[0:11] try again all right I would like to call
[0:13] the committee of the whole meeting of
[0:14] June 19 2023 to order
[0:17] good evening everyone my name is Anna
[0:19] Murray the counselor and vice chair of
[0:20] the planning and economic development
[0:22] committee I would like to begin by
[0:24] reading a safety notice
[0:26] in the event of an emergency please
[0:28] evacuate cancel Chambers to the nearest
[0:30] exit through the chamber doors and Obey
[0:32] all instructions given and if assistance
[0:34] is required please see the deputy clerk
[0:36] demand
[0:38] once you have evacuated the building
[0:39] please Gather in the front parking lot
[0:41] outside of town hall also at this time
[0:43] please ensure that your cell phone is on
[0:45] silent or turned off
[0:49] and lastly the town of Lincoln Council
[0:50] meetings are posted on our YouTube
[0:52] channel closed captioning is available
[0:54] on all of our videos by selecting the
[0:56] closed captioning button on the bottom
[0:58] right of the video
[1:00] I would like to take this opportunity to
[1:02] read a land acknowledgment
[1:04] the town of Lincoln being part of
[1:06] Niagara region is situated on treaty
[1:08] land this land is steeped in the rich
[1:10] history of the First Nations such as The
[1:13] hadowand Rock the hadwashani and the
[1:16] anishinabe including the mississaugas of
[1:18] the Credit First Nation there are many
[1:20] First Nations metis and inui people from
[1:22] across Turtle Island that live and work
[1:25] in Niagara today the regional
[1:27] Municipality of Niagara stands with all
[1:29] indigenous people past and present in
[1:31] promoting the wise stewardship of the
[1:33] lands on which we live
[1:35] we'll now move to the roll call members
[1:38] of council are in attendance with
[1:39] regrets from councilor renjima and
[1:41] counselor pachariba
[1:43] we also have staff in attendance both in
[1:46] person and remotely
[1:49] moving on to item number three
[1:51] Declarations of Interest are there any
[1:57] seeing none we'll move on to the
[2:00] confirmation of the agenda do members
[2:02] have any amendments to the order of the
[2:03] agenda
[2:07] seeing them we'll move on to item number
[2:09] five statutory public meetings we have
[2:12] no statutory public meetings this
[2:13] evening
[2:14] item number six our consent agenda
[2:17] we are now considering the consent
[2:19] agenda inclusive of the age friendly and
[2:21] active Community advisory committee
[2:23] minutes of April 13 2023.
[2:26] would any member of council like to
[2:28] remove this item from the consent agenda
[2:30] to to discuss
[2:34] all right there being no further
[2:37] discussion I have a motion moved by
[2:39] councilor timmers
[2:40] that all items listed under the heading
[2:43] of consent agenda from Monday June 19
[2:45] 2023 be adopted as recommended
[2:48] age-friendly and active Community
[2:50] advisory committee minutes of April 13
[2:52] 2023.
[2:55] I will now ask our Deputy clerk to open
[2:57] the vote thank you Vice chair that
[2:59] motion is now open for voting
[3:11] in that motion now closed and that
[3:13] carries thank you
[3:15] thank you we're now at the planning and
[3:17] economic development portion of this
[3:19] agenda
[3:21] we have no delegations this evening so
[3:23] we move immediately to 7.2 reports we
[3:26] are now considering report
[3:28] pd-27-23 regarding official plan and
[3:31] Zoning bylaw amended Amendment
[3:33] applications by prudem's General partner
[3:36] at 3335 North Service Road commercial
[3:39] mixed use block Prudence Landing
[3:43] do members of council have any questions
[3:52] all right there being no discussion I
[3:54] have a motion moved by councilor mclick
[3:56] that committee recommend to council the
[3:58] approval of official plan Amendment
[4:00] application
[4:05] p-l-o-p-a20230043 and Zoning bylaw
[4:07] Amendment application
[4:12] plzba20230044 and the name of prudem's
[4:15] General partner Inc for 3335 North
[4:18] Service Road and cancel enact and pass
[4:21] the official plan Amendment attached as
[4:23] appendix B of report
[4:26] pd-27-2-3 to amend the official plan
[4:28] policies for the subject lands
[4:30] and
[4:32] cancel
[4:34] enact and pass zoning bylaw Amendment
[4:36] attached as an appendix C of report
[4:39] bd-27-23 to amend The site-specific
[4:41] General commercial
[4:43] gc-29 Zone regulations for the lands and
[4:46] Council deemed that zoning bylaw
[4:48] conforms to the official plan for the
[4:50] town of Lincoln and Council declare that
[4:52] they have considered all of the written
[4:54] and oral submissions and agrees with the
[4:56] planning report analysis and
[4:57] recommendations and finds that these
[4:59] applications meet planning act criteria
[5:02] is consistent with the provincial policy
[5:04] statement and complies with the growth
[5:06] plan the Niagara region official plan
[5:08] and the town of Lincoln official plan I
[5:11] will now ask our Deputy clerk to open
[5:12] the vote
[5:14] thank you Vice chair that vote is now
[5:16] open for voting
[5:22] and I will close the vote and that
[5:24] motion carries thank you thank you
[5:27] we will now continue with reports and
[5:29] will consider report
[5:31] pd-29-23 Bill 109
[5:35] improvements our director of Planning
[5:37] and Development will speak to this
[5:38] report
[5:40] thank you madam chair uh this is in
[5:43] continuation to some previous reports
[5:45] the staff brought forward
[5:47] um in response to Bill 109 which as you
[5:50] can see in the report
[5:51] um serves to shorten timelines for
[5:54] processing planning applications
[5:57] um you'll recall a few months ago we
[5:58] brought a report forward which is
[6:00] attached as an appendix to this board
[6:01] about report about how we expedite some
[6:04] of the planning processes and look at
[6:06] enhancements in terms of how we conduct
[6:08] those processes and move things along uh
[6:11] recognizing that we don't have as long
[6:13] once we deem an application complete so
[6:15] some of the measures you see in this
[6:17] report that we're bringing forward
[6:19] tonight are more on the pre-consultation
[6:22] stage so at the very beginning the
[6:24] outset before a actual application is
[6:26] even submitted we've looked at how we go
[6:29] through the pre-consultation process
[6:31] looking at better delineating you know
[6:33] there's certain instances where there
[6:34] are more major applications that require
[6:36] a little bit higher level of rigor a
[6:39] little bit more in terms of deliverable
[6:40] deliverable goals that we don't normally
[6:42] ask for right at the outset and really
[6:45] the intent of that is to ensure that as
[6:47] we get into the actual application
[6:49] itself subsequently that there would be
[6:52] less back and forth between the town and
[6:54] the applicant less resubmissions the end
[6:57] goal is to arrive at a better product
[7:00] from the get-go even before we deem the
[7:02] application complete
[7:04] so we've been looking at updating some
[7:06] of our deliverables and what we require
[7:08] for those which are outlined in this
[7:10] report as well as looking at how we deem
[7:13] an application complete too so not only
[7:15] are we asking for certain deliverables
[7:17] as we do now in the pre-consultations
[7:19] but in conjunction with some work that's
[7:21] been done around the region with
[7:22] regional staff and staff from other
[7:24] lower tier municipalities we've looked
[7:26] at standardizing some terms of reference
[7:28] for typical deliverables for planning
[7:31] applications things like your traffic
[7:33] impact assessment your functional
[7:35] servicing reports those main components
[7:37] to make sure that we're better outlining
[7:39] what constitutes an actual deliverable
[7:41] currently right now the way it goes is
[7:44] um a lot of times when we get these
[7:46] submission requirements they're not
[7:47] quite in line with what uh you know the
[7:50] deliverables that staff had in mind
[7:52] there's some discrepancies sometimes
[7:55] there's incomplete information so these
[7:56] terms of reference that the idea is that
[7:58] they will guide uh production of better
[8:02] documents with the appropriate
[8:03] information from the get-go without
[8:05] having to go back and forth another big
[8:08] piece to this is just in terms of how we
[8:10] deal with the public consultation piece
[8:12] right now uh when we deem an application
[8:15] complete we schedule for things like
[8:16] zoning bylaw amendments and official
[8:18] plan amendments an open house which is a
[8:20] non-statutory requirement that's over
[8:23] and above what the planning act requires
[8:24] and the statutory public meeting we
[8:27] looked at varying ways in which we do
[8:29] this moving forward some municipalities
[8:31] even bring you know they bring the
[8:33] statutory public meeting and the staff
[8:35] recommendation forward the very same
[8:36] night which you know staff didn't don't
[8:40] really agree with that approach just
[8:42] because if there is anything that comes
[8:44] out of the dialogue for the public
[8:45] meeting there's no opportunity to
[8:47] address it so what we're proposing is
[8:48] that we move the open house up to uh
[8:53] being undertaken before we actually
[8:55] receive a complete application that is
[8:57] actually a requirement to have those
[8:58] meetings minted we still work with the
[9:01] applicant to circulate the same
[9:03] residence counselors uh the agencies
[9:06] that would have been circulated in the
[9:07] first place but we're going to be asking
[9:08] for it to be completed in advance of the
[9:11] actual application process starting
[9:13] so that's a big change and really what
[9:16] that does is that allows us to move when
[9:18] we hold the statutory public meeting up
[9:20] further in the process so that we can
[9:22] still come back with a subsequent
[9:23] recommendation at a different night so
[9:27] those are some of the main measures that
[9:29] we're proposing just again looking at
[9:31] process enhancements and trying to stick
[9:32] handle planning applications a little
[9:34] bit better given the more tight
[9:36] turnaround timelines for Bill 109 so
[9:38] happy to answer any questions
[9:42] thank you very much director Broder do
[9:44] any of council have questions they'd
[9:45] like to bring forward at this time
[9:54] councilor Reimer
[9:58] yeah I don't know which
[10:01] yeah which one
[10:07] sure
[10:14] okay just didn't hold it long enough
[10:17] no problem thank you chair
[10:19] uh
[10:20] thank you for this report to uh to
[10:22] Melissa and to Matt just a question
[10:24] regarding on page two
[10:26] um the uh the province is going to
[10:29] prescribe municipalities where
[10:32] um
[10:33] refunding is not going to apply
[10:35] and uh as such we are not among those
[10:38] prescribed do we know has there been a
[10:40] date set for that or is there any more
[10:43] any more clarity in the fog
[10:46] screw you uh chair Marie
[10:49] thanks for the reminder counselor
[10:52] because I was going to touch on that in
[10:53] my opening comments you're right Bill 97
[10:55] kind of proposed that flexibility in
[10:57] terms of there might be municipalities
[10:59] where this whole refund of planning
[11:01] applications don't apply they can be
[11:03] named by the province but no
[11:05] municipalities have been added to that
[11:06] list to date we haven't heard anything
[11:09] further in that regard so July 1st is
[11:12] the implementation of of Bill 109
[11:14] timelines but uh you know we've been
[11:16] waiting to see if there's been any input
[11:18] in that regard we in the comments and I
[11:19] know in grimsby's comments as well you
[11:22] know municipalities that are generally
[11:23] smaller under 75 000 people we suggested
[11:26] that that should be you know the rough
[11:27] criteria in terms of maybe those were
[11:30] planning application
[11:31] fees aren't refunded just because from a
[11:33] resource standpoint an impact standpoint
[11:35] but again haven't heard anything yet
[11:40] okay thank you councilor uh chair Marie
[11:42] thank you
[11:48] councilor timmers uh thank you very much
[11:50] chair
[11:52] through you to director Bruder I I had
[11:54] the same question around the refunding
[11:56] but we don't we don't need to I think
[11:58] that was answered so I don't need to ask
[12:00] any further
[12:02] um just around the um public
[12:04] consultation piece it makes a lot of
[12:07] sense that the open house would be held
[12:09] prior to a complete application are we
[12:14] going to be uh man you said that they're
[12:17] not mandated so will we be continuing
[12:20] and how many open houses do we typically
[12:23] have
[12:24] I guess that's my question are we
[12:25] changing that as well or
[12:30] you know Madam chair we're not changing
[12:32] the amount we're still going to be
[12:33] requiring that applicants undertake open
[12:36] houses for the same applications that
[12:38] they were before we're just moving it to
[12:40] where it happens
[12:41] um up earlier in advance of deeming an
[12:42] application complete in some ways again
[12:44] I and I think I was picking it up a
[12:46] little bit in what you were saying
[12:47] counselor it is a good thing just
[12:49] because you get the comments even
[12:50] earlier in the process before the
[12:52] concepts even finalized and as a
[12:54] requirement of a complete application we
[12:56] would require the minutes
[12:57] um the mailing list circulation lists
[13:00] and all those things that we would
[13:01] typically keep on file anyways just to
[13:03] demonstrate that that has been done and
[13:05] it's been undertaken so still
[13:08] undertaking the same open house style uh
[13:11] one-on-one type meeting it's just going
[13:13] to be earlier in the process okay all
[13:15] right
[13:16] perfect sense I think that'll that'll
[13:18] save you know applications from being
[13:20] sent back many many times if the all the
[13:23] you know comments and input is given up
[13:25] front that certainly makes a lot of
[13:27] sense so thank you uh director reuter
[13:29] thank you chair
[13:31] thank you councilor timmers
[13:33] uh I have no others in the queue if
[13:36] there are no further questions
[13:38] all right I have a motion moved by
[13:40] councilor Brunet that committee receive
[13:43] and file for information report
[13:46] pd-29-2-3 regarding Bill 109
[13:48] implementation and process improvements
[13:50] and endorse the proposed updates to
[13:52] planning application processes as
[13:55] outlined in report pd-29-23
[13:58] I will now ask our Deputy clerk to open
[14:01] the vote
[14:02] thank you Vice chair that vote is now
[14:03] open
[14:09] and I will close the vote
[14:11] and that motion carries thank you thank
[14:14] you very much and and thank you very
[14:15] much director Bruder and your staff we
[14:17] appreciate the work that you and your
[14:18] team put into this recommendation as
[14:20] we're trying to Pivot to uh respond to
[14:22] the new legislation thank you
[14:25] there being no additional reports to
[14:27] consider for the planning and economic
[14:28] development committee agenda we have now
[14:30] concluded the planning and economic
[14:32] development committee agenda we will now
[14:34] rotate and allow counselor and chair
[14:35] Tony Brunet to assume the chair at this
[14:37] time for the community services and
[14:39] infrastructure committee agenda thank
[14:41] you
[15:15] thank you
[15:18] we have now reached the community
[15:19] services and infrastructure committee
[15:21] agenda item 8.1 we have no delegations
[15:24] this evening 8.2 reports we will now
[15:26] consider the community services 2022
[15:29] update the director of community
[15:31] services will now provide a presentation
[15:33] Shannon please go ahead
[15:35] Shannon give us one moment and we'll get
[15:36] that up on the screen for you thank you
[15:46] great good evening Mary and members of
[15:50] council it's my pleasure this evening to
[15:52] deliver the community services 2022 year
[15:55] in review and I apologize for not being
[15:57] able to attend in person tonight
[16:00] with over 40 Services delivered by the
[16:02] department we're very proud of how what
[16:05] we do directly impacts Lincoln residents
[16:08] each and every day
[16:10] our 2022 year in review presentation
[16:12] highlights Key Program and service
[16:15] accomplishments seasonal operations and
[16:18] corporate and social infrastructure
[16:19] projects and capital Investments
[16:22] this particular slide shows the high
[16:25] level core functions and
[16:26] responsibilities from Arts culture and
[16:28] Heritage promotion to the development of
[16:31] our parks and open space
[16:33] implementation of recreational
[16:35] programming and special events Community
[16:37] Development Outreach that we started
[16:40] during the pandemic and continue today
[16:43] volunteer management our Horticulture
[16:45] and community beautification
[16:47] management of our parts facilities
[16:49] cemeteries cemeteries and Forestry
[16:52] operations as well as customer service
[16:55] User Group support Administration and
[16:57] community outreach
[16:59] in addition to these high-level
[17:01] categories of service you see here the
[17:03] goals of community services department
[17:05] remain to enhance the quality of life
[17:07] for residents and Visitors by offering
[17:10] Parks facilities and programs that
[17:12] maximize individual and Community Health
[17:15] and well-being
[17:16] to increase the capacity of user and
[17:18] Community groups a sustainable
[17:19] environment contributors to the
[17:21] community to support the renewal and
[17:24] reinvestment in our Parks facilities
[17:26] cemeteries and green space
[17:29] to provide services which are
[17:31] sustainable flexible affordable in
[17:34] response to community need and in
[17:36] response to changing demographics and
[17:38] Industry trends
[17:40] it's also to improve the economic
[17:42] development and residential development
[17:43] opportunities by investing in
[17:45] programming spaces and Facilities across
[17:48] the municipality
[17:50] we continue to diversify and grow
[17:52] revenue streams by continuously
[17:54] identifying new and expanded grant
[17:56] opportunities
[17:57] and we've strengthened our partnership
[17:58] and Industry stakeholder work
[18:01] through
[18:02] Partnerships such as those with violin
[18:04] research and Innovation Center mpca Pro
[18:08] Opa to undertake research advocate for
[18:12] an advance and strengthen the importance
[18:14] of Parts
[18:15] Recreation and public and Open Spaces
[18:18] next slide please
[18:22] so as we pause here on a slide that
[18:24] doesn't have any stats or any words I I
[18:27] want to bring it all back to the fact
[18:29] that well for most of us it feels as
[18:31] though the global pandemic was a long
[18:34] time ago
[18:35] and yet it really wasn't
[18:37] through through the first quarter of
[18:39] 2022 facility opens can facility
[18:42] openings continue to happen
[18:45] capacity limits continue to increase
[18:47] improve a vaccination
[18:49] requirements changed the regulations and
[18:52] restrictions all had an impact on our
[18:55] programs and services in 2022 but as you
[18:58] will see in what follows we have much to
[19:00] be proud of next slide please
[19:04] foreign so this slide highlights and
[19:06] we've broken tonight's presentation up
[19:09] by Recreation and culture and
[19:12] um public and open spaces and this this
[19:15] side slide highlights some of the key
[19:17] stats from our recreational culture side
[19:19] so 13 events were hosted 16 flag
[19:23] raisings
[19:24] 27 good citizens were recognized and I
[19:27] was proud to be part of that event
[19:29] um as as the MC last year
[19:32] 12 and 200 participants in various
[19:35] events from rotary opening to many of
[19:39] the activities that take place in our
[19:41] parks and facilities and then on the
[19:43] right hand side you'll see the wonderful
[19:44] testimonials that we received so we were
[19:48] regularly survey our participants and
[19:51] the families and we asked them to give
[19:53] us feedback and we asked them to tell us
[19:55] how we're doing and this is just an
[19:56] example of that next slide please
[20:00] and our Recreation and programs there
[20:02] were 130 Recreation programs
[20:05] 861 program participants
[20:08] over four thousand summer drop-in
[20:11] program visits so that's when we set up
[20:14] the pickleball courts and the basketball
[20:15] courts and the various activities in our
[20:18] facility and people can just drop in
[20:20] without formally registering
[20:23] 220 Lincoln senior member club club
[20:27] members that group is continuing to grow
[20:30] the Lincoln Community Center and you'll
[20:32] see on another slide is continuing to
[20:34] expand its activities
[20:36] and again testimonials from parents
[20:41] talking about the various programs
[20:42] they've participated in how they love
[20:44] the activities in the town
[20:46] and I think it's just very very positive
[20:49] news next slide please
[20:52] holiday summer camps
[20:55] eight weeks total of 934 participants
[20:59] some great photos and again some great
[21:02] testimonials of the work that staff
[21:04] undertook in the summer even though we
[21:06] were just coming out of the pandemic and
[21:09] and people were while they were excited
[21:11] and anxious to register and participate
[21:14] you know there was still some hesitancy
[21:16] in going back into into in person next
[21:19] slide please
[21:22] discover your Park so this is a a
[21:24] program that has proved to be very
[21:26] successful when we take our summer staff
[21:28] and our equipment and we get out to the
[21:30] park at various dates you'll see all of
[21:32] those dates this summer located on our
[21:35] events calendars so across the nine
[21:37] different dates in the seven different
[21:39] locations we had 585 attendees come out
[21:43] this is a great way to Showcase not only
[21:45] our Parks but also what programs are
[21:48] available and what staff are doing both
[21:51] in the Parks and in our facilities when
[21:53] they're running the formal programs
[21:55] next slide please
[21:59] our aquatic programs
[22:01] 983 hours of swimming lessons
[22:05] over 1200 swimmers registered in our
[22:08] life-saving society swim lessons
[22:11] almost a thousand hours of public swim
[22:13] and over 10 000 swimmers attended our
[22:16] public swim programs
[22:18] and again just a couple of the
[22:20] testimonials from residents and
[22:22] participants
[22:24] next slide please
[22:28] Arenas and sports field over 3 000 hours
[22:31] of Arena rentals
[22:33] over almost 5 000 public skate
[22:36] participants
[22:37] well 6 000 hours of sport filled rentals
[22:41] in 1600 hours of public skate
[22:45] these stats demonstrate that our
[22:48] facilities are utilized and that our
[22:50] programs are much appreciated and much
[22:53] valued by our residents
[22:55] next slide please
[22:58] Lincoln seniors Club so if you haven't
[23:01] been to the Lincoln senior the Lincoln
[23:03] Community Center and sometime I
[23:04] encourage you to good drop by we do have
[23:08] staff there
[23:09] whenever the facility is open there is a
[23:12] reception desk there and we do staff
[23:14] that does
[23:15] the members are growing so you'll see
[23:19] there that the stats are 228 with 11
[23:22] members being over 90 years of age
[23:25] 11 different regular activities take
[23:28] place almost 52 hours of weekly
[23:31] programming as well as drop-in programs
[23:34] we have the last couple of years
[23:35] received the maximum in provincial
[23:38] grants and I know you heard more about
[23:40] that a couple of weeks ago and last year
[23:43] we uh we received uh 20 000 in special
[23:46] funds for facility upgrades so we're
[23:49] able to do things like Carpeting and new
[23:51] furniture and refelting the billiard
[23:54] tables and those types of activities
[23:56] that we work very closely with the
[23:57] seniors Club in in defining and then
[24:00] again uh another testimonial about the
[24:02] club itself
[24:04] next slide please
[24:08] so play Lincoln is is connected we've
[24:11] been virtual for some time these are our
[24:13] followers on Facebook our subscribers to
[24:17] the the monthly newsletter which
[24:18] continues to increase and followers on
[24:21] Instagram
[24:22] next slide please
[24:26] now we'll move over to the public and
[24:27] Open Spaces division next slide
[24:32] our operational highlights 480 Demand
[24:35] work orders requests completed so we
[24:37] have an internal system for work
[24:39] requests when um individuals in various
[24:42] facilities whether it's our fire
[24:44] stations our Fleming Center our
[24:46] libraries
[24:47] identify something that that needs done
[24:49] it could be something that needs to
[24:51] repair it be repaired it could be
[24:53] something that we you know supplies that
[24:55] are needed more of these are our Demand
[24:57] work order requests
[24:59] we had over 7 000 routine schedules site
[25:01] visits resulting in
[25:03] over 12 000 completed inspections and
[25:06] work requests so we do have a software
[25:08] program that we input our inspections
[25:11] into and this is very important for us
[25:13] if we ever have to produce records
[25:16] um showing our inspections when they're
[25:17] done on the dates what was inspected in
[25:20] any of the the comments and the statuses
[25:23] and then we also added new Fleming
[25:25] Center lobby and I think most of uh
[25:27] Council has seen that it looks
[25:29] phenomenal we can wipe it down we can
[25:31] change the configuration and we've since
[25:34] added this year I know this is a 2022
[25:37] but we've added similar Furniture over
[25:39] at the Jordan Arena next slide please
[25:44] in our forestry area 112 trees planted
[25:47] these were both on our streets and in
[25:49] our parks
[25:50] 60 trees were replaced
[25:53] 30 streets we conducted the tree pruning
[25:56] and 105 forestry work requests completed
[26:00] next slide
[26:05] as council is aware we were very
[26:07] successful in in getting five out of
[26:09] five blooms with communities in bloom
[26:11] last year and we're looking forward to
[26:13] participating in that again next year
[26:17] um I think we take a lot of pride in the
[26:19] work that's done and it's certainly nice
[26:21] to be recognized by an agency outside of
[26:23] the organization
[26:24] next slide please
[26:28] our Park enhancements so as Council will
[26:30] recall this was a uh Capital Park
[26:33] enhancements project where we said you
[26:37] know we're going to Pilot some things
[26:38] we're going to act on what we've heard
[26:40] from from residents that they would like
[26:43] to see and so we were able to take the
[26:45] monies out of that Park enhancements and
[26:47] upgrade our outdoor washroom seasonally
[26:50] install safety gates in particular
[26:53] locations put out four water bottle
[26:56] refill stations public Barbecues in our
[26:59] Charles Daly Park
[27:01] three Trail and walkway connections
[27:04] um one in particular through Jack
[27:06] Simpson part uh baseball Dugout covers
[27:09] soccer pitches we have pitches that we
[27:11] put out more for recreational use in our
[27:14] parks
[27:15] Trail lighting and we upgraded the
[27:17] splash pad feature at Angelina brokerage
[27:21] Park next slide please
[27:26] our place surface our play Space
[27:29] resurfacing started last year we were
[27:31] able to complete seven parks and as most
[27:35] of you are aware we've already been able
[27:37] to complete a couple more this year so
[27:39] that's the list of the parks and we're
[27:41] continuing to finish that project off
[27:43] this year next slide please
[27:46] foreign Park
[27:49] in 2022 we completed the detailed
[27:52] designs of the walkway in the park the
[27:55] installation of walkways and seating
[27:56] areas the north share the Shade Sail the
[27:59] bicycle playground itself the fitness
[28:01] equipment was installed site Furniture
[28:03] trees are very um
[28:06] a very exciting absorbent landscape
[28:08] research project that we've worked very
[28:10] closely with Vineland research and
[28:12] Innovation Center on new play equipment
[28:15] and rubberized surfacing these when at
[28:18] the time of the
[28:19] presentation those things were underway
[28:22] they've actually both been completed now
[28:24] so we are planning a ribbon cutting and
[28:28] grand opening of this park for
[28:31] let me just double check that before I
[28:33] give you the date I believe it's August
[28:35] it is August 19th Saturday August 19th
[28:39] and I believe you have a hold the date
[28:40] in your calendars
[28:43] next slide please
[28:47] you've heard much about our Jordan
[28:48] Hollow indigenous cultural park and
[28:51] you'll hear a little bit more after her
[28:52] this presentation tonight on that
[28:54] renaming but the design concept was
[28:57] approved by Council we've been
[28:59] coordinating ongoing coordination with
[29:01] Niagara region on the 20 mile Arch
[29:03] Bridge replacement we've consulted with
[29:05] the joint accessibility advisory
[29:07] community
[29:08] consultation with NEC
[29:10] additional grants funding secured
[29:14] two pieces of public art commission
[29:17] detailed design continues in park
[29:19] renaming and I stand corrected the date
[29:21] is August 12th for the opening of the
[29:24] Ashby Park my apologies
[29:27] next slide please
[29:31] and finally our cemeteries area I I just
[29:34] think these these I barely need to say
[29:37] anything because I look at the before
[29:38] and after of our Cemetery restoration
[29:40] work it's uh it's incredibly special
[29:44] and I encourage you to to go out and see
[29:47] it if you haven't
[29:48] we also completed the mount Osborne
[29:50] Cemetery entrance and driveway and these
[29:53] are just a few additional stats of work
[29:55] being done by the cemeteries
[29:57] administrator
[29:59] next slide please
[30:02] so these are assets actually from last
[30:04] year but I will let Council and the
[30:06] public watching in attendance today know
[30:09] that our Harvest Pioneer Day is taking
[30:11] place on Saturday September 16th this
[30:14] year and our sling on King event is
[30:17] taking place on Saturday September 23rd
[30:19] so a day earlier but these were last
[30:21] year's assets just showing some of those
[30:24] assets so I'm joined by um oh sorry I
[30:28] actually have a conclusion so post
[30:30] pandemic uh everyone knows and
[30:32] appreciates the value of our parks open
[30:34] spaces recreational facilities and
[30:35] related programming and special events
[30:37] the programs and services provided by
[30:40] Community Services Department are
[30:41] essential the critically important to
[30:43] maintaining a Vitality a vital quality
[30:46] of life ensuring the physical and mental
[30:49] health and well-being of families
[30:50] individuals from 8 to 80 and vulnerable
[30:53] populations
[30:55] these important Municipal Services
[30:57] contribute immeasurably to the social
[30:58] economic and environmental well-being of
[31:01] a community that is well connected
[31:03] vibrant resilient
[31:05] and the contribute continue to
[31:07] contribute to the town of Lincoln's
[31:09] ability and capacity to remain a place
[31:11] to grow a place to prosper a place to
[31:13] belong
[31:14] I'm joined by the management team
[31:16] members Sarah Ain and Dave warden so I
[31:19] turn it over now to council if you have
[31:21] any questions for the team
[31:25] uh thank you Shannon for the community
[31:27] services 2022 update and uh
[31:30] do council do members of council have
[31:32] any questions
[31:34] councilor Russell
[31:37] foreign
[31:40] thank you Mr chair uh through you to uh
[31:42] to Shannon again it's not a question
[31:44] it's just uh an observation again when
[31:47] you look at the amount of things that
[31:49] you and your team accomplished this year
[31:50] I think any any Community any Council
[31:53] would be proud to have that done over
[31:55] the course of a term and I think uh over
[31:58] what you've done uh over the course of
[32:00] last term I think any Council or
[32:02] Community would be happy to have that
[32:04] done over the course of a couple terms
[32:06] uh every every time every example that
[32:09] there's a requirement from the community
[32:11] a request from Council from from anybody
[32:14] again you and your team are always uh so
[32:18] um immediately available uh you there's
[32:21] responses that are Beyond timely
[32:25] um and I just want to let you know how
[32:26] much it's appreciated uh by myself
[32:28] probably by the rest of council as well
[32:29] and by the community out there again if
[32:32] I could give gold stars it would be an
[32:34] enormous one again I want to thank you
[32:35] and your team for everything you do I
[32:37] think this report is not just a
[32:39] reflection of the pro progress if you
[32:41] guys have made during a a tough year but
[32:43] again an excellent report card on on the
[32:46] value that Community Services brings to
[32:48] the town of Lincoln and just want to say
[32:50] thanks
[32:50] thank you councilman that's very kind
[32:55] counselor kimmers
[32:57] uh thank you very much chair brene my my
[33:00] comments are fairly similar similar to
[33:02] uh councilor Russell's I'm so proud of
[33:06] when I look at these all the events and
[33:09] the activities and the numbers and um
[33:12] the services that we're providing to our
[33:14] community and the people who live here
[33:16] and um they're always fantastic events
[33:20] the programming numbers are just way out
[33:22] there for the population we have
[33:25] um I guess my two my two interests
[33:28] um it's not really a surprise to anyone
[33:30] would be the the Lincoln Center and the
[33:32] seniors programming and the membership
[33:35] so have you noticed
[33:37] um an increase in membership numbers and
[33:40] you know these are a lot there's a lot
[33:43] of uh programming going on there so just
[33:46] wondering what you're seeing what's
[33:47] trending this year
[33:50] thank you Council I'll start and then
[33:52] maybe Sarah can add some comments some
[33:54] we are hearing from staff uh that our
[33:58] our seniors numbers are growing in and
[33:59] that's because our community is changing
[34:01] so we we have heard and I've heard this
[34:04] directly from Lori Laird and others that
[34:06] you know new seniors to the area have
[34:08] come in they've asked about the Lincoln
[34:10] Community Center they've asked about the
[34:12] seniors Club
[34:14] um I'm ever hearing from our wonderfully
[34:16] passionate pickleball players that that
[34:18] that particular activity is is growing
[34:21] and they would love us to the town to to
[34:24] have an indoor pickleball uh court with
[34:26] which more than just the Lincoln
[34:28] Community Center right now but yes we're
[34:30] definitely seeing an increase in numbers
[34:32] and I know sir I can speak to some of
[34:34] the
[34:35] um neat things that are going on which I
[34:37] think people bring friends and then
[34:38] introduce them to the fact that there is
[34:40] the Lincoln seniors Club
[34:44] thank you director McKay through you
[34:46] chair to counselor timmers I can add a
[34:48] couple of comments we are seeing an
[34:50] increase in membership at the Lincoln
[34:51] seniors Club we're only mid-year at this
[34:55] point but we're trying to exceed last
[34:57] year's
[34:58] um numbers so that's always a positive
[34:59] thing we're excited about that we're
[35:02] also adding additional programming this
[35:04] summer for the first time at the Lincoln
[35:06] Community Center By Request of many of
[35:09] the groups who typically go away for the
[35:12] summer and don't participate but are
[35:13] wanting to so that's a great thing and
[35:15] we're we're happy to ensure that that
[35:17] can occur so additional programming
[35:20] hours being added this summer for those
[35:22] groups and many of you will remember as
[35:25] well that we were the recipient of a
[35:27] seniors Community Grant which was really
[35:29] the work of Lori Laird who applied for
[35:31] that Grant and was successful in getting
[35:33] some funding to be able to operate a
[35:36] London learned
[35:38] um
[35:38] program which was very successful over
[35:41] the fall winter months that really
[35:42] introduced a number of our seniors to
[35:45] activities they may have never tried
[35:47] before whether it be Nordic pool walking
[35:49] or pickleball or different activities
[35:52] that we already have at the facility and
[35:55] some new ones as well so that helped to
[35:56] really build the interest in what's
[35:58] going on there and we're seeing the
[36:00] benefit of that now in the membership
[36:02] increase
[36:04] uh that's great thank you so much um
[36:07] just a fantastic report and thank you
[36:09] for all that you do
[36:11] it's fantastic thank you chair brene
[36:17] Council Reimer Chevrolet thank you uh
[36:21] just a couple comments to follow up on a
[36:23] couple specifics to follow on councilor
[36:25] Russell's uh heels two two areas that
[36:27] that I would say I've Not to take away
[36:29] from the multitude of uh numerous other
[36:32] programs and services uh director McKay
[36:35] but rubberized playground Services
[36:37] um incredible amount of comments and and
[36:41] just from people in the community who
[36:43] who would uh who would have experienced
[36:46] them I've experiencing with my
[36:47] granddaughter many parks uh that's a big
[36:49] that was a big win a lot a lot of
[36:51] positive feedback and a lot of people
[36:52] are uh are really happy about those
[36:54] rubberized playgrounds another thing
[36:56] just from an observation would be the
[36:57] way that our community services engages
[37:00] the public they make them feel uh part
[37:03] of the community the flag raising
[37:05] sometimes maybe we don't think some of
[37:07] these things are are are a big deal but
[37:09] I know from the feedback that I've got
[37:11] the the flag raisings the good citizens
[37:13] Awards play Lincoln those are all ways
[37:15] that we make
[37:16] um the general public all the residents
[37:19] feel uh engaged and part of the
[37:21] community so thank you very much for
[37:22] that thank you thank you
[37:25] counselor McLaughlin
[37:27] thank you chair Brunei through you to
[37:29] Shannon thank you very much for this
[37:31] year-end report
[37:32] um I'm always impressed and Amazed by
[37:34] the creativity of your staff and all the
[37:37] programming that they offer
[37:39] um question I have is just with regards
[37:41] you know there's a lot of talk about
[37:42] covid and its challenges and you know
[37:44] how we dealt with covet uh with our
[37:47] parks and that sort of thing and one
[37:49] thing I remember we were having was
[37:51] security guards at our parks and now we
[37:55] don't have security guards and I'm just
[37:57] wondering if there's any concern about
[38:00] the parks and
[38:03] not everybody's at the parks for the
[38:05] right reasons and if if you're working
[38:07] with or how do we work with bylaw to
[38:09] ensure that
[38:11] um the right people are using the parks
[38:13] uh thank you councilor through Germany
[38:16] to the counselor so we did have security
[38:19] during the pandemic that was mostly
[38:21] because of the restrictions on numbers
[38:25] um and we had to at some point you know
[38:26] restrict the ice the outdoor
[38:30] um rink and different spaces so that's
[38:32] why we had security
[38:35] um as to the right individuals visiting
[38:38] our Parks we're working very closely
[38:40] with uh both both Municipal law
[38:43] enforcement during the day when things
[38:45] happen as well as nrps we recently had a
[38:49] meeting with CAO myself director of
[38:52] Economic and Community Development and
[38:54] Communications just to talk about
[38:57] um you know encouraging residents to
[39:00] when they see things and and they're not
[39:02] calling the town necessarily but when
[39:05] they see things because they live close
[39:06] to the park that they're making the
[39:08] calls to the non-emergency nrps number
[39:10] if it's a non-emergency if it is an
[39:12] emergency where someone one could be
[39:14] hurt some things being vandalized they
[39:16] can call the 9-1-1 number and nrps and
[39:19] nrps has encouraged us to encourage
[39:21] residents to do that at the time of the
[39:23] incident because it is difficult for
[39:26] them to follow up
[39:27] we are also uh talking about potentially
[39:30] you know in the future if needed
[39:32] surveillance in in some of our Parks
[39:36] um we currently are doing a pilot
[39:38] project in an Ashby Drive park with
[39:41] surveillance that has proven to be quite
[39:43] successful in deterring vandalism
[39:47] um and other activities so we continue
[39:49] to look at you know what we can do to
[39:52] ensure that these spaces remain safe for
[39:56] the the population at large for the
[39:58] visitors and for the family and we
[40:00] continue to inform nrps and work closely
[40:03] with them as we're notified of
[40:06] um
[40:07] unacceptable Behavior or mischief that
[40:10] that is happening in the community and I
[40:12] think we will be talking about uh
[40:14] potentially
[40:15] a joint event to to help communicate
[40:18] some of these things to the public
[40:20] um in a greater larger fashion
[40:23] thank you very much for that answer I
[40:25] think that's I think that's important um
[40:28] um just a follow-up just
[40:30] um is there contact information at the
[40:33] parks where there's contact phone
[40:36] numbers is there signage indicating for
[40:38] residents using the parks if they see
[40:40] something
[40:42] um that's not quite uh right that you
[40:45] know to to get immediate or a timely
[40:47] response is there
[40:49] thank you councilman to the chair yes we
[40:51] do have Park signage indicates the hours
[40:54] and it indicates that a municipal Town
[40:57] number it does not have the nrp's uh
[41:00] nrps's non-emergency number and that's
[41:03] something we could definitely discuss
[41:05] with nrps uh and get their approval or
[41:08] if they agree to
[41:10] Perfect all right thank you very much
[41:12] you're welcome
[41:14] maryston
[41:18] thank you very much Mr chairman uh
[41:20] Shannon thank you very much for this
[41:23] very comprehensive report
[41:25] um you've had a lot of successes and I
[41:28] must compliment you on the balance that
[41:30] your programs have brought to arts and
[41:34] culture as well as the more traditional
[41:37] Sports and um
[41:39] um features that uh that we've had in
[41:43] the town for a long time
[41:45] your team has had great success with
[41:47] fundraising and that certainly is
[41:50] um it's not only welcome but it makes
[41:53] things happen and I know that's always
[41:55] very time consuming and I want to thank
[41:57] you very much for the effort that's put
[41:59] behind that
[42:01] I believe that Community Services has a
[42:05] lot of influence influence and input
[42:08] across departments and I I would like to
[42:11] acknowledge I think we all know that
[42:14] that is the case and just want to add
[42:17] that on to to your report
[42:20] in the area of climate change and
[42:22] adaptation impacts
[42:24] um
[42:25] I hope that you'll accept some credit
[42:28] and maybe include a credit where it's
[42:31] due in future reports because I don't
[42:34] know
[42:35] um
[42:36] I mean there are just so many elements
[42:38] of that that come back to the way things
[42:41] are done by your team and and so it's
[42:44] good to have that reinforcement I want
[42:46] to also acknowledge those and thank you
[42:48] very much
[42:49] maybe we'll see those in some future
[42:51] reports thank you very much thank you Mr
[42:54] chairman thank you very soon
[42:56] uh thank you man Amir
[42:58] so just a couple comments uh Shannon and
[43:01] the team um
[43:03] yeah certainly uh to Echo councilor
[43:05] Russell's comments you know we've come a
[43:07] long way
[43:08] I can remember back in 2014 and uh
[43:12] Shannon shortly after you came came on
[43:14] board you know asking about a Parks
[43:17] master plan and the answer was we don't
[43:19] have one so you know we started with a
[43:21] Parks master plan and we've we've come a
[43:23] long way
[43:25] um you know to think that we've
[43:27] constructed Rotary Park uh we've built
[43:29] our first dog park uh and we've
[43:32] continued to listen to the residents uh
[43:34] whenever they've reached out to to have
[43:36] issues with Mount Osborne Cemetery I
[43:38] remember uh walking that with the CAO
[43:41] and uh and uh Mr Warden and you know
[43:45] within within a year we had privacy
[43:47] fencing we had water stations uh
[43:50] throughout the uh throughout the
[43:51] cemetery and we had new roadways so
[43:54] we've listened to the residents and we
[43:56] have we have reacted
[43:58] um
[43:59] so certainly we've uh We've we've done
[44:02] marvelous marvelous work and Community
[44:04] Services
[44:05] um I'm wondering Shannon uh if you could
[44:07] comment recently at one of our touch
[44:09] points with uh Vice chair mikalak and
[44:12] myself
[44:13] you spoke about some of the obstacles
[44:15] that you're um you're currently dealing
[44:17] with in terms of uh lifeguards and how
[44:21] that might affect the hours of our
[44:23] operations of of some of our pools I'm
[44:25] wondering if you could comment on that
[44:27] and just maybe talk about what the plan
[44:29] is moving forward
[44:32] thank you chair Bernie I'll start now
[44:34] and I will maybe ask
[44:36] associate director aims uh to add a few
[44:39] more comments so uh we did recently
[44:41] prepare a memo a briefing note for our
[44:44] Council to outline that unfortunately we
[44:47] are going to have to reduce some of our
[44:50] aquatic programming as a result of not
[44:52] having been able to recruit what we
[44:55] would deem a fourth proof so in order to
[44:58] stop both of our outdoor pools we need a
[45:02] total of four crews and we've been able
[45:04] to successfully recruit three this is
[45:07] not a a Lincoln only problem this is not
[45:10] an AG or region only problem this is
[45:12] actually a national problem with less
[45:15] and less staff coming up with their
[45:18] lifeguarding certifications and their
[45:21] ability to uh to work in in the pools
[45:24] not only in the outdoor pools but in all
[45:26] Municipal pools and in private pools as
[45:28] well so we will be reducing
[45:32] um
[45:32] some of the programming at the Jordan
[45:35] Lions outdoor pool this summer
[45:40] um we will be able to continue at afg
[45:42] with the full programming as we have in
[45:44] the past but we will be having to cut
[45:49] public swim and and close the pool on
[45:51] the Sunday uh we have one crew and and
[45:54] obviously they cannot work seven days a
[45:56] week and we've had to reduce reduce some
[45:59] of the midweeks so staff took a look at
[46:02] um stats from the previous years not
[46:05] just last year but trending they did an
[46:07] analysis and they made the decisions on
[46:10] the cuts based on the data that they
[46:12] looked at and the best recommendations
[46:14] so sir I don't know if you'd like to add
[46:16] a additional details about that
[46:20] uh thanks director McKay through you to
[46:22] the chair
[46:24] um all that information is accurate so
[46:26] all of the programming decisions for the
[46:28] summer were based on previous
[46:29] historicals
[46:31] um so we did prioritize learn to swim
[46:33] programming as that's really fundamental
[46:36] to why we operate both of the outdoor
[46:38] pools and as much available public and
[46:41] Leisure swimming opportunities as
[46:43] possible so while there are reductions
[46:45] I'm going to use that word rather than
[46:47] cuts
[46:48] um we're hopeful that you know we are
[46:50] still actively recruiting and looking
[46:52] for staff we actually just brought on
[46:54] another lifeguard just this week so we
[46:57] still remain hopeful that we may be able
[46:59] to find some additional staff and and
[47:01] definitely would entertain any
[47:03] applicants that are are looking for
[47:05] summer work
[47:07] um to
[47:08] um reach out to us through our human
[47:10] resources department this is really a
[47:13] sector-wide issue as director McKay
[47:15] mentioned and it's certainly not limited
[47:16] to lifeguards and swimming instructors
[47:18] however most recently the province did
[47:20] lower the age for lifeguards 215 so
[47:25] that's not something that we'll see in
[47:26] an immediate impact from this summer
[47:28] because obviously people need to be
[47:30] trained but we're hopeful that that will
[47:32] help for next summer to be able to
[47:33] recruit more staff for our outdoor pools
[47:40] that's great thank you Sarah
[47:42] um so just another question uh I had um
[47:46] through to Shannon Shannon the mayor
[47:48] used the word balance and um uh you know
[47:51] I think over the last number of years
[47:53] you know we've had residents reaching
[47:55] out to us especially during covid you
[47:58] know talking about lighting in our parks
[48:00] and um and just making making
[48:03] enhancements but but with that
[48:06] um you know comes vandalism comes
[48:08] graffiti I recently sent some pictures
[48:11] with regards to uh some broken lights
[48:14] that have happened up at brokerage park
[48:16] over the last couple weeks uh we
[48:18] continue to see vandalism so I'm just
[48:20] I'm just wondering uh you know councilor
[48:24] um mikaluck mentioned about the the
[48:25] policing and and cameras but but where
[48:28] is the balance as this continues to to
[48:30] escalate to make sure that you know the
[48:33] investments in our parks are are going
[48:35] to be you know looked after and
[48:37] maintained and yet provide the safety to
[48:40] our residents as we as we move forward
[48:45] but thank you councilman I mean we talk
[48:48] about that often
[48:50] um we talk about you know how we stay
[48:53] informed of what's Happening
[48:55] how
[48:57] when we're not in our parks at 10
[48:59] o'clock 11 o'clock 12 o'clock at night
[49:01] because it's dark and and we don't
[49:03] really want people in our Parks when
[49:04] they're not supposed to be in our Parks
[49:05] but they are that we need the the eyes
[49:09] of the residents to be reporting these
[49:11] things
[49:12] so
[49:13] um you know balance may end up being
[49:16] surveillance in not all but some of our
[49:19] parks and I think
[49:22] um as Citizens and this is just a
[49:24] general comment on my part we are
[49:26] becoming more accustomed to surveillance
[49:29] in our public spaces because of what
[49:31] happens in our public spaces so the
[49:34] balance would be ensuring that we can
[49:37] um stay on top of what's happening in
[49:39] our public spaces when we're not in our
[49:41] public spaces and quite frankly when our
[49:42] public spaces are not deemed open we
[49:45] don't want people going into the the
[49:46] parks after hours if they're there
[49:48] especially for mischief and no good but
[49:52] we need to know if that's happening and
[49:54] we're relying on our residents to tell
[49:56] us so
[49:57] um
[49:58] you know lighting is a is a is a
[50:01] double-edged sword we've talked about
[50:02] this with Council
[50:04] um we want people to have sufficient
[50:07] light in parks to be able to get through
[50:08] the Parks when they need to early on but
[50:10] we also have to be mindful of the
[50:13] residents who live close to our parks
[50:15] and that's certainly the case in a park
[50:16] like brokerage where the pathway that
[50:19] the pathway that goes around the park is
[50:21] is not far from the backyards of
[50:23] residents who live there so providing
[50:26] you know a balance of lighting that
[50:27] isn't too bright for the the neighboring
[50:30] residents but bright enough for for
[50:31] individuals to feel feel safe yet
[50:34] doesn't invite you know activity that we
[50:37] we don't want to be happening I think
[50:39] it's a it's about an Engaged Community
[50:42] it's about a community that's you know
[50:44] talking and bringing things forward to
[50:47] not only the town staff certainly Town
[50:49] staff but also nrps and
[50:52] um you know we had some Mischief happen
[50:54] at the Fleming Center uh this weekend
[50:58] and when we reported it to the staff
[51:01] sergeant today
[51:02] um because it didn't come to us at the
[51:04] time the staff sergeant said the best
[51:06] thing for both staff and residents to do
[51:09] is report it at the time we can act at
[51:12] the time we can get somebody out there
[51:15] into those places at the time to to try
[51:18] to deal with it but to follow up and to
[51:20] try to figure out what might have
[51:22] happened and who might have been
[51:23] responsible it's a little more difficult
[51:25] so we are encouraging residents to reach
[51:28] out it's during the daytime will you
[51:30] know
[51:31] we'll hit we can get over there we can
[51:33] get to our facilities if it's in the
[51:35] evening when our parks are closed and
[51:37] our facilities are closed and we don't
[51:38] have staff that's a little bit more
[51:40] challenging but we do want residents to
[51:42] report it and we want residents to know
[51:43] that we are aware and we're working very
[51:45] closely with nrps to try to figure out
[51:49] Solutions and solutions that balance
[51:51] protecting the individuals who live in
[51:54] close proximity of these spaces but also
[51:56] you know wanting to shut this down
[52:00] that's great well thank you director
[52:02] McKay we appreciate this this update
[52:04] report and we thank you for all the good
[52:05] work that you and your entire staff are
[52:07] doing
[52:09] thank you Tiffany
[52:11] there being no further discussion I have
[52:13] a motion moved by councilor Russell that
[52:15] we receive and file as information the
[52:17] presentation regarding the community
[52:18] services 2022 update and I will now ask
[52:22] our clerk our Deputy clerk to open the
[52:24] vote thank you chair and that vote is
[52:26] now open
[52:37] and that closes the vote and that motion
[52:40] carries thank you
[52:42] thank you
[52:44] we will now consider the renaming of
[52:47] Parkland at 3039 King Street report
[52:50] cs-07-23
[52:54] do members of council have any questions
[53:04] there being no further discussion I have
[53:06] a motion moved by councilor Reimer
[53:09] to receive for information report
[53:12] cs-07-23 regarding the proposed Parkland
[53:15] renaming for Parkland located at 3039
[53:18] King Street and approve the staff
[53:21] recommendation to rename this Parkland
[53:23] to be known as the Sora Sani sori song
[53:27] Park
[53:28] and I will now ask our Deputy clerk to
[53:31] open the vote thank you chair that vote
[53:33] is now open
[53:40] and I will close that
[53:42] in that motion carries thank you
[53:46] thank you there being no additional
[53:48] reports to consider for the community
[53:49] services and infrastructure committee
[53:51] agenda we have now concluded the
[53:54] community services and infrastructure
[53:55] committee agenda and we will now rotate
[53:58] and allow councilor and chair Lynn
[54:00] timmers to assume the chair at this time
[54:02] for the general business and finance
[54:03] committee agenda
[54:47] thank you everyone we are now at the
[54:50] general business and finance committee
[54:51] agenda
[54:53] we have no delegations under reports we
[54:56] will now consider the routine disclosure
[54:58] and active dissemination policy report
[55:04] ls-06-2-3 our director of legislative
[55:06] Services town clerk will speak to this
[55:09] report
[55:11] good evening can you hear me
[55:13] yes perfect I can hear you thanks uh
[55:18] this routine disclosure and active
[55:19] dissemination policy is before council
[55:22] tonight to ensure that the town of
[55:24] Lincoln is moving towards a more mature
[55:27] open government program which is based
[55:29] on the core belief that the public has a
[55:31] right to access the records and
[55:33] proceedings of government to enable
[55:34] greater openness accountability and
[55:37] engagement
[55:38] municipalities are encouraged to
[55:40] determine how they can bring or expand
[55:42] their open government activities
[55:45] um and you know as such Stephanie
[55:47] Bellissimo our records coordinator has
[55:49] done a tremendous job working across the
[55:50] corporation and meeting with all the
[55:52] Departments mainly to understand the
[55:55] most requested information that has been
[55:58] required and that's been included as
[56:02] well as other material and so we've also
[56:04] consulted our legal counsel to ensure
[56:05] all legal aspects have been considered
[56:07] it's an important project initiative
[56:10] that our department has taken on and and
[56:14] that we've completed thus far and we
[56:16] move closer to open government and uh
[56:18] and open data and uh hopefully
[56:22] that explains a little bit about the
[56:24] report and I'd be happy to answer any
[56:25] questions
[56:27] excellent thank you very much Madam
[56:28] clerk I will open it to council for
[56:31] questions
[56:35] counselor Bernay please go ahead
[56:37] uh thank you chair timmers through you
[56:40] to the uh the clerk uh Julie um thanks
[56:44] for this and uh I certainly uh I think
[56:47] this is a very positive thing I I
[56:49] certainly understand why we would want
[56:51] to be more open and transparent I'm just
[56:53] wondering uh if there's something that
[56:55] has specifically triggered this coming
[56:58] at this point uh have we had a number of
[57:00] residents resident complaints uh do we
[57:04] feel that the Freedom of Information and
[57:05] Privacy Act has become too restrictive
[57:07] uh or is this just something that this
[57:10] is the right thing to do
[57:13] uh thank you councilor
[57:19] counter uh counselor in terms of any
[57:22] kind of information that has been
[57:24] requested
[57:25] right now all of the information being
[57:28] requested is through a formal foi
[57:30] whereas uh we don't have a policy in
[57:34] place which we should
[57:35] um which speaks to routine disclosure of
[57:38] information
[57:40] um without a formal submission of an foi
[57:44] um or active dissemination so
[57:46] information that we are actively making
[57:49] the public aware of just without
[57:52] um a request so as we build up our
[57:55] website and
[57:57] um and with more information coming with
[58:00] our open data we will probably see a
[58:03] reduction in the fois that we do receive
[58:05] and that more information is being
[58:08] actively disseminated to the public more
[58:10] information is being routinely disclosed
[58:12] as appropriate
[58:16] and it's great uh thank you clerk just a
[58:18] follow-up question I'm wondering if in
[58:21] the process we have reached out to other
[58:23] municipalities to see if other
[58:24] municipalities have already got this
[58:26] policy in place uh are we a leader here
[58:29] or are we playing catch-up
[58:32] um I'll hand it off to Stephanie but I
[58:34] do want to say that I would say that we
[58:36] are probably a leader in the region with
[58:39] um making this policy
[58:42] um uh coming through this evening with
[58:44] Council approval so I would say that
[58:46] we've done extensive research and
[58:48] Stephanie I'll lead it to you because we
[58:50] have uh worked with uh numerous
[58:53] municipalities across Ontario
[58:56] um we've spoken to numerous
[58:57] municipalities and their clerks as well
[59:00] as our legal counsel did some active
[59:03] research so Stephanie I don't know if
[59:05] you want to add anything to that
[59:07] uh thank you Julie through you to the
[59:10] chair so we have done some extensive
[59:12] research as Julie was mentioning we had
[59:15] looked at many different policies that
[59:17] have come out and it is something that
[59:19] municipalities are definitely starting
[59:21] to do but I do believe that we are a
[59:24] leader in this especially in in the
[59:26] region I know that it's something that's
[59:28] been discussed at our previous
[59:31] Niagara region records group and it's
[59:34] something that people want to start
[59:35] working towards um so I definitely would
[59:38] say we're leading that charge in that
[59:40] way there have been some several great
[59:43] policies that we were able to draw on
[59:45] and like we've said uh like Julie was
[59:46] mentioning we have reached out to
[59:49] several municipalities and we're able to
[59:52] um uh have what they put together help
[59:55] to inform our policy and make it very
[59:57] strong
[59:59] great thank you Stephanie that's great
[1:00:01] that's great timmers that's uh very
[1:00:04] positive very encouraging to hear thank
[1:00:06] you
[1:00:07] yeah it's always good when we hear that
[1:00:08] we're the leader in in an area and
[1:00:11] anything that makes um communication and
[1:00:13] information available to our residents
[1:00:15] and the easier way is definitely a
[1:00:17] positive I have counselor michalec uh
[1:00:23] go ahead thank you chair timmers through
[1:00:26] you to Julie um thank you for taking the
[1:00:29] time to look at this and coming up with
[1:00:31] this uh strategy just curious um with
[1:00:34] regards to the financial portion of this
[1:00:37] uh fees are not applicable
[1:00:39] uh you know if the information can be
[1:00:42] found on the website and I I understand
[1:00:43] why that's the case I understand is to
[1:00:46] try to you know get people to
[1:00:49] put some effort you know into looking
[1:00:51] things up on their own but
[1:00:53] what if you don't have a computer what
[1:00:55] if you don't what if you're not internet
[1:00:57] Savvy what if you don't have access to
[1:01:00] technology what if you're old school
[1:01:03] traditional are you going to have to pay
[1:01:05] like what's the realities towards this
[1:01:07] and I compare it to like the arrive can
[1:01:10] app like the government couldn't make
[1:01:13] people use the arrive can app because if
[1:01:17] you didn't have a cell phone or access
[1:01:19] to technology you couldn't
[1:01:21] you can't force people to use technology
[1:01:24] so have we considered that with the
[1:01:26] financial aspect of this
[1:01:29] Madam Clerk
[1:01:31] thank you uh counselor um through the
[1:01:34] chair to you uh so we'll always work
[1:01:36] with members of the public understanding
[1:01:38] that
[1:01:39] um we're hoping that we can drive as
[1:01:41] many people to our website as much as
[1:01:43] possible where that houses most of the
[1:01:45] open data and available and um you know
[1:01:48] information that is accessible however
[1:01:52] knowing that not everybody
[1:01:54] um is uh is is computer savvy as you've
[1:01:57] just said so
[1:01:58] um in terms of uh information that is
[1:02:01] easy to find we'll work with that
[1:02:03] individual and we'll take those cases
[1:02:06] um as individual as they come and and
[1:02:09] work with them in determining what
[1:02:11] information that they're looking for
[1:02:12] it's if it's easy and it's and it's very
[1:02:15] fairly quick to
[1:02:17] um come across or decipher
[1:02:20] um we'll work with that individual on a
[1:02:22] case-by-case basis if it's historical
[1:02:24] data if it's being uh if it's data that
[1:02:27] they're requesting that's going to take
[1:02:28] some time to do research on if it's if
[1:02:31] it's information that we need time or if
[1:02:35] it's um you know a certain amount of
[1:02:38] data that they're requesting in terms of
[1:02:40] bylaws and minutes and motions and it's
[1:02:43] going to take significant time to spend
[1:02:45] and do the research um that's when there
[1:02:48] will be costs um associated with it but
[1:02:52] again we would be working with those
[1:02:53] individuals on a case-by-case basis to
[1:02:56] determine the best path forward we do
[1:02:58] recognize that the submission we're
[1:03:00] going to be asking will be that people
[1:03:02] complete these um routine disclosure
[1:03:05] requests online however we will be
[1:03:07] accounting for those that want to come
[1:03:09] in person and do it that way so making
[1:03:11] sure that we are meeting the needs of
[1:03:13] the residents depending on the need that
[1:03:15] they're requesting
[1:03:18] thank you very much for you and I think
[1:03:20] I just want to make sure that people
[1:03:21] aren't nervous or intimidated by you
[1:03:25] know the possibility of a fee and and it
[1:03:28] would you know deter them or you know
[1:03:31] make them nervous about making a request
[1:03:34] for information that um by seeing that
[1:03:37] possible fee thank you thank you
[1:03:39] counselor oh Madam or Madam clerk did
[1:03:42] you have something to add I do I just
[1:03:45] want to make them so thank you chair uh
[1:03:48] we do have a fees and charges by law
[1:03:51] that Council passed and and in that fees
[1:03:53] and charges there's um several fees that
[1:03:56] are associated with each department and
[1:03:58] so I just want to make clear that some
[1:04:00] of the fees
[1:04:01] um will be significantly less depending
[1:04:03] on what the type of request is so it may
[1:04:06] not be a routine disclosure fee that we
[1:04:08] charge it may be just a photocopying fee
[1:04:11] it may just be something that's easy
[1:04:12] done that way it may just be something
[1:04:14] that they go to planning and there will
[1:04:16] be some sort of uh be associated with
[1:04:18] that or a financial fee so maybe they
[1:04:20] need a copy of a water bill so so
[1:04:22] counselor you know we'll make sure that
[1:04:24] you know the the individual is aware
[1:04:27] depending on the type of request being
[1:04:28] asked
[1:04:30] great thank you very much Madam clerk I
[1:04:33] have uh maryston
[1:04:35] next
[1:04:36] thank you very much Madam chair thank
[1:04:39] you for the report uh Julie this is
[1:04:41] certainly an example of good governance
[1:04:43] and good to be um on top of that
[1:04:47] um will the start date for the
[1:04:49] availability be prior to 1970.
[1:04:56] um thank you madam Mary through the
[1:04:58] chair to you
[1:05:00] um so as you know we do have uh
[1:05:02] historical records uh that date back
[1:05:05] significantly
[1:05:07] um you know before 1970 of our
[1:05:10] amalgamation of the town of Lincoln and
[1:05:12] so uh Stephanie is uh you know our she's
[1:05:16] an archivist she's worked on several um
[1:05:19] we're lucky to have her and so she's
[1:05:21] worked on significant
[1:05:23] um archives even with the museum and so
[1:05:25] we do have a lot of historical data that
[1:05:28] uh you know we are working through and
[1:05:31] so some of that information could
[1:05:32] pertain to that
[1:05:34] um and uh again that that goes to the
[1:05:37] research and and all of that information
[1:05:39] on being requested and so Stephanie
[1:05:41] would definitely take those requests as
[1:05:43] they come
[1:05:45] and and Madam clerk I I'm again on the
[1:05:48] same
[1:05:49] um line
[1:05:51] um I'm assuming that there could be gaps
[1:05:54] with the historic information if members
[1:05:57] of the public have copies of it um
[1:06:01] are you looking to have that information
[1:06:04] in the head to be in the hands of the
[1:06:07] town
[1:06:09] uh I can't account for the uh what can
[1:06:14] what happened before I came to the town
[1:06:17] of Lincoln I'm hoping that we have
[1:06:20] um you know our our materials that are
[1:06:23] Town owned
[1:06:24] um I would be I welcome any kind of
[1:06:27] information that any member of the
[1:06:29] public has that wishes to uh bring back
[1:06:32] to the town of Lincoln okay that's
[1:06:35] that's great news so I'm assuming then
[1:06:37] that post 1970 it'll be as complete as
[1:06:42] is this realistic
[1:06:45] as complete as what I have currently not
[1:06:48] America
[1:06:49] okay that's great thank you very much
[1:06:51] it's a great relief to know that we not
[1:06:54] only have this policy in place but we
[1:06:56] also have um I believe there was an
[1:06:59] earlier policy that you were working on
[1:07:01] in regards to the retention of records
[1:07:05] and uh I'm assuming that the two of them
[1:07:07] go together is that a fair assumption
[1:07:10] that is correct so as as uh and through
[1:07:13] the chair to you madamir uh as you know
[1:07:15] in in 2020 we did uh put through
[1:07:19] um a bylaw our retention records by law
[1:07:23] which spoke to Tom rooms um and that's
[1:07:25] our classification schedule and our
[1:07:26] retention of records and so
[1:07:29] um Stephanie has worked
[1:07:30] um alongside of that policy as well as
[1:07:33] this one and they do tie together
[1:07:34] absolutely
[1:07:36] great thank you very much thank you
[1:07:38] madam chair thank you marystone
[1:07:41] okay
[1:07:42] I'm not seeing anyone else in the cube
[1:07:45] so there being no further discussion I
[1:07:47] have a motion moved by councilor Murray
[1:07:49] the council receive and file for
[1:07:51] information report
[1:07:53] ls-06-2-3 and that Council approved the
[1:07:56] routine disclosure and active
[1:07:58] dissemination policy as set out in
[1:08:00] appendix a of report ls0623
[1:08:05] I will now ask our Deputy clerk to open
[1:08:07] the vote thank you chair that vote's now
[1:08:09] open
[1:08:18] and I will now close the vote and that
[1:08:20] motion carries thank you chair
[1:08:22] thank you very much we have no
[1:08:24] confidential items
[1:08:26] do we have any committee remarks
[1:08:33] there being no further further business
[1:08:35] I call this meeting adjourned at 7 08 pm