundred dollars in
taxes and utility fees about 350 dollars
of that goes towards Capital replacement
and 1873 the the teal color here is for
uh everything else operations and
maintenance Public Works planning
um fire you know contribution to police
Etc
if we break that out you can see it's
about a thousand and ninety five dollars
in property taxes and that's about 210
for capital 8.85 for operations
564 and water you can see a little bit
less than less proportion in in water
about 47 bucks a year for Capital and so
we're funding office 564 as well but
there's about 93 dollars of that is is
uh um invested in capital uh on average
each year
so Financial strategy just a couple of
quick reminders as we as I go through
this
um this is like for like replacement so
we're not building in any new or
incremental assets so if you you know if
you if there's a a second uh fire hall
on the horizon or there's a rec center
in the future or things like that those
would always be additional to uh to the
model and and you know would obviously
change things moving forward and we
always talk about constant dollar
analysis so inflation is is not
accounted for it's
um you need to deal with that every time
you update the model and the assets are
limited to the the regular Municipal
assets that we have
um you know like drainage water sewer
buildings Etc
now what we think about when we do this
is we always look to phasing cost
increases over the longest period
possible to smooth impacts to the
taxpayer so the model tries to do that
uh we stay within our asset Vital Signs
uh scenarios
um so we we've built that in so that's
that means you'll stay within that risk
profile for each scenario and we then
run plan to keep our minimum Reserve
number we just talked about and we
maintain our debt capacity and if for
some reason the reserves drop a little
bit below below the minimum we hold off
investing for the next year or two until
uh till the reserves are brought up to
maintain that insurance and for Planned
again yeah we use reserves and debt
smooth out the tax impacts over time to
uh to the typical home and while still
meeting that vital Vital sign Target and
we always try and use reserves first and
use that only when needed
so just to recap the three models Uh
current state 79 score uh past life of
13 so model one is to try and keep that
the same
model two is to take a little more risk
and or scenario two and scenario three
is to take a little further risk again
just to compare and contrast to give you
a little bit of sensitivity analysis you
can see uh
um see what the implications are so uh
now that the the real thing that you've
been waiting for the significant numbers
are are for so for scenario one
um you know you need to go from 675 000
a year that you're investing in capital
now
to in the order of 3.2 million so a
significant jump and uh you can see very
significant number your 350 dollars to
the average home over over 20 years and
this is a 20-year period would right
need to rise to you know almost 2 900
and uh consistently doing that would
take about 127 dollars increase each
year and and you use all of the debt
capacity uh room that you have allocated
for Capital replacement
um over the over the life of the model
so very significant numbers for sure
if we split that out you can see it's
about 66 bucks a year uh or dollars per
year for uh General capital or Taxation
and that's equivalent to about a three
and a half percent tax increase and a
very significant numbers
um 40 for water Capital which is an
average 4.6 percent increase in water
and 11 for sewer which is an average 1.4
percent uh increase
and and I've got a summary at the end so
uh um bear with me and I'll I'll get to
the comparison in a minute
um scenario two same starting point 350
dollars committed to Capital from uh
typical home
because we're taking a little bit more
risk and a slightly lower asset Health
score you can see we need to invest
three million dollars a year instead of
3.2 and we end up at uh slightly less
number 2691 dollars still very
significant and it's about 117 dollar
increase per year for 20 years and use a
little bit less debt
um still a significant proportion but a little bit less
if we break that out again you'll see 62
bucks in property taxes is about a 3.3
percent property tax increase on average
for each of the years 46 very similar
4.3 percent increase in water and a
slightly lower nine dollar increase
since your capital of 1.1 percent
increase in the sewer charge
and lastly uh scenario three and we
tried a little bit of a Different Twist
in scenario three
um 350 starting point over 20 years up
to 2607
um so 2.7 million annual investment at
that point what we decided to do was try
and uh start uh start a little bit lower
and to work in to the program and then
increase the contributions a little
faster over time so this one is uh 69
starting point but it rises to 167 over
the 20 years you still end up at a very
similar endpoint we're just starting a
bit slower and ramping it up over time
and we used a little bit less so a
little bit less that capacity in this
scenario so in terms of property taxes
you can see what we thought we would try
in this model was a two percent increase
for the first four years three percent
for the next four and then four percent
for the last the last 12. and that's why
you have this increasing amount so you
start off at twenty two dollars
um for the first uh four years and then
you're gradually increasing and you know
the last few years you're at 120 dollars
per year
uh water just consistently four percent
increase forty one dollars all the way
through and Sewer in a little bit less
six dollars or a point eight percent
charge increase I'm all the way through
and you end up with a slightly lower
asset Health score of uh just under 50
percent
so the summary piece uh you can see is
scenario one
uh trying to hit a health score of of 80
to keep everything very similar
127 dollars a year for 20 years rising
up to about 2 900 to a typical home uh
after 20 years second scenario take a
little more risk slightly lower Health
score
um 117 rather than 127 and you end up at
2691 dollars a year so a little bit less
couple hundred dollars a year less at
that point and then if we we take a
little further we have a Target Health
score of about 50 percent
um 69 rising up though to 167
um over 20 years and you you end up at
twenty six hundred and seven dollars uh
a year at that point
um and you can see the difference in the use of debt in general so you know
very no way to no way to sugarcoat it
very significant numbers
um you're you're not uh significantly
different to a lot of municipalities
around the province and you know the
factors we talked about earlier uh or I
talked about earlier in in the start of
the presentation around you know a lot
of assets were built with senior levels
of government uh funding so you know an
asset you may be built with 30 Cent
dollars you're needing to replace at a
hundred cent dollars now so of course
it's going to cost you a lot more than
when it was built plus you've had
inflation over the the life of um of the
use of that asset so very similar to to
others
um a little bit higher in the property
tax scenario but um but not um
you know in concept very very similar to
other municipalities
so just to summarize
um overall increase ranging from you
know 69 to 167 dollars a year
um you know the property tax tax
increase that's pretty significant
um in all of the uh all of the scenarios
uh the third scenario starts a little
bit lower with a two percent over the
first four years to build momentum and
perhaps give an opportunity to uh to
build education and awareness
um and and build the uh connection with
the need for it and you know protect
Next Generation from from those costs
um option three as I said gradual
increase and just a reminder this is
just for the existing asset replacement
and if you do add additional capital
projects or Assets in the future that
will you know that obviously change the
model uh um a little bit
um we would suggest that uh this this
creates alignment uh between risk and
level and level of service and your
financial strategy and the financial
impact to typical homes it's a living
strategy is meant to be uh um a guide
not a bylaw it's a method
um Council still makes its financial
decisions during budget every year so
this is really to
um just like some of your other Master
plans to provide some long-term
Direction and and you work towards it as
you're able to and and as you you know
you choose on behalf of the community
from uh from year to year so it's
providing a guide for decision making
um there's a few other areas we can't we
you know you can or steps you can get
into uh once we get you know you get the
uh the method
um uh uh in place such as you could
build policy the key is to integrate it
into existing processes into your
five-year Financial
um and your annual report and perhaps
even to your strategic planning from
time to time
um separating asset cost is always a
really good idea because it provides
Clarity for uh for the community
um and implementing a reporting and
measurement framework which is the last
stage of the ambc best practice roadmap
is uh
um reinforces the and and reports to the
community on the condition of your
assets and and the progress that you're
making and lastly just always refine
data this is uh the data we always work
with is is never perfect and uh refining
it from year to year is the best way of improving accuracy in this case
and I apologize again for speaking so
long happy to happy to answer any any
questions
okay
well I have I have a couple of questions
so I I think it's a good idea to
separate that asset cost out or and
letting people know just what what is
going to assets
um
but I have to ask so when you do the
water and sewer do you account for the
reserves that we have in there now or is
it just assuming that we have nothing
no
um good question we uh we build in uh
your current level of Reserves and uh in
each of you know for each of the uh
General Water and Sewer
um and uh we just you know we may have
made some assumptions about what you're
spending in the next year or so but
other than that it's yeah we we
absolutely use the level of reserves you
have and then we Implement in the model
that minimum amount of reserves we
talked about you know to to keep that
for that insurance uh all the way
through
um so what you're really doing is is
using up reserves maintaining a minimum
and then topping it up with debt once in
a while if needed in order to smooth the
impact to the taxpayer so that the cost
of the taxpayer is is uh pretty
consistent albeit increasing and we
always suggest it's a great idea to
um to separate out and have even have a
separate tax rate so pull out that
portion from your current property tax
rate and show it separately because then
you can connect it directly to the the
uh you know the asset replacement
program and it's easier for the
community to see where that money's
going and uh generally you get better
buy-in when that happens we find
right
if we were to get grants for some of
these assets that we need replacing
um would we just keep going with plan a
whatever room tubes or we wouldn't
differentiate based on the grants that
we would have
great great yeah great great Point again
uh two parts to that one is yeah we we
don't uh build assumptions in around
grants into the model just to be
conservative again because as you're
well aware
um the I think you see that the
likelihood of getting grants for regular
run-of-the-mill replacement of a water
line or a sewer line or or piece of road
um let alone a fire hall let's say are
rarer and rarer the the grants are
tending towards
um you know more climate related
Disaster Response
um
uh you know social Wildfire
Etc so
um I think that's that appears to be
where where the uh where the the
province is heading with and the federal
government is heading with those Grant
programs so likely to be less and less
for regular asset replacement
um if you do happen to get one and and
we all keep trying to apply for them and
if we're lucky enough they're fortunate
to get one
um
that would just be built into the model
in the year you do you know do your
update and and we always encourage uh
um to build it into regular business so
that your that your staff are updating
them updating your information every
year so if you do happen to get a grant
then you would simply reduce the uh
reduce the cost
um you know of replacing that particular
asset in that scenario in the big scheme
of things one particular Grant with one
asset probably won't make a uh you know
a massive difference to the numbers so I
would think you're probably writing that
the path or the trajectory would still
continue but the point of this is to to
build it into regular business every day
or every year
um and if your staff are able to do that
and you know in amongst everything else
that they're they're asked to do
um you you'll find that your numbers are
more accurate
um becomes normal normal business and
you adjust it over time
thank you
counselor de Broome
thank you very much for uh for all the
uh data I'm still processing but um it
is uh uh to me it is like it you started
off really quickly uh with uh basically
indicating the health Spore for a little
wet 79 indicating that that is you know
a fairly in line with other
instabilities
um
if I walk around Lila went it doesn't
feel like 79
and uh if you look at you know the the
um at the streets uh the crumbling
sidewalks and that sort of stuff and the
undersized infrastructure and the the
list of projects that we have sort of
already it sort of feels like
you know that we're nowhere near 79 and
it's sort of daunting to think of what
46 would look like
um and uh because you know I I think
we've been as a young council at least
you know have some mission of maybe
raising the standards and I think you
know the presentation that you've given
is okay well you know this is what it's
going to cost it's just maintain you
know the current state and let's look at
you know scenarios where we take it down
a notch and uh so that's hard to comprehend versus the
amount of tax increases that uh that are
required just to maintain things so like
I said it's uh it is a bit of a daunting
uh presentation uh to have your second
month as counselor but uh it is uh um it
is what we're here for so thank you is there a uh an update that
you normally do to that 79 or a
breakdown to the 79 that that that we
you know that
advice and Clarity how that came about
um yes through uh through the mayor the
yeah I'm always encouraged that um this
again this gets built into your annual
uh annual process which is you know two
or three parts so if you think about uh
if there's some awareness and Reporting
built into your annual budget so as part
of your five-year Capital there's a
broader discussion about here's how our
funding strategy is working here's our
asset Health score here's what we think
it'll it'll be in five years time if we
invest like this
um and so you get the bigger picture
along with you know your list of capital
projects and you're connecting it to
that broader strategy and any in your
annual report
um have a have a small uh asset
management section where again you talk
about the score you talk about the work
you've done and your your level of
commitment and what the future outlook
is and that will create uh awareness in
the in the community and if you tie it
with uh attaching to a separate tax rate
on your tax notice you can you can
connect the dots uh and have a have a
fairly concise method of just just
looking at how your your approach is
working and I mean the numbers are the
they're just numbers and they're for
comparisons so you can see the change
over time so um you know that they're based on the data that you have
today and and as as that data is refined
and and gets better so that that number
may change a little bit
um you know if you're lucky enough that
some of your assets uh are maintained in
great shape
um maybe you can extend them a little
bit and and so your score is uh again
going to change
um a little bit so um it's it's about
measuring and Reporting and bringing
awareness and then making it regular
business and and uh
um and it takes some discipline there's
communities that
um
you know I I started with uh one in
particular and it was 20 years ago and 20 odd years ago and it
um the Council of the day was courageous
to start and uh they kept at it year
after year
um and the community gradually bought in
and and after about 20 years they're in a pretty decent place is it
are they fully fully there and they can
breathe easy and it's all done no
because things are always happening and
you know the the cost of replacing
assets or or the standard that you want
to build them is is clearly changing so
um but uh I think this is about just
starting and uh making making some
Headway and and getting some buy-in with
the community which doesn't happen
overnight
well I think we're receiving this this
information
decision no no
um so definitely have to uh get a copy
of this and and mull it over can I ask
um
when it comes to other communities I
know that you say that we're like a lot
of other communities out there and true
misery does love company are are the
other communities looking above the same
level of like uh monetary value of
increases
like and so if somebody comes up and
says well this is terrible I'm not
paying another 120 I'm moving to tablets
right
um yeah
absolutely yeah uh great Point again
um every Community is different
um you know the assets will have been
built at different times uh the mix of
the assets although you know most places
will have water and sewer most will have
some level of drainage and some roads
and buildings Etc but they're all slightly different so a true
kind of apples to apples comparison
really isn't isn't possible
um I can tell you we've got a couple of
communities that we've been working with
that have more than this and uh which is
a bit of a scary proposition
um and we've got
um two or three that are or less and one
is because they're a fairly small
community with not a lot of assets
um and another is because they're fairly
intense
infrastructure community that that takes
a lot of infrastructure
um and it's going to take a lot to
replace
um so a bit of a long-winded answer
there's no there's no direct comparison
to be made
um with with others I would liken this
to you know if you're if you happen to
be a strata property owner this is like
the depreciation report
um that you never used to have for for
stratas until it was mandated some years
ago and so now when you go to buy a
strata you get a sense of what the
future obligations are around
maintaining you know maintaining that
asset and this is this is the same kind
of thing
um so so it's increasing awareness and will allow you to make some choices
every year about to what extent you want
to replace site your assets and what
kind of risk profile you you want to
take
you know thank you very much for your
report
appreciate it thank you
so I guess I just need somebody to make
emotion that we receive the information
regarding the asset management by your
city solutions
so I read second by counselor plan all
in favor
thank you
okay 11.5 2022 building this place is an
expert report
turn this over to Scott
people
thank you madam mayor happy uh December
6 2022 rated the council meeting Council
passed resolution
R179 which directed staff to provide and
present the following information
council at this program council meeting
a list of development projects
including number of units approved in
the last 12 months in order to review
the status of these projects the list of
active building permits or closed
permits within the last 12 months with a
value of one hundred thousand dollars or
greater in the status of the experiments
a list of stock work orders issued
within the last 12 months the reasons
for the stock work orders and the
request of remedies
and a list of do not occupy notices
issued under the building bylaw or under
fire code issued within the last 12
months the reasons for the do not occupy
notices and robusted remedies
so development services staff Works
throughout December to assemble this
information and I hope that it satisfies
the direction to begin I would like to
introduce development services our
department includes the director the
planning technician and the building
official who has joined being here this
evening if there are any code specific
questions
uh these three positions are responsible
for the intake review and presentation
of every development application
building application development inquiry
and are often involved in the support
capacity for biolog enforcement
our roles are primarily to enforce the
district bylaws however we also create
administer plans bylaws and programs to
realize the community decision with the
key terms the cops in the slideshow that
showed that everything starts with the
vision or the official community plan
which informs our individual plans most
relevant to this community
which in turn determines our regulatory
framework such as the subdivision and
development servicing bylaws and the
building bylabs however core service to
the public is processing applications
and ensuring that any proposals informed
to the established regulations
so before I get into the meat of the uh
resolution I just have some additional
statistics for everyone
so development has been slowly
increasing from 2018 to 20. uh
land use applications in 2022 we're up
to 25 from 6 in 2018. a similar building
permits issued in 2018 uh were 68 with a
value of 3.9 million with that number
increasing uh to 92 although later in
your report it will say Sunday Madness
if there are still 13 waiting to be
issued uh where the value uh just short
of seven million uh now these numbers
will be a little bit of a discrepancy
from the numbers you saw on the BC
assessments
um presentation earlier that's because
we reported at different times these
reports open for one departments were
issued and be paid where there's um our
um uh reported when occupancy is scanned
so we're just a little like that's what
they are
so this graph illustrates uh with the
orange bars being the numbers of
permanence issued as seen on the left
and the Gray Line being the total value
of construction then here with that
value on the right the red line is
showing the linear trends of
construction value
uh this graph replaces the value of
construction with permit fees collected
um the board not taxation Revenue the
building departments which is also
trending in the same fashion in 2022 uh
the district collected 63 586 dollars in
building credit fees compared to just
short of thirty thousands uh five years
prior
and finally this graph is showing the
number of development applications uh by
type from 2015 to 2022 the colors are
not meant to give anyone in the room a
seizure those are just the others will
be a session typically happens
I like the colors uh so back to the
council resolution starting with
development projects including a number
of units
in 2022 there were 99 building permit
applications uh seven of which were
withdrawn or expired uh and 79 permits
fully issued with another 13 still in
the process 11 dwelling units were
approved in total including five
single-family dwellings in six apartment
events with three more single-family
dwellings still under review for 2022.
seven units were demolished two from
fire damage four mobile homes removed
and one unpermitted suiting strategic
missions Suites can either be
decommissioned or remedied that option
is up to the honor
there were also a total of six new
subdivision applications in 2020.
this is a list of the single-family
dwellings uh that were are that were
permits were issued and are under
construction as well as the three
departments still in process
in terms of larger ongoing projects we
have 1091 Main Street or the old Jones
Market site uh permanent Square shoots
fairly quickly on this project as the
architect involved is familiar with
liluit and belting with fire nuts the
project is working on Final drawings and
Engineering for connections Municipal
services and with BC Hydro on the
relocation of utility poles which Hydro
had indicated are too close to the
structures
uh 622 Main Street has a development
permit and is waiting for apartment
student BC archeology Branch uh despite
not being able to apply for a building
permit the building official and Public
Works have been working with the
architect on this project to ensure that
the project is as permanent ready as can
be while they wait for approval student
products this is not a service I would
normally authorize as it is using staff
time without any Department please to
cover these tasks however the addition
of 23 rental apartments and park
commercials of the area is very
important things clearly necessary as
such we are devoting staff time to it in
hopes that will help expedite final
approvals we will still collect primary
fees to help offset the staff time
employment organization
the final large project on the books is
the seniors housing facility at 211
Hillcrest Road uh the applicants have
received their zoning approvals and have
indicated to staff that they are now
working on their drives which for a
complex building of the scale has a lot
of moving parts and requires significant
coordination
they are still seeking funding and do
not expect to break ground for another
few years This Is Not Unusual on a
project at this scale and they're being
biased not to Russia
uh moving on there are currently 26
active projects with a value of one
hundred thousand dollars or greater uh
there are mostly single family dwellings
although there's duplex in there as well
I've known commercially are the brewery
at 104 Main Street and the new location
in the vet clinic of 103 Main Street and
I am hoping that 2023 is the year that I
can take the chicken restaurant to 716.
foreign
topic uh is stop work orders
nine were to shoot in 2022 however I
have included one additional on this
list in the building at 341 Main Street
as there was a significant amount of
discussion around this structure I will
be going through each of these items but
I would ask Council to understand this
next point before we carry on a stock
work order is a tool not a punishment I
understand that it can sometimes be
embarrassing to receive one uh as you
can see with many of these projects will
fire Life Safety are compromised we do
need a tool to stop or we can get to
compliance that is clear and enforceable
most stop recorders are in projects that
don't have a permit there's a lesser
need to issue stock orders on Dodgers
and departments because the building
official has more ongoing Authority
Under the bylaw to order changes that
were not approved as part of the
Department of
to start we have three four one Main
Street
the stop work order was issued towards
the end of the 2021 uh the building had
a very limited scope building permit to
replace the roof however it was
discovered that on the authorized
internal Renovations were also taking
place
[Music]
videos
uh fire separations were removed and
plumbing was uh being further completed
without permits heard that this building
is what is called a part three building
on the building code and an end due to
its size requires an archetypes under
provincial legislation in the beginning
The Architects act uh this was
especially troubling as there were
people living in this building at the
time and the work automatically
increased the fire danger to these
people I will touch more on that when we
talk about the do not occupied order
um the requirements for applying for a
permit or to address these issues with
an architect and a code consultant
um attempts at applications were made
but nothing that addressed the scope of
the of the underpermitted work
uh the second is the house up on
Mitchell Road that has started an
addition to the house without permits
because no one was on site stock work
order was placed in the property however
work didn't continue
since that time the owner of the
property has expressed the intention to
apply for a permit however no department
has been subfield state
thank you 345 the Davidson crescents I
received a software order as there was a
mobile home in the process of being
demolished without a permit permits are
generally required by most landfills to
accept demolition material and there are
cases of illegal dumping and hazardous
materials with an unlimented model
demolition is charged the additional
tipping fees that they don't want to pay
a demolition permit is also to ensure
that Municipal infrastructure is
appropriate decapped so that we don't
have contaminations the water system the
owner was simply unaware of this
requirements that they apply for and
received a part of the department
of 610 Victoria Street there was a
significant interior renovation being
undertaken within a modified mobile home
again permits are required to accept
demolition materials uh however
modifications to mobile homes also
require participation of structural
engineer
mobile homes and modular homes are CSA
certified in the factory and are not
inspected under building code as such we
don't have the ability to approve
modifications but we are required to
ensure that they are properly conducted
and signed off by an engineer as with
the last one a permanent list submitted
for an issue Anonymous project
369 Park Drive this was the
Reconstruction of the deck without
permits and if you want to see why these
are a life safety issue then I suggest
to everyone YouTube wedding deck
collapse and Langley
decks are just as structural as any
other part of your house and the
dangerous point of failure in this case
there are fire separation and issues
from the underside and the roof
structure is incorrect the district has
received an application but there are
still outstanding details that must be
received prior to issues
101 horse beef Terrace a full excavation
in preparations for a foundation board
was prepared on an accessory building on
a lot with no principal use and no
building permanent application it is far
more agreeable to stop the project at
this point than to find it halfway
completed with a non-permittent
structure may not comply with building
code or zoning once something is covered
up in the district's building official
could not inspect it the only options
are to uncover the work which is not
possible in some cases or find an
engineer who is willing to supply an
official schedule saying that they will
take responsibility
uh permanent has been applied for but is
not yet but they have issued on this
project
uh 921 Columbia Street
um and the members who were on Council
previously known that I can get pretty
interesting around the hillsides uh
slopes and modifications of slopes
without engineering oversights of ways
of causing a number of issues to
property owners and more importantly
adjacent property groups water can be
diverted unintentionally there are
increased chances of erosion lead into
line slip uh the bank stability can be
infected that would cause lines slide
and rock fall there's always an issue
for downslope properties the official
community plan does not permit
development which includes alterations
so it's over 30 percent
unless an engineer told geotechnical
assessment is undertaken also any
retaining wall over floor feed requires
an engineered this is also protect the
downslope properties or upslope as
Landslide convenient soon be underlining
the foundations as well ensuring that
neighboring properties are not invented
by the alteration on this property a
permit has since been applied for
ambition
545 Main Streets and I believe this was
the old Mount Murray building
and it has since uh evolved itself into
a multi-family building however the
historical records and the primary
Buddhists are quite a big
uh there was a building permit on this
property for the deck in the photo uh
however the stairs were not shown on the
planets and ended up being built knobs
to code
this also led to the inspector noticing
that fire separations have been removed
between units along with unprotected
penetrations
the software order was removed by the
owner however the order stands uh this
issue became prominent around the time
of the election the around the time the
election was starting to ramp up so
staff had not had time to do additional
follow-up however as there hasn't been
any Forward Motion from the owner and
there are life and safety issues The
Next Step will be to book a formal buyer
inspection to assess the hazards that
have been created
at this point uh we will have a better
idea of the district's duty of care
around this building
562 Summer Street uh this one was a
fairly simple one with new siding and
windows without permits uh signing in
Windows or our part the building
envelope which are addressed as code and
those requirements have become fairly
descriptive over the years uh however
the owner managed to apply for a permit
within three days and a part of this
issue could have been another two
uh finally 45 station Hill Road this was
in major structural alteration with our
department a section of the basement
wall was fully moved
an excavation around the side of the
building that could lead to further
undermining if not adapted correctly
the owner has indicated that the intends
to apply for a permit but as we have no
submission because
so by way of summary uh there were 99
building permit applications in campaign
99 building permit applications in 2022
uh their nine stock work orders out of
those nine six have started the process
to get a permanent or have already
received a permanent so in total only
eight point eight percent of projects
received to stop reporter with only 4.9
percent remaining the Big Brother still
in the highest scoring into 2020. okay
do not occupy dnos at the last option
and are only considered the situations
where the risks of life is immediate and
action is not being taken we've had two
dnos in 2022 both of which fit the
criteria for immediate professors
uh three for one mainstream work
continued in contravention of the stock
report on the property and without the
oversight the architect required Under
The Architects Act
major unpermitted Renovations have
reduced the fire safety and building to
a level where a fire started in any
drawing event or in the main
construction area
the fire would have spread to the rest
of the building faster than the fire
department would have been able to
respond
the fire separations and buildings is
specifically to slow the spread of fire
a simple Board of drywall can add up to
45 minutes to spread it for firemen in
this case the drywall between the units
has been removed while the dwellings
were occupied which would have made fire
transmission between me that's
if not merely instantaneous hard Parker
than one would expect the entire
department to respond
uh this is not as dubious as removing
the drywall of the single family
dwelling single family dwelling is a
single Suite everyone who's living in
the sweetest knowing what's going on
when you have multi-family buildings you
start promoting separation so we got
fire up here picking up other people who
are not involved and not aware of all
the risks that are affected by this
purpose
uh the second order was at 177 Davidson
Crescent foreign
despite years of discussion since 2014
with the owner and multiple dialogue
complaints they continue to occupy the
building from time to time uh without
undertaking appropriate safety repairs
despite the best attempts the fire
departments related the dangers to the
occupants the final solution was to
order the well-date unoccupied
thank you
okay questions for staff
oh counselor
uh thank you uh and through the way here
um thank you so much for compiling uh
this uh this report
um we had the pleasure of reading I
guess the raw data in our in our handout
and it's great to hear I guess the the uh the context and and the notes uh
in your in your presentation
and it is uh it is impressive to see the
increase in development in Lola went I
think that's uh that's fantastic to uh
to see that growth
um it is nice to see the uh the number
of um uh homes that are being built
um at the same time
consider that the only 11 homes that
were built in the last year and there's
a
1458 in town uh it's uh that number is
hardly sufficient uh to maintain the
housing stock in uh English Community
let alone a meaningful expand the uh the
inventory
um so in that sense it's nice to hear
that staff is dedicating time on some of
these larger projects and you know
projects in general in order to be uh to
move permits along development
things and and other papers that you do
that is required to uh uh to to get
these projects going
um obviously with regard to stock work
orders issued
um uh uh I know that you know uh not all
these orders were issued on
um a project where building permit was
uh issued uh but still it's uh you know
10 of the number of building permits
issued is quite stunning
um uh later when I sort of read that you
know a lot of these top work orders are
relating to demolitions uh rather than
new new and built uh it uh
um you know it puts things a little bit
more in the in context and um
uh
I think ultimately there's uh there's
still as we continue to see more uh the
more activity in this uh in this area uh
I think we're still a lot of rooms for
improvement uh in uh on on uh that's
where all stakeholders involved I think
um as you can clearly see that uh but
everyone has a role to play in this and
then so uh I'm looking forward to
reviewing uh uh our building by law and
some of the other uh bylaws that are relevant to this uh this area
to see what what the district can do in
order to
facilitate some of those improvements
and uh
and the other improvements will have to
come from further educating
contractors and people homeowners that
are willing or wanting to do certain
projects and that sort of stuff so
that's uh
um yeah so that's uh that was my comment
not a question Stephanie but thank you
big comment that's appreciate it
[Music]
another comment to make I've been
receiving
um I would have sort of complex
I don't know when you guys get them or
not and and I haven't got the full
correspondence so I'm a little bit later
on we'll dig into it some more and I'll
be talking to you if I can talk to you
about the program
what's going on and then we'll just just
so I have some answers to prepare people
that's been trying to show everybody
pick up
I think it's important also to find out
what other communities are doing and
online with other communities and going
on the more information looking more
education we get the more education and
information we can we can share that
lady there that we first talked to said
that our purpose were down 45 she said
45 or 47 percent
so
that that shows something too that we
have we have to have a discussion about
these burdens there's a moments going on
100 that the military just came
for that um I'm getting started get
feedback
that's really that's what I know
socially
good information okay
seeing no further watch gems
um can I have somebody move that the
2022 building statistics report dated
January 11 2023 to be received for
information
downside abroad counselor Bland or
vinegar
Dr Perry
that's 12.1 DBP 22.
um Dash zero one zero three two nine
from Hollywood Crescent variance to
printage requirement and Road
improvements
in the Southeast introduce this topic
thank you madam mayor uh DDP 22-010 is
an application to vary provisions of the
zoning bylaw and the subdivision
development servicing dialogue to
facilitate between one line subdivision
that's 329 and Hollywood aggressive
the applicants is proposing to create
one additional lot
as a panhandle from Hollywood Crescent
while pen and handles are not always the
best use of land the 2020 to 2040 ocean
P has stated that this area should
remain large rural residential and
suburb in residential lots with minimum
lot sizes of 2 000 square meters sewer
extension I think
given the character design throughout
the hot farm and the placement of homes
in the very front or rear properties six
meter panhandles are generally the only
option
uh staff had not been supporting
Panhandle subdivisions and so the
adoption of the 20 uh 40 ocp made it
clear that this was the direction of
subdivision that's a contingent that
Community wished to see on the hot Farm
the variance to the zoning by a lot has
to do with the minimum franchise
legislation requires that any new locks
have a minimum of 10 percent of its
perimeter fronting the highway that it
access to dodge
however it gets Council and the
approving officer the authority to
reduce this requirement as any large
lock pan handle is not going to be able
to make a 10 threshold staff have been
supporting any variances that have come
aboard the variance request in this case
is 10 to two and a half percent
there's also a small shed on compose Lot
2 which is cited in a manner that was
not conform to the section of the zoning
bylaw requiring an accessory structure
to be behind the principal residence
rather than require the demolition of a
functional shed staff are recommending
that this section in question be varied
to allow the building to be in front of
the principal departure to further
assuage any concerns the building in
question is only three square meters but
generally it would not generally require
a building environment as a low risk
structure under 10 square meters
two provisions of the SDS by law are
looking to be buried and required to not
required the first being a 1.5 meter
game sidewalk staff are currently
reviewing the SDS bylaw sidewalk
requirements and it is believed that
there isn't a call or need for sidewalks
in the Hoth Barn given the generous Road
dedication and the volume of traffic
similarly a one meter wide gravel
shoulder could be deemed excessive at
this time staff are recommending the
dbp22-010 be approved amount of marriage
is now appropriate to helping the floors
anyone who wishes to speak for or
against the variants starting with the
advocate
and speaking to variances
thank you
is the applicant here
you wish to speak
[Music]
names that all sounded good yeah
we'll answer any questions anybody else
okay
does anybody have any questions
the water down
on the hot part yes
I think so it's um this property is
actually right across the street for me
and it's and you cleaned it up quite
thinking maybe yes
um to be a little more specific amount
of America there is addict with flow in
the hot front at this time and uh the
um it's water mains that are up on the
hot bottom are between 150 and 200
millimeters each piece that requirements
of fiesta is 500.
foreign
any further questions
saying none I'm gonna ask that somebody
moved that the development variance
permit
dbp22-010 for the proposed Panhandle
Club division at 329 Hollywood Crescent
legally described as lot 43 plan
kh10764 District lot 162 Lowell Atlanta
District to vary the following
Provisions as written be approached uh
councilor Reeves secondly is second by
councilor McNary all in favor
okay
down to 12.2 GDP
22-009647 Summer Street or advanced in
Frontage Department road improvements
and water upgrades
uh thank you Matt and the bear the
requested their names says in rationale
for DVP
22-009 of nearly identical to that of
DBP 22010 that was just considered by
Council so it won't bother repeating
most of what I just said is because it
continues to be relevant to this
application uh the difference in the
frontage variants it's from 10 to 3.19
in this case similarly they're
requesting the gravel shoulder and the
sidewalk uh be buried which is
consistent with the existing
staff are recommending approval of these
parts is there to surprise
with this application differs from
dbp2-010 it is a request to vary the
need to obtain because 60 liter per
second buyer Flow by upgrading the water
main serving the property from 100
kilometers to 150 millimeters for
approximately 183 meters
the application has proposed the council
identified the water main as a feature
upgrade project or that Council
established a global service area which
would see a special levity be collected
from all of the parcels benefiting from
the extended service which would be paid
until the cost is recovered
the current level of fire protection is
24 liters per second but the SDS by a
lot has a minimum of 60 digits per
second this is different requirements as
provided by the fire and the writers
survey Service as the minimum standard
single Family Dollars this is also the
international standards published by big
International Code Council
the cursory review of our neighboring
communities show that they also require
similar fire flow requirements perly
agreed upon standards Pemberton does not
give a number but best weapons both mmcd
and the fire Underwriters survey saying
that the calculation must be done for
both uh for both and the more stringent
requirement will take precedures for
residential developments there is no
chance that these requirements would be
below 60 meters per second
uh Kamloops since the flow requirements
of 85 liters per second for residential
and even mobile homes are higher than 75
range per second Kamloops does have
Provisions for new development where if
new development cannot achieve fire flow
but it usually involves requiring
um the new dwellings to have an interior
sprinkler system installed
uh Ashcroft to Karen Mills are also
small towns and have the same table and
their subdivision development of service
to the bylaws that we do requiring 60
liters per second for single family
residential
uh generally generally one is composing
to Barry and engineered safety
requirement I ask that an engineering
alternative can provide that either
meets or beats the minimum standard I
will point out that smaller towns have
been reticent to adopt hard requirements
for sprinklers spring flooring of low
density residential due to the cost
ongoing maintenance and basketball
issues that can be caused by other
maintained systems
staff are recommending that the
provisions to vary the upgrade the
upgrades required to achieve minimum
fireflow we denied uh Matt and mayor is
now appropriate to open the floor to
anyone who wants to speak before or
against the variants uh starting with
the applicants and I do believe that The
Advocates have joined us uh virtually
today and may turn on the camera and
microphone at this time
hello
hi Hi how are you thank you very much
for taking the time to hear us I really
appreciate it
thank you for coming
um the second thing that you would like
to address the the council generic
Council
yep Reuben
yeah good and thank you Kinsley good
evening uh Madam mayor and members of
council thank you for the opportunity to
speak to the application tonight
um I'm my name is Ruben Lee I'm a
planner with Michael learning and on
behalf of the owner I'm the agent on the
application and I'll speak very briefly
to the application tonight we have
previewed the comprehensive staff report
and we knew our letter of Russian now
document was also being present here to
you for tonight
um
I just wanted to say they proposed
subdivision
um does bring benefits to the local
community the subject property is within
the priority uh growth area within the
district and it's very um by proposing a
additional two smaller residential lot
that would provide additional
affordable and attainable housing
options for people who wants to live in
that location being close to the
downtown we do understand
there is a requirement to upgrade the
water servicing for a total of 181
meters in order to provide the
sufficient fire flow which um which
would benefit
um approximately 22 residential drawings
uh sorry my my apologize uh less than 22
dropping
um units on along Summer Street
um I just wanted to point out the
existing water line on Summer Street is
not sufficient to provide the the
minimum required fire flow and we we
understand we understood and we are
grave is the city staff that the fire uh
the safety is number one priority for you know for every resident who
lives in that area this or without the
proposed subdivision application they
there will be a total of 22 residential
travelings that they currently do not
have proper fire protection capacity due
to the existing water flow condition
not that we are proposing this
subdivision and is required for the
owner to upgrade the water servicing
line to the property line again so
having that in mind even if we do that
there will be
um the residents
um
in the north west in northeast of
Summer Street they do they would not
have they still would not have the
proper fire uh protection
the cost of upgrading the water line is
significant for the individual owner of
the subject poverty and it's unlikely
you know
um the the owner will
um upgrade the water servicing line
himself due to the significant cost
and and potentially the costs are
significantly more than the potential
um
Revenue return if the owner
um sell two of the three some rural
residential laws so as a result the land
will likely remain awakened if um if in
that scenario now that are the owner is more than willing
to look at other options together
working together with the district and
also the adjacent
um neighbors to you know to make make it
happen and upgrade the water servicing
line we understand this Capital project
is not identified in your last year or
next year in your capital projects
but we we are proposing Council to
consider the option to this tablet to
create a cost sharing agreement
among the district the owner and they
are Jason neighbors who we we understand
you know is also looking to subdivide
the the lot into smaller residential
laws they there's always another option
to for the uh as indicated in staff
report to require the owner to upgrade
the water servicing and create a lake
Commerce agreement however given the
surrounding context you know there won't
more likely they won't be getting
additional lot can be
um
lovely weddings father
in that neighborhood so which means new
owner would not get reimbursed from
um from this Lake Commerce agreement
arrangement
and the last option is to to to to to
look at this is to do a local area
service
which would require you know as we
indicated in the rational report list by doing that the The Province to
thus uh authorize the local government
to establish a local area service bylaw
which would which means you know the
um they they they
affected residents they will take the
responsible of financially for upgrading
the water servicing line through uh you
know a multiple options to to pay it
back to the district uh however this
will require a 50 of petition
from the affected resonance on summer street so three options and
we apparently you know the owner is uh
um waiting to participate in the cost
streaming agreement or through the local
area service Arrangement however you
know by himself to upgrade the water
service line is financially not visible
at this point this concludes my
presentation thank you mad at me
thank you very much for taking the time
to listen to Reuben
he's been working hard for quite a while
on this with me and I I visited louette
multiple times I've spent a couple
nights at the tasket Hotel
I love your the town it's a great spot I
will be back soon and um
as Reuben said we understand that the
clericals are very important for safety
especially with the
changing climate conditions and things
being more and more
flammable to say the least so
it's obviously very important that we're
all safe for for the future you know now
and then longer term
and perhaps upgrading the water main for
the for the entire area is the best
solution for everybody in a cost shared
model
um
however I I this is my my first time
subdividing a property I new at this and
learning as I go and I
just appreciate the chance to be here so
thank you very much
that the water line from how far you
gotta go did you figure that out yet
so the cost for the entire water line
the 181 meters
yeah I think we came in about
approximately 350 000 dollars
that was about six months ago we did the
um
the modeling on that
that's why we
kind of like if it's possible to get
some feedback from our chief but I'm
wondering in our ocp is there any
um
and I should know all this because I've
been on the house of functionality but I
can't remember everything
um is there anything in our ocp about
upgrading water lines as we're doing
streets and this that the other and I
know years ago just because of a lot of
conflict after the facts
when things were changed up on the part
of the stone as charcotics
right so
um I'm just curious if there's anything
in the ocp like in the future where
something will be being done
um thank you madam Mary the potential
community plan doesn't get into that
kind of detail uh with asset replacement
that's what we ask the management plan
that we'll be doing
um however the ocp does have the
development department area which is
over the entire town specific to fire
protection it requires that negative
subdivisions our registered continents
on their properties uh so that they
build Best Buy response practices so
that does assist uh with lowering fire
risk
um unfortunately that's not tied to the
higher level but it is something for the
ocp uh this is
already participated in having that
continent trafficking registered
all right
okay we're gonna follow up there if I
could um get some feedback from the fire
chief I remember reading something here
I'm trying to find it about the
unlikelhood of having four fires in ones
I know okay great
okay well maybe I I'll just pop in for a
second
um with regards to the OCC I know that
you know our whole uh trying to densify properties we have
that particular property of the low
density residential which is a minimum
lot size of 0.04 of a hectare
this property at the time BC assessment
is point zero or seven zero four of an
acre which is 0.28 of a hectare and so
given that the minimum lot size is 0.04
that would be about seven properties but
if you had to take away like Road
allowances and and whatever maybe five
properties so I'd like to ask the owner
um have you thought about more than
three properties have you thought about
five properties to try and recoup some
of these costs and also you know when I
drove to us there was multiple
properties that I see because there's a
lot of big properties down there and I
heard through the grapevine you know
other people's wanting people wanting to
um subdivide and Panhandle and that kind
of thing have you thought about
um kind of getting that neighborhood to
do more of them and cutting the cost
because if you take you know 350 divided
by you know it might
they might be more feasible if that was
the root so I'm just wondering if if
that was an option to you
yeah thank you for your question and um
we both Reuben and I looked at a three
four five six
I don't think we did seven I think we
did three four five and six
um law subdivision for the property and
we arrived at three as being the most in line with what we felt was
the kind of the community feel in that
area of liloette in that it may be zoned
for more high density than three lots
but at the same time I think it's a
beautiful piece of land down there right
on the edge of the river and I think if
you were to put too many houses in a
small space it would lose part of the
attractiveness and they actually become
more difficult to sell
because you would have you'd be creating
people don't really want to go far away
from the city and be crammed in again I
feel like if you're going to move up to
a place as beautiful as lillouettes you
want to have a little bit of space and
I'm not a developer by any means I'm
just a I bought the piece of land with
my wife we live in Vancouver and we're
you know just regular people like
everybody else
um but my just my internal feeling was
if it was more than three it would begin
to become
too crowded to make it desirable for
anybody in that I think you want to move
to a place like little wet for the
rugged for the outdoors for the space
and that's kind of what I to me anyway
is sort of the selling point of being in
a place as special as the louette
um so that was my feeling I'm going more
than three but we did model it I believe
if we modeled six then there was a a
strata unit came in into place you had
to put a road down the middle of it and
that was a whole different set of
permits and variances and development
issues came with that
um and then
as far as approaching the neighbors I
did actually email one of the neighbors
and asked him what he thought about cost
sharing uh
and what we could do about that I don't
know how I didn't have any contacts for
anybody else I haven't been back to
lillouette since but I did think that
coming up there and spending some time
talking to neighbors meeting them seeing
what they believe what they think and if
they would like to in the future develop
there may be a way that we could share a
part of the cost and lit as a town
that'd be able to share part of the cost
that way it would be mitigated amongst
everybody
so I
I've taken those into consideration and I think that a cost sharing basis is
probably the best way forward
if if you have any ideas on
people moving to a place like louette
wanting to be close together maybe maybe
I'm mistaken in my assumptions on what
people would like but um
if it were me I think I'd like some
space if I were up there that's just why
I stopped it through but Reuben can
maybe speak to it a bit more in terms of
engineering
yeah if I may uh assume Madame mayor
um we we did like uh Kingsley mentioned
we didn't look at on different options
different densities number of lots we
can get from this land
um we if anything above three loss that
would require us to do uh to do race
through a barrel and strata
configuration which means we have to
bring we have to design and construct a
private load to provide access to for
each lot to connect to the Summer Street
and the Berlin Strada
in a product we are a little we were a
little bit nervous about this concept
you know whether that's fitted into the
existing level of contacts you know we
may get some pushback from the existing
residents and and also the uh the
products would require the owners to pay
a a monthly fee to um to to the to the
board to the count to the strata board
to maintain and operate the common
properties so those are the disc
advantages and on top of that when we did when we look at the options
of water servicing is the big factor
came coming into play and in disparity
for you know in terms of the number of
densities the number loss we are
proposing
thank you
um what is your proposal on um sharing
the cost
of that three hundred and fifty thousand
dollars did uh
to the town
for this thing is
the externally muted yourself again and
I'll just start on this if I may
um
the the
way that these local service areas are
usually done is it's a cost breakdown
based on Frontage and lot size and
there's usually some that it goes into a
determine
um the value of the extended service to
the to the properties
um I do believe that they've also
suggested a more private kind of
cost-sharing agreement
um and you can break up the contract
however you'd like
um I don't believe anyone's gone so far
as to get those numbers
um but they're it would be a prescribed
formulas they figure out who would be
responsible to cover was and it would be
other properties that directly to see
the extended service
okay thank you if I may not sorry it's
true through Madam mayor um adding
additional notes on that
um proposal
um and that it is regarding the local
area service bylaw there are two ways
one two ways to to do that
um one is you know you choose a formula
two formulas one formula is divided the
cost five block Frontage or if you
choose to divide the total divide the
total cost by number of laws in that
area
um again you know they're um more
details needs to be explored in in that
option but and that outfit that option
does allow all the effective
um Property Owners to participate and
contribute to to make it happen without
um the ministry of the district
allocating a budget in doing that water
servicing upgrade thank you
just quite quite there with an asterisk
and everything
um
so it's noted on one of these for and
against form
and this I would like to through the day
or if addressed tweets are fired sheep
it says that Summer Street has some of
the best water pressure in town and then
it goes on to saved as the Wildfire
Hazard and hydrant volume based on poor
fires in progress simultaneously in the
district of below about this abuse the
district only has
do operate fire trucks and we cannot
support foreign buyers I'm
curious as to you know the area better
than any other probably
and and so I'm curious on water pressure
and is it a fire thing that we're
addressing here or is it falling in her
home I'm
sorry
Pirates I'm unsure that through your
mirror I'm sure unsure of that but
that's
um
the statement is incorrect as far as
truck so we have a mutually agreement so
in all tones you have actually two
Frontline fire trucks which are large
apparatus but we also have one in the
desert but we also have future excluded
two different examples First Nations
which also have two more important drugs
but we also have a mini pumper as well
as a set very tendon that has funnel
capabilities that doesn't mean that we
can't fight fires off of pioneers so the
water pressure that it takes into place
we can fight off of fire hydrants itself
so it's not just that we have two fire
trucks put into the fires right so it's
bringing in all of our services together
so but I'm sure where that comes from
the one
before fires well I'm just curious as to
whether the hydrant does have enough
pressure again if I get nothing I
yeah I don't yeah there is
um again
the 60 liters per second is a is a more
modern
um
that's not to say that you're not going
to be Hazel to by the fire with the 22
liters per second that's in there
um
but I'm and I wish I were an expert on
everything I'm not I'm not sure at what
points um where fires engulfed the
building uh where you require that 60
liters or you can either played off the
back go um I would imagine something
smaller would be able to be fought with
a 24 literally flow
um
the the issue here is really that we
have the minimum standards in the SDS
biolog we've adopted the the minimum
flow standards um from the fire under
render survey
um items
if it is varies the sky will not fall
um but then we still end ourselves at
the same issue of having now
23 uh logs
um uh that may not be served with now
the addition of carriage official
secondary Suites
um there perhaps the the
amount of risk that that is going to
create is not significant
however it does sort of set a precedence
as well for other people can tell them
so what points is the development dense
enough
um that we don't consider bearing this
is it is it five is it 20 or is it if is
there a remainder of the lot they're
good service an additional uh 15 would
be subdivided in the future and to get
around upgrading and just chunk off
three every few years
um and that's this is all I'm not saying
that that's this can't go on here on
this is just examples of things to think
of while you're considering whether to
Grant this variants or not
um in in terms of liability we do have
Municipal liability insurance
um so if anything does come out of this
and it has been passed by the revolution
rather than just waved on by staff which
is why we've done two of those things
The Sims are not covered
um we will be covered under their
um organization thank you
my question would be are they covered
if there's not enough water like are
they covered if their house burns
like how how do we know that I just want
to make sure that if we're going to
allow
more homes to be in uh and you know
where we don't have the water capacity
to put out a fire should there be one
um what what happens to the insurance
for the existing 22 that were built
previously based on Old rules and now
we're we've got new rules and we're yet
we're still we're still allowing that so
my my concern I don't know
I don't and again not an expert on
everything right
um I don't believe insurance agencies
generally look too closely at fireflows
I believe they look at if something is
within a fire service area uh they are
within a fire service area we do have
um additional
um methods to switch the bike buyers
including the water tenders which if
needed they could be uh I'm sorry I'm
just starting I assume they can be
called up to residential areas that need
it
um so that they are still serves by the
fire protection that we offer
um
at the risk of sounding Sydney though
um the issue of insurance is between
them and their insurance providers
okay thank you councilor de bruyne
did you have a question
um through the mayor can I ask um our
fire chief the two water tenders that we
have
does that bring like does that take us
from 24 to 60 or 80 or from 24 to 25
like
can you can you
we don't have two tenders we have one
ten oh okay so we have two Frontline
fire Pumpers right
um and then we have one tender backup uh
out of service vehicle
um I don't know but that calculation of
equates to would give you that right
so like obviously when we're shoveling
the water we can produce more uh gallons
per minute is what we're doing right so
when we're doing calculations on
structures themselves it's a quick
calculations on what's involved so it
depends on
entire building
portion of the building
fireworks so let's just see if we can
overcome right there I don't have those
numbers like that would augment that but
you know those are definitely things
that we do is we're not getting enough
iron floating so we start implementing
your apparatus you know there's
struggling technical community
and go on find alternative buyers
depression it's like uh different
technologies that are coming in now the
compressed terrible systems that we're
exploring right so
okay experiment too
I'm just something to add that and
marinate I don't want to sound like I'm advocating the applicants just want
to make sure they can have all of the
information
um
home sprinting down is not actually that
common
um they do have the covenants on their
property
um saying that they will need to to
build the appropriate Roofing siding
materials
um
the and the staff recommendation is
remaining I'm just going to need to not
approve this particular section
um and a lot of that is also coming from
the reports you just got from your city
about infrastructure
um and infrastructure upgrading
is awesome to us that is born by
developers
um and that's often a question that I've
been asked whenever we have a larger
development
um is will they be paying for the
infrastructure period of status as the
permittance under the terminal
legislation
um so this is one of those ways that we
do replace the Aging infrastructure
um is through the subdivision and
developments of that by appointment
so then can I ask would it be
is it I I don't want to say normal
because I don't
think it will be but
um for new developments down on vla to take a certain percentage towards the
future uh water
infrastructure upgrades that we need to
do so I'm just saying like say we we end
up throwing it I don't throw a number
out there but say a five percent on each
property is worth any new developments
like that and put into a bucket that
helps the district so that when we go
with that is that an option
um that's kind of like what the the
local service area is
um learning determining who has what I
don't believe and thought to to check
with our finance officer tomorrow
um I don't believe we can just including
tax on properties to start a fund
um to eventually pay for something it
would have to be it would have to be a
upgrade
um that delivered a higher service that
we could calculate what that service
would be that would be being delivered
and only collect this money soon
um to offset the cost of the increase in
service that they received rather than
just collecting the same parcel tax from
them to put into a bucket of two
potentially pay something
so we through the mayor um I'm not sure
exactly burglary where mayor hot pool
was going with that but I was kind of
thinking along the same lines but more
where the developer
put up a percentage
of what the costs would be so that the
next developer coming along would also
contribute to
this bucket I guess rather than like a
personal tax individual dwelling but um
more that the developer like let's say
he's building three houses so we'll put
in one third or whatever the discrepancy
would be
agreement
um exceptional late cover agreement they
pay everything that we collect on it
back that's that's contingent on more
development happening within the 15
period of time
agreement I hear I hear what um Council
leave this is saying and that sounds
more like a cost-sharing contract
between the district and the developer
but I'm not sure how once it's installed
we've been collected from the future
developers if that ever happened it
seems like a way of circumventing the
late summer agreement and I'm not going
to say yes I'm going to say directly
into ask a lawyer
um
but I think there's a lot of uh at this
there's still a lot of questions that
need to be resolved I think
um uh um
I think it's law
um
they were being asked either to uh very
uh the requirement or not to but I think
there's there's there are a lot of
options that are flying spawning uh
across the table and I think we need to
explore those options to come forward
with a more clear proposal where the
applicant as well as staff sort of you
know find apply the common ground and
say okay well this is this is what we
could and it may require a little bit
more of a of a legal or or other other
investigation
um I am uh as a supportive of the
subdivision I think it's uh I think it's
great to see uh more homes in that area
I appreciate it with the applicant
choosing for three I I think it's indeed
in keeping with the character of the vla
um so on I'm really happy with that it
is concerning to
um uh to note that you know we have an
undersized uh fire flow in that uh in
that uh on that street and uh and it
does need to be addressed at some point
it is uh in my opinion unrealistic it's
just uh put that on the developer
um uh as it is also unrealistic to just
put it on the dispute uh there's a bit of a bit of both uh it is
not the applicants uh uh the applicant
is not the trigger
for us to fall under the fireflow rating
so we're not going from 60 to 59 so
therefore we could say well you are the
Tipping Point uh that Tipping Point is
way past uh and I think at some point uh
a prior Council missed that in granted
applications and uh and whatnot so we
have to backtrack and and take
responsibility for that for that as well
and uh but um yeah having sufficient
fire flows either direct through hybrids
or through alternative means of tenders
and that sort of stuff in our community
is uh is very important and given that
given where we're located and what has
happened to a neighboring town and um
so with that I I would I would want to
make some sort of emotion I'm not really
sure what kind of motion but at least
should provide instruction to staff to
uh to take this uh back with the
applicant to come back with a more
um
tangible proposal or uh or is that is
that can I do that if you would like to
defer this motion until uh to a future
date when staff has some time to get
more information
to
uh you know do you just it does sound um
so I'm like yeah motion to deferral
would be appropriate and from
what I've heard of the direction would
be to work with the applicant to find
some alternate solution perhaps the
solution on site like a supporting the
homes or some other uh Engineers
requirements that could be registered as
a as a common implant title
um that would provide fire safety for
these events without having to upgrade
not so fun did you have a question
sort of I it's it's question but it's not uh
through the mayor um I I get caught up
on wording quite a bit here and I just
want to work out what classifies as a
developer versus a property owner
um it's stated in the forms here that uh
Mr Kingsley is not a developer so if is
it because it the parcel is being broken
up into three separate Lots if it was
just one person
doing it would we still be having this
conversation uh
I think about America
technically everyone who's developing
land is a developer
um it's just as as um sorry I said Mr
kingway is it Mr Griffin oh sorry
um
uh as uh Mr Griffin said he doesn't have
a subdivision before she's done it
absolutely the right thing by Trying by
getting a consultant
um to have them to help him on this I
think it's come up with a good
subdivision plan I love that you're
thinking about more density involved
with the hillside against this property
um enhance the the work of going to do
it I do believe that this is appropriate
um
that was just saying not a professional
development when I hear developer I
think as
building them all kind of idea
um but anyone Who develops land is a
development
I still want to know if there's more
developers down the vla that's willing
to you know hopefully
with others can both one bill that's why
we
um through the mayor can we I'm reading
this thing now and I'm like we can
approve
of three
can we not and then have you work with
the developer and maybe get some legal
advice on the Blogger issue can we do
that or do we have to defer the whole
Bank
amount of marriage is better to just
defer the whole thing by by approving
this it's not going to allow them to
continue
um
so it's just the staff timing and
creating everything I would appreciate
it if you would just just throw the item
and we'll bring it all back together so
you can see if all this wonderful to
speak about it on
um
and it is if they did want to start they
could build a house on the property in
one of these areas where they would want
um want the house to be in the subdivide
around it
um that's not true that they want to
just carry on
um all of these variances have to do
with the actual side picture
okay
any first questions
oh I'll just note that GAR number
there are the numbers uh pairs in the in
this
um this thing speaks about hop Farm
neighborhood uh there's a few other
things in there that uh that are either
typos or or
whatever
um thank you madam nurse as I mentioned
in my introduction
so uh yes we copied and pasted it yeah
so noted okay can I have somebody make a
motion that we will defer the
development variant variance permit DBP
22-009 for the proposed Panhandle
subdivision at 647 Summer Street legally
described as lot
one planned Epp 105 259 District block
755 land District to bury the following
between
Provisions until
what date
um
as soon as possible when staff can we
will make every effort experience of the
February 14th uh maybe even people that
believed enough time to speak with the
applicant in their agent this week now
and then
um the people are not able to come and
see them to an agreement then we will
put the March meeting I could do
something two weeks later but we'll make
every effort to bring it to the next
suspense thank you foreign
okay
I just say thank you to all of you for
your time and helping me understand more of what
it takes to to do all this initially
when I started I emailed Kevin Taylor
and said
a little help what can I do and he said
please get an engineer and work from
there and it's going to take quite some
time and it's taking quite some time and
that seems to be the nature of it and
it's okay I'm learning quite a bit and I
really appreciate you taking it you know
almost 45 minutes to speak about one
piece of land in other words I really
appreciate your time and your energy and
your enthusiasm and hopefully we can
find a way to work together and get this
done in a future that makes everybody
happy so thank you again
hey
guys number
two zero two two zero one Something Told
Me bylaw amendment to allow Auto Repair
business at 175 TG where we serve and
reading and adoption so uh since we
um
public hearing thank you on this
um can I have somebody make a motion
I'll make the motion thank you counselor
de Bruins
councilor McNary
any further questions
all in favor
motion Kerry
okay 12.4 said
22-004 groaning Amendment bylaw number
2023 deficitors are two tool on fake
specific peritone and RR one Zone on
private water and suffix
back here again
uh thank you madam mayor Johnny bylaws
is that
22-004 as for the property located at
1321 Highway 12 uh which is part of the
same subdivision uh that created the
Lots on Horseback Road
uh the District of little zoning bylaw
specifically requires that any
properties that wish to have a carriage
house be connected to both Municipal
Water and Municipal sewer however best
practices generally agree that such a
blankets permission is excessive
non-block size does play a factor
generally when limiting dwelling units
are not serviced by sewer and well the
requirements in the standard practice
manual is that you should not allow
Carriage homes unlocks less than one
hectare unless the municipal Waters
present number one unlock is at least
one hectare or approximately two and a
half acres and the Builder can prove
adequate separation from their septic
systems backup septic area in any
potable water source on both their lot
or adjacent mobs then there is no reason
to limit the construction of an
accessory dwelling
uh there are some further additions to
the zoning including allowing an
accessory building to be in front of the
principal dwelling in front being closer
to the road not closer to the view as
well as Provisions for height to allow
the residential accessory structure uh
building your structure to be 7.87
meters wide which is also reasonable on
large lots of significant separation
between Neighbors
uh Madam mayor staff are recommending
that by a lot
2023-002 received first and second
reading in the public hearing was
scheduled for February 14th at this time
you may offer the floor to the
applicants only to speak to that project
if they so choose
thank you are the applicants here or
online
no
any questions
being none can I have somebody move that
the District of Lillard zoning bylawed
2018 number 454
uh amending bylaw number
2023-022 be introduced and read the
person's second time at the end that a
public hearing be scheduled and further
that staff get noticed to the public
Hearing in accordance with the
requirements of the Local Government Act
councilman William seconded by councilor
McHenry any further questions
all in favor
motion Perry thank you
13. notice of motion
meaning none of reports from there
that requirements really quick
uh December 7th uh going back December
7th a little bit indigenous support
steering committee so on Monday December
12th they presented a business plan to
the provincial advisory committee for
the recreation of an indigenous port in
Lowell weather it was a well laid out
plan but we're still waiting for the
reply of that so fast forward to June
January 13th we had another Zoom meeting
and they are looking for a place to hold
this court one day a month so I asked Mr
daniker to generate a list of willowette
District rentable spaces that fit the
requirements which would be a large room
with a separate small room to the judge
Etc and we would he is going to give me
that list I think fairly soon and I must
admit it to a suitable list to Matilda
Brown
so they'll be looking for places in town
on February 7th I think that's pretty
exciting news
um December 9th the mayor ground table
for Ontario Health which just really
reiterated uh the coveted influenza
seasonal sickness throughout Ontario
hope and encourage vaccination
December 14th and 15th Pemberton
um at the slrd director Vivian Birch
Jones presented the brewery with uh with
a brief enter deduction to the meaning
of the animals on the beer cans and how
that came to be it was it was quite well
done quite fitting as they were doing
the bird count at the same time so
um and BC Hydro they just feel about
their goings on which they will do here
as well I'm sure as they always do uh
but what caught my attention was they
mentioned how they will be more engaged
and working together with communities so
obviously Hydro pumped we definitely
need to be you know on them
uh as already also gave us the letter uh
support for that Reddit Grant which was
included in our Grant application and
that was for the main street so I
thought that was supposed to December
16th with the Historical Society AGM
where Vera Buffy stepped down as
president and Kevin going forward for
the elected president Michelle Edwards
is very uh Johann says Treasurer Eric
Savers the secretary Paul at Steve's
Endura our director good group of
volunteer ability
December 17th I attended the fire
department Christmas party where the
awards were given out and lots of awards
came about it was really great uh but
two in particular 25 years awards were
given the medals for the government
where we get late in coming but one was
to Dan sturkin and the other was to our
very own priority Darren oiki 25 years
and very often into present that award
December 19th I attended the meet and
greet with councilor pepeglio with Chief
the Dutchman and Council
I was December merry Christmas happy New
Year
um January 9th I along with Mr daniger
and Mr Gilbert met with Brandon and John
the coordinator of the ecpc programs for
the Friendship Center
um and the topics are we covered in
tonight's agenda
and I just wanted to say as preparations
are and planning begin for lullaby Fest
or little Fest I'm working obviously not
Wilma Fest and apricot fast huge amount
of work uh goes into those so anyone
looking for something to do this spring
in the way of volunteering see Jones
apprenticeship Center for loafest and
Carol at Casey health for apricot Fest I
want to make sure to put that on there
it's our website too thank you because
it's coming
definitely debrune
um
on December 14th I attended the
orientation of the ndit regional
advisory committee which was just a
brief introduction to what ndit does and
I think what not
um December 19th I uh along with
colleagues attended the meeting at
tikrit and uh
with our Council
on December 31st I attended the New
Year's powwow at the rec center which is
and so we were here for the grand entree
uh or entrance sorry and then
lots of people from other town that have
come from the United States from from
Alberta and that's first episode there
was lots of folks in town and very
impressive to see a gathering like that
January 10th I attended Gold Country
Community Society board meeting where we
drafted a new strategic plan really
proficient at these things
it wasn't as exciting over Zoom as when
we were in council chambers but uh I've
nonetheless
um uh it's an interesting uh Society I'm
starting to learn because there's a a lot of overlap between then
uh the Caribou to coach and Coach
tourism Association tow that which is a
Thompson Okanagan tourism Association
and all these other tourism associations
that all want to Market
in the area and then so it uh the gold
country has one of the world's
most renowned Geo tour
geocache things and uh never heard of it
and uh but it's uh amazing that
apparently people fly across the world
to come geocaching a gear which is
basically you go hunt for a old ammo box
and you take something out and you put
something in
you take the little like
spoken with you and then you put
something and if there's a book they sell 10 000 copies of this book
about uh geocaching so that's uh that's
fun so that's that's definitely
something that you know there's a number
of geocaches here I think five or so but
uh one up in Red Rock
I think Old Bridge and there's a few
others anyway so learn lots about that
um those are my meetings
um I was also very excited uh
um about uh the fact that Telus was in
the rec center offering tiger uh
actively connecting people with uh fiber
optic uh Shaw fiber or Shaw has uh is
doing the same so uh I don't think there
is as anyone in town that no longer has
access to high-speed internet
most of the poor does and I think that's
uh we've been always asking for that for
years and and now it's here
um and uh so blazing fast internet or or
uh creepy or creepy slow internet it's
no longer a prohibitor for people to
move here to say listen I'm gonna I'm
gonna use this work from home thing is a
real thing and uh particularly when you
go to the big cities in that sort of
stuff so welcome
thank you
that's a plan
oh yeah not much for me for this one
um as with uh most of the council here
did attend the meet and greet on
December 19th with the new ticket
Council
um
it was great meeting everybody we had
some discussions there and I think it
went well and looking forward to working
with them on other projects or working
things there but otherwise yep that was
it Christmas break January's here and
ready to just get things going
good thank you
um I went through a tnrd meeting on
December 15th
it wasn't all that impressed with what
they were talking about they never
mentioned the bullet once
and um
yeah they had some
presentation there
I made a couple of comments I have
another one of these meetings on Friday
and I'm gonna I'm just gonna push the
button so you know I have another
meeting that's been um
political foreign
you're
welcome because you can't
I look forward to hearing it
that's our week
you know important area
he's very outspoken as well
um not too much happening over the
holidays December 14th I also zoomed
into the ndit orientation information
sessions being told that we would be a
larger orientation session next week so
it was a lot of
um
I'm not really sure I I don't understand
why the alternate can't be there or
because I I to me it would make more
sense that
whoever's going to the meeting at the
alternate should also know what's going
on in case they have to step in like I
feel the same way with the slrd I don't
understand like you know you build it
for six months and then something
happens and your alternate has to go and
they're just
thank you
connect with something exactly similar
to new Council yes and on December 19th
I also attended the meet and greet
object but with their new mayor Sid
Scotchman or their new Chief I guess
it's Dutchman and his Council and
shout that you're breaking eggs
okay
reports filled with the CEO skip this
meeting because okay
to new business and go back to
correspondence number
three was close
okay correspondence ALC Dash welcome to
council that's our plan
um I would just like to
withdrawal from this letter here just
being new to the role and everything I
am I'm familiar with the alc and how we
interact in collaboration and I'm not
sure if anybody else especially new
Council there would be interested in
just hearing what they have to say as
how we work together
okay
um
Council would like us to reach out and
take a month on their offer absolutely
foreign
[Laughter]
okay thank you Mr Taylor
okay on to media and public question
period
the meeting is open to questions from
the media and public seeing no new year
do we have any questions from the public
hello hello chamber
um items uh one was I forgot to mention
this before
um the Aloha chamber will be having our
annual general meeting on January 25th
from 5 to 7 PM District of Lilith is a
member of the chamber and as such you
are invited um if you would like to come
and this is entirely optional it's just
a general AGM stuff and then the other
thing I wanted to mention just on the
presentation today about the um the the report on developments
um I want to make sure this is an
important topic so I want to make sure
it doesn't sort of flow away and it
might write a bit of a letter for next
meeting but I think now that we have the
quantitative data which is really really
important to have that and I think we
actually shouldn't have that every year
um there is an opportunity to start
collecting qualitative data to really
ask why why are these stop work orders
necessary is it that people don't
understand the permit requirements is it
that people are too lazy to do the
permit applications isn't that they can
afford the permits some of that a
qualitative status we really understand
how can we reduce the 10 percent or the
10 I mean think about it 10 um stop work
orders issued from uh in a year is
almost one per month but I think there's
a lot of qualitative data that we could
collect to really think about why is
this happening not just the numbers but
the reasoning behind it and if we can
get that in a report as well those two
things together we're really gonna
enable I think the district to to build
on uh on that data and really work with
it so that's still really common and
I'll give questions that's the question
I have question you have yes yes
it's a qualitative data on that okay
thank you
any other questions from
the audience
I don't see none
we moved to adjourn the meeting the
regular council meeting be adjourned at
7 40 7.
can I have a motion
let me bring something
Mary would you like to second that
um
thank you