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Okay, thank you. Welcome to the Lincoln Public Schools School Committee meeting for September 10, 2026. My name is Matina Madrake, and I am the current chair of the school committee pursuant to the extension of the remote meeting authorization of the open meeting law through June 30th. This meeting of the Lincoln Public School Committee will be conducted as a hybrid meeting, providing the public the opportunity to participate in person or remotely.

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I am joining from Lincoln, which rests on the unceded territory of the Pawtaka and

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Masa out of his set peoples whom I recognize as the past, present, and future

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stewards of this land. I would now like to introduce the members of the

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School Committee and administration present in the room, followed by those

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participating through the webinar.

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Assistant Taylor School Committee.

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Fiddle Bay School Committee.

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Jessica Callas School Committee.

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Perry Graham, Superintendent.

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Taurus Lewis assistant superintendent. Angel Wayne, the work for business of finance.

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We support and directorial student services.

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Rob Ford, Director of Educational Operations and Technology.

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Miss Michelle, I'm still counting to the zero right now.

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Michelle, if you're there, just give us a second.

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Laurel Weirnan will be a few minutes late with a webinar.

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Oh, I'm sorry. Thank you. And Thomas, Nickerson is not here this evening.

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Looks like we may not have anybody else on. Nobody's on. Okay.

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All right. Well, we will go ahead and I will email her in the meantime.

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Members, reports?

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It's a bunch of community centers, map of the summer, and meet again September.

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The word now is scheduled slippage.

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I've heard of that one again, but they're.

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Yeah, and they're not making up the time that they lost and then they ran into ledge finally.

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after they avoided it on the building, they ran into a ledge for the septic tank.

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Yeah, we found out about that here as well.

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And they were going to try to drill it, but it was going to take too much time and time.

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It's not. They have so they hired flasters.

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Yes.

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So, if you were around that week, the swimming pool, the water should work a little bit.

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It's very exciting.

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But they got it out of there.

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Oh, it did. The sign will actually the water, like.

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you could have had funny noises like it felt like the chauffeur you know and then the big boom and

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the water and I mean it was a big them. I think gentle rumble was out of suspense. It was not

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a gentle rumble it was a big them. But they were very thoughtful and did it well magic garden was in

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recess so they did not explain to the small kids what was going on. So that was good and they got it

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so that was good, but the delays are starting to cost us a lot of money, not to not go pay

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the contractor anymore, in fact they're finding him, but the architect and the owner's

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rep have to stay on the job for more and many more months, so still on budget, they're taking

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it out of the contingency, but it's going to be a much longer haul maybe when they say

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February, which says to me, April. So, be well and thank everybody for their patients

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and keeping leap going in the building. I know that's not. Whatever we would

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expected at this point. And I think it's just great. I was when I came over yesterday to

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the picnic, the leap kids were out in the field, and it was just really nice. And clearly people

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or feeling at home here, so thank you very much.

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I know it's inconvenient, but that's,

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PTO PITEC, despite the nasty weather,

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the people who did come state,

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and so it was a good crowd.

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Lots of, I mean, I think every five and six year old

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in town was there, and some of the older kids,

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and parents were having a good time

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and grouped all the tables kind of together

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outside the learning center,

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So everybody had to bump into each other. So it was it was really well done in my

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kudos to Bernadou and Alice Brooks for pulling it off. Thank you Torrance for being there.

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Sarah Colmer was there and stayed in the rain and everything.

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Geron Green was there. Alice and Bryant made the rounds and everybody they were

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MCC was there, the scouts, the wait for eight of cell phone folks, and thank you very

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much to the Lincoln Sudbury High School committee. Jason McClure and Kathy Bitter were both there,

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and we had a chance to have a good talk and compare notes. So that was a good time, and they are

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We're gearing up for the statewide cell phone ban, trying to figure out whether that's

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going to change what they're doing now, and if so, will it happen mid-year or wait until

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next year?

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So, that is a common conversation.

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A lot of people came up to the LS table talking about these other things.

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The other big one, which also came up from the outreach around table this morning, was the

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Sherman Bridge is going to be out and so the route, direct route from Lincoln to

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Southbury is going to be gone for months and that's kind of for that and so it

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means development bus schedules all kinds of things like that so that was a big

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topic of conversation and yeah so that this morning I brought it up at the

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outreach table, and Chief Winner said that,

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please Chief Winner, says he would link

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the big, big thing on the town website that tells you when the

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water mains are going into the whale and police track

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for the bridge, so he won't get all the way down

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that road and then find you can't have to turn around and come all the way back.

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That's a big thing. Yeah, the outreach roundtable was very busy this morning.

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The PTO chairman, Boyano, do is there and talk that said that, which I didn't know, they've changed their meetings to evenings.

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And they have a new sort of format. The first one is October 5th, 730. And they're going to do it in person in the library, school library.

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and they're having a babysitter meet and greet, so it's a big advantage to come and meet the babysitters and have ages with the meetings they're going to ask for a guest speaker for parent enrichment.

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And John Green has stepped forward to be the first one, but we can nail down one of those as well.

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we were invited to be come and talk about school communities, you know,

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have an evening team that you want to talk to PTOB would love to see you.

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I think it's just like go and slip in.

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I've been looking for guest speakers.

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It's going to be a curriculum component too. I'll be working with PTOB as well on my team as well

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up a few, um, Monday nights as well. All right. Yeah.

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Um, and she also said that the mini-link is going to change.

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They found that the thing was getting so long with community notices that they're just going to do a separate, maybe riffing off you or bi-weekly message, do a separate email twice a month of community notices, which is very nice.

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And that it wasn't clear to me whether they're going to continue as a mini-link or whether because of this new parent square thing and more communication directly from teachers.

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There's, the mini-link has a, this doesn't have the purpose of, you know, be sure you

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know like a lunchman, you miss any more because the parents can get it another way.

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So they're going to stumble through this year trying to figure out what the best answer

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for the mini-link is.

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So I thought that was kind of interesting.

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But most of the meeting this morning, which was every time I go there and hear some of the

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struggles that the community is trying to support people through, always amazes me at the

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good work that's being done, but to this time, the police chief started it off and the

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fire chief came in right after it and then social workers and it was mental health, that

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they had unprecedented numbers of emergency calls, crises from mental health intervention

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and the complexity and severity of some of them.

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And the fire chief just went, I'm honest, what happened?

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So they are very concerned, but they are old.

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They are committed with just too late, but they did get it over camp.

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Renewable of their contract with the Elliott Center in Convert Health Center.

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So they have resources and they do have spaces.

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So what they advised us and for our kids and parents is that to go through the Abbey

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Puts human services because they can get you into the Elliott Center faster.

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And they can do the paperwork because they do it all the time, you don't have to invent

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it.

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And they said there is a longer way for adolescents, but they can get them in.

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And if this is for anybody who is a resident of Lincoln,

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or is in the schools in any way,

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and they said that they have worked it out with tricare,

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which I guess is the Pantschool Health set up,

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and that if you need crisis intervention,

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they will get you into the Elliott Center for Free,

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and then transfer you over to tricare

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when someone appropriate is available.

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So I thought that was pretty,

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amazing, they really, they really, and the police chief said that Kayola's has a new policy

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now of if someone's having a mental health order, so if you use crisis on the train, you're

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just putting them up off at the station and call the police. So they've been responding

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to the train. So it just sounded like things were top and then also they have run through

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to have two applications left for emergency assistance that a lot of the cutback last year

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and social services, not benefits and things like that, have now reached the point where

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people have hit that limit and things like that.

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And first time, I've been going to these meetings for years now, because the first time I've

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heard the word eviction and people having to go to housing court and prove that they have

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alone to pay the rent and so I love our families and some of our kids are facing things they haven't

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had to face before so that was but there are people out there so that was sobering I guess

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and they did a this group that's trying to figure out how to use the opioid abatement money

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They did their survey results, came in, found that half of all EMS calls are what opioid related here, that's wild.

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And so they're looking for ways to spend that money in schools.

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You have, you must have the woman's name.

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We've participated in something.

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So some of that money might be coming this way.

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The eighths of note, special talent meeting is set for Saturday morning, October 24th.

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There's going to, it's the state of the town where you can bring up any issue, but there

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is going to be a added in that vote about the library heating system.

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And the other one, whether the schools get involved or not, I don't know, but the parking

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Rick Fall Fest is going to be November 1st, and the town, staff, and faculty vaccine clinic

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is going to be November 18th, which is kind of late, but before the holidays, there was a

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nutrition camp and town nurse apologize that it was late, but not better late, then.

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The nutrition was very, it was great about working with us to try to find a time that worked

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around the PE schedule that day. Oh, is that what I want to say? She said something about Wednesdays

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being difficult to. Yes.

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And we will be, I think, we will be presenting at Special Township.

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They at the, yeah. Oh, yeah. Stay with us. Stayed at the Township. It's on your chair, I think.

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When I was a pro pro pro pro friend. No no.

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Okay. Anything anyone else?

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I just have one. I notice today we have a new half best of all.

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Yes, we do.

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So for those of us who lived without it, they're so long.

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I was so excited. I like it playing and I didn't even think about it.

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And I was like, Oh my God, wait.

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It is a big deal that took a lot of doing so thank you to everyone in this room who helped make that happen.

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I hope that they are enjoying it.

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I think Jay was able to retire his donated basket. I couldn't quite see you just, campus, but it didn't look like they were there. I'm sure it's probably more excited than any.

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I don't understand, so we'll play this front door. I couldn't get in the front door because there were two best points. Oh, they're still there. Oh, they were still there. I thought they were gone. It's great.

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That's great, and I'm sure the lampposts are happy as well.

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Ari, do we have no online public comment?

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There seems to be no in-person public comment.

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We have a donation.

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Yes, we received a 1,400 donation from the graduated 20th, 20th, 20th, 20th, 20th, 26th from Lincoln School to be deposited into the Legacy Fund for field trips for future classes, provide financial assistance for families you need.

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So we asked the school committee to vote and accept the commission thanks to the class of 2020.

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So we accept the donation.

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I think it's Michelle on now.

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Do

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you join us in 10 a minute, one second, I'll promote her.

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Okay.

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So we have to roll call.

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Madrigae.

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Tell her.

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Beta.

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Taylor on.

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It's not that big of a deal, Michelle.

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Is that the same as a gift as the gift, like usually the Afraid gives a gift?

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Is this their gift?

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Yes.

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Following class.

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I'm district improvement.

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I am second reading and vote.

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Yes, so this is the second reading of this year's district improvement plan.

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The big areas of focus are piloting and selecting a math curriculum implementation in fall

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of 2027, continuing to support the implementation of the EL literacy curriculum while also setting

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multi-year student growth and achievement targets in literacy, and conducting a comprehensive

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master schedule review in the development of a revised master schedule for the 2027-28 school

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year.

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We have other district-wide work happening this coming year, for example, we will be providing

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professional development to support the effective and balanced use of technology in the classroom.

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The leadership team will be working on improving our faculty evaluation and feedback practices.

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We will be continuing to work on our internal candidate screening and interview protocols and others.

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But the three areas identified district improvement plan are the biggest rocks we are trying to keep

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moving forward this year. So happy to answer any questions you might have. I'm asking you to consider

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approving the district improvement plan for this year. And this is the same document that you reviewed.

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if you could get some of those changes.

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There were not any changes.

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I don't believe there are any recommended changes

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coming out of the last conversation,

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so I did not make any changes.

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I hope that we find a way to create some kind of benchmarks

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and measurement for our aid work.

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I know it's supposed to be embedded in everything else.

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It's hard to know if it's working

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if we're not measuring somehow. So it was a way. It's one of the core strong areas that we do,

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but it's hard to judge whether what we're doing is working without some way to measure it.

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Thank you.

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Can we move the approval of the district and climate plan?

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Do you know the right?

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The H.I.

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Canada.

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Madra Guy.

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Are we?

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She's on it.

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Okay.

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We can't see her though.

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Can you not?

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Oh, okay.

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00:19:21,500 --> 00:19:22,100
Um,

223
00:19:23,040 --> 00:19:23,260
All right.

224
00:19:23,480 --> 00:19:24,560
We'll just move on.

225
00:19:27,960 --> 00:19:28,160
Great.

226
00:19:28,400 --> 00:19:29,580
And we have our.

227
00:19:31,630 --> 00:19:32,510
My goals.

228
00:19:32,830 --> 00:19:34,470
I think it's my goals.

229
00:19:35,810 --> 00:19:40,290
So this is my annual plan, and this was previously presented as well, so this is the second

230
00:19:40,290 --> 00:19:41,470
reading of my goals for the year.

231
00:19:41,950 --> 00:19:45,310
The first two goals have a high level of overlap with the district improvement plan goals

232
00:19:45,310 --> 00:19:49,510
and focusing on those activities that I will be able to most actively oversee in support.

233
00:19:50,030 --> 00:19:53,790
The third goal is my way of maintaining a focus on the cyclical use of the new surveys.

234
00:19:54,030 --> 00:19:57,310
We implemented last year and making sure we are incorporating the feedback from the surveys

235
00:19:57,310 --> 00:19:58,350
and the strategic planning.

236
00:19:58,890 --> 00:20:02,110
When you see the school improvement plans from the principals and the fall, you'll be able

237
00:20:02,110 --> 00:20:05,690
to see how they are using survey results to identify some building level areas of focus.

238
00:20:06,290 --> 00:20:09,490
And at the district level, we are going to be spending time as a leadership team working

239
00:20:09,490 --> 00:20:13,670
on the feedback that we provide to faculty members through the evaluation process that I mentioned

240
00:20:13,670 --> 00:20:14,350
just a minute ago.

241
00:20:14,830 --> 00:20:18,710
We had an outside presenter come into work with us on this at the leadership retreat and Torrance

242
00:20:18,710 --> 00:20:21,810
will be facilitating a follow-up series of meetings with the leadership team on this topic

243
00:20:21,810 --> 00:20:22,510
throughout the year.

244
00:20:23,010 --> 00:20:26,570
I'm also planning to meet with faculty teams to collect qualitative information on ways

245
00:20:26,570 --> 00:20:30,510
that we can improve our feedback processes, so that's going to be a big area of focus and

246
00:20:30,510 --> 00:20:33,270
and something I mentioned in my welcome back

247
00:20:33,270 --> 00:20:34,950
to the faculty on the first day as well.

248
00:20:36,270 --> 00:20:39,370
So happy to discuss, answer any questions.

249
00:20:39,870 --> 00:20:43,970
These are not revised from the previous presentation either,

250
00:20:44,190 --> 00:20:45,590
but certainly happy to make the decisions.

251
00:20:46,230 --> 00:20:46,890
Well, I think I should.

252
00:20:53,170 --> 00:20:53,650
Well, it's a question.

253
00:20:54,490 --> 00:20:57,330
It's the only thing I'm concerned again,

254
00:20:57,550 --> 00:21:00,230
but I wouldn't take anything away from this

255
00:21:00,230 --> 00:21:04,410
of having three goals like this are, you know,

256
00:21:04,410 --> 00:21:13,110
rather than your old ambitious some of your earlier months feels very good and I do hope at some point

257
00:21:15,350 --> 00:21:25,450
we add into this some outward-facing goals. I get it, you get to do the foundational work first.

258
00:21:27,130 --> 00:21:34,590
Teachers want up-to-date curriculum, that's a big lift. They've asked for more feedback that's

259
00:21:34,590 --> 00:21:41,570
It's really important for the kids' relationship and teachers, but I think that we don't want to

260
00:21:41,570 --> 00:21:52,760
wait too long to think about how we appear in the community and how we interact with broader

261
00:21:52,760 --> 00:22:03,580
community if we silo too much. I think we'll pay for it later. Yep. That's great. Okay.

262
00:22:05,080 --> 00:22:17,400
I move to approve Superintendent Graham's annual plan for evaluation for the 26th school year.

263
00:22:33,660 --> 00:22:42,840
If you are welcome to, I think, if you want to keep your camera off until we get to a vote, that's fine. It's up to you.

264
00:22:42,840 --> 00:22:45,340
It's okay. Okay. Okay.

265
00:22:49,260 --> 00:22:52,200
Our goals. Thank you, by the way.

266
00:22:54,740 --> 00:23:01,360
So, I think everything is as we discussed. It's a little bit different than what was written

267
00:23:01,360 --> 00:23:15,190
the first time because we added student activity accounts. Is there anything else? I think

268
00:23:15,190 --> 00:23:16,310
that was everything we added.

269
00:23:18,720 --> 00:23:22,680
We had to present a town meeting page. So that's good. Yep,

270
00:23:22,880 --> 00:23:28,740
present budget at town meeting. The state of the town is just uh we did it last year also.

271
00:23:29,140 --> 00:23:33,060
All good.

272
00:23:37,580 --> 00:23:42,880
I moved from all of our goals for 2026-27. Second?

273
00:23:42,880 --> 00:23:44,260
All right.

274
00:23:44,500 --> 00:23:45,020
The big eye.

275
00:23:45,320 --> 00:23:45,880
Calibime.

276
00:23:46,180 --> 00:23:46,960
Madrigal guy.

277
00:23:48,830 --> 00:23:49,430
Is

278
00:23:52,820 --> 00:23:54,260
that a kinkar?

279
00:23:55,540 --> 00:23:57,240
Let's take it as a kinkar.

280
00:23:58,400 --> 00:23:59,480
I take it more.

281
00:24:00,320 --> 00:24:02,740
All right.

282
00:24:02,960 --> 00:24:12,680
Now we have our subcommittee assignments just because these are written and we do we wrote

283
00:24:13,760 --> 00:24:23,260
We have, and we vote on them doesn't mean that they can't change, especially as people

284
00:24:23,260 --> 00:24:24,260
leave us.

285
00:24:27,210 --> 00:24:28,870
Everyone comfortable with this.

286
00:24:29,610 --> 00:24:32,750
So how many negotiations are two of this year?

287
00:24:33,110 --> 00:24:34,350
We have two negotiations.

288
00:24:35,110 --> 00:24:36,810
I was going to do that in a new business.

289
00:24:37,110 --> 00:24:38,050
We have food service.

290
00:24:38,710 --> 00:24:39,630
Yes, please.

291
00:24:44,400 --> 00:24:45,340
Because it's problem.

292
00:24:45,680 --> 00:24:47,820
Yeah, we'll have to update that as it goes.

293
00:24:47,820 --> 00:24:53,980
If you think food service will get done early, I'd look at it.

294
00:24:55,780 --> 00:24:57,700
That has not kicked off yet.

295
00:24:57,720 --> 00:24:58,980
I'm not sure about the timing.

296
00:24:59,900 --> 00:25:07,620
It would not surprise me that it starts after ESPs, so it might be worth checking in on

297
00:25:07,620 --> 00:25:07,780
that.

298
00:25:08,240 --> 00:25:08,320
The title.

299
00:25:08,740 --> 00:25:09,760
It's the ESPs.

300
00:25:10,360 --> 00:25:13,920
Education support professionals, so paraprofessional positions, instructional assistance, special

301
00:25:13,920 --> 00:25:14,900
education tutors.

302
00:25:14,900 --> 00:25:24,380
the system nurses, assistants, librarians, preschool paraprofessionals, I got all of them.

303
00:25:25,640 --> 00:25:33,380
I feel like I should do one of them just to have the experience of sitting in on one of these.

304
00:25:34,320 --> 00:25:35,760
If you can make it.

305
00:25:36,540 --> 00:25:41,460
I guess the question is, I assume the negotiations are during the day.

306
00:25:41,960 --> 00:25:48,980
They will typically happen, it's after the school day ends, so like three, so much between

307
00:25:48,980 --> 00:25:53,000
three and three thirties usually the start time and they'll last anywhere from typically

308
00:25:53,000 --> 00:25:54,340
an hour and a half to two hours.

309
00:25:55,380 --> 00:26:01,240
The LEA's negotiations tend to last longer, the meetings are longer and they span out over

310
00:26:01,240 --> 00:26:06,020
a longer period of time, ESPs are the next kind of most complicated group, but we're usually,

311
00:26:06,260 --> 00:26:09,540
those meetings are usually about an hour and a half, so three to four, thirty, three, thirty

312
00:26:09,540 --> 00:26:09,800
to five.

313
00:26:09,800 --> 00:26:10,700
They're not every week.

314
00:26:10,900 --> 00:26:11,900
Oh, no, no, no, no, no.

315
00:26:13,920 --> 00:26:17,020
What's like an average length of time for these negotiations

316
00:26:17,020 --> 00:26:18,140
or just depend on the group?

317
00:26:18,600 --> 00:26:21,080
So I would say it depends on the group,

318
00:26:21,240 --> 00:26:24,120
but the larger the bargaining unit,

319
00:26:24,260 --> 00:26:26,140
the longer it tends to take.

320
00:26:26,300 --> 00:26:28,920
So faculty tend to take the longest ESP's kind of the next

321
00:26:28,920 --> 00:26:31,380
and then food service and custodians

322
00:26:31,380 --> 00:26:34,980
and administrative assistance take less time.

323
00:26:35,380 --> 00:26:38,640
I mean, it's definitely going to be at least multiple months.

324
00:26:38,740 --> 00:26:38,880
Yeah.

325
00:26:38,880 --> 00:26:43,160
And I would say probably no fewer than three months from start to finish.

326
00:26:43,560 --> 00:26:48,760
There's not a meeting, like the first couple of meetings might take place, like every three

327
00:26:48,760 --> 00:26:53,380
weeks or so, as you get towards the end, sometimes there's a drive to have them more frequently.

328
00:26:55,840 --> 00:27:01,420
And most of the, we will have a handful, typically, of planning sessions with the internal team,

329
00:27:01,600 --> 00:27:03,680
our internal team to coordinate stuff.

330
00:27:04,480 --> 00:27:10,240
But there won't be a ton of those, and people are usually able to be relatively flexible

331
00:27:10,240 --> 00:27:13,900
in terms of schedule, but I definitely think it's a good experience, it's a good experience

332
00:27:13,900 --> 00:27:14,720
for school committee members.

333
00:27:14,960 --> 00:27:19,720
I think to, I mean, at the end of the day, the negotiation is with you and administration

334
00:27:19,720 --> 00:27:22,020
is really just supporting you in that process.

335
00:27:22,480 --> 00:27:22,600
Yeah.

336
00:27:22,760 --> 00:27:28,340
Maybe we can try and do things on Thursdays and Fridays, that's easier for me, but yeah, I can.

337
00:27:28,680 --> 00:27:32,200
So, happy to follow up, and we have not scheduled anything.

338
00:27:32,200 --> 00:27:36,940
I think ESPs will probably start before food service will, and I wouldn't be surprised

339
00:27:36,940 --> 00:27:43,060
if we want to have an opening meeting sometime in the next four to six weeks, so we can

340
00:27:43,060 --> 00:27:43,820
certainly follow up.

341
00:27:44,960 --> 00:27:51,080
The next year will be the administrative assistance and custodians and then the following

342
00:27:51,080 --> 00:27:51,460
years.

343
00:27:51,720 --> 00:27:52,920
It's a better entry point for me.

344
00:27:54,880 --> 00:27:56,420
The service is good.

345
00:27:56,660 --> 00:27:58,780
Anyone is a good entry point, quite frankly.

346
00:28:00,380 --> 00:28:13,720
Yeah, it's very interesting so we don't have to I would say I was just thinking macro. Yeah, yeah, I would say we don't have to decide that now. People still want to think about it.

347
00:28:14,200 --> 00:28:25,920
And it would be good just to vote on this for the committee liaisons and appointments and we can actually I probably should have done it.

348
00:28:25,920 --> 00:28:30,300
we can gray out since there are no current negotiations, all of that negotiation.

349
00:28:30,340 --> 00:28:32,700
Why don't you just fill that in as we decide?

350
00:28:34,260 --> 00:28:41,320
Deep history, I think it was the teacher's met in the evening because that's when the

351
00:28:41,320 --> 00:28:46,140
school clinic had gone. Yeah. So it's not unheard of too.

352
00:28:46,880 --> 00:28:50,320
Yeah, but if I can, like for me, I'll make it happen, especially

353
00:28:52,120 --> 00:28:55,420
after this month, my schedule might be a little bit more less.

354
00:28:55,920 --> 00:28:56,060
Okay.

355
00:28:57,640 --> 00:29:00,800
So let's definitely follow up and figure it out.

356
00:29:01,920 --> 00:29:03,720
That's great. Thanks. Thanks.

357
00:29:03,920 --> 00:29:05,500
Thank you for the video recorder.

358
00:29:06,060 --> 00:29:07,140
Have a new video recorder.

359
00:29:08,160 --> 00:29:09,800
Oh, I'm sorry. Yes.

360
00:29:10,140 --> 00:29:11,200
Okay. So let's, yes.

361
00:29:11,600 --> 00:29:13,400
So we need to update that too.

362
00:29:14,220 --> 00:29:15,060
You can click on.

363
00:29:16,780 --> 00:29:21,120
So let's say that we will vote to approve.

364
00:29:21,120 --> 00:29:27,280
The subcommittee leaves ends an appointment with the changes we discussed.

365
00:29:28,240 --> 00:29:28,660
Second.

366
00:29:30,320 --> 00:29:31,640
We're on the page I.

367
00:29:33,280 --> 00:29:35,000
I have some quick question.

368
00:29:35,280 --> 00:29:37,260
Like are you some of these.

369
00:29:37,300 --> 00:29:39,120
We sail on still on.

370
00:29:39,320 --> 00:29:40,340
That's because that passed.

371
00:29:40,520 --> 00:29:41,700
Yes, that's because that's over.

372
00:29:42,000 --> 00:29:42,120
Yeah.

373
00:29:42,640 --> 00:29:43,200
Okay.

374
00:29:43,760 --> 00:29:44,320
How are we?

375
00:29:46,180 --> 00:29:47,140
A madric eye.

376
00:29:51,430 --> 00:29:51,690
Michelle.

377
00:29:52,190 --> 00:29:52,350
Hi.

378
00:29:52,350 --> 00:29:57,070
Okay, great, all right, flying,

379
00:29:59,210 --> 00:29:59,330
bro.

380
00:30:00,000 --> 00:30:29,900
All right. Just quickly, we haven't voted on our working sessions. We typically have three in a year. Sometimes they're canceled. Sometimes we add extra. We can vote on them. They will go on the academic calendar on the website. Again, this is one of those things I can change, depending on. Right now, we have been scheduled October 15th, January 7th.

381
00:30:29,900 --> 00:30:36,740
and April 8th, the January 7th one is typically around budget, so we're discussing.

382
00:30:37,780 --> 00:30:41,940
That was really good last year to have that extra workshop in January.

383
00:30:43,660 --> 00:30:48,120
So it's actually, yeah, okay.

384
00:30:48,400 --> 00:30:49,000
I move approval.

385
00:30:49,900 --> 00:30:50,520
Second.

386
00:30:51,380 --> 00:30:51,840
I run.

387
00:30:52,300 --> 00:30:52,820
What page are you?

388
00:30:53,160 --> 00:30:53,560
Hello.

389
00:30:54,060 --> 00:30:54,940
Madrigal guy.

390
00:30:55,640 --> 00:30:55,860
Hi.

391
00:30:57,240 --> 00:30:58,480
And Laurel.

392
00:30:59,320 --> 00:30:59,820
Hey, well.

393
00:31:00,600 --> 00:31:01,220
Hi.

394
00:31:01,220 --> 00:31:04,860
I think her. Thank you.

395
00:31:10,160 --> 00:31:20,140
So Lisa provided us with a ESY programs report in the packet. We did not

396
00:31:20,140 --> 00:31:28,180
pressure Lisa to make a presentation, but I think we would open it up for any questions about

397
00:31:28,180 --> 00:31:30,060
about their report if anyone has any questions.

398
00:31:31,240 --> 00:31:32,720
How did it work with Summer Camp?

399
00:31:33,460 --> 00:31:34,980
Did you work with the Summer Camp?

400
00:31:35,520 --> 00:31:35,580
Sure.

401
00:31:36,300 --> 00:31:39,780
We did a lot of our students that it did participate

402
00:31:39,780 --> 00:31:40,700
in Summer Camp.

403
00:31:40,900 --> 00:31:43,700
We are sending students with staffing.

404
00:31:44,020 --> 00:31:45,580
I think it's really important to recognize

405
00:31:45,580 --> 00:31:50,120
Summer Camp Camp and ESY is typically designed instruction

406
00:31:50,120 --> 00:31:51,580
for students and specialty care.

407
00:31:52,040 --> 00:31:55,580
So in order for our students to access Summer Camp,

408
00:31:55,580 --> 00:32:04,600
There has to be IEP goals that would focus on sort of an area where they qualify for ESLI.

409
00:32:05,620 --> 00:32:10,760
So it's a limited and the number of students that we actually would send to a summer camp.

410
00:32:11,480 --> 00:32:18,640
There are opportunities more so for what I would consider inclusion and socialization

411
00:32:18,640 --> 00:32:21,760
and to sort of generalize the skills set at those goals.

412
00:32:21,760 --> 00:32:24,920
So very few students go to summer camp.

413
00:32:25,820 --> 00:32:30,600
I don't want anyone to think that yes, why is summer camp those two things are incredibly different.

414
00:32:30,820 --> 00:32:33,400
We do use parts and of rack.

415
00:32:33,740 --> 00:32:38,560
We send our own staff and we have those students receiving services through

416
00:32:38,560 --> 00:32:44,040
like above that schools before they're accessing maybe parts and rack came up.

417
00:32:44,320 --> 00:32:48,340
So I want to be real careful to say we don't send kids to summer camp.

418
00:32:48,340 --> 00:32:55,360
We send them to ESY where they may access parts of the park similar camp.

419
00:32:55,960 --> 00:33:00,180
Parents could be fun, but you do try to coordinate with like if a parent is interested

420
00:33:00,180 --> 00:33:01,580
in having their child participate.

421
00:33:02,000 --> 00:33:02,480
Absolutely.

422
00:33:02,980 --> 00:33:05,140
Summer camp is a separate thing from ESY.

423
00:33:05,460 --> 00:33:09,520
There are kids who sign up for camp who have tutoring services.

424
00:33:10,340 --> 00:33:14,840
And if they're going to camp all week long, we may see them.

425
00:33:14,840 --> 00:33:19,780
and pull them out during a certain time in the day in order to do tutoring services.

426
00:33:20,460 --> 00:33:23,460
And so we do a lot of work in coordinating with them in that way.

427
00:33:23,760 --> 00:33:27,640
We also work to make sure that there's enough slots for Boston residents students

428
00:33:27,640 --> 00:33:30,420
because of the timing out of the bus that go home.

429
00:33:31,140 --> 00:33:35,620
And so at the end of their ESY programming, at the end of the day,

430
00:33:35,620 --> 00:33:37,300
they may come over to Perfcent Rock.

431
00:33:38,660 --> 00:33:42,440
And again, we send support staff in order for that to take place.

432
00:33:42,440 --> 00:33:49,400
But we really, I just went on anyone watching to think we send kids to camp over the summer

433
00:33:49,400 --> 00:33:54,800
because that is not campus camp and ASY's services title special education.

434
00:33:55,440 --> 00:33:59,480
But yeah, we have a lot of coordination when working incredibly well with person rec.

435
00:33:59,820 --> 00:34:01,920
And I think that was really successful this year.

436
00:34:05,050 --> 00:34:13,330
from my own understanding, the folks who do the teaching as part of this program, where

437
00:34:13,330 --> 00:34:19,350
do they come from? Is it faculty and staff from the school year agreed to work in the

438
00:34:19,350 --> 00:34:22,090
summer and they get paid extra for that or how does that work?

439
00:34:22,250 --> 00:34:28,710
Yes, and they are all the ESY positions are posted as stipends. The majority are filled

440
00:34:28,710 --> 00:34:36,750
by faculty and staff. However, there are times where we don't have district employees to apply

441
00:34:36,750 --> 00:34:41,710
for those positions. This year, we did not have a speech and language methodologist or an

442
00:34:41,710 --> 00:34:45,770
occupational therapist applied for the position, not someone who worked with them in the district,

443
00:34:45,990 --> 00:34:51,910
and so we needed to use a contracted agency. Other than that, it is our district employees for the

444
00:34:51,910 --> 00:34:58,130
part who fill those positions. So it's an excellent. Yeah, I would say the majority is district

445
00:34:58,130 --> 00:35:04,330
by step. We always certainly would prefer the higher staff that work in the district, but

446
00:35:04,330 --> 00:35:09,090
there are some specialist roles that there's only a few people and if they don't want to work during

447
00:35:09,090 --> 00:35:14,170
the summers, we run into a situation where we may have to contract. In the previous years, we've

448
00:35:14,170 --> 00:35:17,810
always had that challenge and it's come up at school committee many times that we have that challenge

449
00:35:17,810 --> 00:35:19,830
which typically with nursing in this summer,

450
00:35:20,430 --> 00:35:22,750
but this year we happen to have it with the teaching language

451
00:35:22,750 --> 00:35:24,910
as well as occupational therapy.

452
00:35:25,650 --> 00:35:26,690
Thank you.

453
00:35:27,350 --> 00:35:29,410
And this is the first year with Scott Dixon.

454
00:35:30,430 --> 00:35:30,610
Okay.

455
00:35:31,070 --> 00:35:32,750
It is the first year with Scott Dixon,

456
00:35:32,890 --> 00:35:34,150
and he was very missed,

457
00:35:34,350 --> 00:35:36,430
although Jesse Wiggins having had her

458
00:35:36,430 --> 00:35:39,970
as the assistant ESY coordinator last year,

459
00:35:40,210 --> 00:35:42,090
she really did learn the programs,

460
00:35:42,750 --> 00:35:44,870
essentially, brand and program independently

461
00:35:45,370 --> 00:35:46,790
by the end of last summer.

462
00:35:46,790 --> 00:35:50,710
and so she stepped into that seamlessly at the beginning and last year.

463
00:35:51,110 --> 00:35:54,070
The ASVIC coordinator role is not one that just works during the summer.

464
00:35:54,190 --> 00:35:59,110
They work all year long in this type of position because there's a tremendous amount of

465
00:35:59,110 --> 00:36:03,790
planning that goes into this role. So as a stand-alone role, it is a stipend position.

466
00:36:04,810 --> 00:36:07,250
That test season is also a speech and language.

467
00:36:09,190 --> 00:36:14,310
And so she does her speech and language pathologies for us at 1.0

468
00:36:14,310 --> 00:36:19,650
and then she is a stepping role for the ESL life coordinator. But she stepped into it,

469
00:36:19,730 --> 00:36:25,250
she did it seamlessly this year, honestly. It was incredibly well-run. Scott taught her well,

470
00:36:25,450 --> 00:36:31,190
and Jessie is incredibly good at what she does in general. So, you know, and I think, you know,

471
00:36:31,270 --> 00:36:36,910
having a new person take on the role certainly opens us to new ideas and opportunities. And so,

472
00:36:37,110 --> 00:36:43,410
she's getting creative with the ways that we want to support students. And I think she didn't

473
00:36:43,410 --> 00:36:48,930
awesome year, but we did miss Scott. Anyone would miss Scott. I think I saw him it was like he

474
00:36:48,930 --> 00:36:53,610
right at the end of the school year beginning of the summer he is doing well. He's doing

475
00:36:54,270 --> 00:37:00,310
he has a smile on his face. He look good. He missed us. He missed us. What did Scott do?

476
00:37:01,030 --> 00:37:05,250
He was he was a special education teacher for many years at Anscombe and then he was the

477
00:37:05,250 --> 00:37:11,050
assistant principal for five through eight for the last two years. Last two years and

478
00:37:11,050 --> 00:37:14,690
And as that, he was also the ESY coordinator for many, many years.

479
00:37:14,690 --> 00:37:17,690
He was in the ESY coordinator's position principal as well.

480
00:37:17,910 --> 00:37:21,770
So he had run the ESY for a very lengthy period of time.

481
00:37:22,470 --> 00:37:24,650
And we were a little nervous about the transition,

482
00:37:24,690 --> 00:37:27,830
but having an assistant coordinator last year made it.

483
00:37:27,910 --> 00:37:29,470
So it was a very serious transition.

484
00:37:31,510 --> 00:37:32,730
She's going to do it again this year.

485
00:37:33,170 --> 00:37:33,590
Absolutely.

486
00:37:34,010 --> 00:37:35,230
She's already started planning.

487
00:37:35,490 --> 00:37:37,330
We've had our virtual multi-year conference.

488
00:37:37,710 --> 00:37:39,770
Even if not, we are planning for ESY.

489
00:37:39,770 --> 00:37:47,710
She's planning to come to the coordinator's meeting in like a week or so. So yeah, she will definitely be joining us next year as well.

490
00:37:48,490 --> 00:37:57,870
And I was just I know I asked you before, but do we have any sense of like what percentage of families were offered services take them and we don't really know.

491
00:37:58,230 --> 00:38:00,330
You're going to ask me for percentages. Can I get a number?

492
00:38:00,330 --> 00:38:08,150
Yeah, that's nice. That's nice. That's fine. You can do the math because I know that this year,

493
00:38:08,270 --> 00:38:17,690
we proposed 97 students, 76 attended. There's a combination of reunions that kids do were going

494
00:38:17,690 --> 00:38:22,470
to attend. I think the majority of students that didn't attend at the preschool level had to do

495
00:38:22,470 --> 00:38:28,750
with student to move out of the district. At the middle school level, it's more about participation

496
00:38:28,750 --> 00:38:34,810
and other pro-raming. So it does really vary depending on developmental level and it also depends on

497
00:38:34,810 --> 00:38:41,290
what the students needs are. I think the other things that we see is sometimes parents opt out

498
00:38:41,290 --> 00:38:45,790
to send their child to a different type of summer campus. I'm just slightly shorter day.

499
00:38:46,570 --> 00:38:52,790
It is a shorter day and I mean, it absolutely hits the regulations. So it is a full day for extended

500
00:38:52,790 --> 00:38:57,650
school year and covers all of the regulations works in a new school year. But you wouldn't say,

501
00:38:57,650 --> 00:39:04,710
Oh, I dropped my kid off at 7.30 and I picked them up at 3.30 and that doesn't necessarily feel a parent's schedule right

502
00:39:07,360 --> 00:39:10,400
Thank you. Yes. That does seem like pretty high

503
00:39:10,920 --> 00:39:17,320
High percentage of people who take advantage of it. Um, it's around three quarters. It sounds like yeah. Yeah

504
00:39:17,320 --> 00:39:20,200
I just didn't want to have to do the math exactly

505
00:39:20,940 --> 00:39:26,940
I was just curious like because I know there is really like kicking off our academic assistants two hours a week

506
00:39:26,940 --> 00:39:30,940
And like you said, for a middle school kid is going to a different summer camp or sleep

507
00:39:30,940 --> 00:39:31,100
week.

508
00:39:31,120 --> 00:39:32,880
It doesn't make sense.

509
00:39:33,400 --> 00:39:33,700
Yeah.

510
00:39:33,900 --> 00:39:39,520
I think there are, there are families who sometimes will take advantage for a certain

511
00:39:39,520 --> 00:39:40,280
number of weeks.

512
00:39:41,000 --> 00:39:45,480
And then we'll do this versus at the end, you know, there's different ways.

513
00:39:45,860 --> 00:39:50,000
We do try really hard to work with our families if there's something else that they have that

514
00:39:50,000 --> 00:39:50,280
feeling.

515
00:39:50,720 --> 00:39:55,120
This is really important, particularly if it's time to get a disability category and then

516
00:39:55,120 --> 00:40:00,240
area of need, we try to be as flexible as possible to make sure that they have a well-rounded

517
00:40:00,240 --> 00:40:02,280
summer and get all of their needs met.

518
00:40:03,440 --> 00:40:04,160
Thank you.

519
00:40:10,080 --> 00:40:11,140
So, Quintenman's report.

520
00:40:11,300 --> 00:40:11,600
All right.

521
00:40:12,200 --> 00:40:17,080
Before I jump into enrollment and staffing, just a very quick note about the start of the year,

522
00:40:17,120 --> 00:40:20,440
we had a really productive leadership retreat over the summer that set the stage for a strong

523
00:40:20,440 --> 00:40:24,260
start to the school year, also helped to build the foundation for a number of areas of focus

524
00:40:24,260 --> 00:40:25,120
for the leadership team.

525
00:40:25,120 --> 00:40:28,660
there will be a number of opportunities during the fall to bring some of that work from

526
00:40:28,660 --> 00:40:31,580
the retreat forward to talk about more detail with the committee.

527
00:40:32,220 --> 00:40:35,440
One thing that we talked about at the retreat this summer and rolled out for the start

528
00:40:35,440 --> 00:40:39,280
of the school year is Parent Square, the new communication platform, which is synced to

529
00:40:39,280 --> 00:40:39,700
the website.

530
00:40:39,800 --> 00:40:43,040
And I wanted to give Rob a minute to share how that rolled out has gone so far.

531
00:40:43,500 --> 00:40:45,820
And so the Parent Square launch has gone very well.

532
00:40:47,100 --> 00:40:50,740
The Parent Square something we're bringing in to sort of develop a unified communication

533
00:40:50,740 --> 00:40:53,740
and channel for all of our regular school communications

534
00:40:53,740 --> 00:40:56,620
from teachers, principals, and administrators.

535
00:40:56,980 --> 00:40:58,200
And I believe we started doing this

536
00:40:58,200 --> 00:41:00,320
because we heard from parents that, you know,

537
00:41:00,480 --> 00:41:03,340
getting, there was one of the things on the survey,

538
00:41:03,600 --> 00:41:06,020
feedback survey, after being busy,

539
00:41:06,100 --> 00:41:07,380
the second period, the highest period,

540
00:41:07,500 --> 00:41:09,600
it's engaging with the schools, lack of information

541
00:41:09,600 --> 00:41:10,460
that was going on.

542
00:41:10,880 --> 00:41:12,160
We know we've also heard from a lot of families

543
00:41:12,160 --> 00:41:13,600
about like too many different channels

544
00:41:13,600 --> 00:41:15,060
where like one teacher is using email,

545
00:41:15,060 --> 00:41:18,020
one teacher uses CSO, and that can be in principle,

546
00:41:18,120 --> 00:41:20,120
might use a blog or something, it's up to that.

547
00:41:20,120 --> 00:41:24,400
So we're really trying to kind of streamline things, make it easier for families, give families

548
00:41:24,400 --> 00:41:26,780
a choice about how they want to receive messages.

549
00:41:27,180 --> 00:41:30,880
So once the family is to activate their account, they have the option of receiving messages

550
00:41:30,880 --> 00:41:35,660
in email, text message, through an app, and then they can choose the cadence and which they

551
00:41:35,660 --> 00:41:36,020
get them.

552
00:41:36,440 --> 00:41:40,120
We hear all the time from some people who say, I get way too much communication from the school

553
00:41:40,120 --> 00:41:42,900
and then their neighbors says, I don't get enough communication from the school.

554
00:41:43,040 --> 00:41:45,920
So you can't please everybody, but what we're doing is giving folks some choice.

555
00:41:45,920 --> 00:41:48,520
and so when you sign up and activate your account and be

556
00:41:48,520 --> 00:41:50,420
choose to receive your notifications either.

557
00:41:50,580 --> 00:41:51,640
And suddenly, so you get them right away,

558
00:41:51,920 --> 00:41:53,560
or you get a digest where you kind of get a collection

559
00:41:53,560 --> 00:41:54,980
of all the messages at the end of the day.

560
00:41:56,320 --> 00:41:59,580
So even if families have an activity of their account yet,

561
00:41:59,620 --> 00:42:00,920
they still get the messages in email.

562
00:42:01,520 --> 00:42:02,740
So that's gone really well.

563
00:42:03,200 --> 00:42:05,760
Teachers and administrators are posting there.

564
00:42:06,180 --> 00:42:07,600
Their newsletters, their classroom's letters,

565
00:42:07,620 --> 00:42:09,560
at least once a week, those are all going out.

566
00:42:10,040 --> 00:42:11,420
Superintendent will be doing it soon.

567
00:42:11,720 --> 00:42:13,120
Yes, yes, yes.

568
00:42:13,280 --> 00:42:14,020
Superintendent will be doing it soon.

569
00:42:14,020 --> 00:42:18,200
And that all goes out through that, through the single parents for notification.

570
00:42:18,920 --> 00:42:25,520
We've trained all of our administrators, teachers, and administrative support staff in the system.

571
00:42:26,220 --> 00:42:28,880
We've been focusing right now on that principle in classroom communication,

572
00:42:29,200 --> 00:42:34,020
but we'll be rolling out some new features like field trip forms and secure document delivery.

573
00:42:34,640 --> 00:42:37,060
We'll have a school committee group up and running suits,

574
00:42:37,280 --> 00:42:40,860
or principals will be able to add you to their newsletters and go to Susan that's something he wants.

575
00:42:41,420 --> 00:42:51,580
So I'll be coming soon. And so far we've had over 60% of parents have already activated their account and set their preferences and start receiving notification. So almost going pretty well.

576
00:42:51,800 --> 00:42:54,780
And we're going to keep focusing on that as the year goes on.

577
00:42:55,060 --> 00:42:55,680
I think it's great.

578
00:42:56,200 --> 00:42:57,540
Right. I know.

579
00:42:58,640 --> 00:43:03,820
I am. I just realized how am I going to have to learn how to go back and change my notifications?

580
00:43:04,160 --> 00:43:04,360
Yeah.

581
00:43:05,460 --> 00:43:08,600
I think I'm getting I just get something when it comes in, I guess.

582
00:43:08,600 --> 00:43:08,900
Yeah.

583
00:43:09,380 --> 00:43:11,100
You can have a little tutorial after meeting if you want.

584
00:43:13,000 --> 00:43:21,240
And we're going to discuss, do you want us to send out, because we use school messenger.

585
00:43:22,520 --> 00:43:25,280
You're like, you're telling me to use for the last.

586
00:43:26,300 --> 00:43:27,300
You can definitely do that.

587
00:43:27,340 --> 00:43:30,100
I think that would make sense if families are respecting things from school on certain

588
00:43:30,660 --> 00:43:32,440
ways so we can definitely set that up.

589
00:43:32,780 --> 00:43:33,720
It's acting really nice.

590
00:43:33,860 --> 00:43:35,300
It's going to make you do it at some point.

591
00:43:35,560 --> 00:43:37,360
It is easier than we'll make you messenger at promise.

592
00:43:51,400 --> 00:44:07,340
I am using it. I signed right up as soon as I got the notification. It's very helpful. I will say it's very helpful. That's great. Be sure to feed that. And is that 60% uptake across the world.

593
00:44:07,340 --> 00:44:12,400
the district. Yeah, I don't have a broken out by school but it's it's like everything

594
00:44:12,400 --> 00:44:17,240
it's always a high the younger the kids are the higher the rate is I think I think I'm like

595
00:44:17,240 --> 00:44:23,240
free K through three it's it's almost 90% it's a little bit less cool but we'll keep working on that

596
00:44:23,860 --> 00:44:27,280
when we I think when we start to use it to secure document delivery they'll encourage a lot of people

597
00:44:27,280 --> 00:44:35,520
to sign up so they can get things like um and cast family portal invitations or report cards that way

598
00:44:35,520 --> 00:44:39,400
so I think they'll get that last 30 to 40 percent.

599
00:44:39,720 --> 00:44:42,460
Everything coming from the school will, except for.

600
00:44:42,960 --> 00:44:45,600
It will, yeah, and the next time that next time, I'm going to let's just go

601
00:44:45,600 --> 00:44:47,180
that it'll be for all regular communication.

602
00:44:47,820 --> 00:44:47,900
Yes.

603
00:44:48,780 --> 00:44:51,760
It's like going to put that on your evaluation, Eric.

604
00:44:52,260 --> 00:44:54,040
I assume no project.

605
00:44:54,420 --> 00:44:57,400
School messengers are going to continue in tandem until

606
00:44:57,940 --> 00:44:59,840
Latina and I could get on and

607
00:45:00,000 --> 00:45:27,520
Yes, so we're going to continue to use school messenger for our emergency notifications this year, because we really want to prove out the reliability of parents. Like snow day, there's a snow day. Although El Nino, there may not be any snow days this year. But just like we do with school messenger, we create a special room for school committee that we ask principals and district administrators is to CC the school committee on. We're doing the same thing right now with school committee. So within a week or so, we'll start getting messages from the principals as well.

608
00:45:27,520 --> 00:45:34,600
Because I downloaded the app, so if I hit the button, and then I think it goes blank now,

609
00:45:34,740 --> 00:45:35,860
it was like, sorry, you didn't quote.

610
00:45:36,500 --> 00:45:37,300
Yes, exactly.

611
00:45:37,780 --> 00:45:39,520
We'll get you set up with lunch.

612
00:45:39,700 --> 00:45:40,040
For real.

613
00:45:40,140 --> 00:45:41,020
Yeah, with your account.

614
00:45:43,280 --> 00:45:44,620
I have not full disclosure.

615
00:45:44,880 --> 00:45:46,140
I have not loaded the app.

616
00:45:46,440 --> 00:45:48,440
Once you do, we'll be at 60.

617
00:45:49,660 --> 00:45:50,880
I mean, five.

618
00:45:51,260 --> 00:45:51,640
That's great.

619
00:45:51,640 --> 00:45:58,520
I have disconnected from every single LSD that I could possibly take up instantly.

620
00:46:00,440 --> 00:46:05,700
All right, student enrollment. So we'll do a more extensive student enrollment update after October 1st

621
00:46:05,700 --> 00:46:08,100
and include written information in the packet for the first October meeting.

622
00:46:08,760 --> 00:46:12,960
But I wanted to give you a big picture sense of the enrollment trends we are seeing from the first day of school.

623
00:46:13,380 --> 00:46:16,380
The top line takeaway is that enrollment is up at both campuses.

624
00:46:16,380 --> 00:46:21,160
at hand scum enrollment is 27 students higher than it was at this time last year.

625
00:46:21,460 --> 00:46:24,220
Most of that reflects a sizable increase in preschool enrollment.

626
00:46:25,020 --> 00:46:27,400
And at the Lincoln School enrollment is up by 25 students,

627
00:46:27,620 --> 00:46:31,220
preschool through eighth grade, with a sizable increase in this year's kindergarten enrollment

628
00:46:31,220 --> 00:46:34,140
and smaller increases in almost every grade level cohort.

629
00:46:34,540 --> 00:46:37,420
So I'll just do a couple piece of information from hand scum.

630
00:46:38,420 --> 00:46:41,760
So we see so much movement in and out each year that it's difficult to journey takeaways

631
00:46:41,760 --> 00:46:43,460
on patterns at individual grade levels.

632
00:46:43,460 --> 00:46:54,380
So like looking at cohorts like kindergarten first grade or first grade second grade isn't really meaningful, but we did see a particularly large increase in preschool going from 49 students last year to 69 students this year.

633
00:46:54,840 --> 00:47:01,260
Which led us to open a fifth preschool section of the class sizes. We're going to the point where we weren't able to sustain them.

634
00:47:01,720 --> 00:47:11,040
We had an overall increase of four students cross grades K for and an overall increase of three students across grades five eight. So it's essentially the same as last year, but a little bit larger.

635
00:47:11,640 --> 00:47:15,760
outside of preschool, where we are adding that fifth section, we are maintaining the same

636
00:47:15,760 --> 00:47:18,060
number of sections as identified in last year's budget.

637
00:47:19,020 --> 00:47:22,940
And if you remember in last year's budget, we had 18 sections last year, but we lowered

638
00:47:22,940 --> 00:47:26,520
that to 16 sections for this year, kindergarten through fifth grade, and that is what we have

639
00:47:26,520 --> 00:47:27,540
is 16 sections.

640
00:47:27,700 --> 00:47:28,460
So there are two grades.

641
00:47:28,780 --> 00:47:33,040
I think it's third grade and fourth grade, where we have two sections, as opposed to three

642
00:47:33,040 --> 00:47:37,000
sections, this year is enhanced at hand scopes, so that ended up working out.

643
00:47:37,000 --> 00:47:44,680
At the Lincoln School, we have a large kindergarten class of 55 students, which I think is the largest kindergarten class I've had since I came to Lincoln.

644
00:47:45,240 --> 00:47:51,740
When we look at cohorts, moving from one grade to the next, so that's like last year's kindergarten to this year's first grade, last year's first grade of this year's second grade.

645
00:47:52,240 --> 00:47:58,040
We saw increases in every cohort, except for one last year's sixth graders to this year's seventh graders.

646
00:47:58,040 --> 00:48:00,760
We have two fewer students who went from sixth grade to seventh grade.

647
00:48:00,760 --> 00:48:05,580
But for every other cohort, we saw an average of right around four, just under four additional

648
00:48:05,580 --> 00:48:07,900
students per cohort this year compared to last year.

649
00:48:07,980 --> 00:48:11,440
So every grade group added somewhere between three and five students.

650
00:48:12,740 --> 00:48:16,440
Part of the overall increase is due to an increase in Boston resident students.

651
00:48:16,580 --> 00:48:21,840
We have 88 Boston resident students this year as compared to 78 on the first day last year.

652
00:48:22,140 --> 00:48:25,800
But the majority of new students that we have this year at the Lincoln School hard link in

653
00:48:25,800 --> 00:48:31,020
residents and in general we saw many fewer students moving out more students moving in and

654
00:48:31,020 --> 00:48:33,100
then that relatively large kindergarten class.

655
00:48:33,580 --> 00:48:35,840
So the enrollment did that we saw last year.

656
00:48:37,160 --> 00:48:40,900
We will wait and see what the long-term trend is but that does not at least that was not

657
00:48:40,900 --> 00:48:42,240
a trend that carried over to this year.

658
00:48:42,360 --> 00:48:45,140
We saw closer back to where we were the year prior.

659
00:48:46,080 --> 00:48:49,420
So again we'll have a more detailed report for the first October meeting but I am cautiously

660
00:48:49,420 --> 00:48:54,360
optimistic that that dip last year was not necessarily the beginning of the long-term trend but

661
00:48:54,360 --> 00:48:54,740
So we will see.

662
00:48:55,820 --> 00:48:59,140
And then staffing, staffing update was included in the revised packet.

663
00:48:59,500 --> 00:49:06,220
We were fully staffed with our faculty positions for the start of the school year, which is great and not something that every district is is able to say.

664
00:49:06,660 --> 00:49:11,260
We still have some open support positions, but overall we're in a very good place with staffing to start the school year.

665
00:49:12,040 --> 00:49:17,560
Congratulations to all of our faculty members who received professional teacher status and welcome to all of our new staff members.

666
00:49:18,200 --> 00:49:22,240
Thank you to the hiring managers and central office personnel for working hard in the spring and over the summer.

667
00:49:22,240 --> 00:49:24,880
to make sure we were in good shape for the start of the school year.

668
00:49:25,720 --> 00:49:27,600
And that is my secret answer for you.

669
00:49:27,600 --> 00:49:30,620
Can you just briefly explain what professional teacher status?

670
00:49:31,120 --> 00:49:34,900
Professional teacher status is actually something that is identified in statute at the state

671
00:49:34,900 --> 00:49:35,240
level.

672
00:49:35,780 --> 00:49:40,360
After a teacher has worked for three years in the same district, they automatically qualify

673
00:49:40,360 --> 00:49:43,000
professional teacher status if they stay in the district.

674
00:49:43,820 --> 00:49:47,120
And it is, for lack of a better term, it's equivalent to tenure.

675
00:49:47,120 --> 00:49:48,740
It creates additional job protections.

676
00:49:48,740 --> 00:50:01,620
People who are in their first three years can be non-renewed or let go at the end of the year without any real personnel action that needs to be taking, but when someone has professional teacher status, they have more significant job protections.

677
00:50:02,300 --> 00:50:05,760
And the default assumption is that they continue to remain an employee.

678
00:50:08,680 --> 00:50:09,040
Thank you.

679
00:50:09,440 --> 00:50:09,740
Absolutely.

680
00:50:09,740 --> 00:50:13,460
I got a question about any enrollment in October.

681
00:50:14,140 --> 00:50:19,040
Has there been any discussion about staining the format from the previous years to make

682
00:50:19,040 --> 00:50:24,300
it so that we see how many kids are in each section rather than each home room?

683
00:50:25,500 --> 00:50:27,320
You mean in sixth, seventh and eighth grade?

684
00:50:27,620 --> 00:50:29,320
Yeah, that was very confusing, right?

685
00:50:29,400 --> 00:50:34,500
There were three or four kids, but it was just that that was their home room teacher.

686
00:50:35,080 --> 00:50:36,940
Yeah, so I think we can figure that out, right?

687
00:50:37,440 --> 00:50:40,560
We can fit their three sections in a grade level,

688
00:50:42,240 --> 00:50:44,040
a larger of the class sizes.

689
00:50:44,780 --> 00:50:46,380
That would help.

690
00:50:47,620 --> 00:50:48,940
The answer is yes.

691
00:50:49,080 --> 00:50:50,420
We will figure out how to do that.

692
00:50:51,660 --> 00:50:54,240
We will be doing the staff deployment in a class size report,

693
00:50:54,440 --> 00:50:56,840
again, this fall, which also breaks out in more detail

694
00:50:56,840 --> 00:50:58,320
what the class sizes are,

695
00:50:58,620 --> 00:51:00,300
which includes, if I'm remembering correctly,

696
00:51:00,540 --> 00:51:03,000
it shows like it class sizes at each end of the next grade level, right?

697
00:51:03,740 --> 00:51:06,220
When you go into the desi report,

698
00:51:06,220 --> 00:51:14,580
of which comes off that October 1, right? So if you go into the website, it shows class size,

699
00:51:14,580 --> 00:51:20,360
right? But that's across the old days. I've looked at that. Yeah, the DC class size report is

700
00:51:21,460 --> 00:51:26,700
purely based on actual classroom enrollment. So it's part of the SEMS and SCS report that

701
00:51:26,700 --> 00:51:32,840
is capturing on October 1. So it's a little complicated, but there's some classes against records

702
00:51:32,840 --> 00:51:35,420
which count to those average and something we don't.

703
00:51:35,980 --> 00:51:39,580
But your major classes in English math were not,

704
00:51:39,840 --> 00:51:42,080
they get inclusion in that, and it's just a straight average

705
00:51:42,080 --> 00:51:44,040
of all the classes you need to read though.

706
00:51:44,640 --> 00:51:46,600
So the people that are looking at our report

707
00:51:46,600 --> 00:51:49,820
and looking at that report, and the numbers look different.

708
00:51:50,700 --> 00:51:53,680
Wait, there's a way to explain that.

709
00:51:54,080 --> 00:51:54,860
That might be helpful.

710
00:51:55,340 --> 00:51:58,240
So on October 1st, whenever we get the enrollment,

711
00:51:58,540 --> 00:52:01,760
so that we could explain to people why

712
00:52:01,760 --> 00:52:06,560
they're not taking the exact same report. Yeah, it's a different measure but we can figure out how to make it

713
00:52:06,560 --> 00:52:09,460
more clear. Thank you. Thank you. I

714
00:52:13,650 --> 00:52:13,970
like that.

715
00:52:17,210 --> 00:52:21,110
That's Torrance. All right. Y'all saw the summer projects.

716
00:52:21,470 --> 00:52:27,530
We have another successful season and some projects this year. We're not going to go over all of them.

717
00:52:27,650 --> 00:52:32,010
We're not going to do some highlights this summer. We had continued support for our EL

718
00:52:32,010 --> 00:52:37,030
on this implementation. We went to our second year of EL literacy. We also did some of the

719
00:52:37,030 --> 00:52:39,850
the mathematics curriculum search, which is going really well.

720
00:52:40,190 --> 00:52:44,170
And you'll get an update at school committee in late October.

721
00:52:44,650 --> 00:52:47,310
There's also other curriculum department work happening

722
00:52:47,810 --> 00:52:48,610
during the summer.

723
00:52:48,890 --> 00:52:52,190
We also have special ed program work under Lisa's department,

724
00:52:52,750 --> 00:52:54,070
also some deep work foundations.

725
00:52:54,270 --> 00:52:58,270
And we also had several groups do some book clubs this summer

726
00:52:58,270 --> 00:53:01,050
to build their skillset and knowledge specifically around

727
00:53:01,050 --> 00:53:02,750
young adolescents and social social learning.

728
00:53:03,270 --> 00:53:05,250
So that was a really good summer.

729
00:53:05,810 --> 00:53:09,970
Also, I'm really happy that how we're able to, we're getting more, I can say, more

730
00:53:09,970 --> 00:53:10,330
efficient.

731
00:53:10,630 --> 00:53:13,950
Well, this is responsible for the summer projects and still getting a lot of good work

732
00:53:13,950 --> 00:53:14,250
done.

733
00:53:14,870 --> 00:53:18,210
So, any questions about summer projects for 2026?

734
00:53:19,010 --> 00:53:20,170
I love seeing this project.

735
00:53:20,770 --> 00:53:20,990
Oh, yeah.

736
00:53:21,210 --> 00:53:21,630
Yes, I definitely do.

737
00:53:21,810 --> 00:53:22,550
This is someone to see that.

738
00:53:22,930 --> 00:53:26,370
It's part of my, what I've, this for me, is trying to be more efficient and more clear

739
00:53:26,370 --> 00:53:26,970
as well.

740
00:53:27,170 --> 00:53:31,930
So, that's, that's going to be a model we'll be using for at least the next few years until

741
00:53:31,930 --> 00:53:32,990
I get more efficient.

742
00:53:37,200 --> 00:53:44,760
Is this in other districts that you have any, anyone has worked in, is this, it just seems

743
00:53:44,760 --> 00:53:49,360
like we are able to do a terrific amount, is this not typical or?

744
00:53:49,580 --> 00:53:56,080
Yes, apparently, so I've, in my few districts, we have not had some projects as well as option,

745
00:53:56,340 --> 00:54:01,060
and I'm talking about for a plan of Belmont. I mean, here where some projects was new to me,

746
00:54:01,320 --> 00:54:05,020
these recently, periods of big help, because in his district, Wayland is able to do this.

747
00:54:05,020 --> 00:54:10,620
It all depends on the district's finances, what tradition their traditions are.

748
00:54:11,220 --> 00:54:13,280
I think we're very lucky to do this.

749
00:54:13,500 --> 00:54:16,260
It's also very important to make sure you're not just doing things really early.

750
00:54:16,880 --> 00:54:23,100
So it has to be, you know, I've put on parameters on the summer project, people have responded

751
00:54:23,100 --> 00:54:23,740
well to that.

752
00:54:24,760 --> 00:54:29,200
That one thing I figured out was that, but I first got here some product, you might have put

753
00:54:29,200 --> 00:54:32,520
in, you know, we need three or four days, I'm like, well, most things can be done like in

754
00:54:32,520 --> 00:54:35,000
a day or two days, or even half a day.

755
00:54:35,000 --> 00:54:38,720
And so start making adjustments and people have made those adjustments.

756
00:54:39,360 --> 00:54:43,580
And with that, we're able to be as good as possible, but also really moving things forward.

757
00:54:43,800 --> 00:54:47,300
So that's just one of the goals we have to kind of balance as a school district.

758
00:54:48,220 --> 00:54:50,460
Is it a perk for working here?

759
00:54:50,820 --> 00:54:52,440
Is it something teachers appreciate?

760
00:54:53,000 --> 00:54:55,300
I was, yes, I would say yes to answer your question directly.

761
00:54:55,640 --> 00:54:59,860
I think it's a perk and also I think it's an awesome way to move a district forward.

762
00:54:59,860 --> 00:55:05,880
So, we're, this is, this is Torren's talking, this is, we're a unique profession and that, you know, I always say we are

763
00:55:06,380 --> 00:55:15,600
from other parties. We're a seasonal profession. And the way contracts work, you know, you take me, you know, 185 days, but it still, it works

764
00:55:15,600 --> 00:55:21,960
to be done over like the two months of summer. So, how do you do that? I'll be in, come say to people barely and not just depending on the goodness of

765
00:55:22,300 --> 00:55:29,440
someone's heart to get things done. Because there's things that you need to do during the summer that if you don't do them in summer, they're not going to get done until the next summer.

766
00:55:29,440 --> 00:55:34,020
You know, so that's how I think it's a great way that we found it also balanced into

767
00:55:34,020 --> 00:55:37,800
one that is district, you know, so, but you also just said you had to have parameters

768
00:55:37,800 --> 00:55:40,880
around it and not just be like, oh, yeah, this is what you want, you know, it's going to

769
00:55:40,880 --> 00:55:41,960
just $40, you know.

770
00:55:42,140 --> 00:55:42,200
Yeah.

771
00:55:42,280 --> 00:55:47,160
Well, I think about the literacy implementation, yes, last year and the amount of work that

772
00:55:47,160 --> 00:55:51,300
people are able to do over the summer proceeding that and then thinking about math implementation

773
00:55:51,300 --> 00:55:56,400
yes, year for now, same thing, but that is, that is a huge gift to have the opportunity

774
00:55:56,400 --> 00:56:00,640
for people to be able to do it. And it could as to the faculty members because they could say,

775
00:56:00,760 --> 00:56:03,520
I'm not interested in doing this, but they take advantage of it. They do a lot of really high

776
00:56:03,520 --> 00:56:07,980
quality work. They take a major advantage of it. One thing that I like is that you'll find this when

777
00:56:07,980 --> 00:56:12,920
I have colleagues on the districts where they're all, you know, on the literacy, they ping on a district,

778
00:56:13,540 --> 00:56:18,000
they may not be able to pay each other and I'll give them a chance to go through the materials for

779
00:56:18,000 --> 00:56:22,920
school starts. So a big thing we did last summer literacy was we got to register curriculum,

780
00:56:22,920 --> 00:56:28,160
We called it a delt day, what would allow it up to a day for a team of teachers to go

781
00:56:28,160 --> 00:56:31,460
through the materials, get familiar with them, and then we offered us another delt day

782
00:56:31,460 --> 00:56:35,700
this year, and in the second year of the presentation, as you went through a first year of your

783
00:56:35,700 --> 00:56:41,320
literacy curriculum, now's another time to kind of go through everything again to see what

784
00:56:41,320 --> 00:56:44,320
you need to learn or learn more or learn better as going forward.

785
00:56:45,000 --> 00:56:48,640
And we'll do the same thing with math this summer, and then the following summer, and as we

786
00:56:48,640 --> 00:56:54,540
want to use will offer delt dates like this. I think that's really critical because you can do

787
00:56:55,120 --> 00:56:59,340
I say she's a great giving PDs mate but sometimes you need time to sit there and just go through

788
00:56:59,340 --> 00:57:03,940
the materials and plan and work with your colleagues and if you can compensate people for that but

789
00:57:03,940 --> 00:57:10,880
I work that's a really good thing to do. So this is outside of there contracted but it doesn't

790
00:57:10,880 --> 00:57:17,460
contribute to their forget what the retirement MTRS. No I was going to say it doesn't contribute to their

791
00:57:17,460 --> 00:57:24,980
continued like professional status PDPs. No and when we're doing that I'm looking at parry because

792
00:57:24,980 --> 00:57:30,120
in the negotiations like the you know if they've worked here and had a certain level of education

793
00:57:30,120 --> 00:57:36,880
and planes, yes. They don't get graduate credits for it. It's separate. They can potentially earn

794
00:57:37,640 --> 00:57:42,640
PDPs. It depends on what we do. That's for recertification. Yes, okay. It's separate from

795
00:57:42,640 --> 00:57:46,200
So if you get PDPs, we're not going to pay you money.

796
00:57:46,240 --> 00:57:46,460
Okay.

797
00:57:46,700 --> 00:57:46,980
Sorry.

798
00:57:47,200 --> 00:57:47,280
Yep.

799
00:57:47,400 --> 00:57:49,200
So for example, so someone can get paid.

800
00:57:49,340 --> 00:57:52,100
This is not as common, but it does happen.

801
00:57:52,620 --> 00:57:59,100
Say someone wanted to offer like a force for summer work, they'll get paid for that summer

802
00:57:59,100 --> 00:57:59,460
work.

803
00:58:00,000 --> 00:58:03,780
But if you take that course, you're getting PDPs, you're not getting paid at that time.

804
00:58:04,160 --> 00:58:06,680
So that's how you can also, that can also happen on the summer time as well.

805
00:58:06,840 --> 00:58:09,780
PDPs are, you have to earn a certain amount, every five year period, you have to earn a certain

806
00:58:09,780 --> 00:58:11,260
a number of what's called professional development points.

807
00:58:11,420 --> 00:58:13,800
There's a lot towards research thought law acronyms.

808
00:58:14,680 --> 00:58:14,860
Okay.

809
00:58:15,160 --> 00:58:18,780
But this does not count towards graduate credits which are part

810
00:58:18,780 --> 00:58:19,540
of the salary scale.

811
00:58:19,680 --> 00:58:19,840
Yeah.

812
00:58:20,240 --> 00:58:20,340
Okay.

813
00:58:20,500 --> 00:58:25,240
But there are teachers are paid to do the work during the summer.

814
00:58:25,720 --> 00:58:25,780
Yeah.

815
00:58:26,340 --> 00:58:28,560
I think the other thing I was really appreciated about is I think

816
00:58:28,560 --> 00:58:31,180
there are things where I've seen other districts will have

817
00:58:31,180 --> 00:58:32,140
to give at least time.

818
00:58:32,320 --> 00:58:32,400
Yeah.

819
00:58:32,480 --> 00:58:36,760
So I think I actually benefits the kids to have staff working

820
00:58:36,760 --> 00:58:41,160
the summer and not having subs in classrooms when people are doing those curriculum

821
00:58:41,160 --> 00:58:45,520
delts and those sorts of things. Which is great. In the summer and also I think how our calendar

822
00:58:45,520 --> 00:58:51,900
works, we allow we're limiting the minimal pulling out of where we're not putting you just out of

823
00:58:52,360 --> 00:58:57,780
classroom as much as other places are. And you think this is more robust than other districts?

824
00:58:58,760 --> 00:59:03,120
Or similar to some districts and some districts don't happen. It all depends on it. It's hit or

825
00:59:03,120 --> 00:59:09,400
miss. Like, Wayland has it. Yeah, Wayland had a similar program when I was principal in

826
00:59:09,400 --> 00:59:13,520
the show, but we didn't have anything like this. Some districts, a lot of it's around

827
00:59:14,100 --> 00:59:17,340
graduate credits, of course. So it's all, it's kind of takes different flavors and different

828
00:59:17,340 --> 00:59:22,280
interests. In some places do like, I'm not sure, it changes like some districts do more

829
00:59:22,280 --> 00:59:28,240
like a professional development catalog. And it's not really like summer work, so it's more

830
00:59:28,240 --> 00:59:31,540
like about the districts offering this. And then you kind of sign up for things that you

831
00:59:31,540 --> 00:59:35,920
You may get paid for it, or you may get PDPs for it, depending on the depends on your

832
00:59:35,920 --> 00:59:37,960
finances and what kind of conditions you have.

833
00:59:38,220 --> 00:59:43,240
Yeah, I was a shocked, like to see this volume, but that's great, it's a variety.

834
00:59:43,540 --> 00:59:45,780
And it also probably builds teamwork, sure.

835
00:59:46,960 --> 00:59:49,880
And who else is interested in this and might have ideas?

836
00:59:50,640 --> 00:59:57,100
I mean, this is budgeted, so we pay for this through the operating budget and also some grants

837
00:59:57,100 --> 00:59:59,420
that we get from the desi as well.

838
00:59:59,420 --> 00:59:59,880
So

839
01:00:00,000 --> 01:00:05,440
That's all commations to cover the cost. And like I said before we, I'm doing better about

840
01:00:06,140 --> 01:00:10,760
we reason point where it's a sustainable cost, I think going forward, unless we got also this

841
01:00:10,760 --> 01:00:15,580
increase to getting much bigger district or something like that is the point where I think we are

842
01:00:16,080 --> 01:00:24,800
is sustainable and how we let it spend that for a long time. Thank you. Any other?

843
01:00:27,460 --> 01:00:31,000
Any questions about summer work? Before we go to the faculty orientation,

844
01:00:31,600 --> 01:00:33,580
It's all about a beach with palm trees.

845
01:00:34,020 --> 01:00:37,420
That's just like, um, I think you have to get it to look good, you have to give people

846
01:00:37,420 --> 01:00:37,800
a taste.

847
01:00:37,820 --> 01:00:40,960
You know, they're going to feel warm as they're reading through this.

848
01:00:41,140 --> 01:00:41,500
Yeah.

849
01:00:41,760 --> 01:00:41,940
Yeah.

850
01:00:44,620 --> 01:00:45,780
I feel sad.

851
01:00:46,280 --> 01:00:47,380
It's not work what's going on.

852
01:00:47,380 --> 01:00:47,680
Oh, yeah.

853
01:00:47,800 --> 01:00:48,200
It's going to be.

854
01:00:53,480 --> 01:00:54,680
So new back orientation.

855
01:00:55,160 --> 01:00:55,560
Yeah.

856
01:00:55,640 --> 01:01:00,220
So when new faculty members, again, we have a great new back orientation.

857
01:01:00,720 --> 01:01:05,060
We've gotten a lot of good feedback from people who have been teachers in other districts

858
01:01:05,060 --> 01:01:06,240
who have come to art.

859
01:01:06,240 --> 01:01:10,560
and the fact orientation is saying, like, wow, they've had this before, we really focus on,

860
01:01:11,200 --> 01:01:14,840
you know, the new fact orientation, usually the focus on how do you make people feel comfortable

861
01:01:14,840 --> 01:01:19,300
and welcome and know enough, but not all well enough as well. I also not say, so, little

862
01:01:19,300 --> 01:01:22,620
to little I would say, well, don't waste my time. So, yeah, I think we found a good balance.

863
01:01:23,300 --> 01:01:27,400
And I'd like to thank all of the school district leaders who've helped out through the fact orientation,

864
01:01:28,060 --> 01:01:32,580
and most importantly, the New Factors Committee who are paid a small stipend to run the

865
01:01:32,580 --> 01:01:35,300
in fact orientation along with me and that is Brian Kelly.

866
01:01:35,820 --> 01:01:38,360
He's a Lincoln third grade teacher, Matt Reed,

867
01:01:38,560 --> 01:01:39,360
four grade teacher,

868
01:01:39,800 --> 01:01:41,820
Jim Williams, who's at Hanscomb,

869
01:01:42,440 --> 01:01:44,020
60 Clark and who's at Hanscomb,

870
01:01:44,800 --> 01:01:45,720
Rose, Fenty, Vanilla,

871
01:01:45,940 --> 01:01:47,080
who's a social coach at Hanscomb.

872
01:01:47,660 --> 01:01:49,480
And then I knew the social coach Courtney Filvin,

873
01:01:49,800 --> 01:01:51,720
at Lincoln, we'll be joining in the DACA committee

874
01:01:52,440 --> 01:01:54,840
in our role as well, coming up.

875
01:01:55,040 --> 01:01:57,360
So we're really excited about what we've created.

876
01:01:58,300 --> 01:02:01,260
We make sure that we see all the committees of Lincoln,

877
01:02:01,260 --> 01:02:05,660
We go to, we take a tour of Hanskum, we take up a tour around Lincoln, we go down to Metco

878
01:02:05,660 --> 01:02:11,120
on a, on the, on the second day, I sent you all a photo, you can look at your email to see that.

879
01:02:12,460 --> 01:02:17,460
And isn't pretty well old machine, I see the most difficult part, is the Hanskum entry,

880
01:02:17,460 --> 01:02:21,740
entering the Hanskum, this year Laurel helped us out, it's always something we're going to get

881
01:02:21,740 --> 01:02:26,940
to better each time and Rob helped out this year where we, you know, it's a whole thing where you

882
01:02:26,940 --> 01:02:30,140
have to have people's names and information ahead of time.

883
01:02:30,280 --> 01:02:32,200
If it's not, you have to be sponsored at the gate.

884
01:02:32,680 --> 01:02:35,740
So Rob and Mary Gage were able to help out with that.

885
01:02:36,400 --> 01:02:38,100
And it's funny because this year,

886
01:02:38,400 --> 01:02:39,900
I spend time kind of talking about how

887
01:02:39,900 --> 01:02:43,060
Hansel's complicated and you need to get in

888
01:02:43,060 --> 01:02:45,060
and then I'm the one that forgot my ID.

889
01:02:47,160 --> 01:02:48,640
So the new factor is funny.

890
01:02:48,740 --> 01:02:50,240
Like, what course do you do a modeling for us?

891
01:02:50,360 --> 01:02:51,580
What could happen if you forget that?

892
01:02:51,720 --> 01:02:52,560
That was your intent, right?

893
01:02:52,800 --> 01:02:54,600
So I said there and waited in the entrance.

894
01:02:54,600 --> 01:03:00,180
Well, Rob took him on to campus and he came up and brought me back here so that happened

895
01:03:00,180 --> 01:03:04,900
this year as well, you know, so it was just a great time and I really, I really like

896
01:03:04,900 --> 01:03:08,620
how everyone, whether you work at Hanscomb or Lincoln, you get to see all parts of our

897
01:03:08,620 --> 01:03:08,960
history.

898
01:03:09,180 --> 01:03:15,900
And people said each time that we get a lot of teachers who grown up in Massachusetts and

899
01:03:15,900 --> 01:03:19,560
they were in a Metco district growing up but they've never visited Metco headquarters

900
01:03:19,560 --> 01:03:21,340
and learned about deep Metco.

901
01:03:21,340 --> 01:03:25,220
So if this year again, we have several faculty members saying that and those who are from

902
01:03:25,220 --> 01:03:28,700
other places have never even known about it, so they really get a good experience going

903
01:03:28,700 --> 01:03:34,740
down to doing a square and had quarters to see what's going on with Mecca, so.

904
01:03:35,160 --> 01:03:39,980
I wonder how many families would take advantage of having a tour like that for parents?

905
01:03:41,240 --> 01:03:46,220
You talked about it. It was really cool. Yeah, it would be, and also for our leadership

906
01:03:46,220 --> 01:03:51,640
Council retreat we always we'd spend of our four days one of them is down in

907
01:03:51,640 --> 01:03:55,840
Beko Headquarters and this year we took a tour, a walking tour of Lugian Square

908
01:03:55,840 --> 01:04:01,600
which was great and we had a lunch, wasn't any of the place that spoke that they

909
01:04:01,600 --> 01:04:05,960
they're a lunch after that the restaurant anyway they lunch a local restaurant

910
01:04:05,960 --> 01:04:09,840
and they get straight yeah yeah so we we did that as well at the

911
01:04:09,840 --> 01:04:11,300
council, which was awesome.

912
01:04:13,550 --> 01:04:14,430
Any questions?

913
01:04:25,610 --> 01:04:26,350
Warrant.

914
01:04:28,350 --> 01:04:30,530
Then many warrants are signed.

915
01:04:31,270 --> 01:04:34,850
But yeah, Angela was going to speak to the high AP member.

916
01:04:35,370 --> 01:04:40,490
So, yeah, you might have already noticed September 1st,

917
01:04:40,610 --> 01:04:46,850
the council table 4 and was substantially bigger than usual.

918
01:04:46,850 --> 01:04:57,210
That's because at this far still paying both FY26 and 27 TLS and second, we're paying

919
01:04:57,500 --> 01:05:00,030
some case tuition in this warrant.

920
01:05:00,830 --> 01:05:06,270
We see the transportation assessment for this fiscal year from case earlier than usual.

921
01:05:07,010 --> 01:05:14,710
Usually we receive it sometime in September, late September, we will pay it on the October

922
01:05:14,710 --> 01:05:20,030
were warrant. But this solution, we received it earlier for the first installment payment.

923
01:05:20,250 --> 01:05:30,150
We processed it on the warrant on this warrant. So that's why this warrant is bigger. So in October,

924
01:05:30,430 --> 01:05:38,390
we expect to have a smaller warrant, isn't that? Is that helpful because you were saying that you had a

925
01:05:38,390 --> 01:05:44,250
our time with the base transportation, but is it helpful to get the bill?

926
01:05:44,950 --> 01:05:49,590
Yeah, it's helpful to receive the numbers so we can match our budget.

927
01:05:50,370 --> 01:05:58,190
We pay half of it and then the second assessment will come in probably in spring time.

928
01:05:58,410 --> 01:06:06,730
That's when we receive the credit for the years that will, you know, work as a discount to the

929
01:06:06,730 --> 01:06:13,050
second bill that we paid. But we it's going to receive this earlier so we can

930
01:06:13,050 --> 01:06:15,270
come to the funds at the beginning of the year.

931
01:06:18,560 --> 01:06:18,840
Thank you.

932
01:06:22,100 --> 01:06:22,700
Great.

933
01:06:23,420 --> 01:06:23,920
Pack it on.

934
01:06:24,860 --> 01:06:25,460
Yes.

935
01:06:25,660 --> 01:06:26,480
Including the packet.

936
01:06:26,960 --> 01:06:27,520
Sorry.

937
01:06:27,820 --> 01:06:31,280
In the packet, we have the FY26 capital plan.

938
01:06:33,680 --> 01:06:34,920
Brandon and Bob.

939
01:06:35,140 --> 01:06:39,180
Before I turn it over to them to present on the specific projects.

940
01:06:39,180 --> 01:06:48,180
I wanted to put out a quick reminder for the committee that since last, since the end of last year,

941
01:06:48,960 --> 01:06:56,580
we streamlined the process to present both campus needs to the committee following the same timeline,

942
01:06:56,580 --> 01:07:02,020
although both campuses are having very different capital processes.

943
01:07:02,020 --> 01:07:10,240
For example, for LinkedIn campus, we work with Capcom, and in September, we presented the

944
01:07:10,240 --> 01:07:16,620
school committee, which is now, and what we proposed for the next physical year, with

945
01:07:16,620 --> 01:07:21,380
school committees approval, we present to the Capcom next year's requests.

946
01:07:21,380 --> 01:07:30,960
and then fast forward to spring, the capcom will put forward their approved

947
01:07:30,960 --> 01:07:37,800
request to the town warrant and the school committee will be presented with

948
01:07:37,800 --> 01:07:45,340
the warrant for the March meeting and then in May usually the spring time we

949
01:07:45,340 --> 01:07:52,820
provide to the committee the five-year plan and then provide that to the Capcom later on.

950
01:07:53,480 --> 01:07:59,700
So that's been the Lincoln process. In the past, we didn't really have a specific process

951
01:07:59,700 --> 01:08:09,120
for the Hanscomb capital projects, but we decided to follow the same process with the school committee.

952
01:08:09,300 --> 01:08:14,540
So whenever you hear from the three of us about the capital projects for Lincoln,

953
01:08:14,540 --> 01:08:18,820
and we will also present to you the hands-com process.

954
01:08:20,160 --> 01:08:24,020
For hands-com, it's very different process.

955
01:08:24,560 --> 01:08:26,640
It doesn't go to the catcom,

956
01:08:27,180 --> 01:08:31,280
and it's fully under school committees review

957
01:08:31,280 --> 01:08:33,600
and approval for the budget process.

958
01:08:33,880 --> 01:08:36,760
So hands-com has a later approval process.

959
01:08:37,380 --> 01:08:39,640
For today, we're not looking for any votes.

960
01:08:40,420 --> 01:08:42,420
For the next meeting meeting,

961
01:08:42,420 --> 01:08:46,860
We're looking for the committee to approve our Lincoln

962
01:08:46,860 --> 01:08:53,620
projects to be brought forward to the Capcom for their approval.

963
01:08:55,380 --> 01:08:57,360
Any questions on the process?

964
01:08:59,720 --> 01:09:01,240
Can I just repeat it out loud?

965
01:09:01,760 --> 01:09:01,920
Yeah.

966
01:09:02,960 --> 01:09:06,180
So in the, let's start in the spring.

967
01:09:06,880 --> 01:09:12,340
Aftertown meeting, you put together the five year capital request

968
01:09:12,340 --> 01:09:20,820
that goes to Capcom. In the fall you're asking for just the next fiscal years

969
01:09:20,820 --> 01:09:27,080
capital projects. Does Capcom do anything with the five-year plan in the

970
01:09:27,080 --> 01:09:32,980
string? It informs their planning so they can look at all the five-year plans of

971
01:09:32,980 --> 01:09:37,220
all the capital, all the different committees in town. But they're not saying like

972
01:09:37,220 --> 01:09:41,660
yes or no. What they do is they use it as kind of a preview and guidance for what

973
01:09:41,660 --> 01:09:48,500
their allocated dollar amount will be in terms of like where do we think projects will fall in.

974
01:09:49,240 --> 01:09:54,720
So it kind of informs their discussion as to like if they know that something large,

975
01:09:54,720 --> 01:10:02,160
like a fire mentioned is being requested, it'll kind of help them to guide when they want to see

976
01:10:02,160 --> 01:10:06,460
or if we speed up or delay projects that we may be proposed.

977
01:10:07,300 --> 01:10:11,400
And then they've always asked, you know, or not asked, but they've sort of indicated

978
01:10:11,400 --> 01:10:15,240
unless it's a really exceptional situation, they don't really particularly want to see

979
01:10:15,240 --> 01:10:15,880
anything in the fall.

980
01:10:16,180 --> 01:10:17,560
There wasn't on that five-year plan.

981
01:10:17,600 --> 01:10:17,880
Got it.

982
01:10:18,340 --> 01:10:18,800
Got it.

983
01:10:19,320 --> 01:10:24,500
Yeah, the thing they do is a lot of times we give them like an update as to where projects

984
01:10:24,500 --> 01:10:30,900
that have been previously funded maybe are in terms of the process, so they know if there

985
01:10:30,900 --> 01:10:36,920
there may be money that is coming back or where things have landed.

986
01:10:37,680 --> 01:10:41,500
And so then we approve the projects for the next fiscal year.

987
01:10:42,180 --> 01:10:48,940
You take those to Capcom, they do their magic, and it hopefully appears on the warrant.

988
01:10:49,140 --> 01:10:50,740
It will definitely appear on the warrant.

989
01:10:52,100 --> 01:10:54,300
It will depend on what else they have.

990
01:10:54,680 --> 01:10:54,900
Okay.

991
01:10:56,700 --> 01:11:03,100
They have a certain amount of money to which they are allocated to spend.

992
01:11:03,920 --> 01:11:09,180
And some of that money, you know, the whole pretty extensive process.

993
01:11:09,460 --> 01:11:15,520
But they have borrowing and money that they have allocated for projects that they may be paid.

994
01:11:15,980 --> 01:11:21,080
You know, let's say they pay $100,000 per year to pay down like a project.

995
01:11:21,080 --> 01:11:24,280
We'll say like, you don't need to tell a large few.

996
01:11:26,240 --> 01:11:27,440
Okay, thank you.

997
01:11:27,680 --> 01:11:29,960
When you sit at town meeting Audrey Kalman,

998
01:11:30,100 --> 01:11:36,280
who puts up the waterfall path of here's the most high priority project

999
01:11:36,280 --> 01:11:37,900
and that's at some point.

1000
01:11:38,560 --> 01:11:42,120
This is as much as we've gotten less town meeting wants to raise taxes.

1001
01:11:43,020 --> 01:11:45,580
And then we could do more, but yeah.

1002
01:11:45,880 --> 01:11:50,460
And they know that you're saying that there's a schedule for when they have to buy

1003
01:11:50,460 --> 01:11:55,960
and police cruiser, so they know that those are your screens.

1004
01:11:57,020 --> 01:11:58,520
It actually makes sense.

1005
01:11:58,860 --> 01:12:04,240
The other thing, too, that they do is, like, the couple of projects,

1006
01:12:04,680 --> 01:12:09,120
is they, or I say they typically Dan and Colleen,

1007
01:12:09,260 --> 01:12:12,160
will allocate it to, if it falls under certain buckets,

1008
01:12:12,380 --> 01:12:16,240
like whether they're falling into the historical preservation

1009
01:12:16,240 --> 01:12:19,040
or with the funding source maybe, so it's not.

1010
01:12:19,040 --> 01:12:23,980
Everything is not always a cap and also let me go into other fund and sources within that

1011
01:12:24,820 --> 01:12:26,020
state purview.

1012
01:12:27,400 --> 01:12:31,240
And then the investment stuff just comes out of the operating budget history.

1013
01:12:31,600 --> 01:12:34,800
We don't set a separate budget for capital.

1014
01:12:35,060 --> 01:12:39,460
For capital, we don't have the capital projects within the operating budget.

1015
01:12:40,860 --> 01:12:47,180
We present to the committee for certain projects to be approved and then once that's approved,

1016
01:12:47,180 --> 01:12:52,780
that we're going to take the money, how we reserve to fund those projects. Because in our

1017
01:12:52,780 --> 01:13:01,560
operating budget, we only budget for regular maintenance costs. And I think to say that we did

1018
01:13:01,560 --> 01:13:07,400
however project those costs into a pricing model for the contract. Yes.

1019
01:13:10,980 --> 01:13:15,300
So we're paid first

1020
01:13:15,300 --> 01:13:23,580
for students, those into that student amount is a portion of capital,

1021
01:13:26,720 --> 01:13:27,900
every kid is paying

1022
01:13:27,900 --> 01:13:31,480
a nickel towards the new vehicle, whatever.

1023
01:13:32,620 --> 01:13:45,380
The budgeting proposal process for the Hansken contract is backwards to the way it looks.

1024
01:13:46,220 --> 01:13:54,880
What we do is we figure out what are the costs going to be each where we project costs each year for five years and we build in what do we think different capital projects might be.

1025
01:13:55,580 --> 01:14:05,040
And then we back into here's the anticipated enrollment and here's how much that would then translate into as a per student.

1026
01:14:05,660 --> 01:14:11,480
So what we're giving to them is primarily a per student proposal.

1027
01:14:11,480 --> 01:14:16,800
But we didn't start with how much of a cost educated kid we really started with what's

1028
01:14:16,800 --> 01:14:22,700
our overall projected cost over the five years, which does build in certain capital projects.

1029
01:14:23,120 --> 01:14:28,000
There's also the opportunity to go to DoDIA for some things and we were successful with

1030
01:14:28,000 --> 01:14:30,500
one project, but we can't count on it with them.

1031
01:14:33,370 --> 01:14:42,090
Those are treated just as an annual expense, the capital things, the truth is as an annual

1032
01:14:42,090 --> 01:14:46,090
expensively approved annual budget for hands, including in that.

1033
01:14:49,200 --> 01:14:54,260
So I think, I think we would request for a specific project, right?

1034
01:14:54,980 --> 01:14:59,900
Yes, we would like to treat it separately, like the Lincoln budget, because

1035
01:15:00,000 --> 01:15:04,340
Is our operating budget only or will we source them for that? Is the reserve?

1036
01:15:06,560 --> 01:15:08,380
Yes, it's not good.

1037
01:15:10,660 --> 01:15:32,520
Well, if we have why it's not good, I don't want to make sure we're setting aside money every year that goes into the reserve that's available for capital, but if we're not doing that. So the funding source comes from one, the contract revenue was one source, the processes are different.

1038
01:15:32,520 --> 01:15:36,040
because operating budget follows the budget in process.

1039
01:15:36,580 --> 01:15:40,940
Capital should follow a different process because we record them differently.

1040
01:15:41,720 --> 01:15:46,020
And we like to keep them separate because every year a couple of projects change.

1041
01:15:46,500 --> 01:15:49,620
But our operating budget is how we maintain the building.

1042
01:15:50,140 --> 01:15:56,780
Based on funding sources, the school committee can say we delay this project from this year to next year.

1043
01:15:56,780 --> 01:16:03,560
And that can happen, but operating budget is what we need to run the school every year.

1044
01:16:03,980 --> 01:16:08,500
So it should typically follow two separate processes.

1045
01:16:09,120 --> 01:16:15,940
But the money is from the contract revenue, it's one source, does that answer your question?

1046
01:16:16,940 --> 01:16:22,900
In our, the, let me if I'm wrong Susan, but the concern that you have is if we're always

1047
01:16:22,900 --> 01:16:26,340
paying capital out of the reserve, that means the reserve is always going down and that it

1048
01:16:26,340 --> 01:16:33,200
certain point the reserve is gone. The way we projected out and Angela jump in, if I'm getting any

1049
01:16:33,200 --> 01:16:39,940
of this incorrect, the way we projected out the five years of this proposal is that in the first

1050
01:16:39,940 --> 01:16:46,680
two years we have to draw from the reserve for things. By year three we get to about break even

1051
01:16:46,680 --> 01:16:53,140
point and years four and five we're starting to add back into the reserve. So money coming out of

1052
01:16:53,140 --> 01:16:57,180
the reserve to fund capital does not necessarily mean that the reserve is going down because our

1053
01:16:57,180 --> 01:17:01,640
projection is that the five-year projection was that we are at a point where we are putting

1054
01:17:01,640 --> 01:17:07,120
money into the reserve that then can be used to pay for capital projects. Is that an accurate

1055
01:17:07,120 --> 01:17:13,880
description of the way we forecast it out? Yes. And capital projects, sometimes it's multi-year

1056
01:17:14,500 --> 01:17:20,900
projects. That's true. It could happen in a swing of several years depending on the project.

1057
01:17:20,900 --> 01:17:32,440
So we can't really, we cannot really say we're using FY 28 operating budget for this project if the project goes beyond the physical year.

1058
01:17:32,960 --> 01:17:37,960
So that's why the federal project sort of are following a different process.

1059
01:17:38,960 --> 01:17:44,240
So this 28 budget that will be approaching year three.

1060
01:17:46,060 --> 01:17:50,000
So, we should be looking at, and in close to pre-keyment, yes.

1061
01:17:50,420 --> 01:17:56,000
So, we should be looking at starting to send money back into the reserve, right?

1062
01:17:56,980 --> 01:18:03,520
A year or, I think, was when, year three was sort of the breakeven-ish point, right?

1063
01:18:03,680 --> 01:18:04,740
Am I right about that?

1064
01:18:05,160 --> 01:18:06,180
That was the point.

1065
01:18:06,440 --> 01:18:06,560
Yes.

1066
01:18:06,760 --> 01:18:08,340
I don't want to say anything.

1067
01:18:08,440 --> 01:18:08,940
Yeah, yeah.

1068
01:18:08,940 --> 01:18:18,840
We had the enrollment because we had the different enrollment last year that meant that we used more money from the reserve than we anticipated.

1069
01:18:19,160 --> 01:18:23,460
Although it was not conscious about what I'm about to say.

1070
01:18:23,680 --> 01:18:28,760
I think it ended up not being that much more because we were able to bill for students over the course of the year.

1071
01:18:31,700 --> 01:18:34,340
So all of this depends on enrollment, ultimately.

1072
01:18:34,340 --> 01:18:45,720
But the original projection was that by year three, we were right around break even point, which is this FY28, and then year four is when we would anticipate that we would be putting money back into the.

1073
01:18:45,720 --> 01:18:54,640
But, like, as a townside, we can see where the cap hoop expenses where it's coming from

1074
01:18:54,640 --> 01:19:00,240
and where it is, whether it's what source it is, whether it's direct taxes or whether

1075
01:19:00,240 --> 01:19:06,500
it's a grant from community preservation or wherever we see where that money is coming

1076
01:19:06,500 --> 01:19:06,700
from.

1077
01:19:06,880 --> 01:19:16,490
But, with hands-concapable, I guess, even at all this time, I don't have that same sense

1078
01:19:16,490 --> 01:19:20,370
So money flow for capital, that it's just a reserve.

1079
01:19:21,850 --> 01:19:24,830
Well, it's been a fairly specific reserve account

1080
01:19:24,830 --> 01:19:26,030
for capital projects.

1081
01:19:26,850 --> 01:19:30,930
So that's why I will still report that account

1082
01:19:30,930 --> 01:19:35,010
to the committee as we spend money out of that account

1083
01:19:35,690 --> 01:19:37,310
from the approved projects,

1084
01:19:38,390 --> 01:19:41,330
but that's one of the reasons that we keep it separate.

1085
01:19:41,550 --> 01:19:44,670
So it doesn't get into like mixed up

1086
01:19:44,670 --> 01:19:52,050
with the normal maintenance costs. And that's a remember the hope is that Dogey at pace for

1087
01:19:52,610 --> 01:19:56,970
things that are over $75,000. Once we get in the project, we'll talk to all of those examples.

1088
01:19:59,230 --> 01:20:03,250
Thanks. All right, so I'll take it away.

1089
01:20:04,730 --> 01:20:09,230
Actually, we actually don't have any technology requests this year in Lincoln, so this is going to be

1090
01:20:09,230 --> 01:20:17,750
the branding show. So the request we have on this this request this is you guys have seen the past

1091
01:20:17,750 --> 01:20:23,890
historically but the maintenance request is basically we have always have ongoing building maintenance

1092
01:20:24,430 --> 01:20:30,630
things like painting classrooms, upgraded life safety devices or is there any type of retrofits

1093
01:20:30,630 --> 01:20:35,110
that we need to do in classrooms right. For example there's like you know these window shades and

1094
01:20:35,110 --> 01:20:44,730
that, and we have classrooms that have students with sensitivities and stuff like that, we may have to do things that are above and beyond your normal maintenance and stuff like that.

1095
01:20:45,510 --> 01:20:52,130
So this, that's one, the second one is the hardwell trailer, which is located right outside this double doors here.

1096
01:20:52,830 --> 01:21:02,470
It is a kind of a first generation style, chair lift, and there's kind of a couple of options that we have that we can present to.

1097
01:21:02,470 --> 01:21:06,810
So, as we said, maintenance, it's a $50,000 request.

1098
01:21:07,070 --> 01:21:09,270
This was something that was always done in the past.

1099
01:21:09,610 --> 01:21:12,790
If we agree that we would not print forward,

1100
01:21:12,810 --> 01:21:15,250
because the school was relatively new,

1101
01:21:15,370 --> 01:21:16,610
and so we had taken it off.

1102
01:21:18,230 --> 01:21:21,730
And now that we are five years in to the school,

1103
01:21:22,090 --> 01:21:24,290
it is starting to need as you walk through,

1104
01:21:25,050 --> 01:21:27,070
because still he's doing great job over the summer

1105
01:21:27,070 --> 01:21:29,470
and they try to touch our paint and stuff like that.

1106
01:21:29,470 --> 01:21:45,450
We do not have the staff to do all the classrooms in the necessary areas, so and then again, you know, we are as we develop or as we grow our services and stuff like that.

1107
01:21:45,690 --> 01:21:53,970
We constantly find that there are needs working with decent stuff like that to adopt or to adapt to some of our student states.

1108
01:21:54,730 --> 01:21:58,730
And this was formerly an annual request that we could do every year before the building project.

1109
01:21:59,390 --> 01:22:00,810
Why is it going to be every year?

1110
01:22:01,710 --> 01:22:06,110
So what we have found is that the previous request was 25,000.

1111
01:22:06,850 --> 01:22:11,130
And so what we have found is that by asking for 50,000 every other year,

1112
01:22:11,310 --> 01:22:17,310
it allows us to have a party that is a little bit bigger than it costs that we don't have to wait.

1113
01:22:17,610 --> 01:22:21,630
So what it does is it allows us to budget it internally

1114
01:22:22,390 --> 01:22:30,190
And to utilize the money as we see fit, one thing about capital projects is they do carry

1115
01:22:30,190 --> 01:22:30,610
over.

1116
01:22:30,790 --> 01:22:34,950
So if you don't use all of the money for a year as long as it's for the same project,

1117
01:22:36,030 --> 01:22:39,470
that money does carry over for a year and a year.

1118
01:22:39,710 --> 01:22:47,990
So again, if we have projects that are, say, a $30,000 project, it'll be able to do something

1119
01:22:47,990 --> 01:22:54,990
in fact. For instance, one of the big areas of maintenance that you've got to notice

1120
01:22:54,990 --> 01:23:00,490
as you go through the school is floor repairs. You know, the floors are, you know, with

1121
01:23:00,490 --> 01:23:05,030
we have brave furniture, but sometimes people with the best of intentions, you know, they

1122
01:23:05,030 --> 01:23:10,610
won't wait for additional help, and they'll maybe drag something across the floor, or,

1123
01:23:10,970 --> 01:23:16,490
you know, something will happen. So those repairs can be, you know, tiling costly, so this

1124
01:23:16,490 --> 01:23:20,650
this would allow us to be able to do some multiple areas

1125
01:23:21,090 --> 01:23:23,590
where we could get better bang for a buck.

1126
01:23:25,550 --> 01:23:27,010
The horrible chairlift replacement

1127
01:23:27,010 --> 01:23:30,830
so a couple of months ago,

1128
01:23:31,230 --> 01:23:34,410
we had a person with a disability

1129
01:23:34,410 --> 01:23:36,390
who was utilizing the chairlift

1130
01:23:36,390 --> 01:23:38,630
and actually it failed.

1131
01:23:39,030 --> 01:23:40,530
Luckily, they were in a spot

1132
01:23:40,530 --> 01:23:42,070
where they were at the top of the stairs,

1133
01:23:42,070 --> 01:23:44,430
we were able to get them off without an issue.

1134
01:23:44,430 --> 01:23:52,010
but the main call of the brain of the chillet has head-fried.

1135
01:23:52,810 --> 01:23:55,370
And so we have three options.

1136
01:23:55,650 --> 01:24:02,290
And so what we're actually looking for is kind of some discussion with all of you as to which way we would like to go.

1137
01:24:03,070 --> 01:24:06,270
And so current chillet obviously no longer abuse.

1138
01:24:07,210 --> 01:24:10,370
ADA access is currently limited to we do have.

1139
01:24:11,030 --> 01:24:13,150
If you go up the hill towards Magic Garden,

1140
01:24:13,270 --> 01:24:15,250
there was a ramp that would allow you to enter,

1141
01:24:15,430 --> 01:24:17,390
it's the second floor, there was also a ramp

1142
01:24:17,390 --> 01:24:19,990
that would allow you to enter kind of in the back

1143
01:24:19,990 --> 01:24:21,710
of the building by Perry's office

1144
01:24:21,710 --> 01:24:25,490
or by the facilities and technology area.

1145
01:24:25,690 --> 01:24:28,570
So we do have 88 access.

1146
01:24:29,310 --> 01:24:32,730
So legally, we are not required to have the chairlift.

1147
01:24:36,980 --> 01:24:39,080
And so the three options, we have a replace

1148
01:24:39,080 --> 01:24:40,420
with a retrofit system.

1149
01:24:41,000 --> 01:24:43,320
We have a replace with a brand new system

1150
01:24:43,320 --> 01:24:47,980
that we have removed the old, we cannot leave the system as it currently stands is

1151
01:24:48,860 --> 01:24:53,480
inspected every two years. The current inspection is good until

1152
01:24:54,640 --> 01:24:59,780
28, but we have to make a decision as to what we want to do. We would need to decommission it

1153
01:24:59,780 --> 01:25:02,200
and actually remove some of the components.

1154
01:25:05,160 --> 01:25:07,820
So the replace with the retrofit system.

1155
01:25:08,380 --> 01:25:11,480
So this allows us to keep the wall between the stairs in place.

1156
01:25:13,320 --> 01:25:22,700
The new list would have new components, everything basically except for the towers and the real system that goes up to the stable right now would be replaced.

1157
01:25:23,580 --> 01:25:29,240
The modernization we need to receive our variance in order to do this retrofit.

1158
01:25:29,480 --> 01:25:35,480
So basically the current platform needs to be up size to the 30 by 48.

1159
01:25:35,700 --> 01:25:41,080
We are currently a 30 by 41 age platform. So our platform does not meet current code.

1160
01:25:42,120 --> 01:25:47,700
Then we would also need to receive a variance from Massachusetts Elevator Board for the capacity.

1161
01:25:49,060 --> 01:25:56,520
Parent weight capacity building code wise has to be over a minimum of 550 pounds. Our current

1162
01:25:56,520 --> 01:26:02,400
unit is rated at like 450 pounds. So we do not meet the current code.

1163
01:26:04,460 --> 01:26:09,160
The project car link includes the removal and discard of any unused components to the existing

1164
01:26:09,160 --> 01:26:16,020
in the cost estimate is about $67,000, and that's for the direct compliance.

1165
01:26:18,630 --> 01:26:25,750
So, the replace with the new system, this is basically the entire unit gets replaced.

1166
01:26:26,720 --> 01:26:32,770
The capacity increases to 660 pounds, which means the current code, the entire wall assembly

1167
01:26:32,770 --> 01:26:37,090
in the middle of the stairs would need to be torn apart and basically structurally rebuilt

1168
01:26:37,090 --> 01:26:38,610
to support the additional weight.

1169
01:26:38,610 --> 01:26:42,830
So that would be an added expense on top of it.

1170
01:26:43,550 --> 01:26:46,830
The variance would be needed for the platform size.

1171
01:26:47,170 --> 01:26:51,050
So even if we were to rebuild the wall going up the stairwell,

1172
01:26:51,250 --> 01:26:52,710
it's still not wide enough to house.

1173
01:26:53,170 --> 01:26:54,950
So we would still need one variance.

1174
01:26:56,030 --> 01:26:59,610
We'd be able to keep the drive box in the same location,

1175
01:26:59,750 --> 01:27:02,970
and we could modify it where the components live.

1176
01:27:03,930 --> 01:27:05,010
And that is estimated.

1177
01:27:05,010 --> 01:27:21,390
So the the new lift components are 78,803 with obviously we need to do the additional kind of design work and structural work to the state well itself. So that's why there's an additional cost associated with it.

1178
01:27:23,940 --> 01:27:29,800
And then the third is we would have to at least remove the old system and do not replace it.

1179
01:27:29,800 --> 01:27:34,520
Okay, and so what this would do is the gentleman need to be removed and probably decommissioned by the state.

1180
01:27:35,160 --> 01:27:41,800
Is the permanent authority a new lift or elevator could be part of a future final parallel project?

1181
01:27:41,800 --> 01:27:45,480
And we can kind of talk a little bit further about that in a little bit.

1182
01:27:46,000 --> 01:27:51,560
The cost for this for like the permanent and something that to decommission it along with the removal of the parts.

1183
01:27:52,120 --> 01:27:54,600
It does fancy me about 15,000 dollars.

1184
01:27:54,600 --> 01:27:55,520
So

1185
01:27:59,580 --> 01:28:04,240
when the when the lip was functional, how often was it?

1186
01:28:05,440 --> 01:28:06,760
That's a big question.

1187
01:28:08,200 --> 01:28:11,080
It was used extremely infrequently,

1188
01:28:11,660 --> 01:28:15,620
up until this current year where Magic Garden actually partnered

1189
01:28:15,620 --> 01:28:18,920
with one of the local organizations.

1190
01:28:19,300 --> 01:28:25,120
And they have some assistants who come in and work with the students.

1191
01:28:25,120 --> 01:28:30,280
And some of them have, one of particular, has a mobility issue with a wheelchair.

1192
01:28:31,000 --> 01:28:34,720
And so it was not heavily used, and actually it had only been used.

1193
01:28:35,180 --> 01:28:39,080
This was the second time, and it was installed in 1992.

1194
01:28:39,480 --> 01:28:46,080
This was the second time it had been used up until this year, where we did have some of

1195
01:28:46,080 --> 01:28:47,660
you who tried to use it.

1196
01:28:48,260 --> 01:28:54,740
And so how inconvenient is it to use the sidewalk in the ramp?

1197
01:28:55,680 --> 01:29:00,860
So it's not inconvenient other than the one time that we did utilize it, it was during

1198
01:29:00,860 --> 01:29:05,860
a weather, it was the winter time that we had a small amount of snow that was on the hill

1199
01:29:05,860 --> 01:29:11,400
that made it just slippery enough that it was a motor ride, a motor ride, a little chair.

1200
01:29:11,400 --> 01:29:21,580
So to prevent any chance of the person, you know, actually slightly that we actually offered them to compliance the length and that's fine.

1201
01:29:22,780 --> 01:29:34,300
And the, I guess because of the size of the stairwell, we are limited to a smaller platform that code requires, is it still big enough to fiddle wheelchair on?

1202
01:29:34,300 --> 01:29:36,920
Yes, yeah, it would still be big enough

1203
01:29:38,000 --> 01:29:44,120
The issue is that the there are real on the sides of the stairwell, and so we we are limited to

1204
01:29:44,120 --> 01:29:49,060
We cannot expand it and the snow and ice it was on the walkway that one time

1205
01:29:49,060 --> 01:29:49,740
And they said

1206
01:29:50,600 --> 01:29:57,620
Because we just weren't shoveling it as often as we should have or no, it was it was actively snowing at the time to which they came

1207
01:29:57,620 --> 01:29:59,740
So we had solved it, but again, it was

1208
01:30:00,020 --> 01:30:13,220
It was pretty heavily snowing at the moment. So we just, we, they had tried to go up and there was sliding. So we said, well, why don't you come in and we'll allow you to, and we didn't get them all over. They had to go down the hell.

1209
01:30:13,220 --> 01:30:20,280
It was used often because this was had classrooms and there were kids who needed the lift.

1210
01:30:20,680 --> 01:30:28,160
So in those days, in the 90s, it was used every day by maybe three kids, but I think

1211
01:30:28,160 --> 01:30:34,720
the thing is, if we had a full-time employee working in the administration, had a motorized

1212
01:30:34,720 --> 01:30:39,420
wheelchair, which takes up space more than people pushing someone.

1213
01:30:39,420 --> 01:30:46,400
So we would, that would be tough and you'd have to, yeah.

1214
01:30:46,540 --> 01:30:56,580
What is the interest in having and because what would you rather have an elevator put in at a later date when heartwell is?

1215
01:30:57,300 --> 01:31:00,320
I think an elevator would definitely serve us better.

1216
01:31:00,800 --> 01:31:06,760
I mean, somebody on a platform is, it was scary.

1217
01:31:09,740 --> 01:31:18,020
It's not the best way, I mean, again, even the person who has used it, did not have the

1218
01:31:18,020 --> 01:31:25,420
best ability, and so you almost need to kind of like walk up behind them and push the functionality

1219
01:31:25,420 --> 01:31:25,960
for that.

1220
01:31:27,500 --> 01:31:30,020
Realistically, it's almost not to be able to come in and operate themselves.

1221
01:31:30,020 --> 01:31:36,540
Yeah, no. My father's in a scooter and there's no way to do it. Yeah, you can't get himself

1222
01:31:36,540 --> 01:31:46,060
on it or up the bottom. Yeah. What is the, I know you're going to get into it but about

1223
01:31:46,780 --> 01:31:56,860
potential plans for this building. So some of the five year capital plan over the course

1224
01:31:56,860 --> 01:32:02,400
of past several years. It's had a couple of projects that were on it. Okay, one is there is still a

1225
01:32:02,400 --> 01:32:10,800
spetus in this bill. And so the spetus remediation used to be put forth at a dollar amount, not at a

1226
01:32:10,800 --> 01:32:17,740
total cost or any spetus. So it was typically, it was like an annual request of $50 or $60,000

1227
01:32:17,740 --> 01:32:25,400
in the theories that they would do a portion of the spetus removal. The reality of it is that

1228
01:32:25,400 --> 01:32:31,340
it never really ever got approved because, quite honestly, by the time you, you know, section on

1229
01:32:31,340 --> 01:32:36,440
an area, you saw through the removals like that, and $50,000 does not go every far.

1230
01:32:38,660 --> 01:32:39,360
The other

1231
01:32:39,360 --> 01:32:47,520
project that was done was to replace the windows. And so all of the windows in the building are along the two

1232
01:32:47,520 --> 01:32:53,200
two long sections are original, and those also contain asbestos content.

1233
01:32:54,000 --> 01:32:59,540
And so, in order to replace the windows, you know, it's referred to as the curtain walls

1234
01:32:59,540 --> 01:33:04,580
because of these structural beams, the outside walls are actually structurally supporting

1235
01:33:04,580 --> 01:33:07,020
the roof, all of these beams support the roof.

1236
01:33:07,460 --> 01:33:10,240
So they're called curtain walls in the industry.

1237
01:33:11,140 --> 01:33:16,640
So the second project was to replace the curtain walls, put new windows and stuff like that.

1238
01:33:16,640 --> 01:33:22,060
But the reality is, again, we would need to basically take the building off line, right?

1239
01:33:23,060 --> 01:33:29,380
In doing these projects, building code requires that any time you trigger over 30% of the

1240
01:33:29,380 --> 01:33:33,000
building's value, you have to bring it up to current code.

1241
01:33:34,040 --> 01:33:37,940
And so that would require all of the ADA necessities, all of these things.

1242
01:33:38,140 --> 01:33:41,700
And so it's 30% over three years.

1243
01:33:41,700 --> 01:33:53,840
So, in other words, like if you took the $400,000 that we put into doing the maintenance shop in the next two years, you didn't, you know, additional projects, it's all out of that.

1244
01:33:53,920 --> 01:33:54,680
I can trigger that.

1245
01:33:55,120 --> 01:34:01,660
And that would all trigger, you know, ADA in any time of safety upgrades that are necessary.

1246
01:34:02,340 --> 01:34:06,320
And so that's where the question is, you know, how do we want to proceed?

1247
01:34:06,320 --> 01:34:12,260
what are the thoughts on the buildings use? Obviously, the building, we monitor the

1248
01:34:12,260 --> 01:34:18,440
asbestos and stuff like that every year. We put out our letters every three years,

1249
01:34:18,660 --> 01:34:24,340
and we have a third party that comes in and does a full assessment by no means. And most of our

1250
01:34:24,340 --> 01:34:30,280
asbestos is actually in locations to which most people are not present. There are a lot of it is in

1251
01:34:30,280 --> 01:34:31,600
underground areas.

1252
01:34:33,880 --> 01:34:36,880
And so the question is, you know, like, what do we, what do we foresee?

1253
01:34:37,120 --> 01:34:44,420
In the future, you know, is there any type of recommendations or repurposing of the spaces

1254
01:34:45,100 --> 01:34:52,920
to better fit the needs of the administration? Is there any possibility of upgrading the current

1255
01:34:52,920 --> 01:34:59,400
ADA entrances like the ramp that goes in to the back of the building.

1256
01:35:00,320 --> 01:35:04,700
I mean all of these are absolutely options that we can look at.

1257
01:35:04,980 --> 01:35:12,920
I mean, currently they are actually our limitations are actually the smokes

1258
01:35:12,920 --> 01:35:14,980
to which gets you to those ramps.

1259
01:35:15,620 --> 01:35:19,460
The back has a pretty steep walkway, paved walkway,

1260
01:35:19,460 --> 01:35:23,180
same thing, I'm sure most of you are more familiar with the

1261
01:35:23,180 --> 01:35:28,180
the Magic Garden entrance. You know, it's the pathway that goes up to it that is more

1262
01:35:28,180 --> 01:35:35,880
the issue as opposed to the ramps. So we have not had issues getting folks into the building.

1263
01:35:35,880 --> 01:35:44,000
It's more just making them logistically from the parking lot to those ramps more approach.

1264
01:35:45,280 --> 01:35:46,840
So, you know,

1265
01:35:48,860 --> 01:35:55,180
what would prop you would say, okay, now is the time to do a big remodel

1266
01:35:55,180 --> 01:35:59,340
of the building, the give-rate, the asbestos, and put it in an elevator and all that, is it?

1267
01:36:00,420 --> 01:36:13,370
So I think it's a combination of, you know, the current building, we have added some new

1268
01:36:13,370 --> 01:36:21,130
positions, right? So we are, by no means outgrown with the building, but we are becoming, we are

1269
01:36:21,130 --> 01:36:29,010
utilizing a large portion of it. And so the question is, are there, is there a layout that may be

1270
01:36:29,010 --> 01:36:35,630
better suited to serve, you know, folks that are coming to me with the battery or with torrents

1271
01:36:35,630 --> 01:36:36,330
or something like that.

1272
01:36:37,070 --> 01:36:40,770
As you kind of think about the bill then right now,

1273
01:36:41,010 --> 01:36:44,610
we have Torrance's office.

1274
01:36:44,790 --> 01:36:46,730
You got to kind of go through two other offices.

1275
01:36:47,510 --> 01:36:50,750
You know, we are adequately utilizing the bill.

1276
01:36:50,970 --> 01:36:52,530
There is no immediate concern.

1277
01:36:54,150 --> 01:36:57,230
But there's nothing that's going to force the issue.

1278
01:36:57,430 --> 01:36:59,750
Like, you could go for another 30 years and not.

1279
01:37:00,070 --> 01:37:00,550
Yeah, what do you think?

1280
01:37:00,610 --> 01:37:02,650
The bill is safe to be within.

1281
01:37:02,870 --> 01:37:04,770
We have put in, you know, Mitsubishi units.

1282
01:37:04,770 --> 01:37:10,510
we have, you know, climate controlled environments to all of our offices and stuff like that.

1283
01:37:11,770 --> 01:37:16,910
So, there is no immediate concerns. You know, the question is going to be, where does it fit

1284
01:37:16,910 --> 01:37:22,470
in line with the town's borrowing capacity? You know, what building is next in line after the

1285
01:37:22,470 --> 01:37:28,290
community center? You know, those are more than things to kind of consider as, you know, where is this

1286
01:37:28,290 --> 01:37:34,230
still can fall under. Yeah, it seems to me the town probably will not have appetite.

1287
01:37:34,810 --> 01:37:40,450
This is probably not high priority. Yeah, for a big project, especially if it's not, you know,

1288
01:37:40,910 --> 01:37:51,110
the school had holes in the ceiling before it was redone. So this was great discussion.

1289
01:37:56,970 --> 01:37:58,270
One of

1290
01:37:58,270 --> 01:38:03,250
is I'm not sure they're doing the new trucking.

1291
01:38:04,390 --> 01:38:05,490
Chill is worth it.

1292
01:38:05,970 --> 01:38:08,550
If we said, listen, we feel that this building

1293
01:38:08,550 --> 01:38:11,630
is gonna be in existence for another eight to 15 years

1294
01:38:11,630 --> 01:38:12,510
as it stands.

1295
01:38:13,210 --> 01:38:15,950
And we felt that we wanted to, you know,

1296
01:38:16,090 --> 01:38:20,370
make the building accessible for folks

1297
01:38:20,370 --> 01:38:23,630
who may or may not come here, you know,

1298
01:38:24,030 --> 01:38:26,110
the retrofit might be the best option.

1299
01:38:26,890 --> 01:38:32,530
You know, otherwise, you know, the other option that I would advise we consider is the

1300
01:38:32,530 --> 01:38:33,370
decommissioning.

1301
01:38:33,450 --> 01:38:40,370
We just figure moving, you know, at that point, you know, we may be, you know, try to come

1302
01:38:40,370 --> 01:38:46,830
up with a plan where if we were to have somebody who has mobility issue, maybe we have some sort

1303
01:38:46,830 --> 01:38:54,430
of a plan in place that we have folks who can assist them up the ramps or, you know, to

1304
01:38:54,430 --> 01:38:59,410
point, we do some small projects and it sounds like you would need to do that even if we have a

1305
01:38:59,410 --> 01:39:05,670
chairlift, right? Someone has to still come and help them with the chairlift going. Correct.

1306
01:39:05,990 --> 01:39:10,610
I mean, I think that the newer lifts have the ability for you to like operate it,

1307
01:39:10,730 --> 01:39:17,170
maybe remotely, for instance, like there would be a control station that is not on the lift itself,

1308
01:39:17,470 --> 01:39:22,590
like doing you would be able to remotely. There's also a difference between someone who's broken

1309
01:39:22,590 --> 01:39:28,070
their leg and someone who's in a wheelchair, right? So like someone who's broken their leg could

1310
01:39:28,070 --> 01:39:33,770
easily use the lift being in a full tower. It's hard to have to go all the way up the

1311
01:39:33,770 --> 01:39:37,470
ramp. That would be harder for the person who broke their leg. Yeah.

1312
01:39:37,750 --> 01:39:45,090
The only two is the lifts have become a lot. So again, with the added weight capacity and stuff like

1313
01:39:45,090 --> 01:39:55,190
that the lift that was currently here was really not designed, there's a jump seat that

1314
01:39:55,190 --> 01:40:00,050
comes down on this lift. It's really designed for somebody who is in a temporary wheelchair

1315
01:40:00,050 --> 01:40:06,590
to get into the, to sit on the lift, ride the lift. You can't put the wheelchair on it.

1316
01:40:06,930 --> 01:40:11,150
You can, but you can't put a weight capacity, a lot of the motorized

1317
01:40:11,150 --> 01:40:17,890
She was very heavy and so we capacity wise it really was not designed for the application

1318
01:40:17,890 --> 01:40:19,790
that we would use it for.

1319
01:40:20,010 --> 01:40:28,910
The kids I remember who used this had walkers and I come in and the adult would help them

1320
01:40:28,910 --> 01:40:34,070
up the stairs and then they got up but they were I'd say maybe three kids who did it used

1321
01:40:34,070 --> 01:40:40,470
it every day but it sounds like what's more likely now I hate I like it would be I mean

1322
01:40:40,470 --> 01:40:44,870
And if God forbid, if one of you guys broke your leg and had to use it every day,

1323
01:40:45,070 --> 01:40:51,950
that's a more likely scenario, but with that even some would you even use a bill of

1324
01:40:51,950 --> 01:40:55,390
some ass or something and the belly and employee they want to stay on the child, how do you

1325
01:40:55,390 --> 01:40:56,110
get them in and out?

1326
01:40:56,810 --> 01:40:59,090
How difficult is it to get a variance?

1327
01:40:59,230 --> 01:41:00,250
Yeah, it's going to be a big question.

1328
01:41:00,910 --> 01:41:09,070
Um, you know, under the, the situation is on the elevator board.

1329
01:41:09,430 --> 01:41:10,030
I am.

1330
01:41:10,130 --> 01:41:10,530
I'm not.

1331
01:41:10,670 --> 01:41:15,890
I'm not on the front of them to ever, to ever ask you from my understanding talking with the buildings.

1332
01:41:15,990 --> 01:41:16,890
I can still like that.

1333
01:41:17,310 --> 01:41:21,650
You know, they do variances all the time, especially in an older building like this where obviously,

1334
01:41:22,210 --> 01:41:27,130
you know, when elevator is not, you know, something that we were just going to readily be able to do, right?

1335
01:41:27,130 --> 01:41:34,390
So it allows functionally and the biggest thing is that because we have technically

1336
01:41:34,390 --> 01:41:41,630
egress or in access to any egress for those who may be on the second floor already,

1337
01:41:42,110 --> 01:41:47,390
it's actually, you know, it's not necessary. So they are probably more apt to actually

1338
01:41:47,390 --> 01:41:55,610
grant it because it is a convenience factor as opposed to the built-in is not actually

1339
01:41:58,280 --> 01:42:06,560
and the difference in price between retrofit and new is 30 billion.

1340
01:42:06,640 --> 01:42:09,280
I wish it was a greater definition for me.

1341
01:42:12,180 --> 01:42:15,240
The new price is a ballpark.

1342
01:42:15,780 --> 01:42:18,160
The components part is accurate.

1343
01:42:18,160 --> 01:42:31,660
300,000 is kind of the ask, but again, the study would need to be done to find out what is the

1344
01:42:31,660 --> 01:42:40,120
structural need of the stairwell. So your thoughts were really choosing, the best choices are either the

1345
01:42:40,120 --> 01:42:47,440
retrofit or removing it all, I'm not sure how we go about thinking about it.

1346
01:42:47,440 --> 01:42:49,940
Again, you don't need to vote out tonight.

1347
01:42:50,160 --> 01:42:57,240
If you guys gave me some guidance, I would update the request for the second reach

1348
01:42:57,240 --> 01:43:03,420
so that you get more reflected what the force of it to make this request is currently.

1349
01:43:03,420 --> 01:43:06,380
No, I was going to say, sorry, people on the building too.

1350
01:43:06,380 --> 01:43:07,700
Were you going to say something, Rob?

1351
01:43:08,120 --> 01:43:12,340
I was going to request currently reflects the $100,000 option, because it was the high

1352
01:43:12,340 --> 01:43:13,080
consumption of it.

1353
01:43:14,720 --> 01:43:22,140
This is far outside of my area of expertise, and so I rely pretty heavily on Brandon.

1354
01:43:23,700 --> 01:43:28,320
If he's recommending Retrofit or not replacing, I would certainly rely on that.

1355
01:43:28,320 --> 01:43:42,960
that, at least any danger of equal opportunity employment, if we advertise a job for Angela

1356
01:43:42,960 --> 01:43:47,700
decides that she wants to retire, I mean, no, no, no, I'm trying to use an example, please,

1357
01:43:47,920 --> 01:43:51,240
use an example, Susan, not a good example.

1358
01:43:52,720 --> 01:44:00,160
So the position where we would be not following the law and making sure that we are ADA compliant

1359
01:44:00,160 --> 01:44:00,960
without it, right?

1360
01:44:01,120 --> 01:44:01,920
The answer is no.

1361
01:44:02,200 --> 01:44:06,240
Like I said, the state is the one, the state inspector is the one who actually said we

1362
01:44:06,240 --> 01:44:07,140
could decommission this.

1363
01:44:07,220 --> 01:44:07,800
Oh, OK.

1364
01:44:08,300 --> 01:44:13,500
It is not required because we have accessible routes to the two-age floor.

1365
01:44:13,840 --> 01:44:16,320
But he's not equal opportunity guy.

1366
01:44:16,320 --> 01:44:24,140
I mean, did stop me, Perry, if I'm going off too far up here, but we wouldn't not hire

1367
01:44:24,140 --> 01:44:26,300
someone because we didn't have a trailer in this building.

1368
01:44:26,300 --> 01:44:31,120
We have a luxury of having a one-story building over there, and we could always be creative

1369
01:44:31,120 --> 01:44:31,880
about office space.

1370
01:44:31,880 --> 01:44:33,720
Also, from the building, we would always hire the right person.

1371
01:44:33,860 --> 01:44:37,580
So I was just going to ask this might be way far out, but if you were talking about the risk

1372
01:44:37,580 --> 01:44:43,280
of, is there a real risk of outgrowing this building, or if a certain team component did

1373
01:44:43,280 --> 01:44:45,580
that have to move elsewhere, like is that a possibility?

1374
01:44:46,000 --> 01:44:47,160
Are you going to accommodate it?

1375
01:44:47,480 --> 01:44:47,620
Yeah.

1376
01:44:48,400 --> 01:44:51,640
Yeah, yeah, I'm not worried about us not having capacities

1377
01:44:51,640 --> 01:44:54,520
in the building to do what we did to staff,

1378
01:44:54,700 --> 01:44:55,280
the way we want staff.

1379
01:44:55,620 --> 01:44:59,840
And to your point, if someone applied and they had mobility issues,

1380
01:45:00,000 --> 01:45:03,660
We would accommodate them. We would come up with a way to make sure they were able to do their job.

1381
01:45:07,340 --> 01:45:31,440
And I don't, I mean, the parks and rack is in the classrooms upstairs. Right now, once the community center is finished, then that space had been great, you know, cohabitors with us. And that hasn't impacted. I don't think at least I haven't felt, you know, it can impact from them space. And then once they're not there, that space is available for us to use for things like workshops and stuff.

1382
01:45:31,440 --> 01:45:36,300
So I feel very comfortable with the amount of space that we have in the building.

1383
01:45:36,320 --> 01:45:39,540
You know, if I were designing it from scratch, might I, you know, say, okay,

1384
01:45:39,540 --> 01:45:43,220
well, maybe we should have this office here, this office there, but that's a convenience thing.

1385
01:45:43,380 --> 01:45:48,220
That's hard to justify hundreds and hundreds of thousands of dollars from in your own campus.

1386
01:45:48,560 --> 01:45:50,080
I mean, there's some school administration.

1387
01:45:50,440 --> 01:45:50,800
Absolutely.

1388
01:45:51,200 --> 01:45:52,640
Yeah, we'll be able to be able to be in this hall.

1389
01:45:53,740 --> 01:45:58,220
So, and the facilities that we have here are, I've been in a lot of different such office facilities.

1390
01:45:58,220 --> 01:46:00,280
These are good, you know, the end of the day is pretty nice.

1391
01:46:00,280 --> 01:46:07,000
I just feel like it's really high for retrofit compared to the new cost.

1392
01:46:07,960 --> 01:46:13,800
I just feel that I do feel uncomfortable with the access as it exists.

1393
01:46:15,260 --> 01:46:15,740
Yeah, I guess.

1394
01:46:16,100 --> 01:46:24,160
Well, so the difference between the retrofit and the new system is that if you do the new

1395
01:46:24,160 --> 01:46:27,580
system, it can support the weight of an electric wheelchair.

1396
01:46:28,760 --> 01:46:34,160
But if you retrofit it, a person with a broken leg can sit on the seat and go up, but

1397
01:46:34,160 --> 01:46:35,740
you can't get your wheelchair on there.

1398
01:46:36,540 --> 01:46:40,460
So there's part of me that thinks for 30,000 bucks, you might as well get the system that

1399
01:46:40,460 --> 01:46:42,200
can take a wheelchair out.

1400
01:46:42,640 --> 01:46:49,360
On the other hand, if I have an electric wheelchair, assuming there's no snowstorm outside, I'm

1401
01:46:49,360 --> 01:46:52,420
probably more comfortable just going up the sidewalk and off the ramp.

1402
01:46:53,400 --> 01:46:57,440
to get on with some of the

1403
01:46:57,440 --> 01:46:59,200
help me and go all the things.

1404
01:46:59,360 --> 01:47:01,180
I feel like he's like airbags outside.

1405
01:47:01,540 --> 01:47:02,000
Yeah, that's right.

1406
01:47:02,860 --> 01:47:06,360
So it would say just do the one

1407
01:47:06,360 --> 01:47:07,920
that's quickest, easiest and cheapest.

1408
01:47:11,480 --> 01:47:13,620
Can we look into it?

1409
01:47:13,620 --> 01:47:17,270
Like I don't want to ask too much.

1410
01:47:17,410 --> 01:47:21,510
But can we look into like once the

1411
01:47:21,510 --> 01:47:24,230
construction is done, the community

1412
01:47:24,230 --> 01:47:28,190
any center are there ways to make the paths more accessible?

1413
01:47:30,660 --> 01:47:32,740
I've never walked back to that ramp.

1414
01:47:33,700 --> 01:47:36,920
I was thinking, I don't know what the rest of the building really looks like.

1415
01:47:37,760 --> 01:47:39,700
It's probably easier.

1416
01:47:39,860 --> 01:47:42,440
It's really, it's steep.

1417
01:47:43,540 --> 01:47:47,160
It doesn't meet 88, you know, 2% grade.

1418
01:47:48,220 --> 01:47:53,220
And that is hard, but you're in a motorized wheel chair to fill up it because it's incline.

1419
01:47:53,220 --> 01:47:56,520
I'm sorry, you say it doesn't meet the ADA requirement?

1420
01:47:56,760 --> 01:47:57,360
I'm sorry, I didn't ask.

1421
01:47:57,940 --> 01:48:01,340
No, like ADA requirement for a pathway

1422
01:48:01,340 --> 01:48:05,600
to be considered ADA is going to be more or less of a slope.

1423
01:48:05,840 --> 01:48:10,500
And so the slope outback is probably closer to like a 5% slope.

1424
01:48:11,380 --> 01:48:11,740
Gotcha.

1425
01:48:12,000 --> 01:48:12,120
OK.

1426
01:48:12,820 --> 01:48:16,920
The one thing to magic garden with the new graving

1427
01:48:16,920 --> 01:48:19,560
that they're doing is that's going to be improved, isn't it?

1428
01:48:19,820 --> 01:48:21,460
It should be improved, yes.

1429
01:48:21,940 --> 01:48:26,240
So getting from the community center to magic garden should be better.

1430
01:48:26,760 --> 01:48:27,420
Should be better.

1431
01:48:30,260 --> 01:48:32,020
That's what we're talking about today.

1432
01:48:32,160 --> 01:48:33,220
We're not going to make a decision on this tonight.

1433
01:48:33,700 --> 01:48:34,540
Well, you want to ask.

1434
01:48:35,680 --> 01:48:39,080
The direction could be that we continue with the most expensive, right?

1435
01:48:39,200 --> 01:48:40,420
That gives us the fun and source.

1436
01:48:41,000 --> 01:48:44,800
The other thing to obviously consider, right, is this isn't asked.

1437
01:48:45,780 --> 01:48:50,920
And then we're going to go in front of the waivers to see if we're going to get the variance.

1438
01:48:50,920 --> 01:48:57,560
And so the project, if we don't get the variances, it's almost done in the water at that point.

1439
01:48:57,860 --> 01:48:59,820
Do we need a variance for the retrofit option?

1440
01:49:00,200 --> 01:49:01,580
Yes. For both, right?

1441
01:49:01,680 --> 01:49:03,120
Yeah, you need a variance for both.

1442
01:49:03,580 --> 01:49:06,540
And if we don't get the variance, then the only option is to take it out.

1443
01:49:07,400 --> 01:49:07,620
Correct.

1444
01:49:08,580 --> 01:49:10,540
It's also to take it down more structure.

1445
01:49:11,520 --> 01:49:19,440
If we put in the new one, if the building down the line was to be redone.

1446
01:49:19,440 --> 01:49:21,960
But we're just talking about this.

1447
01:49:22,260 --> 01:49:23,780
So we're going to fill it around the.

1448
01:49:25,500 --> 01:49:29,260
So what happens is with building code is you

1449
01:49:29,260 --> 01:49:32,380
have to bring the building up to whatever the car would be.

1450
01:49:32,760 --> 01:49:35,020
And so it's very well could say that those

1451
01:49:35,020 --> 01:49:37,640
trails are no longer allowed unless it's residential.

1452
01:49:38,240 --> 01:49:40,560
You're trying to get to the second floor where you've

1453
01:49:40,560 --> 01:49:40,740
entered.

1454
01:49:41,700 --> 01:49:44,260
So there's always that risk that the cost

1455
01:49:44,260 --> 01:49:46,840
is a temporary thing.

1456
01:49:46,840 --> 01:49:51,560
But again, you know, what is the timeframe to which this building may or may not be

1457
01:49:52,280 --> 01:49:54,920
renovated, right? It's going to be several years, right? So

1458
01:49:55,520 --> 01:50:00,840
it's not only worth the, you know, the bridge of getting us to that point

1459
01:50:01,300 --> 01:50:07,920
and then at that point, you know, you go to whatever the current code is. I mean, same thing's

1460
01:50:07,920 --> 01:50:11,780
going to happen with installations like that. We do a lot of upgrades to

1461
01:50:12,640 --> 01:50:14,540
to Goldman's all the time because

1462
01:50:14,540 --> 01:50:16,480
Matt SAVE currently has incentives.

1463
01:50:17,220 --> 01:50:20,000
And then you go to do something else.

1464
01:50:20,280 --> 01:50:21,840
And I mean, leaves a proper example,

1465
01:50:22,600 --> 01:50:24,140
that building got a whole new roof,

1466
01:50:24,280 --> 01:50:26,460
all insulation, when the tree went through it.

1467
01:50:26,940 --> 01:50:29,400
And three years later, we tore it down

1468
01:50:29,400 --> 01:50:30,240
to build a community center.

1469
01:50:30,520 --> 01:50:32,460
Now, I was at insurance expense,

1470
01:50:32,460 --> 01:50:34,640
not a town's expense, but again,

1471
01:50:34,900 --> 01:50:37,840
building co-changes, what needs to be done.

1472
01:50:39,800 --> 01:50:46,860
I guess we'll discuss it again. I would say if there's anything else that you can think

1473
01:50:46,860 --> 01:50:48,320
of that might help us.

1474
01:50:49,440 --> 01:50:54,320
We need to put in for the 15,000 if we end up having to take it out.

1475
01:50:56,500 --> 01:50:59,560
We still have to, this is a capital request no matter what.

1476
01:50:59,880 --> 01:51:04,080
Yeah, I mean, capital is not so technically anything more than 10,000 is what you're supposed to work to calculate.

1477
01:51:04,080 --> 01:51:13,040
I would still bring it, we can't, we don't want to have to absorb it in our 50,000, I mean,

1478
01:51:13,240 --> 01:51:16,260
correct. That's how I would look.

1479
01:51:19,330 --> 01:51:23,450
When you bring these things to Capcom, do they go back,

1480
01:51:23,630 --> 01:51:32,090
and they ask you to change the numbers and all, what they say. So the numbers can be changed,

1481
01:51:32,090 --> 01:51:37,310
right up until Tommy did so, right? And so, again, they want, they want the numbers to be as

1482
01:51:37,310 --> 01:51:41,970
accurate as possible. The struggle that we have with every one of these is that we are asking

1483
01:51:41,970 --> 01:51:48,450
somebody to quote us. It's a timbre for something that is going to potentially be funded July, right?

1484
01:51:48,730 --> 01:51:54,750
So, you buy a vehicle, the chances of it being the dollar amount that they quoted you is very

1485
01:51:54,750 --> 01:52:01,130
difficult. So that's why we put in things like, you know, it goes from $78,000 to $100,000, right?

1486
01:52:01,130 --> 01:52:05,790
because we're not sure exactly what that additional cost is going to be, so that they've

1487
01:52:05,790 --> 01:52:11,510
always asked if the application itself has a contingency line item built right into

1488
01:52:11,510 --> 01:52:11,830
it.

1489
01:52:12,370 --> 01:52:17,750
But would they say like, we can't give you 100, but we can give you 70 and so then you

1490
01:52:17,750 --> 01:52:20,850
can come back to us and say, well, let's do the rest of it.

1491
01:52:23,290 --> 01:52:27,990
We could ask for the most expensive and we could say, we could say there are three options

1492
01:52:27,990 --> 01:52:36,270
in the tape, if you can give us the whole amount, then we could go with the full, you know,

1493
01:52:37,030 --> 01:52:42,770
$660 pound left, if the money derives on them to be able to get the call rather than

1494
01:52:42,770 --> 01:52:46,170
talking about. Well, they do that a lot. I mean, there's a lot of times where, you know, people

1495
01:52:46,170 --> 01:52:50,110
bring something, a project to them and they say, well, you know, we can't find the whole thing,

1496
01:52:50,230 --> 01:52:55,750
but could you do a portion of it, a lot of our projects. I'm wondering, yeah. We split projects

1497
01:52:55,750 --> 01:52:58,230
projects before, because they're like, this is a great project, but we can't do it all

1498
01:52:58,230 --> 01:52:58,490
this year.

1499
01:52:58,550 --> 01:52:59,770
So we've done it across two perspectives.

1500
01:53:01,350 --> 01:53:05,630
I imagine also if we did the new system, we have to rebuild the wall and everything.

1501
01:53:05,850 --> 01:53:09,290
It's going to shut that stairway down for a while.

1502
01:53:09,470 --> 01:53:11,650
That's a convenient server when it works up there.

1503
01:53:12,510 --> 01:53:15,470
So maybe the retrofit is just the easiest compromise.

1504
01:53:15,930 --> 01:53:18,270
It's, that was expensive, it's less disruptive.

1505
01:53:18,990 --> 01:53:24,170
It still gives an option for people who have mobility issues to not have to go all the way

1506
01:53:24,170 --> 01:53:29,070
on the building. Don't discover investors in that wall.

1507
01:53:30,170 --> 01:53:35,130
Yeah, you know, once you started off. That's what I was going to say, knocking down walls is scary.

1508
01:53:35,630 --> 01:53:38,770
Yep, for sure. I mean, these were all kind of was unknowns.

1509
01:53:39,170 --> 01:53:43,110
I would recommend joining with record business.

1510
01:53:44,550 --> 01:53:46,250
Do you think it's good to have something?

1511
01:53:47,270 --> 01:53:48,850
Yeah, it is.

1512
01:53:48,850 --> 01:53:57,590
And if there's something nicer than, I mean, it actually has improved the design, has improved, even with retrofit.

1513
01:53:58,210 --> 01:53:58,370
Yeah.

1514
01:53:59,550 --> 01:54:01,350
That thing was pretty skated.

1515
01:54:02,330 --> 01:54:06,470
So we're going to, we can talk about it again and take it.

1516
01:54:07,610 --> 01:54:16,070
What I'll do is I will refocus the request based off of doing a retrofit.

1517
01:54:17,510 --> 01:54:20,930
And if you have any insight into that, variances?

1518
01:54:22,310 --> 01:54:31,910
Yeah, we can, I can reach out to the boards and just see what the full entailment would be,

1519
01:54:32,070 --> 01:54:35,010
like, how long does the process take, and stuff like that?

1520
01:54:35,270 --> 01:54:35,650
Thank you.

1521
01:54:36,110 --> 01:54:42,210
What the odds are, and I'll explain to them the current situation that we aren't EVA accessible,

1522
01:54:42,210 --> 01:54:47,210
but we are looking to do something that would help solidify

1523
01:54:49,650 --> 01:54:51,690
that folks could access both of us.

1524
01:54:51,910 --> 01:54:53,410
Is there a way to word the request

1525
01:54:53,830 --> 01:54:56,490
so that if it turned out

1526
01:54:56,490 --> 01:54:59,030
that none of the lift,

1527
01:54:59,370 --> 01:55:02,210
chair lift things works,

1528
01:55:03,210 --> 01:55:06,990
that we could use that money to improve the outdoor access.

1529
01:55:07,630 --> 01:55:09,330
And if you word it in such a way

1530
01:55:09,330 --> 01:55:16,210
that money might still, we didn't have to go back, so say we're just asking for...

1531
01:55:16,210 --> 01:55:20,310
So the answer is yes, we could just say that we are looking to do or accessory.

1532
01:55:24,400 --> 01:55:33,100
The part that's going to be a little difficult is we would need to kind of look at the

1533
01:55:33,100 --> 01:55:37,040
the rear of the building in front of the building and say, okay, what are we willing to allow?

1534
01:55:38,500 --> 01:55:43,800
And what I mean by that is what's going to probably end up happening is you have to cut the trees and you have to make.

1535
01:55:44,660 --> 01:55:45,620
You're going to make it.

1536
01:55:45,620 --> 01:55:50,960
So you're going to make it basically a sidewalk that's exacts back and forth.

1537
01:55:51,720 --> 01:55:57,400
I would just go in and ask for what you want and it turns out we can't do it because we don't get the variance to go back.

1538
01:55:57,720 --> 01:55:59,020
It makes sense.

1539
01:55:59,200 --> 01:56:05,900
Next door neighbors are graining their driveway and it is like a massive operation.

1540
01:56:05,900 --> 01:56:20,460
I think what I would do here is I would say, I can alter the request to say we would like to do a retrofit with the caveat that we may need to do a decommission.

1541
01:56:21,300 --> 01:56:27,320
And so that way there, if they said, yes, we will give you the, you know, called 70,000 for the retrofit.

1542
01:56:27,320 --> 01:56:32,900
And we were to go through the process and find out that it is not we do not get granted the waivers

1543
01:56:32,900 --> 01:56:37,280
That we would at least be able to utilize that money to do the decommission

1544
01:56:38,980 --> 01:56:43,340
I don't see them have an initial with that because they're going to basically get back

1545
01:56:43,340 --> 01:56:47,320
$15,000 and some $15,000 I'm going to ask

1546
01:56:50,960 --> 01:56:56,720
Ask them yes, moving us on to ask them. So start with some good news

1547
01:56:57,320 --> 01:57:13,520
So, we had a compressor go last year and part of our contract with Dodia is that any capital projects exceeding 75,000 for facilities only, not technology unfortunately for facilities products over 75,000 we can request funds from Dodia.

1548
01:57:13,880 --> 01:57:23,220
My understanding is that is not something that we've been successful with in the past with Dodia, but right now put together a really great thorough proposal.

1549
01:57:23,220 --> 01:57:29,360
and we submitted them last year and it went through their internal processes and we were

1550
01:57:29,360 --> 01:57:33,340
very happy to see that it was added to our order for this fiscal year. So they are

1551
01:57:33,340 --> 01:57:38,000
willing to bank for that commercial replacement at a cost of just over $106,000.

1552
01:57:38,560 --> 01:57:43,300
And I just emphasized, it was an extensive process. We had to provide a significant amount

1553
01:57:43,300 --> 01:57:50,000
of documentation. So it was, if we had a similar stuff in the future, I don't know that we'll

1554
01:57:50,000 --> 01:57:53,580
get it, and they're looking at like, they don't have a pot of money, it's like set aside for us.

1555
01:57:53,640 --> 01:57:56,400
They're looking at like a big pot of money that's there for lots of different things,

1556
01:57:56,700 --> 01:58:00,060
and their potential competing priorities, depending on how much happens in it, you get it year.

1557
01:58:00,440 --> 01:58:04,220
I mean, much like with the capital, you got a certain amount of money, and some things are going

1558
01:58:04,220 --> 01:58:08,820
to be higher at low. They actually have their own kind of capital that all military basins are

1559
01:58:09,880 --> 01:58:14,620
pretty hopeless. So this is a good win, yes. So I'm sorry, I didn't realize it in the past,

1560
01:58:14,940 --> 01:58:19,800
this hasn't, and we haven't successfully been able to. Yes, so the threshold used to be 50,000

1561
01:58:19,800 --> 01:58:23,360
So my understanding is the last time you request the funds for a group that have failed,

1562
01:58:23,660 --> 01:58:29,660
and it was not able to fund it at that time, just before it started in the old building.

1563
01:58:32,040 --> 01:58:35,860
So this is the first time we've ever believed that we've gotten these funds.

1564
01:58:37,400 --> 01:58:41,340
So it's like a big win, so very nice work, very generous.

1565
01:58:43,980 --> 01:59:04,220
So for FY 28, we are proposing two handsome school projects versus the placement of the presentation system, the projectors in the K-3 side of the building and then an annual event of maintenance that is similar, but also different from the one in Lincoln.

1566
01:59:05,020 --> 01:59:10,140
On a classroom presentation systems, we are, our systems have gotten to the age where

1567
01:59:10,140 --> 01:59:12,340
they start to need, they are starting to need to be replaced.

1568
01:59:12,820 --> 01:59:17,860
We generally assume a 10-year lifespan on these projectors, these if they're interacts

1569
01:59:17,860 --> 01:59:18,560
with projectors.

1570
01:59:19,700 --> 01:59:28,080
The most of them were installed in 2017, and we wouldn't target the work for the end of

1571
01:59:28,080 --> 01:59:31,040
that fly 28 fiscal year's voting June to be in a summer.

1572
01:59:32,600 --> 01:59:33,000
Great.

1573
01:59:33,140 --> 01:59:33,720
I'm talking.

1574
01:59:34,900 --> 01:59:36,040
My mother's calling me.

1575
01:59:38,780 --> 01:59:41,660
So we would be doing those at the end of the fiscal year.

1576
01:59:41,960 --> 01:59:46,020
And it would, you know, we think that that one will be 11 years into these protectors.

1577
01:59:46,020 --> 01:59:49,860
And it will be time to make these replacements.

1578
01:59:51,020 --> 01:59:54,100
They, the audio systems are working right in the room so far.

1579
01:59:54,140 --> 01:59:55,740
So if you don't think we need to adjust these components.

1580
01:59:55,740 --> 01:59:59,580
And this is really the same project that we have funded from Capital.

1581
02:00:00,000 --> 02:00:11,900
This year in Lincoln, and from an enhanced on the middle school side, we'll be doing this this year as well. So it's just kind of the last big chunk of projected replacement from our first wave of the projectors that we bought 10 to 15 years ago.

1582
02:00:22,000 --> 02:00:29,120
We're going to discuss more during the budget process because hands on the head are different.

1583
02:00:34,260 --> 02:00:52,660
So for the inordinate maintenance, what we did was we projected out a 10 year lifecycle cost for all the major components within the heads of tools during the price development of the current housing contract. So at the time, we weren't sure how long the contract was going to be awarded for it. So we did a 10 year projection.

1584
02:00:52,660 --> 02:01:00,980
And so the school is now going to be between years 10 and 20 is where we currently are at.

1585
02:01:01,440 --> 02:01:06,300
So let's just say it's 10 to 15 at the current contract versus the five-day contract.

1586
02:01:07,220 --> 02:01:15,500
It does not include projects in excess of 75,000 which is eye contract, project we have there.

1587
02:01:15,500 --> 02:01:19,560
or we are eligible towards our request fund idea

1588
02:01:19,960 --> 02:01:21,300
to be funded by that.

1589
02:01:22,540 --> 02:01:24,600
The total cost was estimated at 1.8 million.

1590
02:01:25,340 --> 02:01:27,100
And so what that 1.8 million was

1591
02:01:27,100 --> 02:01:28,420
was I basically went through,

1592
02:01:29,320 --> 02:01:31,880
and I factored in every pump we have,

1593
02:01:32,120 --> 02:01:32,960
every valve we have,

1594
02:01:33,140 --> 02:01:34,340
all of the things that should fail

1595
02:01:34,340 --> 02:01:38,340
throughout the life cycle of this next five to 10 years,

1596
02:01:38,940 --> 02:01:42,220
we put a dollar value on what our placement cost is

1597
02:01:42,220 --> 02:01:43,100
for each of those valves.

1598
02:01:43,100 --> 02:01:49,360
So just to give you guys a little bit of a little understanding, we have 27 water coils,

1599
02:01:49,560 --> 02:02:00,760
we have 50 lower motors that are in our HVAC systems, we have 300 valves, we have 35 toilets,

1600
02:02:01,020 --> 02:02:07,000
all these things that over time as you hit 10 to 20 years old, it starts to need to be replaced.

1601
02:02:07,560 --> 02:02:13,260
So if the total to $1.8 million, and so what we did was we just basically took it to

1602
02:02:13,260 --> 02:02:16,840
temper, you know, it's a tenth of that cost per year.

1603
02:02:17,460 --> 02:02:21,440
So the request is for $180,000.

1604
02:02:21,440 --> 02:02:27,240
That does not mean that we have a specific $180,000 project that is on the table.

1605
02:02:27,840 --> 02:02:33,340
What it means is that we have expenses that are coming up each year to which we need some

1606
02:02:33,340 --> 02:02:34,640
of the additional funding for.

1607
02:02:35,280 --> 02:02:38,560
We will utilize that money, obviously, conservatively.

1608
02:02:38,700 --> 02:02:41,420
We will replace the things that Frank, as the year goes on.

1609
02:02:41,560 --> 02:02:46,520
But we have situations where, you know, in the unit fails, we cannot say,

1610
02:02:46,620 --> 02:02:49,220
well, that classic doesn't get, you know, peed anymore.

1611
02:02:51,140 --> 02:02:54,300
So, you know, we are trying to replace these items.

1612
02:02:54,480 --> 02:03:00,200
And what's happening now is we are, as these large items start to go,

1613
02:03:00,560 --> 02:03:02,620
and we replace them out of our operating budget.

1614
02:03:02,620 --> 02:03:06,220
It is something else that we are happy to sacrifice as a result of it.

1615
02:03:06,380 --> 02:03:08,480
Why is the annual maintenance on hand

1616
02:03:08,480 --> 02:03:09,780
is still much more than working?

1617
02:03:11,760 --> 02:03:13,660
It's more of the age of the building,

1618
02:03:14,640 --> 02:03:19,640
and because just the way that the operation costs the curve.

1619
02:03:21,000 --> 02:03:24,840
It's also because we're self-funding,

1620
02:03:25,160 --> 02:03:26,660
the capital expenses, right?

1621
02:03:27,160 --> 02:03:30,220
Yeah, I mean, it's part of the contract.

1622
02:03:30,220 --> 02:03:40,340
So in Lincoln, I assume if the oil goes, we go to Capcom and say, oh, we need more money, but we don't get enough more money.

1623
02:03:40,900 --> 02:03:44,500
So this answers part of my question from before.

1624
02:03:45,080 --> 02:03:50,680
Of how are we replenishing our pot from our capital pot.

1625
02:03:50,960 --> 02:03:53,060
And then it's reserve or something.

1626
02:03:53,620 --> 02:03:55,160
So, yeah, this is it.

1627
02:03:55,160 --> 02:04:00,340
We're putting money into that zero fund every year.

1628
02:04:00,340 --> 02:04:02,740
Yeah, but it makes me feel good.

1629
02:04:03,080 --> 02:04:10,860
Yeah, and what we're doing is we're able to do, you know, we're at the point now where it's not just preventive maintenance, right?

1630
02:04:10,860 --> 02:04:17,080
We're actually at replacement cost, you know, these units, you know, the pump can only work so long.

1631
02:04:17,240 --> 02:04:22,260
The boilers are saying they're rated for 10 years, we're already at the 10 year mark.

1632
02:04:22,260 --> 02:04:37,280
they have been making very well. So I think we have a couple more years out of them. No problem. But again, you know, once they start to go where at the point where it's not going to fail right at the time that we're here for financial requests.

1633
02:04:37,500 --> 02:04:46,140
Right. It's going to fail at a time where we need it in the middle of winter. So having the money available to us is what we're working for through this process.

1634
02:04:46,140 --> 02:04:57,340
So you might just rename that mate and it's more than, because then we think of it like painting classrooms, which is different.

1635
02:04:58,080 --> 02:04:58,600
I

1636
02:05:01,060 --> 02:05:02,760
love the concept we have money.

1637
02:05:05,060 --> 02:05:08,160
This also just for a little bit of context.

1638
02:05:08,160 --> 02:05:12,560
This also mimics how the town buildings are.

1639
02:05:12,980 --> 02:05:14,020
So the town, the same thing.

1640
02:05:14,160 --> 02:05:20,940
I go to Capcom every year and I do an annual request for maintenance of the town buildings.

1641
02:05:21,160 --> 02:05:25,140
And so what it allows me to do, it allows me to basically call it more,

1642
02:05:25,260 --> 02:05:30,200
like a bunch of amount that I can spend on all of the buildings in the town.

1643
02:05:30,620 --> 02:05:35,280
So things like fire alarms, sprinkler systems, all that stuff that gets expected,

1644
02:05:35,280 --> 02:05:40,380
as opposed to specifically saying it's only for Beemus Hall or it's only for public safety.

1645
02:05:40,720 --> 02:05:43,820
That I'm very limited if something happens in a different location,

1646
02:05:44,100 --> 02:05:47,780
I do not have the ability to utilize the money that's already been allocated.

1647
02:05:48,880 --> 02:05:53,300
So this allows, you know, that's what's nice is this money would be able to utilize,

1648
02:05:54,220 --> 02:05:59,980
you know, if one year we have a $100,000 project I could use that money or if I have a bunch of

1649
02:05:59,980 --> 02:06:04,380
$10,000 projects can be utilized but you could carry your order and so on like that. So it's

1650
02:06:05,420 --> 02:06:09,060
Supposed to come into you every fine. We need a large amount asking for

1651
02:06:09,820 --> 02:06:13,780
One awful and you're saying this is built into the contract

1652
02:06:14,420 --> 02:06:17,920
Yes, this was so pricey. Yes

1653
02:06:19,520 --> 02:06:20,560
So they just

1654
02:06:22,160 --> 02:06:25,160
Seems makes really good sense to me that we would

1655
02:06:26,630 --> 02:06:34,430
And in the other the only two just you know, it's

1656
02:06:34,430 --> 02:06:37,870
It's money that would always remain in the hands-on fund, right?

1657
02:06:38,110 --> 02:06:42,430
So again, if Angela came to me and said, hey, I need to use some of that money back.

1658
02:06:43,050 --> 02:06:43,290
You know what I mean?

1659
02:06:43,370 --> 02:06:49,370
It's not that once you board it to me, it's not deal and I've never done that.

1660
02:06:49,990 --> 02:06:55,170
So you never asked him for money because the other way around, it's the other way around.

1661
02:06:56,550 --> 02:06:57,430
Correct me if I'm—

1662
02:06:57,430 --> 02:06:58,110
Just a toilet.

1663
02:06:58,290 --> 02:06:59,310
I mean, it was something else.

1664
02:06:59,310 --> 02:07:05,450
If both of you correct me if I'm wrong, that what this would mean when we get to this point of

1665
02:07:05,450 --> 02:07:12,570
asking the committee to actually vote is asking the committee to re-approved up to $100,000 from

1666
02:07:12,570 --> 02:07:19,310
the reserve to be used for these types of projects, as opposed to using it from the operating budget.

1667
02:07:19,550 --> 02:07:20,730
Is that correct or not?

1668
02:07:21,230 --> 02:07:27,450
Yes, it's like the school building project money for the HVAC, for the Lincoln's small,

1669
02:07:27,450 --> 02:07:34,870
because that's under school committees for you now, so Brandon will present a list of projects

1670
02:07:34,870 --> 02:07:42,410
that we would like to do for the HVAC system and out of that project, money, fund.

1671
02:07:43,270 --> 02:07:52,770
And so it's not the other way where we're taking 180,000 of revenue and putting it into the capital

1672
02:07:54,230 --> 02:08:08,610
You know, I think I believe what this is is coming with the budget saying, here's the proposed hands-com operating budget and depending upon, here's the hands-com proposed proposed hands-com operating budget.

1673
02:08:09,030 --> 02:08:12,710
Here's what the proposed, what we believe, what we forecast the revenue to be.

1674
02:08:13,110 --> 02:08:22,050
If the revenue forecast revenue is less than the budget, then we're saying the Delta wouldn't need to, if the school committee would need to approve the Delta to come from the reserve.

1675
02:08:22,050 --> 02:08:24,230
or that's for the operating budget for F by 28,

1676
02:08:24,590 --> 02:08:26,550
or if there's if the opposite is the case,

1677
02:08:26,550 --> 02:08:29,810
if the revenue is anticipated to be more than that,

1678
02:08:30,150 --> 02:08:31,590
than the anticipation is that we're going to take

1679
02:08:31,590 --> 02:08:33,390
in more money than we need to spend for the operating budget.

1680
02:08:34,030 --> 02:08:36,990
In addition, correct me if I'm wrong, Angela and Brandon,

1681
02:08:37,870 --> 02:08:39,550
asking the school committee because the school committee

1682
02:08:39,550 --> 02:08:41,670
has to approve any money coming from the reserve.

1683
02:08:41,670 --> 02:08:43,310
We can't do that without school committee approval.

1684
02:08:43,990 --> 02:08:45,990
Proactively saying that the school committee's approving

1685
02:08:45,990 --> 02:08:48,730
up to $180,000 for F by 28,

1686
02:08:49,610 --> 02:08:56,950
for these projects. If it turns out that we have more money coming in as revenue than

1687
02:08:56,950 --> 02:09:03,990
the operating costs than the reserve is getting, the additional money goes into the reserve,

1688
02:09:04,350 --> 02:09:10,010
but this is saying you're telling us you're saying we can use $180,000 from the reserve.

1689
02:09:10,530 --> 02:09:15,270
Now, there may be money going into the reserve separately from that, but it's to have that

1690
02:09:15,270 --> 02:09:22,310
available. Am I getting that right? Yes, revenue is revenue budget is budget. So,

1691
02:09:22,310 --> 02:09:28,430
budget is our plan to what's going to be the cost for the school year for

1692
02:09:28,430 --> 02:09:35,290
operating purposes and capital separately. Revenue is strictly based on

1693
02:09:35,290 --> 02:09:43,190
enrollment. That's why we do projection on how we're going to make even. So, it's

1694
02:09:43,190 --> 02:09:49,950
It's two different processes and after the operating budget is done at the end of the year

1695
02:09:49,950 --> 02:09:55,810
which I will present to the committee about FY26 in future meetings, if we have leftover

1696
02:09:55,810 --> 02:10:04,890
money from the operating budget, meaning that we plan the cost and we overestimate it or

1697
02:10:04,890 --> 02:10:12,230
we didn't spend up to that point and the leftover budget will go back to the reserve fund and

1698
02:10:12,230 --> 02:10:16,170
increase the reserve balance. Does that make sense?

1699
02:10:16,830 --> 02:10:17,650
Yeah, except

1700
02:10:20,500 --> 02:10:29,660
this is this 180 per year was factored into our bid over five years.

1701
02:10:29,840 --> 02:10:31,060
Over five years. Yes.

1702
02:10:32,300 --> 02:10:38,560
And so but now our revenue the bid we didn't know our revenue was going to be based on

1703
02:10:38,560 --> 02:10:43,440
enrollment. We didn't know what the enrollment was going to be.

1704
02:10:43,440 --> 02:10:50,360
I know that we're going to have a dip last year, but if we're,

1705
02:10:54,040 --> 02:10:55,660
I mean, this is going to come up in

1706
02:10:55,660 --> 02:11:00,720
the budget, but they don't really see that we have a choice. We're not going to get more money

1707
02:11:00,720 --> 02:11:06,740
from Dodia for these projects. We're not operating in order to fund this. That's what I'm thinking.

1708
02:11:07,600 --> 02:11:16,100
As we, if we're dedicating $180,000 to capital each year, whether it funds from

1709
02:11:16,100 --> 02:11:17,640
the reserve work comes from revenue.

1710
02:11:18,140 --> 02:11:20,360
It's still we're saying we get it,

1711
02:11:20,380 --> 02:11:22,780
we get it $180,000 a year

1712
02:11:22,780 --> 02:11:24,380
it's going to be needed for capital.

1713
02:11:25,800 --> 02:11:28,760
And I think we have to look at the operating budget

1714
02:11:28,760 --> 02:11:31,060
and say where are we going to get that $180,000.

1715
02:11:33,440 --> 02:11:35,740
So we plan for $480,

1716
02:11:36,260 --> 02:11:38,260
the school committee will prove that

1717
02:11:39,020 --> 02:11:41,520
it's still separate from the operating budget.

1718
02:11:42,000 --> 02:11:44,300
But if Brandon finds out

1719
02:11:44,300 --> 02:11:55,260
We didn't have to replace all the equipment at the building for next physical year, he might end up spending only 100,000 out of the 180,000.

1720
02:11:56,360 --> 02:12:00,880
So that's why this is a budget and actual expenses might vary.

1721
02:12:01,360 --> 02:12:11,200
If we decided something happens during FY28, we needed more than 180,000, we will come to the committee and for additional approvals.

1722
02:12:11,200 --> 02:12:26,060
Because within our budget and reserve fund, we have to maintain the building out of the, you know, similarly, so this is going to be a per year request, right?

1723
02:12:26,160 --> 02:12:30,940
So it's not like you're going today to give us 180,000 every year, right?

1724
02:12:30,940 --> 02:12:37,840
the question is, if available, and the other thing that I will say is to your point,

1725
02:12:39,120 --> 02:12:44,560
I will always spend my operating budget first. What we have found out is as we have these

1726
02:12:44,560 --> 02:12:51,180
emergencies that come up right, if our custodial budget is $20,000 or supplies, and I need to take

1727
02:12:51,180 --> 02:12:58,380
$10,000 out of that to replace an HVDC unit. At some point, I'm going to enjoy going to enjoy

1728
02:12:58,380 --> 02:13:01,500
I need you to, you know, to write this, right?

1729
02:13:01,700 --> 02:13:03,740
And so she's trying to take it from someone else.

1730
02:13:04,020 --> 02:13:06,520
This would just allow us that flexibility.

1731
02:13:07,840 --> 02:13:10,380
You know, it would not be something that I'm going to say,

1732
02:13:10,440 --> 02:13:13,060
oh, I need 180 just because I want 180,000.

1733
02:13:13,160 --> 02:13:15,940
I would really ask for it

1734
02:13:15,940 --> 02:13:18,640
if it was something that each year I needed.

1735
02:13:19,480 --> 02:13:23,300
But you're anticipating the over the 20 years you will.

1736
02:13:23,300 --> 02:13:31,480
So we're not preparing for that if we spend all of our revenue on operating.

1737
02:13:32,540 --> 02:13:40,200
Right, so what I'm hearing you, your concern is operating budget plus $180,000 per year.

1738
02:13:40,580 --> 02:13:48,740
If this year and the next three years that exceeds the revenue, then the reserve just keeps going down and down and down.

1739
02:13:49,500 --> 02:14:00,340
The projection was that this year, revenue is less than what we bring in, sorry, the revenue

1740
02:14:00,340 --> 02:14:03,860
is less than what we spent. That was the projection in our five-year projection for this year.

1741
02:14:05,060 --> 02:14:11,260
FY28, we should be getting pretty close to 180,000 plus the operating budget. We should be getting

1742
02:14:11,260 --> 02:14:16,160
pretty close to that is covered by the revenue. And then starting in year four, again, correct me if I'm

1743
02:14:16,160 --> 02:14:21,160
wrong, Angela, starting in year four, revenue is more than the operating budget plus the

1744
02:14:21,160 --> 02:14:21,980
$180,000.

1745
02:14:22,600 --> 02:14:27,720
That's what we're all working with them with the big asterisk that that poll depends upon

1746
02:14:27,720 --> 02:14:28,040
enrollment.

1747
02:14:28,040 --> 02:14:33,720
The projections that we made, you know, a year ago, on a five year, but that is that is

1748
02:14:33,720 --> 02:14:34,900
the way that it's projected out.

1749
02:14:34,900 --> 02:14:37,780
I keep looking at Angela just to make sure that I'm not screwing up on my map.

1750
02:14:37,940 --> 02:14:41,460
But we don't put both the same at the same time, so what we will now,

1751
02:14:43,860 --> 02:14:45,340
we're going to ask

1752
02:14:45,340 --> 02:14:50,060
for the $188,000 at the same time that we asked for the operating budget, that we propose the

1753
02:14:50,060 --> 02:14:54,820
operating budget, is that right? Yeah, we're going to present no decisions are made today.

1754
02:14:56,720 --> 02:14:59,220
We're going to talk about this again when we...

1755
02:15:00,000 --> 02:15:14,560
When we go through the budget process, it's gone. So my mind, this doesn't change anything. It's part of the cost, the Pans come in. So we're working to get the money. We're bringing in to be more than what we're spending on everything.

1756
02:15:30,320 --> 02:15:34,580
And that's what we want to try even though the budgets are very different and there's all

1757
02:15:34,580 --> 02:15:35,200
kinds of differences.

1758
02:15:35,420 --> 02:15:41,280
We're trying to think about them and have a somewhat similar timeline where we can for

1759
02:15:41,280 --> 02:15:41,700
you all.

1760
02:15:41,960 --> 02:15:42,820
We're talking about capital.

1761
02:15:42,940 --> 02:15:43,960
Let's talk about capital.

1762
02:15:43,960 --> 02:15:52,960
even though the CAPCOM is now going to have its different timeline and process, and this is going to be more on the hands-conbudget process, and then revenue, you know, we don't find out revenue until later.

1763
02:15:53,620 --> 02:16:00,880
Trying to make these as tightly aligned processes as we can to make sense.

1764
02:16:01,000 --> 02:16:01,100
Okay.

1765
02:16:02,460 --> 02:16:06,480
Do you want to finish the last couple slides here? Are we?

1766
02:16:07,400 --> 02:16:08,120
That's hope.

1767
02:16:08,340 --> 02:16:08,800
Oh, okay.

1768
02:16:09,880 --> 02:16:11,880
major heartwell projects, I guess we talked about.

1769
02:16:11,880 --> 02:16:14,940
There was a summary of, oh, just where they were in years,

1770
02:16:15,160 --> 02:16:16,280
one through five.

1771
02:16:16,680 --> 02:16:16,840
Gotcha.

1772
02:16:17,180 --> 02:16:19,220
Where is the heartwell chairlift fit in?

1773
02:16:19,320 --> 02:16:20,340
Would you like to speak to those?

1774
02:16:21,060 --> 02:16:24,700
It's the same as the fact that we put that in for reference

1775
02:16:24,700 --> 02:16:25,340
in the packet.

1776
02:16:25,640 --> 02:16:28,880
And then the major heartwell projects are the wishlet,

1777
02:16:29,040 --> 02:16:29,380
is that out of that?

1778
02:16:29,380 --> 02:16:32,420
That is the groups of projects we pulled off the capital,

1779
02:16:33,260 --> 02:16:35,160
acknowledging at some point, we would have to do a,

1780
02:16:35,300 --> 02:16:37,740
if we just, yeah, the really big stuff,

1781
02:16:37,740 --> 02:16:41,500
that's all of how much that would cost, which is a sizeable amount of money.

1782
02:16:42,320 --> 02:16:49,440
It is. All right, that would be good to move on until we talk about it next time.

1783
02:16:50,620 --> 02:16:53,040
Thank you all for sticking with us on that. That's a lot.

1784
02:16:55,360 --> 02:16:57,700
And thank you, thank you Brandon, for being here.

1785
02:16:57,840 --> 02:16:57,980
Yeah, yeah.

1786
02:16:57,980 --> 02:16:59,460
And Angela, thank you for that.

1787
02:17:00,620 --> 02:17:02,860
And you have anything else, Drs. Update?

1788
02:17:03,160 --> 02:17:04,600
I do have a few updates.

1789
02:17:05,860 --> 02:17:09,740
I want to thank him and his team, the custodial staff,

1790
02:17:10,060 --> 02:17:15,640
who has worked very hard at both buildings

1791
02:17:15,640 --> 02:17:18,360
and school for opening.

1792
02:17:18,840 --> 02:17:23,300
They did a great job and the schools were clean and tidied

1793
02:17:23,300 --> 02:17:28,740
and bear organized at both campuses, especially for the Lincoln building.

1794
02:17:28,940 --> 02:17:34,060
We've had a lot of activities going on until probably two weeks before the school opened.

1795
02:17:34,060 --> 02:17:42,660
And that was a challenge to get the whole building ready and thank you, Brandon and the team for your hard work on that.

1796
02:17:43,240 --> 02:17:44,060
I really appreciate it.

1797
02:17:46,200 --> 02:18:03,420
So for transportation and you might have seen some electric buses running on the road and we have four buses out of the seven bus crew that are electric so far and we're going to add more later in the year.

1798
02:18:03,420 --> 02:18:15,200
So yeah, despite some blank closure challenges in town, and we've had one bus late on Wednesday, and that's it.

1799
02:18:15,780 --> 02:18:18,860
So yeah, that's fantastic.

1800
02:18:19,300 --> 02:18:22,880
Thanks to the work of Dordy's and Eastern Foss company.

1801
02:18:23,900 --> 02:18:25,260
Oh, that's Eastern as well.

1802
02:18:25,480 --> 02:18:26,280
Just one bus late.

1803
02:18:26,280 --> 02:18:33,980
Let's see. This reading, the Boston bus is correct. Yes, last week was on the first day, there was one bus.

1804
02:18:34,760 --> 02:18:35,500
Right. Yeah.

1805
02:18:36,280 --> 02:18:37,180
Sounds fun.

1806
02:18:39,400 --> 02:18:40,260
It's lovely.

1807
02:18:40,980 --> 02:18:42,520
I think it's very fun.

1808
02:18:42,520 --> 02:18:44,500
Not that driver again right here.

1809
02:18:47,520 --> 02:18:52,060
Yeah, it's been the bus company has told me and

1810
02:18:53,780 --> 02:19:03,900
Exactly, it's been very helpful that this year the town has made the effort to just do the lane closures, but to hold the roller closures.

1811
02:19:04,200 --> 02:19:07,600
So we have to make a lot of deep progress, and that's been very helpful.

1812
02:19:08,460 --> 02:19:14,260
So I did confirm it with Dordi, that the lane seems to be getting narrow.

1813
02:19:16,920 --> 02:19:25,040
I couldn't even drive with my small car, and I think the buses are running fine, so it's just the buses in addition.

1814
02:19:25,960 --> 02:19:26,040
Yeah.

1815
02:19:26,320 --> 02:19:26,560
Yeah.

1816
02:19:26,560 --> 02:19:26,600
Yeah.

1817
02:19:26,980 --> 02:19:27,800
Who could was to.

1818
02:19:28,900 --> 02:19:29,780
Ragnoli and.

1819
02:19:30,600 --> 02:19:34,720
Empire and for really working to make sure the contract of the airport this year.

1820
02:19:35,400 --> 02:19:36,720
Was was very.

1821
02:19:36,920 --> 02:19:40,580
It's been very common in one single enclosure, not starting anything to operate 30.

1822
02:19:40,580 --> 02:19:43,680
So we really appreciate that.

1823
02:19:44,260 --> 02:19:53,980
Yes, so that's transportation and due to some full safety concerns and incidents during

1824
02:19:53,980 --> 02:20:00,640
the summer, actually, you're all well aware of that nationwide, we have some challenges

1825
02:20:00,640 --> 02:20:01,260
in Kelly.

1826
02:20:01,540 --> 02:20:10,160
Our service director has worked really hard to find the safest possible options.

1827
02:20:10,160 --> 02:20:18,060
to purchase the mastic and food and ingredients for our food service program.

1828
02:20:18,480 --> 02:20:28,640
So, so far, all produce except oranges are transported from a local farm in Massachusetts,

1829
02:20:29,180 --> 02:20:36,420
only. And the only problem she has is she can't keep it up and the kids are loving it.

1830
02:20:36,420 --> 02:20:39,020
And they've always run out of foods.

1831
02:20:39,500 --> 02:20:42,580
So if parents, if your kids are not eating foods at home,

1832
02:20:42,580 --> 02:20:44,840
probably they did as food.

1833
02:20:46,000 --> 02:20:46,720
Which is good.

1834
02:20:49,100 --> 02:20:50,300
And participation.

1835
02:20:50,900 --> 02:20:54,580
So for hands-con, we have a participation for lunch.

1836
02:20:54,800 --> 02:21:02,860
It's 75% and breakfast is over 50% which is kind of normal

1837
02:21:02,860 --> 02:21:06,720
I'm all for hands-con, but it's way high for a school district.

1838
02:21:07,160 --> 02:21:10,680
So we're happy to continue that to see that.

1839
02:21:10,860 --> 02:21:13,600
You know, more kids are taking lunch and breakfast

1840
02:21:13,600 --> 02:21:14,480
from the school.

1841
02:21:15,140 --> 02:21:20,380
For Lincoln Campus, the lunch participation is at 53%.

1842
02:21:20,980 --> 02:21:24,080
And breakfast participation is at 19%.

1843
02:21:24,080 --> 02:21:28,060
We'd like to see that go up and usually it does

1844
02:21:28,060 --> 02:21:32,720
as the year goes on, but we're going to keep an eye on that.

1845
02:21:34,160 --> 02:21:36,340
So, and at the back of school night,

1846
02:21:36,600 --> 02:21:39,140
Kelly told me that she planned to provide

1847
02:21:39,140 --> 02:21:41,040
some food standpoint for parents.

1848
02:21:41,560 --> 02:21:42,060
Here's the food.

1849
02:21:42,320 --> 02:21:47,140
You see, you see her and her crew there at both campuses

1850
02:21:47,140 --> 02:21:50,980
and you know, feel free to ask for a sample and try it out.

1851
02:21:52,700 --> 02:21:56,080
And the food service also catered the first day for,

1852
02:21:56,200 --> 02:21:56,760
were you going to say that?

1853
02:21:56,760 --> 02:21:57,680
Yeah, go ahead.

1854
02:21:57,840 --> 02:21:58,140
No, no.

1855
02:21:58,380 --> 02:21:59,020
You go ahead.

1856
02:21:59,200 --> 02:21:59,320
Yeah.

1857
02:21:59,520 --> 02:22:05,240
So I want you to carry in the team for providing the launching breakfast for staff on the opening

1858
02:22:05,240 --> 02:22:05,540
day.

1859
02:22:05,860 --> 02:22:06,520
That's great.

1860
02:22:09,620 --> 02:22:10,120
And that's all.

1861
02:22:11,060 --> 02:22:17,780
It's one of the things that a couple of people related to each other mentioned to me at

1862
02:22:17,780 --> 02:22:18,300
the picnic.

1863
02:22:18,720 --> 02:22:25,840
It was about lunch and whether there was something going to make the line, the waiting line

1864
02:22:25,840 --> 02:22:31,820
shorter that there were some kids who just said, I spent half my lunch time waiting in line.

1865
02:22:32,340 --> 02:22:36,720
So I just wanted to find out if there was anything going on in that direction.

1866
02:22:37,620 --> 02:22:44,240
Yeah, absolutely. So we always want to open two lines there. Sometimes I think we need to

1867
02:22:44,900 --> 02:22:52,580
buy the kids better to inform two lines instead of one. Yeah, I'll definitely relate the message

1868
02:22:55,620 --> 02:23:01,400
She says I don't want to buy the school lunch papers or I don't want to take the school lunch because then I have to wait in line.

1869
02:23:01,760 --> 02:23:01,840
Yeah.

1870
02:23:03,000 --> 02:23:19,400
Yeah, I think she carries the way out of that and she's been watching the line and sometimes either there's two lines that the serving line and then when they come to the register, there's only one line so we're going to try to fix that as well.

1871
02:23:19,400 --> 02:23:22,200
Yeah, and that could happen.

1872
02:23:22,280 --> 02:23:23,700
That happens with my kids too.

1873
02:23:24,000 --> 02:23:29,300
I have minutes after the long line, especially on talk of Tuesdays or whatever.

1874
02:23:29,700 --> 02:23:30,960
One of the popular days.

1875
02:23:32,240 --> 02:23:36,600
But I will definitely let Kelly know too.

1876
02:23:37,380 --> 02:23:40,560
Thank you.

1877
02:23:42,340 --> 02:23:45,180
I will say to any policies.

1878
02:23:45,980 --> 02:23:47,960
This is a big chunk of policy.

1879
02:23:47,960 --> 02:23:51,340
I think I have way through it, and I was like, oh my God.

1880
02:23:52,080 --> 02:23:55,340
That's generously offered to introduce the JFF.

1881
02:23:55,660 --> 02:23:57,680
Yeah, so I'm going to read through them each year individually.

1882
02:23:59,560 --> 02:24:02,360
So this is a big batch, obviously, there's 37 of them.

1883
02:24:02,800 --> 02:24:04,420
I was looking back at it's on them.

1884
02:24:05,300 --> 02:24:07,380
I think we started these, these are versions of 2023,

1885
02:24:07,780 --> 02:24:11,660
Kim, Kim started that working with, with, in the SS.

1886
02:24:13,060 --> 02:24:14,440
So that they're quite a few here.

1887
02:24:14,440 --> 02:24:22,920
the bulk of these are either adopt the MSE model policies that we don't have right now,

1888
02:24:23,220 --> 02:24:28,000
or their minor updates to existing policies, and a couple of places replacing our policies

1889
02:24:28,000 --> 02:24:33,180
with MSE model language. Those, you know, I'm sure you can see in the back of this, like,

1890
02:24:33,260 --> 02:24:37,100
some strike they're in there, but not a lot of huge changes in there. I do want to call out a few

1891
02:24:37,100 --> 02:24:45,680
though. So there's J.F.A.B.C. that is the enrollment of MECO students policy and choosing

1892
02:24:46,340 --> 02:24:52,280
left, student just left but I should have said it fortunately. She did a great amount

1893
02:24:52,280 --> 02:24:56,980
of editing along with a lot of Thomas on that one. So that one is, there's pretty soon,

1894
02:24:57,120 --> 02:25:01,240
if you're interested in that one. Could I? I just noticed something, but in the

1895
02:25:01,240 --> 02:25:05,940
The parent medical and the second line of the title, I think the last word students should

1896
02:25:05,940 --> 02:25:06,640
be programmed.

1897
02:25:10,820 --> 02:25:11,440
So, yeah, yeah.

1898
02:25:11,680 --> 02:25:12,720
I should cut that one out.

1899
02:25:16,700 --> 02:25:22,380
The policy JKA, the restraint and seclusion, this is a policy, it's timeout restraining

1900
02:25:22,380 --> 02:25:23,300
and seclusion.

1901
02:25:23,300 --> 02:25:29,580
This is a new policy from MPSC and this one actually has time sensitivity to it because there are

1902
02:25:29,580 --> 02:25:35,520
new regulations from the department around particularly timeout and seclusion and so

1903
02:25:35,520 --> 02:25:41,320
So this new policy is one that Mrs. Rebunet is recommending it to make sure that we're

1904
02:25:41,320 --> 02:25:45,800
in compliance with the regulations that have come into effect over the summer.

1905
02:25:46,920 --> 02:25:51,620
And then JLCD and JLCDC, these are also models from MSE.

1906
02:25:52,740 --> 02:25:58,080
You just a few short months ago approved the JLCD because we need to get something in place

1907
02:25:58,080 --> 02:26:00,380
because of the new regulations and there wasn't a model yet.

1908
02:26:01,840 --> 02:26:06,200
But, you know, the recommendation now is to adopt the model ones now that we have these

1909
02:26:06,200 --> 02:26:09,480
sort of more fully developed policies from MSA.

1910
02:26:10,660 --> 02:26:16,220
There's a lot more in here, but I just want to give that kind of brief overview of what's

1911
02:26:16,220 --> 02:26:16,360
here.

1912
02:26:18,460 --> 02:26:24,600
The AI will read through because I'm just curious because some of the things that I looked at,

1913
02:26:24,600 --> 02:26:28,900
but there were fun folks where it said,

1914
02:26:29,120 --> 02:26:31,140
will be the superintendent's sole discretion.

1915
02:26:31,420 --> 02:26:34,160
And the same thing was must be approved by the school committee.

1916
02:26:35,940 --> 02:26:37,900
No, I don't think so.

1917
02:26:39,080 --> 02:26:40,840
Most of the edits in here,

1918
02:26:41,640 --> 02:26:42,920
I mean, a lot of it has stemmed back

1919
02:26:42,920 --> 02:26:44,840
that it's the Kim and the consultant did.

1920
02:26:45,400 --> 02:26:48,400
I'm back in the first pass, but I'm not aware of it.

1921
02:26:48,760 --> 02:26:50,440
At least for the school administration side,

1922
02:26:50,440 --> 02:26:52,940
I mean, yeah, it's just thought might help.

1923
02:26:53,600 --> 02:26:57,980
pick up some of these things, but maybe I'm rid of that's ready or wrong too.

1924
02:26:59,800 --> 02:27:05,980
I found one, and I'm sorry, I didn't read them until today, so I should have sat

1925
02:27:05,980 --> 02:27:13,280
next to you. But there was one little thing I found like that in JFABD, which has two

1926
02:27:13,280 --> 02:27:25,960
two sections that talk about the designated homeless liaison, the JFABG.

1927
02:27:26,820 --> 02:27:34,780
It says in the beginning part, there's a paragraph, the last paragraph of the first section,

1928
02:27:34,940 --> 02:27:40,560
so the superintendent shall designate an appropriate staff person, and then it talks about

1929
02:27:41,480 --> 02:27:48,980
And then again at the bottom it says there's a whole section on the homeless liaison superintendent child designate an appropriate step.

1930
02:27:49,380 --> 02:27:54,280
I didn't know if maybe those two parts to be combined.

1931
02:27:55,080 --> 02:27:55,620
And

1932
02:27:57,860 --> 02:27:59,480
this is just a point of interest.

1933
02:27:59,800 --> 02:28:03,060
And Jay, I see it got rid of the student advisory.

1934
02:28:03,700 --> 02:28:05,200
Is that no longer required?

1935
02:28:07,600 --> 02:28:09,880
We're not supposed to have that anymore.

1936
02:28:10,160 --> 02:28:11,160
We don't need to have that.

1937
02:28:19,640 --> 02:28:34,980
I think that is typically more of a high school.

1938
02:28:35,940 --> 02:28:41,200
Okay. So it's said as required by state law and so it's thinking maybe the state law changed.

1939
02:28:42,320 --> 02:28:44,800
Do we have a student advisory? We do not.

1940
02:28:45,840 --> 02:28:48,240
Do you mean a student advisory to the school committee?

1941
02:28:48,700 --> 02:28:50,900
Yeah, I think that's a high school.

1942
02:28:50,940 --> 02:28:54,300
It's a high school thing, so we never had to have the file saying, okay, that's great.

1943
02:28:54,560 --> 02:28:54,940
Thank you.

1944
02:29:03,880 --> 02:29:07,080
I'm pretty excited that these are going to have a 2020-16 on that.

1945
02:29:07,080 --> 02:29:10,240
I think we kind of have to review them for a while.

1946
02:29:15,850 --> 02:29:16,430
Like that.

1947
02:29:18,820 --> 02:29:21,400
When the belt rolling to make a program,

1948
02:29:21,960 --> 02:29:23,820
some of the, it just needs some grammar.

1949
02:29:26,930 --> 02:29:28,410
It didn't, I mean, when I got edited,

1950
02:29:28,950 --> 02:29:31,610
something's, you know, subject doesn't match the word stuff.

1951
02:29:32,930 --> 02:29:33,370
So

1952
02:29:38,300 --> 02:29:40,120
this is just our first reading, right?

1953
02:29:40,260 --> 02:29:40,380
Yeah.

1954
02:29:41,460 --> 02:29:42,100
Thank you.

1955
02:29:42,200 --> 02:29:45,180
So students, yeah, that's edits on the one version.

1956
02:29:45,360 --> 02:29:46,300
You with the green one.

1957
02:29:46,680 --> 02:29:47,080
Okay.

1958
02:29:53,420 --> 02:29:59,940
So it was kind of a hybrid, so that it's splank and packet, and you have to read it.

1959
02:30:00,000 --> 02:30:05,020
If you have, if I can go through it, yeah, if you want to send it over. There was a, it

1960
02:30:12,220 --> 02:30:13,780
was a couple

1961
02:30:16,690 --> 02:30:24,730
praise of me about call you, pick up, change from, yeah, you told me to go through it, make it mine.

1962
02:30:28,090 --> 02:30:38,450
That's what I said, it's not what I meant. What it makes sense that if we're trying to

1963
02:30:38,450 --> 02:30:42,170
a second read that it's me if anyone has like stuff like that if you email

1964
02:30:42,170 --> 02:30:47,090
Ken and I and then we can yeah can you send me a little box version of that

1965
02:30:47,090 --> 02:30:53,730
policy so I can yes I should have done I should have sent those two guys as

1966
02:30:53,730 --> 02:31:01,830
well I'm sorry yeah I went through and I've changed what I thought

1967
02:31:01,830 --> 02:31:07,390
simplify it or clarify it. Okay, if you disagree, you can set me an email. Okay,

1968
02:31:09,420 --> 02:31:10,320
so this is the

1969
02:31:12,080 --> 02:31:14,600
same. Great. Yeah, I didn't have a sentence.

1970
02:31:18,180 --> 02:31:24,560
Are we good with that? Can we move on to the alcohol policy? Yes. This was amazing. Thank you,

1971
02:31:24,680 --> 02:31:31,040
guys. Yeah, this was a huge amount of work. Thank you. It's tricky. So I'm going to try to give a

1972
02:31:31,040 --> 02:31:38,940
little introduction to the alcohol policy. And then Perry, I hope that's important.

1973
02:31:38,940 --> 02:31:39,800
I will do my best.

1974
02:31:40,000 --> 02:31:42,380
My introduction with additional information.

1975
02:31:45,100 --> 02:31:58,880
So, basically the town has come to us and asked that we apply similar rules to the fields

1976
02:31:58,880 --> 02:32:08,720
as we have at Pierce House and BMS concerning and the community center and the community center.

1977
02:32:09,340 --> 02:32:13,720
Oh, to the community service and the pedagogues that we have at BMS and Pierce House.

1978
02:32:14,540 --> 02:32:19,720
So that organizations that preserve these places

1979
02:32:19,720 --> 02:32:24,280
are the according to Kim Botnar for the purposes of fundraising

1980
02:32:25,160 --> 02:32:31,540
for non-profit organizations, and serve alcohol under very structured arrangements.

1981
02:32:33,320 --> 02:32:39,660
And that's what the policy outlines are, the policy outlines, that we would give town permission

1982
02:32:39,660 --> 02:32:45,100
to do this in the town typically like you have to, you have to have a licensed bartender,

1983
02:32:45,240 --> 02:32:51,920
they have to be insured, they have to sell from sure the town, and it is a, it's not about,

1984
02:32:51,920 --> 02:32:55,300
So it has to be applied event by event.

1985
02:32:55,820 --> 02:32:58,280
Basically this came out of the idea that brain games,

1986
02:32:58,580 --> 02:33:00,720
which is typically held at the Pierce House

1987
02:33:00,720 --> 02:33:02,620
and there's a big successful fundraiser,

1988
02:33:03,300 --> 02:33:06,040
is held on one of the most popular days

1989
02:33:06,040 --> 02:33:08,940
that Pierce House can have a wedding or an event.

1990
02:33:09,840 --> 02:33:11,640
Pierce House needs to support itself.

1991
02:33:12,260 --> 02:33:15,720
Brain games doesn't have to pay the fee.

1992
02:33:16,400 --> 02:33:18,320
Pierce House would like to have that day

1993
02:33:18,840 --> 02:33:20,800
to have a wedding or an event

1994
02:33:20,800 --> 02:33:28,260
that can bring in over $5,000, but brain games always has the beer truck there, which is

1995
02:33:28,260 --> 02:33:35,520
typical for events at your house, and so they're looking for a way to do brain games on our athletic

1996
02:33:35,520 --> 02:33:42,700
fields. That happened, and we also have this community center coming online, and no doubt there will

1997
02:33:42,700 --> 02:33:50,020
be requests to have alcohol in the community center for events. The wrinkle in this is that school

1998
02:33:50,020 --> 02:33:56,500
committee owns the land, the athletic fields, and the community center, even though some

1999
02:33:56,500 --> 02:34:00,320
would consider these town fields, and certainly the community center is honest.

2000
02:34:02,790 --> 02:34:11,030
So that is where the request came for this policy, this change, school committee owns that

2001
02:34:11,030 --> 02:34:11,570
field.

2002
02:34:12,110 --> 02:34:12,190
Yeah.

2003
02:34:12,750 --> 02:34:13,290
Yeah.

2004
02:34:13,690 --> 02:34:13,910
Yeah.

2005
02:34:14,110 --> 02:34:14,770
Which is unusual.

2006
02:34:15,350 --> 02:34:15,650
Yes.

2007
02:34:15,650 --> 02:34:39,770
The understanding is that that's unusual in my understanding is that in most communities, the town owns the land and school buildings, and then the school system gets to operate it, whereas here the land is owned by the school system, and the fields are operated operated by the town, but it is technically land owned by the district is my understanding.

2008
02:34:39,770 --> 02:34:41,870
I believe the deed is,

2009
02:34:44,850 --> 02:34:49,670
it's deeded to like the school committee, like versus talent.

2010
02:34:50,190 --> 02:34:56,470
That's a complicate because like we have one set of town fields, like there's one field behind

2011
02:34:56,470 --> 02:35:02,410
town hall but if you go to Sedbury, they have Featherland, they have all these other fields and then

2012
02:35:02,410 --> 02:35:10,310
they have the school fields. So we just have one set of town and school fields.

2013
02:35:11,790 --> 02:35:19,350
The fundraiser on conversation about this morning does not use the house, does not use the

2014
02:35:19,350 --> 02:35:22,410
Pierce House, it just uses the Pierce Park, which is a park.

2015
02:35:23,930 --> 02:35:31,870
But there is a bright schedule to use the house and so you don't want to have big loud fundraiser on top of somebody's waiting.

2016
02:35:34,490 --> 02:35:41,750
So it was just in the last minute and because this fundraiser's October 18th, in the

2017
02:35:41,750 --> 02:35:41,930
morning.

2018
02:35:43,670 --> 02:35:51,070
Well, there's, I mean, this is the impetus, like I don't think it's the, it's that timing

2019
02:35:51,070 --> 02:35:52,730
and it's rushed and stuff.

2020
02:35:52,990 --> 02:35:57,810
I was given direction by the selects that if, you know, it's more important to get this right

2021
02:35:57,810 --> 02:35:59,990
then to get it on time.

2022
02:36:01,090 --> 02:36:03,430
Honestly, you can run brain games without a beer drop.

2023
02:36:04,110 --> 02:36:08,570
Like, if we're not ready to do this, I think you can.

2024
02:36:08,790 --> 02:36:09,650
I don't know other people.

2025
02:36:10,430 --> 02:36:13,950
I asked, how much money do you make actually from a truck?

2026
02:36:14,350 --> 02:36:16,150
If you had some other kind of fancy drink,

2027
02:36:16,970 --> 02:36:18,590
that people would be interested in buying

2028
02:36:18,590 --> 02:36:20,350
in the middle of the Sunday afternoon.

2029
02:36:21,170 --> 02:36:22,570
Would it really cut in?

2030
02:36:22,650 --> 02:36:25,230
No, of course, gosh, people come for the beer.

2031
02:36:25,230 --> 02:36:38,890
But, you know, I would, I agree, I would rather get this right, they're going to be a lot of things that are going to change by sharing this parking lot and a bunch of things with the community center.

2032
02:36:39,630 --> 02:36:47,770
I don't go home on school property is something that I think we have to take some time to do and do, right?

2033
02:36:48,990 --> 02:37:00,630
But I feel I feel bad for in games. I mean, that's just got squeezed out. I feel that's really shame, but I don't want to jump into doing something.

2034
02:37:00,630 --> 02:37:10,270
there's something in between with the lawyers that allow us to do one-off and then it's a lot of policy, but is it?

2035
02:37:10,710 --> 02:37:15,170
Well, my understanding is that everything is a one-off, because everything has to go.

2036
02:37:15,390 --> 02:37:17,550
We give permission and everything has to go.

2037
02:37:17,910 --> 02:37:20,290
It's also a big difference about flipping to the public.

2038
02:37:21,070 --> 02:37:25,750
And also, there's the law that says, no, I'll call it back on what's full property.

2039
02:37:27,770 --> 02:37:34,210
Yeah, so the law, so Massachusetts general law chapter 272 section 40A says exactly what

2040
02:37:34,210 --> 02:37:37,950
you just said that you can't have alcohol in any public school building or in any premise

2041
02:37:37,950 --> 02:37:42,050
used for public school purposes and under charge of a school committee. However, a school

2042
02:37:42,050 --> 02:37:45,990
committee of a city, town or district may authorize a public or nonprofit organization using

2043
02:37:45,990 --> 02:37:49,590
a public school building with its permission during non-school hours to possess and sell

2044
02:37:49,590 --> 02:37:55,850
alcoholic beverages, and then there's some provide such a non-profit organization as

2045
02:37:55,850 --> 02:38:00,010
properly licensed and the provisions of a different law.

2046
02:38:02,150 --> 02:38:06,710
So there is the opportunity, I mean, there is under the law the opportunity for the school

2047
02:38:06,710 --> 02:38:14,390
committee to allow exceptions that I think the town, there's the brain games circumstance

2048
02:38:14,390 --> 02:38:18,890
and then there's also, once the community center comes online anticipating that and the legal

2049
02:38:18,890 --> 02:38:24,370
question of, does that fall within the school committee's jurisdiction or not, do that legal

2050
02:38:24,370 --> 02:38:30,430
counsel seem to be hedging a little bit on that? My own personal opinion is probably wouldn't

2051
02:38:30,430 --> 02:38:34,610
hurt for school committee to have some sort of a policy that says, here's our take on things.

2052
02:38:35,850 --> 02:38:40,010
Is it unclear if that building is school property or not?

2053
02:38:40,690 --> 02:38:42,290
Oh, it is owned by the school committee.

2054
02:38:43,190 --> 02:38:46,030
Yes, so I mean, this is all owned by the school committee.

2055
02:38:46,030 --> 02:38:56,750
So there was a legal question about because the community center will not be a property used

2056
02:38:56,750 --> 02:39:02,150
by the district, and it's not going to be used for educational purposes, doesn't necessarily,

2057
02:39:02,850 --> 02:39:07,670
it could have be exempt, it's certainly worth first the conversation with the attorney,

2058
02:39:07,830 --> 02:39:14,650
my own personal opinion I defer to Ken, because the law degree knows about the stuff, but my

2059
02:39:14,650 --> 02:39:18,930
My own personal opinion is it probably doesn't hurt to have the school committee have a policy that says

2060
02:39:19,610 --> 02:39:25,390
we're okay with this in these circumstances and then leave it to the town to, you know,

2061
02:39:25,570 --> 02:39:30,710
manage the details. But it really isn't two things. There's one question as Susan points out.

2062
02:39:31,010 --> 02:39:35,050
It's one thing to have the community center and kind of that enclosed space and adjacent grounds

2063
02:39:35,050 --> 02:39:40,690
and then having a field. It's open to the public. It's open to the public, yeah.

2064
02:39:40,690 --> 02:39:43,650
And that's the thing that's, I mean, they do their sales.

2065
02:39:44,510 --> 02:39:46,170
Is it open to the public at the Pierce House?

2066
02:39:46,490 --> 02:39:47,070
Yeah, it can't be.

2067
02:39:47,170 --> 02:39:48,030
It's not fenced off.

2068
02:39:48,310 --> 02:39:50,310
Anybody can go there, but it's a public park.

2069
02:39:50,930 --> 02:39:56,110
It feels very different to me from a school field.

2070
02:39:56,910 --> 02:40:00,330
But I swear, I would like to look at it more closely.

2071
02:40:00,630 --> 02:40:04,850
When I'm also coming at it from my experience at the library,

2072
02:40:05,570 --> 02:40:10,530
where we would have fundraisers and wine and cheese fundraisers

2073
02:40:10,530 --> 02:40:18,910
at the library. It was a very, we were told that it could not be when the library was open,

2074
02:40:19,430 --> 02:40:23,770
it had to be a ticketed event so that you had a guest list, and it was a very,

2075
02:40:24,110 --> 02:40:28,470
there were lots, and it wasn't the library's policy, it was a board of health

2076
02:40:29,870 --> 02:40:36,230
question of layman concern about called. So I have the wording of the beam as hall policy,

2077
02:40:36,230 --> 02:40:43,270
and it isn't like that. You rent it out. But I mean you still have to get permission from

2078
02:40:43,270 --> 02:40:49,150
the town. Right. Is it the difference because you have to have like a license? Great. So when

2079
02:40:49,150 --> 02:40:55,590
they have alcohol at BMS you have to bring in like, I don't know who it is, a bartender whose license

2080
02:40:55,590 --> 02:41:01,550
and has the insurance. Is that the difference of the library? That is, we have to do that if it was

2081
02:41:01,550 --> 02:41:06,550
It was more of a question that if the event is open so that children,

2082
02:41:06,730 --> 02:41:09,050
anyone on someone under 21 could come.

2083
02:41:10,430 --> 02:41:13,450
But that's up to the organizers to police that,

2084
02:41:13,850 --> 02:41:17,350
to make sure that kids under 21 don't attend an event that has alcohol.

2085
02:41:17,750 --> 02:41:18,610
Yes, that's true.

2086
02:41:19,490 --> 02:41:22,370
To me, maybe I'm missing something.

2087
02:41:22,710 --> 02:41:25,210
I don't really see what the controversy is here.

2088
02:41:25,290 --> 02:41:26,750
This makes perfect sense to me.

2089
02:41:28,530 --> 02:41:30,850
We're not letting them use any school buildings.

2090
02:41:30,850 --> 02:41:33,730
It has to be at times when school is not in session.

2091
02:41:35,330 --> 02:41:39,150
I mean, I don't, what is the, what is the harm that we're worried about?

2092
02:41:40,090 --> 02:41:46,270
This seems to eliminate any risk of students coming across alcohol

2093
02:41:46,850 --> 02:41:47,970
when they're at school.

2094
02:41:48,830 --> 02:41:52,270
I would have to be when the...

2095
02:41:52,270 --> 02:41:56,130
Well, that's, but that's school in session if they're doing school activities.

2096
02:41:56,130 --> 02:42:05,570
so this would have to be when there's no school activity going on. I don't have a problem with it,

2097
02:42:05,690 --> 02:42:10,810
especially in community center. It's the community center. I mean they should be able to have

2098
02:42:10,810 --> 02:42:16,470
events there and you know they have to be and I think this policy does a really nice job of

2099
02:42:16,990 --> 02:42:22,800
making it clear that what the restrictions are and that it can only be in the community center and

2100
02:42:22,800 --> 02:42:30,280
immediate grounds, and we make it clear that Hartwell is off limits and that the school is off limits.

2101
02:42:32,440 --> 02:42:35,160
The center of sealant is on limits?

2102
02:42:38,340 --> 02:42:44,460
There is the center of sealant and they're asking for carbon

2103
02:42:44,460 --> 02:42:49,560
and deal with. I thought it was brain games. I thought it was just cavern. I don't think that's

2104
02:42:49,560 --> 02:42:56,860
what the problem is. The brain game is just cavern and field but I don't want center of field.

2105
02:42:58,140 --> 02:43:05,200
The policies in athletic fields in general and I could understand if there were.

2106
02:43:06,240 --> 02:43:11,760
If school's not in session. Yeah I guess. I don't. I still think they need to come through. I would

2107
02:43:11,760 --> 02:43:19,880
be less comfortable with the idea of alcohol being served here than with maybe it's a silly distinction,

2108
02:43:20,060 --> 02:43:24,060
but then the idea of alcohol being served at Codman Field and my thinking is this is a field that's

2109
02:43:24,060 --> 02:43:30,340
used every day by students and there's both the possibility of someone's like spilled something or

2110
02:43:30,340 --> 02:43:36,900
you know a bottle on left and there's just like kind of a perception thing as well that this is

2111
02:43:36,900 --> 02:43:40,860
this is school-used daily property. This, the playgrounds,

2112
02:43:41,200 --> 02:43:45,800
Codman Field is an area that gets very rare use. Not that it doesn't get any use, but it gets

2113
02:43:45,800 --> 02:43:50,840
very rare use. It's kind of sectioned off, like the pool is sectioned off as well. That feels less

2114
02:43:50,840 --> 02:43:57,480
like regular-used school property, so I could certainly understand I would certainly support it.

2115
02:43:57,480 --> 02:44:01,920
The school committee said like that, no, we're not interested in that Codman Field feels different.

2116
02:44:01,920 --> 02:44:06,320
So, let's just say we can make the policy say whatever we want.

2117
02:44:06,400 --> 02:44:12,120
I already say that alcohol can only be served at the community center or cotton field

2118
02:44:12,880 --> 02:44:14,680
and not center field.

2119
02:44:15,440 --> 02:44:20,520
Or, yeah, one of the green fields where we, where we call that, where we have the pick

2120
02:44:20,520 --> 02:44:22,640
or we, we can just say only cotton field.

2121
02:44:22,900 --> 02:44:23,500
Not in the top.

2122
02:44:23,620 --> 02:44:24,300
I mean, I agree.

2123
02:44:24,560 --> 02:44:31,360
It's possible to do, to have alcohol in, but I don't think it's just athletic fields that

2124
02:44:31,360 --> 02:44:37,680
seems to think. I'm fine with just being more specific and saying, the only two places are

2125
02:44:37,680 --> 02:44:41,900
Community Center and Codland Field. Well, I like where your mind goes isn't because your

2126
02:44:41,900 --> 02:44:46,220
mind goes to, what are all the places where something bad could happen down the road? Which is where

2127
02:44:46,220 --> 02:44:54,540
my mind goes. I'm not sure if that's a good thing about us or not. But I think and then there's

2128
02:44:54,540 --> 02:44:59,880
a whole question of, as you say, subchism, organizer, too.

2129
02:45:06,540 --> 02:45:18,700
If school property is such a different feel, it's different from a waiting venue, and if there's

2130
02:45:18,700 --> 02:45:23,920
a beer truck and kids figure out a way to take the beer in the woods and something bad

2131
02:45:23,920 --> 02:45:29,640
happens to now? Is the school just completely, not our problem?

2132
02:45:32,220 --> 02:45:36,080
It does specifically say that it cannot happen.

2133
02:45:39,020 --> 02:45:41,180
Alcohol service may only occur during non-school

2134
02:45:41,180 --> 02:45:47,400
hours and outside periods of student programming. So that to me means that kids, if there are

2135
02:45:47,400 --> 02:45:52,500
kids who are present at an event, that is 100% disconnected from the school, but that is

2136
02:45:52,500 --> 02:45:56,520
completely outside of the times when the school is in operation has any

2137
02:45:56,520 --> 02:46:02,100
responsibility. I can see that. Yeah, he did. It's different. Just the way

2138
02:46:02,100 --> 02:46:06,700
Senator Field feels different. Yeah, I think if we look at like, I mean, I'm a

2139
02:46:06,700 --> 02:46:13,220
little bit agnostic, but I'm not sure. It doesn't bother me either way, but I think

2140
02:46:13,220 --> 02:46:19,680
if we look at in practice, the places around us where we know alcohol is not

2141
02:46:19,680 --> 02:46:27,920
allowed on school grounds, typically high schools, there are plenty of bad things that happen on those

2142
02:46:27,920 --> 02:46:35,300
school grounds with alcohol. So I'm not sure that this debate that we're having can

2143
02:46:36,020 --> 02:46:43,340
not know it's you know accomplished. No, I mean whether it's school it says it is policy that it will

2144
02:46:43,340 --> 02:46:44,120
the whole of the school.

2145
02:46:46,980 --> 02:46:51,340
That doesn't mean that's two of us just to kind of add on to it.

2146
02:46:51,580 --> 02:46:55,180
Right. So one, the guidelines for even

2147
02:46:56,360 --> 02:46:58,580
will let's go to the community center now, right?

2148
02:46:58,680 --> 02:47:01,700
The guidelines for the community center to even host the event

2149
02:47:01,700 --> 02:47:04,560
is very strict, right? They're going to have lead in the building, right?

2150
02:47:04,680 --> 02:47:08,420
They have their own very strict guidelines as to whether the event

2151
02:47:08,420 --> 02:47:09,760
could take place.

2152
02:47:09,760 --> 02:47:15,960
The other thing, you know, the policy here is to alleviate the school's responsibility.

2153
02:47:16,680 --> 02:47:19,420
The school is also going to have a direct representative, right?

2154
02:47:19,640 --> 02:47:26,480
Myself or whoever is in the seat is going to oversee every event that gets applied for

2155
02:47:26,480 --> 02:47:27,640
at that community center.

2156
02:47:28,680 --> 02:47:32,280
I oversee that community center from a make standpoint.

2157
02:47:32,600 --> 02:47:38,460
And so the schools will always have an inside knowledge as to any event that is being proposed

2158
02:47:38,460 --> 02:47:45,380
And so, my job is going to be to make sure that there is no conflict of a school event

2159
02:47:45,380 --> 02:47:48,960
that's maybe taken place or an after school sport or something like that.

2160
02:47:49,180 --> 02:47:52,280
And an event that is being requested to potentially involve calls.

2161
02:47:52,880 --> 02:47:57,200
I think Susan, though you're saying, like, if someone on Sunday doing brain games,

2162
02:47:57,380 --> 02:47:59,880
if kids go off with a beer, then...

2163
02:47:59,880 --> 02:48:01,080
If kids won't be at breakfast games.

2164
02:48:01,400 --> 02:48:02,000
Yes, they are.

2165
02:48:02,160 --> 02:48:04,000
Oh yeah, it's a family event.

2166
02:48:04,000 --> 02:48:10,860
Yeah, you know, it's a huge yeah, well then, you know, is that what you were saying Susan?

2167
02:48:11,480 --> 02:48:15,260
I'm just thinking that it's we're just running the beer truck is responsible for checking

2168
02:48:15,260 --> 02:48:15,620
ID.

2169
02:48:15,980 --> 02:48:16,200
That's right.

2170
02:48:16,500 --> 02:48:16,660
Right.

2171
02:48:17,060 --> 02:48:17,100
Yeah.

2172
02:48:18,020 --> 02:48:20,520
No, I can see how it could work.

2173
02:48:21,320 --> 02:48:25,880
I think that there's just a, I don't know, making it too general.

2174
02:48:28,160 --> 02:48:34,160
There is one little thing about this that's really minor and I don't know if we can, but

2175
02:48:34,160 --> 02:48:38,540
But they were actually talking about a beer truck, are they going to drive the beer truck

2176
02:48:38,540 --> 02:48:40,040
on to the athletic fields?

2177
02:48:40,040 --> 02:48:45,400
So they have to park it most, parking lot, and then there will be some food trucks in

2178
02:48:45,400 --> 02:48:46,580
the field.

2179
02:48:48,500 --> 02:48:52,520
But I think we never had a beer truck, but I'm more.

2180
02:48:53,320 --> 02:48:59,460
So what's kind of unfortunate is that we're kind of based on this around one particular

2181
02:48:59,460 --> 02:49:08,100
Exactly. The policy that is going to be, hopefully, put forth to the selects is going to be,

2182
02:49:08,220 --> 02:49:12,220
that it needs to be in a desert-things area, right? So it's going to need to be almost like a

2183
02:49:14,160 --> 02:49:21,600
fenced-off, coned-off, caution-taped-off area is the intent of the community centers policy

2184
02:49:21,600 --> 02:49:28,640
that will potentially be. And again, they are anticipating this to be about two to three events

2185
02:49:28,640 --> 02:49:34,440
a year is like this is not alcohol is not going to be routine so it's pretty

2186
02:49:34,440 --> 02:49:39,220
extensive to meet the policy that they're proposing. It's not going to be

2187
02:49:39,220 --> 02:49:42,280
great wasn't something we talked about in the first meeting it was like we

2188
02:49:42,280 --> 02:49:46,620
don't want to advertise to the Metro West area that you can now have events

2189
02:49:46,620 --> 02:49:53,380
with alcohol at the Lincoln School. So one thing I was going to say is we

2190
02:49:53,380 --> 02:49:58,240
should have any law prepare an identification agreement that anyone who

2191
02:49:58,240 --> 02:50:04,280
serves alcohol, has to sign with the school committee to identify us by. The other question,

2192
02:50:04,460 --> 02:50:08,600
though, is I don't know who runs brain games, but did they actually have any money?

2193
02:50:09,340 --> 02:50:12,520
It's a family thing and they raise money for medicine.

2194
02:50:13,100 --> 02:50:16,680
Yeah, but if they don't have money to pay a judgment, right?

2195
02:50:17,220 --> 02:50:21,900
So they have insurance, right? So it's one of the policies, the town policies,

2196
02:50:22,360 --> 02:50:26,940
acquiring insurance. Do they do know if they require an insurance waiver?

2197
02:50:28,560 --> 02:50:32,140
So again, there isn't a policy in place right now.

2198
02:50:32,400 --> 02:50:35,720
The policies that are in place at the other locations,

2199
02:50:35,720 --> 02:50:37,160
depending on where you are,

2200
02:50:37,600 --> 02:50:41,460
are not good policies to base it off of.

2201
02:50:42,540 --> 02:50:43,580
Well, if this doesn't save,

2202
02:50:43,700 --> 02:50:44,700
they have to have insurance.

2203
02:50:45,040 --> 02:50:46,220
So we might want to add that.

2204
02:50:46,760 --> 02:50:47,520
How we're going to have the ending.

2205
02:50:47,900 --> 02:50:49,080
The part I'm going to get excited about,

2206
02:50:49,080 --> 02:50:50,860
but the organization, yeah.

2207
02:50:51,400 --> 02:50:54,120
Well, if the organization is the town planning

2208
02:50:54,120 --> 02:50:55,440
on having conveyor.

2209
02:50:56,040 --> 02:51:04,600
So the town has its own whole process that they would have to rent the facilities, do they have an insurance requirement to do that?

2210
02:51:05,140 --> 02:51:09,520
So they do being that this is a public case and I don't want it to disclose things that have not been.

2211
02:51:09,780 --> 02:51:10,860
It didn't get it, sorry.

2212
02:51:12,460 --> 02:51:16,560
But that is all, that isn't taken into consideration.

2213
02:51:16,560 --> 02:51:27,080
and when I rented the peer service for my daughter's wedding, we didn't have to personally

2214
02:51:27,080 --> 02:51:33,540
show that we could ensure that the peer service, though, is based off of the building use.

2215
02:51:33,800 --> 02:51:39,000
So that is a rental facility for public events.

2216
02:51:39,400 --> 02:51:40,620
That is the use of it, right?

2217
02:51:40,760 --> 02:51:45,040
This is a school, this is an administration building.

2218
02:51:45,040 --> 02:51:50,220
So every building has its legally certified use of occupancy.

2219
02:51:51,480 --> 02:51:55,300
And so, yes, to your point, like that's why, like, you know, again,

2220
02:51:55,580 --> 02:52:00,620
Pemus Hall, different Pemus requires like deposits, like that.

2221
02:52:00,900 --> 02:52:02,600
They're insurance.

2222
02:52:03,780 --> 02:52:07,480
They typically rent to, now, not every event.

2223
02:52:07,720 --> 02:52:13,400
Some get through, but they typically rent to folks who are affiliated directly with the town,

2224
02:52:13,400 --> 02:52:18,640
right to its boards and committees and stuff like that. So again, that's kind of what they're looking for at the community.

2225
02:52:18,840 --> 02:52:28,360
So my concern is that it's just that we don't have any ability and if somebody drinks too much and then

2226
02:52:29,520 --> 02:52:32,360
runs somebody over on the way home at an event

2227
02:52:35,000 --> 02:52:40,160
and because it was on school property and the school committee or the school gets sued

2228
02:52:41,440 --> 02:52:48,320
We can have indemnification, but if the organization identifying us doesn't have any money, that's not worth much.

2229
02:52:50,300 --> 02:52:55,260
And so then the next question is, do we want an insurance requirement?

2230
02:52:56,820 --> 02:53:00,860
And, you know, what are the terms of the insurance that you can get a bit of amount?

2231
02:53:01,780 --> 02:53:05,240
So I would want to go back to Andy and ask these questions.

2232
02:53:05,240 --> 02:53:09,340
what happens if we can have an identification, but what happens if they don't have any money?

2233
02:53:11,740 --> 02:53:17,000
There's insurance on the books. So is there a difference? Well, do we're just saying if

2234
02:53:17,000 --> 02:53:24,520
we only allow this to through internal organizations rather than private groups?

2235
02:53:25,380 --> 02:53:31,540
Because I think that you have something like the Juneteenth where we have food trucks and stuff out there.

2236
02:53:31,540 --> 02:53:39,260
It doesn't take alcohol and have accidents, but that was a school event, so that made sense.

2237
02:53:40,360 --> 02:53:47,940
But the private fundraisers, I understand, there are very few places where you can hold these.

2238
02:53:48,360 --> 02:53:54,980
And that's why church halls and beamists and other places that are in great demand for

2239
02:53:54,980 --> 02:54:01,620
For groups wanting to do fundraising dinners, they make it very, very difficult and have

2240
02:54:01,620 --> 02:54:08,420
a high fee so that the fundraising organization says, oh, no, I'm not going to make any money

2241
02:54:08,420 --> 02:54:09,780
of that, I'm not going to use your whole.

2242
02:54:10,460 --> 02:54:16,440
So unless you are affiliated with the town, with that church, or whatever, it's really hard

2243
02:54:16,440 --> 02:54:18,700
to find a meeting space in Lincoln.

2244
02:54:19,160 --> 02:54:25,360
And I asked if what about Wangfield, because at least that's very separate, and the purchase

2245
02:54:25,360 --> 02:54:31,120
is not in session, it's really, but then oh, there's nothing of parking, and I said we'll

2246
02:54:31,120 --> 02:54:35,420
have a parent in a bit that lots of space and they've looked around it out, oh but it's

2247
02:54:35,420 --> 02:54:41,800
not visible, it's not, you know, it had to be in the center of town, oh, we're a little

2248
02:54:41,800 --> 02:54:43,680
town, we don't have very many options.

2249
02:54:43,680 --> 02:54:50,060
I think I've done to just talk myself into joining Susan's side, until we get clearer

2250
02:54:50,060 --> 02:54:57,360
more clarity on this liability question. In principle, I don't have an issue with people having

2251
02:54:57,360 --> 02:55:04,420
a beer truck on Codman Field outside of school hours, but I'm just, you know, how do we make

2252
02:55:04,420 --> 02:55:04,980
sure that?

2253
02:55:05,540 --> 02:55:12,040
How about the 92-year-old who has an exhibition lesson line at the cocktail hour? Let's make

2254
02:55:12,040 --> 02:55:14,620
I'm sure that it's, I mean, really, that's going to happen.

2255
02:55:14,880 --> 02:55:21,880
So making sure that we have a way of making sure that we

2256
02:55:21,880 --> 02:55:23,240
are not going to have liability.

2257
02:55:24,100 --> 02:55:29,660
The liability fall into the current, the person who

2258
02:55:29,660 --> 02:55:30,920
adminishes the permit.

2259
02:55:31,640 --> 02:55:33,580
Well, anyone can sue or anyone for anything,

2260
02:55:33,920 --> 02:55:36,020
even if they don't have a good basis for it.

2261
02:55:36,360 --> 02:55:37,500
So the purpose of the identification

2262
02:55:37,960 --> 02:55:41,740
is that if we got sued for some event that someone else had,

2263
02:55:41,740 --> 02:55:49,000
that we are saying like not our problem you pay to fight the lawsuit if there's an award damages

2264
02:55:49,000 --> 02:55:54,320
you pay the damages but what happens if they don't have any money and they can't do that

2265
02:55:54,320 --> 02:56:00,600
then they can't identify us so then it comes back to insurance but

2266
02:56:01,400 --> 02:56:07,140
then the question is do they have enough insurance and what kind of insurance and that kind of stuff

2267
02:56:07,140 --> 02:56:22,740
So can I can I say the beam is tall? I'll say about are you okay with that? Okay, so does this not so the bartender doesn't so they say it be miss bartenders must provide the following insurance and minimum of $1 million

2268
02:56:22,740 --> 02:56:29,680
dollar general liability and a million dollars liquor so that doesn't that's what we don't have

2269
02:56:29,680 --> 02:56:37,980
you know we don't we need terms like that we don't it's okay that's just a bargain up to anything

2270
02:56:37,980 --> 02:56:43,340
I mean you can be fundraising for some pretty that's why I'm nasty stuff it's not a matter of

2271
02:56:43,340 --> 02:56:51,080
going through I don't want to judge what people are having their private party for who gets to decide

2272
02:56:51,080 --> 02:56:53,940
We've got to decide who has events there.

2273
02:56:54,900 --> 02:56:57,140
According to this policy, the town.

2274
02:56:57,540 --> 02:57:02,860
The policy is essentially the school committee saying, town, we authorize you, because there's

2275
02:57:02,860 --> 02:57:06,100
this law, we authorize you to be able to serve alcohol.

2276
02:57:06,600 --> 02:57:10,580
You've got your own process for now handling, determining who does it.

2277
02:57:11,640 --> 02:57:12,820
We've got to use the space.

2278
02:57:13,700 --> 02:57:16,560
I mean, they had that problem that being misused, I would actually go once up further.

2279
02:57:16,740 --> 02:57:20,540
It doesn't actually authorize, we're actually not authorizing them to serve alcohol.

2280
02:57:20,540 --> 02:57:26,000
call for all the residents to make decisions of what they want to do off hours with the

2281
02:57:26,660 --> 02:57:27,520
property tours.

2282
02:57:27,740 --> 02:57:35,400
So within the building or within the immediate fields, you all can, obviously, say which

2283
02:57:35,400 --> 02:57:35,680
ones.

2284
02:57:36,680 --> 02:57:44,460
I think that, again, how I kind of read the policy was it was identifying the schools from

2285
02:57:44,460 --> 02:57:50,300
how than any affiliation with any of these events. Now, if it's our land, to your point,

2286
02:57:50,620 --> 02:57:56,100
there are liabilities of the land itself, and that we could be put into the pockets.

2287
02:57:56,260 --> 02:57:59,080
I'd like to show here we'll soothe the party with the deepest pockets,

2288
02:57:59,480 --> 02:58:02,460
and this school committee has pretty deep pockets.

2289
02:58:04,020 --> 02:58:08,340
Susan, you're saying about then, once we sign off on this, then it would be up to the

2290
02:58:08,340 --> 02:58:11,580
select board to decide who gets to, you said, if some like,

2291
02:58:14,120 --> 02:58:33,340
I don't know. I mean, I don't want us to be in that position, I'd like to know when we do it. I get that we're going because we're sharing this parking lot. We're also sort of sharing the general environment. And we need to think be very thoughtful about what our policy is about sharing those decisions.

2292
02:58:33,340 --> 02:58:42,300
I mean, they didn't have this event at Bemis Hall that was organized by a group from Rhode Island

2293
02:58:42,300 --> 02:58:46,600
who came up and said some pretty nasty things, but you know, it's their right to do it.

2294
02:58:47,180 --> 02:58:52,360
And just as, you know, you can't stop anybody from saying mean and nasty things at a school committee,

2295
02:58:52,360 --> 02:59:02,600
you can't stop it. But it's a school property. I don't know. I like to think it has a different feel

2296
02:59:02,600 --> 02:59:09,800
from just any property in town or a rental function call that's rented out to the public.

2297
02:59:10,040 --> 02:59:16,460
But there's something different about it. And it is, to your point, we don't want to be responsible

2298
02:59:16,460 --> 02:59:21,620
for someone. That's something I get. On the other hand, I also don't want someone else.

2299
02:59:21,840 --> 02:59:26,100
Yeah, I don't have a problem in observing alcohol at the community center for an event that someone

2300
02:59:26,100 --> 02:59:30,660
hopes there, but I just want to make sure that we're not going to be liable.

2301
02:59:30,960 --> 02:59:36,520
Why did I think, for some reason, I thought that the only people who are eligible

2302
02:59:36,520 --> 02:59:42,900
through the town to rent these facilities are going to be first boards, committees,

2303
02:59:43,460 --> 02:59:46,460
residents. Is that not right?

2304
02:59:48,220 --> 02:59:54,200
So again, the policies are being put in place because the building is not even open yet.

2305
02:59:54,200 --> 02:59:58,420
that the rental use policies are cut down just not being developed.

2306
03:00:00,000 --> 03:00:29,620
There is significant debate on what are the criteria or the folks who may or may not be. The existing policies in town are different kind of categories. Who can read the beamists, who can read the, you know, what we are recognizing is the occupancy levels of the community center.

2307
03:00:30,240 --> 03:00:35,420
may warrant that a lot of events are actually not able to be held there, right?

2308
03:00:35,560 --> 03:00:40,800
If we only have an occupancy level of a hundred folks, then we cannot do these giant events.

2309
03:00:41,060 --> 03:00:47,260
And so, you know, the policy might be that we push them or advise them that we have other

2310
03:00:47,260 --> 03:00:52,200
places in town that are better served, be mispireous house and stuff like that.

2311
03:00:52,400 --> 03:00:56,300
So again, the policy is not developed yet.

2312
03:00:56,300 --> 03:01:04,460
And so I know we're trying to do this for one event and so it's causing, you know, decisions to be discussed.

2313
03:01:05,560 --> 03:01:10,880
But the idea is that it is going to be a very small window of folks who are actually eligible.

2314
03:01:11,660 --> 03:01:15,880
And it's almost not even going to be a rental. It's going to be boards and committees.

2315
03:01:16,900 --> 03:01:24,240
would we consider like you said a one-off policy or just I don't know. I mean I

2316
03:01:24,240 --> 03:01:32,360
feel bad this event but I don't want to I mean we can consider doing a one-off

2317
03:01:32,360 --> 03:01:37,900
policy for brain games. Should I have to be a policy can it just be a tractor or

2318
03:01:37,900 --> 03:01:44,180
some kind of a spiky? I mean we still have the issue of yeah yeah but I'm

2319
03:01:44,180 --> 03:01:56,600
accepting ourselves. And they can have them. Yeah. We had a new coverage party. And the police

2320
03:01:56,600 --> 03:02:00,520
said, you know, you shouldn't do it at the library. It's too dangerous to have it at the school.

2321
03:02:00,680 --> 03:02:06,900
I started in the summer. 400 people, no alcohol. We weren't raising any money for the neighbors.

2322
03:02:07,280 --> 03:02:11,580
Yeah, there are a lot of events, you know, two teens and a lot of different events that we've held.

2323
03:02:13,160 --> 03:02:23,360
They don't make that much of a beer truck, the idea is that people come thinking it's going to be a party and they say we get there no beer truck, but they might have something else.

2324
03:02:23,520 --> 03:02:26,520
I mean, you can still do it.

2325
03:02:26,520 --> 03:02:33,820
So we need, we need more advice from Andy, because that's what we're saying.

2326
03:02:34,440 --> 03:02:35,400
And it's more careful.

2327
03:02:36,000 --> 03:02:39,920
You can talk about if you want me to, I'm just going to say, I might want to connect you with him.

2328
03:02:40,560 --> 03:02:40,980
That might be.

2329
03:02:41,540 --> 03:02:45,240
And if we can be trying to translate it between, we're talking the same language might not.

2330
03:02:45,560 --> 03:02:50,840
And I will say that the selects aren't here because their meeting is actually happening tonight as well,

2331
03:02:50,980 --> 03:02:52,480
because Monday was a holiday.

2332
03:02:52,480 --> 03:02:58,660
So I'm sure they feel bad. This is coming on their plates. It's February and this

2333
03:02:58,660 --> 03:03:06,120
spring day again. It is in a month away. And so it's how about we sell the

2334
03:03:06,120 --> 03:03:09,180
school property to the town. They own it.

2335
03:03:11,940 --> 03:03:15,600
For a dollar. I think you should go

2336
03:03:15,600 --> 03:03:16,180
from work that.

2337
03:03:19,620 --> 03:03:26,540
They went to the town in February. That's what she said. No, I don't feel

2338
03:03:26,540 --> 03:03:34,900
so bad. The building was also supposed to be archipiable. Right. This is it's all kind of

2339
03:03:34,900 --> 03:03:40,200
perfect storm. The theory was that there would be policies at place at this point.

2340
03:03:41,820 --> 03:03:43,320
That is what she fits.

2341
03:03:45,600 --> 03:03:51,220
Looking at the legal language and I am cautious about sharing legal languages if I know what

2342
03:03:51,220 --> 03:03:51,700
I am talking about.

2343
03:03:52,680 --> 03:03:58,180
But if in the exception circumstance where it says the school committee could provide an exception,

2344
03:03:58,340 --> 03:04:04,660
it says provided such a non-profit organization is properly licensed under the provisions of section 14 of chapter 138.

2345
03:04:04,660 --> 03:04:08,980
So there are, the school committee can only do it to certain entities.

2346
03:04:08,980 --> 03:04:28,140
I don't know if they are, I don't know what it means to be properly licensed as there's provisions, but that, so I, the idea of a one-off and as much as I might want to support that event, excuse me, the, um, the idea of a one-off, I worry about the door that that might open.

2347
03:04:28,140 --> 03:04:34,980
the issues are the same. Yeah, and like something can happen at that one event and kicking ourselves up.

2348
03:04:35,440 --> 03:04:42,860
I think what I say to this Lex is that our chief concern is that do we have an indi liability

2349
03:04:42,860 --> 03:04:51,020
risk? And we want to be absolutely certain and have comfort that if something happens I have one

2350
03:04:51,020 --> 03:04:56,500
of these events and that's what it's all about. It just doesn't have liability. We're not gonna have

2351
03:04:56,500 --> 03:05:03,020
have to, and we don't have any liability. And identification is only as good as if the

2352
03:05:03,020 --> 03:05:09,200
person demifying you can afford it. Right. And then, you know, if we have to get into

2353
03:05:09,200 --> 03:05:13,280
insurance, we need to understand what looks like and how that reflects what we would need

2354
03:05:13,280 --> 03:05:17,180
for requirements. And that, you know, that's going to take some time for us to show down.

2355
03:05:17,360 --> 03:05:20,480
But is that the only concern or is that concern also?

2356
03:05:21,160 --> 03:05:28,100
I was trying to be eligible to do right because if we say if we put into place a perfect

2357
03:05:28,100 --> 03:05:36,400
policy with perfect indemnification clauses, we still don't want, you know, I don't, you

2358
03:05:36,400 --> 03:05:37,000
know, I don't know.

2359
03:05:37,220 --> 03:05:38,700
We pay for what's renting out there.

2360
03:05:38,820 --> 03:05:38,980
Exactly.

2361
03:05:39,380 --> 03:05:40,340
And having a beer truck.

2362
03:05:41,220 --> 03:05:41,740
Sorry.

2363
03:05:42,280 --> 03:05:42,620
So.

2364
03:05:43,160 --> 03:05:44,140
That's what I was saying.

2365
03:05:44,140 --> 03:05:51,820
this if would this give selects the ability to decide what goes on school property?

2366
03:05:52,140 --> 03:05:57,820
It would, but for some reason I thought that maybe it was just a conversation, right?

2367
03:05:58,060 --> 03:06:05,000
Like as written as says, but I thought that there were guardrails on what the town does.

2368
03:06:05,500 --> 03:06:10,560
But I guess I'm I guess I just make that up for each place because we happen for the schools.

2369
03:06:10,560 --> 03:06:17,780
If you want to rent the learnings common, there's a waterfall of who can do it and how much

2370
03:06:17,780 --> 03:06:22,360
you know, and the money, and if you're a town organization, you can do it for free if

2371
03:06:22,360 --> 03:06:27,660
you pay for the custodian, but if you've been, you know, to do the Girl Scouts, well, that's

2372
03:06:27,660 --> 03:06:28,260
a little different.

2373
03:06:28,840 --> 03:06:37,000
And then if you are a fundraising organization, that's another thing, and so all these organizations

2374
03:06:37,000 --> 03:06:46,480
have different waterfalls, so who gets to use it. I just, I think, the definition of what,

2375
03:06:46,680 --> 03:06:52,340
which spaces on campus are available for this is also really important to me. I don't, I don't

2376
03:06:52,340 --> 03:06:59,560
want to see every organization available to have the trucks and the bouncy houses on set.

2377
03:07:00,080 --> 03:07:04,760
And then we, the first order of business is to figure out the liability clutching, and then

2378
03:07:04,760 --> 03:07:07,420
And we can revisit the question out of our week.

2379
03:07:08,020 --> 03:07:09,560
You know, we could have a policy that says,

2380
03:07:10,180 --> 03:07:11,380
only the community center.

2381
03:07:11,840 --> 03:07:15,760
The rest of ballpark road is school property

2382
03:07:15,760 --> 03:07:17,380
and your school facilities

2383
03:07:17,380 --> 03:07:19,220
and we're not gonna have a lot of alcohol anywhere.

2384
03:07:20,060 --> 03:07:21,160
Including cotton field.

2385
03:07:22,060 --> 03:07:23,660
Or we could say only,

2386
03:07:23,840 --> 03:07:24,740
you could only have alcohol,

2387
03:07:25,040 --> 03:07:27,060
a count cotton field and the community center.

2388
03:07:27,420 --> 03:07:30,200
And we could put up a fencing or something.

2389
03:07:30,380 --> 03:07:31,280
So it took to mark.

2390
03:07:31,960 --> 03:07:41,000
So, like, yeah, there's things that we could do, but it's going to take time, which I'm not trying to drag this out. I'm just trying to get their perspective.

2391
03:07:41,800 --> 03:07:52,700
One of the texts I got from a select was the proposed policy would create a narrowly defined exception allowing limited outlaw service service for permitted fundraising events.

2392
03:07:54,760 --> 03:08:00,020
So, is that you think they're proposing a different policy in hour? Yeah, they're proposing their own policy.

2393
03:08:00,020 --> 03:08:07,200
Yeah, there will be, yeah, the selects will have their own policy from our policy, our policy.

2394
03:08:08,200 --> 03:08:14,780
Like I said, maybe we say the town in China has to identify us.

2395
03:08:16,740 --> 03:08:18,220
We get sued.

2396
03:08:19,000 --> 03:08:20,100
It's their problem.

2397
03:08:20,380 --> 03:08:21,240
They defend it.

2398
03:08:21,500 --> 03:08:22,460
They pay it.

2399
03:08:23,220 --> 03:08:25,340
We don't have anything to do in this.

2400
03:08:25,940 --> 03:08:27,580
I like about it.

2401
03:08:27,580 --> 03:08:29,380
Is it a different pool of money?

2402
03:08:29,380 --> 03:08:34,720
like so it's all linked with taxpayers but then we don't have to deal with the headache of

2403
03:08:34,720 --> 03:08:42,480
becoming out of our budget and we have to hire lawyers and also put more pressure on the town

2404
03:08:42,480 --> 03:08:48,180
to tightly control. Yeah we just sound like look if you want this then you're on the hook for

2405
03:08:50,100 --> 03:08:57,860
since we're the landowners we want you to identify us if anything happens and if then we're alcohol

2406
03:08:57,860 --> 03:09:02,010
policy. Yeah, just

2407
03:09:05,790 --> 03:09:11,750
the alcohol part, isn't it all of it? I don't see how, but no, no, I think

2408
03:09:11,750 --> 03:09:20,170
there is a policy to be had. I think it's going to require a lot of work. And I feel bad, it's running

2409
03:09:20,170 --> 03:09:30,450
up against a deadline. But I just don't see doing it without... Well, that's probably the simplest

2410
03:09:30,450 --> 03:09:37,730
thing it's to say the town will identify us and then you know that they can figure out

2411
03:09:37,730 --> 03:09:48,310
you know the their liability rest and we can also have some sense of what parameters

2412
03:09:48,310 --> 03:09:53,070
are literally the physical parameters yeah but if I'd want to talk to Andy and make sure

2413
03:09:53,070 --> 03:10:00,190
this is something but yeah it seems to me that we on the property we can be sued and I don't

2414
03:10:00,190 --> 03:10:03,970
I doubt very much we have insurance to cover for alcohol related.

2415
03:10:06,590 --> 03:10:07,770
There's state law that says it's

2416
03:10:07,770 --> 03:10:13,210
not supposed to be here. There's all the bad things that happen under the bleachers of L.S. and

2417
03:10:13,990 --> 03:10:15,050
That's what I'm saying.

2418
03:10:16,170 --> 03:10:17,590
I'll say you're no fall, I'll say.

2419
03:10:19,510 --> 03:10:20,890
Please, we're not a high school.

2420
03:10:22,810 --> 03:10:23,170
All right.

2421
03:10:23,750 --> 03:10:25,690
So we're going to...

2422
03:10:25,690 --> 03:10:26,850
I've got a bunch of notes.

2423
03:10:27,150 --> 03:10:27,230
Yeah.

2424
03:10:27,630 --> 03:10:29,170
I kind of like tobacco.

2425
03:10:29,970 --> 03:10:31,930
I mean, it's in the same sentence in the law.

2426
03:10:32,530 --> 03:10:35,450
And we say, oh, well, you can smoke in a certain place.

2427
03:10:36,010 --> 03:10:36,910
You know, well, no.

2428
03:10:37,470 --> 03:10:38,970
Not on school property, sorry.

2429
03:10:39,530 --> 03:10:41,910
So there is a certain philosophy,

2430
03:10:41,910 --> 03:10:46,890
I think behind some of this that yes, if we were a bigger town and there were more venues,

2431
03:10:47,290 --> 03:10:53,630
we wouldn't even be talking about this. But, you know, they say no tobacco, no alcohol.

2432
03:10:56,700 --> 03:11:00,060
We could say, oh, you can smoke over there by the tent sports? No.

2433
03:11:02,000 --> 03:11:05,600
Yeah, but we're not that worried about people having a cigarette and then getting into a car.

2434
03:11:05,820 --> 03:11:11,920
Right. Right. So, I think there's such a figure out the liability issue and if there's a real risk

2435
03:11:11,920 --> 03:11:17,060
here, whatever our options. And then once that's settled, then we can go above or at that.

2436
03:11:17,400 --> 03:11:19,060
I have around how comfortable are we?

2437
03:11:19,120 --> 03:11:21,680
We're limiting the common field, potentially, rather than athletic fields.

2438
03:11:22,340 --> 03:11:23,760
We feel like we'll take advantage of this.

2439
03:11:24,040 --> 03:11:27,940
Yeah, I think we're probably pretty in agreement with limiting to

2440
03:11:27,940 --> 03:11:33,100
codmin fields and the community center. Not the other fields.

2441
03:11:33,540 --> 03:11:34,640
I don't think so.

2442
03:11:35,020 --> 03:11:38,100
Yeah, but I think we need to take time about it.

2443
03:11:39,720 --> 03:11:43,900
Yeah, I mean, yeah, we can't take time, but this is the first thing we've heard of.

2444
03:11:44,000 --> 03:11:47,820
We have a lot of questions, it's a stress place, you know, what do you do? It's great.

2445
03:11:49,220 --> 03:11:50,380
I mean, up to the bridge.

2446
03:11:51,940 --> 03:11:52,360
Okay,

2447
03:11:54,540 --> 03:11:59,740
that's just has my mind reeling about so many other things, we're not intentified about

2448
03:11:59,740 --> 03:12:05,140
the community center. I think that's right. I think there's going to be a lot of these things,

2449
03:12:05,140 --> 03:12:09,840
and I think it was a weird shneet that alcohol was the first one we saw.

2450
03:12:09,980 --> 03:12:13,740
I didn't mean it was an edge of selling the school property back in town.

2451
03:12:15,540 --> 03:12:16,820
And we're out.

2452
03:12:18,320 --> 03:12:20,780
So there's some of Dittison.

2453
03:12:21,500 --> 03:12:24,240
All of a sudden it's not going to be a problem anymore.

2454
03:12:25,260 --> 03:12:26,740
And we can feel for you.

2455
03:12:27,780 --> 03:12:29,240
We like, no, that's okay.

2456
03:12:29,580 --> 03:12:30,000
No alcohol.

2457
03:12:30,220 --> 03:12:30,620
No alcohol.

2458
03:12:31,520 --> 03:12:31,820
It's fine.

2459
03:12:31,820 --> 03:12:33,720
We'll sell it for dollars.

2460
03:12:34,960 --> 03:12:36,700
I started talking about this.

2461
03:12:36,860 --> 03:12:38,900
I called Massachusetts Association of

2462
03:12:38,900 --> 03:12:40,700
School Communities and had a conversation about

2463
03:12:40,700 --> 03:12:44,760
is any other school give up land to the town,

2464
03:12:45,120 --> 03:12:45,500
their town?

2465
03:12:46,220 --> 03:12:47,000
How does that work?

2466
03:12:48,040 --> 03:12:51,720
And Glenn Poocher, I think his name is the head of the executive

2467
03:12:51,720 --> 03:12:52,180
director.

2468
03:12:52,680 --> 03:12:56,600
He laughed and he said athletic fields and that is the thing

2469
03:12:56,600 --> 03:12:59,640
that always comes between town and schools.

2470
03:12:59,640 --> 03:13:08,940
And mainly it's been naming rights where somebody wants to name the field and the school so so no you can't name it after that person and make it in this pretty huge name.

2471
03:13:09,340 --> 03:13:12,060
So it's not we're not alone.

2472
03:13:13,700 --> 03:13:25,140
Okay, so we have no unfinished business and new business they actually I was going to do the union negotiations but we did that no minutes.

2473
03:13:25,140 --> 03:13:29,460
I have a quick just throwing it out there, and if we're going to do another newsletter

2474
03:13:29,460 --> 03:13:38,040
and before October 24th, I'm going to put that on the picture to check this.

2475
03:13:41,020 --> 03:13:51,940
Thank you to Dane who was our new video and TV production coordinator and Brittany for

2476
03:13:51,940 --> 03:13:52,540
her help tonight.

2477
03:13:52,540 --> 03:13:54,420
and thank you, Amy, for taking the minutes.

2478
03:13:54,800 --> 03:13:56,340
Can I get a motion to adjourn?

2479
03:13:56,660 --> 03:13:57,280
I so move.

2480
03:13:58,260 --> 03:13:58,700
Second.

2481
03:13:59,820 --> 03:14:00,800
We're on it.

2482
03:14:01,460 --> 03:14:01,920
Uh-huh.

2483
03:14:02,840 --> 03:14:04,020
But baby, sit around.

2484
03:14:04,300 --> 03:14:04,760
I might have to go.

2485
03:14:04,920 --> 03:14:05,680
Madriga, aye.

2486
03:14:07,680 --> 03:14:08,600
Thanks, Mattel.

2487
03:14:08,960 --> 03:14:09,480
Thank you, Michelle.

2488
03:14:11,320 --> 03:14:12,120
Thanks, everyone.